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Finding Aids to Official Records of the Smithsonian Institution Archives

Accession 07-149

National Portrait Gallery. Department of Exhibitions and Collections Management

Exhibition Records, 1991-2001

Repository: Smithsonian Institution Archives, Washington, D.C. Contact us at osiaref@si.edu.
Creator: National Portrait Gallery. Department of Exhibitions and Collections Management
Title: Exhibition Records
Dates: 1991-2001
Quantity: 5.5 cu. ft. (5 record storage boxes) (1 document box)
Collection: Accession 07-149
Language of Materials: English
Summary:

This accession consists of records which document all the various aspects of exhibition development, planning, design, and publicity. In particular these records document the exhibition, "Red, Hot, and Blue: A Salute to American Musicals." Aspects of the exhibition documented include the development of an accompanying CD-ROM and CD music compilation; corporate sponsorship; a companion exhibition titled, "American Voices: Music at the Smithsonian" which was presented by Discover Card and accompanied the traveling "America's Smithsonian" exhibition; educational programs; lender files; exhibition scripts; product development; publicity; permissions; and audiovisual development and implementation. Additionally covered in these records is the planned exhibition, "Oscar!." Materials include correspondence, memoranda, visitor comments, contracts, permissions, resumes, brochures, proposals, black-and-white photographs and transparencies, press kits, color photographs and transparencies, catalogue manuscripts, typeset copy label text, manuals, and exhibition scripts.

Descriptive Entry

This accession consists of records which document all the various aspects of exhibition development, planning, design, and publicity. In particular these records document the exhibition, Red, Hot, and Blue: A Salute to American Musicals. Aspects of the exhibition documented include the development of an accompanying CD-ROM and CD music compilation; corporate sponsorship; a companion exhibition titled, American Voices: Music at the Smithsonian which was presented by Discover Card and accompanied the traveling America's Smithsonian exhibition; educational programs; lender files; exhibition scripts; product development; publicity; permissions; and audiovisual development and implementation. Additionally covered in these records is the planned exhibition, Oscar!. Materials include correspondence, memoranda, visitor comments, contracts, permissions, resumes, brochures, proposals, black-and-white photographs and transparencies, press kits, color photographs and transparencies, catalogue manuscripts, typeset copy label text, manuals, and exhibition scripts.

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Access Restriction

Boxes 3-5 contain materials restricted idefinitely; see finding aid; Transferring office; 2/20/2007 memorandum, Toda to Butler; Contact reference staff for details.

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Preferred Citation

Smithsonian Institution Archives, Accession 07-149, National Portrait Gallery. Department of Exhibitions and Collections Management, Exhibition Records

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Container List

Box 1

Red, Hot, & Blue: A Salute to American Musicals, October 25, 1996-July 6, 1997

General - Red, Hot & Blue, 1991-1997 (2 folders)

Box 1 of 6

American Voices: Music at the Smithsonian (AV) - Hillman and Carr, 1996

Box 1 of 6

AV - Liebert/Hopewell, 1992-1996

Box 1 of 6

AV - Universal Media, Inc., 1995-1996

Box 1 of 6

AV Equipment, 1996

Box 1 of 6

AV Permissions, 1993-1997

Box 1 of 6

AV Program - Treatment, 1993-1997

Box 1 of 6

AMC (American Movie Classics), 1996

Box 1 of 6

Proposal - SI Office of Telecommunications regarding Gary Smith, 1996

Box 1 of 6

Show #1 - Street Scene - 1900-1907, 1995

Box 1 of 6

Show #2 - Ziegfeld Follies, 1996

Box 1 of 6

Show #3 - Dust Bowl

Box 1 of 6

AV - State of the Arts/NJ Network (Red, Hot & Blue documentary video), 1996-1997

Box 1 of 6

Brochure manuscripts and illustrations, 1996-1997

Box 1 of 6

Budget - Special Exhibition Fund, 1991-1997

Box 1 of 6

Budget, 1995-1998

Box 1 of 6

Creative Artists Agency (CAA), 1996

Box 1 of 6

Catalogue, 1994-1997

Box 1 of 6

Catalogue - Permissions, 1995-1996

Box 1 of 6

Catalogue - Intern and contractor work

Box 1 of 6

Catalogue - Illustrations, 1995-1996 (2 folders)

Box 1 of 6

Catalogue - Manuscript, 1995

Box 1 of 6

Box 2

SI Press - Red, Hot &B Catalog Promotion, 1995-1996

Box 2 of 6

Red, Hot & Blue - CD-ROM, 1996

Box 2 of 6

Smithsonian Press - Red, Hot & Blue CD boxed set - "Star-Spangle Rhythm: Voices of Broadway and Hollywood," 1996-1997

