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Record Unit 7432,  Museum Computer Network,  Records, 1967-1988

Repository: Smithsonian Institution Archives, Washington, D.C. Contact us at osiaref@si.edu.
Creator: Museum Computer Network
Title: Records
Dates: 1967-1988
Quantity: 11.5 linear meters.
Collection: Record Unit 7432
Language of Materials: English
Summary:

These records contain the administrative files kept primarily by David Vance, Ron Kley, and Deirdre Stam. The records concern the daily operations of MCN including preparation of the journal Spectra; planning for annual conferences and workshops; correspondence; grant proposals; annual reports; materials concerning Griphos, membership surveys; and publications concerning computerization.

Historical Note

The Museum Computer Network promotes the use of computer technology by museums. It was established in 1967 by a consortium of New York City museums. In its early years it focused on the development of an object-cataloging database system called Griphos. This system was designed to enable creation of a union catalog of museum objects. In 1972 the consortium was incorporated into the nonprofit Museum Computer Network (MCN) headed by David Vance. Until 1978 MCN functioned as a Griphos users group, but by that year Griphos had become obsolete and MCN opened itself up to users of other computer systems. In 1985 Ron Kley became president and acting executive director until 1988 when Deirdre Stam became executive director.

Introduction

This finding aid was digitized with funds generously provided by the Smithsonian Institution Women's Committee.

Descriptive Entry

This collection contains the administrative files kept primarily by the executive directors. The records concern the daily operations of a nonprofit professional organization including preparation of the journal Spectra, planning for annual conferences and workshops, correspondence, grant proposals, annual reports, member surveys, and publications concerning computerization.

This collection is indexed under the following access terms. These are links to collections with related topics, persons or places.

Name

Subject

Preferred Citation

Smithsonian Institution Archives, Record Unit 7432, Museum Computer Network, Records

Container List

Box 1

Museum Data Bank Coordinating Committee, "Griphos Package Description," September 1973.

Box 1 of 28

David Vance, "Manual for Museum Computer Network Data Preparations," 1975.

Box 1 of 28

David Vance, "Manual for Museum Computer Network Griphos Application," 1976.

Box 1 of 28

David Vance, "Griphos Users' Guide," 1979.

Box 1 of 28

Benjamin Suchoff, "A Griphos Application of Bartok's Turkish Folk Music Material," 1975.

Box 1 of 28

Scott Abbey, "Griphos as a Relational Data Base System," Ph.D. dissertation, 1975.

Box 1 of 28

M. Stephen Erik Lipka, "Queries and Relations in the Griphos system," Ph.D. dissertation, 1975.

Box 1 of 28

Harvey David Lowy, "Design of a Distributed Data Base Management System for a Homogeneous Distributed Commuter Network," Ph.D. dissertation, 1976.

Box 1 of 28

David Vance, "Structure and Content of a Museum Data Bank," 1970.

Box 1 of 28

David Vance, for IBM, "Computers in the Museum," 1973.

Box 1 of 28

IBM, "Building a Collection Data Bank and Museum Computer Network," 1970.

Box 1 of 28

David Vance and Jack Heller, "Structure and Content of a Museum Data Bank," 1971.

Box 1 of 28

David Vance, "Museum Computer Network: Progress Report," The Museologist, 1975.

Box 1 of 28

David Vance, "Museum Computer Network: The Second Phase," Museum News, May 1970.

Box 1 of 28

Wilford P. Cole, "Computers: Second Thoughts on the Second Phase," Museum News, June 1970.

Box 1 of 28

"Museums and Computers: Strange Bedfellows," Museum News, 1973.

Box 1 of 28

The New Yorker, article mentioning MCN, April 1973.

Box 1 of 28

David Vance, "The Unfinished Story of the Museum Computer Network," Educom, Fall 1975.

Box 1 of 28

David Vance, "Networking in the Arts," Special Libraries Association, Bulletin, Fall 1975.

Box 1 of 28

"Computers and Archaeology: An AFFA Colloquium," Journal of Field Archaeology, 1976.

Box 1 of 28

"Cataloguing Photographs by Computer," International Museum of Photography at George Eastman House, 1978.

