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Finding Aids to Official Records of the Smithsonian Institution Archives

Accession 02-210

National Museum of African Art. Assistant Director for Administration

Administrative Records, 1986-2002

Repository: Smithsonian Institution Archives, Washington, D.C. Contact us at osiaref@si.edu.
Creator: National Museum of African Art. Assistant Director for Administration
Title: Administrative Records
Dates: 1986-2002
Quantity: 5 cu. ft. (5 record storage boxes)
Collection: Accession 02-210
Language of Materials: English
Summary:

This accession consists of records documenting the administrative activities of Patricia L. Fiske, Assistant Director for Administration at the National Museum of African Art (NMAfA), with earlier records dating back to when she was Assistant Director of NMAfA. Material consists of correspondence, memoranda, and notes; NMAfA weekly reports; project files pertaining to fundraising, object loans, website development, storage, and publications; Collection Information System Management Committee mission statement, meeting minutes, and reports; contracts; and NMAfA exhibition planning information, which primarily includes budget summaries, loan agreements, and grant proposals. Also includes information on the Art Bureaus Collections Information System (ARTCIS) project, a collaborative effort between Smithsonian art museums to develop a common automated off-the-shelf collections data system to be implemented in each bureau, with support from an information technology contractor.

Descriptive Entry

This accession includes records documenting the administrative activities of Patricia L. Fiske, Assistant Director for Administration at the National Museum of African Art (NMAfA), with earlier records dating back to when she was Assistant Director of NMAfA. Material consists of correspondence, memoranda, and notes; NMAfA weekly reports; project files pertaining to fundraising, object loans, website development, storage, and publications; Collection Information System Management Committee mission statement, meeting minutes, and reports; contracts; and NMAfA exhibition planning information, which primarily includes budget summaries, loan agreements, and grant proposals. Also includes information on the Art Bureaus Collections Information System (ARTCIS) project, a collaborative effort between Smithsonian art museums to develop a common automated off-the-shelf collections data system to be implemented in each bureau, with support from an information technology contractor.

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This collection is indexed under the following access terms. These are links to collections with related topics, persons or places.

Name

Subject

Physical Characteristics of Materials in the Collection

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Preferred Citation

Smithsonian Institution Archives, Accession 02-210, National Museum of African Art. Assistant Director for Administration, Administrative Records

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Container List

Box 1

Correspondence

Correspondence, 1990-2002 [four folders]

Box 1 of 5

Correspondence, 1991-1994 [twelve folders]

Box 1 of 5

Weekly Reports

NMAfA Reports, 2000 [three folders]

Box 1 of 5

Survey of Basic Operations, 2000

Box 1 of 5

Project Files

A Street Properties (Frederick Douglas), 1986-1992 [four folders]

Box 1 of 5

Summer Photography, 2001

Box 1 of 5

3-D CD Rom, 1998 (includes electronic records)

Box 1 of 5

Visitors Study, 1992

Box 1 of 5

"Point of View" Visitor Survey, 1992

Box 1 of 5

NMAfA Organization

Box 1 of 5

Automation, 1992

Box 1 of 5

Auction Gala, 1999

Box 1 of 5

Box 2

"Purpose and Perfection: Pottery as a Woman's Art in Central Africa," 1989-1991

Box 2 of 5

Tuareg Metalwork, 1994-1995

Box 2 of 5

Sokari Douglas Camp, 1988-1989 [four folders]

Box 2 of 5

Yoruba Ring, 1991

Box 2 of 5

"Nomad Art and Architecture," 1988-1991

Box 2 of 5

New Dimensions, 1992

Box 2 of 5

Mellon Foundation Project, 1999

Box 2 of 5

Handbook/Marquand, 1998-2001

Box 2 of 5

Christie's, 1998

Box 2 of 5

Web Meeting, 1997-2000

Box 2 of 5

Meetings with Director, 1997-1999

Box 2 of 5

Publications Meeting, 2000

Box 2 of 5

Storage, 1998-1999

Box 2 of 5

Art of the Personal Object, 1991

Box 2 of 5

Personal Object Publishing, 1991

Box 2 of 5

ARTCIS Project

Preliminary Project Rationale, 1994

Box 2 of 5

Rubinstein & Justman (winning contractor) RFP Submission, 1994

Box 2 of 5

Evaluation Criteria, 1994

Box 2 of 5

Technical Evaluation Results, 1994

Box 2 of 5

Solicitation Mods; Contract; Rubenstein & Justman Promotional Materials, 1994

Box 2 of 5

Announcement Memos, 1994

Box 2 of 5

Samples of Meeting Announcements, Schedules, etc., 1994-1995

Box 2 of 5

Lobbying and IRM (Information Resource Management) Pool Funds, 1995

Box 2 of 5

CIS (Collection Information System) Management Committee Report to SIO, 1995

Box 2 of 5

Requirements Document, 1995

Box 2 of 5

ARTCIS Reports to OIT (Office of Information Technology), 1995

Box 2 of 5

Market Survey, 1995

Box 2 of 5

ARTCIS Funding Justification, 1995

Box 2 of 5

Rubinstein & Justman Progress Reports, 1995

Box 2 of 5

ARTCIS Master Plan, 1995

Box 2 of 5

CIS Profiles, Requirements, etc., 1995

Box 2 of 5

Box 3

Final Payment/Termination of Contract, 1996

Box 3 of 5

IRM Pool Funding/Request to Congress, 1996

Box 3 of 5

Memoranda re: OIT Support for ARTCIS, 1996

Box 3 of 5

Preparation of RFP (Peter House), 1996

Box 3 of 5

RFP, 1996

Box 3 of 5

Solicitation Modification, 1997

Box 3 of 5

Proposal from Gallery Systems, Inc., (Corporate Overview, Vol. 1), 1997

Box 3 of 5

Proposal from Gallery Systems, Inc., (Best and Final Offer: Cost Proposal, Vol. 2), 1997

