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Finding Aids to Official Records of the Smithsonian Institution Archives

Accession 96-013

National Portrait Gallery. Office of Public Affairs

Publicity Records, 1968-1988

Repository: Smithsonian Institution Archives, Washington, D.C. Contact us at osiaref@si.edu.
Creator: National Portrait Gallery. Office of Public Affairs
Title: Publicity Records
Dates: 1968-1988
Quantity: 4 cu. ft. (4 record storage boxes)
Collection: Accession 96-013
Language of Materials: English
Summary:

This accession consists of records that document the work of the Office of Public Affairs in the National Portrait Gallery from 1968 until 1988. Most of the records were created by Sandra Westin and Michele Raphoon, but early files were created by Carol Cutler. The records describe all aspects of the Museum's publicity efforts, particularly the planning and execution of events associated with exhibitions or portrait presentations, such as receptions, dinners, performances, symposia, and lectures. Materials include correspondence and memoranda regarding event planning; forms requesting horticulture and building services; correspondence and agreements with talent and caterers; invitations and guest lists; event programs; and contact sheets and photographs of the events. The records also contain correspondence with other museums and the media regarding exhibitions or individual portraits; press kits; press releases and fact sheets; copies of catalogs and brochures; and news clippings and reviews. These files also document the "Portraits In Motion" series from 1978 through 1985.

Descriptive Entry

This accession consists of records that document the work of the Office of Public Affairs in the National Portrait Gallery (NPG) from 1968 until 1988. Most of the records were created by Sandra Westin and Michele Raphoon, but early files were created by Carol Cutler. The records describe all aspects of the Museum's publicity efforts, particularly the planning and execution of events associated with exhibitions or portrait presentations, such as receptions, dinners, performances, symposia, and lectures. Included in the files are correspondence and memoranda regarding event planning; forms requesting horticulture and building services; correspondence and agreements with talent and caterers; invitations and guest lists; event programs; and contact sheets and photographs of the events. The records also contain correspondence with other museums and the media regarding exhibitions or individual portraits; press kits; press releases and fact sheets; copies of catalogs and brochures; and news clippings and reviews. These files also document the Portraits in Motion series from 1978 through 1985.

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This collection is indexed under the following access terms. These are links to collections with related topics, persons or places.

Name

Subject

Physical Characteristics of Materials in the Collection

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Preferred Citation

Smithsonian Institution Archives, Accession 96-013, National Portrait Gallery. Office of Public Affairs, Publicity Records

