Reference Request
Finding Aids to Official Records of the Smithsonian Institution Archives
Accession 96-013
National Portrait Gallery (Smithsonian Institution). Office of Public Affairs
Publicity Records, 1968-1988
Collection Overview
| General Information About This Collection | |
|---|---|
| Repository: | Smithsonian Institution Archives, Washington, D.C. Contact us at osiaref@si.edu. |
| Creator: | National Portrait Gallery (Smithsonian Institution). Office of Public Affairs |
| Title: | Publicity Records |
| Dates: | 1968-1988 |
| Quantity: | 4 cu. ft. (4 record storage boxes) |
| Collection: | Accession 96-013 |
| Language of Materials: | English |
| Summary: | This accession consists of records that document the work of the Office of Public Affairs in the National Portrait Gallery from 1968 until 1988. Most of the records were created by Sandra Westin and Michele Raphoon, but early files were created by Carol Cutler. The records describe all aspects of the Museum's publicity efforts, particularly the planning and execution of events associated with exhibitions or portrait presentations, such as receptions, dinners, performances, symposia, and lectures. Materials include correspondence and memoranda regarding event planning; forms requesting horticulture and building services; correspondence and agreements with talent and caterers; invitations and guest lists; event programs; and contact sheets and photographs of the events. The records also contain correspondence with other museums and the media regarding exhibitions or individual portraits; press kits; press releases and fact sheets; copies of catalogs and brochures; and news clippings and reviews. These files also document the "Portraits In Motion" series from 1978 through 1985. |
Descriptive Entry
This accession consists of records that document the work of the Office of Public Affairs in the National Portrait Gallery (NPG) from 1968 until 1988. Most of the records were created by Sandra Westin and Michele Raphoon, but early files were created by Carol Cutler. The records describe all aspects of the Museum's publicity efforts, particularly the planning and execution of events associated with exhibitions or portrait presentations, such as receptions, dinners, performances, symposia, and lectures. Included in the files are correspondence and memoranda regarding event planning; forms requesting horticulture and building services; correspondence and agreements with talent and caterers; invitations and guest lists; event programs; and contact sheets and photographs of the events. The records also contain correspondence with other museums and the media regarding exhibitions or individual portraits; press kits; press releases and fact sheets; copies of catalogs and brochures; and news clippings and reviews. These files also document the Portraits in Motion series from 1978 through 1985.
Index Terms
This collection is indexed under the following access terms. These are links to collections with related topics, persons or places.
Name
- Cutler, Carol
- Portraits in Motion (Exhibition) (1978: Washington, D.C.)
- Raphoon, Michele
- Westin, Sandra
Subject
- Art museums
- Congresses and conventions
- Lectures and lecturing
- Museum exhibits
- Museums -- Press coverage
- Museums -- Public relations
- Special events
Physical Characteristics of Materials in the Collection
Administrative Information
Preferred Citation
Smithsonian Institution Archives, Accession 96-013, National Portrait Gallery (Smithsonian Institution), Office of Public Affairs, Publicity Records
Container List
Box 1
Miscellaneous Photographs, 1972-1975
Frederick Augustus Muhlenberg Portrait, 1968
Walter Reuther Portrait, June 1972
Juliette Gordon Low Portrait, 1973
Carl Sandburg Portrait/Congressman DeVine, July 1974
Henry Cabot Lodge Family, August 1974
Ole Peter Balling Descendant Visits NPG, December 1974
Dolley Madison Portrait, 1974
Marvin Sadik Photographs
Miscellaneous Photographs and Contact Sheets, 1974 on, a few 1970
Cabinet Officers' Wives Tour, April 1975
Golda Meir Portrait, 1975
NPG Double Decker Bus, 1975
Henry Wallace Portrait (Jo Davidson), January 1976
Dr. and Mrs. Nakahama [Tomoko Nakahama] (Manjiro Exhibit), 1976
Mr. and Mrs. Joel Barlow, June 1976
Duke of Northumberland Photographs, July 1976
Portraits in Motion, September 1978
Portraits in Motion: Colette Yglesias as Isadora Duncan, November 1979
Portraits in Motion: Rosette Blooston as Edna St. Vincent Millay, November 1979
