Reproduction of Audiovisual Materials

Many of the audiovisual resources in the Smithsonian Institution Archives (SIA) are available for reproduction. Availability for reproduction is determined by the following considerations and guidelines:

A. Permission

• Complete an application to reproduce audiovisual materials and submit the form to the SIA for review.
• If the SIA does not hold duplication rights to the requested materials, the user must obtain written permission from the owner of the rights. A copy of this written authorization must be submitted to the SIA prior to reproduction.

B. Film, Video, & Audio Reproduction

• Copying is done of whole film, video, and audio rolls from intermediate masters only.
• The SIA will specify the laboratory to be used.
• If the SIA has no intermediate master material, the user will be required to pay the costs of producing these materials. The intermediate master produced becomes the property of the SIA.

C. Fees

• The SIA will charge a reproduction fee to be applied to each title duplicated according to the following schedule:
• In most cases this service must be contracted through a commercial vendor, and the researcher must bear the cost of service, including the creation of any copy masters required to complete the copying process.
• Laboratory costs will be paid separately and directly to the laboratory. The laboratory will specify payment requirements. Audiovisual materials will not be sent to the laboratory until they confirm that arrangements for payment have been made.
• SIA Fee for Commercial Users -In cases where SIA audiovisual materials are used in commercial, money-making projects (e.g., publications, television/video productions, websites, etc.), the requester may be charged a user's fee. This fee is separate from any production fees charged by commercial vendors.

D. Acknowledgments

• Please use the following credit line when SIA audiovisual materials are reproduced:

Smithsonian Institution Archives (Record Unit # and title) (film or program title)

• The user will also acknowledge the donor when appropriate, as instructed by the Archives Center and/or the donor.