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Finding Aids to Official Records of the Smithsonian Institution Archives

Record Unit 379

National Portrait Gallery. Administrative Office

Central Administrative Records, 1963-1987

Repository: Smithsonian Institution Archives, Washington, D.C. Contact us at osiaref@si.edu.
Creator: National Portrait Gallery. Administrative Office
Title: Central Administrative Records
Dates: 1963-1987
Quantity: 14 cu. ft. (14 record storage boxes)
Collection: Record Unit 379
Language of Materials: English
Summary:

This record unit documents the activities and efforts of the Administrative Office to acquire objects and portraits and includes correspondence with art collectors and artists.

The records include correspondence and memoranda with various art collectors, artists, domestic and foreign museums, educational institutions, government agencies, professional associations, and scholars; NPG curators' correspondence with institutions regarding borrowing exhibition objects; exhibition records and scripts, including photographs, slides, posters, donor information, and memoranda; programs and plans for exhibitions and special events in the NPG, including fundraising activities; plans for the establishment of the Catalog of American Portraits and the Charles Willson Peale Papers project; NPG policies and organization; plans to establish a research center for American biography, iconography, and history; acquisition of portraits and photographs; publication of curators' research; security of collections and the building; blueprints for exhibition galleries; photographs of the building; and reports concerning NPG's relationship with Smithsonian bureaus and offices, the United States Congress, and the public.

Historical Note

The Administrative Office was established in 1966 by Charles Nagel, who served as the first director of the National Portrait Gallery (NPG) from 1964 to 1969. The primary responsibility of the Office was to organize temporary exhibitions of portraits and statuary of men and women who have made contributions to the history, development, and culture of the United States. The Office also administered the acquisition of portraits and photographs for the NPG and coordinated special exhibition schedules.

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Descriptive Entry

This record unit documents the activities and efforts of the Administrative Office to acquire objects and portraits, most notably correspondence with art collectors and professional artists. The records include correspondence and memoranda with various art collectors, professional artists, domestic and foreign museums, educational institutions, government agencies, professional associations, and scholars; NPG curators' correspondence with institutions regarding borrowing exhibition objects; exhibition records and scripts, including photographs, slides, posters, donor information, and memoranda; programs and plans for exhibitions and special events in the NPG, including fundraising activities; plans for the the establishment of the Catalog of American Portraits and the Charles Willson Peale Papers project; NPG policies and organization; plans to establish a research center for American biography, iconography, and history; acquisition of portraits and photographs; publication of curators' research; security of collections and the building; blueprints for the exhibition floors; photographs of the building; reports concerning NPG's relationship with Smithsonian bureaus and offices, the United States Congress, and the public.

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Preferred Citation

Smithsonian Institution Archives, Record Unit 379, National Portrait Gallery. Administrative Office, Central Administrative Records

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Container List

Box 1

NPG Journal

Box 1 of 14

Lansburgh Furniture Store

Box 1 of 14

1967-1981, Metro Construction/Gallery Place Station

Box 1 of 14

Mezzanine Elevator Construction

Box 1 of 14

Museum Programs

Box 1 of 14

Museum Shops, 1981-1975

Box 1 of 14

National Portrait Gallery Study

Box 1 of 14

New York Public Library Photographic Services

Box 1 of 14

Parking, 1972-1981

Box 1 of 14

Patent Pending Restaurant - FY 1981-FY 1982

Box 1 of 14

Photographic Services, 1979-1980

Box 1 of 14

Property Passes, 1974-1981

Box 1 of 14

Quarterly Overtime/Comp. Time Analysis

Box 1 of 14

Questionnaires, 1979-1981

Box 1 of 14

Security Operations Collection & Building Damage, 1969-1977

Box 1 of 14

Security Operations Incident Reports, 1986

Box 1 of 14

Security Procedures, 1980-1981

Box 1 of 14

Shipping, 1971-1976

Box 1 of 14

Acquisitions, 1976-1981

Box 1 of 14

American Association of Museums, 1979-1983

Box 1 of 14

Audio-Visual

Box 1 of 14

Auxiliary Activities Council

Box 1 of 14

American Art/Portrait Gallery (AA/PG) Building, 1968-1981

Box 1 of 14

AA/PG Building Manager, 1976-1981

Box 1 of 14

AA/PG Building Manager Meeting Agenda

Box 1 of 14

Cal in the Capital (Berkeley)