Box 2 of 6

Red, Hot & Blue - Development, 1994-1997

Box 2 of 6

Red, Hot & Blue - Preview exhibition, "Voices of the American Musical," 1995-1996 (2 folders)

Box 2 of 6

Discover Card, 1996-1997

Box 2 of 6

Press kit - "American Voices: Music at the Smithsonian Presented by Discover Card," 1996

Box 2 of 6

Educational Programs, 1996-1997

Box 2 of 6

Exhibition Production Schedule, 1995

Box 2 of 6

Flyer, 1996

Box 2 of 6

Graphics - Signage, Blow-ups, etc., 1996

Box 2 of 6

Hormuth, Susan (Researcher), 1996

Box 2 of 6

In-House Photo Orders, 1996-1997

Box 2 of 6

Harry Ransom Humanities Research Center, University of Texas at Austin - Photo Orders, 1995-1996

Box 2 of 6

Installation / Deinstallation, 1996-1997

Box 2 of 6

Wichita - Inheritance of objects (Music Theater of Wichita), 1997

Box 2 of 6

Silver Spring Sidewalk Sweepers - News Release, 1997

Box 2 of 6

Labels - Typeset Copy (3 folders)

Box 2 of 6

Labels - Manuscript, 1994, 1996-1997

Box 2 of 6

Museum Shop, 1996-1997

Box 2 of 6

Opening, 1996

Box 2 of 6

Palm Press - Reproduction rights for Dr. Harold E. Edgerton, 1995

Box 2 of 6

PCI (Public Communications Inc.), 1996

Box 2 of 6

Poster, 1996-1997

Box 2 of 6

Products for Red, Hot & Blue - Museum Shops, 1996-1997

Box 2 of 6

Publicity, 1996-1997

Box 2 of 6

Red Hot & Blue Restaurant Co-Promotions, 1995-1996

Box 2 of 6

Research, 1996

Box 2 of 6

Box 3

Script, 1993, 1995-1997 (2 folders)

Box 3 of 6

Sheet music - Permissions, 1996

Box 3 of 6

State Historical Society of Wisconsin - Photograph file, 1994-1996

Box 3 of 6

Song Book - Universal Press

Box 3 of 6

Smithsonian Institution Traveling Exhibition Service (SITES) Exhibition of Red, Hot & Blue, 1997

Box 3 of 6

SITES Graphics specifications manual for Red, Hot & Blue

Box 3 of 6

SITES Photos, 1996

Box 3 of 6

SITES - Traveling exhibition, 1996-2001

Box 3 of 6

Turner Classic Movies,

Box 3 of 6

Image Rights, 1995-1996

Box 3 of 6

Universal Press - Red, Hot & Blue calendar, 1994-1995, 1997

Box 3 of 6

Miscellaneous photographs

Box 3 of 6

Lender sheets

Box 3 of 6

Lender Files (27 folders) [RESTRICTED]

Box 3 of 6

Box 4

Lender Files (51 folders) [RESTRICTED]

Box 4 of 6

Box 5

Lender Files (30 folders) [RESTRICTED]

Box 5 of 6

D&P Binder 1 of 4 - I. Prologue: Street Scene: Tony Pastor, Harrigan & Hart, Weber & Fields, Williams & Walker, Sissieretta Jones, Sophie Tucker, Lillian Russell, Victor Herbert, George Cohan

Box 5 of 6

D&P Binder 1 of 4 - II. Curtain Up: The Ziegfeld Era: Florenz Ziegfeld, Lee & J. J. Shubert, Marilyn Miller, Fannie Brice, Eddie Cantor, Al Jolson, Irving Berlin, Eubie Blake, Jerome Kern

Box 5 of 6

D&P Binder 2 of 4 - III. Light the Lights: Broadway & Hollywood: Busby Berkeley, Astaire & Rogers, Gershwins, Cole Porter, Rodgers & Hart, Marc Blitzstein, Moss Hart, Eleanor Powell, MacDonald & Eddy, Shirley Temple, K. Dunham, Walt Disney, Judy Garland

Box 5 of 6

Box 6

D&P Binder 3 of 4 - IV. The Heights: The Golden Age: Rodgers & Hammerstein, Agnes de Mille, Jo Mielzner, Mary Martin, Dorothy Fields, Ethel Merman, Lerner & Loewe, Vincente Minnelli, Gene Kelly, Leonard Bernstein, Jerome Robbins, The Music Man, Jules Styne, Frank Loesser (2 folders)

Box 6 of 6

D&P Binder 4 of 4 - V. Side by Side by Side: Redefinition & Revival: Jerry Herman, Bob Fosse, Tony Walton, Joseph Papp, Geoffrey Holder, Gregory Hines, Stephen Sondheim, Harold Prince

Box 6 of 6

Oscar! (Planned Exhibition)

Budget, 2000

Box 6 of 6