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Container List

Box 1

Miscellaneous Photographs, 1972-1975

Box 1 of 4

Frederick Augustus Muhlenberg Portrait, 1968

Box 1 of 4

Walter Reuther Portrait, June 1972

Box 1 of 4

Juliette Gordon Low Portrait, 1973

Box 1 of 4

Carl Sandburg Portrait/Congressman DeVine, July 1974

Box 1 of 4

Henry Cabot Lodge Family, August 1974

Box 1 of 4

Ole Peter Balling Descendant Visits NPG, December 1974

Box 1 of 4

Dolley Madison Portrait, 1974

Box 1 of 4

Marvin Sadik Photographs

Box 1 of 4

Miscellaneous Photographs and Contact Sheets, 1974 on, a few 1970

Box 1 of 4

Cabinet Officers' Wives Tour, April 1975

Box 1 of 4

Golda Meir Portrait, 1975

Box 1 of 4

NPG Double Decker Bus, 1975

Box 1 of 4

Henry Wallace Portrait (Jo Davidson), January 1976

Box 1 of 4

Dr. and Mrs. Nakahama (Manjiro Exhibit), 1976

Box 1 of 4

Mr. and Mrs. Joel Barlow, June 1976

Box 1 of 4

Duke of Northumberland Photographs, July 1976

Box 1 of 4

Portraits in Motion, September 1978

Box 1 of 4

Portraits in Motion: Colette Yglesias as Isadora Duncan, November 1979

Box 1 of 4

Portraits in Motion: Rosette Blooston as Edna St. Vincent Millay, November 1979

Box 1 of 4

Portraits in Motion: Christ Prouty, Meet the Portraits II, October 1979

Box 1 of 4

Portraits in Motion: Eugenia Rawls as Tallulah Bankhead, October 1979

Box 1 of 4

Charlton Heston Portrait, 1980

Box 1 of 4

American Portrait Drawings, 1980

Box 1 of 4

Zelda and Scott: The Beautiful and the Damned, November 1980

Box 1 of 4

FDR: The Early Years - Clippings, 1982

Box 1 of 4

FDR: The Early Years - Press Releases, 1982

Box 1 of 4

FDR: The Early Years - Press Correspondence, 1982

Box 1 of 4

John Alsop FDR Lecture/Reception/Dinner, January 1982

Box 1 of 4

Smithsonian FDR Centennial Commemoration, January 1982

Box 1 of 4

Carl Schurz: America's Teutonic Reformer, January 1982

Box 1 of 4

American Icon: 18th Century Images of George Washington - Press Clippings, 1982

Box 1 of 4

American Icon: 18th Century Images of George Washington - Press Correspondence, 1982

Box 1 of 4

American Icon: 18th Century Images of George Washington - Fact Sheet, 1982

Box 1 of 4

American Icon: 18th Century Images of George Washington - Tea and Reception - Invitation List, 1982

Box 1 of 4

American Icon: 18th Century Images of George Washington - Tea and Reception - Forms, 1982

Box 1 of 4

American Icon: 18th Century Images of George Washington - Tea and Reception - Guest List, 1982

Box 1 of 4

American Icon: 18th Century Images of George Washington - Tea and Reception - Photographs, 1982

Box 1 of 4

The Eight - Press Release, February 1982

Box 1 of 4

Portraits in Motion: Look up at the Hawks: A Nebraska Dust Bowl Diary, 1982

Box 1 of 4

Portraits in Motion: A Portrait Gallery: Romantic Songs from America's Past, 1982

Box 1 of 4

Portraits in Motion: Sojourner: An Afternoon with Sojourner Truth, 1982

Box 1 of 4

Portraits in Motion: The Devil and Daniel Webster, 1982

Box 1 of 4

Portraits in Motion: Lou: The Remarkable Miss Alcott, 1982

Box 1 of 4

Portraits in Motion: Byline: Nellie Bly, 1982

Box 1 of 4

Portraits in Motion, Winter/Spring 1982

Box 1 of 4

American Association of Museums Cocktail Reception, March 1982

Box 1 of 4

Dinner for Michael Quick, March 1982

Box 1 of 4

Box 2

American Portraiture in the Grand Manner - General Press, 1982

Box 2 of 4

American Portraiture in the Grand Manner - Press Correspondence, 1982

Box 2 of 4

American Portraiture in the Grand Manner - Press Release, 1982

Box 2 of 4

American Portraiture in the Grand Manner - Fact Sheet, 1982

Box 2 of 4

American Portraiture in the Grand Manner - Press Clippings, 1982

Box 2 of 4

American Portraiture in the Grand Manner Ball - Menu, 1982

Box 2 of 4

American Portraiture in the Grand Manner Ball - Forms, 1982

Box 2 of 4

American Portraiture in the Grand Manner Ball - Guest List, 1982

Box 2 of 4

American Portraiture in the Grand Manner Ball - Correspondence, 1982

Box 2 of 4

American Portraiture in the Grand Manner Ball - Photographs, 1982

Box 2 of 4

Docent Appreciation Night, May 1982

Box 2 of 4

Unveiling of Henrietta Szold Portrait, May 1982

Box 2 of 4

Daniel Webster: The God-Like Black Dan - Press Releases, 1982

Box 2 of 4

Daniel Webster: The God-Like Black Dan - Fact Sheet, 1982

Box 2 of 4

Daniel Webster: The God-Like Black Dan - Press Correspondence, 1982

Box 2 of 4

Daniel Webster: The God-Like Black Dan - Press Clippings, 1982

Box 2 of 4

Daniel Webster: The God-Like Black Dan - The Devil and Daniel Webster, Benet's one-act play, 1982

