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Finding Aids to Official Records of the Smithsonian Institution Archives

Record Unit 512

Hirshhorn Museum and Sculpture Garden. Department of Administration and Museum Support Services

Administrative Records, 1969-1981

Repository: Smithsonian Institution Archives, Washington, D.C. Contact us at osiaref@si.edu.
Creator: Hirshhorn Museum and Sculpture Garden. Department of Administration and Museum Support Services
Title: Administrative Records
Dates: 1969-1981
Quantity: 7 cu. ft. (7 record storage boxes)
Collection: Record Unit 512
Language of Materials: English
Summary:

This record unit documents the administrative procedures employed by HMSG. The records provide information about the process of recruiting staff for the new Museum. There are also budget and financial records, which track the costs of exhibits as they were produced.

Historical Note

A Department of Administration was created in 1971 to oversee the daily operations of the Hirshhorn Museum and Sculpture Garden (HMSG). It was also responsible for coordinating the various stages of exhibition preparation to ensure completion of each exhibition. Joseph Sefekar was the first Administrator and served until 1978. The Office was renamed the Department of Administration and Museum Support Services in 1979, and Nancy L. Kirkpatrick became its Director, a position she retained through 1981.

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Descriptive Entry

This record unit documents the administrative procedures employed by HMSG. The records provide information about the process of recruiting staff for the new Museum. There are also budget and financial records, which track the costs of exhibits as they were produced.

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This collection is indexed under the following access terms. These are links to collections with related topics, persons or places.

Name

Subject

Physical Characteristics of Materials in the Collection

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Preferred Citation

Smithsonian Institution Archives, Record Unit 512, Hirshhorn Museum and Sculpture Garden. Department of Administration and Museum Support Services, Administrative Records

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Container List

Box 1

Edwin Dickinson

Box 1 of 7

Russian Avant-Garde

Box 1 of 7

10th Anniversary

Box 1 of 7

Evergood

Box 1 of 7

Permanent Collection

Box 1 of 7

Miscellaneous

Box 1 of 7

Eilshemius

Box 1 of 7

Grosz

Box 1 of 7

Henry Moore

Box 1 of 7

Calder

Box 1 of 7

John Quinn

Box 1 of 7

Di Suvero Dedication

Box 1 of 7

Nicholson Exhibition

Box 1 of 7

Mudford

Box 1 of 7

Hockney

Box 1 of 7

El Quatre Gats

Box 1 of 7

Earthworks (Probing the Earth)

Box 1 of 7

Europe in the Seventies

Box 1 of 7

The Animal in Art

Box 1 of 7

Box 2

Kenneth Noland

Box 2 of 7

Olitski Sculpture

Box 2 of 7

Reinstallation

Box 2 of 7

Chac-Mool

Box 2 of 7

Kin and Communities

Box 2 of 7

Leland Rice

Box 2 of 7

Gillespie

Box 2 of 7

Thomas Eakins

Box 2 of 7

Hans Hofmann

Box 2 of 7

New Acquisitions

Box 2 of 7

Hirshhorn Holiday

Box 2 of 7

E. E. Cummings

Box 2 of 7

Alfred Leslie

Box 2 of 7

Arthur B. Carles

Box 2 of 7

Barbara Wolanin (fellow who did the Carles show)

