Moving Day

File cabinets filled with film in old cold storage space at NMAH. Courtesy of Smithsonian Institutio In November, Smithsonian Institution Archives successfully moved over 3 million photographic negatives from a cold storage unit that had reached end of life to a new state of the art facility at the Smithsonian Institution Support Center (SISC) in Hyattsville, Maryland.  The new space consists of two climate and humidity controlled rooms, a large staging area, and a large processing and digitization lab. Of the new cold rooms, one is kept at 52 degrees Farenheit and accommodates glass negatives, color photographic prints, CDs, and videotape materials, while the other is kept at 26 degrees Farenheit and is for storage of film materials.

We inherited both the old space and the glass negatives in 2008, when the Archives took over all of the historic images pertaining to the Smithsonian Institution’s history from Smithsonian Photographic Services (SPS). Located in the basement of the National Museum of American History (NMAH), the old cold vault, which had prevented the deterioration of film material for over thirty years, was on the verge of expiration.

SIA staff in old warm up room at NMAH. Courtesy of Smithsonian Institution Archives.

For years we have been preparing the contents kept in cold storage for the move, which not only included the design and build out of a new space, but also some huge rehousing efforts. Over one thousand broken glass negatives were stabilized, housing was provided for oversized glass and acetate negatives, and 30,000 glass negatives were separated from the acetate negatives they were originally stored in boxes with. Once the build out was nearing completion, new locations for the materials were mapped and labeled.

New warm up room at SISC. Courtesy of Smithsonian Institution Archives. The actual move took place over five days. Four Archives staff members were at each location with a move crew of about six to ten, and three refrigerated trucks shuttled material from NMAH to SISC.  The move “choreography” consisted of 38 main steps, each divided into numerous sub-steps. In addition to the Archives’ collections, we also moved collections for other units with whom we share the space and whose collections we will continue to store.

Our new space affords us some room to grow. Though we cannot accommodate all of the Smithsonian Institution’s film preservation needs, we are able to bring on new partners and collaborators from units across the institution to provide preventive care for collections at risk. We look forward to working more closely with our historic collections and have plans to systematically digitize materials so that we can share and provide access to the Smithsonian Institution’s fascinating and abundant photographic history.

Collections in new location at SISC. Courtesy of Smithsonian Institution Archives.

Related Resources

Cabinet of Curiosities, The Bigger Picture blog, Smithsonian Institution Archives

Unlocking the Vault, The Bigger Picture Blog, Smithsonian Institution Archives

Walking on Broken Glass, The Bigger Picture blog, Smithsonian Institution Archives

Highlight from the Photo Cold Vault: Gelatin Dry Plate Negatives, The Bigger Picture Blog, Smithsonian Institution Archives

Putting It All Together: The Assembly and Rehousing of Glass Plate Negatives, The Bigger Picture Blog, Smithsonian Institution Archives

Care, Handling and Storage of Photographs, Library of Congress

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