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Finding Aids to Official Records of the Smithsonian Institution Archives

Accession 07-061

National Portrait Gallery (Smithsonian Institution). Department of Design and Production

Restoration and Renovation Records, 1984-2006

Repository:Smithsonian Institution Archives, Washington, D.C. Contact us at osiaref@si.edu.
Creator:National Portrait Gallery (Smithsonian Institution). Department of Design and Production
Title:Restoration and Renovation Records
Dates:1984-2006
Quantity:14 cu. ft. (14 record storage boxes)
Collection:Accession 07-061
Language of Materials:English
Summary:

This accession consists of two subseries and documents the Department of Design and Production's role in restoration and renovation projects at the National Portrait Gallery. Subseries 1 consists of records documenting miscellaneous projects involving conservation lab ventilation, lighting, the courtyard fountain, exterior stone and window restoration, and roof replacement. Subseries 2 consists of records documenting the Patent Office Building (POB) renovation and enhancement. This series contains extensive documentation of the development and planning work that went into the renovation and enhancement of the POB. Such aspects of this process include materials related to the movement of personnel and labs into the Victor Building, accessibility issues, work on museum shops, historic preservation, landscape planning, lighting, open storage cases, off-site storage facilities, exterior window and stone restoration, and the courtyard roof. Key people involved in this process include Stephen di Girolamo, POB Project Director, and Nello Marconi, Chief of Design and Production. Materials include correspondence, memoranda, notes, reports, meeting minutes, chronologic files, architectural drawings, floor plans, schematics, maps, drawings, color photographs, and black-and-white photographs.

Descriptive Entry

This accession consists of two series and documents the Department of Design and Production's role in restoration and renovation projects at the National Portrait Gallery (NPG). Series 1 consists of records documenting miscellaneous projects involving conservation lab ventilation, lighting, the courtyard fountain, exterior stone and window restoration, and roof replacement. Series 2 consists of records documenting the Patent Office Building (POB) renovation and enhancement. This series contains extensive documentation of the development and planning work that went into the renovation and enhancement of the POB. Such aspects of this process include materials related to the movement of personnel and labs into the Victor Building, accessibility issues, work on museum shops, historic preservation, landscape planning, lighting, open storage cases, off-site storage facilities, exterior window and stone restoration, and the courtyard roof. Key people involved in this process include Stephen di Girolamo, POB Project Director, and Nello Marconi, Chief of Design and Production. Materials include correspondence, memoranda, notes, reports, meeting minutes, chronologic files, architectural drawings, floor plans, schematics, maps, drawings, color photographs, and black-and-white photographs.

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Preferred Citation

Smithsonian Institution Archives, Accession 07-061, National Portrait Gallery (Smithsonian Institution), Department of Design and Production, Restoration and Renovation Records

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Container List

Series 1

Miscellaneous Projects

Box 1

Inst Office of Design and Construction (ODC) General - 1987-1991

Box 1 of 16

ODC Asbestos Assessment - 1991-1992

Box 1 of 16

ODC Bronze Restoration - 1989-1991

Box 1 of 16

ODC Conservation Lab Ventilation - 1989

Box 1 of 16

ODC Education Suite Modification - 1992-1993

Box 1 of 16

ODC Emergency Power System - 1989-1991

Box 1 of 16

Inst ODC Fire Protection - 1989-1991

Box 1 of 16

ODC Fire Protection Phase IV-V, and miscellaneous - 1988-1992

Box 1 of 16

Special Project ODC Related Matter - 1991-1995

Box 1 of 16

Inst ODC South Portico Lighting - 1989-1991

Box 1 of 16

Inst ODC Perimeter Courtyard/Fence - 1990-1992

Box 1 of 16

ODC Water Pipe Replacement and Exhaust System Modification - 1989-1992

Box 1 of 16

Inst Flooring Great Hall Renovation - 1985, 1996

Box 1 of 16

Miscellaneous Floor Plans - 1990-1992

Box 1 of 16

ODC Projects Status List and Review Procedure - 1991, 1995

Box 1 of 16

ODC Project No. TBA American Art/Portrait Gallery (AAPG) Master Plan - 1995

Box 1 of 16

Removal of Built-up Paint in 121 ODC# TBA - 1988, 1990-1991, 1994

Box 1 of 16

Film Theatre Renovation (ODC # TBA as R&R) - 1992-1993

Box 1 of 16

ODC Project # 83403 Repair Great Hall Tile Floor, NPG - 1989-1993

Box 1 of 16

ODC Project # 8634140 AAPG Window Restoration - 1989-1990, 1999

Box 1 of 16

ODC Project # 903404 AAPG Replacement of Transformer Super Station - 1990

Box 1 of 16

ODC Project # 903418 AAPG Fire Alarm and Doors - 1992-1995

Box 1 of 16

ODC Project # 910005 SI-Wide Accessibility Project - 1993-1995

Box 1 of 16

ODC Project # 923401 AAPG Courtyard Fountains - 1991-1992

Box 1 of 16

ODC Project # 913419 Exterior Building Lighting - 1989-1997 (3 folders)

