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Finding Aids to Official Records of the Smithsonian Institution Archives

Accession 15-005

National Portrait Gallery. Office of the Registrar.

Exhibition Records, 1998-2012

Repository: Smithsonian Institution Archives, Washington, D.C. Contact us at osiaref@si.edu.
Creator: National Portrait Gallery. Office of the Registrar.
Title: Exhibition Records
Dates: 1998-2012
Quantity: 7.5 cu. ft. (7 record storage boxes) (1 document box)
Collection: Accession 15-005
Language of Materials: English
Summary:

This accession consists of exhibition records created and maintained by the Office of Registrar. The records relate their work in managing the loan of museum collection items for permanent and traveling exhibitions. Materials include correspondence, memoranda, facility reports, condition reports, loan agreements, images, schedules, object lists, and contracts.

Descriptive Entry

This accession consists of exhibition records created and maintained by the Office of Registrar. The records relate their work in managing the loan of museum collection items for permanent and traveling exhibitions. Materials include correspondence, memoranda, facility reports, condition reports, loan agreements, images, schedules, object lists, and contracts.

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Use Restriction

Restricted for 15 years; until Jan-01-2029. Boxes 1-8 contain materials restricted indefinitely; see finding aid. Transferring office; 9/25/1995 memorandum, Kirby to Jenkins; Contact reference staff for details.

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This collection is indexed under the following access terms. These are links to collections with related topics, persons or places.

Name

Subject

Physical Characteristics of Materials in the Collection

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Preferred Citation

Smithsonian Institution Archives, Accession 15-005, National Portrait Gallery. Office of the Registrar., Exhibition Records

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Container List

Box 1

Oscar! (proposed exhibition): December 29, 2000-February 9, 2001

Lender file [PERMANENTLY RESTRICTED]

Box 1 of 8

Portraits of the Presidents from the National Portrait Gallery (traveling exhibition): October 6, 2000-January 12, 2003

General, 2000-2003

Box 1 of 8

George Bush Presidential Library and Museum, 1998-2000

Box 1 of 8

Harry S. Truman Library, 1998-2001

Box 1 of 8

Gerald R. Ford Museum, 1998-2001

Box 1 of 8

Ronald Reagan Presidential Library and Museum, 1999-2002

Box 1 of 8

Memphis Brooks Museum of Art, 2000-2001

Box 1 of 8

North Carolina Museum of History, 1999-2003

Box 1 of 8

Virginia Historical Society, 1998-2003

Box 1 of 8

Louisiana's Old State Capitol, 2001

Box 1 of 8

Jimmy Carter Library, 2002-2003

Box 1 of 8

The Civil War Era: Images from the National Portrait Gallery (proposed exhibition): November 2001-November 2002

Arts and Industries Building, 2000-2001

Box 1 of 8

A Brush with History: Paintings from the National Portrait Gallery (traveling exhibition): January 27, 2001-January 5, 2003

General, 1999-2002

Box 1 of 8

North Carolina Museum of History, 2000-2001

Box 1 of 8

Tennessee State Museum, 2000-2001

Box 1 of 8

The National Museum of Western Art, 2000-2002

Box 1 of 8

Speed Art Museum, 1999-2001

Box 1 of 8

Montgomery Museum of Fine Arts, 1999-2002

Box 1 of 8

New Orleans Museum of Art, 2001-2003

Box 1 of 8

Americans: Paintings and Photographs from the National Portrait Gallery, Washington (traveling exhibition): October 3, 2002-January 12, 2003

National Portrait Gallery, London - General, 2001-2002

Box 1 of 8

Condition reports, 2000 (2 folders)

Box 1 of 8

George Washington: A National Treasure (traveling exhibition): February 15, 2002-August 22, 2004

General Information, 2002

Box 1 of 8

Tour, 2001-2002

Box 1 of 8

National Museum of American History, 2001

Box 1 of 8

Museum of Fine Arts, Houston, February 15, 2002-June 16, 2002

Box 1 of 8

Las Vegas Art Museum, June 28-October 27, 2002

Box 1 of 8

Los Angeles County Museum of Art, November 8, 2002-March 9, 2003

Box 1 of 8

Seattle Art Museum, March 21-July 20, 2003

Box 1 of 8

Minneapolis Institute of Arts, August 1-November 30, 2003

Box 1 of 8

Oklahoma City Museum of Art, December 12-2003-April 11, 2004

Box 1 of 8

Little Rock Arts Center, April 23-August 22, 2004

Box 1 of 8

Condition reports, 2000-2004

Box 1 of 8

Eye Contact: Modern American Portrait Drawings (traveling exhibition): May 25, 2002-July 25, 2004

