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Finding Aids to Official Records of the Smithsonian Institution Archives

Accession 13-081

National Air and Space Museum. Space History Division

Project Files, circa 1999-2007

Repository: Smithsonian Institution Archives, Washington, D.C. Contact us at osiaref@si.edu.
Creator: National Air and Space Museum. Space History Division
Title: Project Files
Dates: circa 1999-2007
Quantity: 6.5 cu. ft. (6 record storage boxes) (1 document box)
Collection: Accession 13-081
Language of Materials: English
Summary:

This accession consists of records documenting the management of a project to preserve artifacts from the National Aeronautics and Space Administration's Project Apollo. The project, which was primarily funded with a Save America's Treasures grant, included space suits and the Saturn V rocket. Allan A. Needell, Curator, served as the Contracting Officer's Technical Representative for the contracts associated with the project. Materials include correspondence, memoranda, proposals, specifications, reports, contracts, change orders, agreements, submittals, technical drawings, test analysis results, cost estimates, budget documents, fund raising information, grant proposals, presentations, images, and related materials. Some materials are in electronic format.

Descriptive Entry

This accession consists of records documenting the management of a project to preserve artifacts from the National Aeronautics and Space Administration's Project Apollo. The project, which was primarily funded with a Save America's Treasures grant, included space suits and the Saturn V rocket. Allan A. Needell, Curator, served as the Contracting Officer's Technical Representative for the contracts associated with the project. Materials include correspondence, memoranda, proposals, specifications, reports, contracts, change orders, agreements, submittals, technical drawings, test analysis results, cost estimates, budget documents, fund raising information, grant proposals, presentations, images, and related materials. Some materials are in electronic format.

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Use Restriction

Restricted for 15 years, until Jan-01-2023; Transferring office; 1/18/2013 memorandum, Wright to Needell; Contact reference staff for details.

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Preferred Citation

Smithsonian Institution Archives, Accession 13-081, National Air and Space Museum. Space History Division, Project Files

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Container List

Box 1

Saturn V Condition Assessment and Materials Testing Report, September 2004

Box 1 of 7

National Aeronautics and Space Administration Johnson Space Center (NASA JSC) Trip Report, March 2007

Box 1 of 7

Materials Advisory Group (MAG), 2002-2003

Box 1 of 7

Preservation Services for the Saturn V Rocket (includes Volume I, Business Proposal), May 9, 2003 (2 folders)

Box 1 of 7

Condition Assessment and Materials Testing Report (Draft Version), August 2004

Box 1 of 7

Saturn V Conservation Treatment Report, May 2006 (includes electronic records)

Box 1 of 7

Saturn V Conservation Treatment Report (Photographs)

Box 1 of 7

SI Saturn V Rocket Preservation Services Request for Proposal, #03SOL0006, February 14, 2003

Box 1 of 7

Submittals, March 2001

Box 1 of 7

Solicitation, Offer, and Award (contract form document and details), February 2003

Box 1 of 7

Wage Determinations

Box 1 of 7

Smithsonian Institution (SI) Service Contract Clauses- Office of Contracts (OCon) form 4

Box 1 of 7

Construction Contract Clauses- OCon form 6

Box 1 of 7

Representations, Certifications, and Other Statements of Offerors, OCon form 3

Box 1 of 7

SI Solicitation Provisions, OCon form 2

Box 1 of 7

Preservation Guidelines and Specifications for Saturn V, January 23, 2003

Box 1 of 7

Conditions Assessment and Materials Testing Report (with recommendations for in-situ stabilization and conservation treatment), June 2006

Box 1 of 7

Condition Assessment of Saturn V Launch Vehicle at JSC conducted on May 26, 2004

Box 1 of 7

Analysis of Microorganisms in Saturn V Rocket Samples (collected by Conservation Solutions, Inc.), May 20, 2004

Box 1 of 7

Demonstration and Determination of Coatings Removal for Saturn V Rocket Project, May 13, 2004

Box 1 of 7

Conservation Solutions, Inc. Safety and Health Plan

Box 1 of 7

Selected Bibliography - Saturn V Rocket Restoration (Katherine Morris Danzis), March 2004

