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Finding Aids to Official Records of the Smithsonian Institution Archives

Accession 13-199

Smithsonian Institution. Visitor Information and Associates' Reception Center

Director's Records, FY 1998-FY 2009
Repository: Smithsonian Institution Archives, Washington, D.C. Contact us at osiaref@si.edu.
Creator: Smithsonian Institution. Visitor Information and Associates' Reception Center
Title: Director's Records
Dates: FY 1998-FY 2009
Quantity: 4 cu. ft. (4 record storage boxes)
Collection: Accession 13-199
Language of Materials: English
Summary:

This accession consists of records documenting the administration of the Visitor Information and Associates' Reception Center and its relations with other Smithsonian Institution offices and museums as well as the local tourist industry. These records were created and maintained by Mary Grace Potter, Director, 1975-2000, and Katherine Neill Ridgley, Director, 2002-2010. Materials include correspondence, memoranda, reports, statistics, meeting minutes, and related materials.

Descriptive Entry

This accession consists of records documenting the administration of the Visitor Information and Associates' Reception Center and its relations with other Smithsonian Institution offices and museums as well as the local tourist industry. These records were created and maintained by Mary Grace Potter, Director, 1975-2000, and Katherine Neill Ridgley, Director, 2002-2010. Materials include correspondence, memoranda, reports, statistics, meeting minutes, and related materials.

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Use Restriction

Restricted for 15 years, until Oct-01-2024; Transferring office; 5/20/2002 memorandum, Wright to Klein; Contact reference staff for details.

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This collection is indexed under the following access terms. These are links to collections with related topics, persons or places.

Name

Subject

Physical Characteristics of Materials in the Collection

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Preferred Citation

Smithsonian Institution Archives, Accession 13-199, Smithsonian Institution, Visitor Information and Associates' Reception Center, Director's Records

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Container List

Box 1

RS-3 Visitor Count Surveys, FY 1998

Box 1 of 4

V-GC-23 Downtown Business Improvement District (BID), 1998-2001

Box 1 of 4

V-GC-24 Downtown BID, 1998

Box 1 of 4

MISC-1 Miscellaneous, FY 1999 (2 folders)

Box 1 of 4

MISC-2 Praise, FY 1999

Box 1 of 4

MISC-3 Official Announcement, FY 1999

Box 1 of 4

MISC-5 Council of Information and Education Directors (CIED)/Council of Bureau Directors (COBD), FY 1999

Box 1 of 4

MISC-7 Washington Convention and Visitors Center (WCVA), FY 1999

Box 1 of 4

MISC-11 White House, FY 1999

Box 1 of 4

MISC-12 National Park Service, FY 1999

Box 1 of 4

MISC-19 Amtrak, FY 1999

Box 1 of 4

RS-3 Visitor Count Surveys, FY 1999

Box 1 of 4

RS-13 Visitor Information and Associates' Reception Center (VIARC) Statistics, FY 1999