Box 2 of 7

14 Canadians

Box 2 of 7

Rauschenberg

Box 2 of 7

Bicentennial

Box 2 of 7

John Covert

Box 2 of 7

P. Plagens

Box 2 of 7

Winslow Homer

Box 2 of 7

E. Nadelman

Box 2 of 7

Soto

Box 2 of 7

Benton

Box 2 of 7

David Levine

Box 2 of 7

Miscellaneous Budget for exhibitions

Box 2 of 7

Box 3

Gorky

Box 3 of 7

Hockney

Box 3 of 7

S. Steinberg

Box 3 of 7

Conservation file

Box 3 of 7

Richard Estes

Box 3 of 7

Brancusi

Box 3 of 7

Natkin

Box 3 of 7

Kitaj

Box 3 of 7

Cities, Houses, Rooms

Box 3 of 7

Artistic Collaboration in the Twentieth Century

Box 3 of 7

De Stijl

Box 3 of 7

David Smith Paintings and Sculpture

Box 3 of 7

Dzubas

Box 3 of 7

Samuel Murray

Box 3 of 7

De Stael

Box 3 of 7

Lipchitz

Box 3 of 7

Burgoyne Diller

Box 3 of 7

The Cubist Heritage

Box 3 of 7

Maillo installation

Box 3 of 7

Eskimo

Box 3 of 7

Images of Children

Box 3 of 7

Soyer

Box 3 of 7

Belgium Today

Box 3 of 7

Albers

Box 3 of 7

R. Nakian

Box 3 of 7

The Intimate Scale

Box 3 of 7

Mayan

Box 3 of 7

Lachaise

Box 3 of 7

Larry Rivers

Box 3 of 7

Joseph Stella

Box 3 of 7

Egypt Today /Mouktar

Box 3 of 7

Direct Carving

Box 3 of 7

New York: The Painter's View

Box 3 of 7

George Grosz

Box 3 of 7

Orwellian Vision

Box 3 of 7

Directions

Box 3 of 7

David Smith Unit exhibition

Box 3 of 7

Barbara Hepworth

Box 3 of 7

Hans Richter

Box 3 of 7

Art Deco Posters

Box 3 of 7

Box 4

Employment Plans & Allotments, 1974

Box 4 of 7

FY 1968 Budget (2 folders)

Box 4 of 7

Collections Management Policy and Draft, 5/14/1981

Box 4 of 7

Private Funds

Box 4 of 7

Roster Personnel Strength

Box 4 of 7

Procedure - 35mm Slide Reference Catalogue

Box 4 of 7

HMSG - Opening, October 1974

Box 4 of 7

Program Planning Base Analysis, FY 1976-1977 Work Sheets

Box 4 of 7

Miscellaneous / Budget & Personnel, FY 1972, 1973

Box 4 of 7

FY 1970 Budget

Box 4 of 7

Hirshhorn Holiday, FY 1978

Box 4 of 7

13539601 Private Funds/Fountain, FY 1978

Box 4 of 7

13539600 Private Funds/PHOTOS, FY 1978

Box 4 of 7

Special Events Fund, FY 1978

Box 4 of 7

Total of 13539600/01/02 Private Funds General Accounts, FY 1978

Box 4 of 7

13539602 Private Funds/Special "K," FY 1978

Box 4 of 7

Private Fund Acct. No. 13539600/01/02, 1977

Box 4 of 7

Private Funds (Photos) Acct. No. 13539600, 1977

Box 4 of 7

Grants - Fund 166340

Box 4 of 7

Grant Quinn Exhibition

Box 4 of 7

The New York Public Library - Private Fund

Box 4 of 7

125396 Private Funds (Photos), 1976

Box 4 of 7

Private Funds Account #125396, 1976

Box 4 of 7

Gift Fund Account No. 184480 (Gallery Brochures)

