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Finding Aids to Official Records of the Smithsonian Institution Archives

Accession 16-047

Smithsonian Institution. Office of the Chief Information Officer

Systems Development Records, 1949-2005

Repository:Smithsonian Institution Archives, Washington, D.C. Contact us at osiaref@si.edu.
Creator:Smithsonian Institution. Office of the Chief Information Officer
Title:Systems Development Records
Dates:1949-2005
Quantity:2.53 cu. ft. (2 record storage boxes) (1 document box) (1 oversize folder)
Collection:Accession 16-047
Language of Materials:English
Summary:

This accession consists of records documenting the technological advances in computing systems, software, and hardware used across the Smithsonian Institution. Many of the records were created by predecessor units of the Office of the Chief Information Officer, including the Information Systems Division, 1968-1974; the Office of Computer Services, 1974-1982; the Office of Information Resource Management, 1982-1995; the Office of Information Technology, 1995-2000; and the Office of the Chief Technology Officer, 2000-2001. Topics documented within the accession include the creation of the SElf GEnerating Master (SELGEM) program; the conversion of SELGEM to Inquire; and the history of the Smithsonian Institution's information architecture and information resource management. Materials include memoranda; reports; reference manuals; brochures; guides and handbooks; briefing materials; planning documents; drawings; microfiche; organizational charts; presentations; and related materials.

Descriptive Entry

This accession consists of records documenting the technological advances in computing systems, software and hardware used across the Smithsonian Institution. Many of the records were created by predecessor units of the Office of the Chief Information Officer, including the Information Systems Division, 1968-1974; the Office of Computer Services, 1974-1982; the Office of Information Resource Management, 1982-1995; the Office of Information Technology, 1995-2000; and the Office of the Chief Technology Officer, 2000-2001.

Topics documented within the accession include the creation of the SElf GEnerating Master (SELGEM) program; the conversion of SELGEM to Inquire; and the history of the Smithsonian Institution's information architecture and information resource management. Materials include memoranda; reports; reference manuals; brochures; guides and handbooks; briefing materials; planning documents; drawings; microfiche; organizational charts; and presentations.

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Preferred Citation

Smithsonian Institution Archives, Accession 16-047, Smithsonian Institution. Office of the Chief Information Officer, Systems Development Records

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Container List

Box 1

International Business Machines (IBM) Engineering Specifications and Instructions, 1949-1951

Box 1 of 3

IBM Customer Engineering Reference Manual, 1953

Box 1 of 3

IBM Customer Engineering Incident Reporting Logbook, 1963, 1970

Box 1 of 3

IBM Customer Engineering Reference Manual, 1963

Box 1 of 3

"A Basic Program for Cluster Analysis," 1967

Box 1 of 3

IBM Bill of Material and Installation Instructions, 1970

Box 1 of 3

"SElf GEnerating Master (SELGEM): A System for Collection Management," 1971

Box 1 of 3

"SELGEM Retrieval: A General Description," 1972

Box 1 of 3

"SELGEM: A Generalized Information Storage and Retrieval System," 1973

Box 1 of 3

Honeywell Pocket Guides, 1974, 1977, 1978

Box 1 of 3

"Computer Assisted Information Management: Getting Started," 1974

Box 1 of 3

"Computer Assisted Information Management: Input and File Maintenance," 1975

Box 1 of 3

"Computer Assisted Information Management: Retrieval," 1975

Box 1 of 3

Honeywell Memoranda, 1975, 1977, 1988, 1991-1993

Box 1 of 3

Smithsonian Staff Handbook: Automatic Data Processing (ADP), 1975

Box 1 of 3

ADP Project Plans, 1977-1981, 1984

Box 1 of 3

SELGEM Basic Programmer's Documentation, Book I, 1977-1981 (3 folders)

Box 1 of 3

SELGEM Basic Programmer's Documentation, Book II, 1977-1981 (3 folders)

Box 1 of 3

National Air and Space Museum (NASM) Loan System, System Documentation, 1980

Box 1 of 3

"A Guide to Computation at the Smithsonian Institution Part I: Resources," 1981

Box 1 of 3

"A Guide to Computation at the Smithsonian Institution Part II: Procedures," 1981

Box 1 of 3

Hazeltine ESPRIT, Video Display Terminal Reference Manual, 1981

Box 1 of 3

"Computers in Research at the Smithsonian," 1982

Box 1 of 3

"Making Decisions Concerning Word Processing: A Manager's Guide," 1982

Box 1 of 3

"Mathematical and Statistical Programs," 1983

Box 1 of 3

"Policy and Planning Issues for Information Resource Management in the Smithsonian Institution," 1983

Box 1 of 3

ADP Planning, Coordination, and Implementation, 1983

Box 1 of 3

"Overall Architecture of Smithsonian Institution (SI) Information Systems," 1984

Box 1 of 3

SELGEM Conversion, Memoranda and Reports, 1984, 1992-1994, 2001, 2003

Box 1 of 3

SI Request for Proposal for an Online Collections Information Management System, 1984

