Record Unit 1

[[underline]]ADMINISTRATIVELY CONFIDENTIAL[[/underline]] [No part of these minutes is to be divulged unless specifically authorized by the Secretary.] SMITHSONIAN INSTITUTION PROCEEDINGS OF THE MEETING OF THE BOARD OF REGENTS January 25, 1977 INDEX [[2-column table]] [[headings]] | [[underline]]Page[[/underline]][[/headings]] Attendance | 1 Welcome to New Regents | 2 Keeping the Regents informed | 2 Request of United Press International | 4 Minutes of Meeting of October 1, 1976 | 4 Report of the Executive Committee | 5 Financial Report | 6 Museum Support Center | 26 Executive Session | 36 Executive Level Salaries | 38 Smithsonian Tropical Research Institute Barro Colorado Island | 38 Hirshhorn Film | 41 National Portrait Gallery | 43 National Collection of Fine Arts | 48 Hirshhorn Museum and Sculpture Garden | 80 Policy on Public Disclosure of Internal Audits | 87 Museum of African Art | 89 National Armed Forces Museum Advisory Board | 91 [[/2-column table]]

Board of Regents Meeting January 25, 1977 Index Page 2 [[2-column table]] [[headings]] | [[underline]]Page[[/underline]][[/headings]] Mall Parking Facilities | 92 Cooper-Hewitt Museum | 96 Museum of the American Indian, New York City | 97 Smithsonian Popular Book Publishing Task Force | 103 Status Report on Major Construction | 105 Equal Employment Opportunity Progress Report | 108 Telecommunications Status Report | 113 Panama Agreement | 116 Litigation Report | 118 Hydrogen Fuel | 120 The Silver Jubilee of Her Majesty Elizabeth II | 122 Trip to Panama by Regents | 124 Lady Regent | 125 GAO Review | 126 Adjournment | 126 Next Meeting | 126 [[/2-column table]]

SMITHSONIAN INSTITUTION PROCEEDINGS OF THE MEETING OF THE BOARD OF REGENTS January 25, 1977 [[underline]]Attendance[[/underline]] The meeting of the Board of Regents was called to order by the Chancellor on January 25, 1977, at 10:15 a.m., in the Regents Room in the Smithsonian Institution Building. Present were: Chief Justice Warren E. Burger, Chancellor J. Paul Austin John Nicholas Brown William A. M. Burden Robert F. Goheen Caryl P. Haskins Judge A. Leon Higginbotham James E. Webb, Chairman, Executive Committee Senator Barry Goldwater Senator Henry M. Jackson Senator Claiborne Pell Representative Elford A. Cederberg Representative George H. Mahon Representative Sidney R. Yates S. Dillon Ripley, Secretary The Vice President, Walter F. Mondale, was unable to be present because of travel out of the country. Dr. Gell-Mann was absent because of an international conference in Florida. Mr. Thomas J. Watson, Jr., was unable to be present because his IBM Board was having its annual meeting. Also present were Assistant Secretaries Blitzer, Challinor, Euell, Perrot, Jameson; Treasurer T. Ames Wheeler; General Counsel Peter G. Powers; Director of Membership and Development James Symington; Executive Assistant to the Secretary Dorothy Rosenberg; Special Assistant to the Secretary James M. Hobbins and Administrative Assistant to the Chief Justice Mark Cannon.

-2- [[underlined]] Welcome to New Regents [[/underlined]] On behalf of the Board the Chancellor welcomed the newly appointed Regents: Senator Barry Goldwater, replacing Senator Hugh Scott, and Senator Claiborne Pell, replacing Senator Frank E. Moss. The Chancellor explained to the new Regents that the Executive Committee of the Board meets in advance of the full meeting. He emphasized that unlike a caucus, it affords an opportunity for the small committee to be briefed on everything that is on the agenda, and to identify the people who will be fully informed on any particular subject so that they can provide all necessary information to the Regents. It is important to demonstrate that the Executive Committee knows what is going on. Through the good offices of James Webb, the Chairman, who devotes a great deal of time regularly working with the Secretary and the staff, the Executive Committee is kept in very close touch with all major policy matters, and they are fully discussed at the Executive Committee meetings. Thus the Committee became fully familiar with the matters on this agenda at our meeting last evening and will also be able to respond. [[underlined]] Keeping the Regents Informed [[/underlined]] Mr. Ripley called attention to the publications in front of each Regent, including the directory of the Executive Staff which had been requested by Mr. Watson as a means of identifying the senior staff of the Institution. Another observation was also made

-3- at the last meeting of the Board concerning the extreme importance of attendance at the Regents meetings. Mr. Ripley stated that in order to keep the Regents apprised of the various official activities taking place at the Smithsonian Institution, we have depended on a variety of means to convey information, request advice, and to seek opinions of the Regents. One method of giving information has been the Regents Newsletter, originated in 1966 and published periodically when there was news to be conveyed. When decisions have been sought, the subject matter, depending on the urgency of a particular request, has been handled by telephone, telegram or letter. The Secretary has also arranged visits with the Regents, as often as possible, in an effort to get their views on any matter of interest. However, the general discussions which take place at the three regular Regents' meetings each year are of vital importance, and a concerted effort is made to assure attendance at the Regents' meetings. Mr. Ripley mentioned that it was of interest to see, while perusing the minutes of the Regents' meetings of 1891, 1892 and 1893, that the minutes included statements such as "Excuses for non-attendance were read from Dr. J. C. Welling, caused by illness, and from Dr. A. D. White, by important engagements." Another said, "A letter from Doctor J. B. Angell was read, stating the reasons for his absence from the meeting."

-4- It is hoped that the change of time for this meeting will permit greater attendance by all of the Regents. Today's attendance is a very favorable indication that future meetings will be just as well attended. [[underline]]Request of United Press International[[/underline]] Mr.Ripley reported that a letter request had been received from a reporter with United Press International seeking permission to attend the Regents meeting. Mr. Mike Feinsilber represents the cultural and arts side of UPI and regularly covers many Smithsonian activities. The consensus of the Board was that at the conclusion of this meeting the Secretary is authorized to meet with this reporter, as well as others from the media, and brief them informally about the meeting. [[underline]]Minutes of Meeting of October 1, 1976[[/underline]] It was noted that the Minutes of the Regents' meeting of October 1, 1976, had been circulated to the members of the Board. The Board having no changes to suggest recommended approval of the Minutes. It was VOTED that the Minutes of the Meeting of October 1, 1976, as circulated on October 28, 1976, are approved.

-5- [[underline]]Report of the Executive Committee[[/underline]] Mr. Webb reported that the Executive Committee met on January 24, 1977 at 4 p.m. in the Chambers of the Chief Justice. Attending were: Chief Justice Warren E. Burger, Chancellor James E. Webb, Chairman Caryl P. Haskins William A. M. Burden S. Dillon Ripley, Secretary T. Ames Wheeler, Treasurer Dorothy Rosenberg, Executive Assistant to the Secretary * * * * * * * * * * * Mr. Webb stated that the Executive Committee had considered the items on the Agenda, and their recommendations, together with any revisions resulting from their discussions, are contained in the following papers.

-6- [[underline]]FINANCIAL REPORT[[/underline]] The Secretary called on the Treasurer, Mr. Wheeler, to present a summary of this financial Report. [[underline]]Status of Federal Appropriations[[/underline]] [[underline]]For Operations[[/underline]]: With the approval of the Office of Management and Budget we have now requested from Congress a supplemental appropriation for the current year, [[underline]]FY 1977[[/underline]], totaling $3,403,000 to fund this year's costs of new Federal pay raises that occurred primarily in October, 1976. Assuming that the funds are appropriated, the FY 1977 operating fund level would be $90,890,000, including both the Science Information Exchange and Foreign Currency program. For [[underline]]FY 1978[[/underline]] operations, as shown on Exhibit A, the President approved, and we have requested from Congress, appropriations totaling $95,510,000. The total includes $89,033,000 for regular operations (Salaries and Expenses), $1,977,000 for the Science Information Exchange, and $4,500,000 in Foreign Currency funds (this includes an amount of $1 million as the final payment for the Philae project). The S&E amount allows about $4,600,000 (including about $1,000,000 reapplied from previous Bicentennial funds and other base resources) to be used for new high priority program and support needs. Of this amount, some $1,000,000 will fund higher costs associated with legislated pay raises and health benefits,

-7- while the balance will be applied to such items as support for higher operating costs at new Master Plan Facilities at the Zoo, added computer capacity both in Washington and at the Astrophysical Observatory, additional guard protection, increased support for exhibits maintenance, and the production of traveling exhibitions and additional acquisition funds for works of art. Although disallowing our request for a modest working fund, OMB indicated willingness to assist us in working with Congress to establish increased financial flexibility. New reprogramming guidelines are now pending before our Appropriations Subcommittees. These proposed guidelines provide for some movement of funds between S&E line items without prior approval. If these guidelines are approved, operating problems of the Institution will be greatly eased. [[underline]]Construction - FY 1978[[/underline]]: Our FY 1978 budget to Congress totals $11,025,000, including $10,700,000 for restoration, improvement and repair items and $325,000 to initiate planning of a Museum Support Center. Included in the former amount is $7,100,000 for the sixth floor addition of a study center and library to the Museum of History and Technology Building. Another $2,600,000 will fund needed repairs and improvements to a wide variety of Smithsonian facilities: --Construction of a dormitory adjacent to the Multiple Mirror Telescope at Mt. Hopkins; modifications for employee safety and health at Silver Hill; and multi-year projects such as the continued

-8- renovation of the Arts and Industries Building, repairs to the Renwick Gallery exterior and the History and Technology terrace, installation of building equipment monitoring systems, improvements for handicapped persons, correction of hazardous conditions and installation of fire detection and control systems. The balance of $1,000,000 will be applied to the repair, renovation and improvement of Zoo facilities at Rock Creek and Front Royal. No new Zoo Master Plan construction will be sought in FY 1978, while we direct our attention toward completing major projects previously funded and toward fulfilling operational requirements of facilities already constructed or now underway. [[underline]]Unrestricted Trust Funds[[/underline]] Final results for FY 1976 and the Transition Quarter were substantially the same as estimated at the last Regents meeting. As shown in Exhibit B, after covering administrative costs and allotments for a variety of operating needs, transfers were made of $666,000 to bureaus (as interest payments on their fund balances and as a share of income from auxiliary activities), $2,702,000 to Plant Funds (for construction of the West Court facility, Carnegie Mansion renovation, and retirement of mortgages at the Chesapeake Bay Center), and $1,776,000 to Endowment Funds. In addition, working capital funds were increased by $307,000 to a level slightly in excess of $4.0 million. In response to a question about the Associates showing a loss, it was explained that if the Magazine were combined with other activities under the Associates, a much more favorable net gain

-9- would result. Also, it was noted that the expenses of the Associates' reception center were now charged against this account. In answer to Judge Higginbotham's question relating to the inventory discrepancy of last year, Mr. Wheeler stated that a recent inventory of the shops was more favorable than the earlier inventory and indicated that there are better controls and improved practices at the warehouse. A complete review of the financial results for this period is contained in the Secretary's Statement being distributed at this meeting. Projected unrestricted Trust Fund results for FY 1977, also shown in Exhibit B, have been modified only slightly from the budget approved by the Board of Regents at the last meeting. As outlined at that time, increases are being projected for the year in concessions income (due to new facilities), Museum Shops, and [[underline]]Smithsonian[[/underline]] Magazine (1.5 million subscribers expected this year). While a substantial amount of these revenues will be needed to meet increased administrative costs and operating allotments, it should be possible to transfer some $557,000 to the bureaus for interest and revenue-sharing; $114,000 will be required for Plant Fund expenses (Chesapeake Bay scheduled debt retirement and $50,000 for Carnegie Mansion renovation), and the remaining surplus could then be transferred to Endowment Funds.

-10- [[underline]]Restricted Trust Funds[[/underline]] Restricted and Special Purpose Trust Funds are summarized on Exhibit C, showing actual results through September 30, 1976, with projections for FY 1977. Gift and grant income is projected to be lower in the current year than during the Bicentennial due to the reduction of this year's Folklife Festival as well as the return of Hillwood to the Post Foundation. Miscellaneous income, however, will increase, since this category includes receipts from activities such as the new NASM Theatre and Spacearium. Projections for restricted funds, however, must be largely speculative since they depend more on the generosity of donors than on Institutional planning. [[underline]]Balance Sheet[[/underline]] Exhibit D summarizes the Balance Sheet for Current, Endowment, Plant and Agency Funds. The Current Funds Balance Sheet as of September 30, 1976, shows the Institution to be in a strong financial position. Cash items (cash plus short-term investments) were approximately $10.0 million, which was down some $3.0 million from June 30, 1976, due to (1) transfers to Plant and Endowment Funds, and (2) temporary increases in receivables (due to large expenditures at the Folklife Festival from reimbursable grants), prepaid expenses (primarily for Associates tours scheduled this fall and winter) and deferred Magazine expenses (resulting from the fall [[underline]]Smithsonian[[/underline]] promotion effort).

-11- [[underline]]Endowment Funds[[/underline]] Smithsonian Endowment Funds on December 31, 1976 totaled approximately $45,500,000. This includes the $1,000,000 in the U.S. Treasury and a small amount of miscellaneous securities, but principally the Consolidated Endowment Fund which is supervised by our three investment managers and which totaled $44,403,000 on that date, compared to $43,032,000 on September 30, 1976, and $37,450,000 on December 31, 1975. Types of securities held in this Fund, together with a performance index based on Total Return (interest and dividend yield plus market appreciation, but adjusted for additions and withdrawals of funds) is shown below. Investment performance of the Fund since June 30, 1971 has trailed both of the major market equity indexes. Over the past 12 months the index for Smithsonian funds has increased 18.6%, compared to 22% for both the Dow Jones Industrial average and the S&P's 500. [[underline]]Consolidated Endowment Fund [[/underline]] ($1,000's) [[Four column table]] | [[underline]]June 30, 1971[[/underline]] | [[underline]]Dec. 31, 1975[[/underline]] | [[underline]]Dec. 31, 1976[[/underline]] Cash | $49 (-1%) | $ 597 (2%) | $ 875 (2%) Bonds | 10,404 (24%) | 7,296 (19%) | 5,532 (12%) Cv. Bonds & Pfd. | 1,472 (3%) | 2,484 (7%) | 3,138 (7%) Common Stock | 31,972 (74%) | 27,073 (72% | 34,858 (79%) | -------- --- | -------- --- | -------- --- Total| $43,897 (100%) | $37,450 (100%) | $44,403 (100%) Total Accomplishment Index | 100.0 | 103.1 | 122.3 DJIA w/Income | 100.0 | 113.2 | 138.1 S&P's 500 w/Income | 100.0 | 105.2 | 128.7

-12- Exhibit A [[underline]]SMITHSONIAN INSTITUTION FINANCIAL REPORT[[/underline]] The Smithsonian Institution derives its financial support as follows: ($1,000's) [[6-column table]] [[headings]] | [[underline]]FY 1978[[/underline]] Congr. Req. | [[underline]]FY 1977[[/underline]] (Budget) | Transition [[underline]] Quarter [[/underline]] (Actual) | [[underline]]FY 1976[[/underline]] (Actual) | [[underline]]FY 1975[[/underline]] (Actual) [[/headings]] [[underline]]FOR OPERATING PURPOSES[[/underline]]: | | | | | [[underline]]FEDERAL APPROPRIATIONS[[/underline]] | | | | | Salaries and Expenses | $89,033 | $85,432* | $22,629 | $81,564 | $70,706 Smithsonian Sci. Info. Exch. | 1,977 | 1,977 | 521 | 1,940 | 1,805 Special Foreign Curr. Pgm. | [[underline]] 4,500[[/underline]] | [[underline]] 3,481[[/underline]] | [[underline]] 0[[/underline]] | [[underline]] 500[[/underline]] | [[underline]] 2,000[[/underline]] | $95,510 | $90,890 | $23,150 | $84,004 | $74,511 Research grants and contracts | | 11,500 | 3,987 | 11,525 | 12,292 Nonfederal Funds: | | | | | Gifts (excl. gifts to endow.) | | | | | Restricted and sp. purpose | | 3,500 | 708 | 4,595 | 4,384 Unrestricted purpose** | | 50 | 16 | 66 | 46 Income from endow. and current funds invested | | | | | Restricted purpose | | 1,810 | 504 | 1,637 | 1,727 Unrestricted purpose** | | 1,175 | 263 | 1,107 | 950 Revenue-producing acts.(net) | | 5,300 | 1,147 | 3,390 | 2,308 Miscellaneous | | [[underline]] 3,409[[/underline]] | [[underline]] 706[[/underline]] | [[underline]] 2,299[[/underline]] | [[underline]] 1,405[[/underline]] Total Operating Support | | [[underline]]$117,634[[/underline]] | [[double-underline]]$30,481[[/double-underline]] | [[double-underline]]$108,623[[/double-underline]] | [[double-underline]]$97,623[[/double-underline]] [[underline]]CONSTRUCTION FUNDS[[/underline]] | | | | | [[underline]]Federal Construction Funds[[/underline]]: | | | | | National Zoological Park | $ 1,000 | $ 6,580 | $ 1,440 | $ 8,390 | $ 9,420 Nat'l Air and Space Museum | - | - | - | 2,500 | 7,000 Other Construction | 325 | - | - | - | - Restor. and Renov. of Bldgs. | [[underline]] 9,700[[/underline]] | [[underline]] 2,950[[/underline]] | [[underline]] 400[[/underline]] | [[underline]] 1,192[[/underline]] | [[underline]] 1,490[[/underline]] Total Fed. Constr. Funds | [[double-underline]]$11,025[[/double-underline]] | [[double-underline]]$ 9,530[[/double-underline]] | [[double-underline]]$ 1,840[[/double-underline]] | [[double-underline]]$12,082[[/double-underline]] | [[double-underline]]$17,910[[/double-underline]] [[underline]]Non-Fed.Plant & Land Acq. Funds[[/underline]]: | | | | | Cooper-Hewitt | $ | $ | $ 30 | $ 425 | $ 162 Hirshhorn Museum | | | - | - | - Chesapeake Bay Center | N.A. | N.A. | - | 5 | 15 Other | | [[underline]] - [[/underline]] | [[underline]] 100[[/underline]] | [[underline]] 10[[/underline]] Total Private | [[double-underline]] [[/double-underline]] | [[double-underline]] [[/double-underline]] | [[double-underline]]$ 30[[/double-underline]] | [[double-underline]]$ 530[[/double-underline]] | [[double-underline]]$ 187[[/double-underline]] [[underline]]ENDOWMENT FUND GIFTS AND BEQUESTS[[/underline]] | [[double-underline]] [[/double-underline]] | [[double-underline]] - [[/double-underline]] | [[double-underline]]$ 24[[/double-underline]] | [[double-underline]]$ 45[[/double-underline]] | [[double-underline]] $ - [[/double-underline]] [[underline]]NUMBER OF PERSONNEL[[/underline]] (ON BOARD) | | [[underline]]12/31/76[[/underline]] | [[underline]]6/30/76[[/underline]] | [[underline]]6/30/75[[/underline]] | [[underline]]6/30/74[[/underline]] Federal | | 3,327 | 3,517 | 3,257 | 2,994 Trust Fund | | [[underline]]1,234[[/underline]] | [[underline]]1,376[[/underline]] | [[underline]]1,182[[/underline]] | [[underline]]1,104[[/underline]] Total | | 4,561 | 4,893 | 4,439 | 4,098 [[/6-column table]] [[short line]] * Includes provision for FY 1977 pay increases which are being sought in supplemental. ** Excluding gifts to Associates (included under Revenue-producing Activities).

-13- Exhibit B [[underline]]UNRESTRICTED TRUST FUNDS - OPERATING STATEMENT[[/underline]] ($1,000's) [[6-column table]] [[headings]] [[horizontal line]] | Proj.Budget | [[span 4 columns]]A C T U A L[[/span 4 columns]] | FY 1977 | Trans. Qtr. | FY 1976 | FY 1975 | FY 1974 [[horizontal line]] [[/headings]] Income - Investment | $ 1,175 | $ 263 | $ 1,107 | $ 950 | $ 744 - Gifts | 50 | 16 | 66 | 46 | 121 - Concessions & Misc. | [[underline]] 1,409[[/underline]] | [[underline]] 530[[/underline]] | [[underline]] 711[[/underline]] | [[underline]] 228[[/underline]] | [[underline]] 284[[/underline]] Total Income | $ 2,634 | 809 | 1,884 | 1,224 | 1,179 [[underline]]Auxiliary Activities [[/underline]] | | | | | Gross Revenue | 37,307 | 8,201 | 26,282 | 18,802 | 12,735 Less Costs and Expenses | [[underline]] 32,007[[/underline]]* | [[underline]] 7,054[[/underline]]* | [[underline]] 22,892[[/underline]]* | [[underline]] 16,494[[/underline]] | [[underline]] 10,965[[/underline]] Total Act. Gain (Loss) | 5,300* | 1,147* | 3,390* | 2,308 | 1,770 [[underline]]Expenditures[[/underline]] | | | | | Admin. Exp/Allotments | 7,421* | 1,799* | 5,739* | 4,951 | 4,187 Less Adm. O/H Recovery | [[underline]] 4,858[[/underline]] | [[underline]] 1,201[[/underline]] | [[underline]] 4,558[[/underline]] | [[underline]] 3,644[[/underline]] | [[underline]] 3,345[[/underline]] Net Adm. Expense | [[underline]] 2,563[[/underline]]* | [[underline]] 598[[/underline]]* | [[underline]] 1,181[[/underline]]* | [[underline]] 1,307[[/underline]] | [[underline]] 842[[/underline]] [[underline]]Net Gain Bef. Rev. Sharing[[/underline]] | [[double-underline]] 5,371[[/double-underline]] | [[double-underline]] 1,358[[/double-underline]] | [[double-underline]] 4,093[[/double-underline]] | [[double-underline]] 2,225[[/double-underline]] | [[double-underline]] 2,107[[/double-underline]] Revenue Sharing - Int. & Act. | 557 | 203 | 436 | 416 | 95 [[underline]]Net Gain (Loss) before Trans.[[/underline]] | [[double-underline]] 4,814[[/double-underline]] | [[double-underline]] 1,128[[/double-underline]] | [[double-underline]] 3,657[[/double-underline]] | [[double-underline]] 1,809[[/double-underline]] | [[double-underline]] 1,134[[/double-underline]] Transfers - To Plant Funds | 114 | 207 | 2,495 | 97 | 1,134 - To Endow. Funds | [[underline]] 4,700[[/underline]] | [[underline]] 755[[/underline]] | [[underline]] 1,021[[/underline]] | [[underline]] 1,422[[/underline]] | [[underline]] 100[[/underline]] [[underline]]Net Gain (Loss) after Trans.[[/underline]] | [[double-underline]] - [[/double-underline]] | [[double-underline]] 166[[/double-underline]] | [[double-underline]] 141[[/double-underline]] | [[double-underline]] 290[[/double-underline]] | [[double-underline]] 775[[/double-underline]] [[double-underline]]Ending Fund Balance[[/double-underline]] | [[double-underline]]$ 4,074[[/double-underline]] | [[double-underline]]$ 4,074[[/double-underline]] | [[double-underline]]$ 3,908[[/double-underline]] | [[double-underline]]$ 3,767[[/double-underline]] | [[double-underline]]$ 3,477[[/double-underline]] [[underline]]DETAIL OF AUXILIARY ACTIVITIES[[/underline]] | | | | | [[underline]]Magazine[[/underline]] - Income | $23,500 | $4,709 | $ 16,042 | $10,816 | $ 7,127 Expenses | [[underline]] 18,000[[/underline]]* | [[underline]] 3,690[[/underline]]* | [[underline]] 12,654[[/underline]]* | [[underline]] 8,895[[/underline]] | [[underline]] 5,800[[/underline]] Net Gain (Loss) | 5,500 | 1,019 | 3,388 | 1,921 | 1,327 [[underline]]Associates[[/underline]] - Gifts | 174 | 49 | 177 | 145 | 260 Other Income | [[underline]] 5,280[[/underline]] | [[underline]] 834[[/underline]] | [[underline]] 4,506[[/underline]] | [[underline]] 2,749[[/underline]] | [[underline]] 1,778[[/underline]] Total Income | 5,454 | 883 | 4,683 | 2,894 | 2,038 Expenses | [[underline]] 5,609[[/underline]] | [[underline]] 891[[/underline]] | [[underline]] 4,815[[/underline]] | [[underline]] 2,847[[/underline]] | [[underline]] 1,775[[/underline]] Net Gain (Loss) | (155) | (8) | (132) | 47 | 263 [[underline]]Shops[[/underline]] - Income | 6,641 | 1,699 | 3,619 | 3,221 | 2,141 Expenses | [[underline]] 6,641[[/underline]] | [[underline]] 1,699[[/underline]] | [[underline]] 3,619[[/underline]] | [[underline]] 2,804[[/underline]] | [[underline]] 1,915[[/underline]] Net Gain (Loss) | 400 | 153 | 63 | 417 | 226 [[underline]]Press[[/underline]] - Income | 198 | 136 | 173 | 265 | 111 Expenses | [[underline]] 308[[/underline]] | [[underline]] 182[[/underline]] | [[underline]] 319[[/underline]] | [[underline]] 361[[/underline]] | [[underline]] 200[[/underline]] Net Gain (Loss) | (110) | (46) | (146) | (96) | (89) [[underline]]Performing Arts[[/underline]] - Income | 525 | 495 | 527 | 479 | 597 Expenses | [[underline]] 625[[/underline]] | [[underline]] 504[[/underline]] | [[underline]] 637[[/underline]] | [[underline]] 558[[/underline]] | [[underline]] 493[[/underline]] Net Gain (Loss) | (100) | (9) | (110) | (79) | (104) [[underline]]Product Devel.[[/underline]] - Income | 131 | 145 | 585 | 302 | 107 Expenses | [[underline]] 114[[/underline]] | [[underline]] 23[[/underline]] | [[underline]] 127[[/underline]] | [[underline]] 84[[/underline]] | [[underline]] 70[[/underline]] Net Gain (Loss) | 17 | 122 | 458 | 218 | 37 [[underline]]Other[[/underline]]** - Income | 858 | 134 | 653 | 825 | 614 Expenses | [[underline]] 1,110[[/underline]] | [[underline]] 218[[/underline]] | [[underline]] 784[[/underline]] | [[underline]] 945[[/underline]] | [[underline]] 712[[/underline]] Net Gain (Loss) | (252) | (84) | (131) | (120) | (98) [[underline]]Total Activities[[/underline]] - Income | 37,307 | 8,201 | 26,282 | 18,802 | 12,735 Expenses | [[underline]] 32,007[[/underline]] | [[underline]] 7,054[[/underline]] | [[underline]] 22,892[[/underline]] | [[underline]] 16,494[[/underline]] | [[underline]] 10,965[[/underline]] Net Gain (Loss) | [[underline]]$ 5,300[[/underline]] | [[double-underline]]$1,147[[/double-underline]] | [[double-underline]] $ 3,390[[/double-underline]] | [[double-underline]]$ 2,308[[/double-underline]] | [[double-underline]]$ 1,770[[/double-underline]] [[/6-column table]] [[short horizontal line]] * Differ from previously reported figures due to charging, reserve for possible tax on magazine advertising revenues to admin. allots. rather than directly to magazine expenses. ** This includes SITES, Belmont Photo Services, Commons and Television Programs.

-14- Exhibit C [[underline]] RESTRICTED TRUST FUNDS - OPERATING STATEMENT[[/underline]] ($1,000's) [[6-column table]] [[headings]] [[horizontal line]] | Proj. Budget | [[span 4 columns]]A C T U A L[[/span 4 columns]] | FY 1977 | Trans. Qtr. | FY 1976 | FY 1975 | FY 1974 [[horizontal line]] [[/headings]] [[underline]]RESTRICTED & SPECIAL PURPOSE FUNDS[[/underline]] | | | | | [[underline]]INCOME[[/underline]]: | | | | | Endowment Income | $1,810 | $ 504 | $1,637 | $1,727 | $1,754 Gifts and Grants | 3,500 | 708 | 4,595 | 4,384 | 2,093 Rev. Shar'g & Int Trans | 557 | 230 | 436 | 416 | 98 Miscellaneous | [[underline]] 2,000[[/underline]] | [[underline]] 176[[/underline]] | [[underline]] 1,588[[/underline]] | [[underline]] 1,177[[/underline]] | [[underline]] 826[[/underline]] Total Income | $7,867 | $1,618 | $8,256 | $7,704 | $4,771 [[underline]]FUNDS APPLIED[[/underline]]: | | | | | Freer Operating-Income | $1,050 | $ 238 | $1,295 | $1,022 | $1,176 -Expenses | [[underline]] 1,084[[/underline]] | [[underline]] 338[[/underline]] | [[underline]] 1,126[[/underline]] | [[underline]] 1,088[[/underline]] | [[underline]] 1,135[[/underline]] -Ending Balance | $ 160 | $ 194 | $ 294 | $ 125 | $ 191 Cooper-Hewitt Oper.-Inc. | $ 477 | $ 13 | $ 217 | $ 210 | $ 134 -Expenses | 677 | 89 | 281 | 244 | 190 -Net Transfers in (out) | [[underline]] 200[[/underline]] | [[underline]] 76[[/underline]] | [[underline]] 64[[/underline]] | [[underline]] 34[[/underline]] | [[underline]] 170[[/underline]] -Ending Balance | $ -0- | $ -0- | $ -0- | $ -0- | $ -0- Arch. Am. Art Oper.-Inc. | $ 250 | $ 20 | $ 184 | $ 329 | $ 199 -Expenses | [[underline]] 250[[/underline]] | [[underline]] 64[[/underline]] | [[underline]] 252[[/underline]] | [[underline]] 201[[/underline]] | [[underline]] 200[[/underline]] -Ending Balance | $ 209 | $ 209 | $ 253 | $ 321 | $ 193 Ft. Pierce Oper.-Inc. | $ 596 | $ 225 | $ 538 | $ 526 | $ 953 -Expenses | 650 | 96 | 501 | 645 | 1,007 -Net Transfers in (out) | [[underline]] (34)[[/underline]] | [[underline]] (83)[[/underline]] | [[underline]] - [[/underline]] | [[underline]] (26)[[/underline]] | [[underline]] 300[[/underline]] -Ending Balance | $ -0- | $ 88 | $ 42 | $ 5 | $ 150 Hillwood Oper.-Inc. | $ - | $ 32 | $ 389 | $ 532 | $ 287 -Expenses | [[underline]] 2[[/underline]] | [[underline]] 41[[/underline]] | [[underline]] 476[[/underline]] | [[underline]] 511[[/underline]] | [[underline]] 210[[/underline]] -Ending Balance | $ -0- | $ 2 | $ 11 | $ 98 | $ 77 All Other Funds - Income | $5,494 | $1,090 | $5,633 | $5,085 | $2,022 -Expenses | 5,476 | 628 | 5,134 | 2,844 | 1,950 -Net Transfers in (out) | [[underline]] 34[[/underline]] | [[underline]] 24[[/underline]] | [[underline]] 98[[/underline]] | [[underline]] 3[[/underline]] | [[underline]] (33)[[/underline]] -Ending Bal. (see below) | $6,031 | $5,979 | $5,493 | $4,896 | $2,652 Total Restricted Funds Inc. | $7,867 | $1,618 | $8,256 | $7,704 | $4,771 -Expenses | 8,139 | 1,256 | 7,770 | 5,533 | 4,692 -Net Transfers in (out) | [[underline]] 200[[/underline]] | [[underline]] 17[[/underline]] | [[underline]] 162[[/underline]] | [[underline]] 11[[/underline]] | [[underline]] 437[[/underline]] -Ending Balance | [[double-underline]]$6,400[[/double-underline]] | [[double-underline]]$6,472[[/double-underline]] | [[double-underline]]$6,093[[/double-underline]] | [[double-underline]]$5,445[[/double-underline]] | [[double-underline]]$3,263[[/double-underline]] [[horizontal line across page]] [[underline]]Detail of All Other Funds Balances[[/underline]]: | | | | | Cooper-Hewitt: S.C. Johnson Exhibit | | $ 173 | $ 295 | $ 381 | $ 150 -Kress Foundation | | 64 | 92 | 92 | 92 -Purchase of Collections | | 249 | 249 | 252 | 250 MHT - AT&T Exhibit | | 199 | 1 | - | - -Marine Hall | | 239 | 279 | 185 | 166 NASM - Summa Corp. | | 754 | 730 | 695 | - Other Bureau Gifts/Act -NASM | | 621 | 374 | 164 | 85 -MHT | | 442 | 352 | 158 | 64 -MNH | | 182 | 181 | 59 | 19 -NCFA | | 100 | 109 | 65 | 54 -Zoo | | 414 | 370 | 246 | 126 Folklife Fest: Gen Foods/Am. Air. | | 5 | 364 | 465 | - Woodrow Wilsoon Center | | 333 | 454 | 298 - All Other | | [[underline]] 2,204[[/underline]] | [[underline]] 1,743[[/underline]] | [[underline]] 1,836[[/underline]] | [[underline]] 1,646[[/underline]] Total | | [[double-underline]]$5,979[[/double-underline]] | [[double-underline]]$5,493[[/double-underline]] | [[double-underline]]$4,896[[/double-underline]] | [[double-underline]]$2,652[[/double-underline]] [[/6-column table]]

-15- Exhibit D [[underline]]TRUST FUNDS[[/underline]] [[underline]]COMPARATIVE BALANCE SHEET[[/underline]] [[underline]]CURRENT FUNDS[[/underline]] ($1,000's) [[5-column table]] [[headings]] | 9/30/76 | 6/30/76 | 6/30/75 | 6/30/74 [[/headings]] [[underline]]Assets[[/underline]]: | | | | | Cash | $ 1,515 | $ 994 | $ 778 | $ 791 Investments (Book Values)* | 8,150 | 11,712 | 10,150 | 8,298 Receivables | 7,489 | 5,184 | 4,854 | 3,849 Inventories | 1,938 | 1,766 | 1,119 | 780 Prepaid Expanse | 1,115 | 351 | 430 | 420 Deferred Magazine Expense | 2,318 | 2,049 | 1,781 | 1,209 Capital Improvements/Equipment | [[underline]] 1,070[[/underline]] | [[underline]] 893[[/underline]] | [[underline]] 598[[/underline]] | [[underline]] 294[[/underline]] Total Assets | [[double-underline]]$23,595[[/double-underline]] | [[double-underline]]$22,949[[/double-underline]] | [[double-underline]]$19,710[[/double-underline]] | [[double-underline]]$15,641[[/double-underline]] [[underline]]Liabilities and Fund Balanaces[[/underline]]: | | | | | Due to other Funds | $ 968 | $ 1,776 | $ 1,164 | $ 2,079 Deferred Magazine Subscr. Income | 7,856 | 7,704 | 5,217 | 3,646 Other current liabilities | 4,125 | 3,467 | 4,012 | 3,123 Fund balances; | | | | | Unrestricted Funds: | | | | | General Purpose | 4,074 | 3,909 | 3,768 | 3,477 Special Purpose | 2,488 | 1,375 | 1,071 | 461 Restricted Funds: | [[underline]] 4,084[[/underline]] | [[underline]] 4,718[[/underline]] | [[underline]] 4,478[[/underline]] | [[underline]] 2,855[[/underline]] Total Liabilities & Fund Bal. | [[double-underline]]$23,595[[/double-underline]] | [[double-underline]]$22,949[[/double-underline]] | [[double-underline]]$19,710[[/double-underline]] | [[double-underline]]$15,641[[/double-underline]] *Market Values | [[underline]]$ 8,094[[/underline]] | [[underline]]$11,643[[/underline]] | [[underline]]$10,083[[/underline]] | [[underline]]$ 7,971[[/underline]] [[/5-column table]] [[horizontal dotted line across page]] [[underline]]ENDOWMENT FUNDS[[/underline]] [[5-column table]] [[underline]]Assets[[/underline]]: | | | | | Cash & Notes Receivable | $ 483 | $ (228) | $ 90 | $ 556 Due from current funds | 554 | 712 | 316 | 240 Investments (Book Values)* | 40,297 | 40,150 | 40,015 | 40,043 Loan to U.S. Treasury | [[underline]] 1,000[[/underline]] | [[underline]] 1,000[[/underline]] | [[underline]] 1,000[[/underline]] | [[underline]] 1,000[[/underline]] Total Assets | [[double-underline]]$42,334[[/double-underline]] | [[double-underline]]$41,634[[/double-underline]] | [[double-underline]]$41,421[[/double-underline]] | [[double-underline]]$41,839[[/double-underline]] [[underline]]Endowment Fund Balances[[/underline]]: | | | | | Endowment | $32,654 | $32,704 | $33,355 | $35,072 Quasi-endowment | [[underline]] 9,680[[/underline]] | [[underline]] 8,930[[/underline]] | [[underline]] 8,066[[/underline]] | [[underline]] 6,767[[/underline]] Total Endow. Fund Balances | [[double-underline]]$42,334[[/double-underline]] | [[double-underline]]$41,634[[/double-underline]] | [[double-underline]]$41,421[[/double-underline]] | [[double-underline]]$41,839[[/double-underline]] *Market Values | [[underline]]$42,668[[/underline]] | [[underline]]$41,602[[/underline]] | [[underline]]$40,532[[/underline]] | [[underline]]$34,822[[/underline]] [[/5-column table]] [[horizontal dotted line across page]] [[underline]]PLANT FUNDS[[/underline]] [[5-column table]] [[underline]]Assets[[/underline]]: | | | | | Due from Current Funds | $ 42 | $ 708 | $ 461 | $ 1,626 Real Est.-Cost or Appraised Value | [[underline]] 9,875[[/underline]] | [[underline]] 8,948[[/underline]] | [[underline]] 6,230[[/underline]] | [[underline]] 4,791[[/underline]] Total Assets | [[double-underline]]$ 9,917[[/double-underline]] | [[double-underline]]$ 9,656[[/double-underline]] | [[double-underline]]$ 6,691[[/double-underline]] | [[double-underline]]$ 6,417[[/double-underline]] [[underline]]Liabilities & Fund Balances[[/underline]] | | | | | Liabilities | $ 208 | $ 235 | $ 280 | $ 386 Acquisition Fund Balance | 38 | 703 | 421 | 1,590 Investment in Plant | [[underline]] 9,671[[/underline]] | [[underline]] 8,718[[/underline]] | [[underline]] 5,960[[/underline]] | [[underline]] 4,441[[/underline]] Total Liabil. & Fund Bals. | [[double-underline]]$ 9,917[[/double-underline]] | [[double-underline]]$ 9,656[[/double-underline]] | [[double-underline]]$ 6,691[[/double-underline]] | [[double-underline]]$ 6,417[[/double-underline]] [[/5-column table]] [[horizontal dotted line across page]] [[underline]]AGENCY FUNDS[[/underline]] [[5-column table]] [[underline]]Assets[[/underline]] | | | | | Due from Current Funds | $ 372 | $ 433 | $ 386 | $ 213 Investment at Cost | [[underline]] 10[[/underline]] | [[underline]] 10[[/underline]] | [[underline]] 10[[/underline]] | [[underline]] 10[[/underline]] Total Assets | [[double-underline]]$ 382[[/double-underline]] | [[double-underline]]$ 443[[/double-underline]] | [[double-underline]]$ 396[[/double-underline]] | [[double-underline]]$ 223[[/double-underline]] [[underline]]Fund Balance[[/underline]]: | | | | | Due to Current Funds | $ - | $ 209 | $ 246 | $ 136 Deposits Held in Custody | [[underline]] 382[[/underline]] | [[underline]] 234[[/underline]] | [[underline]] 150[[/underline]] | [[underline]] 87[[/underline]] Total Funds | [[double-underline]]$ 382[[/double-underline]] | [[double-underline]]$ 443[[/double-underline]] | [[double-underline]]$ 396[[/double-underline]] | [[double-underline]]$ 223[[/double-underline]] [[/5-column table]]

-16- [[underline]]Proposed Increase in Endowment Funds[[/underline]] Mr. Webb, the Secretary, and the Treasurer made the following report. At the last Regents meeting it was suggested that the Institution should establish a goal of increasing substantially its unrestricted-purpose endowment funds--from the present $8,400,000 to perhaps $50 million or more over the next 10 years. It is essential to an understanding of this proposal that only the income is normally considered to be expendable, not the corpus of the endowment. Further information on this major subject is to be presented at this meeting. [[underline]]Background[[/underline]] - Smithsonian's total Trust Fund income prior to 1950 rarely exceeded $500,000 annually, including income for both restricted and unrestricted purposes. Federal appropriations, provided largely for the purpose of preserving, researching and exhibiting our national collections, regularly provided about 80% of total Institutional income--just as at the present time (see Table 1). Trust Fund income gradually increased thereafter, reaching $1 million for the first time in FY 1960 and over $3,000,000 in FY 1970. Beginning in 1956 the Institution also received increasing amounts of grants and contracts from Federal agencies to carry out scientific research projects; these reached a peak of nearly $16 million in 1967 with some decline thereafter.

-17- It is notable that throughout the period up to 1970 the [[underline]]unrestricted purpose[[/underline]] portion of Smithsonian Trust Funds was very small, as shown on Table 2. Up to 1950, for example, such funds averaged only around $100,000 per year. Even through FY 1971, unrestricted funds on a net basis (i.e., after deducting losses of various activities) rarely exceeded $400,000 per year. The portion of the administrative costs of the Institution borne by its Trust Funds, at that time equaling around $2,700,000 per year, were financed--as they are now--by charges ("overhead") against expenditures for our trust fund activities (i.e., research and other projects funded by restricted purpose endowment fund income, or by grants, contracts and gifts, plus auxiliary activities). The result of this low level of unrestricted-purpose income was that, despite austerity measures, the expansion of the Institution plus inflationary cost increases caused a series of five operating deficits in the years 1965-1971. These deficits eroded the balance of unrestricted Trust Funds from $3,226,000 previously accumulated to a totally inadequate operating level of $1,720,000. If continued this would have meant the drawing down of the very small unrestricted endowment funds, and eventually posing a threat to the basic independent nature of the Smithsonian itself.

-18- Since 1970, fortunately, there has been steady improvement as unrestricted-purpose income reflected rising revenues from concession fees, higher interest on current fund investments and a dramatic rise in earnings from auxiliary activities, particularly the National Associates Membership and the Magazine. Despite the near doubling of our administrative costs since 1970, it has been possible to rebuild our working fund balances and distribute meaningful amounts of money to Smithsonian Bureaus to take advantage of opportunities to improve their national collections or increase exhibition and research efforts in a modest way. More recently it was also possible to fund a portion of the Cooper-Hewitt renovation and the entire NMNH West Court construction, primarily an Associates public service project. Finally, in the past two fiscal periods a beginning was made toward bolstering our unrestricted-purpose endowment funds. [[underline]]Need for Increased Unrestricted-Purpose Endowment Funds[[/underline]] From this background we may draw the following conclusions: 1. Smithsonian has never, until the past two or three years, had any real protection in the way of surplus Trust Fund assets and income against the effect of inflation or other adverse

-19- financial developments. With the increased size of the Institution and seemingly continuous inflation causing commensurate increases in administrative costs, the Institution is even more vulnerable now than in the past to any unfavorable developments which might reverse our present satisfactory income position. The $8,400,000 unrestricted purpose endowment funds, for example, would by itself provide only about $375,000 of annual income--i.e., about 7% of our present administrative expense or about equal to the annual inflationary increase in such expense. 2. Present favorable annual surpluses are derived primarily from the [[underline]]Smithsonian[[/underline]] Magazine. Our ability to carry administrative costs is also heavily dependent on overhead charges levied against the Magazine, other auxiliary activities, and our current sizable volume of grants and contracts from Federal agencies and restricted-purpose gifts (See Table 2). While there is no immediate reason to foresee diminution of such support, these are, by their very nature, subject to change in public taste, political decision, and general economy. 3. In view of this vulnerability of the Institution's Trust Fund operations to possible adverse financial developments in the

-20- future, strong efforts should be continued and expanded in the way first contemplated by Secretary Walcott in 1927, to obtain and set aside endowment funds both for unrestricted purposes and also for specific projects especially for public services, thus achieving the essential purpose of this Institution for the increase and diffusion of knowledge. A goal of increasing endowments by at least $50,000,000 should be achievable over the next five to ten years by utilizing presently available operating surpluses and by calling upon assistance from our now established National Associates Board and others aware of and concerned with the fundamental educational and public purposes of this Institution. Resulting annual income of $2,500,000 or more from such increased funds would go a long way to assure strong trust fund stability in years to come. Mr. Webb stated that the Secretary was properly addressing himself to what the Smithsonian needs to make it a continuing success. He wanted to emphasize that the largest part of our fund balances are in restricted funds, such as for the Freer Gallery and other restricted activities, and that the unrestricted fund balances are quite small: $8.4 million at this time. This would not be enough to fall back on in an emergency for on-going activities. It therefore seemed clear to the Executive Committee that now that we have made a success of various auxiliary activities and there was a flow of cash, we should now look to increasing the amount of the endowment fund for our essential services to the public.

-21- The Secretary recalled a discussion on this very same subject which took place at the annual meeting of the Board of Regents in 1927 when the future of the Smithsonian was considered. Included at that meeting were members of the Establishment, the President, the Cabinet, as well as the Regents, leaders of industry and government, and the Secretary and his immediate staff. At that time it was planned that a society of Friends of the Institution could be developed. Unfortunately, Dr. Walcott, then Secretary of the Institution, who had initiated the suggestion, died two weeks before the plans could be set in motion. It was particularly sad to us today to reflect back on the fact that the original concept of the Institution had been that private funds could be utilized for innovation and research, and public funds for support of the buildings and the public uses through public education of the Institution. One can hardly hazard a guess as to what might have happened if an endowment drive had gotten underway during the halcyon days of the Twenties before the great depression. Many years later, upon his election as Secretary, Mr. Ripley was urged by Mr. John Nicholas Brown and Senator Saltonstall to develop a society of Friends of the Smithsonian and to try to build up increments of private funds which would in effect give us that appropriate balance between innovation, research and public service on the one hand, and maintenance and public education on the other.

-22- It is in this context that we greet the acceptance of the Associates idea with great enthusiasm. The Associates activities and publication, with their links across the country to the people, bring a new understanding of the purposes of the Institution. We feel it is appropriate that the Regents understand and endorse this because only so can we strive to do the very things that have made the Institution what it is. The Chancellor emphasized that considering our total activities one sees that the amount of yield from the present unrestricted endowment does not give much financing for initiating new enterprises and new activities in the public service area. In respect to the annual appropriation that comes from Congress, the timing does not give us the opportunity to plan with any amount of flexibility to assist in financing new research, whereas if these unrestricted funds were enlarged the kind of stimulus of research in the past that the Secretary has mentioned (i.e., Dr. Goddard's rocket studies) would be possible. In response to a question as to the funds generated by the [[underline]]Smithsonian[[/underline]] Magazine, it was stated that over $4 million would be produced this year and that earlier years showed net returns of between $1 and $2 million. The Chancellor recalled the earliest days of the inauguration of the [[underline]]Smithsonian[[/underline]], at a time when other notable magazines were going out of business, and the skepticism of most of the Regents on the venture, before they approved it. He accorded high praise to

-23- the Secretary for his confidence and foresight in the potential of a magazine such as the [[underline]]Smithsonian[[/underline]]. Senator Jackson inquired, in connection with long-range planning, what the target will be in building the unrestricted corpus in the trust. Mr. Ripley responded that the objective is to accumulate an unrestricted fund in the amount of $50,000,000 over the next ten years. Mr. Yates, in reviewing the appropriation figures, noticed a trebling of the appropriated funds over the past years and asked about future plans? Mr. Ripley explained that this increase is in large part due to inflation as well as the addition to the Smithsonian of new authorized museums which have necessitated essential custodial workers, protection services, as well as professional and sub-professional staff. In opening the National Air and Space Museum, for example, additional salaries comprised the major cost increase. The Hirshhorn Museum also increased the Institution's payroll substantially in a similar way. It was stated that approximately 75% of our monies are used for salaries. At the conclusion of the discussion the following motion was approved: VOTED, the Executive Committee recommends and the Regents express general approval that the Institution pursue the objective of increasing the endowment funds to a level of at least $50,000,000.

-24- Table 1 SMITHSONIAN INSTITUTION [[underline]]SOURCES OF OPERATING INCOME[[/underline]] ($1,000,000's) [[7-column table]] [[headers]] | [[span 3 columns]]Nonfederal Trust Funds[[/span 3 columns]] | | | Total | [[span 2 columns]][[underline]] Unrestricted [[/underline]][[/span 2 columns]] | [[underline]]Restricted[[/underline]] | Grants & | Federal | Operating | [[underline]] General [[/underline]] | [[underline]]Aux.Acts.(Net)[[/underline]] | [[underline]]& Spec.Purpose[[/underline]] | [[underline]] Contracts [[/underline]] | [[underline]]Appropriation[[/underline]]* | [[underline]] Income [[/underline]] | $ % | $ % | $ % | $ % | $ % | $ [[/headers]] 1930 | .1 5.6% | - - % | .4 22.2% | - - % | 1.3 72.2% | 1.8 1940 | .1 5.9 | - - | .3 17.6 | - - | 1.3 76.5 | 1.7 1945 | .1 5.0 | - - | .3 15.0 | - - | 1.6 80.0 | 2.0 1950 | .1 2.9 | - - | .5 14.3 | - - | 2.9 82.8 | 3.5 1954 | .2 4.3 | - - | .7 15.2 | .1 2.2 | 3.6 78.3 | 4.6 1960 | .2 1.4 | - - | .8 5.7 | 4.2 29.8 | 8.9 63.1 | 14.1 1965 | .4 1.3 | - - | 1.4 4.6 | 11.1 36.8 | 17.3 57.3 | 30.2 1966 | .5 1.4 | .1 .3 | 1.9 5.23 | 11.8 32.6 | 21.9 60.5 | 36.2 1967 | .9 2.0 | .1 .2 | 1.6 3.5 | 15.9 34.9 | 27.1 59.4 | 45.6 1968 | .5 1.2 | (.1) (.2) | 1.4 3.3 | 11.5 27.1 | 29.1 68.6 | 42.4 1969 | .8 1.7 | (.5) (1.1) | 2.9 6.3 | 11.5 24.9 | 31.5 68.2 | 46.2 1970 | .9 1.9 | (1.0) (2.1) | 3.4 7.1 | 9.8 20.3 | 35.1 72.8 | 48.2 1971 | .9 1.7 | (.5) (.9) | 3.2 6.1 | 9.3 17.8 | 39.4 75.3 | 52.3 1972 | .6 1.0 | (.1) (.2) | 4.1 6.6 | 7.8 12.5 | 49.8 80.1 | 62.2 1973 | .8 1.1 | .2 .3 | 5.4 7.5 | 9.0 12.5 | 56.7 78.6 | 72.1 1974 | 1.2 1.4 | 1.8 2.2 | 4.7 5.7 | 10.0 12.1 | 65.1 78.6 | 82.8 1975 | 1.2 1.2 | 2.3 2.4 | 7.3 7.5 | 12.3 12.6 | 74.5 76.3 | 97.6 1976 (15 mo.) | 2.7 1.9 | 4.5 3.2 | 9.2 6.6 | 15.5 11.2 | 107.2 77.1 | 139.1 1977 (Budg.) | 2.6 2.2 | 5.3 4.5 | 7.3 6.1 | 11.5 9.7 | 92.0 77.5 | 118.7 [[/7-column table]] * Includes SSIE and Foreign Currency Operations - Excludes Constructiona R&R.

-25- Table 2 [[underline]]UNRESTRICTED PURPOSE TRUST FUNDS[[/underline]] ($1,000's) [[13-column table]] [[headers]] | | | | | | | | | | [[span 2 columns]][[underline]]Balances-End of Yr.[[/underline]][[/span 2 columns]] | | | [[span 6 columns]][[underline]] Uses of Unrestricted Funds [[/underline]][[/span 6 columns]] | | Unrest. | Unrest. | [[span 3 columns]][[underline]] Income [[/underline]][[/span 3 columns]] | [[span 2 columns]][[underline]] Admin.Exp. [[/underline]][[/span 2 columns]] | Operating | [[span 3 columns]][[underline]] Transfers to [[/underline]][[/span 3 columns]] | Incr.(Decr.) | Curr. | Endow. FY | [[underline]]Gen'l[[/underline]] | [[underline]]Aux.Acts.[[/underline]] | [[underline]]Total[[/underline]] | [[underline]]Gross[[/underline]] | [[underline]]Net[[/underline]] | [[underline]]Allots.[[/underline]] | [[underline]]Bureaus[[/underline]] | [[underline]]Plant[[/underline]] | [[underline]] Endow.[[/underline]] | [[underline]]in Year[[/underline]] | [[underline]]Funds[[/underline]] | [[underline]] Funds[[/underline]] [[/headers]] 1966 | 512 | 75 | 587 | | | -679- | - | - | - | (92) | 3,163 | 4,859 1967 | 858 | 62 | 920 | | | -857- | - | - | - | 63 | 3,226 | 4,643 1968 | 478 | (60) | 418 | 2,286 | 210 | 190 | - | - | 148 | (130) | 3,096 | 4,979 1969 | 804 | (456) | 348 | 2,584 | 194 | 366 | - | - | 21 | (245) | 2,851 | 5,193 1970 | 881 | (1,041) | (160) | 2,782 | 347 | 453 | - | - | 21 | (981) | 1,870 | 5,099 1971 | 853 | (534) | 319 | 2,662 | 141 | 307 | - | - | 21 | (150) | 1,720 | 5,055 1972 | 557 | (141) | 416 | 2,714 | 75 | 259 | - | - | 21 | 61 | 1,781 | 5,347 1973 | 843 | 170 | 1,013 | 2,798 | 26 | 423 | - | - | 21 | 543 | 2,292 | 5,764 1974 | 1,179 | 1,770 | 2,949 | 3,295 | (50) | 899 | 70 | 1,134 | 121 | 775 | 3,477 | 5,519 1975 | 1,224 | 2,308 | 3,532 | 4,077 | 433 | 833 | 416 | 97 | 1,463 | 290 | 3,767 | 6,739 1976 15 mos.| 2,693 | 4,537 | 7,230 | 5,616 | (143) | 1,922 | 666 | 2,702 | 1,776 | 307 | 4,074 | 8,387 1977* Budg. | 2,634 | 5,300 | 7,934 | 5,158 | 300 | 2,263 | 557 | 114 | 4,700 | - | 4,074 | 13,087 [[/13-column table]] * Estimated

-26- [[underline]]Museum Support Center[[/underline]] The Secretary referred to his past invitations to a number of the Regents to visit the Museum of Natural History for a tour behind the scenes. Such a visit would acquaint the Regents with the everyday appearances of the Museum's research, conservation and storage facilities and would be indispensible to their understanding and support of our need for a museum support center. Mr. Ripley extended the invitation to our new Regents too and hoped that arrangements could be made for such a visit. This legislation has been discussed in the past in hearings before Senator Pell's Subcommittee and he has been supportive in his understanding about our needs for conservation. The Secretary asked Assistant Secretary Perrot to highlight and summarize where we are in this effort. On September 19, 1975, the President signed into law P.L. 94-98 authorizing the Regents of the Smithsonian Institution to prepare plans for museum support facilities. These facilities are intended to restore a significant amount of Mall building space to public use (more than 14% of exhibit space in one museum alone is now closed off for storage of collections purposes); to provide adequately for the long-range care and use of the Institution's collections; to provide associated research and study space; and to incorporate areas for conservation of the collections, related training, and the dissemination of conservation information.

-27- The Smithsonian's museum activities in the Washington area are concentrated around and near the Mall, an area dedicated by the use, education and enjoyment of the public. These activities, which encompass exhibits, education, collections, conservation, research and support, fully occupy and crowd available Mall space. Economies in the use of space are being pursued which entail the leasing of inexpensive, nearby space for office and workshop purposes and the examination and disposal of materials in various buildings to free up presently held space. Nevertheless, the continuation and expansion of direct public services and the necessary growth of collections require additional space in which to house the less visible services of collections management, conservation, documentation, research, and publication. Originally, we planned a much larger center, but the cost compelled us to scale down the initial phase of the ultimate project. The important action now required may be followed by succeeding phases as national policy permits. During the past eighteen months members of the Smithsonian staff and a consortium of consultants have carefully analyzed existing facilities and space requirements of the Institution, concentrating initially on the critical needs of the National Museum of Natural History. This assessment indicates that a project costing $21,500,000, with approximately 338,000 square feet of office, storage and laboratory space will meet the Institution's most pressing space needs as currently

-28- projected through the middle of the next decade. An amount of $325,000 is requested in the FY 1978 budget to initiate architectural and engineering planning for a Museum Support Center. The balance of the planning funds, estimated at $575,000, and construction and equipping funds, estimated at $20,600,000, will be sought by fiscal year 1980. Legislation authorizing construction should be introduced early in the 95th Congress. [[underline]]The Reason for Collections and Their Growth[[/underline]] Collections of original objects in the fields of science, history, and art are required for use in the identification of similar or related objects, research, education, and exhibitions or simply for aesthetic enjoyment and patriotic inspiration. Their importance spans such activities as the application of collection-based entomological research for the control of insects, the study of human disease in ancient anthropological materials, and historical understanding of technological and engineering developments, and the pleasure a viewer experiences in the presence of a master work of art. In these contexts nothing can take the place of the original object or specimen. Museums and museum collections must and should grow. Day-to-day history, the practice of the arts, and new technologies are relentless generators of objects to be preserved, exhibited, studied, and interpreted. Archaeologists discover, collect, and preserve the evidence of new knowledge of the past. Ethnologists

-29- collect at an accelerating pace in order to preserve the material record of rapidly changing cultures. In science there is a spiraling and intensifying need to collect, study and describe flora, fauna, rocks, and minerals of the earth in order to add to our understanding of the interlocking dependencies for survival. Collections are invaluable baseline records against which to measure and evaluate change. The Smithsonian has had 130 years of concern for collections, their need, and their use. It has consistently resisted the acquisition of collections it has considered unjustified or inappropriate. At the same time, the Institution has accepted its responsibilities to develop and preserve for use collections required for research and for the scientific, cultural, and technological record. [[underline]]Components of the Museum Support Center[[underline]] Collections storage is the fundamental purpose of the support center and reflects a high priority need to reclaim Mall exhibits space, attics, hallways, basements, and work spaces now encumbered with poorly and hazardously housed and often inaccessible specimens and objects. The proposed Museum Support Center building will provide a major amount of new storage space for the proper housing and care of collections. Included will be 187,000 square feet for the National Museum of Natural History, 28,000 for the National Museum of History and Technology, and 24,000 for other museums and galleries for a

-30- total of 239,000 square feet. This storage space will be provided by a utilitarian, single story, double-decked structure. The National Museum of Natural History tentatively has designated percentages of its departmental collections for transfer to the Center. Relocation of these collections will clear approximately 40,000 square feet of prime exhibits space, thus adding approximately 19 percent to the Museum's capability to present exhibits to its growing number of visitors, now over 4.5 million a year. Other benefits include the freeing of space on the Mall for education and research activities and better care of all collections. Second only to collection housing requirements is the need to provide a strong research and study program. This will be achieved by including in the proposed building approximately 31,000 square feet of offices and 28,000 square feet of laboratories for the professional and technical staff that will be associated directly with the collections. This space also will accommodate the Smithsonian Oceanographic Sorting Center, which would be moved from its present expensive rental quarters to achieve a more efficient relationship to program elements of the Museum of Natural History. A final principal component of this project proposal is an approximate 31,000 square feet of facility for conservation. Included in this first space increment for conservation will be a collections' receiving and fumigation unit, a conservation information referral center, space for the treatment of objects and research on conservation

-31- techniques, and a major facility for training staff and visiting interns in scientific theory and practical conservation skills. The provisions for necessary increased activity in conservation research and training, by bringing together the Department of Anthropology's processing and conservation laboratories with those of the Oceanographic Sorting Center and the Conservation Analytical Laboratory, will open new opportunities for Smithsonian conservators and trainees. We now have nine conservators and nine scientists concerned with this important curatorial responsibility. More conservators are needed. Some, no doubt, will be found in other training centers but many can be trained in-house. Scientists specializing in the study of materials and their behavior are increasingly in demand by museums and research organizations, and more must be added to the staff. Archaeometry, a new term describing the study of materials, their origins, methods of formation and the way they react with the environment, has only been carried out at the Smithsonian on an occasional basis. If we are going to fully understand historical and manufacturing processes, far more study must be made of the fundamental properties of materials from which our objects are made. Through these means we will be better able to preserve them and acquire new data on the evolution of past civilizations. Senator Pell stated that he had envisioned a large school for conservators in this facility with ability to accommodate 150 students earning degrees. Mr. Perrot explained that the resources to equip such a school would possibly be attainable over the next ten years.

-32- We would be pressing for what we considered to be the maximum possible with necessary regard for cost, building space, and the availability of prospective scholars within our financial limitations. The Secretary observed that the Natural History Museum of the Smithsonian is in the forefront of five leading natural history museums in this country. Paradoxically, our public visitations are about three times those of any other museum, but, at the same time, our public space for visitors is among the smallest (our exhibit area is about 40% of the largest in the nation). Our museum is considered as a standard for comparison with other museums. The essential character of possessing a series of objects rather than a random collection of specimens is the mark of distinction. As to cost, we can advise that preliminary estimates, without benefit of contract drawings, indicate that the depository areas will cost approximately $25.00 per square foot, and the much smaller but completely equipped laboratory areas will probably cost about $60.00 per square foot. [[underline]]Site Acquisition[[underline]] A site suitable for construction of support center facilities in which to house these services is being assembled adjacent to the Institution's current holdings of 21 acres at Silver Hill, Maryland. Sixty-one acres have been transferred to the Smithsonian in recent months by the General Services Administration, and negotiations are

-33- underway with respect to another twenty-one acre tract which would complete the assembly. [[underline]]Future Plans[[underline]] Studies on collections and their utilization will continue to assure effective collections policies and management and to provide the best analyses of growth projections and future space requirements. Over the past eight years the Board of Regents has repeatedly approved recommendations for construction and, most recently, at its meeting on January 22, 1976, requested its Congressional members to introduce and support necessary authorizing legislation. On February 6, 1976 Senator Scott introduced S. 2949 for this purpose, and on March 15 Mr. Mahon, for himself and Mr. Cederberg, introduced a companion measure, H.R. 12507, but no action was taken on either bill by the Congress. It was then moved and VOTED that the Board of Regents request its Congressional members to introduce and support legislation authorizing them to construct a museum support center.

-34- A BILL To amend Public Law 94-98 to authorize the Smithsonian Institution to construct museum support facilities. [[underline]]Be it enacted by the Senate and House of Representatives of the United States of America in Congress assembled[[underline]], That section 1 of Public Law 94-98 be amended by inserting after the phrase "to prepare plans for" the phrase "and to construct." Sec. 2. Section 3 of Public Law 94-98 is amended to read: "There are hereby authorized to be appropriated to the Smithsonian Institution $21.5 million to carry out the purposes of this Act."

-35- SMITHSONIAN INSTITUTION MUSEUM SUPPORT FACILITY [[image: photocopy of line map, roughly triangular in shape, with irregularly-shaped parcels marked A., B., C., G., F., D., and E.]] Existing Use and Jurisdiction | acres A. SI-NASM | 21 B. U.S. NAVY | 4 C. G.S.A. | 31 D. U.S. ARMY | 1 E. N.P.S. | 13 F. U.S. ARMY | 21 G. U.S. ARMY | 26 November, 1974 [[image: scale and north arrow]] RAYMOND, PARISH, PINE & PLAVNICK Urban Planning and Design Consultants Washington D.C. and Tarrytown New York

[[center]]-36-[[center]] [[underline]]Executive Session[[/underline]] The Chancellor asked that the Board in executive session consider a matter that had been discussed earlier but deferred until a larger body of Regents were in attendance. This procedure was followed and the results of their deliberations are contained in the following resolution unanimously adopted by the Board of Regents: [[center]][[underline]]RESOLUTION[[/underline]][[center]] WHEREAS, the Board of Regents is most appreciative of the outstanding leadership that Secretary Dillon Ripley has provided in bringing to fruition the valuable and enduring additions to programs of exhibition and research, including the appropriate events through which the Smithsonian Institution contributed so much to the Nation's Bicentennial Celebration; and whereas Secretary Ripley has contributed greatly to the objectives of the Smithsonian in developing in recent years such outstanding new museums as the Hirshhorn Museum and Sculpture Garden and the National Air and Space Museum; and whereas the Regents particularly recognize Secretary Ripley's strong, imaginative and effective leadership in establishing many new components of the current Smithsonian Institution which have added greatly to its service and value to the Nation, particularly through the Smithsonian Associates of the [[underline]]Smithsonian[[/underline]] Magazine,

[[center]]-37-[[center]] And WHEREAS, the Regents have considered the precedents adopted in the past by the Regents in providing research funds for previous Secretaries following their retirement from the Smithsonian, The Board of Regents RESOLVES to make it known to Secretary Ripley that they have this deep appreciation and also that they desire a continuing relationship after his retirement as Secretary to enable the Smithsonian to benefit further from his judgment, wide knowledge of museum management, and his vigorous approach to innovative solutions to museum problems and to accord him the traditional research support granted all its previous Secretaries. RESOLVED further that the Board of Regents urges Secretary Ripley to consider the possibility of remaining on as Secretary beyond the normal retirement age of 65 and assures him that this expression of the Regents' intent will be converted into a contract or agreement to implement the intent herein expressed at such time as he decides to relinquish his responsibilities as Secretary.

