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Finding Aids to Official Records of the Smithsonian Institution Archives

Accession 98-129

National Museum of American History. Archives Center

Duke Ellington Collection Records, circa 1985-1993

Repository: Smithsonian Institution Archives, Washington, D.C. Contact us at osiaref@si.edu.
Creator: National Museum of American History. Archives Center
Title: Duke Ellington Collection Records
Dates: circa 1985-1993
Quantity: 3 cu. ft. (3 record storage boxes)
Collection: Accession 98-129
Language of Materials: English
Summary:

This accession consists of the records of Fitzroy Thomas, a foreign national and historian who worked on contract at the National Museum of American History, Archives Center (see Thomas biography prepared by Deborra Richardson). Thomas was responsible for work on the Duke Ellington Collection and was involved in the program's Oral History Project. The records include Duke Ellington Collection budget information; Thomas' correspondence and memoranda; meeting minutes; information documenting the Duke Ellington Collection program; Oral History Project information; articles on Ellington and those associated with him; and photographs.

Historical Note

Fitzroy Thomas is a foreign national and historian who worked on contract at the Archives Center, National Museum of American History, Smithsonian Institution from 1985 to April 1993. While there, he participated in several projects including the Field to Factory (1985-1987) exhibit and the African Diaspora Conference with the Program in African American Culture. The last was the Duke Ellington Collection program, of which he was the historian and project coordinator (1987-1993).

At the time that Thomas was project coordinator, the Program was jointly administered by the Archives Center, the former Division of Musical History, and the Program in African American Culture. In his position Thomas conducted historical studies to place the Duke Ellington Collection materials in context socially and culturally in the 20th-Century, both nationally and internationally. He developed detailed research plans for the Duke Ellington Collection program including topics such as business operations, histories of specific compositions, State Department sponsored tours, and sidemen. Thomas was responsible for the acquisition of additional Duke Ellington Collection materials. He either prepared or supervised acquisitions planning, and the preparation of field surveys and inventories. His outreach responsibilities included reference assistance, dissemination of information about the program to museum staff and to the wider community, and publication of research guides and catalogs.

Thomas' duties included oversight of the Duke Ellington Collection budget and personnel, liaison between the Chief Archivist and the collection staff, and liaison between the Archives Center, the Program in African American Culture, and the (former) Musical History Division, and the processing of all Duke Ellington Collection archival materials. He facilitated the hiring of personnel, both paid and unpaid, and negotiated tasks with Duke Ellington Collection staff and the Chief Archivist. He worked with the staff to shift, rehouse, label, box, and describe materials using standard archival practices. He contracted services and equipment. He facilitated travel arrangements, and hosted the many and varied persons needed to assist in uncovering the factual history of the Ellington Organization. He also planned and coordinated meetings among participating museum personnel.

In addition to his oversight responsibilities, Thomas administered the Oral History Project that was managed by the Duke Ellington Collection program. This collection of 39 oral histories represented band members, business personnel, singers, and family surrounding the Ellington Organization. The interviewers were Marcia Greenlee (an eminent oral historian) and Patricia Willard (long-time publicist for Duke Ellington and his orchestra). The interviews occurred between August, 1989 and December, 1992. There was a set of questions that was asked of each interviewee concerning Ellington as musician (composer, arranger, performer, band leader), Ellington and the band as ambassadors and statesman, their impressions of the reception of the Ellington Organization - perceptions and influences, race relations and its impact on the Ellington and the band's psyche and performance, and Ellington and the organization as a business entity.

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Descriptive Entry

This accession consists of the records of Fitzroy Thomas. Materials include Duke Ellington Collection budget information; Thomas' correspondence and memoranda; meeting minutes; information documenting the Duke Ellington Collection program; Oral History Project information; articles on Ellington and those associated with him; and photographs.

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This collection is indexed under the following access terms. These are links to collections with related topics, persons or places.