General Information, 2001-2004

Box 1 of 8

Amon Carter Museum, 2001-2002

Box 1 of 8

Elmhurst Art Museum, 2002

Box 1 of 8

Box 2

Naples Museum of Art, 2002-2003

Box 2 of 8

International Gallery, 2003

Box 2 of 8

Portrait of the Art World: A Century of ARTnews Photographs from the National Portrait Gallery (traveling exhibition): September 27, 2002-January 4, 2004

General, 2002-2004

Box 2 of 8

Lender files (49 folders) [PERMANENTLY RESTRICTED]

Box 2 of 8

Venue - New York Historical Society, September 27, 2002-January 5, 2003

Box 2 of 8

Venue - Elmhurst Art Museum, May 2, 2003-July 27, 2003

Box 2 of 8

Venue - International Gallery, February 7, 2003-April 6, 2003

Box 2 of 8

Venue - Museum of New Mexico, September 12, 2003-January 4, 2004

Box 2 of 8

Portraits in Jazz: Thirty Musicians Who Made a Difference (traveling exhibition), February 5-December 31, 2003

General, 2002-2005

Box 2 of 8

Women of Our Time: Twentieth-Century Photographs from the National Portrait Gallery (traveling exhibition), March 7, 2003-January 2, 2005

General, 2001-2003

Box 2 of 8

Venue - Florida International Museum, March 7-May 4, 2003

Box 2 of 8

Venue - Mobile Museum of Art, August 21-October 19, 2003

Box 2 of 8

Venue - Blackhawk Museum, November 14, 2003-January 11, 2004

Box 2 of 8

Venue - Long Beach Museum of Art, February 6-April 2, 2004

Box 2 of 8

Venue - North Carolina Museum of History, Mary 28-August 1, 2004

Box 2 of 8

Venue - George Bush Library and Museum, October 8, 2004-January 2, 2005

Box 2 of 8

Original condition reports, 2002

Box 2 of 8

American Women: A Selection from the National Portrait Gallery (traveling exhibition), January 2004-July 2005

General, 2003-2005

Box 2 of 8

Venue - George Bush Library and Museum, January 23-April 4, 2004

Box 2 of 8

Venue - International Gallery, May 24-December 1, 2002

Box 2 of 8

Venue - Naples Museum of Art, January 7-April 3, 2005

Box 2 of 8

Venue - Columbia Museum of Art, April 30-July 10, 2005

Box 2 of 8

Box 3

Original Condition reports, 2000-2002

Box 3 of 8

Travelling condition reports, 2003-2005

Box 3 of 8

Gilbert Stuart (traveling exhibition), April 10, 2004-July 31, 2005

Various lists, scripts, etc., 2004

Box 3 of 8

Metropolitan Museum of Art - Insurance, 2002-2004

Box 3 of 8

Immunity from Judicial Seizure, 2003

Box 3 of 8

National Gallery of Art - Contract, 2004-2005

Box 3 of 8

National Gallery of Art - General information, 2003-2005

Box 3 of 8

General information, 2004-2005

Box 3 of 8

Lender files (57 folders) [PERMANENTLY RESTRICTED]

Box 3 of 8

Retratos: 2,000 Years of Latin American Portraits (traveling exhibition), October 22, 2005-January 8, 2006

General Information, 2004-2005

Box 3 of 8

Venue - International Gallery, October 21, 2005-January 8, 2006 (3 folders)

Box 3 of 8

Discussions with San Antonio Museum of Art (SAMA) Registrar, scripts, lists, etc., 2005

Box 3 of 8

Box 4

Lender files (2 folders) [PERMANENTLY RESTRICTED]

Box 4 of 8

Contracts, 2004-2005

Box 4 of 8

The Presidency and the Cold War (traveling exhibition), March 2006-May 2008

Lender files (3 folders) [PERMANENTLY RESTRICTED]

Box 4 of 8

Bravo! (exhibition)

Lender file [PERMANENTLY RESTRICTED]

Box 4 of 8

Josephine Baker: Image and Icon (exhibition), October 2006-March 2007

General, 2006-2007 (2 folders)

Box 4 of 8

Lender file [PERMANENTLY RESTRICTED]

Box 4 of 8

Portraiture Now (exhibition), March 2006-May 2007

Lender files (9 folders) [PERMANENTLY RESTRICTED]

Box 4 of 8

One Life: Walt Whitman, a kosmos (exhibition), July 1, 2006 through March 11, 2007

General, 2005-2007

Box 4 of 8

Lender files (6 folders) [PERMANENTLY RESTRICTED]

Box 4 of 8

Portraits of Sandra Day O'Connor (exhibition), March 30-October 8, 2007

General, 2007

Box 4 of 8

Temple of Invention: The History of a National Landmark (exhibition), July 1, 2006 through January 21, 2008