Box 1 of 14

Box 2

Canon Copiers

Box 2 of 14

Civil Service Reform Act of 1978

Box 2 of 14

Council of Business Representatives

Box 2 of 14

Council of Directors

Box 2 of 14

Emergency Self Protection Plan, 1978-1970

Box 2 of 14

Energy Committee

Box 2 of 14

Energy Conservation Committee, 1980-1981

Box 2 of 14

Executive Committee

Box 2 of 14

F- Street Mall, 1976-1982

Box 2 of 14

Gold Leaf Conservation

Box 2 of 14

Haptic Gallery

Box 2 of 14

Insurance, 1975-1979

Box 2 of 14

Contingency Fund - General, 13525800 To FY 1981

Box 2 of 14

Contingency Fund - General, 13525800 To FY 1982

Box 2 of 14

Contingency Fund - General, 13525800 To FY 1984

Box 2 of 14

Contingency Fund - Gifts, 15856000 To FY 1984

Box 2 of 14

Box 3

Contingency Fund - Gifts, 15856000 To FY 1986

Box 3 of 14

Trust Fund Miscellaneous

Box 3 of 14

NPG Checklist: Microfiche Edition

Box 3 of 14

National Portrait Gallery Tenth Anniversary Fund #15852400

Box 3 of 14

Discretionary Fund Allowance - FY 1979, Fund #12520010

Box 3 of 14

The Pennsylvania German Decorated Chest Publishing Funds #15851500

Box 3 of 14

Docent Training Program - 15855900

Box 3 of 14

MARIANNE MOORE by Michael Werboff

Box 3 of 14

Presidents Medal Exhibition Fund #16752400

Box 3 of 14

Facing The Light Fund #15854300

Box 3 of 14

Presidents Medal Royalties (Clarkson N. Potter) Fund #13525814

Box 3 of 14

Christian Gullager Exhibition

Box 3 of 14

Discretionary Funds Allowance, FY 1976

Box 3 of 14

Private Funds Budget, FY 1977

Box 3 of 14

Random House - The Democratic Experience Royalties Fund #13525812

Box 3 of 14

Director's Discretionary Fund #13525805

Box 3 of 14

Minds and Hearts, 1974

Box 3 of 14

Special Events, FY 1977

Box 3 of 14

Special Events Allowance - FY 1978 Fund #12520020

Box 3 of 14

Special Events Allowance - FY 1979 Fund #12520020

Box 3 of 14

Return to Albion Royalties Fund # 13525816

Box 3 of 14

"Black Presence" - Catalog Sales

Box 3 of 14

1979 Summer Internship Programs

Box 3 of 14

Telling Lives: The Biographer's Art #165881-00

Box 3 of 14

Portraits in Motion #1252E1-29 (Outreach)

Box 3 of 14

Art of Biography Symposium Fund #13545500

Box 3 of 14

Peale, C. W. Conference 10/23/1981 #13549700

Box 3 of 14

Fluid Research Fund Awards

Box 3 of 14

Presidential Biography Symposium

Box 3 of 14

NPG Photo Fund #28520200, Deposits

Box 3 of 14

NPG Photo Fund Expenditures #28520200

Box 3 of 14

NPG Photo Fund #28520200 (To FY 1982)

Box 3 of 14

Box 4

"Time of Our Lives" Traveling Exhibition

Box 4 of 14

Discretionary Fund FY 1982 #12520010

Box 4 of 14

Black Presence/SI Press

Box 4 of 14

18th Century American Portrait Prints (Wick)

