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Finding Aids to Official Records of the Smithsonian Institution Archives

Accession 01-118

National Portrait Gallery. Administrative Office

Central Administrative Records, 1972, 1984-1999

Repository: Smithsonian Institution Archives, Washington, D.C. Contact us at osiaref@si.edu.
Creator: National Portrait Gallery. Administrative Office
Title: Central Administrative Records
Dates: 1972, 1984-1999
Quantity: 9 cu. ft. (9 record storage boxes)
Collection: Accession 01-118
Language of Materials: English
Summary:

This accession consists of materials that document the activities of the Administrative Office of the National Portrait Gallery. Topics include finance, procurement, and grant management. These materials were created and maintained by Barbara A. Hart, Associate Director of Administration, and Carolyn Kinder Carr, Deputy Director. Boxes 1-2 are arranged topically by department, project, or program, and concern administrative management activities. Materials include proposals, budgets, expenditures, financial reports, and related matters. The bulk of the collection (boxes 3-9) contains material regarding the management of grant funds for various projects and exhibitions. The majority of funding was obtained through internal granting agencies including the Office of Grants and Fellowships, the Smithsonian Women's Committee, the Research Opportunity Fund, the Special Exhibition Fund, and the James Smithson Society. Materials include correspondence, memoranda, progress reports, proposals, funding reports, expenditure reports, notes, and related records.

Descriptive Entry

This accession consists of records that document the activities of the Administrative Office of the National Portrait Gallery. Topics include finance, procurement, and grant management. Records were created and maintained by Barbara A. Hart, Associate Director of Administration, and Carolyn Kinder Carr, Deputy Director.

Boxes 1-2 are arranged topically by department, project, or program, and concern administrative management activities. These include proposals, budgets, expenditures, financial reports, and related matters.

The bulk of the collection (boxes 3-9) contains material regarding the management of grant funds for various projects and exhibitions. The majority of the funding was obtained through internal granting agencies including the Office of Grants and Fellowships, the Smithsonian Women's Committee, the Research Opportunity Fund, the Special Exhibition Fund, and the James Smithson Society.

Materials include correspondence, memoranda, progress reports, proposals, funding reports, expenditure reports, notes, and related records.

Top of Page

This collection is indexed under the following access terms. These are links to collections with related topics, persons or places.

Name

Subject

Physical Characteristics of Materials in the Collection

Top of Page

Preferred Citation

Smithsonian Institution Archives, Accession 01-118, National Portrait Gallery. Administrative Office, Central Administrative Records

