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Finding Aids to Official Records of the Smithsonian Institution Archives

Accession 01-126

National Portrait Gallery. Office of Public Affairs

Publicity Records, 1968, 1974-1977, 1982-1998

Repository: Smithsonian Institution Archives, Washington, D.C. Contact us at osiaref@si.edu.
Creator: National Portrait Gallery. Office of Public Affairs
Title: Publicity Records
Dates: 1968, 1974-1977, 1982-1998
Quantity: 9 cu. ft. (9 record storage boxes)
Collection: Accession 01-126
Language of Materials: English
Summary:

This accession consists of records that describe all aspects of the National Portrait Gallery's publicity efforts through the former Office of Public Affairs, now called the Office of External Affairs, particularly the planning and execution of events associated with exhibitions or portrait presentations, such as receptions, dinners, performances, symposia, and lectures. Materials include correspondence and memoranda regarding event planning; forms requesting horticulture and building services; correspondence and agreements with talent and caterers; invitations and guest lists; event programs; and contact sheets and photographs of the events. The records also contain correspondence with other museums and the media regarding exhibitions or individual portraits; press kits; press releases and fact sheets; copies of catalogs and brochures; and news clippings and reviews.

Descriptive Entry

This accession consists of records that describe all aspects of the National Portrait Gallery's publicity efforts through the former Office of Public Affairs, now called the Office of External Affairs, particularly the planning and execution of events associated with exhibitions or portrait presentations, such as receptions, dinners, performances, symposia, and lectures.

Materials include correspondence and memoranda regarding event planning; forms requesting horticulture and building services; correspondence and agreements with talent and caterers; invitations and guest lists; event programs; and contact sheets and photographs of the events. The records also contain correspondence with other museums and the media regarding exhibitions or individual portraits; press kits; press releases and fact sheets; copies of catalogs and brochures; and news clippings and reviews.

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This collection is indexed under the following access terms. These are links to collections with related topics, persons or places.

Name

Subject

Physical Characteristics of Materials in the Collection

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Preferred Citation

Smithsonian Institution Archives, Accession 01-126, National Portrait Gallery. Office of Public Affairs, Publicity Records

