Reference Request
Finding Aids to Official Records of the Smithsonian Institution Archives
Accession 16-344
Smithsonian Institution. Office of Special Events and Protocol
Event Files, 2008-2009
Collection Overview
| General Information About This Collection | |
|---|---|
| Repository: | Smithsonian Institution Archives, Washington, D.C. Contact us at osiaref@si.edu. |
| Creator: | Smithsonian Institution. Office of Special Events and Protocol |
| Title: | Event Files |
| Dates: | 2008-2009 |
| Quantity: | 9.5 cu. ft. (9 record storage boxes) (1 document box) |
| Collection: | Accession 16-344 |
| Language of Materials: | English |
| Summary: | This accession consists of records which document planning of special events at the Smithsonian Institution, such as conferences, meetings, lectures, exhibition openings, receptions, and award presentations. Materials include correspondence, memoranda, and notes; proposals; budget summaries; event schedules; agreements; meeting agendas and minutes; program information; lecture papers; press releases and clippings; guest lists; biographical information; photographs; floor plans for events; invitations; and brochures. Some materials are in electronic format. |
Descriptive Entry
This accession consists of records which document planning of special events at the Smithsonian Institution, such as conferences, meetings, lectures, exhibition openings, receptions, and award presentations. Materials include correspondence, memoranda, and notes; proposals; budget summaries; event schedules; agreements; meeting agendas and minutes; program information; lecture papers; press releases and clippings; guest lists; biographical information; photographs; floor plans for events; invitations; and brochures. Some materials are in electronic format.
Index Terms
This collection is indexed under the following access terms. These are links to collections with related topics, persons or places.
Subject
- Special events -- Marketing
- Special events
- Congresses and conventions
- Lectures and lecturing
- Museum exhibits
- Award presentations
Physical Characteristics of Materials in the Collection
Administrative Information
Preferred Citation
Smithsonian Institution Archives, Accession 16-344, Smithsonian Institution, Office of Special Events and Protocol, Event Files
Container List
Box 1
Donor Luncheon hosted by the Acting Secretary, Smithsonian Institution Building (SIB) Parlor, 1/8/2008
Secretary's Distinguished Lecture, National Museum of Natural History (NMNH), 1/8/2008
Contributing Membership Reception, National Air and Space Museum (NASM), 1/8/2008
Staff Appreciation Breakfast, Donald W. Reynolds Center (DWRC) Kogod Courtyard, 1/11/2008
Regents Audit and Review Committee Meeting, SIB Regents Room, 1/23/2008
Smithsonian National Board Mid-Winter Meeting, 1/24-26/2008
Board of Regents Dinner, NMNH, 1/27/2008
Reception and Film Screening of "The Forgotten Eagles," NASM, 1/28/2008
Board of Regents Meeting, SIB Regents Room/Library, 1/28/2008
Public Broadcasting Service (PBS) Board Dinner, SIB Commons, 1/28/2008
Acting Secretary's Quarterly Meeting with Directors, SIB Library, 1/29/2008
Donor Luncheon hosted by the Acting Secretary, SIB Parlor, 2/5/2008
Acting Secretary's Town Hall Meeting, National Museum of the American Indian (NMAI) Rasmuson Auditorium, 2/6/2008