Box 1 of 28

Benjamin Suchoff, "A Program for the Establishment of New Computer Techniques in the Accessioning, Cataloguing, and Permuting of Research Materials at the Canadian Centre for Folk Culture Studies," 1974.

Box 1 of 28

MCN, Annual Meeting, Program, 1984.

Box 1 of 28

MCN, Annual Meeting, Registration and Inquiries, 1984.

Box 1 of 28

MCN, Annual Meeting, 1983.

Box 1 of 28

MCN, Annual Meeting, Advance Registration, 1983.

Box 1 of 28

MCN, Annual Meeting, 1982.

Box 1 of 28

MCN, Annual Meeting, Registration, 1981.

Box 1 of 28

MCN, Annual Meeting, Income and Expenses, 1980.

Box 1 of 28

MCN, Annual Meeting, Income and Expenses, 1979.

Box 1 of 28

MCN, By-Laws, as amended, May 1, 1979.

Box 1 of 28

MCN, Publicity, 1972, 1980, 1983-1984.

Box 1 of 28

MCN, Annual Meeting, 1984.

Box 1 of 28

MCN, Annual Meeting, 1983.

Box 1 of 28

MCN, Prospectus, 1982-1983.

Box 1 of 28

MCN, Annual Meeting, 1982.

Box 1 of 28

MCN, Annual Meeting, 1981.

Box 1 of 28

Box 2

MCN, National Museum Act Application Grant, 1976-1977 (4 folders).

Box 2 of 28

Columbia Broadcasting System, request for funds, 1974-1979.

Box 2 of 28

MCN, Annual Meetings and Meetings of the Board of Directors, 1979-1981.

Box 2 of 28

Access, software application system for museums, 1971.

Box 2 of 28

Adhoc, software application system for museums, 1982.

Box 2 of 28

AIIMS, software application system for museums, 1978.

Box 2 of 28

Artlog, software application system for museums, 1980.

Box 2 of 28

Daris, software application for museums, 1982.

Box 2 of 28

Art Object Locator System, 1977.

Box 2 of 28

Databasics, 1985.

Box 2 of 28

Museum Information System workshop, 1980.

Box 2 of 28

Judith Dupre/Artwork.

Box 2 of 28

GEAC

Box 2 of 28

Cultural Systems Division.

Box 2 of 28

Report on a national cataloging system for ethnological collections, 1970.

Box 2 of 28

Gipsy package description, Museum Data Bank Coordinating Committee, 1973.

Box 2 of 28

GIS package descriptions, Museum Data Bank Coordinating Committee, 1974.

Box 2 of 28

Corner Stone, 1984.

Box 2 of 28

Computerized Catalog System, 1973.

Box 2 of 28

Istare, 1982.

Box 2 of 28

Laventhal and Horwath, museum consultants, 1980.

Box 2 of 28

CURATOR (dbms).

Box 2 of 28

The Detroit Institute of Arts, Art Registration/Identification System, Definition Phase report, 1978.

Box 2 of 28

SATIN 1, French, 1974, 1978.

Box 2 of 28

SIIR, SELGEM.

Box 2 of 28

SELGEM Package Description, Museum Data Bank Coordinating Committee, 1973.

Box 2 of 28

Systems Capital Corporation, 1982.

Box 2 of 28

Phillip S. Humphrey and Ann C. Clausen, "Automated Cataloging for Museum Collections," Association of Systematics Collection.

Box 2 of 28

Sofia, France, 1974.

Box 2 of 28

Box 3

Correspondence and documentation on museum computer systems and projects, worldwide, arranged alphabetically by city, c. 1967-1975: Albany - New Orleans

Box 3 of 28

Box 4

Correspondence and documentation on museum commuter systems and projects, worldwide, arranged alphabetically by city, circa 1967-1985: New York City (Museum of Broadcasting) - Rome, Italy

Box 4 of 28

Box 5

Correspondence and documentation on museum commuter systems and projects, worldwide, arranged alphabetically by city, circa 1967-1985: New York City (Museum of the City of New York) -Rome (Italy)

Box 5 of 28

Correspondence and documentation on museum computer systems and projects, worldwide, arranged alphabetically by city, circa 1967-1985: Rome (Italy), cont'd - Washington, D.C. (Hirshhorn Museum and Sculpture Garden)

Box 5 of 28

Box 6

[no longer exists]

Box 6 of 28

Box 7

Correspondence and documentation on museum computer systems and projects, worldwide, arranged alphabetically by city, circa 1967-1985: Washington, D.C., cont'd (Marine Corps Museum) - Williamstown

Box 7 of 28

Federation for Natural Sciences, collection research meeting, Manchester Museum, 1984.