Name

Subject

Physical Characteristics of Materials in the Collection

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Preferred Citation

Smithsonian Institution Archives, Accession 98-129, National Museum of American History. Archives Center, Duke Ellington Collection Records

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Container List

Box 1

Duke Ellington: 90th Birthday Festival, April 1989

Box 1 of 3

Cataloguing Processing

Box 1 of 3

Duke Ellington Collection: Photographs (container list)

Box 1 of 3

Duke Ellinton Collection: Scripts and Transcripts

Box 1 of 3

Thomas, Fitzroy: Correspondence and Personal Notes, 1987-1990

Box 1 of 3

Thomas, Fitzroy, 1990-1991

Box 1 of 3

Archives Center Policies on AV, 1992

Box 1 of 3

"Duke Ellington '93," 1993

Box 1 of 3

Ellington, Ruth: Processing

Box 1 of 3

Fact Sheet, June 1992

Box 1 of 3

Duke Ellington Collection: Processing and Series Listing, 1993

Box 1 of 3

Historian Position

Box 1 of 3

Information for Researcher, June 1992

Box 1 of 3

Musical History Matters, March 1992

Box 1 of 3

Oral History Project Interviews

Box 1 of 3

Photo Documentary, August 1992

Box 1 of 3

Planning Meeting, 1992-1993

Box 1 of 3

Acquisitions, August 1992

Box 1 of 3

SIBIS Data Entry, August 1992

Box 1 of 3

Recommendations, January 1988

Box 1 of 3

Dukes, 1987

Box 1 of 3

Billy Taylor's Sound-Post, January 1991

Box 1 of 3

Duke Ellington Collection: Contents, 1989

Box 1 of 3

Cataloguing Steps, March 1991

Box 1 of 3

Budget, 1989-1991

Box 1 of 3

Budget, 1990-1991

Box 1 of 3

Collections Management, February 1991

Box 1 of 3

McCarty, Sylvia: History of Duke Ellington Collection, 1989

Box 1 of 3

Housing, March 1991

Box 1 of 3

Library of Congress Music Programs, 1989

Box 1 of 3

Monthly Updates/Reports, December 1990

Box 1 of 3

R. A. Duties, June 1989

Box 1 of 3

Gwen Robinson - Duke Ellington, July 1989

Box 1 of 3

Smithsonian Institution Traveling Exhibition Service (SITES) Exhibitions/Duke Ellington Collection