Box 3 of 5

Proposal from Gallery Systems, Inc., (Cost Proposal, Vol. 3), 1997

Box 3 of 5

Proposal from Gallery Systems, Inc., (Documentation, Vol. 4), 1997

Box 3 of 5

Gallery Systems, Inc., (Technical Comments and Implementation Plan, Vol. 1), 1997

Box 3 of 5

Gallery Systems, Inc., (Technical Proposal, Vol. 2), 1997

Box 3 of 5

The Museum System: Collection Information System Data Dictionary, 1995

Box 3 of 5

The Museum System: Standard Physical Data Model, 1995

Box 3 of 5

Pool Request, 1997

Box 3 of 5

Evaluation Process/Technical Proposal, 1997

Box 3 of 5

Contract with Gallery System, Inc., 1997

Box 3 of 5

Notification to Secretary and Under Secretary, 1997

Box 3 of 5

Implementation Schedule, 1997

Box 3 of 5

Collection Information System Management Committee

Precursor Documents, 1992-1994

Box 3 of 5

Meeting Minutes: Establishing Committee, 1992

Box 3 of 5

Agendas/Meeting Minutes, 1993

Box 3 of 5

Agendas/Meeting Minutes, 1994

Box 3 of 5

Agendas/Meeting Minutes, 1995

Box 3 of 5

Agendas/Meeting Minutes, 1996

Box 3 of 5

Agendas/Meeting Minutes, 1997

Box 3 of 5

Agendas/Meeting Minutes, 1998

Box 3 of 5

Agendas/Meeting Minutes, 1999

Box 3 of 5

Office of the Registrar, 1992-1993

Box 3 of 5

SIRIS (Smithsonian Institution Research Information System), 1992

Box 3 of 5

Charter, 1993-1998

Box 3 of 5

IRM Pool, 1994-1998

Box 3 of 5

CIS/Castle, 1996-1998

Box 3 of 5

Standards, 1996-1997

Box 3 of 5

Digital, 1998

Box 3 of 5

Congress, 1995-1998

Box 3 of 5

Mission, 1997-1998

Box 3 of 5

Core Fields, 1997-1998

Box 3 of 5

Graves Report, 1998

Box 3 of 5

CIS Funding, 1998

Box 3 of 5

Succession, 1998

Box 3 of 5

Correspondence, 1993-1999

Box 3 of 5

CIS Overview, 1995

Box 3 of 5

IRM Vision Project, 1993

Box 3 of 5

Box 4

Exhibition Planning

"Images from Bamum," 1988-1992 [three folders]

Box 4 of 5

"Blolo: Dreaming the Other World," 1993

Box 4 of 5

"Crowning Achievements: African Arts of Dressing the Head," 1995-1996

Box 4 of 5

"Elima: Art and Trade on the West African Coast," 1992

Box 4 of 5

"Explorations," 1995

Box 4 of 5

Funerary Cloth, 1991

Box 4 of 5

Library Exhibition, 1991

Box 4 of 5

"Memory: Luba and the Making of History," 1995-1996

Box 4 of 5

Mangbetu (African Reflections), 1989-1991

Box 4 of 5

"Ancient Nubia: Egypt's Rival in Africa," 1993-1995

Box 4 of 5

Vera Viditz-Ward, 1989-1991

Box 4 of 5

"Masks of Zaire," 1992 [two folders]

Box 4 of 5

Corcoran Loan of Epstein Bust, 1997

Box 4 of 5

Ford Motor Company/Kente Funding, 1999

Box 4 of 5

Louisiana State Exhibit Museum, 2000-2001

Box 4 of 5

Museum of Financial History, 2000-2001

Box 4 of 5

"In the Presence of Spirits: Selections from the National Museum of Ethnology, Lisbon," 2000-2001

Box 4 of 5

"Avedissian's World," 2000

Box 4 of 5

"Baule: African Art/Western Eyes," 1998

Box 4 of 5

Constance Stuart Larrabee, 1998-2000

Box 4 of 5

"African Art Forms in the Furniture of Pierre Legrain," 1998

Box 4 of 5

"Transatlantic Dialogue: Contemporary Art In and Out of Africa," 1999

Box 4 of 5

Musical Instrument Installation, 2000

Box 4 of 5

"Ceramic Gestures: New Vessels by Magdalene Odundo," 1995-1996

Box 4 of 5

Box 5

Registration: Rudi, 1997

Box 5 of 5

King Prempeh, 1996

Box 5 of 5

"The Nsukka Group: Tradition, Innovation and Experimentation in Nigerian Modern Art," 1996-1997 [two folders]

Box 5 of 5

"The Oshogbo Artists," 1999

Box 5 of 5

South African Modern Art

Box 5 of 5

"Wrapped in Pride: Ghanaian Kente and African American Identity," 1998-1999 [two folders]

Box 5 of 5

Dogon Ausstellung, 1995

Box 5 of 5

Tuskegee University, 2000-2001

Box 5 of 5

"Spectacular Display: The Art of Nkanu Initiation Rituals," 1999-2002 [two folders]

Box 5 of 5

"Beautiful Bodies," 2000

Box 5 of 5

Constance Stuart Larrabee, 1998-2001

Box 5 of 5

"The Arts and Cultures of the Islamic World"

Box 5 of 5

Aga Khan Trust for Culture (AKTC) Fundraising, 1993

Box 5 of 5

"The Past in the Present: Seven Nigerian Contemporary Artists," 1995-1996

Box 5 of 5