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Finding Aids to Official Records of the Smithsonian Institution Archives

Accession 17-287

Smithsonian Institution. Art Collections Information System Committee

Committee Records, 1987, 1993-2010

Repository:Smithsonian Institution Archives, Washington, D.C. Contact us at osiaref@si.edu.
Creator:Smithsonian Institution. Art Collections Information System Committee
Title:Committee Records
Dates:1987, 1993-2010
Quantity:1 cu. ft. (1 record storage box)
Collection:Accession 17-287
Language of Materials:English
Summary:

The ArtCIS Committee was originally created as a joint effort between the six Smithsonian Institution art museums to research and select a common Collections Information System (CIS) to purchase and implement. The committee has grown to include the additional museums who have selected the same CIS. The committee is now comprised of ten museums, including history and science museums. The name ArtCIS, while no longer representative of the committee was kept for consistency within the Smithsonian Institution.The ArtCIS Committee is a collaboration between the Office of the Chief Information Officer (OCIO) and Smithsonian museums that use a common commercial software product as their CIS. The purpose of ArtCIS is to pool together expertise, efforts and resources in order to further the CIS goals of member museums efficiently and cost-effectively.Primarily documented in the collection are the six original ArtCIS member museums: Cooper-Hewitt, National Design Museum; Freer Gallery of Art and Arthur M. Sackler Gallery; Hirshhorn Museum and Sculpture Garden; National Museum of African Art; National Portrait Gallery; and the Smithsonian American Art Museum.People represented in the collection include Rachel M. Allen; Deputy Director, Smithsonian American Art Museum; Mary Ellen Guerra, Collections Database Administrator, Smithsonian American Art Museum; Patricia L. Fiske, Assistant Director for Administration, National Museum of African Art; and Jeffrey Smith, Assistant Registrar, Freer and Sackler Galleries. Materials include correspondence; memoranda; grant proposals; meeting agendas, minutes, and notes; system requirements; reports; and survey records.

Descriptive Entry

The ArtCIS Committee was originally created as a joint effort between the six Smithsonian Institution art museums to research and select a common Collections Information System (CIS) to purchase and implement. The committee has grown to include the additional museums who have selected the same CIS. The committee is now comprised of ten museums, including history and science museums. The name ArtCIS, while no longer representative of the committee was kept for consistency within the Smithsonian Institution.

The ArtCIS Committee is a collaboration between the Office of the Chief Information Officer (OCIO) and Smithsonian museums that use a common commercial software product as their CIS. The purpose of ArtCIS is to pool together expertise, efforts and resources in order to further the CIS goals of member museums efficiently and cost-effectively.

Primarily documented in the collection are the six original ArtCIS member museums: Cooper-Hewitt, National Design Museum; Freer Gallery of Art and Arthur M. Sackler Gallery; Hirshhorn Museum and Sculpture Garden; National Museum of African Art; National Portrait Gallery; and the Smithsonian American Art Museum.

People represented in the collection include Rachel M. Allen, Deputy Director, Smithsonian American Art Museum; Mary Ellen Guerra, Collections Database Administrator, Smithsonian American Art Museum; Patricia L. Fiske, Assistant Director for Administration, National Museum of African Art; and Jeffrey Smith, Assistant Registrar, Freer and Sackler Galleries.

Materials include correspondence; memoranda; grant proposals; meeting agendas, minutes, and notes; system requirements; reports; and survey records.

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Preferred Citation

Smithsonian Institution Archives, Accession 17-287, Smithsonian Institution. Art Collections Information System Committee, Committee Records

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Container List

Box 1

Project Task Force files, 1993-1995

Box 1 of 1

Requirements documents, 1995 (2 folders)

Box 1 of 1

Requirements notes, 1993-1995

Box 1 of 1

Market survey of commercially available art museum collection information systems, 1995

Box 1 of 1

Consultant meetings and other documentation, 1994-1996

Box 1 of 1

Task Force files, FY 1996

Box 1 of 1

Gallery Systems - The Museum System (TMS), 1997-1998

Box 1 of 1

Office of Management and Budget (OMB) - Exhibit 300, FY 2003

Box 1 of 1

OMB - Exhibit 300, FY 2004

Box 1 of 1

System statistics, FY 2004

Box 1 of 1

OMB - Exhibit 300, Exhibit 53 Supplementary Information, FY 2004

Box 1 of 1

OMB - Exhibit 300, FY 2006

Box 1 of 1

OMB - Exhibit 300, FY 2007

Box 1 of 1

CIS IRM (Information Resource Management) Pool - Proposal, FY 1996

Box 1 of 1

CIS IRM Pool - Proposal, FY 2002

Box 1 of 1

CIS IRM Pool - Proposal, FY 2005

Box 1 of 1

CIS IRM Pool - Proposal, FY 2006

Box 1 of 1

CIS IRM Pool - Proposal, FY 2007

Box 1 of 1

CIS IRM Pool - Proposal, FY 2008

Box 1 of 1

CIS IRM Pool - Award, FY 2009

Box 1 of 1

CIS IRM Pool - Proposal and Award, FY 2010

Box 1 of 1

Market survey of commercially available art museum collection information systems, 2008

Box 1 of 1

Steering Committee - Agendas, minutes, and other documentation, 1987, 1997-1999

Box 1 of 1

Meetings and notes, FY 1999

Box 1 of 1

TMS Working Group, 2000

Box 1 of 1

Meetings and agendas, 2010-2012

Box 1 of 1

Security plan, 2003

Box 1 of 1

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