Box 1 of 3

Meeting of Full-Time Staff, 1990

Box 1 of 3

Duke Ellington Collection: Staff Meeting/Monthly Reports, February 1991

Box 1 of 3

Duke Ellington Collection: Travel, 1990-1991

Box 1 of 3

Julian Hines Collection, January 1988

Box 1 of 3

Institute for Studies in American Music, November 1988

Box 1 of 3

Project Description, 1989

Box 1 of 3

Jazz Studies

Box 1 of 3

Inventory (preliminary), May 1986

Box 1 of 3

Jazz Bands Connected with Duke Ellington, September 1988

Box 1 of 3

Lunceford Library

Box 1 of 3

Object Disposition Record, January 1989

Box 1 of 3

National Archives Trust Fund, December 1988

Box 1 of 3

Black Women Oral History Project

Box 1 of 3

Informants

Box 1 of 3

Interviewee Referral

Box 1 of 3

Personnel - Interviews Recruitment, 1988

Box 1 of 3

Position Description, 1988

Box 1 of 3

Public Programs, 1988-1989

Box 1 of 3

Status of Oral History Project Interviews, 1992

Box 1 of 3

Ashby, Harold, July 1990

Box 1 of 3

Ellison, Ralph, Jan. 1990

Box 1 of 3

Rufus, Jones, July 1989

Box 1 of 3

James, Michael, January 1990

Box 1 of 3

Marshall, Wendell, October 1989

Box 1 of 3

Michelle, Louise, February 1990

Box 1 of 3

Sears, Al, June 1989

Box 1 of 3

Oral History Project: Administration, 1988

Box 1 of 3

Topics In Ellington Oral History Project, 1989

Box 1 of 3

Aasland, Benny, September 1990

Box 1 of 3

Job Announcement/Advertisement for Oral History Position, 1988

Box 1 of 3

Schedule for Oral Historian Position Interviews, June 1987

Box 1 of 3

Final Selection for Oral Historian, June 1988

Box 1 of 3

Contract Draft for Oral Historian

Box 1 of 3

Marcia Greenlee, 1988-1992

Box 1 of 3

Oral History Project: Panel Discussion (Agenda), November 1989

Box 1 of 3

Oral History Project: Meeting and Agendas, 1989

Box 1 of 3

Williard, Patricia, 1988

Box 1 of 3

Duke Ellington Collection: Name Authority File List

Box 1 of 3

Duke Ellington Performers 1923-1975, April 1989

Box 1 of 3

Interview Assignments/Itinerary, 1989

Box 1 of 3

Oral History Project: Interviewee Referral Form

Box 1 of 3

Recommended Names For Oral History Project

Box 1 of 3

Outreach Duke Ellington, July 1988

Box 1 of 3

Thomas, Fitzroy: Personnel, 1989-1992

Box 1 of 3

Interviewee: Jones, Herbie, 1989

Box 1 of 3

Job Announcement 1992

Box 1 of 3

Kennedy, Ann, January 1992

Box 1 of 3

Levi, Robert, April 1991

Box 1 of 3

List of Collections, February 1992

Box 1 of 3

Management of Collections, January 1972

Box 1 of 3

Mission Statements, December 1989

Box 1 of 3

Monthly Reports, September 1990

Box 1 of 3

Murphy, John, August 1990

Box 1 of 3

Music Cataloguing Procedures, March 1992

Box 1 of 3

Northeast Document Conservation Center (NEDCC), January 1991

Box 1 of 3

Oral History Project: List of Interviewees, January 1991

Box 1 of 3

Oral History Project: Abstracting, December 1991

Box 1 of 3

Oral History Project: Agreements

Box 1 of 3

Oral History Project: Bibliography, 1988

Box 1 of 3

Oral History Project: Contacts.