Box 4 of 14

Abroad in America Publication Royalties Fund #13525810

Box 4 of 14

Peale/Amon Carter Museum Agreement

Box 4 of 14

American Print Conference Fund #13547000

Box 4 of 14

Discretionary Allotment, FY 1980

Box 4 of 14

Special Events Allotment, FY 1980

Box 4 of 14

Discretionary Fund FY 1981 #12520010

Box 4 of 14

Jo Davidson Room Fund #15855300

Box 4 of 14

Special Events Allotment - FY 1981

Box 4 of 14

Kent-Lucas Foundation, Inc. Grant (Carl Sandburg Portrait) Fund #16583300

Box 4 of 14

Copley - Self-Portrait

Box 4 of 14

Purchase of Acquisitions Fund #15844100

Box 4 of 14

Kelson/Pfister Notes

Box 4 of 14

Old Budget & Acquisition Summaries and Calendars

Box 4 of 14

Theatre Room

Box 4 of 14

Administration - Archival Planning

Box 4 of 14

Filming, includes Loan Correspondence re Guggenheim Film, March 1975

Box 4 of 14

"Presidential Personality" Program

Box 4 of 14

Bus Sale

Box 4 of 14

Kohler Grant/C.A.P. (Catalog of American Portraits) Survey

Box 4 of 14

Abroad in America: Contract

Box 4 of 14

Contingency Fund - General #13525800

Box 4 of 14

Purchase of Acquisitions Fund #15844100

Box 4 of 14

Box 5

Contingency Fund - General #1352B005

Box 5 of 14

Phillip Morris Incorporated "Good Sports" Exhibition - Fund No. 15860900

Box 5 of 14

Research Support Fund #15851100

Box 5 of 14

Special Events Allotment, FY 1982

Box 5 of 14

Restaurant, FY 1976

Box 5 of 14

Restaurant, FY 1975

Box 5 of 14

Restaurant, FY 1974

Box 5 of 14

Restaurant, 4/1969 - 6/1973

Box 5 of 14

Smithsonian Institution Traveling Exhibition Service

Box 5 of 14

Curatorial Suite Renovation

Box 5 of 14

7th Street Corridor - Air Conditioning, FY 1973

Box 5 of 14

7th Street Corridor Planning and Construction, FY 1974

Box 5 of 14

HVAC Control Survey Plan

Box 5 of 14

Bus - Purchase

Box 5 of 14

Box 6

Bus - Operations

Box 6 of 14

Contributions

Box 6 of 14

Contingency Fund NPG (5258)

Box 6 of 14

This New Man, 1968

Box 6 of 14

John Quincy Adams, 1970

Box 6 of 14

Portraits of the American Stage, 1971

Box 6 of 14

John Muir (Education Department), 1971

Box 6 of 14

James Weldon Johnson, 1971 (Education Department Show)

Box 6 of 14

Acquisition Costs

Box 6 of 14

Robert Edge Pine

Box 6 of 14

National Portrait Gallery, SI, Permanent Collection Illustrated Checklist

Box 6 of 14

Code Duello Publication File

Box 6 of 14

Checklist of the Permanent Collection, 1978

Box 6 of 14

George Bellows Collection

Box 6 of 14

Fifty American Faces, 1978

Box 6 of 14

Publication Budgets and Costs

Box 6 of 14

American Portrait Drawings

Box 6 of 14

Black Presence in America

Box 6 of 14

Facing the Light, 1978

Box 6 of 14

Publication Inventories and Distributions

Box 6 of 14

Benjamin West

Box 6 of 14

Catalog of American Portraits, 1978

Box 6 of 14

Publications (General File)

Box 6 of 14

Checklist, 1973

Box 6 of 14

Self-Portraits, 1974

Box 6 of 14

Dye is Now Cast, 1975

Box 6 of 14

American Presidency in Cartoons, 1976

Box 6 of 14

Christian Gullager, 1976

Box 6 of 14

Wedgwood Medallions, 1976

Box 6 of 14

Saint-Gaudens, 1969

Box 6 of 14

Color Brochures

Box 6 of 14

Charles Willson Peale Papers

Box 6 of 14

F-Street Mall to 1976

Box 6 of 14

Downtown Redevelopment

Box 6 of 14

D.C. Dept. Housing & Community Development

Box 6 of 14

City Museum Project

Box 6 of 14

Box 7

District of Columbia

Box 7 of 14

Cultural Alliance, 1979

Box 7 of 14

Athenaeum Portraits - Newclippings

Box 7 of 14

Archives of American Art, 1965-1979

Box 7 of 14

American Association of Museums - thru 1978

Box 7 of 14

Office of Plant Services (OPlants), 1974-1977

Box 7 of 14

Lecture Series, 1978

Box 7 of 14

Martin Luther King Library

Box 7 of 14

FAPG Humidity Control Incidents, 1976-1977 (OPlants)

Box 7 of 14

Photographic Services, 1967-1975

Box 7 of 14

Security Operations - Incident Reports, 1976 to 1980

Box 7 of 14

Security Administration, 1966-1977

Box 7 of 14

FY 1976 Special Events

Box 7 of 14

FY 1975 Building Management Administration Notes & Memos (including FY's 1972-1974)

Box 7 of 14

FY 1975 Budget Administration (including FY 1970-1974) (BMD)

Box 7 of 14

FY 1975 Personnel Management (PD's, office study, organization chart, etc.)

