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Finding Aids to Official Records of the Smithsonian Institution Archives

Accession 96-068

National Museum of American Art. Research and Scholars Center

Records, 1977-1998

Repository:Smithsonian Institution Archives, Washington, D.C. Contact us at osiaref@si.edu.
Creator:National Museum of American Art. Research and Scholars Center
Title:Records
Dates:1977-1998
Quantity:14 cu. ft. (14 record storage boxes)
Collection:Accession 96-068
Language of Materials:English
Summary:

This accession consists of the departmental records of the Research and Scholars Center at the National Museum of American Art (1989-present), formerly known as the Office of Research Support (1982-1989). Most of the files date from the 1980s and reflect the activities of Office Chief Eleanor E. Fink, 1976-1987, and Rachel M. Allen as Assistant Chief, 1981-1987, and Acting Chief/Chief, 1987- . Also included are records relating to Allen's participation in the Art Information Task Force (AITF), 1989-1995, and the Visual Resources Association (VRA), 1989-1990, on behalf of the Smithsonian. Some materials date from when the museum was known as the National Collection of Fine Arts.

Descriptive Entry

This accession consists of the departmental records of the Research and Scholars Center at the National Museum of American Art (1989-present), formerly known as the Office of Research Support (1982-1989). Most of the files date from the 1980s and reflect the activities of Office Chief Eleanor E. Fink, 1976-1987, and Rachel M. Allen as Assistant Chief, 1981-1987, and Acting Chief/Chief, 1987- . Also included are records relating to Allen's participation in the Art Information Task Force (AITF), 1989-1995, and the Visual Resources Association (VRA), 1989-1990, on behalf of the Smithsonian. Some materials date from when the museum was known as the National Collection of Fine Arts.

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Preferred Citation

Smithsonian Institution Archives, Accession 96-068, National Museum of American Art, Research and Scholars Center, Records

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Container List

Box 1

Departmental Records, 1980s, primarily containing records of the Assistant Chief, Office of Research Support

Automation Needs - FY 1986 Issues Paper

Box 1 of 14

Automation Survey, FY 1984

Box 1 of 14

Automation Survey, FY 1985

Box 1 of 14

Automation Survey, FY 1987

Box 1 of 14

Automation - Trust Funds

Box 1 of 14

Compugraphic

Box 1 of 14

Computer Consultants

Box 1 of 14

Computers, Micro

Box 1 of 14

Computer Needs Assessment, FY 1988

Box 1 of 14

Needs Assessment

Box 1 of 14

Wang Computer Needs Assessment, September 1988

Box 1 of 14

Computer Resources

Box 1 of 14

Computer Resources, 1985

Box 1 of 14

Computer Resources FY 1987 - Contract for S. Koenig

Box 1 of 14

Computer Resources FY 1987 - Journal Supplements

Box 1 of 14

Computer Resources FY 1987 - Diagrams

Box 1 of 14

Computer Resources FY 1987 - Data Functions

Box 1 of 14

Computer Resources FY 1987 - Computer Publications

Box 1 of 14

Computer Resources FY 1987 - OIRM (Office of Information Resource Management)

Box 1 of 14

Computer Resources FY 1987 - CIS (Collections Information System)

Box 1 of 14

Computer Resources FY 1987 - Weekly Reports - Neal

Box 1 of 14

Computer Resources FY 1987 - Electronic Mail Service

Box 1 of 14

Computer Resources FY 1987 - Graphic Arts Computer Hook-ups

Box 1 of 14

Computer Resources FY 1987 - Building Services

Box 1 of 14

Computer Resources FY 1987 - Purchases

Box 1 of 14

Computer Resources FY 1987 - Training Courses

Box 1 of 14

Computer Resources FY 1987 - Telephone Connections

Box 1 of 14

Computer Resources FY 1987 - Shut Down (Wang)

Box 1 of 14

Computer Resources FY 1987 - PC/Miscellaneous

Box 1 of 14

Computer Resources FY 1987 - Software - Miscellaneous

Box 1 of 14

Computer Resources FY 1987 - VS65, Miscellaneous

Box 1 of 14

Computer Resources FY 1987 - IAP (International Art Program)

