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Accession 05-088,  Smithsonian Institution, Archives, Office of the Director,  SIA Files, 1994-2005

Repository: Smithsonian Institution Archives, Washington, D.C. Contact us at osiaref@si.edu.
Creator: Smithsonian Institution, Archives, Office of the Director
Title: SIA Files
Dates: 1994-2005
Quantity: 4 cu. ft. (4 record storage boxes)
Collection: Accession 05-088
Language of Materials: English
Summary:

This accession consists of records documenting the Smithsonian Institution Archives divisions and projects created and maintained by Ethel W. Hedlin, Director, 1994-2005. Materials include division and committee reports, support documents, correspondence, documents relating to the electronic projects prior to the establishment of the Electronic Records Program, and information technology files (including the Electronic Records Program).

Descriptive Entry

This accession consists of records documenting the Smithsonian Institution Archives divisions and projects and were created and maintained by Ethel W. Hedlin, Director, 1994-2005. Materials include division and committee reports, support documents, correspondence, documents relating to the electronic projects prior to the establishment of the Electronic Records Program, and information technology files (including the Electronic Records Program).

This collection is indexed under the following access terms. These are links to collections with related topics, persons or places.

Name

Subject

Physical Characteristics of Materials in the Collection

Preferred Citation

Smithsonian Institution Archives, Accession 05-088, Smithsonian Institution, Archives, Office of the Director, SIA Files

Container List

Box 1

Technical Services Division

Box 1 of 4

Technical Services Division: Electronic Records Planning - Barry, 2002

Box 1 of 4

Technical Services Division: SIA Technology Planning

Box 1 of 4

Records Management: General

Box 1 of 4

Archives Division: General

Box 1 of 4

Archives Division: NMAI

Box 1 of 4

Archives Division: NMAI - Josephson

Box 1 of 4

Collections Management: Correspondence

Box 1 of 4

Collections Management: Correspondence - Vaux, Mary

Box 1 of 4

Collections Management: Photograph Standards, 2002

Box 1 of 4

Administration: Meetings, 2001

Box 1 of 4

Institutional History Division: General

Box 1 of 4

Institutional History Division: Lecture Series (RIP)

Box 1 of 4

Institutional History Division: Office of Imaging, Printing and Photographic Services/SIA Digitization

Box 1 of 4

Institutional History Division: Oral History Program

Box 1 of 4

Institutional History Division: Rhees, 8/2000 to

Box 1 of 4

Institutional History Division: Rhees (Hatton Effort)

Box 1 of 4

Institutional History Division: Rhees II

Box 1 of 4

Institutional History Division: Rhees Follow-On

Box 1 of 4

Institutional History Division: Rhees Log, 9/5/2000

Box 1 of 4

Institutional History Division: Rhees - SI Documents Online

Box 1 of 4

Institutional History Division: Rhees, Smithsonian Documents Online Advisory Committee, 12/5/2000

Box 1 of 4

Institutional History Division: Rhees, Smithsonian Documents Online Advisory Committee, 3/8/2001

Box 1 of 4

Institutional History Division: Rhees, Smithsonian Documents Online Advisory Committee, 6/5/2001

Box 1 of 4

Institutional History Division: Rhees, Smithsonian Documents Online Advisory Committee, 9/4/2001

Box 1 of 4

Joseph Henry Papers: General

Box 1 of 4

Joseph Henry Papers: MOU

Box 1 of 4

Joseph Henry Papers: Seitz, Fred

Box 1 of 4

Joseph Henry Papers: Information

Box 1 of 4

Joseph Henry Papers: Planning

Box 1 of 4

Joseph Henry Papers: Administration

Box 1 of 4

Joseph Henry Papers: Information Planning

Box 1 of 4

Joseph Henry Papers: Reviews

Box 1 of 4

Joseph Henry Papers: Proclamation

Box 1 of 4

Joseph Henry Papers: SI Press

Box 1 of 4

Joseph Henry Papers: Program

Box 1 of 4

National Collections Program: Collection Highlights

Box 1 of 4

National Collections Program: Collection Highlights, 2000

Box 1 of 4

National Collections Program: Collections Management - Deaccessions

Box 1 of 4

National Collections Program: Collections Management - General

Box 1 of 4

National Collections Program: Collections Management - Implementation Manual (Draft)