Box 7 of 14

BMD Contract Administration - thru FY 1975

Box 7 of 14

BMD Study and Implementation - thru FY 1975

Box 7 of 14

Box 8

Bicentennial of the American Revolution, FY 1970-1973 (Budgets and Administration)

Box 8 of 14

Bicentennial of the American Revolution, FY 1974-1975 (Budgets and Administration)

Box 8 of 14

Manpower and Ceiling (from FY 1968)

Box 8 of 14

Budget, FY's 1968-1973

Box 8 of 14

Budget, FY 1974

Box 8 of 14

Task Force - General Correspondence - Executive Committee

Box 8 of 14

Contract No. FA-3-02263, Director's Suite Lounge and Vestibule

Box 8 of 14

Contingency Fund, FY 1974-1975 #125258

Box 8 of 14

Contingency Fund, FY 1976 #125258

Box 8 of 14

Private Fund Acquisitions

Box 8 of 14

Accounting (Miscellaneous)

Box 8 of 14

Metro

Box 8 of 14

Labor Relations/Collective Bargaining

Box 8 of 14

Personnel Administration Task Force

Box 8 of 14

SI Administrative Conference

Box 8 of 14

CAO - NPG File

Box 8 of 14

Safety

Box 8 of 14

Special Exhibits Study Group (1972-1974)

Box 8 of 14

SI/NPG Orientation Systems

Box 8 of 14

Volunteer Program (General File) (1970- 8/1977)

Box 8 of 14

Box 9

Miscellaneous (NPG Letters & Memoranda) - Smithsonian 1975-1977

Box 9 of 14

3rd Floor Renovations Performance of Contract Douglas K. Tracy

Box 9 of 14

National Endowment for the Humanities

Box 9 of 14

National Endowment for the Arts

Box 9 of 14

Council of Directors Subcommittee

Box 9 of 14

Collections Management Task Force

Box 9 of 14

Training - General

Box 9 of 14

UpDate (American Council for the Arts newsletter September 17, 1980)

Box 9 of 14

NPG - Third Floor Reorganization

Box 9 of 14

Disaster Recovery Planning

Box 9 of 14

Fund # 184300 London Bus

Box 9 of 14

Portraits from the Americans, 1975

Box 9 of 14

Second Floor Relighting - FC-6-60057

Box 9 of 14

Bicentennial, FY 1976

Box 9 of 14

Bicentennial, FY 1977

Box 9 of 14

NEH Grant #PM-9281-73-360 Awarded 1974

Box 9 of 14

NEH Grant #H-10811 Awarded 1975-1976

Box 9 of 14

"Abroad In America" Exhibit (Manuscripts)

Box 9 of 14

Photographic Fund Income - Notice of Deposit

Box 9 of 14

Box 10

Bicentennial of the American Revolution - General

Box 10 of 14

Education Ventures, Inc.

