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Finding Aids to Official Records of the Smithsonian Institution Archives

Accession 07-146

National Portrait Gallery. Department of Exhibitions and Collections Management

Loan Records, 1998-2005

Repository: Smithsonian Institution Archives, Washington, D.C. Contact us at osiaref@si.edu.
Creator: National Portrait Gallery. Department of Exhibitions and Collections Management
Title: Loan Records
Dates: 1998-2005
Quantity: 4 cu. ft. (4 record storage boxes)
Collection: Accession 07-146
Language of Materials: English
Summary:

This accession consists of records documenting outgoing loans for artwork from the collections of the National Portrait Gallery. The files are arranged alphabetically by institution. Also included are files for dropped or denied loans. Materials include object lists, correspondence, loan agreements, facilities reports, memoranda, insurance valuations, condition reports, label copy, shipping and receiving, notes, clippings, floor plans, black-and-white transparencies and photographs, and other related records. Some materials are in electronic format.

Descriptive Entry

This accession consists of records documenting outgoing loans for artwork from the collections of the National Portrait Gallery. The files are arranged alphabetically by institution. Also included are files for dropped or denied loans. Materials include object lists, correspondence, loan agreements, facilities reports, memoranda, insurance valuations, condition reports, label copy, shipping and receiving, notes, clippings, floor plans, black-and-white transparencies and photographs, and other related records. Some materials are in electronic format.

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Use Restriction

Restricted for 15 years, until Jan-01-2021; Transferring office; 05/21/2007 memorandum, Toda to Smith; Contact reference staff for details.

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This collection is indexed under the following access terms. These are links to collections with related topics, persons or places.

Subject

Physical Characteristics of Materials in the Collection

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Preferred Citation

Smithsonian Institution Archives, Accession 07-146, National Portrait Gallery. Department of Exhibitions and Collections Management, Loan Records

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Container List

Box 1

Short and Long Term Outgoing Loans

Abby Aldrich Rockefeller Center (touring to 4 other venue), 2/1999-1/2001, Hicks Palette

Box 1 of 4

Art Institute of Chicago (3 venue), 9/1998-9/1999, 2 paintings of Mary Cassatt

Box 1 of 4

Arkansas Arts Center, 11/2004-2/2005, L.2004-7, Harrison by Peale and Carver by Reyneau

Box 1 of 4

Atheneaum of Alexandria, Virginia, 8/1999-9/1999, Lee, L.1999-21

Box 1 of 4

Autry Museum of Western Heritage, 3/2002-1/2004, Woodhouse by Bower

Box 1 of 4

B & O Railroad Museum, Portraits of American Railroading Loan, 2/2002-7/2003, L.2002-51 - General

Box 1 of 4

B & O Railroad Museum, Portraits of American Railroading Loan, 2/2002-7/2003, L.2002-51 - Affiliations Agreement

Box 1 of 4

B & O Railroad Museum, Portraits of American Railroading Loan, 2/2002-7/2003, L.2002-51 - Budget

Box 1 of 4

B & O Railroad Museum, Portraits of American Railroading Loan, 2/2002-7/2003, L.2002-51 - Design and Production

Box 1 of 4

B & O Railroad Museum, Portraits of American Railroading Loan, 2/2002-7/2003, L.2002-51 - Institutional Information

Box 1 of 4

B & O Railroad Museum, Portraits of American Railroading Loan, 2/2002-7/2003, L.2002-51 - Labels

Box 1 of 4

B & O Railroad Museum, Portraits of American Railroading Loan, 2/2002-7/2003, L.2002-51 - Loan Committee Report, Objects List, Object Related Correspondence

Box 1 of 4

B & O Railroad Museum, Portraits of American Railroading Loan, 2/2002-7/2003, L.2002-51 - Press Clippings, Publicity

Box 1 of 4

Baltimore Museum of Art, 3/2004-8/2004, L.2004-14, Pope by Tack

Box 1 of 4

Baltimore Museum of Art (3 venues), 9/1999-1/2000, Mary Cassatt by Degas

Box 1 of 4

Berlin Festival, 5/2000-11/2000, Edison by Anderson, o/c

Box 1 of 4

Berman Museum of Art, Collegeville, Pennsylvania, 12/1998-3/1999, 3 self-portraits