Box 1 of 4

National Collections Program: Collections Management - Loan Policies/Fees

Box 1 of 4

National Collections Program: Collections Management - Procedures

Box 1 of 4

National Collections Program: Collections Management - Roles (Data Content Committee)

Box 1 of 4

National Collections Program: Collections Management - Transactions Terms (Data Content Committee)

Box 1 of 4

National Collections Program: Collections Management Policy - Assessment, 1999

Box 1 of 4

National Collections Program: Collections Management Policy - Regents

Box 1 of 4

National Collections Program: Collections Management Policy - Revision

Box 1 of 4

National Collections Program: Collections Management Assessment, 2001

Box 1 of 4

National Collections Program: Collections Management Assessment, 2002

Box 1 of 4

National Collections Program: Collections Management Risk Assessments

Box 1 of 4

National Collections Program: Collections Statistics - General

Box 1 of 4

National Collections Program: Correspondence

Box 1 of 4

National Collections Program: Deaccession Report

Box 1 of 4

National Collections Program: Collections Statistics - Art Loss Register

Box 1 of 4

National Collections Program: Collections Statistics - Decline in Donations

Box 1 of 4

National Collections Program: Financial Accounting Standards Board (FASB)

Box 1 of 4

National Collections Program: General

Box 1 of 4

National Collections Program: Inspector General, 2001

Box 1 of 4

National Collections Program: Inspector General Report, May 2000

Box 1 of 4

National Collections Program: Policies & Procedures - SD600 Revision #3

Box 1 of 4

National Collections Program: Survey, 2001/2002

Box 1 of 4

National Collections Program: Financial Matters

Box 1 of 4

National Collections Program: Smithsonian Annals

Box 1 of 4

OPA Collections Study

Box 1 of 4

National Collections Program - Related, 2002-2004

Box 1 of 4

National Collections Program - Related

Box 1 of 4

National Collections Program: 2005 Work Plan

Box 1 of 4

National Collections Program: Castle, 2004

Box 1 of 4

Box 2

SIA Disaster Planning, Prevention and Recovery Manual

Box 2 of 4

SIA Preservation Planning, 1997 (2 folders)

Box 2 of 4

SIA Records Management Team, Policies and Procedures Manual, 1999

Box 2 of 4

File Plan: HAI, 2001

Box 2 of 4

File Plan: General

Box 2 of 4

File Plan: 1998

Box 2 of 4

Report on the Office of Smithsonian Institution Archives, October 1994

Box 2 of 4

Jameson Report

Box 2 of 4

2002 Survey Transparencies

Box 2 of 4

Employee Perspective Survey, 2002 (Questar)

Box 2 of 4

SIA Goals/Accomplishments

Box 2 of 4

SIA Performance, October 2003 Reports

Box 2 of 4

Administration: SIA Goals

Box 2 of 4

Central Files: Visitors, 2000 (Accession 05-227)

Box 2 of 4

SI Programs: General SI - Partnerships/Affiliations: Museum of American Financial History

Box 2 of 4

SIA Programs: General

Box 2 of 4

SIA Programs: SIRIS

Box 2 of 4

Smithsonian Science SIA Materials - to Paula DePriest

Box 2 of 4

SI History - Related

Box 2 of 4

Bolographic Plates

Box 2 of 4

Smithsonian National Board (SNB) Tour, January 28, 2005

Box 2 of 4

Functional Analysis Team Meetings - General & Leader Level (Accession 05-151)

Box 2 of 4

Automation Report - "Original," 1997 (Accession 05-151)

Box 2 of 4

Information Technology: Collection Management System (CMS) - Database Information, Schwartz Report

