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Finding Aids to Official Records of the Smithsonian Institution Archives

Record Unit 320

National Collection of Fine Arts. Office of the Director

Special Services Records, 1964-1969

Repository: Smithsonian Institution Archives, Washington, D.C. Contact us at osiaref@si.edu.
Creator: National Collection of Fine Arts. Office of the Director
Title: Special Services Records
Dates: 1964-1969
Quantity: 5.29 cu. ft. (4 record storage boxes) (3 12x17 boxes)
Collection: Record Unit 320
Language of Materials: English
Summary:

These records consist of memoranda and correspondence pertaining to the various programs carried out by Special Services, NCFA art collection material, exhibition material, lecture material, budget, reports, staff biographies, newspaper clippings, magazine articles, radio and television material, tour information, and information on the White House Fellows' Seminar.

Historical Note

During David W. Scott's 1965-1968 tenure as director of the National Collection of Fine Arts (NCFA), the public affairs program for the Museum emanated from the director's office under the supervision of Special Services. This division began its operations in FY 1966 when John Latham was appointed assistant for Special Services. When Latham resigned in May 1967, Jane Marsh became acting assistant until FY 1968, when Mary Nell Sherman took over the duties of assistant for Special Services. Benjamin Ruhe, a staff member from the Smithsonian's Office of Public Affairs, took on the responsibilities of the public relations section of Special Services in 1967.

The programs supervised by Special Services included programming various exhibition openings; conducting private tours for distinguished visitors; programming special lecture series and symposiums; arranging congressional and ambassadorial teas; preparing press kits; maintaining magazine and newspaper contacts; and preparing the NCFA monthly calendar. Special Services was also responsible for the rotating art exhibitions held in the White House and the Executive Office Building, and the White House Fellow's Seminars on American art. During 1967 the division established a docent program and began a community relations program with local businesses and schools in the Washington, D.C., area for the NCFA opening in the Fine Arts and Portrait Gallery Building.

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Descriptive Entry

These records consist of memoranda and correspondence pertaining to the various programs carried out by Special Services; NCFA art collection material; exhibition material; lecture materials; budget; reports; staff biographies; newspaper clippings; magazine articles; radio and television material; tour information; and information on the White House Fellow's Seminar.

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Preferred Citation

Smithsonian Institution Archives, Record Unit 320, National Collection of Fine Arts. Office of the Director, Special Services Records

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Container List

Series 1

GENERAL OFFICE FILES, 1965-1969

Box 1

Lawrence Alloway Lecture, 2/25/1966

Box 1 of 7

Annual Report, 1967-1968 (Special Services)

Box 1 of 7

Archipenko Lecture, 8/7/1968

Box 1 of 7

Art in the Embassies, 1968

Box 1 of 7

Background material, 1965-1967

Box 1 of 7

Budget, 1966-1969

Box 1 of 7

Calendars, monthly NCFA, 1966

Box 1 of 7

Catalogue Lists

Box 1 of 7

Checklists for NCFA Functions (Mrs. Robinson), 1968

Box 1 of 7

Christmas Cards: NCFA, 1968 (includes photos)

Box 1 of 7

Contemporary Works for the Openings, 3/5/1968

Box 1 of 7

Contributors, 1966-1968

Box 1 of 7

Docents, 1967-1968

Box 1 of 7

Education, 1966-1967

Box 1 of 7

Entertainment, 1967

Box 1 of 7

Fashion Show Proposal, 1969

Box 1 of 7

Films: 1930-1950 Series, 1966

Box 1 of 7

Films: 1966-1967 Series, 1967

Box 1 of 7

Henry Geldzahler Lecture, 2/7/1966

Box 1 of 7

Edith Halpert Lecture, 10/10/1966

Box 1 of 7

Highlights correspondence, 1968

Box 1 of 7

International Art Program, 1966-1968

Box 1 of 7

Invitations. NCFA Functions, 1965

Box 1 of 7

Paul Jenkins Film Showing, 10/21/1665

Box 1 of 7

Nancy Kefauver Fund, 1968

Box 1 of 7

Lecture Series, 1967-1968 (3 folders)