Box 1 of 4

Blackhawk Museum, Treasures exhibition, 10/2000-10/2001, L.2000-6

Box 1 of 4

Blackhawk Museum, Nobel Laureates, General, 4/14/2001-10/15/2001, L.2001-16

Box 1 of 4

Blackhawk Museum, Nobel Laureates, Labels

Box 1 of 4

Blackhawk Museum, Red, Hot and Blue, 11/2001-6/2002, L.2001-17

Box 1 of 4

Blair House (U. S. Department of State), long term loans, 1988-11/2005, L.1988-3

Box 1 of 4

Boston Athenaeum, 2/2006-4/2006, George and Martha, L.2006-9

Box 1 of 4

Brandywine River Museum (Chadds Ford, Pennsylvania), 1/1999-3/1999, 2 portraits of Thomas Nast

Box 1 of 4

Bruce Museum, 8/15/2003-5/31/2004, Flash prints

Box 1 of 4

Butler Museum of American Art (Youngstown, Ohio), 6/1998-3/1999, 3 paintings, L.1998-1786

Box 1 of 4

Cabinet (President Bush's), Ambassador Zoellick, 8/2004-4/11/2005, Lincoln portraits

Box 1 of 4

California Center for the Arts, 10/8/2000-12/31/2000, Newman loan, L.2000-2

Box 1 of 4

Castle, Smithsonian Institution, Loan to Barbara Hart's office, 8/2000-9/2001, Baryshnikov

Box 1 of 4

Chautauqua Institution, 10/1/2000-12/1/2000, Roosevelt by Ivanowski, L.2000-5

Box 1 of 4

Chester County Historical Society, 2/2002-5/2003, Tubman and Douglass, L.2003-7

Box 1 of 4

City of Gloucester, Massachusetts, 10/1998-12/1998, Bronze bust of Gibbes by Hoffman, L.1998-1787

Box 1 of 4

Sterline and Francine Clark Art Institute, 6/10/2000-9/4/2000, Taylor by Hicks, L.2000-7

Box 1 of 4

Corcoran Gallery of Art, 3/2000-5/2000, A. Newman photo, L.2000-8

Box 1 of 4

Daughters of the American Revolution (DAR) Museum, 5/2001-1/2003, Smith by Stuart, Palette, L.2001-1

Box 1 of 4

Delaware Art Museum, fall 1999, FLASH portfolio by Warhol, L.1999-6

Box 1 of 4

Durham Western Heritage Museum, 6/20/2004-1/20/2005, Red Jacket and Marshall, L.2004-2

Box 1 of 4

Eleven Eleven Sculpture Space, 6/2/2003-9/2/2003, Fulbright by Bader

Box 1 of 4

Embassy of Haiti, 10/1999-12/1999, Philips by Milmore, L.1999-7

Box 1 of 4

Box 2

Equitable Gallery, 3/2000-6/2000, Eliot Porter by F. Porter, L.2000-11

Box 2 of 4

Faulconer Gallery, Grinnell College, 1/19/2004-3/21/2004, John Wilson Self Portraits

Box 2 of 4

Florida International Museum, 11/2001-5/2003 Robert Kennedy and John F. Kennedy and Presidents and First Ladies on Time, 9/2000-10/2000

Box 2 of 4

Florida International Museum, 10/24/2003-4/9/2003, multiple baseball portraits

Box 2 of 4

Frist Center for the Arts, 9/2/2003-2/15/2004, Jackson by Pettrich

Box 2 of 4

Geffrye Museum, London, 9/16/2003-1/18/2004, Ben West's Garden, L.2003-11

Box 2 of 4

Gibbes Museum of Art, 3/1999-7/1999, Laurens by Copley, L.1999-8

Box 2 of 4

Gibbes Museum of Art, 5/12/2000-1/2001, Pinckney by Benbridge

Box 2 of 4

Grey Art Gallery, 1/14/2003-11/1/2003, Gallatin by Braques and Leger, L.2002-47

Box 2 of 4

Haus der Geschichte der Bundesrepublik Deutschland, fall 1999-4/2002, Brandt by Gusti, L.1999-13