Donor Luncheon hosted by the Acting Secretary, SIB Parlor, 2/7/2008
Development Meeting at the National Museum of African American History and Culture (NMAAHC), Capital Gallery Building, 2/13/2008
Presidential Visit to the National Museum of African Art (NMAfA), 2/14/2008
Contributing Membership Reception, NMNH, 1/20/2008
NMAAHC Breakfast and Tour of "Let Your Motto Be Resistance," DWRC, 2/22/2008
Smithsonian Latino Center (SLC) Board Meeting, Capital Gallery Building, 2/22/2008
Office of Protection Services (OPS) Conference, Williamsburg, Virginia, 2/24-27/2008 (includes electronic records)
NMAAHC Advisory Council Meeting, SIB Regents Room, 2/29/2008
Heidelburg Engineering Luncheon [Cancelled], SIB Commons, 3/7/2008
Grey Global Reception, SIB Commons and Schermer Hall, 3/13/2008
Combined Federal Campaign (CFC) Thank You Celebration, NMAI, 3/17/2008
Acting Secretary's Quarterly Meeting with Directors, SIB Library, 3/18/2008
Acting Secretary's All Staff Meeting, NMNH, 3/24/2008
The Smithsonian Associates (TSA) Opening Program on China, NMNH Baird Auditorium, 3/26/2008
Smithsonian Staff Art Show Breakfast, S. Dillon Ripley Center Concourse, 3/27/2008
Smithsonian Corporate Membership Program (SCMP) Dinner for PEPCO, NMNH, 4/3/2008
Smithsonian Institution Libraries (SIL) Fortieth Anniversary Reception, SIB Commons, 4/8/2008
Luncheon Hosted by the Acting Secretary, SIB Parlor, 4/10/2008
American Public Garden Association, Capital Gallery Building, DWRC, and National Zoological Park (NZP), 4/10-12/2008
Farewell Reception for Ned Rifkin, SIB, 4/11/2008
Box 2
Smithsonian Center for Education and Museum Studies (SCEMS) Reception for the Council of Chief State School Officers (CCSSO), NASM, 4/14/2008
"Lost Amazon" Reception Briefing, NMNH, 4/16/2008
McMillan Donor Recognition Event, NMNH, 4/23/2008
NMAAHC Press Announcement and Luncheon, SIB Commons, 4/23/2008
James Smithson Society (JSS) Gala Weekend, 4/24-26/2008 (includes electronic records)
Smithsonian National Board Spring Meeting, 4/24-26/2008
SCMP Dinner for Johnson & Johnson, DWRC, 4/28/2008
NASM Barron Hilton Event, 4/29/2008
Visitor Information and Associates' Reception Center (VIARC) Spring Volunteer Reception, SIB, 4/30/2008
Board of Regents Dinner, NMAfA, 5/4/2008
Board of Regents Meeting, SIB Regents Room and Library, 5/5/2008
Acting Secretary's Quarterly Meeting with Directors, SIB Library, 5/6/2008
Investment Company Institute Dinner, SIB, 5/7/2008
Dr. Chivan Book Launch Event, NMNH, 5/7/2008
Ocean Hall Donor Event Briefing, NMNH, 5/8/2008
Smithsonian National Board (SNB) New Member Orientation [Cancelled], 5/20-21/2008
Challenge X Luncheon, SIB, 5/21/2008
Contributing Membership New Member Reception, SIB Great Hall and Haupt Gardens, 5/21/2008
Archives of American Art (AAA) Board Reception, SIB Commons, 5/22/2008
Reception for Conservation and Climate Change, NMNH, 5/27/2008
Capital Services Incorporated (CSI) Reception, SIB, 5/28/2008
Smithsonian Affiliations Conference, 6/1-3/2008 (2 folders)
Box 3
SCMP Dinner for International Business Machines (IBM) Corporation, SIB, 6/4/2008
Smithsonian Institution Conservation Conference Briefing, Museum Support Center (MSC), 6/5/2008
Garden Fest, Haupt Garden, 6/7/2008
Office of Government Relations (OGR) Meeting for Congressional Staff, SIB Library, 6/9/2008
Quark Pharmaceutical Dinner, SIB Commons, 6/9/2008