Box 2 of 4

Selections from National Portrait Gallery Photograph Collection - Press Correspondence, 1982

Box 2 of 4

Selections from National Portrait Gallery Photograph Collection - Press Release, 1982

Box 2 of 4

Selections from National Portrait Gallery Photograph Collection - Press Clippings, 1982

Box 2 of 4

Dr. Edgar Richardson Certificate Presentation, July 1982

Box 2 of 4

Director's Breakfast, July 1982

Box 2 of 4

John Stevens & Sons: A Family of Inventors - Press Clippings, 1982

Box 2 of 4

John Stevens & Sons: A Family of Inventors - Press Correspondence, 1982

Box 2 of 4

John Stevens & Sons: A Family of Inventors - Press Release, 1982

Box 2 of 4

Director's Luncheons, 1982

Box 2 of 4

Jordan Kitts Fundraising, 1982

Box 2 of 4

Heroes, Martyrs, and Villains: Printed Portraits of the Civil War - Correspondence, 1982

Box 2 of 4

Heroes, Martyrs, and Villains: Printed Portraits of the Civil War - Press Background, 1982

Box 2 of 4

Heroes, Martyrs, and Villains: Printed Portraits of the Civil War - Press Release, 1982

Box 2 of 4

Heroes, Martyrs, and Villains: Printed Portraits of the Civil War - Press Clippings, 1982

Box 2 of 4

King Kalakaua Life Mask, September 1982

Box 2 of 4

Holocaust Commission Luncheon, September 1982

Box 2 of 4

The Blue and the Gray - CBS Reception, October 1982

Box 2 of 4

Portraits in Motion: The Legend of Sleepy Hollow (Washington Irving), October 1982

Box 2 of 4

Portraits in Motion: George Gershwin, October 1982

Box 2 of 4

Portraits in Motion: Moby Dick (Jack Aronson), November 1982

Box 2 of 4

Portraits in Motion: The Children of Pride (Robert Manson Myers), November 1982

Box 2 of 4

Portraits in Motion: Oh, Mr. Faulkner, Do You Write? (John Maxwell), December 1982

Box 2 of 4

Portraits in Motion: In Good Company (George Washington University), December 1982

Box 2 of 4

Portraits in Motion: John Brown's Body, December 1982

Box 2 of 4

George Abbott Living Self Portrait, November 1982

Box 2 of 4

Portraits by George Bellows - Press Release, 1982

Box 2 of 4

Portraits by George Bellows - Clippings, 1982

Box 2 of 4

Portraits by George Bellows - Catalogue and Background, 1982

Box 2 of 4

Portrait Prints: The 20th Century Approach - Clippings, 1982

Box 2 of 4

Portrait Prints: The 20th Century Approach - Press Correspondence, 1982

Box 2 of 4

Portrait Prints: The 20th Century Approach - Press Release, 1982

Box 2 of 4

Reading is Fundamental Reception, December 1982

Box 2 of 4

James Buchanan Duke Portrait, January 1983

Box 2 of 4

Silverscreen Ball (Contributing Membership), March 1983

Box 2 of 4

Portraits in Motion: Let Us Now Praise Famous Men, March 1983

Box 2 of 4

Portraits in Motion: Not above a Whisper (Dorothea Dix), April 1983

Box 2 of 4

Portraits in Motion: The Sage of Emporia (William Allen White), April 1983

Box 2 of 4

Portraits in Motion: Ever So Humble (Don Atkinson as John Howard Payne), May 1983