[[center]]-38-[[center]] [[underline]]Executive Level Salaries[[/underline]] The Executive Committee noted that the President had submitted his recommendations for Executive Level Salary increases to the Congress on January 17 for its consideration. Since approval of this proposal is anticipated within the next month, the Executive Committee requested, and was authorized, to act for the Regents to approve timely actions with respect to increasing Executive Level salaries of the Smithsonian. [[centered]]* * * * *[[/centered]] The meeting was then returned to full session. [[underline]]Smithsonian Tropical Research Institute Barro Colorado Island[[/underline]] Mr. Ripley reported that the Act of July 2, 1940 (54 Stat. 724), which set aside Barro Colorado Island in the Canal Zone in order to preserve and conserve its natural features for research purposes, authorized the appropriation of $10,000 for necessary administrative and maintenance expenses related to the Island. Subsequently, P.L. 89-280, approved October 20, 1965, amended the authorization to $350,000. At its meeting on January 22, 1976 the Board of Regents requested its Congressional members to introduce and support legislation eliminating the ceiling on appropriations. On February 6, 1976 Senator Scott introduced S. 2946 for this purpose, and on March 15, Mr. Mahon introduced, for himself and Mr. Cederberg, a companion measure, H.R. 12506. No action was taken in the House, but it was approved by the Senate on September 14 with an amendment raising the amount authorized to $600,000.

[[center]]-39-[[center]] Although current obligations are within the statutory limit, increasing costs and needed improvements indicate that the limit will be reached in the near future, and legislation similar to that approved by the Senate last year is proposed. It was then moved and VOTED that the Board of Regents requests its Congressional members to introduce and support legislation to amend the limit on appropriations authorized for Barro Colorado Island at the Smithsonian Tropical Research Institute.

[[center]]-40-[[/center]] [[center]]A BILL[[center]] To amend the Act of July 2, 1940, as amended, to increase the amount authorized to be appropriated. [[underline]]Be it enacted by the Senate and House of Representatives of the United States of America in Congress assembled,[[/underline]] That section 7 of the Act of July 2, 1940 (20 U.S.C. 79e), as amended by Public Law 89-280, be further amended by striking out "$350,000," and inserting in lieu thereof "$600,000."

[[center]]-41-[[center]] [[underline]]Hirshhorn Film[[underline]] Mr. Ripley reported that two years ago the United States Information Agency produced a color film entitled "Hirshhorn Museum and Sculpture Garden." The film, which is of excellent quality, has been shown extensively in foreign countries and reports indicate that it has been enthusiastically received by viewing audiences. The law which established the United States Information Agency prohibits the distribution within the United States of materials the Agency produces. However, from time to time legislation has been enacted exempting specific works and titles from the prohibition. The Director of the Hirshhorn Museum and Sculpture Garden has requested that the Board of Regents consider and approve the introduction of legislation to exempt the Hirshhorn film and make it available for distribution in this country, by means of sale or rental, through the National Audio-Visual Center of the National Archives, and agency of the General Services Administration. A draft bill was prepared to accomplish this purpose and the following motion was approved. VOTED that the Board of Regents requests its Congressional members to introduce and support legislation to make the film "Hirshhorn Museum and Sculpture Garden" available within the United States.

[[center]]-42-[[center]] A BILL To make the film "Hirshhorn Museum and Sculpture Garden" produced by the United States Information Agency, available for use within the United States. [[underline]]Be it enacted by the Senate and House of Representatives of the United States of America in Congress assembled,[[/underline]] That notwithstanding the second sentence of section 501 of the United States Information and Educational Exchange Act of 1948 (22 U.S.C. 1461), the Director of the United States Information Agency shall make available to the Administrator of General Services, for deposit in the National Archives of the United States, a master copy of the film "Hirshhorn Museum and Sculpture Garden," and the Administrator shall provide for the distribution of copies of the film for public viewing within the United States, by sale or rental.

[[center]]-43-[[center]] [[underline]]National Portrait Gallery[[underline]] The National Portrait Gallery Commission, at its meetings in 1976 approved the attached list of acquisitions for the National Portrait Gallery. At their last meeting on November 16, the members of the Commission unanimously recommended the appointment of Joe L. Allbritton to the Commission, succeeding Wilmarth Sheldon Lewis, who resigned on August 25. Mr. Allbritton's appointment, if approved by the Regents, would run until 1983. By adding him to the National Portrait Gallery Commission, it would be brought up to its full strength of ten members. A brief biography of Mr. Allbritton is attached. The following motion was approved: VOTED that the Board of Regents approves the actions recommended by the National Portrait Gallery Commission at its meetings on May 18, 1976, and November 16, 1976.

[[center]]-44-[[center]] Joe L. Allbritton (b. 1924), LLB., Baylor University, 1949; LL. D. (hon.) 1964; J.D., 1969. Chairman of the Board and Chief Executive Officer, Pierce National Life Insurance Company, 1958 - ; President and Chief Executive Officer, Houston Citizens Bank and Trust Company, 1970 - . Former Director, member of Executive Committee, and Vice Chairman of the Board, Baylor University. Present publisher, [[underline]]The Washington Star.[[underline]]

[[center]]-45-[[/center]] [[center]]NATIONAL PORTRAIT GALLERY ACQUISITIONS, 1976[[/center]] [[underline]]GIFTS[[/underline]] Samuel Adams, mezzotint, by Samuel Okey; gift of Mrs. Kathleen Louchheim and William S. Louchheim Edward M. Bannister, photograph, by Hurd; gift of Dr. and Mrs. Jacob Terner Joel Barlow, watercolor on ivory, by William Dunlap; gift of Joel Barlow Joel Barlow, engraving, by L.C. Ruotte after Le Barbier; gift of Joel Barlow Joel Barlow, drawing, by John Vanderlyn; gift of Joel Barlow Howard Chandler Christy, plaster bust, by Edgardo Simone; gift of Mrs. Hobart C. Ramsey Samuel Clemens, photograph, attributed to Alfred J. Meyer; gift of Mrs. Kathleen Louchheim Thomas Cole, daguerreotype, by unidentified photographer; gift of Mrs. Howard Silberstein Benjamin Franklin, plaster bust, after Jean-Antoine Houdon; gift of Joseph Hennage Harvey Firestone, bronze bust, by James Earle Frazer, gift of the Firestone Tire and Rubber Company Harvey Firestone, oil on canvas, by Elizabeth Shumatoff; gift of the Firestone Tire and Rubber Company Thomas Hicks, photograph, by unknown; gift of Dr. and Mrs. Jacob Terner Winslow Homer, E. L. Henry, A. C. Howland and an unidentified subject, photograph by unknown; gift of Dr. and Mrs. Jacob Terner Collis P. Huntington, oil on canvas, by William Keith; gift of A. Hyatt Mayor Daniel Huntington, photograph, by unknown; gift of Dr. and Mrs. Jacob Terner Ring Lardner, pencil on paper, by James Montgomery Flagg; gift of Ring Lardner, Jr. Abraham Lincoln, oil on canvas, by William Willard; gift of Mr. and Mrs. David A. Morse Jacques Lipschitz, oil on canvas, by Frederick Wight; gift of the artist James Russell Lowell, crayon on paper, by Samuel W. Rowse; gift of Susan Norton Rembrandt Peale, photograph, by Mathew Brady; gift of Dr. and Mrs. Jacob Terner Jacob Schiff, drypoint, by Hermann Struck; gift of John Schiff Winfield Scott, plaster bust, by unknown artist; gift of Marvin Sadik William T. Sherman, photograph, by Napoleon Sarony; anonymous gift Lloyd Logan Pearsall Smith, etching, by Edmond Kapp; gift of Richard Kenin Albert Sands Southworth, photograph, by unknown; anonymous gift Zachary Taylor, oil on canvas, attributed to James R. Lambdin; gift of Barry Bingham, Sr. Zachary Taylor and his Cabinet, lithograph, by Francis D'Avignon; gift of Barry Bingham, Sr. Lillian Wald, oil on canvas, by William V. Schevill; gift of Visiting Nurse Service of New York George Washington, mezzotint, by Charles Willson Peale; gift of the Barra Foundation Walt Whitman, seven photographs, by various photographers; gift of Mr. and Mrs. Charles Feinberg

[[center]]-46-[[/center]] NPG Acquisitions, 1976 [[underline]]TRANSFERS[[/underline]] John Burroughs, pastel on paper, by Walter Beck, transfer from the National Collection of Fine Arts; gift of Elizabeth A. Achelis Rutherford B. Hayes, plaster bust, by Olin Warner, transfer from the National Collection of Fine Arts; gift of Mrs. Carlyle Jones [[underline]]PURCHASES[[/underline]] Charles Francis Adams, photograph, by Mathew Brady Studio John Quincy Adams, engraving, by Thomas Gimbrede Samuel Adams, mezzotint, attributed to George Graham Samuel Adams, engraving, by John Norman James Agee, photograph, by Walker Evans Theodosia Burr Alston, oil on canvas, by unknown artist John A. Andrew, Parian ware, by J. McD. &S. Authors of the United States, engraving, by Alexander Hay Ritchie Phineas Taylor Barnum and family, photograph, by unknown Henry Ward Beecher, photograph, by Napoleon Sarony Nicholas Biddle, watercolor, by J. B. Longacre Van Wyck Brooks, pastel on paper, by John Butler Yeats William Cullen Bryant, photograph, by Napoleon Sarony Lewis Cass, sepia watercolor, by J. B. Longacre Mary Cassatt, watercolor on paper, self-portrait William Merritt Chase. photograph, by Edward Steichen (?) John Cheverus, oil on canvas, by unknown artist Theodore Dreiser, photograph, by Lotte Jacoby Isadora Duncan, photograph, by Arnold Genthe James Fisk, Jr., photograph, by unknown Benjamin Franklin, terra cotta, by Jean-Antoine Houdon Albert Gallatin, oil on cardboard, by Worthington Whittredge Ulysses S. and Mrs. Grant with Emperor of Japan, woodblock print, by Hiroshige III William Henry Harrison, lithograph, by Albert Newsam Bret Harte, photograph, by J. Gurney Edward Hopper, photograph, by Berenice Abbott Robert Irwin, photograph, by Imogen Cunningham Andrew Jackson, sepia watercolor, by J. B. Longacre Andrew Jackson, lithograph, by Albert Newsam "Stonewall" Jackson, lithograph, by Dominique Fabronius "Stonewall" Jackson, lithograph, by Anton Hohenstein Franz Kline, photograph, by Robert Frank Huddie Ledbetter, photograph by Berenice Abbott Robert E. Lee, oil on canvas, by E. C. Bruce Abraham Lincoln and his Cabinet, engraving by Alexander Hay Ritchie

[[center]]-47-[[/center]] NPG Acquisitions, 1976 [[underline]]PURCHASES[[/underline]] (cont'd) Edward Livingston, sepia watercolor, by J. B. Longacre Thomas MacDonough, engraving, by Thomas Gimbrede George McClellan, wash drawing, by F. O. C. Darley Edna St. Vincent Millay, photograph, by Berenice Abbott J. P. Morgan, photograph, by Edward Steichen S. F. B. Morse, photograph, by Napoleon Sarony New York State Legislature and Dirck Ten Broeck, engravings, attributed to Isaac Hutton Eugene O'Neill, photograph, by Carl Van Vechten Outacity, engraving, after Reynolds George Peabody, photograph, by Mathew Brady Studio Matthew G. Perry, lithograph, by Napoleon Sarony Jacob Riis, photograph, by Garber Gurdon Saltonstall, engraving, by Amos Doolittle Alfred Stieglitz, photograph, by Alvin Langdon Coburn Harriet Beecher Stowe, pastel on paper, by Dora Wheeler Keith Bayard Taylor, oil on canvas, by Thomas Hicks George Washington, mezzotint, by Valentine Green George Washington, engraving, by John Norman George Washington, pastel on paper, by James Sharples Anthony Wayne, engraving, by John Norman Daniel Webster, sepia watercolor, by J. B. Longacre Daniel Webster, daguerreotype, attributed to Southworth and Hawes Thurlow Weed and "Representative Journalists", lithograph, by Buek and Lindner Benjamin West, marble bust, by William Behnes John Winthrop, engraving, by Amos Doolittle Frank Lloyd Wright, photograph, by Berenice Abbott

[[center]]-48-[[center]] [[underline]]National Collection of Fine Arts[[/underline]] Attached is a summary by the Director of actions taken by the National Collection of Fine Arts Commission at the two meetings held in 1976 and a list of works of art accepted by the Commission. [[indent]]The following motion was approved. [[indent]]VOTED that the Board of Regents approves the actions recommended by the National Collection of Fine Arts at its meetings on May 4, 1976 and December 7, 1976.

[[center]]-49-[[center]] Report of the National Collection of Fine Arts Commission 1976 The following were elected as officers for 1977: [[indent]]George B. Tatum, Chairman [[indent]]Otto Wittmann, Vice Chairman [[indent]]S. Dillon Ripley, Secretary It was recommended that the following members be reappointed for another four year term: [[indent]]Mr. Thomas Buechner [[indent]]Mr. David Finley [[indent]]Mr. August Heckscher [[indent]]Mr. Thomas Howe [[indent]]Mrs. Jaquelin Hume [[indent]]Mr. Charles Sawyer [[indent]]Mrs. Otto Spaeth The following new member, appointed by the Board of Regents in January 1976, attended his first meeting: [[indent]]Mr. R. Philip Hanes, Jr. The following members resigned from the Commission or asked that their appointments not be renewed: [[indent]]Mr. Martin Friedman (1968 - ) [[indent]]Mr. Henry McIlhenny (1957 - ) [[indent]]Mr. Ogden Pleissner (1957 - ) It was recommended that the following be appointed by the Board of Regents to the NCFA Commission: [[indent]]Mrs. Hiram McKee, Indianapolis, Indiana (information attached)

-50- Lists of approved accessions for the calendar year 1976 are attached. There were no discussions.

-51- Mrs. Hiram W. McKee, born Margaret Denny, is a distinguished member of the civic and artistic community of Indianapolis, Indiana. Both her father and grandfather were mayors of the city and Mrs. McKee's late husband was prominent in the social, civic and financial interests of Indianapolis. Mrs. McKee is active in the support of the two chief cultural institutions of the city, the Indianapolis Museum of Art and the Indianapolis Symphony Orchestra. Mrs. McKee has indicated that she would enthusiastically accept her nomination to the NCFA Commission.

-52- WORKS ACCEPTED AT THE NATIONAL COLLECTION OF FINE ARTS COMMISSION MEETING Spring, 1976 [[underline]]PAINTINGS - GIFTS[[/underline]] MILTON AVERY | [[underline]]Portrait of Eilshemius[[/underline]], 1942 36 x 28" | oil painting | Gift of Louis and Annette Kaufman SIDNEY E. DICKINSON | [[underline]]Portrait of Paul P. Juley,[[/underline]] 1950 46 x 40" | oil on canvas | Gift of Paula Juley Baker HERMANN HERZOG | [[underline]]Mill on a Torrent,[[/underline]] 1871 22 x 29" | oil on canvas| Gift of George W. Thompkins MARY PINCHOT MEYER | [[underline]]Half-Light[[/underline]] | acrylic on canvas | Gift of Quentin and Mark Meyer THOMAS BUCHANAN READ | Untitled 45 x 55" | oil on canvas | Gift of Mrs. Dorothy Brooks Fenton DORIS ROSENTHAL | [[underline]]Muchacha Y Flor[[/underline]], ca. 1930's 24 x 20" | oil | Bequest from Estate of Doris Rosenthal DORIS ROSENTHAL | [[underline]]Two Boys[[/underline]], ca. 1930's 30 x 20" | oil | Bequest from Estate of Doris Rosenthal PAUL SAMPLE | [[underline]]My Bride[[/underline]], 1929 24 x 20 1/8" | oil on canvas | Gift of Mrs. Paul Sample

-53- COMMISSION MEETING Spring, 1976 [[underline]]PAINTINGS - GIFTS, continued[[/underline]] BOB THOMPSON | [[underline]]Two Figures[[/underline]], ca. 1957 3 1/8 x 5 7/8" | oil on wood | Gift of Zabriskie Gallery UNIDENTIFIED ARTIST | [[underline]]Rachel (Mrs. Davis) Bartholemew [[/underline]], ca. 1815 15 x 12 1/4" | oil on panel | Gift of Mrs. Allen Little UNIDENTIFIED ARTIST | [[underline]]Davis Bartholemew,[[/underline]] ca. 1815 15 x 11 3/4" | oil on panel | Gift of Mrs. Allen Little ELIHU VEDDER | [[underline]]Landscape [[underline]] sight approx. 3 x 4 7/8" | oil on paperboard | Bequest of Eleanor Savorgnan [[underline]]PAINTINGS - PURCHASES[[underline]] WILLIAM PAGE | [[underline]]Shakespeare Reading[[/underline]] 65 x 39" | oil on canvas | Museum Purchase (Parke-Bernet, New York) [[underline]]MINIATURES - GIFTS[[underline]] UNIDENTIFIED ARTIST | [[underline]]Portrait of a Man[[/underline]] (Judge Thomas Ewing?),ca. 1840 2 15/16 x 2 5/16" (oval) | w/c on ivory | Gift of Alexander Vernon Wasson [[underline]]MINIATURES - PURCHASES[[underline]] RICHARD MORRELL STAIGG | [[underline]]Mrs. Francis Schroeder[[/underline]] 7 1/2 x 5 1/2" | w/c on paper | Museum Purchase (Mrs. Belle Johnson) RICHARD MORRELL STAIGG [[underline]]Mrs. Francis Schroeder[[/underline]] 7 1/2 x 5 1/2" | w/c on paper | Museum Purchase (Mrs. Belle Johnson)

-54- COMMISSION MEETING Spring, 1976 [[underline]]SCULPTURE - GIFTS[[/underline]] [[4-column table]] CLARENCE SCHMIDT | 19 assemblages* average size, 36 x 24 x 3 | | Gift of William C. Lipke CLARENCE SCHMIDT | 19 documentary photomurals each 4 x 8 feet | | Gift of William C. Lipke [[/4-column table]] [[UNDERLINE]]SCULPTURE - PURCHASES[[/UNDERLINE]] [[4-column table]] DAVID HARE | *[[underline]]Woman Dressing[[/underline]], 1950 9 3/8 x 3 3/4 x 3" | fired clay and stone | Museum Purchase (David Hare) SEYMOUR LIPTON | *[[underline]]The Defender[[/underline]], 1962 | nickel-silver on monel metal | Museum Purchase (Marborough Gallery, Inc.) ERASTUS DOW PALMER | [[underline]]June,[[/underline]] 1864 H. 24 1/2" | marble | Museum Purchase (Webster, Inc.) GEORGE W, WHITE, JR. | [[underline]]Emancipation House[[/underline]], 1964 21 x 22 x 18" | painted construction | Museum Purchase (Fendrick Gallery) [[/4-column table]] [[UNDERLINE]]PHOTOGRAPHS - GIFTS[[/UNDERLINE]] [[4-column table]] LEWIS BALTZ | [[underline]]Claremont[[/underline]], 1973 | photograph | Gift of John Gossage LEWIS BALTZ | [[underline]]South Monte[[/underline]], 1973 | photograph | Gift of John Gossage LEWIS BALTZ | [[underline]]Berkley[[/underline]], 1973 | photograph | Gift of John Gossage LEWIS BALTZ | [[underline]]Houston, Texas[[/underline]], 1973 | photograph | Gift of John Gossage [[/4-column table]] * PRESENTED BY PHOTOGRAPH

-55- COMMISSION MEETING Spring, 1976 [[underline]]PHOTOGRAPHS - PURCHASES[[/underline]] MAN RAY | [[underline]]Electricite,[[/underline]] published 1931 | 10 rayogrammes printed in gravure | Museum Purchase (Graphics International, Ltd.)

-56- COMMISSION MEETING Spring, 1976 [[underline]]PRINTS AND DRAWINGS - GIFTS[[/underline]] [[4-column table]] KEITH ACHEPOHL | [[underline]]States of Mind I[[/underline]], 1975 | lithograph | Gift of Christoper A. Graf and Janet Graf, his wife KEITH ACHEPOHL | [[underline]]States of Mind II[[/underline]], 1975 | lithograph | Gift of Christoper A. Graf and Janet Graf, his wife KEITH ACHEPOHL | [[underline]]States of Mind III[[/underline]], 1975 | lithograph | Gift of Christoper A. Graf and Janet Graf, his wife KEITH ACHEPOHL | [[underline]]States of Mind IV[[/underline]], 1975 | lithograph | Gift of Christoper A. Graf and Janet Graf, his wife KEITH ACHEPOHL | [[underline]]States of Mind V, 1975[[/underline]] | lithograph | Gift of Christoper A. Graf and Janet Graf, his wife KEITH ACHEPOHL | [[underline]]States of Mind VI, 1975[[/underline]] | lithograph | Gift of Christoper A. Graf and Janet Graf, his wife RICHARD ANUSCZDIEWICZ | [[underline]]Spectral O [[/underline]] | 9 serigraphs | Gift of Henry Feiwell RALPH BARTON | Untitled | pen and ink drwg. | Gift of Aline Fruhauf RALPH BARTON | Untitled | pen and ink drwg. | Gift of Aline Fruhauf RALPH BARTON | (Reproduction of [[underline]]Plan de Paris Monumental[[/underline]]| a wash drawing | Gift of Aline Fruhauf MAX BOHM | Untitled, 1917 | charcoal drwg. | Bequest of Eleanor Savorgnan GLENN O. COLEMAN | [[underline]]Coenties Slip[[/underline]] 13 1/8 x 16 7/8" | lithograph | Gift of Mrs. Nathaly Baum EMILION CRUZ | Untitled, 1965 | pastel | Gift of Virginia M. Zabriskie KERR EBY | Various titles | 32 etchings | Gift of Harry Katz HERBERT W. FAULKNER | [[underline]]A Window in the Hall[[/underline]] ca. 20x 12" | w/c on paper | Gift of Mr. and Mrs. Waldron Faulkner CLARK FAY | [[underline]]Crier at Chantilly[[/underline]] | lithograph | Gift of Mrs. Nathaly Baum CLARK FAY | [[underline]]Cirque d'Hiver[[/underline]] | lithograph | Gift of Mrs. Nathaly Baum CLARK FAY | [[underline]]La Belle Poule # 1[[/underline]] | lithograph | Gift of Mrs. Nathaly Baum CLARK FAY | [[underline]]Nude [[/underline]] | lithograph | Gift of Mrs. Nathaly Baum CLARK FAY | [[underline]]Marietta[[/underline]] | lithograph | Gift of Mrs. Nathaly Baum CLARK FAY | [[underline]]La Belle Poule # 2[[/underline]] | lithograph | Gift of Mrs. Nathaly Baum

-57- COMMISSION MEETING Spring, 1976 [[underline]]PRINTS AND DRAWINGS - GIFTS, continued[[/underline]] [[4-column table]] CLARK FAY - continued | [[underline]]Welcome Bar[[/underline]] | lithograph | Gift of Mrs. Nathaly Baum CLARK FAY - continued | [[underline]]14th Street, New York[[/underline]] | lithograph | Gift of Mrs. Nathaly Baum SAM GILLIAM | [[underline]]Wissahickon, 1975[[/underline]] 22 x 30" | serigraph } Gift of Brandywine Graphic Workshop JACOB KAINEN | [[underline]]Hot Spots,[[/underline]] 1973 | color lithograph | Gift of Jacob Kainen JACOB KAINEN | [[underline]]Standard Bearer[[/underline]], 1973 | color lithograph | Gift of Jacob Kainen JACOB KAINEN | [[underline]]Color Guard,[[/underline]] 1973 | color lithograph | Gift of Jacob Kainen JACOB KAINEN | [[underline]]Sheba,[[/underline]] 1974 | color lithograph | Gift of Jacob Kainen JACOB KAINEN | [[underline]]Flagman[[/underline]], 1974 | color lithograph | Gift of Jacob Kainen JACOB KAINEN | [[underline]]Hesperus[[/underline]], 1974 | color lithograph | Gift of Jacob Kainen JACOB KAINEN | [[underline]]Power Play[[/underline]] 1974 | color lithograph | Gift of Jacob Kainen JACOB KAINEN | [[underline]]Advance Man,[[/underline]] 1974 | color lithograph | Gift of Jacob Kainen CYNTHIA KNAPTON | [[underline]]Distilled Fire[[/underline]] II | intaglio | Gift of HMK Fine Arts DANIEL KOTZ | Untitled, 1888 | pencil drwg. | Bequest of Eleanor Savorgnan DANIEL KOTZ | Untitled | pastel | Bequest of Eleanor Savorgnan YASUO KENIYOSHI | (poster for 1931 Japanese Exhibition) | lithograph | Gift of Mrs. Nathaly Baum PIETRO LAZZARI | Untitled | engraving | Gift of Society of Washington Printmakers LOUIS LOZOWICK | [[underline]]Minneapolis,[[/underline]] 1925 11 11/16 x 8 15/16" | lithograph | Gift of Lee Lozowich in mem. of his father Louis Lozowick ETHEL MARS | [[underline]]Ducks [[/underline]] | woodcut | Gift of Virginia M. Zabriskie NICHOLAS MARSICANO | Untitled (reclining nude) | brush and ink drwg. | Gift of Mr. and Mrs. Jacob Kainen JOSEPH S. MURRAY | Untitled | pencil drwg. | Gift of Mrs. Paul S. Rupert JOSEPH S. MURRAY | Untitled | pencil drwg. | Gift of Mrs. Paul S. Rupert JOSEPH S. MURRAY | Untitled | pencil drwg. | Gift of Mrs. Paul S. Rupert THOMAS O'DONOHUE | [[underline]]The Tides[[/underline]] | intaglio | Gift of HMK Fine Arts

-58- COMMISSION MEETING Spring, 1976 [[underline]]PRINTS AND DRAWINGS - GIFTS, continued[[/underline]] [[4-column table]] GEORGE VON PHYSTER | Untitled | lithograph | Gift of Monroe E. Price LARRY RIVERS | [[underline]]For the Pleasure of Fashion[[/underline]], 1967-1970 | intaglio | Gift of John Kane ERNEST D. ROTH | [[underline]]Old Florence[[/underline]] | etching | Gift of Mrs. Paul S. Rupert ERNEST D. ROTH | [[underline]]On the Arno--Florence[[/underline]] | etching | Gift of Mrs. Paul S. Rupert JOHN SARTAIN | [[underline]]Home on a Furlough[[/underline]] | engraving | Gift of John C. Lord WALTER SAUER | [[underline]]Malkasten 1973[[/underline]] | lithograph | Gift of Kunstlererein Malkasten MATILDA SCHMAHL | [[underline]]The Signers of the Declaration of Independence[[/underline]] 33 x 25" | pen and ink drwg. | Gift of Edward M. Groth UNIDENTIFIED ARTIST | [[underline]]Lee and Grant at Appomattox[[/underline]] | ink drwg. | Gift of Mrs. Nathaly Baum [[/4-column table]] [[underline]]PRINTS AND DRAWINGS - PURCHASES[[/underline]] [[4-column table]] ARTHUR B. DAVIES | [[underline]]Evening,[[/underline]] 1898 | woodcut | Museum Purchase (Harbor Gallery) LESTER J. HORNBY | [[underline]]Rush Street at the Bridge[[/underline]] | etching | Museum Purchase (June 1 Gallery) LESTER J. HORNBY | [[underline]]Park Row from Michigan[[/underline]] | etching | Museum Purchase (June 1 Gallery) ROCKWELL KEN | [[underline]]Mala [[/underline]] | lithograph | Museum Purchase (Associated American Artists) MARK LEITHAUSER | [[underline]]The Migration[[/underline]] | intaglio | Museum Purchase in memory of Allen Tucker (Franz Bader, Inc.) LOUIS LOZOWICK | [[underline]]Stage Setting for "Gas[[/underline]]," 1926 19 1/4 x 12 1/2" | ink drwg. | Museum Purchase (Mrs. Louis (Adel) Lozowick) LOUIS LOZOWICK | [[underline]]Barge Canal, Harlem[[/underline]], 1940 9 3/4 x 6 1/4" | woodcut | Museum Purchase (Associated American Artists)

-59- COMMISSION MEETING Spring, 1976 [[underline]]PRINTS AND DRAWINGS - PURCHASES, continued[[/underline]] [[4-column table]] JAN MATULKA | [[underline]]Woman with Guitar[[/underline]] | etching and aquatint | Museum Purchase (Robert Schoelkopf Gallery) WILLIAM RICKARBY | [[underline]]Landscape[[/underline]] | w/c | Museum Purchase (The Old Print Shop, Inc.) JAMES PENNEY | [[underline]]Girders and Lights [[/underline]] | lithograph | Museum Purchase (Kraushaar Galleries) ETHEL REED | [[underline]]Folly or Saintliness[[/underline]], 1895 | heliotype | Museum Purchase (Associated American Artists) PAUL REVERE | [[underline]]The Bloody Massacre[[/underline]] | reprint of engraving in presentation book | Museum Purchase (Associated American Artists) ANNE RYAN | [[underline]]Obelisque [[/underline]] | color woodcut | Museum Purchase (Kraushaar Galleries) ANNE RYAN | [[underline]]Figures in a Yellow Room[[/underline]] | color woodcut | Museum Purchase (Kraushaar Galleries) ANNE RYAN | [[underline]]Primavera[[/underline]] | color woodcut | Museum Purchase (Kraushaar Galleries) ISAAC J. SANGER | [[underline]]The Village [[/underline]] | lithograph | Museum Purchase (June 1 Gallery) DAVID SHAPIRO | [[underline]]The Mourners[[/underline]] | woodcut | Museum Purchase (David Shapiro) JOHN SLOAN | [[underline]] Bathers[[/underline]] | monotype | Museum Purchase in memory of Allen Tucker (Kraushaar Galleries) JOSEPH STELLA | Untitled (Sleeping Woman) | drypoint | Museum Purchase (Associated American Artists) JOHN STORRS | [[underline]]Grays and Black,[[/underline]] ca. 1930 | lithograph | Museum Purchase (Robert Schoelkopf Gallery)

-60- COMMISSION MEETING Spring, 1976 [[underline]]PRINTS AND DRAWINGS - PURCHASES, continued[[/underline]] [[4-column table]] RUFINO TAMAYO | [[underline]]Man and Woman,[[/underline]] ca. 1930 | woodcut | Museum Purchase in memory of Allen Tucker (Jem Hom, Fine Arts) JOHN H. TWACHTMAN | [[underline]]Road Near Honfleur[[/underline]] | etching and drypoint | Museum Purchase (Jem Hom, Fine Arts) STOW WENGENROTH | [[underline]]Summer Dusk[[/underline]] | lithograph | Museum Purchase (Associated American Artists) STOW WENGENROTH | [[underline]]Aphelion [[/underline]] | lithograph | Museum Purchase (Associated American Artists)

-61- WORKS ACCEPTED NATIONAL COLLECTION OF FINE ARTS COMMISSION MEETING Winter, 1976 [[underline]]PAINTINGS - GIFTS[[/underline]] [[4-column table]] BORIS ANISFELDT | [[underline]]Hispania[[/underline]] ca. 1926 ca. 67 x 78" | oil on canvas | Gift (Mrs. Otis Chatfield Taylor) EDWARD AVEDISIAN | Untitled 1964 or 1965 | acrylic | Gift (Woodward Foundation) DARBY BANNARD | [[underline]]Celery[[/underline]] 1964 35 x 33" | oil | Gift (Woodward Foundation) ELIZABETH C. BENTON | Untitled 15 1/8 x 12 1/8" | collage on fiberboard | Gift (Elizabeth C. Benton) CONSTANTINO BRUMIDI | [[underline]]Portrait of Emery Bemis[[/underline]] 1852 35 5/8 x 28 5/8" | oil on canvas | Gift of Dr. and Mrs. Roy C. Benton CONSTANTINO BRUMIDI | [[underline]]Portrait of Susan Pickering Bemis[[/underline]] 1852 35 5/8 x 28 3/4" | oil on canvas | Gift of Dr. and Mrs. Roy C. Benton THOMAS CHIMES | Untitled 1962 14 x 16" | oil on canvas | Gift (Woodward Foundation) JOSEPH CORNELL | Untitled 15 x 12 1/8" | collage on fiberboard | Gift (Elizabeth C. Benton) ROBERT CORNELL | [[underline]]The Heart on the Sleeve[[/underline]] 16 1/4 x 13 1/8" | collage on fiberboard | Gift (Elizabeth C. Benton) THOMAS DOWNING | [[underline]]Red Span[[/underline]] 1964 28 1/2 x 28 1/2" | oil on canvas | Gift (Woodward Foundation) FRIEDEL DZUBAS | [[underline]]Ouray[[/underline]] 1964 25 x 25" | oil | Gift (Woodward Foundation)

-62- COMMISSION MEETING Winter, 1976 [[underline]]PAINTINGS - GIFTS, continued[[/underline]] [[4-column table]] KERR EBY | [[underline]]The Refugees[[/underline]] | oil | Gift for Spring 1977 (Mrs. Harry Katz FRANCIS WILLIAM EDMONDS | [[underline]]The Speculator[[/underline]] 25 x 30" | oil on canvas | Gift (Ruth C. and Kevin McCann ELLEN EMMETT | [[underline]]Mrs. Benjamin Francis Goodrich[[/underline]] | oil on canvas | Gift ( Mrs. Jeff Patterson) FRANK FAULKNER | Untitled 1976 | acrylic on nylon | Gift (Mr. and Mrs. Philip Hanes, Jr. HELEN FRANKENTHALER | [[underline]]Summer Scene, Provincetown[[/underline]] 20 x 24" | acrylic on canvas | Gift (Woodward Foundation) MAURICE GROSSER | [[underline]]View of Tangiers with Washerwomen at Afternoon[[/underline]] 1969 273/4 x 31 3/4" | oil on canvas | Gift (Maurice Grosser) MORRIS KANTOR | 95 paintings 1918-1969 | | Gift (Mrs. Morris Kantor) ALEXANDER LIBERMAN | [[underline]]The Little Mysteries II[[/underline]] 34 x 43" | acrylic on canvas | Gift (Woodward Foundation) WALTER MURCH | [[underline]]Portrait of Joseph Cornell[[/underline]] 15 1/2 x 13 5/8" | oil | Gift (Elizabeth C. Benton) CHARLES POLLOCK | Untitled ca. 1949 30 x 20" | oil | Gift (Mrs. Elizabeth Pollock) CHARLES POLLOCK | [[underline]]Outrage[[/underline]] ca. 1949 24 x 20" | oil | Gift (Mrs. Elizabeth Pollock) CHARLES POLLOCK | [[underline]]Arizona Landscape[[/underline]] 1945 21 x 14 1/2" | oil | Gift (Mrs. Elizabeth Pollock) CHARLES POLLOCK | [[underline]]Don Quixote[[/underline]] ca. 1950 28 x 21" | oil | Gift (Mrs. Elizabeth Pollock) CHARLES POLLOCK | (seated female nude) 1949 28 x 20" | oil | Gift (Mrs. Elizabeth Pollock) CHARLES POLLOCK | (female nude - head and body) 1949 24 x 17" | oil | Gift (Mrs. Elizabeth Pollock)

-63- COMMISSION MEETING Winter, 1976 [[underline]]PAINTINGS - GIFTS, continued[[/underline]] [[4-column table]] CHARLES POLLOCK | (geometric abstract patterns) 1947 22 x 18" | oil | Gift (Mrs. Elizabeth Pollock) MAURICE PRENDERGAST | [[underline]]Summer, New England[[/underline]] 1912 19 x 27" | oil on canvas | Gift (Mrs. Eugenie Prendergast) ERIC RUDD | [[underline]] Left Bank-Dormer[[/underline]] 1969 60 5/8 x 78 3/4" | oil on canvas | Gift (Mr. and Mrs. Jacob Kainen) WAYNE THIEBAULD | [[underline]]Three Sandwiches[[/underline]] 1961 13 x 17" | oil on canvas | Gift (Woodward Foundation) ALMA THOMAS | [[underline]]Snoopy-Early Sun Display on Earth[[/underline]] 1970 50 x 48" | oil on canvas | Gift (Vincent Melzac) ALMA THOMAS | [[underline]]New Galaxy[[/underline]] 1970 54 x 54" | oil on canvas | Gift (Vincent Melzac) FRANK TOMLINSON | [[underline]]Returning Fisherman[[/underline]] 48 x 36 5/8" | oil on canvas | Gift (Mrs. Beulah Tomlinson) JOHN WISE | [[underline]]Torque [[/underline]] 1969 32 x 51" | acrylic on plexiglas | Gift (Woodward Foundation) [[/4-column table]] [[underline]]MINIATURES - PURCHASES[[/underline]] [[4-column table]] ALVAN CLARK | [[underline]]Samuel Hall Gregory[[/underline]] ca. 1840 4 1/2 x 3" | watercolor on paper | Museum Purchase (Gropper Art Gallery) JOHN WOOD DODGE | [[underline]]Portrait of Isaac F. Tyson[[/underline]] 2 5/8 x 2 1/8" | watercolor on ivory | Museum Purchase (Court Hous Shop) UNIDENTIFIED ARTIST | [[underline]]Portrait of Colonel Stephenson[[/underline]] 2 3/4 x 2 1/8" | watercolor on ivory | Museum Purchase (Major Gary L. Starkey)

-64- COMMISSION MEETING Winter, 1976 [[underline]]PAINTINGS - PURCHASES[[/underline]] [[4-column table]] ALFRED T. BRICHER | [[underline]]Castle Rock, Marblehead[[/underline]] 1878 26 x 50" | oil on canvas | Museum Purchase (Jeffry Brown) J. HERMANN CARMIENCKE | [[underline]]Hudson River at Cold Spring[[/underline]] 1861 12 x 10 1/2" | oil on canvas | Museum Purchase (Ira Spanierman,Inc.) RALSTON CRAWFORD | [[underline]]Buffalo Grain Elevators[[/underline]] 1937 40 x 50" | oil on canvas | Museum Purchase (Solway Galleries) THOMAS DOUGHTY | [[underline]]Landscape with Stream and Mountains[[/underline]] 1833 16 1/2 x 23 1/2" | oil on wood | Museum Purchase (Mrs. Helen D. Blackmer) CHARLES HUBBARD | [[underline]]Sea View of Cape Poge Lighthouse[[/underline]] 15 3/4 x 21 1/2" | oil on canvas | Museum Purchase (Frank Swartz, Inc.) PETER FREDERICK ROTHERMEL | [[underline]]Columbus Before the Queen[[/underline]] 1841 62 3/8 x 50" | oil on canvas | Museum Purchase (Webster Fine Art, Inc.) CHRISTIAN SCHUSSELE | [[underline]]Evangeline[[/underline]] 1861 38 1/4 x 32" | oil on canvas | Museum Purchase (Robert Schoelkopf Gallery) [[/4-column table]] [[underline]]PAINTINGS - TRANSFERS[[/underline]] [[4-column table]] KELLY FITZPATRICK | (Untitled landscape) 1934 30 x 35 7/8" | oil on fiberboard | Transfer from the White House through GSA VICTOR PERELLI | [[underline]]Fishing Station Long Island Sound [[/underline]] 1930's 20 1/8 x 24 3/4" | oil on canvas | Transfer from the White House through GSA [[/4-column table]]

-65- COMMISSION MEETING Winter, 1976 [[underline]]SCULPTURE - GIFTS[[/underline]] [[4-column table]] EMILY CLAYTON BISHOP | 16 sculptures, plaster, bronze and 1 terra cotta early 1900's | Gift (Marjorie D. Martinet and Beatrice Fenton) LEE BONTECOU | [[underline]]Cocoon I[[/underline]] (table size) | mixed media | Gift (Woodward Foundation) LEE BONTECOU | [[underline]]Cocoon II[[/underline]] (table size) | mixed media | Gift (Woodward Foundation) JOSÉ DE CREEFT | [[underline]]Nude in Wood[[/underline]] 16" H. | wood | Gift (Dr. James Rudel) CLAIR FALKENSTEIN | [[underline]]Floating Structure[[/underline]] 30 1/4 x 50 3/4 x 17 1/2" | brazed iron | Gift for Spring 1977 (Mrs. Susan Morse Hille HERBERT FERBER | [[underline]]Gray Sculpture[[/underline]] 1955 20 x 12 x 16" | copper and lead | Gift for Spring 1977 (Mrs. Susan Morse Hille CHAIM GROSS | [[underline]]Reflection[[/underline]] 1954 | polished bronze | Gift of Mr. and Mrs. Red Grooms DAVID HARE | [[underline]]Cloud and Rain[[/underline]], cloud: 10 1/4 x 20 1/2 x 19 5/8", rain: 49 3/4 x 11 3/4 x 3 1/2" | bronze and steel, welded and painted | Gift for Spring 1977 (Mrs. Susan Morse Hille DONALD JUDD | [[underline]]Table Object[[/underline]] (multiple) 2 3/4 x 24 x 20" | stainless steel | Gift (Woodward Foundation) GASTON LACHAISE | [[underline]]Belle Lachaise[[/underline]] 7 3/4 x 3 1/8 x 2 7/8" | plaster with paint | Gift (Tessim Zorach SEYMOUR LIPTON | [[underline]]Jungle Bloom II[[/underline]], 1953, 31 3/8 x 28 x 13 1/2" | bronze | Gift for Spring 1977 (Mrs. Susan Morse Hilles) [[/4-column table]]

-66- COMMISSION MEETING Winter, 1976 [[underline]]SCULPTURE - GIFTS, continued[[/underline]] [[4-column table]] REUBEN NAKIAN | (Dahlov Sitting with Crossed Legs), 10 5/8 x 7 7/8 x 7 7/8" | plaster | Gift (Tessim Zorach) REUBEN NAKIAN | (Dahlov Zorach), 8 x 16 3/4 x 7 7/8" | stone | Gift (Tessim Zorach) LOUISE NEVELSON | [[underline]]Night Leaves[[/underline]] (multiple), 1969, 12 3/4 x 12 3/4 x 2 1/4" | black plexiglass | Gift (Woodward Foundation) WILLIAM HENRY RHINEHART | [[underline]]Charles Oliver O'Donnell[[/underline]] | marble | Gift (Robert O'D. Werlich in memory of Gladys Hinckley Werlich SAM RICHARDSON | [[underline]]It's Darker in the Valley[[/underline]], 1969, 9 x 12 x 12" | plastic and wood | Gift (Wende andGeoffrey Gates) JOHN ROGERS | 20 sculptures | | Gift (Robert O'D. Werlich in memory of Gladys Hinckley Werlich BERNARD ROSENTHAL [[underline]]Rondo [[/underline]], 1965, 8 7/8 x 7 3/4 x 6 5/8" | bronze on marble base | Gift (Mrs. Susan Morse Hilles) VARIOUS NEW DEAL ARTISTS | Group of 1930's sculptures - a perliminary selection of 25 sculptures presented by photo) | Gift (Louise Cheskin) ANITA WECHSLER | (head of William Zorach), 21 1/8 x 9 x 11" | bronze | Gift (Tessim Zorach) MAHONRI YOUNG | [[underline]]The Knock-Down[[/underline]], 1928, 22 3/4 x 28 3/8" | bronze | Gift (Mahonri Sharp Young) MAHONRI YOUNG | [[underline]]Right to the Jaw[[/underline]], 14 x 20" | bronze | Gift (Mahonri Sharp Young) WILLIAM ZORACH | 41 sculptures | | Gift (Tessim Zorach) [[/4-column table]] [[underline]]SCULPTURE - PURCHASES[[/underline]] [[4-column table]] SAUL BAIZERMAN | [[underline]]Primavera[[/underline]], 1954 - 1955, 100 x 23 1/2 x 17" | hammered copper and steel | Museum Purchase (Zabriskie Gallery)

-67- 7. COMMISSION MEETING Winter, 1976 [[underline]]DECORATIVE ARTS - GIFTS[[/underline]] [[4-column table]] UNIDENTIFIED ARTIST | Persian Vase | | Gift of William E. Huntingto for the Barney Collection UNIDENTIFIED ARTIST | Chinese Vase | | Gift of William E. Huntingto for the Barney Collection UNIDENTIFIED ARTIST | Ceramic Tile | | Gift of William E. Huntingto for the Barney Collection UNIDENTIFIED ARTIST | Ceramic Tile | | Gift of William E. Huntingto for the Barney Collection UNIDENTIFIED ARTIST | French Bowl | | Gift of William E. Huntingto for the Barney Collection UNIDENTIFIED ARTIST | Reclining Buddah | | Gift of William E. Huntingto for the Barney Collection UNIDENTIFIED ARTIST | French Ceramic Bottle | | Gift of William E. Huntingto for the Barney Collection UNIDENTIFIED ARTIST | Glass Vase | | Gift of William E. Huntingto for the Barney Collection [[/4-column table]]

-68- COMMISSION MEETING Winter, 1976 [[underline]]PRINTS AND DRAWINGS - GIFTS[[/underline]] [[4-column table]] GRACE ALBEE | [[underline]]The Storm--Old Chelsea District, New York[[/underline]] | wood engraving | Gift of Betty Minor Duffy NATALIE ALPER | Untitled 1975 22 1/2 x 30" | drawing, pencil and graphite | Gift of Phyllis Rosen EDWARD BIERLY | [[underline]]Moving Out [[/underline]] | lithograph | Gift of Geo. C. Miller & Son, Inc. JOHN RANDOLPH CARTER | [[underline]]Soldier[[/underline]] 1968 | serigraph | Gift of Mr. and Mrs. William S. Benedict ALBERT CHRIST- JANER | [[underline]]Sea Forms[[/underline]] | lithograph | Gift of Mr. and Mrs. William S. Benedict ARTHUR B. DAVIES | [[underline]]Against Green[[/underline]] 1923 19 x 26" | softground etching and aquatint | Gift of Dr. and Mrs. Canter DOMJAN | [[underline]]Liberty[[/underline]] | woodcut | Gift of Domjan DOMJAN | [[underline]]Liberty Eagle [[/underline]] | "[[ditto for woodcut]] | " " "[[ditto for Gift of Domjan]] DOMJAN | [[underline]]Pro Patria [[/underline]] | "[[ditto for woodcut]] | " " "[[ditto for Gift of Domjan]] DOMJAN | [[underline]]Pro Libertate [[/underline]] | "[[ditto for woodcut]] | " " "[[ditto for Gift of Domjan]] DOMJAN | [[underline]]Puma [[/underline]] | "[[ditto for woodcut]] | " " "[[ditto for Gift of Domjan]] DOMJAN | [[underline]] Marathon IV[[/underline]] | color woodcut | " " "[[ditto for Gift of Domjan]] DOMJAN | [[underline]]Pink Sunset Cloud[[/underline]] | " "[[ditto for color woodcut]] | " " "[[ditto for Gift of Domjan]] [[/4-column table]]

-69- COMMISSION MEETING Winter, 1976 [[underline]]PRINTS AND DRAWINGS - GIFTS, continued[[/underline]] [[4-column table]] ARTHUR WESLEY DOW | Ancient Textile Pattern, Japanese | color woodcut | Gift of Mrs. F. F. Reinert [[column blank]] | [[underline]] Fragment of old brocade, Persian Design [[/underline]] | color woodcut | Gift of Mrs. F. F. Reinert [[column blank]] | [[underline]] Village Roofs [[/underline]] | color woodcut | Gift of Mrs. F. F. Reinert [[column blank]] | [[underline]] Clover [[/underline]] | color woodcut | Gift of Mrs. F. F. Reinert [[column blank]] | [[underline]] Lily [[/underline]] | color woodcut | Gift of Mrs. F. F. Reinert [[column blank]] | [[underline]] Color Scheme from Hiroshige, No. 1 [[/underline]] | color woodcut | Gift of Mrs. F. F. Reinert [[column blank]] | [[underline]] By Ipswich River [[/underline]] | color woodcut | Gift of Mrs. F. F. Reinert [[column blank]] | [[underline]] Willow Tree and Sunset Clouds [[/underline]] | color woodcut | Gift of Mrs. F. F. Reinert [[column blank]] | [[underline]] Nara Brocades [[/underline]] | color woodcut | Gift of Mrs. F. F. Reinert [[column blank]] | [[underline]] Ink Sketch [[/underline]] | color woodcut | Gift of Mrs. F. F. Reinert [[column blank]] | [[underline]] Barberries [[/underline]] | color woodcut | Gift of Mrs. F. F. Reinert [[column blank]] | [[underline]] Oldtown Hill [[/underline]] | color woodcut | Gift of Mrs. F. F. Reinert [[column blank]] | Untitled | woodcut | Gift of Mrs. F. F. Reinert [[column blank]] | Untitled | woodcut | Gift of Mrs. F. F. Reinert [[column blank]] | Untitled | woodcut | Gift of Mrs. F. F. Reinert [[column blank]] | Untitled | woodcut | Gift of Mrs. F. F. Reinert [[/4-column table]]

-70- COMMISSION MEETING Winter, 1976 [[underline]] PRINTS AND DRAWINGS - GIFTS, continued [[/underline]] [[4-column table]] WERNER DREWES | [[underline]] The Adventurer [[/underline]] | color woodcut | Gift of Werner Drewes [[column blank]] | [[underline]] Fallen Star [[/underline]] | color woodcut | Gift of Werner Drewes [[column blank]] | [[underline]] Escape [[/underline]] | color woodcut | Gift of Werner Drewes [[column blank]] | [[underline]] Remembrance of Athens [[/underline]] | color woodcut | Gift of Werner Drewes [[column blank]] | [[underline]] Mykonos [[/underline]] | color woodcut | Gift of Werner Drewes [[column blank]] | [[underline]] Sinking Splendor [[/underline]] | color woodcut | Gift of Werner Drewes [[column blank]] | [[underline]] Moon City [[/underline]] | color woodcut | Gift of Werner Drewes [[column blank]] | [[underline]] Drifting [[/underline]] | color woodcut | Gift of Werner Drewes [[column blank]] | [[underline]] Towards the Light [[/underline]] | engraving and softground | Gift of Werner Drewes [[column blank]] | [[underline]] Swinging Motion [[/underline]] |drypoint and siftground | Gift of Werner Drewes [[column blank]] | [[underline]] Seashells [[/underline]] | etching and aquatint | Gift of Werner Drewes [[column blank]] | Untitled | etching | Gift of Werner Drewes [[column blank]] | [[underline]] Crescendo [[/underline]] | etching | Gift of Werner Drewes [[column blank]] | [[underline]] Self Portriat [[/underline]] | etching | Gift of Werner Drewes [[column blank]] | [[underline]] Sunset [[/underline]] | engraving and softground | Gift of Werner Drewes [[column blank]] | [[underline]] Construction [[/underline]] | engraving | Gift of Werner Drewes [[column blank]] | [[underline]] Annunciation [[/underline]] | engraving and softground | Gift of Werner Drewes [[column blank]] | [[underline]] Apocalyptic Beasts [[/underline]] | engraving, etching and aquatint | Gift of Werner Drewes [[/4-column table]]

-71- COMMISSION MEETING Winter, 1976 [[underline]] PRINTS AND DRAWINGS- GIFTS, continued [[/underline]] [[4-column table]] WERNER DREWES | [[underline]] Longing For [[/underline]] | engraving and softground | Gift of Werner Drewes [[column blank]] | [[underline]] Dance of the Mermaid [[/underline]] | engraving, softground and aquatint | Gift of Werner Drewes ALAN FENTON | [[underline]] Dark Transition [[/underline]] | ink wash | Gift of Vincent Melzac [[column blank]] | [[underline]] Inherent Light Series w/Light Diagonal in [[/underline]] | watercolor | Gift of Vincent Melzac [[column blank]] | [[underline]] Northern Sung Diagonal Transition [[/underline]] | pencil drawing | Gift of Vincent Melzac JOHN FERREN | [[underline]] Blue in Space [[/underline]] 1937 18 x 27" | pastel | Gift from Mrs. Daisy Shapiro NANCY GRAVES | [[underline]] National Air and Space Museum [[/underline]] | serigraph | Gift of the Smithsonian Resident Associate Program BRIAN HALSEY | [[underline]] Suspension IV (The Cosmos Suite) [[/underline]] | serigraph | Gift of Brian Halsey [[column blank]] | [[underline]] Alpha III (The Cosmos Suite) [[/underline]] | serigraph | Gift of Brian Halsey [[column blank]] | [[underline]] Novem I (The Cosmos Suite) [[/underline]] | serigraph | Gift of Brian Halsey [[column blank]] | [[underline]] Numinos II (The Cosmos Suite) [[/underline]] | serigraph | Gift of Brian Halsey [[column blank]] | [[underline]] Nucleon I (The Cosmos Suite) [[/underline]] | serigraph | Gift of Brian Halsey [[/4-column table]]

-72- COMMISSION MEETING Winter, 1976 [[underline]]PRINTS AND DRAWINGS - GIFTS, continued[[/underline]] [[4-column table]] MITCHELL JAMIESON | [[underline]]Nude--Saigon[[/underline]] | drawing | Gift of Frank McClure MITCHELL JAMIESON | [[underline]]Terrified Mother and Child, Vietnam[[/underline]] | drawing | Gift of Frank McClure MITCHELL JAMIESON | [[underline]]Viet Cong Prisoners, Vietnam[[/underline]] | drawing | Gift of Frank McClure MITCHELL JAMIESON | [[underline]]German Prisoners Aboard American LST[[/underline]] | drawing | Gift of Frank McClure MITCHELL JAMIESON | [[underline]]Head of a Girl No. 2[[/underline]] | drawing | Gift of Frank McClure JOSEPH JEFFERSON | Untitled | monotype | Gift of the Reverend DeWolf Perry ALFRED JONES (after painting by Richard Caton Woodville) | [[underline]]Mexican News[[/underline]] printed 1851 | engraving | Gift of Mr. and Mrs. Donald Fenn JACOB KAINEN | Study for [[underline]]Hesperus[[/underline]] | oil wash, chalk and pencil drwg. | Gift of the Washington Print Club MORRIS KANTOR | group of 295 drawings | | Gift of Martha R. Kantor DOROTHY KENT | Untitled | lithograph | Gift of Geo. C. Miller & Son Inc. ROBERT KIPNISS | Untitled | color lithograph | Gift of Geo. C. Miller & Son Inc. LESLIE C. KOUBA | Late Bills | lithograph | Gift of Geo. C. Miller & Son Inc. [[/4-column table]]

-73- COMMISSION MEETING Winter, 1976 [[4-column table]] SANDU LIBERMAN | Untitled | color lithograph | Gift of Geo. C. Miller & Son Inc. TINA MACKLER | Untitled | color lithograph | Gift of Geo. C. Miller & Son Inc. ETHEL MARS | Untitled | color woodcut | Gift of Mrs. B. J. O. Nordfeldt MARTYL | [[underline]]Synapse Suite[[/underline]] | portfolio of six lithographs | Gift of Martyl RODERICK MEAD | [[underline]]Creation of Eve[[/underline]] | engraving and softground etching | Gift of Mrs. Roderick Mead RODERICK MEAD | [[underline]]Edge of the Sea, No. 1 [[/underline]] | color engraving and aquatint | Gift of Mrs. Roderick Mead RODERICK MEAD | [[underline]]Abduction of Helen[[/underline]] | engraving and softground etching | Gift of Mrs. Roderick Mead RODERICK MEAD | [[underline]]Rockweed, Kelp and Net[[/underline]] | relief engraving and aquatint | Gift of Mrs. Roderick Mead RODERICK MEAD | [[underline]]Rope Figures[[/underline]] | engraving | Gift of Mrs. Roderick Mead EDWARD A. MORRIS | [[underline]]Pintails[[/underline]] | lithograph | Gift of Geo. C. Miller & Son Inc. LOWELL NESBITT | [[underline]]National Air and Space Museum[[/underline]] | 11 color serigraph | Gift of the Smithsonian Resident Associate Program LOWELL NESBITT | [[underline]]National Air and Space Museum[[/underline]] | 4 color serigraph | Gift of the Smithsonian Resident Associate Program [[/4-column table]]

-74- COMMISSION MEETING Winter, 1976 [[underline]]PRINTS AND DRAWINGS - GIFTS, continued[[/underline]] [[4-column table]] LOUIS ORR | The National Capitol in Washington | etching | Gift of W. C. Jackson TERRY PARMELEE | [[underline]]1976[[/underline]] | color woodcut | Gift of Terry Parmelee CHARLES POLLACK | (oriental-like design), 1950, 21 1/2 x 15 1/2 | cork and ink | Gift of Mrs. Elizabeth Pollock CHARLES POLLACK | [[underline]]The Gesture[[/underline]], 1947, 12 x 9" | reverse etching | Gift of Mrs. Elizabeth Pollock CHARLES POLLACK | (nude female), 1947, 9 x 12" | ink drawing | Gift of Mrs. Elizabeth Pollock CHARLES POLLACK | [[underline]]Flight[[/underline]], 1949, 17 x 11 1/2" | ink | Gift of Mrs. Elizabeth Pollock CHARLES POLLACK | [[underline]]Cock[[/underline]], 1948, 11 1/2 x 14" | ink | Gift of Mrs. Elizabeth Pollock CHARLES POLLACK | [[underline]]Elizabeth[[/underline]], 1932, 9 1/2 x 7 1/2" | watercolor | Gift of Mrs. Elizabeth Pollock CHARLES POLLACK | (standing nude female), 1949, 13 1/2 x 9 1/2" | ink | Gift of Mrs. Elizabeth Pollock CHARLES POLLACK | Various titles | 9 drawings | Gift of Mrs. Elizabeth Pollock JOAN PURCELL | Untitled | lithograph | Gift of Geo. C. Miller & Son Inc. ROBERT RAUSCHENBERG | [[underline]]Autobiography[[/underline]] | poster, offset lithograph | Gift (Marion Javits) MAYNARD REECE | [[underline]] Quiet Water [[/underline]] | lithograph | Gift of Geo. C. Miller & Son Inc. [[/4-column table]]

-75- COMMISSION MEETING Winter, 1976 [[underline]]PRINTS AND DRAWINGS - GIFTS, continued[[/underline]] [[4-column table]] PAUL REED | [[underline]]10-26-75-3[[/underline]] | pastel | Gift of Vincent Melzac PAUL REED | [[underline]]4-2-75-3[[/underline]] | pastel | Gift of Vincent Melzac ROBERT RIGGS | [[underline]]Pool [[/underline]] | lithograph | Gift of Frank McClure PAUL SAMPLE | [[underline]]Self-Portrait[[/underline]] | chalk drawing | Gift of Sylvia Sample EMANUEL SCHARY | [[underline]]Safad, In Galilee[[/underline]] | lithograph | Gift of Geo. C. Miller & Son, Inc. EVERETT SHINN | Untitled, 19 x 26" | pencil, charcoal and watercolor | Gift of Dr. and Mrs. Canter STANLEY STEARNS | [[underline]]Canvasbacks[[/underline]] | lithograph | Gift of Geo. C. Miller & Son, Inc. LOU STOVALL | 43 color progression proofs and the master drawing for [[underline]]Seeing Now the Coming Yield[[/underline]] (silkscreen) | | Gift of Lou Stovall ALMA THOMAS | [[underline]]Atmospheric Effects I[[/underline]], 22 x 30" | watercolor | Gift (Vincent Melzac) ALMA THOMAS | [[underline]]Atmospheric Effects II[[/underline]], 22 x 30" | watercolor | Gift (Vincent Melzac) ALMA THOMAS | (1970 poster from Franz Bader Gallergy), 21 x 23 | | VARIOUS ARTISTS | 155 prints, drawings and watercolors | | Gift (Woodward Foundation) WALTER A. WEBER | [[underline]]Black Ducks[[/underline]] | lithograph | Gift of Geo. C. Miller & Son, Inc. CADY WELLS | [[underline]]Tunyo Mesa [[/underline]], 1935, 22 1/2 x 29 1/2" | watercolor | Gift of Mason B. Wells CADY WELLS | [[underline]]Death Valley[[/underline]], 1937, 15 x 22" | watercolor | Gift of Mason B. Wells CADY WELLS | [[underline]]Pueblo-Taos[[/underline]], 1958, 20 1/2 x 29 1/2" | watercolor | Gift of Mason B. Wells [[/4-column table]]

-76- COMMISSION MEETING Winter, 1976 [[underlined]]PRINTS AND DRAWINGS - GIFTS, continued [[/underlined]] [[4-column table]] CADY WELLS | [[underlined]] Interlunar Sea [[/underlined]] 1946 20 x 28" | watercolor | Gift of Mason B. Wells CADY WELLS | [[underlined]] The Defenses [[/underlined]] 1947 19 1/4 x 21 1/2" | watercolor | Gift of Mason B. Wells WILLIAM ZORACH | Group of drawings and sketches relating to sculptures | | Gift (Tessim Zorach) [[/4-column table]]

-77- [[underlined]]PRINTS AND DRAWINGS - PURCHASES [[/underlined]] [[4-column table]] IDA ABELMAN | Untitled | lithograph | Museum Purchase (George C. Miller & Son, Inc.) GRACE ALBEE | [[underlined]] Entangled Tractor [[/underlined]] | wood engraving | Museum Purchase (Bethesda Art Gallery) PEGGY,BACON | [[underlined]]Louise Hellstrom[[/underlined]] 1927 24 3/4 x 7/8" | pastel | Museum Purchase (E. Weyhe, Inc.) WILLIAM BAILEY | Untitled (#3) | lithograph | Museum Purchase (Robert Schoelkopf Gallery) ALBERT W. BARKER | [[underlined]]Hooping the Wheel[[/underlined]] | lithograph | Museum Purchase (June 1 Gallery) ASA CHEFFETZ | [[underlined]]Summer Day, Landscape[[/underlined]] 1942 | wood engraving | Museum Purchase (Bethesda Art Gallery) WILLIAM CHRISTENBERRY,JR. | Untitled 1972 | mixed media drwg. | Museum Purchase (William Christenberry, Jr.) J. FOXCROFT COLE | [[underlined]](The Shepherd and His Flock)[[/underlined]] | etching | Museum Purchase (June 1 Gallery) WERNER DREWES | [[underlined]]Interlocked Forms[[/underlined]] | color woodcut | Museum Purchase (Werner Drewes) GERALD K. GEERLINGS | [[underlined]]Jewelled City[[/underlined]] | etch. & aquatint | Museum Purchase (June 1 Gallery) WILLIAM GROPPER | [[underlined]]The Opposition[[/underlined]] 1942 | lithograph | Museum Purchase (June 1 Gallery) WILLIAM GROPPER | [[underlined]]Sweatshop[[/underlined]] | lithograph | Museum Purchase (E. Weyhe, Inc.) [[/4-column table]]

-78- COMMISSION MEETING Winter, 1976 [[underline]]PRINTS AND DRAWINGS, PURCHASE continued[[/underline]] [[4-column table]] MICHAEL KIRK | [[underline]]Doorway [[/underline]](from Suite)[[underline]]Doorways)[[/underline]] | etching and aquatint | Museum Purchase (The Meyers Gallery ) ALEXANDER ZERDIN KRUSE | Untitled | lithograph | Museum Purchase (Geo. C. Miller & Son, Inc.) ELLA FILLMORE LILLIE | [[underline]]Lupita, La Laravdera[[/underline]] | lithograph | Museum Purchase (Geo. C. Miller & Son, Inc.) JEROME MYERS | [[underline]]Old House on 29th St. East of 3rd Ave. N. Y.[[/underline]] | etching | Museum Purchase (June 1 Gallery) THOMAS NASON | [[underline]](Country Hill)[[/underline]] | wood engraving | Museum Purchase (Bethesda Art Gallery) THOMAS NASON | [[underline]]Haystacks [[/underline]] | wood engraving | Museum Purchase (Bethesda Art Gallery) MAN RAY | the portfolio [[underline]]Electricite[[/underline]] pub. 1931 | 10 photogravures after rayogrammes | Museum Purchase (Graphics International, Ltd.) RUDOLPH RUZICKA | [[underline]]The High Level Bridge, Cleveland[[/underline]] 1926 | color woodcut | Museum Purchase (June 1 Gallery) ELIZABETH SALTONSTALL | [[underline]]From the Sea[[/underline]] | lithograph | Museum Purchase (Geo. C. Miller & Son, Inc.) KATHERINE SCHMIDT | [[underline]]Man Reading Newspaper[[/underline]], 1935, 8 x 6" | ink drawing | Museum Purchase (Zabriskie Gallery) JOHN STORRS | [[underline]]Joan of Arc[[/underline]] | woodcut | Museum Purchase (Robert Schoelkopf Gallery) [[/4-column table]]

-79- COMMISSION MEETING Winter, 1976 [[underline]]PRINTS AND DRAWINGS - PURCHASES, continued [[/underline]] [[4-column table]] UNIDENTIFIED ARTIST | [[underline]]The Smithsonian Institution[[/underline]] pub. 1878 | wood engraving and typography | Museum Purchase (Schindler's Antique Shop) IDELLE WEBER | [[underline]]Vampirella -- E. 2nd St.[[/underline]] | watercolor | Museum Purchase (Hundred Acres) WILLIAM WOLFSON | Untitled | lithograph | Museum Purchase (Geo. C. Miller & Son, Inc.) [[/4-column table]] [[underline]]PRINTS AND DRAWINGS - PARTIAL GIFT, PARTIAL PURCHASE [[/underline]] [[4-column table]] JOSEPH JEFFERSON | Untitled | color monotype | Partial Gift, Partial Purchase (Reverend DeWolf Perry) [[/4-column table]]

-80- [[underline]] Hirshhorn Museum and Sculpture Garden [[/underline]] There follows a summary of the annual report of the Board of Trustees of the Hirshhorn Museum and Sculpture Garden to the Board of Regents of the Smithsonian Institution. The membership of the Board was changed by the following appointments and resignations: [[underline]]Dorothy Miller[[/underline]] was appointed to serve the remaining term of Taft B. Schreiber, who resigned. (Expiring June 30, 1978) [[underline]]Sidney Lewis [[/underline]]was appointed to serve the remaining term of George Hamilton, who resigned. (Expiring June 30, 1979) [[underline]]Theodore Cummings[[/underline]] resigned from the Board effective November 1976. A replacement is now under consideration. Approximately 1,350,000 people visited the Hirshhorn Museum between January and December of 1976. The three millionth visitor arrived on August 13, 1976. A total of 80 works of art was received by the Museum during 1976, of which 30 were gifts and 50 were purchases. A list of these works is attached. The following motion was approved: VOTED that the Board of Regents accepts the report of the Hirshhorn Museum and Sculpture Garden Board of Trustees.