SCMP Dinner for Ford Motor Company, DWRC, 6/16/2008
Dinner for Hunton and Williams, SIB Commons, 6/19/2008
NMAAHC Board Meeting [Cancelled], 6/19/2008
Food for Thought Luncheon Series, SIB Commons, 6/23/2008
Folklife Festival Opening Ceremony and Luncheon, SIB Commons, 6/25/2008
Smithsonian Institution Traveling Exhibition Service (SITES) Reception and Dinner for Jim Henson Exhibition, SIB Commons, 7/9/2008
Smithsonian Intern Networking Reception Briefing, SIB Commons, 7/10/2008
Contributing Membership Lecture, DWRC, 6/14/2008
Global Science Forum Conference and Dinners, NMNH and NMAI, 7/16-18/2008
Food for Thought Luncheon Series, SIB, 7/16/2008
Smithsonian Institution All Staff Meeting with Secretary Clough, NMNH, 7/22/2008
Asian Pacific Studies Program Reception, NMAI, 8/1/2008
SCMP Dinner for National Convenience Stores, NMNH, 9/3/2008
Retirement Reception for John Huerta, SIB Commons, 9/5/2008
SCMP Reception for Carlyle Group, DWRC, 9/7/2008
Smithsonian Affiliates Reception for the Arab American National Museum, SIB, 9/9/2008
Dinner at the National Portrait Gallery (NPG) by Mallory Walker Briefing, 9/16/2008
SLC Exhibition Opening, S. Dillon Ripley Center, 9/17/2008
SLC Gala, DWRC, 9/18/2008
Food for Thought Luncheon Series, Conservation and Research Center (CRC), Front Royal, 9/19/2008
Contee Farms Event and Advisory Board Meeting, Smithsonian Environmental Research Center (SERC), 9/19/2008
Board of Regents Donor Dinner, DWRC, 9/21/2008 (includes electronic records)
Board of Regents Meeting, SIB Regents Room and Library, 9/22/2008
Box 4
SCMP Dinner for IBM, SIB, 9/22/2008
Smithsonian National Board New Member Orientation, 9/23/2008
Secretary's Quarterly Meeting with Directors, SIB Library, 9/23/2008
SCMP Reception and Donation for CH2M Hill, SIB Commons, 9/25/2008
Association of Ecosystem Research Centers (AERC) Meeting, S. Dillon Ripley Center, 9/25-26/2008
Luncheon hosted by Secretary Clough [Cancelled], 9/30/2008
Garden Club of America Breakfast Meeting, Capital Gallery Building, 9/29/2008-10/1/2008
Smithsonian Legacy Society Events, 10/2-4/2008
Smithsonian Early Enrichment Center (SEEC) Anniversary Briefing, Haupt Garden, 10/3/2008
Dinner for Shell Oil, SIB First Floor and Gardens, 10/6/2008
Secretary's Distinguished Lecture Series, NMNH, 10/8/2008
NMAAHC Board Meeting, SIB Regent's Room, 10/9/2008
Merrill Lynch Dinner [Cancelled], 10/11/2008
CFC Briefing, DWRC, 10/22/2008
Luncheon hosted by Secretary Clough, SIB Library, 10/22/2008
Smithsonian National Board Fall Meeting, 10/23-25/2008 (2 folders)
SCMP Event for 3M Health Care Business, NMAI, 10/27/2008
Contributing Membership Reception at Oceans Hall, NMNH, 10/28/2008
Dinner for the Federal Deposit Insurance Company (FDIC), SIB, 10/28/2008
Reception for Gelmato, Inc., SIB, 10/28/2008
SIL Gala Briefing, DWRC, 10/30/2008
AAA Gala Briefing, 10/30/2008
Strategic Planning Session Lunch, SIB Library, 11/03/2008
Secretary's All Staff Meeting, DWRC, 11/06/2008
Opening Reception for "Road to Freedom," S. Dillon Ripley Center, 11/06/2008
National Postal Museum (NPM) Philatelic Awards Dinner, NPM, 11/8/2008
Ciba Vision Reception, SIB, 11/11/2008
Case Foundation Conference, SIB Commons, 11/13-14/2008
Teacher's Night, DWRC, 11/14/2008
Box 5
Board of Regents Meeting, SIB, 11/17/2008
