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Finding Aids to Official Records of the Smithsonian Institution Archives

Accession 10-157

Smithsonian Institution. Office of the Under Secretary for Art

Subject Files, 2000-2007

Repository: Smithsonian Institution Archives, Washington, D.C. Contact us at osiaref@si.edu.
Creator: Smithsonian Institution. Office of the Under Secretary for Art
Title: Subject Files
Dates: 2000-2007
Quantity: 9 cu. ft. (9 record storage boxes)
Collection: Accession 10-157
Language of Materials: English
Summary:

This accession consists of records documenting the activities of the Office of the Under Secretary for Art, previously the International Art Museums Division. Thomas W. Lentz served as the Director of the International Art Museums Division from 2000 through 2003 and Ned Rifkin served as the Under Secretary for Art from 2004 through 2008. Subjects documented in this accession include director searches, Smithsonian Institution art museums, budget, strategic planning, facilities, conferences, museum collections, exhibitions, projects, and fund raising. Materials include correspondence, memoranda, reports, budget materials, meeting minutes, planning documents, notes, and related materials.

Descriptive Entry

This accession consists of records documenting the activities of the Office of the Under Secretary for Art, previously the International Art Museums Division. Thomas W. Lentz served as the Director of the International Art Museums Division from 2000 through 2003 and Ned Rifkin served as the Under Secretary for Art from 2004 through 2008. Subjects documented in this accession include director searches, Smithsonian Institution art museums, budget, strategic planning, facilities, conferences, museum collections, exhibitions, projects, and fund raising. Materials include correspondence, memoranda, reports, budget materials, meeting minutes, planning documents, notes, and related materials.

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Use Restriction

Restricted for 15 years, until Jan-01-2023; Director search records in boxes 2, 7, 8, and 9 are restricted for 25 years; Transferring office; 6/23/2010 memorandum, Wright to Cavanagh; Contact reference staff for details.

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This collection is indexed under the following access terms. These are links to collections with related topics, persons or places.

Name

Subject

Physical Characteristics of Materials in the Collection

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Preferred Citation

Smithsonian Institution Archives, Accession 10-157, Smithsonian Institution, Office of the Under Secretary for Art, Subject Files

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Container List

Box 1

Smithsonian Institution Regents' Materials, 2006

Box 1 of 9

Smithsonian Institution Regents' Meeting Minutes, May 8, 2006

Box 1 of 9

Smithsonian Institution Regents' Meeting Minutes, September 18, 2006

Box 1 of 9

Smithsonian Institution Regents' Long-Term Planning Meeting, June 13, 2005

Box 1 of 9

Board of Regents Bylaws, 2003

Box 1 of 9

Regents - External Review Committee (ERC), 2006-2007

Box 1 of 9

ERC - IRS Fractional

Box 1 of 9

Report of the External Review Committee of Smithsonian Arts, January 2007

Box 1 of 9

ERC - General, 2007

Box 1 of 9

Strategic Planning Art Museum, 2005-2010 (2004)

Box 1 of 9

Budget - Research Equipment Tools

Box 1 of 9

Budget - General, 2006

Box 1 of 9

FY 2008 Information Technology Initiatives

Box 1 of 9

Budget - Chief Information Officer Recommendations, 2006

Box 1 of 9

Reynolds Center - Courtyard Landscaping, 2006

Box 1 of 9

Reynolds Center - Smithsonian Art Strategic Planning Process, September 21, 2005

Box 1 of 9

Reynolds Center - Smithsonian Art Strategy Team Meeting, October 3, 2006

Box 1 of 9

Reynolds Center - Strategic Planning for Art Museums, 2005

Box 1 of 9

Reynolds Center - Smithsonian Arts Strategic Planning, 2005-2007

Box 1 of 9

Reynolds Center - Flood, June 25-29, 2006

Box 1 of 9

Reynolds Center - Smithsonian Institution Scholarly Publishing

Box 1 of 9

Reynolds Center - Strategic Plan, February 2006

Box 1 of 9

Avian Pandemic, 2006

Box 1 of 9

Patent Office Building (POB)/Courtyard Reynolds Center, 2004-2006

Box 1 of 9

Reynolds Center - POB Courtyard Enclosure, Final Concept Submission, August 5, 2005