Box 1 of 16

ODC Project # 923419 NPG Museum Shop Expansion - 1992

Box 1 of 16

ODC Project # 933410 SW Exit Modifications - 1994-1996

Box 1 of 16

ODC Project # 940002 Lightning and Surge Protection of Various Buildings - 1989-1995

Box 1 of 16

Box 2

ODC Project No. 923420 POB Exterior Stone Repair Study - 1993-1998

Box 2 of 16

ODC Project No. 937102 SI-Wide Architecture Metals Restoration and Maintenance Program - 1993

Box 2 of 16

ODC Project No. 933401 Fire Alarm and Public Address System - 1994-1997 (3 folders)

Box 2 of 16

Office of Physical Plant (OPP) Project No. 943402a Exterior Stone and Window Restoration - 1998-2001

Box 2 of 16

OPP Project No. 943402a Exterior Stone and Window Restoration - Vol. 1, July 6, 1998

Box 2 of 16

OPP Project No. 943402a Exterior Stone and Window Restoration - Vol. I, February 22, 1999

Box 2 of 16

OPP Project No. 943402a Exterior Stone and Window Restoration - Vol. II, February 22, 1999

Box 2 of 16

OPP Project No. 943402a Exterior Stone and Window Restoration - Specs 35%, February 22, 1999

Box 2 of 16

ODC Project No. 933412 Accessible Entrance - 1996-1998 (2 folders)

Box 2 of 16

ODC Project No. 943405 NPG Museum Shop Renovation - 1994

Box 2 of 16

ODC Project No. 943416 Dark Room Modifications AAPG - 1996

Box 2 of 16

OPP Project No. 953402 Roof Replacement Project Specs, 3/10/1997

Box 2 of 16

OPP Project No. 953402 Roof Replacement Project 90% Specs, 2/3/1997

Box 2 of 16

OPP Project No. 953402 Roof Replacement Project Progress Meeting Minutes - 1998

Box 2 of 16

OPP Project No. 953402 Roof Replacement Project Skylight Report, 12/17/1996

Box 2 of 16

OPP Project No. 953402 Roof Replacement, Gutter... - 1996-1999 (2 folders)

Box 2 of 16

Box 3

ODC Project No. 953413 Emergency Repair Apse Windows - 1995-1998

Box 3 of 16

OPP Project No. 953414 AAPG Emergency Light and Circuit Breaker Replace - 1998-1999

Box 3 of 16

ODC Project No. 963401 Abating ACM in Fan Coil Units at POB - 1996

Box 3 of 16

OPP Project No. 963413 Replace Stone Lintel Cladding NPG - 1996-1998

Box 3 of 16

OPP Project No. 963414 AAPG Sidewalk Repairs - 1996-1998 (3 folders)

Box 3 of 16

OPP Project No. 963416 Basement Storage Improvements AAPG - 1995-1998 (3 folders)

Box 3 of 16

OPP Project No. 983413 ADA Enhancements - 1999

Box 3 of 16

Stairway Lighting Replacement - 1989-1990

Box 3 of 16

Staff Stairway Painting - 1989

Box 3 of 16

Restoration of F and 8th Streets (3 folders)

Box 3 of 16

Series 2

Patent Office Building (POB) Renovation and Enhancement

Box 4

Patent Building Renovation POB Plan - 1984-1994 (4 folders)

Box 4 of 16

Information - Specification/Construction

Box 4 of 16

Contracts for Exceptional Services

Box 4 of 16

8-A Contracts (Samples)

Box 4 of 16

OPP Project no. 943402C AAPG Temp. Art Storage at Museum Support Center (MSC) - 2000-2001 (3 folders)

Box 4 of 16

OPP Project no. 943402 PPR & 990013 Victor Outstanding Issues List - 1999-2001

Box 4 of 16

OPP Project no. 990013 Victor Building Project Personnel

Box 4 of 16

OPP Project no. 943402 Other Resources (e.g. news articles) - 2000, 2003

Box 4 of 16

Presentation Outline for POB for S. Burke (as prepared by NPG, Department of Design and Production (D&P), 12/07/2000)

