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Finding Aids to Official Records of the Smithsonian Institution Archives

Accession 02-228

National Museum of American History. Computer Services Center

Collection Information System Records, 1967-1997

Repository: Smithsonian Institution Archives, Washington, D.C. Contact us at osiaref@si.edu.
Creator: National Museum of American History. Computer Services Center
Title: Collection Information System Records
Dates: 1967-1997
Quantity: 16 cu. ft. (16 record storage boxes)
Collection: Accession 02-228
Language of Materials: English
Summary:

This accession consists of Collection Information System (CIS) records documenting the development, processes and implementation of various computer systems used at the National Museum of American History (NMAH), such as SELGEM, SELGEM on WANG, Local CIS, the CIS/Registration Transaction Tracking System, the Museum Information Retrieval and Documentation System (MIRDS), and Muli MIMSY. Materials include correspondence and memoranda; shelf inventory project guidelines, policies, reports, and budget summaries for each NMAH curatorial division; meeting agendas and minutes; proposals; MIRDS data modeling manuals/procedures outlining SELGEM line codes; development files; functional requirements; and seminar information.

Descriptive Entry

This accession consists of Collection Information System (CIS) records documenting the development, processes and implementation of various computer systems used at the National Museum of American History (NMAH), such as SELGEM, SELGEM on WANG, Local CIS, the CIS/Registration Transaction Tracking System, the Museum Information Retrieval and Documentation System (MIRDS), and Multi MIMSY. Materials include correspondence and memoranda; shelf inventory project guidelines, policies, reports, and budget summaries for each NMAH curatorial division; meeting agendas and minutes; proposals; MIRDS data modeling manuals/procedures outlining SELGEM line codes; development files; functional requirements; and seminar information.

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This collection is indexed under the following access terms. These are links to collections with related topics, persons or places.

Name

Subject

Physical Characteristics of Materials in the Collection

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Preferred Citation

Smithsonian Institution Archives, Accession 02-228, National Museum of American History. Computer Services Center, Collection Information System Records

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Container List

Box 1

Shelf Inventory Project (general), c. 1981-1987 [fifteen folders]

Box 1 of 16

Shelf Inventory Project:

Photo History Accessions, 1981-1985

Box 1 of 16

Training, 1985

Box 1 of 16

Spending Plan, 1985

Box 1 of 16

Inventory Steering Committee, 1981-1982

Box 1 of 16

Inventory Survey Office Reports, 1981-1982

Box 1 of 16

Computer Services Center Reports, 1981-1982

Box 1 of 16

MIRDS Categories for Documents, 1981

Box 1 of 16

Projection Statistics, c. 1982-1983

Box 1 of 16

Procedures for Maintaining Inventory, 1983

Box 1 of 16

Accession Books

Box 1 of 16

NMAH Offices/Staff Research

Box 1 of 16

Box 2

Shelf Inventory Handbook, 1984

Box 2 of 16

ICOM Classification, c. 1982

Box 2 of 16

Object Data Descriptors

Box 2 of 16

Correspondence, 1979-1981

Box 2 of 16

Correspondence, 1981-1984 [two folders]

Box 2 of 16

Surge Processor, 1980

Box 2 of 16

SI-wide Automation System, 1983

Box 2 of 16

Office of the Chairman, 1972-1977 [five folders]

Box 2 of 16

National Museum of History and Technology (NMHT) Category Numbers

Box 2 of 16

Computer Network, 1982-1985

Box 2 of 16

Requirements Working Group, 1983-1984 [two folders]

Box 2 of 16

SELGEM Loan File, 1976-1979

Box 2 of 16

Object Data Descriptors, c. 1975 [two folders]

Box 2 of 16

Registrar Meetings, 1985-1991

Box 2 of 16

NMAH Photo Survey Project, 1984-1985

Box 2 of 16

Report on Records of Collections at NMHT, 1967

Box 2 of 16

History of Inventory and CSC/Early Central Catalog, 1983

Box 2 of 16

Inventory Reports (Phase 1):

Inventory (general), 1978-1979

Box 2 of 16

Entrex Data Entry, 1979-1980

Box 2 of 16

Monthly Reports, 1981-1983 [three folders]

Box 2 of 16

Progress, Status and Recommendations, 1982

Box 2 of 16

Progress, Status and Recommendations, 1983-1984

Box 2 of 16

Box 3

Inventory Reports (Phase 2):

