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Finding Aids to Official Records of the Smithsonian Institution Archives

Accession 17-349

Smithsonian Institution. Office of the Chief Information Officer

Administrative Records, 1967, 1977-2013

Repository: Smithsonian Institution Archives, Washington, D.C. Contact us at osiaref@si.edu.
Creator: Smithsonian Institution. Office of the Chief Information Officer
Title: Administrative Records
Dates: 1967, 1977-2013
Quantity: 4 cu. ft. (4 record storage boxes)
Collection: Accession 17-349
Language of Materials: English
Summary:

This accession consists of records created and maintained by Katherine P. Spiess documenting strategic planning, project development, policies, and professional outreach in relation to collection information management, digitization, digital asset management, digital outreach, and emerging technologies. Spiess began her Smithsonian career in 1975 as a collections registration specialist at the National Museum of History and Technology, renamed the National Museum of American History (NMAH) in 1980. In 1984, Spiess was named Chief of the newly formed Computer Services Center. In 1985, she returned to the Office of the Registrar as the Assistant Registrar and later the Deputy Registrar. In 1993, she was named Acting Assistant Director for Collections Management Services and was later given the permanent position. In approximately 1999, Spiess became the Assistant Director for Strategic Initiatives within the Office of Affiliations. Spiess left NMAH in 2007 to launch the Central Digitization Office within the Smithsonian Institution, Office of the Chief Information Officer and retired at the end of 2009. Materials include reports, meeting materials, correspondence, planning documents, policies, presentations, flow charts, bibliographies, notes, and related materials. A small amount of material may have been created or maintained by other staff.

Descriptive Entry

This accession consists of records created and maintained by Katherine P. Spiess documenting strategic planning, project development, policies, and professional outreach in relation to collection information management, digitization, digital asset management, digital outreach, and emerging technologies. Spiess began her Smithsonian career in 1975 as a collections registration specialist at the National Museum of History and Technology, renamed the National Museum of American History (NMAH) in 1980. In 1984, Spiess was named Chief of the newly formed Computer Services Center. In 1985, she returned to the Office of the Registrar as the Assistant Registrar and later the Deputy Registrar. In 1993, she was named Acting Assistant Director for Collections Management Services and was later given the permanent position. In approximately 1999, Spiess became the Assistant Director for Strategic Initiatives within the Office of Affiliations. Spiess left NMAH in 2007 to launch the Central Digitization Office within the Smithsonian Institution, Office of the Chief Information Officer and retired at the end of 2009. Materials include reports, meeting materials, correspondence, planning documents, policies, presentations, flow charts, bibliographies, notes, and related materials. A small amount of material may have been created or maintained by other staff.

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Use Restriction

Restricted for 15 years, until Jan-01-2029; Transferring office; 5/4/2001 memorandum, Johnstone to Bass; Contact reference staff for details.

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Preferred Citation

Smithsonian Institution Archives, Accession 17-349, Smithsonian Institution. Office of the Chief Information Officer, Administrative Records

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Container List

Box 1

Survey of Card Catalogs and Photographic Files in Museum of History and Technology Divisions, 1967

Box 1 of 4

Collection Management Training - Notes and Lecture Outlines, 1977-1999 (2 folders)

Box 1 of 4

Museum Information Retrieval and Documentation System (MIRDS), National Museum of American History (NMAH), 1987 (2 folders)

Box 1 of 4

Computers in Museums: Selected Great Moments from 1965 through 1985, January 2, 1987

Box 1 of 4

Information Modeling Lecture Notes

Box 1 of 4

Exhibit Workflow, 1989

Box 1 of 4

NMAH Data Sharing Policies Presentation, September 18, 1989

Box 1 of 4

Common Databases Task Force Final Report to the Field, September 1989

Box 1 of 4

NMAH Functional Information Architecture, 1989-1993

Box 1 of 4

Smithsonian/EDS Team Meeting (Information Age Exhibit and Other Projects), December 17-18, 1990

Box 1 of 4

Information Technology Strategic Planning - Miscellaneous, 1990-2001

Box 1 of 4

NMAH Task Force Reports, December 1993

Box 1 of 4

NMAH Task Force II Reports, June 1994

Box 1 of 4

NMAH Strategic Planning Group Notebook and Reference Guide, 1993-1994 (2 folders)