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Container List

Box 1

Opening Ceremonies Program, 10/4 to 10/7/1968

Box 1 of 9

State Department Silver, 1974-1977

Box 1 of 9

The Messerve Collection, 1982

Box 1 of 9

The Messerve Collection Gallery Press Clippings, 1982

Box 1 of 9

Nixon by Rockwell

Box 1 of 9

Charles Wilson Peale & His World, 10/1982-1/1983

Box 1 of 9

Thomas Jefferson by Stuart, 1982

Box 1 of 9

Edgehill Unveiling, Thomas Jefferson by Gilbert Stuart, 5/24/1983

Box 1 of 9

Cab Driver Reception, 10/2/1983

Box 1 of 9

Carolyn Carr, Assistant Director for Collections, 12/1983

Box 1 of 9

An Evening with Edward Bernays, 5/22/1984

Box 1 of 9

"An American Portrait," CBS Program and Reception, 9/1984

Box 1 of 9

Baseball Commission Reception, 5/15/1985

Box 1 of 9

25th Anniversary Invitation and Art Work

Box 1 of 9

25th Anniversary Correspondence

Box 1 of 9

Princess Grace: General

Box 1 of 9

Princess Grace: Guest Lists

Box 1 of 9

Princess Grace: Press Releases

Box 1 of 9

Princess Grace: Press Clippings

Box 1 of 9

Princess Grace: Sponsorship

Box 1 of 9

General, 3/1987

Box 1 of 9

25th Anniversary Guest Lists, 3/1987

Box 1 of 9

Like & Unlike, Caricature by Major and Perlman, 1987

Box 1 of 9

Gerald R. Ford Event, 6/6/1988

Box 1 of 9

Champions of Time Press Correspondence, 7/1988

Box 1 of 9

Champions of Time Press Clippings, 7/1988

Box 1 of 9

On the Air Reception Guests, 12/1988

Box 1 of 9

Press Clippings: General NPG (National Portrait Gallery, 1988

Box 1 of 9

Recent Acquisitions, 1/28/1989

Box 1 of 9

First Federal Congress Press Release/Media Advisory, 3/1989

Box 1 of 9

Winold Reiss Reception & Dinner, 11/1989

Box 1 of 9

Winold Reiss Press Conference, 10/1989

Box 1 of 9

On the Air Press Kit

Box 1 of 9

On the Air Exhibition Funding

Box 1 of 9

On the Air Press Release & Funding Letter, 10/1989

Box 1 of 9

On the Air Press

Box 1 of 9

On the Air Public Service Announcements

Box 1 of 9

On the Air Clips, Duplicates, 1988

Box 1 of 9

National Association of Broadcasters, 6/22/1989

Box 1 of 9

On the Air, Miscellaneous

Box 1 of 9

On the Air: Amy's Correspondence, 10/1989

Box 1 of 9

Luncheon Clips, 11/1989

Box 1 of 9

First Federal Congress, 1989

Box 1 of 9

General NPG Press Clips, 1989

Box 1 of 9

Symposium Reception, 1/23/1990

Box 1 of 9

Photo Treasures from NPG, 3-8/1990

Box 1 of 9

Oliphant Release, 4/1990

Box 1 of 9

Recent Acquisitions Press Release, 5/1990

Box 1 of 9

College Art Association Meeting, 1991

Box 1 of 9

Camera Portraits Media Advisory, 12/1990-2/1991

Box 1 of 9

Camera Portraits Clips

Box 1 of 9

Camera Portraits Opening/Advertising

Box 1 of 9

National Governor's Association, 2/2/1991

Box 1 of 9

Mathew Brady Duplicate Clips

Box 1 of 9

Mathew Brady-Lincoln's Contemporary

Box 1 of 9

Marisol Release, 1991

Box 1 of 9

Marisol Media Advisory, 1991

Box 1 of 9

Marisol Clips

Box 1 of 9

Box 2

Marisol Ivitation List, 1991

Box 2 of 9

Unnamed Folder

Box 2 of 9

Marisol General Information, 1991

Box 2 of 9

Marisol Duplicate Clips, 1991

Box 2 of 9

Marisol Checklist, 1991

Box 2 of 9

Marisol Point of View, 1991

Box 2 of 9

Marisol Checklist, 1991

Box 2 of 9

Rosa Parks, 1991

Box 2 of 9

Gordon Parks - Self Portrait, 5/1991

Box 2 of 9

Charles III

Box 2 of 9

Annie Liebovitz Photographs, 4/5-8/11/1991

Box 2 of 9

Presidential Art Scholars, 6/16/1991

Box 2 of 9

Earl Invitations - Printing

Box 2 of 9

Ralph Earl Event Files, 11/1991-1/1992

Box 2 of 9

Ralph Earl Checklist Press

Box 2 of 9

Group Portrait Press Release

Box 2 of 9

Group Portrait Checklist

Box 2 of 9

Group Portrait

Box 2 of 9

Group Portrait: Duplicate Clips

Box 2 of 9

Group Portrait Event File

Box 2 of 9

Group Portrait Press List

Box 2 of 9

Time Covers the War Brochure, 12/1991-5/1992

Box 2 of 9

Time Covers the War Checklist

Box 2 of 9