Box 2 of 4

Information Technology: Electronic Records

Box 2 of 4

Information Technology: Electronic Records Program - Electronic Records Survey Information Technology: Electronic Records Program - Technical Reference Model

Box 2 of 4

Information Technology Baseline, 2002

Box 2 of 4

HWISW Survey, SIA, 1/2001

Box 2 of 4

2004 Information Technology Planning for 2006

Box 2 of 4

Barry Consultancy

Box 2 of 4

Minnesota Historical Society (MHS) XML & Metadata Workshop

Box 2 of 4

Metadata for Information Resources

Box 2 of 4

XML for Information Management

Box 2 of 4

Dollar Report, 7/28/2004

Box 2 of 4

Charles Dollar (C$)

Box 2 of 4

Electronic Records Program Reports, Policies

Box 2 of 4

Electronic Records Program

Box 2 of 4

Electronic Records: Hedlin's Groupwise and Electronic File Records (Accession 05-227)

Box 2 of 4

Website Accessioning II

Box 2 of 4

Website Accessioning

Box 2 of 4

Archival Preservation of Web Resources, Digital Quality Assurance Tools: Technical Evaluation and Recommendations, Dollar Consulting, 2002

Box 2 of 4

Emergency Response Team (ERT) Memos

Box 2 of 4

Facilities - Emergency

Box 2 of 4

SIA Response to 2004 Heritage Health Index

Box 2 of 4

Item of Increase, 401 - Conservator

Box 2 of 4

SCMRE/SCAC - General

Box 2 of 4

SCAC

Box 2 of 4

Nitrate Relocation to Ohio

Box 2 of 4

Personnel: Staff Recognitions (Hoorays)

Box 2 of 4

Policies: Smithsonian Directives - SD600, Draft, July 17, 1998

Box 2 of 4

Policies: Smithsonian Directives - SD600, Final, 10/26/2001

Box 2 of 4

Box 3

Policies: Smithsonian Directives - SD600, 2001

Box 3 of 4

Policies: Smithsonian Directives - SD600, October 2000

Box 3 of 4

SIA Smithsonian Directives

Box 3 of 4

SIA Collections Management Policy, Draft, 5/2001

Box 3 of 4

SD501, Draft

Box 3 of 4

Smithsonian Information Technology Planning, FY2003-FY2008

Box 3 of 4

Information Technology: Plans & Planning - Information Technology Baseline: FY2006 (Accession 05-227)

Box 3 of 4

Information Technology, Information Systems

Box 3 of 4

Information Technology: Collection Management System (CMS) - Database Information: Access Database

Box 3 of 4

Information Technology: Collection Management System (CMS) - Database Information: Automation Committee, Scott Schwartz

Box 3 of 4

Information Technology: Collection Management System (CMS) - Database Information: Schwartz Report (2 folders)

Box 3 of 4

Information Technology: Collection Management System (CMS) - CMS Manual

Box 3 of 4

Information Technology: Collection Management System (CMS) - Development of Preservation and Arrangement & Description Modules

Box 3 of 4

Information Technology: Computer - Security: General

Box 3 of 4

Information Technology: Computer - Security: Office of Information Technology

Box 3 of 4

Information Technology: Computer - Equipment Maintenance: Computer Equipment

Box 3 of 4

Information Technology: Databases - Administration & Development: Automated Systems

Box 3 of 4

Information Technology: Databases - Automation Systems Analysis

Box 3 of 4

Information Technology: Databases - GENCAT

Box 3 of 4

Information Technology: Databases - Synthonics CD-Rom

Box 3 of 4

Information Technology: Development - Department of Defense Directive 5015.2, "Department of Defense Records Management Program," November 1997

Box 3 of 4

Information Technology: Electronic Records Contracts - Rick Barry

Box 3 of 4

Information Technology: Electronic Records Contracts - Dollar Web Report, Archiving

Box 3 of 4

Information Technology: Electronic Records Contracts - Dollar Web Contract

Box 3 of 4

Information Technology: Development - Electronic Records Program: Archiving Photographs