Portraits in Motion: Christ Prouty, Meet the Portraits II, October 1979
Portraits in Motion: Eugenia Rawls as Tallulah Bankhead, October 1979
Charlton Heston Portrait, 1980
American Portrait Drawings, 1980
Zelda and Scott: The Beautiful and the Damned, November 1980
FDR: The Early Years - Clippings, 1982
FDR: The Early Years - Press Releases, 1982
FDR: The Early Years - Press Correspondence, 1982
John Alsop FDR Lecture/Reception/Dinner, January 1982
Smithsonian FDR Centennial Commemoration, January 1982
Carl Schurz: America's Teutonic Reformer, January 1982
American Icon: 18th Century Images of George Washington - Press Clippings, 1982
American Icon: 18th Century Images of George Washington - Press Correspondence, 1982
American Icon: 18th Century Images of George Washington - Fact Sheet, 1982
American Icon: 18th Century Images of George Washington - Tea and Reception - Invitation List, 1982
American Icon: 18th Century Images of George Washington - Tea and Reception - Forms, 1982
American Icon: 18th Century Images of George Washington - Tea and Reception - Guest List, 1982
American Icon: 18th Century Images of George Washington - Tea and Reception - Photographs, 1982
The Eight - Press Release, February 1982
Portraits in Motion: Look up at the Hawks: A Nebraska Dust Bowl Diary, 1982
Portraits in Motion: A Portrait Gallery: Romantic Songs from America's Past, 1982
Portraits in Motion: Sojourner: An Afternoon with Sojourner Truth, 1982
Portraits in Motion: The Devil and Daniel Webster, 1982
Portraits in Motion: Lou: The Remarkable Miss Alcott, 1982
Portraits in Motion: Byline: Nellie Bly, 1982
Portraits in Motion, Winter/Spring 1982
American Association of Museums Cocktail Reception, March 1982
Dinner for Michael Quick, March 1982
Box 2
American Portraiture in the Grand Manner - General Press, 1982
American Portraiture in the Grand Manner - Press Correspondence, 1982
American Portraiture in the Grand Manner - Press Release, 1982
American Portraiture in the Grand Manner - Fact Sheet, 1982
American Portraiture in the Grand Manner - Press Clippings, 1982
American Portraiture in the Grand Manner Ball - Menu, 1982
American Portraiture in the Grand Manner Ball - Forms, 1982
American Portraiture in the Grand Manner Ball - Guest List, 1982
American Portraiture in the Grand Manner Ball - Correspondence, 1982
American Portraiture in the Grand Manner Ball - Photographs, 1982
Docent Appreciation Night, May 1982
Unveiling of Henrietta Szold Portrait, May 1982
Daniel Webster: The God-Like Black Dan - Press Releases, 1982
Daniel Webster: The God-Like Black Dan - Fact Sheet, 1982
Daniel Webster: The God-Like Black Dan - Press Correspondence, 1982
Daniel Webster: The God-Like Black Dan - Press Clippings, 1982
Daniel Webster: The God-Like Black Dan - The Devil and Daniel Webster, Benet's one-act play, 1982
Selections from National Portrait Gallery Photograph Collection - Press Correspondence, 1982
Selections from National Portrait Gallery Photograph Collection - Press Release, 1982
Selections from National Portrait Gallery Photograph Collection - Press Clippings, 1982
Dr. Edgar Richardson Certificate Presentation, July 1982
Director's Breakfast, July 1982
John Stevens & Sons: A Family of Inventors - Press Clippings, 1982
John Stevens & Sons: A Family of Inventors - Press Correspondence, 1982
John Stevens & Sons: A Family of Inventors - Press Release, 1982
Director's Luncheons, 1982
Jordan Kitts Fundraising, 1982
Heroes, Martyrs, and Villains: Printed Portraits of the Civil War - Correspondence, 1982
Heroes, Martyrs, and Villains: Printed Portraits of the Civil War - Press Background, 1982
Heroes, Martyrs, and Villains: Printed Portraits of the Civil War - Press Release, 1982
Heroes, Martyrs, and Villains: Printed Portraits of the Civil War - Press Clippings, 1982
King Kalakaua Life Mask, September 1982
Holocaust Commission Luncheon, September 1982
The Blue and the Gray - CBS Reception, October 1982
Portraits in Motion: The Legend of Sleepy Hollow (Washington Irving), October 1982
Portraits in Motion: George Gershwin, October 1982
Portraits in Motion: Moby Dick (Jack Aronson), November 1982
Portraits in Motion: The Children of Pride (Robert Manson Myers), November 1982
Portraits in Motion: Oh, Mr. Faulkner, Do You Write? (John Maxwell), December 1982
Portraits in Motion: In Good Company (George Washington University), December 1982
Portraits in Motion: John Brown's Body, December 1982
