The Bigger Picture: Visual Archives and the Smithsonian
Posts tagged with: Archive
The Nation's Refrigerator
A very common question we get at the Archives starts out, "When I was six years old, I was part of a national art contest and I was told the painting went to the Smithsonian. Since my family and I will be in Washington next week, we'd sure like to see it. Is this possible?" And our answer is, "Well, yes and no. The story may very well be true, but it's a little more complicated than that."
During the late 1950s through the 1970s, teaching the arts and artistic expression was a standard part of school curriculums. At the same time, the Smithsonian Institution Traveling Exhibit Service (SITES – it still exists) was just getting started. In addition to traveling exhibitions of Dutch porcelain and 19th century prints, SITES provided sponsors such as, the Kindergarten Teachers of America, UNICEF, USAID, and others, the means for exhibiting and transporting children’s art around the country. Exhibition files in the Archives' collection, Smithsonian Institution Traveling Exhibition Service, Records, 1952-1981, Record Unit 290, document these small shows.
Usually, the sponsors created the projects, reached out to the children, and gathered the artwork. The Smithsonian then lent its skills in exhibit design, located venues, promoted the exhibits, and shipped them around the country. The partnership between sponsors, sometimes with very limited resources, and the Smithsonian, enabled broad outreach to highlight activities and themes to engage children’s creative side or gain insight into a their worldview.
Although many of the titles were self explanatory, for instance, American Kindergarten Art (1964) or A Child Looks at the Museum (1958), A Child’s World of Nature (1962), or, Hawaiian Children’s Art (1962); others, are a little harder to decipher, such as, Hey, Look at Me (1976). Many of these shows exposed audiences to the lives and experiences of children very different from themselves. For instance, Hey, Look at Me (1976) captured the voices, poetry, and life of inner-city children in Washington, DC through film and photography.
So far, we've answered part of the initial request – exhibits of children's art took place, but what about the artwork? Where did it go and is there any way to find out if the artists are documented at the Smithsonian? Well, this is where it gets a little complicated.
The truth is that there are no vast collections of works on craft paper and tempera paint or crayon at the Smithsonian. That being said, since the art was procured by the instigator of the show, it was likely returned to them after the tour, and what happened after that is not shown in the exhibition files. The exhibition files held in the Archives' collections, however, sometimes have lists of the child artists who were included and even a few photos of pieces in the show (mostly unidentified) for use with press releases. Many of the files also contain itineraries for the tour, promotional brochures, press releases, and newspaper clippings about each exhibit.
So, if you think you were in a show and are interested in finding out about it, do a little homework before getting in touch and we may be able to help find your show. Here are a few research tips:
- How old were you?
- What year do you think this happened?
- What was the theme or what did you draw or paint?
- Was it shown in your hometown? Maybe there was a write-up in the local paper that will name the show.
If you were a kindergarten master of tempera and crayon, perhaps you toured with the Smithsonian. If you think so, do a little research and let us know if we can help.
A Quest for the First Asian Employee
As May is Asian Pacific American Heritage Month, I thought that it would be interesting to find out who the first Asian employee of the Smithsonian was. While there is a great deal of research and information about one of the first African American employees of the Smithsonian, Solomon G. Brown, I found that there wasn't really a ready answer to who the first Asian employee was.
Where to start my search? Looking at the history of the Smithsonian Institution, there are some key moments where the possibility of an Asian employee may show up. The first was in 1860, when the first Japanese delegation came to the United States. During their visit some of the delegation members paid Joseph Henry, the first Secretary of the Smithsonian, and the Institution itself a visit. Could it be that the Smithsonian might have hired a translator for the occasion? Alas such was not the case, and in fact, the delegation brought their own translator, so my search continued.