Box 7 of 28

Correspondence and newsletters pertinent to museum activities in automation: Federation Internationale de Documentation - Carl G. Allen (International Foundation for Technology in the Humanities)

Box 7 of 28

Box 8

Correspondence and newsletters pertinent to museum activities in automation: International Archive of Art

Box 8 of 28

[At this point organization breaks down, and there appears to be no order. This is probably due to the original boxes being out of order. The remainder of the series probably continues later; another series also begins later and is taken up in the following order.]

ISIS

Box 8 of 28

Kress Foundation

Box 8 of 28

MESH, 1973-1977

Box 8 of 28

MDBC, 1972-1977

Box 8 of 28

A. W. Mellon Foundation

Box 8 of 28

Mid-Atlantic States Arts Consortium

Box 8 of 28

Modern Language Association

Box 8 of 28

Museum Data Bank Research Report, 1-10, 12

Box 8 of 28

Museum Data Bank Projects

Box 8 of 28

Museum Documentation Association

Box 8 of 28

Museological Word-List, Hungary

Box 8 of 28

Dictionarium Museologicum, Hungary, 1979, 1981

Box 8 of 28

Alphabetical List of Descriptors, International Council of Museums (ICOM), 1984

Box 8 of 28

E. Elein, "Scientific Documentation," 1968, Museum and Research, ICOM.

Box 8 of 28

ICOM, International Committee for Documentation (CIDOC), Program, 1980.

Box 8 of 28

ICOM/ ICOM-CIDOC, 1967-1969.

Box 8 of 28

ICOM/ CIDOC, Working Party on the Documentation of Museum Collections, 1977.

Box 8 of 28

ICOM/ CIDOC, "Terminology."

Box 8 of 28

ICOM/ CIDOC, "Technical Standards Working Group," 1985.

Box 8 of 28

ICOM / CIDOC, Bulletins.

Box 8 of 28

ICOM / CIDOC, Working Paper, Secondary Lists of Data Categories, 1980.

Box 8 of 28

Box 9

South African Museum Association, Documentation Group, 1973, 1985.

Box 9 of 28

Museum Documentation Association, England, 1985

Box 9 of 28

D. A. Robert, "Planning the Documentation of Museum Collections," 1983.

Box 9 of 28

Museum Documentation Association, England, 1976-1985, David Vance book review, 1984.

Box 9 of 28

Information Retrieval Group of the Museums Association, IRGMA Record Cards, 1976.

Box 9 of 28

Box 10

Organizations (material):

American Association of Botanical Gardens and Arboreta

Box 10 of 28

Archives and Documentation Centers for Modern and Contemporary Art, and Bulletin

Box 10 of 28

Museum Documentation Association (documentation systems and occasional papers) (Folder 1 of 2)

Box 10 of 28

Box 11

Museum Documentation Association (documentation systems and occasional papers) (Folder 2 of 2)

Box 11 of 28

American Society for Information Science

Box 11 of 28

Computer and the Humanities

Box 11 of 28

Dia Art Foundation

Box 11 of 28

Educom

Box 11 of 28

Articles, proceedings, studies about computers and museums arranged alphabetically by author: Scott Abbey - Virginia Burton

Box 11 of 28

Box 12

Organizations (material): Mary Ann Calo - New York Public Library

Box 12 of 28

Box 13

Articles, proceedings, studies about commuters and museums arranged alphabetically by author: Akitumi Oikawa - Derryl Young

Box 13 of 28

Journals regarding scientific investigations:

Instituto de Investigaciones sobre Recursos Bioticos, Xalapa, Veracruz

Box 13 of 28

Bioteca, 1979-1984

Box 13 of 28

Box 14

Instituto de Investigaciones sobre Recursos Bioticos, Xalapa, Veracruz

Box 14 of 28

Universidad Nacional Autonoma de Mexico

Box 14 of 28

Social History and Industrial Classification

Box 14 of 28

Outline of Cultural Materials

Box 14 of 28

Kenneth Willard Maxwell, "Interactive Imaging Systems," M.S. thesis, University of Colorado, 1985