Lender files (8 folders) [PERMANENTLY RESTRICTED]

Box 4 of 8

Harry Benson: Being There (exhibition), April 27-September 3, 2007

General, 2006-2007

Box 4 of 8

Lender file [PERMANENTLY RESTRICTED]

Box 4 of 8

Royal Portraits of Celebration (exhibition), May 8 - September 3, 2007

Lender file [PERMANENTLY RESTRICTED]

Box 4 of 8

Immunity from Judicial Seizure

Box 4 of 8

Great Britons: Treasures from the National Portrait Gallery, London (exhibition) - April 2 - September 17, 2007

Lender file [PERMANENTLY RESTRICTED]

Box 4 of 8

Condition Reports, 2006-2007

Box 4 of 8

Outwin Boochever Portrait Competition (exhibition) - July 1, 2006-February 19, 2007

General information, 2005-2006

Box 4 of 8

Lender files (4 folders) [PERMANENTLY RESTRICTED]

Box 4 of 8

Box 5

Lender files (90 folders) [PERMANENTLY RESTRICTED]

Box 5 of 8

Legacy: Spain and the United States in the Age of Independence, 1763-1848 (exhibition) - September 27, 2007-February 10, 2008

Scripts/General, 2007

Box 5 of 8

Immunity from Seizure, 2007

Box 5 of 8

Lender files (25 folders) [PERMANENTLY RESTRICTED]

Box 5 of 8

Box 6

Portraiture Now: Framing Memory (exhibition) - May 2007-January 2008

General , 2007

Box 6 of 8

Lender file (13 folders) [PERMANENTLY RESTRICTED]

Box 6 of 8

Presidential Scholars in the Arts: Visual and Literary Works (exhibition) - June 22-July13, 2008

General, 2008

Box 6 of 8

Zaida Ben-Yusuf: New York Portrait Photographer (exhibition) - April 11-September 1, 2008

Lender files (16 folders) [PERMANENTLY RESTRICTED]

Box 6 of 8

One Life: KATE, A Centennial Celebration (exhibition) - November 2, 2007-October 5, 2008

General, 2008

Box 6 of 8

Lender files (7 folders) [PERMANENTLY RESTRICTED]

Box 6 of 8

Edward Steichen: Portraits (exhibition) - March 17-September 12, 2008

Lender file [PERMANENTLY RESTRICTED]

Box 6 of 8

RECOGNIZE! Hip Hop and Contemporary Portraiture (exhibition) - February 8-October 26, 2008

General, 2007-2008

Box 6 of 8

Lender file (9 folders) [PERMANENTLY RESTRICTED]

Box 6 of 8

Herblock's Presidents: "Puncturing Pomposity" (exhibition) - May 2-November 30, 2008

Lender file (2 folders) [PERMANENTLY RESTRICTED]

Box 6 of 8

One Life: The Mask of Lincoln (exhibition) - July 7, 2008-July 5, 2009

Lender files (2 folders) [PERMANENTLY RESTRICTED]

Box 6 of 8

Inventing Marcel Duchamp: The Dynamics of Portraiture (exhibition) - October 24, 2008-February 16, 2009

General, 2009

Box 6 of 8

Immunity from Seizure, 2008

Box 6 of 8

Lender files (4 folders) [PERMANENTLY RESTRICTED]

Box 6 of 8

Box 7

Lender files (34 folders) [PERMANENTLY RESTRICTED]

Box 7 of 8

Tokens of Affection and Regard: Photographic Jewelry and Its Makers (exhibition) - October 24, 2008-June 21, 2009

Lender files (2 folders) [PERMANENTLY RESTRICTED]

Box 7 of 8

Portraiture Now: Feature Photography (exhibition) - December 4, 2008- May 10, 2009

Script, 2008

Box 7 of 8

Lender files (13 folders) [PERMANENTLY RESTRICTED]

Box 7 of 8

Outwin Boochever Portrait Competition (exhibition) - March 2009-September 2010

Lender files (68 folders) [PERMANENTLY RESTRICTED]

Box 7 of 8

Box 8

Lender files (29 folders) [PERMANENTLY RESTRICTED]

Box 8 of 8

One Life: Thomas Paine, the Radical Founding Father (exhibition) - August 7-November 29, 2009

General, 2008-2009

Box 8 of 8

Lender files (3 folders) [PERMANENTLY RESTRICTED]

Box 8 of 8

Glimpse of the Past: A Neighborhood Evolves (exhibition) - March 5, 2010-January 8, 2012

Lender file [PERMANENTLY RESTRICTED]

Box 8 of 8

Senator Daniel Patrick Moynihan (presentation) - March 5 to about June 30, 2010

Lender file [PERMANENTLY RESTRICTED]

Box 8 of 8