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Accession 03-017,  Smithsonian Institution, Office of the Under Secretary for Finance and Administration,  Administrative Records, 2000-2002

Repository: Smithsonian Institution Archives, Washington, D.C. Contact us at osiaref@si.edu.
Creator: Smithsonian Institution, Office of the Under Secretary for Finance and Administration
Title: Administrative Records
Dates: 2000-2002
Quantity: 15 cu. ft. (15 record storage boxes)
Collection: Accession 03-017
Language of Materials: English
Summary:

This accession includes the administrative records of Robert D. Bailey, Under Secretary for Finance and Administration, which document management planning and implementation throughout the Smithsonian. The materials consist of correspondence, memoranda, meeting minutes, goal statements, statistical reports, budget summaries, and information pertaining to fellowships grants, exhibitions, special events, minority recruitment, and the accessibility program.

Descriptive Entry

This accession includes the administrative records of Robert D. Bailey, Under Secretary for Finance and Administration (F&A), which document management planning and implementation throughout the Smithsonian. The materials consist of correspondence, memoranda, meeting minutes, goal statements, statistical reports, budget summaries, and information pertaining to fellowships grants, exhibitions, special events, minority recruitment, and the accessibility program.

Use Restriction

Restricted for 15 years, until Jan-01-2018; Transferring office; 11/19/2002 memorandum, Johnstone to Brown; Contact reference staff for details.

This collection is indexed under the following access terms. These are links to collections with related topics, persons or places.

Name

Subject

Physical Characteristics of Materials in the Collection

Preferred Citation

Smithsonian Institution Archives, Accession 03-017, Smithsonian Institution, Office of the Under Secretary for Finance and Administration, Administrative Records

Container List

Box 1

Finance and Administration (general)

Box 1 of 15

Correspondence

Box 1 of 15

Milestone Calendar

Box 1 of 15

"Beer and Pretzels" Meetings

Box 1 of 15

Goals Statement, 2001

Box 1 of 15

F&A Direct Reports' Goals and Self-Appraisals, 2001-2002

Box 1 of 15

F&A Management Team

Agendas and Minutes

Box 1 of 15

Presentations from Meetings: July 13; September 5; October 3; November 7, 2001

Box 1 of 15

Presentations from Meetings: February 7; March 15; May 9 and June 13, 2001

Box 1 of 15

Presentations from Meetings: October 11; October 24; November 8, 2000

Box 1 of 15

Presentations from Meetings: September 14 and September 27, 2000

Box 1 of 15

"Executive Assistant" Search for OUS, 2001

Box 1 of 15

Chief Financial Officer (two folders)

Box 1 of 15

Box 2

Open Audit Recommendations, 2001

Box 2 of 15

International Relations

Box 2 of 15

Budget, General (two folders)

Box 2 of 15

Budget: Year End Review, FY 2000

Box 2 of 15

Budget: Ten-Year History

Box 2 of 15

Budget, FY 2001 (three folders)

Box 2 of 15

Budget, FY 2002 (eleven folders)

Box 2 of 15

Budget Request to Congress, FY 2002

Box 2 of 15

Box 3

Budget: Strategic Plan (two folders)

Box 3 of 15

Budget, FY 2003 (two folders)

Box 3 of 15

Budget: Overhead Cost Recovery Plan

Box 3 of 15

Comptroller

Box 3 of 15

Contracting - Leases

Box 3 of 15

Treasurer (two folders)

Box 3 of 15

Endowment
Finance and Investment Committee Meeting - September 7, 2000
Finance and Investment Committee Meeting - January 17, 2001

Facilities Services (four folders)

Box 3 of 15

Box 4

Facilities Services (five folders)

Box 4 of 15

National Museum of the American Indian (NMAI) Construction Reports

Box 4 of 15

Horticulture

Box 4 of 15

Patent Office Building

Box 4 of 15

Snow Policy

Box 4 of 15

Victor Building

Box 4 of 15

Box 5

Environmental Management & Safety

Box 5 of 15

Physical Plant

Box 5 of 15

Protection Services (four folders) - Outsourcing

Box 5 of 15

Chief Technology Officer

Box 5 of 15

Enterprise Resource Planning System (ERPS)