Box 3 of 4

Information Technology: Development - Electronic Records Program: CHIN

Box 3 of 4

Information Technology: Development - Electronic Records Program: Correspondence, 1996

Box 3 of 4

Information Technology: Development - Electronic Records Program: Funding

Box 3 of 4

Information Technology: Development - Electronic Records Program: EAD

Box 3 of 4

Information Technology: Development - Electronic Records Program: Gartner Group, 1997

Box 3 of 4

Information Technology: Development - Electronic Records Program: General

Box 3 of 4

Information Technology: Development - Electronic Records Program: Internet Policies, National Gallery of Art

Box 3 of 4

Information Technology: Development - Electronic Records Program: MIT Risk Management

Box 3 of 4

Information Technology: Development - Electronic Records Program: Planning, 2001

Box 3 of 4

Information Technology: Development - Electronic Records Program: Project Management Plan, 1996

Box 3 of 4

Information Technology: Development - Electronic Records Program: Rick Barry Study, 1996

Box 3 of 4

Information Technology: Development - Electronic Records Program: SGML

Box 3 of 4

Information Technology: Development - Electronic Records Program: Saffady Workshop - Managing Electronic Records

Box 3 of 4

Information Technology: Electronic Records Contracts - Giguere

Box 3 of 4

Information Technology: Electronic Records Holdings - Surveys: Air & Space Magazine - Back Issue Sales (Brannum)

Box 3 of 4

Information Technology: Electronic Records Holdings - Surveys: Air & Space Magazine - Product Sales (Brannum)

Box 3 of 4

Information Technology: Electronic Records Holdings - Surveys: AHHP Collections Management

Box 3 of 4

Information Technology: Electronic Records Holdings - Surveys: Architectural History and Historic Preservation - NMAI Buildings

Box 3 of 4

Information Technology: Electronic Records Holdings - Surveys: Architectural History and Historic Preservation - Time Management

Box 3 of 4

Information Technology: Electronic Records Holdings - Surveys: Blank Forms

Box 3 of 4

Information Technology: Electronic Records Holdings - Surveys: Center for Folklife Programs & Cultural Studies - Folkwise Database (Forney & Strickland)

Box 3 of 4

Information Technology: Electronic Records Holdings - Surveys: Center for Folklife Programs & Cultural Studies - Participate Tracking (Forney)

Box 3 of 4

Information Technology: Electronic Records Holdings - Surveys: Comptroller - Smithsonian Financial System (Dann)

Box 3 of 4

Information Technology: Electronic Records Holdings - Surveys: Counselor for Community Affairs & Special Projects - Latino Affairs (Scott)

Box 3 of 4

Information Technology: Electronic Records Holdings - Surveys: E-mail Smithsonian Directive - Archives OMS (766, 844)

Box 3 of 4

Information Technology: Electronic Records Holdings - Surveys: E-mail Smithsonian Directive - Draft (Current)

Box 3 of 4

Information Technology: Electronic Records Holdings - Surveys: E-mail Smithsonian Directive - E-mail in Common Situations (All Edits)

Box 3 of 4

Information Technology: Electronic Records Holdings - Surveys: E-mail Smithsonian Directive - E-mail in Common Situations (Current)

Box 3 of 4

Information Technology: Electronic Records Holdings - Surveys: E-mail Smithsonian Directive - E-mail Common Questions (Current)

Box 3 of 4

Information Technology: Electronic Records Holdings - Surveys: E-mail Smithsonian Directive - Netiquette

Box 3 of 4

Information Technology: Electronic Records Issues - Digital Imaging, Correspondence

Box 3 of 4

Information Technology: Electronic Records Issues - Digital Imaging, Reference

Box 3 of 4

Information Technology: Electronic Records Issues - E-mail: General Information

Box 3 of 4

Information Technology: Electronic Records Issues - E-mail: Guidelines - Guidance

Box 3 of 4

Information Technology: Electronic Records Issues - E-mail: Guidelines - Policy, Development of