Box 14 of 28

Italian journals on automation

Box 14 of 28

The Film Catalog: A List of Holdings in the Museum of Modern Art, 1985, using GRIPHOS

Box 14 of 28

A Guide to Inventorying Ethnological Collections, edited by Mary Jane Schneider, 1970

Box 14 of 28

Reference manual for machine-readable bibliographic description, UNESCO, 1981

Box 14 of 28

A Universal Slide Classification System with Automatic Indexing, University of California, Santa Cruz, 1969

Box 14 of 28

Film Cataloguing Manual: A Computer System, Museum of Modern Art, 1979

Box 14 of 28

James A Peters, MUDPIE (Museum and University Data, Program and Information Exchange), 1968-1972

Box 14 of 28

"Commuter Applications to Collection Management in Herpetology and Ichthyology," Alan Leviton et al., 1982

Box 14 of 28

Materialien ausdem Institute fur Museums kunde SMPK Berlin

Box 14 of 28

Box 15

Publications on automated collections in museums:

Mammal collections in North America

Box 15 of 28

Geology in Great Britain (bibliography and index)

Box 15 of 28

German publications on archeology, folklore, museum collections

Box 15 of 28

Museum Document Association Publications

Box 15 of 28

Computerized Inventory Standards for Works of Art, conference, 1979

Box 15 of 28

Material from Museo Nacional de Antropologia, 1969-1977

Box 15 of 28

Newsletter of Computer Archeology, 1972

Box 15 of 28

Museum Computer Conference, 7" audio tape, lecture seven (?), Ruth Bowman, undated

Box 15 of 28

Box 16

Newsletter of Computer Archeology.

Box 16 of 28

Bibliography cards.

Box 16 of 28

Report of the Conference on Computer Technology in the Humanities, 1969.

Box 16 of 28

First International Conference on Automatic Processing of Art History Data and Documentation, 1978.

Box 16 of 28

Second International Conference on Automatic Processing of Art History Data and Documentation, 1984.

Box 16 of 28

Robert G. Chenall, Museum Cataloguing in the Computer Age.

Box 16 of 28

Conference, Computers and their Potential Applications in Museums, 1968.

Box 16 of 28

Using the UTM Grid System to Record Historic Sites, 1977.

Box 16 of 28

Commuters and Cultural Materials Conference, 1982.

Box 16 of 28

Box 17

All in Order: Information Systems for the Arts, 1981.

Box 17 of 28

IBM Reports on: Building a Collection Data Bank at Museum Computer Network, 1970; Computers in Anthropology and Archeology, 1971; Computers in the Museum, 1973; and Introduction to Computers in the Humanities, 1971

Box 17 of 28

IBM, Perspective in Computing, 1982, 1985.

Box 17 of 28

Educom, Networks and Disciplines, 1973.

Box 17 of 28

MCN audio tapes, conference, 1980.

Box 17 of 28

SELGEM manual, workbook.

Box 17 of 28

Stairs.

Box 17 of 28

Stipple.

Box 17 of 28

International Journal of Museum Management and Curatorship, 1983. Articles on computerization.

Box 17 of 28

TAXIR.

Box 17 of 28

Village Systems.

Box 17 of 28

Central Federal, 1974-1978 (savings account).

Box 17 of 28

Chase Manhattan Bank, 1973-1984.

Box 17 of 28

Kranz and Company, auditors, 1976-1985.

Box 17 of 28

State University New York accounts, 1967-1986.

Box 17 of 28

Box 18

New York State Bureaucracy, 1977-1983 (state returns)

Box 18 of 28

IRS, 990, 990A, 1974-1984.

Box 18 of 28

Tax Exemption.

Box 18 of 28

Auditors' Report and Financial Statements, 1977-1985.

Box 18 of 28

Finance, Old MCN, 1969-1970.

Box 18 of 28

Budgets, FY 1967-FY 1969.

Box 18 of 28

Institute of Conservation and Methodology of Museums, Information en, 1974-1979.

Box 18 of 28

L'Automatisation Documentaire en France, 1966-1967.

Box 18 of 28

Task Force, MCN, AAM, UNESCO, 1979-1980.