-81- Dorothy Canning Miller -- Who's Who in American Art, 1973 -- Museum Curator; b. Hopedale, Mass.; Study and Training: Smith Col, BA, LHD, '59. Collections Arranged: Many exhibs, Mus Mod Art, 36-69. Positions: Asst to dir, Mus Mod Art, 34, assoc cur painting & sculpture, 35-43, cur painting & sculpture, 43-47, cur mus collections, 47-67, sr cur painting & sculpture, 67-69; art adv, var collectors, cols & corp, 69- . Publications: Ed, 12 Americans, 56, The new American painting, 58, 16 Americans, 59, Americans 1963 & 20th century art from the Nelson Aldrich Rockefeller Collection, 69; plus many others. Mailing Address: Museum of Modern Art, 11 W. 53rd St., New York, N.Y. 10019.

-82- Sydney Lewis -- Who's Who in America - 38th Edition, 1974-75. Retail co. exec.; b. Richmond, Va., Oct. 24, 1919; s. Julius Beryl and Dora (Lewis) L.; B.A., Washington and Lee U., 1940, postgrad. in law, 1940-42; postgrad. bus. adminstrn., Harvard, 1942-43, in law, George Washington U., 1946; m. Frances Aaronson, Sept. 3, 1942; children--Sydney, Jr., Andrew Marc, Susan (Mrs. Dixon Butler). Admitted to Va. bar, 1942, 1947; v.p. New Standard Pub. Co. Inc., Richmond, 1947-58, pres., 1958-, also dir.; founding pres. Best Products Co., Inc., Richmond, 1951-, also dir., Pres. Richmond Jewish Community Council, 1953-. Trustee Washington and Lee U., Lexington, Va., Va. Union Univ., Richmond; mem. bd. assos. U. Richmond, Club: Lakeside Country. Home: 2601 Monument Ave., Richmond, Va. 23220; Office: P.O. Box 26303, Richmond, Va. 23260.

-83- HIRSHHORN MUSEUM AND SCULPTURE GARDEN Accession Numbers [[five column table]] Date | Number | Artist | Title and Medium | Source 5/12/75 | 76.1 | Adams, Pat | [[underline]] Again of. [[/underline]] Gouache on paper. | G/Zabriskie 5/12/76 | 76.2 | Ault, George | [[underline]] View from My Window. [[/underline]] Watercolor on paper. | G/Zabriskie 5/12/76 | 76.3 | Bohm, Max | [[underline]] Heavy Sea off Brittany. [[/underline]] Oil on canvas. | G/Vanderwoude 5/12/76 | 76.4 | Brenner, Michael | [[underline]] Portrait of an Adolescent. [[/underline]] Marble. | G/Brenner 5/12/76 | 76.5 | Brodie, Gandy | [[underline]] Birches in Snow. [[/underline]] Gouache on paperboard. | G/Zabriskie 5/12/76 | 76.6 | Brodie, Gandy | [[underline]] Buttercups and Daisies. [[/underline]] Oil on wood. | G/Zabriskie 5/12/76 | 76.7.1-8 | Coleman, Glenn | [[underline]]Scenes from the Lives of the People[[/underline]]. Folio, eight carbon prints.| G/Zabriskie Gallery 5/12/76 | 76.8 | Cruz, Emilio | [[underline]] Untitled I [[/underline]]. Ink on paper. | G/Zabriskie 5/12/76 | 76.9 | Cummings, E. E. | [[underline]] (Untitled)(Still Life). [[/underline]] Oil on canvas. | G/Knight 5/12/76 | 76.10-76.14 | Cummings, E. E. | [[underline]] (Untitled)[[/underline]]. (5) Watercolor on paper. | G/Knight 5/12/76 | 76.15-76.17 | Cummings, E. E. | [[underline]] (Untitled)[[/underline]]. (3) Ink on paper. | G/Knight 5/12/76 | 76.18-76.75 | Cummings, E. E. | [[underline]] (Untitled) [[/underline]]. (58) Pencil on paper. | G/Knight 5/12/76 | 76.76 | De Niro, Robert | [[underline]] Seated Nude [[/underline]]. Bronze, 1/3. | G/Zabriskie 5/12/76 | 76.77 | Frank, Mary | [[underline]] Untitled [[/underline]]/ Pastel, charcoal & ink on paper. | G/Zabriskie 5/12/76 | 76.78 | Gaylor, Wood | [[underline]] Two Women [[/underline]]. Watercolor and pencil on paper. | G/Zabriskie 5/12/76 | 76.79 | Griefen, John | [[underline]] Sorrel [[/underline]]. Acrylic on canvas. | G/Deitscher-O'Reilly 5/12/76 | 76.80 | Hartl, Leon | [[underline]] Basket of Roses and Lilacs [[/underline]]. Watercolor on paper. | G/Zabriskie 5/12/76 | 76.81 | Hartl, Leon | [[underline]] Still Life [[/underline]]. Oil on canvas. | G/Zabriskie 5/12/76 | 76.82 | Hine, Lewis | [[underline]] (Untitled) [[/underline]]. Photograph. | G/Zabriskie 5/12/76 | 76.83 | Hine, Lewis | [[underline]] (Untitled) [[/underline]]. Photograph. | G/Zabriskie 5/12/76 | 76.84 | Jacobi, Lotte | [[underline]] Abraham Walkowitz [[/underline]]. Photograph | G/Zabriskie

-84- HIRSHHORN MUSEUM AND SCULPTURE GARDEN Accession Numbers Date | Number | Artist | Title and Medium | Source 5/12/76 | 76.85 | Kainen, Jacob | [[underline]] Elisa [[/underline]]. Oil on canvas. | G/Kainen 5/12/76 | 76.86 | Levine, David | [[underline]] Jackson Pollock [[/underline]]. Ink on paperboard. | G/Fishko 5/12/76 | 76.87 | O'Hara, Eliot | [[underline]] Sponge Fishers, Tarpon Springs [[/underline]]. Watercolor on paper. | G/Harmon Gallery 5/12/76 | 76.88 | Resnick, Milton | [[underline]] Abstraction [[/underline]]. Oil on paper on fiberboard. | G/Zabriskie 5/12/76 | 76.89 | Sprinchorn, Carl | [[underline]] Lady in Blue, Paris [[/underline]]. Watercolor on paper. | G/Zabriskie 5/12/76 | 76.90 | Sprinchorn, Carl | [[underline]] Woman in Yellow Blouse [[/underline]]. Watercolor on paper. | G/Zabriskie 5/12/76 | 76.91 | Wilson, Donald | [[underline]] The Man has Left the Moon [[/underline]]... Oil on linen. | G/Bumpers 5/12/76 | 76.92 | Zuniga, Francisco | [[underline]]Crouching Woman with Shawl [[/underline]]. Bronze. | G/Tasende 5/12/76 | 76.93 | Zuniga, Francisco | [[underline]] Seated Woman [[/underline]]. Bronze. | G/Hirshhorn 5/18/76 | 76.94 | Caro, Anthony | [[underline]] Monsoon Drift [[/underline]]. Steel. | P/Emmerich 5/18/76 | 76.95 | Clarke, John Clem | [[underline]] Plywood with Roller Marks #5 [[/underline]]/ Acrylic on canvas. | P/O.K. Harris 5/18/76 | 76.96 | Cottingham, Robert | [[underline]] Flagg Bros. [[/underline]] Acrylic on canvas. | P/O.K. Harris 5/19/76 | 76.97 | d'Angers, David | [[underline]] Portrait Medallions of Romantic Figures [[/underline]]. Bronze | P/Shepherd 6/1/76 | 76.98 | Bluemner, Oscar | [[underline]] Red Farm at Pochuck [[/underline]]. Charcoal on paper. | P/Knowlton 6/1/76 | 76.99 | Frank, Mary | [[underline]] MF 301 [[/underline]]. Brush and colored inks on paper. | P/Zabriskie 6/1/76 | 76.100 | Neel, Alice | [[underline]] Sari Deenes [[/underline]]. Oil on canvas. | P/Graham 6/1/76 | 76.101 | Plagens, Peter | [[underline]] Conspiracies are the Synchonizations of Existing Forces. [[/underline]] Mixed media on paper. | P/Hoffman 6/1/76 | 76.102 | Sarkisian, Paul | [[underline]] Untitled [[/underline]]. Mixed media on paper. | P/Hoffman 6/1/76 | 76.103 | Truitt, Ann | [[underline]] 13 October 1973 [[/underline]]. Acrylic & pencil on paper. | P/Pyramid 6/11/76 | 76.104 | Bush, Jack | [[underline]] Arabesque [[/underline]]. Acrylic on canvas. | P/Emmerich 7/13/76 | 76.105 | Olitski, Jules | [[underline]] Greek Princess 8. [[/underline]] Acrylic on canvas. | P/Knoedler

-85- HIRSHHORN MUSEUM AND SCULPTURE GARDEN Accession Numbers [[ five column table ]] Date | Number | Artist | Title and Medium | Source 7/13/76 | 76.106 | Sander, Ludwig |[[underline]] Genesee VII [[/underline]]. Oil on canvas. | P/Knoedler 7/20/76 | 76.107 | Bacon, Peggy | [[underline]] Congenial Scene [[/underline]]. Etching on paper. | P/Zeitlen and Ver Brugge 8/11/76 | 76.108 | Murphy, Catherine | [[underline]] View of World Trade Center from Rose Garden [[/underline]]. Oil on canvas. | P/Fourcade 9/21/76 | 76.109 | Han, Hsiang-Ning [[underline]] Soho - West Broadway [[/underline]]. Acrylic on canvas. | P/O.K. Harris 9/21/76 | 76.110 | Matulka, Jan | [[underline]] Portrait of Rifka Angel [[/underline]]. Oil on canvas. | P/Schoelkopf Gallery 9/21/76 | 76.111 | Natkin, Robert | [[underline]] Untitled, Bath Series C [[/underline]]. Acrylic on paper. | P/Emmerich Gallery 9/21/76 | 76.112 | Stella, Frank | [[underline]] Jablonow [[/underline]]. Collage on paper. | P/Knoedler 9/21/76 | 76.113 | Storrs, John | [[underline]] Abstract Study [[/underline]]. Pencil on paper. | P/Schoelkopf Gallery 9/21/76 | 76.114 | Storrs, John | [[underline]] Study for a Tower [[/underline]]. Pen & ink & pencil on paper. | P/Schoelkopf Gallery 9/21/76 | 76.115 | Thomas, Alma | [[underline]] Oriental Garden Concerto [[/underline]]. Acrylic on canvas. | P/Thomas 9/21/76 | 76.116 | Yeats, John Butler | [[underline]] John Quinn [[/underline]]. Pencil on paper. | P/Schoelkopf Gallery 9/21/76 | 76.117 | Zuniga, Francisco | [[underline]] Tehuana en Cluchillas [[/underline]]. Pastel on paper. | P/Galeria Tasende 9/21/76 | 76.118 | Zuniga, Francisco | [[underline]] Yuchiteca Scutada en une Silla [[/underline]]. Pastel on paper. | P/Galeria Tasende 10/14/76 | 76.119 | Anthony, Carol | [[underline]] Ira Goldstein, the Jewelry Salesman [[/underline]]. Linen mache. | G/Harriet Griffen Gallery 10/14/76 | 76.120 | Batuz | [[underline]] Aleph [[[/underline]]. Oil on Canvas. | G/Batuz 10/14/76 | 76.121 | Corbett, Edward | [[underline]] Provincetown, 1962 [[/underline]]. Oil on canvas. | G/Tirana 10/14/76 | 76.122 | Giobbi, Edward | [[underline]] Portrait of the Futurist Marinetti.[[/underline]] Oil on canvas and wood. | G/Giobbi 10/14/76 | 76.123 | Golfinopoulis, P. | [[underline]] Painting No. 2, 1976. Oil on canvas. | G/Hirshhorn 10/14/76 | 76.124 | Graves, Nancy | [[underline]] National Air & Space Museum [[/underline]]. Serigraph. | G/S.I. Res. Assocs. 10/14/76 | 76.125 | Hofman, Hans | [[underline]] To J.F.K: A Thousand Roots Did Die With Thee [[/underline]]. Oil on canvas. | G/Mr. and Mrs. Leigh Block 10/14/76 | 76.126 | Kaprow, Allan | [[underline]] Small Red Dancers [[/underline]]. Oil on canvas. | G/Schoelkopf Gallery

-86- HIRSHHORN MUSEUM AND SCULPTURE GARDEN Accession Numbers [[five column table]] Date | Number | Artist | Title and Medium | Source 10/14/76 | 76.127 | Kleeman, Ron | [[underline]] The Four Horsemen and the Soho Saint [[/underline]]. Silkscreen. | G/Louis K. Meisel Gallery 10/14/76 | 76.128 | Lever, Richard Hayley | [[underline]] The Great Western Railway Viaduct,St. Austell Under the Snow - St. Ives [[/underline]]... Oil on canvas. | G/Dr. and Mrs. George Hyman 10/14/76 | 76.129 | Nesbitt, Lowell | [[underline]] National Air & Space Museum [[/underline]].Serigraph(11 col.) | G/S.I. Res. Assocs. 10/14/76 | 76.130 | Nesbitt, Lowell | [[underline]] National Air & Space Museum [[/underline]].Serigraph(4 col.) | G/S.I. Res. Assocs. 10/14/76 | 76.131 | Niizuma, Minoru | [[underline]] Castle of the Eye [[/underline]]. Carrara marble. | G/Niimuza 10/14/76 | 76.132 | Richter, Hans | [[underline]] Stalingrad (Victory in the East) [[/underline]]. Oil and collage on shade cloth. | G/Mrs. Richter 10/14/76 | 76.133 | Richter, Hans | [[underline]] Color Sketch for Stalingrad [[/underline]]. Colored pencil on paper. | G/Mrs. Richter 10/14/76 | 76.134 | Richter, Hans | [[underline]] Conditioned by Circumstances [[[/underline]]. Pencil on paper. | G/Mrs. Richter 10/14/76 | 76.135 | Storrs, John | [[underline]] Study for a Monument [[/underline]]. Pencil on paper. | G/Marion O. Sandler 10/14/76 | 76.136 | Thomas, Alma | [[underline]] Joe Summerford's Still Life Study [[/underline]]. Oil on masonite. | G/Melzac 10/14/76 | 76.137 | Thomas, Alma | [[underline]] Watusi (Hard Edge) [[/underline]]. Acrylic on canvas. |G/Melzac 10/14/76 | 76.138 | Thomas, Alma | [[underline]] Blue & Brown Still Life [[/underline]]. Oil on masonite. | G/Melzac 10/28/76 | 76.139 | Hockney, David | [[underline]] Portrait of Henry Geldzahler [[/underline]]. Ink on paper. | P/Knoedler 10/28/76 | 76.140 | Hunt, William Morris | [[underline]] Portrait of Lady with a Fan [[/underline]]. Oil on canvas. | P/Knoedler 10/28/76 | 76.141 | Smith, David | [[underline]] Untitled - 75.30.126 [[/underline]]. Oil on canvas. | P/Knoedler 11/17/76 | 76.142 | Torres, Horacio | [[underline]] Seated Figure on Blue Cloth [[/underline]]. Oil on canvas. | P/Tibor de Nagy 12/7/76 | 76.143 | Davis, Ron | [[underline]] Forty Five [[/underline]]. Fiberglass. | 1/2 G & 1/2 P/William Scott III

-87- [[underline]]Policy on Public Disclosure of Internal Audits[[/underline]] Since 1970, the Smithsonian's Office of Audits has been performing internal audits of virtually all Institution programs. Each audit consists of an independent investigation; a draft report of facts, criticisms, and recommendations; written responses and, often, a lively debate between auditors and auditees; and a revised final report, advisory in nature, to management. The process is intentionally adversary in nature, but it consistently succeeds in improving operations because of a willingness to admit error on both sides and, more importantly, because it is an entirely internal procedure whose confidentiality is respected by all parties. Recently, and for the first time, there has been a request from a member of the public for copies of fifteen Smithsonian internal audit reports, citing the Freedom of Information laws. The initial response to this request stated: "A substantial number of those concerned with the integrity and independence of internal audits believe that the public interest in the effectiveness of internal self-criticism outweighs the interest in public disclosure, and that the fifth exemption to the Freedom of Information Act, relating to inter-agency memoranda, should apply since the purpose of this exemption is to encourage candid communications in order to arrive at better decision-making than would occur if personnel were inhibited in expressing their honest opinions and recommendations for fear of outside criticism or pressures. A recent court decision supports this view, but further study and consultation is necessary, not only with regard to this primary and comprehensive question but also to consider the application of the other FOIA exemptions in detail to the numerous documents requested."

-88- Although not required by law, it has been the consistent policy of the Institution to use the principles of the Freedom of Information Act as a guide in responding to public requests for documents, and there has been no occasion in the past nine years to depart from this practice. Various authorities of the Government, including the Department of Justice, are agreed that the fifth exemption in the Act applies to internal audit reports, but some have attempted to separate "factual" as distinguished from "decisional" material in such reports in order to release the former. After studying the specific Smithsonian reports requested, the Director of the Smithsonian's Office of Audits and the General Counsel have concluded that they cannot undertake to determine releasable portions of reports, or indeed of any part of the internal audit process, with any assurance that such action will not be as damaging to internal audit procedures as the release of the reports in their entirety. The Board of Regents approved the following resolution to preserve the integrity and independence of the Smithsonian's internal audits: VOTED that the policy of assuring and maintaining the confidentiality of the Institution's internal audit procedures and reports is essential to the effectiveness of the audit process for the improvements of operations and is approved.

-89- [[underlined]] Museum of African Art [[/underlined]] Dr. Haskins reviewed the background of the Museum of African Art and recalled that at the May 10, 1976 meeting of the Board the Chancellor brought to their attention a letter with attachments from Warren Robbins, Director of the Museum of African Art, in which he proposed acquisition of the Museum by the Smithsonian. That proposal has received endorsement by a large number of Senators and Representatives. In our ensuing discussions, it was concluded that further study of the proposal was needed, and the Chancellor appointed a committee consisting of Senator Moss, Congressman Yates, Judge Higginbotham and Dr. Haskins to study the matter. During the summer, Mr. Blitzer and Mr. Powers accumulated additional data, and the committee has kept in touch. The committee held its first meeting in December, attended by Messrs. Yates, Haskins, Blitzer and Powers. Two interim conclusions were reached: (1) That in view of the new Administration and the loss of Senator Moss from the committee we should not make any definitive recommendations at the meeting. But they did discuss general guidelines for any negotiation of this kind that: (a) Appropriate congressional approvals, whether in the form of authorizing legislation or otherwise be secured; (b) assumption of responsibility by the Smithsonian be made contingent upon receipt of adequate appropriations;

-90- (c) the policies and administration of the Museum be under the Regents and the Secretary directly, with an advisory board representing the present trustees of the African Museum; and (d) that the Regents and the Secretary be free in the future to make whatever use they deem appropriate of the collections, real estate and other assets of the Museum. (2) The committee plans to make a detailed report and recommendations to the Board at the spring meeting. Senator Pell mentioned that as chairman of the Subcommittee on the Smithsonian Institution, he had spoken at great length with Warren Robbins on this, and the Senator's own view is that the buildings should not be taken over by the Smithsonian because they are not suitable for a museum, but on the other hand, we should have the collections and perhaps place them in some other Smithsonian building. Judge Higginbotham stressed the significance of the Frederick Douglass House as a part of the Museum and the historical aspects of the property. It was concluded that this matter will continue to be explored.

-91- [[underlined]] National Armed Forces Museum Advisory Board [[/underlined]] Mr. Brown reported the following new appointments to the National Armed Forces Museum Advisory Board announced by President Ford on January 11, 1977: -- Mr. William Isaac Greener, Jr., of Springfield, Virginia Occupation: Consultant to President Ford -- Mr. James Madison Stone, Sr., of Brigham City, Utah Occupation: Group Vice President for Government Systems, Thiokol Corporation, Brigham City, Utah A reappointment announced by President Ford on January 11, 1977 was: -- Mr. William H. Perkins, Jr., of Chicago, Illinois Occupation: Legislative Representative for Continental American Insurance Group Mr. Brown said that the National Armed Forces Museum Advisory Board continues to take special interest in the development of the Dwight D. Eisenhower Institute for Historical Research, authorized in the same legislation that brought the Board into being. Established in the National Museum of History and Technology in 1975, the Eisenhower Institute has made excellent progress under its distinguished Director, Dr. Forrest C. Pogue.

-92- [[underlined]] Mall Parking Facilities [[/underlined]] The shortage of convenient parking spaces is a serious restriction on visitor access to our buildings. A recent study conducted in August-September 1976 shows --The majority of visitors come by car (57%). --One-third of the visitors felt that the elimination of parking on the Mall was a definite inconvenience to them personally. --About half of the suburbanites (52%) and 30% of the out-of-town visitors worried about coming to the city because they had heard that parking near the Mall was impossible to find. --About a third of the visitors had to park more than six blocks away from the museum they wanted to visit. While this study gives some insight into visitor concern for parking, it could not include those potential visitors who simply stayed away rather than try to cope with the parking problem. Visitor attendance continues to climb while at the same time a number of reductions in available parking spaces have occurred. The planned parking (900 spaces) at the National Visitor Center (Union Station) has been deferred, parking has been eliminated on Adams and Washington Drives (a reduction of 700 spaces) and parking was banned on Independence and Constitution Avenues during the 1976 peak season for a further loss of 350 spaces. A fringe parking lot shuttle bus system operating from RFK Stadium and the Pentagon North Lot was intended to serve the Bicentennial crowds. This system, costing some $7-1/2 million in Federal funds, failed to live up to the expectations of the planners

-93- and was terminated prematurely due to the lack of riders and the high cost of operation. A study completed in 1971 by consultants Wilbur Smith and Associates recommended the construction of underground parking garages beneath the Mall. The Board of Regents, at the meeting on January 22, 1976, voted to have this 1971 study reviewed and updated. At its May 10, 1976 meeting, the Board of Regents directed the Secretary to continue planning for such parking garages and to advise the Regents on the necessary actions to be taken. The matter was discussed briefly at the October 1, 1976 meeting of the Board of Regents where it was reported that copies of the Wilbur Smith and Associates feasibility analysis study had been received and sent to the Department of the Interior, National Capital Planning Commission, Office of Management and Budget, and the National Gallery of Art in order to inform those agencies of the Institution's interests. Based on information provided by the Smithsonian, the National Capital Planning Commission staff has included the project in its FY 1978-1983 Federal Capital Improvements Program for the National Capital Region, and stated "planning, design, and construction funds should be programmed in the next six years." This project concept will be reviewed at the Commission's meeting on February 3, 1977, and it is expected to receive approval, subject to subsequent Commission review of specific details. Responses from other agencies have been less conclusive.

-94- The Wilbur Smith and Associates report presented a parking development program designed to provide staged construction of 3,200 parking spaces beneath the center treeless panels of the Mall. The first stage of development proposed a 1,400 space facility between 12th and 14th Streets estimated to cost $10,870,000 in Federal funds, or $12,940,000 if privately financed, the difference in cost of $2,070,000 representing capitalized interest at 8% for the two-year construction period. The analysis of the anticipated revenue and expenses indicated that a private development would generate an annual deficit of $506,500 for the 25-year period. This forecast of a large annual deficit appeared to preclude further consideration of private financing at that time. However, downward trends in interest rates, coupled with a decline in construction activities, presented an opportunity to reconsider private financing of the project. Recent discussions with Wilbur Smith and Associates affirmed their continued interest in the parking project and generated an informal proposal to perform the design work, acquire private financing of the project, and arrange for and supervise the construction on a "turn-key" basis. It is the company's opinion, in the light of current financial and construction trends, that the anticipated revenue from parking fees could pay the operating costs and amortize the loan in an approximate 35-year period. Their very preliminary discussions with potential lenders and construction contractors generated expressions of interest in participating in this project.

-95- Experience and past studies clearly establish the need for convenient visitor parking and the two feasibility studies recommend the early development of underground facilities. The "turn-key" concept of private development offers an opportunity to shorten the design and construction time and to make the facility operational in 18 to 24 months with potential savings in cost by close supervision of the Architect/Engineer Developer. A project prospectus is being developed which will be useful in informing and attempting to gain the support of Federal and District of Columbia agencies for this project. Ideally, the Department of the Interior would adopt a leadership role in this project. The Regents will be kept informed on the progress in this matter.

-96- [[underlined]]Cooper-Hewitt Museum [[/underlined]] During its first three months over 83,000 visitors have viewed the inaugural exhibition, "Man Transforms", at the Cooper-Hewitt Museum. Press reaction to the innovative show, which was designed by Hans Hollein of Austria, has been largely favorable and is no doubt one of the factors behind the very encouraging attendance figures. The opening exhibition will be followed by a showing of objects from The Royal Pavilion at Brighton, some of which are from the Museum's own collection and others to be borrowed from Buckingham Palace and the Royal Pavilion. The opening of this exhibition during Queen Elizabeth's Silver Jubilee year will be an important event for the Museum, and fund raising efforts in support of the exhibition are actively under way. Subsequent exhibit plans include "Selections from the Permanent Collection" and "200 Years of American Architecture." Classes, lectures, tours, craft workshops and other membership activities are also proceeding apace. Over 2,350 residents of the New York City area have enrolled as Cooper-Hewitt members, in membership categories ranging from student ($15) to corporate ($1000). Some $84,000 in income which will help support the Museum's programs has already been derived from this source.

-97- [[underlined]] Museum of the American Indian, New York City [[/underlined]] An interim report on the Museum of the American Indian (Heye Foundation) in New York City was sent to the Regents on October 28, 1976. As of January 17, 1977, the Smithsonian has not been apprised of any further action in this matter. For your information, a copy of the interim report is attached.

-98- [[underlined]]Museum of the American Indian New York City[[/underlined]] At the January 22, 1976 meeting of the Board of Regents the Vice President raised the matter of the very large and valuable collection of American Indian art at the Museum of The American Indian (Heye Foundation) in New York City, and the possibility that the collection could be acquired by the Smithsonian Institution and housed in a new building on the last site on the Mall. As this possibility would be dependent upon many factors, it was VOTED that the Secretary is authorized to explore the status of the New York collection, evaluate it and advise the Regents of any viable options; and insure that the Regents and the Institution are sensitive to including in our diverse spectrum the role of the American Indian. The Museum of The American Indian collection is the largest and most important collection of New World archeological and ethnological material in the world. It is well-balanced, with a representative sampling of all areas of North America forming the bulk of its material, and includes a large quantity of Mexican, Central and South American specimens. It is probably surpassed in strength only by the National Museum in Ottawa, which in the last ten years has actively acquired extensive additions to its collections through considerable expense. From 1910 to 1930 its specimens were collected by Heye-supported field work done by professionals who met the standards of the time and were augmented by early ethnological material purchased by Heye in Great Britain until the 1930's. This latter material, often documented only by the notation "Purchased in Great

-99- Britain," would require in-depth research for complete documentation. Following 1930, due to financial considerations, the collection was expanded largely through gifts rather than Heye-supported field work. Following the Regents' meeting the Smithsonian staff began explorations of the New York situation and has continued to keep in close touch with various officials during the ensuing months. It should be noted that two of the Smithsonian staff, Dr. John Ewers and Dr. William Sturtevant, serve on the Museum's Board and have continuously been in touch with developments there. In February of this year Mr. Yates, accompanied by Mr. Blitzer, visited the Museum and the surrounding Audubon Terrace area and met at length with Alexander Draper, the Administrator of the Museum. In addition, Messrs. Yates and Blitzer visited the Museum's study and storage facility located in the Bronx. Among the things the staff has learned over this period are the following: (1) The Attorney General of New York, who has been supervising the actions of the Heye Foundation Board since its Chairman and several other members were removed following allegations of mismanagement, has set a deadline of September 1977 for completion of a comprehensive inventory of the collection. This will be the first such review since the Museum's establishment in the 1930's.

-100- (2) Although many of the Museum's staff and some of the remaining Board members are in favor of some sort of relationship with the Smithsonian Institution, all are opposed to moving the collection from New York City if it can be avoided. (3) Without significant supplementary income, however, it is unlikely that the collection in its current home can be appropriately utilized for public display and study. (4) Mr. William Dietel of the Rockefeller Brothers Fund has been discussing at our request with the Attorney General the question of whether the collection, under the terms of the Heye Trust, could legally be moved from New York City. (5) The New York Community Trust and the Rockefeller Foundation have offered to support the Museum in setting up a task force to develop a long-term plan for the future of the collection. Mr. Sidney Whelan of the Community Trust asked our advice on the selection of an Executive Director of the Task Force and on ways the eventual report might be organized. That advice was provided and gratefully received. To summarize, then, the current situation finds the Museum collection undergoing detailed and exhaustive examination with any

-101- action by the Attorney General of New York regarding determinations as to the possibility of moving the collection from New York awaiting completion of that inventory. Simultaneously, a professional task force is being formed at the Museum to study and recommend future courses of action. We will continue to follow the progress of these parallel efforts with great interest and will take every appropriate opportunity to reiterate our willingness to be of assistance and to explore the chances for eventual acquisition of the collection. As to our concern for proper attention to the history and culture of North American Indians in other programs, the following comments regarding current activities in the National Museum of Natural History's Anthropology Department and in the Center for the Study of Man may be of interest. The major program of the Center for the Study of Man (CSM) since 1971 has been a twenty-volume encyclopedia, [[underlined]] Handbook of North American Indians [[/underlined]]. This work will summarize what is known of all Indian groups north of Mexico and will replace the previous two-volume encyclopedia which was issued by the Smithsonian in 1907-1910. Several volumes are expected to be out by the end of this year. When completed, the [[underlined]] Handbook [[/underlined]] will become the standard reference work on all aspects of North American Indian history and anthropology. Another program in the CSM provides small grants to North American Indian communities. Many of the requests for these grants

-102- come from scholars who have been asked by Indian groups to help them salvage the language and history of their people before the last speakers of the language die and the traditional culture of their people is lost. The National Anthropological Archives under the Department of Anthropology developed in 1973 an American Indian Cultural Resources Training Program, supported also by external grants. The Program is designed to interest Indian Americans in becoming archivists and historians and to instill in them a desire to learn more about their heritage and to share this knowledge with all Americans by publishing and preserving the surviving records of their past. In addition to the above specific programs, the Smithsonian encourages the use of its collections, facilities and other resources by all qualified Indian researchers and scholars. Advisory services and counseling are available in all areas of Smithsonian expertise, and upon request selected information in the form of books, bibliographies and articles is distributed to individuals, schools, and Indian communities.

-103- [[underline]]Smithsonian Popular Book Publishing Task Force[[/underline]] Since its inception last September, the Institution's Popular Book Publishing Task Force (with a staff of three and consultants) has explored various avenues to popular book publishing for the Smithsonian. The task Force has mailed questionnaires to sample the reading habits and preferences of the National Associates, the prime market for Smithsonian books. Results should be tabulated by mid-February. The Task Force has envisioned three different publishing projects which would require distinctly tailored marketing techniques. A series of low-priced paperback children's books, based on Smithsonian subjects, has been planned editorially and designed. The Task Force is also preparing materials for a test mailing on a large format, highly illustrated volume tentatively titled [[underline]]Here at the Smithsonian.[[/underline]] In addition the Task Force has initiated editorial planning and design of the first of six large volumes which could come out serially, comprising [[underline]]The Smithsonian Library of America Design.[[/underline]] For each publication the main market would be through mail order, though the book store market, especially in the Smithsonian Museum shops, would enhance sales significantly. Financial projections, outlines, sample chapters, dummies and

-104- marketing plans will be incorporated in a report to the Secretary by March 1. It should be emphasized that the Institution is by no means committed to a program of popular book publishing; rather , this study aims primarily to determine whether the Smithsonian should engage in such publishing and with what techniques.

-105- [[underlined]] STATUS REPORT ON MAJOR CONSTRUCTION [[/underlined]] [[underlined]] South Garden [[/underlined]] The Victorian Garden was completed and opened to the public for the Bicentennial as the initial phase of the Smithsonian's South Yard development program. Preliminary studies are underway for developing this site between the original Smithsonian Building and Independence Avenue for additional productive uses. [[underlined]] Cooper-Hewitt Museum - New York City [[/underlined]] Major restoration of the 74-year old Carnegie mansion was completed in time for the public opening of the Cooper-Hewitt Museum on October 7, 1976. Most of the exhibit space has now been finished, with certain exterior repairs to the mansion remaining. [[underlined]] West Court Facility - Natural History Building [[/underlined]] The construction improvement project in the West Court of the Natural History Building was successfully completed as a public service activity during 1976. Associates and staff dining facilities opened in June 1976, and a new Museum Shop opened shortly thereafter. [[underlined]] Arts and Industries Building Restoration [[/underlined]] Interior restoration that included a new central heating and air conditioning system, major exhibit hall restoration, and new entrances and exits, was completed in time for the public opening of a major Bicentennial exhibition, "1876: A Centennial Exhibition", on May 10, 1976. Work to be completed in the next several years includes roof replacement, exterior repairs to windows and sashes, masonry repairs and waterproofing.

-106- [[underlined]] National Zoological Park [[/underlined]] The award winning William Mann lion and tiger exhibit was completed and opened to the public in April 1976. At the same time the newly renovated elephant house yards and bird house plaza were finished and opened for public use. Currently under construction is the new education and administration building located near the Connecticut Avenue entrance to the Zoo. This building will be completed by the first of March (although occupancy will occur earlier). It will contain a 300-seat auditorium for the public and three classrooms for school and public uses. Also under construction are the new bear exhibits consisting of one new facility for grizzly bears, the second new facility for polar bears and renovations of existing bear exhibits. These will be completed in the spring of this year. The necropsy facility to accommodate pathological and autopsy work on large mammals is under construction, to be finished in April of this year. The third major project is the general services and parking facility which will provide new housing for the commissary, maintenance shops and other Zoo service activities, and parking for 200 cars on its roof. This structure is scheduled to be completed in the fall of 1977. A construction contract has been awarded this month for Beaver Valley to accommodate beavers, otters, seals, sea lions and timber wolves. This project is being done on the fast-track method with construction started while design is continuing. Beaver Valley is estimated to be completed in early 1978. Currently in design are new facilities for the central area to provide for the great apes, monkey island, and renovation of the existing small mammal and reptile houses.

-107- [[underlined]] Study Center and Library Addition to the National Museum of History and Technology [[/underlined]] Planning is nearing completion for the construction of a sixth floor addition to the National Museum of History and Technology Building. This is required to provide necessary additional space for the museum's library and for the collections of archival material and graphic Americana. The new facility will accommodate the museum's present library, now widely scattered within the museum and inaccessible storage space. It will provide special study and conference facilities for visiting scholars, students, staff, and the public. It is required to permit this museum to fulfill its most fundamental mission--making its collections accessible for use in the service of history. A construction appropriation request in the amount of $7,100,000 is in the FY 1978 budget to Congress.

-108- [[underlined]] EQUAL EMPLOYMENT OPPORTUNITY PROGRESS REPORT [[/underlined]] The following information is provided as an update to the report on equal employment opportunity presented to the Regents at the January 1976 meeting. Overall permanent employment at the Institution increased from 3584 employees at the time of the August 1975 report to the Regents to 3855 employees as of October 1976. Although minority employment increased from 1252 to 1282 during this period, the ratio of minorities to non-minorities decreased. The most significant increase in minority employment occurred at grade levels 5 through 8, in part a result of upward mobility emphasis at these levels. Present incumbents at these grades will be a potential source of candidates for higher grades. Minority employment in grade levels 13 through 15 increased from 25 to 27; this increase, which occurred despite a decrease in overall employment at these levels, may be attributed to increased affirmative recruitment efforts. A decrease in minority employment from the 1975 figure occurred at grade levels 9 through 12, where minority employment fell from 150 to 140, even though overall employment increased at these levels. Judge Higginbotham found this record to be unexplainable and urged that the Institution take affirmative action to increase opportunities for minorities. The following chart compares April 1975 with October 1976 employment statistics.

-109- [[9-column table]] [[headers]] | [[underline]]Total[[/underline]] | [[underline]]Minority[[/underline]] | [[underline]]Negro[[/underline]] | [[underline]]Spanish[[/underline]] | [[underline]]Indian[[/underline]] | [[underline]]Oriental[[/underline]] | [[underline]]Other[[/underline]] | [[underline]]Women[[/underline]] [[/headers]] | | | | | | | | [[underline]]April 1975[[/underline]] | *3584 | 1252 | 1143 | 62 | 6 | 41 | 2332 | 1258 Grades 5-8 | 951 | 323 | 291 | 17 | 4 | 11 | 628 | 557 Grades 9-12 | 852 | 150 | 120 | 11 | 2 | 17 | 702 | 298 Grades 13-15 | 491 | 25 | 15 | 5 | | 5 | 466 | 66 | | | | | | | | [[underline]]October 1976[[/underline]] | *3855 | 1382 | 1273 | 61 | 7 | 41 | 2473 | 1328 Grades 5-8 | 973 | 363 | 341 | 8 | 3 | 11 | 610 | 568 Grades 9-12 | 891 | 140 | 118 | 6 | 3 | 13 | 751 | 321 Grades 13-15 | 479 | 27 | 16 | 3 | 1 | 7 | 452 | 65 [[/9-column table]] *Totals on this line include white and blue collar, all grades; other totals are white collar only. Although the total number of women in the workforce increased, as a percentage of the total, women suffered a decrease from 35.1% in 1975 to 34.5% in 1976. As pointed out in the January 1976 report to the Regents, all positions are being advertised, except those for which regulations do not require advertising, such as attorneys. Where advertising would be unreasonable for a contract or grant position, the Personnel Office will accept a statement from the principal investigator certifying public recruitment in lieu of published advertisement. The Smithsonian's Upward Mobility Program has been expanded since our 1975 report to the Regents. Eighteen employees initially entered into formal training, four of whom graduated as journeymen technicians. Eight new positions

-110- were added, bringing the total upward mobility positions to 22 in eight different organizations. Five of the new positions were established in the Office of Plant Services, where three craftsmen graduated this past year. Other positions established were three gardener trainees in horticultural services and a public information specialist trainee at the Smithsonian Astrophysical Observatory. Additionally, a female janitor has been enrolled in the National Zoo's upward mobility program for training as a journeyman painter. The Smithsonian's past upward mobility efforts have been impeded by the lack of a comprehensive Institution-wide program and a uniform policy. In November 1975, an Upward Mobility Coordinator was employed to develop and implement such a program. As a result, a comprehensive guide has been developed and now awaits Civil Service Commission approval. This comprehensive approach provides central coordination for the Upward Mobility Program, will allow for better utilization of the Institution's resources, and will have its most effective impact in the areas of planning and program development at the bureau and major office levels. Previously, upward mobility programs had been designed to maintain bureau autonomy and to meet the special needs of the organization, under a decentralized system.

-111- Continuing efforts are being made through our budget process to acquire positions and funds for the Upward Mobility Program. EEO discrimination complaints increased during 1976 in comparison with past years. The number of inquiries made of EEO counselors increased to over 350 compared with approximately 225 in past years. The number of employees filing formal complaints increased from an average of 8 in past years to 13. Although the number of formal complaints increased, the resulting 1 complaint per 287 employees represents a small ratio. Employees have become increasingly aware of the program as a vehicle by which grievances can be resolved. It is well publicized and, as evidenced by the number of inquiries made and employees counseled, the EEO counselor system is effective in resolving these matters before they become costly. During 1976, a system was established for appointing EEO representatives to assist EEO complainants in filing and processing complaints. A representative assists and/or represents the complainant throughout the complaint process. These representatives, although Smithsonian employees, are trained by the Institution and maintain a client/attorney relationship with the complainant.

-112- During the current year, the EEO program will concentrate on affirmative recruitment efforts to employ additional Spanish-speaking persons and all minorities at the upper grade levels, and on the continued expansion of our Upward Mobility Program. The 1977 Affirmative Plan of Action, outlining the objectives for the year, has been approved and is now being published for implementation by Smithsonian supervisors. It was observed that statistics do not reflect the expected progress in the mid-level category of employment but the Secretary stated that every effort will be made to improve minority employment, especially in this group. A further report will be made at the next meeting.

-113- [[underlined]]Telecommunications Status Report[[/underlined]] The Office of Telecommunications (OTC) develops ideas toward the production of programs and series for public and commercial television and radio, films, and related visual and audio material. We currently have minimum staff and minor investment in the program but are proceeding to develop capabilities in this area. The following types of activities have been pursued over the past twelve months: --Bicentennial projects were a major concern. In addition to working with outside producers, the Office created and supervised the production and distribution of television and radio public service announcements highlighting the Smithsonian Bicentennial activities. More than 900 of the spots were distributed to commercial and public television and radio stations. (Incidentally, one of the TV spots has been awarded a Silver Medal by the Virgin Islands International Film Festival.) In addition, archival filming was done of the many Bicentennial exhibits and the visits of the numerous distinguished visitors. --The proposed television weekly panel program, tentatively entitled "Would You Believe," for the Public Broadcasting Service is ready to go into a pilot stage. The series, to be produced in cooperation with Station WETA-TV in Washington, is designed to stir the curiosity and intellect of the American public and is based upon objects drawn from the Institution's collections. Dr. Froelich Rainey, former Director of the University of Pennsylvania Museum in Philadelphia,

-114- is serving as our advisor and will take an on-the-air role in the pilot programs. --Work continues on another PBS project, the television magazine concept, "Smithsonian World." This one-hour weekly series is being prepared in conjunction with the Dallas public television station and with the cooperation of Mr. Ralph Rogers, Chairman of the Board of PBS. --Principal photography on the half-hour film about the Smithsonian has been completed. The film focuses on the continuity and individuality brought to the Smithsonian by each of its Secretaries through Secretary Ripley as the on-camera narrator. --The studio production facility idea is also progressing. Interest has been shown by Robert Sarnoff, former Chairman of the Board of RCA and Chairman of the Business Committee for the Arts. Also, other possible funding sources are being sought. --Radio Smithsonian, the weekly half-hour series, remains a steady commitment broadcast across the nation. Also, during the year a number of short radio feature spots were produced and aired in the Washington area. A weekly radio series, "Atlantic Dateline" with Edward P. Morgan as the host-editor, is now being broadcast around the country. OTC assisted in the initial preparations for this series and several Smithsonian curators have been featured thus far. --Although no longer committed to a formal contract, assistance has been provided to the Wolper Organization for a new prime-time

-115- television special on the "Great Pyramids" which is scheduled for telecast in April 1977. Also, one of the original specials. "Monsters: Mysteries or Myths?" was rebroadcast Thursday, January 20th at 8:00 p.m. The Smithsonian will receive royalties for the broadcast of both programs. --Two other projects remain active: The Encyclopedia Britannica Educational Corporation reports continuing sales in its Smithsonian filmstrip series and is developing additional series. American Image Films, Ltd., is preparing its sales campaign to schools of the film on the National Museum of Natural History, which was narrated by Orson Welles. The Smithsonian shares royalties from both ventures.

-116- [[underlined]]Panama Agreement[[/underlined]] For many years the Smithsonian Tropical Research Institute (STRI), in addition to its operations in the Canal Zone, has carried out research activities in the Republic of Panama. On June 6, 1974, after two years of negotiation between Smithsonian and Panamanian representatives and consultation with the Department of State, the Government of Panama approved a proposed contract between its Ministry of Health and STRI, which would give STRI official recognition and a number of specific benefits such as tax and customs exemptions in the Republic of Panama. In 1975, a proposal by the Department of State for an exchange of notes between the U. S. Ambassador and the Foreign Minister of Panama on behalf of STRI (in lieu of the unexecuted contract) was rejected by the Government of Panama. Extended discussions with the Department recently led to an understanding that the contract would be signed, and that prior thereto, in December, Embassy officials would advise the Government of Panama that the agreement between STRI and the Ministry of Health would not affect the legal prerogatives of the State Department under international law. As required by the contract, STRI registered in Panama as a nonprofit educational organization, and on December 2, 1976, this registration was accepted by the Government of Panama. On January 5, 1977, the Minister of Health called Dr. Rubinoff, Director of STRI, to

-117- his office to sign the agreement. Although Dr. Rubinoff was uncertain whether the Embassy officials had advised the Government of Panama as agreed, it was his judgment that any further delay in this matter would be prejudicial to STRI's relations with that Ministry and to STRI's educational and scientific mission. On January 6, 1977, the cognizant State Department official in Washington was notified that the agreement had been signed and was asked whether any further action on the part of the Smithsonian or STRI would be necessary or helpful. No response has as yet been received. The agreement is now in effect and should be of material benefit to STRI's research activities in Panama.

-118- [[underlined]] Litigation Report [[/underlined]] The following report describes various suits pending which the Department of Justice has been handling for us. [[underlined]] New Cases [[/underlined]] 1. [[underlined]] Scott [[/underlined]] v. [[underlined]] Ripley [[/underlined]] A full administrative hearing on this discrimination complaint brought by an applicant for a federal position resulted in a finding of no discrimination, which was appealed to the Civil Service Commission. On September 28, 1976, complainant brought suit in the U. S. District Court for the District of Columbia. The Department of Justice is handling the defense of this suit; trial has been set for April 6, 1977. 2. [[underlined]] Williams [[/underlined]] vs. [[underlined]] Ripley [[/underlined]] Plaintiff, a former Smithsonian building manager, filed this complaint in the U. S. District Court for the District of Columbia on October 21, 1976, alleging that his termination was a result of racial discrimination. The United States Attorney has filed an answer on behalf of the Institution, and is preparing other appropriate pleadings. Settlement possibilities are also being explored. 3. [[underlined]] Watt [[/underlined]] v. [[underlined]] United States [[/underlined]] This suit, filed in the U. S. District Court for the District of Columbia on September 24, 1976, arises out of a tort claim for injuries suffered in a fall on the esplanade in front of the National Museum of History and Technology. Damages in the amount of $75,000 are sought. On the facts as known, it does not appear that the mishap was caused by the negligence of the Smithsonian. The Justice Department is handling the case. [[underlined]] Cases Previously Reported [[/underlined]] 1. [[underlined]] Expeditions Unlimited Aquatic Enterprises, Inc. [[/underlined]] v. [[underlined]] Smithsonian Institution [[/underlined]] In this libel action against the Institution and a federal roll employee, summary judgment was granted in favor of the defendants. On appeal, the United States Court of Appeals for the District of Columbia held (June 28, 1796) that the Smithsonian Institution is immune

-119- from libel action under the Federal Tort Claims Act, but it remanded the claim against the federal employee to the district court for further consideration of the scope of his official immunity. On petition of the Department of Justice, the case was re-argued before all nine Appellate Court judges on December 16, 1976. No further opinion has as yet been handed down. 2. There have been no changes in the status of the following cases since the last litigation report to the Regents on October 1, 1976: Claims arising out of construction of the Hirshhorn Museum [[underlined]] Benima [[/underlined]] v. [[underlined]] Smithsonian Institution [[/underlined]] [[underlined]] Chedister [[/underlined]] v. [[underlined]] United States [[/underlined]] [[underlined]] Foster [[/underlined]] v. [[underlined]] Ripley et al. [[/underlined]] [[underlined]] Living Window ICC, Inc., and Joseph Etelman [[/underlined]] v. [[underlined]] James S. Ward, Inc., James S. Ward and the Smithsonian Institution [[/underlined]] [[underlined]] Mason [[/underlined]] v. [[underlined]] United States [[/underlined]] [[underlined]] Precure [[/underlined]] v. [[underlined]] United States and John Naveau [[/underlined]] [[underlined]] Winston [[/underlined]] v. [[underlined]] Smithsonian Science Information Exchange [[/underlined]]

-120- [[underlined]] Hydrogen Fuel [[/underlined]] In order to manifest our interest in the environment and our concern over energy conservation, we have been seeking for about two years an innovative vehicle to incorporate into our transportation system within the Smithsonian Institution. We have considered gas turbine, electrical, and others. A few months ago, there came to our attention a truly revolutionary concept which is under study in a small research agency in Provo, Utah, the Billings Energy Corporation. They are conducting research into the use of hydrogen as a source of energy, and have been using this system successfully in a number of test vehicles including several buses and passenger cars. With the cooperation of the Energy Research and Development Administration (ERDA), we arranged for one of these vehicles to be included in the Inaugural Parade. Of longer term interest, however, is our intent to convert one or more vehicles for use in the Washington area, and at least to monitor and perhaps provide assistance to the research efforts of the Billings Energy Corporation in exploring the possible uses of hydrogen as a fuel. One other interesting possibility they are considering, as recently described by Roger Billings, President of this small corporation, is the use of hydrogen as the total source of power for a small village in conjunction with their laboratories in Provo, Utah. Hydrogen is not a primary fuel; it must

-121- be manufactured from water and either fossil or non-fossil energy sources. The water can be split by electrolysis, using electricity produced by a variety of means, including conventional fossil, hydroelectric, nuclear fission, geothermal, tidal, wind, solar, ocean thermal, and nuclear fusion. Hydrogen can also be produced by a process called reforming, by the reaction of natural and other gases with steam at high temperature. Using such processes, Billings proposes to operate this small village within the confines of his corporation's area in Utah.

-122- [[underlined]] The Silver Jubilee of Her Majesty Elizabeth II [[/underlined]] Queen Elizabeth II will be celebrating her Silver Jubilee coinciding with her birthday on June 15, 1977. It has been suggested that the Smithsonian Institution take part in developing an appropriate recognition in the United States in cooperation with the English Speaking Union and the Pilgrims. In this connection the Cooper-Hewitt Museum plans to open a special exhibition including their own original drawings and plans for the Pavilion at Brighton as well as objects being loaned by Buckingham Palace and the trustees of the Pavilion. In connection with this exhibition, the Museum is planning a benefit Silver Jubilee ball. Over the last century, a number of members of the British Royal family have visited the United States. Their coming has led to the acquisition by Smithsonian museums of a small but representative group of objects which, in one way or the other, celebrated these visits. It is planned that a small exhibition will be organized in a gallery of the Museum of History and Technology to open sometime prior to the official start of the Jubilee Celebrations in England.

-123- A fitting way to celebrate such a historic occasion and one which would further underline the special bonds that exist between the Institution and Great Britain would be the striking of a commemorative medal bearing the portrait of the Queen, with an appropriate inscription on the reverse, and which might be sold as a benefit for a fellowship fund that might bring promising young Britishers to the United States for study or provide a similar opportunity for Americans to go to England. Inquiries are being made concerning a suitable design and the manner in which such a medal might be promoted. It is expected, at the moment, that this medal be designed and struck in silver in England and that it may bear the silver hallmark of London. To help coordinate these activities, the Secretary has suggested the creation of an ad hoc committee which would consist of the Chairman of the English Speaking Union in the United States, the President of the Pilgrims, as well as the previous ambassadors of the United States to the Court of St. James.

-124- [[underlined]] Trip to Panama by Regents [[/underlined]] Mr. Watson has suggested that he would like to help organize another visit of the Regents to the Smithsonian Tropical Research Institute in Panama. His hope was to produce private transportation via two Gulfstream planes holding a dozen or more persons. The trip could be made over a weekend, with minimal time change and physical effort. Appropriate times for such a visit might be in the autumn, when the weather is good -- September, October, November or December. The Secretary will be asking the Regents about their interest in going to Panama and will keep interested Regents advised of future plans. The Secretary will inform Mr. Bunker and Mr. Linowitz of the idea, as well as of the previous successful trip in 1972, so as to make sure there are no political overtones to such a trip by the Regents.

-125- [[underlined]] Lady Regent [[/underlined]] As has been mentioned previously, considerable thought has been given to the selection of a lady regent of the Smithsonian. It should be noted that there are no present vacancies on the Board, nor are any contemplated in the near future. However, a number of names have been suggested as possible candidates for the future and we have biographies of the following ladies in hand: Fawn McKay Brodie, biographer and historian Hanna Holborn Gray, educational administrator, Provost, Yale Dixy Lee Ray, Governor, Washington Nancy Hanks, National Endowment for the Arts Margaret Mead, anthropologist, professor, adviser, lecturer Corinne C. (Lindy) Boggs, Member of Congress, Louisiana Jeanne Marjorie Holm, General, Air Force Carla Anderson Hills, former Secretary of HUD, lawyer Shirley Chisholm, Member of Congress, New York Millicent Fenwick, Member of Congress, New Jersey Elizabeth Holtzman, Member of Congress, New York Barbara Jordan, Member of Congress, Texas Margaret Heckler, Member of Congress, Mass. We would welcome any additional names for consideration at the appropriate time.

-126- [[underlined]] GAO Review [[/underlined]] Mr. Ripley advised that the GAO team has completed about 75 percent of its draft report and expects to have the remainder completed within a few days. The draft is beginning to be reviewed within GAO and we might expect to see the document around the end of January. It is uncertain how much time we will be allowed to review the draft and comment upon it. Two weeks were mentioned, but we agreed that the time allowance hinges in part on what the report says. It is likely that Mr. Cookfair, the GAO audit team supervisor, will deliver the draft report to Mr. Ripley, outline its conclusions, and provide an opportunity for some discussion. [[underlined]] Adjournment [[/underlined]] The meeting adjourned at 12:45 p.m. [[underlined]] Next Meeting [[/underlined]] The Regents will be polled concerning a date for the next meeting. Tentative dates mentioned were: -- Dinner: Thursday evening, May 12, 1977 -- Regents Meeting: Friday morning, May 13, 1977 -- Dinner: Sunday evening, May 15, 1977 -- Regents Meeting: Monday morning, May 16, 1977 * * * *

-127- The traditional dinner of the Board of Regents took place in the Museum of History and Technology on Monday evening, January 24, 1977. On this occasion the recently completed bust of former Secretary Leonard Carmichael was unveiled. In addition to the Regents and their wives, attending were Mrs. Leonard Carmichael, the sculptor of the bust, Mrs. Una Hanbury and her family, and a number of other guests. Respectfully submitted: [[signed]] S Dillon Ripley [[/signed]] S. Dillon Ripley, Secretary Smithsonian Institution

[[underlined]]ADMINISTRATIVELY CONFIDENTIAL[[/underlined]] [No part of these minutes is to be divulged unless specifically authorized by the Secretary.] SMITHSONIAN INSTITUTION PROCEEDINGS OF THE MEETING OF THE BOARD OF REGENTS May 13, 1977 INDEX [[2 column table]] | Page Attendance | 1 Welcome to New Regent | 2 Appointment of New Regent | 2 Minutes of Meeting of January 25,1977 | 3 Annual Report of the Secretary for the Fiscal Year 1976 | 3 Report of the Executive Committee | 5 Regents' Audit and Review Committee Report and Discussion | 6 Media Coverage of Regents Meeting | 24 Financial Report | 25 Policy Relating to Use of Trust and Federal Funds | 48 Museum of African Arts | 57 Archaeometry-Conservation -- Dr.Gell-Mann | 82 Legislative Report | 84 Equal Employment Opportunity Progress Report | 86 Status Report on Major Construction | 112 Smithsonian Book Publishing Task Force | 114 Mall Underground Parking | 116 1977 Festival Activities | 118 Litigation Report | 120 Report on the National Associates Board Meeting | 122 [[/2 column table]]

May 13,1977 Smithsonian Institution Proceedings of the Meeting of the Board of Regents Index (Continued) [[2 column table]] | Page "Kin and Communities: The Peopling of America" Symposium | 124 Award of Henry Medal | 126 Trip to Panama | 127 Smithsonian "satellite" bureaus | 128 Next meetings | 129 Adjournment | 129 [[/2 column table]]

SMITHSONIAN INSTITUTION PROCEEDINGS OF THE MEETING OF THE BOARD OF REGENTS May 13,1977 [[Underlined]]Attendance[[Underlined]] The meeting of the Board of Regents was called to order by the Chancellor on May 13,1977, at 9:30 a.m., in the Regents Room of the Smithsonian Institution Building. Present were: Chief Justice Warren E. Burger, Chancellor J. Paul Austin Robert F. Goheen Murray Gell-Man Caryl P. Haskins Judge A. Leon Higginbotham Thomas J. Watson, Jr. James E. Webb, Chairman, Executive Committee Senator Henry M. Jackson Representative Lindy Boggs Representative George H. Mahon The Vice President, Walter F. Mondale, was unable to be present because of his pending travel out of the country. He sent his regrets and asked that he have an opportunity to meet with a number of Regents upon his return to the United States for a briefing of this past meeting. Senators Goldwater and Pell, Congressman Cederberg, and Messrs. Burden and Brown were unable to attend because of conflicting commitments. Proxies were received from Messrs. Goldwater, Pell and Cederberg. Also present were Assistant Secretaries Blitzer, Challinor, Euell, Jameson, Treasurer T. Ames Wheeler; General Counsel Peter G. Powers; Director of Support Activities Richard L. Ault; Director of Membership and Development James McK. Symington;

-2- Executive Assistant to the Secretary Dorothy Rosenberg; Special Assistant to the Secretary James M. Hobbins; and Director of Public Affairs Carl W. Larsen. In addition were a representative from the Vice President's Office, Ms. Lynn Schenk; Administrative Assistant to the Chief Justice Mark Cannon; Legislative Counsel to Senator Jackson Owen Malone; and Management Consultant Phillip S. Hughes. [[underlined]] Welcome to New Regent [[/underlined]] On behalf of the Board, the Chancellor welcomed the newly appointed Regent, Congresswoman Corinne C. Boggs, who replaced Congressman Sidney R. Yates, who had chosen not to be reappointed. [[underlined]] Appointment of New Regent [[/underlined]] The Secretary had been advised by Dr. Goheen of his appointment as Ambassador to India and his regretful resignation as a Regent of the Institution, to become effective after this meeting. The Board of Regents authorized the Chancellor to designate a search committee of Regents who will be responsible for presenting potential candidates to the Board of Regents. After selection of a candidate appropriate legislation will be submitted to the Congress for the candidate's appointment for the statutory term of six years.

-3- Although a number of worthy candidates could be named for consideration, it was pointed out that the legislation limits the number of Regents who reside in the District of Columbia. Therefore, this vacancy occurs in the category of citizen Regents who, by statute, "shall be inhabitants of some State, but no two of them of the same State." [[underline]] Minutes of Meeting of January 25, 1977 [[/underline]] It was noted that the Minutes of the Regents' meeting of January 25, 1977, had been circulated to the members of the Board. The Board having no changes to suggest recommended approval of the Minutes. It was VOTED that the Minutes of the meeting of January 25, 1977, as circulated on February 23, 1977, are approved. [[underline]] Annual Report of the Secretary for Fiscal Year 1976 [[/underline]] Mr. Ripley reported that the Annual Report for Fiscal Year 1976 includes the transition quarter, a 15-month period, which delayed publication of the report. It is hoped that future reports can be reduced in size without impairing their comprehensiveness. Mr. Ripley called attention to the full disclosure of financial statements, including Federal and trust funds, a practice which has been followed since Fiscal Year 1972 and which he urged everyone to read. As is

-4- customary, the Annual Report will be transmitted to the Speaker of the House and the President of the Senate, in accordance with the statute. The following motion was approved: VOTED that the Board of Regents accepts the Annual Report of the Secretary for the Fiscal Year 1976.

-5- [[underline]] Report of the Executive Committee [[/underline]] Mr. Webb reported that the meeting of the Executive Committee of the Board of Regents took place on May 2, 1977, in the Chambers of the Chief Justice. Attending were: Chief Justice Warren E. Burger, Chancellor James E. Webb, Chairman Caryl P. Haskins William A. M. Burden S. Dillon Ripley, Secretary Charles Blitzer, Assistant Secretary for History and Art T. Ames Wheeler, Treasurer John F. Jameson, Assistant Secretary for Administration Dorothy Rosenberg, Executive Assistant to the Secretary. Mr. Webb stated that the Executive Committee considered the items on the Agenda, and their recommendations, together with any revisions resulting from their discussions, are contained in the following papers. He reported that a great deal of time was spent on how to handle the report of the General Accounting Office on the Smithsonian and the various possibilities considered by the Audit and Review Committee. The Audit and Review Committee, appointed by the Chancellor, is composed of the following members: Senator Henry M. Jackson, Chairman Congressman Elford A. Cederberg J. Paul Austin Murray Gell-Mann J. William Fulbright James E. Webb, as Chairman of the Executive Committee, also participated.

-6- [[underline]] Regents' Audit and Review Committee Report and Discussion [[/underline]] Senator Jackson reported that the Audit and Review Committee met on April 20 and 21, 1977 to review the issues raised by the GAO Report on the Smithsonian of March 31, 1977, and the concerns expressed over that report and the Institution during Appropriations Subcommittee hearings in the Congress. At its initial meeting the Committee considered the desirability of engaging an independent management consultant to perform an impartial review of the questions raised and of the Smithsonian's management and unique place and role in the Federal Establishment. As a result of that first meeting, Senator Jackson received a letter from Secretary Ripley expressing his personal commitment and that of his entire staff to cooperate in any study to be undertaken (copy attached). Senator Jackson then wrote to the Chairmen and ranking minority members of the House and Senate Appropriations Subcommittees apprising them of the proposed independent study. Senator Jackson also requested the Subcommittees to maintain the status quo [[superscript]] [[underline]] 1 [[/underline]] / [[/superscript]] with regard to the passage of the FY 1978 appropriation and reported that he had talked with the four members personally to acquaint them with the proposed study and to solicit their cooperation respecting continuing appropriations. Subsequently, the House Subcommittee on Appropriations indicated they will ask the full Appropriations Committee for a separate investigation. [[short line]] [[underline]] 1 [[/underline]] / See letter of Sen. Jackson to Sen. Byrd, Chairman, dated April 26, 1977 (attached)

-7- Senator Jackson reported that while Mr. Austin had been requested by the Committee to attempt to identify outside firms qualified to undertake a study of the Smithsonian's organization and management, this approach had been reconsidered. In the Senator's view, the questions posed by the GAO Report and, more importantly, the questions raised during the Appropriations hearing evidence concerns broader than the day-to-day management of the Institution. Senator Jackson explained that, in his judgment, the questions being raised in the Congress reflect a growing concern over more fundamental matters, such as: the relationship of the Smithsonian to the Federal Government; its relationship to the Congress in particular; the place of the Institution in the Federal Establishment; the statutory authorities under which it operates; the ownership of its properties; and how all of this bears on the Smithsonian's financial and management accountability to the Congress. In Senator Jackson's view, a lack of clarity and a misunderstanding of such matters has contributed to the present problems, and the Regents' first task should be to address these matters directly -- to obtain an impartial review and reassessment of the place of the Institution within the Federal framework. Senator Jackson emphasized the fact that there is nothing in the GAO Report that suggests any wrongdoing or misapplication of Federal funds by anyone. He recommended that the Regents should address themselves to more fundamental

-8- questions first. In this connection, the Senator stated that, in his view, the Regents would be best served by engaging the services of an independent consultant to study these basic questions -- one who is an acknowledged expert on Federal Government organization and Executive-Congressional relationships, and one respected for his experience, scholarship, and impartiality. The Senator stated that the basic task is to re-examine the Smithsonian's charter in the light of present criticisms; to produce an impartial, scholarly report from a political science and government organization point of view; and as necessary to develop recommendations for changes in the law to better define the Institution's relationships and role, facilitate its accountability to the Congress, and overcome present misunderstanding. The Senator stated that consideration might also be given to the selection of a "blue ribbon" group of qualified citizens to advise such a consultant during the course of the study, but that it is important to center the responsibility in the consultant who would be charged with moving the project ahead. Senator Jackson reported that a number of knowledgeable people have proposed Mr. Phillip S. Hughes as an excellent choice to perform such a study. The Senator expressed his own confidence in Mr. Hughes and reviewed his background and qualifications, which includes service as an Assistant Director of the Bureau of the Budget and Assistant Comptroller General

-9- of the U. S. He described Mr. Hughes as a recently retired outstanding Federal Government careerist, thoroughly versed in organization and operations, including Executive Branch-Congressional relations, and a man widely known and highly respected for his experience, objectivity and nonpartisanship. Senator Jackson reported that in his consideration of persons who might perform the study, he found that Mr. Hughes is well known to Senator Stevens and Congressman Yates, both of whom have a very high regard for Hughes' judgment and expertise. According to Senator Jackson, Senator Robert Byrd knows Mr. Hughes casually and Congressman McDade also knows him by reputation. Mr. Webb said that he had worked with Mr. Hughes both in the Executive Branch and the GAO, as well as in other assignments over a long number of years on some very complex problems, and thinks he is the best person we could get to work on these problems. Mr. Webb feels it is extremely important that the members of Congress and their staff members have confidence in whomever the Regents select. It was concluded that Mr. Hughes does enjoy that confidence. The Chancellor agreed with Senator Jackson and Mr. Webb that, if available, Mr. Hughes should be asked to head up the study outlined by Senator Jackson. It was agreed that the Regents should have a person of Mr. Hughes' experience and stature as the principal consultant on the project.