Box 4 of 16

OPP Project no. 990013 Victor Building Program Study - August 16, 1999 (3 folders)

Box 4 of 16

Box 5

OPP Project no. 990013 Victor Building - 1999-2002 (3 folders)

Box 5 of 16

OPP Project no. 990013 Victor Program Study (Aug 23 1999)

Box 5 of 16

OPP Project no. 990013 Victor Building Conservation/Photo Labs - August 9, 1999

Box 5 of 16

OPP Project no. 990013 Victor Building D&P Budget (FY 2000)

Box 5 of 16

OPP Project no. 990013 Victor Building Library - August 1999

Box 5 of 16

OPP Project no. 990013 Victor Building Fundraising/Naming Spaces - August 1999

Box 5 of 16

OPP Project no. 990013 Victor Building Equipment Survey for Greenwell Goetz - February 2000

Box 5 of 16

OPP Project no. 990013 Victor Building Draft Program Study - 1999

Box 5 of 16

OPP Project no. 990006 Temporary Art Storage Facility - April 1999 (2 folders)

Box 5 of 16

OPP POB Project Management Monthly Reports - December 1996-November 1999 (4 folders)

Box 5 of 16

Hartman-Cox Progress Meeting Minutes (Monthly Meeting with OPP) - August 1996-November 1999

Box 5 of 16

Hartman-Cox Progress Meeting Agendas (Monthly Meeting with OPP) - January 1997-November 1999 (2 folders)

Box 5 of 16

OPP Project no. 943402 Physical Plant Renewal (PPR) POB Demo Meeting Minutes from COTR - May 2001

Box 5 of 16

OPP Project no. 943402 F.N.S.I. and Final Environmental Assessment - February 2003

Box 5 of 16

OPP Project no. 943402 Progress Meeting Minutes - 2003

Box 5 of 16

OPP Project no. 943402 Monthly Issues Report - October 2001-July 2002

Box 5 of 16

OPP Project no. 943402 PPR Accessible Entrance - 1999

Box 5 of 16

OPP Project no. 943402 PPR D&P Budget (FY 2000)

Box 5 of 16

OPP Project no. 943402 PPR Repair and Renovation and A&M OPP Reports - March 1998

Box 5 of 16

OPP Project no. 943402 PPR Core Issues (Lobby, rest) - September 1999

Box 5 of 16

OPP Project no. 943402 PPR Design; Security System - March-October 1999

Box 5 of 16

Box 6

OPP Project no. 943402 PPR Mission Statements (Drafts) - July 1998

Box 6 of 16

OPP Project no. 943402 PPR Museum Shop (s) - July-August 1999

Box 6 of 16

OPP Project no. 943402 PPR Moving (Collections) - June 2000

Box 6 of 16

OPP Project no. 943402 PPR Moving (Staff, Equipment, & Furnishings) - June 2000

Box 6 of 16

OPP Project no. 943402 PPR Fund Raising/Naming Spaces - August-October 1999

Box 6 of 16

OPP Project no. 943402 PPR Historic Preservation - August 1999

Box 6 of 16

OPP Project no. 943402 PPR Landscaping Plan - September 1999

Box 6 of 16

OPP Project no. 943402 PPR Lighting System - November 1998-October 1999 (3 folders)

Box 6 of 16

OPP Project no. 943402 PPR New Stairs - North Wing - September 1999, August 2003, October 2003

Box 6 of 16

OPP Project no. 943402 PPR Open Storage Cases - September 1999, February 2001

Box 6 of 16

OPP Project no. 943402 PPR Off-Site Exhibition Space - Arts & Industries - February 1999

Box 6 of 16

OPP Project no. 943402 PPR Program Space Requirements - June 1997-August 1998

Box 6 of 16

OPP Project no. 943402 PPR Phase I: Schematic Design - February-April 1999

Box 6 of 16

OPP Project no. 943402 PPR Reconfiguration - January 1999-November 2001

Box 6 of 16

OPP Project no. 943402 PPR Signage - April, August 2000

Box 6 of 16

OPP Project no. 943402 PPR Hartman-Cox Meeting Minutes - November 1999-January 2000

Box 6 of 16

OPP Project no. 943402 PPR Mezzanine Cafe - Bookshop

Box 6 of 16

OPP Project no. 943402 PPR Off-Site Storage and Conservation Facility - June 1996-March 1999

Box 6 of 16

OPP Project no. 943402 PPR Design: Network (Communications) - July 1998-October 1999

Box 6 of 16

OPP Project no. 943402 PPR Restaurant - July-November 1999

Box 6 of 16

OPP Project no. 943402 PPR Scope of Work - August-December 1997, July 1999, November 1999