Box 18 of 28

New York State Council on the Arts (MCN grant proposal), 1974-1975.

Box 18 of 28

National Museum Act (MCN grant proposal), 1977.

Box 18 of 28

National Endowment for the Arts (NEA) and National Endowment for the Humanities (NEH) (MCN grant proposal), 1977.

Box 18 of 28

Box 19

MCN Workshop, 1974 (1974-1977).

Box 19 of 28

IBM correspondence, 1967-1977, and publication, "An Information System for American Museums," 1969.

Box 19 of 28

MCN Data Sheets.

Box 19 of 28

MCN correspondence, 1967-June 1968.

Box 19 of 28

MCN correspondence, July 1968-1971.

Box 19 of 28

MCN and New York University (NYU) Conference, 1970.

Box 19 of 28

Metropolitan Museum of Art Computer Conference, 1968.

Box 19 of 28

MCN/IBM Report, 1968.

Box 19 of 28

MCN correspondence, minutes, policy statement, 1976-1978.

Box 19 of 28

MCN correspondence, presidential report, minutes, 1972-1976.

Box 19 of 28

MCN/Center for Contemporary Arts and Letters Planning Conference, 1980.

Box 19 of 28

National Planning Conference for Cultural Resource Management and Preservation, 1978.

Box 19 of 28

National Endowment for the Arts, 1968-1970.

Box 19 of 28

New England Museum Association.

Box 19 of 28

Netherlands.

Box 19 of 28

Network for Information Retrieval in Mammalogy.

Box 19 of 28

National Federation of Abstracting and Indexing Services, Conference, 1980.

Box 19 of 28

Box 20

Museum Computer Network / Center for Contemporary Arts and Letters, Planning Conference, 1980.

Box 20 of 28

National Planning Conference for Cultural Resource Management and Preservation, 1978.

Box 20 of 28

National Endowment for the Arts, 1968-1986.

Box 20 of 28

Smithsonian Institution/New England Museum Association, Computerization for Museum Collections, 1983.

Box 20 of 28

NEMA Workshop, Collection Records and Micro-Computers, 1984.

Box 20 of 28

Northeast Museums Conference, 1978, 1979.

Box 20 of 28

Museum Documentation in the Netherlands, 1979-1980.

Box 20 of 28

Network for Information Retrieval in Mammalogy, 1975.

Box 20 of 28

National Federation of Abstracting and Indexing Services, "Indexing Museum Collections," David Vance, 1980.

Box 20 of 28

National Science Foundation, 1983.

Box 20 of 28

New York State Council on the Arts, 1976-1982.

Box 20 of 28

OCLC

Box 20 of 28

Ontario Museum Association, 1983.

Box 20 of 28

Oxford Seminar, 1983.

Box 20 of 28

Oxford Text Archive.

Box 20 of 28

Patent Office, 1982.

Box 20 of 28

Public Archives of Canada.

Box 20 of 28

Various Working Papers prepared under the Public Archives of Canada.

Box 20 of 28

RAHN (Zurich).

Box 20 of 28

Regional Conference of Historical Agencies, 1982-1984.

Box 20 of 28

Quodata, 1982-1983.

Box 20 of 28

Research Libraries Group.

Box 20 of 28

New York (CCNY, CUNY) RIDIM (RILM), 1973-1978.

Box 20 of 28

RILA, 1977-1981.

Box 20 of 28

Reynolds, R. J., 1976.

Box 20 of 28

Society for American Archaeology, 1976.

Box 20 of 28

Box 21

Science Associates, 1976-1977.

Box 21 of 28

Society for Information and Documentation, 1978.

Box 21 of 28

Sloan Foundation, 1977.

Box 21 of 28

System Development Foundation, 1982.

Box 21 of 28

The Arts, Culture and Technology, 1981, 1985.

Box 21 of 28

Twentieth Century Fund, 1969.

Box 21 of 28

Visual Resources Association, 1986.

Box 21 of 28

Volunteer Lawyers for the Arts, 1986.

Box 21 of 28

Wenner-Gren Foundation, 1971-1977.

Box 21 of 28

Wetzel, 1981.

Box 21 of 28

"Griphos Users' Guide," David Vance, 1979.