Time Covers the War Press Release

Box 2 of 9

Time Covers the War Duplicate Clips

Box 2 of 9

Time Covers the War: Personalities from WWII

Box 2 of 9

Time Covers the War Press Lists

Box 2 of 9

Print Club Invitations, 9/1991

Box 2 of 9

Print Club Duplicate Clips

Box 2 of 9

Washington Print Club Brochure, 12/1991-5/1992

Box 2 of 9

Washington Print Club Press Release

Box 2 of 9

Print Club Press Lists

Box 2 of 9

Washington Print Club Event

Box 2 of 9

Levy - Franks Portraits, 1991

Box 2 of 9

Poster Portrait, 1/1992

Box 2 of 9

Poster Portrait Checklist

Box 2 of 9

Katharine Graham, 2/1992

Box 2 of 9

Katharine Graham Invitation Lists

Box 2 of 9

Poster Show Wall Text

Box 2 of 9

Poster Show Master Clips

Box 2 of 9

Poster Show Press Lists

Box 2 of 9

Poster Show Invitation Lists

Box 2 of 9

Poster Show Duplicate Clips

Box 2 of 9

Newman Opening, 4/1992

Box 2 of 9

Newman Checklist

Box 2 of 9

Unnamed Folder 2

Box 2 of 9

Newman Press Lists

Box 2 of 9

Newman Duplicate Clips

Box 2 of 9

Unnamed Folder 3

Box 2 of 9

Newman Press Mail Merge

Box 2 of 9

Arnold Newman Media Advisory

Box 2 of 9

Arnold Newman Catalogue Essay

Box 2 of 9

Arnold Newman Checklist

Box 2 of 9

Arnold Newman Press Release

Box 2 of 9

Arnold Newman Invitation List

Box 2 of 9

Peggy Bacon Invitation List

Box 2 of 9

Peggy Bacon Portrait Unveiling, 4/1992

Box 2 of 9

World Fair Clippings

Box 2 of 9

World Fair Press

Box 2 of 9

Box 3

Recent Acquisitions, 7/1992-12/1992

Box 3 of 9

Mary Panzer Press Release

Box 3 of 9

Spirit of Party Press Lists

Box 3 of 9

Spirit of Party Checklist

Box 3 of 9

Spirit Checklist & Introduction

Box 3 of 9

Spirit of Party Press Release

Box 3 of 9

Spirit Duplicate Clips

Box 3 of 9

Spirit Invitation List

Box 3 of 9

Spirit of Party Event File, 9/1992

Box 3 of 9

Photo Query: Avedon & Archives, 10/1992

Box 3 of 9

Hosokawa Checklist

Box 3 of 9

Hosokawa Advertising

Box 3 of 9

Hosokawa Duplicate Clips

Box 3 of 9

Hosokawa Press Lists

Box 3 of 9

Hosokawa Invitation Lists

Box 3 of 9

Hosokawa Invitation Lists 2

Box 3 of 9

Hosokawa Transportation

Box 3 of 9

Hosokawa Dinner Responses

Box 3 of 9

Hosokawa Event File

Box 3 of 9

Hosokawa Dinner Mail Merge

Box 3 of 9

Telling Image Copyrights, 1992

Box 3 of 9

Peale Press Release, 11/1992

Box 3 of 9

Peale Checklist & Introduction

Box 3 of 9

Peale Press Lists

Box 3 of 9

Peale Dinner, 11/5/1992

Box 3 of 9

Peale Reception, 11/16/1992

Box 3 of 9

Peale Background Information

Box 3 of 9

Peale Duplicate Clips

Box 3 of 9

Rembrandt Peale Checklist

Box 3 of 9

Peale Dinner Lists

Box 3 of 9

Peale Reception Lists

Box 3 of 9

Archives Brochure, 1/1993-6/1993

Box 3 of 9

Archives Duplicate Clips

Box 3 of 9

Archives Press Release

Box 3 of 9

Archives Checklist

Box 3 of 9

Avedon: Family 1976 Press, 1/1993

Box 3 of 9

Association of Art Museum Directors, 1/1993

Box 3 of 9

Culcon, 4/1993

Box 3 of 9

Clinton Portrait by Allen Hirsch

Box 3 of 9

Charles Saumarez Smith Reception

Box 3 of 9

James Goode Opening, 7/29/1993

Box 3 of 9

Goode Clips

Box 3 of 9

Goode Press Materials

Box 3 of 9

MFK Fisher Portrait, 6/1993

Box 3 of 9

Edgar Bergen/Mae West, 6/1993

Box 3 of 9

NPG Self-Portrait Duplicate Clips

Box 3 of 9

Brushes with the Literary Press Materials

Box 3 of 9

Brushes with the Literary Opening, 10/1993

Box 3 of 9

Van Der Zee Press

Box 3 of 9

Van Der Zee Education

Box 3 of 9

Van Der Zee Reception/Dinner

Box 3 of 9

PADC Arts Open House, 10/2/01993

Box 3 of 9

David Lewis Lecture, 11/1993

Box 3 of 9

To the Presidents Press Release, 12/1993-9/1994

Box 3 of 9

"To the Presidents" Exhibition 1993 Exhibition, 10/1993

Box 3 of 9

Arthur Ashe Acquisition

Box 3 of 9

Historical Plays in Progress, 1/1994

Box 3 of 9

Mrs. Hosokawa, 2/11/1994

Box 3 of 9

Bush Unveiling, 11/19/1995 (2 folders)