George Abbott Living Self Portrait, November 1982
Portraits by George Bellows - Press Release, 1982
Portraits by George Bellows - Clippings, 1982
Portraits by George Bellows - Catalogue and Background, 1982
Portrait Prints: The 20th Century Approach - Clippings, 1982
Portrait Prints: The 20th Century Approach - Press Correspondence, 1982
Portrait Prints: The 20th Century Approach - Press Release, 1982
Reading is Fundamental Reception, December 1982
James Buchanan Duke Portrait, January 1983
Silverscreen Ball (Contributing Membership), March 1983
Portraits in Motion: Let Us Now Praise Famous Men, March 1983
Portraits in Motion: Not above a Whisper (Dorothea Dix), April 1983
Portraits in Motion: The Sage of Emporia (William Allen White), April 1983
Portraits in Motion: Ever So Humble (Don Atkinson as John Howard Payne), May 1983
Decent Appreciation Night, May 1983
Living Self Portrait: Clare Booth Luce, May 1983
Commissioners Lunch, May 1983
Portraits in Motion: Affectionately, Fanny Kemble (Eugenia Rawls), June 1983
Contributing Membership Dinner, June 1983
Fall Lunchtime Lecture Series, 1983
Portraits in Motion: Playing the Palace, September 1983
Portraits in Motion: Songs by American Composers, November 1983
Portraits in Motion: A Victorian Christmas, December 1983
Portraits in Motion: Ernie Pyle (Bill Windom), December 1983
Portraits in Motion: Provincetown Plays: Suppressed Desires and Constancy, December 1983
RAP - Clarence Darrow (David Fendrick), October 1983
William L. Shirer Living Self Portrait, October 1983
D.C. American Institute of Architects Dinner, November 1983
Box 3
Correspondence, 1984
Portraits in Motion: Tall Tales, January 1984
Peale Papers Luncheon, January 1984
Portraits in Motion: Valentine (Gaus-Woollens), February 1984
Portraits in Motion: Despite the Odds (Maureen Hurley), March 1984
National Academy of Design Exhibition and Dinner, March 1984
Portraits in Motion: An Independent Woman, Anna Dickinson (Peggy Cowles), April 1984
Smithsonian/UNESCO Conference on Historic Preservation, April 1984
Variations: Musicians in Caricature, 1920-1960 Exhibition, April 1984
The Print Club Meeting and Reception, April 1984
Portraits in Motion: Eulogy for a Flapper, Zelda Fitzgerald (Carey Cromelin), April 1984
Portraits in Motion: Words of Women (Philomela), May 1984
Edward Bernays Living Self Portrait, May 1984
American Association of Museums Convention, June 1984
Photograph Workshop for the Visually Impaired, June 1984
RAP Program - A Charles Ives Fourth of July, June 1984
Portraits in Motion: Variations on a Theme: A Tribute to American Musical Theater, September 1984
Portraits in Motion: Eleanor Roosevelt Weekend, October 1984
Portraits in Motion: Muses in the New World: Songs by American Composers, November 1984
China Trade Exhibition, August 1984
Metropolitan Opera Special Event Arrangements, November 1984
NPG Commissioners' Luncheon, November 1984
New Republic Anniversary Dinner, November 1984
Mary Cassatt by Degas Acquisition, 1984
Margaret Chase Smith Bust, November 1984
Portraits in Motion: Mencken in Winter: Reveries of an Iconoclast (John Daniel Reaves), December 1984
'O, Write My Name': American Portraits, Harlem Heroes December 1984
Champions on Time - Press Releases, 1988
Champions on Time - Script, 1988
Champions on Time - Press Lists, 1988
Champions on Time - Press Kit Mailing
Champions of American Sports, 1984
Correspondence, 1985
Portraits in Motion: Thomas Paine (David Fendrick), January 1985
Portraits in Motion: In Good Company (George Washington University), January 1985
Portraits in Motion: Lou: The Remarkable Miss Alcott (Gayle Stahlkuth), January 1985
Portraits in Motion: Not above a Whisper (Dorothea Dix), January 1985
Portraits in Motion: Enter Frederick Douglass (William Marshall), February 1985
Portraits in Motion: The Sage of Emporia (William Allen White)
Private Lives of Public Figures - Press Release, 1985
Joseph Wright - Press Clippings, 1985
Joseph Wright - Press Correspondence, 1985
Joseph Wright - Press Release, 1985
Thomas Paine: A Hero Scorned - Press, February 1985
Peace and Friendship: American Indian Medals Reception, February 1985
White House Families: Life Magazine, 1985
Mrs. Robert McAdams Luncheon [Ruth Skinner Adams],, March 1985
Smithsonian Magazine Client Dinner, March 1985
The Hague Club Dinner, April 1985
William Edward West - Press Release, 1985
William Edward West - Press Correspondence, 1985