Box 21 of 28

Incoming and Outgoing Correspondence:

Smithsonian, 1968-1977

Box 21 of 28

W, General

Box 21 of 28

XYZ, General

Box 21 of 28

SA-SC, 1974-1983

Box 21 of 28

SD-SZ

Box 21 of 28

T, General

Box 21 of 28

U, V General

Box 21 of 28

N General

Box 21 of 28

O General

Box 21 of 28

Q General

Box 21 of 28

R General

Box 21 of 28

New York City (2 Folders)

Box 21 of 28

New Haven (Yale Center for British Art)

Box 21 of 28

M General

Box 21 of 28

Box 22

K General

Box 22 of 28

L General

Box 22 of 28

H-J General (3 folders)

Box 22 of 28

E General

Box 22 of 28

Fayetteville (Arkansas Archaeological Survey)

Box 22 of 28

F-G General (2 folders)

Box 22 of 28

Cologne (Kunst-u. Museumbibliothek)

Box 22 of 28

C-D General (2 folders)

Box 22 of 28

B General

Box 22 of 28

Bowling Green, Kentucky (Western Kentucky University)

Box 22 of 28

C-Chicago (miscellaneous)

Box 22 of 28

Augusta, Maine (Maine State Museum Commission)

Box 22 of 28

A General

Box 22 of 28

Box 23

"Manual for Museum Computer Network Data Preparation," 1975, David Vance.

Box 23 of 28

Spectra (there may be extra copies): Volume 1, number 1 (1974); volume 2, numbers 1-2; volume 3, numbers 1-4; volume 4, numbers 1-4; volume 5, numbers 1-4 (number 2 missing); volume 6, numbers 1-4; volume 7, numbers 1-4; volume 8, numbers 1-4; volume 9, volumes 1-4; number 10, volumes 1-4; volume 11, numbers 1-4; volume 12, numbers 1-4 (number 3 missing); volume 13, numbers 1-4; volume 14, number 1.

Box 23 of 28

McNews pamphlet, 1984.

Box 23 of 28

MCN Brochure, 1981.

Box 23 of 28

One envelope, unorganized correspondence, 1985, along with membership cards.

Box 23 of 28

One envelope, return to sender, along with additional names and addresses of members (?).

Box 23 of 28

One envelope, accounts, 1985.

Box 23 of 28

Volume 12, number 2, draft.

Box 23 of 28

Volume 13, number 1, draft.

Box 23 of 28

Correspondence files, 1984-1986, A-R (21 folders).

Box 23 of 28

Correspondence files, S-Z (7 folders).

Box 23 of 28

Box 24

[no longer exists]

Box 24 of 28

Box 25

Mexico (anthropology).

Box 25 of 28

Hamilton, Ontario.

Box 25 of 28

Jewish Museum.

Box 25 of 28

Albright-Knox.

Box 25 of 28

Semitic Museum.

Box 25 of 28

Skating Hall of Fame.

Box 25 of 28

Individual Members.

Box 25 of 28

Individual Members, 1982-1983, 1983-1984, 1984-1985, 1985-1986 (4 folders).

Box 25 of 28

Dallas Museum of Fine Arts

Box 25 of 28

Denver Natural History Museum

Box 25 of 28

Oklahoma Historical Society

Box 25 of 28

Menil

Box 25 of 28

H. F. Johnson Museum, Cornell

Box 25 of 28

Ralph Forster Museum

Box 25 of 28

Birmingham Art

Box 25 of 28

Arkansas Consortium

Box 25 of 28

Other Museums and Organizations, early correspondence, circa 1972-1983.

Box 25 of 28

American Association of Museums (AAM), 1967-1980.

Box 25 of 28

Box 26

AAM Council Meetings, 1981-1986.

Box 26 of 28

Box 27

General Correspondence, mostly membership information:

1976-1987

Box 27 of 28

By Name (9 folders)

Box 27 of 28

1978-1985 (35 folders)

Box 27 of 28

Membership cards (by state and museum), 1979-.

Box 27 of 28

Dead Membership Cards.

Box 27 of 28

Box 28

Centre National de la Recherche Archaeologique

Box 28 of 28

Centre National de la Recherche Scientifique

Box 28 of 28

Informatique et Sciences Humaines

Box 28 of 28