Box 1 of 14

Computer Resources FY 1987 - Elizabeth's Reports

Box 1 of 14

Computer Resources, FY 1988

Box 1 of 14

Computer Resources, FY 1989

Box 1 of 14

Computer Resources, FY 1992/FY 1993

Box 1 of 14

Computer Resources - Position Descriptions Computer Systems - Administration

Box 1 of 14

Computer Systems - Curatorial

Box 1 of 14

Computer Systems - Fellows

Box 1 of 14

Computer Systems - Museum Programs Computer Systems - Registrar

Box 1 of 14

Computer Systems - Renwick

Box 1 of 14

Computer Users Meetings

Box 1 of 14

Box 2

Activities - FY 1987 - General

Box 2 of 14

Activities - FY 1987 - Research Resources in American Art

Box 2 of 14

Activities - FY 1987 - CAA (Creative Artists' Agency) Demo

Box 2 of 14

Activities - FY 1987 - AAM (American Association of Museums)

Box 2 of 14

Activities - FY 1987 - ARLIS (Art Libraries Society of North America)- "MARCing the Visual Document"

Box 2 of 14

Adams, Robert McCormick

Box 2 of 14

ADIMS Project

Box 2 of 14

American Artist Dictionary - Miscellaneous

Box 2 of 14

American Artist Dictionary - IAP Artist Authority American Artist Dictionary - Barra Foundation American Artist Dictionary - Vose Project

Box 2 of 14

American Artist Dictionary - Other Artist Dictionaries American Artist Dictionary - SAPA Artist Authority Annual Reports, 1983/1984

Box 2 of 14

Annual Reports, FY 1986

Box 2 of 14

Art Analog Data Format

Box 2 of 14

Art Museum Association - Network

Box 2 of 14

Artist Authority - TAU Project

Box 2 of 14

Authority Control - TAU

Box 2 of 14

Ashland Oil Computer System

Box 2 of 14

Auction Catalog Index

Box 2 of 14

Authority Control Seminar (ARLIS 1986) and related material Catalog of Landscape Records

Box 2 of 14

Center for Study of American Art

Box 2 of 14

Chadywyck-Healey

Box 2 of 14

Clearinghouse for Art Documentation - Metropolitan Museum of Art Dayton Art Institute - Collection Management System

Box 2 of 14

Dunlap Society

Box 2 of 14

Eldredge Meetings and Reports - Briefing, September 23, 1985

Box 2 of 14

Eldredge Meetings and Reports - Meetings and Reports

Box 2 of 14

Eldredge Meetings and Reports - Budget Briefing, December 6, 1985 Eldredge

Box 2 of 14

Eleanor's Papers - Subject Access

Box 2 of 14

Box 3

Eldredge - FY 1986 Objectives

Box 3 of 14

Eldredge - FY 1987 Objectives

Box 3 of 14

Electronic Publishing

Box 3 of 14

Electronic Publishing - Working Group

Box 3 of 14

Electronic Publishing - Smithsonian Institution (SI) Committee

Box 3 of 14

Electronic Publishing - Artscan

Box 3 of 14

Electronic Publishing - Information Systems Consultants

Box 3 of 14

Electronic Publishing - Miscellaneous

Box 3 of 14

Electronic Publishing - Group Meetings and Notes

Box 3 of 14

Electronic Publishing - Literature

Box 3 of 14

Electronic Publishing - ICI

Box 3 of 14

Electronic Publishing - Committee Demo Disc

Box 3 of 14

Elizabeth Murphy - Memos to and from

Box 3 of 14

Exhibition Planning and Production Procedures

Box 3 of 14

Fogg Conservation Data Sheet

Box 3 of 14

Firms, Letterheads

Box 3 of 14

Fundraising - Secretary's Restricted List

Box 3 of 14

Getty - Background on Getty and Personnel

Box 3 of 14

Getty - Census

Box 3 of 14

Getty - Correspondence - Burton Frederickson (also ADAG agreement)

Box 3 of 14

Getty - Correspondence - Englander

Box 3 of 14

Getty - Correspondence - Michael Ester

Box 3 of 14

Getty - Correspondence - Getty and SI

Box 3 of 14

Getty - Eleanor's Draft Proposal

Box 3 of 14

Getty - Englander's Museum Computer Network Paper

Box 3 of 14

Getty - Grant Guidelines and Sample Proposals

Box 3 of 14

Getty - Museum Prototype Project

Box 3 of 14

Getty - Newsletters

Box 3 of 14

Getty - Online - Preliminary List of Fine Arts Information Categories/Data Elements

