PROGRESS

The Collaborative Electronic Records Project

Progress

 


Guidance

E-Mail Guidelines for Managers and Employees. Rockefeller Archive Center.

Responsible Recordkeeping: Email Records. Smithsonian Institution Archives.

Email Guidance. Smithsonian Institution Archives.

Transfer Guidelines. Smithsonian Institution Archives.

Transfer Guidelines. Rockefeller Archive Center

Record Retention and Disposition Guidelines, Version 3. Rockefeller Archive Center. [updated November 2008]

EAD sample. Smithsonian Institution Archives.


Papers

Summary of CERP outlines the processes of the pilot and some lessons learned.
Phases 2&3 of CERP at SIA presents the more technical parts of the project.


Planning Documents

Business Case

Project Plan

Forms / Templates


Email Preservation System and Tools

Email Account Preservation Parser


Permission Form

Application to use materials produced by CERP, including those on the CERP website. Email completed form to SchmitzfuhrigL@si.edu.

CERP Symposium

November 2008

Acquisition Model and Conducting Preservation by CERP and North Carolina State Archives

MAIL ACCOUNT XML SCHEMA: How Internet Messages can be stored as XML by David Minor

Parsing E-Mail: Lessons Learned by Steve Burbeck

Using An Open Source Institution Repository for Preserved Email by CERP

Rule-Based Distributed Data Management by Reagan Moore

“C2P”: from Content-based Environments to Policy-based Infrastructure by Richard Marciano

Learning to Love “Ugly”: Making Sense of Archived Email by Douglas W. Oard

CERP Symposium Proceedings

 


Recent Presentations

Digital Dilemmas: Archiving E-Mail. Society of American Archivists (SAA) 2008 Research Forum. San Francisco, Calif. August 26. CERP team members presented project background, processes, products, and a parser demonstration at the forum.

SAA Research Forum 2008 presentation

CERP Workflow Diagram

CERP Email Preservation Workflow

 


Email Preservation Publications and Presentations

Tools Used by CERP. Product information and results of testing by CERP

CERP workbook. Pre-conference workshop at the Association of Canadian Archivists 2008 annual conference.

More Than One Way to Meet the Challenge: Systematic Approaches to the Capture and Preservation of Complex Digital Artifacts. Midwest Archives Conference 2008. Louisville, KY. April 2008. A panel session with the University of Maryland Institute for Advanced Computer Studies and the Email Collaboration Initiative (EMCAP).

Digital Dilemmas: Archiving E-Mail.
-- Southern Archives Conference. Nashville, Tenn., March 2008
-- Society of NC Archivists Spring 2008. Raleigh, N.C. This presentation included a segment from fellow research project Email Collaboration Initiative (EMCAP).

2007 and older