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Finding Aids to Official Records of the Smithsonian Institution Archives

Accession 10-153

Smithsonian Institution. Office of the Under Secretary for Art

Subject Files, 2000-2008

Repository: Smithsonian Institution Archives, Washington, D.C. Contact us at osiaref@si.edu.
Creator: Smithsonian Institution. Office of the Under Secretary for Art
Title: Subject Files
Dates: 2000-2008
Quantity: 6 cu. ft. (6 record storage boxes)
Collection: Accession 10-153
Language of Materials: English
Summary:

This accession consists of records documenting the activities of the Office of the Under Secretary for Art, previously the International Art Museums Division. Thomas W. Lentz served as the Director of the International Art Museums Division from 2000 through 2003 and Ned Rifkin served as the Under Secretary for Art from 2004 through 2008. Subjects documented in this accession include strategic planning, budget, committees, collaborative activities, marketing, websites, and external reviews. Materials include correspondence, reports, budget materials, meeting minutes, notes, informational files, audio recordings, books, and related materials. Some materials are in electronic format.

Descriptive Entry

This accession consists of records documenting the activities of the Office of the Under Secretary for Art, previously the International Art Museums Division. Thomas W. Lentz served as the Director of the International Art Museums Division from 2000 through 2003 and Ned Rifkin served as the Under Secretary for Art from 2004 through 2008. Subjects documented in this accession include strategic planning, budget, committees, collaborative activities, marketing, websites, and external reviews. Materials include correspondence, reports, budget materials, meeting minutes, notes, informational files, audio recordings, books, and related materials. Some materials are in electronic format.

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This collection is indexed under the following access terms. These are links to collections with related topics, persons or places.

Name

Subject

Physical Characteristics of Materials in the Collection

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Preferred Citation

Smithsonian Institution Archives, Accession 10-153, Smithsonian Institution, Office of the Under Secretary for Art, Subject Files

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Container List

Box 1

Board Meeting Talking Points, 2002-2006

Box 1 of 6

Scholarly Publications, 2006

Box 1 of 6

Smithsonian Council of Education Directors, 2004-2006

Box 1 of 6

Smithsonian Institution Council, 2002-2003

Box 1 of 6

Signage Project, 2003-2004

Box 1 of 6

Smithsonian Annals Submission, 2002-2004

Box 1 of 6

International Art Museums Division Staff Information, 2003-2005

Box 1 of 6

Smithsonian Institution Website - Art and Design Redesign Project, 2004-2006

Box 1 of 6

National Air and Space Museum Objects - Rights Research, 2004

Box 1 of 6

Hirshhorn Museum and Sculpture Garden, 2007

Box 1 of 6

Regents Reports, July 2006

Box 1 of 6

Regents Reports, March 2006

Box 1 of 6

Regents Reports, November 2005

Box 1 of 6

Regents Reports, July 2005

Box 1 of 6

Regents Reports, 2004

Box 1 of 6

Regents Reports, March 2004

Box 1 of 6

Regents Reports, May 2003 (includes electronic records)

Box 1 of 6

Regents Reports, 2002 (includes electronic records)

Box 1 of 6

Smithsonian Institution Visitors, 2002-2005

Box 1 of 6

Smithsonian Institution Website Visitation, 2003

Box 1 of 6

Digitization, 2004-2005

Box 1 of 6

Reporting Templates, 2004-2005

Box 1 of 6

Museum Standards and Metrics, 2003

Box 1 of 6

Individual Standards Metrics, 2003

Box 1 of 6

Exhibits Standards, 2003

Box 1 of 6

Curator Standards, 2005

Box 1 of 6

Regents to Carole Neves, 2003

Box 1 of 6

General Budget Information, 2003

Box 1 of 6

Pod 3 - Background, 2006

Box 1 of 6

Pod 3 - Committee, 2006

Box 1 of 6

Collections Information Systems Management Committee Meetings, 2002-2006

Box 1 of 6

Collections Information Systems Management Committee Pool Guidelines, 2005-2006

Box 1 of 6

Collections Information Systems Management Committee Pool Allocations, 2003-2006

Box 1 of 6

Box 2

ArtCIS Quarterly Reports and OMB 300s, 2005-2006

Box 2 of 6

ArtCIS Meetings, 2003-2006

Box 2 of 6

Office of the Chief Information Officer Status Reports, 2004-2006

Box 2 of 6

SIguide Information, 2006

Box 2 of 6

Smithsonian Institution Information Technology Plan, 2005-2010 (2004-2005)