Box 3 of 9

Box 4

Minimic Controversy, 12/1995

Box 4 of 9

Kodak Tea, 7/14/1995

Box 4 of 9

Clinton Bust Unveiling, 7/8/1995

Box 4 of 9

Clinton Bust

Box 4 of 9

Van Vachten, 6/1995

Box 4 of 9

Recent Acquisitions, 7/1995

Box 4 of 9

Recent Acquisitions

Box 4 of 9

Presidents on Time Press Release, 2/24/1995

Box 4 of 9

Whistler Press

Box 4 of 9

Whistler Reception, 4/7/1995

Box 4 of 9

Whistler Sympsosium

Box 4 of 9

Barbara Chase-Riboud

Box 4 of 9

Friendly Tea

Box 4 of 9

Frederick Douglas

Box 4 of 9

Point of View

Box 4 of 9

Art and the Camera

Box 4 of 9

Kasebeir

Box 4 of 9

Elizabeth to Elizabeth (2 folders)

Box 4 of 9

Billy Dee Williams Portrait

Box 4 of 9

St. Memin

Box 4 of 9

Reporting the War (2 folders)

Box 4 of 9

Reporting the War Clippings

Box 4 of 9

Le Tumulte Noir, 12/1996

Box 4 of 9

Harmon Collection, 12/1996

Box 4 of 9

Sackler, 11/8/1996

Box 4 of 9

Groge Tames

Box 4 of 9

Shakespeare Theatre Ad

Box 4 of 9

Recent Acquisitions, McCartney/Chuck Jones, 7/12/1996

Box 4 of 9

150th Anniversary Celebration

Box 4 of 9

1846 Press Kit, 4/12-8/18/1996

Box 4 of 9

1846 Reception - NPG Lists, 4/12/1996

Box 4 of 9

1846, 1996

Box 4 of 9

1846 Staff Party, 1996

Box 4 of 9

Miscellaneous Smithsonian events and Co-Events, 1991-1996

Box 4 of 9

President of Ireland, 6/14/1996

Box 4 of 9

Hirschfeld, 6/28/1996

Box 4 of 9

Louis Armstrong Press, 7/26/1996

Box 4 of 9

Louis Armstrong

Box 4 of 9

Rebels Opening, 4/26/1996

Box 4 of 9

Box 5

Rebels: Press

Box 5 of 9

Rebels Symposium, 4/27/1996

Box 5 of 9

Gwendolyn Brooks Living Self Portraits & Cultures in Motion, 1/1996

Box 5 of 9

Cecelia Beaux Press Information, 10/1995-1/1996

Box 5 of 9

Beaux

Box 5 of 9

Unnamed Folder

Box 5 of 9

Commissioners Clips, 5/1997

Box 5 of 9

Commissioners Clips, 12/9/1996

Box 5 of 9

Commissioners Clips, 5/20/1996

Box 5 of 9

Clips from Commissioners Lunch, 5/1995

Box 5 of 9

Commissioners Clips, 11/1993

Box 5 of 9

Commissioners Clips, 11/1992

Box 5 of 9

Clips from Commissioners Lunch, 4/1992

Box 5 of 9

Clips from Commissioners Lunch, 11/1991

Box 5 of 9

Clips from Commissioners Lunch, 4/1991

Box 5 of 9

Clips from Commissioners Lunch, 11/1990

Box 5 of 9

Clips from Commissioners Lunch, 4/1990

Box 5 of 9

Clips from May 1989 Commissioners Lunch, 1989

Box 5 of 9

Clips from 11/1988 Luncheon, 1988

Box 5 of 9

Unnamed Folder 2

Box 5 of 9

Commission Meeting

Box 5 of 9

NPG Press Clips, 12/1997-5/1998

Box 5 of 9

NPG Press Clips, Brochures, and Programs, 5/1997-11/1997

Box 5 of 9

America's Smithsonian Clips

Box 5 of 9

Clinton Bust Clips, 1997

Box 5 of 9

Washington Post Sampler Ads, 1997

Box 5 of 9

NPG Building, 1997