Box 2 of 4

Heckscher Museum of Art, 11/2000-1/2001, 8 pieces, L.2000-9

Box 2 of 4

Honolulu Academy of Arts, 4/2004-6/2004, Mary Cassatt by Degas, L.2003-34

Box 2 of 4

Humanities Research Center, 8/1/2004-3/27/2005, Covarrubias drawings, L.2004-22

Box 2 of 4

Jamestown-Yorktown Educational Trust, 3/1998-1/1999, Twain by Larson, L.1998-1788

Box 2 of 4

Jamestown-Yorktown Foundation, 12/2000-12/2002, Rochambeau by Court, L.2000-13

Box 2 of 4

James Graham and Sons, 4/2004-7/2004, Bruce by DuBois

Box 2 of 4

Kraushaar Galleries, Inc., (2 venues), 5/20/2001-11/1/2001, Varese by Sloan, L.2001-4

Box 2 of 4

John F. Kennedy Institute, Germany, 6/26/2003-9/1/2003, Kennedy images, L.2003-38

Box 2 of 4

John F. Kennedy Center for the Performing Arts, 1984-8/2001, Fulbright and Kindler bronze busts, L.1984-2

Box 2 of 4

Legends of Baseball Museum, 3/2000-1/2003, 12 baseball portraits, L.2000-37 - General Correspondence

Box 2 of 4

Legends of Baseball Museum, 3/2000-1/2003, 12 baseball portraits, L.2000-37 - Affiliations Contract, Loan Agreement

Box 2 of 4

Legends of Baseball Museum, 3/2000-1/2003, 12 baseball portraits, L.2000-37 - Budget

Box 2 of 4

Legends of Baseball Museum, 3/2000-1/2003, 12 baseball portraits, L.2000-37 -Institutional Information

Box 2 of 4

Legends of Baseball Museum, 3/2000-1/2003, 12 baseball portraits, L.2000-37 - Loan Committee Report, Object List, Object Related Correspondence

Box 2 of 4

Library of Congress, 5/1998-8/2001, Livermore litho, L.1998-1795

Box 2 of 4

Library of Congress, 4/2000-11/2004, Peale polygraph replica, L.2000-14

Box 2 of 4

Long Island Museum, 6/15/2002-11/3/2002, Casey Stengel, L.2002-49

Box 2 of 4

Louisiana State Exhibit Museum, 7/1/2003-1/15/2004, Jefferson/Monroe/Wilkinson, L.2003-32

Box 2 of 4

Lyndon Baines Johnson Library, 12/2004-8/2005, New Cinema by Rauschenberg, L.2004-32

Box 2 of 4

Mandarin Hotel/MCI Sports Loan, 1/29/2001-1/27/2002

Box 2 of 4

Mariners Museum, 1/2003-8/2003, Eladauh Equino book, L.2003-39

Box 2 of 4

Box 3

Marshall Museum, 1/2000-9/5/2005, Marshall/Acheson/Eisenhower/Pershing, L.2000-33, L.2000-17

Box 3 of 4

Marshall Museum/Meridian International, 2/2003-5/2003, Acheson/Eisenhower/Pershing, L.2003-40

Box 3 of 4

Metropolitan Museum of Art, 8/2000-1/2003, Prime by Frazee, L.2000-25

Box 3 of 4

Mount Vernon, 2/2000-8/26/2005, Washington by Pine, L.2000-19

Box 3 of 4

Museums at Stoneybrook, 10/1999-8/2000, Vedder by Smith, L.1999-11

Box 3 of 4

Museum of the City of New York, 5/1999-9/1999, Robeson by Reiss, L.1999-9

Box 3 of 4

Musee d'Orsay/Museo Nacional, 10/2004-5/2005, DeZayas drawings, L.2005-10 (2 folders)

Box 3 of 4

Musee du Luxembourg, Paris, travel to Palazzo Strozzi, 3/2004-1/2005, L.2004-6, L.2004-28

Box 3 of 4

Museum of Contemporary Art (MOCA)-LA, 7/1999-6/2000, F. O'Hara by A. Neel, L.1999-15