Box 2 of 4

Decent Appreciation Night, May 1983

Box 2 of 4

Living Self Portrait: Clare Booth Luce, May 1983

Box 2 of 4

Commissioners Lunch, May 1983

Box 2 of 4

Portraits in Motion: Affectionately, Fanny Kemble (Eugenia Rawls), June 1983

Box 2 of 4

Contributing Membership Dinner, June 1983

Box 2 of 4

Fall Lunchtime Lecture Series, 1983

Box 2 of 4

Portraits in Motion: Playing the Palace, September 1983

Box 2 of 4

Portraits in Motion: Songs by American Composers, November 1983

Box 2 of 4

Portraits in Motion: A Victorian Christmas, December 1983

Box 2 of 4

Portraits in Motion: Ernie Pyle (Bill Windom), December 1983

Box 2 of 4

Portraits in Motion: Provincetown Plays: Suppressed Desires and Constancy, December 1983

Box 2 of 4

RAP - Clarence Darrow (David Fendrick), October 1983

Box 2 of 4

William L. Shirer Living Self Portrait, October 1983

Box 2 of 4

D.C. American Institute of Architects Dinner, November 1983

Box 2 of 4

Box 3

Correspondence, 1984

Box 3 of 4

Portraits in Motion: Tall Tales, January 1984

Box 3 of 4

Peale Papers Luncheon, January 1984

Box 3 of 4

Portraits in Motion: Valentine (Gaus-Woollens), February 1984

Box 3 of 4

Portraits in Motion: Despite the Odds (Maureen Hurley), March 1984

Box 3 of 4

National Academy of Design Exhibition and Dinner, March 1984

Box 3 of 4

Portraits in Motion: An Independent Woman, Anna Dickinson (Peggy Cowles), April 1984

Box 3 of 4

Smithsonian/UNESCO Conference on Historic Preservation, April 1984

Box 3 of 4

Variations: Musicians in Caricature, 1920-1960 Exhibition, April 1984

Box 3 of 4

The Print Club Meeting and Reception, April 1984

Box 3 of 4

Portraits in Motion: Eulogy for a Flapper, Zelda Fitzgerald (Carey Cromelin), April 1984

Box 3 of 4

Portraits in Motion: Words of Women (Philomela), May 1984

Box 3 of 4

Edward Bernays Living Self Portrait, May 1984

Box 3 of 4

American Association of Museums Convention, June 1984

Box 3 of 4

Photograph Workshop for the Visually Impaired, June 1984

Box 3 of 4

RAP Program - A Charles Ives Fourth of July, June 1984

Box 3 of 4

Portraits in Motion: Variations on a Theme: A Tribute to American Musical Theater, September 1984

Box 3 of 4

Portraits in Motion: Eleanor Roosevelt Weekend, October 1984

Box 3 of 4

Portraits in Motion: Muses in the New World: Songs by American Composers, November 1984

Box 3 of 4

China Trade Exhibition, August 1984

Box 3 of 4

Metropolitan Opera Special Event Arrangements, November 1984

Box 3 of 4

NPG Commissioners' Luncheon, November 1984

Box 3 of 4

New Republic Anniversary Dinner, November 1984

Box 3 of 4

Mary Cassatt by Degas Acquisition, 1984

Box 3 of 4

Margaret Chase Smith Bust, November 1984

Box 3 of 4

Portraits in Motion: Mencken in Winter: Reveries of an Iconoclast (John Daniel Reaves), December 1984

Box 3 of 4

'O, Write My Name': American Portraits, Harlem Heroes December 1984

Box 3 of 4

Champions on Time - Press Releases, 1988

Box 3 of 4

Champions on Time - Script, 1988

Box 3 of 4

Champions on Time - Press Lists, 1988

Box 3 of 4

Champions on Time - Press Kit Mailing

Box 3 of 4

Champions of American Sports, 1984

Box 3 of 4

Correspondence, 1985

Box 3 of 4

Portraits in Motion: Thomas Paine (David Fendrick), January 1985

Box 3 of 4

Portraits in Motion: In Good Company (George Washington University), January 1985

