Reference Request
Finding Aids to Official Records of the Smithsonian Institution Archives
Record Unit 512
Hirshhorn Museum and Sculpture Garden. Department of Administration and Museum Support Services
Administrative Records, 1969-1981
Collection Overview
| General Information About This Collection | |
|---|---|
| Repository: | Smithsonian Institution Archives, Washington, D.C. Contact us at osiaref@si.edu. |
| Creator: | Hirshhorn Museum and Sculpture Garden. Department of Administration and Museum Support Services |
| Title: | Administrative Records |
| Dates: | 1969-1981 |
| Quantity: | 7 cu. ft. (7 record storage boxes) |
| Collection: | Record Unit 512 |
| Language of Materials: | English |
| Summary: | This record unit documents the administrative procedures employed by HMSG. The records provide information about the process of recruiting staff for the new Museum. There are also budget and financial records, which track the costs of exhibits as they were produced. |
Historical Note
A Department of Administration was created in 1971 to oversee the daily operations of the Hirshhorn Museum and Sculpture Garden (HMSG). It was also responsible for coordinating the various stages of exhibition preparation to ensure completion of each exhibition. Joseph Sefekar was the first Administrator and served until 1978. The Office was renamed the Department of Administration and Museum Support Services in 1979, and Nancy L. Kirkpatrick became its Director, a position she retained through 1981.
Descriptive Entry
This record unit documents the administrative procedures employed by HMSG. The records provide information about the process of recruiting staff for the new Museum. There are also budget and financial records, which track the costs of exhibits as they were produced.
Index Terms
This collection is indexed under the following access terms. These are links to collections with related topics, persons or places.
Name
- Sefekar, Joseph
- Kirkpatrick, Nancy F.
- Hirshhorn Museum and Sculpture Garden. Department of Administration
Subject
Physical Characteristics of Materials in the Collection
Administrative Information
Preferred Citation
Smithsonian Institution Archives, Record Unit 512, Hirshhorn Museum and Sculpture Garden. Department of Administration and Museum Support Services, Administrative Records
Container List
Box 1
Edwin Dickinson
Russian Avant-Garde
10th Anniversary
Evergood
Permanent Collection
Miscellaneous
Eilshemius
Grosz
Henry Moore
Calder
John Quinn
Di Suvero Dedication
Nicholson Exhibition
Mudford
Hockney
El Quatre Gats
Earthworks (Probing the Earth)
Europe in the Seventies
The Animal in Art
Box 2
Kenneth Noland
Olitski Sculpture
Reinstallation
Chac-Mool
Kin and Communities
Leland Rice
Gillespie
Thomas Eakins
Hans Hofmann
New Acquisitions
Hirshhorn Holiday
E. E. Cummings
Alfred Leslie
Arthur B. Carles
Barbara Wolanin (fellow who did the Carles show)
14 Canadians
Rauschenberg
Bicentennial
John Covert
P. Plagens
Winslow Homer
E. Nadelman
Soto
Benton
David Levine
Miscellaneous Budget for exhibitions
Box 3
Gorky
Hockney
S. Steinberg
Conservation file
Richard Estes
Brancusi
Natkin
Kitaj
Cities, Houses, Rooms
Artistic Collaboration in the Twentieth Century
De Stijl
David Smith Paintings and Sculpture
Dzubas
Samuel Murray
De Stael
Lipchitz
Burgoyne Diller
The Cubist Heritage
Maillo installation
Eskimo
Images of Children
Soyer
Belgium Today
Albers
R. Nakian
The Intimate Scale
Mayan
Lachaise
Larry Rivers
Joseph Stella
Egypt Today /Mouktar
Direct Carving
New York: The Painter's View
George Grosz
Orwellian Vision
Directions
David Smith Unit exhibition
Barbara Hepworth
Hans Richter
Art Deco Posters
Box 4
Employment Plans & Allotments, 1974
FY 1968 Budget (2 folders)
Collections Management Policy and Draft, 5/14/1981
Private Funds
Roster Personnel Strength
Procedure - 35mm Slide Reference Catalogue
HMSG - Opening, October 1974
Program Planning Base Analysis, FY 1976-1977 Work Sheets
Miscellaneous / Budget & Personnel, FY 1972, 1973
FY 1970 Budget
Hirshhorn Holiday, FY 1978
13539601 Private Funds/Fountain, FY 1978
13539600 Private Funds/PHOTOS, FY 1978
Special Events Fund, FY 1978
Total of 13539600/01/02 Private Funds General Accounts, FY 1978
13539602 Private Funds/Special "K," FY 1978
Private Fund Acct. No. 13539600/01/02, 1977
Private Funds (Photos) Acct. No. 13539600, 1977
Grants - Fund 166340
Grant Quinn Exhibition
The New York Public Library - Private Fund
125396 Private Funds (Photos), 1976
Private Funds Account #125396, 1976
Gift Fund Account No. 184480 (Gallery Brochures)
Special "K" Fund 135396-02, FY 1977
Fountain Fund 135396-01
Private Fund Acct. #125396, FY 1976