Box 1 of 9

Reynolds Center - POB Courtyard Concept Options

Box 1 of 9

Reynolds Center - General POB Renovation, 2004-2006

Box 1 of 9

Smithsonian On Demand, January 10, 2007

Box 1 of 9

Smithsonian On Demand - General

Box 1 of 9

Operational Review, 2006

Box 1 of 9

Operational Review - All Directors

Box 1 of 9

Development Management Reports, 2006

Box 1 of 9

Box 2

National Portrait Gallery (NPG) - Development, 2005-2006

Box 2 of 9

NPG Organization Analysis, November 2000

Box 2 of 9

NPG - Marc Pachter, 2005

Box 2 of 9

NPG - Paul Peck, 2005-2006

Box 2 of 9

NPG - Visual Arts Paper

Box 2 of 9

NPG Commission Meeting, April 24, 2006

Box 2 of 9

Office of the Under Secretary for Art (OUSA) - National Endowment for the Arts

Box 2 of 9

OUSA - David Kennard

Box 2 of 9

OUSA - Weekly Reports, January 2007

Box 2 of 9

OUSA - Management Evaluation and Technical Review, 2006-2007

Box 2 of 9

OUSA - Study of Library Use, September 2006

Box 2 of 9

OUSA - Smithsonian Institution Collections Papers, 2005-2006

Box 2 of 9

Smithsonian Institution Scholarly - General Papers, 2006

Box 2 of 9

Smithsonian Institution Scholarly - Archives of American Art Director Candidates, February 24, 2006 and March 17, 2006 [RESTRICTED for 25 years]

Box 2 of 9

Ned Rifkin - General Counsel Memorandum, April 18, 2005

Box 2 of 9

Ned Rifkin - General Papers, 2006

Box 2 of 9

Ned Rifkin - Health and Safety, 2006

Box 2 of 9

Ned Rifkin - Zeitgeist Conference, 2006

Box 2 of 9

Art Research Fellowship (ARF) - Artist-in-Residence

Box 2 of 9

ARF - Parsons New School of Design, Master of Arts Programs, September 2002

Box 2 of 9

Contracts - Lynne Carbone, 2006

Box 2 of 9

Cooper-Hewitt, National Design Museum (CHNDM) - American Association of Museums

Box 2 of 9

CHNDM - Journals

Box 2 of 9

CHNDM - Financial, 2005-2006

Box 2 of 9

CHNDM - Meeting, October 16, 2006

Box 2 of 9

CHNDM - Chronology

Box 2 of 9

CHNDM - Exhibition Schedule

Box 2 of 9

CHNDM - Arthur Ross

Box 2 of 9

CHNDM - Miscellaneous, 2005-2006

Box 2 of 9

CHNDM - Facilities

Box 2 of 9

CHNDM - Board

Box 2 of 9

CHNDM - Paul Thompson - Correspondence Regarding Immigration Papers, 2003-2005

Box 2 of 9

CHNDM - Paul W. Thompson

Box 2 of 9

Box 3

Freer Gallery of Art and Arthur M. Sackler Gallery (FGA/AMSG) - Contact Information

Box 3 of 9

FGA/AMSG - Facing East, Visitor Responses, October 2006

Box 3 of 9

FGA/AMSG - Miscellaneous

Box 3 of 9

FGA/AMSG Visiting Committee Members

Box 3 of 9

FGA/AMSG - Ahmanson, March 2006

Box 3 of 9

FGA/AMSG - Jill Sackler

Box 3 of 9

FGA/AMSG - Julian Raby, January 2006

Box 3 of 9

FGA/AMSG - Facilities Information

Box 3 of 9

Hirshhorn Museum and Sculpture Gallery (HMSG) - Board Preparation Materials, February 2007

Box 3 of 9

HMSG - Pete Clausen, June 2005

Box 3 of 9

HMSG - Board of Trustees, 2003-2005

Box 3 of 9

HMSG - General

Box 3 of 9

HMSG - Olga Viso, 2006-2007

Box 3 of 9

HMSG - Ned Rifkin

Box 3 of 9

HMSG - Public Impact

Box 3 of 9

Smithsonian Photography Initiative (SPI) - Merry Foresta, 2005-2006

Box 3 of 9

SPI - Annenberg Foundation

Box 3 of 9

SPI - Google Proposal

Box 3 of 9

SPI - Photography at Smithsonian Institution (SI)