Box 3 of 14

Getty - National Portrait Gallery's Proposal

Box 3 of 14

Getty/OIRM (Office of Information and Resource Management)

Box 3 of 14

Getty - Online Computer Systems

Box 3 of 14

Getty - Photo Archives - Subjects for Paintings

Box 3 of 14

Box 4

Getty - Pisa Conference

Box 4 of 14

Getty - Projects Sponsored by

Box 4 of 14

Getty - Projects Sponsored by - ADAG

Box 4 of 14

Getty - Projects Sponsored by - RILA

Box 4 of 14

Getty - Projects Sponsored by - Witt

Box 4 of 14

Getty Prototype Meeting (Squam Lake July 1984)

Box 4 of 14

Getty - RILA (Repertoire international de la litterature de l'art)

Box 4 of 14

Getty - Schmitt, Marilyn

Box 4 of 14

Getty - Union List of Artist Names

Box 4 of 14

Handouts - AECI

Box 4 of 14

Handouts - Computer Assisted Retrieval of Slides and Photos at NMAA (National Museum of American Art)

Box 4 of 14

Handouts - Data Elements

Box 4 of 14

Handouts - Present and Future Directions

Box 4 of 14

Handouts - Sample Printouts

Box 4 of 14

Handouts - Technical Notes on Hardware Configuration

Box 4 of 14

Horton Report (1988)

Box 4 of 14

Kellogg Project - NE Regional Workshop

Box 4 of 14

Kerr, Bill

Box 4 of 14

Library Terminal

Box 4 of 14

Madeira

Box 4 of 14

MAIL Application

Box 4 of 14

Marburg Project

Box 4 of 14

Markey Article on Subject Access

Box 4 of 14

Micro/Mainframe

Box 4 of 14

Microsoft

Box 4 of 14

Migration and Artist Authority Plan

Box 4 of 14

Migration - Requirements Statement and Schedule

Box 4 of 14

Minority Artists

Box 4 of 14

National Database for Moving Image Materials

Box 4 of 14

National Demonstration Lab

Box 4 of 14

NGA (National Gallery of Art) Data Format

Box 4 of 14

National Museum of American Art (NMAA) Disk

Box 4 of 14

NMAA - Five Year Prospectus FY 1991-FY 1995

Box 4 of 14

NMAA - New Look - Information

Box 4 of 14

Object Tracking Project

Box 4 of 14

Office of Visual Resources - Director's Report 1982

Box 4 of 14

Office Commendations

Box 4 of 14

Office Meetings 1984

Box 4 of 14

ORS Meetings - FY 1983

Box 4 of 14

Box 5

Ohlgren, Tom - Articles

Box 5 of 14

Office of Information Resource Management (OIRM)

Box 5 of 14

OIRM

Box 5 of 14

OIRM - Computer Expenses and Inventory

Box 5 of 14

OIRM - Database Selection - FY 1991

Box 5 of 14

OIRM - McManus Report

Box 5 of 14

OIRM - Xerox 8700

Box 5 of 14

ORS - Cost Projections 1987

Box 5 of 14

ORS - Documentation - Wang File

Box 5 of 14

Oryx Press

Box 5 of 14

Pach Brothers Collection

Box 5 of 14

Raceway

Box 5 of 14

Research Opportunities Fund

Box 5 of 14

Research Resources - Audiovisual Program

Box 5 of 14

Research Support - Functional Analysis

Box 5 of 14

Research Support - History

Box 5 of 14

Research Task Force

Box 5 of 14

Research at SI (Challinor Committee)

Box 5 of 14

Rights and Reproductions - Commercial Requests

Box 5 of 14

Rights and Reproductions - History - Evans File

Box 5 of 14

Rights and Reproductions - Issues Forum on Fees

Box 5 of 14

Rights and Reproductions - OM 756 Revision

Box 5 of 14

Rights and Reproductions - Policy in Other Museums

Box 5 of 14

Rights and Reproductions - NMAA Policy

Box 5 of 14

Rights and Reproductions - Representative Sample of Letters

Box 5 of 14

Rights and Reproductions Committee meetings, 1987-1994, 1998 (Accession 23-118)