Top of Page

Container List

Box 1

Biographical Film Center General, FY 1990-FY 1994

Box 1 of 9

Biographical Film Center Living Self-Portraits, FY 1990-FY 1994

Box 1 of 9

Biographical Film Center Personnel Contracts, FY 1990-FY 1994

Box 1 of 9

Computer Services CIS, FY 1990-FY 1994

Box 1 of 9

Computer Services CIS, FY 1990-FY 1994

Box 1 of 9

Computer Services CIS, FY 1990-FY 1994

Box 1 of 9

Computer Services CIS, FY 1986-FY 1989

Box 1 of 9

Department: Computer Services/NPG CD-ROM, FY 1990-FY 1994

Box 1 of 9

Computer Services

Box 1 of 9

Conservation General, FY 1990-FY 1994

Box 1 of 9

Conservation, FY 1980-FY 1989

Box 1 of 9

Catalog of American Portraits AOL Hall Presidents, FY 1995

Box 1 of 9

Catalog of American Portraits General, FY 1985-FY 1989

Box 1 of 9

Catalog of American Portraits General, FY 1990-FY 1994

Box 1 of 9

Catalog of American Portraits Portrait Survey, FY 1990-FY 1994

Box 1 of 9

Catalog of American Portraits AOL, FY 1994-FY 1997

Box 1 of 9

Department: Exhibits Exhibition Proposals

Box 1 of 9

Exhibits Gallery Changes, FY 1990-FY 1994

Box 1 of 9

Exhibits General, FY 1990-FY 1994

Box 1 of 9

Exhibits Hall of Presidents, FY 1990-FY 1994

Box 1 of 9

Exhibits Performing Arts Corridor, FY 1990-FY 1994

Box 1 of 9

Exhibits Sports Corridor, FY 1990-FY 1994

Box 1 of 9

Exhibits NPG Film, FY 1990-FY 1994

Box 1 of 9

Exhibits Rights and Reproductions, FY 1990-FY 1994

Box 1 of 9

Exhibits General, FY 1990-FY 1994

Box 1 of 9

History The Time Collection, FY 1990-FY 1994

Box 1 of 9

Painting and Sculpture General, FY 1990-FY 1994

Box 1 of 9

Peale Papers General, FY 1990-FY 1994

Box 1 of 9

Peale Papers General, pre-FY 1990

Box 1 of 9

Photographs General, FY 1990-FY 1994

Box 1 of 9

Photographs Curator Search, 1991

Box 1 of 9

Photographs Merserve Collection, FY 1990-FY 1994

Box 1 of 9

Photographs Merserve Collection, FY 1985-FY 1989

Box 1 of 9

Prints and Drawings General, FY 1990-FY 1994

Box 1 of 9

Prints and Drawings Silhouette Gallery, FY 1990-FY 1994

Box 1 of 9

Design and Production General, FY 1990-FY 1994

Box 1 of 9

Design and Production Light Levels, FY 1990-FY 1994

Box 1 of 9

Design and Production Signage, FY 1990-FY 1994

Box 1 of 9

Education Accessibility, FY 1990-FY 1994

Box 1 of 9

Department: Education/Brochures, FY 1990-FY 1994

Box 1 of 9

Education Docent, FY 1990-FY 1994

Box 1 of 9

Education General, FY 1990-FY 1994

Box 1 of 9

Education Interns, FY 1990-FY 1994

Box 1 of 9

Education Public Programs General, FY 1990-FY 1994

Box 1 of 9

Education PP: Culture in Motion, FY 1990-FY 1994

Box 1 of 9

Box 2

Education Public Programs: Film Series, FY 1990-FY 1994

Box 2 of 9

Education Public Programs: Lectures/Book Signings, FY 1990-FY 1994

Box 2 of 9

Education Public Programs: Portraits in Music, FY 1990-FY 1994

Box 2 of 9

Office of Facilities Management General, FY 1990-FY 1994

Box 2 of 9

Office of Facilities Management Trash Removal Contract, FY 1992-FY 1993

Box 2 of 9

Grants: Internal Collection-Based Research, FY 1994

Box 2 of 9

Grants: Internal IRM Pool, FY 1994

Box 2 of 9

Grants: Internal Research Computing Pool, FY 1994

Box 2 of 9

Grants: Internal Research Equipment Fund, FY 1994

Box 2 of 9

Grants: Internal Research Equipment Fund, FY 1993

Box 2 of 9

Grants: Internal Research Opportunity Fund, FY 1994

Box 2 of 9

Grants: Internal Research Opportunity Fund, FY 1993

Box 2 of 9

Grants: Internal Research Opportunity Fund, FY 1992

Box 2 of 9

Grants: Internal Smithson Society Grants, FY 1994

Box 2 of 9

Grants: Internal Smithson Society Grants, FY 1993

Box 2 of 9

Grants: Internal Smithson Society Grants, FY 1992

Box 2 of 9

Grants: Internal Smithson Society Grants, FY 1991

Box 2 of 9

Grants: Internal Special Exhibition Fund, FY 1994