Box 1 of 4

V-GC-1 General Correspondence, FY 1999

Box 1 of 4

V-GC-2 General In-house Correspondence, FY 1999

Box 1 of 4

V-GC-3 Public Inquiry Mail and Telephone Information Services, FY 1999

Box 1 of 4

V-GC-4 Visitor Information Unit, FY 1999

Box 1 of 4

V-GC-5 Behind-the-Scenes Volunteer Program, FY 1999

Box 1 of 4

V-GC-6 Staff to Volunteers, FY 1999

Box 1 of 4

V-GC-7 Parking, FY 1999

Box 1 of 4

V-GC-9 Information Resource Division, FY 1999

Box 1 of 4

V-GC-11 InfoSpecial Revisions, FY 1999

Box 1 of 4

V-GC-12 VIARC Special Events/Appreciation Events, FY 1999

Box 1 of 4

V-GC-13 Smithsonian Information Center, FY 1999

Box 1 of 4

V-GC-14 Safety/Accidents, FY 1999

Box 1 of 4

V-GC-16 Savings Bond/Combined Federal Campaign (CFC), FY 1999

Box 1 of 4

V-GC-17 Consultants, FY 1999

Box 1 of 4

V-GC-21 Visible Interactive, FY 1999

Box 1 of 4

V-GC-21 Interactive Vendors, FY 1999

Box 1 of 4

V-GC-22 Tour and Travel Outreach, FY 1999

Box 1 of 4

V-GC-23 Information Desk Specifications, FY 1999

Box 1 of 4

V-GC-24 Downtown BID, FY 1999

Box 1 of 4

V-GC-27 Tourism for D. Umansky, FY 1999

Box 1 of 4

V-GC-28 Guide to Nation's Capital, FY 1999

Box 1 of 4

V-GC-29 Full Staff Meeting, FY 1999

Box 1 of 4

Correspondence, FY 1999 (2 folders)

Box 1 of 4

MISC-1 Miscellaneous, FY 2000

Box 1 of 4

MISC-5 CIED/COBD, FY 2000

Box 1 of 4

MISC-7 WCVA, FY 2000

Box 1 of 4

MISC-20 America's Millennium on the Mall, FY 2000

Box 1 of 4

NL-9 Torch, FY 2000

Box 1 of 4

OEDD-1 Office of the Executive Director for Development, FY 2000

Box 1 of 4

OP-1 Office of the Provost (Dennis O'Connor), FY 2000

Box 1 of 4

OP-2 Accessibility Program, FY 2000

Box 1 of 4

OP-3 Anacostia Museum, FY 2000

Box 1 of 4

OP-4 Archives of American Art, FY 2000

Box 1 of 4

OP-5 Arthur M. Sackler Gallery/Freer Gallery of Art, FY 2000

Box 1 of 4

OP-9 Hirshhorn Museum and Sculpture Garden, FY 2000

Box 1 of 4

OP-10 National Air and Space Museum, FY 2000

Box 1 of 4

Box 2

OP-11 National Museum of African Art, FY 2000

Box 2 of 4

OP-12 National Museum of American Art, FY 2000

Box 2 of 4

OP-13 Renwick Gallery, FY 2000

Box 2 of 4

OP-16 National Museum of the American Indian, FY 2000

Box 2 of 4

OP-17 National Museum of Natural History, FY 2000

Box 2 of 4

OP-22 Smithsonian Environmental Research Center, FY 2000

Box 2 of 4

OP-24 Center for Museum Studies, FY 2000

Box 2 of 4

OP-26 Elementary and Secondary Education, FY 2000

Box 2 of 4

OP-27 Office of Exhibits Central, FY 2000

Box 2 of 4

OP-34 Arts and Industries Building, FY 2000

Box 2 of 4

OP-35 Institutional Studies, FY 2000

Box 2 of 4

OS-1 Office of the Secretary, FY 2000

Box 2 of 4

OS-1a Secretary's Message (Torch), FY 2000

Box 2 of 4

OS-2 Board of Regents, FY 2000

Box 2 of 4

OS-3 Inspector General, FY 2000

Box 2 of 4

OS-4 Office of Planning, Management, and Budget, FY 2000

Box 2 of 4

OS-6 Counselor for Latino Affairs, FY 2000

Box 2 of 4

OUS-1 Office of the Under Secretary (Constance Newman), FY 2000

Box 2 of 4

OUS-2 Office of Communications, FY 2000 (3 folders)