Box 3 of 4

Portraits in Motion: Lou: The Remarkable Miss Alcott (Gayle Stahlkuth), January 1985

Box 3 of 4

Portraits in Motion: Not above a Whisper (Dorothea Dix), January 1985

Box 3 of 4

Portraits in Motion: Enter Frederick Douglass (William Marshall), February 1985

Box 3 of 4

Portraits in Motion: The Sage of Emporia (William Allen White)

Box 3 of 4

Private Lives of Public Figures - Press Release, 1985

Box 3 of 4

Joseph Wright - Press Clippings, 1985

Box 3 of 4

Joseph Wright - Press Correspondence, 1985

Box 3 of 4

Joseph Wright - Press Release, 1985

Box 3 of 4

Thomas Paine: A Hero Scorned - Press, February 1985

Box 3 of 4

Peace and Friendship: American Indian Medals Reception, February 1985

Box 3 of 4

White House Families: Life Magazine, 1985

Box 3 of 4

Mrs. Robert McAdams Luncheon, March 1985

Box 3 of 4

Smithsonian Magazine Client Dinner, March 1985

Box 3 of 4

The Hague Club Dinner, April 1985

Box 3 of 4

William Edward West - Press Release, 1985

Box 3 of 4

William Edward West - Press Correspondence, 1985

Box 3 of 4

William Edward West - Press Clippings, 1985

Box 3 of 4

Chester Harding - Press Release, 1985

Box 3 of 4

Chester Harding - Press Correspondence, 1985

Box 3 of 4

Chester Harding - Press Clippings, 1985

Box 3 of 4

William Edward West and Chester Harding Reception, April 1985 (2 folders)

Box 3 of 4

Portraits in Motion: A Bright and Steady Flame: The Brilliant Miss Katharine Cornell, May 1985

Box 3 of 4

Portraits in Motion: A Charles Ives Decoration Day, May 1985

Box 3 of 4

Portraits in Motion: Walt Whitman: Liberal and Lusty as Nature, May/June 1985

Box 3 of 4

Portraits in Motion: Journey through the Mind (Edgar Allan Poe), June 1985

Box 3 of 4

Ulysses S. Grant: The Unknown Soldier - Press Release, July 1985

Box 3 of 4

Lena Horne Portrait Luncheon, July 1985

Box 3 of 4

Box 4

Smithson Society Dinner - Grant for Talcott Williams Portrait by Eakins, September 1985

Box 4 of 4

Esquire Magazine Sweater Feature, September 1985

Box 4 of 4

Spanish Ambassador Luncheon, September 1985

Box 4 of 4

Center for Palladian Studies in America Lunch and Tour, September 1985

Box 4 of 4

Living Self Portrait - Mortimer J. Adler, October 1985

Box 4 of 4

Portraits in Motion: The Resurrection of Thomas Paine (David Fendrick), September 1985

Box 4 of 4

Portraits in Motion: Le Cafe Concert: Mary Cassat and Edgar Degas (Karen Saillant), October 1985

Box 4 of 4

Portraits in Motion: The Yellow Wallpaper: Charlotte Perkins Gillman (Michele LaRue), November 1985

Box 4 of 4

Artists on Paper Object List, November 1985

Box 4 of 4

Nigel Nicholson Resident Associate Program Lecture, November 1985

Box 4 of 4

Gaston Lachaise Dinner, November 1985

Box 4 of 4

Gene Kelly Portrait Correspondence, December 1985

Box 4 of 4

Smithsonian Associates Christmas Dinner and Tour, December 1985

Box 4 of 4

Stolen Civil War documents - Press releases, 1985

Box 4 of 4

Stolen Civil War Documents - Publicity, 1985

Box 4 of 4

Print Council Dinner, 1986

Box 4 of 4

SI Special Events Forms, 1986

Box 4 of 4

Smithsonian Magazine Dinner, January 1986

Box 4 of 4

Portraits in Motion: Telling Lives: Jon Spelman and Friends, 1986

Box 4 of 4

"Hughie" Performance (Eugene O'Neill Play), March 1986

Box 4 of 4

"Paul Robeson, American" Performance, April 1986

Box 4 of 4

Westinghouse Portrait Acquisition, April 1986

Box 4 of 4

Life Magazine Potential Exhibition, Summer 1986

Box 4 of 4

Katherine Dunham Living Self Portrait - Lecture and Reception Invitation List, April 1986