Reception for the National Museum of American History (NMAH) Board of Trustees, SIB Parlor, 11/18/2008
Breakfast hosted by Secretary and Mrs. Clough [Anne Clough], SIB Parlor, 11/19/2008
Reopening of NMAH, 11/18-19/2008
National Science Resources Center (NSRC) Board Meeting and Dinner, NMNH, 11/20/2008
Lunch hosted by Secretary Clough, SIB Parlor, 11/24/2008
Lunch hosted by Secretary Clough, SIB Parlor, 12/2/2008
Hazy Gala Briefing, 12/3/2008
University President's Meeting and Luncheon, NMAH, 12/04/2008
Pennsy Drive Open House, 12/05/2008
SCMP Reception and Dinner for Clark Construction, NMNH, 12/05/2008
Smithsonian Fellows Briefing, SIB Commons, 12/10/2008
Contributing Membership Open House, NMAH, 12/11/2008
VIARC Holiday Party, SIB, 12/13/2008
Contributing Membership Sustaining Fellows Reception, DWRC, 12/15/2008
Smithsonian Staff Holiday Party, DWRC, Kogod Courtyard, 12/17/2008
Smithsonian Tropical Research Institute (STRI) Reception Briefing, NMNH, 1/12/2009
Congress of Scholars Briefing, Freer Gallery of Art (FGA) Meyers Auditorium, 1/14/2009
TSA Volunteer Reception, SIB Commons, 1/15/2009
NMAAHC Open House, S. Dillon Ripley Center, 1/19/2009
"Abraham Lincoln: An Extraordinary Life" Exhibition Opening Briefing, NMAH, 1/19/2009
Presidential Inaugural Commission Breakfast, SIB Room 219, 1/19/2009
New York Democrats State Ball, SIB, 1/19/2009
Ford Inauguration Gala Briefing, DWRC, 1/20/2009
Smithsonian 2.0 Conference, 1/22-24/2009 (includes electronic records)
Smithsonian National Board Mid-Winter, 1/22-24/2009 (2 folders)
Board of Regents Dinner, DWRC, 1/25/2009
Box 6
Board of Regents Dinner, NMAI, 1/26/2009
Contributing Membership Reception, "Fritz Scholder: Indian/Not Indian" Exhibition, NMAI, 2/1/2009
American Council on Education Board Dinner, SIB Commons, 2/6/2009
Strategic Planning Open House Reception, NMAI, 2/9/2009
NSRC Research Forum, SIB Commons, 2/18/2009
Diversity Meeting Group, NMNH, 2/18/2009
Event Coordinator Coffee with Secretary Clough, SIB Schermer Hall, 2/25/2009
SCEMS Reception for Montgomery College, SIB Commons, 2/26/2009
ARTrageous! Annual Gala, Briefing Only, Smithsonian American Art Museum (SAAM) Kogod Courtyard, 2/26/2009
NMAfA Board Dinner Briefing Only, 2/27/2009
OPS Conference, Sante Fe, New Mexico, 3/1-4/2009 (includes electronic records)
National Capital Planning Committee Reception, SIB Parlor, 3/4/2009
Smithsonian Staff Photo Show Breakfast, S. Dillon Ripley Center, 3/4/2009
SCMP Reception for Presidential Classroom, NMNH, 3/5/2009
Strategic Planning Workshop, NMAI, 3/5-6/2009
Secretary's Quarterly Meeting with Directors, SIB Library, 3/6/2009
SCEMS Reception for CCSSO, SIB Commons, 3/9/2009
Smithsonian 2.0 Debate and Briefing, NMNH, 3/9/2009
OGR Appropriations Committee Lunch, NMNH, 3/10/2009
Symposium and Reception for Indiana and New Harmony Foundations, SIB Castle, 3/10/2009
Secretary's All Staff Meeting, NMAH, 3/11/2009 (includes electronic records)
Luncheon Hosted by Secretary Clough, SIB Parlor, 3/16/2009
Luncheon Hosted by Secretary Clough, SIB Parlor, 3/17/2009
Revelle Lecture Series, NMNH, 3/17/2009
Lemelson Dinner Briefing Only, NMAH, 3/18/2009
Strategic Planning Workshop, NMAI Conference Room, 3/18-19/2009
CFC Awards Briefing Only, DWRC, 3/19/2009
Strategic Planning Meeting, S. Dillon Ripley Center Lecture Hall, 3/20/2009
Contributing Membership Lecture, NMAH, 3/23/2009