Box 2 of 9

Grants: Internal Special Exhibition Fund, FY 1993

Box 2 of 9

Grants: Internal Special Exhibition Fund, FY 1992

Box 2 of 9

Grants: Internal Special Exhibition Fund, FY 1991

Box 2 of 9

Grants: Internal Special Exhibition Fund, FY 1990

Box 2 of 9

Grants: Internal Women's Committee Grants, FY 1994

Box 2 of 9

Grants: Internal Women's Committee Grants, FY 1993

Box 2 of 9

Grants: Internal Women's Committee Grants, FY 1992

Box 2 of 9

Grants: Internal Women's Committee Grants, FY 1991

Box 2 of 9

NPG/NMAA Library Brochure, FY 1990-FY 1994

Box 2 of 9

NPG/NMAA Library Electronic Resources, FY 1990-FY 1994

Box 2 of 9

NPG/NMAA Library General, FY 1990-FY 1994

Box 2 of 9

NPG/NMAA Library Publications Exchange, FY 1990-FY 1994

Box 2 of 9

NPG/NMAA Library SIL Liaison, FY 1990-FY 1994

Box 2 of 9

NPG/NMAA Library Library Study, FY 1990-FY 1994

Box 2 of 9

Museum Correspondence, FY 1990-FY 1994

Box 2 of 9

Organizations PQNA, FY 1990-FY 1994

Box 2 of 9

Patent Pending, FY 1990-FY 1994

Box 2 of 9

Patent Pending, FY 1985-FY 1989

Box 2 of 9

Publications/Catalogues, FY 1990-FY 1994

Box 2 of 9

Publications/General, FY 1990-FY 1994

Box 2 of 9

Department: Registrar Accession Records Project, FY 1995-FY 1999

Box 2 of 9

Department: Registrar Accession Records Project, FY 1989-FY 1994

Box 2 of 9

Department: Registrar Accession Records Project, FY 1989-FY 1994

Box 2 of 9

Department: Registrar African American Research Database, FY 1994

Box 2 of 9

Department: Registrar Collections Management Audit, FY 1991

Box 2 of 9

Department: Registrar Collection Statistics, 1990

Box 2 of 9

Department: Registrar Collection Statistics, 1991

Box 2 of 9

Department: Registrar Collection Statistics, 1992

Box 2 of 9

Department: Registrar Collection Statistics, 1993

Box 2 of 9

Department: Registrar Collection Statistics, 1994

Box 2 of 9

Box 3

13528005 Contingency Fund, 11/1995-4/1996

Box 3 of 9

13528019 Women's Committee Reiss Video

Box 3 of 9

13528005 Contingency Fund, 5/1996-7/1997

Box 3 of 9

17528017 Library Fund

Box 3 of 9

13528015 Women's Committee Grant Rembrandt Peale Catalog

Box 3 of 9

1352B013 Sale of Catalogs RO Museum Shops

Box 3 of 9

1352B012 Documenting Collections

Box 3 of 9

1352B013 CAP-Southern States Survey Women's Committee Closed

Box 3 of 9

1352B013 Richardson Collection (Women's Committee)

Box 3 of 9

1352B018 Gilbert Stuart-Edge Mill Copy Women's Committee

Box 3 of 9

1352B008 Golden Age of Radio and Television

Box 3 of 9

16591700 and 1352B007 Art Libraries Project

Box 3 of 9

1252X703 Faces of America: Portraits by Winhold Reise

Box 3 of 9

1252X512 Red, Hot and Blue: The Rise of the American Musical

Box 3 of 9

Japan Exhibition

Box 3 of 9

U.S.S.R. Research Exchange Fund

Box 3 of 9

1235E831 Educational Outreach Funds Friends of Nature

Box 3 of 9

1235E945 Educational Outreach Fund

Box 3 of 9

1152P001 Discretionary Fund

Box 3 of 9

1252S40A Scholarly Studies Grant - Mathew Brady and the American Public

Box 3 of 9

1253E3-08 Education Outreach Fund

Box 3 of 9

1252J901 Smithsonian Society Grant - Avedon Photographs

Box 3 of 9

Hosokawa Exhibition How to See the Whole Picture (2 folders)

Box 3 of 9

Box 4

158K6000 SI 50th Anniversary Staff Photo Contest

Box 4 of 9

15894900 Chesebrough Pond

Box 4 of 9

1318B101 Great Smithsonian Giveaway Community Project Barbara Hart

Box 4 of 9

15874200 Development of Video Pilot George Abbott

Box 4 of 9

1252X922 World's Colombian Exposition

Box 4 of 9

1318B106 1846 Exhibition

Box 4 of 9

158D1401 Theatre Luminaries (Red, Hot and Blue)

Box 4 of 9

1318B113 Power of Things - Book

Box 4 of 9

158B9900 Irving Penn

Box 4 of 9

1318B136 Scholarly Leadership Project Award Cecilia Chin, IFLA Conference Beijing, China