Box 4 of 4

Wang Easter Television Special, 1986

Box 4 of 4

A Decade of Print Collections, 1986

Box 4 of 4

Recent Acquisitions, June 1986

Box 4 of 4

Women on TIME Exhibition, August 1986

Box 4 of 4

Secretary of Defense Dinner, September 1986

Box 4 of 4

Portraits in American Jazz, September 1986

Box 4 of 4

Through Light and Shadow (Clara Shiprell), September 1986

Box 4 of 4

General Dynamics Reception and Preview of Ike (Eisenhower) PBS Special, September 1986

Box 4 of 4

Inter American Association of Industrial Property Reception, September 1986

Box 4 of 4

Intellectual Property Owners, Inc. Reception, October 1986

Box 4 of 4

Mathew Brady Exhibition, October 1986

Box 4 of 4

Forms for Various Events at NPG, 1987

Box 4 of 4

General Clippings, 1987

Box 4 of 4

General Correspondence, 1987

Box 4 of 4

TIME Man of the Year Exhibition, January 1987

Box 4 of 4

Art Libraries Society Reception, February 1987

Box 4 of 4

NPG 25th Anniversary Luncheon - Budget, Menu, Logistics, March 1987

Box 4 of 4

Lufthansa Dinner, April 1987

Box 4 of 4

National Council on Public History Reception, April 1987

Box 4 of 4

Library Group Luncheon, April 1987

Box 4 of 4

Jon Spelman Education Programs, April 1987

Box 4 of 4

Manuscript Society Event, May 1987

Box 4 of 4

American Voices Series (Washington Stage Guild), June 1987

Box 4 of 4

Trilateral Commission Event, June 1987

Box 4 of 4

Benjamin Franklin Acquisition, June 1987

Box 4 of 4

Masterfile: Swedish Portraits, 1988

Box 4 of 4

American Colonial Portraits - Background, 1987

Box 4 of 4

American Colonial Portraits - Dinner and Reception, 1987

Box 4 of 4

American Colonial Portraits - Publicity

Box 4 of 4

American Colonial Portraits - Symposium and Lectures

Box 4 of 4

American Colonial Portraits - Clippings, 1987

Box 4 of 4

American Colonial Portraits - Press Releases, 1987

Box 4 of 4

The Portrait in America - CIGNA Correspondence

Box 4 of 4

American Colonial Portraits - Press Correspondence, 1987

Box 4 of 4

CEO Dinner, October 1987

Box 4 of 4

Institute for Early American History and Culture Reception, 1987

Box 4 of 4

Then and Now: American Portraits - Thomas Edison to Michael Jackson - From the National Portrait Gallery (Japan) - Press Releases and Clippings, 1988

Box 4 of 4

Swann Foundation Luncheon, October 1987

Box 4 of 4

SI Council Dinner, October 1987

Box 4 of 4

Studies from Life: Portrait Photographs by Julia Margaret Cameron from the J. Paul Getty Museum, November 1987

Box 4 of 4

American Historical Association Event, December 1987

Box 4 of 4

Then and Now: American Portraits of the Past Century from the National Portrait Gallery - Hong Kong Reviews

Box 4 of 4

Then and Now: American Portraits of the Past Century from the National Portrait Gallery - Miscellaneous and Publicity (China, Hong Kong, Japan)

Box 4 of 4

Cancelled China Exhibition - Publicity and Press Clippings

Box 4 of 4