-10- Senator Jackson added that since the Appropriations Committees are involved, it would be desirable for Mr. Hughes to meet with the principal members of the two Subcommittees on Appropriations in the House and Senate and the House Appropriations Committee to obtain their view of the Smithsonian's problems, and acquaint them with the scope of the study. It was noted that while the House Committee normally gets into matters such as how funds are handled, expenditures, etc. and that while such information would have to be available to Mr. Hughes, it is not intended that he concentrate on such details. Rather, Mr. Hughes' study would focus on more fundamental questions having to do with the history and unique nature of the Smithsonian, its statutory authorities, its relationship to the Federal Government and whatever restructuring or new legislation might be desirable. It is anticipated that Mr. Hughes would reach his own conclusions and develop legislative, reorganizational, and other recommendations for consideration by the Regents. It is not anticipated that Hughes' work would include a financial or management audit. His task would be to do a thoughtful, scholarly review of the Smithsonian and its present Government and private relationships with a view to defining solutions to the kinds of problems raised by the GAO and the Appropriations Committees. Senator Jackson said that

-11- the objective should be to preserve the Smithsonian as a unique and creative organization, attractive to scholars, to provide it independence, and yet make it workable in its relationships with Government and fully accountable to the Congress. The various questions which became evident during the discussion concerning the nature of the Smithsonian included: How can the Smithsonian's unusual conglomerate work with the Committees of Congress and keep them informed? How can it obtain some continuity of understanding with the changing committees of Congress? Where does the Smithsonian fit into the Federal structure? What restructuring, if any, is needed? How can the Smithsonian preserve, maintain, and extend its creativity and remain attractive to scholars in the various disciplines while, at the same time, insure its integrity and independence, as a responsible and fully accountable trust establishment of the United States? How can the Institution preserve its present freedom of movement to achieve these goals and objectives in a way that will be acceptable to the Congress? Senator Jackson made it clear that he does not view the proposed study as an investigation but rather as a review of the Smithsonian to ascertain its proper operating relationship within the Federal system.

-12- Mr. Webb suggested that the first job for Mr. Hughes would be to define the problem and pursue the assignments of the Audit Committee under Senator Jackson's direction. It was pointed out that there might be no need for a large advisory committee, and that given a better understanding of the major concerns besetting Congressional members and their staffs, a panel of advisors might not be necessary. Senator Jackson said the key requirement at this point is to have it clearly understood that assuming he accepts the assignment, Mr. Hughes would have full authority to carry out the study under the guidance of the Audit and Review Committee. The Chancellor stated that a general resolution should be approved to authorize the Executive Committee to take whatever steps are necessary to engage Mr. Hughes' services and to make whatever commitments are needed to implement the study. The Chancellor commented on the differing relationships of the Smithsonian to its satellite institutions, a subject he planned to bring up later at this meeting under new business. Mr. Mahon stated that during his recent absence from Washington, the House Subcommittee voted on a motion made by Congressman Jamie Whitten that the House Appropriations Committee conduct an investigation of the Smithsonian. He pointed out that there is no criticism of wrongdoing and that the investigation

-13- is probably sparked by recent publicity in the newspapers. Mr. Mahon explained that the procedure for such a request is done by a letter in which a request is made pointing out each issue to be looked at. This letter is signed by the subcommittee chairman and ranking minority member, as well as Chairman Mahon and Mr. Cederberg. The Appropriations Committee maintains an investigative staff of 30 to 50 investigators, who are highly professional and conduct an absolutely objective operation. Mr. Mahon will want to discuss the particular issues with the subcommittee members in an effort to make the best resolution of the problem, and he will be glad to cooperate and avoid any duplication of reviews as well as not take too much time of the Smithsonian staff members. Senator Jackson offered to be available to the Appropriations Committee staff as well as to the chairman and ranking members so that there can be a free flow of comments and suggestions. Senator Jackson again stressed his expectation that the study to be undertaken is to be a thoroughly objective, scholarly review of the foundations of the Smithsonian and of its present place in the Federal Establishment. He expects the study to produce a first-rate analysis of the Institution's authorities, organization, and public and private relationships, and well-considered recommendations that will be helpful to both the Congress and the Smithsonian itself in defining ways to clarify the Institution's charter, and strengthen its accountability to the Congress.

-14- Mr. Webb questioned whether we were clear with the Appropriations Subcommittee that they will move forward with the present budget that is before them and give us time to do this investigation. Mr. Ripley stated that the House mark-up had proceeded normally except for the categorical deletion of the Research Awards Program, a vital research category which permitted Smithsonian staff to pursue on-going research funded for many years by the NSF. Congress had been approving this item regularly since 1966, and the Smithsonian had been treating the funds in the same manner as those previously received from NSF. The GAO Report covered this subject in great detail, and it is evident that the Subcommittee deleted the Research Awards Program pending some resolution of this matter. Mr. Webb wondered if the Appropriations Committee would restore this item in the budget until the Audit and Review committee had completed its work. Mr. Ripley stated that the Smithsonian is heartily in accord with the foregoing discussion and stands ready to provide information and aid to the review committees as needed. He said that the staff has been working with the GAO for six months, providing whatever materials have been requested. Mr. Ripley also referred to the work of his staff in preparing a list of possible topics which might be addressed in these studies based on the work which has been going on for the last

-15- six months. He does not wish to preempt any of the considerations of the committees, but had prepared a suggested agenda in the form of a memorandum which he then handed out to the Regents (copy attached) and which could be considered by Mr. Hughes. Mr. Hughes, who was present at the meeting in order to gain insights into the thinking of the Regents, was invited to comment and stated that he would be very much interested in assuming an assignment which would cover essentially the question of the relationship between the Smithsonian Institution and the Federal Government, and most notably the Congress. He said that he was not sure that other questions of a more narrow management nature needed to be addressed, but if the did he would prefer that they be addressed by other consultants or the GAO. The question of political science is the vital and central question that Mr. Hughes would like to focus on. Based on the discussion, Senator Jackson suggested that Mr. Hughes' study should focus principally on the concerns being expressed in the Congress, the Smithsonian's history, the philosophy or rationale involved in incorporating a trust entity as part of the Federal structure and insuring its accountability to the public; organizational problems; the Smithsonian's present statutory authorities; and its overall relationship to the Federal Government. The Senator stated

-16- that he will write a letter to Mr. Hughes outlining the general scope and objective of the study and suggested that such a letter could form the basis of a public announcement of Mr. Hughes' engagement and the scope of the study at an appropriate time. To recapitulate, the Audit and Review Committee, through Senator Jackson and with the assistance of Mr. Hughes, will: -- Define the scope of the study to be undertaken by Mr. Hughes; -- Acquaint the Appropriations Subcommittees with the scope of the study in an effort to obviate unnecessary duplication and to provide for full cooperation in relation to other studies and inquiries; -- Engage such staff to assist Mr. Hughes as he deems necessary, and provide for space and other necessities; and -- Make recommendations to the Executive Committee. The following motion was considered and approved: VOTED that the Board of Regents authorizes the Executive Committee to engage Mr. Phillip S. Hughes as management consultant to develop a study plan for the review of the Smithsonian Institution structure, with full responsibility and authority to act on behalf of the Audit and Review Committee in pursuing this study. Authority is also vested in the Executive Committee to do all things necessary to implement the functions of the Audit and Review Committee under the chairmanship of Senator Jackson. The Chancellor and Mr. Webb agreed that Senator Jackson and the other members of the Committee were handling the matter very efficiently and were pleased with the help received from their assistants.

IDENTICAL LETTER TO: Senator Ted Stevens Congressman Sidney R. Yates Congressman Joseph M. McDade -17- [[preprinted]] United States Senate WASHINGTON, D.C. HENRY M. JACKSON WASHINGTON ROOM 137 SENATE OFFICE BUILDING WASHINGTON, D.C. [[/preprinted]] April 26, 1977 Honorable Robert C. Byrd, Chairman Subcommittee on the Department of the Interior and Related Agencies Committee on Appropriations United States Senate Washington, D. C. 20510 Dear Mr. Chairman: I am writing this letter as Chairman of the Audit Review Committee of the Board of Regents of the Smithsonian Institution. Our committee was recently established by Chief Justice Burger, the Chancellor of the Smithsonian, and has been asked to review the Report of the Comptroller General on the Smithsonian Institution released March 31, 1977. The committee will also explore the concerns that were expressed during the Smithsonian's budget hearing in the Senate on April 18. The Audit Review Committee met last Thursday, April 21, and is committed to undertaking a thorough review of the entire situation. The GAO Report and the concerns expressed during the Senate hearing have been discussed with Secretary Ripley and his staff, all of whom are committed to working with your Subcommittee, the Audit Review Committee, and the Board of Regents to resolve these matters. In this connection, I enclose a copy of a letter I have received from the Secretary of the Smithsonian Institution pledging his cooperation in this effort and suggesting that the Board of Regents authorize an independent study of the Smithsonian's organization, management and procedures to assess the Institution's present accountability to the Congress and the effectiveness of its operations and management. Such a study would also re-examine the Smithsonian's present statutory authorities and recommend whatever changes may be needed to bring them up to date and strengthen them. [[preprinted]] (NOT PRINTED AT GOVERNMENT EXPENSE) [[image: oval with unreadable text]] 24 [[/preprinted]]

-18- Honorable Robert C. Byrd April 26, 1977 Page 2 I think Secretary Ripley's suggestion is well taken. Such an independent study will be recommended to the Board of Regents. The Audit Review Committee feels as I do, that an independent study by a qualified consultant would be very helpful to the Congress, the Smithsonian itself, and the public generally. In view of the heavy Federal investment in its facilities and the Institution's increasingly heavy reliance on appropriated funds for its operations, the Smithsonian has taken on a predominantly Federal character. Its full accountability and responsiveness to the Congress must be assured. The proposed study should clearly define the Smithsonian's charter and determine whatever new legislation may be desirable to assure its responsiveness as a Federal instrumentality. As Secretary Ripley points out, the objective should be to identify opportunities for improvement while, at the same time, preserving the unique qualities that have made the Smithsonian such a source of national pride and achievement. The study to be undertaken by the Board of Regents will require time. In the meantime, the Smithsonian's programs--including the special activities administered by the Smithsonian Research Foundation and the Smithsonian Science Information Exchange--must go forward. We are well along in the appropriations process. In view of the proposed study and the determination of the Smithsonian to work with your Subcommittee to resolve the present problems, it is my hope that your Subcommittee will be able to maintain the status quo and provide appropriations for these important programs from Fiscal Year 1978. It is important that as we work to respond to the questions that have been raised, the very valuable programs of this great institutions should not be impaired. Sincerely, [[signed]]Henry M. Jackson[[/signed]] Henry M. Jackson Enclosure

-19- [[preprinted]] [[image - line drawing of the Smithsonian Institute Building ("the Castle")]] SMITHSONIAN INSTITUTION Washington, D.C. 20560 U.S.A. [[/preprinted]] April 25, 1977 Honorable Henry M. Jackson United States Senate Washington, D.C. 20510 Dear Senator Jackson: I am addressing this letter to you in your capacity as Chairman of the Audit Review Committee of the Board of Regents. At its meeting last Thursday, your committee commenced its consideration of the comments and recommendations contained in the Report of the Comptroller General of the United States on the Smithsonian Institution released March 31, 1977. As you know, the Report was also the subject of questioning during the Smithsonian's budget hearing in the Senate on April 18. Following up on our presentation at Thursday's meeting, I am writing to assure you, as Secretary, that I and the Smithsonian staff will cooperate in every way with your committee, the Board of Regents, and the Congress. We are most desirous of resolving the questions raised by the Comptroller General and of responding to the concerns evidenced by the Appropriations Subcommittee. Indeed, we are eager to do so. There can be no question concerning the need to insure the Smithsonian Institution's full financial accountability to the Congress respecting both its Federal and private funds. No uncertainty should attend the policies and procedures governing the use of either appropriated funds or trust funds, or the internal management and operations of the Institution. And, of course, there should be a clear understanding by all of the statutory authority underpinning our activities.

-20- It is our desire and intention to work with your committee, the Board of Regents, and the staffs of the appropriate committees of the Congress respecting the Comptroller General's recommendations. The Appropriations Committees have been provided annually with detailed information covering past expenditures of private funds. We are now preparing estimates of future private spending for review and approval by the Board of Regents. Trust fund expenditures which might entail the need for future significant commitments of public funds will be highlighted for the Appropriations Subcommittees. We are undertaking to make all desired information available to the relevant committees of the House and Senate, and have been in touch with the Appropriations Committees concerning the preparation of approved guidelines for the reprogramming of funds. We will cooperate with the committees in every way. In view of the concerns expressed during our budget hearing, I think a broader review of the Smithsonian and its operations might well be helpful to the Congress, the Institution itself, and to the public understanding of the Smithsonian. I suggest that the Audit Review Committee may want to seek approval of the Board of Regents for an independent study and evaluation of the Institution's organization, management and procedures, including an assessment of its accountability to the Congress and the effectiveness of its operations and management. The goal should be to identify opportunities for improvement while, at the same time, preserving the qualities that have made the Smithsonian a source of national pride and an effective instrument of public service. At the same time we might also review the statutory authorities under which we operate and recommend changes to update and strengthen the Smithsonian's present charter. We are now compiling these authorities for the Audit Review Committee and the interested Committees of the Congress. Any meaningful exploration of the questions raised will require considerable time. In the meantime, of course, the important work of the Institution must go forward. We are at a critical juncture in the appropriations process. The subcommittees will soon complete their work on the Institution's pending budget requests. It is our hope that arrangements can be made for the continued funding of our programs without interruption in the period ahead while we work together to resolve present concerns. Please be assured of my personal commitment and that of my entire staff to work closely with your committee and the Board of Regents on these matters. With appreciation, I am, Faithfully yours, [[signed]]S. Dillon Ripley[[/signed]] S. Dillon Ripley Secretary

-21- May 12, 1977 Management Review of the Smithsonian Institution Outline of Study Topics "...I enclose a copy of a letter I have received from the Secretary of the Smithsonian Institution pledging his cooperation in this effort and suggesting that the Board of Regents authorize an independent study of the Smithsonian's organization, management and procedures to assess the Institution's present accountability to the Congress and the effectiveness of its operations and management. Such a study would also re-examine the Smithsonian's present statutory authorities and recommend whatever changes may be needed to bring them up to date and strengthen them....The proposed study should clearly define the Smithsonian's charter and determine whatever new legislation may be desirable to assure its responsiveness as a Federal instrumentality. As Secretary Ripley points out, the objective should be to identify opportunities for improvement while, at the same time, preserving the unique qualities that have made the Smithsonian such a source of natural pride and achievement." - extract from Senator Henry M. Jackson's letter of April 26, 1977 to the Chairmen and Ranking Minority Members of the House and Senate Subcommittees on Interior and Related Agencies, Committees on Appropriations. From this statement of intentions, it may be determined that the proposed study should be relatively broad rather than narrow in scope. Furthermore, it should concentrate on questions and issues at the Institutional level rather than policies or procedures internal to the operations of individual bureaus or offices. An exception to this understanding is the requirement to review the adequacy of legislative authorities as they pertain to separate organization units or programs. On this basis, the following study outline is suggested. Organization of the Smithsonian Institution - Review of its origin and development (Mr. Powers' essay with study group comment as necessary) - Present organization of the Institution (scope and diversity of activity) - Effectiveness of oversight and direction of Smithsonian activities and policies by the Board of Regents; legal liabilities as trustees; relationship of the Congressional Regents to the Congress - Role of the Smithsonian Secretary and the traditional nature of his responsibilities

-22- - Management responsibilities of top staff; adequacy of administration of the Institution - Assessment of Smithsonian effectiveness in fulfilling its mission (emphasis on the period 1964 to present) - Plans for future development (discussion of program and facility needs) Statutory Authorities Pertaining to Smithsonian Activity - Coverage of current legislation, an assessment of its adequacy, and requirements for new legislation - Special requirements for the effective management of research and education programs - Necessary measures to conserve the nature of the Institution Financial Management - Policy governing financial decisions on the uses of federal and trust funds (separately and in conjunction with federal funds) - Establishment of guidelines for reprogramming federal appropriations - Procedures for advising the OMB and the Congress of trust fund activity requiring significant future federal expenditures - Presentation of trust fund budget forecasts - Description and uses of restricted and special purpose trust funds - Regents review of federal appropriation requests - Desirability of annual audit of the Institution's federally appropriated funds by an independent public accounting firm Other Matters - The legal, fiscal, and practical nature of the Smithsonian's various property holdings in land, building, and collections (especially with reference to sources of acquisition funds versus disposition of proceeds from sales of property)

-23- - Policies and procedures with regard to collections policy and management (review of current study effort for OMB and the Congress) - Effectiveness of communications with and accountability to Congress (adequacy of the [[underline]] Smithsonian Year [[/underline]] and suggestions for other means)

-24- [[underline]] Media Coverage of Regents Meetings [[/underline]] Mr. Ripley reported that a representative of the United Press International had renewed his request to attend the May meeting of the Board of Regents. Other media representatives (Betty James, The Washington [[underline]] Star [[/underline]] ) have also made similar requests. This matter was also raised by Congressman Regula at the hearings on April 29, 1977, before the House Subcommittee on Appropriations and mentioned in press coverage on April 30. At the January 1977 meeting the Regents approved the procedure of the Secretary having an interview with the press after the meeting. This was done on the basis of an outline of the proceedings prepared immediately after the meeting. Inasmuch as this matter is under consideration, the Secretary was requested to brief the press at the end of the meeting.

-25- [[underline]] FINANCIAL REPORT [[/underline]] [[underline]]Status of Federal Appropriations [[/underline]] Mr. Wheeler reported that since the last Regents Meeting in January, the Institution has been informed that 94% or $3.2 million of the supplemental appropriation requested from Congress to cover costs of the October 1976 pay raise will be approved by Congress; the Office of Management and Budget, however, rejected our seeking a supplemental to meet the costs of the February Executive Level Pay Raise. It is not anticipated that these actions will seriously affect current year operations. The FY 1977 operating fund level is now $90,689,000, including the Smithsonian Science Information Exchange and Foreign Currency Program but excluding Construction and Restoration and Renovation funds. (Exhibit A). The results just received of the House Subcommittee on Appropriations mark-up indicates that the Institution did quite well overall. In Salaries and Expenses we received about 80% of the $3.6 million increase requested; SSIE was approved despite the controversy raised in the GAO Report. Special Foreign Currency was approved at $4 million; Zoo construction was increased to $2.5, although our budget request was for $1 million; planning funds were approved for the Museum Support Center, and all Renovation and Restoration funds were approved except for the MHT Library addition. However, as previously mentioned the Research Awards Program was not funded.

-26- Final action on our appropriation bill may be expected in mid-June. Preparation of the FY 1979 Budget has been initiated in line with the new Zero-Base Budgeting format, and it will be presented to the Board at their September meeting. [[underline]] Trust Funds [[/underline]] Attached Exhibits B and C show projections for unrestricted, special purpose, and restricted trust funds for the current year FY 1977, as well as a tentative budget for 1978. The latter stems from the request of the Senate Appropriations Subcommittee and the GAO Report recommendation that trust fund budgets be made available to Congress at the same time they consider federal appropriation requests for that year. This FY 1978 budget will be discussed separately later. [[underline]] Unrestricted Funds - FY 1977 [[/underline]] -- For the first six months ending March 31, 1977, results ("Gain before Transfers to Plant and Endowment Funds") are more than $1,100,000 above the original budget approved in October 1976. A major share of this improvement occurred in the Magazine. Membership subscriptions have reached the 1,500,000 level and advertising revenues are currently above previous estimates. The other Associate programs are doing well, as are restaurant and parking concessions. Income from the Shops has recovered due to tight control of expenditures; the latest physical inventory was favorable, indicating that most of the large deficit

-27- reported last year may have been the result of inventory assessment rather than actual loss. The current projection for the full FY 1977, however, for "Net Gain Before Transfer" ($5,265,000) has been raised only moderately from the original budget, reflecting a conservative approach to results for the next six months, together with the possibility of some needed expansion of expense allotments for Institutional purposes. Also, the projection now reflects provision for unexpected additional plant expenditures for renovation of the Cooper-Hewitt Museum ($177,000) plus $459,000 of expenditures on the NMNH West Court construction. At the time of the preparation of the original budget it was thought the latter would fall into the recent Transition Quarter rather than FY 1977; the total of such expenditures is still within West Court construction budget estimates, but may reduce the amount available for transfers to Endowment Funds in the current year. Thus we are now estimating these will be $4,500,000. Of this amount $2,000,000 has already been transferred. [[underline]] Special Purpose Funds [[/underline]] -- At the top of Exhibit C, these funds, formerly treated in these reports as a part of restricted funds, are set out separately for the first time. Such special purpose funds include (1) monies given to particular bureaus by outside donors for their discretionary use; (2) revenues received by the bureaus for activities -- principally the NASM film theatre

-28- and Zoo parking fees (reserved for future parking facilities); and (3)the bureaus' share of gains from auxiliary activities and concessions. Such funds must be used to cover expenses of the bureaus' related activities but also to allow substantial amounts to be spent at bureau discretion -- in accordance with Institutional guidelines principally for acquisition of additional collection items and assistance with exhibits. In this category the fund balance includes reserves currently being set aside for possible payment of taxes on Magazine advertising revenues. The reserve at March 31, 1977 totaled $1,300,000. [[underline]] Restricted Funds [[/underline]] -- Income from such funds in FY 1977 is expected to drop below that of FY 1976, a year in which major gifts were received for the Bicentennial Folklife Festival. [[underline]] Balance Sheet [[/underline]] -- The overall trust funds balance sheet is shown in Exhibit D. Current high-grade, short-term investments stand at $10,622,000 as of March 31, 1977. These investments currently yield 6.4% and have an average maturity of about ten months.

-29- Exhibit A [[underline]]SMITHSONIAN INSTITUTION FINANCIAL REPORT[[/underline]] The Smithsonian Institution derives its financial support as follows: ($1,000's) [[6-column table]] [[note: text running vertically between third and fourth columns as follows: [[underline]]TRANSITION QUARTER OMITTED[[/underline]] ]] [[headers]] | [[underline]]FY 1978[[/underline]] | [[underline]]FY 1977[[/underline]] | [[underline]]FY 1976[[/underline]] | [[underline]]FY 1975[[/underline]] | [[underline]]FY 1974[[/underline]] | Congr. Req. | (Budget) | (Actual) | (Actual) | (Actual) [[/headers]] [[underline]]FOR OPERATING PURPOSES:[[/underline]] | | | | | [[underline]]FEDERAL APPROPRIATIONS[[/underline]] | | | | | Salaries and Expenses | $89,033 | $85,236* | $81,564 | $70,706 | $58,868 Smithsonian Sci. Info. Exh. | 1,977 | 1,972 | 1,940 | 1,805 | 1,695 Spec. Foreign Curr. Pgm. | [[underline]] 4,500[[/underline]] | [[underline]] 3,481[[/underline]] | [[underline]] 500[[/underline]] | [[underline]] 2,000[[/underline]] | [[underline]] 4,500[[/underline]] [[blank]] | $95,510 | $90,689 | $84,004 | $74,511 | $65,063 Research grants and contracts | 12,400 | 11,200 | 11,525 | 12,292 | 9,996 Nonfederal Funds: | | | | | Gifts (excl. gifts to endow.) | | | | | Restricted and sp. purpose | 3,200 | 3,200 | 4,595 | 4,384 | 2,093 Unrestricted purpose** | 50 | 50 | 66 | 46 | 151 Income from endow. and current funds invested | | | | | Restricted purpose | 1,800 | 1,800 | 1,634 | 1,724 | 1,751 Unrestricted purpose | 1,350 | 1,100 | 1,107 | 950 | 744 Auxiliary Activities | 5,200 | 5,735 | 3,390 | 2,308 | 1,770 Miscellaneous | [[underline]] 3,380[[/underline]] | [[underline]] 3,530[[/underline]] | [[underline]] 2,302[[/underline]] | [[underline]] 1,408[[/underline]] | [[underline]] 1,113[[/underline]] Total Operating Support | [[double underline]] 122,890[[/double underline]] | [[double underline]] 117,304[[/double underline]] | [[double underline]]$108,623[[/double underline]] | [[double underline]]$97,623[[/double underline]] | [[double underline]]$82,681[[/double underline]] | | | | | [[underline]]CONSTRUCTION FUNDS[[/underline]] | | | | | [[underline]]Federal Construction Funds: [[/underline]] | | | | | National Zoological Park | $ 1,000 | $ 6,580 | $ 8,390 | $ 9,420 | $ 3,790 Nat'l Air and Space Museum | - | - | 2,500 | 7,000 | 17,000 Other Construction | 325 | - | - | - | - Restor. and Renov. of Bldgs. | [[underline]] 9,700[[/underline]] | [[underline]] 2,950[[/underline]] | [[underline]] 1,192[[/underline]] | [[underline]] 1,490[[/underline]] | [[underline]] 1,070[[/underline]] Total Fed. Constr. Funds | [[double underline]]$11,025[[/double underline]] | [[double underline]]$ 9,530[[/double underline]] | [[double underline]]$12,082[[/double underline]] | [[double underline]]$17,910[[/double underline]] | [[double underline]]$21,860[[/double underline]] | | | | | [[underline]]Non-Fed. Plant & Land Acq. Funds:[[/underline]] | | | | | Cooper-Hewitt | $ - | $ - | $ 425 | $ 162 | $ 262 Hirshhorn Museum | - | - | - | - | 1,000 Chesapeake Bay Center | - | - | 5 | 15 | 70 Other | [[underline]] - [[/underline]] | [[underline]] - [[/underline]] | [[underline]] 100[[/underline]] | [[underline]] 10[[/underline]] | [[underline]] - [[/underline]] Total Private | [[double underline]] - [[/double underline]] | [[double underline]] - [[/double underline]] | [[double underline]] 530[[/double underline]] | [[double underline]] 187[[/double underline]] | [[double underline]] 1,352[[/double underline]] | | | | | [[underline]]ENDOWMENT FUND GIFTS AND BEQUESTS[[/underline]] | [[double underline]] $ - [[/double underline]] | [[double underline]] $ - [[/double underline]] | [[double underline]] $ 45 [[/double underline]] | [[double underline]] $ - [[/double underline]] | [[double underline]] $ 105 [[/double underline]] [[/6-column table]] [[5-column table]] [[headers]] [[underline]]NUMBER OF PERSONNEL [[/underline]] | [[underline]]3/31/77[[/underline]] | [[underline]]12/31/76[[/underline]] | [[underline]]6/30/75[[/underline]] | [[underline]]6/30/74[[/underline]] [[/headers]] Federal | 3,450 | 3,327 | 3,257 | 2,994 Trust Fund | [[underline]]1,222[[/underline]] | [[underline]]1,234[[/underline]] | [[underline]]1,182[[/underline]] | [[underline]]1,104[[/underline]] Total | 4,672 | 4,561 | 4,439 | 4,098 [[/5-column table]] [[short line]] * Includes pay supplemental approved by Congress. ** Excluding gifts to Associates (included under Revenue-producing Activities.

-30- Exhibit B [[underline]]UNRESTRICTED TRUST FUNDS - OPERATING STATEMENT[[/underline]] ($1,000's) [[line across page]] [[6-column table]] [[note: text running vertically between third and fourth columns as follows: Transition Quarter omitted ]] [[blank]] | [[underline]] Tent. Budget [[/underline]] | [[underline]] Projection [[/underline]] | [[span 3 columns]] [[underline]] ACTUAL [[/underline]] [[/span 3 columns]] [[blank]] | FY 1978 | FY 1977 | FY 1976 | FY 1975 | FY 1974 [[line across page]] Income - Investment | $ 1,350 | $ 1,100 | $ 1,107 | $ 950 | $ 744 - Gifts | 50 | 50 | 66 | 46 | 151 - Concessions & Misc. | [[underline]] 1,650[[/underline]] | [[underline]] 1,650[[/underline]] | [[underline]] 711[[/underline]] | [[underline]] 228[[/underline]] | [[underline]] 284[[/underline]] Total Income | 3,050 | 2,800 | 1,884 | 1,224 | 1,179 [[underline]]Auxiliary Activities [[/underline]] | | | | | Gross Revenue | 40,235 | 37,840 | 26,282 | 18,802 | 12,735 Less Costs and Expenses | [[underline]] 35,035[[/underline]] | [[underline]] 32,105[[/underline]] | [[underline]] 22,892[[/underline]] | [[underline]] 16,494[[/underline]] | [[underline]] 10,965[[/underline]] Total Act. Gain (Loss) | 5,200 | 5,735 | 3,390 | 2,308 | 1,770 [[underline]]Expenditures[[/underline]] | | | | | Admin. Exp/Allotments | 7,240 | 6,531 | 5,259 | 4,951 | 4,187 Less Adm. O/H Recovery | [[underline]] 5,200[[/underline]] | [[underline]] 4,881[[/underline]] | [[underline]] 4,558[[/underline]] | [[underline]] 3,644[[/underline]] | [[underline]] 3,345[[/underline]] Net Adm. Expense | 2,040 | 1,650 | 701 | 1,307 | 842 Reserve - Magazine | 1,500 | 1,000 | 480 | - | - Revenue Sharing-Int. & Act. | [[underline]] 650[[/underline]] | [[underline]] 620[[/underline]] | [[underline]] 436[[/underline]] | [[underline]] 416[[/underline]] | [[underline]] 98[[/underline]] [[underline]]Net Gain (Loss) before Trans.[[/underline]] | [[double underline]] 4,060[[/double underline]] | [[double underline]] 5,265[[/double underline]] | [[double underline]] 3,657[[/double underline]] | [[double underline]] 1,809[[/double underline]] | [[double underline]] 2,009[[/double underline]] [[underline]]Transfers[[/underline]] - To Plant Funds | 150 | 765 | 2,495 | 97 | 1,134 - To Endow. Funds | [[underline]] 3,900[[/underline]] | [[underline]] 4,500[[/underline]] | [[underline]] 1,021[[/underline]] | [[underline]] 1,422[[/underline]] | [[underline]] 100[[/underline]] [[underline]]Net Gain (Loss) after Trans.[[/underline]] | [[double underline]] 10[[/double underline]] | [[double underline]] - [[/double underline]] | [[double underline]] 141[[/double underline]] | [[double underline]] 290[[/double underline]] | [[double underline]] 775[[/double underline]] [[double underline]]Ending Fund Balance[[/double underline]] | [[double underline]]$ 4,084[[/double underline]] | [[double underline]]$ 4,074[[/double underline]] | [[double underline]]$ 3,908[[/double underline]] | [[double underline]]$ 3,767[[/double underline]] | [[double underline]]$ 3,477[[/double underline]] | | | | | [[underline]]DETAIL OF AUXILIARY ACTIVITIES[[/underline]] | | | | | [[underline]]Associates Program[[/underline]] | | | | | Magazine Income | $25,500 | $24,000 | $16,042 | $10,816 | $7,127 Gifts | 225 | 235 | 177 | 145 | 260 Other Income | [[underline]] 5,350[[/underline]] | [[underline]] 5,470[[/underline]] | [[underline]] 4,506[[/underline]] | [[underline]] 2,749[[/underline]] | [[underline]] 1,778[[/underline]] Total Income | 31,075 | 29,705 | 20,725 | 13,710 | 9,165 Expenses | [[underline]] 25,575[[/underline]] | [[underline]] 23,765[[/underline]] | [[underline]] 17,469[[/underline]] | [[underline]] 11,742[[/underline]] | [[underline]] 7,575[[/underline]] Net Gain (Loss) | 5,500 | 5,940 | 3,256 | 1,968 | 1,590 | | | | | [[underline]]Shops[[/underline]] - Income | 7,000 | 6,550 | 3,619 | 3,221 | 2,141 Expenses | [[underline]] 6,500[[/underline]] | [[underline]] 6,050[[/underline]] | [[underline]] 3,556[[/underline]] | [[underline]] 2,804[[/underline]] | [[underline]] 1,915[[/underline]] Net Gain (Loss) | 500 | 500 | 63 | 417 | 226 | | | | | | [[underline]]Press[[/underline]] - Income | 275 | 250 | 173 | 265 | 111 Expenses | [[underline]] 375[[/underline]] | [[underline]] 360[[/underline]] | [[underline]] 319[[/underline]] | [[underline]] 361[[/underline]] | [[underline]] 200[[/underline]] Net Gain (Loss) | (100) | (110) | (146) | (96) | (89) | | | | | [[underline]]Performing Arts[[/underline]] - Income | 400 | 400 | 527 | 479 | 597 Expenses | [[underline]] 600[[/underline]] | [[underline]] 625[[/underline]] | [[underline]] 637[[/underline]] | [[underline]] 558[[/underline]] | [[underline]] 493[[/underline]] Net Gain (Loss) | (200) | (225) | (110) | (79) | 104 | | | | | [[underline]]Product Devel.[[/underline]] - Income | 100 | 160 | 585 | 302 | 107 Expenses | [[underline]] 150[[/underline]] | [[underline]] 125[[/underline]] | [[underline]] 127[[/underline]] | [[underline]] 84[[/underline]] | [[underline]] 70[[/underline]] Net Gain (Loss) | (50) | 35 | 458 | 218 | 37 | | | | | [[underline]]Other[[/underline]]* - Income | 1,385 | 775 | 653 | 825 | 614 Expenses | [[underline]] 1,835[[/underline]] | [[underline]] 1,180[[/underline]] | [[underline]] 784[[/underline]] | [[underline]] 945[[/underline]] | [[underline]] 712[[/underline]] Net Gain (Loss) | (450) | (405) | (131) | (120) | (98) | | | | | [[underline]]Total Activities[[/underline]] - Income | 40,235 | 37,840 | 26,282 | 18,802 | 12,735 Expenses | [[underline]] 35,035[[/underline]] | [[underline]] 32,105[[/underline]] | [[underline]] 22,892[[/underline]] | [[underline]] 16,494[[/underline]] | [[underline]] 10,965 [[/underline]] Net Gain (Loss) | [[double underline]]$ 5,200[[/double underline]] | [[double underline]]$ 5,735[[/double underline]] | [[double underline]]$ 3,390[[/double underline]] | [[double underline]]$ 2,308[[/double underline]] | [[double underline]]$ 1,770[[/double underline]] [[/6-column table]] [[short line]] * This includes SITES, Belmont, Photo Services, Commons, Television Programs and Popular Book Publishing program.

-31- Exhibit C [[underline]]SPECIAL PURPOSE & RESTRICTED TRUST FUNDS[[/underline]] ($1,000's) [[line across page]] [[6-column table]] [[note: text running vertically between third and fourth columns as follows: Transition Quarter omitted ]] [[blank]] | [[underline]]Tent. Budget[[/underline]] | [[underline]]Proj. Actual[[/underline]] | [[span 3 columns]] [[underline]] Actual [[/underline]][[/span 3 columns]] [[blank]] | FY 1978 | FY 1977 | FY 1976 | FY 1975 | FY 1974 | [[line across page]] [[underline]]SPECIAL PURPOSE FUNDS[[/underline]] | | | | | [[underline]]INCOME[[/underline]]: | | | | | Gifts | $ 200 | $ 200 | $ 288 | $ 207 | $ 124 Sales & Other Revenue | 1,230 | 1,380 | 642 | 544 | 283 Revenue Sharing Trans. | [[underline]] 400[[/underline]] | [[underline]] 380[[/underline]] | [[underline]] 219[[/underline]] | [[underline]] 222[[/underline]] | [[underline]] 33[[/underline]] Total Income | 1,830 | 1,960 | $1,149 | $ 973 | $ 440 | | | | | [[underline]]FUNDS APPLIED[[/underline]]: | | | | | NASM - Theatres | 250 | $ 270 | $ - | $ - | $ - All Other Revolving | 300 | 250 | 225 | 164 | 120 Fluid Research | 100 | 100 | 78 | 76 | 44 Bureau Discretionary Funds | [[underline]] 600[[/underline]] | [[underline]] 586[[/underline]] | [[underline]] 640[[/underline]] | [[underline]] 265[[/underline]] | [[underline]] 88[[/underline]] Total Funds Applied | $1,250 | [[underline]]$1,206[[/underline]] | [[underline]]$ 943[[/underline]] | [[underline]]$ 505[[/underline]] | [[underline]]$ 252[[/underline]] Transfers (In) Out | | | | | - Magazine Reserve | ($1,500) | $(1,000) | $ (480) | $ - | $ - - All Other | (150) | (150) | (546) | (143) | (104) Ending Balance | [[double underline]]$6,625[[/double underline]] | [[double underline]]$4,395[[/double underline]] | [[double underline]]$2,303[[/double underline]] | [[double underline]]$1,071[[/double underline]] | [[double underline]]$ 460[[/double underline]] | | | | | [[underline]]RESTRICTED FUNDS[[/underline]] | | | | | [[underline]]INCOME[[/underline]]: | | | | | Investments | $1,800 | $1,800 | $1,634 | $1,724 | $1,751 Gifts & Grants | 3,000 | 3,000 | 4,307 | 4,177 | 1,969 Miscellaneous | 500 | 500 | 949 | 636 | 546 Interest - Transfers | [[underline]] 250[[/underline]] | [[underline]] 240[[/underline]] | [[underline]] 217[[/underline]] | [[underline]] 194[[/underline]] | [[underline]] 65[[/underline]] Total Income | $5,550 | $5,540 | $7,107 | $6,731 | $4,331 [[underline]]EXPENSES AND OTHER TRANS.[[/underline]] | $4,821 | $5,160 | $7,217 | $5,160 | 4,074 [[underline]]ENDING BALANCES[[/underline]] | [[double underline]]$5,093[[/double underline]] | [[double underline]]$4,364[[/double underline]] | [[double underline]]$4,264[[/double underline]] | [[double underline]]$4,374[[/double underline]] | [[double underline]]$2,803[[/double underline]] | | | | | [[underline]]DETAIL:[[/underline]] | | | | | | | | | | Freer Operating - Income | $1,000 | $ 970 | $1,295 | $1,022 | $1,176 -Expenses | [[underline]] 1,015[[/underline]] | [[underline]] 999[[/underline]] | [[underline]] 1,126[[/underline]] | [[underline]] 1,088[[/underline]] | [[underline]] 1,135[[/underline]] -Ending Balance | $ 150 | $ 165 | $ 294 | $ 125 | $ 191 | | | | | Cooper-Hewitt Oper.-Income | $ 800 | $ 709 | $ 217 | $ 210 | $ 134 -Expenses | 950 | 1,000 | 281 | 244 | 190 -Net Transfers(in) out | [[underline]] (150[[/underline]]) | [[underline]] (291[[/underline]]) | [[underline]] (64[[/underline]]) | [[underline]] (34[[/underline]]) | [[underline]] (170[[/underline]]) -Ending Balance | $ -0- | $ -0- | $ -0- | $ -0- | $ -0- | | | | | Arch. Am. Art Oper.-Inc. | $ 275 | $ 250 | $ 184 | $ 329| $ 199 -Expenses | [[underline]] 275[[/underline]] | [[underline]] 250[[/underline]] | [[underline]] 252[[/underline]] | [[underline]] 201[[/underline]] | [[underline]] 200[[/underline]] -Ending Balance | $ 209 | $ 209 | $ 253 | $ 321 | $ 193 | | | | | Ft. Pierce Oper.-Inc. | $ 550 | $ 550 | $ 538 | $ 526 | $ 953 -Expenses | 550 | 550 | 501 | 645 | 1,007 -Net Transfers(in) out | [[underline]] - [[/underline]] | [[underline]] 42[[/underline]] | [[underline]] - [[/underline]] | [[underline]] 26[[/underline]] | [[underline]] (300[[/underline]]) -Ending Balance | $ -0- | $ -0- | $ 42 | $ 5 | $ 150 | | | | | Hillwood Oper.-Income | $ - | $ - | $ 389 | $ 532 | $ 287 -Expenses | [[underline]] - [[/underline]] | [[underline]] 2[[/underline]] | [[underline]] 476[[/underline]] | [[underline]] 511[[/underline]] | [[underline]] 210[[/underline]] -Ending Balance | $ -0- | $ -0- | $ 11 | $ 98 | $ 77 | | | | | All Other Funds - Income | $2,675 | $2,821 | $4,267 | $3,918 | $1,517 -Expenses | 1,881 | 2,219 | 4,822 | 2,704 | 1,802 -Net Transfers(in) out | [[underline]] 50[[/underline]] | [[underline]] 149[[/underline]] | [[underline]] (394[[/underline]]) | [[underline]] (419[[/underline]]) | [[underline]] (65 [[/underline]]) -Ending Bal. | $4,734 | $3,990 | $3,664 | $3,825 | $2,192 [[/6-column table]]

-32- [[underline]] TRUST FUNDS [[/underline]] [[underline]] COMPARATIVE BALANCE SHEET CURRENT FUNDS [[/underline]] Exhibit D ($1,000's) [[5-column table]] [[underline]] Assets: [[/underline]] | [[underline]] 3/31/77 [[/underline]] | [[underline]] 9/30/76 [[/underline]] | [[underline]] 6/30/76 [[/underline]] | [[underline]] 6/30/75 [[/underline]] Cash | $3,537 | $1,515 | $ 994 | $ 778 Investments (Book Values)* | 10,622 | 8,150 | 11,712 | 10,150 Receivables | 8,842 | 7,489 | 5,184 | 4,854 Inventories | 1,745 | 1,938 | 1,766 | 1,119 Prepaid Expense | 650 | 1,115 | 351 | 430 Deferred Magazine Expense | 2,744 | 2,318 | 2,049 | 1,781 Capital Improvements/Equipment | [[underline]] 1,093[[/underline]] | [[underline]] 1,070[[/underline]] | [[underline]] 893[[/underline]] | [[underline]] 598[[/underline]] Total Assets | [[double underline]]$29,233[[/double underline]] | [[double underline]]$23,595[[/double underline]] | [[double underline]]$22,949[[/double underline]] | [[double underline]]$19,710[[/double underline]] [[underline]]Liabilities and Fund Balances[[/underline]]: | | | | Due to other Funds | $ 866 | $ 968 | $ 1,776 | $ 1,164 Deferred Magazine Subscr. Income | 11,130 | 7,856 | 7,704 | 5,217 Other current liabilities | 4,910 | 4,125 | 3,467 | 4,012 Fund balances: | | | | Unrestricted Funds: | | | | General Purpose | 5,807 | 4,074 | 3,909 | 3,768 Special Purpose | 3,473 | 2,488 | 1,375 | 1,071 Restricted Funds: | [[underline]] 3,047[[/underline]] | [[underline]] 4,084[[/underline]] | [[underline]] 4,718[[/underline]] | [[underline]] 4,478[[/underline]] Total Liabilities & Fund Bal. | [[double underline]]$29,233[[/double underline]] | [[double underline]]$23,595[[/double underline]] | [[double underline]]$22,949[[/double underline]] | [[double underline]]$19,710[[/double underline]] *Market Values | [[underline]]$10,530[[/underline]] | [[underline]]$ 8,094[[/underline]] | [[underline]]$11,643[[/underline]] | [[underline]]$10,083[[/underline]] [[/5-column table]] [[dotted line across page]] [[underline]] ENDOWMENT FUNDS [[/underline]] [[5-column table]] [[underline]]Assets[[/underline]]: | | | | Cash & Notes Receivable | $ (316) | $ 483 | $ (228) | $ 90 Due from current funds | 208 | 554 | 712 | 316 Investments (Book Values)* | 42,108 | 40,297 | 40,150 | 40,015 Loan to U.S. Treasury | [[underline]] 1,000[[/underline]] | [[underline]] 1,000[[/underline]] | [[underline]] 1,000[[/underline]] | [[underline]] 1,000[[/underline]] Total Assets | [[double underline]]$43,000[[/double underline]] | [[double underline]]$42,334[[/double underline]] | [[double underline]]$41,634[[/double underline]] | [[double underline]]$41,421[[/double underline]] | | | | [[underline]]Endowment Fund Balances[[/underline]]: | | | | Endowment | $33,270 | $32,654 | $32,704 | $33,355 Quasi-endowment | [[underline]] 9,730[[/underline]] | [[underline]] 9,680[[/underline]] | [[underline]] 8,930[[/underline]] | [[underline]] 8,066[[/underline]] Total Endow. Fund Balances | [[double underline]]$43,000[[/double underline]] | [[double underline]]$42,334[[/double underline]] | [[double underline]]$41,634[[/double underline]] | [[double underline]]$41,421[[/double underline]] *Market Values | [[underline]]$41,980[[/underline]] | [[underline]]$42,668[[/underline]] | [[underline]]$41,602[[/underline]] | [[underline]]$40,532[[/underline]] [[/5-column table]] [[dotted line across page]] [[underline]] PLANT FUNDS [[/underline]] [[5-column table]] [[underline]]Assets[[/underline]]: | | | | Due from Current Funds | $ 40 | $ 42 | $ 708 | $ 461 Real Est.-Cost or Appraised Value | [[underline]] 10,360[[/underline]] | [[underline]] 9,875[[/underline]] | [[underline]] 8,948[[/underline]] | [[underline]] 6,230[[/underline]] Total Assets | [[double underline]]$10,400[[/double underline]] | [[double underline]]$ 9,917[[/double underline]] | [[double underline]]$ 9,656[[/double underline]] | [[double underline]]$ 6,691[[/double underline]] | | | | [[underline]]Liabilities & Fund Balances[[/underline]] | | | | Liabilities | $ 155 | $ 208 | $ 235 | $ 280 Acquisition Fund Balance | 38 | 38 | 703 | 451 Investment in Plant | [[underline]] 10,207[[/underline]] | [[underline]] 9,671[[/underline]] | [[underline]] 8,718[[/underline]] | [[underline]] 5,960[[/underline]] Total Liabil. & Fund Bals. | [[double underline]]$10,400[[/double underline]] | [[double underline]]$ 9,917[[/double underline]] | [[double underline]]$ 9,656 [[/double underline]] | [[double underline]]$ 6,691[[/double underline]] [[/5-column table]] [[dotted line across page]] [[underline]] AGENCY FUNDS [[/underline]] [[5-column table]] [[underline]]Assets[[/underline]] | | | | Due from Current Funds | $ 618 | $ 372 | $ 433 | $ 386 Investment at Cost | [[underline]] 10[[/underline]] | [[underline]] 10[[/underline]] | [[underline]] 10[[/underline]] | [[underline]] 10[[/underline]] Total Assets | [[double underline]]$ 628[[/double underline]] | [[double underline]]$ 382[[/double underline]] | [[double underline]]$ 443[[/double underline]] | [[double underline]]$ 396[[/double underline]] | | | | [[underline]] Fund Balance[[/underline]]: | | | | Due to Current Funds | $ - | $ - | $ 209 | $ 246 Deposits Held in Custody | [[underline]] 628[[/underline]] | [[underline]] 382[[/underline]] | [[underline]] 234[[/underline]] | [[underline]] 150[[/underline]] Total Funds | [[double underline]]$ 628[[/double underline]] | [[double underline]]$ 382[[/double underline]] | [[double underline]]$ 443[[/double underline]] | [[double underline]]$ 396[[/double underline]] [[/5-column table]]

-33- [[underline]] ESTIMATED TRUST FUNDS BUDGET Fiscal Year 1978 [[/underline]] In response to the request from the Senate Appropriations Subcommittee for the FY 1977 and FY 1978 Trust Fund Budgets, the following table has been prepared which, on approval of the Board of Regents, will be submitted to the Subcommittee. Since this information will be used in conjunction with the appropriation request, projected expenditures are given by bureau as well as by category of fund. This format is similar to the Source and Application table in the annual financial report which has been made available in our budget submission since 1972. Mr. Ripley emphasized that since these figures represent best estimates rather than firm allocations, the Subcommittee will be cautioned that these are projections based on past experience, which may shift significantly depending on factors outside our control. The tentative budget shown for FY 1978 is based primarily on the present level of activity. While a more precise estimate of resources will be made in the ensuing months, the tentative projections for next year show a small increase in research grants and contracts (from Federal agencies) and little change in restricted gifts and miscellaneous income. Details of the tentative FY 1978 budgets for unrestricted purpose, special purpose and restricted purpose trust funds are those shown in Exhibits A, B and C.

-34- Unrestricted endowment income may rise due to planned transfers to endowment this year. Mr. Wheeler stated that the private funds budget was included in the second section of the annual report and has included a detailed account of our finances for a number of years. The Executive Committee had reviewed this budget and recommended approval of the following motion. It was VOTED that the Board of Regents approves submission of the Estimated Trust Funds Budget for Fiscal Year 1978, as requested by the Senate and House Appropriations Subcommittees, to be used in conjunction with the pending appropriation request.

-35- SMITHSONIAN INSTITUTION FUNDS COMPARISON OF PROPOSED FY 1978 BUDGET VS. FY 1977 ESTIMATED & FY 1976 & T.Q. ACTUAL ($1,000s) 5/10/77 [[4-column table]] [[headers]] | [[blank]] | ACTUAL [[underline]]FY 1976 & T.Q.[[/underline]] | ESTIMATED [[underline]] FY 1977 [[/underline]] | PROPOSED [[underline]] FY 1978 [[/underline]] [[headers]] [[underline]]FUNDS PROVIDED[[/underline]] | | | [[underline]]Federal Appropriation[[/underline]] | | | Salaries and Expenses | 104,195 | 85,236 | 89,033 Science Information Exchange S&E | [[underline]] 2,461 | 1,972 | 1,977 [[/underline]] [[underline]]Total Federal Salaries and Expenses | 106,654 | 87,208 | 91,010 [[/underline]] [[underline]]Federal Agency Grants & Contracts[[/underline]] | 15,508 | 11,200 | 12,400 [[underline]]Trust Funds [[/underline]] | | | [[underline]]Restricted Purpose[[/underline]] | | | Gifts | 4,965 | 3,000 | 3,000 Investments | 2,137 | 1,800 | 1,800 Other | [[underline]] 686 | 500 | 500 [[/underline]] [[underline]]Total Restricted | 7,788 | 5,300 | 5,300 [[/underline]] [[underline]]Special Purpose | 1,420 | 1,580 | 1,430 [[/underline]] [[underline]]Unrestricted General Purpose[[/underline]] | | | Investment Income | 1,370 | 1,100 | 1,350 Gifts | 81 | 50 | 50 Concessions & Misc. | 1,241 | 1,650 | 1,650 Auxiliary Activities | [[underline]] 4,537 | 5,735 | 5,200 [[/underline]] [[underline]]Total Unrestricted General | 7,229 | 8,535 | 8,250 [[/underline]] TOTAL FUNDS PROVIDED | 138,599 | 113,823 | 118,390 [[line across page]] [[underline]]FUNDS APPLIED[[/underline]] | | | [[underline]]Funds Applied[[/underline]] | | | Federal Appropriation | 105,383 | 87,208 | 91,010 Federal Grants & Contracts | 15,559 | 11,200 | 12,400 Restricted Trust Funds | 8,357 | 5,020 | 4,671 Special Purpose Trust Funds | 1,248 | 1,073 | 1,200 Unrestricted Trust Funds | [[underline]] 795 | 1,140 | 1,204 [[/underline]] [[underline]]Total Funds Applied | 131,342 | 105,641 | 110,485 [[/underline]] [[underline]]TRANSFERS (In)/Out[[/underline]] | | | Federal Appropriation | 1,271 | - | - Federal Grants & Contracts | (47) | - | - Restricted Trust Funds | (179) | (100) | (100) Special Purpose Trust Funds | (1,245) | (1,400) | (2,000) Unrestricted Trust Funds--To Plant | 2,702 | 765 | 150 --To Endowment | 1,776 | 4,500 | 3,900 | --To Other | [[underline]] 1,649 | 2,130 | 2,986 [[/underline]] [[underline]]Total Transfers | 5,927 | 5,895 | 4,936 [[/underline]] [[underline]]ENDING FUND BALANCES[[/underline]] | | | Federal Appropriation | - | - | - Federal Grants & Contracts | 101 | 101 | 101 Restricted Trust Funds | 3,984 | 4,364 | 5,093 Special Purpose Trust Funds | 2,488 | 4,395 | 6,625 Unrestricted Trust Funds | 4,074 | 4,074 | 4,084 | [[line across page]] [[/4-column table]] NOTE: Excludes Special Foreign Currency Program and Construction Appropriations.

-36- SMITHSONIAN INSTITUTION FUNDS DETAIL OF FUNDS APPLIED ($1,000) p.1 [[line across page]] [[5 column table]] | | ACTUAL FY 1976 & T.Q. | ESTIMATED FY 1977 | PROPOSED FY 1978 [[underline]] SCIENCE [[/underline]] | | | | Assistant Secretary | Federal S&E | 413 | 292 | 297 | Fed Grant & Contract | 540 | 404 | 495 | Restricted | 64 | 88 | 96 | Special Purpose | 20 | - | - | Unrestricted | 7 | 1 | 2 Natl Museum of Natural History | Federal S&E | 13,277 | 11,345 | 11,652 | Fed Grant & Contract | 1,189 | 1,027 | 1,255 | Restricted | 472 | 120 | 131 | Special Purpose | 145 | 81 | 87 | Unrestricted | 46 | 56 | 60 Astrophysical Observatory | Federal S&E | 4,942 | 3,954 | 4,487 | Fed Grant & Contract | 8,517 | 7,220 | 7,942 | Restricted | 274 | - | - | Special Purpose | 37 | 2 | 2 | Unrestricted | 36 | 31 | 32 Tropical Research Institute | Federal S&E | 1,785 | 1,462 | 1,563 | Fed Grant & Contract | 1 | 9 | 12 | Restricted | 38 | 3 | 3 | Special Purpose | 37 | 26 | 32 | Unrestricted | 5 | 24 | 24 Radiation Biology Laboratory | Federal S&E | 2,057 | 1,892 | 1,926 | Fed Grant & Contract | 116 | 108 | 131 | Restricted | 11 | 12 | 14 | Special Purpose | 3 | 1 | 1 | Unrestricted | - | 2 | 2 International Programs | Federal S&E | 344 | 251 | 254 | Fed Grant & Contract | 31 | - | - | Restricted | - | - | - | Special Purpose | - | - | - | Unrestricted | 6 | 1 | 1 Chesapeake Bay Center | Federal S&E | 653 | 596 | 607 | Fed Grant & Contract | 211 | 589 | 720 | Restricted | 27 | 14 | 15 | Special Purpose | 12 | - | - | Unrestricted | 45 | 45 | 45 Natl Air & Space Museum | Federal S&E | 6,933 | 6,095 | 5,786 | Fed Grant & Contract | 176 | 353 | 432 | Restricted | 265 | 5 | 6 | Special Purpose * | 252 | 435 | 437 | Unrestricted | 52 | 13 | 13 [[short horizontal line]] * Primarily for attendants at film theatre and spacearium.

-37- SMITHSONIAN INSTITUTION FUNDS DETAIL OF FUNDS APPLIED ($1,000) p.2 [[line across page]] [[5-column table]] | | ACTUAL [[underline]] FY 1976 & T.Q. [[/underline]] | ESTIMATED [[underline]] FY 1977 [[/underline]] | PROPOSED [[underline]] FY 1978 [[/underline]] [[underline]] SCIENCE [[/underline]] (Cont'd) | | | | Natl Zoological Park | Federal S&E | 7,802 | 6,958 | 7,780 | Fed Grant & Contract | 22 | 77 | 94 | Restricted | 44 | 29 | 32 | Special Purpose | 96 | 25 | 40 | Unrestricted | 40 | 45 | 48 | | | | Center for Study of Man | Federal S&E | 500 | 377 | 567 | Fed Grant & Contract | 301 | 173 | 212 | Restricted | 48 | 38 | 41 | Special Purpose | - | - | - | Unrestricted | 14 | 70 | 75 | | | | Fort Pierce | Federal S&E | - | - | - | Fed Grant & Contract | - | - | - | Restricted ** | 601 | 550 | 550 | Special Purpose | - | - | - | Unrestricted | - | - | - | | | | Internatl Environmental Science Program | Federal S&E | 383 | 373 | 375 | Fed Grant & Contract | 2 | - | - | Restricted | - | - | - | Special Purpose | - | - | - | Unrestricted | - | - | - | | | | Science Information Exchange***] | Federal S&E | 2,461 | 1,972 | 1,977 | Fed Grant & Contract | - | - | - | Restricted | - | - | - | Special Purpose | - | - | - | Unrestricted | - | - | - | | | | Other Science | Federal S&E | 154 | 390 | 450 | Fed Grant & Contract | 2,044 | 495 | 245 | Restricted | 124 | 21 | 15 | Special Purpose | 16 | - | - | Unrestricted | 71 | 79 | 60 | | | | [[single line across page]] Total Science | Federal S&E | 41,704 | 35,957 | 37,721 | Fed Grant & Contract | 13,150 | 10,455 | 11,538 | Restricted | 1,968 | 880 | 903 | Special Purpose | 618 | 570 | 599 | Unrestricted | 322 | 367 | 362 [[double line across page]] | | | | [[underline]] HISTORY & ART [[/underline]] | | | | Assistant Secretary | Federal S&E | 299 | 233 | 234 | Fed Grant & Contract | 65 | 45 | 55 | Restricted | (3) | - | - | Special Purpose | - | - | - | Unrestricted | 64 | - | - [[/5-column table]] [[short line]] ** Resources provided form endowment fund. *** Does not include expenditure of funds received by SSIE of $1,500 in FY 1976 & T.Q., $1,325 estimated in FY 1977, and $1,500 estimated in FY 1978.

-38- SMITHSONIAN INSTITUTION FUNDS DETAIL OF FUNDS APPLIED ($1,000) p.3 [[line across page]] [[5-column table]] | | ACTUAL [[underline]]FY 1976 & T.Q.[[/underline]] | ESTIMATED [[underline]] FY 1977 [[/underline]] | PROPOSED [[underline]] FY 1978 [[/underline]] [[underline]]HISTORY & ART[[/underline]] | | | | Museum of History & Technology | Federal S&E | 6,939 | 5,901 | 6,126 | Fed Grant & Contract | 59 | 5 | 7 | Restricted | 643 | 410 | 451 | Special Purpose | 135 | 125 | 150 | Unrestricted | 72 | 13 | 14 | | | | Natl Collection of Fine Arts | Federal S&E | 2,902 | 2,544 | 2,693 | Fed Grant & Contract | 19 | 55 | 67 | Restricted | 44 | 29 | 32 | Special Purpose | 164 | 175 | 100 | Unrestricted | 17 | 20 | 20 | | | | Natl Portrait Gallery | Federal S&E | 2,190 | 1,913 | 2,015 | Fed Grant & Contract | 101 | 77 | 94 | Restricted | 32 | 10 | 10 | Special Purpose | 32 | 40 | 50 | Unrestricted | 23 | 11 | 13 | | | | Hirschhorn Museum | Federal S&E | 1,999 | 1,880 | 1,958 | Fed Grant & Contract | - | - | - | Restricted | 5 | - | - | Special Purpose | 32 | 40 | 50 | Unrestricted | 16 | 18 | 17 | | | | Freer Gallery of Art | Federal S&E | 573 | 523 | 549 | Fed Grant & Contract | 47 | 20 | 24 | Restricted **** | 1,464 | 1,057 | 1,107 | Special Purpose | - | - | - | Unrestricted | - | 2 | 3 | | | | Archives of American Art | Federal S&E | 411 | 353 | 419 | Fed Grant & Contract | - | - | - | Restricted | 316 | 264 | 291 | Special Purpose | 1 | - | - | Unrestricted | - | - | - | | | | Cooper-Hewitt | Federal S&E | 342 | 366 | 377 | Fed Grant & Contract | 80 | - | - | Restricted | 685 | 1,299 | 1,017 | Special Purpose | - | - | - | Unrestricted | - | - | - | | | | American & Folklife Studies | Federal S&E | 68 | 133 | 233 | Fed Grant & Contract | 20 | - | - | Restricted | 14 | - | - | Special Purpose | - | - | - | Unrestricted | - | 67 | 50 [[/5-column table]] [[short line]] **** Resources provided primarily from Freer endowment fund.

-39- SMITHSONIAN INSTITUTION FUNDS DETAIL OF FUNDS APPLIED ($1,000) p.4 [[line across page]] [[5-column table]] | | ACTUAL [[underline]]FY 1976 & T.Q.[[/underline]] | ESTIMATED [[underline]] FY 1977 [[/underline]] | PROPOSED [[underline]] FY 1978 [[/underline]] [[underline]]HISTORY & ART[[/underline]] (Cont'd) | | | Academic Studies | Federal S&E | 605 | 475 | 527 | Fed Grant & Contract | - | - | - | Restricted | 13 | - | - | Special Purpose | 1 | - | - | Unrestricted | - | - | - | | | | American Revolution Bicentennial Program | Federal S&E | 5,800 | 412 | - | Fed Grant & Contract | - | - | - | Restricted | - | - | - | Special Purpose | - | - | - | Unrestricted | 26 | - | - | | | | Woodrow Wilson Center | Federal S&E ***** | - | - | - | Fed Grant & Contract | 44 | 94 | 114 | Restricted | 655 | 432 | 476 | Special Purpose | 77 | 32 | 67 | Unrestricted | 4 | - | - | | | | Other History & Art | Federal S&E | - | - | - | Fed Grant & Contract | 1 | - | - | Restricted | 522 | - | - | Special Purpose | - | 2 | 2 | Unrestricted | 4 | - | - | | | | [[line across page]] Total History & Art | Federal S&E | 22,128 | 14,733 | 15,131 | Fed Grant & Contract | 436 | 296 | 361 | Restricted | 4,390 | 3,501 | 3,384 | Special Purpose | 442 | 414 | 419 | Unrestricted | 226 | 131 | 117 [[double line across page]] | | | | [[underline]]PUBLIC SERVICE[[/underline]] | | | | Assistant Secretary | Federal S&E | 175 | 195 | 197 | Fed Grant & Contract | - | - | - | Restricted | - | - | - | Special Purpose | - | - | - | Unrestricted | - | - | - | | | | Anacostia Neighborhood Museum | Federal S&E | 667 | 542 | 608 | Fed Grant & Contract | - | - | - | Restricted | 68 | 154 | 87 | Special Purpose | 10 | 1 | 1 | Unrestricted | 24 | 19 | 20 | | | | International Exchange Service | Federal S&E | 216 | 222 | 224 | Fed Grant & Contract | - | - | - | Restricted | - | - | - | Special Purpose | - | - | - | Unrestricted | - | - | - [[/5-column table]] [[short line]] ***** Does not include separate federal appropriation to Woodrow Wilson Center.

-40- SMITHSONIAN INSTITUTION FUNDS DETAIL OF FUNDS APPLIED ($1,000) p.5 [[line across page]] [[5-column table]] | | ACTUAL [[underline]]FY 1976 & T.Q.[[/underline]] | ESTIMATED [[underline]] FY 1977 [[/underline]] | PROPOSED [[underline]] FY 1978 [[/underline]] [[underline]]PUBLIC SERVICE[[/underline]] (Cont'd) | | | | Division of Performing Arts | Federal S&E | 1,143 | 347 | 350 | Fed Grant & Contract | 1,776 | 174 | 165 | Restricted | 1,783 | 262 | 52 | Special Purpose | 22 | - | - | Unrestricted | 34 | - | - | | 1,141* | 625* | 600* | | | | Office of Public Affairs | Federal S&E | 485 | 394 | 450 | Fed Grant & Contract | - | - | - | Restricted | - | - | - | Special Purpose | 1 | - | - | Unrestricted | 40 | 35 | 6 | | | | SI Press | Federal S&E | 812 | 680 | 689 | Fed Grant & Contract | - | - | - | Restricted | 9 | - | - | Special Purpose | - | - | - | Unrestricted | 2 | - | - | | 501* | 360* | 375* | | | | Symposia & Seminars | Federal S&E | 67 | 44 | 45 | Fed Grant & Contract | 1 | 17 | 21 | Restricted | 43 | 113 | 126 | Special Purpose | - | - | - | Unrestricted | - | - | - | | | | Elementary & Secondary Education | Federal S&E | 133 | 133 | 135 | Fed Grant & Contract | - | - | - | Restricted | 20 | - | - | Special Purpose | - | - | - | Unrestricted | - | - | - | | | | Other Public Service | Federal S&E | - | - | - | Fed Grant & Contract | - | - | - | Restricted | - | - | - | Special Purpose | 68 | - | - | Unrestricted | 1 | - | - | | | | [[line across page]] Total Public Service | Federal S&E | 3,698 | 2,557 | 2,698 | Fed Grant & Contract | 1,777 | 191 | 186 | Restricted | 1,923 | 529 | 265 | Special Purpose | 101 | 1 | 1 | Unrestricted | 101 | 54 | 26 [[double line across page]] [[/5-column table]] * Funded from auxiliary activities revenue.

-41- SMITHSONIAN INSTITUTION FUNDS DETAIL OF FUNDS APPLIED ($1,000) p.6 [[line across page]] [[5-column table]] | | ACTUAL [[underline]]FY 1976 & T.Q.[[/underline]] | ESTIMATED [[underline]] FY 1977 [[/underline]] | PROPOSED [[underline]] FY 1978 [[/underline]] [[underline]]MUSEUM PROGRAMS[[/underline]] | | | | Assistant Secretary | Federal S&E | 1,789 | 1,799 | 1,843 | Fed Grant & Contract | 24 | - | - | Restricted | - | - | - | Special Purpose | - | - | - | Unrestricted | - | 43 | 18 | | | | Registar | Federal S&E | 220 | 96 | 97 | Fed Grant & Contract | - | - | - | Restricted | - | - | - | Special Purpose | - | - | - | Unrestricted | - | - | - | | | | Conservation-Analytical Laboratory | Federal S&E | 696 | 620 | 629 | Fed Grant & Contract | - | - | - | Restricted | - | - | - | Special Purpose | - | - | - | Unrestricted | - | - | - | | | | SI Libraries | Federal S&E | 2,344 | 2,052 | 2,190 | Fed Grant & Contract | - | - | - | Restricted | 5 | - | - | Special Purpose | - | - | - | Unrestricted | - | - | - | | | | Ofc of Exhibits Central | Federal S&E | 1,235 | 1,058 | 1,072 | Fed Grant & Contract | - | - | - | Restricted | - | - | - | Special Purpose | - | 10 | 10 | Unrestricted | - | - | - | | | | Traveling Exhibition Service | Federal S&E | 155 | 104 | 206 | Fed Grant & Contract | 170 | 243 | 298 | Restricted | 38 | - | - | Special Purpose | - | - | - | Unrestricted | - | - | - | | 500* | 425* | 400* | | | | Smithsonian Archives | Federal S&E | 309 | 248 | 272 | Fed Grant & Contract | - | - | - | Restricted | - | - | - | Special Purpose | - | - | - | Unrestricted | - | - | - | | | | National Museum Act | Federal S&E | 976 | 792 | 792 | Fed Grant & Contract | - | - | - | Restricted | - | - | - | Special Purpose | - | - | - | Unrestricted | - | - | - [[5-column table]] [[short line]] * Funded from auxiliary activities revenue.