Box 5 of 14

Ripley

Box 5 of 14

Robertson and Eldredge, 1985

Box 5 of 14

Senior Staff Meetings - FY 1988-FY 1989

Box 5 of 14

Sarasen, Lenore

Box 5 of 14

Box 6

SI Photo Survey Project

Box 6 of 14

SI Women's Committee

Box 6 of 14

SI Women's Committee, FY 1984

Box 6 of 14

SI Women's Committee, FY 1985

Box 6 of 14

SI Women's Committee, FY 1986

Box 6 of 14

SI Women's Committee Grant Ideas, FY 1987

Box 6 of 14

SI Women's Committee, FY 1988

Box 6 of 14

SI Women's Committee, FY 1989

Box 6 of 14

SI Women's Committee, FY 1990

Box 6 of 14

SI Women's Committee, FY 1992

Box 6 of 14

Special Events

Box 6 of 14

Special Events - Visitors Sperry/Unisys

Box 6 of 14

Standards - Geography Staffing Needs

Box 6 of 14

USIA - Arts in America VC - ANSI

Box 6 of 14

VC - Pre 1987 Correspondence Videodisc - Articles, Surveys Videodisc - Costs

Box 6 of 14

Videodisc - Discovision Associates Videodisc - Library of Congress Videodisc - SLA Picture Division Videodisc - Videodisc News Vienna Paper, 1983

Box 6 of 14

VRA - Local Chapter

Box 6 of 14

Webb Fellowships

Box 6 of 14

Whitney Donation to Photo Archives Witt Computer Index

Box 6 of 14

Xerox Committee

Box 6 of 14

Yale Center for British Art

Box 6 of 14

Box 7

Accounting, 1977-1982

Box 7 of 14

ARLIS/NA Paper, 1982

Box 7 of 14

Annual Reports, FY 1983

Box 7 of 14

Business Managers' Meetings

Box 7 of 14

#1 CIS/RWG #8, Reference - General

Box 7 of 14

#2 CIS/RWG #8, Reference - Statements

Box 7 of 14

Exhibition Expenses - 1978

Box 7 of 14

Photo Policy July 1984 - Background

Box 7 of 14

Miniature Project

Box 7 of 14

Memos, 1978-1981

Box 7 of 14

Miscellaneous Memoranda and Correspondence, 1988 - (notebook)

Box 7 of 14

Box 8

Computer Needs Assessment, 1983 #1

Box 8 of 14

Computer Needs Assessment, 1983 #2 Diagrams

Box 8 of 14

Property Inventory, 1978-1984

Box 8 of 14

Property Inventory, 1986

Box 8 of 14

Property Inventory, 1987

Box 8 of 14

Memos, from Allen, 1982

Box 8 of 14

Memos #2, 1982

Box 8 of 14

Memos and Notes to Allen, pre 1983

Box 8 of 14

Picturescope Article

Box 8 of 14

Rosenthal Slide Inventory, 1980/1981

Box 8 of 14

Rosenthal Slide Inventory, 1982/1983

Box 8 of 14

SAPA, 1981-1982 (during Rachel M. Allen supervision)

Box 8 of 14

Smithsonian Art Index (originals)

Box 8 of 14

Smithsonian Art Index

Box 8 of 14

Treasures

Box 8 of 14

Box 9

Cable

Box 9 of 14

Computer Room - Temperature humidity

Box 9 of 14

Budget, FY 1984

Box 9 of 14

Budget, FY 1986

Box 9 of 14

Photo Archives - Kathy Wirtala

Box 9 of 14

Research Resources Brochure - 1984

Box 9 of 14

Personnel Status Reports - FY 1986

Box 9 of 14

Nitrate Disposal Committee

Box 9 of 14

Cold Storage Facility

Box 9 of 14

General Office

Box 9 of 14

Videodisc Publishing, Inc.

