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Finding Aids to Official Records of the Smithsonian Institution Archives

Accession 08-138

Smithsonian Institution. Collections Information Systems Management Committee

Meeting Records, FY 1986, FY 1992-FY 2001

Repository:Smithsonian Institution Archives, Washington, D.C. Contact us at osiaref@si.edu.
Creator:Smithsonian Institution. Collections Information Systems Management Committee
Title:Meeting Records
Dates:FY 1986, FY 1992-FY 2001
Quantity:0.5 cu. ft. (1 document box)
Collection:Accession 08-138
Language of Materials:English
Summary:

The Collections Information Systems Management Committee (CISMC) consists of one representative for each Smithsonian Institution (SI) collecting unit; one representative for each of the Under Secretaries; the Chief Technology Officer; the National Collections Coordinator; and the Chair of the Smithsonian Institution Research Information System Management Committee. The CISMC advocates Collections Information Systems (CIS) to Smithsonian units and central management as a high priority of the Institution; maintains a current understanding of CIS activities, systems, present and future needs, and plans throughout SI; encourages and facilitates cooperation and information sharing about CIS amongst SI units; provides cogent and timely advice to the Under Secretaries and the Director of the International Art Museums on the current status and future directions of CIS; recommends long term CIS priorities, funding, policies, plans, procedures, and systems that address institutional needs; promotes the use of national and international technical and information standards that foster the concepts of interoperability and facilitate the retrieval of information within broadly defined cultural and scientific communities; recommends the distribution of funds designated for CIS to the Chief Technology Officer; and promotes the use of current information technologies for advancing the use of CIS automated information on a local, national and international level and for assuring its applicability and compatibility with Smithsonian activities. This accession consists of the meetings records of the CISMC and includes meeting agendas, meeting minutes, correspondence and memoranda regarding meeting topics, drafts of the CISMC charter, and other related CIS materials.

Historical Note

The Collections Information Systems Management Committee (CISMC) consists of one representative for each Smithsonian Institution (SI) collecting unit; one representative for each of the Under Secretaries; the Chief Technology Officer; the National Collections Coordinator; and the Chair of the Smithsonian Institution Research Information System Management Committee. The CISMC advocates Collections Information Systems (CIS) to Smithsonian units and central management as a high priority of the Institution; maintains a current understanding of CIS activities, systems, present and future needs, and plans throughout SI; encourages and facilitates cooperation and information sharing about CIS amongst SI units; provides cogent and timely advice to the Under Secretaries and the Director of the International Art Museums on the current status and future directions of CIS; recommends long term CIS priorities, funding, policies, plans, procedures, and systems that address institutional needs; promotes the use of national and international technical and information standards that foster the concepts of interoperability and facilitate the retrieval of information within broadly defined cultural and scientific communities; recommends the distribution of funds designated for CIS to the Chief Technology Officer; and promotes the use of current information technologies for advancing the use of CIS automated information on a local, national and international level and for assuring its applicability and compatibility with Smithsonian activities.

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Descriptive Entry

This accession consists of the meetings records of CISMC and includes meeting agendas, meeting minutes, correspondence and memoranda regarding meeting topics, drafts of the CISMC charter, and other related CIS materials.

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Preferred Citation

Smithsonian Institution Archives, Accession 08-138, Smithsonian Institution, Collections Information Systems Management Committee, Meeting Records

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Container List

Box 1

Fiscal Year 1986

Folder 1 - Initial meeting of the CIS Steering Committeee, June 26, 1986 (Accession 23-116)

Box 1 of 1

Folder 2 - Office notice of the formation of the CIS Steering Committee, August 7, 1986 (Accession 23-116)

Box 1 of 1

Fiscal Year 1992

Folder 3 Meeting agenda, September 17, 1992

Box 1 of 1

Fiscal Year 1993

Folder 4

Box 1 of 1
Meeting minutes, November 4, 1992
Meeting minutes, January 13, 1993
Memorandum from Ross Simons, Chair, Collection Information Systems (CIS) Management Committee, January 13, 1993
Meeting minutes, February 10, 1993
Meeting minutes, March 10, 1993
Meeting minutes, April 7, 1993
Meeting minutes, May 12, 1993
Meeting minutes, June 9, 1993

Fiscal Year 1994

Folder 5

Box 1 of 1
Meeting agenda, December 2, 1993
Meeting minutes, December 2, 1993
Memorandum from Pat Fiske, Chair, CIS Management Committee - Committee Charter, December 17, 1993
Meeting minutes, January 5, 1994
Meeting minutes, February 2, 1994
Draft - CIS Management Committee Charter
Meeting minutes, March 2, 1994
Meeting agenda, April 6, 1994
Meeting minutes, April 6, 1994
Draft - CIS Management Committee Charter, April 7, 1994
Meeting minutes, May 11, 1994
Meeting minutes, June 8, 1994
Meeting minutes, August 10, 1994
Meeting minutes, September 14, 1994

Fiscal Year 1995

Folder 6

Box 1 of 1
Meeting minutes, October 12, 1994
Meeting minutes, November 9, 1994
Meeting agenda, December 14, 1994
Meeting agenda, January 11, 1995
CIS Management Committee Charter, February 1, 1995
Meeting minutes, February 8, 1995
Meeting minutes, March 8, 1995
Announcement of Office of Information Resource Management Reorganization (OIRM), March 15, 1995
Draft - Systems Development Life Cycle
Meeting minutes, April 12, 1995
Memorandum from Pat Fiske, Chair, CIS Management Committee - Questions, April 18, 1995
Draft - Data model and data content standards for collections systems at the Smithsonian Institution, April 24, 1996
Memorandum from A. Lee Denny, Senior Information Officer - Process for IRM Pool
Funding Decisions, April 27, 1995
Meeting minutes, May 10, 1995
Meeting minutes, June 15, 1995
Draft - Memorandum from CIS Management Committee to Constance B. Newman, Under Secretary - CIS and IRM Pool Funds, June 16, 1994
Meeting minutes, July 12, 1995