Box 2 of 4

OUS-3 Office of Public Affairs, FY 2000

Box 2 of 4

OUS-4 Office of General Counsel, FY 2000

Box 2 of 4

OUS-5 Office of Government Relations, FY 2000

Box 2 of 4

OUS-7 Comptroller, FY 2000

Box 2 of 4

OUS-8 Contracting, FY 2000

Box 2 of 4

OUS-10 Sponsored Projects, FY 2000

Box 2 of 4

OUS-12 Equal Employment and Minority Affairs, FY 2000

Box 2 of 4

OUS-13 Human Resources, FY 2000

Box 2 of 4

OUS-17 Physical Plant, FY 2000

Box 2 of 4

OUS-18 Protection Services, FY 2000

Box 2 of 4

OUS-20 Information Technology, FY 2000

Box 2 of 4

OUS-21 Imaging, Printing, and Photographic Services, FY 2000

Box 2 of 4

OUS-23 Concessions, FY 2000

Box 2 of 4

OUS-28 Smithsonian Press/Smithsonian Productions, FY 2000

Box 2 of 4

OUS-29 Smithsonian/Air and Space Magazines, FY 2000

Box 2 of 4

OUS-30 The Smithsonian Associates, FY 2000

Box 2 of 4

OUS-31 Membership and Development, FY 2000

Box 2 of 4

OUS-32 Special Events and Conference Services, FY 2000

Box 2 of 4

RS-2 Director Reports (Includes Calendars), FY 2000

Box 2 of 4

RS-3 Visitor Count Surveys, FY 2000

Box 2 of 4

RS-4 Volunteer Surveys, FY 2000

Box 2 of 4

RS-13 VIARC Statistics, FY 2000

Box 2 of 4

V-GC-1 General Correspondence, FY 2000

Box 2 of 4

V-GC-2 General In-house Correspondence, FY 2000

Box 2 of 4

V-GC-3 Public Inquiry Mail and Telephone Information Services, FY 2000

Box 2 of 4

V-GC-4 Visitor Information Unit, FY 2000

Box 2 of 4

V-GC-5 Behind-the-Scenes Volunteer Program, FY 2000

Box 2 of 4

V-GC-6 Staff to Volunteers, FY 2000

Box 2 of 4

V-GC-7 Parking, FY 2000

Box 2 of 4

V-GC-9 Information Resource Division, FY 2000

Box 2 of 4

Box 3

V-GC-11 VIARC Special Events/Appreciation Events, FY 2000

Box 3 of 4

V-GC-12 Smithsonian Information Center, FY 2000

Box 3 of 4

V-GC-13 Safety/Accidents, FY 2000

Box 3 of 4

V-GC-16 Consultants, FY 2000

Box 3 of 4

V-GC-21 Tour and Travel Outreach, FY 2000

Box 3 of 4

V-GC-28 Full Staff Meeting, FY 2000

Box 3 of 4

V-GC-30 12th Street Bridge, FY 2000

Box 3 of 4

Signage, FY 2000

Box 3 of 4

Docent Program, FY 2000

Box 3 of 4

Correspondence, FY 2000 (12 folders)

Box 3 of 4

CEOSBV-2 Smithsonian Magazine, FY 2000

Box 3 of 4

DIAMD-1 Director, FY 2001

Box 3 of 4

DIAMD-2 National Museum of African Art, FY 2001

Box 3 of 4

DIAMD-5 Hirshhorn Museum and Sculpture Garden, FY 2001

Box 3 of 4

MISC-2 Praise, FY 2001

Box 3 of 4

NL-6 InfoSpecial, FY 2001

Box 3 of 4

RS-14 Inventory Statistics, FY 2001

Box 3 of 4

S-4 Equal Employment and Minority Affairs, FY 2001

Box 3 of 4

USAM-1 Under Secretary (Sheila Burke), FY 2001

Box 3 of 4

USAM-4 Arts and Industries Building, FY 2001

Box 3 of 4

USAM-7 National Air and Space Museum, FY 2001

Box 3 of 4

USAM-8 National Museum of American Art and the Renwick Gallery, FY 2001

Box 3 of 4

USAM-9 National Museum of American History, FY 2001

Box 3 of 4

USAM-10 National Museum of the American Indian, FY 2001

Box 3 of 4

USAM-16 Smithsonian Affiliations, FY 2001

Box 3 of 4

USAM-17 The Smithsonian Associates, FY 2001

Box 3 of 4

USAM-18 Smithsonian Center for Education and Museum Studies, FY 2001

Box 3 of 4

USAM-20 Public Affairs, FY 2001

Box 3 of 4

USAM-21 Special Events and Conference Services, FY 2001

Box 3 of 4

USAM-22 Director of Communications, FY 2001 (3 folders)