Box 1 of 7

Various Memoranda/Email Correspondence, April-July 2004

Box 1 of 7

Cottrell Industries Bid - Business Proposal, May 9, 2003

Box 1 of 7

Box 2

Thomarios' Bid, April 2003 - Volume I, Business Proposal

Box 2 of 7

Thomarios' Bid, April 2003 - Volume II, Technical Proposal

Box 2 of 7

Thomarios' Bid, April 2003 - Volume III, Technical Responses

Box 2 of 7

Conservation Solutions, Inc. Letter of Transmittal, April 19, 2005

Box 2 of 7

Technical Evaluation Panel Summary, November 13, 2003 (discussing proposals from Cottrell, CSI, and Thomarios)

Box 2 of 7

Conservation Solutions, Inc. Progress Reports

Box 2 of 7

Artifact Inspection Trip Report, March 13, 2006

Box 2 of 7

Conservation Solutions, Inc. Safety and Health Plan, August 21, 2003

Box 2 of 7

Annotated Bibliography - Saturn V, February 24, 2004

Box 2 of 7

NASA JSC Saturn V Restoration Project Status Report, April-September, 2004

Box 2 of 7

Technical Evaluation Panel Summary, December 8, 2003 [reviewing best and final offers (BAFO)]

Box 2 of 7

Project Apollo Principal Prime Contractors and Subcontractors

Box 2 of 7

Thomarios Original Technical Proposal, May 9, 2003

Box 2 of 7

Cottrell Industries Bid- Business Copy and Technical Proposal

Box 2 of 7

Thomarios BAFO Technical, June 2003

Box 2 of 7

Kennedy Space Center Saturn V Painting Procedures and Paints (from surface preparation and paint application manual, National Air and Space Museum (NASM) #6211, Catalog #1979-128)

Box 2 of 7

Conservation Services Inc. BAFO, June 2003 - Technical Proposal and Business Proposal

Box 2 of 7

Conservation Services Inc. Original Business Proposal, May 2003

Box 2 of 7

Assorted Memoranda/Email Correspondence, 2000-2004

Box 2 of 7

Assorted Email Correspondence, 2004-2005

Box 2 of 7

Conservation Treatment Proposal for the Saturn V Rocket (Conservation Solutions, Inc., Two Versions)- Allan Needell and Joe Sembrat Comments on Treatment Proposal Report, September 25, 2004 and revised, November 2, 2004

Box 2 of 7

Box 3

Gemini Spacesuit Collection, Condition Survey, and Research Final Report, September 30, 2006

Box 3 of 7

SI Women's Committee Grant # 2005-52, September 30, 2006

Box 3 of 7

EDS Analyses- Saturn V (5880 (C) and Aluminum Cover Samples)

Box 3 of 7

Saturn V (NASM 6211, Catalog #1979-128) Restoration Guidelines/Requirements

Box 3 of 7

Appendices

Box 3 of 7

Chemical Processing Specifications by Bayne Rector

Box 3 of 7

Service Module Accident, August 25, 2005

Box 3 of 7

Saturn V Artifact Inspection Trip, January 28, 2002

Box 3 of 7

Saturn V Matching Fund (Budget Reports/Financial Information and Donor Documents/Correspondence)

Box 3 of 7

JSC Presentation, April 7, 2000

Box 3 of 7

Condition Report of the Saturn V Rocket, February 15, 2000

Box 3 of 7

Saturn V Artifact Inspection Trip, August 7, 2002

Box 3 of 7

Huntsville Saturn V (Restoration General Guidelines for the Saturn V and Trip Report of Frank H. Winter)

Box 3 of 7

Saturn V Blueprints (Assorted Article, Correspondence, and Records)

Box 3 of 7

Save America's Treasures (SAT) Official Project Contact Information Form

Box 3 of 7

Artifact Inspection Trip, June 22-23, 2006

Box 3 of 7

Saturn V Treatment Issues

Box 3 of 7

EQ Prices, Conservation Solutions, Inc. - Steel

Box 3 of 7

SAT - Saturn V Cost Estimates (Financial/Budget Information)