Box 2 of 6

Smithsonian Institution Information Technology Plan, 2004-2009 (2004)

Box 2 of 6

Desktop Initiative, 2003-2004

Box 2 of 6

Storage Area Network Issues/Technical Working Group, 2006

Box 2 of 6

Smithsonian Institution Digital Initiative, 2003-2006

Box 2 of 6

Computer Security Awareness Training, 2005

Box 2 of 6

Distance Learning, 2005

Box 2 of 6

Art Directors Meetings, 2004-2005

Box 2 of 6

Collaboration - Outside Funding, 2003

Box 2 of 6

Collaboration - Getty Grant, 2003

Box 2 of 6

Collaboration - Smithsonian Institution Funds, 2003

Box 2 of 6

Smithsonian Collections Advisory Committee - General, 2006

Box 2 of 6

Smithsonian Collections Advisory Committee - Collections Care and Preservation Fund, 2003-2006

Box 2 of 6

Smithsonian Collections Advisory Committee - Charter and Membership, 2005

Box 2 of 6

Smithsonian Collections Advisory Committee - All Directors Meeting, 2005

Box 2 of 6

Smithsonian Collections Advisory Committee - Background Documents, 2005-2006

Box 2 of 6

Smithsonian Collections Advisory Committee - Record, 2005-2006

Box 2 of 6

Smithsonian Institution Collections Policy - Nazi-Era Cultural Property, 2003-2006

Box 2 of 6

Collaboration - Working Groups, 2002-2003

Box 2 of 6

Collaboration - Revenue Streams, 2002-2003

Box 2 of 6

Collaboration - General, 2002-2003

Box 2 of 6

Collaboration - Ideas

Box 2 of 6

Collaboration - Acquisitions Working Group Meetings, 2003

Box 2 of 6

Collaboration - Artists-in-Residence Working Group Meetings

Box 2 of 6

Collaboration - Ford Multicultural Exhibit, 2005

Box 2 of 6

Collaboration - Pan-Smithsonian Image Exposition

Box 2 of 6

Collaboration - Exhibition Working Group Meetings, 2003

Box 2 of 6

Collaboration - Exhibitions Working Group Funding, 2002

Box 2 of 6

Collaboration - International Exhibitions, 2005

Box 2 of 6

Collaboration - Islam, 2003

Box 2 of 6

Selected Readings on Generation X

Box 2 of 6

Selected Reading on Diversifying Museum Audiences

Box 2 of 6

Exhibitions and Their Audiences: Actual and Potential, 2002

Box 2 of 6

Exhibition Concept Models, 2002

Box 2 of 6

The Making of Exhibitions: Purpose, Structure, Roles, and Process, 2002

Box 2 of 6

A Study of Visitors to Smithsonian International Art Museums, 2001

Box 2 of 6

Audience Building: Marketing Art Museums, 2001

Box 2 of 6

Selected Readings on Museum Marketing

Box 2 of 6

Art Museums and the Public, 2001

Box 2 of 6

Smithsonian Institution Council Reports, 2001

Box 2 of 6

Increasing Museum Visitation by Under Represented Audiences, An Exploratory Study of Art Museum Practices, 2001

Box 2 of 6

Twenty-first Century Roles of National Museums: A Conversation in Progress, 2002

Box 2 of 6

The Costs and Funding of Exhibitions, 2002

Box 2 of 6

Results of the 2004 Smithsonian-wide Survey of Museum Visitors

Box 2 of 6

Art Night on the Mall Visitor Study, 2001

Box 2 of 6

A Survey of Visitors to the Freer Gallery of Art and Arthur M. Sackler Gallery's Return of Buddha Exhibition, 2004