William Edward West - Press Clippings, 1985
Chester Harding - Press Release, 1985
Chester Harding - Press Correspondence, 1985
Chester Harding - Press Clippings, 1985
William Edward West and Chester Harding Reception, April 1985 (2 folders)
Portraits in Motion: A Bright and Steady Flame: The Brilliant Miss Katharine Cornell, May 1985
Portraits in Motion: A Charles Ives Decoration Day, May 1985
Portraits in Motion: Walt Whitman: Liberal and Lusty as Nature, May/June 1985
Portraits in Motion: Journey through the Mind (Edgar Allan Poe), June 1985
Ulysses S. Grant: The Unknown Soldier - Press Release, July 1985
Lena Horne Portrait Luncheon, July 1985
Box 4
Smithson Society Dinner - Grant for Talcott Williams Portrait by Eakins, September 1985
Esquire Magazine Sweater Feature, September 1985
Spanish Ambassador Luncheon, September 1985
Center for Palladian Studies in America Lunch and Tour, September 1985
Living Self Portrait - Mortimer J. Adler, October 1985
Portraits in Motion: The Resurrection of Thomas Paine (David Fendrick), September 1985
Portraits in Motion: Le Cafe Concert: Mary Cassat and Edgar Degas (Karen Saillant), October 1985
Portraits in Motion: The Yellow Wallpaper: Charlotte Perkins Gillman (Michele LaRue), November 1985
Artists on Paper Object List, November 1985
Nigel Nicholson Resident Associate Program Lecture, November 1985
Gaston Lachaise Dinner, November 1985
Gene Kelly Portrait Correspondence, December 1985
Smithsonian Associates Christmas Dinner and Tour, December 1985
Stolen Civil War documents - Press releases, 1985
Stolen Civil War Documents - Publicity, 1985
Print Council Dinner, 1986
SI Special Events Forms, 1986
Smithsonian Magazine Dinner, January 1986
Portraits in Motion: Telling Lives: Jon Spelman and Friends, 1986
"Hughie" Performance (Eugene O'Neill Play), March 1986
"Paul Robeson, American" Performance, April 1986
Westinghouse Portrait Acquisition, April 1986
Life Magazine Potential Exhibition, Summer 1986
Katherine Dunham Living Self Portrait - Lecture and Reception Invitation List, April 1986
Wang Easter Television Special, 1986
A Decade of Print Collections, 1986
Recent Acquisitions, June 1986
Women on TIME Exhibition, August 1986
Secretary of Defense Dinner, September 1986
Portraits in American Jazz, September 1986
Through Light and Shadow (Clara Shiprell), September 1986
General Dynamics Reception and Preview of Ike (Eisenhower) PBS Special, September 1986
Inter American Association of Industrial Property Reception, September 1986
Intellectual Property Owners, Inc. Reception, October 1986
Mathew Brady Exhibition, October 1986
Forms for Various Events at NPG, 1987
General Clippings, 1987
General Correspondence, 1987
TIME Man of the Year Exhibition, January 1987
Art Libraries Society Reception, February 1987
NPG 25th Anniversary Luncheon - Budget, Menu, Logistics, March 1987
Lufthansa Dinner, April 1987
National Council on Public History Reception, April 1987
Library Group Luncheon, April 1987
Jon Spelman Education Programs, April 1987
Manuscript Society Event, May 1987
American Voices Series (Washington Stage Guild), June 1987
Trilateral Commission Event, June 1987
Benjamin Franklin Acquisition, June 1987
Masterfile: Swedish Portraits, 1988
American Colonial Portraits - Background, 1987
American Colonial Portraits - Dinner and Reception, 1987
American Colonial Portraits - Publicity
American Colonial Portraits - Symposium and Lectures
American Colonial Portraits - Clippings, 1987
American Colonial Portraits - Press Releases, 1987
The Portrait in America - CIGNA Correspondence
American Colonial Portraits - Press Correspondence, 1987
CEO Dinner, October 1987
Institute for Early American History and Culture Reception, 1987
Then and Now: American Portraits - Thomas Edison to Michael Jackson - From the National Portrait Gallery (Japan) - Press Releases and Clippings, 1988
Swann Foundation Luncheon, October 1987
SI Council Dinner, October 1987
Studies from Life: Portrait Photographs by Julia Margaret Cameron from the J. Paul Getty Museum, November 1987
American Historical Association Event, December 1987
Then and Now: American Portraits of the Past Century from the National Portrait Gallery - Hong Kong Reviews
Then and Now: American Portraits of the Past Century from the National Portrait Gallery - Miscellaneous and Publicity (China, Hong Kong, Japan)
Cancelled China Exhibition - Publicity and Press Clippings
- Finding Aid encoded on: 7-14-2023
- Contact us at osiaref@si.edu