Box 4 of 9

1352B001 CAP-Portrait Records from Puerto Rico

Box 4 of 9

1352B002 Women's Committee for Reporting the War

Box 4 of 9

1352BW03 Women's Committee Award Margo Kabel - Spotlight Biography

Box 4 of 9

13540522 Portraits in Motion (Women's Committee Award)

Box 4 of 9

1352B005 Contingency Fund, 1993

Box 4 of 9

1352BW01 Rolland White Smithsonian Women's Committee Improvements for the Theatre

Box 4 of 9

1352BW02 Deborah Sisum Smithsonian Women's Committee Portrait Survey of Alaska

Box 4 of 9

1352B018 Women's Committee Survey - CAP New Mexico

Box 4 of 9

Smithsonian Women's Committee Black Biographical Dictionaries

Box 4 of 9

The Trust for Museum Exhibitions Agreement

Box 4 of 9

1352B005 Contingency Fund, 1994

Box 4 of 9

1352B005 Contingency Fund, 2/1995-10/1995

Box 4 of 9

Box 5

Transmittal Form for Gifts and Grants, 2/1986-8/1994

Box 5 of 9

SI-Office of Education Educational Outreach Fund SRC-410 Dsgn Code 110096

Box 5 of 9

15844100 Purchase of Acquisitions Fund

Box 5 of 9

15844100 Purchase of Acquisitions Fund

Box 5 of 9

15856000 Contingency Gifts Fund, FY 1993

Box 5 of 9

15856000 Contingency Gifts Fund, FY 1993

Box 5 of 9

15856000 Contingency Fund Gifts, FY 1993

Box 5 of 9

15856000 Contingency Fund Gifts, 10/1996-12/1996

Box 5 of 9

15856000 Contingency Fund Gifts, 5/1996-9/1996

Box 5 of 9

15856000 Contingency Fund Gifts, 1/1997-9/1997

Box 5 of 9

28520200 NPG Photo Fund

Box 5 of 9

Box 6

16793000 Old Hickory Exhibition Andrew Jackson

Box 6 of 9

165C8400 Gilles de Carpenter Franklin Portrait

Box 6 of 9

165B7100 U.S. Grant Catalogue

Box 6 of 9

165B5400 William E. West Exhibits & Catalog

Box 6 of 9

165A3200 "Covarrubias" Exhibit

Box 6 of 9

16678000 China Exhibition

Box 6 of 9

16788900 First Federal Congress

Box 6 of 9

167789000 Davy Crockett Exhibition Closed

Box 6 of 9

16590500 History of American Portrait Photography Pantheon Books Fund

Box 6 of 9

165D4300 Manuscripts on 18th Century American Portrait

Box 6 of 9

165D4301 Copley's Watson and The Shark Brochure (E. Miles)

Box 6 of 9

1252S801 Rembrandt Peale

Box 6 of 9

1252S901 Merserve Collection

Box 6 of 9

1252X915 To Color America: Portraits by Winold Reiss

Box 6 of 9

1252X820 To Color America: Portraits of Winold Reiss

Box 6 of 9

1252J801 Smithsonian Award Conservation

Box 6 of 9

Women's Committee - TDD's Pay Phones

Box 6 of 9

Contracts, FY 1972

Box 6 of 9

Box 7

1252X402 Special Exhibition Fund: Reporting the War

Box 7 of 9

1252X414 SEF - Cecilia Beaux

Box 7 of 9

1252X415 SEF - The Life of Frederick Douglass

Box 7 of 9

1252X501 1846: A Year of Decision

Box 7 of 9

1252X413 SEF - Red, Hot, and Blue

Box 7 of 9

1252X502 In Pursuit of the Butterfly: Portraits of J.A.M. Whistler

Box 7 of 9

1252X501 Portrait in America

Box 7 of 9

1252J302 Smithson Society - "CAP Survey - Hawaii"

Box 7 of 9

1252J30A Smithson Society Grant Red-Groom's (William de Kooning)

Box 7 of 9

1252J501 Smithson Award Talcott Williams/Eakins

Box 7 of 9

1252J601 Smithson Award Wright by Van Dine

Box 7 of 9

1252X805 World's Columbian Exhibition

Box 7 of 9

1252S102 Scholarly Studies "Celebrity Caricature in America"