I also thought that the Section of Oriental Antiquities might have had an Asian employee. The section's creation was precipitated by a letter to Secretary Spencer F. Baird in 1887, "calling attention to the importance of Oriental Archaeology, and more especially Assyriology, and recommending that the National Museum add this to its numerous departments of study and research." The group, which was formally organized on February 2nd, 1888 by Dr. Paul Haupt, Professor of the Semitic Languages at Johns Hopkins University, who served as Honorary Curator; and Dr. Cyrus Adler, Instructor in Semitic Languages Johns Hopkins, who served as Honorary Assistant Curator. However, after researching our collections (such as the above report), to the best of my knowledge no Asian employees worked in the section.
In 1906 the collections of Charles Lang Freer were accepted into the Smithsonian and contained major collections of Chinese, Japanese, Egyptian, Near Eastern, and Indian objects. I thought that perhaps an Asian employee could be found at the Smithsonian's Freer Gallery of Art. In fact, there was a joint archaeological expedition made to China by the Freer Gallery of Art and the Museum of Fine Arts, Boston, from February 20, 1923 to August 6, 1927 that seemed like it could be a lead in my research.
Lead by Carl Whiting Bishop, Assistant Curator at the Freer Gallery of Art, the purpose of the expedition was to forge better relationships between Western archeologists and museums and their Chinese counterparts.

As I dug into the Archives’ records from this expedition, I finally found what could be the first Asian employee. As part of the trip, Bishop hired a field assistant, Kwang-zung Tung. Tung began his appointment with the Freer on July 1, 1923. According to Bishop, Tung had a "real passion for scholarship and art with a fondness for travel and adventure," and felt that "Any curator who could secure the services of Mr. Tung could accomplish a very great deal that was worthwhile in the study of Chinese art." As an Assistant Curator in Oriental Art at the University of Pennsylvania Museum, Bishop had employed Tung on his staff as his "Number One" on his 1915 expedition to China, and then again on his second visit to China in 1917. He was so impressed with Tung, that Bishop saw to it that he be brought to the United States to study and work at the University of Pennsylvania Museum where "he was taken as one of the attendants, with the particular duty of explaining the Chinese collections to visitors."
However, since Tung was employed specifically for the purposes of the expedition to China, he doesn't qualify as the Smithsonian’s first permanent Asian employee. So who was the first permanent Asian employee? The answer to that question brings us once again to the Freer. Beginning in 1925, Yokichi Kinoshita, from the Museum of Fine Arts, Boston, was hired to come to the Freer to work on the conservation of Japanese paintings. He continued in this capacity until 1932, when the East Asian Painting Conservation Studio was established and he accepted a permanent position at the Freer where he remained until 1950.
While Yokichi Kinoshita is seemingly the first permanent Asian employee at the Smithsonian, he most certainly was not the last. There is a great diversity of employees at the Smithsonian, not just Asian Pacific Americans, but African Americans, Hispanic Americans, and Native Americans, to name a few. As much as the Smithsonian collections reflect the rich history and cultural diversity of the United States, so too do the people who help bring the Smithsonian to the public.
For more information about the Freer expedition to China see the C. W. Bishop Papers held at the Freer Gallery of Art and Arthur M. Sackler Gallery Archives, as well as the records the from expedition held at the Archives.
Special thanks to Pam Henson, Institutional Historian at the Archives; Courtney Esposito, Institutional History Program Assistant; Brian Daniels, Smithsonian Institution Archives (SIA) Fellow; Kae Takarabe, Associate Professor, Chubu University and former SIA Fellow; and Noriko Sanefuji, Curatorial Assistant, Division of Work and Industry, National Museum of American History for their help and assistance in research for this post.
Link Love: 5/4/2012
- Smithsonian Secretary, Wayne Clough, talks about the living legacy of field research at the Smithsonian over at our sister blog, The Field Book Project blog.
- Harvard is making more than 12 million catalog records from its 73 libraries publicly available under a Creative Commons public domain license.
- Vanderbilt University unveils a digital archive, combining collections from multiple institutions, of recordings with civil rights era leaders, and some four thousand pages of searchable interview transcripts and photographs.