Box 9 of 14

Films and related (formerly ORS Materials)

Box 9 of 14

Copyright Information

Box 9 of 14

Rights and Reproductions, FY 1988/FY 1989

Box 9 of 14

Copyright Status on PCDB

Box 9 of 14

Photo Archives

Box 9 of 14

Slide and Photograph Archives - Archival Material Routing Slip

Box 9 of 14

Permanent Collection

Box 9 of 14

FY 1987 - Congressional Appropriation

Box 9 of 14

Photo - 1983

Box 9 of 14

Special Events Photo Policy

Box 9 of 14

Compugraphics

Box 9 of 14

NMAA Slide Sets

Box 9 of 14

Box 10

Migration 1986 - Data Elements

Box 10 of 14

Migration 1986 - Notes

Box 10 of 14

Migration 1986 - Working Drafts

Box 10 of 14

NMAA Migration

Box 10 of 14

Migration 1986 - Printouts

Box 10 of 14

Migration 1986 - Data Elements (other sources)

Box 10 of 14

Migration 1986 - Data Dictionary

Box 10 of 14

Migration 1986 - Manuals

Box 10 of 14

Migration 1986 - HMSG

Box 10 of 14

Migration 1986 - SAPA

Box 10 of 14

Migration 1986 - NMAA

Box 10 of 14

Migration 1986 - SAI

Box 10 of 14

Untitled folder (2 folders)