Box 2 of 6

Interviews with Visitors to the Gyroscope Exhibition at the Hirshhorn Museum and Sculpture Garden, 2004

Box 2 of 6

Budget - Trust, FY 2006

Box 2 of 6

Budget - Trust, FY 2005

Box 2 of 6

Box 3

Smithsonian Institution Performance Plan, FY 2007

Box 3 of 6

Smithsonian Institution Performance Plan, FY 2005

Box 3 of 6

Smithsonian Institution Performance Plan, FY 2004

Box 3 of 6

Smithsonian Institution Performance Plan, FY 2003

Box 3 of 6

Smithsonian Institution Performance Plan, FY 2010 (2005)

Box 3 of 6

Operational Review, FY 2005-FY 2006

Box 3 of 6

Budget - Federal, FY 2008

Box 3 of 6

Budget - Trust, FY 2007

Box 3 of 6

Budget - Federal, FY 2007

Box 3 of 6

Capital Planning - Federal, 2007

Box 3 of 6

Capital Planning - Information Technology, FY 2006

Box 3 of 6

Budget - Federal, FY 2006

Box 3 of 6

Budget Process, 2004

Box 3 of 6

Operational Review - Fourth Quarter/Goals-at-a-Glance, 2004

Box 3 of 6

Operational Review - Third Quarter, 2004

Box 3 of 6

Operational Review - Second Quarter, 2004

Box 3 of 6

Operational Review - First Quarter Performance Plan/ Goals-at-a-Glance, 2004

Box 3 of 6

Operational Review, FY 2003

Box 3 of 6

Operational Review - Third Quarter, FY 2003

Box 3 of 6

Operational Review - Second Quarter, FY 2003

Box 3 of 6

Operational Review, FY 2002

Box 3 of 6

Smithsonian Arts Major Publications, FY 2007

Box 3 of 6

Operational Review, FY 2005

Box 3 of 6

Courtyard Enclosure, 2004

Box 3 of 6

Operational Review - Third Quarter, FY 2005

Box 3 of 6

Operational Review - Second Quarter, FY 2005

Box 3 of 6

Operational Review - Goals-at-a-Glance Template, FY 2005

Box 3 of 6

Metrics of Success in Art Museums, 2004

Box 3 of 6

Statistics in the Wake of Challenges Posed by Cultural Diversity in a Globalization Context

Box 3 of 6

E-Metrics: Business Metrics for the New Economy

Box 3 of 6

Capital Assessment Grid

Box 3 of 6

Box 4

Guide to a Balanced Scorecard: Performance Management Methodology

Box 4 of 6

Scoring a Concept: A Public Center for American Art and Culture, 1999

Box 4 of 6

Gifts of the Muse: Reframing the Debate About the Benefits of the Arts

Box 4 of 6

Reframing the debate About the Value of the Arts

Box 4 of 6

Arts Research Monitor

Box 4 of 6

A Portrait of the Visual Arts: Meeting the Challenges of a New Era

Box 4 of 6

America's Cultural Capital: Recommendations for Structuring the Federal Role, 2001

Box 4 of 6

Cultural Diplomacy: The Linchpin of Public Diplomacy, 2005

Box 4 of 6

Smithsonian Institution: Facilities Management Reorganization is Progressing But Funding Remains a Challenge, 2005