Box 1 of 4

Transaction Terms for Collection Management, Smithsonian Institution Data Content Committee, 1994

Box 1 of 4

Global Earth Observatory System of Systems (GEOSS): Revolutionizing our Understanding of Earth, 1995

Box 1 of 4

Collections and Related Information Systems Briefing to the Secretary, June 1995

Box 1 of 4

NMAH Museum Research and Reference Center, 1995-1998

Box 1 of 4

NMAH Data Model, 1996

Box 1 of 4

National Museum of Natural History (NMNH) Collections and Research Information System, 1996

Box 1 of 4

Documentation Standards for NMAH Collections, October 1996

Box 1 of 4

Box 2

American Association of Museum Professionals, Roundtable for College and University Museums and Galleries, May 30-31, 1997

Box 2 of 4

Notes on Collection Documentation System History

Box 2 of 4

Issues Regarding Linkages to AAT (Art and Architecture Thesaurus), 1997-1999

Box 2 of 4

RLG, 1997-2000

Box 2 of 4

Information Technology at the Smithsonian Institution Report, 1998

Box 2 of 4

Smithsonian Institution (SI) Electronic Outreach, 1998-1999

Box 2 of 4

NMAH Website Report, 1998

Box 2 of 4

Networked Knowledge: Managing National Collections in the 21st Century Report and Presentation, 1998-1999

Box 2 of 4

Tomorrow's Treasures and Global Connections Presentations, 1998-2000

Box 2 of 4

NMAH and the Virtual Smithsonian, 1998-2001

Box 2 of 4

CIPAS (Collection Information Public Access System) and Digital Library, 1997-1998

Box 2 of 4

Smithsonian/Intel Partnership - CIPAS and Digilab

Box 2 of 4

American Strategy Initiative, 1997-1999

Box 2 of 4

American Strategy Initiative, 1998 (2 folders)

Box 2 of 4

Partnering Across Boundaries to Get Results, Excellence in Government Fellows Program Conference, April 1998

Box 2 of 4

Council for Excellence in Government and National Partnership for Reinventing Government Meeting, November 9, 1999

Box 2 of 4

SI Image Archive Fund, 1998-1999

Box 2 of 4

NMAH Packard Grant, 1998-2000

Box 2 of 4

Packard Proposal, 1998-2001

Box 2 of 4

CLIR Collections Content and the Web Conference, 1999 (2 folders)

Box 2 of 4

Rethinking Cultural Publications: Digital Multimedia and Other 21st Century Strategies, September 15-17, 1999 (2 folders)

Box 2 of 4

Box 3

NMAH Management Committee, Electronic Policy Sub-committee/Technology Governing Council, 1999-2001

Box 3 of 4

Comprehensive Systems Analysis Plan, 2000

Box 3 of 4

Public Access to NMAH Knowledge - Flowchart

Box 3 of 4

Digital Data Model Terminology, 2001

Box 3 of 4

Data Elements and Recommended Standards for Archival Description of Photographs and Photograph Collections, Final Draft of Report to the Smithsonian Institution Archives and Special Collections Council, April 2002

Box 3 of 4

Digital Asset Management System, 2002-2007

Box 3 of 4

Digitization and Trusted Repositories - Research, Notes, and Reports, 2002-2010 (2 folders)

Box 3 of 4

NMAH Transformation Planning Committee Outreach Working Group Final Report, December 2003

Box 3 of 4

NMAH Collections Information System (CIS) Program, Critical Needs and Proposed Responses, May 2003

Box 3 of 4

Online Scholarly Cataloging Initiative

Box 3 of 4

NMAH CIS Data Analysis Fields, November 29, 2005 (2 folders)

Box 3 of 4

National Museum of American History CIS Data Analysis Project Final Report, September 25, 2006

Box 3 of 4

Digital Data Models and Metadata, 2006-2007

Box 3 of 4

A Smithsonian for the Future, Smithsonian Institution Strategic Plan, FY 2006-FY 2011, June 2006