Box 7 of 9

1252X809 "American Portraits in Japan" CLOSED

Box 7 of 9

Fund #1252S701 Rembrandt Peale (1778-1860): A Catalogue Raisonne of His Works

Box 7 of 9

1252S001 Mathew Brady Collection of Frederick Hill Meserve

Box 7 of 9

Box 8

1252J701 Rufus King by Gilbert Stuart

Box 8 of 9

1252J402 Hans Namuth Photograph Collection of 23 Portraits of Major American Artists

Box 8 of 9

1252J660 Permanent Collection Conversion Project James Smithson Society Award

Box 8 of 9

1252X001 Portraits of Rembrandt Peale

Box 8 of 9

1252X029 Special Exhibition Fund Award for Cecilia Beaux Exhibition

Box 8 of 9

1252X206 American Painting and Sculpture at WCE (SEF)

Box 8 of 9

1252X021 Special Exhibition Fund Award for Rembrandt Peale Exhibition

Box 8 of 9

Mary Hewes

Box 8 of 9

1252J301 Smithson Society

Box 8 of 9

1252X129 Journalistic Coverage of World War II

Box 8 of 9

1252X214 "Red, Hot, and Blue"

Box 8 of 9

1252X207 American Musicals (SEF)

Box 8 of 9

1251X213 James Vanderzee: Portraits

Box 8 of 9

Cross Referencing Competition

Box 8 of 9

1252X401 Special Exhibition Award Cross Referencing Competition

Box 8 of 9

1252X302 SEF Fund "World's Fair"

Box 8 of 9

Box 9

1252X613 Celebrity Caricature in America

Box 9 of 9

1252X527 Celebrity Caricature in America

Box 9 of 9

1252C801 Purchase: A Portrait of Edward Hicks

Box 9 of 9

1252C901 Collections Acquisition: Bishop by Smibert

Box 9 of 9

1152P009 Intern

Box 9 of 9

1252E024 Educational Outreach Fund - Blackfeet Indians Program - Kendall

Box 9 of 9

1252E150 Educational Outreach Fund Program on C.J. Walker

Box 9 of 9

1252E247 Cultures in Motion: Portrait in American Diversity

Box 9 of 9

1252E418 Educational Outreach Funds: Elderly Program

Box 9 of 9

1252E604 Educational Outreach Award

Box 9 of 9

1252E605 Educational Outreach

Box 9 of 9

1252E7-20 "Cultures in Motion" CLOSED

Box 9 of 9

1252E901 Culture in Motion: Portraits in American Diversity

Box 9 of 9

1252E938 Educational Outreach Fund

Box 9 of 9

1252F00A 1990 Research Opportunity Fund

Box 9 of 9

1252F10A 1991 Research Opportunity Fund Awards

Box 9 of 9

1252F20A Research Opportunity Fund

Box 9 of 9

1252F302 Fluid Research Fund: William Stapp

Box 9 of 9

1252F30A Research Opportunity Fund

Box 9 of 9

1252F40A Research Opportunities Fund-Brandon Fortune: Revisiting the White City - 1893 World's Fair

Box 9 of 9

1252F50A Research Opportunities Fund, FY 1995

Box 9 of 9

1252F60A Research Opportunity Fund Allotment, FY 1996

Box 9 of 9

1252F401 John Frazee

Box 9 of 9

1252F501 James Earl

Box 9 of 9

1252F502 British Photography

Box 9 of 9

1252F503 Research Opportunities Fund Jane Klinger

Box 9 of 9

1252F504 Will Stapp/London

Box 9 of 9

1252F601 Research Opportunities Fund Lillian Miller

Box 9 of 9

1252F602 Research Opportunities Sidney Hart

Box 9 of 9

1252F603 Research Opportunities

Box 9 of 9

1252F701 Research Opportunities Fund C. Carr

Box 9 of 9

1252F801 Research Opportunity Fund

Box 9 of 9

1252F901 Research Opportunity Fund

Box 9 of 9

1252F902 Research Opportunity Fund Pat Lynagh

Box 9 of 9

1252F903 Research Opportunities Fund, Paris Trip/Sara T. Hollowell Research

Box 9 of 9

1252F904 Research Opportunity Fund Marc Pachter

Box 9 of 9

1252F905 Research Opportunity Grant L. Stiber

Box 9 of 9