Box 10 of 14

Box 11

SAPA/Photo Archives, FY 1991-FY 1993

Box 11 of 14

Image Collections (SAPA) - FY 1991

Box 11 of 14

Photo Archives - 1990

Box 11 of 14

Photo Archives - 1989

Box 11 of 14

Photo Archives - January 1987 - Weekly Reports

Box 11 of 14

Photo Archives - January 1987 - Annual Report FY 1986

Box 11 of 14

Photo Archives - January 1987 - Processing Juley Database

Box 11 of 14

Photo Archives - January 1987 - Juley Information

Box 11 of 14

Photo Archives - January 1987 - Publications in SI Archives - List

Box 11 of 14

Photo Archives - January 1987 - Annual Report, FY 1986

Box 11 of 14

Photo Archives - January 1987 - Photo User Archives Registration

Box 11 of 14

Photo Archives - January 1987 - Damaged Furniture

Box 11 of 14

Photo Archives - Dlements

Box 11 of 14

Photo Archives - Rosenblum Fundraising

Box 11 of 14

FY 1988 Photo Lab/Rights and Reproductions

Box 11 of 14

Photo Lab - Slide Dupes

Box 11 of 14

Photo Lab - Statistics Weekly Summaries Photographic Policy, 1984

Box 11 of 14

Photographic Prints by Artist

Box 11 of 14

Photography Plan - Permanent Collection - 1986 SAPA - Backlog Project

Box 11 of 14

SAPA - Nancy Yeide - FY 1986

Box 11 of 14

SAPA - Report FY 1986 - Scope, purpose, procedures

Box 11 of 14

Slide Library, FY 1989

Box 11 of 14

Slide Library, FY 1988

Box 11 of 14

Slide Library - Organization - Visual Exhibition

Box 11 of 14

Slide Library - Organization - Internships

Box 11 of 14

Slide Library - Organization - Workshops

Box 11 of 14

Slide Library - Organization - Bibliography

Box 11 of 14

Slide Library - Organization - ARLIS

Box 11 of 14

Slide Library - Organization - Slide Budget

Box 11 of 14

Slide Library - Organization - Changes in Slide Library's Plans

Box 11 of 14

Slide Library - Organization - Computer Miscellaneous - Slide Library

Box 11 of 14

Slide Library - Organization - Cataloguing Slide Library

Box 11 of 14

Slide Library - Organization - Weekly Report, 1987

Box 11 of 14

Slide Library - Organization - Annual Report, FY 1986

Box 11 of 14

Slide Library - Organization - Research Inquiries and Reference

Box 11 of 14

Slide Library - Organization - Report of August 1986

Box 11 of 14

Slide Library - Organization - Organization - Architecture

Box 11 of 14

Slide Library - Organization - Organization - European

Box 11 of 14

Slide Library - Organization - Organization - Subject

Box 11 of 14

Slide Library - Organization - Collections and Miscellaneous Sets

Box 11 of 14

Smithsonian Institution Libraries (SIL) Computer Committee

Box 11 of 14

SIBIS/SIRIS MARC Discussion, 1989

Box 11 of 14

SIRIS Requirements Task Force - Minutes and Notes

Box 11 of 14

Box 12

Juley

Box 12 of 14

Budget, FY 1985

Box 12 of 14

Copyright and Non-exclusive License

Box 12 of 14

Copyright

Box 12 of 14

NMAA Photo Organization

Box 12 of 14

250

Box 12 of 14

Photo Archive, 1984

Box 12 of 14

Calendar Project

Box 12 of 14

Slides, 1983

Box 12 of 14

Rights and Reproductions

Box 12 of 14

Rights and Reproductions

Box 12 of 14

Collection Coverage - Photography Status Project

Box 12 of 14

Museum Shop - Memos, etc.

Box 12 of 14

New Deal Slide Set - Dunlap Society, 1985

Box 12 of 14

Office Meetings Minutes

Box 12 of 14

Box 13

Professional Activities of Rachel M. Allen, 1989-1995, related to the Art Information Task Force and the Visual Resources Association MARC Committee

Art Information Task Force (AITF) - 1989 to 1995

Provisional Steering Committee - Press Releases

Box 13 of 14

Provisional Steering Committee

Box 13 of 14

Provisional Steering Committee - Santa Monica Meeting (June 1989)

Box 13 of 14

AITF - NEH Proposal - AITF Financial Records

Box 13 of 14

AITF - NEH Proposal - Correspondence with AHIP

Box 13 of 14

AITF - NEH Proposal - Proposal Outline and Notes

Box 13 of 14

AITF - NEH Proposal - AITF Budget

Box 13 of 14

AITF - NEH Proposal - AITF Letters of Support

Box 13 of 14

AITF - NEH Proposal - CAA Committee of Electronic Publishing

Box 13 of 14

AITF - NEH Proposal - ISO 2709

Box 13 of 14

AITF - NEH Proposal - Other Projects - CIMI

Box 13 of 14

AITF - NEH Proposal - Other Projects - EVAIN

Box 13 of 14

AITF - NEH Proposal - Other Projects - Common Agenda

Box 13 of 14

AITF - NEH Proposal - Other Projects - NISTF

Box 13 of 14

AITF - NEH Proposal - Other Projects - Other NEH Proposals

Box 13 of 14

AITF - NEH Proposal (Final and Drafts)

Box 13 of 14

AITF - Preliminary Report

Box 13 of 14

AITF - Meetings - Santa Monica (October 1990)

Box 13 of 14

AITF - Meetings - Washington, February 1991

Box 13 of 14

AITF - Meetings - Washington, May 1991

Box 13 of 14

AITF - Meetings - April 27-28, 1992

Box 13 of 14

AITF - Meetings - July 25-28, 1992

Box 13 of 14

AITF - Meetings - November 23, 1992 (Visual Resources Association)

Box 13 of 14

AITF - Meetings - August 23-24, 1993

Box 13 of 14

AITF - Data Dictionary - Classification

Box 13 of 14

AITF - Publicity

Box 13 of 14

AITF - Miscellaneous - AITF Updates

Box 13 of 14

AITF - Miscellaneous

Box 13 of 14

AITF - Miscellaneous - AITF Introduction

Box 13 of 14

AITF - Miscellaneous - AITF Vocabulary Survey

Box 13 of 14

AITF - Query Access Points - Meeting, January 1995

Box 13 of 14

Box 14

AITF - Draft Categories for Visual Resources

Box 14 of 14

AITF - Drafts 1991 - Comments

Box 14 of 14

AITF - Data Dictionary #1

Box 14 of 14

AITF - Data Dictionary #2

Box 14 of 14

AITF - Data Dictionary #3

Box 14 of 14

VRA - MARC Working Group - VRA Conference, February 1990 (New York, New York)

Box 14 of 14

VRA - MARC Working Group - Letter March 31, 1989 and responses

Box 14 of 14

VRA - MARC Working Group - Letter August 7, 1989 and responses

Box 14 of 14

VRA - MARC Working Group - Letter June 8, 1990 and responses

Box 14 of 14

VRA - MARC Working Group - General Interest

Box 14 of 14

VRA - MARC Committee - Newsletter VRA - MARC Committee - Mapping 1990

Box 14 of 14

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