Box 3 of 4

RLG/OCLC Work Plan, 2007

Box 3 of 4

RLG/OCLC Work Plan and SI Digitization Meeting, October 29, 2007

Box 3 of 4

NMAH and Smithsonian Photography Initiative, 2007

Box 3 of 4

Digitization Strategic Planning, 2007

Box 3 of 4

Library Use at the National Museum of American History, Behring Center, National Museum of Natural History, and Smithsonian Institution Service Center, February 2007

Box 3 of 4

Digitization Steering Committee Report, March 2007

Box 3 of 4

Digitization Steering Committee Report Appendices, March 2007

Box 3 of 4

National Museum of Natural History Digital Asset Management Strategy, September 2007

Box 3 of 4

Third International Digital Curation Conference, December 2007

Box 3 of 4

Web and New Media Strategy, 2007-2009

Box 3 of 4

Digital Media Working Group, 2007-2008 (2 folders)

Box 3 of 4

Digital Media Use Working Group, 2007-2009

Box 3 of 4

Box 4

Digital Media Use Working Group, 2008

Box 4 of 4

Final Report from the Digital Media Use Working Group and the Digital Asset Access and Use Policy, July 1, 2009

Box 4 of 4

SI/Flickr Project, 2008 (2 folders)

Box 4 of 4

SI/Flickr Experiment, 2008

Box 4 of 4

The Smithsonian Institution and Flickr: An Experiment in Reaching New Audiences

Box 4 of 4

Twelve Ingredients of a Commons - Commons Pilot Project Presentation

Box 4 of 4

Smithsonian's Enterprise Information Technology Environment, February 2008

Box 4 of 4

Smithsonian Digitization Program: Archives, Library, and Museum Resources, Museum Computer Network Presentation, November 12, 2008

Box 4 of 4

Sustaining the Digital Investment: Issues and Challenges of Economically Sustainable Digital Preservation, Interim Report of the Blue Ribbon Task Force on Sustainable Digital Preservation and Access, December 2008

Box 4 of 4

Smithsonian 2.0, 2009

Box 4 of 4

Smithsonian 2.0 Final Report, March 3, 2009

Box 4 of 4

Digitization at the Smithsonian Article in Smithson Connections, Spring 2009

Box 4 of 4

Harnessing the Power of Digital Data for Science and Society, Report on the Interagency Working Group on Digital Data to the Committee on Science of the National Science and Technology Council, January 2009

Box 4 of 4

SI Digitization Strategic Plan - Project Plan, 2008-2009

Box 4 of 4

SI Digitization Strategic Plan - Notes, 2009

Box 4 of 4

SI-DigiSPC (SI Digitization Strategic Plan Committee) Charter/Members, 2007-2008

Box 4 of 4

SI-DigiSPC Working Group Action Items, 2009

Box 4 of 4

SI-DigiSPC Working Group Agenda, January 2009

Box 4 of 4

SI-DigiSPC Working Group 1B (Cultivate Culture) Meeting Minutes, February 13, 2009

Box 4 of 4

SI-DigiSPC Charter, April 2009

Box 4 of 4

SI Digitization Strategic Plan Draft Reviews, August-September 2009

Box 4 of 4

Creating the Digital Smithsonian: The SI Digitization Strategic Plan, 2010-2015 (2010)

Box 4 of 4

Virtualization Project Status, September 2011

Box 4 of 4

SInet Managed Information Technology Infrastructure Annual Assessment, September 2013

Box 4 of 4

Illegal Transfer of Cultural Property: A Short Bibliography

Box 4 of 4

Museum Storage: A Bibliography

Box 4 of 4

Insurance and Risk Management: A Bibliography

Box 4 of 4

Packing and Shipping Bibliography

Box 4 of 4

Selected Bibliography for Museum Cataloging

Box 4 of 4

Selected Bibliography for Museum Registration

Box 4 of 4

Selected Bibliography for Folklife Classification

Box 4 of 4

Bibliography for the Freedom of Information Act and the Privacy Act of 1974

Box 4 of 4

Human Remains in Museum Collections: A Bibliography

Box 4 of 4

Computers and Museums: A Bibliography

Box 4 of 4