Appraisal Methodology
Appendix E: Appraisal Questions Regarding
Specific Offices and Activities

Registrar

• Does the office produce checklists? Is this the record copy? Is it different from other checklists (e.g., exhibition/design, curator, conservation)? If so, how?
• Does the office have or participate in an exhibition committee?
• Does the exhibition committee produce minutes? If so, who maintains the record set?
• Does the office maintain donor files/information?
• Does the office keep lists of bequests?
• Does the office maintain documentation of transfer of collections, deeds of gift?
• Does the office maintain acknowledgments of transfer and receipt?
• Does the office have final drafts of collection policies?
• What is the collection information management system?
• Does the office maintain accession records?
• Does the office produce original loan agreements?
• Does the office maintain lender files?
• Does the office maintain object condition and treatment reports? If so, are they different from those in conservation? How?
• Does the office maintain object condition and treatment photographs? If so, are they different from those in conservation? How?
• Does the office produce research reports?
• Does the office produce technical reports?
• Does the office produce or maintain image files?
• What form are the image files (e.g., photographs, slides, transparencies, jpeg, tiff)?
• How are the image files used (e.g., study, reference, security)?
• Are image files duplicated in an Image R&R office?
• What is the office of record for image files associated with the office?

Conservation

• Does the office produce checklists?
• Does the office have or participate in an exhibition committee?
• Does the exhibition committee produce minutes? If so, who maintains the record set?
• Does the office maintain object condition and treatment photographs?
• Does the office produce research reports?
• Does the office produce technical reports?
• Does the office produce or maintain image files?
• What form are the image files (e.g., photographs, slides, transparencies, jpeg, tiff)?
• How are the image files used (e.g., study, reference, security)?
• Are image files duplicated in the Registrar's office or an image R&R office?
• What is the office of record for image files associated with the office?

Education Offices

• Does the office produce records of teaching activities?
• Does the office produce student records other than official student records?
• Does the office produce records of research activities?

Outreach Activities/Public Affairs

• Does the office produce any exhibition catalogs or ephemera (rack cards, postcards, brochures, handouts)? Are these the record copies? If not, where are the record copies kept?
• Does the office produce a calendar of events?
• Does the office produce any publications, departmental newsletters?
• Does the office have audio or video recordings of events?
• Does the office maintain schedules, itineraries, agendas?
• Does the office keep transcripts of speeches, lectures or presentations?
• Does the office maintain files of guests/participants?
• Does the office keep invitations, programs or other ephemera?
• Does the office collect visitor comments?
• Does the office produce research reports?
• Does the office produce technical reports?
• Does the office produce or maintain image files?
• What form are the image files (e.g., photographs, slides, transparencies, jpeg, tiff)?
• How are the image files used (e.g., study, reference, security)?
• Are image files duplicated in an Image R&R office?
• What is the office of record for image files associated with the office?

Professional Activities

• Does the office have audio or video recordings of events?
• Does the office maintain schedules, itineraries, agendas?
• Does the office keep transcripts of speeches, lectures or presentations?

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