Box 3 of 4

Museum of Modern Art, 7/1999-10/1999, 4 photographs, L.1999-10

Box 3 of 4

Museum of London, 3/4/2001-6/10/2001, West Family by West, L.2001-5

Box 3 of 4

Nassau County Museum of Art, 1/2000-4/2000, 3/8/2000-fall 2000, L.2000-15

Box 3 of 4

Nassau County Museum of Art, 9/1998-1/1999, Mark Twain by Alexander, L.1998-1798

Box 3 of 4

National Gallery of Art, 1/2001-5/2001, Steiglitz by Picabia, L.2001-14

Box 3 of 4

National Gallery of Art, 10/1998-4/1999, Rockefeller by Lamb, L.1998-1791

Box 3 of 4

National Museum of American Art (NMAA), 4/1999-9/1999, Thayer Self Portrait, L.1999-17

Box 3 of 4

National Museum of American Art, 3/1998-3/1999, Monroe poster, L.1998-1796

Box 3 of 4

National Museum of American Art, 3/1999-9/1999, Longfellow and Emerson, L.1999-23

Box 3 of 4

National Building Museum, 12/2004-5/2005, Patent Office Building (POB) Model

Box 3 of 4

National Museum of American History, 5/2004-9/2004, Warnecke photos, L.2004-1

Box 3 of 4

National Museum of American History, Nobel Laureates, copy photos

Box 3 of 4

National Museum of American History, 11/2000-11/28/2003, Washington by Stuart, Webster Lithograph, L.2000-27

Box 3 of 4

National Museum of American History, 3/2000-7/2001, 2 objects, L.2000-28

Box 3 of 4

National Museum of American History, 2/1999-7/1999, Ansel Adams, L.1999-16

Box 3 of 4

National Museum of American History, 7/22/2002-2/19/2003, Julia Child, L.2003-16

Box 3 of 4

National Museum of American History, 1/13/2005-4/16/2005, Franklin by Duplessis, L.2005-2

Box 3 of 4

National Museum of Western Art (Japan), 9/2001-10/2001, Louis by Reyneau, L.2001-15

Box 3 of 4

National Park Service, 3/1999-9/1999, Martha Washington, L.1999-24

Box 3 of 4

National Portrait Gallery, Australia, 3/1999-6/2000, 2 Penn Photos, L.1999-18

Box 3 of 4

National Portrait Gallery, London, 9/2000-1/12/2001, Gershwin Self Portrait, L.2000-30

Box 3 of 4

New Bedford Whaling Museum, 6/2005-8/2005, Douglass by Unid., L.2005-6

Box 3 of 4

New York Historical Society, 8/2004-2/2005, John Marshall by Lambdin, L.2004-39

Box 3 of 4

Richard Nixon Library and Birthplace, 1/1997-6/1998, Tyler and Grant, L.1997-5

Box 3 of 4

North Carolina Museum of Art, 3/4/2001-10/29/2001 (traveling), MacDonald-Wright, Self Portrait, L.2001-18

Box 3 of 4

Northern Trust Bank, 1/28/2000-4/20/2000, Presidents on TIME, L.2000-34

Box 3 of 4

Oklahoma City Museum of Art, 11/21/2003-5/15/2004, L.2003-4 (includes electronic records)

Box 3 of 4

Palmer Museum of Art, 1/2001-5/31/2001, 5 prints, L.2001-3

Box 3 of 4

Pennsylvania Academy of Fine Arts, 5/2000-2/27/2001, Flash portfolio, L.2000-32

Box 3 of 4

Philadelphia Museum of Art, 10/1999-1/2000, Lay by Williams, L.1999-19

Box 3 of 4

Philadelphia Museum of Art, 5/2000-1/2003, Morgan by Kauffman, L.2000-29

Box 3 of 4

Reading Public Museum, 9/15/1998-4/30/1999, Hopkins by Nakian bronze bust, L.1998-1792

Box 3 of 4

Smithsonian Institution Traveling Exhibition Service (SITES), 10/2001-4/2004, Martin Luther King, Jr. by Wells, L.2001-13

Box 3 of 4

Box 4

Smithsonian American Art Museum, 9/2002-10/2005, peace medals, Catlin by Fisk, Clark by Catlin, L.2003-29, L.2003-17