Box 1 of 7

Lenders and Dinner Lists, 1967-1968

Box 1 of 7

Les Levine - contact, 1969

Box 1 of 7

The Lincoln Gallery

Box 1 of 7

Lists, M. N. Sherman, 1965-1968

Box 1 of 7

Antonio Lulli Dinner (canceled), 1966

Box 1 of 7

Mailing Lists, etc.

Box 1 of 7

Mailing Lists, 1968 (2 folders)

Box 1 of 7

Paul Manship Bequest, 1966

Box 1 of 7

Miscellaneous, 1967

Box 1 of 7

Monthly Announcements, 1967

Box 1 of 7

Edward Munch Film, 6/12/1968

Box 1 of 7

Music Series (planning stages)

Box 1 of 7

National Portrait Gallery (NPG)

Box 1 of 7

Roy R. Newberger Lecture (canceled), 1968

Box 1 of 7

Artists

Alexander Calder (photos)

Box 1 of 7

James Hampton, 1964

Box 1 of 7

George Rickey, n.d.

Box 1 of 7

Josef Scharl, 1966

Box 1 of 7

Collections: Art

Denman Collection, 1966

Box 1 of 7

The Evans Collection, 1909

Box 1 of 7

Ford Times Art, 1966

Box 1 of 7

IBM Collection, 1965-1966

Box 1 of 7

Johnson Wax Collection (Art: U.S.A.) (includes photos), 1967-1968

Box 1 of 7

The Lending Collection: NCFA, 1968

Box 1 of 7

Catalogues

Catalogues: Requests for, 1967-1968

Box 1 of 7

Catalogues: NCFA, 1966-1967

Box 1 of 7

Community Relations

Community Relations, 1967-1968

Box 1 of 7

Committee to Restore Italian Art, 1966

Box 1 of 7

Newspapers

Newspaper Clipping Service, 1968

Box 1 of 7

The Baltimore Sun, 1966

Box 1 of 7

Christian Science Monitor, 1968

Box 1 of 7

The Evening Star (D.C.), 1966-1967

Box 1 of 7

Mexico Evening Ledger, 1965

Box 1 of 7

The National Observer, 1967

Box 1 of 7

New York Times, 1966

Box 1 of 7

San Francisco Chronicle, 1965

Box 1 of 7

Washington International Arts, Letter, 1966-1968

Box 1 of 7

The Washington Post, 1966

Box 1 of 7

Panels: NCFA/NPG, 1966

Box 1 of 7

Box 2

Periodicals and Magazines

American Heritage Magazine, 1968

Box 2 of 7

Antiques Magazine, 1968

Box 2 of 7

The Art Gallery, 1965-1968

Box 2 of 7

Art International, 1968

Box 2 of 7

Art News, 1965-1968

Box 2 of 7

Arts Magazine, 1968

Box 2 of 7

Art Voices, 1966

Box 2 of 7

The Bulletin, 1968

Box 2 of 7

Connoisseur, 1968

Box 2 of 7

Curator Magazine, 1968

Box 2 of 7

The Economist, 1968

Box 2 of 7

Good Housekeeping, 1968

Box 2 of 7

House Beautiful, 1968

Box 2 of 7

Museum News, 1966

Box 2 of 7

Saturday Review of Literature, 1966

Box 2 of 7

Time Magazine, 1968

Box 2 of 7

Vision Magazine, 1968

Box 2 of 7

The Washingtonian, 1967

Box 2 of 7

Press Conference, 11/1967

Box 2 of 7

Press Lists, 1968

Box 2 of 7

NCFA - Press Release File, 1967-1968

Box 2 of 7

Program Plans, 1968

Box 2 of 7

Publications: NCFA/NPG, 1968

Box 2 of 7

Publicity Contact Lists, 1968

Box 2 of 7

Quarterly Reports, 1968-1969

Box 2 of 7

Reports, 1966

Box 2 of 7

Secretary S. Dillon Ripley, 1964-1965

Box 2 of 7

Self Portraits

Box 2 of 7

Staff Information

Senior Staff

Box 2 of 7

Lois Bingham: IAP

Box 2 of 7

Adelyn Breeskin, 1965-1967

Box 2 of 7

Robert T. Davis, Assistant Director, 1968

Box 2 of 7

Jacob Kainen, 1966-1967

Box 2 of 7

John Latham: correspondence, 1965

Box 2 of 7

Donald McClelland

Box 2 of 7

Dr. David W. Scott, Director, 1965-1969

Box 2 of 7

William Seitz

Box 2 of 7

Roger Stevens: Assistant to the President on the Arts, 1966

Box 2 of 7

Staff Biographies: Miscellaneous, 1966

Box 2 of 7

Staff Publicity: NCFA, 1968

Box 2 of 7

NCFA Slides Available for Sale

Box 2 of 7

Smithsonian Art Commission - 47th Annual Meeting, May 1969

Box 2 of 7

Smithsonian Art Commission

Box 2 of 7

Smithsonian Institution

Academic Programs, 1968 (SI)

Box 2 of 7

Acts of Congress: Creation of the Smithsonian, 1968 (SI)

Box 2 of 7

The Ladies Committee (SI)