Strategic Planning Workshop, NMAI Conference Room, 3/23-24/2009
Smithsonian 2.0 Forum, NMAI, 3/24/2009
NMAAHC Cocktail Reception, SIB, 3/27/2009
NMAAHC Cocktail Reception and Dinner, SIB, 3/31/2009
NMAAHC Breakfast [Cancelled], 3/31/2009
NMAAHC Design Meetings, SIB Library, 4/1-3/2009
Board of Regents Meeting, SIB Regents Room and Library, 4/6/2009
Antarctic Reception, NMNH, 4/6/2009
University of Maryland, Memorandum of Understanding (MOU) Signing Briefing, 4/8/2009
Strategic Planning Dinner, SIB Commons, 4/13/2009
Strategic Planning Workshop, NMAI, 4/14-15/2009
Georgia Tech Alumni Dinner, SIB, 4/18/2009
SCMP Reception for 3M Company, NMAI, 4/21/2009
Smithsonian Women's Craft Show Briefing, National Building Museum, 4/22/2009
Smithsonian Leadership Development Ceremony, SIB Library, 4/22/2009
Steve Monfort Event Briefing, NZP, 4/23/2009
International Association of Museum Facilities Administrators (IAMFA) Meeting and Dinner, NMAfA and Haupt Garden, 4/24/2009
Box 7
JSS Gala Weekend, 4/23-25/2009
SCEMS Lunch for CCSSO, SIB Commons, 4/27/2009
Strategic Planning Workshop, Plenary Session, Marriott Hotels and Resort, 4/28/2009
Luncheon Hosted by Secretary Clough, SIB Parlor, 4/28/2009
Strategic Planning Workshop, Plenary Session, NMAI, 4/29/2009
Smithsonian National Board (SNB) Spring Meeting, 4/23-25/2009 (2 folders)
NSRC Reception, SIB Commons, 5/4/2009
NSRC Reception and Dinner, NMNH, 5/6/2009
National Public Garden Day, Haupt Garden, 5/8/2009
Ribbon Cutting and Luncheon for LeFrank Family, Briefing Only, NMAH, 5/11/2009
"Night at the Museum: Battle of the Smithsonian" World Premiere, NASM/NMNH, 5/14/2009
"Night at the Museum: Battle of the Smithsonian" Press Junket, 5/14-15/2009
Secretary's Screening of "Night at the Museum: Battle of the Smithsonian," NMNH, 5/16/2009
SCMP Dinner for Pepco Holdings, Inc., DWRC, 5/15/2009
Breakfast hosted by Patty Bartlett, SIB, 5/20/2009
Donor Breakfast, SIB Parlor, 5/17/2009
Commission on Fine Arts Meet and Greet, SIB Parlor, 5/20/2009
NSRC Board Meeting and Dinner, NMAI, 5/21/2009
Opening Reception for "On the Water: Stories from Maritime America" Briefing, NMAH, 5/21/2009
Press Preview for "On the Water: Stories from Maritime America," NMAH, 5/22/2009
Seventh Annual Sustaining Fellows Reception, NMAfA, 5/27/2009
Director's Strategic Planning Workshop, NMAI, 6/2/2009
NMAAHC Board Dinner, NMAH, 6/4/2009
Smithsonian Affiliations Conference, 6/7-9/2009 (2 folders)
Contributing Membership New Member Reception, SIB, 6/9/2009
Garden Fest, Haupt Garden, 6/13/2009 (includes electronic records)
Box 8
NSRC Dinner for National Leadership Development Symposium for Scientists, Engineers, and Community Leaders, NMAH, 6/15/2009
Food for Thought Luncheon, NMNH, 6/16/2009
World Bank NZP MOU Signing and Reception, SIB Commons, 6/19/2009
Board of Regents Meeting, SIB, 6/22/2009
Folklife Festival Luncheon, SIB Commons, 6/24/2009
Smithsonian Conservation Conference, Briefing Only, MSC, 6/25/2009
Networking Reception for Smithsonian Interns, Briefing Only, SIB Commons, 6/25/2009
SCMP Reception for Promethean Inc., SIB, 6/29/2009
July Fourth Picnic Supper, 7/4/2009 (includes electronic records)
Reception and Tour for Inter-Agency Working Group, NMNH, 7/13/2009
Apollo 11 Reception and Lecture, Briefing Only, NASM, 7/19-20/2009
Secretary's All Staff Meeting, NMAI, 7/22/2009