Box 1 of 3

Office of Information Resource Management FY 1984 Annual Report, 1985

Box 1 of 3

Box 2

Memoranda, 1985-1987, 1989-1993

Box 2 of 3

Organization Charts, 1985, 1987, 1990-1991, 1993, 1995, 1997, 2001, 2003-2004

Box 2 of 3

SELGEM Replacement System Requirements, 1985

Box 2 of 3

System Models, 1985, 1995-1997

Box 2 of 3

Configuration Management Manual, 1986

Box 2 of 3

Consolidated Task Group Report in Information Resource Management, 1986

Box 2 of 3

Information Resources Management Planning Report, 1986

Box 2 of 3

SELGEM to Inquire Conversion Documentation, 1986-1987

Box 2 of 3

Smithsonian Institution Network (SINET) Local Area Network System, 1986

Box 2 of 3

Collections Reference System (CRefS) Documentation, 1987-1988, 1993-1994

Box 2 of 3

Collections Reference System (CRS), Fishes User Instructions, 1987

Box 2 of 3

Information Architecture Executive Summary, 1987

Box 2 of 3

Memoranda, 1987-1988, 1990-1994, 1996

Box 2 of 3

"The Smithsonian's Museum Support Center," 1988

Box 2 of 3

Capacity Analysis Planning Presentation, 1988

Box 2 of 3

Collections Information System (CIS), Planning Notes, 1988

Box 2 of 3

Information Management Division Weekly Report, June 21, 1988

Box 2 of 3

Kermit User's Guide, Version 2.30, 1988

Box 2 of 3

Office Automation Group Report, 1988

Box 2 of 3

Project Descriptions, 1988

Box 2 of 3

SINET Memoranda, 1988, 1993-1994, 2003, undated

Box 2 of 3

CRS, Botany User Instructions, 1989

Box 2 of 3

Inquire Software Memoranda, 1989-1990

Box 2 of 3

Inquire Systems Audit Report, 1989

Box 2 of 3

National Museum of American Art (NMAA) Database System Internal Design Document, 1989

Box 2 of 3

SI, Information Resource Management Annotated Historical Timeline, 1989

Box 2 of 3

Call for Plans Response FY 1992-1996, 1990

Box 2 of 3

Personal Computer Purchasing Documents, 1990, undated

Box 2 of 3

Five Year Data Communications Plan, 1990

Box 2 of 3

Professional Office System (PROFS) Guidebook and Memoranda, 1990, 1993

Box 2 of 3

"Carpe Diem (Seize the Day): A History of Collections Computing at the Smithsonian Institution," 1991

Box 2 of 3

"Research Computing at the Smithsonian," 1991

Box 2 of 3

CIS, Finance and Administration Values Plan, 1991

Box 2 of 3

Research Systems Division, Policy and Procedures, 1991

Box 2 of 3

CRS, NMAA User Instructions, 1992

Box 2 of 3

Honeywell Conversion Documentation, 1992-1996

Box 2 of 3

Information Resource Management Strategic Plan 1992-1996, 1992

Box 2 of 3

"Introduction to BITNET and Internet," 1993

Box 2 of 3

Local Area Network (LAN) Policy and User Guide, 1993

Box 2 of 3

Memoranda, 1993-2001

Box 2 of 3

Smithsonian Financial System (SFS) Presentation, 1993

Box 2 of 3

"SELGEM on the IBM: Information for Users," 1994

Box 2 of 3

Common Business Oriented Language (COBOL) II Conversion Project Plan, 1994

Box 2 of 3

Smithsonian Institution Bibliographic Information System (SIBIS) Memoranda, 1991, 1994

Box 2 of 3

SELGEM/IBM Documentation, 1994-1996 (3 folders)

Box 2 of 3

Logical Data Model for Museum Collections Transaction Management, Volume 1, May 20, 1994 (Accession 16-259)

Box 2 of 3

Collection Research Information System (CRIS) Model, 1995

Box 2 of 3

Information Resource Management Decision Brief for the Undersecretary, 1995

Box 2 of 3

Oracle Note Log, 1996

Box 2 of 3

Budget Management, Planning and Policy System (BUMPPS), Transition Report, 1997

Box 2 of 3

Box 3

Division Projects, FY 1997-1998

Box 3 of 3

SI Collection Information Public Access System (CIPAS) Report, 1997

Box 3 of 3

Information Technology at the Smithsonian, 1998

Box 3 of 3

SELGEM Records Report, 1999, undated

Box 3 of 3

SI Information Technology Management Strategy Briefing, 2001

Box 3 of 3

SI Information Technology Plan, Strategic Overview, 2002

Box 3 of 3

Voice over Internet Protocol (VoIP) Phone Reference Guide, 2003

Box 3 of 3

Customer Service Handbook, 2005

Box 3 of 3

SI Directive 920, Life Cycle Management, 2005 (3 folders)

Box 3 of 3

CIS Briefing Report, undated

Box 3 of 3

CIS Database Issues, undated

Box 3 of 3

FY 1986, Final Projects Report, undated

Box 3 of 3

FY 1990 NASM CIS SELGEM Data Conversion Proposal, undated

Box 3 of 3

SI Automation Industries Microfiche Worksheet, undated

Box 3 of 3

Scientific Applications Branch Goals, undated

Box 3 of 3

SIBIS Reference Card, undated

Box 3 of 3

System Engineering Division, Support for Legacy Systems, undated

Box 3 of 3

Office of the Chief Information Officer (OCIO), Customer Service Handbook, Version 4, undated

Box 3 of 3

Translate Subsystem Services (TSS) Manual, undated

Box 3 of 3
Oversize

Folder 1 IBM Card Sorting Machine Model 082, Counter Assembly Reference Drawing, 1950

Oversize

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