Box 1 of 3

Oral History Project: General Information

Box 1 of 3

Oral History Project: I.D.'s

Box 1 of 3

Oral History Project: Interviews On File

Box 1 of 3

Oral History Project: Interview Techniques, May/October 1989

Box 1 of 3

Oral History Project: Procedures, April 1989

Box 1 of 3

Oral History Project: Workshop, 1991

Box 1 of 3

Photo Exhibit, June 1992

Box 1 of 3

Presentations, February 1992

Box 1 of 3

In-House Photographs

Box 1 of 3

Position Description

Box 1 of 3

Project Coordinator

Box 1 of 3

Program In African American Culture

Box 1 of 3

Resident Associates Program: Meetings, April 1991

Box 1 of 3

Rattenburg, Ken, 1991

Box 1 of 3

Research Fees, March 1992

Box 1 of 3

Ellington Researcher Information

Box 1 of 3

Society of American Archivists

Box 1 of 3

Resident Associates Program, April 1991

Box 1 of 3

Series Listing

Box 1 of 3

Minkins, Laura, March 1992

Box 1 of 3

Richardson, Deborra, September 1990

Box 1 of 3

Staff Meeting Notes, August 1991

Box 1 of 3

Staff Meeting, December 1991

Box 1 of 3

Strayhorn, B., June 1992

Box 1 of 3

Tour

Box 1 of 3

Thomas, Fitzroy, October 1989/July 1992

Box 1 of 3

Wallace, Grant, July 1992

Box 1 of 3

Warshaw Image Research

Box 1 of 3

Wein, George, May 1991

Box 1 of 3

Williams, Martin, 1992

Box 1 of 3

Work Distribution

Box 1 of 3

George, Wein, and George Kennedy, 1991

Box 1 of 3

University of the West Indies, August 1990

Box 1 of 3

Valburn, 1990

Box 1 of 3

Wein, George, 1991

Box 1 of 3

Box 2

Newsletter, April 1991

Box 2 of 3

Managing, 1991

Box 2 of 3

Caribbean Archives, 1991

Box 2 of 3

Recommendations, May 1991

Box 2 of 3

Internship Agreement

Box 2 of 3

Gregory Booth, March 1988

Box 2 of 3

David Willoughby, March 1988

Box 2 of 3

Robert Zeiff, March 1988

Box 2 of 3

Newsletter

Box 2 of 3

Advance Procurement Plan, 1990

Box 2 of 3

Yale Oral History

Box 2 of 3

Weiderman, Eric, 1989

Box 2 of 3

Thomas, Fitzroy, November 1989

Box 2 of 3

Thomas, Fitzroy, December 1987

Box 2 of 3

Advance Procurement Plan, 1993

Box 2 of 3

Accomplishments of Ellington Program, July 1990

Box 2 of 3

Questions and Suggestions, April 1992

Box 2 of 3

Greene, Lucy

Box 2 of 3

Advisory Committee, March/April 1992

Box 2 of 3

Memoranda on Board, March 1992

Box 2 of 3

Programs to be Involved, March 1992

Box 2 of 3

History, April 1992

Box 2 of 3

Advisory Committee, May 1992

Box 2 of 3

Annual Report, January 1992

Box 2 of 3

Hudson House

Box 2 of 3

Duke Ellington Collection: Articles, October 1988

Box 2 of 3

Duke Ellington Collection: Articles, Ellington, November 1983

Box 2 of 3

Duke Ellington Collection: Articles, Ellington, May 1992

Box 2 of 3

Articles: About Jazz, January 1991

Box 2 of 3

Articles: General, January 1986/April 1991

Box 2 of 3

Articles: General, May 1988

Box 2 of 3

Bibliography on Duke Ellington

Box 2 of 3

Audio Visual Policy

Box 2 of 3

Awards - Contains List

Box 2 of 3

Brochures, 1989-1990

Box 2 of 3

Brown, Anthony, March 1992

Box 2 of 3

Budget, 1992

Box 2 of 3

Budget, 1993

Box 2 of 3

Kenny Burrell, 1990

Box 2 of 3

Cataloguing Steps and Collections Management

Box 2 of 3

Archives Center/Certificates

Box 2 of 3

Collecting Guidelines, September 1990

Box 2 of 3

Collection Database, April 1991

Box 2 of 3

Correspondance on Conference Attendees, May 1990

Box 2 of 3

Ellington Schools Project, February 1991

Box 2 of 3

Ellington, Ruth, July 1990

Box 2 of 3

Graskowitz, Marilyn, March 1992

Box 2 of 3

Fox, Michael, May 1992

Box 2 of 3

Greenlee, M., April 1992

Box 2 of 3

Harman, Carter, August 1991

Box 2 of 3

Hadora, Morris, March 1992

Box 2 of 3

Hoefsmt's Letter

Box 2 of 3

Homzy, Andrew, 1991-1992

Box 2 of 3

Hughes, Langston

Box 2 of 3

Identifications, December 1989

Box 2 of 3

Jazz Masterworks, October 1989

Box 2 of 3

Memoranda, 1986-1989

Box 2 of 3

Archives Collection

Box 2 of 3

Budget, 1989

Box 2 of 3

Computer documents

Box 2 of 3

Correspondence, 1989

Box 2 of 3

Duke Ellington Collection: Project

Box 2 of 3

Archives Center Meetings

Box 2 of 3

Oral History Project

Box 2 of 3

Ellington Photographs

Box 2 of 3

Smithsonian Institution Traveling Exhibition Service (SITES) Exhibit

Box 2 of 3

Thomas, Fitzroy: Travel

Box 2 of 3

PAAC

Box 2 of 3

Ellington, Duke, 1992

Box 2 of 3

Ellington, Ruth: Materials not Received

Box 2 of 3

Disclaimer, Ellington Collection

Box 2 of 3

Cooper-Hewitt Museum

Box 2 of 3

Duke Ellington Collection: Budget

Box 2 of 3

Budget, 1989

Box 2 of 3

Budget, 1990 (2 folders)