Box 5 of 15

Archives - Collections

Box 5 of 15

Box 6

Information Technology

Box 6 of 15

SI Webmaster

Box 6 of 15

Office of Imaging, Printing and Photographic Services (OIPPS)

Box 6 of 15

SI Productions

Box 6 of 15

General Counsel

Box 6 of 15

Human Resources/Hewitt Study (Files were given to Sheila Burke's Hewitt Study Office on March 27, 2002)

Box 6 of 15

Reduction in Force

Box 6 of 15

Training

Box 6 of 15

Exhibits Central (File given to Sheila Burke's Office on March 27, 2002)

Box 6 of 15

Libraries (Libraries Files were given to Sheila Burke's Office on November 7, 2002)

Box 6 of 15

American Museums and National Programs (four folders)

Box 6 of 15

African American Museum

Box 6 of 15

Box 7

Air & Space Museum (two folders)

Box 7 of 15

Air & Space Museum - NASM (National Air and Space Museum) (Hazy Center)

Box 7 of 15

American Art

Box 7 of 15

American History

Box 7 of 15

NMAH (National Museum of American History) - American Presidency Exhibit

Box 7 of 15

American Indian (three folders)

Box 7 of 15

NMAI - Employee Handbook

Box 7 of 15

NMAI - Records Disposition Schedules

Box 7 of 15

Box 8

Anacostia

Box 8 of 15

Archives of American Art

Box 8 of 15

Asian Pacific

Box 8 of 15

Cooper-Hewitt

Box 8 of 15

Folklife

Box 8 of 15

Latino Center

Box 8 of 15

Portrait Gallery

Box 8 of 15

Postal Museum

Box 8 of 15

National Programs

Box 8 of 15

National Programs - Affiliations

Box 8 of 15

National Programs - Associates

Box 8 of 15

National Programs - Education & Museum Services

Box 8 of 15

National Programs - SITES (Smithsonian Institution Traveling Exhibition Service)

Box 8 of 15

Government Relations

Box 8 of 15

Senate Rules Hearing, 2000

Box 8 of 15

Communications (OPA - Office of Public Affairs)

Box 8 of 15

VIARC (Visitors' Information and Associates Reception Center)

Box 8 of 15

Special Events

Box 8 of 15

American Art and Culture

Box 8 of 15

American Art and Culture - International Art Museums

Box 8 of 15

American Art and Culture - Sign Program (SI Mall-wide Exterior Sign Program)

Box 8 of 15

Box 9

African Art

Box 9 of 15

Freer/Sackler

Box 9 of 15

Hirshhorn, 2001

Box 9 of 15

Sciences (three folders)

Box 9 of 15

Astrophysical Observatory (two folders )

Box 9 of 15

Center for Materials Research and Education

Box 9 of 15

Conservation Research Center

Box 9 of 15

Environmental Research Center

Box 9 of 15

Fellowships & Grants

Box 9 of 15

Ft. Pierce, Florida

Box 9 of 15

Museum Support Center

Box 9 of 15

National Science Research Center

Box 9 of 15

Natural History Museum (five folders)

Box 9 of 15

Box 10

Tropical Research

Box 10 of 15

SI Council

Box 10 of 15

SI Press

Box 10 of 15

Sponsored Projects

Box 10 of 15

Zoological Park (three folders)

Box 10 of 15

Secretary

Box 10 of 15

Strategy

Box 10 of 15

Diversity

Box 10 of 15

Accessibility

Box 10 of 15

EEOC

Box 10 of 15

Inspector General

Box 10 of 15

Membership and Development, 2001-2002 (two folders)

Box 10 of 15

Box 11

Membership and Development (six folders)

Box 11 of 15

M&D - Peoplesoft, 2001

Box 11 of 15

Office of Equal Employment and Minority Affairs (OEEMA)

Box 11 of 15

OEEMA Complaints, 2002

Box 11 of 15

Policy & Analysis (three folders)

Box 11 of 15

Smithsonian Advisory Boards (prepared by Office of Policy and Analysis, 2001)

