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Finding Aids to Official Records of the Smithsonian Institution Archives

Accession 93-046

Smithsonian Institution. Assistant Secretary for Finance and Administration

Records, 1984-1991

Repository: Smithsonian Institution Archives, Washington, D.C. Contact us at osiaref@si.edu.
Creator: Smithsonian Institution. Assistant Secretary for Finance and Administration
Title: Records
Dates: 1984-1991
Quantity: 2.5 cu. ft. (2 record storage boxes) (1 document box)
Collection: Accession 93-046
Language of Materials: English
Summary:

This accession consists of records that document the activities of Nancy D. Suttenfield, the Assistant Secretary for Finance and Administration, for the 1991 fiscal year. Before October 1990 the office was known as the Office of the Assistant Secretary for Administration, headed by John F. Jameson. Although most records are for the calender year 1991, interspersed among them are documents that date back to 1984 and forward to 1992. The records contain correspondence and memoranda concerning financial aspects of major projects and functions as well as administrative activities of the Smithsonian museums, bureaus and programs. Most of the correspondence is between the Assistant Secretary and Secretary Robert McC. Adams, other Assistant Secretaries and museum, bureau and program directors and managers. Other correspondence and memoranda with the Assistant Secretary are from the Departments of Treasury and Internal Revenue Service regarding disbursement costs and workload information; Office of Management and Budget, requesting information such as financial recommendations for fiscal year 1993; Office of Management Analysis; independent auditors concerning audit recommendations; correspondence with contractors concerning contracting procedures and policies; and correspondence with Congressman Sidney R. Yates, Chairman, House of Representatives Subcommittee on Interior and Related Agencies Committee on Appropriations concerning budget hearings. Included are agenda, minutes and reports of and by Management Committee, Council of Administrative Officers and Council of Bureau Directors concerning Federal and Trust budgets; reports from museum directors concerning policies, product development and licensing, and budget. There are also newspaper clippings, computer printouts and drawings and sketches.

Descriptive Entry

This accession consists of records that document the activities of Nancy D. Suttenfield, the Assistant Secretary for Finance and Administration, for 1991 fiscal year. Before October 1990 the office was known as the Office of the Assistant Secretary for Administration, headed by John F. Jameson.

Although most records are for the calendar year 1991, interspersed among them are documents that date back to 1984 and forward to 1992. The records contain correspondence and memoranda concerning financial aspects of major projects and functions as well as administrative activities of the Smithsonian museums, bureaus and programs. Most of the correspondence is between the Assistant Secretary and Secretary Robert McC. Adams, other Assistant Secretaries and museum, bureau and program directors and managers.

Other correspondence and memoranda with the Assistant Secretary are from the Departments of Treasury and Internal Revenue Service regarding disbursement costs and workload information; Office of Management and Budget, requesting information such as financial recommendations for fiscal year 1993; Office of Management Analysis; independent auditors concerning audit recommendations; correspondence with contractors concerning contracting procedures and policies; and correspondence with Congressman Sidney R. Yates, Chairman, House of Representatives Subcommittee on Interior and Related Agencies Committee on Appropriations concerning budget hearings.

Included are agenda, minutes and reports of and by Management Committee, Council of Administrative Officers and Council of Bureau Directors concerning Federal and Trust budgets; reports from museum directors concerning policies, product development and licensing, and budget. There are also newspaper clippings, computer printouts and drawings and sketches.

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Preferred Citation

Smithsonian Institution Archives, Accession 93-046, Smithsonian Institution, Assistant Secretary for Finance and Administration, Records

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Container List

Box 1

Accounting & Financial Services (OAFS)