Box 2 of 3

Budget, 1991

Box 2 of 3

Budget, 1993

Box 2 of 3

Kennedy, Ann, 1992

Box 2 of 3

Library of Congress, 1992

Box 2 of 3

List of Collections

Box 2 of 3

Myer, Grace

Box 2 of 3

NPR, 1992

Box 2 of 3

Program Organization and Staff Profile for the Duke Ellington Collection

Box 2 of 3

Fox, Michael J.

Box 2 of 3

Planning Strategies

Box 2 of 3

Photographs

Box 2 of 3

Society of American Archivists: Presentations on Duke Ellington

Box 2 of 3

Resident Associates Program

Box 2 of 3

Rhythm and Blues

Box 2 of 3

Duke Ellington Collection: Staff Meetings

Box 2 of 3

Strayhorn Materials

Box 2 of 3

Tours: Information for Guides/Duke Ellington Collection

Box 2 of 3

Use of the Duke Ellington Collection

Box 2 of 3

Budget, 1989

Box 2 of 3

Budget Staff Assignments

Box 2 of 3

Smithsonian Acquisition of Duke Ellington Collection

Box 2 of 3

Audio-Visual Information

Box 2 of 3

Gillespie, Dizzy, 1986

Box 2 of 3

Duke Ellington Collection: Preliminary Inventory

Box 2 of 3

Memoranda, 1989

Box 2 of 3

Memoranda, 1990

Box 2 of 3

Contracts - P. T.

Box 2 of 3

Memoranda, 1988-1990

Box 2 of 3

Computers for the Duke Ellington Collection, 1987

Box 2 of 3

Research Topics

Box 2 of 3

Archives Central Filing System

Box 2 of 3

Oral History Project, 1989, 1991

Box 2 of 3

Duke Ellington Collection: Ads, 1988-1990

Box 2 of 3

Press, 1988-1991

Box 2 of 3

Biography

Box 2 of 3

Box 3

Archives Center Meetings, 1992-1993

Box 3 of 3

Budget, 1990-1991

Box 3 of 3

Project Planner, 1992-1993

Box 3 of 3

Personal Correspondence, 1993

Box 3 of 3

Oral History Notes and Comments

Box 3 of 3

Planning, 1990-1991

Box 3 of 3

Correspondence, 1990-1992

Box 3 of 3

Conteh, Adama, 1989-1992

Box 3 of 3

Proposed Agenda, August 1992

Box 3 of 3

Archives Center Staff Meeting, October 1992

Box 3 of 3

Film Archives, 1992

Box 3 of 3

History Of Duke Ellington Collection, August 1989

Box 3 of 3

Annual Report, 1992

Box 3 of 3

Papers on Duke Ellington

Box 3 of 3

Archivists in Washington, D.C.