Box 3 of 9

SPI - Board Information, 2006

Box 3 of 9

Archives of American Art (AAA) - Board of Trustees, 2007

Box 3 of 9

AAA - Employee Grievance, 2006

Box 3 of 9

AAA - Board, 2005

Box 3 of 9

AAA - Wattenmaker Retirement

Box 3 of 9

AAA - Board Meeting, 2005

Box 3 of 9

AAA - Bylaws and Amendments

Box 3 of 9

AAA - Staff List

Box 3 of 9

AAA - Director Search, 2006

Box 3 of 9

AAA - General

Box 3 of 9

AAA - John Smith, Director Information

Box 3 of 9

National Museum of African Art (NMAfA) - Sharon Patton

Box 3 of 9

NMAfA - Commission, 2005

Box 3 of 9

NMAfA Board Meeting, May 19-17, 2005

Box 3 of 9

NMAfA - Disney-Tischman, 2005-2007

Box 3 of 9

NMAfA - Miscellaneous

Box 3 of 9

NMAfA Collection Development Strategy, 2003

Box 3 of 9

Smithsonian American Art Museum (SAAM) - Elizabeth Broun, 2006

Box 3 of 9

SAAM - American Association of Museums, September 2006

Box 3 of 9

SAAM/NPG (National Portrait Gallery) - Publicity Report, July 1, 2006

Box 3 of 9

SAAM - Louis Fink

Box 3 of 9

SAAM - Stent

Box 3 of 9

SAAM - General, 2005-2007

Box 3 of 9

SAAM - Renwick Alliance

Box 3 of 9

SAAM - Rose Braton Estate

Box 3 of 9

SAAM - Lunder Agreement

Box 3 of 9

Box 4

Freer Sackler - Board Meeting Materials and Bylaws, 2005

Box 4 of 9

Cooper Hewitt Board Meetings, 2005

Box 4 of 9

SAAM Commission Meeting, 2004

Box 4 of 9

HMSG Board Meeting, October 27, 2005

Box 4 of 9

HMSG Board Meeting, May 19, 2005

Box 4 of 9

NMAfA Board Meeting, May 1, 2003

Box 4 of 9

NMAfA Board Meeting, May 16-17, 2005

Box 4 of 9

AAA Meeting, April 20, 2003

Box 4 of 9

AAA Meeting, February 18, 2004

Box 4 of 9

AAA Meeting, May 13, 2004

Box 4 of 9

AAA Meeting, February 25, 2005

Box 4 of 9

AAA Meeting, April 29, 2005

Box 4 of 9

AAA Meeting, February 29, 2000

Box 4 of 9

National Portrait Gallery (NPG) Commissions, 2005

Box 4 of 9

NPG Meeting, December 5, 2005

Box 4 of 9

NPG Commission Meetings, 2003 (2 folders)

Box 4 of 9

Box 5

Ned Rifkin Notes - SAAM, Art in a Global Context, 2006

Box 5 of 9

Special Events Policy Meeting, October 25, 2006

Box 5 of 9

Robert Haywood

Box 5 of 9

Rifkin - Corcoran Lecture, December 2006

Box 5 of 9

Rifkin - Museology Advisory Board Meeting, September 7, 2006

Box 5 of 9

Rifkin - Scholarly Studies Program Awards, 2006

Box 5 of 9

Rifkin - University of Michigan Museum of Art, Board Membership Information

Box 5 of 9

Rifkin - Ochre India

Box 5 of 9

Rifkin - Invitations, 2006

Box 5 of 9

Corcoran - Modernism Exhibit

Box 5 of 9

Rifkin - Handwritten Notes

Box 5 of 9

Rifkin - Outgoing Correspondences, 2005-2006

Box 5 of 9

Ned Rifkin - Invitations Declined

Box 5 of 9

Rifkin - Regrets

Box 5 of 9

Rifkin - University of Michigan Art Museum Advisory Board

Box 5 of 9

Rifkin - Syracuse University

Box 5 of 9

Rifkin - pre-2006 handwritten notes

Box 5 of 9

Rifkin - Cards, Thank you letters

Box 5 of 9

Rifkin - Development Management Reports

Box 5 of 9

Susan Talbott - Contacts

Box 5 of 9

Talbott - Outgoing Correspondence

Box 5 of 9

Talbott - Camp Kippy

Box 5 of 9

Talbott - Miscellaneous

Box 5 of 9

Talbott - General

Box 5 of 9

Lawrence Small - Forwarded by Office of the Secretary, 2005-2006

Box 5 of 9

Ripley Center, Fall 2006

Box 5 of 9

Employee Matters, Fall 2006

Box 5 of 9

Human Resources

Box 5 of 9

Goals at a Glance, FY June 2006

Box 5 of 9

Capital Plan Commission

Box 5 of 9

Smithsonian Institution Development - Miscellaneous

Box 5 of 9

Smithsonian Institution and Parsons School of Design

Box 5 of 9

Collections Insurance

Box 5 of 9

Box 6

Staff Snack Breaks with Tom Lentz

Box 6 of 9

International Art Museums Division (IAMD) Directors' Meetings Agenda, 2002

Box 6 of 9

Chronological File, 2002

Box 6 of 9

Smithsonian Institution Library (SIL) Consolidation

Box 6 of 9

IAMD - Edwin Schlossberg

Box 6 of 9

IAMD - Michael Sonnenreich

Box 6 of 9

IAMD - Speeches (Tom's Stump)