-42- SMITHSONIAN INSTITUTION FUNDS DETAIL OF FUNDS APPLIED ($1,000) p.7 [[line across page]] [[5-column table]] | | ACTUAL [[underline]]FY 1976 & T.Q.[[/underline]] | ESTIMATED [[underline]] FY 1977 [[/underline]] | PROPOSED [[underline]] FY 1978 [[/underline]] [[underline]]MUSEUM PROGRAMS[[/underline]] (Cont'd) | | | | Other Museum Programs | Federal S&E | - | - | - | Fed Grant & Contract | 2 | 15 | 17 | Restricted | 20 | 2 | - | Special Purpose | 2 | - | - | Unrestricted | 10 | - | - | | | | [[line across page]] Total Museum Programs | Federal S&E | 7,724 | 6,769 | 7,101 | Fed Grant & Contract | 196 | 258 | 315 | Restricted | 63 | 2 | - | Special Purpose | 2 | 10 | 10 | Unrestricted | 10 | 43 | 18 | | | | [[double line across page]] Buildings Management & Protection Services | Federal S&E | 23,526 | 21,921 | 22,722 | Fed Grant & Contract | - | - | - | Restricted | 2 | - | - | Special Purpose | 45 | 60 | 75 | Unrestricted | 7 | - | - | | | | Administration | Federal S&E | 6,603 | 5,271 | 5,637 | Fed Grant & Contract | - | - | - | Restricted | 11 | 108 | 119 | Special Purpose | 40 | 18 | 96 | Unrestricted | 5,899 | 5,426 | 5,881 | Less Overhead Recovery | (5,770) | (4,881) | (5,200) | | | | Transfers (In)/Out | Federal S&E | 1,271 | - | - | Fed Grant & Contract | (47) | - | - | Restricted | (179) | (100) | (100) | Special Purpose | (1,245) | (1,400) | (2,000) | Unrestricted | 6,127 | 7,395 | 7,036 [[line across page]] | | | | Grand Total Applied | Federal S&E | 106,654 | 87,208 | 91,010 | Fed Grant & Contract | 15,512 | 11,200 | 12,400 | Restricted | 8,178 | 4,920 | 4,571 | Special Purpose | 3 | (327) | (800) | Unrestricted | 6,922 | 8,535 | 8,240 | | | | [[double line across page]] ENDING FUND BALANCES | Federal S&E | -0- | -0- | -0- | Fed Grant & Contract | 101 | 101 | 101 | Restricted | 3,984 | 4,364 | 5,093 | Special Purpose | 2,488 | 4,395 | 6,625 | Unrestricted | 4,074 | 4,074 | 4,084 [[/5-column table]]

[[page number]] -43- [[/page number]] Report of the Investment [[underline]] Policy Committee [[/underline]] The Investment Policy Committee held its regular semi-annual review meeting with our three investment managers on May 6, 1977, which was attended by William A.M. Burden, Chairman, S. Dillon Ripley, Harold F. Linder, James E. Webb, William Salomon, Donald Moriarty, Charles H. Mott, T. Ames Wheeler, and Christian C. Hohenlohe. Mr. Wheeler read Mr. Burden's report and referred to the attached table and chart providing information on performance, holdings, and income of the Endowment funds. On March 31, 1977, the total market value of the Smithsonian Endowment Funds was $41,501,000, compared to $44,502,000 on December 31, 1976, and $43,897,000 on June 30, 1971, when the present managers assumed responsibility for investing these funds. Including interest and dividend income (i.e. total return), and adjusted for additions and withdrawals of capital, the percentage changes of each fund, as well as the major market indexes, are shown below: [[5-column table]] | [[underline]] Last Quarter 12/31/76-3/31/77 | Last 15 Mos. 12/31/75-3/31/77 | Last 27 Mos. 12/31/74-3/31/77 | Since Inception 6/30/71-3/31/77 [[/underline]] T. Rowe Price | -8.0% | + 5.6% | +34.6% | + 0.7% Davis, Palmer & Biggs | -3.8% | +17.4% | +40.6% | +33.4% Thorndike, Doran, P&L | [[underline]] -6.1% | +11.0% | +37.3% | + 9.6% [[/underline]] Total Smithsonian Consolidated Endowment | -5.7% | +11.8% | +38.1% | +15.3% | | | | [[underline]]Market Averages [[/underline]] | | | | DJIA | -7.7% | +12.5% | +54.6% | +27.4% S&P's 500 | -7.7% | +12.9% | +48.9% | +18.8% Value Line | -1.7% | +28.3% | +75.8% | - 2.6% [[/5-column table]]

-44- Since inception with these managers, Davis, Palmer & Biggs' performance has been superior to the market averages, while Thorndike, Doran, Paine & Lewis and T. Rowe Price have lagged behind. As a whole the Consolidated Endowment has performed only slightly less well than the Standard & Poor's 500. For the last quarter, as well as the last 15 months, Davis, Palmer did better, T. Rowe Price worse, and Thorndike, Doran about the same as the averages. The economic views of the managers are currently quite similar: namely, (1) inflation in the area of 6% in 1977 and 1978, (2) minor increases in short-term (1%-2%) and long-term (0% to 1/2%) interest rates by year-end, (3) real GNP growth of 4.5% to 5.0% this year, (4) increased capital spending, (5) corporate profits up 10-15% in 1977, and (6) some improvement, albeit not dramatic, in the stock market by the end of the year. Concern focused on the international economy rather than the domestic. The relatively poor record of T. Rowe Price has resulted from the drastic decline in price-earnings multiples for growth stocks and the substantial liquidation of these previous "core holdings" by major investment institutions. T. Rowe Price remains firmly committed to growth stocks, however, particularly small companies which are able to finance growth internally. While they do not characterize growth stocks as currently undervalued, they feel growth stock multiples, now only about 20% above those of s&P average stocks, to be well justified by anticipated higher earnings and dividends.

-45- Davis, Palmer & Biggs, currently less fully invested in equities than the other managers, is emphasizing domestic, rather than multi-national investment. They intend to build up their equity exposure in the months ahead, and are searching for low multiple stocks with low labor costs and good earnings growth which sell at a discount to book value. They currently lean toward stocks of financial and transportation companies. Thorndike, Doran, Paine & Lewis is more heavily committed to equities with individual stock objectives rather similar to those of Davis, Palmer. The Committee feels that despite the disappointing performance of T. Rowe Price, and to a lesser extent of Thorndike, Doran, no change in managers should be made at this time. It was generally felt that the liquidation by institutional holders of the growth stocks favored by T. Rowe Price is probably nearing an end and that there may well be a significant test of the value of these stocks over the next few months. It was agreed that in the months ahead, planned further additions to endowment of some $2.5 million by September would be directed to the funds managed by Davis, Palmer & Biggs, as has been done with the money transferred so far this year. The Chancellor commented that the Investment Policy Committee, chaired by William A. M. Burden, keeps in close touch with these funds and their managers. Mr. Burden feels that our results are comparable to the majority.

-46- SMITHSONIAN INSTITUTION [[underline]]INVESTMENT FUNDS SUMMARY[[/underline]] ($1,000) Market Value [[6-column table]] | Jun 30, 1971 | Dec 31, 1974 | Dec 31, 1975 | Dec 31, 1976 | Mar 31, 1977 [[underline]]T. ROWE PRICE & ASSOCIATES[[/underline]] | | | | | Cash | 14 -% | 1,395 13% | 6 -% | (5) -% | 27 -% Bonds | 4,124 29 | 1,436 13 | 1,807 15 | 545 4 | 537 4 Cv Bds & Pfd | 634 5 | 1,719 17 | 1,782 14 | 1,686 12 | 1,558 13 Common Stock | [[underline]] 9,333 66 | 5,752 56 | 8,801 71 | 11,283 84 | 10,126 83[[/underline]] Total | [[double underline]]14,105 100% | 10,302 100% | 12,396 100% | 13,509 100% | 12,248 100%[[/double underline]] Value Index | 100.0 | 62.9 | 79.6 | 89.9 | 80.4 Total Accomp. | 100.0 | 74.8 | 95.4 | 109.5 | 100.7 Div + Int/Yr | 532 - 3.8% Mkt. | 575 - 5.6% Mkt. | 481 - 3.9% Mkt. | 415 - 3.1% Mkt. | 431 - 3.5% Mkt. Tot Ret Inc/Yr | - | 741 - 7.2% Mkt. | 692 - 5.6% Mkt. | 685 - 5.1% Mkt. | 685 - 5.6% Mkt. | | | | | [[underline]] DAVIS, PALMER & BIGGS[[/underline]] | | | | | Cash | 31 -% | 1,062 9% | 347 2% | 687 4% | 997 6% Bonds | 1,018 14 | 3,524 30 | 3,331 25 | 3,114 17 | 3,059 18 Cv Bds & Pfd | 309 5 | 440 4 | 702 5 | 1,234 7 | 1,292 7 Common Stock | [[underline]]5,809 81 | 6,626 57 | 9,165 68 | 13,062 72 | 12,007 69[[/underline]] Total | [[double underline]]7,167 100% | 11,652 100% | 13,545 100% | 18,097 100% | 17,355 100%[[/double underline]] Value Index | 100.0 | 84.3 | 97.0 | 116.4 | 109.5 Total Accomp. | 100.0 | 94.9 | 113.6 | 138.6 | 133.4 Div + Int/Yr | 276 - 3.9% Mkt. | 736 - 6.3% Mkt. | 693 - 5.1% Mkt. | 802 - 4.4% Mkt. | 836 - 4.8% Mkt. Tot Ret Inc/Yr | - | 696 - 6.0% Mkt. | 743 - 5.5% Mkt. | 786 - 4.3% Mkt. | 786 - 4.5% Mkt. | | | | | [[underline]]THORNDIKE, DORAN, PAINE & LEWIS[[/underline]] | | | | | Cash | 4 -% | 852 9% | 244 2% | 193 2% | 91 1% Bonds | 5,262 47 | 2,109 21 | 2,158 19 | 1,873 14 | 1,842 15 Cv Bds & Pfd | 529 5 | - - | - - | 217 2 | 467 4 Common Stock | [[underline]] 5,300 48 | 6,842 70 | 9,107 79 | 10,513 82 | 9,498 80[[/underline]] Total | [[double underline]]11,095 100% | 9,803 100% | 11,509 100% | 12,796 100% | 11,898 100%[[/double underline]] Value Index | 100.0 | 66.0 | 80.9 | 94.5 | 86.1 Total Accomp. | 100.0 | 79.8 | 98.7 | 116.7 | 109.6 Div + Int/Yr | 526 - 4.7% Mkt. | 538 - 5.5% Mkt. | 490 - 4.3% Mkt. | 511 - 4.0% Mkt. | 530 - 4.5% Mkt. Tot Ret Inc/Yr | - | 664 - 6.8% Mkt. | 656 - 5.7% Mkt. | 629 - 4.9% Mkt. | 629 - 5.3% Mkt. | | | | | [[underline]]TOTAL SMITHSONIAN CONSOLIDATED ENDOWMENT[[/underline]] | | | | | Cash | 49 0% | 3,309 10% | 597 2% | 875 2% | 1,115 3% Bonds | 10,404 24 | 7,069 22 | 7,296 19 | 5,532 12 | 5,438 13 Cv Bds & Pfd | 1,472 3 | 2,159 7 | 2,484 7 | 3,137 7 | 3,317 8 Common Stock | [[underline]]31,972 73 | 19,220 61 | 27,073 72 | 34,858 79 | 31,631 76[[/underline]] Total* | [[double underline]] 43,897*** 100% | 31,757 100% | 37,450 100% | 44,402 100% | 41,501 100%[[/double underline]] Value Index | 100.0 | 71.2 | 86.1 | 100.7 | 92.4 Total Accomp. | 100.0 | 83.5 | 103.1 | 122.3 | 115.3 Div + Int/Yr | 1,741 - 4.0% Mkt. | 1,849 - 5.8% Mkt. | 1,664 - 4.4% Mkt. | 1,728 - 3.9% Mkt. | 1,797 - 4.3% Mkt. Tot Ret Inc/Yr | - | 2,101 - 6.6% Mkt. | 2,091 - 5.6% Mkt. | 2,100 - 4.7% Mkt. | 2,100 - 5.1% Mkt. | | | | | *Includes Freer Fd | 18,805 | 12,259 | 14,420 | 16,318 | 15,098 Consolidated Fd** | 12,765 | 9,997 | 11,682 | 15,159 | 14,409 Endowment #3 | [[underline]]12,327*** | 9,501 | 11,348 | 12,925 | 11,994[[/underline]] Total | [[double underline]]43,897 | 31,757 | 37,450 | 44,402 | 41,501[[/double underline]] | | | | | [[underline]]STOCK MARKET AVERAGES - TOTAL ACCOMPLISHMENT INDEX 6/30/71 - 100[[/underline]] | | | | | D-J Industrials | 100.0 | 82.4 | 113.2 | 138.1 | 127.4 S&P's 500 Stocks | 100.0 | 79.8 | 105.2 | 128.7 | 118.8 Value Line Comp. | 100.0 | 55.4 | 75.9 | 99.1 | 97.4 [[underline]]STOCK MARKET AVERAGES - VALUE INDEX (Excluding Dividends & Interest Yield - 6/30/71 = 100)[[/underline]] | | | | | D-J Industrials | 100.0 (891.14) | 69.16 (616.24) | 95.6 (852.41) | 112.7 (1004.65) | 103.1 (919.13) S&P's 500 Stocks | 100.0 (99.70) | 68.78 (68.56) | 90.4 (90.19) | 107.8 (107.46) | 98.7 (98.42) Value Line Comp. | 100.0 (116.31) | 42.10 (48.97) | 60.7 (70.69) | 80.4 (93.47) | 77.7 (90.34) [[/6-column table]] ** Includes Special Endowment Fund. *** Includes portion of Johnson & Johnson stock held in Treasurer's Office.

[[image: line graph of investments over the years 1972-1977. Graph is labeled SMITHSONIAN INSTITUTION Consolidated Fund Total Accomplishment Index.]]

-48- [[underline]] Policy Relating to Use of Trust and Federal Funds [[/underline]] Mr. Ripley explained that at the meeting of the Executive Committee he had reported that the Senate Subcommittee on Appropriations had requested a statement concerning the Smithsonian Institution policies governing the use of Federally appropriated funds, federally and privately financed contracts and grants, and Trust funds. This subject was one of four major issues raised in the GAO Report, and the Executive Committee requested the Regents to consider this draft in advance for further discussion. Mr. Webb stated that the Executive Committee had considerable discussion at its meeting to see how this request could be met. He said we are aware that there are certain Congressional members and others who question many parts of the procedure we are following so that this first preliminary draft should be reviewed carefully so as to explain how we handle these funds. Judge Higginbotham cautioned that reference to the policy related to building up an endowment fund must carefully explain the need for such funds. Senator Jackson commented about the importance of this document being reviewed by Mr. Hughes and the Audit and Review Committee, with a further draft to be submitted to the Board of Regents. The Chancellor stated that this document would ultimately be the policy stipulated by the Board of Regents, to be submitted to the Senate Subcommittee on Appropriations. Mr. Ripley welcomed the efforts of the Regents in undertaking this policy review. The preliminary draft of the policy statement follows.

-49- [[underline]] PRELIMINARY DRAFT [[/underline]] SMITHSONIAN INSTITUTION POLICIES GOVERNING THE USE OF FEDERALLY APPROPRIATED FUNDS; FEDERALLY AND PRIVATELY FINANCED CONTRACTS AND GRANTS; AND TRUST FUNDS To appraise Smithsonian policies on the various categories of funds made available to us, it is first necessary to review briefly the history of the Institution's financial support. Since its establishment in 1846, the Board of Regents have exercises its statutory authority over the uses of the Institution's trust fund income. Beginning with the original Smithson bequest of $542,000, the trust fund endowment has been augmented by others gifts and bequests, principally for specified or restricted purposes. All funds of the Institution are administered, under the direction of the Board of Regents, subject to the terms and conditions required by their sources: Federal appropriations, Federally and privately financed contracts and grants, and trust funds. In 1857, Congress first appropriated funds to the Institution for receiving and installing and caring for the national collections of scientific, historical, and art objects. Based on the assurance of continuing Federal support, the Regents agreed that the Smithsonian would accept responsibility as curator of the national collections. The construction of the original Smithsonian Building in 1847-1855 was funded from the accrued interest on the Smithson bequest. Subsequently, the Congress appropriated funds for constructing and staffing the present Arts and Industries Building, and by 1883

-50- Smithsonian's Federal appropriations had increased to about 80 percent of the Institution's total operating support. It has remained around that proportion until the present time. Beginning in about 1950, a new source of support began to be received in the form of grants and contracts from government agencies to fund a great variety of special scientific projects. After reaching a peak in the late 1960's, these grant and contract funds have tended to remain relatively constant. The level of these grant funds, combined with a steady growth of Federal appropriations, has not been matched by a similar growth of trust funds. Gifts and grants from private sources for restricted purposes have increased steadily, but there has been no corresponding additions to unrestricted trust funds. As a result, a definite policy has been adopted by the Board of Regents to rebuild unrestricted trust fund support for the Institution to a proportion more closely approximating that which had existed in earlier years. The Institution has, therefore, three major groups of funds: -- Federal Appropriations -- Contracts and Grants -- Trust Funds. Concerning each of these groupings, it should be noted that employees are either on the Federal roll or on the trust rolls of the Institution, depending on the sources of funds of the activities in which they are engaged. The funding of employment for supporting services reflects this same principle. Employee salaries and benefits

-51- are kept at commensurate levels between the Federal and trust fund rolls. The use of funds for various purposes is discussed below. [[underline]] Federal Funds [[/underline]] It is Smithsonian policy to request Federal appropriations in support of basic research and the care, maintenance, exhibition and study of the national collections. The Institution may also request appropriated funds for construction, renovation, maintenance and protection of the buildings necessary for the collections, including those buildings originally built with trust funds. Federal appropriations support the core staff of scientists, historians, and curators of the collections, the maintenance and use of the collections, as well as their guarding and conservation. Administrative support staff on both Federal and trust rolls share the continuing responsibility for administering these activities. Institution staff paid from appropriated funds are subject to civil service regulations. Of the approximate 4,600 Smithsonian employees, about 73 percent or 3,372 are on the Federal roll as of April 1977. [[underline]] Grants and Contracts [[/underline]] It is the policy of the Institution to encourage its bureaus to seek grants or contracts from private foundations or from government agencies to assist in the financing of special scientific research and educational programs. At the same time, many government agencies request professional assistance on projects in which they have a particular interest. For example, the Smithsonian Astrophysical

-52- Observatory performs extensive scientific research work in support of NASA's mission. Smithsonian curators or scientists act as principal investigators under many of these grants and contracts, but, in cases of Federal employees, receive no additional compensation from the grants or contracts themselves. Where the grant or contract provides for additional assistance to carry out the project, such employees are hired on the trust fund roll to perform the services stipulated in the particular grant or contract. The contract or grant may also include funds for supplies, equipment, travel and other incidental expenses. Such grants and contracts include provision for paying the indirect costs of administering them. The employees, for the most part, are appointed for a limited term, usually limited to the period of the contract or grant. Some 7 percent of employees, or 303, are directly employed under grants and contracts. The grants and contract funds are administered by the Institution in its capacity as a trust organization and are accounted for separately within the trust fund accounts. [[underline]] Smithsonian Trust Funds [[/underline]] [[underline]] Restricted Purpose Funds [[/underline]] - These funds, derived from restricted gifts, bequests, grants, endowment funds, and miscellaneous fund raising activities for individual museum programs, must be and are used exclusively for the purposes specified. Trust fund income from the Freer endowment, for example, supports a substantial portion of the costs of the Freer Gallery of Art. Restricted purpose gifts and other income have been received for such projects as the recent banking

-53- exhibit and parts of a new Marine Hall in the Museum of History and Technology, special catalogues for exhibits, and have contributed to the support of last year's Folklife Festival, and the operations of Cooper-Hewitt Museum and the Archives of American Art. Such funds also made possible all of the purchases of land for the Chesapeake Bay Center, the construction of the new Insect Zoo in the Natural History Museum, and the renovation of the Carnegie Mansion for the Cooper-Hewitt in New York. About 2 percent, 72 employees, are paid from these funds. [[underline]] Special Purpose Funds [[/underline]] - Funds deriving from other sources, such as parking fees at the Zoo, and tickets for the film showings at the National Air and Space Museum,are dedicated for special future purposes. In the case of Zoo parking fees, they are being held for future parking improvements at the Zoo. Income from certain relatively minor revenue-producing activities of the various bureaus, including membership drives, auctions or other fund raising efforts, is reserved for the use of the individual bureau. In addition, it is the policy of the Institution to allocate to the individual museum a portion of the proceeds of concessions and shops in the museum with the understanding that these are to be used principally for purchases for its collections or for support of its exhibits. Any special allocation to a bureau from the Institution's unrestricted funds is also designated as special purpose funds. One percent, or 55 employees (primarily attendants at the NASM theatre), are paid from Special Purpose Funds.

-54- [[underline]] Unrestricted Purpose Funds [[/underline]] - Included within this category of the Institution's budget are the auxiliary activities such as the Associates Program (which includes the [[underline]] Smithsonian [[/underline]] Magazine), the Museum shops, restaurant and parking concessions, and a portion of the central administrative staff described below. About 17% (792 employees) are paid from these funds. The limited size of unrestricted income prior to fiscal year 1973 permitted little or no discretion to Smithsonian management or its Board of Regents in their use. Some growth of these funds in the last few years has enabled the Regents and the Institution to act on support of additional high-priority needs. For example, public service activities such as the recent construction in the West Court of the Natural History Building have been completed; and major improvements to the Museum Shops were made possible. Estimated budgets for the use of unrestricted funds are approved by the Board of Regents annually. Currently, the Regents have approved as their first priority a program of building up the Institution's small unrestricted endowment funds. Given a very long history of precarious trust fund support, the small size of the endowment funds requires that the Institution prudently should strengthen its resources as a hedge against continuing inflation and other unpredictable effects of economic uncertainty. Under this policy the unrestricted funds received in FY 1977 and future years will be dedicated largely to building the endowment funds. Special consideration will be given, however, to expanding

-55- the Institution's existing educational efforts through the Regional Associate Programs, planning valuable Public Broadcasting Service TV programs, a Smithsonian Science lecture-in-the-school series, or popular publication efforts. Other public service programs such as summer scholarships, additional support for the Folklife Festival, or further outreach activities may be possible. New areas for research such as solar conversion equipment testing or hydrogen energy studies may provide opportunities for Smithsonian development support. [[underline]] Administrative Support [[/underline]] Since the administration of all of the activities of the Institution covers both Federally funded and trust fund bureaus and offices, it is Institution policy that administrative work and costs are shared between Federal funds and trust funds. For these administrative services, including accounting, legal, personnel, procurement, and other activities, the allocation of costs corresponds closely to the proportion between the Institution's Federal and trust fund operating expenditures. Federal and trust fund employees working in administration are included in the totals for Federal and unrestricted trust funds shown above. This policy of carrying out administrative work with both Federal and trust fund employees roughly in proportion to the relative burden of the activities being administered has proven most efficient, and is reflected in the approved allocation of administrative expenses as audited annually for grants and contracts by the Defense Contract Audit Agency.

-56- [[underline]] Provision of Information [[/underline]] In addition to providing complete reports annually on all Institution activities and finances, it is the Institution's policy to advise the Office of Management and Budget and the Congress in advance of any significant new Institutional undertaking which may possibly lead to requests for future Federal appropriation support. Also, estimated projections of the Institution's trust fund activity for the fiscal year under review will be included with the annual request for Federal appropriations, after review by the Board of Regents.

-57- [[underline]] Museum of African Art [[/underline]] The Chancellor recalled that Dr. Haskins had agreed to chair a subcommittee of the Regents established to study the desirability of the Smithsonian acquiring the Museum of African Art. He also recalled that there was a general feeling among the Regents that we should be governed largely by what the Members of the House and Senate thought about this. Dr. Haskins, Chairman of the [[underline]] ad hoc [[/underline]] Committee of the Board of Regents, had sent out in advance of the Executive Committee meeting a report unanimously recommending acquisition of the Museum, with four stated conditions (attached). The report had been approved as written by Dr. Haskins, Senator Goldwater and Mrs. Boggs. Judge Higginbotham also expressed his agreement with the report, adding that he is sufficiently in favor of acquiring the Museum to recommend further that if the Smithsonian were not to receive an adequate appropriation for the Museum's operating costs, the Institution consider reprogramming Federal funds from lower priority Smithsonian activities rather than cancelling the acquisition outright. Consideration of the summary of the report revealed that the proposed resolution was intended to set up a mode of action without trying to put in any time factors at this time.

-58- The Chancellor asked if we are able to say now, assuming we went ahead today, what amount of funds we might be requesting from Congress five years from now. Mr. Blitzer said that annual operating costs were estimated at $800,000 for the first full year. It was pointed out that certain of the conditions to which any agreement might be subject point out the need to study the operations of the Museum. For example, there should be serious consideration of integrating parts of the Museum activities with other existing Smithsonian activities, such as conservation, the archives and the library. Furthermore, there might be some disposition of parts of the real estate. These factors contribute to the uncertainty of the budget five years hence. It seems to Mr. Blitzer very unlikely that apart from inflation, there would be major increases. Mr. Higginbotham called attention to the footnote appearing on the first page of Mr. Haskins' report and repeated it to the members as follows: "Committee member Mr. Higginbotham recommends that if adequate appropriations are not forthcoming, the Institution seek to reprogram necessary funds from lower priority activities rather than cancelling the acquisition of the Museum." Mr. Higginbotham continued that it seems to him the ideal resolution would be to authorize the Secretary to negotiate, subject

-59- to the approval of the Board. He said the Regents have had discussions for a substantial period of time, and it is his impression that we are at the point now with the Museum of African Art where further discussions of interest would not be helpful; we must get specific in terms of structure. He also pointed out that, if this Museum is as valuable as everyone seems to suggest, and if it is a bad time to seek Congressional approval, he is not convinced that we have no other alternative, although Congressional support is preferred. He said that our unrestricted trust funds have gone up in the past three years from $100,000 to $4,500,000, not an insignificant figure. It appears to Mr. Higginbotham that we should try to get Congressional appropriations but if we do not, we may want to see if there are any other options under which we can have a relationship. He said we are talking about a $500,000 to $800,000 annual cost of this operation in a $100 million budget. Mr. Ripley commented that one of the vital provisions necessary in further consideration of this project is the need for some kind of authorizing legislation. The present temper of Congress seems to be against our taking on an obligation irrespective of whether it is financed with trust funds or otherwise. The Congress would like to see us come before a committee and state our intentions, and we would like to do this.

-60- Senator Jackson suggested that the Regents might say that the resolution and report were received and discussed and deferred to the next meeting. He stated that the procedures which will develop from the Audit and Review Committee report and recommendations are relevant to this matter of starting a project with private funds and then requesting Federal funds to support it. Mr. Webb proposed a change in the resolution which could authorize the Secretary to enter into an agreement with the Museum of African Art for a joint presentation of a request for authorization so that the terms and conditions might be settled under which the Museum authorities will jointly present to the Congress a request that the Smithsonian be authorized to undertake this Museum. Mr. Higginbotham felt that a joint presentation could possibly cause us to have political problems. Mr. Haskins advised the Board that he had received a letter from Mr. Warren Robbins, dated May 11, 1977, stating that Mr. Robbins is reconsidering some of the arrangements the Committee had discussed as possibilities. Mrs. Boggs commented that in the letter received from Mr. Robbins are some of the objections that he still has to our conclusions. Mr. Robbins pointed out why the Museum, as is, should be kept intact geographically and also as an institution.

-61- He said it is an art museum, a humanistic museum, an interdisciplinary pedagogical institution, a prototype project, a resource center, a higher education facility, an adjunct to diplomacy, a center utilized frequently by Members of Congress and their staffs to inform their own constituencies, an historic house with a living museum, and an instrument for press and media education. He feels that breaking up this particular kind of complex at the moment would be very difficult. Mrs. Boggs continued by quoting the following from Mr. Robbins' letter: "The alternative I would suggest would be that the time and energy saved by the Smithsonian's assumption of the Museum's basic operating costs, be utilized by me and the members of our Board to raise funds and eventually an endowment for the maintenance of the properties in question. . . . A last point, concerning the long range: we certainly recognize the inevitability of having the entire Museum incorporated physically into any new Smithsonian Museum complex that might be created (i.e. Museum of Man)." Mrs. Boggs feels that the Smithsonian has some negotiating to do with Mr. Robbins and his Board of Trustees. The Chancellor suggested that the subject be remanded to the Committee to continue its discussions with the Museum of African Art, since the receipt of the letter of May 11 from Mr. Robbins introduced a new element to the Board which must be considered by the Committee.

-62- Mrs. Boggs stated that the Museum of African Art obviously needed to know the views of the Smithsonian and that we should proceed was expeditiously as possible. She would hope that this Board could save this remarkable Museum and incorporate it into the Smithsonian because we do lack this particular part of history, art and culture that is so essential not only to this generation but to continuing generations of Americans. Mr. Mahon said we would want to make sure that the right atmosphere exists in the House and Senate for the acceptance of this project and that we should be certain that the proposal would receive sympathetic consideration. He did not know what the response would be at this time. There was a general concurrence in this opinion. Mr. Higginbotham reiterated that he hoped a satisfactory conclusion could be reached with the Congress and the Museum of African Art but, should not be possible, he wanted to recommend the sense of his footnote (page 58) as a consideration for the future. The Board concluded the discussion with the following motion which was approved: VOTED that the Board of regents expresses its strong continuing interest in acquiring the Museum of African Art and remands to the [[underlined]]ad hoc[[/underlined]] Committee studying this matter under the Chairmanship of Dr. Haskins, authority to continue discussions with the officials of the Museum of African Art and interested Members of Congress which could lead to possible authorizing legislation for this purpose at an appropriate time.

-63- [[underline]]REPORT ON THE MUSEUM OF AFRICAN ART[[/underline]] [[underline]]Recommendation[[/underline]] The [[underline]]ad hoc[[/underline]] committee of the Board of Regents appointed to study the possible acquisition by the Smithsonian of the Museum of African Art unanimously recommends by this report that the Institution enter into negotiations to acquire the Museum. The following resolution is proposed for the Board's adoption: VOTED that the Board of Regents authorizes the Secretary to execute an Agreement with officials of the Museum of African Art to acquire that Museum as part of the Smithsonian Institution. The committee further recommends that such an agreement be subject to the following conditions agreed upon at the January 25, 1977 meeting of the Board of Regents: (1) That appropriate Congressional approval, either in the form of authorizing legislation or some other expression of concurrence, be secured; (2) That the assumption of responsibility by the Smithsonian be made contingent upon receipt of adequate appropriations;* *Committee member Mr. Higginbotham recommends that if adequate appropriations are not forthcoming, the Institution seek to reprogram necessary funds from lower priority activities rather than cancelling the acquisition of the Museum.

-64- (3) That the policies and administration of the Museum be under the Regents and Secretary with, at most, an advisory board representing the present trustees; and (4) That the Regents and Secretary be free in the future to make whatever use they deem appropriate of the collections, real estate and other assets of the Museum. Finally, the committee recommends that the Secretary make clear to the Congress and to the Museum of African Art the Smithsonian's intention to study the operation of the Museum with a view to possibly integrating certain of its functions elsewhere within the Smithsonian, and selling that portion of the Museum's current real estate which would then no longer be necessary to the effective operation of the Museum. [[underline]]General Conditions[[/underline]] At the outset we note that one of the few serious gaps in the coverage of art in the national museums of the Smithsonian is that of the Continent of Africa. Elsewhere within the Institution the visitor and scholar alike can find worthy presentations of the art of Europe, of the Americas, and of the Near and Far East -- but not of Africa. During the last few years it has been belatedly recognized that African art is indeed one of the major art traditions of the world, one whose rediscovery in the West

-65- can be traced in the work of some of this century's greatest artists. Consequently, other major museums around the country have moved decisively to fill similar gaps in their own collections. For its own part, unless the Smithsonian acts to seize the unique opportunity afforded by the interest of the Museum of African Art in joining the Institution, we will likely lose our one best chance to involve ourselves in any major way in this important area of art scholarship and education. This is not to suggest, however, that the simple acquisition of the Museum of African Art's collection is what we recommend. Independent of the consideration that these collections could not find an appropriate home within the Smithsonian's National Museum of Natural History, National Collection of Fine Arts, Hirshhorn Museum or any other existing bureau, is the fact that the Museum of African Art as an institution in its own right is highly regarded in the museum profession and recognized as one of the more significant and relevant cultural resources in the city of Washington. It is the Museum as a living and dynamic organization which we propose be acquired. In recommending the course of action detailed herein, the committee is of the belief that the success of the Museum of African Art and its promise for further important contributions to the understanding of the art of the African Continent has been based

-66- substantially upon the interplay between its excellent collection of objects, its dedicated staff, its corollary collections of photographic and reference materials, its ambitious education programs, and the ambience of its physical setting and exhibition space. We believe that our proposal, which might physically separate some of these elements, will nonetheless retain this interplay and in fact expand it through integration of certain parts of the Museum with other Smithsonian bureaus. This twin prospect of acquiring the Museum of African Art and providing for a close working relationship between it and various other units of the Institution is one which the committee welcomes and heartily endorses. [[underline]]Historical Background[[/underline]] The Frederick Douglass Museum of African Art was established in 1964 by Mr. Warren Robbins, who had built a small personal collection of African Art works during his service abroad. In the following twelve years the Museum's collection has grown to more than 7,000 objects, with several significant further donations possible if the Museum's future is assured. Nearly all countries of Black Africa are represented in the collection, with the cultures of Zaire, Ghana, Nigeria and Mali most strongly represented. The great majority of the African art objects are in three-dimensional media (wood, ivory, and stone carving, pottery, metal casting) and are valued at from four to six million dollars.

-67- Dr. Gordon Gibson of the Smithsonian's Museum of Natural History's Anthropology Department reviewed the collections of the Museum of African Art in some detail two years ago. According to his report, which compared the Museum of African Art's collection to the African holdings of the Museum of Natural History, "The types of materials represented in the two collections differ significantly: Those in the NMNH cover all aspects of traditional life, while those of the MAA are concentrated chiefly in art of styles first produced mainly for magical and religious purposes . . . the two collections together would form one of the best assemblages of African ethnographic material in the United States." Also of note is the world's largest collection of paintings by Black American artists of the 19th Century, particularly the works of Henry O. Tanner and Edward M. Bannister. Since its founding the Museum's physical plant, which originally consisted of the historic Frederick Douglass House at 316 A Street, N.E., on Capitol Hill, has grown to include eight of the nine row houses immediately adjacent. (The owner of the ninth, which abuts the Frederick Douglass House, has recently died and the Museum is keen to buy that additional property.) These buildings currently house the Museum's galleries, offices, laboratories and sales shop. In addition, the Museum owns 16 garages and one carriage house used

-68- for storage and exhibit assembly space immediately behind the Frederick Douglass House. The Museum has spent some $400,000 over the years on physical improvements to these various structures, including about $300,000 to modernize the Frederick Douglass House for museum use. The Museum's mortgage liability totals about $82,000 for six structures. The entire physical plant purchased originally for $457,000 is not estimated to be worth well over $1 million. Mr. Robbins is the Museum's director, relying on the policy guidance of a Board of Trustees. In addition, the Museum has a "National Council," chaired by Senator Hubert Humphrey, which offers advice and support. The Museum's library consists of some 5,000 items. Pictorial materials include the important Eliot Elisofon Collection, consisting of more than 100,000 color slides, black and white prints and negatives, motion picture films and the like primarily concerned with Africa, which were willed to the Museum. The staff of the Museum numbers about 33 full and part time members, against a projected ideal level of 40. The Museum of African Art has become noted for its highly professional programs of exhibition, education, and extended service to the public. Each year hundreds of school groups from the Washington metropolitan area are given conducted tours of the Museum; staff lectures

-69- and orientation sessions are given for varied adult organizations; art and dance classes, craft workshops and demonstration sessions are held as well. Supplementing its education program at the Museum, extension activities in school classrooms and auditoriums widen the Museum's audience considerably. In addition, the staff has created study guides, pamphlets, teacher's aids and catalogs to increase the educational opportunities afforded by the Museum. Museum staff teach several college level classes in area universities and provide consultative services to other museums interested in African art. During Fiscal Year 1976, approximately 100,000 persons visited the Museum. In the fall of 1974 Warren Robbins first approached the Smithsonian with a proposal that his museum become part of the Institution. At its May 14, 1975 meeting, the Board of Regents approved a resolution authorizing the Secretary to undertake exploratory discussions with the Museum of African Art, the Office of Management and Budget, and appropriate Members of Congress in order to prepare recommendations on the possible acquisition of this museum. Those discussions indicated that while the Museum of African Art was held in high esteem, the time was not auspicious for seeking the appropriate funds which would be necessary to support the Smithsonian's

-70- administration of the Museum. Accordingly, at its September 30, 1975 meeting, the Board of Regents voted to table its earlier resolution. At the May 10, 1976 meeting of the Board of Regents, the Chancellor introduced a letter he had received from Warren Robbins again proposing acquisition of the Museum of African Art by the Smithsonian. The letter was accompanied by the endorsements of approximately 120 members of the House of Representatives and 36 members of the Senate. The ensuing discussion recognized that while the Museum's various assets had substantial intrinsic and cultural value, further study of the proposed merger was required before a prudent decision could be made. Accordingly, the Chancellor appointed this [[underline]] ad hoc [[/underline]] committee to study the acquisition of the Museum of African Art and to report its findings to the full Board. Committee chairman Mr. Haskins reported at the Board's January 25, 1977 meeting that while the committee had not yet reached a decision as to its recommendation on the ultimate question, it had agreed upon four essential preconditions to any Agreement executed with the Museum of African Art. These conditions which were supported by the Board, are reiterated in theabove recommendation and provide the conceptual framework around which the remainder of this discussion is organized.

-71- [[underline]] Congressional Approvals [[/underline]] It is clear, given recent expressions of concern by various Members of Congress and certain of the conclusions of the GAO audit report of March 31, 1977, that new programs of appreciable size which are likely to require subsequent Federal appropriations should at the very least be brought to the attention of the appropriate Committees of the Congress before the Smithsonian undertakes them. The Museum of African Art certainly fits this category. It is equally clear that the Smithsonian would not want unilaterally to assume responsibility for the financial well-being of the Museum without assurance of the willingness of the Congress to provide adequate appropriations to support the Museum. The Committee discussed various ways by which to achieve this two-fold objective, that of informing the Congress of our intent and securing an indication of its support. It is the [[underline]] ad hoc [[/underline]] committee's opinion that a procedure more formal than simply seeking the signature of individual Members on a circulating letter, but less time consuming and potentially restrictive than an authorizing bill, should be sought. Thus the committee recommends that, upon approval by the Board of Regents of the above resolution and determination by the Secretary that an agreement in conformance with that resolution can be reached, Congressional Members of the Board of Regents together with Senator Humphrey and other willing sponsors be asked to introduce a

-72- Concurrent Resolution in the House and the Senate expressing the sense of the Congress that it would welcome the acquisition. [[underline]] Adequate Appropriations [[/underline]] Smithsonian staff currently estimate that were the Institution to assume responsibility for the Museum of African Art at the beginning of Fiscal Year 1979 (October 1, 1978), an amount of approximately, $800,000 and 30 federal positions, not including temporary and part-time personnel, should be included in the Institution's budget request to the Office of Management and Budget in September, 1977. This figure, with which Warren Robbins generally concurs, comprises some $700,000 for necessary "salaries and expenses," plus needed improvements to the Museum's physical plant to ensure its satisfactory condition. In Fiscal Year 1976, the last complete budget year, the Museum spent approximately $500,000. The difference between these figures represents some staff growth, the application of Federal pay scales, a modest increase for security, and an estimate for intervening inflation. With the expiration of a five year grant from the National Endowment for the Humanities at the beginning of Fiscal Year 1976, one of the major underpinnings of the Museum's operating budget was removed. During Fiscal Year 1976, (July 1, 1975 to June 30, 1976) a small deficit accrued,

-73- today totalling something under $100,000. The Museum has requested an emergency grant from the NEH to fund this shortfall and provide a stable funding supplement through FY 1978. It is the committee's belief that sale of a portion of the Museum's real estate which may be unnecessary to the effective conduct of its programs would generate funds sufficient to ensure that any outstanding liabilities of the Museum will be liquidated and to provide additional funds for Museum purposes such as, for example, conservation of the collection. This would also serve to reduce the Smithsonian's cost for building repair and upkeep, and raises the further possibility of joint staff appointments or transfer of staff to those other units of the Smithsonian into which the photographic archives, Black American art collection, library, and study collection might be integrated. This could serve not only to reduce the need for increased appropriations in future years but also to strengthen the cooperation between the Museum and the rest of the Smithsonian. The committee feels that, at least initially, most of the staff of the Museum of African Art should be retained by the Smithsonian. In so far as some of the activities for which staff were hired by the Museum of African Art might be transferred to other units of the Smithsonian,

-74- every attempt should be made to accommodate those staff within the normal hiring plans of the receiving units. This would depend in large part, of course, upon the rate of attrition in comparable jobs within those units and upon the qualifications of the respective Museum of African Art staff members. The committee believes that over the course of the first several years some portion of the staff could in fact be absorbed elsewhere within the Smithsonian, thus reducing the budget of the Museum of African Art. [[underline]] Authority of the Regents and Secretary for Policies and Administration [[/underline]] In his conversations with Smithsonian staff, Warren Robbins has made clear that his position is considerably flexible as to the specific arrangements that might be made for the Smithsonian's acquisition of the Museum, as well as the conditions that would prevail after the fact. A general outline of what he originally proposed is that legal ownership of all real property and other assets of the Museum of African Art (as well as its debts and liabilities) would vest in the Smithsonian; that as many of the Museum's staff as may be deemed desirable would be converted to Smithsonian employment; that the Museum would be maintained as an identifiable entity within the Smithsonian; that its Board of Trustees would be converted to an advisory (rather than

-75- executive) body; and that the Smithsonian would seek and secure appropriations from the Congress sufficient to finance the continued operation of the Museum -- in short a relationship between the Smithsonian and the Museum of African Art similar to that enjoyed by the Institution's current museum bureaus. In turn, Smithsonian staff have made clear to Mr. Robbins that such a relationship is a total one within which the Regents and Secretary must have final authority for all actions taken. In its meeting with Mr. Robbins of April 8, 1977, however, the committee found that Mr. Robbins, in an understandable desire to keep all the Museum's current physical plant available for its future use, was suggesting that Smithsonian assume responsibility for only that portion of the real estate it wished and that some other corporate entity, devolving from the Museum's current Board of Trustees, retain ownership of the remainder, making it available to the Smithsonian for the continued use of the Museum. The committee does not feel that this suggestion comports with the intent to retain full and complete authority and responsibility for the Museum in the Smithsonian as stated in the third precondition above, and accordingly recommends that this approach not be followed.

-76- [[underline]] Authority of the Regents and Secretary for the Future Disposition of the Museum [[/underline]] Again, it has been made clear to Mr. Robbins and he fully understands that any Agreement would have to protect the freedom of the Smithsonian and the Congress to make whatever future use they deem appropriate of the collections, real estate, and other assets of the Museum. Indeed, Mr. Robbins foresees and we believe would welcome the day when a Museum of Man or some other new organization unit may subsume the programs of the Museum of African Art and transport them to an entirely different setting. Such future possibilities aside, the committee feels a draft Agreement must be clear with regard to the Smithsonian's authority in such matters and recommends that this condition, together with the preceding three, be independently controlling and non-negotiable. [[underline]] Summary [[/underline]] The [[underline]] ad hoc [[/underline]] committee of the Board of Regents finds the Museum of African Art to be a cultural institution of signal importance to the Nation and its Capital in the study and explication of the art of Africa. Its collection is one of the best in the country; its staff is dedicated and enthusiastic; and we are generally convinced of the essential educational role the Museum can play in informing a public which is still largely ignorant of the traditional cultural expressions of the people of Africa.

-77- Particularly now that so many of our fellow citizens have been reminded in a very moving way of the heritage of Black Americans, the Museum will be filling a large need for well researched and mounted exhibitions, for publications and for educational outreach programs in African art. In short, we find the Museum of African Art to be exactly the kind of new enterprise to which the Smithsonian Institution should commit itself. Respectfully submitted, Congresswoman Boggs Senator Goldwater Mr. Haskins (Chairman) Mr. Higginbotham

-78- [[underline]] Illustrative Chronology of Actions Pertaining to the Acquisition of the Museum of African Art [[/underline]] May 1977 - Board of Regents considers acquisition under the stated conditions. If approved, the May - June 1977 - Smithsonian staff negotiates wording of draft Agreement with officials of Museum of African Art. If agreement is reached, then July 1977 - Congressional Regents introduce Concurrent Resolution in House and Senate. August 1977 - Agreement is signed, to go into effect only upon Congressional approval and receipt of adequate appropriation. September 1977 - Smithsonian submits its Fiscal Year 1979 budget request to the Office of Management and Budget, including approximately $800,000 for the Museum of African Art, alerting OMB to the pending Concurrent Resolution and our hopes for its passage within the year. 1977-1978 - Concurrent Resolution is considered by both Houses. If approved, and if Aug.-Sep., 1978 - Appropriations are enacted for Fiscal Year 1979, then October 1, 1978 - Smithsonian assumes responsibility for the Museum of African Art

-79- MUSEUM OF AFRICAN ART Illustrative Operating Budget, Fiscal Year 1979 (dollar in thousands) [[4-column table]] | [[underline]] Funds Provided | Federal Funds | Trust Funds | Total [[/underline]] | | Federal appropriation | $696 | $ - | $696 | | Membership & Contributions | - | 120 | 120 | | Grants | - | 75 | 75 | | Museum Shop Sales | - | 150 | 150 | | Admissions | - | 20 | 20 | | Miscellaneous | [[underline]] - | 25 | 25 [[/underline]] | | Total Provided | [[double underline]] $696 | $390 | $1,086 [[/double underline]] | | | | | | | [[underline]] Funds Applied [[/underline]] | | | | | Salaries and Benefits* | $472 | $146 | $618 | | Travel & Transportation | 10 | 10 | 20 | | Postage and Mailing | 4 | 10 | 14 | | Printing & Reproduction | 15 | 15 | 30 | | Supplies & Materials | 20 | 5 | 25 | | Equipment | 10 | 10 | 20 | | Consultants/Lecturers | 10 | 15 | 25 | | Maintenance/minor repairs/utilities | 35 | - | 35 | | Rent/Mortgage/Insurance | - | 20 | 20 | | Professional Fees and Dues | - | 10 | 10 | | Exhibit Installation | 40 | - | 40 | | Acquisitions for Library & Collection | 40 | - | 40 | | Conservation of Collection | 25 | - | 25 | | Cost of Sales, Shops | - | 75 | 75 | | Other Services | 15 | 5 | 20 | | SI Administrative Fee | [[underline]] - | 50 | 50 [[/underline]] | | Total Applied | [[double underline]] $696 | $371 | $1,067 [[/double underline]] | | | | | | | Balance | [[double underline]] $ - | $19 | $ 19 [[/double underline]] | [[/4-column table]] * See accompanying breakdown of proposed staffing level.

-80- MUSEUM OF AFRICAN ART Proposed Staffing, Fiscal Year 1979 (dollars in thousands) [[five columns]] | [[underline]] Position | Grade Level | Federal Expense [[/underline]] (less benefits) | [[underline]] Trust Expense [[/underline]] (less benefits) | [[underline]] Total [[/underline]] | | [[underline]]Position Administration[[/underline]] | | | | | | Director | 15 | $38.2 | | | | Deputy | 13 | 27.5 | | | | Secretary/Steno | 9 | 16.0 | | | | Admin. Asst. | 9 | 16.0 | | | | Receptionist/Switchboard | 4 | 9.4 | | | | Typist | 5 | 10.5 | | | | Admin. (Trainee) | 4 | 9.4 | | | | Development Ofcr. | 11 | | $19.3 | | | Public Info. Ofcr. | 9 | [[underline]] | 16.0 | [[/underline]] | | Subtotal | | $127.0 | $35.3 | $162.3 | | | | | | | | [[underline]]Maintenance/Security/Transportation[[/underline]] | | | | | | Operations Manager | 9 | $ 16.0 | | | | Property & Maint. Supr | 7 | 13.0 | | | | Custodians (2) | 3 | 16.8 | | | | Maintenance (2) | 4 | 18.8 | | | | Guards (4) | 4 | 37.6 | | | | Driver | 4 | [[underline]] | 9.4 | [[/underline]] | | Subtotal | | $111.6 | $ - | $111.6 | | | | | | | | [[underline]]Curatorial[[/underline]] | | | | | Curator | 11 | $ 19.3 | | | | Curatorial Asst. | 7 | 13.0 | | | | Registrar | 7 | 13.0 | | | | Exhibits Spec. | 7 | 13.0 | | | | Conservator | 9 | 16.0 | | | | Museum Aide | 5 | 10.5 | | | | Typist | 5 | [[underline]] | 10.5 | [[/underline]] | | Subtotal | | $ 95.3 | $ - | $ 95.3 | | | | | | | | [[underline]]Education[[/underline]] | | | | | | Archivist | 11 | $ 19.3 | | | | Asst. Archivst | 7 | 13.0 | | | | Trainee | 5 | 10.5 | | | | Librarian | 9 | 16.0 | | | | Asst. Librarian | 5 | 10.5 | | | | Typist | 5 | 10.5 | | | | Program Director | 7 | 13.0 | | | | Lecturer | 6 | | $ 11.7 | | | Curriculum Spec. | 6 | | 11.7 | | | Workshop Leader (1 1/2) | 5 | | 15.8 | | | Clerk Typist | 4 | [[underline]] | 9.4 | [[/underline]] | | Subtotal | | $ 92.8 | $ 48.6 | $141.4 | [[/five columns]]

-81- [[five columns]] | [[underline]] Position | Grade Level | Federal Expense | Trust Expense | Total [[/underline]] | | [[underline]]Auxiliary Activites[[/underline]] | | | | | | Front Desk Manager | AD | | $10.0 | | | Receptionist | AD | | 7.0 | | | Sales Manager | AD | | 12.0 | | | Salesperson | AD | | 9.0 | | | Weekend Staff (5 part-time) | AD | [[underline]] | 10.0 | [[/underline]] | | Subtotal | | $ -- | $48.0 | $48.0 | | Totals | | [[double underline]] $426.7 | $131.9 | $558.6 [[/double underline]] | [[/five columns]]

-82- [[underline]] Archaeometry-Conservation -- Dr. Gell-Mann [[/underline]] Dr. Murray Gell-Mann expressed concern relating to the development of archaeometry at the Institution. The following text was submitted to the Regents for their consideration. The conservation of collections is one of the most important functions of a museum. In the last decade, major advances have been made in developing new diagnostic tools and methods of treatment. These have assured the preservation of countless objects, either the product of nature or the testimony of man's accomplishments and aspirations. However, it has become increasingly clear that for preservation to be fully effective, much more needs to be known about the properties of materials, their origins, and the manner in which they were used, either singly or in combination with others, to create the artifacts now in our care. This analytical approach to conservation of artifacts is intimately associated with what we may call archaeometry: the study of such objects by the methods of the natural sciences. In the course of the last generation, great progress has been made in archaeometry, including the development of new methods for dating and authenticating museum objects as well as understanding the methods of their manufacture and the sources of the materials of which they are made. Modern archaeometric studies are obviously of great value to conservation and, conversely, it is true that conservation activity provides an excellent opportunity for the scientific study of artifacts.

-83- As more has become known about objects, their physical and chemical structure and their manufacture, there has been an attendant increase in the sophistication of forgers who either produce outright imitations or, what is more threatening, alter ancient objects or combine them to create those unique specimens attractive to eager collectors and, sometimes, to unsuspecting professionals. The research approaches that constitute archaeometry are major defenses against these hazards, as well as major tools for more precise dating and more profound understanding of the evolution of technology, trade routes, and civilization itself. Dr. Gell-Mann stated that although the Smithsonian does have conservation facilities that carry out excellent work (mostly in conservation itself and some in archaeometry) he feels that a good deal more could be accomplished at the Smithsonian that would be invaluable for its collections. Mr. Ripley greatly welcomed this initiative on the part of the Regents and expressed his appreciation for his staff as well as himself for this policy guidance. The Board of Regents approved the following motion: VOTED that in consideration of the unique opportunity that the collections of the Institution present, and of the excellence and variety of its scholarly staff, the Regents urge that the Institution, and especially its Conservation Analytical Laboratory, develop, as a matter of priority, the facilities, staff, and programs necessary to further archaeometric research within the Institution and in cooperation with other organizations as may be found desirable.

-84- LEGISLATIVE REPORT [[underline]]Museum Support Center[[/underline]] Mr. Ripley reported that measures authorizing construction of a museum support center have been introduced in both the Senate and the House but no action has been taken on them. S. 1029, introduced by Senator Jackson for himself, Senator Goldwater and Senator Pell on March 17 has been referred to the Senate Committee on Rules and Administration. H.R. 6086, introduced by Mr. Mahon for himself, Mr. Cederberg, and Mrs. Boggs on April fifth, has been referred to the House Committee on Public Works and Transportation and to its Subcommittee on Public Buildings and Grounds. [[underline]]Barro Colorado Island[[/underline]] Several actions have been taken on bills to increase the amount of appropriations authorized for the Barro Colorado Island facility of the Smithsonian Tropical Research Institute. In the Senate S. 1031, introduced on March 17 by Senator Jackson for himself, Senator Goldwater, and Senator Pell was reported by the Committee on Rules and Administration on April 27 with an amendment increasing the authorized level to $750,000. The draft approved by the Board of Regents at its meeting in January sought to raise the level to $600,000 from the currency authorized one of $350,000. The additional increase was sought by the Secretary in order to accommodate the allocation of indirect costs associated with the facility as suggested by the General Accounting Office. S. 1031 was approved by the Senate on May second.

-85- In the House Mr. Metcalfe, Chairman of the Subcommittee on the Panama Canal of the Committee on Merchant Marine and Fisheries, introduced H.R. 3348, a bill identical to that approved by the Regents in January, at the request of the Smithsonian on February ninth. On March 22 hearings were held before the Subcommittee and a request was made to increase the authorized level of appropriations from the $600,000 contained in the bill to $750,000. The subcommittee approved the measure at the $750,000 level on May second and the full Committee did the same on May fourth. [[underline]]Hirshhorn Museum Film[[/underline]] S. 1030, a bill to make the film about the Hirshhorn Museum and Sculpture Garden, produced by the United States Information Agency, available in the United States, was introduced on March 17 by Senator Jackson for himself, Senator Goldwater, and Senator Pell, and referred to the Committee on Foreign Relations which has taken no action on it. A companion measure, H.R. 6085, was introduced on April fifth by Mr. Mahon for himself, Mr. Cederberg, and Mrs. Boggs. It was referred to the Committee on International Relations which reported it favorably on April 27 as an amendment to the Foreign Relations Authorization Act, Fiscal Year 1978. The Act was approved by the House on May fourth.

-86- [[underline]]EQUAL EMPLOYMENT OPPORTUNITY PROGRESS REPORT[[/underline]] Mr. Ripley stated that the following information is provided as an update to the equal employment opportunity report which was presented to the Regents at their January 1977 meeting. Several major changes have occurred since our last report. The Director of our Office of Equal Opportunity has left the Institution to assume the post of Personnel Director at an Army installation in Detroit, Michigan, and we are presently recruiting for a replacement. Additionally, while in the process of reviewing the equal opportunity program in preparation for this report, we arrived at an interesting new perspective, particularly with regard to the data base previously developed. Our January report compared April 1975 statistics to October 1976; current employment data are now in hand, and the chart on the following page compares April 1977 data to April 1975.

-87- [[9-column table]] [[header]] | [[underline]]Total | Minority | Negro | Spanish | Indian | Oriental | Other | Women[[/underline]] [[/header]] [[underline]]April 1975[[/underline]] Grades 1-4 | 591 | 355 | 332 | 15 | 0 | 8 | 236 | 252 Grades 5-8 | 945 | 321 | 290 | 17 | 4 | 10 | 624 | 554 Grades 9-12 | 843 | 145 | 115 | 11 | 2 | 17 | 698 | 292 Grades 13-15 | 484 | 24 | 14 | 5 | 0 | 5 | 460 | 63 Grades 16-18 | 58 | 1 | 1 | 0 | 0 | 0 | 57 | 2 AD, EX, Misc. | 42 | 8 | 7 | 0 | 0 | 1 | 34 | 16 Wage Grade | [[underline]] 621 | 398 | 384 | 14 | 0 | 0 | 223 | 79[[/underline]] TOTAL | 3,584 | 1,252 | 1,143 | 62 | 6 | 41 | 2,332 | 1,258 [[underline]]April 1977[[/underline]] Grades 1-4 | 626 | 395 | 375 | 12 | 1 | 7 | 231 | 227 Grades 5-8 | 1,008 | 379 | 351 | 14 | 2 | 12 | 629 | 590 Grades 9-12 | 904 | 146 | 121 | 9 | 4 | 12 | 758 | 332 Grades 13-15 | 486 | 29 | 16 | 5 | 1 | 7 | 457 | 64 Grades 16-18 | 58 | 1 | 1 | 0 | 0 | 0 | 57 | 1 AD, EX, Misc. | 41 | 3 | 3 | 0 | 0 | 0 | 38 | 21 Wage Grade | [[underline]] 782 | 484 | 460 | 23 | 0 | 1 | 298 | 96[[/underline]] TOTAL | 3,905 | 1,437 | 1,327 | 63 | 8 | 39 | 2,468 | 1,331 [[/9-column table]]

-88- This chart reflects a 9% increase in overall permanent employment between April 1975 and April 1977, and reflects a 15% increase in minority employment. The most significant increases occurred in grades 5 through 8 (18%) and in grades 13 through 15 (20%). This may be attributed partly to upward mobility emphasis at lower grade levels and increased affirmative recruitment efforts at higher grade levels. Minority employment at grades 9 through 12, while not showing a decline, has not increased at the same pace, but we are optimistic that, with increased emphasis throughout the Institution in attracting minority candidates at these levels, we are approaching this problem in the proper direction. Continued success of our upward mobility efforts should also provide future potential candidates for these positions. The major area failing to improve during the past two years was in the employment of women. While the total number of women in the workforce increased, as a percentage of the total women employment decreased from 35.1% in 1975 to 34.1% in 1977. We are encouraged, however, with the expectation that jobs that were once male oriented will attract more women candidates. The Institution's 1977 Affirmative Plan of Action, outlining the objectives for the year, has been approved by the Civil Service Commission and distributed to Smithsonian supervisors for implementation. Our career development programs have broadened the opportunities for minority and female

-89- employees, and through our upward mobility programs, an appreciable number of minority and female employees are making the transition from sub-professional to professional positions. These accomplishments are organizationally healthy and positive, and we will continue vigorously our efforts to fulfill our commitment to equality of opportunity. We are very pleased to report that the Hirshhorn Museum and Sculpture Garden has joint appointed its first woman Administrator; more important, however, is the fact that she came to the Smithsonian Institution in 1958 as a clerk-typist in the budget office and worked her way up to the position of budget officer in 1973; she assumes her new role in May 1977. We are also pleased to announce a Smithsonian-sponsored ten-day management seminar to be held in June for 20 current or prospective managers at grades 11 and above, and we have recently asked for self-nominations from eligible staff. Previous management training seminars were geared to employees at grades 13 and above. Topics to be covered in this seminar have been tailored to meet the unique needs of the Smithsonian and will offer participants an intensive learning opportunity designed to improve their understanding of the role of the manager in an academic environment. Although the seminar is open to all eligible employees, women and minorities were particularly encouraged to nominate themselves for participation.

-90- [[preprinted]] [[image - drawing of Smithsonian buildings]] SMITHSONIAN INSTITUTION OFFICE MEMORANDUM [[/preprinted]] 763 (rev) Amendment 1 March 7, 1977 TO: Heads of organization units SUBJECT: Equal Employment Opportunity Plan of Action Enclosed is a revision of part II, EEO Plan of Action. It shows the plan's policy statements, overall goals and the responsibilities of Smithsonian offices. The Plan of Action's fiscal year report will not be issued in this OM series. It will be issued as a regular memorandum detailing objectives for the forthcoming year and describing the past year's accomplishments. [[signed]] S. Dillon Ripley [[/signed]] S. Dillon Ripley Secretary Enclosure Retention: Indefinite Cancellation: Part II--Plan of Action--dated May 26, 1976 Filing Instructions: File this with part I of OM 763 (dated 5/26/76).

-91- Part II OM 763 (rev.) Amendment 1 3/7/77 POLICY STATEMENT On March 6, 1975, the President issued a memorandum stating that, "Our Nation's strength is based upon the concept of equal opportunity for all our citizens. Decisions motivated by facts not related to the requirements of a job have no place in the employment system of any employer." As the Secretary of the Smithsonian Institution, I strongly endorse the President's statement, and fully support affirmative actions which will assure that all employees and potential employees have an opportunity to compete on a fair and equal basis for employment and advancement at the Smithsonian. Our career development programs have broadened the opportunities for minority and female employees, and through our upward mobility programs, an appreciable number of minority and female employees are making the transition from sub-professional to professional positions. I feel that these accomplishments are organizationally healthy and positive. We need to continue vigorously our efforts to fulfill our commitment to equal opportunity. [[underlined] General Responsibilities for Equal Employment Opportunity Plan of Action [[/underlined]] A. The Director of Equal Opportunity is responsible for maintaining a responsive and viable affirmative Plan of Action which reflects the Smithsonian Institution's commitment to equality of opportunity, and for informing the Secretary of the status of the EEO Program. The Director of Equal Opportunity is assisted by the EEO Chief Counselor who is responsible for the activities of all 18 EEO counselors; the Women's Program Coordinator, who is responsible for all matters pertaining to the equal employment status of women; the Equal Opportunity Specialist, who is responsible for assuring compliance with the Action Plan and with Title VI of the Civil Rights Act of 1964; the Upward Mobility Coordinator who is responsible for coordinating the Upward Mobility Program; and the Sixteen Point Program Coordinator who handles those Smithsonian Institution activities relating to recruitment and training of Spanish-surnamed Americans. In each area the individual involved assists in formulating and implementing EEO policy and programs and in developing procedures for the effective execution of an overall EEO operation. B. Members of the Executive Committee and heads of organization units are responsible for implementing the Plan of Action in their areas of delegated authority. C. The Office of Personnel Administration is responsible for providing staff assistance in developing individual plans and procedures to assure equal opportunity in every phase of personnel administration.

-2- OM 763 (rev.) Amendment 1 3/7/77 Part II D. All supervisory employees, managers and principal investigators are responsible for assuring compliance with the full spirit of the Institution's policy and for evaluating the effectiveness of the Plan in their organizations. E. Individual members of the Smithsonian staff at all levels must work to eradicate prejudice and discrimination and genuinely support our commitment to achieving equal opportunity. AFFIRMATIVE ACTION PLAN COVERAGE Each major office, organizational component or bureau is required to tailor an affirmative action plan to its particular needs. These plans are to be the "brain children" of the directors, employees, supervisors, labor representatives, and other staff members. Hopefully, the plans developed by this amalgamation will create the simple and practical kinds of affirmative actions which would help eliminate all vestiges of discrimination, past and present. These plans are to state the EEO problem, an action item that would eliminate the problem, and the responsible officials for completing the action item.