Box 5 of 9

General Clips NPG, 1996

Box 5 of 9

Box 6

NPG - General Publicity, 1996

Box 6 of 9

MCI Arena Clips, 1995

Box 6 of 9

General NPG Press Clips, 1990

Box 6 of 9

Commissioners Meeting, 5/16/1997

Box 6 of 9

NPG Press Clips, Brochures, and Programs, 5/1997-11/1997

Box 6 of 9

Press Clips, 1994-1995

Box 6 of 9

Edith Wharton Clips, 1997

Box 6 of 9

Breaking Racial Barriers Clips, 1997

Box 6 of 9

Le Tumulte Noir Clips, 1997

Box 6 of 9

RHB Clippings, 1996

Box 6 of 9

J Brown Clips, 1996

Box 6 of 9

NPG General Clips, 1997

Box 6 of 9

Van Vechten, 1995

Box 6 of 9

Presidents on Time, 1995

Box 6 of 9

Whistler, 1995

Box 6 of 9

Van Der Zee Press Clips, Duplicates, 1994

Box 6 of 9

Points of View

Box 6 of 9

Art and the Camera

Box 6 of 9

Kasebier, 1994

Box 6 of 9

Saint - Nemin

Box 6 of 9

Billy Dee Williams

Box 6 of 9

Elizabeth to Elizabeth

Box 6 of 9

Frederick Douglas Clippings, 1995

Box 6 of 9

Reporting the War Press Clips, 1994

Box 6 of 9

Clinton's Bust

Box 6 of 9

Recent Acquisitions, 1997-1998

Box 6 of 9

1846 Press Clips, 4/1996

Box 6 of 9

Clips, 1993

Box 6 of 9

Box 7

Print Club Master Clips, 1991

Box 7 of 9

Time Covers the War Press Clips & Photos

Box 7 of 9

Random Event Photos

Box 7 of 9

Annie Liebovitz Master Press Clips, 1991

Box 7 of 9

Annie Liebovitz, 1991

Box 7 of 9

Levy-Franks Portraits, 1991

Box 7 of 9

Marisol Press Clips, 1991

Box 7 of 9

Marisol Photographs, 1991

Box 7 of 9

Marisol Photos

Box 7 of 9

Peale Clippings

Box 7 of 9

Peale Slides

Box 7 of 9

Peale Photos

Box 7 of 9

Katherine Graham Photos

Box 7 of 9

Poster Portraits Master Clips

Box 7 of 9

Poster Show Photos

Box 7 of 9

Newman Master Clips, 1992

Box 7 of 9

Newman Photos, 1992

Box 7 of 9

Arnold Newman Master Clips

Box 7 of 9

Arnold Newman Set Up and Group Pictures, 1992

Box 7 of 9

Hosokawa News Clippings

Box 7 of 9

Hosokawa Master Clips, 1992

Box 7 of 9

Hosokawa Photos

Box 7 of 9

Spirit of Party Photos

Box 7 of 9

Spirit Master Clips

Box 7 of 9

FY 1992 Clippings, 1992

Box 7 of 9

FY 1993 NPG Clippings, 1993

Box 7 of 9

Peale Master Clips

Box 7 of 9

Rembrandt Peale Dinner, 11/5/1992

Box 7 of 9

Clinton Portrait Clips, 1993

Box 7 of 9

Box 8

Peale Dinner Photos

Box 8 of 9

New York Times Magazine, 1993

Box 8 of 9

Archives Master Clips, 1993

Box 8 of 9

To the Presidents Master Clips and Duplicates, 1993

Box 8 of 9

White City Master Press Clips, 1993

Box 8 of 9

George Marshall Photos, 1997

Box 8 of 9

Dorothy Height Photos

Box 8 of 9

TR Dinner

Box 8 of 9

Faces of Time Photos

Box 8 of 9

Halsman Negatives

Box 8 of 9

Sorel & Hemingway

Box 8 of 9

Clinton Bust

Box 8 of 9

Australian Prime Minister