Box 6 of 9

IAMD - Supporting Organization Type C

Box 6 of 9

Rosie the Riveter

Box 6 of 9

IAMD - Survey of Basic Operations, May 2000

Box 6 of 9

IAMD - Symposium on Contemporary Art

Box 6 of 9

IAMD - Taipei Economic and Cultural Representative Office in the United States

Box 6 of 9

IAMD - Jill Udall

Box 6 of 9

IAMD - Volunteers

Box 6 of 9

IAMD Strategic Plan, FY 2003-FY 2007

Box 6 of 9

Parsons School of Design - Masters in Decorative Arts

Box 6 of 9

Handwritten Notes on Secretary's Meetings, 2002-2003

Box 6 of 9

IAMD - Handwritten Faxes from Tom Lentz

Box 6 of 9

IAMD Development - Leonard Andrews

Box 6 of 9

IAMD - Cisneros

Box 6 of 9

IAMD - Frank Levinson

Box 6 of 9

IAMD Development - Thomas O'Neil

Box 6 of 9

Tom W. Lentz Correspondence, October 2003

Box 6 of 9

Tom W. Lentz Correspondence, July 2003-September 2003

Box 6 of 9

Tom W. Lentz Correspondence, April 2003-June 2003

Box 6 of 9

Tom W. Lentz Correspondence, January 2003-March 2003

Box 6 of 9

Tom W. Lentz Correspondence, October 2002-December 2002

Box 6 of 9

Tom W. Lentz Correspondence, July 2002-September 2002

Box 6 of 9

Tom W. Lentz Correspondence, April 2002-June 2002

Box 6 of 9

Tom W. Lentz Correspondence, January 2002-March 2002

Box 6 of 9

Tom W. Lentz Correspondence, October 2001-December 2001

Box 6 of 9

Tom W. Lentz Correspondence, July 2001-September 2001

Box 6 of 9

Tom W. Lentz Correspondence, April 2001-June 2001

Box 6 of 9

Tom W. Lentz Correspondence, January 2001-March 2001

Box 6 of 9

Chronological File, 2003

Box 6 of 9

FGA/AMSG - Exhibits (Xu Bing)

Box 6 of 9

FGA/AMSG - Durga

Box 6 of 9

FGA/AMSG - Leonard A. Lauder

Box 6 of 9

FGA/AMSG - Anne van Biema

Box 6 of 9

FGA/AMSG - Lee Folger

Box 6 of 9

FGA/AMSG - Benkaim Art Estate

Box 6 of 9

FGA/AMSG - Bunker (Cambodia)