-92- MEMORANDUM TO: Heads of bureaus and major offices FROM: S. Dillon Ripley Secretary [[signed]] S. Dillon Ripley [[/signed]] DATE: March 2, 1977 SUBJECT: Equal Employment Opportunity Plan of Action This memorandum to you and other heads of bureaus/major offices transmits the Equal Employment Opportunity (EEO) Program Plan of Action for fiscal year 1977. Please review it and assure that officials in your organization who are responsible for attaining objectives in the Action Plan report their accomplishments by the "action due" dates. Send reports through organization channels to the Office of Equal Opportunity. Please keep the plan available for review by any interested employee. An Announcement is being sent to employees notifying them of this, and also advising them that copies may be obtained from the Office of Equal Opportunity. Enclosure

-93- SMITHSONIAN INSTITUTION EQUAL EMPLOYMENT OPPORTUNITY PROGRAM PLAN OF ACTION For Period October 1, 1976 to October 1977 [[signature]]S. Dillon Ripley[[/signature]] S. Dillon Ripley Secretary [[signature]]Archie D. Grimmett[[/signature]] Archie D. Grimmett Office of Equal Opportunity

-94- [[underline]] PART A INTRODUCTION [[/underline]] I. [[underline]] Policy and Organization [[/underline]] a. EEO Policy This memorandum reaffirms the Smithsonian Institution's policy of providing equality of opportunity in all its official actions; prohibiting discrimination in employment because of race, color, religion, sex, national origin, or age; and promoting the full realization of equal employment through an affirmative plan of action. While the principle responsibility for this important program rests with the Secretary, each member of the Executive Committee and each bureau director, office head, supervisor, and employee of the Institution is charged with the responsibility of supporting the Secretary in achieving equal opportunity for everyone. All employees must be given full opportunity to demonstrate their abilities. This policy must continue to be an integral part of every aspect of Smithsonian activity through a continuing affirmative action program. The equal employment opportunity guidelines established for government agencies have been adopted by the Smithsonian Institution for implementation of this policy. Federal and nonfederal employees and activities are covered by the provisions of this memorandum; employees of the Smithsonian Tropical Research Institute also are included to the extent this memorandum does not conflict with provisions of the Canal Zone Merit System. b. Organization The Director of Equal Opportunity is responsible for maintaining a responsible and viable affirmative Plan of Action which reflects the Smithsonian Institution's commitment to equality of opportunity and for informing the Secretary of the status of the EEO Program. The Director of Equal Opportunity is assisted by the EEO Chief Counselor who is responsible for the activities of all 18 EEO Counselors; the Women's Program Coordinator, who is responsible for all matters pertaining to the equal opportunity status of women; the Equal Opportunity Specialist, who is responsible for assuring compliance with the Action Plan and with Title VI of the Civil Rights Act of 1964; the Upward Mobility Coordinator, who is responsible for coordinating the Upward Mobility Program; and the Sixteen Point Program Coordinator, who handles those Smithsonian Institution activities relating to recruitment and training of Spanish-Surnamed Americans. In each area the individual involved assists in formulating and implementing EEO policy and programs and in developing procedures for the effective execution of an overall EEO operation. Members of the Executive Committee and heads of organization units are responsible for implementing the Plan of Action in their areas of delegated authority.

The Office of Personnel Administration is responsible for providing staff assistance in developing individual plans and procedures to assure equal opportunity in every phase of personnel administration. Supervisory employees, managers and principal investigators are responsible for assuring compliance with the full spirit of the Institution's policy and for evaluating the effectiveness of the Plan in their organizations. Individual members of the Smithsonian staff at all levels must work to eradicate prejudice and discrimination and genuinely support our commitment to achieving equal opportunity. II. [[underline]]Certificate of Qualifications[[/underline]] REPORT OF QUALIFICATIONS OF PRINCIPAL EQUAL EMPLOYMENT OPPORTUNITY OFFICIALS. This is to certify the qualifications of all staff officials concerned with the administration of the Equal Employment Opportunity Program including the following: [[two columns]] Director of Equal Opportunity | Equal Opportunity Specialist EEO Chief Counselor | Upward Mobility Coordinator Smithsonian Institution Women's Program Coordinator | Sixteen Point Program Coordinator [[/two columns]] All of the above have been reviewed by competent authority and the incumbents of these positions meet the standards outlined in Qualifications Standards Handbook X-118 under Equal Opportunity Specialist, GS-160 or "Qualifications Guide for Collateral Assignments Involving Equal Employment Opportunity Duties". Evidence that the review has been made and its findings are on file and available for review by Civil Service Commission Officials. [[underline]] ^[[Archie D. Grimmett]] [[/underline]] Archie D. Grimmett, Director Office of Equal Opportunity [[underline]] ^[[October 1, 1976]] [[/underline]] Date

-95- [[underline]] Courses Attended by Staff In The Office of Equal Opportunity [[/underline]] [[three columns]] Archie D. Grimmett | National Conference on EEO Law, New York, N.Y. | April 19-21, 1976 | Conference of Minority Public Administrators Sheraton Motor Hotel, Silver Spring, Md. | March 10-12, 1976 | Chester Henderson | Investigation of Complaints of Discrimination Civil Service Commission | January 27-30, 1976 | LaVerne M. Love | FEW National Conference, San Francisco, Calif. | July 8-11, 1976 [[/three columns]] New Counselors will be scheduled for counselor training as appointed. EEO Officers will be scheduled for training at Civil Service Commission. [[underline]] Allocation of Personnel and Resources for Equal Employment Opportunity [[/underline]] [[four columns]] | [[underline]] EEO Program Personnel | Full-time | Part-time | Man-year [[/underline]] | | Director, Equal Opportunity | 1 | | 1 | | Chief Counselor | 1 | | 1 | | SI Women's Program Coordinator | 1 | | 1 | | Equal Opportunity Specialist | 1 | | 1 | | Upward Mobility Coordinator | 1 | | 1 | | Secretary | 1 | | 1 | | Sixteen Point Program Coordinator | | 1 | 1/4 | | EEO Counselors | | 18 | 2 | | EEO Officers | [[underline]] | 19 | 4 [[/underline]] | | | 6 | 38 | 12 1/4 | [[/four columns]]

[[table with five columns]] | Program Areas | FT | PT | % | Program Cost | | 1. EEO Program Administration and Management (a) | | | | | | a. EEO Director | 1 | - | - | 37,334.00 | | b. EEO Officer(s) | - | 19 | 3% | 14,252.00 | | c. Federal Women's Coordinator(s) | 1 | - | - | 26,485 | | d. Spanish-Speaking Coordinator(s) | - | 1 | 10% | 1,437.00 | | e. Upward Mobility Coordinator(s) | 1 | - | - | 21,014.00 | | f. EEO Specialist(s) | 1 | - | - | 21,715.00 | | g. EEO Counselor(s) | 1 | 18 | 10% | 46,100.00 | | h. EEO Investigator(s) (b) | - | - | - | 52,000.00 | | i. Other Personnel (specify) | 1 | - | - | 12,372.00 | | j. Other Administrative Expenses (specify) | | | | 5,945.00 | | 2. EEO and Personnel Management Training (c) | - | - | - | 1,385.00 | | Total | 6 | 38 | | 240,049.00 [[/table with five columns]] (i) Secretary (h) CSC investigators, Hearing Examiners, stenotypists: $4,000.00 times 13 cases = $52,000.00 (j) ADP runs, training, travel, office maintainance, etc. 2. In cooperation with Office of Personnel

-96- [[underline]] PART B. ACCOMPLISHMENT REPORT [[/underline]] I. List each objective and action item from previous Equal Employment Opportunity Plan and show extent to which the action item was accomplished and reasons for any action items not accomplished. II. EEO Complaint Processing [[four column table]] Type of Action | Number received | Number processed to completion | Avg. no. of days to complete | 13 | 7 | 254 | Decision on Merits | | 2 | 75 Cancellation | | | Rejection | | 5 | 218 Withdrawal | | | Total | 13 | 7 | 254 [[/four column table]] III. Upward Mobility a. Total number of position vacancies filled competitively below GS-10 and equivalent in all series and from all sources [[underline]] 316 [[/underline]] b. Number of employees below GS-9 or equivalent who participated in one or more upward mobility program activities and who were promoted or reassigned into: (1) the same occupational series [[underline]] 7 [[/underline]] (2) a different occupational series [[underline]] 16 [[/underline]] c. Number of employees below GS-9 or equivalent who participated in one or more upward mobility programs but who were neither promoted nor reassigned [[underline]] 21 [[/underline]]

IV. Discrimination Complaints a. Counseling Activity During Previous Plan Year The ratio of counselors to full-time permanent employees is [[underline]] 1:207 [[/underline]]. [[9-column table]] | [[underline]]Kind of matter giving rise to the request for counseling:[[/underline]] | [[span 8 columns]][[underline]]Number of persons[[/underline]] alleging discrimination on the basis of: | | | Race | Color | Religion | Sex female | Sex male | Nat'l Origin | Age | Total | | [[underline]] Personnel Action [[/underline]] | | | | | | | | | | Appointment | 14 | | | | 3 | | | 17 | | Promotion | 44 | | 4 | 9 | 6 | | | 63 | | Reassignment | 9 | | | 2 | | | | 11 | | Separation | 4 | | | | | | | 4 | | Suspension | 2 | | | | | | | 2 | | Other (specify | 1 | | | 2 | 2 | 2 | | 7 | | [[underline]]Matter[[/underline]] | | | | | | | | | | Detail | 1 | | | | | | | 1 | | Training | 4 | | | | 5 | | | 9 | | Duty Hours | 3 | | | | | | | 3 | | Reprimand | | | | | | | | | | Other (specify) | 7 | | | 1 | 1 | | | 9 | | Total Number of Persons Counseled During the Year: | 89 | | 4 | 14 | 17 | 2 | | 126 | | Total Number of Instances of Counseling During the Year: | * (including inquiries) | | | | | | | *380 | [[/9-column table]]

b. Corrective Actions During Previous Plan Year Number of instances of corrective action, taken during the year as a result of counseling. Identify such instances with the basis of the alleged discrimination issue, i.e., race, color, religion, sex, national origin, or age. [[9-column table]] | [[underline]]Kind of corrective action taken:[[/underline]] | [[span 8 columns]]Alleging discrimination on the basis of: | | | Race | Color | Religion | Sex female | Sex male | Nat'l Origin | Age | Total | | o Received personnel action appointment | | | | | | | | | | promotion | 6 | | | | | | | 6 | | reassignment | 2 | | | | | | | 2 | | restored to duty | 1 | | | | | | | 1 | | Other (specify) Personnel practices | | | | | 1 | 1 | | 4 | | Personnel clash | | | | 2 | | | | | | o Will receive personnel action appointment | | | | | | | | | | promotion (priority consideration) | | | | | | | | | | reassignment (priority consideration) | | | | | | | | | | restored to duty | | | | | | | | | | other (specify) | | | | | | | | | | o Received back pay | | | | | | | | | | o Received benefit detail | | | | | | | | | | training | | | | | | | | | | duty hours sought | | | | | | | | | | other (specify) | | | | | | | | | | o Other (specify) | | | | | | | | | | Total Number of corrective actions | | | | | | | | | | Total number of persons receiving corrective action | 9 | | | 2 | 1 | 1 | | 13 | [[/9-column table]]

c. Discrimination Complaint Processing during Previous Plan Year (1) Number of complaints on hand at beginning of year [[underline]] 8 [[/underline]] (Count each complainant in a consolidated complaint as a separate complaint.) (2) Number of complaints received during the year [[underline]] 13 [[/underline]] (Count each complainant in a consolidated complaint as a separate complaint.) [[9-column table]] | [[underline]]Kind of matter giving rise to the complaint:[[/underline]] | [[span 8 columns]]Discrimination alleged on the basis of: | | | Race | Color | Religion | Sex-Female | Sex-Male | Nat'l Origin | Age | Total | | [[underline]]Personnel Action[[/underline]] | | | | | | | | | | Appointment | 2 | | | | | | | 2 | | Promotion | 11 | | | | 1 | | | 12 | | Reassignment | 2 | | | | | | | 2 | | Separation | | | | 1 | | 1 | | 1 | | Suspension | 3 | | | | | | | 3 | | Other (specify) Reprisal-Harassment | 1 | | | | | | | 3 | | Singing | 1 | | | | | | | | | Performance of Duty | 1 | | | | | | | | | [[underline]]Matter[[/underline]] | | | | | | | | | | Detail | | | | | | | | | | Training | | | | | | | | | | Duty Hours | | | | | | | | | | Reprimand | | | | | | | | | | Other (specify) | | | | | | | | | | Total | 21 | | | 1 | 1 | 1 | | 23 | [[/9-column table]] (3) Number of complaints closed during the year [[underline]] 7 [[/underline]] (Count each complainant in a consolidated complaint as a separate complaint.) (4) Average time, in days, for processing an EEO complaint case (including all cases closed) during the previous plan year: [[underline]] 254 [[/underline]] days (5) Number of complaints on hand at close of year [[underline]] 16 [[/underline]] (Count each complainant in a consolidated complaint as a separate complaint.) (6) Number of allegations of reprisal [[underline]] 1 [[/underline]] (7) Number of class actions [[underline]] 0 [[/underline]]

-98- RESULTS OF ACTION TAKEN ON ACTION ITEMS IN 1976 ACTION PLAN [[3-column table]] | ACTION ITEMS | RESULTS [[line across page]] | I. | [[underline]]ORGANIZATION AND RESOURCES TO ADMINISTER THE EEO PROGRAM IN A POSITIVE AND EFFECTIVE MANNER[[/underline]] | | | A. [[underline]]Situation:[[/underline]] Office of Equal Opportunity needs ample time to review component plans before agency plan is due. | 10 major bureaus submitted reports of EEO accomplishments for the year. | | | 1. All mini-plans are due in the OEO by June 1, 1976. | | | | Responsible Official: Equal Opportunity Officers | | | II. | [[underline]]RECRUITMENT ACTIVITIES DESIGNED TO REACH AND ATTRACT JOB CANDIDATES FROM ALL SOURCES[[/underline]] | | | | A. [[underline]]Situation[[/underline]]: There is a need to reach and attract job candidates from under-utilized groups. | Emphasis is placed upon promotion from within. In those instances where sufficient background is not available for qualification, outside recruitment is then pursued. | | | 1. Fill as many jobs as possible by internal promotions. | | | | Responsible Official: All supervisors | | | B. | [[underline]]Situation[[/underline]]: Few women and minorities are in positions that provide supervisory management experience which will qualify them for GS 13-15 positions. | | | 1. Encourage supervisors to offer women and minorities in grades 8-12 opportunities for professional growth with an emphasis on acquiring management supervisory skills by encouraging their participation at work-related professional meetings, supervisory management conferences, seminars, workshops, assignments to special management projects, details and task forces. | Action continuing. There has been an improvement as noted by statistical chart # 1 (April 1975), where 25 positions of 491 were occupied by minorities at this level, when compared with chart # 2(April 1976), where 28 positions of 491 are occupied by minorities. This constitutes an improvement of 0.6%. | | | Responsible Official: Heads of organization units. | [[/3-column table]]

[[3-column table]] | ACTION ITEM | RESULTS [[line across page]] | | 2. | Before recruitment action is taken to fill a vacancy at grade levels 13 and above or in any of the occupations listed above, the vacancy will be reviewed by the bureau head or office director advertising the vacancy; a special recruitment plan will outline the steps to be taken to locate minority and women candidates. The Offices of Personnel Administration and Equal Opportunity will actively assist in developing this plan, and will actively assist in developing this plan, and will review with the supervisors the qualifications required for each position. This review will assure the elimination of qualifications which are unnecessary and which might inhibit competition by minorities and women. | S.I. Libraries and the Museum of Natural History have developed steps to implement this action. Other offices comply. | | | Responsible Official: Bureau Heads and Directors | | | 3. | Selection of candidates for appointment to all professional, administrative, technical, and supervisory positions at IS-7, GS-7, and WG-7 and above will be forwarded to the Office of Personnel Administration with a statement from the selecting official summarizing the extent of his/her efforts to recruit members of a minority group, including women, for the particular position. Action must be reviewed for EEO implications by the Office of Equal Opportunity before final selection. | Action continues. All selections are sent to Office of Equal Opportunity and reviewed by the Director. | | | Responsible Official: Director, OPersA; Director, OEO; Heads of organization units. | | | V. | [[underline]]TRAINING, ADVICE, INCENTIVES, AND PERFORMANCE EVALUATION TO ASSURE PROGRAM UNDERSTANDING AND SUPPORT BY SUPERVISORS[[/underline]] | | | A. | Situation: Top managers must know current policies and procedures as well as concerns and employment issues related to minorities and women. | | 1. OEO staff members should meet at least quarterly with top managers on EEO. | Meetings were held with EEO officers on an individual basis. First meeting held in July. [[/3-column table]]

-99- [[3-column table]] | ACTION ITEMS | RESULTS [[line across page]] | | II. | C. Situation: The Washington Metropolitan Area has an increasing Spanish-speaking population which has been ignored in the past. | | | | 1. Establish contacts with local Spanish-speaking organizations through efforts CACHO(Capital Area Council of Hispanic Organizations) and determine how it can be used as a recruitment source. | This action has been accomplished. Contact has been established. Contacted LULAC, CACHO, the G.I. Forum, La Mesa Runda, and IMAGE. | | Responsible Official: Sixteen Point Coordinator | | Target date: June 1976 | | III. | [[underline]]FULL UTILIZATION OF THE PRESENT SKILLS OF EMPLOYEES[[/underline]] | | | | A. Situation: Assure that employees with special skills are considered before outside recruitment begins. | | | | 1. Identify an occupational series where minorities and women are few, absent and are under-utilized. | Responsible Official: S.I. Women's Coordinator, Spanish-speaking Coordinator, Director, OPersA. | | | | Target date: June 30, 1976 | | | | Action accomplished. The occupational series with few minorities and women was identified in April 1976. [[/3-column table]]

[[3-column table]] | ACTION ITEMS | RESULTS [[line across page]] | | | 2. To whatever extent feasible fill 10% of vacant positions with lower level employees and make full use of their skills. | Responsible Official: All supervisors | | | | Target date: ongoing | | | | Action partially accomplished. Secretary of S.I. issued memorandum on July 14, 1976 requiring in depth analysis of each vacant SI position before filling it. Such analysis will include possibility of filling the position at a lower grade. Although the memo was issued as an economy move in conformance with the President's memo to all agencies on the same subject, the result encouraged compliance with this action. [[/3-column table]]

-100- [[3-column table]] | ACTION ITEM | RESULTS [[line across page]] | | IV. [[underline]]OPPORTUNITIES FOR EMPLOYEES TO ENHANCE THEIR SKILLS, PERFORM AT THEIR HIGHEST POTENTIAL, AND ADVANCE IN ACCORDANCE WITH THEIR ABILITIES[[/underline]] | | A. | [[underline]]Situation[[/underline]]: Existing forms of Upward Mobility at the Smithsonian Institution are restricted because they came about as a commitment made by separate organizations and are not Institution-wide in application. There is a need to establish an Institution-wide Program in accordance with Civil Service Guidelines. | | | 1. An Upward Mobility Policy for the Smithsonian Institution will be established, in handbook form, focusing on affirmative action to facilitate the development and implementation of specific career opportunities for lower grade level employees, at the bureau and office levels. | Handbook has been established and is pending approval. | | Responsible Official: Upward Mobility Coordinator | | | 2. A comprehensive Upward Mobility Program will be established, including an Upward Mobility training agreement, developed for Civil Service Commission approval, to facilitate qualifying employees, below GS-9 or equivalent, to meet X-118 Standards for positions with greater growth through special training, education, and/or on-the-job experience. | This item is being developed and will be finalized by October 1,76 | | Responsible Official: Upward Mobility Coordinator | | | 3. The Office of Equal Opportunity will be provided position ceilings and resources to support 5 employees in the initial Institution-wide Upward Mobility Program. | Pending approval of S.I. FY'77 budget. | | Responsible Official: Upward Mobility Coordinator | | | 4. Bureau and Office managers will be solicited to participate in the program, commiting a portion of their anticipated vacancies, in administrative, technical, professional, craft/trade, and labor occupations, in an effort to diversify the employee population in those careers. | Has been initiated and will be finalized by October 1, 1976. | | Responsible Official: Upward Mobility Coordinator [[/3-column table]]

[[3-column table]] | ACTION ITEM | RESULTS [[line across page]] | | | B. [[underline]]Situation[[/underline]]: Few minorities and women occupy positions at GS-13 and above. Excluding executives, of a total of 390 positions at that level, only 16 are minorities--14 (N), 1(SS), 1(O)-- and of 51 women at that level, only 2(N) are minority women. Some occupational series have little or no minority or female representation. | | | | Those federal employment series having 10 or more employees in which the minority or female total is 8 percent or less are listed below. | [[/3-column table]] [[7-column table]] Title & Series | Total | Minority | % | Women | Appointments 1974-1976* | SMSA (Nat'l) Minority % [[line across page]] Historian GS-170 | 22 | 1(N) | 4.55 | 10 | 9 | 5.45 Anthropologist GS-190 | 16 | 0 | 0 | 2 | 1 | Computer Specialist GS-334 | 18 | 1(SS) | 5.56 | 3 | 1 | 5.36 Program Manager GS-340 | 14 | 0 | 0 | 2 | 2 | Zoologist GS-410 | 32 | 0 | 0 | 3 | 2 | Research Entomologist GS-414 | 11 | 0 | 0 | 0 | 1 | Botanist GS-430 | 14 | 1(N) | 7.14 | 2 | 2 | Curator GS-1015 | 72 | 1(SS) | 1.39 | 17 | 9 | 5.99 Physicist GS-1310 | 22 | 0 | 0 | 1 | 1 | 2.71 Astronomer/Astrophysicist GS-1330 | 22 | 0 | 0 | 1 | 0 | 3.54 Geologist GS-1350 | 28 | 0 | 0 | 1 | 3 | 2.86 Librarian GS-1410 | 35 | 1(N) | 2.86 | 22 | 12 | 8.20 [[/7-column table]] * Actual vacancies filled may have been greater where employee's entrance on duty and termination both occurred during this period. Such instances would not appear on the record as having been a vacancy filled by recruitment. [[3-column table]] | 1. Concentrate recruitment efforts to employ minorities in occupations listed above, particularly in Library field, where turnover and availability indicate a change could be realized quickly. | Responsible Official: Bureau heads and directors; Librarian; OPersA; Director, OEO | | Target date: December 31, 1976. Progress is being made on this, which is continuing in new FY Plan. \ [[/3-column table]]

-101- [[3-column table]] | ACTION ITEM | RESULTS [[line across page]] | | | B. Situation: Insure maximum understanding and support of EEO and Upward Mobility Program by supervisors and managers. | | | 1. Continue to include in the monthly supervisory training courses a period devoted to the EEO Program. | Three training courses have been held and are scheduled to begin again 10/76. | | | 2. Train supervisors and managers in methods of achieving goals of Upward Mobility Program. Training will cover counseling techniques and ways to develop skills of employees, effective use of available developmental resources, and ways to develop effective human relationships. | Accomplished in the supervisory training courses (see above). | | Responsible Official: Heads of organization units with assistance of subordinate managers and supervisors. | | [[underline]]VI. | PARTICIPATION IN COMMUNITY EFFORTS TO IMPROVE CONDITIONS WHICH AFFECT EMPLOYABILITY[[/underline]] | | | | A. Situation: Increase awareness of SI employment opportunities in the minority community, local women's organizations and among the Spanish-surnamed. | | | 1. Develop an interim program for high school students interested in pursuing careers at SI | Number of Smithsonian programs including Anacostia Neighborhood Museum which is in Southeast Community. Other programs are implemented by each museum education office including National Collection of Fine Arts' (NCFA) "Museums Discover Graphics Program for Apprentices", "Career Education Workshops", and "Teachers in Residence Program". In addition NCFA participated in the District of Columbia "Youth Opportunities Program" by assigning eight (8) District school youths throughout SI during the summer. [[/3-column table]]

[[3-column table]] | ACTION ITEM | RESULTS [[line across page]] | | VI. | | Other programs included a program designed to provide work-learn experience for Pride, Inc. placed local high school students, and the "Smithsonian Intern '76" Program. | | | 2. Ensure meaningful work/learn assignments and sufficient supervision and guidance for interns. | Action not yet complete. However, PRIDE and apprentice program referred to above have been implemented and are continuing. | | | 3. Evaluate program results. | Action not accomplished. Action not due for completion until October, 1976. | | | | Responsible Official: OEO Staff, OPersA. [[/3-column table]]

-102- [[3 column table]] | ACTION ITEM | RESULTS [[line across page]] | | VII. | [[underline]]SYSTEM FOR INTERNAL PROGRAM EVALUATION[[/underline]] | | | | A. [[underline]]Situation[[/underline]]: Develop a method to evaluate all program activities related to EEO. | | | | 1. Require the director of each bureau (EEO officers) to submit a semi-annual report indicating progress made toward meeting SI's staffing goals and the current status of each project mentioned in their Affirmative Action Plans | Sept. '76, March, and Sept. of each year | | Responsible Official: Heads of organization units with assistance of subordinate managers and supervisors. | | | 2. Monitor recruitment plans to assure that areas with large minority populations are included in recruitment visits. | Target date: Sept, 1976. | | Responsible Official: Director, OEO; SI Women's Coordinator; Sixteen Point Coordinator | | | 3. Evaluate reports recommending changes for improving the EEO program. Inform the Secretary of progress in major areas of concern. | Ongoing. | | Responsible Official: Director, OEO | | VIII. | [[underline]]PROMPT, FAIR AND IMPARTIAL PROCESSING OF COMPLAINTS OF DISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY COUNSELING[[/underline]] | | | | A. Insure that part-time counselors are trained to serve needs of Smithsonian Institution employees. Select and train additional counselors as needed to provide assistance and to serve in the absence of the principal counselor. | Action accomplished. (Announcement of new counselors dated April 15, 1976 closed.) | | Responsible Official: Director, OEO | | | B. Provide and assure competence and availability of trained EEO investigators responsible for investigating complaints of discrimination. | Investigators obtained from Civil Service Commission. | | Responsible Official: Director, OEO [[/3 column table]]

[[3 column table]] | ACTION ITEMS | RESULTS [[line across page]] | | | C. Meet with all EEO counselors and investigators to discuss objectives in processing complaints and review problems. | Monthly meetings held and are continuing. | | Responsible Official: Director, OEO | | | D. Review and discuss personnel management matters with all EEO Officials. | EEO Officials meet together semi-annually for this purpose. In addition, Director EO meets with each EEO Official on special problems. | | Responsible Official: Director, OEO; OPersA | | | E. Review complaint files, monthly reports, etc. | Responsible Official: Director, OEO. | | | F. Assure timely processing of complaints for final decision within 180 day limitation. | Responsible Official: Director, OEO | | Action not accomplished. Processing time averaged 254 days. | | IX. | [[underline]]SPECIAL PROGRAMS OF EMPLOYMENT AND TRAINING FOR THE ECONOMICALLY OR EDUCATIONALLY DISADVANTAGED[[/underline]] | | | A. [[underline]]Situation[[/underline]]: SI's programs for the educationally and economically disadvantaged, the handicapped and the Worker Trainee Program require a breakdown of minorities and women enrolled in the programs. | | | | 1. Require that the bureaus report on their quarterly activities. | Reports rec | | Responsible Official: Bureau Heads [[/3 column table]]

-103- [[underline]] PART C. REPORT OF ASSESSMENT [[/underline]] I. [[underline]] Organization and Resources [[/underline]] Various criteria are established to measure productivity and cost effectiveness of EEO staff. Feedback from various EEO-responsive SI organizations and individuals is evaluated for program receptivity. Monthly meetings are held with the Union's EEO Oversight Committee which informs the OEO Director of the Union membership's EEO perception. Monthly meetings are held with EEO Counselors and periodically with EEO Officers in which information is exchanged and evaluated. Numbers and types of complaints are evaluated to determine if employees are knowledgeable of the complaint process. The mechanism of complaint processing is monitored continually to determine if unusual delays have occurred. Managers and supervisors are surveyed periodically by the OEO Director to determine their knowledge of various EEO programs. Follow-ups are made of some supervisors who are receiving EEO training to note changes that take place in their respective organizations as a result of the training. In addition, the OEO Director has access to all the top officials. EEO Officers have direct access to the museum or major program directors. EEO Officials also have received training in EEO, personnel and management. Training is periodically updated through attendence by full-time staff at CSC courses and EEO seminars. Adequate management and fiscal controls are established to track resources devoted to the EEO Program. The program has an allocated line item budget. In addition, part-time EEO Counselors and EEO Officers report to OEO office time spent in EEO activity. EEO Officials have adequate authority as delineated in the Smithsonian Memorandum 763 revised, dated May 26, 1976. The Women's Coordinator and Upward Mobility Coordinator are full-time employees; therefore most of their time is devoted directly to their functions. The part-time coordinators, both women and Spanish-speaking, spend at least 20% of their time on EEO matters. In addition, each coordinator has full delegations of authority from the OEO Director to accomplish his or her program objectives. Alternative delegations of authority are not established in writing to handle complaints against EEO staff. However, where such complaints arise, the EEO Officer designated by the Secretary and reporting to him, would handle such complaints. Most EEO Officials with other principal assignments, devote at least 20% of their time to EEO program matters. Some counselors, in particular, spend more than 20% of their time. The EEO officers engaged in establishing or evaluating Upward Mobility programs in their areas also spend more than 20% of their time on EEO matters. There are, of course, some EEO Officials who spend less than 20% of their time. When an EEO Official is found to be unresponsive, that official is replaced.

EEO officials, particularly full-time staff, serve as technical advisors to the Office of Personnel Administration (OPersA). However, EEO Counselors do get problems which are personal in nature, rather than EEO. Counselors refer such problems to the responsible OPersA official and follow-up later to see if any action was taken. There is usually no difficulty in determining which office has jurisdiction. II. [[underline]] Discrimination Complaint [[/underline]] There are eighteen CSC trained counselors located throughout the various museums and geographical areas where the entities of the Smithsonian Institution are located. Employees may arrange for counseling at any time and may contact counselors other than those located within the locations where they are employed. All counselors have access to the head counselor, EEO officers and the Director of OEO which gives them adequate delegation to resolve the matters brought to their attention. The individuals previously mentioned are the ones involved in evaluation discussions relating to the respective counselor and his or her duty performance. In the complaint process procedure itself, there is a time-consuming factor: scheduling appointments with the involved persons and compiling the information so that a fair and logical decision may be reached. Although the process is under agency control, the time elements mentioned sometimes make for a longer period of time to elapse before a decision is reached. The investigators utilized by the Smithsonian Institution are trained persons from the Civil Service Commission and all EEO officers have sufficient delegations to prepare dispositions. Reviews of each EEO decision are made by the Director of Equal Opportunity. Once a month a complaint report is submitted to the alleged discriminating official's organizational Executive Committee member. Copies of these reports are also sent to the Assistant Secretary for Administration as well as to the Secretary. One problem that has arisen as a result of the Privacy Act and the Freedom of Information Act is the increased number of employee requests for copies of documents contained in their folders. This has placed an increased workload on the Office of Personnel Administration, but arrangements are being made to handle the extra work for a minimum fee.

-104- EEO Counseling activity experienced growth from July 1, 1975 to June 1976. The number of inquiries made of counselors rose to over 350, up from approximately 225 in previous years. And the number of employees filing formal complaints increased from an average eight (8) in past years to 13 during the period. An assessment of the activity is as follows: * Number of Employees: Total 3730; Public 2449; Private 781 Number of EEO Counselors: Grade levels: 1-GS-13; 7-GS-11; 4-GS-9; 1-GS-7; 1-GS-6; 1-WG-11; 2-WG-9; 1-WG-7; Total: 18 Number of inquiries made of counselors during period: 380 Number of employees counseled during period: 126 Number of complainants receiving corrective actions during period: 13 Number of employees who filed formal discrimination complaints during period: 13 Counselors and others who have been involved in the counseling process were surveyed in order to gain an informal sampling assessment of the counselor-complaint process. The sampling was oral rather than from a written form. The majority of those employees surveyed expressed confidence in their EEO counselors, viewed them as objective, empathetic, understanding, and responsive. The negative viewpoints expressed related to the way the counseling system operated, or to personal traits of particular counselors. Similarly this group of employees believed the counselor fully discussed the problems, and were satisfied with the counseling session. Over half of the employees were not satisfied with the end results and felt the matter they had brought to the counselor was not resolved and that no corrective action resulted. Practically all of the employees said their right to file a formal complaint was fully explained by the counselor and that no attempt was made to discourage them from filing formal complaints. Number of counselors felt management to be cooperative and fair and that their counseling efforts contributed to better management. A small group felt they were employee advocates. To a similar degree management viewed counselors as objective and generally indicated they tried to be responsive to the problems of the counselors. * Does not include temporary employees. Including temporaries, total employment would be 4735.

Processing time for complaints increased substantially. Two actions added to the length of time: (1) the time lag from the receipt of the Investigation Report from the Civil Service Commission to the receipt by the complainant of the disposition of his/her case; and (2) the time lapse from the end of a hearing held by the Civil Service Commission to the receipt of the Hearing Examiner's findings by the complainant and the Smithsonian Institution. Attempts are being made to considerably shorten both actions, including personal visits by the Director to encourage a speed-up of the process. It should be mentioned however, that where six months have elapsed from the time of the hearing to the receipt of the Examiner's report, the time lag has been due to an extremely heavy overload of some 40 cases per CSC Examiner, which precludes the examiner from making an expeditious recommended decision to the Secretary, S.I. Problem Statement: the time lag from the receipt of the Investigation Report from the Civil Service Commission to the receipt by the complainant of the disposition of his/her case.

-105- III. [[underline]] Recruitment [[/underline]] Generally, present recruitment sources have provided qualified minority and female applicants who meet organizational needs. The Institution intends to maximize the recruitment effort in scientific fields, although traditionally, these fields have not attracted minority and/or female applicants. Position vacancies are open to all Smithsonian Institution employees on a non-restrictive basis. Qualification requirements and hiring procedures have been examined, and no barriers to EEO exist. The Office of Personnel Administration periodically reviews the interview and screening process to assure that it is operating on an equitable basis, and reviews the qualification requirements for each position to assure that such requirements are reasonable and do not discriminate against minorities and/or females. The recruitment bulletin is issued on a weekly basis, containing a positive statement that all positions are filled without regard to race, sex, national origin, etc. This bulletin is mailed to many schools, including those with large minority and female enrollment. EEO officials do not participate in the development of new-hires estimate report data, however, they do review and approve all personnel actions before they are effected, to assure that consideration has been given to minority and female candidates. Present sources do not provide qualified minority and/or female applicants in many specialized scientific fields. IV. [[underline]] Full Utilization of Skills and Training [[/underline]] The institution has not conducted a survey of manpower utilization of skills and training. The current practice relies primarily on voluntary applications from employees, who list their skills and training when applying for specific vacancies. This system emphasizes the responsibility of each employee to inform the Office of Personnel Administration of his/her current skills and training when applying for a specific vacancy under a merit promotion vacancy announcement. Specific and general instructions on applying for such vacancies are contained in the weekly Recruitment Bulletin. Neither a time-in-grade study, to determine whether differentials exist by minority status and sex, nor a study to examine relative upward movement of employees to full performance has been conducted. However, an ad hoc survey has been conducted to determine the level of upward mobility available to lower-level employees.

V. [[underline]]Upward Mobility[[/underline]] The lack of a Smithsonian Institution-wide progam has been the greatest impediment to an effective Upward Mobility Program, as well as the need for a clear policy with strong top level support to provide adequate resources. Existing Upward Mobility programs are beset with weaknesses relative to uniformity, policy, and compliance with FPW 713-27. Participating bureaus and major offices now are aware of these problems and want to do something about them. In this connection, the Institution is initiating a new comprehensive approach to improve the state of Upward Mobility throughout the Institution in general, and to facilitate the efforts of bureaus and major offices specifically. Primarily, the impact of the comprehensive approach will be in the areas of planning and program development at the bureau and major office levels, where previous Upward Mobility programs have been designed to maintain autonomy and to meet the peculiarity of the organization, under a decentralized system. Central coordination, which is essential but has not been included in previous Upward Mobility programming, is another benefit of the comprehensive approach that should remedy many of the problems, especially those associated with organizing the Institution's resources. The Institution does not identify systematically target jobs and manpower needs. However, the Institution's efforts in these areas, including career counseling and more coordination between EEO and the Office of Personnel Administration, will be maximized under the new Upward Mobility Plan, which has been designed to: (1) have operating officials, at the initial planning stage, participate in identifying dead-end jobs, take the lead in restructuring their organizations where appropriate, and contribute information as to the performance potential and motivation of individuals; (2) establish a training agreement between the Smithsonian Institution and the Civil Service Commission that ensures merit based selection in accordance with upward mobility criteria, career counseling services for participating and interested employees, close monitoring and systematic evaluation of upward mobility programs and trainees' progress, and individualized development plans for trainees to qualify for target jobs; (3) require intimate coordination between EEO and Office of Personnel officials in their efforts to improve and expand advancement opportunities for lower-level employees.

-106- VI. [[underline]] Supervisory and Management Commitment [[/underline]] All new supervisors have been given the required 80 hours of training, including 16 hours of training designed to promote their understanding and support of equal employment opportunity. This practice is ongoing, and includes scheduled courses for supervisors who have not had formal supervisory training. Incentive awards for contributions to EEO are available to supervisory and managerial personnel, but no such awards have been granted during the past fiscal year. However, in this connection, the Institution did award twenty (20) Women's Program Certificates of Appreciation during FY-76. This award will be presented annually, in recognition of any Smithsonian Institution employee(s), groups, office, or other individual(s) who has made significant contributions to the SI Women's Program. Under the Institution's new performance evaluation program, scheduled for implementation in FY-77, performance evaluations of supervisory and managerial personnel will include specific items evaluating their understanding and support of equal employment opportunity. VII. [[underline]] Community Outreach [[/underline]] The Equal Opportunity staff is quite active in community outreach programs. The Director of Equal Opportunity serves on the Board of Directors of D.C. Parent and Child Center Inc., and is President of Neabsco Elementary School Parent and Teachers (PTA), President of Association for Black Equality (ABLE), and President-elect of the International Personnel Management Association (IPMA) D.C. Chapter. The Spanish-speaking Coordinator is pursuing the possibility of having a work/study program with the New Mexico Highlands University, whereby Spanish-speaking college students would actually serve as interns. The Women's Program Coordinator maintains regular contact with organizations such as Federally Employed Women (FEW), National Association of University Women, IWY, Parent and Child Center Inc., and many more. Cooperative efforts are maintained on a regular basis with the Minority and Female Professional Recruiter's Association where current vacancy lists, as well as applications of persons seeking employment are exchanged. Contacts are maintained on a continuous basis with the Urban League, NAACP and the National Congress of American Indians.

The Renwick Gallery has published a pamphlet in Spanish on a current Bicentennial Exhibition, [[underlined]] Signs of Life: Symbols of the American City. [[/underlined]] This exhibition in itself is a special tribute to the rich heritage of decorative arts in Latin American. Key figures in the Spanish-speaking community and the Spanish-speaking coordinators will be invited to the opening festivities. Tours of the exhibition will also be encouraged. The National Collection of Fine Arts sponsors a work-study program which hires students for the summer and a teaching program which teaches graphics to local children. Members of the OEO staff participate as guest lecturers and attend private organization seminars. The EEO plan is developed through an analysis of statistical data, assessment of the current EEO posture, (as revealed by past EEO surveys) and consultations with various groups such as the Union, EEO Committee, Women's Council, EEO Officers and Counselors and other interested employees. An analysis of Complaint activity provides evidence of specific problem areas as well as an indication of effectiveness of the complaint mechanism. From a review of the above sources, specific problem situations are identified, which in turn are transformed into objectives or action items. Program evaluation, while not set up as a formal process, is a continuing effort conducted jointly by the Office of Equal Opportunity and the Office of Personnel Administration. Other employee interested organizations such as the Union and Women's Council provide continuing contact for measuring receptivity and acceptance of EEO programs. The Executive Committee and key staff administrators assure continuing emphasis for the Smithsonian's EEO commitment and its priority to all Smithsonian officials.

-107- Part D. - [[underline]] Planned Affirmative Actions [[/underline]] II. Discrimination Complaints [[four column table]] [[underline]]Objective[[/underline]] | [[underline]]Actions[/[underline]] | [[underline]]Responsible Official[[/underline]] | [[underline]]Target date [[/underline]] A. To reduce the time for processing EEO complaints from the current average of 254 days per case to less than 180 days per case, by March 1, 1977. | 1. Implement training of 3 additional EEO Investigators by December 15, 1976. | Director, OEO | June, 1977 | | | Director, OEO | 2. EEO Officers will issue Proposed Disposition letter to Complainant within 14 days of receipt of EEO complaint investigative record from the Office of Equal Opportunity. | Director, OEO | December 1977 | | | | 3. Frequent communication with CSC following Hearing to obtain Examiner's recommended decision, including written follow-up if Hearing Examiner recommended decision not received within 60 days following conclusion of Hearing | Director, OEO | December 1977

III [[underline]] Recruitment [[/underline]] [[begin four column table]] [[underline]] | Objective | Actions | Responsible Official | Target date | [[/underline]] | A. To hire and promote more minorities and women at GS-13 and above / Director, OPersA | 1. Concentrate efforts to employ minorities in occupations listed in chart 4, particularly in library field where turnover and availability indicate a change could be realized quickly. | Bureau Heads / Director OPersA / Director, OEO | Aug. 31, 1977 | | | 2. Before recruitment action is taken to fill a vacancy at grade levels 13 and above or in any of the occupations on chart 3, the vacancy will be reviewed by the bureau head or office director advertising the vacancy; a special recruitment plan will outline the steps to be taken to locate minority and women candidates. The offices of Personnel Administration and Equal Opportunity will actively assist in developing this plan, and will review with the supervisors the qualifications required for each position. This review will assure the elimination of qualifications which are unnecessary and which might inhibit competition by minorities and women. | Bureau Heads / Directors | June 30, 1977 |

-108- [[begin four column table]] [[underline]] | Objective | Actions | Responsible Official | Target date | [[/underline]] | | | | | | | B. To hire and promote more minorities and women. / Director, OPersA | 3. Selection of candidates for appointment to all professional, administrative, technical, and supervisory positions at IS-7, GS-7, and Wage Grade-7 and above will be forwarded to the Office of Personnel Administration with a statement from the selecting official summarizing the extent of his/her efforts to recruit members of a minority group, including women, for the particular position. Action must be reviewed for EEO implications by the Office of Equal Opportunity before final selection. | Director, OPersA / Director, OEO / Heads of Organization units | Sept. 1977 |

V. [[underline]] Upward Mobility [[/underline]] [[begin four column table]] [[underline]] | Objective | Actions | Responsible Official | Target date | [[/underline]] | | | | | | A. To establish an Institution-wide Upward Mobility Program in accordance with Civil Service Commission guidelines. / Upward Mobility Coordinator | 1. Execution of an Upward Mobility policy in handbook form, focusing on affirmative action to facilitate the development and implementation of specific career opportunities for lower grade employees at bureau and office levels. | Upward Mobility Coordinator | Nov. 1, 1976 | | | 2. Establishment of a comprehensive Upward Mobility Program, including an Upward Mobility training agreement, developed for Civil Service Commission approval to facilitate qualifying employees below GS-9 or equivalent to meet X-118 Standards for positions with greater growth through special training, education and/or on-the-job training experience. | Upward Mobility Coordinator | Oct. 1, 1976 | | | | | | | | a. The estimated number of lower level employees who will participate in one or more upward mobility program activities who are expected to be promoted or reassigned into. | | | | | 1. The same occupational series.....18 | | | | | 2. A different occupational series..13 | | | | | b. The estimated number of lower level employees who will participate in one or more upward mobility program activities who are not expected to be promoted nor reassigned..........................10 | | |

-109- [[begin four column table]] [[underline]] | Objective | Actions | Responsible Official | Target date | [[/underline]] | A. To establish an Institution-wide Upward Mobility Program in accordance with Civil Service Commission guidelines. / Upward Mobility Coordinator | 3. Approval needed for position ceilings and resources to support five employees in the initial Institution-wide Upward Mobility Program. | Upward Mobility Coordinator | Oct. 1, 1976 | | | | | | | | 4. Bureau and office managers will be solicited to participate in Upward Mobility programming, committing a portion of their anticipated vacancies in administrative, technical, professional, craft, trade and labor occupations, in an effort to diversify the employee population in those careers. | Upward Mobility Coordinator | Sept. 1976 | | | | | | | B. To provide greater trainingopportunities to employees who are eligible for GED training. / Chief, Training Division (OPersA) | 1. Coordinate a conceptualized GED Program with Washington area GED centers to include 25 to 100 S.I. employees for training, during 1977. | Director, OPersA / Upward Mobility Coordinator | Nov., 1976 | | | | | | | | 2. Submit program to Office of Personnel Administration for approval and for implementation. | Director, OPersA / Upward Mobility Coordinator | Jan., 1976 |

PERMANENT EMPLOYEES BY PAY CATEGORY, GRADE, AND SALARY - April, 1975 [[nine column table]] | Pay Category | Total Employment | Total Minorities % | Negro % | Spanish Surnamed % | American Indian % | Oriental % | Other % | Women % | | | | | | | | | | | | Total White Collar and Blue Collar | 3584 | 1252 34.9 | 1143 31.9 | 62 1.7 | 6 0.2 | 41 1.1 | 2332 65.1 | 1258 35.0 | [[double line across table]] | | | | | | | | | | | [[underline]] WHITE COLLAR [[/underline]] (Professional, Administrative, Clerical) | 2963 | 854 28.8 | 759 25.6 | 48** 1.6 | 6 0.2 | 41 1.4 | 2109 71.2 | 1179 39. | | | | | | | | | | | | [[underline]] Grade Levels Salary* [[/underline]] | | | | | | | | | | 1 - 4 $5,300 - 9,900 | 596 | 355 59.6 | 332 55.8 | 15 2.5 | | 8 1.3 | 241 40.4 | 255 42.8 | | 5 - 8 $8,500 - 15,100 | 951 | 323 34.0 | 291 30.6 | 17 1.8 | 4 0.4 | 11 1.2 | 628 66.0 | 557 58.6 | | 9 - 12 $12,800 - 24,000 | 852 | 150 17.6 | 120 14.1 | 11 1.3 | 2 0.2 | 17 2.0 | 702 82.4 | 298 35.0 | | 13 - 15 $21,800 - 36,000*** | 491 | 25 5.1 | 15 3.1 | 5 1.0 | | 5 1.0 | 466 94.9 | 66**** 13. | | 16 - 18 $34,600 - 36,000*** | 62 | 1 1.6 | 1 1.6 | | | | 61 98.4 | 3 4.8 | | Executive $36,000 - up | 11 | | | | | | 11 100.0 | | | | | | | | | | | | | [[underline]] BLUE COLLAR [[/underline]] | | | | | | | | | | | | | | | | | | | | 1 - 13 $3.56/hr. - 9.72/hr. | 621 | 398 64.1 | 384 61.8 | 14***** 2.3 | | | 223 35.9 | 79 12.7 | [[/nine column table]] *Lowest salary shown would be lower for employees at Smithsonian Tropical Research Institute (STRI). ** Includes 24 employees of STRI, primarily Panamanian citizens. *** Pay limited by Federal Pay Act to maximum rate shown. **** Includes 5 minority women (2 Negro and 3 Spanish-surnamed at STRI) at grades 13 and above. ***** Includes 8 employees of STRI, primarily Panamanian citizens.

-110- PERMANENT EMPLOYEES BY PAY CATEGORY, GRADE, AND SALARY - April, 1976 [[nine column table]] | Pay Category | Total Employment | Total Minorities % | Negro % | Spanish Surnamed % | American Indian % | Oriental % | Other % | Women % | | | | | | | | | | | | Total White Collar and Blue Collar | 3730 | 1301 34.8 | 1199 32.1 | 58 1.5 | 5 0.1 | 39 1.0 | 2429 65.1 | 1306 35.0 | [[double line across table]] | | | | | | | | | | | [[underline]] WHITE COLLAR [[/underline]] (Professional, Administrative, Clerical) | 3064 | 888 28.9 | 807 26.3 | 37*** 1.2 | 5 0.1 | 39 1.2 | 2176 71.0 | 1224 39.9 | | | | | | | | | | | | [[underline]] Grade Levels Salary* [[/underline]] | | | | | | | | | | 1 - 4 $5,300 - 9,900 | 577 | 356 61.7 | 339 58.7 | 10 1.7 | | 7 1.2 | 221 38.3 | 234 40.5 | | 5 - 8 $8,500 - 15,000 | 1011 | 356 35.2 | 327 32.3 | 15 1.4 | 3 0.3 | 11 1.0 | 655 64.7 | 598 59.1 | | 9 - 12 $12,800 - 24,000 | 923 | 147 15.9 | 124 13.4 | 7 0.7 | 2 0.2 | 14 1.5 | 776 84.0 | 320 34.6 | | 13 - 15 $21,800 - 36,000** | 491 | 28 5.7 | 16 3.2 | 5 1.0 | 0 0.0 | 7 1.4 | 463 94.3 | 70**** 14.2 | | 16 - 18 $34,600 - 36,000** | 55 | 1 1.8 | 1 1.8 | | | | 54 98.1 | 2 3.6 | | Executive $36,000 - up | 7 | | | | | | 7 100.0 | | | | | | | | | | | | | [[underline]] BLUE COLLAR [[/underline]] | | | | | | | | | | | | | | | | | | | | 1 - 13 $3.56/hr. - $9.72/hr. | 666 | 413 62.0 | 392 58.8 | 21***** 3.1 | | | 253 37.9 | 82 12.3 | [[nine column table]] * Lowest salary shown would be lower for employees at Smithsonian Tropical Research Institute (STRI). ** Pay limited by Federal Pay Act to maximum rate shown. *** Includes 18 employees of STRI, primarily Panamanian citizens. **** Includes 2 minority women (1 Negro and 1 Spanish-surnamed at STRI) at grades 13 and above. ***** Includes 12 employees of STRI, primarily Panamanian citizens.

PERMANENT EMPLOYEES IN CORE POSITIONS [[nine column table]] | | Total Employment | Total Minorities % | Negro % | Spanish Surnamed % | American Indian % | Oriental % | Other % | Women % | | | | | | | | | | | | April 1976 - Totals | 375 | 21 5.6 | 7 1.9 | 5 1.3 | 1 0.3 | 8 2.1 | 354 94.4 | 63 16.8 | [[line across table]] | | | | | | | | | | | [[underline]] Grade Levels Salary* [[/underline]] | | | | | | | | | | Below 13 $24,000 down | 110 | 14 12.7 | 7 6.4 | 2 1.8 | 1 0.9 | 4 3.6 | 96 87.3 | 37 33.6 | | 13 - 18 $21,800 - 36,000 | 265 | 7 2.6 | 0 0 | 3 1.1 | 0 0 | 4 1.5 | 258 97.4 | 26 9.8 | | | | | | | | | | | [[line across table]] | October - 1974 - Totals | 361 | 14 3.9 | 4 1.1 | 6 1.7 | 0 0 | 4 1.1 | 348 96.4 | 58 16.1 | [[line across table]] | | | | | | | | | | | [[underline]] Grade Levels Salary* [[/underline]] | | | | | | | | | | Below 13 $24,000 down | 112 | 8 7.1 | 2 1.8 | 2 1.8 | 0 0 | 4 3.6 | 104 92.9 | 36 32.1 | | 13 - 18 $21,800 - 36,000 | 249 | 6 2.0 | 2 0.4 | 4 1.6 | 0 0 | 0 0 | 244 93.0 | 22 8.8 | [[/nine column table]] Occupational Series Listed Above Are: Historian 170 Anthropologist 190 Archeologist 193 Biologist 401 Microbiologist 403 Zoologist 410 Entomologist 414 Botanist 430 Physiologist 435 Geneticist 440 Wildlife Biologist 486 Aero-Space Engineer 861 Curator 1015 Physicist 1310 Chemist 1320 Astronomer/Astrophysicist 1330 Geologist 1350 Oceanographer 1360

-111- OCCUPATION HAVING TWENTY OR MORE EMPLOYEES WHICH HAVE MINORITY AND/OR WOMEN REPRESENTATION BELOW FEDERAL NATIONAL PERCENTAGE THROUGHOUT FEDERAL SERVICE [[underline]]OCCUPATION HAVING TWENTY(20) OR MORE EMPLOYEES WHICH HAVE MINORITY AND/OR WOMEN REPRESENTATION BELOW FEDERAL NATIONAL PERCENTAGE THROUGHOUT FEDERAL SERVICE[[/underline]] [[eleven column table]] [[underline]] OCCUPATION HAVING TWENTY(20) OR MORE EMPLOYEES WHICH HAVE MINORITY AND/OR WOMEN REPRESENTATION BELOW FEDERAL NATIONAL PERCENTAGE THROUGHOUT FEDERAL SERVICE | OCCUPATION | TOTAL | MINORITY % | FEDERAL MINORITY % | N | SS | I | O | OTHER | WOMEN % | FEDERAL MINORITY WOMEN % | | | | | | | | | | | | | Zoologist - GS-410 | 34 | | 3.2 | | | | | | 3 8.82 | 7.3 | | Curator -GS-1015 | 76 | 1.32 | 2.1 | | 1 | | | | 17 22.37 | 28.9 | | Physicist -GS-1310 | 21 | | 3.8 | | | | | | 1 4.76 | 2.4 | | Astronomer/Astrophysicist GS-1330 | 23 | | 3.8 | | | | | | 1 4.35 | 3.8 | | Geologist -GS-1350 | 28 | | 1.5 | | | | | | 1 3.57 | 5.8 | | Librarian -GS-1410 | 35 | 5.71 | 10.4 | 1 | 1 | | | | 22 62.86 | 75.9 | [[/eleven column table]]

1977 Planned Ratio External to Internal Staffing [[three column table]] [[underline]]Grade Levels[[/underline]] | [[underline]]External Actions[[/underline]] | [[underline]]Internal Actions[[/underline]] 1 - 4 | 161 | 75 5 - 8 | 34 | 100 9 - 12 | 26 | 46 13 - 15 | 3 | 10 16 - 18 | [[underline]] 0[[/underline]] | [[underline]] 0[[/underline]] | 231 | 224

-112- [[underlined]] Status Report on Major Construction [[/underlined]] [[underlined]]Study Center and Library Addition to the National Museum of History and Technology [[/underlined]] The design contract with the General Services Administration for a sixth floor addition to the National Museum of History and Technology Building for the Museum's library and for its collections of archival material and graphic Americana is now 80% complete and will be 100% completed by late summer. If the appropriation request of $7,100,000 in the fiscal year 1978 budget to Congress is approved, contracting should commence by the second quarter of fiscal year 1978. The construction period is estimated at two years, with beneficial occupancy occurring in the second quarter of fiscal 1980. [[underlined]] National Zoological Park [[/underlined]] The education and administration building located near the Connecticut Avenue entrance was completed in January 1977, and is now occupied. The building contains a 300-seat auditorium for the public and three classrooms for school and public use. Under construction are new bear exhibits consisting of one new facility for grizzly bears, the second new facility for polar bears, and renovation of existing bear exhibits. The grizzly and polar bear exhibits will be completed by July of this year and the renovation of the existing bear exhibits by the fall. A necropsy facility to accommodate autopsy work on small and large animals is under construction and will be finished in June of this year. This facility will include a pathological incinerator for on-site disposal of potentially infectious carcass materials. The general services and parking facility which will provide new housing

-113- for the commissary, maintenance shops, other zoo service activities, and parking for 300 cars on its roof is scheduled to be completed in the fall of 1977. A construction contract was awarded in November 1976 for the beaver valley project to accommodate beavers, otters, seals, sea lions, and wolves. This project is being done on the fast-track method with construction started while design continued. Beaver valley is estimated to be completed in early 1978. Currently in design are new facilities for the central area to provide for the great apes, monkey island, and renovation of the existing small mammal and reptile houses. [[underlined]] Front Royal Conservation and Research Center [[/underlined]] Work is substantially complete on a new commissary facility. During the summer small cats and bird rearing facilities will be completed. Currently under construction is the installation of a new electrical distribution system. This project, scheduled for completion in June, will modernize and bring the primary electrical distribution system in line with existing safety standards for a rural location. Construction will be started soon on miscellaneous improvements including the Elds deer facility, camel barn repars, dormitory improvements, and a new shed for the onagers.

-114- [[underlined]] Smithsonian Book Publishing Task Force [[/underlined]] Mr. Ripley reported that since its inception last September, the Institution's Book Publishing Task Force, headed by James K. Page of the [[underlined]] Smithsonian [[/underlined]] Magazine, has explored various avenues to book publishing for the Smithsonian. A small test mailing of questionnaires to sample the reading habits and subject matter preferences of the National Associates, the prime market for Smithsonian books, met with much enthusiasm, particularly with regard to the prospect for a large format, highly illustrated book about the Institution itself. An up-to-date book on Smithsonian activities has been needed for some time. Following a review of the Task Force's report in early March 1977, which included the results of the questionnaire and a general outline of the Smithsonian book, it was decided that the Task Force should continue this study effort and that work should proceed on this volume, now entitled [[underlined]] The Smithsonian Experience: Science, History, the Arts and the Treasures of the Nation. [[/underlined]] While work is continuing on the book, the companion effort is to have by the end of June 1977 the results from a direct mail test to some 30,000-40,000 Associates. The test will establish (1) whether the book will be saleable in sufficient quantity to make it financially worthwhile, (2) what is the best price, and (3) how many to print. In addition, the Task Force is examining other avenues of sales, i.e., retail, book clubs, premiums and so forth.

-115- Based on this analysis, a decision will be made in early July whether to continue work on the book aiming for fall and Christmas sales. In addition to these efforts, the Task Force is continuing to study the merits of extending this one-book publishing project into a continuing program. Further information will be developed as to this specific book, alternative means of publishing and costs, and will be reported to the Board of Regents as the study progresses.

-116- [[underlined]] Mall Underground Parking [[/underlined]] Mr. Ripley reported that the Smithsonian staff is continuing to review the early development of Mall underground garages as the most useful solution to the visitor parking dilemma. A study completed for the Institution last year presented a parking development program designed to provide staged construction of 3,200 parking spaces beneath the center treeless panels of the Mall. Phase I of the proposed development would provide 1,400 spaces between the 12th and 14th Streets at an estimated cost of about $11-12 million under federal financing and $13-14 million with private financing. The additional $2 million represents an eight percent capitalized interest charge for the estimated two-year construction period. After numerous discussions with the firm preparing the study report, the Smithsonian has arrived at a preliminary concept to finance Phase I of the underground parking development plan without the use of federal funds. This lease-purchase concept for a turn key project would involve financing, design and construction using private funds. The company's projections indicate that revenues from parking fees could amortize the development costs over a 35-year period. They have investigated, on a preliminary basis, whether potential lenders would be interested in this type of venture. From all indications, it seems possible to acquire private financing, and several contractors have indicated

-117- interest in performing the proposed construction work. The significant differences that make this lease-purchase concept more attractive at the present time are the reduction in interest rates and the slowdown in construction activities. While continued efforts will be made to interest the Department of the Interior in developing this facility, it can be assumed that, as the most directly involved organization, the Smithsonian will be expected to take the lead. If so, the following actions will be necessary: 1. Seek legislation to authorize use of the Mall areas for underground garage construction. This would be necessary regardless of the method for financing construction since the original "Smithsonian Institution Park" reservation does not extend to the proposed construction site. 2. Review SI authority to enter into a possible lease-purchase agreement in the event that this development method might be selected. 3. Prepare and process an Environmental Impact Statement and develop functional plans for a more detailed presentation of the project. 4. Seek cooperation and support for the project from the District of Columbia, National Capital Planning Commission, National Park Service, Council of Governments, and other interested parties.

-118- [[underlined]] 1977 Festival Activities [[/underlined]] Following numerous discussions within the recently appointed Folklife Advisory Council and between the Division of Performing Arts, the Folklife Unit of the Office of American Studies and various Smithsonian museums, a tentative plan has emerged for two principal festive events to take place later this year. First, following the pattern of outdoor programming for the July 4 holiday weekend established over the past ten years, the National Museum of History and Technology (NMHT) and the Division of Performing Arts are actively at work developing a modest festival of American popular culture to be held in and around the NMHT July 2-4. The general structure for the Independence Day celebration will encompass traditional ways that the Fourth has been celebrated throughout our history with band music, oratory, and supporting activities. Later in the year, over the Columbus Day holiday weekend, the Smithsonian's annual Folklife Festival has been scheduled. The period from Wednesday, October 5, through Monday, October 10 is now set aside for the renewal of our annual presentation of practioners of folk arts and crafts. This event is being developed by museum staff, with the active assistance of the Folklife Unit, and will be staged by the Division of Performing Arts.

-119- The above plan will serve several ends. It will make possible the presentation of certain aspects of American popular culture which are not germane to a "folklife" festival [[underlined]] per se. [[/underlined]] It will continue our practice of offering local residents and midsummer tourists an event both entertaining and educational over the July 4 period. It will further develop our competence in the presentation of folklife by involving museum curators in the planning and execution of the Folklife Festival to an extent not achieved in previous years. And it will move this event, scaled down to its pre-Bicentennial size, to a period of the year with better weather and more manageable crowds. Although fund raising for both events will be required, we anticipate a positive response from the private sector, building upon the good relationships established over the ten-year history of Smithsonian festivals.

-120- LITIGATION REPORT [[underlined]] New Cases [[/underlined]] 1. Petition of the United States, on Behalf and for the Benefit [[underlined]] of the Smithsonian Institution, Trustee [[/underlined]] A petition requesting the court to construe certain provisions of the J. Seward Johnson Trust Fund was filed in the U. S. District Court for the District of Columbia by the Department of Justice on behalf and for the benefit of the Smithsonian Institution, trustee, on February 24, 1977. On April 11, 1977, a joint motion of Harbor Branch Foundation, Inc., and J. Seward Johnson to intervene was filed. Preliminary rulings on submissions are pending. 2. [[underlined]] Lacey Act Investigation at the National Zoological Park [[/underlined]] A Federal investigation for violation of the Lacey Act (prohibiting the acquiring or receiving of animals improperly or unlawfully exported from their countries or States of origin) and possibly other laws is being conducted by the U. S. Attorney's Office in Philadelphia, Pennsylvania. The investigation includes potential violations by National Zoological Park personnel. 3. [[underlined]] Morrissette [[/underlined]] v. [[underlined]] United States [[/underlined]] This suit, filed in the United States Court of Claims on February 11, 1977, arises out of the default of a contractor for the "Nation of Nations" exhibit in the National Museum of History and Technology. Upon default, the Smithsonian completed the project and paid subcontractors and materialmen claims from surety bonds. The surety is attempting to recover approximately $90,000. The Department of Justice is handling this case. [[underlined]] Developments in Cases Previously Reported [[/underlined]] 1. [[underlined]] Precure [[/underlined]] v. [[underlined]] United States and John Naveau [[/underlined]] As previously reported, this suit was filed April 21, 1976, against the United States and a Smithsonian security guard because of an incident in the Gem Hall of the National Museum of Natural History when a 17-year-old boy was placed under arrest for tampering with the

-121- alarm apparatus underneath a gem display case, and his father for interference with an officer. The complaint alleges false arrest, malicious prosecution, and other improprieties, and seeks compensatory and punitive damages. Initially, the Department of Justice undertook representation of all defendants, but later determined that the guard should have the benefit of independent counsel. Accordingly, the guard has now retained a private attorney at the expense of the Department of Justice. The case is still in its preliminary stages. 2. [[underlined]] Winston [[/underlined]] v. [[underlined]] Smithsonian Science Information Exchange [[/underlined]] As previously reported, this suit was filed in the U. S. District Court for the District of Columbia by four former SSIE employees, alleging that the SSIE and President Hersey have engaged in discriminatory employment practices. On March 25, 1977, the Court denied plaintiffs' motion for certification as a class action; it is not known whether this decision will be appealed. The named plaintiff has been allowed to proceed with his claim, and a pretrial conference will be held in the near future. 3. [[underlined]] Scott [[/underlined]] v. [[underlined]] Ripley [[/underlined]] This suit, alleging racial discrimination, went to trial on April 6, 1977, in the D. C. District Court. The Court, finding no discrimination, dismissed the complaint. It is not known whether plaintiff will appeal this decision.

-122- [[underlined]] Report on the National Associates Board Meeting [[/underlined]] Mr. Ripley reported that the National Board of the Smithsonian Associates held its second "off-campus" spring meeting in Minneapolis, Friday and Saturday, April 22-23. The meeting gave members an opportunity to participate in one of the increasingly popular and successful Associates Regional Programs. Fourteen members, including Regent and Associates Board founder Thomas J. Watson, Jr., attended, many with spouses. The central focus of the agenda was Smithsonian "Outreach" activities, including the Associates Regional Program, the slide-sleeve and slide-cassette development program (funded partially by a grant from the Merrill Trust by Board member Doris Magowan), the Telecommunications Center and "Smithsonian World" Public Broadcast Series, [[underlined]] Smithsonian [[/underlined]] Magazine, SITES, the James Smithson Society, and the GAO Report and SI financial picture. In addition, the Board unanimously adopted its Nominating Committee Report, and membership invitations will be extended to Mrs. Jackson Burke (St. Paul) and Messrs. William T. Coleman, Jr. (Philadelphia), Gaylord Donnelly (Chicago), James M. Kemper, Jr. (Kansas City), and Vernon F. Taylor, Jr. (Denver). Of particular and poignant importance is the fact that this meeting marks the completion of the terms of the nine original members of the Board. These nine members -- Messrs. Richard Cooley, Joseph Cullman, Leonard Firestone, Alfred Glassell,

-123- William Hewitt, Lewis Lapham, Francis Rooney, Merritt Ruddock and Thomas Watson -- will become Honorary members in recognition of their loyalty and assistance over the last six years. Also, special recognition has been given to Nelson Rockefeller and Lady Bird Johnson in conferring Honorary Board membership upon them. Invitations have been extended to over 500 prospective members of the James Smithson Society. To date 45 acceptances have been received. A further mailing in May is anticipated. The highlight of membership in the James Smithson Society will be the joint James Smithson Society-National Associates Board dinner on October 14, when the National Associates Board will meet again in Washington. The Regents are urged to participate if at all possible.