Box 1 of 3

Administrative Service Center

Box 1 of 3

Administration, Survival

Box 1 of 3

Air and Space

Box 1 of 3

American Art

Box 1 of 3

American History

Box 1 of 3

American Indian

Box 1 of 3

Architectural History & Historic Preservation

Box 1 of 3

Associates

Box 1 of 3

Banks

Box 1 of 3

Budget

Box 1 of 3

Budget Hearings

Box 1 of 3

Building Manager, Office of

Box 1 of 3

Chief Information Officer

Box 1 of 3

Child Care Center

Box 1 of 3

Conservation Analytical Lab

Box 1 of 3

Contracting & Property Management

Box 1 of 3

Cooper-Hewitt

Box 1 of 3

Fox House Cooper-Hewitt

Box 1 of 3

Cooper-Hewitt

Box 1 of 3

Coopers & Lybrand

Box 1 of 3

Councils

Box 1 of 3

Design & Construction

Box 1 of 3

Development

Box 1 of 3

Elementary & Secondary Education

Box 1 of 3

Endowment Funds

Box 1 of 3

Environmental Management & Safety

Box 1 of 3

Equal Opportunity, Office of

Box 1 of 3

External Affairs, Office of

Box 1 of 3

Facilities Services

Box 1 of 3

Fellowships & Grants

Box 1 of 3

Finance & Administration (F&A), January - June

Box 1 of 3

Finance & Administration, July - December

Box 1 of 3

F&A - Deputy Assistant Secretary for Administration

Box 1 of 3

F&A - Deputy Assistant Secretary for Finance

Box 1 of 3

Box 2

F&A - Directors

Box 2 of 3

F&A - Retreat, 1991

Box 2 of 3

Finance & Advisory Panel

Box 2 of 3

Financial & Management Analysis Office

Box 2 of 3

Financial Management & Planning

Box 2 of 3

Folklife

Box 2 of 3

General Counsel

Box 2 of 3

Government Relations, Office of

Box 2 of 3

Horticulture

Box 2 of 3

Human Resources, Office of

Box 2 of 3

Human Resources, Benefits

Box 2 of 3

Human Resources, Policy & Programs

Box 2 of 3

Human Resources, Salaries

Box 2 of 3

Information Resource Management

Box 2 of 3

Inspector General, Office of

Box 2 of 3

Institutional Initiatives

Box 2 of 3

Institutional Studies

Box 2 of 3

Internal Controls

Box 2 of 3

IBM Project

Box 2 of 3

Libraries (Smithsonian)

Box 2 of 3

Libraries (SIBIS - Smithsonian Institution Bibliographic Information System Contract)

Box 2 of 3

Smithsonian Magazine

Box 2 of 3

Management Analysis Office

Box 2 of 3

Management & Budget, Office of

Box 2 of 3

Museums, Office of

Box 2 of 3

Natural History

Box 2 of 3

Overhead

Box 2 of 3

Parking

Box 2 of 3

Planning Advisory Committee

Box 2 of 3

Planning & Budget

Box 2 of 3

Plant Services, Office of

Box 2 of 3

Portrait Gallery

Box 2 of 3

Printing & Photographic Services, Office of

Box 2 of 3

Protection Services

Box 2 of 3

Protection Services (Health Services)

Box 2 of 3

Public Service, Office of

Box 2 of 3

Publications (outside)

Box 2 of 3

Quincentenary Programs

Box 2 of 3

Ramsey Fund - Clinton Dewitt Ramsey

Box 2 of 3

Regents, Investment Policy Committee

Box 2 of 3

Regents, Minutes - Reports

Box 2 of 3

Reorganization

Box 2 of 3

Research, Assistant Secretary (Office of)

Box 2 of 3

Risk Management

Box 2 of 3

Sackler Gallery/Freer

Box 2 of 3

Secretary's Office

Box 2 of 3

Small Agency Council

Box 2 of 3

Smithson, James Society

Box 2 of 3

Smithsonian Astrophysical Observatory

Box 2 of 3

Smithsonian Environmental Research Center (SERC)

Box 2 of 3

Smithsonian Institution Traveling Exhibition Service (SITES)

Box 2 of 3

Smithsonian Tropical Research Institute (STRI)

Box 2 of 3

Box 3

Smithsonian Year

Box 3 of 3

Space (General)

Box 3 of 3

Sponsored Projects

Box 3 of 3

Taxes

Box 3 of 3

Telecommunications, Office of

Box 3 of 3

Training

Box 3 of 3

Travel

Box 3 of 3

Treasurers Office

Box 3 of 3

Under Secretary's Office

Box 3 of 3

Visitors Information and Associates' Reception Center (VIARC)

Box 3 of 3

Women's Committee

Box 3 of 3

Woodrow Wilson Center for Scholars (WWICS)

Box 3 of 3

Zoo, National

Box 3 of 3