Box 3 of 3

Advisory Committee, 1992

Box 3 of 3

Information for Tour Guides, 1991

Box 3 of 3

Kennedy, Roger, 1988

Box 3 of 3

Duke Ellington Collection Data Base, 1991

Box 3 of 3

World Bank Archives, May 1990

Box 3 of 3

Ellington, Ruth, July 1991

Box 3 of 3

ARP, 1991-1992

Box 3 of 3

Memoranda, 1989-1992

Box 3 of 3

Memoranda, 1991-1992

Box 3 of 3

Planning Meeting, 1990-1992

Box 3 of 3

Container Lists, 1989

Box 3 of 3

Agendas And Archives, 1991-93

Box 3 of 3

Memoranda, 1988-1993

Box 3 of 3

Budget, July 1990

Box 3 of 3

Budget, July 1990-1991

Box 3 of 3

Schultz, Lester, 1991-1992

Box 3 of 3

Advisory Committee, 1992-1993

Box 3 of 3

Inventory, 1986

Box 3 of 3

Book Review, 1987

Box 3 of 3

Planning, 1991-1992

Box 3 of 3

Oral History Project: Abstracts, 1991-1992

Box 3 of 3

Louis Armstrong Archives, 1992

Box 3 of 3

Hasse, John, January 1990

Box 3 of 3

Fellowship Information, 1991

Box 3 of 3

Society of American Archivists, 1990

Box 3 of 3

Oral History Project: Agreement, 1988-1990

Box 3 of 3

Duke Ellington Collection: Exhibit Script, December 1988

Box 3 of 3

Duke Ellington Collection: Museum Shops, 1990

Box 3 of 3

Information for Researchers, 1990

Box 3 of 3

Oral History Project: Ideas Discussion

Box 3 of 3

Duke Ellington Collection: Report, 1989

Box 3 of 3

Strayhorn, 1991

Box 3 of 3

Mark Tucker, 1987-1991

Box 3 of 3

Acquisitions/Contacts

Box 3 of 3

Disclaimer and Researcher Registration Form

Box 3 of 3

Duke Ellington Collection: Newsletter, 1991

Box 3 of 3

Duke Ellington Collection, August/September, 1991

Box 3 of 3

Accomplishments, September 1991

Box 3 of 3

Budget, 1991

Box 3 of 3

Andrew Homzy, 1991

Box 3 of 3

Notes On SRB, 1991-1992

Box 3 of 3

Budget, 1989-92

Box 3 of 3

PAAC/Ellington Youth Project

Box 3 of 3

Articles, 1993

Box 3 of 3

Hudson, Dr. Theodore, March 1992

Box 3 of 3

Danish Radio

Box 3 of 3

Duke Ellington Collection: Tour, 1990-1993

Box 3 of 3

Ellington Budget, February 1993

Box 3 of 3

Lubrano, 1993

Box 3 of 3

Rhythm and Blues: Articles

Box 3 of 3

Smithsonian Projects, December 1990

Box 3 of 3

Duke Ellington Collection: Program Schedule, 1991

Box 3 of 3

Information for Researchers and Tour Guides, 1990-1991

Box 3 of 3

Crawley, Vicki: Filing System, September 1991

Box 3 of 3

Oral History Project: Data Sheet, July 1974

Box 3 of 3

Oral History Project: Correspondence, July 1989

Box 3 of 3

Correspondence, 1989-1990

Box 3 of 3

Black Music, 1979

Box 3 of 3

Technical Documentation, April 1993

Box 3 of 3

Correspondence, 1989-1991

Box 3 of 3

DEMS Bulletin, 1992

Box 3 of 3

Interviewees, 1989

Box 3 of 3

Correspondence, 1987, 1990-1992

Box 3 of 3

Justification Memoranda, 1989-1992

Box 3 of 3

Collections Received, 1991-1992

Box 3 of 3

Duke Ellington Collection: Budget Proposals, 1991-1992

Box 3 of 3

Duke Ellington Collection: Database

Box 3 of 3

Letter Of Thanks, 1989-1992

Box 3 of 3

Duke Ellington Collection: Newspaper Clippings, 1988-1989

Box 3 of 3

Song Transcriptions, 1987-1989

Box 3 of 3

Duke Ellington Collection in Washington, D.C.

Box 3 of 3

Goals and Procedures, 1989-1993

Box 3 of 3

African American Studies

Box 3 of 3

Oral History, 1988-1991

Box 3 of 3

History of Jazz, 1992-1995

Box 3 of 3

Memoranda, 1988-1993

Box 3 of 3

Duke Ellington Collection: Events, 1989-1990

Box 3 of 3

Interview Transcripts, 1989-1991

Box 3 of 3

Archives Center, 1989-1992

Box 3 of 3

Oral History Project: Notes

Box 3 of 3

Correspondence and Memoranda, 1990-1992

Box 3 of 3

Budget, September 1989

Box 3 of 3

Duke Ellington Collection: Labels

Box 3 of 3