Box 10 of 14

Abroad In America, 1976

Box 10 of 14

Catalog of American Portraits (CAP) Survey - Ohio, Region 8

Box 10 of 14

CAP Survey - Pennsylvania

Box 10 of 14

CAP Survey - Rhode Island

Box 10 of 14

CAP Survey - Virginia

Box 10 of 14

CAP Survey - West Virginia

Box 10 of 14

CAP Survey - Wisconsin Region 9

Box 10 of 14

CAP Survey - Minnesota Region 9

Box 10 of 14

CAP Survey - New Jersey

Box 10 of 14

CAP Survey - New York

Box 10 of 14

CAP Survey - Indiana Region 8

Box 10 of 14

CAP Survey - Iowa Region 9

Box 10 of 14

CAP Survey - Maryland

Box 10 of 14

CAP Survey - Massachusetts

Box 10 of 14

Miscellaneous

Box 10 of 14

CAP Survey - Michigan Region 8

Box 10 of 14

CAP Proposal

Box 10 of 14

Thomas Mellon Evans 15861800 Catalog of American Portraits National Survey

Box 10 of 14

NPG/CAP Survey, 1977

Box 10 of 14

CAP Survey - California

Box 10 of 14

CAP Survey - Connecticut

Box 10 of 14

CAP Survey - Delaware

Box 10 of 14

CAP Survey - Illinois Region 8

Box 10 of 14

CAP Survey : Budget FY 1985 Project Year 7

Box 10 of 14

CAP Survey: Budget FY 1984 Project Year 6

Box 10 of 14

CAP Budget FY 1983 (Survey) Project Year 5

Box 10 of 14

CAP Survey: Budget FY 1982 Project Year 4

Box 10 of 14

CAP Survey: Budget FY 1981 Project Year 3

Box 10 of 14

CAP Survey: Budget FY 1980 Project Year 2

Box 10 of 14

CAP Survey: Budget FY 1979 Project Year 1

Box 10 of 14

Accelerated Portrait Survey

Box 10 of 14

Fiscal Year's Summaries

Box 10 of 14

CAP - Smithsonian Grant 125200-06

Box 10 of 14

Catalog of American Portraits National Survey Fundraising

Box 10 of 14

Field Contracts

Box 10 of 14

Forms

Box 10 of 14

Mellon Foundation Grant 16583800 Catalog of American Portraits National Survey

Box 10 of 14

Box 11

Huntington T. Block Allotment, SIFO-0549

Box 11 of 14

Budget, FY 1964-1965

Box 11 of 14

Budget. FY 1966

Box 11 of 14

Budget, FY 1967

Box 11 of 14

Budget, FY 1968

Box 11 of 14

Budgets: Departmental, FY 1967

Box 11 of 14

Budgets: Departmental, FY 1968

Box 11 of 14

Budgets: Departmental, FY 1969

Box 11 of 14

Budgets: Departmental, FY 1970

Box 11 of 14

Budget: Funds (Furniture, supplies, and Estimates), FY 1965

Box 11 of 14

Budget: Miscellaneous, 1965-1968

Box 11 of 14

Budget: NPG Monthly Statements, FY 1965

Box 11 of 14

Budget: Programming and Budget, FY 1970

Box 11 of 14

Budget: Projections, 1969-1971

Box 11 of 14

Budget: Remodeling CSC Building Monthly Statements, FY 1965

Box 11 of 14

Chronological Files: August 1966 - December 1967

Box 11 of 14

Chronological Files: January 1968 - December 1968

Box 11 of 14

Chronological Files: January 1969 - December 1969

Box 11 of 14

Chronological Files: January 1970 - December 1970

Box 11 of 14

Chronological Files: January 1971 - December 1971

Box 11 of 14

Chronological Files: January 1972 - December 1972

Box 11 of 14

Contracts: Acquisitions, Building Services, Conservation Purchases, and Special services, 1967-1969 (2 folders)

Box 11 of 14

Contracts, FY 1970 (2 folders)

Box 11 of 14

Elwell Fund, 1969

Box 11 of 14

Douglas Evelyn: General Correspondence, 1970

Box 11 of 14

Douglas Evelyn: Memos from, 1970

Box 11 of 14

Douglas Evelyn: Memos to, 1970 (2 folders))

Box 11 of 14

FA&PG: Building Evacuation Plan, 1968

Box 11 of 14

FA&PG: Building Restoration Funds, 1968

Box 11 of 14

FA&PG: Garden Court Fund, 1968

Box 11 of 14

David Finley Memorial Room, 1972

Box 11 of 14

Horticultural Services, FY 1969

Box 11 of 14

Chief Joseph - Stamp Ceremony, 1968

Box 11 of 14

Miscellaneous: Extra Copies

Box 11 of 14

Kauders Charitable Trust Fund, 1966-1971 (Fund 5161)

Box 11 of 14

Kathryn and Gilbert Miller Fund, 1966-1970 (Fund 5155)