Box 8 of 9

Sackler Reception Negatives and Contact Sheets

Box 8 of 9

Hillary Clinton Negatives, 1997

Box 8 of 9

George Bush Unveiling

Box 8 of 9

State Department Silver, 5/9/1977

Box 8 of 9

Charles Wilson Peale and His World, 1982-1983

Box 8 of 9

Richard Nixon Portrait (Rockwell)

Box 8 of 9

Living Self Portrait-George Abbott

Box 8 of 9

George Washington, 1980

Box 8 of 9

On the Air Reception Photos

Box 8 of 9

Miscellaneous Presentations & Photos

Box 8 of 9

The Messerve Collection Photos, 1982

Box 8 of 9

The Messerve Collection Gallery Press Clippings, 1982

Box 8 of 9

CBS Television, 10/1982

Box 8 of 9

Carmontelle Watercolor Presentation of Ben Franklin, 10/25/1982

Box 8 of 9

Edgehill Portrait Acquisition, 9/9/1982

Box 8 of 9

Edgehill Unveiling (Thomas Jefferson by Gilbert Stuart), 5/24/1983

Box 8 of 9

Champions of Time

Box 8 of 9

Edward L. Bernays Self Portrait, 5/22/1984

Box 8 of 9

Swedish National Portrait Collection Event

Box 8 of 9

Gerald R. Ford Event Photos, 6/6/1988

Box 8 of 9

Princess Grace Photographs

Box 8 of 9

Press Clippings: General NPG, 1986

Box 8 of 9

First Federal Congress Contact Sheets, 1989

Box 8 of 9

Photo Treasures from the NPG, 3-8/1990

Box 8 of 9

First Federal Congress Photos, 3/1989

Box 8 of 9

First Federal Opening Photo Orders

Box 8 of 9

On the Air Photos, 1989

Box 8 of 9

Clips, 1991

Box 8 of 9

Group Portrait Contact Sheets

Box 8 of 9

Box 9

Ralph Earl Photos

Box 9 of 9

Rosa Parks Negatives

Box 9 of 9

Rosa Parks Master Clips

Box 9 of 9

Rosa Parks Clippings

Box 9 of 9

Caricatures in America Clips

Box 9 of 9

Faces of Time: 75 Years of Time Cover Portraits

Box 9 of 9

George James Clips

Box 9 of 9

Louis Armstrong Clips

Box 9 of 9

Armstrong Clips

Box 9 of 9

Rebels Press Clips

Box 9 of 9

Cecelia Beaux

Box 9 of 9

Beaux Original Clippings

Box 9 of 9

Franklin Portrait on New $100 Bill, 9/1995

Box 9 of 9

Mathew Brady Clips

Box 9 of 9

George C. Marshall Clips

Box 9 of 9

Charles Saumarez Smith Photos

Box 9 of 9

Gordon Parks Self Portrait

Box 9 of 9

Teller Tea

Box 9 of 9

Recent Acquisitions, 6/1993

Box 9 of 9

Van Der Zee Event Photos, 10/1993-2/1994

Box 9 of 9

Goode Event, 7/29/1993

Box 9 of 9

David Lewis Fecture Pictures

Box 9 of 9

C-SPAN, 7/19/1995

Box 9 of 9

Marcella Contact Sheets

Box 9 of 9

American Worlds Fair Opening Dinner, 1993

Box 9 of 9

Whistler Reception Lists, 4/7/1995

Box 9 of 9

Gwendolyn Brooks: Living Self-Portrait, 1/1996

Box 9 of 9

Irish President, 6/14/1996

Box 9 of 9

1846 Smithsonian Opening

Box 9 of 9

Rebels Opening, 4/26/1996

Box 9 of 9

Hirschfeld Self-Portrait, 6/1996

Box 9 of 9

Commissioners Meeting

Box 9 of 9