Box 6 of 9

Box 7

IAMD - Accomplishment Reports, FY 2000

Box 7 of 9

IAMD - Affiliations Conference, June 11, 2002

Box 7 of 9

Milo C. Beach - FGA/AMSG Director

Box 7 of 9

IAMD - Advisory Boards

Box 7 of 9

IAMD - American Association of Museums Survey on Trust and Education

Box 7 of 9

IAMD - Arts and Industries Building

Box 7 of 9

IAMD - Art Night on the Mall

Box 7 of 9

IAMD - Association for Asian Studies

Box 7 of 9

IAMD - Jane Bradley

Box 7 of 9

IAMD - Capital Projects and Improvements

Box 7 of 9

IAMD - Gwenfritz

Box 7 of 9

Calder Project

Box 7 of 9

IAMD - Development Issues

Box 7 of 9

Charging for Exhibition Meeting

Box 7 of 9

IAMD - Collaboration Working Groups

Box 7 of 9

IAMD Directors

Box 7 of 9

IAMD Directors Memoranda and Faxes

Box 7 of 9

IAMD - Richard Franklin

Box 7 of 9

Japan Trip, December 8-15, 2001

Box 7 of 9

IAMD - Japan Trip

Box 7 of 9

IAMD - Elizabeth Knight Orientations

Box 7 of 9

IAMD - Austin Matthews

Box 7 of 9

IAMD - Miscellaneous Articles

Box 7 of 9

IAMD - Alan Shestack Interview

Box 7 of 9

IAMD - Miscellaneous Rosie the Riveter

Box 7 of 9

IAMD - Jason Elliott

Box 7 of 9

IAMD - High Museum Collaborations

Box 7 of 9

IAMD - Jean Pigozzi

Box 7 of 9

IAMD - Mosaic Foundation

Box 7 of 9

IAMD - Treasures of Smithsonian Photography

Box 7 of 9

Photography Center Advisory

Box 7 of 9

IAMD - Photography: DNP America

Box 7 of 9

IAMD - Photography: Fuji

Box 7 of 9

IAMD - Planning, 2000

Box 7 of 9

Regents Presentation, June 2003

Box 7 of 9

IAMD - Responsibilities

Box 7 of 9

IAMD - John Safer, Artist, 2001

Box 7 of 9

IAMD - Speeches to IAMD Museums, 2001

Box 7 of 9

Smithsonian Budget Issues

Box 7 of 9

Heidrick and Struggles Executive Candidate Search - Director for FGA/AMSG [RESTRICTED for 25 years]

Box 7 of 9

Heidrick and Struggles Executive Candidate Search - Reference Reports, December 2001 [RESTRICTED for 25 years]

Box 7 of 9

Heidrick and Struggles Executive Candidate Search - More Candidates for FGA/AMSG Directorship [RESTRICTED for 25 years]

Box 7 of 9

SI Website

Box 7 of 9

Web Content - Renwick Gallery

Box 7 of 9

CHNDM Director Search - General (2 folders) [RESTRICTED for 25 years]

Box 7 of 9

CHNDM Background

Box 7 of 9

Box 8

National Museum of African Art (NMAfA) - Director Search (General) (2 folders) [RESTRICTED for 25 years]

Box 8 of 9

NMAfA - General

Box 8 of 9

NMAfA - Correspondence

Box 8 of 9

NMAfA - Outside Correspondence

Box 8 of 9

New Resumes - for Distribution [RESTRICTED for 25 years]

Box 8 of 9

NMAfA - Resumes of Candidates [RESTRICTED for 25 years]

Box 8 of 9

NMAfA - Vision Statements from Candidates, September 1996 [RESTRICTED for 25 years]

Box 8 of 9

NMAfA - Applicants (new) [RESTRICTED for 25 years]

Box 8 of 9

NMAfA - Search Committee [RESTRICTED for 25 years]

Box 8 of 9

NMAfA - Purchase Orders [RESTRICTED for 25 years]

Box 8 of 9

NMAfA - Candidate Package [RESTRICTED for 25 years]

Box 8 of 9

NMAfA - Mailing Lists [RESTRICTED for 25 years]

Box 8 of 9

NMAfA - Candidate Package [RESTRICTED for 25 years]

Box 8 of 9

NMAfA - Job Announcement and Announcement of Directorship [RESTRICTED for 25 years]

Box 8 of 9

NMAfA - Advertisements [RESTRICTED for 25 years]

Box 8 of 9

NMAfA - Recommended Qualities [RESTRICTED for 25 years]

Box 8 of 9

NMAfA - J. Dennis O'Connor Letter to Washington Post [RESTRICTED for 25 years]

Box 8 of 9

NMAfA - Search Status [RESTRICTED for 25 years]

Box 8 of 9

NMAfA - Reference Calls (Notes), November 1996 [RESTRICTED for 25 years]

Box 8 of 9

NMAfA Search - Conference Call, January 6, 1997

Box 8 of 9

NMAfA Applicants - Rejected [RESTRICTED for 25 years]

Box 8 of 9

NMAfA - Candidate Package [RESTRICTED for 25 years]

Box 8 of 9

NMAfA - Candidate Package [RESTRICTED for 25 years]

Box 8 of 9

NMAfA Search - Miscellaneous Papers (3 folders) [RESTRICTED for 25 years]

Box 8 of 9

Box 9

POB - Current Opening Events, 2005-2006

Box 9 of 9

POB - Installation

Box 9 of 9

Reynolds Center Signage

Box 9 of 9

Archives of American Art - Director Search [RESTRICTED for 25 years]

Box 9 of 9

Carbone Purchase Order [RESTRICTED for 25 years]

Box 9 of 9

Lynne Carbone and Associates [RESTRICTED for 25 years]

Box 9 of 9

Planning Strategic Team Meeting

Box 9 of 9

External Review Committee

Box 9 of 9

Report of the External Review Committee for Smithsonian Arts, January 2007

Box 9 of 9

Report of the External Review Committee Executive Summary, January 2007

Box 9 of 9

Report of the External Review Committee Appendices, January 2006

Box 9 of 9