-124- [[underline]] "Kin and Communities: The Peopling of America" Symposium [[/underline]] As an analogue to a university convocation, the first Smithsonian symposium since the 1973 observance of the Copernican quincentennial will open June 14 in Washington on the theme, "Kin and Communities: The Peopling of America." Smithsonian and guest scholars, along with public officials, educators and media specialists, will address themselves to three questions: Where did Americans come from and why? What happened after they got here? And whither kinship? The Symposium will generate a book, articles in journals and newspapers, and videotape cassettes for use in colleges and universities interested in curriculum which links the humanities and sciences. Special exhibits and film showings are planned around family history themes to coincide with the Symposium. The Copernicus celebration produced the highly praised volume, [[underline]] The Nature of Scientific Discovery [[/underline]], edited by Professor Owen Gingerich of the Smithsonian's Astrophysical Observatory. Under the chairmanship of Dr. Margaret Mead, the June 14-17 Symposium brings a focus elements of a two-year educational program designed originally for the Bicentennial and aimed nationally at encouraging American facilities to learn something of world history and American history through themselves. The Symposium is organized and financed through initiatives of the Office of Smithsonian Symposia and Seminars directed by Wilton S. Dillon.

-125- Mrs. Jimmy Carter will participate in the opening ceremony scheduled for 10:30 a.m., Tuesday, June 14th, at the Eisenhower Theater, the Kennedy Center. Senator Barry Goldwater has been asked to make some remarks at a luncheon following the ceremony. Detailed programs will be mailed directly to the Regents.

-126- [[underline]] OTHER BUSINESS [[/underline]] [[underline]] Award of Henry Medal [[/underline]] It has been suggested by the staff that Senator Hubert H. Humphrey, who, as Vice President of the United States (1965-1968), served as a member of the Board of Regents be awarded the Henry Medal of the Smithsonian Institution. This suggestion has been made in connection with our forthcoming Symposium on "Kin and Communities: The Peopling of America," to which Senator Humphrey has been invited as a participant. As we all know, Senator Humphrey was an active Regent and took great interest in Smithsonian affairs. In his career as a public servant he has been exemplary in improving the quality of life for all peoples. It would appear, therefore, that the Henry Medal, which is reserved for presentation to individuals in recognition of their distinguished service, achievements or contributions to the prestige and growth of the Smithsonian Institution, would be appropriate. The Henry Medal has been awarded but eight times since originally presented in 1897, as follows: - David E. Finley, 1967 - Frank A. Taylor, 1968 - Charles G. Abbot, 1970 - Fred L. Whipple, 1973 - Edward K. Thompson, 1973 - John Nicholas Brown, 1975 - T. Dale Stewart and Martin H. Moynihan, 1976.

-127- The following motion was unanimously approved by the Board: VOTED that the Board of Regents unanimously approved the award of the Joseph Henry Medal to Hubert H. Humphrey, not only for his years of active service on the Board of Regents, his chairmanship of the Woodrow Wilson Center Board, and his continuing great interest in Smithsonian affairs, but also for his exemplary career in improving the quality of life for all peoples. [[underlined]] Trip to Panama [[/underlined]] Mr. Ripley reported that Mr. Watson had suggested that he and Mr. Austin might cooperate in arranging for the Regents to visit Panama sometime this autumn. With the approval of the Board of Regents we could arrange for a weekend visit very much like the one made by a number of the Regents a few years ago which was most successful. The Smithsonian enjoys a unique status there in conducting advanced studies and support of tropical biology, education and conservation. The diversity of life in the tropics offers the richest natural laboratory for these purposes. The Chancellor suggested that the Regents be polled as to their availability to make the visit at a time to be determined. The Secretary assured the Regents that there would be no political pressures involved.

-128- Mr. Ripley also mentioned tentative plans being made by the members of the National Board of the Associates to visit Peking, China, and that further information can be provided if requested. [[underline]] NEW BUSINESS [[/underline]] [[/underline]] Smithsonian "satellite" bureaus [[/underline]] The Chancellor referred to his concern about the connection which Smithsonian has with its "satellite" institutions, such as the National Gallery of Art and the Kennedy Center. In the minds of some, particularly in the Congress, Smithsonian is likely regarded as having some responsibility for operation of those institutions. Yet, Smithsonian has no authority with respect to them except that the Chief Justice and the Secretary of the Institution are [[underline]] ex officio [[/underline]] members of the National Gallery board of trustees, and the Secretary is an [[underline]] ex officio [[/underline]] member of the Kennedy Center board. The Chancellor referred to the fixing of salaries, for example, over which the Institution has no authority. In particular, the Chancellor would like to know what the specific relationships are with the National Gallery of Art and the Kennedy Center; to study them, and, based on a thorough review, receive recommendations that the ties either be strengthened or dissolved. Senator Jackson agreed that our statutory authority must be reviewed so that a definitive line of demarcation can be made.

-129- Mr. Ripley described the difference between the other bureaus of the Institution over which the Regents and the Secretary have complete administrative responsibility, such as the National Portrait Gallery, the National Air and Space Museum, and the Hirshhorn Museum. Inasmuch as Mr. Hughes will be studying the Smithsonian's basic authorities contained in its legislative charter which incorporates those questions referred to by the Chancellor, concerning the "satellite" institutions, the Board will await the results of that study. However, the Chancellor was authorized to appoint a subcommittee of three Regents to consider these relationships, should he consider it to be necessary in the future. [[underlined]] Next Meetings: [[/underlined]] Plans are currently being explored to have an Executive Committee meeting and a Regents meeting on or about September 27. The Regents are being asked concerning their availability. [[underlined]] Adjournment [[/underlined]] The meeting was adjourned at 12:15 p.m. Respectfully submitted: [[signed]] S. Dillon Ripley [[/signed]] S. Dillon Ripley, Secretary Smithsonian Institution

[[underline]] ADMINISTRATIVE CONFIDENTIAL [[/underline]] [No part of these minutes is to be divulged unless specifically authorized by the Secretary.] SMITHSONIAN INSTITUTION PROCEEDINGS OF THE MEETING OF THE BOARD OF REGENTS September 27, 1977 INDEX [[2 column table]] | Page Attendance | 1 Report of the Executive Committee | 2 Board of Regents Discussion of Hughes Report | 6 Smithsonian Science Information Exchange | 27 Management of Grant and Fellowship Programs in lieu of Using the Smithsonian Research Foundation | 29 General Accounting Office Banking Report | 35 Minutes of Meeting of May 13, 1977 | 45 Financial Report | 46 Bequest of Dr. Atherton Seidell | 68 Chase Manhattan Bank Money Collection | 71 Publishing General-Interest Books | 79 Funds for Research | 87 Status Report on Legislation | 88 Proposed Award of the Hodgkins Medal to Professor Professor Alexander Dalgarno | 91 Regents Search Committee for Citizen Regent | 94 Museum of African Art | 94 Folklife Festival | 95 Office of Telecommunications | 97 [[/2 column table]]

Smithsonian Institution Proceedings of the Meeting of the Board of Regents September 27, 1977 Index (Continued) [[2 column table]] | Page Litigation Report | 98 Congratulations to Judge Higginbotham | 101 Gift of the Coca Cola Company to the Smithsonian Institution | 101 Impact of Panama Canal Treaty on STRI Operations | 101 Requests for Opening Regents Meetings to Media | 102 Mall Parking | 103 Suggested Change on Masthead of the Magazine | 103 Contemplated Transfer of International Exchange Service Functions | 106 Proposed Acquisition of U.S. Currency Collection from the U.S. Treasury | 108 Bequest of Groucho Marx | 110 Smithsonian Tax Matter | 111 Oversight Hearings | 112 Pension Building (National Museum of the Buildings Arts) | 114 Next Meetings | 116 Adjournment | 116 [[/2 column table]]

SMITHSONIAN INSTITUTION PROCEEDINGS OF THE MEETING OF THE BOARD OF REGENTS September 27, 1977 [[underlined]] Attendance [[/underlined]] The meeting of the Board of Regents was held in the Regents Room of the Smithsonian Institution Building and was called to order at 4:00 p.m., on September 27, 1977, by Mr. Webb, acting for the Chancellor, who was delayed briefly. Present were: Chief Justice Warren E. Burger, Chancellor James E. Webb, Chairman, Executive Committee J. Paul Austin John Nicholas Brown Murray Gell-Mann Caryl P. Haskins Judge A. Leon Higginbotham Thomas J. Watson, Jr. Representative Lindy Boggs Representative Elford A. Cederberg S. Dillon Ripley, Secretary The Vice President, Walter F. Mondale, Senators Jackson, Goldwater and Pell, and Representative Mahon were unable to attend because of House and Senate proceedings at the Capitol. Mr. William A.M. Burden, who had attended the Executive Committee meeting, was unable to be present. Also present were Assistant Secretaries Blitzer, Challinor, Euell, Jameson and Perrot; Treasurer T. Ames Wheeler; General Counsel Peter G. Powers; Director of Support Activities Richard L. Ault; Director of Membership and Development James McK. Symington; Executive Assistant to the Secretary Dorothy Rosenberg; Special

-2- Assistant to the Secretary James M. Hobbins; and Coordinator of Public Information Lawrence E. Taylor. Also in attendance were a representative from the Vice President's office, Peter Kyros; Administrative Assistant to the Chief Justice, Mark Cannon; Legislative Counsel to Senator Jackson,Owen Malone; and Consultant to the Audit and Review Committee, Phillip S. Hughes. [[underlined]] Report of the Executive Committee [[/underlined]] The Chancellor recalled the appointment of the Audit and Review Committee following receipt of the General Accounting Office Report of March 31, 1977, under the chairmanship of Senator Jackson; the selection thereafter of Mr. Phillip S. Hughes as a consultant to review the fundamental relationships between the Institution and the Federal government; and the subsequent submission of Mr. Hughes's report on September 1, 1977. The Executive Committee and the Audit and Review Committee of the Board of Regents held a joint meeting on September 22, 1977, in the Office of the Secretary at 6:30 p. m. Present were: [[underlined]] Executive Committee, Board of Regents [[/underlined]] The Chief Justice, Chancellor Mr. James E. Webb, Chairman Dr. William A. M. Burden Mr. S. Dillon Ripley, Secretary [[underlined]] Audit and Review Committee [[/underlined]] Senator Henry M. Jackson, Chairman Mr. Elford A. Cederberg (Former) Senator J. William Fulbright Mr. Phillip S. Hughes

-3- [[underlined]] Other Staff [[/underlined]] Mr. Owen Malone, Assistant to Senator Jackson Mr. Mark Cannon, Assistant to the Chief Justice [[underlined]] SI Staff [[/underlined]] Mr. T. Ames Wheeler Mr. John F. Jameson Mr. Peter G. Powers Mrs. Dorothy Rosenberg The Audit and Review Committee presented a summary of its review of the Hughes Report and had invited Mr. Hughes to the joint meeting where the report was discussed in great detail. The following motion had been proposed by the Audit and Review Committee and concurred in by the Executive Committee of the Board of Regents: VOTED that the Audit and Review Committee and the Executive Committee of the Board of Regents receive the report of Phillip S. Hughes dated September 1, 1977, and express their views with respect to the conclusions and recommendations in the report as follows: [[3 column table]] [[underline]] Conclusions | Action | Comment [[/underline]] Relationship between the Institution and the Congress | Approve | The Secretary stated for himself and his staff that they are committed to maintaining excellent communication between the Institution and the Congress. Relationship between the Institution and its constituent elements. | Approve | While the Regents and the Secretary have the necessary authority to direct and manage the affairs of the great majority of the Institution's constituent elements, they have no such authority with respect to the National Gallery of Art, the Kennedy Center, and the Woodrow Wilson Center. [[/3 column table]]

-4- [[3 column table]] Status of real property under the control of the Institution | Approve | The table contained in the Report on page 19 describes all real property under the control of the Smithsonian and is listed in three categories with brief comment as to the authority of the Regents and the Secretary with respect to each category. [[/3 column table]] [[underline]] RECOMMENDATIONS [[/underline]] I. Improving Accountability of the Institution to the Congress [[3 column table]] 1. Specific Authorizations for new programs. | Approve | The Regents and the Secretary should adopt the policy of seeking specific authorizations for all significant new programs or projects involving the use of Federal funds. 2. Disclosure of trust fund use which may involve future Federal fund expenditure. | Approve | The Regents and the Secretary should adopt a policy of discussing with the appropriations committees any proposed used of trust funds which may involve the future expenditure of Federal funds. 3. Five-Year forward planning process. | Approve | The Regents and the Secretary should establish a five-year forward planning process for the Institution covering all of its activites. 4. Special review of certain awards. | Approve | With regard to various research awards programs, in addition to the changes proposed by GAO, the Institution should adopt the practice of a special review by the Regents or by their Executive Committee of any awards which the Secretary believed might be perceived by the Congress or the public as self-serving or inappropriate. [[/3 column table]] II. Internal Management Matters [[3 column table]] 1. Comprehensive program and activity list. | Approve | As an early step in the planning process, the Smithsonian Institution should develop and keep current a comprehensive [[underline]] list of activities [[/underline]] (programs, projects, etc.) which it carries on. Administrative and internal management functions should be listed and described separately. [[/3 column table]]

-5- [[3 column table]] 2. Policies for Use of trust funds. | Approve | The Institution should develop and set forth in concise written form [[underline]] general policies for the use of its trust funds. [[/underline]] [[/3 column table]] NOTE: A preliminary draft of a statement titled "Smithsonian Institution Policies and Procedures Governing the Use of Appropriated Funds; Contracts and Grants; and Trust Funds" attached to the Hughes Report as Appendix IV was recommended to remain as a draft example with the report by the Audit and Review Committee. The Executive Committee, however, differed in its view concerning the advisability of including such a preliminary statement which might possibly be viewed as a binding document when, in effect, the Regents had not yet had an opportunity to review it. [[3 column table]] 3. Under Secretary. | Approve | The Institution should fill the permanent position of Under Secretary. 4. Five-Year Audit Cycle and Copies of Audits to Audit and Review Committee. | Approve | The staff of the Auditor of the Smithsonian Institution should be augmented by such additional positions as will permit the Office of Audits to maintain a five-year audit cycle. Also, the Auditor should make available copies of his Office's audit reports to the Audit and Review Committee of the Board of Regents at the same time that he transmits them to the Secretary. III. Recommendations Contained in the GAO's Reports. | Approve | The GAO's recommendations appear generally sound, and the report indicates general concurrence in them. However, certain modifications in approach are discussed in the report. [[/3 column table]] It was then VOTED further that the aforesaid conclusions and recommendations of the Audit and Review Committee, concurred in by the Executive Committee, be transmitted to the Board of Regents.

-6- And it was VOTED further that the Executive Committee, functioning as a Search Committee, work in close consultation with the Secretary to carry out Recommendation II, 3, regarding the position of Under Secretary. The Executive Committee and the Audit and Review Committee recognized the efforts being made by the staff of the Smithsonian to carry out the recommendations contained in the GAO report of March 31, 1977, particularly with reference to the Smithsonian Science Information Exchange, and the Management of Grant and Fellowship Programs in Lieu of Using the Smithsonian Research Foundation. The General Accounting Office report discussing the Smithsonian Institution's private funds banking practices, dated September 20, 1977, was accepted by the Executive Committee and the Audit and Review Committee, and its approval is recommended to the Board of Regents. The Executive Committee then continued consideration of the items on the agenda, and their recommendations, together with any revisions resulting from their discussions, are contained in the following papers. [[underlined]] Board of Regents Discussion of Hughes Report [[/underlined]] Mr. Webb stated that the report which Mr. Hughes prepared after very careful consideration includes three conclusions which are quite basic to the operation of the Smithsonian; and there are a number of recommendations that are spelled out in considerable detail. It was suggested that Mr. Hughes state the three conclusions and run down the list of recommendations so that the Regents might have a framework against which to consider any suggestions that are

-7- made for changes. Mr. Webb stated for the Executive Committee that they want the Regents to understand what they are doing, ask questions and suggest changes. He mentioned that there are two alternatives to decide upon: To make changes in their discretion or to authorize Senator Jackson to release his report as approved by his Audit and Review Committee to the appropriate Members of Congress who are interested in getting this report as soon as possible. If the Regents do approve the report as written, then it will be released promptly. But, Mr. Webb said, he did not wish to foreclose discussion by presuming that the Regents will approve all of the recommendations. The Chancellor added that at the joint meeting certain language changes were worked out. The Secretary and the members of the Committees were in general accord with the report. There were small problems of emphasis but not in substance, and there was no change in the main thrust. Mr. Hughes was asked to give his conclusions and recommendations. He stated that with respect to the three conclusions, the most basic one was the [[underlined]] relationship between the Smithsonian Institution and the Congress [[/underlined]]. In part based on discussions with Members of Congress, the Regents, and members of the staff of the Smithsonian, and in part from looking at the language of the Smithson Will and some of the substantive statutes, [[underlined]] he has characterized the Institution as a "Federal establishment." [[/underlined]] He believes that in political science and public administration terms that is a correct characterization. It seems to him that the confusion with respect to the nature of the

-8- Smithsonian arises because the Institution has at its disposal a variety of kinds of funds. Some of these are appropriated and obviously subject to all the normal constraints of Federal appropriated funds. In budgeting for them, the Institution acts like a Federal institution. On the other hand, and very significantly, the Institution has also at its disposal trust funds. This term encompasses the original trust fund and receipts to the Institution from a variety of sources, including importantly the Magazine. Trust funds are a growing resource of the Institution and constitute the essence of the difference between the Smithsonian and other Federal establishments or agencies. There are other distinctions, he said, but this is a very important one and is at the core of the uniqueness of the Institution. The institution receives also restricted trust funds from private sources and grants and contracts, largely from Government agencies, for stipulated purposes. Further, the Institution receives funds generated by the Institution's business activities. The 1846 Act has been clearly interpreted over the years to authorize the addition of such funds to the corpus of the unrestricted trust funds. The recognition of these facts should clarify the relationships between the Institution and the Congress without adversely affecting the interests of either. From the standpoint of the Congress, its general oversight rights with respect to both Federal funds and all categories of non-Federal funds would be preserved. From the standpoint of the Smithsonian, its unique characteristics would be preserved, including

-9- management by the Regents and the Secretary, and the program flexibility derived from having non-Federal funds at their disposal. Both the Will and the 1846 Act give to the Board of Regents and the Secretary the use of such funds so long as they are consistent with the reasonably broad purposes of the Smithson Will. The second conclusion is the [[underlined]] relationship between the Institution and certain of its constituent elements, [[/underlined]] namely the National Gallery of Art, the Kennedy Center, and the Woodrow Wilson Center. It seems to him that the statutes are quite explicit that even though they label these entities as bureaus of the Smithsonian, they are in fact administratively independent entities. The presence of the Chancellor or the Secretary or both on the several Boards of Trustees provides a coordinating mechanism but in no sense a control mechanism. The statutory characterization of them as bureaus of the Institution conceivably may carry with it some receivership responsibilities, but whether that is the case, it is quite clear that the Smithsonian Board of Regents and the Secretary would have no authority to do anything to prevent or encourage that receivership. They are administered by separate boards and are independent of the Smithsonian Board of Regents. The question arose as to whether this should be clarified by legislation. Mr. Hughes found no sentiment for legislation. Rather, he considers it is a matter that can be dealt with in comments by the Regents whenever appropriate and in the publications of both this Institution and those of the other institutions, to make it clear that the Smithsonian is not responsible for them.

-10- The third conclusion concerns the [[underlined]] Status of real property under the control of the Institution [[/underlined]] and the authority of the Secretary or the Regents to dispose of it. The following tabulation titled [[underlined]] Real Property Under the Control of the Smithsonian Institution [[/underlined]] summarizes the Institution's position as recorded in Mr. Hughes's report. The Secretary mentioned an explanatory note to the brief comments concerning the [[underlined]] Federal Trust Properties [[/underlined]] (appearing on the following page) that the Institution does not have the right to mortgage the federal trust properties or to dispose of them without the consent of Congress, if no longer needed for trust purposes, in spite of the fact that the sources of funds used in the construction of these buildings differ.

-11- REAL PROPERTY UNDER THE CONTROL OF THE SMITHSONIAN INSTITUTION All real property under the control of the Smithsonian is listed below in three categories with brief comment as to the authority of the Regents and the Secretary with respect to each category. [[underlined]] FEDERAL TRUST PROPERTIES [[/underlined]] Smithsonian Institution Building Arts and Industries Building Natural History Building Freer Gallery of Art History and Technology Building Hirshhorn Museum National Air and Space Museum National Zoological Park National Portrait Gallery National Collection of Fine Arts These properties are "appropriated to the Institution" by the terms of the 1846 Act and subsequent legislation (see 20 U.S.C., §52). It appears that such "appropriation" was intended to give the Institution the right to use such federal property for trust purposes, but not the right to mortgage the property, or to dispose of it without the consent of Congress, if no longer needed for trust purposes. [[underlined]] CUSTODY IN THE SMITHSONIAN [[/underlined]] NZP Animal Conservation Center Renwick Gallery Properties at Silver Hill, Maryland Barro Colorado Island The first three properties have been transferred to the custody of the Smithsonian by the General Services Administration for the Institution's use, and at whatever time the Smithsonian ceases using these properties they would be returned to GSA. Barro Colorado Island was transferred to the Smithsonian by the 1946 Reorganization Plan No. 3 (see 20 U.S.C., §79, et seq.), and is subject to United States treaty provisions. [[underlined]] NON-FEDERAL TRUST PROPERTY [[/underlined]] Barney House Belmont Conference Center Chesapeake Bay Center for Environmental Studies Cooper-Hewitt Museum These properties have been purchased with trust funds or received by, or through private donations. To date no facilities have been constructed with appropriated funds on any of these trust fund properties, except for some repairs and minor renovations Control and disposition of such properties is within the general discretion of the Board of Regents under the 1846 Act (see 20 U.S.C., §§41, 42, and 55). Should appropriated funds be requested for any such construction in the future, consideration will be given at that time to the appropriate protection of the federal interest. ___________ The above categories exclude property under lease or use permit arrangements.

-12- Mr. Hughes stated he felt confident that the classifications that are set forth and the conclusions with respect to each are valid and would be reassuring to those in the Congress who have these concerns. Those then are the three conclusions, and the recommendations flow from those conclusions. Mr. Hughes recommended that the [[underlined]] Regents and the Secretary adopt the policy of seeking specific authorizations for all significant new programs or projects involving the use of Federal funds. [[/underlined]] The Chancellor asked if the proposal which has been considered by an [[underlined]] ad hoc [[/underlined]] committee of the Regents to acquire the Museum of African Art would fall within that recommended policy. Mr. Hughes urged that if this were the will of the Regents, discussions be undertaken with the appropriate committees of the Congress to determine their feeling in the matter, and if they thought an authorization necessary, it might go through easily and well. The Secretary announced here that on October 3 and 4, 1977, the Smithsonian has been asked to appear before its authorizing committee under the chairmanship of Representative Lucien Nedzi and the chairman of the Subcommittee on Government Activities and Transportation, Representative John Burton, to testify in oversight hearings on the Smithsonian. It was suggested that we might bring up the matter of the African Museum, advising the Congress of

- 13 - our negotiations to date. Mrs. Boggs thought this to be a good idea. Mr. Hughes pointed out that seeking authorization is one means of communication which is very important. Mr. Hughes continued that one might argue as to whether the 1846 Act is sufficiently broad to cover certain activities or to seek authority in an appropriation bill, but cautioned that this may be subject to a parliamentary "point of order." Also, as the staff and the chairmen of committees change, he commented that Congress's memory fails. As Mr. Ripley can certify, understanding with one chairman is not necessarily an understanding with the second. Recommendation No. 2 was that [[underline]] "The Regents and the Secretary should adopt a policy of discussing with the appropriations committees any proposed use of trust funds which may involve the future expenditure of Federal funds." [[/underline]] Recommendation No. 3 related to [[underline]] "The Regents and the Secretary should establish a five-year forward planning process for the Institution covering all of its activities. [[/underline]] Mr. Hughes stated that in an institution which is as diverse as the Smithsonian, a planning process is a very useful device, not to establish a rigid framework but to inform the Regents and others concerned of its priorities. For perfectly valid [[underline]] ad hoc [[/underline]] reasons they could depart from the plan, but it establishes base lines in priority areas and a framework from which the Institution can evaluate its program.

-14- Recommendation No. 4: [[underlined]]"With regard to various research awards programs, in addition to the changes proposed by GAO, the Institution should adopt the practice of a special review by the Regents or by their Executive Committee of any awards which the Secretary believes might be perceived by the Congress of the public as self-serving or inappropriate." [[/underlined]] Mr. Hughes recommended that in addition to the changes proposed by the General Accounting Office the Institution should undertake a special review by the Regents in any situation where the Secretary believed that a particular award might be perceived as self-serving. Under Internal Management matters, Mr. Hughes proposed: Recommendation No. 1: [[underlined]]"As an early step in the planning process, the Smithsonian Institution should develop and keep current a comprehensive list of activities (programs, projects, etc.) which it carries on. Administrative and internal management functions should be listed and described separately. [[/underlined]] He said this may sound like a simple matter, but it is not a simple task in this Institution and should be done to provide a basis upon which the Congress, the Regents and the Secretary can understand clearly the Institution's programs. Recommendation No. 2: [[underlined]]"The Institution should develop and set forth in concise written form general policies for the use of its trust funds. [[/underlined]] Mr. Hughes stated there should be developed and presented to the Congress general policies for the use of trust funds.

-15- The question has arise in the Congress. A framework of policies for the use of trust funds would assure the Congress and the appropriations committees that there is tight management of the trust funds, consideration of priorities, and choice among opportunities. Recommendation No. 3: [[underlined]]"The Institution should fill the permanent position of Under Secretary."[[/underlined]] Mr. Hughes stated that the Institution at the present time is producing good and well-received results. On the other hand, it is a most complicated and diverse management task. Also, it seems to Mr. Hughes that further difficulty lies in the fact that, unlike most institutions, public or private, it has no central function or program which tends to glue it together. The individual should be selected for his or her managerial training, experience, and skills, rather than for scientific or cultural achievements. He should be as carefully selected as the Secretary and would relieve the Secretary of most day-to-day operating responsibilities. The Chancellor explained that Mr. Hughes had agreed to a language change in the report referring to a "new position of Deputy or Under Secretary." Based on the fact that in the recent past there have been two Under Secretaries, one retired and the other deceased, the report will refer to "the permanent position of Under Secretary" should be filled. The Hughes report was revised accordingly. Recommendation No. 4: [[underlined]]"The staff of the Auditor of the Smithsonian Institution should be augmented by such additional positions as will permit the Office of Audits to maintain a five-year cycle. Also, the Auditor should make available copies of his [[/underlined]]

-16- [[underlined]]Office's audit reports to the Audit and Review Committee of the Board of Regents at the same time that he transmits them to the Secretary."[[/underlined]] Mr. Hughes believes that the above recommendation would be useful, both for substantive and for public purposes. Regarding the recommendations contained in the General Accounting Office Report, Mr. Hughes concurred in the dissolution of the Smithsonian Research Foundation, but with regard to the Smithsonian Science Information Exchange he believed that other organizational locations for it should be explored. Mr. Brown stated that it seemed to him from reading the Hughes Report that the tabulation relating to real property will result in a further influence of the Congress upon the Institution. He is concerned that some time in the future the Congress might decide that it should have control over funds it did not generate. He thinks the Congress should be given the right not to be surprised, particularly when it comes to trust funds creating a facility which then will require tax funds to continue its support. But there are many other areas where that particular relationship to the Congress does not exist. He wondered if Mr. Hughes thought that the safeguards are sufficient. Mr. Hughes thinks that concern is a legitimate one and he shares this concern. He also shares his conclusion that it is not an easy problem to address in the abstract. Mr. Hughes reached the conclusion that is reflected in his recommendation that the

-17- Congress inevitably is concerned with what the Institution is doing with its trust funds. The Institution should say it is going to do certain things and give Congress the assurance that it will tell them what it is proposing to do. The Institution could say that the funds are in good hands, wisely managed and carefully expended, and remind the Congress from time to time that the trust funds are to be used by the Regents in their discretion so long as they are in concert with the Smithson trust. The Chancellor stated that the Institution has had three Senators and three Congressmen and [[underlined]]de facto[[/underlined]] they acted as an oversight committee, keeping in touch with what was going on and presumably informing their colleagues. When total membership of the Congress was small, it presumably was a manageable Institution and the Smithsonian was doing only a fraction of what it is doing now. With its enormous growth the Smithsonian, as well as the Congress with the enormous present load it carries, cannot oversee it in the same way. There will be a pattern of communication, and we will no longer rely on the historical practice that the six Congressional members will keep the rest of the members posted on what we are doing. With regard to the General Accounting Office's recommendations dealing with the accountability of the Institution, Mr. Hughes concurred in its recommendation regarding consultation by the Smithsonian and the appropriations committees on reprogramming.

-18- He also concurred in the GAO recommendation that those committees be provided information on the planned use of trust funds. (The Secretary and his staff have been working with the committees on these matters.) Mr. Hughes noted that he had recommended that the Institution present budget plans on a gross rather than a net basis in order to portray the full scope of its activities. He also concurred in the GAO recommendation that the Regents establish, in conjunction with the appropriate congressional committees, clear policies governing the use of Federal and trust funds. Mr. Ripley reported that the Smithsonian has been having continuing discussions on the various issues pointed out in the General Accounting Office Report and the Hughes Report, and referred to status reports which follow concerning 1) a copy of his letter to Senator Jackson on the Hughes Report; 2) a status report on the Smithsonian Science Information Exchange, and 3) Procedures Being Developed for the Management of Grant and Fellowship Programs in lieu of Using the Smithsonian Research Foundation. It should be noted that a preliminary draft of the "Smithsonian Institution Policies and Procedures Governing the Use of Appropriated Funds; Contracts and Grants; and Trust Funds" is included in the Hughes Report as Appendix IV. The Chancellor summarized the consensus of the Board of Regents as finding the Hughes Report instructive and strengthening the Institution's relationships with the Congress.

-19- Mr. Webb stated on behalf of the Executive Committee that they wanted to thank Mr. Hughes for his report, and recommended approval of the following motion, which was so ordered: VOTED that the Board of Regents accepts the Report of the Audit and Review Committee and its recommendations as contained in the Report prepared by Mr. Phillip S. Hughes. The Board wishes to express its appreciation and commend Senator Jackson and his Committee, their staff assistants and Mr. Hughes for their expert handling of the assignment. They wish also to commend the Secretary and his staff for their cooperation and assistance so readily extended in providing fully and promptly all information requested. The Chancellor, in anticipation of favorable action by the Board of Regents, referred to a letter he had proposed to be sent to Senator Jackson concerning approval of the Report and its release. The letter was concurred in by the Board of Regents and is to be transmitted to Senator Jackson promptly. It is expected that the interested committees and members of Congress will receive copies of the report by tomorrow morning, permitting public release of the report thereafter.

-20- [[preprinted]] [[image - drawing of the Smithsonian Institution]] SMITHSONIAN INSTITUTION Washington, D.C. 20560 U.S.A. [[/preprinted]] September 27, 1977 My dear Senator Jackson: After careful consideration of the Report prepared by Mr. Phillip S. Hughes, Special Consultant to the Audit and Review Committee which you chair, your committee adopted the Report unanimously. The Executive Committee, after review of the Report, also recommended approval. The Regents this afternoon adopted your Committee Report. The Board of Regents, having approved the report, recommends that it be released for distribution. On behalf of the Board of Regents, I authorize and request that you convey to those Members of Congress who have an interest in this matter the fact of our wholehearted endorsement of the Audit Review Report by the Board of Regents. I believe I express the views of the Regents that this inquiry has been of significant value to the Smithsonian Institution. As you know, historically the presence of three Senators and three House members on the Board was thought to be a means of continuing oversight. Over more than a century of its existence, the programs of the Institution have enormously expanded, and at the same time the vast burden that today rests on Members of Congress makes communication less effective. The General Accounting Office Report and now the Report of the Audit and Review Committee have recommended that both the Regents and the staff of the Institution reexamine practices and policies in light of present day conditions, especially the desirability that Committees of Congress, other than the six Congressional Regents, be kept alerted and informed on programs, policies and projects of the Institution. It will be of great value to the public

-21- interest to have this renewed interest of the Congress in Smithsonian,and you can assure your colleagues of the Institution's eagerness to have the continuing interest of the Congress in these matters. Your very expeditious and skillful handling of the matter as Chairman of the Audit and Review Committee and the assistance of the members of your committee are deeply appreciated. I look forward to your continuing interest and chairmanship of the Audit and Review Committee. With kind regards and many thanks, I am, Cordially, [[signed]]Warren E. Burger[[/signed]] Chancellor The Honorable Henry M. Jackson Chairman Audit and Review Committee Board of Regents of the Smithsonian Institution United States Senate Washington, D.C. 20510 (Note: The full report of Mr. Hughes, together with the appendices, are attached to these proceedings.)

-22- [[preprinted]] [[image - drawing of the Smithsonian Institution]] SMITHSONIAN INSTITUTION Washington, D.C. 20560 U.S.A. [[/preprinted]] September 16, 1977 Honorable Henry M. Jackson Chairman Audit and Review Committee Board of Regents of the Smithsonian Institution United States Senate Washington, D. C. 20510 Dear Senator Jackson: This letter responds to your request of September 9, 1977, for our review and comment on the report of Mr. Hughes dated September 1, 1977, concerning the Smithsonian's relationship to the Federal Government. I believe that the report presents constructive recommendations for strengthening this relationship, and my staff and I are committed to maintaining excellent communication between the Institution and the Congress. As the report indicates, several of the recommendations stemming from the Comptroller General's report of March 31, 1977, such as those relating to the Smithsonian Research Foundation and the Smithsonian Science Information Exchange, are progressing satisfactorily toward implementation. The recommendation in the report concerning the development and issuance of general policies for use of its trust funds has had considerable attention and is currently being revised for resubmission to your Committee and the Regents. It is believed that clarification of the various research awards programs, specifically the one designed to augment programs for Smithsonian researchers, would dispel any misunderstanding of the purposes of these programs.

-23- The various management tools recommended in the report such as establishing a five-year forward planning process, and the comprehensive listing of institutional activities as well as administrative and internal management functions are already receiving attention. In view of the discussion concerning a deputy secretary and the day-to-day operation and internal management of the Institution, I have enclosed, for convenient reference as an Appendix to this letter, a statement on the responsibilities of the Secretary. I look forward to discussing this subject, as well as the report, in more detail with you and the members of your Committee at the joint meeting with the Executive Committee of the Board of Regents on the 22nd of September. I would like to express our appreciation to Mr. Hughes and the Committee for their interest, and to assure you of my dedication to maintaining the high ideals and purposes of this Institution. Sincerely yours, [[signed]]Dillon[[/signed]] S. Dillon Ripley Secretary Attachment: Appendix

-24- APPENDIX [[underlined]]Responsibilities of the Secretary[[/underlined]] The responsibilities of the Secretary are derived from 20 U.S.C. and related statutes, as follows: -- The business of the Institution shall be conducted by a Board of Regents, composed of the Vice President, the Chief Justice of the United States, three Members of the Senate, three Members of the House of Representatives, and nine other persons. -- The Board shall elect a suitable person as Secretary of the Institution and also as Secretary of the Board of Regents. -- The Secretary shall take charge of the buildings and property of the Institution and shall, under direction of the Regents, make a record of their proceedings; shall discharge the duties of librarian and of keeper of the museums; and may, with the consent of the Board of Regents, employ assistants. -- The Chancellor of the Institution may designate a suitable person to act as Secretary when there is a vacancy in said office and whenever the Secretary shall be unable from illness, absence, or other cause to perform all the duties of his office. In such cases, the person so appointed

-25- may perform all the duties imposed on the Secretary until the vacancy shall be filled and such inability shall cease. -- The Secretary and his assistants shall be removable by the Board of Regents whenever the interests of the Institution so require. In addition to the foregoing authorizations, further principal authorizations are as follows. The Secretary is responsible to the Board of Regents for: -- executive direction of all programs of the Institution; -- planning, execution, and reviewing the programs and projects; -- approval of budgetary and other financial operations; -- justification of budgetary proposals; -- preparation and justification of legislative proposals; -- testimony before the Office of Management and Budget, the Congressional Committees, planning commissions, the Comptroller General, the Civil Service Commission, and other official bodies; -- preparing and approving correspondence; -- public speaking; -- and other fields of Institutional action.

-26- Direct communication by an employee to the Secretary is provided, including particularly communications by Assistant Secretaries, the Treasurer, the General Counsel, the Executive Assistant, and Directors of Museums, Bureaus and Offices. Final decisions on recommendations to the Board of Regents in respect to senior level appointments at and above the level of GS-15 (Assistant Secretaries, Treasurer, General Counsel, Executive Assistant to the Secretary, Bureau and Museum Directors, [[underlined]] et al [[/underlined]]) are reserved for action by the Secretary.

-27- [[underlined]] Smithsonian Science Information Exchange [[/underlined]] The General Accounting Office Report GGD-77-43 on the Smithsonian Institution, "Need to Strengthen Financial Accountability to the Congress", recommended that the Board of Regents dissolve the corporate status of the Smithsonian Science Information Exchange (SSIE) and conduct its operations as part of the Smithsonian Institution's regular organizational structure. Subsequently, in its action on the fiscal year 1978 appropriation, the Senate Appropriation Committee in its Report 95-276 stated that efforts should begin to effect the transition of the Exchange to Federal status either in the Smithsonian or another appropriate Federal agency. In a statement dated April 18, 1977, provided to the Congress, the Smithsonian took note of the long standing interests of the legislative and executive branches in the operations of the SSIE and raised the question whether the Board of Regents could unilaterally dismantle the present operation of the Exchange without prior consideration by the appropriate committees of Congress, by the public and private user agencies, and by activities charged with advising the President on the management of scientific and technological information. Consequently, in a letter of July 21, 1977, to the Smithsonian the Office of Management and Budget advised that it expected to consider the GAO recommendation in the course of reviewing the Smithsonian's budget this fall and asked the Institution to comment on the possibility of merging all or a part of the SSIE with the

-28- National Technical Information Service (NTIS) in the Department of Commerce and to suggest other possible organizational configurations. OMB further advised that the Department of Commerce, National Science Foundation, and the Office of Science and Technology Policy (OSTP) were also asked to comment on such a merger. On September 8, a meeting was held at OMB with representatives of the Smithsonian, SSIE, NSF, and Commerce to discuss the advantages and disadvantages of the suggested merger and to range over other possibilities, such as retaining the Exchange under the Smithsonian or placing it under the NSF or OSTP. It seems almost certain that OMB will arrive at a recommended course of action over the next several weeks as part of its decisions on the FY 1979 budget. The Regents will be advised of this recommendation as soon as the Secretary learns of it. In general, it is felt that a transfer of the Exchange, if recommended, should be agreed to, provided there are appropriate safeguards for the continued conduct of its operations which are felt to be of substantial importance to research management.

-29- [[underlined]] Management of Grant and Fellowship Programs in lieu of Using the Smithsonian Research Foundation [[/underlined]] The General Accounting Office Report GGD-77-43 "Need to Strengthen Financial Accountability to the Congress" recommended that the Board of Regents dissolve the Smithsonian Research Foundation (SRF) and carry out its operations as part of the Smithsonian's regular organizational structure. The report further recommended that the Secretary "propose and justify to the Congress the exemptions from existing legislation the Smithsonian believes it needs to run effectively, and with a minimum of red tape, the programs now funded through the Smithsonian Research Foundation". Subsequently, in its Report 95-276 on the fiscal year 1978 appropriation, the Senate Committee on Appropriations stated that "it is the expressed intent of the Committee that the Foundation be terminated and that the Smithsonian establish procedures for direct administration of Federal grant programs". Programs currently administered by the SRF, for which new direct procedures are being developed, include the Research Awards Program, the Special Foreign Currency Program research grants to Smithsonian scholars, the Smithsonian's Academic Studies Program of pre- and post-doctoral fellowships to college and university applicants, and the Woodrow Wilson Center fellowships. Public Law 94-74, approved July 26, 1977 (the fiscal year 1978) states that none of the Salaries and Expenses and Special Foreign Currency Program appropriations shall be made available to the SRF.

-30- In developing new procedures, we have based our planning on the following considerations. First, that there will be no change to the Congressional advice we have received that, while no new FY 1978 funds may be obligated to the SRF, funds currently obligated which will remain unspent as of October 1, 1977, may be drawn down in fiscal 1978 in order that ongoing research projects and fellowships will not be jeopardized. We have also assumed that the SRF as an entity will be permitted to stay in existence until the end of FY 1978 in order to allow projects to wind down. For its own budget reasons, however, it is unlikely that SRF will remain staffed beyond December 31, 1977. For fiscal year 1978, the following general procedures will be in effect. [[underlined]]Smithsonian and Woodrow Wilson Center Fellowship Programs [[/underlined]] Following the usual process of fellowship application, review, evaluation, and selection, letters of award will be issued by the Smithsonian and WWICS directly to the successful candidates under the Institution's general authority to engage in educational activity and the Center's specific authority to operate a fellowship program. Such letters will constitute obligating documents of federal funds. The respective administering offices, Office of Academic Studies and the Center, will prepare fellowship analysis worksheets for use by the Accounting Division for scheduling payments, tax withholding, medical insurance withholding, and the like. These offices will also develop and maintain systems to monitor Fellows'

-31- progress under the fellowships and adherence to agreed-upon terms; receive interim and final reports as established by each program; maintain control of records relating to Fellow's tenure and Institutional commitments to him or her; prepare modifications of award for appropriate signature for changes in length and/or dates of tenure, amounts of stipend and other funds awarded, and for leaves of absence for legitimate reasons; notify Accounting of changes in award; and provide other administrative support. The Accounting Division will certify obligation of funds in each fellowship award; schedule and make stipend and other payments; withhold income tax as required by Internal Revenue Service; prepare 1099's and similar income tax forms; withhold medical insurance premiums as determined in each individual grant and transmit those amounts in the Fellow's behalf for payment to the insurance carrier; maintain accounting records for audit and submit records periodically to the Office of Academic Studies and WWICS. [[underlined]] Smithsonian Research Awards Program [[/underlined]] Following the procedures established and apparently working well for the Environmental Sciences Program, funds for ongoing projects (the FY 1978 appropriation only provides funds for ongoing work) will be provided as direct annual allotments to the Smithsonian bureau for the principal investigator. Each such allotment will be a cost control center with its own accounting number. Should the program be restored to a fuller funding level in FY 1979, the regular competition and selection process will be followed.

-32- Approved budgets will be transmitted by the Office of the Assistant Secretary for Science, the program's administrative center, to the Accounting Division for appropriate controls to be established. The principal investigator will prepare personnel, travel, and procurement requests which will be sent directly to the appropriate administrative support units for processing except that personnel and travel requests must be approved by the Office of the Assistant Secretary for Science. Most of the personnel presently attached to ongoing projects will continue to be paid in fiscal year 1978 from funds currently obligated to the SRF. Should such funds prove not to be adequate, some personnel now on board may have to be hired on a temporary Federal appointment sometime after the beginning of the fiscal year. Any new hires also will be temporary appointments not to exceed September 30, 1978. All such hires will be in accordance with Civil Service procedures. The Accounting Division will prepare financial status reports on each project and send the reports to the principal investigator and the Office of the Assistant Secretary for Science. These reports will be reviewed jointly throughout the year with particular attention to the last quarter when it may be necessary to make project-by-project adjustments to avoid end-of-year deficits or over-expenditures. [[underlined]] Special Foreign Currency Program Awards to Smithsonian Staff [[/underlined]] As is the Research Awards Program, the fiscal year 1978 Special Foreign Currency appropriation is limited in its amount and application

-33- to Smithsonian projects that are presently ongoing. Since the appropriation is no-year, these funds will remain available for obligation, if necessary, after the close of the fiscal year. Special accounting records will be established to assure that the limitations imposed by the Congress are not exceeded. Funds for approved projects will be allocated to the Smithsonian bureau or office for which the principal investigator is employed. For projects requiring hiring and purchasing abroad, the following procedures will be placed into effect: - For projects with a collaborating host country research institution, project agreements will be executed transferring funds for local costs to the host institution. The travel and maintenance of the Smithsonian investigator and other nonhost country participants will be obligated on travel orders. - For projects without an institutional research collaborator, service contracts will be executed with an established organization in the host country which will, for a fixed administrative fee, carry out local hiring and purchasing necessary for the operation of the project under the supervision of the Smithsonian principal investigator. The travel and maintenance of the Smithsonian investigator and nonhost country participants and equipment shipments would be handled on travel orders and Government Bills of Lading. Financial data will be reported to the Accounting Division for the preparation of consolidated reports to the Smithsonian bureau or office and to the Foreign Currency Program office.

-34- Instructions are now being drafted for each of these programs for the guidance of Smithsonian bureaus and offices and others. Following a period of using these procedures, an evaluation will be made to determine if they are operating satisfactorily or if exemptions from legislation are needed to make these programs run effectively. A status report will be given to the Regents at the May 1978 meeting.

-35- [[underlined]] General Accounting Office Banking Report [[/underlined]] Mr. Ripley pointed out that the General Accounting Office had released its report discussing the Smithsonian Institution's private funds banking practices which the Senate Subcommittee on Appropriations had asked the General Accounting Office to look into. The report stated: "In our view the Smithsonian has established adequate procedures to keep non-interest-bearing checking account balances at minimum levels sufficient to serve its needs." It was observed that this report should officially lay to rest all the unfounded charges that were made about the way the Smithsonian was handling its funds. The report follows.

-36- [[preprinted]] [[image - seal of the Comptroller General of the United States]] COMPTROLLER GENERAL OF THE UNITED STATES WASHINGTON, D.C. 20548 [[/preprinted]] B-133332 September 20, 1977 To the Chairman and Ranking Minority Member Subcommittee on Interior Committee on Appropriations United States Senate This report discusses the Smithsonian Institution's private funds banking practices, which your Subcommittee asked us to look into, and which were not discussed in our March 31, 1977 report (GGD-77-43) on the Smithsonian. As of April 30, 1977, the Smithsonian maintained 41 accounts in financial institutions and the United States Treasury. Most of these are small checking accounts used to pay local expenses at Smithsonian locations outside Washington, D.C. Our review was limited to analysis of the use of five principal accounts--two at the American Security and Trust Company, two at the Riggs National Bank, and a deposit suspense account in the United States Treasury. In our view the Smithsonian has established adequate procedures to keep non-interest-bearing checking account balances at minimum levels sufficient to serve its needs. [[underlined]] FUNDS MANAGEMENT [[/underlined]] The Smithsonian Treasurer has overall responsibility for the Smithsonian's financial assets. The investments accounting division in the Office of the Treasurer is responsible for cash management and cash needs forecasting. One employee in the accounting division of the Office of the Treasurer is engaged full-time in monitoring and analyzing the bank accounts and in providing the investments accounting division with information needed in its cash management responsibilities. GGD-77-67

-37- B-133332 The investments accounting division attempts through various methods to invest, on a short-term basis, any operating funds which are temporarily available. In the past 2 years several different methods have been used. Currently, any excess operating funds are deposited in a savings account at American Security and Trust or invested in a short-term investment pool. When the division's forecasts show that a large amount of cash beyond foreseeable current needs will be accumulated, the Smithsonian Treasurer obtains authorization from the Board of Regents to transfer the excess cash to one of four investment trust accounts maintained at Riggs. These funds are available for longer term investment by three professional investment firms. [[underlined]] U.S. TREASURY SUSPENSE ACCOUNT [/underlined]] The Smithsonian has had a deposit suspense account at the U.S. Treasury for its private funds since 1874. Deposits into the Treasury account consist of grants, gifts, receipts from auxiliary activities such as magazine and museum shop sales, and the various other sources of Smithsonian private funds. Some of these receipts, such as grants and museum shop sales, are now first deposited in a Riggs collection account and then transferred daily to the Treasury account. At one time the Treasury account served as the Smithsonian's principal checking account from which payroll and other payments were made. However, that function is now handled primarily through a Riggs payroll account and the American Security and Trust operating account. Withdrawals are made from the Treasury account for transfers to the American Security and Trust operating account, Riggs payroll account, and the other checking accounts. When excess funds accumulate in the Treasury account, they are transferred to an American Security and Trust savings account. We were advised by the Smithsonian that the Treasury account is also used, in a limited way, for payroll purposes and for payment of some accounts payable. The account is charged for salary payments to private employees who want checks sent to a bank, thus enabling Treasury to merge into one document both Federal and private salary payments of Smithsonian employees who designate the same bank. Occasionally checks are also drawn on the account to pay vendors who submit bills for work chargeable in part to the Smithsonian's private funds and in part to its appropriated funds. - 2 -

-38- B-133332 The vendors get one check to cover the appropriated fund and private fund charges. Using the deposit suspense account for these two purposes, according to Smithsonian officials, facilitates the accounting work for the Smithsonian, assures prompt and safe receipt of paychecks for those Smithsonian employees designating banks, and eliminates confusion for vendors who would otherwise receive two checks for partial payments of each bill. In calendar year 1976 the Treasury account had an average daily balance of $442,000, according to the Smithsonian's books. The Smithsonian later decided to keep the balance at about $250,000 by transferring the excess to the savings account. A Smithsonian official recently told us that they would reassess the use of the account and the average balance may be further reduced. [[underline]] ACCOUNTS AT AMERICAN SECURITY AND TRUST [[/underline]] In March 1966, the Smithsonian opened an account at the American Security and Trust Company for the purpose of depositing receipts from museum shop sales. Later, payments under Federal grants and contracts were deposited in the account. Originally the only checks written on this account were for monthly or bimonthly withdrawals for deposit in the Smithsonian's Treasury suspense account. In July 1968, the Smithsonian began drawing checks on the American Security and Trust account to pay some operating expenses and began making deposits to it, when necessary, from the Treasury suspense account. The account became the Smithsonian's primary operating account--taking over that role from the Treasury suspense account. The change was made because the Smithsonian Treasurer believed that the private bank provided more timely service and information on the operating transactions flowing through the account. In April 1977, the Smithsonian discontinued using the American Security and Trust operating account as the initial depository for museum shop sales receipts and payments under Federal grants and contracts. All such receipts now go to the Riggs collection account. Thus, the only deposits to the American Security and Trust account are transfers from the Treasury suspense account to cover checks issued in payment of operating expenses. - 3 -

-39- B-133332 [[underlined]] Investment of excess cash [[/underlined]] In June 1975 the Smithsonian entered into a repurchase agreement with American Security and Trust whereby the Smithsonian would withdraw daily from the operating account excess funds which American Security and Trust would invest in short-term money market securities (usually Treasury bills and notes) with the stipulation that American Security and Trust would repurchase them from the Smithsonian to fulfill any Smithsonian cash needs. Prior to this agreement the Smithsonian invested its excess operating funds primarily in Certificates of Deposit. According to the Smithsonian the repurchase agreement provided greater liquidity with a comparable rate of return. In late 1975 a Smithsonian analysis of the operating account showed that there was an opportunity to also earn interest on the "float" resulting from the timing difference between the writing of the checks on the operating account and their being charged against the account. To accomplish this the Smithsonian broadened its repurchase agreement with American Security and Trust on December 3, 1975. Under the new agreement American Security and Trust examined the Smithsonian's operating account at the start of business each day. If the balance exceeded whatever amount the Smithsonian had designated as necessary for daily operations (that is, necessary to pay the checks which it expected to clear that day) American Security and Trust would invest the excess. If the balance went below the Smithsonian-designated minimum, American Security and Trust would sell or repurchase for its own account enough of the notes and bills it was holding for the Smithsonian to bring the balance up to the designated minimum. American Security and Trust did not charge the Smithsonian directly for this service but recovered its costs by giving the Smithsonian a slightly lower rate of interest than the bank earned on the funds invested for the Smithsonian. The use of the repurchase agreement for investment of excess operating funds and checking account float was interrupted twice after December 1975. The first occasion was early in 1976 when interest rates available on money market investments fell below the rate of interest which American Security and Trust paid on savings accounts. The Smithsonian - 4 -

-40- B-133332 opened a savings account at American Security and Trust on March 18, 1976, and kept the excess operating funds and the checking account float in the saving account. When needed, transfers were made from the savings account to the checking account to cover checks presented for payment. On May 28, 1976, it was again more profitable to use the repurchase agreement, and the Smithsonian then discontinued using the savings account. The second interruption lasted from January 3 to April 21, 1977, when Smithsonian officials were making a general reassessment of Smithsonian bank accounts. During this interruption the savings account was used for investment of excess operating funds, but no attempt was made to earn interest on the checking account float. On April 21, 1977, the Smithsonian reverted to using the repurchase agreement with American Security and Trust for investment of the checking account float, after judging it to be the most effective method for investing such funds. Excess operating funds were retained in the savings account. Our review of the daily bank statement balances in the operating account showed that the Smithsonian was most effective in maintaining this balance at minimum levels when it was investing both excess operating funds and the float. From July 1, 1975, through November 30, 1975, when the Smithsonian retained sole management of the American Security and Trust account, investing only the excess operating funds under the repurchase agreement, the average daily bank balance in the account was $798,000. For the 13 months (Dec. 1975 to Dec. 1976) that the checking account float, in addition to the excess operating funds, was invested through the repurchase agreement or in a savings account with American Security and Trust sharing in the management of the funds, the average daily bank balance dropped to $269,000. During January and February of 1977, when the Smithsonian again had sole management of the funds and used the savings account for investing only the excess operating funds, the average daily bank balance in the operating account was $850,000. However, the average daily check book balance was about $225,000--the difference of $625,000 represented by outstanding checks or the float. Investment of the checking account float, as well as the excess operating funds, with daily contact between American Security and - 5 -

-41- B-133332 Trust and Smithsonian officials seems to be the most effective way to keep the nonearning balance in the operating account to a minimum. The operating account at American Security and Trust was used extensively as the Smithsonian's principal checking account for payments other than payroll. During the 15-month period ended September 30, 1976, an average of over 2,600 transactions (deposits and withdrawals) a month were handled by this account. Since the only deposits to the operating account as of April 1977 are from the Treasury account to cover issued checks, excess operating funds no longer accumulate in this account. Excess operating funds are transferred periodically from the Treasury account to the American Security and Trust savings account. When the savings account balance gets larger than needed for operating liquidity, sums are transferred to the Smithsonian's short-term investment pool or to the outside investment managers for longer term investment. The savings account had a balance of about $1.4 million on June 22, 1977, the day after $1 million had been transferred to an investment manager for long-term investment. [[underlined]] Secretary's relationship to American Security and Trust [[/underlined]] The Secretary of the Smithsonian was appointed by the Board of Regents in 1963 as a private payroll employee to assume his duties in 1964. He became a member of the board of directors of American Security and Trust in February 1967 and resigned after 10 years service in December 1976. His service on the board was approved by the executive committee of the Smithsonian's Board of Regents. The Smithsonian Institution and the Smithsonian Research Foundation opened bank accounts with American Security and Trust in 1966, before the Secretary was a member of the bank's board of directors, and they were maintained after he was appointed to the board. However, these were not the first accounts the Smithsonian had with American Security and Trust. The Smithsonian first opened an account at the bank in 1927. Although the Secretary is a member of the Foundation's board of directors, he was not present at the meeting when it was decided to open the account at American Security and - 6 -

-42- B-133332 Trust. At that time, however, he was serving as president of the Foundation. We were advised by the Smithsonian that the Secretary no longer owns the American Security and Trust stock which he was required to hold as a director of the bank. [[underlined]] ACCOUNTS AT THE RIGGS NATIONAL BANK [[/underlined]] The Smithsonian opened its payroll checking account at Riggs National Bank in 1955. It is used to pay employees on the private payroll who do not have their paychecks sent to a bank. The Smithsonian's usual procedure for administering the payroll account is as follows. For each 2-week pay period the Smithsonian deposits in two increments the total amount of the paychecks written against the account for that period. The first deposit, usually for $150,000, is made on the same day for which the paychecks are dated. The second deposit, for the remainder of the payroll, follows 3 to 5 days later. The average daily bank balance in the account from July 1, 1975, to January 31, 1977, was about $96,000. The Smithsonian also has a collection account at Riggs. The account was opened in April 1976 for receipt of mail order payments for museum shop items. Three times daily Riggs' messengers pick up the mail orders from a post office box rented in the Smithsonian's name. The same day the mail is picked up, Riggs deposits any checks received into the collection account and forwards a deposit receipt and a listing of the checks received to the Smithsonian. In April 1977, the use of this account was expanded to include receipts from over-the-counter museum shop sales and payments received under letters of credit on Federal grants and contracts. Previously these receipts were initially deposited in the American Security and Trust operating account. Money is transferred daily from the collection account to the Treasury suspense account. The balance in the collection account is maintained, together with the payroll account balance, at a level high enough to reimburse Riggs for its payroll and collection services. Smithsonian officials advised us that use of the collection account reduces the amount of clerical work performed - 7 -

-43- B-133332 by Smithsonian employees and results in receipts from revenue-producing activities becoming available to the Smithsonian more quickly than if the receipts were deposited directly into the Treasury suspense account. Four separate trust accounts are also maintained at Riggs to temporarily hold funds awaiting investment by professional investment managers engaged by the Smithsonian for this purpose. These funds are used for long-term investment, as opposed to the day-to-day investing of operating funds by Smithsonian officials through the checking account repurchase agreement or the savings account at American Security and Trust. [[underlined]] CONCLUSION [[/underlined]] In our opinion, the Smithsonian has adopted adequate procedures for the management of cash in its private funds. It strives to maintain only sufficient funds in its two principal non-interest-bearing checking accounts to pay the payroll checks and other checks presented for payment each day. Through the use of repurchase agreements, a savings account, and short-term investments, the Smithsonian attempts to earn interest on any funds not needed immediately to pay its expenses. We believe that beginning in December 1975 it did this successfully, except during the period January 3 through April 20, 1977, when it made no attempt to earn interest on the American Security and Trust checking account float. On April 21, 1977, the Smithsonian resumed earning interest on that float. [[underlined]] Private, nonprofit corporations [[/underlined]] The Smithsonian Research Foundation maintained a bank account with American Security and Trust for about 11 years beginning in June 1966. In January 1977, the Smithsonian began acting as the Foundation's fiscal agent and custodian and closed the Foundation's account at American Security and Trust on May 3, 1977. As needed, the Foundation's funds are now withdrawn from the Smithsonian's appropriated fund accounts and deposited in the Smithsonian's U.S. Treasury suspense account. Foundation funds are then withdrawn from the Treasury account and deposited in the Riggs payroll account or the American Security and Trust operating account for the Foundation's use in paying payroll and other costs. - 8 -

-44- B-133332 The Smithsonian keeps separate accounting records for the Foundation's funds. In the 15-month period from July 1, 1975, to September 30, 1976, the average deposits per month in the Foundation's bank account totaled $166,144, while an average of 300 checks were paid per month, totaling $162,766. The average daily balance in the account for the 15-month period was $64,185. Although the Smithsonian Science Information Exchange has a small checking account at the Madison National Bank for satisfying minor immediate needs, its major cash transactions have been handled by the Smithsonian in a manner similar to that currently used for the Smithsonian Research Foundation. [[underlined]] Scope of review [[/underlined]] We reviewed the Smithsonian's policies and procedures for the use of bank accounts and banking services in managing its private funds. In this regard, we examined specifically the transactions recorded in two principal bank accounts--the American Security and Trust operating account and the Riggs payroll account--during the 15-month period ended September 30, 1976. We conducted followup work concerning several bank accounts to find out the current status of the Smithsonian's banking practices. We also discussed the Smithsonian's banking practices with Smithsonian officials and the certified public accountants who examined Smithsonian private funds, including those on deposit at financial institutions and the United States Treasury. Smithsonian officials reviewed the draft report and we considered their comments in preparing our final report. [[signed]] Elmer B. Staats [[/signed]] Comptroller General of the United States -9-

-45- [[underlined]] Minutes of Meeting of May 13, 1977 [[/underlined]] It was noted that the Minutes of the Regents' meeting of May 13, 1977, had been circulated to the members of the Board. The Board having no changes to suggest recommended approval of the Minutes. It was VOTED that the Minutes of the Meeting of May 13, 1977, as circulated on June 6, 1977, are approved.

-46- [[underlined]] FINANCIAL REPORT [[/underlined]] Mr. Wheeler summarized the following financial report: [[underlined]] Status of Federal Appropriations [[/underlined]] [[underlined]] Fiscal Year 1978 [[/underlined]]: Final Congressional action on our FY 1978 appropriation differed only slightly from the House mark-up reported at the last Regent's meeting. A partial restoration ($110,000) was allowed for continuing Research Awards projects, provided none of these funds were administered through the Smithsonian Research Foundation. A similar prohibition was added against the use of the SRF for handling the $4.0 million Foreign Currency Appropriation, with a maximum limitation of $500,000 for continuing grants to Smithsonian employees. The Travel request was cut by $100,000, or 11% below FY 1977. The $215,000 reduction by the House in restoration and renovation funds was rescinded, but our request for the $7,100,000 History & Technology 6th floor addition was still disallowed pending recommendation from the House investigative staff. Apparently reflecting Congressional questions raised by the report of the General Accounting Office, a $200,000 cut was made in base funding of the Science Information Exchange, and we were directed to begin immediately a transition of the Exchange to a federal status. A further Congressional restriction was imposed against grants to the Institution (and agencies within the Interior and Related Agencies Appropriation Bill) from the Arts and Humanities Endowments. Overall, however, treatment of the Institution's appropriation request was favorable, providing an additional $3,000,000 of Salaries & Expenses funding (or 79% of the additional amount requested), with major

-47- increases for: Uncontrollable increases in salaries & benefits | $960,000 Operating costs of new Zoo facilities | 700,000 Increased computer usage - Astrophysical Observ. | 325,000 Added protection services | 415,000 Increase for National Anthropological Film Ctr. | 350,000 Other increases | 592,000 Less reduction in Research Awards: | [[underlined]] (340,000[[/underlined]]) | $3,002,000 This raised our FY 1978 Salaries and Expenses appropriation to $88,238,000, with additional appropriations of $1,777,000 for the Science Information Exchange, $4,000,000 for the Foreign Currency Program and $5,250,000 for Construction, as shown in Exhibit A. The prospective October 1977 legislative pay raises will make it necessary to seek an FY 1978 supplemental appropriation as has been the case in prior years. A further favorable development is that we have now received reprogramming guidelines from the Congress, and these guidelines are currently in effect, eliminating any further need for a contingency fund. The Institution is now allowed to transfer under certain prescribed circumstances up to $250,000 or 10 percent (whichever is less) between individual line items and across activity lines (such as Science, History and Art, etc.). An "after the fact" quarterly reprogramming report to the Congress is required. [[underline]]Fiscal Year 1979[[/underline]]: We have recently submitted to OMB in the new Zero Base format a Salaries and Expenses budget request of $92,648,000, an increase of $4,410,000, or 5% above FY 1978. Additionally, $2,858,000 in various increments of priority is being sought for the Science

-48- Information Exchange, and $3,700,000 for the Foreign Currency Program. For construction, a total of $8,470,000 was requested, including $3,895,000 for restoration and repair (R&R) items, $4 million for continuation of projects in the Zoo Renovation Plan, and $575,000 to complete plans and design of the Museum Support Center. The requested R&R funds will be used to fund such projects as facade and roof repairs, improvements to aid the handicapped and provide fire protection, and upgrading of facilities in support of scientific research efforts. In preparing these appropriation requests an intensive study of our many programs, involving many levels of Smithsonian management, was carried out in accordance with the New Zero Base Budgeting procedure. As a result, some $1.6 million for specific programs was either eliminated entirely or moved to lower priority request levels, with substitution in the "Current Level" of funding of a similar amount of programs considered to be of higher priority. "Improvement Levels" consisting of progressively lower priority items, were then added to raise the total S&E request to the $4,410,000 increase cited above. Higher priority programs primarily included research awards, libraries support and implementation of the protection study recommendations. Offsetting reductions were made in the area of Protection Services by delaying summer evening hours to June 1st, and in exhibit and education programs of the National Air and Space Museum and the National Museum of History and Technology. Other major areas of emphasis in the request are programs of original scientific research, increased scientific technical support for the National Museum of Natural History, additional guard forces, and replacement funds for needed grants now prohibited from the Arts and Humanities Endowments.

-49- Mr. Wheeler called attention to the booklet in the back of each agenda book containing the Smithsonian Institution appropriation funds budget estimates for the fiscal year 1979 which had been submitted to the Office of Management and Budget and which he had summarized. The following motion was then adopted: VOTED that the Board of Regents concurs in the Fiscal Year 1979 Justification of Estimates of Federal Appropriations as presented to the Office of Management and Budget in September 1977.

-50- [[underlined]] TRUST FUNDS [[/underlined]] On the attached Exhibits A, B, and C are shown projected results for FY 1977, proposed budget for FY 1978 and tentative estimates for FY 1979 for unrestricted, special purpose, and restricted trust funds. [[underlined]] Fiscal Year 1977: [[/underlined]] Current projections for FY 1977, ending September 30, 1977 for [[underlined]] Unrestricted Funds [[/underlined]] are somewhat higher than estimates provided at the May Regents meeting, as the Magazine results continue to exceed expectations. Net gain from the Associates Program is now expected to be $6,657,000 (of which $6,500,000 is attributable directly to the [[underlined]] Smithsonian [[/underlined]] magazine) or about 10% more than previously estimated. Due to this increase, it will be possible by year end to complete the transfer of $5.0 million to unrestricted endowment funds, as well as sharing some $600,000 with the Bureaux. Income to the [[underlined]] Special Purpose Funds [[/underlined]] (primarily bureau revenue-sharing and bureau-generated funds) has increased substantially in the past two years, now exceeding $2,000,000 per year. In FY 1977, such income, furthermore, will be some $200,000 higher than previously estimated due to the popularity of such activities as the National Air and Space Museum theatres. Year-end balances of these funds will total over $5.0 million, including $1,630,000 magazine advertising tax reserve (status still unresolved), $1,110,000 for future funding of NASM films, $400,000 for construction of a parking facility at the Zoo, and varying amounts for discretionary use of individual bureaux, principally for acquisition of collection items, assistance with exhibitions or bureau publications or for other educational needs.