Box 2 of 7

Newsletter to the Regents (SI), 1968

Box 2 of 7

Smithsonian Society of Associates, 1965

Box 2 of 7

Symposium on American Art Abroad, 12/8/1966

Box 2 of 7

Television and Radio, 1965-1967

Box 2 of 7

Tours: correspondence, 1968

Box 2 of 7

Lists of Tours, 1965

Box 2 of 7

Material for Tours

Box 2 of 7

Tours: National Collection of Fine Arts, 1968-1969, 1968

Box 2 of 7

Bayard Underwood: Consulting Architect - NCFA

Box 2 of 7

Voice of America, 1967

Box 2 of 7

Walking Tour: Patent Office Building, January 15, 1967, 1966

Box 2 of 7

Weekly Announcements, 1967-1968

Box 2 of 7

White House Fellows Seminar, 1967

Box 2 of 7

Women's National Democrat Club (Fund Raising Luncheon), 11/22/1967

Box 2 of 7

U.S. Information Agency, 1968

Box 2 of 7

Westinghouse Broadcasting Company, 1965-1966

Box 2 of 7

Why Man Creates - preview showing, 7/12/1968

Box 2 of 7

Series 2

EXHIBITION MATERIAL, 1965-1969

Box 2

Rugs of Afghanistan, 1966

Box 2 of 7

Alexander Archipenko (includes photos), July 1968, 1967-1968

Box 2 of 7

Alexander Archipenko Dinner, July 10, 1968, 1967-1968

Box 2 of 7

An American Collection: Roy R. Newberger - summer 1968

Box 2 of 7

The American Poster, 1969

Box 2 of 7

Ancient Art from Afghanistan, June 30-August 23, 1966

Box 2 of 7

George Caleb Bingham, Fall 1967, 1967-1968

Box 2 of 7

Brazilian Art Tour (in conjunction with Sao Paolo), Fall 1967

Box 2 of 7

Box 3

Catlin Exhibition, July 19-September 19, 1965, 1965

Box 3 of 7

Frederic Edwin Church, February 12-March 13, 1966

Box 3 of 7

Churchill Exhibit, November 30, 1965

Box 3 of 7

The Cooper Union, 1967

Box 3 of 7

The Dakar Festival Exhibit, 1966

Box 3 of 7

Drawing Society National Exhibition, 1966-1967

Box 3 of 7

Eleven Pop Artists, Philip Morris International, 1966

Box 3 of 7

European Painters Today, 1968-1969

Box 3 of 7

William T. Evans Exhibit, IBM Galleries

Box 3 of 7

Exhibits - Planning and Meetings, 1966-1967

Box 3 of 7

Exhibit Schedule of 1968-1969

Box 3 of 7

Peter Fink Photographic Exhibit, January-March 1968

Box 3 of 7

Folk Festival, 1965

Box 3 of 7

Future Exhibitions, 1968

Box 3 of 7

William Glackens in Retrospect, February 1967, 1966-1967

Box 3 of 7

Hard Edge Trend, July 4-11, July 13-September, Foyer Gallery

Box 3 of 7

