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Finding Aids to Official Records of the Smithsonian Institution Archives

Accession 15-096

Smithsonian Institution. Office of the Under Secretary for Finance and Administration

Administrative Records, 1997-2013
Repository: Smithsonian Institution Archives, Washington, D.C. Contact us at osiaref@si.edu.
Creator: Smithsonian Institution. Office of the Under Secretary for Finance and Administration
Title: Administrative Records
Dates: 1997-2013
Quantity: 4.5 cu. ft. (4 record storage boxes) (1 document box)
Collection: Accession 15-096
Language of Materials: English
Summary:

This accession consists of records created and maintained by Alison McNally, Under Secretary for Finance and Administration, 2007-2010. McNally remained at the Smithsonian Institution after her tenure as Under Secretary to serve as an advisor to the Secretary on Smithsonian-wide financial projects. Materials predating her tenure as Under Secretary were compiled for background and reference purposes. These records relate to budgets, facilities, and program planning. Materials include correspondence, reports, meeting minutes, notes, brochures, news clippings, floor plans, and photographs. Some materials are in electronic format.

Descriptive Entry

This accession consists of records created and maintained by Alison McNally, Under Secretary for Finance and Administration, 2007-2010. McNally remained at the Smithsonian Institution after her tenure as Under Secretary to serve as an advisor to the Secretary on Smithsonian-wide financial projects. Materials predating her tenure as Under Secretary were compiled for background and reference purposes. These records relate to budgets, facilities, and program planning. Materials include correspondence, reports, meeting minutes, notes, brochures, news clippings, floor plans, and photographs. Some materials are in electronic format.

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Use Restriction

Restricted for 15 years, until Jan-01-2029; Transferring office; 11/19/02 memorandum, Johnstone to Brown; Contact reference staff for details.

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This collection is indexed under the following access terms. These are links to collections with related topics, persons or places.

Name

Subject

Physical Characteristics of Materials in the Collection

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Preferred Citation

Smithsonian Institution Archives, Accession 15-096, Smithsonian Institution. Office of the Under Secretary for Finance and Administration, Administrative Records

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Container List

Box 1

Treasures in Trouble: The Decay in Smithsonian Facilities - Volume I, Arts and Industries Building, September 2003

Box 1 of 5

Treasures in Trouble: The Decay in Smithsonian Facilities - Volume II, National Zoological Park, September 2003

Box 1 of 5

Treasures in Trouble: The Decay in Smithsonian Facilities - Volume III, National Museum of American History, Behring Center, April 2004

Box 1 of 5

Treasures in Trouble: The Decay in Smithsonian Facilities - Volume IV, National Museum of Natural History, February 2005

Box 1 of 5

Treasures in Trouble: The Decay in Smithsonian Facilities - Volume V, National Air and Space Museum, November 2005

Box 1 of 5

Trust Finance Teams Decision Papers, 2010 (2 folders)

Box 1 of 5

Smithsonian Web Monetization, 2010

Box 1 of 5

Semiannual Report to Congress, October 1, 2007-March 31, 2008 (by Office of the Inspector General [OIG]), 2008

Box 1 of 5

Museums and Facilities: Critical Assessment and Improvement Objectives (by Office of Facilities Engineering and Operations [OFEO]), September 28, 2001

Box 1 of 5

2030 Vision: Anticipating the Needs and Expectations of Museum Visitors of the Future (by Office of Policy and Analysis [OP&A]), July 2007

Box 1 of 5

Smithsonian Advisory Boards as an Instrument of Governance (by OP&A), September 2007

Box 1 of 5

Smithsonian Advisory Boards: An Underutilized Asset (by OP&A), January 2002

Box 1 of 5

Privacy Information, 2009-2011

Box 1 of 5

Office of the Under Secretary for Finance and Administration (OUSFA) Employee Survey Results, 2010

Box 1 of 5

Revenue Generation Ideas Team Final Report, June 18, 2009 (2 folders)

Box 1 of 5

Zero Base Central Trust Budget Review Final Report, June 18, 2009

Box 1 of 5

2010 Early Outs/Buyouts, 2009-2010

Box 1 of 5

Buyout Deferral Requests, 2009

Box 1 of 5

Smithsonian Channel Business Review and Smithsonian Networks Investment Update, December 2011

Box 1 of 5

FY 2011 Budget Summary Justification to Office of Management and Budget (OMB), September 2009

Box 1 of 5

FY 2010 Budget Submitted to the Committees on Appropriations, Congress of the United States (2 folders)

Box 1 of 5

FY 2009 Budget Justification to OMB, September 2007 (2 folders)

Box 1 of 5

FY 2009 Budget Submitted to the Committees on Appropriations, Congress of the United States (2 folders)