Box 11 of 14

Box 12

Joint NCFA/NPG Purchases, 1967-1968

Box 12 of 14

National Museum Act Program, 1972-1973

Box 12 of 14

NPG: Organization Chart

Box 12 of 14

NPG: Transfers of Allotments, 1967

Box 12 of 14

NPG: Transfer of Funds, FY 1968

Box 12 of 14

NPG: Transfer of Funds, FY 1969

Box 12 of 14

NPG: Transfer of Funds, FY 1970

Box 12 of 14

Notice of Research Projects, 1971, 1973-1974

Box 12 of 14

Private Funds Payment, 1967-1970

Box 12 of 14

Requisitions: Fiscal Year Reports, FY 1966

Box 12 of 14

Saint-Gaudens Catalogues: Outstanding, 1969-1970

Box 12 of 14

Saint-Gaudens Catalogues: Paid, 1969-1972

Box 12 of 14

Saint-Gaudens Catalogues: Requests, 1969

Box 12 of 14

SI Computer Usage (SIF-0-0556), 1969-1970

Box 12 of 14

Special Events, FY 1967

Box 12 of 14

Special Events, FY 1968

Box 12 of 14

Special Events, FY 1969

Box 12 of 14

Special Events, FY 1970

Box 12 of 14

Tax Deductions Ruling, 1966

Box 12 of 14

Time Magazine Fund, 1968-1970

Box 12 of 14

Transportation Allotments, FY 1966-1967

Box 12 of 14

Twelve Authors show, 1971-1972

Box 12 of 14

Memoranda to Joseph A. Yahaites, 1966

Box 12 of 14

Memoranda to Joseph A. Yahaites, 1967

Box 12 of 14

Memoranda to Joseph A. Yahaites, 1968

Box 12 of 14

Memoranda to Joseph A. Yahaites, 1969

Box 12 of 14

Black Presence/NY Graphic Society Contract

Box 12 of 14

NPG - Library

Box 12 of 14

Catalog of American Portraits, 1967-1985

Box 12 of 14

NPG - Charles Willson Peale (CWP) Papers - Administration

Box 12 of 14

NPG - CWP Papers - Grant RE 24851-76-737

Box 12 of 14

NPG - CWP Papers - Conference 1981

Box 12 of 14

NPG - Curatorial

Box 12 of 14

Box 13

NPG - Design and Production

Box 13 of 14

NPG - Editor

Box 13 of 14

Education

Box 13 of 14

Institutional Resource Analysis

Box 13 of 14

Internal Controls Review

Box 13 of 14

Patent Pending Restaurant - FY 1983

Box 13 of 14

Patent Pending - Daka

Box 13 of 14

Raceway Systems

Box 13 of 14

NPG - Registrar

Box 13 of 14

Safety

Box 13 of 14

Security

Box 13 of 14

Security Operations Incident Report, 1987

Box 13 of 14

SI - ODC Fire Protection Sprinkler

Box 13 of 14

SI - Office of Facilities Planning and Engineering Services (OFPES)

Box 13 of 14

Box 14

SI - OFPES - HVAC Renovation Project

Box 14 of 14

SI - OFPES - Computergraphics Room Project

Box 14 of 14

SI - OFPES - Courtyard Portal Project

Box 14 of 14

SI Office of Design and Construction

Box 14 of 14

SI - OFPES - East Portico

Box 14 of 14

SI - Assistant Secretary for History and Art - Mr. Blitzer

Box 14 of 14

SI - Office of Audits

Box 14 of 14

SI - Bureau Directors

Box 14 of 14

SI - Office of Museum Programs

Box 14 of 14

SI - Office of Plant Services, 1978

Box 14 of 14

SI - OFPES - Relocation Building Manager

Box 14 of 14

SI - OFPES - Roof Repair

Box 14 of 14

SI - Smithsonian Reports

Box 14 of 14

SI - OFPES - South Portico

Box 14 of 14

SI - Smithsonian Institution Press

Box 14 of 14

SI Treasurer's Office

Box 14 of 14

SI - OFPES - Valve Leakage

Box 14 of 14

SI - OFPES - HVAC Renovation Project

Box 14 of 14

SI - Office of Supply Services

Box 14 of 14

SI - OPlants Project Status by Building

Box 14 of 14