Box 4 of 6

Collections for the Future

Box 4 of 6

Board Chair - Director's Meeting Input, 2006

Box 4 of 6

Comments on Draft Strategic Plan, 2006

Box 4 of 6

Mission and Vision Statements, 2004-2005

Box 4 of 6

Archives of American Art Strategic Plan and Mission, 2004

Box 4 of 6

Cooper-Hewitt Strategic Plan and Capital Campaign, 2005

Box 4 of 6

Freer Gallery of Art and Arthur M. Sackler Gallery Long-Range Planning, 2003

Box 4 of 6

Hirshhorn Museum and Sculpture Garden Vision and Planning, 2005

Box 4 of 6

National Portrait Gallery Mission and Strategic Plan, 2002

Box 4 of 6

National Museum of African Art - Strategic Plan and Mission, 2005

Box 4 of 6

Smithsonian American Art Museum Strategic Plan, 2002

Box 4 of 6

Smithsonian Photography Initiative Business Proposal

Box 4 of 6

Board Chair - Directors Meeting Input, 2006

Box 4 of 6

Directors Input, 2005

Box 4 of 6

Directors Mission/Vision, 2005

Box 4 of 6

Best Practices

Box 4 of 6

Collaboration

Box 4 of 6

Profiles/Drafts, 2005

Box 4 of 6

Employee Input Package, 2005

Box 4 of 6

Smithsonian Arts Strategic Planning, 2005

Box 4 of 6

Smithsonian Arts Strategy Team Meeting, October 6, 2003

Box 4 of 6

Smithsonian Arts Strategic Planning Employee Input Meeting, November 3, 2005

Box 4 of 6

Smithsonian Arts Strategic Plan, 2005

Box 4 of 6

Planning Process, 2005

Box 4 of 6

All Employees Meeting - Strategic Planning, October 17, 2005 (audiocassette)

Box 4 of 6

Under Secretary for Art - Strategic Plan

Box 4 of 6

Strategic Plan Background Data, 2005

Box 4 of 6

Under Secretary for Art Directors Retreat, November 2004

Box 4 of 6

Under Secretary for Art Directors Retreat - The Advance, 2004

Box 4 of 6

International Art Museum Directors Retreat, 2003

Box 4 of 6

International Art Museum Directors Retreat, 2000

Box 4 of 6

Consolidation - Overview, Planning, Notes, 2005

Box 4 of 6

Consolidation - General, 2005

Box 4 of 6

Consolidation - Personnel

Box 4 of 6

Arts Organizations Strategic Plans

Box 4 of 6

Smithsonian Institution Strategic Plans

Box 4 of 6

Science Strategic Plans

Box 4 of 6

History Strategic Plans

Box 4 of 6

Government Strategic Plans

Box 4 of 6

Workforce Planning - Full Time Equivalency Data, 2005

Box 4 of 6

Workforce Planning - Federal Allocation/Visitors, 2004

Box 4 of 6

Workforce Planning - WHAP Summary, FY 2005

Box 4 of 6

Workforce Planning - Performance Award Summary, FY 2003-FY 2004

Box 4 of 6

Consolidation - Libraries, 2005

Box 4 of 6

Registrars - General, 2005

Box 4 of 6

Registrars - Guidelines and Forms, 2005

Box 4 of 6

Art Commission Members - Names and Contacts, 2006

Box 4 of 6

Art Commission Member Biographies

Box 4 of 6

Regents - Contacts and Letters, 2005-2006

Box 4 of 6

External Review Committee - Outlines and Desired Outcomes, 2006

Box 4 of 6

External Review Committee - Response to Charge, 2006

Box 4 of 6

External Review Committee - Meeting Notes and Initial Observations, 2006

Box 4 of 6

Box 5

External Review Committee - Mission and Brief, 2005

Box 5 of 6

Major Exhibitions, 2005-2010 (2005-2006)

Box 5 of 6

Education Statistics, FY 2005

Box 5 of 6

Proposed/Excluded Content, 2005

Box 5 of 6

External Review Committee - Meetings and Agendas, 2006

Box 5 of 6

Budget - Background, FY 2005

Box 5 of 6

Commission, 2004-2005

Box 5 of 6

Consultants, 2005

Box 5 of 6

Logistics/Expected Outcomes, 2005

Box 5 of 6

Background Book - Contents List, 2005

Box 5 of 6

Facilities - Square Footage, 2005

Box 5 of 6

Art Budget/Full-Time Equivalency/Attendance, 2004-2006

Box 5 of 6

Marketing - Archives of American Art, 2005

Box 5 of 6

Patent Office Building Opening - Media/Matrix, 2005-2006

Box 5 of 6

Print Newsletters - Background

Box 5 of 6

Email Newsletters - Art

Box 5 of 6

Market Segments, 2003

Box 5 of 6

Marketing Models - Science Efforts

Box 5 of 6

Experience Marketing, 2001-2002

Box 5 of 6

Marketing Mixes

Box 5 of 6

Donors/Philanthropy Profiles, 2003

Box 5 of 6

Marketing Plan - Branding, 2003

Box 5 of 6

Smithsonian Institution Marketing Committee, 2003-2004

Box 5 of 6

Smithsonian Institution Marketing Database and Other Smithsonian Business Ventures, 2003

