Accession Records, circa 1858-

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  • These records document the acquisition, maintenance, and scholarly study of the Museum's permanent collection and items that were later deaccessioned. Included are condition reports; donor receipts; correspondence offering, acknowledging, accepting, and confirming gifts; catalog entry sheets; purchase orders; invoices; copyright and licensing forms; reports recording exhibition and location histories; internal memoranda regarding the mechanics of maintaining objects; photographs; meeting minutes which note approvals of objects; credit lines for objects; acquisition questionnaires; curators' descriptions of objects; newspaper clippings; and exhibition catalogs.
  • These records are maintained permanently at the National Museum of American Art, along with photographs of objects. Information on the latter may be found in record unit 5000102. Inactive loan files are transferred to the Smithsonian Institution Archives. For information about inactive loans, see record unit 453. NOTE: These papers are located in the Smithsonian American Art Museum.


  • Brief Report of National Museum of American Art Accessions, a computer printout of NMAA objects, arranged alphabetically by the name of the artist.
  • For a history of the creating unit, refer to "Forms part of" above.


Numeric by accession number

Repository Loc.

Smithsonian American Art Museum, Washington, DC


  • 1858
  • circa 1858-

Restrictions & Rights

Some files contain confidential information and may be closed



  • Photographs
  • Collection descriptions

Local number

SIA RU5000101

Physical description

84.4 linear meters

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