- The recent acquisition of the space shuttle Discovery leads the Smithsonian’s National Museum of American History blog to ponder what first Smithsonian Secretary, Joseph Henry (1797-1878), would’ve thought about the advances in aeronautical engineering in the last 150 years.
- The Library of Congress’ Digital Preservation blog waxes poetic about a common archives conundrum: how to describe the size of one’s collections.
- Sixty years in sixty seconds: Historypin takes a jaunt through Queen Elizabeth II’s many world travels, and invites you to contribute any images you may have of the Queen in honor of her Diamond Jubilee (that’s the 60th anniversary of the accession of Queen to the throne).
- The US National Archives holds 1.28 million case files of the dependents of Civil War Union soldiers who applied to the federal government for pensions. This video profiles the dedicated team of more than sixty volunteers at the National Archives that are helping to digitize Civil War widows’ pension files:
Greetings From Anywhere

Get your pens and stamps ready: May 6–12 marks National Postcard Week.
This special week officially started in 1984 to promote the collecting and sending of postcards. Postcard collecting is known as deltiology. Some folks design their own postcards to send out during the week, but using a manufactured one is fine as well.
I, too, count myself as a casual deltiologist since childhood. My small treasures include cards I acquired on family trips and postcards sent to me by cousins, aunts, uncles, and friends during summer vacations to places like Walt Disney World, Gettysburg, Pennsylvania, and Washington, DC. My family still continues to send postcards during our travels. Part of the appeal of collecting postcards is that the subject matter can be anything from landscapes, to people, to animals; and they are small and manageable.
There is no real theme to my collection—if it catches my eye or sums up the destination nicely, I’ll collect the postcard. However, some of my favorites are those quirky state map postcards, and those iconic roadside motel cards—images of one-story buildings with a car a two out front, or a very blue empty outdoor pool being enjoyed by no one. I inherited a handful of these from my grandmother from her travels throughout the United States during the 1950s and 1960s. My collection is not very large, but I nevertheless keep the postcards in an archival box to keep them safe from dust and light.
You also can find many unusual and fascinating postcards that have been digitized on the Internet. In recognition of National Postcard Week, here are some highlights of postcards from the Archives and other Smithsonian collections.
The Smithsonian Institution Archives’ online exhibition Greetings from the Smithsonian: A Postcard Card History of the Smithsonian Institution presents a history of the postcard in the United States. For example, did you know that messages weren’t always written on the back of cards? From 1898–1907, only the address was authorized to be on the back of postcards not printed by the United States Postal Service, and thus, people wrote their messages directly on top of images or in small blanks spaces provided on the fronts of postcards.
This exhibition also has a wide selection of historic postcards featuring Smithsonian buildings, including the Smithsonian Building (The Castle), the Arts & Industries Building, the National Museum of Natural History, the Freer Gallery of Art, and the United States Patent Office Building (now home of the National Portrait Gallery and the Smithsonian American Art Museum).
To see more postcards within Smithsonian collections, see this selection from the Smithsonian's Collections Search Center.
Perhaps you will find some inspiration to write a card or two.
Talking and Doing About Emergency Preparation
Every May the Smithsonian Institution Archives participates in MayDay: Do One Thing for Emergency Preparedness! Each MayDay archives, libraries, museums, and arts and historic preservation organizations around the world are encouraged to help protect cultural heritage from disasters, by setting aside time to become prepared for an emergency. We encourage you to make sure your institution is prepared!
This year we celebrate this important event by launching a brand new Smithsonian Institution Archives Flickr photo stream featuring images of the Archives’ everyday activities. Our first ever set on the Archives’ new Flickr account features images of basic emergency response for paper-based collections.
These images come from a workshop conducted in 2011 by the Archives’ fantastic summer intern, Jessica Lapinsky, in which archivists and collections managers at the Smithsonian had a chance to get their hands wet and experiment with different recovery techniques. Jessica has since gone on to deliver lectures and workshops at the University of Illinois Graduate School of Library and Information Science on emergency planning and recovery. You can see the slides or download the audio from Jessica’s workshop on the University of Illinois website.
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