Food for Thought Luncheon, SIB Commons, 7/22/2009
Cooper-Hewitt Design Award Presentations, Hirshhorn Museum and Sculpture Garden (HMSG), 7/24/2009
Cooper-Hewitt Design Award Presentations, SIB, 7/24/2009
SNB New Member Orientation, 7/30/2009
Office of the Under Secretary for Finance and Administration (OUSFA) Retreat, S. Dillon Ripley Center, 8/19/2009
Strategic Planning Session, SIB Library, 8/20/2009
Congressional Hispanic Caucus Institute (CHCI) Reception, SIB, 9/14/2009
SNB New Member Orientation, 9/15/2009
Anacostia Neighborhood Museum Anniversary Lunch Briefing, 9/15/2009
Food for Thought Luncheon, Anacostia Community Museum (ACM), 9/17/2009
Executive Leadership Forum, SIB Commons, 9/17/2009
Board of Regents Dinner, DWRC, 9/20/2009
Board of Regents Meeting, SIB, 9/21/2009
Director's Retreat, SERC, 9/24/2009 (includes electronic records)
SCMP Dinner for the Association of Convenience and Petroleum Retailing (NACS), NMAH, 9/24/2009
AERC Business Meeting, S. Dillon Ripley Center, 9/25/2009
NASM Public Observatory Project Opening Briefing, 9/30/2009
Garden Club of America Workshop and Dinner, Capital Gallery Building and NMAI, 9/30/2009-10/1/2009
NMAI Gala Briefing, 10/6/2009
Secretary's All Staff Meeting, HMSG, 10/6/2009 (includes electronic records)
NMAI Pre-Gala Dinner and Gala Reception Briefing, 10/6-7/2009
SCMP Reception for BP America, SIB, 10/7/2009
African Art Commemorative Celebration, S. Dillon Ripley Center, 10/9/2009
STRI Luncheon, SIB Library, 10/13/2009
National Latino Museum Commission Luncheon, SIB Commons, 10/13/2009
Reception for the United States of State Public Affairs Officers Briefing, NMAH, 10/14/2009
Panamanian Passages, S. Dillon Ripley Center, 10/15/2009
Box 9
Panamanian Passages, S. Dillon Ripley Center, 10/15/2009 (2 folders)
Cooper-Hewitt National Design Awards Briefing, 10/22/2009
Teacher's Night, NMNH, 10/23/2009
SNB Fall Meeting, 10/22-24/2009 (3 folders)
Contributing Membership Reception, NMAH, 10/26/2009
Secretary's Awards for Excellence, SIB, 10/28/2009
AAA Gala, Briefing Only, 10/29/2009
IAMFA Conference, 11/1-4/2009
Development Dinner hosted by Secretary Clough, NMAI, 11/03/2009
Hotspot of Invention Reception [Cancelled], 11/06/2009
SCMP Dinner for Mars Incorporated, DWRC, 11/10/2009
SCMP Dinner for Altria, NMAH, 11/10/2009
SAAM Dinner, Briefing Only, 11/15/2009
Global Earth Observation System of Systems (GEOSS) Committee Dinner, SIB, 11/15/2009
Secretary's Distinguished Lecture, NMNH, 11/17/2009 (includes electronic records)
United States Group on Earth Observations Reception and Meeting, NMNH, 11/17/2009 and 11/19/2009
SCMP Dinner for Xerox Corporation, NMAH, 11/18/2009
NSRC Board Meeting, NMNH, 11/19/2009
Dinner hosted by Secretary Clough, SIB, 11/19/2009
NSRC Board Dinner, HMSG, 11/19/2009
Antarctic Treaty Summit Gala, NMNH, 11/30/2009-12/3/2009
Box 10
Development Dinner hosted by Secretary Clough, DWRC, 12/01/2009
Lunch hosted by Secretary Clough, SIB, 12/02/2009
Globalized Museum Conference Reception, SIB, 12/02/2009
Under Secretaries Retreat, NMNH, 12/03/2009
VIARC Holiday Reception, SIB, 12/05/2009
SCMP Reception for Sony (NMNH), 12/09/2009 (includes electronic records)
Contributing Membership Circle Event, Renwick Gallery, 12/10/2009
Smithsonian Staff Holiday Party, DWRC, 12/15/2009
- Finding Aid encoded on: 7-14-2023
- Contact us at osiaref@si.edu