Box 4 of 7

Special "K" Fund 135396-02, FY 1977

Box 4 of 7

Fountain Fund 135396-01

Box 4 of 7

Private Fund Acct. #125396, FY 1976

Box 4 of 7

Special Events Funds #113037, FY 1975

Box 4 of 7

Judy Zilczer Special Grant 12294500, FY 1978

Box 4 of 7

113037, FY 1976

Box 4 of 7

Special Events Fund 13539699, FY 1977

Box 4 of 7

Project Acct. 125396 Director's Discretionary

Box 4 of 7

Box 5

Personnel - On Duty

Box 5 of 7

Personnel - General

Box 5 of 7

Prints & Drawing Storage

Box 5 of 7

Protection

Box 5 of 7

Registrar

Box 5 of 7

Telephone Service Questionnaire

Box 5 of 7

Personnel - Requirements

Box 5 of 7

Telephone

Box 5 of 7

Union Agreements

Box 5 of 7

Status of Funds, September 1977

Box 5 of 7

Status of Funds, August 1977

Box 5 of 7

Status of Funds, July 1977

Box 5 of 7

Status of Funds, June 1977

Box 5 of 7

Status of Funds, May 1977

Box 5 of 7

April 1977 Status of Funds

Box 5 of 7

Status of Funds, March 1977

Box 5 of 7

Status of Funds, February 1977

Box 5 of 7

Status of Funds, January 1977

Box 5 of 7

Status of Funds, December 1976

Box 5 of 7

Status of Funds, November 1976

Box 5 of 7

Status of Funds, October 1976

Box 5 of 7

Status of Funds, September 1976

Box 5 of 7

Status of Funds, August FY 1976

Box 5 of 7

Status of Funds, July FY 1976

Box 5 of 7

Status of Funds, June FY 1976

Box 5 of 7

Status of Funds, May FY 1976

Box 5 of 7

Status of Funds, April 1976

Box 5 of 7

Status of Funds, March 1976

Box 5 of 7

Status of Funds, February 1976

Box 5 of 7

Status of Funds, January 1976

Box 5 of 7

Status of Funds, December 1976

Box 5 of 7

Status of Funds, November 1976

Box 5 of 7

Status of Funds, October 1976

Box 5 of 7

Status of Funds, September 1976

Box 5 of 7

Status of Funds, August 1976

Box 5 of 7

Status of Funds, July 1976

Box 5 of 7

Library Reports, FY 1970-1973

Box 5 of 7

Status of Funds, May 1975

Box 5 of 7

Status of Funds, June 1975

Box 5 of 7

Status of Funds, April 1975

Box 5 of 7

Status of Funds, March 1975

Box 5 of 7

Status of Funds, February 1975

Box 5 of 7

Status of Funds, January 1975

Box 5 of 7

Status of Funds, December 1974

Box 5 of 7

Status of Funds, November 1974

Box 5 of 7

Status of Funds, October 1974

Box 5 of 7

Status of Funds, September 1974

Box 5 of 7

Status of Funds, August 1974

Box 5 of 7

Box 6

Status of Funds, July 1974

Box 6 of 7

Exhibition Costs

Box 6 of 7

HMSG Financial Plan FY 1973 thru FY 1979

Box 6 of 7

FY 1975 Budget (2 folders)