Box 6 of 16

OPP Project no. 943402 PPR Project Personnel

Box 6 of 16

OPP Project no. 943402 PPR Special Exhibition Space Planning - September-November 1998, August-September, December 2002

Box 6 of 16

OPP Project no. 943402 PPR 35% Schematic Submissions - April-August 1999

Box 6 of 16

OPP Project no. 943402 PPR Historic Structures Report Comments - March-April 1999

Box 6 of 16

OPP Project no. 943402 PPR 35% Schematic Comments - May-November 1999 (3 folders)

Box 6 of 16

OPP Project no. 943402 PPR Value Engineering - March-April 2002

Box 6 of 16

OPP Project no. 943402 PPR Comments on 70% Review - March 2000

Box 6 of 16

OPP Project no. 943402 A Exterior Window & Stone 70% Submission Specifications - 11/16/1999

Box 6 of 16

Box 7

OPP Project no. 943402 A Exterior Window & Stone 70% Submission Vol. I - 11/16/1999

Box 7 of 16

OPP Project no. 943402 A Exterior Window & Stone 70% Submission Vol. II- 11/16/1999

Box 7 of 16

OPP Project no. 943402 A Exterior Window & Stone 70% Submission Vol. III- 11/16/1999

Box 7 of 16

OPP Project no. 943402 A Exterior Window & Stone 70% Submission Vol. IV - 11/16/1999

Box 7 of 16

OPP Project no. 943402 A Exterior Window & Stone 95% Submission - Specifications/Project Manual - 3/28/2000

Box 7 of 16

OPP Project no. 943402 A Exterior Window & Stone 95% Submission -Vol. I - 3/28/2000

Box 7 of 16

OPP Project no. 943402 A Exterior Window & Stone 95% Submission Vol. II - 11/16/1999

Box 7 of 16

OPP Project no. 943402 A Exterior Window & Stone 95% Submission Vol. III - 11/16/1999

Box 7 of 16

OPP Project no. 943402 A Exterior Window & Stone 95% Submission Vol. IV - 11/16/1999

Box 7 of 16

OPP Project no. 943402 B Gross Demolition Project Manual 2/29/2000

Box 7 of 16

OPP Project no. 943402 B Gross Demolition & Hazardous Material Abatement 95% Submission - Specifications - 1/4/2000

Box 7 of 16

OPP Project no. 943402 PPR Study 75% Submission with comments from March-July 1997

Box 7 of 16

Box 8

OPP Project no. 943402 PPR Study 95% Submission w/comments from July-September 1997

Box 8 of 16

OPP Project no. 943402 PPR Study 95% Submission - Appendix B Room by Room Survey - Vol. I - July 2, 1997

Box 8 of 16

OPP Project no. 943402 PPR Study 95% Submission - Appendix B Room by Room Survey - Vol. II - July 2, 1997

Box 8 of 16

OPP Project no. 943402 PPR Study 95% Submission - Appendix C-N, except K - July 2, 1997

Box 8 of 16

OPP Project no. 943402 PPR Study 100% Draft Submission - Report and Appendix A - September 5, 1997

Box 8 of 16

OPP Project no. 943402 PPR Study 100% Draft Submission - Appendix B Room by Room Survey - Vol. I - September 5, 1997

Box 8 of 16

OPP Project no. 943402 PPR Study 100% Draft Submission - Appendix B Room by Room Survey - Vol. II - September 5, 1997

Box 8 of 16

OPP Project no. 943402 PPR Study 100% Draft Submission - Appendices C-P, except K - September 5, 1997

Box 8 of 16

OPP Project no. 943402 PPR 35% Courtyard Comments - 2001-2006

Box 8 of 16

OPP Project no. 943402 PPR Study 50% Submission - December 9, 1996

Box 8 of 16

OPP Project no. 943402 PPR Study 35% Submission - September 9, 1996

Box 8 of 16

Asbestos Survey Vol. 1, 2, and 3 - February 4, 1990

Box 8 of 16

OPP Project no. 943402 PPR 35% Schematic Design Report and Appendix - May 4, 1999

Box 8 of 16

OPP Project no. 943402 A Exterior Window and Stone 6/6/1998, Vol. II Appendix C-J - July 6, 1998

Box 8 of 16

OPP Project no. 943402 PPR 35% Schematic Design Addendum - May 4, 1999

Box 8 of 16

Box 9

OPP Project no. 943402 PPR 70% Submission Specifications - Vol. I - January 4, 2000

Box 9 of 16

OPP Project no. 943402 PPR 70% Submission Specifications - Vol. II - January 4, 2000