Box 1 of 5

Budget Decisions - FY 2008 Trust Fund (3 folders)

Box 1 of 5

SNI/SI (Showtime Networks, Inc./Smithsonian Institution) Networks LLC Entity, 2011 (3 folders)

Box 1 of 5

Box 2

Smithsonian Institution Phase 2 - Redesign Task Force Final Deliverables, June 11, 2010 (5 folders)

Box 2 of 5

SI Unrestricted Trust Spending (Funds 401 and 402), FY 2000-FY 2008

Box 2 of 5

FY 2007 Trust Budget Decisions, October 13, 2006 (7 folders)

Box 2 of 5

FY 2009 Trust Budget Decisions (2 folders)

Box 2 of 5

FY 2010 House Appropriations Subcommittee Hearing Briefing Book, May 7, 2009 (4 folders)

Box 2 of 5

SI Investment Committee Meeting, June 21, 2011 (2 folders)

Box 2 of 5

SI Investment Committee Meeting, September 8, 2010

Box 2 of 5

Arts and Industries Building Program Ideas, October 31, 2011

Box 2 of 5

Leases, 2011

Box 2 of 5

Benefactors, 2012

Box 2 of 5

Donor Options, 2012

Box 2 of 5

Castle Children's Room, 2013

Box 2 of 5

Schermer Hall, 2013

Box 2 of 5

Bi-Weeklies, 2012-2013

Box 2 of 5

Rose Bond

Box 2 of 5

Offsite U-H, 2011-2012

Box 2 of 5

Visitors Desk Handouts, Teachers Packets

Box 2 of 5

Visitors Information - Final, 2012

Box 2 of 5

Arts and Industries Building Partnerships, 2008-2013

Box 2 of 5

One Drop, 2012

Box 2 of 5

Facility Project Plan, 2011-2013

Box 2 of 5

A Needs Assessment of Physical Space and Technological Resources to Support Educational Programming (by OP&A), March 2012

Box 2 of 5

Auditoria and Meeting Spaces, 2010-2011

Box 2 of 5

Haupt Garden, 2008

Box 2 of 5

Floor Plans, 2012

Box 2 of 5

Facility Capacity, 2012

Box 2 of 5

Event Infrastructure, 2012

Box 2 of 5

Facilities, 2008-2012

Box 2 of 5

Facility Master Plan (FMP) Preliminary Thoughts, 2010-2012

Box 2 of 5

Master Plan (MP) Reference, 2000-2012

Box 2 of 5

20 Year FMP, 2011-2012

Box 2 of 5

Box 3

Smithsonian American Latino Museum (SALM), 2008-2011

Box 3 of 5

Program Plan (Arts and Industries [A&I]/Castle), 2012

Box 3 of 5

Castle Food and Beverage Review, 2012

Box 3 of 5

Retail and Food (A&I/Castle), 2012

Box 3 of 5

Finances (A&I/Castle), 2011-2012

Box 3 of 5

Visitor Information, 2004-2012

Box 3 of 5

Arts and Industries Building Preliminary Private Sector Redevelopment Assessment, January 18, 2006

Box 3 of 5

A&I Exhibition Halls Concept, 1997-2000

Box 3 of 5

Castle Master Plan, 2008

Box 3 of 5

Request for Quotation (RFQ) and Employee Survey for A&I Building, 2008

Box 3 of 5

Arts and Industries Building: Possibilities Study, 2008

Box 3 of 5

A&I Building Infrastructure, 2009

Box 3 of 5

Campaign Needs with Central Physical Space Flavor, October 31, 2011

Box 3 of 5

A&I Building Program (Koshalek/Kolasinski), 2009-2010

Box 3 of 5

A&I Building Legacy Fund, 2010

Box 3 of 5

Libraries

Box 3 of 5

A&I Building/Castle/Quad Workshops, 2010-2011

Box 3 of 5

Federal Needs

Box 3 of 5

Unfunded Capital Projects

Box 3 of 5

Facilities Revitalization Committee, 2007

Box 3 of 5

Board of Regents Facilities Revitalization Committee, 2007-2009

Box 3 of 5

Board of Regents Facilities Committee, 2010-2011

Box 3 of 5

Board of Regents Facilities Committee, 2009

Box 3 of 5

Board of Regents Strategic Planning and Programs Committee, June 8, 2010

Box 3 of 5

Smithsonian-Mason Global Conservation Studies Program - Concept Design, 2009

Box 3 of 5

Earthquake/Hurricane, 2011

Box 3 of 5

Insurance Program Overview, 2011

Box 3 of 5

Smithsonian Enterprises Outsourcing, 2007-2011

Box 3 of 5

Lemelson, 2008-2009

Box 3 of 5

Behring, 2007-2008

Box 3 of 5

Behring, National Museum of American History (NMAH), 2011

Box 3 of 5

2010 Audit, 2010-2011

Box 3 of 5

Proposed KPMG Audit Deliverable Schedule, 2011

Box 3 of 5

Renwick Gallery, 2009-2011

Box 3 of 5

Digital Asset Use, 2008-2011

Box 3 of 5

Digital Assets in Public Domain, 2011

Box 3 of 5

FY 2012 Budget Justification to Congress, 2010-2011

Box 3 of 5

Box 4

FY 2012 Budget Submitted to the Committees on Appropriations, Congress of the United States