Special Events Funds #113037, FY 1975
Judy Zilczer Special Grant 12294500, FY 1978
113037, FY 1976
Special Events Fund 13539699, FY 1977
Project Acct. 125396 Director's Discretionary
Box 5
Personnel - On Duty
Personnel - General
Prints & Drawing Storage
Protection
Registrar
Telephone Service Questionnaire
Personnel - Requirements
Telephone
Union Agreements
Status of Funds, September 1977
Status of Funds, August 1977
Status of Funds, July 1977
Status of Funds, June 1977
Status of Funds, May 1977
April 1977 Status of Funds
Status of Funds, March 1977
Status of Funds, February 1977
Status of Funds, January 1977
Status of Funds, December 1976
Status of Funds, November 1976
Status of Funds, October 1976
Status of Funds, September 1976
Status of Funds, August FY 1976
Status of Funds, July FY 1976
Status of Funds, June FY 1976
Status of Funds, May FY 1976
Status of Funds, April 1976
Status of Funds, March 1976
Status of Funds, February 1976
Status of Funds, January 1976
Status of Funds, December 1976
Status of Funds, November 1976
Status of Funds, October 1976
Status of Funds, September 1976
Status of Funds, August 1976
Status of Funds, July 1976
Library Reports, FY 1970-1973
Status of Funds, May 1975
Status of Funds, June 1975
Status of Funds, April 1975
Status of Funds, March 1975
Status of Funds, February 1975
Status of Funds, January 1975
Status of Funds, December 1974
Status of Funds, November 1974
Status of Funds, October 1974
Status of Funds, September 1974
Status of Funds, August 1974
Box 6
Status of Funds, July 1974
Exhibition Costs
HMSG Financial Plan FY 1973 thru FY 1979
FY 1975 Budget (2 folders)
Justification Book FY 1975 Originals
Meeting with Robert A. Brooks
Status of Funds, FY 1974
Compensatory Time, FY 1974
Special Events, FY 1974
Insurance Policy Huntington T. Block
Salaries, 1974
FY 1974 Budget Submission
FY 1974 Revised Budget
FY 1974 Distribution of Allotments
FY 1974 Budget
Monthly Statements
FY 1974 Budget Allocation
Building Furnishings, FY 1973-1974
FY 1975 Budget Submission, May 10, 1973
Hirshhorn Hearing - Budget - Blitzer
Recap. Of Skidmore, Owings, and Merrill (SOM) Design by $ - Status of Funds
Justification Book, 1974
FY 1973 Status of Funds
Review for Spring Budget, FY 1973
Supplemental FY 1973 Base on Blitzer/Bradley Conference, August 15, 1972
Revised FY 1973 Budget, August 23, 1971
Revised FY 1973 Budget, January 4, 1972
Insurance Takeover by Smithsonian, 1/1/1972
Budget, FY 1973
Blitzer Correspondence
Distribution of Allotments, FY 1973
Budget Submission FY 1973, April 15, 1971
Special Events, FY 1973
FY 1972 Status of Funds
Projections, 1972-1973
FY 1972 Status of Funds Year End
Program Categories, FY 1974
Financial Plan, FY 1972-1978
Apportionment - Distribution by Quarter, FY 1972-FY 1973
FY 1972 Budget Submission
FY 1972 Budget
FY 1972 Justification
FY 1972 Revised Budget Submission
Construction Progress Report, FY 1972
Submission to Bradley FY 1971-1974 Budgets
FY 1971 Status of Funds
FY 1972 Distribution of Allotments
FY 1971 Budget
FY 1971 Projected Obligations - Conservation Framing and Photography
Special Events Budget
FY 1970 Budget
Budget Memos & Estimates, FY 1969-1971
FY 1970 Distribution of Allotments
FY 1970 Budget
FY 1969 Budget
FY 1969 Distribution of Allotments
Construction: Items Not Included in Contract
FY 1970-1974 Estimates
Estimates FY 1970-1973
General Financial
FY 1970
Construction and Building Data
Comparable Museum Costs
Box 7
HMSG's Accreditation to American Association of Museums (AAM)
AAM - Draft - Background Material
Auditorium - Film, Lectures, Concerts, Budget Control
Film Program
Lectures
Performing Arts
Auditorium - Film Costs - Budget, 1975-1976
Catalogue Distribution
Catalogues/HMSG Inaugural
Education - Including Docents, 1974-1978
EEO General/HMSG
Minority Reports
EEO - Upward Mobility Plan Smithsonian Institution
Emergency Protection Plan, 1974-1977
Exhibitions HMSG, 1976-1977 (2 folders)
Exhibits and Design, 1975-1978
Exhibits Report, SI, 1975-1977
Services Provided Outside SI (to Individuals & Organizations)
Flextime HMSG
Floor Plans (Personnel Distribution)
Financial Management (SI Office Memo 786)
National Endowment for the Humanities Grant
National Endowment for the Arts Grant
Guards
Insurance
Internal Revenue Identification Number for HMSG
Memos for Record
Museum Shop
Newsletter
Miscellaneous Correspondence Before HMSG Opened
Overtime
Parking - Staff/HMSG
Parking - Docents, etc.
Pedestals
Reading File, FY 1973
Reading File, 1972
Personnel - Functional
Approved Employment Plan FY 1975 Update, October 18, 1974
- Finding Aid encoded on: 6-13-2018
- Contact us at osiaref@si.edu