Box 3 of 7

SAT - Saturn V Film and Documentaries

Box 3 of 7

Website Volunteers

Box 3 of 7

Meeting - March 8, 2004

Box 3 of 7

Box 4

Cost Sharing Certifications

Box 4 of 7

SAT - Budget Information, Correspondence between United States Department of the Interior, NASM, and National Register of Historic Places, 2000-2005

Box 4 of 7

Conservation Solutions, Inc. - Change Order, 2005

Box 4 of 7

Conservation Solutions, Inc. - Contract Modification Pending, 2004

Box 4 of 7

Phase 3 - Contract (Conservation Solutions, Inc. - Documents, Contract Information, and correspondence)

Box 4 of 7

Saturn Payment Approvals (2 folders)

Box 4 of 7

Cooperative Agreement with NASA

Box 4 of 7

Billing and Audit (2 folders)

Box 4 of 7

Saturn Fundraising Publicity

Box 4 of 7

Saturn V Rocket Artifact Inspection Trip Report for March 13, 2006

Box 4 of 7

Datalogger Purchase

Box 4 of 7

Box 5

Conservation Solutions, Inc. Transmittal/Submittals (2 folders)

Box 5 of 7

SAT, Saturn V, Correspondence, Volume I, January 2000-June 2002 (2 folders)

Box 5 of 7

SAT, Saturn V, Correspondence, Volume II, June 2002-March 2003 (2 folders)

Box 5 of 7

SAT, Saturn V, Correspondence, Volume III, April-June, 2003 (2 folders)

Box 5 of 7

SAT, Saturn V, Correspondence, Volume IV, July 21-September 10, 2003

Box 5 of 7

SAT, Saturn V, Correspondence, Volume V, September 5-October 10, 2003

Box 5 of 7

SAT, Saturn V, Correspondence, Volume VI, October 10, 2003-December 10, 2003 (2 folders)

Box 5 of 7

SAT, Saturn V, Correspondence, Volume VII, December 10, 2003-September 1, 2004

Box 5 of 7

Box 6

SAT, Saturn V, Correspondence, Volume VIII, September 1, 2004-2006 (2 folders)

Box 6 of 7

SAT, Saturn V, Correspondence, Volume IX, 2006

Box 6 of 7

SAT Transmittal Letters

Box 6 of 7

Saturn V Decal Samples and Assorted Correspondence

Box 6 of 7

Conservation Submittals (2 folders)

Box 6 of 7

Testing (Assorted Correspondence)

Box 6 of 7

Travel Information

Box 6 of 7

Spacesuits Display Information (Booklet, "Fungal Growth on Synthetic Cloth from Apollo Spacesuits")

Box 6 of 7

1981 Reconnaissance Survey, "Man in Space"

Box 6 of 7

Saturn V Preservation Project Slideshow

Box 6 of 7

Historic Trust, White House, etc.

Box 6 of 7

SAT - Spacesuit - Matching Funds

Box 6 of 7

Texas Commission on Environmental Quality (TCEQ)

Box 6 of 7

SAT - Saturn V Request for Proposal

Box 6 of 7

Annotated Bibliographies; Aluminum (Corrosion, Aluminum Protective Coatings, Case Studies, Plastic and Rubber Conservation, Storage and Monitoring Systems)

Box 6 of 7

Saturn V Rocket Restoration Conservation Solutions Inc. Baseline CPM

Box 6 of 7

Conservation Solutions, Inc. Safety and Health Plan for JSC Saturn V Restoration

Box 6 of 7

Progress Funding

Box 6 of 7

Saturn V Documentation

Box 6 of 7

Millennium Project Grant Proposal

Box 6 of 7

Cottrell Debriefing

Box 6 of 7

Bidders' Conference, March 7, 2003

Box 6 of 7

Box 7

Budget, 2005

Box 7 of 7

CM Treatment - JSC Saturn V

Box 7 of 7

Budget/Funds

Box 7 of 7

Contracting Officer's Technical Representative - Conservation Solutions, Inc. - Records of Contracts

Box 7 of 7

Time and Effort Certifications, 2003

Box 7 of 7