Box 4 of 5

FY 2011 Budget Justification to Congress, 2009-2010

Box 4 of 5

FY 2011 Budget Submitted to the Committees on Appropriations, Congress of the United States

Box 4 of 5

FY 2012 Budget Summary Justification to OMB, September 2010

Box 4 of 5

Real Estate - Cinder Bed Road, 2004-2005

Box 4 of 5

Real Estate - Cooper-Hewitt, 2005

Box 4 of 5

Real Estate - Victor Building, 2004-2005

Box 4 of 5

Real Estate - Renwick Gallery

Box 4 of 5

Real Estate - 1111 North Capitol Street, 2004-2005

Box 4 of 5

Real Estate - Udvar-Hazy Center, 2004-2005

Box 4 of 5

Real Estate - National Museum of the American Indian (NMAI) Bronx Facility, 2004-2005

Box 4 of 5

Real Estate - Herndon, 2004

Box 4 of 5

Real Estate - NMAI Mall Facility, 2004

Box 4 of 5

Real Estate - NMAH and Smithsonian Business Ventures

Box 4 of 5

Real Estate - Smithsonian Facilities Capital Program, 2005

Box 4 of 5

Patent Office Building - Dome Gift, 2004

Box 4 of 5

Patent Office Building - Courtyard Information, 2004-2005

Box 4 of 5

Patent Office Building, 2002

Box 4 of 5

Patent Office Building, January 2005

Box 4 of 5

Patent Office Building, February 2005

Box 4 of 5

Patent Office Building, March 2005

Box 4 of 5

Arts and Industries Building Units Move to Quad, 2005

Box 4 of 5

Victor Building, 2005

Box 4 of 5

Smithsonian Institution Building Existing Conditions Report, April 2009 (2 folders) (includes electronic records)

Box 4 of 5

Smithsonian Institution Building Existing Conditions Report Draft, February 2009 (2 folders)

Box 4 of 5

Smithsonian Institution Building Great Hall Revitalization Project Design Development Submission, 2007 (2 folders)

Box 4 of 5

Capital Planning Summaries, 2010

Box 4 of 5

Federal Facilities Capital Program - Detail of FY 2012-FY 2016 Program, September 2010 (by OFEO)

Box 4 of 5

Federal Facilities Capital Program - Detail of FY 2008-FY 2013 Program with Estimates through FY 2017, January 2008 (by OFEO)

Box 4 of 5

Federal Facilities Capital Program - Detail of FY 2010-FY 2014 Program, September 2008 (by OFEO)

Box 4 of 5

Capital Planning Board, 2008

Box 4 of 5

Capital Planning Board, 2009

Box 4 of 5

Capital Planning Board, 2010

Box 4 of 5

Capital Planning Board, 2011

Box 4 of 5

Overview of a Plan for a Smithsonian-wide Comprehensive Campaign, 2008

Box 4 of 5

Capital Maintenance Requirements, October 2007

Box 4 of 5

Smithsonian Information Technology Plan Development, 2010

Box 4 of 5

Arts and Industries Building/Castle Five Year Plan, 2008

Box 4 of 5

Roger Sant, 2007-2008

Box 4 of 5

APPA Award for Excellence in Facilities Management - 2006 National Award Winner

Box 4 of 5

Scientific Collections: Mission-Critical Infrastructure for Federal Science Agencies (A Report of the Interagency Working Group on Scientific Collections), 2009

Box 4 of 5

To Illuminate the American Story for All: Final Report to the President and Congress of the United States (National Museum of the American Latino Commission), 2011

Box 4 of 5

Box 5

Scientific Research at the Smithsonian Institution (National Academy of Public Administration), October 2002

Box 5 of 5

A Study of the Smithsonian Institution's Repair, Restoration and Alteration of Facilities Program (National Academy of Public Administration), July 2001

Box 5 of 5

Smithsonian Institution: Funding Challenges Affect Facilities' Conditions and Security, Endangering Collections (Government Accountability Office GAO-07-1127), September 2007

Box 5 of 5

Smithsonian Institution: Facilities Management Reorganization Is Progressing, but Funding Remains a Challenge (Government Accountability Office GAO-05-369), April 2005

Box 5 of 5

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