Verification Status Reports and Priorities, 1984-1985

Box 3 of 16

Central Catalogue Goals, 1985

Box 3 of 16

Status Reports, 1985-1986 [four folders]

Box 3 of 16

Annual Report, 1986

Box 3 of 16

Collection Information System (CIS) Briefing, 1986

Box 3 of 16

Auditors Report, 1986

Box 3 of 16

Quarterly Reports, 1986-1988 [seven folders]

Box 3 of 16

Central Catalogue Annual Report, 1988

Box 3 of 16

CSC/Early Central Catalogue:

Administration, c. 1980-1983

Box 3 of 16

Staff Meeting Minutes, 1980-1983

Box 3 of 16

Data Entry Policies and Procedures, 1982

Box 3 of 16

Datapoint System: Instructions, 1981-1982

Box 3 of 16

CSC Building Computer Room, 1982

Box 3 of 16

Divisional Assignments, 1982-1990

Box 3 of 16

Inventory and Collections Management, 1983-1984

Box 3 of 16

Security, 1984-1986

Box 3 of 16

Reorganization of Central Catalogue, 1985

Box 3 of 16

Quarterly Reports, 1985

Box 3 of 16

NMAH Minicomputer System Proposal, 1982

Box 3 of 16

SELGEM Files Inventory, c. 1983 [two folders]

Box 3 of 16

SELGEM Documentation, 1980-1981

Box 3 of 16

Museum Lexicon Project, 1976-1977

Box 3 of 16

Status of CIS Meetings, 1986

Box 3 of 16

Early Office Automation (OCR Data), 1973

Box 3 of 16

RTTS User Documentation by IMC, 1985

Box 3 of 16

NMAH Computer Services Center, 1985-1986

Box 3 of 16

NIXDORF/ENTREX Systems, c. 1981-1984 [two folders]

Box 3 of 16

Registration at NMHT, 1974

Box 3 of 16

WANG VS-80, 1983

Box 3 of 16

SELGEM Processing Problems, 1984-1985

Box 3 of 16

CIS Working Groups, 1984

Box 3 of 16

Box 4

Generalized Collection Information System, 1984

Box 4 of 16

Beardman's Data Model, 1984

Box 4 of 16

CIS Steering Committee, 1983

Box 4 of 16

Accessions, 1974

Box 4 of 16

CIS Functional Requirements Working Group, 1987-1988

Box 4 of 16

NNC Documentation, c. 1993

Box 4 of 16

SELGEM on WANG (SoW), 1993

Box 4 of 16

SI Collections Information System, c. 1984-1986

Box 4 of 16

Group Four Contributions: Administrative Documentation, 1983

Box 4 of 16

CIS Development Concept Manual (Vol. 1), c. 1984 [two folders]

Box 4 of 16

CIS Development Concept Manual (Vol. 1), c. 1984

Box 4 of 16

CIS Development Concept Manual (Vol. 2), c. 1984 [two folders]

Box 4 of 16

CIS Development Concept Manual (Vol. 3), c. 1984 [two folders]

Box 4 of 16

CIS Development Concept Manual (Vol. 4), c. 1984 [two folders]

Box 4 of 16

CIS/Crefs Implementation, c. 1985-1986 [two folders]

Box 4 of 16

Box 5

CIS/Crefs Implementation, c. 1985-1986

Box 5 of 16

Pilot Project/Inventory Move:

MISTIC, c. 1985

Box 5 of 16

MSC Collection Survey, 1983

Box 5 of 16

NMAH Honeywell Master File, c. 1983-1986 [four folders]

Box 5 of 16

MSC Master Plan/Meetings, 1983-1988

Box 5 of 16

MSC Master Plan/Meetings, 1988-1989

Box 5 of 16

LCIS Development/NMAH Collecting Units:

CIS/Registration Transaction Tracking System (RTTS): National Numismatic Collection, 1986-1990 [two folders]

Box 5 of 16

CIS/RTTS: National Philatelic Collection, 1986-1990

Box 5 of 16

Collecting Units (general), 1989

Box 5 of 16

RTTS/Object Movement Tracking System (OMT) Review Sessions, 1986

Box 5 of 16

LCIS Development/NMAH Systems:

SELGEM Downloading to WANG, 1989

Box 5 of 16

CIS Overview, 1983

Box 5 of 16

CIS/RTTS Development, c. 1984-1985 [two folders]

Box 5 of 16

CIS/RTTS Initial Design, 1984

Box 5 of 16

CIS/RTTS Background, 1983-1984

Box 5 of 16

Box 6

LCIS Development/NMAH Systems:

RTTS Original Specifications, 1984

Box 6 of 16

RTTS Functional Overview, 1985

Box 6 of 16

RTTS General Design, 1984

Box 6 of 16

RTTS General Design, 1985

Box 6 of 16

RTTS User Documentation, 1985

Box 6 of 16

OMT Training, 1986

Box 6 of 16

WANG System: Master File Maintenance Programs, 1983-1985

Box 6 of 16

COBAL/New Acquisitions Program, 1983-1986

Box 6 of 16

RTTS/Objects Processing Facility (OPF): User Documentation, 1985

Box 6 of 16

LCIS Development/Computer Software:

Speed II, 1983-1984

Box 6 of 16

ArtScan, 1985

Box 6 of 16

BASIS, 1982-1983

Box 6 of 16

File Man User Manual, 1983

Box 6 of 16

LCIS Development/Information Architecture Project:

Information Architecture Progress Report, 1988

Box 6 of 16

Systems Security, 1989-1993

Box 6 of 16

SELGEM on WANG Instruction, 1992-1995

Box 6 of 16

CIS/NMAH, c. 1987-1996

Box 6 of 16

Agenda and Reports, 1989-1993 [three folders]

Box 6 of 16

Building Seventeen Barcoding System, 1993-1994

Box 6 of 16

Data Base Management System (DBMS) Requirements, 1988-1990

Box 6 of 16

OMT Records, 1992

Box 6 of 16

APPX Software/SELGEM for Musical History Collection, c. 1995

Box 6 of 16

Box 7

R&R Budget, 1993-1995

Box 7 of 16

LCIS (general), 1989-1995

Box 7 of 16

Master Plan Data Coordination, 1990-1995

Box 7 of 16

Fullerton Upload Project, 1990-1995

Box 7 of 16

LCIS Menu, 1992

Box 7 of 16

LCIS Editing, 1994

Box 7 of 16

LCIS Training/Report, 1990-1994

Box 7 of 16

LCIS Report Instructions, 1991-1992

Box 7 of 16

MSC Move Project, 1990-1995

Box 7 of 16

LCIS Development:

National Numismatic Collection (NNC): Instructions, 1991-1993

Box 7 of 16

American Festival in Japan Program, 1993-1994

Box 7 of 16

OPF Management Reports/Loans Screen, 1990-1993

Box 7 of 16

Shipment/Container Outputs, 1990-1991

Box 7 of 16

Donor List Report/OR Central Catalog, 1990-1992

Box 7 of 16

LCIS Delete Function, 1990-1992

Box 7 of 16

LCIS (general), 1989-1991

Box 7 of 16

NNC Reports, 1991-1994

Box 7 of 16

Duke Ellington Program Database, c. 1989-1994

Box 7 of 16

Princeton Posters Collection, 1991-1992

Box 7 of 16

Box 8

Catalog Cards, 1990-1992

Box 8 of 16

SELGEM Activities, 1989-1993

Box 8 of 16

SELGEM Download, 1988-1992

Box 8 of 16

Crate Construction, 1988-1989

Box 8 of 16

Collection Policy for FGA/AMSG Archives, 1988

Box 8 of 16

Generic Report, 1989-1990

Box 8 of 16

LCIS Divisional Reports, 1990

Box 8 of 16

LCIS Object Location Reports, 1989-1990

Box 8 of 16

LCIS Users Group, 1991-1992

Box 8 of 16

CMAP/LCIS Object Count Report, 1992

Box 8 of 16

LCIS Object Condition Report, 1992

Box 8 of 16

Accession Memoranda Specifications, 1990-1992

Box 8 of 16

LCIS Graphic Arts, 1989

Box 8 of 16

Memoranda, 1986-1988 [two folders]

Box 8 of 16

RTTS Development, 1986

Box 8 of 16

ICOM/CIDOC Reconciliation of Standards Working Group, 1991-1992 [three folders]

Box 8 of 16

NMAH Minicomputer Acquisition:

System Proposal, 1982 [two folders]

Box 8 of 16

Tanoukhi International Cabling Co.: Estimate and Cost Analysis, 1982

Box 8 of 16

Data Processing Capabilities, 1982

Box 8 of 16

Datapoint Processor, 1982

Box 8 of 16

Box 9

NMAH/ADP Studies and Proposals:

Needs Assessment, 1982-1983

Box 9 of 16

Office Automation System, 1983

Box 9 of 16

Review of Edited Requirement Statements, 1984

Box 9 of 16

ENTREX vs. OCR Data Entry Analysis, 1980

Box 9 of 16

NMAH Proposed Networks, c. 1982-1984

Box 9 of 16

Stand-alone Terminals, 1981

Box 9 of 16

NMAH/CSC Systems Used:

WANG Service, 1983

Box 9 of 16

Xerox 8700 Printer Capabilities, 1984

Box 9 of 16

NIXDORF Terminal, 1980

Box 9 of 16

Federal Datapoint Users Group, 1981

Box 9 of 16

Datapoint Equipment, c. 1980-1983

Box 9 of 16

NMAH Initial WANG VS/80 Minicomputer Installation:

Administrative, 1982

Box 9 of 16

Data Entry Facility/Space and Equipment, 1980

Box 9 of 16

Floor Plans, 1982-1983

Box 9 of 16

Construction, 1982-1983

Box 9 of 16

SELGEM Information (Verification):

Edit Printout Computer Change, 1984

Box 9 of 16

Management of the Central Collections-Related Catalog, 1984

Box 9 of 16

Management of NMAH Computerized Central Catalog, 1986

Box 9 of 16

Computer Services Center Mission, 1988

Box 9 of 16

Central Catalog Master Packet, 1986

Box 9 of 16

MIRADS/SELGEM Training Examples

Box 9 of 16

"Computers in Museums: Selected Great Moments from 1965-1985"

Box 9 of 16

Catalog Record List Example, 1977

Box 9 of 16

NMAH/WANG Change Program Instructions, 1986

Box 9 of 16

Sorting Chart

Box 9 of 16

Change Program, 1986

Box 9 of 16

Computers and Museum Collections: Add Program Introduction and Review, 1986

Box 9 of 16

MIRADS/SELGEM Handbook Revisions, 1991

Box 9 of 16

MIRADS/SELGEM Data Descriptors, 1985

Box 9 of 16

SELGEM Report Examples

Box 9 of 16

Master File Sample Record

Box 9 of 16

Change Program Range Option, 1984

Box 9 of 16

Smithsonian Institution Bibliographic Information System (SIBIS), 1986

Box 9 of 16

Basic Catalog Cards

Box 9 of 16

Inventory Project: Superceded Forms, c. 1980

Box 9 of 16

Inventory Project Forms

Box 9 of 16

NMAH Collections Management Policies and Procedures

Box 9 of 16

Memoranda re: Inventory Project, 1982-1984

Box 9 of 16

Box 10

Inventory Project: Maintenance Status, c. 1984-1986

Box 10 of 16

Change Specifications for SELGEM, c. 1984-1994 [seven folders]

Box 10 of 16

Logbook Project, 1986-1987

Box 10 of 16

CIS Functional Requirements Working Group, 1987

Box 10 of 16

Memoranda re: Projects, 1987-1989

Box 10 of 16

SELGEM Timelines, 1989

Box 10 of 16

Management of the NMAH Computerized Central Catalog, 1986

Box 10 of 16

Quarterly Reports, 1988-1989

Box 10 of 16

Object Data Descriptors, 1987

Box 10 of 16

Articles re: Computer, c. 1970s-1980s

Box 10 of 16

COMPTerminal Disciplines and Subject Topics

Box 10 of 16

NMHT Computerized Exhibits Guide, 1969

Box 10 of 16

Memoranda, 1968, 1974

Box 10 of 16

NMHT Divisional Catalog, 1976

Box 10 of 16

MIRDS Training Session II, 1980

Box 10 of 16

Computer System Seminar, 1986

Box 10 of 16

NMHT Cataloging Feasibility Study, 1972

Box 10 of 16

Change in SELGEM Documentation, 1982

Box 10 of 16

Correspondence and Notes, c. 1972

Box 10 of 16

Preindustrial History Cataloging Project, 1972

Box 10 of 16

Division Catalog Codes

Box 10 of 16

Verification Printouts, 1993

Box 10 of 16

Verification Divisional Response, 1983-1984

Box 10 of 16

Verification Status Reports, 1985-1991

Box 10 of 16

Box 11

Verification Status Reports, 1984-1985 [two folders]