Box 3 of 4

Information Technology: Electronic Records Issues - E-mail: Issues - E-mail and Record Keeping

Box 3 of 4

Information Technology: Electronic Records Issues - E-mail: Issues - LAN

Box 3 of 4

Information Technology: Electronic Records Issues - E-mail: Models - Brochures & Report

Box 3 of 4

Information Technology: Electronic Records Issues - E-mail: Models - E-mail and Records Management Software

Box 3 of 4

Information Technology: Electronic Records Issues - General Electronic Records

Box 3 of 4

Information Technology: Electronic Records Issues - General: IHD-IRM Pool Funds

Box 3 of 4

Information Technology: Electronic Records Issues - General: IRM & Office of Information Technology

Box 3 of 4

Box 4

Information Technology: Electronic Records Issues - General: Models - New York

Box 4 of 4

Information Technology: Electronic Records Issues - General: Technical Services, FY1999

Box 4 of 4

Information Technology: Electronic Records Issues - Graves Report (Office of Information Technology)

Box 4 of 4

Information Technology: Electronic Records Issues - Horton Workshop

Box 4 of 4

Information Technology: Electronic Records Issues - Records Management Applications (RMA)/Electronic Document Management Systems (EDMS) Brochure

Box 4 of 4

Information Technology: Electronic Records Issues - Records Management Applications (RMA): Tower Implementation (2 folders)

Box 4 of 4

Information Technology: Tower Software (2 folders)

Box 4 of 4

Information Technology: Electronic Records Issues - Records Management Applications (RMA): TRIM

Box 4 of 4

Information Technology: Electronic Records Issues - Records Management Applications (RMA): TRIM, User Training Manual

Box 4 of 4

Information Technology: Electronic Records Issues - Records Management Applications (RMA): TRIM Implementation - Task Group (2 folders)

Box 4 of 4

Information Technology: Electronic Records Issues - Web Sites: Analysis of SIA Web Sites for Electronic Records Planning (Tonya Marshall)

Box 4 of 4

Information Technology: Electronic Records Issues - Web Sites: Carnegie Mellon University - Videotape

Box 4 of 4

Information Technology: Electronic Records Issues - Web Sites: Guidelines for Web Sites

Box 4 of 4

Information Technology: Electronic Records Issues - Web Sites: Rachel Ban

Box 4 of 4

Information Technology: Electronic Records Management Projects - Creative Planning Session, July 2001

Box 4 of 4

Information Technology: Electronic Records Issues - Web Sites: Web Guidance - David Lake

Box 4 of 4

Information Technology: Electronic Records SIA Projects - Digital Symposium, October 29, 2001

Box 4 of 4

Information Technology: Electronic Records SIA Projects - National Museum of American History Electronic Records Projects

Box 4 of 4

Information Technology: Web Site Development (SI) - Home Page

Box 4 of 4

Information Technology: Web Site Development (SIA) - Development, General

Box 4 of 4

Information Technology: Web Site Development (SIA) - Development: Millennium

Box 4 of 4

Information Technology: Web Site Development (SIA) - Development: Photo Guide Online

Box 4 of 4

Information Technology: Web Site Development (SIA) - Issues: Archiving Web Sites

Box 4 of 4

Information Technology: Web Site Development (SIA) - Models: Web Addresses

Box 4 of 4

Information Technology: Plans & Planning - Information Technology Baseline

Box 4 of 4

Information Technology: Electronic Records Issues - Workshops: "Educating Archivists and Their Constituencies" - Minnesota Historical Society (2 folders)

Box 4 of 4

Information Technology: Workshops: "Educating Archivists and Their Constituencies Project" - Robert Horton

Box 4 of 4

Information Technology: Electronic Records Issues - Workshops: "Effective Strategies for Managing Electronic Records" - University of Maryland, Timothy A. Slavin

Box 4 of 4

Information Technology: MOU between NARA and SIA for Electronic Records Management E-Government Initiative

Box 4 of 4

Information Technology: SIA Electronic Records Preservation Program, September 2003

Box 4 of 4