Box 4 of 4

Strong Museum, 9/6/2002-2/28/2003, Einstein and Libby, L.2002

Box 4 of 4

Susquehanna University, 4/2005-6/2005, Violet Oakley bronze, L.2005-7

Box 4 of 4

Terra Museum of American Art, 7/2004-11/2004, Paul Dunbar, L.2004-10

Box 4 of 4

U. S. House of Representatives, Loan to Tom Delay, 3/2004-8/2005, Sam Houston Bronze, L.2004-31

Box 4 of 4

U. S. House of Representatives, Loan to Dick Gebhardt, 1996-4/2003, Truman and His Military Advisors, L.1996-5

Box 4 of 4

U. S. House of Representatives, Loan to Dennis Hastert, 1999-6/2001, Lincoln by Jarvis, L.1999-20

Box 4 of 4

U. S. Senate, Loan to Mr. Pickles, 6/16/2003-5/13/2005, Lee by Matthews, L.2003-5

Box 4 of 4

U. S. Senate, Loan to Moynihan, 4/1991-12/2000, Quinn by Luks, L.1991-2

Box 4 of 4

U. S. Senate, Loan to Moynihan, 4/1997-9/2000, Verplanck, L.1997-6

Box 4 of 4

U. S. Supreme Court, 6/2001-8/2003, John Quincy Adams, L.2001-8

Box 4 of 4

University of Pennsylvania, 9/2002-11/2002, Morgan by Kauffmann, L.2002-48

Box 4 of 4

Virginia Historical Society, 11/2000-7/2004, multiple objects, L.2000-22 (2 folders)

Box 4 of 4

Virginia Historical Society, 9/2004-6/2005, Rosa Parks by Rumbaugh, L.2004-24

Box 4 of 4

Wellcome Trust, London, 9/21/2004-2/28/2005, Benda Mask of Myrna Loy, L.2004-44

Box 4 of 4

The Women's Museum, Dallas - General Correspondence, Brochure

Box 4 of 4

The Women's Museum, Dallas - Affiliations Contract, Loan Agreement

Box 4 of 4

The Women's Museum, Dallas - Brochure

Box 4 of 4

The Women's Museum, Dallas - Budget

Box 4 of 4

The Women's Museum, Dallas - Institutional Information

Box 4 of 4

The Women's Museum, Dallas - Labels

Box 4 of 4

The Women's Museum, Dallas - Loan Committee Report, Object List, Object Related Correspondence

Box 4 of 4

The Women's Museum, Dallas - Press Clippings

Box 4 of 4

The Women's Museum, Dallas - Product Development

Box 4 of 4

The Women's Museum, Dallas - Products

Box 4 of 4

Woodrow Wilson House, 3/2004-6/2004, Barlow portraits, L.2004-23

Box 4 of 4

James Voorhees Zimmerli Art Museum (Rutgers University, New Jersey), 3/15/1998-8/31/1999 (4 venues), 11 Paul Robeson portrait pieces, L.1998-1793

Box 4 of 4

Dropped/Denied outgoing loans

Academy of Motion Picture Arts & Sciences, 10/2001-1/2002, Hirschfeld drawings, L.2001-12

Box 4 of 4

Allentown Art Museum, 2002?, Carnegie sketches, L.2001-11

Box 4 of 4

Art Institute of Chicago, 11/2004-10/2005, Pocahontas

Box 4 of 4

Art Museum of Greater Lafayette, Indiana, 6/2005-8/2005, L.2005-5

Box 4 of 4

Biggs Museum, 2000, Read and Clayton, L.1999-22

Box 4 of 4

Kunsthalle Bielefeld, Germany, 2005, Pollock by Namuth, L.2005-19

Box 4 of 4

Luxembourg project, 2000

Box 4 of 4

Mexican Heritage, 2/2000-4/2001, Chavez by Acosta, L.2000-26

Box 4 of 4

Mystic Seaport, 2/2002-2/2004, Mulzac by Reyneau

Box 4 of 4

Mystic Seaport, 10/2005-9/2006, Hugh Mulzac, L.2005-13

Box 4 of 4

New York Historical Society, 10/2000-2/2001, Bryant bust, L.2000-31

Box 4 of 4

Telfair Museum of Art, Savannah, Georgia, 10/2005-3/2006, Tom Hess, L.2005-1

Box 4 of 4

U. S. Supreme Court, Justice Thomas' office, 8/1993, Harriet Tubman, L.1993-2

Box 4 of 4