Box 9 of 16

OPP Project no. 943402 PPR 70% Submission Specifications - Vol. III - January 4, 2000

Box 9 of 16

OPP Project no. 943402 PPR Study Volume I: Report, Appendix A, and Appendix B, September 29, 1997 (4 folders)

Box 9 of 16

OPP Project no. 943402 PPR Study Volume II: Appendix C - Appendix P, September 29, 1997 (3 folders)

Box 9 of 16

OPP Project no. 923420 POB Exterior Stone Repair Study, March 20, 1997 (3 folders)

Box 9 of 16

Box 10

OPP Project no. 953402 Roof Replacement Progress Memos

Box 10 of 16

OPP Project no. 953402 Roof Replacement Meeting Minutes (2 folders)

Box 10 of 16

OPP Project no. 953402 Roof Replacement Project Schedules

Box 10 of 16

OPP Project no. 953402 Roof Replacement Newsletters

Box 10 of 16

OPP Project no. 953402 Roof Replacement Design & Preconstruction

Box 10 of 16

OPP Project no. 953402 Roof Replacement Comments on Submittals (2 folders)

Box 10 of 16

OPP Project no. 953402 Roof Replacement Correspondence from & to NPG and NMAA

Box 10 of 16

OPP Project no. 953402 Roof Replacement 90% Specifications

Box 10 of 16

OPP Project no. 953402 Roof Replacement West Wing Skylight Change Order (Mod8)

Box 10 of 16

OPP Project no. 953402 Roof Replacement Central Great Hall Laylight Restoration

Box 10 of 16

OPP Project no. 990013 Victor Building, 1999-2001 (5 folders)

Box 10 of 16

OPP Project no. 943402 Physical Plant Renewal, 1995-1997 (Folders 1-2 of 4)

Box 10 of 16

Box 11

OPP Project no. 943402 Physical Plant Renewal, 1995-1997 (Folders 3-4 of 4)

Box 11 of 16

OPP Project no. 943402 PPR Chronological File , 1997-2003 (Folders 1-13 of 24)

Box 11 of 16

Box 12

OPP Project no. 943402 PPR Chronological File , 1997-2003 (Folders 14-24 of 24)

Box 12 of 16

OPP Project no. 0103119 MSC Chronological File, 2000-2002 (2 folders)

Box 12 of 16

OPP Project no. 0167003 Smithsonian Institution Support Center (SISC) Chronological File, 2000-2002 (2 folders)

Box 12 of 16

Box 13

Victor Building Chronological File, 1999-2001 (4 folders)

Box 13 of 16

Other Chronological File, 2000-2001

Box 13 of 16

Security - Victor Building, 2001

Box 13 of 16

Victor Building, 2001

Box 13 of 16

Facilities Management/Courtyard - East Courtyard elm tree, 2000

Box 13 of 16

Special Costs - Victor Building, 2001

Box 13 of 16

OPP Project no. 943402C - AAPG Temporary Storage Facilities at MSC, 2000-2001

Box 13 of 16

POB Correspondence, 2001-2006 (3 folders)

Box 13 of 16

OPP-POB Renovation, 1997-2001 (Folders 1-6 of 10)

Box 13 of 16

Box 14

OPP - POB Renovation, 1997-2001 (Folders 7-10 of 10)

Box 14 of 16

OPP - AAPG Temporary Art Storage Facility, 2000

Box 14 of 16

OPP - Victor Building, 1999-2001 (3 folders)

Box 14 of 16

Submittals, 2004-2005 (6 folders)

Box 14 of 16

Box 15

Patent Office Building - Physical Plant Renewal Study - OPP Project No. 943402 Appendix K Drawings - 50% Submission - December 9, 1996

Box 15 of 16

Patent Office Building - Physical Plant Renewal Study - OPP Project No. 943402 Appendix K Drawings - 75% Submission - December 9, 1996 (with written comments)

Box 15 of 16

Patent Office Building - Physical Plant Renewal Study - OPP Project No. 943402 Appendix K Drawings - 95% Submission - July 2, 1997

Box 15 of 16

Patent Office Building - Historic Structures Report - OPP Project No. 943402 First Draft - January 6, 1999

Box 15 of 16

Great Hall Tile Project - Maw & Co. Ltd. - December 18, 2003

Box 15 of 16

Box 16

Patent Office Building - Historic Structures Report - OPP Project No. 943402 Volume I - Final Draft - April 6, 1999

Box 16 of 16

Patent Office Building - Historic Structures Report - OPP Project No. 943402 Volume II - Final Draft - April 6, 1999

Box 16 of 16

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