Box 11 of 16

SELGEM Programs and Documentation:

SELGEM Programmer Documentation, 1973-1978 [three folders]

Box 11 of 16

Honeywell Series 60 Training, 1979

Box 11 of 16

Documentation for NMAH/WANG Applications, 1984

Box 11 of 16

SELGEM User Information, 1971-1974

Box 11 of 16

SELGEM Seminar, 1975 [two folders]

Box 11 of 16

Program SELCDR, 1975

Box 11 of 16

SELGEM Program Modifications and Documentation, 1978-1980

Box 11 of 16

SELGEM Requests and Revisions, 1971-1976

Box 11 of 16

NMHT/SELCDR (general), 1975-1979 [two folders]

Box 11 of 16

MHTSRT User Documentation, 1975

Box 11 of 16

How to Use SELGEM Programs, 1982

Box 11 of 16

Optical Disk Working Group, 1984

Box 11 of 16

Wand Scanner for Museum Collections, 1981

Box 11 of 16

SELGEM Basic Programmer's Documentation, c. 1975-1985 [five folders]

Box 11 of 16

Box 12

Computer Study Group (CSG):

CSG Notes and Background Material, 1974-1975 [three folders]

Box 12 of 16

CSG Final Report, 1975 [two folders]

Box 12 of 16

CIS/Crefs RFP and Product Selection, 1985 [two folders]

Box 12 of 16

SELGEM Replacement Committee: CIS/Crefs and RFP, 1984-1985 [three folders]

Box 12 of 16

Museum Information Retrieval and Documentation System (MIRDS):

MIRDS Handbook: Covers and Title Pages

Box 12 of 16

MIRDS Handbook: Introduction, 1987

Box 12 of 16

MIRDS Handbook (two copies), 1987 [six folders]

Box 12 of 16

MIRDS Handbook: Object Data Descriptor Categories, 1976-1977, 1987

Box 12 of 16

Box 13

SELGEM Program Functions, c. 1982-1986

Box 13 of 16

Documents Guidelist

Box 13 of 16

SELGEM on the WANG: Central Catalog Forms for Archives, 1984

Box 13 of 16

Collections Management Training Workshop, 1989 [two folders]

Box 13 of 16

Special Typist Instructions, c. 1980-1981

Box 13 of 16

NMAH Inventory Program Divisional Records, c. 1980-1997:

Inventory Survey Office Handbook [three folders]

Box 13 of 16

Archives Center

Box 13 of 16

Division of Ceramics and Glass [two folders]

Box 13 of 16

Division of Community Life [three folders]

Box 13 of 16

Division of Computer, Information and Society

Box 13 of 16

Division of Costume [five folders]

Box 13 of 16

Division of Domestic Life

Box 13 of 16

Box 14

Division of Domestic Life [three folders]

Box 14 of 16

Division of Education

Box 14 of 16

Division of Electricity and Modern Physics [three folders]

Box 14 of 16

Division of Extractive Industries [two folders]

Box 14 of 16

Division of Graphic Arts [three folders]

Box 14 of 16

Division of Mathematics

Box 14 of 16

Division of Mechanical and Civil Engineering

Box 14 of 16

Division of Mechanisms [two folders]

Box 14 of 16

Division of Medical Sciences [three folders]

Box 14 of 16

Box 15

Division of Military History [three folders]

Box 15 of 16

Division of Musical History [three folders]

Box 15 of 16

National Numismatic Collections [seven folders]

Box 15 of 16

National Philatelic Collection [four folders]

Box 15 of 16

Box 16

National Philatelic Collection [three folders]

Box 16 of 16

Division of Naval History [three folders]

Box 16 of 16

Division of Photographic History [four folders]

Box 16 of 16

Division of Physical Sciences

Box 16 of 16

Silver Hill Facility [four folders]

Box 16 of 16

Division of Textiles [three folders]

Box 16 of 16

Division of Transportation [two folders]

Box 16 of 16

Shelf Inventory Project: Control Group Lists, c. 1980

Box 16 of 16