Winslow Homer, Graphic Art Exhibit, January 9-February 23, 1969, 1968-1969

Box 3 of 7

Indian Triennial Release, 1968

Box 3 of 7

Jasper Johns Drawings, October 1966

Box 3 of 7

Knoedler Benefit: Preview of Paintings by Mary Cassatt (includes photos), 1966, 1965-1966

Box 3 of 7

Kuniyoshi Exhibit, 1968-1969 (2 folders)

Box 3 of 7

Landscape Show, 1966, Lecture Series (2 folders)

Box 3 of 7

Rico Lebrun Exhibition, 1967-1969 (includes photos) (2 folders)

Box 3 of 7

Paul Manship Exhibition - Summer 1966

Box 3 of 7

March of America Exhibit, April 18, 1967

Box 3 of 7

May Exhibits: NCFA, 1968

Box 3 of 7

National Woman's Press Club Meeting, July 17, 1968

Box 3 of 7

Anniversary Open House, 1969

Box 3 of 7

Plans for Opening of NCFA Building, 1967-1968

Box 3 of 7

List Art Posters

Box 3 of 7

Lists: NCFA Opening

Box 3 of 7

Opening Photos

Box 3 of 7

Opening Plans: Physical Arrangements

Box 3 of 7

Prospectus for the Opening

Box 3 of 7

Opening Reports

Box 3 of 7

Poster Show, April 24-June 15, 1969

Box 3 of 7

Romney, West Virginia Art Exhibit, 1967

Box 3 of 7

Roots of Abstract Art In America, 1910-1930, 1965-1968

Box 3 of 7

Box 4

Sao Paolo Biennale, 1967-1968 (3 folders)

Box 4 of 7

Sao Paolo Biennale Fund Raising, 1967

Box 4 of 7

Sao Paolo Biennale Lenders File, 1967

Box 4 of 7

Stanton MacDonald Wright Exhibition Catalogue and Photo Info, Press Releases. Information on dinner at Barney Studio House (includes photos and brochures and color transparencies), 1967 (2 folders)

Box 4 of 7

Tanner Exhibition Reception, 1969

Box 4 of 7

The Art of Tibet, 1968-1969

Box 4 of 7

"To Be Alive" Photo Exhibit (includes photos), Fall 1966

Box 4 of 7

Treasures From The Cooper Union, 1967

Box 4 of 7

Venice Biennale - Washington (includes catalogue material), 1966

Box 4 of 7

Venice Biennale Benefit, 1966

Box 4 of 7

Venice Biennale Fund Raising, 1966

Box 4 of 7

Venice Biennale XXXIV, 1968 (2 folders)

Box 4 of 7

Press Release: Venice Biennale XXXIV, 1968

Box 4 of 7

William Zorach Sculpture Exhibit (includes photos and negatives), 1967

Box 4 of 7

Series 3

NEWSPAPER CLIPPINGS: SCRAPBOOKS, 1964-1967

Box 5

Scrapbook of NCFA activities, 1964

Box 5 of 7

Box 6

Scrapbook of XXXIII Venice Biennale, 1966

Box 6 of 7

Box 7

Scrapbook of NCFA activities, 1967

Box 7 of 7