SIA RU202001, National Portrait Gallery (U.S.) Curatorial Departments, Permanent Collection Records, circa 1864-

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Permanent collection records document portraits in the permanent and study collections, artists and their collected works, and associative and decorative objects. These files are available to researchers on a restricted basis. They typically contain a photograph of the portrait or object; research on the sitter, object, or artist; conservation report; exhibition records; and official documentation, such as records on the transfer of ownership to the National Portrait Gallery (NPG); the accession report; loan agreements; and insurance records. NOTE: These papers are located in the National Portrait Gallery.


  • National Portrait Gallery (U.S.) Department of Painting and Sculpture
  • National Portrait Gallery (U.S.) Department of Prints and Drawings
  • National Portrait Gallery (U.S.) Department of Photographs
  • National Portrait Gallery (U.S.) Time Collection
  • National Portrait Gallery (U.S.) Office of the Registrar


  • The Curatorial Departments oversee the conservation of art work, the authenticating of sitters and artists, and research in American portraiture. Research by staff is incorporated into exhibitions and catalogs or transferred to the research file of the Catalog of American Portraits.
  • Ellen G. Miles was Associate Curator, 1978; Associate Curator of Painting and Sculpture, 1979-1994; and Curator of Painting and Sculpture, 1994- . Wendy Wick Reaves became Curator of Prints and Drawings, 1979; Frederick Voss became Curator of the Time Collection, 1985; and Mary Panzer became Curator of Photographs, 1992. The records also contain the files of other NPG curators, including Robert G. Stewart, Associate Curator, 1964, Curator, 1965, and Curator of Painting and Sculpture, 1979-1994; Monroe Fabian, Assistant Curator, 1969-1971, Associate Curator, 1972-1978, and Associate Curator of Painting and Sculpture, 1979-1986; and William F. Stapp, Curator of Photographs, 1979-1991.
  • (1) Permanent Collection Illustrated Checklist, arranged alphabetically by sitter with index to artists' names; (2) computerized collections information system with multiple access points.
  • For a further history of the creating unit, refer to the highlighted note "Forms part of" above.

Addl. KW Subjects

Permanent Collection Illustrated Checklist (NPG)


Portrait records are divided between curatorial departments according to media

Repository Loc.

National Portrait Gallery, Washington, DC


  • 1864
  • circa 1864-

Restrictions & Rights

(1) Restricted; (2) records are located at the National Portrait Gallery; (3) researchers should contact appropriate curatorial departments to request access; (4) painting and sculpture collection records are housed with associative and decorative object records in the Office of the Registrar, through which access is granted



  • Mixed archival materials
  • Collection descriptions

Local number

SIA RU202001

Physical description

108.7 linear meters

Full Record

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