Box 5 of 6

Marketing - Getty Grant Program, 2002-2003

Box 5 of 6

Marketing Background - National Museum of African Art, 2003

Box 5 of 6

Marketing Background - Cooper-Hewitt, 2003

Box 5 of 6

Marketing Background - Freer Gallery of Art and Arthur M. Sackler Gallery, 2003

Box 5 of 6

Marketing Background - Hirshhorn Museum and Sculpture Garden, 2003

Box 5 of 6

Marketing Background - Smithsonian Photography Initiative, 2002-2006

Box 5 of 6

Marketing Background - Center for Photography, 2003

Box 5 of 6

Marketing - Shuttle Bug Signage, 2004-2006

Box 5 of 6

Marketing - International Art Museums Division, 2004-2006

Box 5 of 6

Marketing - Smithsonian Institution Art Presentations (Smithsonian National Board, etc.), 2006

Box 5 of 6

Marketing Background - International Art Museums Division, 2001-2002

Box 5 of 6

Marketing Background - Research-related, 2003

Box 5 of 6

Marketing Background - Smithsonian Institution Magazine Channel, 2004

Box 5 of 6

Marketing Background - Proposals and Alliances, 2003

Box 5 of 6

Photography Website - Cabenge Correspondence, 2002-2005

Box 5 of 6

Smithsonian Institution Webmasters Meeting, 2002-2005

Box 5 of 6

Website Issues - Smithsonian Institution Guidelines, 2003-2006

Box 5 of 6

Website Issues - Privacy, 2003-2005

Box 5 of 6

Web Initiative Assessment, 2002-2003

Box 5 of 6

Website Marketing Assessment, 2003

Box 5 of 6

Website Guidelines Assessment, 2003

Box 5 of 6

Website URL Issues, 2003

Box 5 of 6

Website Content Providers

Box 5 of 6

Website Content Ideas, 2003

Box 5 of 6

Website - Smithsonian Institution Shops Page, 2004

Box 5 of 6

Box 6

Website Content Unit, 2003

Box 6 of 6

Website Initiative Budget - Preliminary Structure, 2002-2003

Box 6 of 6

Website Content Overview, 2002-2003

Box 6 of 6

Website Meeting and Notes, FY 2003

Box 6 of 6

Web Content Management Committee Background, 2002

Box 6 of 6

Web Content Management Committee - Charter and Membership, 2002

Box 6 of 6

Explore and Learn Section of Smithsonian.org, 2003

Box 6 of 6

Portal Redesign - R/GA, 2002

Box 6 of 6

Museum Visitor Trend Data/Web Demographics, 1990-2000 (2000)

Box 6 of 6

Web Content - General Audience Interests, 2002

Box 6 of 6

Web Content - Best Practices, 2005

Box 6 of 6

Web Content - Public Access Brief, 2001

Box 6 of 6

Web Content - Copyright Information, 2001-2002

Box 6 of 6

Web Content - Copyright (Digital, Technical, and Publishing Problems), 2003

Box 6 of 6

Meta Tag Technical Working Group, 2003-2004

Box 6 of 6

The Association of Art Museum Directors 1995 Statistics Survey

Box 6 of 6

Report on the Blue Ribbon Commission on the National Museum of American History, 2002

Box 6 of 6

Report of the Smithsonian Institution Science Commission, 2002

Box 6 of 6

Smithsonian Arts Strategy Team Meeting, November 2005

Box 6 of 6

International Art Museums Division Marketing Audit, 2000

Box 6 of 6

The Association of Art Museum Directors 1990 Statistical Survey

Box 6 of 6

External Review Committee Report, 2005-2006

Box 6 of 6

Smithsonian Arts External Review Committee Read-Ahead Materials, 2006

Box 6 of 6

Museum Strategy and Marketing

Box 6 of 6