Fiscal Year 1996

Folder 7

Box 1 of 1
Meeting minutes, December 13, 1995
Collections and Research Information System, February 12, 1996
Meeting minutes, February 14, 1996
Memorandum from Pat Fiske, Chair, CIS Management Committee - Changes, March 5, 1996
Meeting minutes, April 10, 1996
Consortium for the Computer Interchange of Museum Information (CIMI)
National Museum of American History - Data standards, May 6, 1996
Data standards at the Smithsonian Institution, May 7, 1996
Meeting agenda, May 8, 1996
Meeting agenda, September 11, 1996
Meeting minutes, September 11, 1996

Fiscal Year 1997

Folder 8

Box 1 of 1
Meeting agenda, October 1, 1996
IRM Executive Committee, October 21, 1996
Meeting minutes, November 13, 1996
Memorandum from Rachel Allen, Chair, CIS Management Committee - CIS Management Committee, November 15, 1996
Meeting minutes, January 15, 1997
Meeting agenda, February 12, 1997
Meeting agenda, April 2, 1997
Meeting agenda, May 14, 1997
Memorandum from Rachel M. Allen, Chair, CIS Management Committee - Representation to the CIS Management Committee, May 16, 1997
Memorandum from Tom Lentz, Deputy Director, Freer Gallery of Art/Arthur M. Sackler Gallery - CIS Management Committee, May 23, 1997
Memorandum from Rachel M. Allen, Chair, CIS Management Committee - CIS Planning and Budgeting
Planning/Brainstorming session, June 18, 1997
Memorandum from Rachel M. Allen, Chair, CIS Management Committee - CIS Management Committee, June 23, 1997
Memorandum from Rachel M. Allen, Chair, CIS Management Committee - CIS Expected Results
Public Presentation of Collections Information from the Smithsonian Institution, July 3, 1997
Meeting agenda, July 30, 1997
Meeting minutes, September 10, 1997
Collections Information System Architecture
Draft - Collections Information Public Access System

Folder 9 CIS Management Committee Records, 1997 (Accession 23-116)

Box 1 of 1

Fiscal Year 1998

Folder 10

Box 1 of 1
Meeting agenda, October 8, 1997
Memorandum from Pat Fiske, National Museum of African Art - Mary Tanner request for basic elements of CIS, November 8, 1997
Meeting agenda, November 12, 1997
Draft - Charter of the Smithsonian Institution Multimedia Working Group, January 13, 1998
Meeting agenda, January 14, 1998
Draft - Smithsonian Institution Collections Information System, February 6, 1998
Meeting agenda, February 11, 1998
CIS Management Committee nominations, February 13, 1998
Meeting minutes, March 11, 1998
Meeting minutes, April 8, 1998
Memorandum from Rachel M. Allen, Chair, CIS Management Committee - Representation to the CIS Management Committee, April 20, 1998
Meeting minutes, May 19, 1998
Information on CIS and SIRIS Management Committees, June 6, 1998
Meeting agenda, June 10, 1998
Meeting minutes, September 9, 1998
CIS Status Report

Folder 11 - CIS Management Committee Records, 1998 (Accession 23-116)

Box 1 of 1

Fiscal Year 1999

Folder 12

Box 1 of 1
Meeting minutes, October 14, 1998
National Air and Space Museum CIS Progress Report, October 14, 1998
Meeting minutes, November 18, 1998
Memorandum from Rachel M. Allen, Chair, CIS Management Committee - December meeting cancelled, December 4, 1998
Memorandum from Mary Tanner - IRM Pool, January 4, 1999
Meeting minutes, January 13, 1999
Meeting minutes, March 10, 1999
Information Technology strategic planning document, June 8, 1999

Fiscal Year 2000

Folder 13

Box 1 of 1
Meeting agenda, November 10, 1999
Memorandum from Jane Sledge - CIS Management Committee request, November 15, 1999
Meeting agenda, January 12, 2000
Meeting agenda, February 9, 2000
Meeting agenda, March 12, 2000
Meeting agenda, April 12, 2000
Memorandum from CIS Management Committee - Response to Memo on "Information Technology" dated March 31, 2000; May 26, 2000
Meeting agenda, May 10, 2000
Meeting agenda, April 14, 2000
CIMI draft revision, July 21, 2000
CIMI discussion document for CIS Management Committee, August 4, 2000
Meeting agenda, September 13, 2000

Fiscal Year 2001

Folder 14

Box 1 of 1
Meeting agenda, October 11, 2000
Memorandum from CIS Management Committee - Continuation of Smithsonian Membership in CIMI, October 31, 2000
CIS Management Committee Charter - Revised version, February 15, 2001
Meeting minutes, March 14, 2001
Memorandum from Jane Sledge - Progress Towards Digitization, March 22, 2001
Guidelines for FY 2002 CIS IRM Pool Funds Applications
ARTSTOR Announcement, April 10, 2001
"Digital Promise" Project, April 10, 2001
CIS Management Committee Revised Charter, April 11, 2001
Meeting minutes, April 11, 2001
CIS Management Committee Revised Charter, May 8, 2001
Meeting minutes, June 13, 2001
Information Technology Management - Strategy Briefing
Meeting agenda - Draft, July 7, 2001
Meeting agenda - Draft, September 19, 2001

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