Box 3 of 4

USFA-2 Chief Technology Officer, FY 2001

Box 3 of 4

USFA-3 Office of Information Technology, FY 2001

Box 3 of 4

USFA-8 Exhibits Central, FY 2001

Box 3 of 4

USFA-9 Smithsonian Productions, FY 2001

Box 3 of 4

USFA-9a Smithsonian Annals, FY 2001

Box 3 of 4

USFA-11 Smithsonian Institution Archives, FY 2001

Box 3 of 4

USFA-13 Planning, Management, and Budget, FY 2001

Box 3 of 4

USFA-14 Contracting, FY 2001

Box 3 of 4

USFA-17 Facilities Services, FY 2001

Box 3 of 4

USFA-18 Protection Services, FY 2001

Box 3 of 4

USFA-20 Physical Plant, FY 2001

Box 3 of 4

V-GC-1 General Correspondence, FY 2001

Box 3 of 4

V-GC-2 General In-house Correspondence, FY 2001

Box 3 of 4

V-GC-3 Public Inquiry Mail and Telephone Information Services, FY 2001

Box 3 of 4

V-GC-4 Visitor Information Unit, FY 2001

Box 3 of 4

Box 4

V-GC-5 Behind-the-Scenes Volunteer Program, FY 2001

Box 4 of 4

V-GC-6 Staff to Volunteers, FY 2001

Box 4 of 4

V-GC-8 Volunteer Training, FY 2001

Box 4 of 4

V-GC-9 Information Resource Division, FY 2001

Box 4 of 4

V-GC-11 VIARC Special Events/Appreciation Events, FY 2001

Box 4 of 4

V-GC-13 Safety/Accidents, FY 2001

Box 4 of 4

V-GC-14 Donations, FY 2001

Box 4 of 4

V-GC-16 Consultants, FY 2001

Box 4 of 4

V-GC-21 Tour and Travel Outreach, FY 2001

Box 4 of 4

V-GC-27 Full Staff Meeting Minutes, FY 2001

Box 4 of 4

V-GC-30 Smithsonian Year, FY 2001

Box 4 of 4

Correspondence, FY 2001 (11 folders)

Box 4 of 4

V-GC-8 Full Staff Meeting Minutes, FY 2002

Box 4 of 4

Full Staff Meeting, FY 2002

Box 4 of 4

Docent Appreciation Event, April 7, 2002

Box 4 of 4

Volunteer Appreciation Party, December 2002

Box 4 of 4

Unit Goals, FY 2002

Box 4 of 4

Chronological Files, FY 2002 (2 folders)

Box 4 of 4

Membership Sales - Information Desks, FY 2003

Box 4 of 4

Chronological Files, FY 2003 (2 folders)

Box 4 of 4

Full Staff Meeting, FY 2003

Box 4 of 4

Full Staff Meeting Minutes, FY 2003

Box 4 of 4

Goals, FY 2003

Box 4 of 4

Full-time Employees Work Year Report, FY 2003

Box 4 of 4

Full Staff Meeting, FY 2004

Box 4 of 4

Full Staff Meeting Minutes, FY 2004

Box 4 of 4

Membership Sales, FY 2004

Box 4 of 4

Membership Sales - Information Desks, FY 2004

Box 4 of 4

Chronological Files, FY 2004 (2 folders)

Box 4 of 4

Chronological Files, FY 2005 (2 folders)

Box 4 of 4

Full Staff Meeting, FY 2005

Box 4 of 4

Full Staff Meeting Minutes, FY 2005

Box 4 of 4

Membership Sales, FY 2005

Box 4 of 4

Full Staff Meeting, FY 2006

Box 4 of 4

Full Staff Meeting Minutes, FY 2006

Box 4 of 4

Membership Sales, FY 2006

Box 4 of 4

Chronological Files, FY 2006 (2 folders)

Box 4 of 4

Donald W. Reynolds Center (DWRC) Volunteer Survey, September 2006

Box 4 of 4

Chronological Files, FY 2007 (2 folders)

Box 4 of 4

Full Staff Meeting, FY 2007

Box 4 of 4

Full Staff Meeting Minutes, FY 2007

Box 4 of 4

Chronological Files, FY 2008 (2 folders)

Box 4 of 4

Full Staff Meeting, FY 2008

Box 4 of 4

Chronological Files, FY 2009 (2 folders)

Box 4 of 4

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