Box 6 of 7

Justification Book FY 1975 Originals

Box 6 of 7

Meeting with Robert A. Brooks

Box 6 of 7

Status of Funds, FY 1974

Box 6 of 7

Compensatory Time, FY 1974

Box 6 of 7

Special Events, FY 1974

Box 6 of 7

Insurance Policy Huntington T. Block

Box 6 of 7

Salaries, 1974

Box 6 of 7

FY 1974 Budget Submission

Box 6 of 7

FY 1974 Revised Budget

Box 6 of 7

FY 1974 Distribution of Allotments

Box 6 of 7

FY 1974 Budget

Box 6 of 7

Monthly Statements

Box 6 of 7

FY 1974 Budget Allocation

Box 6 of 7

Building Furnishings, FY 1973-1974

Box 6 of 7

FY 1975 Budget Submission, May 10, 1973

Box 6 of 7

Hirshhorn Hearing - Budget - Blitzer

Box 6 of 7

Recap. Of Skidmore, Owings, and Merrill (SOM) Design by $ - Status of Funds

Box 6 of 7

Justification Book, 1974

Box 6 of 7

FY 1973 Status of Funds

Box 6 of 7

Review for Spring Budget, FY 1973

Box 6 of 7

Supplemental FY 1973 Base on Blitzer/Bradley Conference, August 15, 1972

Box 6 of 7

Revised FY 1973 Budget, August 23, 1971

Box 6 of 7

Revised FY 1973 Budget, January 4, 1972

Box 6 of 7

Insurance Takeover by Smithsonian, 1/1/1972

Box 6 of 7

Budget, FY 1973

Box 6 of 7

Blitzer Correspondence

Box 6 of 7

Distribution of Allotments, FY 1973

Box 6 of 7

Budget Submission FY 1973, April 15, 1971

Box 6 of 7

Special Events, FY 1973

Box 6 of 7

FY 1972 Status of Funds

Box 6 of 7

Projections, 1972-1973

Box 6 of 7

FY 1972 Status of Funds Year End

Box 6 of 7

Program Categories, FY 1974

Box 6 of 7

Financial Plan, FY 1972-1978

Box 6 of 7

Apportionment - Distribution by Quarter, FY 1972-FY 1973

Box 6 of 7

FY 1972 Budget Submission

Box 6 of 7

FY 1972 Budget

Box 6 of 7

FY 1972 Justification

Box 6 of 7

FY 1972 Revised Budget Submission

Box 6 of 7

Construction Progress Report, FY 1972

Box 6 of 7

Submission to Bradley FY 1971-1974 Budgets

Box 6 of 7

FY 1971 Status of Funds

Box 6 of 7

FY 1972 Distribution of Allotments

Box 6 of 7

FY 1971 Budget

Box 6 of 7

FY 1971 Projected Obligations - Conservation Framing and Photography

Box 6 of 7

Special Events Budget

Box 6 of 7

FY 1970 Budget

Box 6 of 7

Budget Memos & Estimates, FY 1969-1971

Box 6 of 7

FY 1970 Distribution of Allotments

Box 6 of 7

FY 1970 Budget

Box 6 of 7

FY 1969 Budget

Box 6 of 7

FY 1969 Distribution of Allotments

Box 6 of 7

Construction: Items Not Included in Contract

Box 6 of 7

FY 1970-1974 Estimates

Box 6 of 7

Estimates FY 1970-1973

Box 6 of 7

General Financial

Box 6 of 7

FY 1970

Box 6 of 7

Construction and Building Data

Box 6 of 7

Comparable Museum Costs

Box 6 of 7

Box 7

HMSG's Accreditation to American Association of Museums (AAM)

Box 7 of 7

AAM - Draft - Background Material

Box 7 of 7

Auditorium - Film, Lectures, Concerts, Budget Control

Box 7 of 7

Film Program

Box 7 of 7

Lectures

Box 7 of 7

Performing Arts

Box 7 of 7

Auditorium - Film Costs - Budget, 1975-1976

Box 7 of 7

Catalogue Distribution

Box 7 of 7

Catalogues/HMSG Inaugural

Box 7 of 7

Education - Including Docents, 1974-1978

Box 7 of 7

EEO General/HMSG

Box 7 of 7

Minority Reports

Box 7 of 7

EEO - Upward Mobility Plan Smithsonian Institution

Box 7 of 7

Emergency Protection Plan, 1974-1977

Box 7 of 7

Exhibitions HMSG, 1976-1977 (2 folders)

Box 7 of 7

Exhibits and Design, 1975-1978

Box 7 of 7

Exhibits Report, SI, 1975-1977

Box 7 of 7

Services Provided Outside SI (to Individuals & Organizations)

Box 7 of 7

Flextime HMSG

Box 7 of 7

Floor Plans (Personnel Distribution)

Box 7 of 7

Financial Management (SI Office Memo 786)

Box 7 of 7

National Endowment for the Humanities Grant

Box 7 of 7

National Endowment for the Arts Grant

Box 7 of 7

Guards

Box 7 of 7

Insurance

Box 7 of 7

Internal Revenue Identification Number for HMSG

Box 7 of 7

Memos for Record

Box 7 of 7

Museum Shop

Box 7 of 7

Newsletter

Box 7 of 7

Miscellaneous Correspondence Before HMSG Opened

Box 7 of 7

Overtime

Box 7 of 7

Parking - Staff/HMSG

Box 7 of 7

Parking - Docents, etc.

Box 7 of 7

Pedestals

Box 7 of 7

Reading File, FY 1973

Box 7 of 7

Reading File, 1972

Box 7 of 7

Personnel - Functional

Box 7 of 7

Approved Employment Plan FY 1975 Update, October 18, 1974

Box 7 of 7