Box 11 of 15

Box 12

Business Ventures (SBV) (four folders)

Box 12 of 15

Business Ventures, 2000

Box 12 of 15

SBV Board of Directors Meeting - January 14, 2002

Box 12 of 15

SBV Board of Directors Meeting - August 27, 2001 (Telephone Conference)

Box 12 of 15

SBV Board of Directors Meeting - July 23, 2001

Box 12 of 15

SBV Special Meeting of the Board of Directors - June 7, 2001

Box 12 of 15

SBV Board of Directors Meeting - April 30, 2001

Box 12 of 15

SBV Board of Directors Meeting - January 29, 2001

Box 12 of 15

SBV Board of Directors Meeting - September 25, 2000

Box 12 of 15

SBV Board of Directors Meeting - July 26, 2000

Box 12 of 15

Business Ventures with Notebooks

Box 12 of 15

Box 13

Admission Charges, 2001

Box 13 of 15

African American Museum, 2001

Box 13 of 15

A&I Renovation and Space Usage

Box 13 of 15

Audit (KPMG)

Box 13 of 15

KPMG Audit & Review Results (April 4, 2000)

Box 13 of 15

Audit & Review Committee Meeting (November 19, 2001)

Box 13 of 15

Capital Planning Board

Box 13 of 15

Castle Renovation Project

Box 13 of 15

Chron File/Mail Log (2000 - June/December)

Box 13 of 15

Chron File/Mail Log (2001 - January/December)

Box 13 of 15

Chron File/Mail Log (2002 - January/March)

Box 13 of 15

OUS (Office of the Undersecretary for Science/F&A Meeting Schedule

Box 13 of 15

Combined Federal Campaign (CFC)

Box 13 of 15

The Commons

Box 13 of 15

Compensation

Box 13 of 15

Exhibitions

Box 13 of 15

Federal Government Guidelines

Box 13 of 15

Financial Disclosure Form Information

Box 13 of 15

IRS Audit

Box 13 of 15

Joseph Henry Papers

Box 13 of 15

Management Information System (MIS)

Box 13 of 15

Museums: Non-Smithsonian

Box 13 of 15

Names, Lists of Various Board Members and SI Groups

Box 13 of 15

NAPA Study

Box 13 of 15

Office of Management & Budget (OMB)

Box 13 of 15

Office of Personnel Management (OPM)

Box 13 of 15

Organizational Review

Box 13 of 15

Parking

Box 13 of 15

Resumes

Box 13 of 15

Box 14

Smithsonian Community Committee (two Folders)

Box 14 of 15

Smithsonian Early Enrichment Center

Box 14 of 15

Smithsonian Monitoring & Assessment of Biodiversity Program (MAB)

Box 14 of 15

Smithsonian National Board (two folders)

Box 14 of 15

Smithsonian Newsletters

Box 14 of 15

Space, 2002

Box 14 of 15

Suggestions, 2001

Box 14 of 15

TAX - Smithsonian Institution

Box 14 of 15

Timeline Projects

Box 14 of 15

Union, 2001

Box 14 of 15

Web Sites

Box 14 of 15

Collections & Webs (two folders)

Box 14 of 15

Regents (general)

Box 14 of 15

Regents' Meeting - January 22, 2002

Box 14 of 15

Regents' Meeting - September 17, 2001

Box 14 of 15

Regents Meeting Preparation (9/01)

Box 14 of 15

Regents' Meeting - June 25, 2001

Box 14 of 15

Regents' Meeting - May 7, 2001

Box 14 of 15

Regents' Meeting - January 22, 2001

Box 14 of 15

Box 15

Regents' Meeting - September 11, 2000

Box 15 of 15

Regents Audit & Review Committee (December 4, 2000 and May 2, 2001)

Box 15 of 15

Regents Finance & Investment Committee (five folders)

Box 15 of 15

Executive Searches

Box 15 of 15

Chief Financial Officer

Box 15 of 15

Chief Technology Officer (two folders)

Box 15 of 15

Diversity Director (two folders)

Box 15 of 15

Briefing/OUS for Finance & Administration

Box 15 of 15