-51- [[underlined]] Restricted Fund [[/underlined]] gifts and grants in FY 1977 will be less than previously estimated and below the prior fiscal years, due primarily to a greatly reduced level of Folklife Festival activities and related support. [[underlined]] Fiscal Year 1978 Budget: Unrestricted Funds [[/underlined]] -- As shown in Exhibit B, the budget for these funds in FY 1978 reflects a continuation of trends of the past several years. Investment income will increase by $400,000 as a result of the sizable transfers to endowment funds. Auxiliary activities are expected to expand further, with the gross revenues increasing by $10 million to about $49 million; of the $10 million increase, $4 million is attributable to the Magazine, $2.4 million to the new book publishing program, $1.0 million to expansion of Shop and Mail Order sales, and $1.2 million to a planned promotional sale of musical records by the Division of Performing Arts. The increase in net income from such activities, however, is conservatively estimated in this budget at only about $500,000. Contained in the overall budget, but not obvious from the figures herein, are plans for expanded development of photo slide-audio cassette packages and the carrying out of future regional Associate programs without local fund raising support activities (in effect, an Associates benefit-subsidy of close to $200,000). On the expenditure side there will be a substantial increase in administrative expenses, largely attributable to higher salary levels and operating allotments will continue at a level of some $1,350,000 (Cooper-Hewitt operating support, $300,000; folklife documentation unit, $100,000; fluid research grants, $100,000; exhibit openings

[[page number]] -52- [[/page number]] and special events, $130,000, with the balance representing numerous minor program needs). It has been assumed that we should continue a $1 million annual reserve for possible taxation of Magazine advertising revenues as well as further revenue sharing with the Bureaux ($549,000). Even after these estimated expenditures, a substantial surplus would be shown, about $6,600,000, or $1.0 million higher than in FY 1977. The budget contemplates the following disposition of such surpluses as follows: [[4 column table]] [[underline]] Transfer to Endowment [[/underline]] | | | $4,000,000 [[underline]] Transfers to Plant [[/underline]] | | | - Chesap. Bay Ctr. Lab. Wing | $300,000 | | - CBCES Land Acquis. payments | [[underline]] 55,000 [[/underline]] | $355,000 | - So. Garden fencing & install. of Renwick Gates | | 150,000 | - Barney House renovations | | [[underline]] 40,000 [[/underline]] | 545,000 [[underline]] Reserve for collection acquisitions, research and outreach programs | | | [[underline]] 2,000,000 Total | | | $6,545,000 [[/4 column table]] While the building up of our Unrestricted Purpose Endowment Funds remains our number one priority goal, it is felt that the present surpluses could allow for concurrent allotment of a sum such as $2 million for new programmatic Institutional needs. Specific guidelines for allotment of such funds are still under consideration. They might include, however, a $1 million reserve for collection acquisition within the year of items costing $200,000 or more which would probably be impossible to finance from Federal appropriations for acquisition purposes. An additional $500,000 might be used to extend Smithsonian educational outreach programs--in the television area, for example.

-53- Another $500,000 could be utilized for new and innovative research ventures of a type not funded by Federal appropriations. More definitive guidelines on this subject can be proposed at the next Regents meeting. The suggestion was made to look into the need for renovating Belmont, the 18th century estate at Elkridge, Maryland, which serves as a conference center for various groups holding private meetings throughout the year. [[underlined]] Special Purposes and Restricted Fund Budgets [[/underlined]] -- As shown in Exhibit C, FY 1978 budgets for these funds are projected to be similar to FY 1977 results. While Bureau heads are primarily responsible for expenditure of these funds, further approval would be required for any significant deviation from authorized budgets for use of these funds. [[underlined]] Fiscal Year 1979: [[/underlined]] Estimates for FY 1979 Trust Fund income and expenditures shown in the attached Exhibits are currently included, since they are now being requested by OMB and must be furnished in January to the Congressional Appropriation Committees. The estimates used represent conservative projections of FY 1978 budgets. A breakdown of revenues and expenditures by individual Bureaus is shown in a subsequent statement.

-54- Dr. Gell-Mann suggested that a presentation might be made at the next meeting concerning plans for the use of trust funds for various projects related to scholarly visits to study collections which have not been concentrated on particularly in the past. A determination of the source of funds for such work, whether a request for increased for increased federal support or funds from private donors, or how much one would want to use trust funds of this kind, would be necessary. There are numerous collections that have been in the museum for perhaps half a century or more, which have not been fully studied and which would make great contributions to knowledge and understanding, and also marvelous things to share with a larger audience through publications. Endowed chairs were one of the suggested means for reaching this objective. Mr. Ripley described existing programs which provide research and study opportunities in history, art and science. A brochure titled "Smithsonian Opportunities" was brought to the Regents' attention. It provides information for individuals, institutions and organizations interested in the Institution's academic programs. Visiting scholars, scientists and students are encouraged to submit applications for appointments for research and study, in residence, using its facilities, collections and reference materials, with the advice and guidance of its staff members. Some appointments carry financial support and various types of visiting appointments, such as pre- or post-doctoral fellowships; open study programs for undergraduate and graduate students, and other individuals; short-term visits; and other special fellowships.

-55- A drive for endowed chairs for this purpose is slowly getting underway, and further information on this effort will be forthcoming, perhaps through the Smithson Society and the Associates. Further plans will be presented at the January meeting concerning this subject. The following motions concerning the trust funds of the Institution were adopted: VOTED that the Board of Regents approves the budget of the trust funds for the fiscal year 1978. VOTED that the Board of Regents appropriates for the service of the Institution, to expended by the Secretary, with the advice of the Executive Committee, with full discretion on the part of the Secretary as to items, the income of the Institution for the fiscal year ending on September 30, 1978.

-56- Exhibit A [[underline]]SMITHSONIAN FINANCIAL REPORT[[/underline]] The Smithsonian Institution derives its financial support as follows: ($1,000's) [[6-column table]] [[note: between 4th and 5th columns, written vertically is [[underline]]TRANSITION QUARTER OMITTED[[/underline]] ]] [[headers]] | [[underline]]FY 1979[[/underline]] | [[underline]]FY 1978[[/underline]] | [[underline]]FY 1977[[/underline]] | [[underline]]FY 1976[[/underline]] | [[underline]]FY 1975[[/underline]] | (Congr.Req.) | (Budget) | (Projected) | (Actual) | (Actual) [[/headers]] [[underline]]FOR OPERATING PURPOSES[[/underline]]: | | | | | [[underline]]FEDERAL APPROPRIATIONS[[/underline]] | | | | | Salaries and Expenses | $92,648* | $88,238* | $85,236 | $51,564 | $70,706 Smithsonian Sci. Info. Exh. | 2,858 | 1,777 | 1,972 | 1,940 | 1,805 Spec. Foreign Curr. Pgm. | [[underline]] 3,700[[/underline]] | [[underline]] 4,000[[/underline]] | [[underline]] 3,481[[/underline]] | [[underline]] 500[[/underline]] | [[underline]] 2,000[[/underline]] | $99,206 | $94,015 | $90,689 | $84,004 | $74,511 Fed. Agency Grants/Contracts | 11,500 | 11,400 | 11,000 | 11,525 | 12,292 Nonfederal Funds: | | | | | Gifts (exc. gifts to endow.) | | | | | Restricted | 2,500 | 2,500 | 2,460 | 4,307 | 4,177 Unrestr. & Spec. Purpose** | 50 | 50 | 205 | 354 | 253 Income from endow. and current funds invested | | | | | Restricted purpose | 1,650 | 1,643 | 1,800 | 1,634 | 1,724 Unrestricted purpose | 1,700 | 1,500 | 1,103 | 1,107 | 950 Auxiliary Activities | 8,175 | 8,438 | 7,912 | 4,047 | 2,523 Miscellaneous -Restricted | 900 | 900 | 915 | 949 | 636 -Unrestr. & Spec. Purp. (Net) | [[underline]]1,000[[/underline]] | [[underline]]998[[/underline]] | [[underline]]1,231[[/underline]] | [[underline]] 696[[/underline]] | [[underline]] 557[[/underline]] Total Operating Support | [[double-underline]]$126,681[[/double-underline]] | [[double-underline]]$121,444[[/double-underline]] | [[double-underline]]$117,315[[/double-underline]] | [[double-underline]]$108,623[[/double-underline]] | [[double-underline]]$97,623[[/double-underline]] | | | | | [[underline]]CONSTRUCTION FUNDS[[/underline]] | | | | | [[underline]]Federal Construction Funds[[/underline]]: | | | | | National Zoological Park | 4,000 | $ 2,500 | $ 6,580 | $ 8,390 | $ 9,420 Nat'l Air and Space Museum | - | - | - | 2,500 | 7,000 Museum Support Center | 575 | 325 | - | - | - Restor. & Renov. of Bldgs. | [[underline]] 3,895[[/underline]] | [[underline]] 2,425[[/underline]] | [[underline]] 2,950[[/underline]] | [[underline]] 1,192[[/underline]] | [[underline]] 1,490[[/underline]] Total Fed. Constr. Funds | [[double-underline]]$8,470[[/double-underline]] | [[double-underline]]4 5,250[[/double-underline]] | [[double-underline]]$ 9,530[[/double-underline]] | [[double-underline]]$12,082[[/double-underline]] | [[double-underline]]$17,910[[/double-underline]] | | | | | [[underline]]Non-Fed. Plant & Land Acq. Funds[[/underline]]: | | | | | Cooper-Hewitt | $ - | $ - | $ - | $ 425 | $ 162 Hirshhorn Museum | $ - | $ - | $ - | $ - | $ - Chesapeake Bay Center | $ - | $ - | $ - | 5 | 15 Other | [[underline]] - [[/underline]] | [[underline]] - [[/underline]] | [[underline]] - [[/underline]] | [[underline]] 100[[/underline]] | [[underline]] 10[[/underline]] Total Trust Funds | [[double-underline]]$ - [[/double-underline]] | [[double-underline]]$ - [[/double-underline]] | [[double-underline]]$ - [[/double-underline]] | [[double-underline]]$ 530[[/double-underline]] | [[double-underline]]$ 187[[/double-underline]] | | | | | [[underline]]ENDOWMENT FUND GIFTS AND BEQUESTS[[/underline]] | [[double-underline]]$ - [[/double-underline]] | [[double-underline]]$ - [[/double-underline]] | [[double-underline]]$ 231[[/double-underline]] | [[double-underline]]$ 45[[/double-underline]] | [[double-underline]]$ - [[/double-underline]] [[/6-column table]] [[5-column table]] [[headers]] [[underline]]NUMBER OF PERSONNEL[[/underline]] | [[underline]]6/30/77[[/underline]] | [[underline]]12/31/76[[/underline]] | [[underline]]6/30/75[[/underline]] | [[underline]]6/30/74[[/underline]] [[/headers]] Federal | 3,455 | 3,305 | 3,257 | 2,994 Trust Fund | [[underline]]1,155[[/underline]] | [[underline]]1,234[[/underline]] | [[underline]]1,182[[/underline]] | [[underline]]1,104[[/underline]] Total | 4,610 | 4,539 | 4,439 | 4,098 [[/5-column table]] ---- * Does not include provision for pay supplemental ** Excluding gifts for Associates (included under Auxiliary Activities)

-57- [[underline]]UNRESTRICTED TRUST FUNDS - OPERATING STATEMENT[[/underline]] Exhibit B ($1,000's) [[6-column table]] [[note: between 4th and 5th columns, written vertically is [[underline]]TRANSITION QUARTER OMITTED[[/underline]] ]] [[line across page]] [[headers]] | Tent. Budg. | Budget | Projection | [[span 2 columns]]A C T U A L[[/span 2 columns]] | [[underline]]FY 1979[[/underline]] | [[underline]]FY 1978[[/underline]] | [[underline]]FY 1977[[/underline]] | [[underline]]FY 1976[[/underline]] | [[underline]]FY 1975[[/underline]] [[/headers]] [[line across page]] Income - Investment | $ 1,700 | $ 1,500 | $ 1,100 | $1,107 | $ 950 - Gifts & Misc | [[underline]] 75[[/underline]] | [[underline]] 75[[/underline]] | [[underline]] 75[[/underline]] | [[underline]] 120[[/underline]] | [[underline]] 59[[/underline]] - Total Income | 1,775 | 1,575 | 1,175 | 1,227 | 1,009 [[underline]]Auxiliary Activities[[/underline]] | | | | | Gross Revenue | 52,745 | 48,743 | 39,797 | 26,939 | 19,017 Less Costs and Expenses | [[underline]]44,570[[/underline]] | [[underline]]40,305[[/underline]] | [[underline]]31,885[[/underline]] | [[underline]]22,892[[/underline]] | [[underline]]16,494[[/underline]] Total Act. Gain (Loss) | 8,175 | 8,438 | 7,912 | 4,047 | 2,523 [[underline]]Expenditures[[/underline]] | | | | | Admin. Expense | 6,750 | 5,590 | 5,223 | 4,507 | 4,004 Less Adm. O/H Recovery | [[underline]][6,150[/underline]] | [[underline]]5,450[[/underline]] | [[underline]]4,723[[/underline]] | [[underline]]4,558[[/underline]] | [[underline]]3,644[[/underline]] Net Adm. Expense | 600 | 500 | 500 | (51) | 360 Allotments | 1,550 | 1,359 | 1,378 | 752 | 947 Reserve for acq., Research and Outreach Pgms. | 2,000 | 2,000 | - | - | - Reserve - Magazine | 1,000 | 1,000 | 1,000 | 480 | - Revenue Sharing-Int. & Act. | [[underline]] 575[[/underline]] | [[underline]] 549[[/underline]] | [[underline]] 600[[/underline]] | [[underline]] 436[[/underline]] | [[underline]] 416[[/underline]] [[underline]]Net Gain (Loss) Before Trans[[/underline]]. | [[double-underline]]4,225[[/double-underline]] | [[double-underline]]4,605[[/double-underline]] | [[double-underline]]5,609[[/double-underline]] | [[double-underline]]3,657[[/double-underline]] | [[double-underline]]1,809[[/double-underline]] Transfers - To Plant Funds | 100 | 545 | 455 | 2,495 | 97 - To Endow. Funds | [[underline]]4,000[[/underline]] | [[underline]]4,000[[/underline]] | [[underline]]5,000[[/underline]] | [[underline]]1,021[[/underline]] | [[underline]]1,422[[/underline]] [[underline]]Net Gain (Loss) After Trans[[/underline]]. | [[double-underline]] 125[[/double-underline]] | [[double-underline]] 60[[/double-underline]] | [[double-underline]] 154[[/double-underline]] | [[double-underline]] 141[[/double-underline]] | [[double-underline]]290[[/double-underline]] [[double-underline]]Ending Fund Balance[[/double-underline]] | [[double-underline]]$4,413[[/double-underline]] | [[double-underline]]$4,288[[/double-underline]] | [[double-underline]]$4,228[[/double-underline]] | [[double-underline]]$3,908[[/double-underline]] | [[double-underline]]$3,767[[/double-underline]] [[/6-column table]] [[underline]]DETAIL OF AUXILIARY ACTIVITIES[[/underline]] [[6-column table]] [[underline]]Associates Program[[/underline]] | | | | | Magazine Income | $32,400 | $28,444 | $24,400 | $16,042 | $10,816 Gifts | 350 | 297 | 265 | 177 | 145 Other Income | [[underline]] 6,150[[/underline]] | [[underline]] 5,065[[/underline]] | [[underline]] 5,356[[/underline]] | [[underline]] 4,506[[/underline]] | [[underline]] 2,749[[/underline]] Total Income | 38,900 | 33,806 | 30,021 | 20,725 | 13,710 Expenses | [[underline]]32,385[[/underline]] | [[underline]]27,506[[/underline]] | [[underline]]23,364[[/underline]] | [[underline]]17,469[[/underline]] | [[underline]]11,742[[/underline]] Net Gain (Loss) | 6,515 | 6,300 | 6,657 | 3,256 | 1,968 | | | | | [[underline]]Shops/Mail Order - Income[[/underline]] | 8,500 | 7,741 | 6,609 | 3,619 | 3,221 Expenses | [[underline]]8,000[[/underline]] | [[underline]]7,341[[/underline]] | [[underline]]6,019[[/underline]] | [[underline]]3,556[[/underline]] | [[underline]]2,804[[/underline]] Net Gain(Loss) | 500 | 400 | 590 | 63 | 417 | | | | | [[underline]]Concessions & Prod. Dev. Inc.[[/underline]] | [[underline]]1,845[[/underline]] | [[underline]]1,823[[/underline]] | [[underline]]1,750[[/underline]] | [[underline]]1,242[[/underline]] | [[underline]]517[[/underline]] Expenses | [[underline]] 335[[/underline]] | [[underline]] 286[[/underline]] | [[underline]] 205[[/underline]] | [[underline]] 127[[/underline]] | [[underline]] 84[[/underline]] | | | | | [[underline]]Pub. Task Force - Income[[/underline]] | 1,300 | 2,432 | - | - | - Expenses | [[underline]] 800[[/underline]] | [[underline]]1,432[[/underline]] | [[underline]] 200[[/underline]] | [[underline]] - [[/underline]] | [[underline]] - [[/underline]] Net Gain (Loss) | 500 | 1,000 | (200) | - | - | | | | | [[underline]]Performing Arts - Income[[/underline]] | 600 | 1,600 | 379 | 527 | 479 Expenses | [[underline]] 800[[/underline]] | [[underline]] 1,800[[/underline]] | [[underline]] 679[[/underline]] | [[underline]] 637[[/underline]] | [[underline]] 558[[/underline]] Net Gain (Loss) | (200) | (200) | (300) | (110) | (79) | | | | | [[underline]]Other[[/underline]] * - Income | 1,600 | 1,341 | 1,038 | 826 | 1,090 Expenses | [[underline]]2,250[[/underline]] | [[underline]]1,940[[/underline]] | [[underline]]1,418[[/underline]] | [[underline]]1,103[[/underline]] | [[underline]]1,306[[/underline]] Net Gain (Loss) | (650) | (599) | (380) | (277) | (216) | | | | | [[underline]]Total Activities[[/underline]] - Income | 52,745 | 48,743 | 39,797 | 26,939 | 19,017 Expenses | [[underline]]44,570[[/underline]] | [[underline]]40,305[[/underline]] | [[underline]]31,885[[/underline]] | [[underline]]22,892[[/underline]] | [[underline]]16,494[[/underline]] Net Gain (Loss) | [[double-underline]]$8,175[[/double-underline]] | [[double-underline]]$8,438[[/double-underline]] | [[double-underline]]$7,912[[/double-underline]] | [[double-underline]]$4,047[[/double-underline]] | [[double-underline]]$2,523[[/double-underline]] [[/6-column table]] ---- * This includes Traveling Exhibits, Belmont, Photo Svcs. Telecommunications and SI Press

-58- Exhibit C [[underline]]SPECIAL PURPOSE & RESTRICTED TRUST FUNDS[[/underline]] ($1,000's) [[6-column table]] [[note: between 4th and 5th columns, written vertically is [[underline]]TRANSITION QUARTER OMITTED[[/underline]] ]] [[header]] [[horizontal line across page]] | [[underline]]Tent. Budget[[/underline]] | [[underline]]Budget [[/underline]] | [[underline]]Projected[[/underline]] | [[span 2 columns]][[underline]] Actual [[/underline]][[/span 2 columns]] | FY 1979 | FY 1978 | FY 1977 | FY 1976 | FY 1975 [[horizontal line across page]] [[/header]] [[underline]]SPECIAL PURPOSE FUNDS[[/underline]] | | | | | [[underline]]INCOME[[/underline]]: | | | | | Gifts | $ -- | $ -- | $ 170 | $ 288 | $ 207 Sales & Other Revenue | 1,675 | 1,700 | 1,588 | 642 | 544 Revenue Sharing Trans. | [[underline]] 325[[/underline]] | [[underline]] 324[[/underline]] | [[underline]] 400[[/underline]] | [[underline]] 219[[/underline]] | [[underline]] 222[[/underline]] Total Income | $2,000 | $2,024 | $2,158 | $1,149 | $ 973 | | | | | [[underline]]FUNDS APPLIED[[/underline]]: | | | | | NASM - Theatres, etc. | $ 700 | $ 727 | $ 394 | $ -- | $ -- All Other Revolving | 150 | 117 | 75 | 225 | 164 Fluid Research | 100 | 100 | 50 | 78 | 76 Bureau Discretionary Funds | [[underline]] 350[[/underline]] | [[underline]] 514[[/underline]] | [[underline]] 236[[/underline]] | [[underline]] 640[[/underline]] | [[underline]] 265[[/underline]] Total Funds Applied | [[underline]]$1,300[[/underline]] | [[underline]]$1,458[[/underline]] | [[underline]]$ 755[[/underline]] | [[underline]] $943[[/underline]] | [[underline]]$505[[/underline]] Transfers (In) Out | | | | | - Magazine Reserve | ($1,000) | ($1,000) | ($1,000) | ($480) | $ -- - All Other | (300) | (185) | (135) | (546) | (143) Ending Balance | [[double-underline]]$8,777[[/double-underline]] | [[double-underline]]$6,777[[/double-underline]] | [[double-underline]]$5,026[[/double-underline]] | [[double-underline]]$2,303[[/double-underline]] | [[double-underline]]$1,071[[/double-underline]] | * * * * * | * * * * | * * * | | [[underline]]RESTRICTED FUNDS[[/underline]] | | | | | [[underline]]INCOME[[/underline]]: | | | | | Investments | $1,650 | $1,643 | $1,800 | $1,634 | $1,724 Gifts & Grants | 2,500 | 2,500 | 2,460 | 4,307 | 4,177 Miscellaneous | 900 | 900 | 915 | 949 | 636 Interest - Transfers | [[underline]] 150[[/underline]] | [[underline]] 150[[/underline]] | [[underline]] 150[[/underline]] | [[underline]] 217[[/underline]] | [[underline]] 194[[/underline]] Total Income | $5,200 | $5,193 | $5,325 | $7,107 | $6,731 [[underline]]EXPENSES AND OTHER TRANS.[[/underline]] | $5,175 | $5,175 | $5,392 | $7,217 | $5,160 [[underline]]ENDING BALANCES[[/underline]] | [[double-underline]]$3,960[[/double-underline]] | [[double-underline]]$3,935[[/double-underline]] | [[double-underline]]$3,917[[/double-underline]] | [[double-underline]]$4,264[[/double-underline]] | [[double-underline]]$4,374[[/double-underline]] | | | | | [[underline]]DETAIL[[/underline]]: | | | | | Freer Operating - Income | $1,000 | $ 944 | $ 970 | $1,295 | $1,022 -Expenses | [[underline]] 1,000[[/underline]] | [[underline]] 975[[/underline]] | [[underline]] 976[[/underline]] | [[underline]] 1,126[[/underline]] | [[underline]] 1,088[[/underline]] -Ending Balance | $ 157 | $ 157 | $ 188 | $ 294 | $ 125 | | | | | Cooper-Hewitt - Income | $ 800 | $ 760 | $ 536 | $ 217 | $ 210 -Expenses | 1,120 | 1,080 | 906 | 281 | 244 -Allotment from Unrest. Funds | (300)* | (300)* | (350) | (64) | (34) -Net Transfers In | [[underline]] (20[[/underline]]) | [[underline]] (20[[/underline]]) | [[underline]] (20[[/underline]]) | [[underline]] -- [[/underline]] | [[underline]] -- [[/underline]] -Ending Balance | $ -0- | $ -0- | $ -0- | $ -0- | $ -0- | | | | | Arch. Am. Art Oper. - Income | $285 | $ 270 | $ 245 | $ 184 | $ 329 -Expenses | [[underline]] 285[[/underline]] | [[underline]] 270[[/underline]] | [[underline]] 255[[/underline]] | [[underline]] 252[[/underline]] | [[underline]] 201[[/underline]] -Ending Balance | $ 199 | $ 199 | $ 199 | $253 | $ 321 | | | | | Ft. Pierce Oper. - Income | $ 600 | $ 600 | $ 600 | $ 538 | $ 526 -Expenses | 400 | 400 | 400 | 501 | 645 -Net Transfers (In) Out | [[underline]] 200[[/underline]] | [[underline]] 200[[/underline]] | [[underline]] 250[[/underline]] | [[underline]] -- [[/underline]] | [[underline]] 26[[/underline]] -Ending Balance | $ 38 | $ 38 | $ 38 | $ 42 | $ 5 | | | | | All Other Funds - Income | $2,365 | $2,469 | $2,824 | $4,656 | $4,450 -Expenses | 2,295 | 2,375 | 2,768 | 5,298 | 3,215 -Net Transfers (In) Out | [[underline]] 45[[/underline]] | [[underline]] 45[[/underline]] | [[underline]] 57[[/underline]] | [[underline]] (394[[/underline]]) | [[underline]] (419[[/underline]]) -Ending Balance | $3,566 | $3,541 | $3,492 | $3,675 | $3,923 [[/6-column table]] * Not included in Restricted Fund totals

-59- [[underline]] TRUST FUNDS COMPARATIVE BALANCE SHEET CURRENT FUNDS [[/underline]] Exhibit D ($1,000's) [[5 column table]] [[underline]] Assets: | 6/30/77 | 9/30/76 | 6/30/76 | 6/30/75 [[/underline]] Cash | $1,871 | $1,515| $994 | $778 Investments (Book Values)* | 12,104 | 8,150 | 11,712 | 10,150 Receivables | 6,950 | 7,489 | 5,184 | 4,854 Inventories | 1,647 | 1,938 | 1,766 | 1,119 Prepaid Expense | 1,100 | 1,115 | 351 | 430 Deferred Magazine Expense | 2,300 | 2,318 | 2,049 | 1,781 Capital Improvements/Equipment | [[underline]] 1,311 | 1,070 | 893 | 598 [[/underline]] Total Assets | [[double underline]] $27,283 | $23,595 | $22,949 | $19,710 [[/double underline]] [[underline]] Liabilities and Fund Balances: [[/underline]] | | | | Due to other Funds | 331 | $968 | $1,776 | $1,164 Deferred Magazine Subscr. Income | 10,500 | 7,856 | 7,704 | 5,217 Other current Liabilities | 3,755 | 4,125 | 3,467 | 4,012 Fund balances: | | | | Unrestricted Funds: | | | | General Purpose | 4,516 | 4,074 | 3,909 | 3,768 Special Purpose | 4,123 | 2,488 | 1,375 | 1,071 Restricted Funds: | [[underline]] 4,058 | 4,084 | 4,718 | 4,478 [[/underline]] Total Liabilities & Fund Bal. | [[double underline]] $27,283 | $23,595 | $22,949 | $19,710 [[/double underline]] *Market Values | [[underline]] $11,940 | $8,094 | $11,643 | $10,083 [[/underline]] [[/5 column table]] [[line]] [[underline]] ENDOWMENT FUNDS [[/underline]] [[5 column table]] [[underline]] Assets: [[/underline]] | | | | Cash & Notes Receivable | $329 | $483 | $(228) | $90 Due from current funds | 220 | 554 | 712 | 316 Investments (Book Values)* | 44,540 | 40,297 | 40,150 | 40,015 Loan to U.S. Treasury | [[underline]] 1,000 | 1,000 | 1,000 | 1,000 [[/underline]] Total Assets | [[double underline]] $46,089 | $42,334 | $41,634 | $41,421 [[/double underline]] [[underline]] Endowment Fund Balances: [[/underline]] | | | | Endowment | $35,157 | $32,654 | $32,704 | $33,355 Quasi-endowment | [[underline]] 10,932 | 9,680 | 8,930 | 8,066 [[/underline]] Total Endow. Fund Balances | [[double underline]] $46,089 | $42,334 | $41,634 | $41,421 [[/double underline]] *Market Values | [[underline]] $45,772 | $42,668 | $41,602 | $40,532 [[/underline]] [[/5 column table]] [[line]] [[underline]] PLANT FUNDS [[/underline]] [[5 column table]] [[underline]] Assets: [[/underline]] | | | | Due from Current Funds | $(60) | $42 | $708 | $461 Real Est.-Cost or Appraised Value | [[underline]] 10,335 | 9,875 | 8,948 | 6,230 [[/underline]] Total Assets | [[double underline]] $10,275 | $9,917 | $9,656 | $6,691 [[/double underline]] [[underline]] Liabilities & Fund Balances | | | | Liabilities | 145 | $208 | $235 | $280 Acquisition Fund Balance | (63) | 38 | 703 | 451 Investment in Plant | [[underline]] 10,193 | 9,671 | 8,718 | 5,960 [[/underline]] Total Liabil. & Fund Bals. | [[double underline]] $10,275 | $9,917 | $9,656 | $6,691 [[/double underline]] [[line]] [[5 column table]] [[underline]] AGENCY FUNDS [[/underline]] [[underline]] Assets [[/underline]] | | | | Due from Current Funds | 171 | $372 | $433 | $ 386 Investment at Cost | [[underline]] |10 | 10 | 10 | 10 [[/underline]] Total Assets |[[double underline]] | $181 | $382 | $443 | $396 [[/double underline]] [[underline]] Fund Balance: [[/underline]] | | | | Due to Current Funds | $- | $- |$209 | $246 Deposits Held in Custody | [[underline]] | 181 | 382 | 234 | 150 [[/underline]] Total Funds | [[double underline]] | $181 | $382 | $443 | $396 [[/double underline]]

-60- [[underlined]] ESTIMATED TRUST FUNDS BUDGET Fiscal Year 1979 [[/underlined]] The Office of Management and Budget requested that the Smithsonian provide to them Trust Fund budget estimates for FY 1978 and FY 1979 for their background when considering the Institution's FY 1979 Federal appropriation request. Due to the timing of the Federal budget cycle, OMB requires this information as soon as possible; with the approval of the Executive Committee, the attached schedules will be provided on the clear understanding that the FY 1978 figures are tentative budgets and that the FY 1979 estimates are projections possibly subject to extensive modifications. Similar projections of FY 1979 in the same format will be required by the Senate and House Appropriations Committees when the President's Budget is submitted next January. The FY 1978 budget presents, with greater detail as to bureau expenditures, the same information outlined in the preceding Financial Report (Exhibits A, B and C). The FY 1979 projections assume a level of activity throughout the Institution similar to FY 1978, with only minor changes reflecting circumstances of which management is currently aware. The Regents adopted the following motion: VOTED that the Board of Regents approves the submission of the Estimated Trust Funds Budget for fiscal year 1979, as requested by the Senate and House Appropriations Subcommittees, to be used in conjunction with the pending appropriation request.

-61- 9/21/77 Source and Application of Operating Funds - FY 1977 - FY 1979 Excluding Foreign Currency, Construction & Plant Funds p. 1 Of 7 ($1,000's) [[table - 13 columns]] [[header]] | [[span 4 columns]]FY 1977 PROJECTED[[/span 4 columns]] | [[span 4 columns]]FY 1978 BUDGET[[/span 4 columns]] | [[span 4 columns]]FY 1979 ESTIMATED[[/span 4 columns]] | Federal Funds | [[span 2 columns]]Trust Funds[[/span 2 columns]] | Fed.Ag. Gr. & Contrs. | Federal Funds | [[span 2 columns]]Trust Funds[[/span 2 columns]] | Fed.Ag. Gr. & Contrs. | Federal Funds | [[span 2 columns]]Trust Funds[[/span 2 columns]] | Fed.Ag. Gr. & Contrs. | | Unrest. | Rest. | | | Unrest. | Rest. | | | Unrest. | Rest. | [[/header]] [[underline]]FUNDS PROVIDED[[/underline]] | | | | | | | | | | | | Federal Appropriations | 85,236 | - | - | - | 88,238 | - | - | - | 92,648 | - | - | - Investments | - | 1,103 | 1,800 | - | - | 1,500 | 1,643 | - | - | 1,700 | 1,650 | - Gifts, grants & contracts | - | 205 | 2,460 | 10,899 | - | 50 | 2,500 | 11,400 | - | 50 | 2,500 | 11,500 Auxil. Act. Revenues: Associates - Magazine | - | 24,400 | - | - | - | 28,444 | - | - | - | 32,400 | - | - - Other | - | 5,621 | - | - | - | 5,362 | - | - | - | 6,500 | - | - Mus. Shops/Mail Order | - | 6,609 | - | - | - | 7,741 | - | - | - | 8,500 | - | - Concessions | - | 1,641 | - | - | - | 1,697 | - | - | - | 1,775 | - | - Other Auxiliary Acts. | [[underline]]- | 1,526 | - | - | - | 5,499 | - | - | - | 3,570 | - | -[[/underline]] Total Auxiliary Acts. | - | 39,797 | - | - | - | 48,743 | - | - | - | 52,745 | - | - Bureau activities | - | 1,585 | - | - | - | 1,700 | - | - | - | 1,675 | - | - Miscellaneous | [[underline]]- | 40 | 915 | - | - | 25 | 900 | - | - | 25 | 900 | -[[/underline]] [[underline]]Total Income | 85,236 | 42,730 | 5,175 |10,899 | 88,238 | 52,018 | 5,043 | 11,400 | 92,648 | 56,195 | 5,050 | 11,500[[/underline]] Less Expenses: Auxil. Acts. Associates - Magazine | - | 17,900 | - | - | - | 21,844 | - | - | - | 25,600 | - | - - Other | - | 5,464 | - | - | - | 5,662 | - | - | - | 6,785 | - | - Mus. Shops/Mail Order | - | 6,019 | - | - | - | 7,341 | - | - | - | 8,000 | - | - Other Auxiliary Acts. | [[underline]]- | 2,502 | - | - | - | 5,458 | - | - | - | 4,185 | - | -[[/underline]] Total Auxiliary Acts. | 85,236 | 31,885 | - | - | - | 40,305 | - | - | - | 44,570 | - | - [[underline]]Bureau Activities | | 394 | - | - | - | 727 | - | - | - | 700 | - | -[[/underline]] [[underline]]Net Funds Provided | 85,236 | 10,451 | 5,175 | 10,899 | 88,238 | 10,986 | 5,043 | 11,400 | 92,648 | 10,925 | 5,050 | 11,500[[/underline]] [[underline]]FUNDS APPLIED[[/underline]] (Net of Act.Ex) Science | 34,040 | 516 | 1,245 | 10,045 | 35,462 | 439 | 1,220 | 10,393 | 37,687 | 424 | 1,220 | 10,475 History and Art | 14,696 | 539 | 3,598 | 340 | 15,073 | 888 | 3,205 | 367 | 15,823 | 880 | 3,205 | 375 Public Service | 2,134 | 114 | 284 | 293 | 2,262 | 108 | 200 | 304 | 2,422 | 116 | 200 | 325 Museum Programs | 6,668 | 178 | 3 | 208 | 6,937 | 218 | - | 236 | 7,182 | 219 | - | 225 Other Activities | - | - | - | - | - | 2,082 | - | - | - | 2,000 | - | - Support Activities | 22,159 | 209 | 25 | - | 22,594 | 436 | 25 | - | 23,375 | 441 | 25 | - Administration (Net) | [[underline]]5,539 | 248 | 150 | 114 | 5,910 | 309 | 150 | 100 | 6,159 | 470 | 150 | 100[[/underline]] [[underline]]Total | 85,236 | 1,804 | 5,305 | 11,000 | 88,238 | 4,480 | 4,800 | 11,400 | 92,648 | 4,550 | 4,800 | 11,500[[/underline]] TRANSFERS - Current Funds | - | 500 | (500) | - | - | 150 | (150) | - | - | 150 | (150) | - - To Endowment Funds | - | 5,000 | 437 | - | - | 4,000 | 375 | - | - | 4,000 | 375 | - [[underline]]- To Plant Funds | - | 455 | - | - | - | 545 | - | - | - | 100 | - | -[[/underline]] FUND BALANCE - Begin. of Yr. | - | 6,562 | 3,984 | 101 | - | 9,254 | 3,917 | | - | - | 11,065 | 3,935 | - CHANGE IN FUND BALANCE | - | 2,692 | (67) | (101) | - | 1,811 | 18 | - | - | 2,125 | 25 | - [[underline]]FUND BALANCE - End of Year | - | 9,254 | 3,917 | - | - | 11,065 | 3,935 | - | - | 13,190 | 3,960 | -[[/underline]] [[/table - 13 columns]]

-62- Source and Application of Operating Funds - FY 1977 - FY 1979 Excluding Foreign Currency, Construction & Plant Funds p. 2 Of 7 ($1,000's) [[table - 13 columns]] [[header]] | [[span 4 columns]]FY 1977 PROJECTED[[/span 4 columns]] | [[span 4 columns]]FY 1978 BUDGET[[/span 4 columns]] | [[span 4 columns]]FY 1979 ESTIMATED[[/span 4 columns]] | Federal Funds | [[span 2 columns]]Trust Funds[[/span 2 columns]] | Fed.Ag. Gr. & Contrs. | Federal Funds | [[span 2 columns]]Trust Funds[[/span 2 columns]] | Fed.Ag. Gr. & Contrs. | Federal Funds | [[span 2 columns]]Trust Funds[[/span 2 columns]] | Fed.Ag. Gr. & Contrs. | | Unrest. | Rest. | | | Unrest. | Rest. | | | Unrest. | Rest. | [[/header]] [[underline]]SCIENCE[[/underline]] | | | | | | | | | | | | Assistant Secretary | 266 | 37 | 62 | 143 | 291 | 31 | 60 | 148 | 294 | 31 | 60 | 150 Museum of Natural History | 11,365 | 140 | 249 | 981 | 11,665 | 156 | 240 | 1,015 | 12,325 | 124 | 240 | 1,000 Smith. Astrophysical Observ. | 3,953 | 1,813 | 354 | 7,402 | 4,352 | 1,796 | 350 | 7,875 | 4,389 | 1,990 | 350 | 7,950 (Overhead Recovery) | - | (1,831) | - | - | - | (1,750) | - | - | - | (1,950) | - | - Tropical Research Institute | 1,492 | 37 | 20 | 9 | 1,553 | 62 | 25 | 10 | 1,776 | 66 | 25 | 10 Radiation Biology Laboratory | 1,893 | 7 | 23 | 67 | 1,882 | 6 | 25 | 69 | 1,903 | - | 25 | 75 Office of Internat'l Programs | 231 | 1 | - | 263 | 253 | - | - | 272 | 214 | - | - | 275 Chesapeake Bay Center | 597 | 44 | 18 | 485 | 606 | 54 | 20 | 500 | 683 | 58 | 20 | 500 Nat'l Air & Space Museum | 6,095 | 467* | 23 | 293 | 5,783 | 739* | 20 | 375 | 5,783 | 727* | 20 | 375 Nat'l Zoological Park | 6,987 | 74 | 34 | 60 | 7,776 | 61 | 30 | 62 | 8,218 | 67 | 30 | 65 Center for Study of Man | 398 | 71 | 53 | 66 | 820 | 11 | 50 | 67 | 999 | 11 | 50 | 75 Research Awards Program | 390 | - | - | - | 110 | - | - | - | 729 | - | - | - Int'l Environ. Science Pgm. | 373 | - | - | - | 371 | - | - | - | 374 | - | - | - Fort Pierce | - | - | 401 | - | - | - | 400 | - | - | - | 400 | - Interdisciplinary Communications Program | - | 50 | 8 | 276 | - | - | - | - | - | - | - | - [[line across page]] TOTAL SCIENCE | 34,040 | 910 | 1,245 | 10,045 | 35,462 | 1,166 | 1,220 | 10,393 | 37,687 | 1,124 | 1,220 | 10,475 Less expenses of generating revenue | - | (394) | - | - | | (727) | - | - | - | (700) | - | - [[line across page]] TOTAL SCIENCE (Net) | 34,040 | 516 | 1,245 | 10,045 | 35,462 | 439 | 1,220 | 10,393 | 37,687 | 424 | 1,220 | 10,475 | | | | | | | | | | | | * Expenses covered all or in part from revenues of activity | | | | | | | | | | | | [[/table - 13 columns]]

[[page is in landscape orientation]] [[right margin]] [[-63- written vertically]] [[/right margin]] Source and Application of Operating Funds - FY 1977 - FY 1979 Excluding Foreign Currency, Construction & Plant Funds p. 3 Of 7 ($1,000's) [[table - 13 columns]] [[header]] | [[span 4 columns]]FY 1977 PROJECTED[[/span 4 columns]] | [[span 4 columns]]FY 1978 BUDGET[[/span 4 columns]] | [[span 4 columns]]FY 1979 ESTIMATED[[/span 4 columns]] | Federal Funds | [[span 2 columns]]Trust Funds[[/span 2 columns]] | Fed.Ag. Gr. & Contrs. | Federal Funds | [[span 2 columns]]Trust Funds[[/span 2 columns]] | Fed.Ag. Gr. & Contrs. | Federal Funds | [[span 2 columns]]Trust Funds[[/span 2 columns]] | Fed.Ag. Gr. & Contrs. | | Unrest. | Rest. | | | Unrest. | Rest. | | | Unrest. | Rest. | [[/header]] [[underline]]HISTORY AND ART[[/underline]] | | | | | | | | | | | | Assistant Secretary | 105 | 55 | - | - | 128 | 60 | - | - | 125 | 63 | - | - Joseph Henry Papers | 109 | 1 | 1 | 38 | 105 | - | 5 | 42 | 137 | - | 5 | 45 Nat'l Museum Hist. & Tech. | 5,901 | 81 | 396 | 5 | 6,141 | 190 | 325 | 5 | 6,070 | 181 | 325 | 5 Nat'l Collection Fine Arts | 2,547 | 105 | 44 | 96 | 2,675 | 147 | 50 | 106 | 2,945 | 123 | 50 | 110 Nat'l Portrait Gallery | 1,912 | 137 | 129 | 50 | 2,012 | 27 | 110 | 55 | 2,192 | 26 | 110 | 55 Hirshhorn Museum | 1,880 | 16 | 1 | - | 1,956 | 29 | - | - | 1,993 | 26 | - | - Freer Gallery of Art | 474 | - | 981 | 27 | 549 | - | 985 | 30 | 554 | - | 985 | 30 Archives of American Art | 353 | - | 280 | - | 396 | 1 | 280 | - | 420 | 1 | 280 | - Cooper-Hewitt Museum | 409 | - | 1,303 | 17 | 377 | 316 | 1,130 | 19 | 557 | 316 | 1,130 | 20 Office Academic Studies | 475 | 16 | 7 | - | 502 | 18 | 10 | - | 544 | 19 | 10 | - American & Folklife Studies | 119 | 62 | 6 | 9 | 232 | 100 | 10 | 10 | 286 | 125 | 10 | 10 Am. Revolution Bicen. Pgm. | 412 | - | - | - | - | - | - | - | - | - | - | - [[underline]]Woodrow Wilson Center | 1,140* | 66** | 450 | 98 | 1,256* | -** | 300 | 100 | 1,384* | -** | 300 | 100[[/underline]] TOTAL HISTORY & ART | 14,696 | 539 | 3,598 | 340 | 15,073 | 888 | 3,205 | 367 | 15,823 | 880 | 3,205 | 375 | | | | | | | | | | | | * For information only; not included in totals. Smithsonian acts as fiscal agent for all Wilson Center funds. ** Does not include expenditures of [[underline]]Wilson Quarterly[[/underline]] (roughly $1 million), an auxiliary activity of the Wilson Center. [[/table - 13 columns]]

-64- Source and Application of Operating Funds - FY 1977 - FY 1979 Excluding Foreign Currency, Construction & Plant Funds p. 4 Of 7 ($1,000s) [[13-column table]] [[header]] | [[span 4 columns]]FY 1977 PROJECTED[[/span 4 columns]] | [[span 4 columns]]FY 1978 BUDGET[[/span 4 columns]] | [[span 4 columns]]FY 1979 ESTIMATED[[/span 4 columns]] | Federal Funds | [[span 2 columns]]Trust Funds[[/span 2 columns]] | Fed.Ag. Gr. & Contrs. | Federal Funds | [[span 2 columns]]Trust Funds[[/span 2 columns]] | Fed.Ag. Gr. & Contrs. | Federal Funds | [[span 2 columns]]Trust Funds[[/span 2 columns]] | Fed.Ag. Gr. & Contrs. | | Unrest. | Rest. | | | Unrest. | Rest. | | | Unrest. | Rest. | [[/header]] [[underline]]PUBLIC SERVICE[[/underline]] | | | | | | | | | | | | Assistant Secretary | 175 | 161* | - | 7 | 197 | 233* | - | 8 | 183 | 251* | -- | 15 Anacostia Neighborhood Mus. | 524 | 29 | 166 | - | 589 | 35 | 75 | - | 597 | 35 | 75 | - Internat'l Exchange Service | 207 | - | - | - | 224 | 1 | - | - | 205 | 1 | - | - Division of Performing Arts | 336 | 699* | (25) | 250 | 347 | 1,804* | 65 | 271 | 457 | 804* | 65 | 285 Smith. Institution Press | 679 | 370* | - | 32 | 688 | 527* | - | 25 | 705 | 575* | - | - Office Symposia & Seminars | 44 | 52 | 131 | 4 | 45 | 54 | 50 | - | 61 | 59 | 50 | 25 Office Elem. & Secondary Education | 133 | - | 10 | - | 135 | 1 | 10 | - | 176 | 1 | 10 | - Office of Telecommunications | 36 | 197* | 2 | - | 37 | 300* | - | - | 38 | 450* | - | - [[line across page]] TOTAL PUBLIC SERVICE | 2,134 | 1,508 | 284 | 293 | 2,262 | 2,955 | 200 | 304 | 2,422 | 2,176 | 200 | 325 Less expenses of generating revenue | - | (1,394) | - | - | - | (2,847) | - | - | - | (2,060) | - | - TOTAL PUBLIC SERVICE (Net) | 2,134 | 114 | 284 | 293 | 2,262 | 108 | 200 | 304 | 2,422 | 116 | 200 | 325 | | | | | | | | | | | | *Expenses covered in part from revenues of activity | | | | | | | | | | | | [[/13-column table]]

-65- Source and Application of Operating Funds - FY 1977 - FY 1979 Excluding Foreign Currency, Construction & Plant Funds p. 5 Of 7 ($1,000s) [[13-column table]] [[header]] | [[span 4 columns]]FY 1977 PROJECTED[[/span 4 columns]] | [[span 4 columns]]FY 1978 BUDGET[[/span 4 columns]] | [[span 4 columns]]FY 1979 ESTIMATED[[/span 4 columns]] | Federal Funds | [[span 2 columns]]Trust Funds[[/span 2 columns]] | Fed.Ag. Gr. & Contrs. | Federal Funds | [[span 2 columns]]Trust Funds[[/span 2 columns]] | Fed.Ag. Gr. & Contrs. | Federal Funds | [[span 2 columns]]Trust Funds[[/span 2 columns]] | Fed.Ag. Gr. & Contrs. | | Unrest. | Rest. | | | Unrest. | Rest. | | | Unrest. | Rest. | [[/header]] [[underline]]MUSEUM PROGRAMS[[/underline]] | | | | | | | | | | | | Assistant Secretary | 291 | 2 | - | (3) | 206 | 4 | - | - | 207 | 9 | - | - Office of Museum Programs | 269 | 27 | 3 | - | 286 | 26 | - | - | 302 | 16 | - | - Office of Horticulture | 593 | 12 | - | - | 628 | - | - | - | 692 | - | - | - South Building Group | 609 | (2) | - | - | 659 | 5 | - | - | 623 | 5 | - | - Office of the Registrar | 94 | - | - | - | 96 | - | - | - | 99 | - | - | - Conservation-Analytical Lab. | 559 | - | - | - | 627 | 2 | - | - | 638 | 1 | - | - Smith. Institution Libraries | 2,052 | 132 | - | - | 2,145 | 150 | - | - | 2,353 | 161 | - | - Office of Exhibits Central | 1,058 | 1 | - | - | 1,072 | 9 | - | - | 1,039 | 5 | - | - Traveling Exhibition Svc. | 104 | 477* | - | 211 | 156 | 490* | - | 236 | 159 | 550* | - | 225 Smithsonian Archives | 247 | 6 | - | - | 272 | 22 | - | - | 279 | 25 | - | - National Museum Act | 792 | - | - | - | 790 | - | - | - | 791 | - | - | - [[line across page]] TOTAL MUSEUM PROGRAMS | 6,668 | 655 | 3 | 208 | 6,937 | 708 | - | 236 | 7,182 | 769 | - | 225 Less expenses of generating revenue | - | (477) | - | - | - | (490) | - | - | - | (550) | - | - [[line across page]] TOTAL MUSEUM PROGRAMS (Net) | 6,668 | 178 | 3 | 208 | 6,937 | 218 | - | 236 | 7,182 | 219 | - | 225 | | | | | | | | | | | | *Expenses covered in part from revenues of activity | | | | | | | | | | | | [[/13-column table]]

-66- Source and Application of Operating Funds - FY 1977 - FY 1979 Excluding Foreign Currency, Construction & Plant Funds p. 6 Of 7 ($1,000s) [[13-column table]] [[header]] | [[span 4 columns]]FY 1977 PROJECTED[[/span 4 columns]] | [[span 4 columns]]FY 1978 BUDGET[[/span 4 columns]] | [[span 4 columns]]FY 1979 ESTIMATED[[/span 4 columns]] | Federal Funds | [[span 2 columns]]Trust Funds[[/span 2 columns]] | Fed.Ag. Gr. & Contrs. | Federal Funds | [[span 2 columns]]Trust Funds[[/span 2 columns]] | Fed.Ag. Gr. & Contrs. | Federal Funds | [[span 2 columns]]Trust Funds[[/span 2 columns]] | Fed.Ag. Gr. & Contrs. | | Unrest. | Rest. | | | Unrest. | Rest. | | | Unrest. | Rest. | [[/header]] [[underline]]OTHER ACTIVITIES[[/underline]] | | | | | | | | | | | | Associates--National | - | 2,548* | - | - | - | 2,980* | - | - | - | 3,200* | - | - --Magazine | - | 17,900* | - | - | - | 21,844* | - | - | - | 25,600* | - | - --Resident | - | 1,426* | - | - | - | 1,696* | - | - | - | 1,850* | - | - --Foreign Study Tours | - | 1,343* | - | - | - | 768* | - | - | - | 1,500* | - | - Business Mgmt--Museum Shops | - | 5,131 | - | - | - | 5,594* | - | - | - | 5,900* | - | - --Mail Order | - | 888* | - | - | - | 1,747* | - | - | - | 2,100* | - | - --Belmont | - | 260* | - | - | - | 270* | - | - | - | 280* | - | - --Other Business Mgmt. | - | 206* | - | - | - | 286* | - | - | - | 335* | - | - Popular Book Publishing | - | 200* | - | - | - | 1,432* | - | - | - | 800* | - | - Allotment for Research, Collections Acquisition, and Public Outreach | - | - | - | - | - | 2,080 | - | - | - | 2,000 | - | - [[line across page]] TOTAL OTHER ACTIVITIES | - | 29,902 | - | - | - | 38,697 | - | - | - | 43,565 | - | - Less expenses of generating revenue | - | (29,902) | - | - | - | (36,615) | - | - | - | (41,565) | - | - [[line across page]] TOTAL OTHER ACTIVITIES (Net) | - | - | - | - | - | 2,082 | - | - | - | 2,000 | - | - | | | | | | | | | | | | *Expenses covered all or in part from revenues of activity | | | | | | | | | | | | [[/13-column table]]

-67- Source and Application of Operating Funds - FY 1977 - FY 1979 Excluding Foreign Currency, Construction & Plant Funds p. 7 Of 7 ($1,000s) [[13-column table]] [[header]] | [[span 4 columns]]FY 1977 PROJECTED[[/span 4 columns]] | [[span 4 columns]]FY 1978 BUDGET[[/span 4 columns]] | [[span 4 columns]]FY 1979 ESTIMATED[[/span 4 columns]] | Federal Funds | [[span 2 columns]]Trust Funds[[/span 2 columns]] | Fed.Ag. Gr. & Contrs. | Federal Funds | [[span 2 columns]]Trust Funds[[/span 2 columns]] | Fed.Ag. Gr. & Contrs. | Federal Funds | [[span 2 columns]]Trust Funds[[/span 2 columns]] | Fed.Ag. Gr. & Contrs. | | Unrest. | Rest. | | | Unrest. | Rest. | | | Unrest. | Rest. | [[/header]] [[underline]]SUPPORT ACTIVITIES[[/underline]] | 22,159 | 335* | 25 | - | 22,594 | 789* | 25 | - | 23,375 | 836* | 25 | - Less expenses of generating revenue [[underline]]| - | (126) | - | - | - | (353) | - | - | - | (395) | - | -[[/underline]] Support Activities (Net) | 22,159 | 209 | 25 | - | 22,594 | 436 | 25 | - | 23,375 | 441 | 25 | - [[underline]]ADMINISTRATION[[/underline]] | 5,539 | 3,281 | 150 | 114 | 5,910 | 4,009 | 150 | 100 | 6,159 | 4,670 | 150 | 100 Overhead Recovery [[underline]]| - | (3,033) | - | - | - | (3,700) | - | - | - | (4,200) | - | -[[/underline]] Administration (Net) | 5,539 | 248 | 150 | 114 | 5,910 | 309 | 150 | 100 | 6,159 | 470 | 150 | 100 [[underline]]TRANSFERS (IN)/OUT[[/underline]] [[underline]]| - | 5,955 | (63) | - | - | 4,695 | 225 | - | - | 4,250 | 225 | -[[/underline]] [[underline]]GRAND TOTAL APPLIED[[/underline]] [[double-underline]]| 85,236 | 7,759 | 5,242 | 11,000 | 88,238 | 9,175 | 5,025 | 11,400 | 92,648 | 8,800 | 5,025 | 11,500 | | | | | | | | | | | | FUND BALANCE - Beginning of Year | - | 6,562 | 3,984 | 101 | - | 9,254 | 3,917 | - | - | 11,065 | 3,935 | - Change in Fund Balance | - | 2,692 | (67) | (101) | - | 1,811 | 18 | - | - | 2,125 | 25 | - FUND BALANCE - End of Year | - | 9,254 | 3,917 | - | - | 11,065 | 3,935 | - | - | 13,190 | 3,960 | - [[line across page]] | | | | | | | | | | | | *Expenses covered all or in part from revenues of activity. | | | | | | | | | | | | [[/13-column table]]

-68- [[underlined]] Bequest of Dr. Atherton Seidell [[/underlined]] Mr. Ripley reported that a testamentary trust benefiting the Smithsonian Institution was established by Dr. Atherton Seidell on his death in July, 1961. In his will Dr. Seidell provided that his niece, Miss Elizabeth Medinger, was to receive $8,000 per year from this trust's income, with any excess income, as well as the principal at her death, to be transferred to the Smithsonian for the purpose of "making the published results of scientific research more widely available to those able to use them for the advancement of science." Acting Secretary Remington Kellogg, with the authority of the Chairman of the Executive Committee of the Regents, accepted this bequest on July 12, 1962, and the full Board of Regents was informed of the bequest at the May, 1963 meeting. The trust assets now consist of an apartment building at 2301 Connecticut Avenue, N. W., which has been managed by a real estate agent under the supervision of the Trustee, Union Trust Company; due to maintenance and improvement costs, the annual payment to Miss Medinger, and the additional requirement that she be furnished an apartment at no cost, the Smithsonian has not received any income from this trust. On August 20, 1977, Miss Medinger died, and Union Trust Company must now transfer title to the Smithsonian. The building has twenty-seven units, the majority of which are large two-bedroom apartments; the manager of the property has indicated that it is in sound condition, with no immediate major expenses expected. Two appraisals, made over five years ago, set the market

-69- value of the property at $325-$350,000; an appraisal of the current market value will be obtained shortly, but it is expected that the property is now worth a minimum of $450,000. There is an indebtedness of $38,500 on the building, accumulated in recent years since rental income has not always been sufficient to cover operating costs, payments to Miss Medinger, and necessary facilities improvements. A 10% rent increase, applied for last February, has recently been approved by the District of Columbia Rental Accommodations Office for this building, and the net income in 1978 (barring unforeseen expenses) projected to be $15,000, or 3% of the building's estimated value. Under current conditions, continued management and rental of the property by the Smithsonian does not appear to provide satisfactory return on the asset and is beyond the Institution's normal scope of operations. There does appear, however, to be a ready market for sale of the building. Under the trust, sale was not permitted during Miss Medinger's lifetime, so as not to disturb the use of her apartment. With the termination of the trust, however, this condition no longer prevails. It can be expected that a buyer would probably convert the building to condominiums, as has been the case with numerous larger apartment buildings in the immediate area; the rental agent has informed the Smithsonian that several tenants in this apartment house have indicated a desire to purchase, should a conversion occur (tenants by law have the right of first refusal on the apartments they occupy).

-70- In order to carry out the purposes of Dr. Seidell's bequest to the Institution, the Regents are now requested to authorize the Secretary to dispose of the apartment house. Guidance on sale of this building will be sought from professionals in this field, and it is proposed that the final transaction be subject to approval of the Chairman of the Executive Committee of the Board of Regents. The following motion was approved: VOTED that the Board of Regents authorize the Secretary to negotiate sale of the apartment building at 2301 Connecticut Avenue, N.W., and to sell said property subject to approval by the Chairman of the Executive Committee of the Board of Regents.

-71- [[underlined]] Chase Manhattan Bank Money Collection [[/underlined]] Mr. Ripley advised the Regents that the Chase Manhattan Bank money collection is one of the finest in the United States, with many strengths in areas where the Smithsonian's numismatic collections are not complete. Numbering over 100,000 items and conservatively appraised at $1.1 million, the Chase collection is about to be offered formally to the Smithsonian as a direct result of conversations between David Rockefeller and Mr. Ripley. A proposed Agreement was negotiated by respective staff members and will be submitted to the Bank's Board of Directors at its October meeting. In brief, the Agreement calls for delivery of the entire collection (save for a few items the Bank desires to give to the American Numismatics Society) with an undivided 10% ownership therein transferring immediately to the Smithsonian. The remaining 90% would be placed on loan with the Smithsonian for a period not to exceed 10 years. The Bank will stipulate in the Agreement that its clear intention is to transfer this remainder before the expiration of the 10 year period; however, if the Bank's financial position does not improve sufficiently for it to utilize the tax write-off that such a further transfer would represent, a minimum of an additional 15% of the collection would in any event be

-72- transferred at the close of the loan period. In such a case we would have the right to choose which pieces from the collection to keep. In sum, we would be guaranteed a minimum of 25% of the collection with good assurance and strong expectations of receiving the entire amount. For our part, the Smithsonian would agree to mount an exhibit of the most important items from the collection and co-sponsor a reception at the National Museum of History and Technology in recognition of the gift. The estimated costs to the Smithsonian of these responsibilities are $25,0000 and $1,500, respectively as funded by the Museum's available Federal exhibits budget and Trust fund special events budget. In addition we would insure the Bank's remaining interest in the collection for the duration of the loan at an annual cost of less than $2,000 as financed by the Museum's normal Federal fund allotment available for insurance costs. For its part, the Bank would be responsible for transporting the collection and, in addition to co-sponsoring the reception, would pay half the costs of an appraisal of the collection should that prove necessary. The Smithsonian's share of such an appraisal would be financed as necessary from unrestricted Trust funds. A copy of the proposed agreement to be voted upon by the Chase Manhattan Bank's Board of Directors is attached.

-73- The following recommended motion was approved: VOTED that the Board of Regents approves the terms of the proposed agreement with the Chase Manhattan Bank and authorizes the Secretary to execute this agreement on behalf of the Smithsonian.

-74- AGREEMENT OF CHASE-SMITHSONIAN DONATION AND LOAN This agreement of donation and loan by and between The Chase Manhattan Bank, N.A. (the Bank), a national banking association with offices at One Chase Manhattan Plaza, New York, New York, and The Smithsonian Institution (the Institution), an establishment created by Act of Congress, with offices at One Thousand Jefferson Drive, S.W., Washington, D.C. witnesseth: 1. The Bank is the owner of a collection of money, coins and other numismatic items, and related library, comprising "The Chase Manhattan Bank Money Collection" (the Collection) more particularly described in schedule 1 annexed hereto. 2. By this Agreement, the Bank does hereby give to the Institution, by way of an absolute gift, an undivided ten percent (10%) interest in and to the Collection. The Institution shall hold such undivided interest subject to the terms and provisions of this Agreement. Upon the execution of this Agreement, the ownership of the Collection shall be as follows: An undivided ninety percent (90%) interest in the Bank, and An undivided ten percent (10%) interest in the Institution.

-75- 3. By this agreement, the Bank does hereby place its undivided ninety percent (90%) interest in the Collection on loan (the Loan) with the Institution for a period of 10 years. 4. It is the expressed intention of the Bank, as witnessed by Resolution of the Executive Committee of its Board of Directors, a copy of which is annexed hereto, to give to the Institution its remaining ninety percent (90%) interest in the Collection by the end of this loan period; however, the Institution recognizes that the Bank shall be under no legal obligation to do so. 5. Should the Bank not give to the Institution its complete remaining ninety percent (90%) interest in the Collection by the end of this loan period, the Collection will be valued by an independent appraiser selected by mutual agreement of the Bank and the Institution (and the fees of which shall be shared equally by the Bank and the Institution) after which the Institution, in its sole discretion will select certain of the items in the Collection, the appraised value of which will correspond to twenty-five (25%) of the total appraised value of the items in the Collection included in this Agreement (or a higher percentage if previously given by the Bank to the Institution). - more -

-76- By appropriate agreements and transfers, the Institution will obtain all right, title and interest in the items from the Collection it has selected; the Bank will obtain all right, title and interest in the items from the Collection that the Institution has not selected, which items will be returned to the Bank. 6. During the term of the Loan, and while the Collection is in transit to and from the Institution, the Institution will procure insurance coverage for the Collection, in the full fair market value of the Collection, satisfactory to the Bank. The Bank will be named as co-insured. The Institution has received a copy of the June 5, 1975 appraisal of Harmer Rooke Numismatists Ltd. appraising the fair market value of the items in the Collection to be included in this Agreement at One Million One Hundred Sixty-Seven Thousand Five Hundred and Seventy Five Dollars ($1,167,575). For insurance purposes, the Institution may rely on this appraisal; however, the Bank reserves the right to conduct other appraisals, in which event the latest such appraisal will be relied on for insurance purposes. The Institution will furnish the Bank with insurance certificates to establish compliance with the foregoing requirements. 7. The delivery of the Collection to the Institution in Washington, D. C., upon the commencement of the Loan, and - more -

-77- the return of that portion of the Collection that is deemed to be the property of the Bank to the Bank in New York City upon the termination of the Loan (should paragraph 5 become operative), shall be made in such manner as shall be mutually agreeable to the parties. The expenses of such delivery and return (but for transit insurance coverage) shall be borne by the Bank. 8. Within one year of the commencement of the Loan, the Institution will mount a special exhibition of those objects in the Collection which it determines to be of significant interest. For all museum purposes (registrar entries, catalogue notations, exhibit labels, etc.), all objects in the Collection (whether donated or on loan) will be described as from "THE CHASE MANHATTAN BANK MONEY COLLECTION." 9. During the loan period, the Institution will not repair, restore or otherwise alter the Collection without the prior written consent of the Bank. 10. At the commencement of the special exhibition described in paragraph 8, the Institution and the Bank will co-sponsor an exhibition opening reception. The Bank and the Institution will have the right to invite guests as deemed appropriate to this reception, and all costs of this reception shall be shared by the Bank and the Institution. - more -

-78- The Special Events Office of the Institution will cooperate with the Bank in all aspects of the reception, which will be conducted in accordance with customary Institution practices. 11. It is the express hope of the Bank that should the Institution determine items in the Collection to be duplications of items already in the Institution's possession and that the Institution does not plan to display, the Institution would then make those duplicate items available to The American Numismatic Society, an association headquartered at Broadway and 155th Street, New York, N.Y. IN WITNESS WHEREOF, the parties, by their duly authorized officers, have hereunto set their hand and seal this [[line for day of month]] day of [[line for month]] 1977. THE CHASE MANHATTAN BANK, N.A. By: [[signature line]] Attest: [[signature line]] (SEAL) SMITHSONIAN INSTITUTION By: [[signature line]] Attest: [[signature line]] (SEAL)

-79- [[underlined]] Publishing General-Interest Books [[/underlined]] Mr. Ripley stated that at the May meeting of the Board of Regents it was reported that the feasibility study for publishing a Smithsonian book had shown very favorable prospects for a large format, highly illustrated book on Smithsonian activities. The Executive Committee asked the task group to proceed with editorial and marketing work, with a view to publication in the fall of 1977. A small test mailing of questionnaires to sample reading habits and subject preferences of the National Associates was followed by a limited mailing in January, 1977, testing the titles of several possible general-interest books to determine the feasibility of such a volume for a Smithsonian publishing venture. A book of this sort would be based on areas of interest to the Smithsonian, published by the Smithsonian under its editorial and aesthetic control, and aimed at a broad adult market which might be expected to welcome such books, primarily the National Associates. The market would be reached basically through the [[underlined]] Smithsonian [[/underlined]] magazine's mailing list, at a reduced cost per book to increase their attraction, and through limited sales in the Museum Shops and general book stores. The most successful of these books in the test mailing was one on the Smithsonian itself, now titled [[underlined]] The Smithsonian Experience.[[/underlined]] The book was tested again in June, in a mailing of promotional

-80- material to a much larger sample of the Associates, some 40,000. The startling success of this test--analysed for us by William H. Kelty, an expert consultant--indicated that 12% of the Associates would buy such a volume. Consequently, the decision was made to proceed with this publication. The book went to the printer, Rand-McNally, on September 16, with first delivery scheduled for September 30. The final promotional mailing to the entire Associates list--some 1.7 million--was made September 6. If the results are accurately predicted by the June test, sales should be in excess of 200,000 copies from this first mailing. A second mailing will be made to the Associates in January or February 1978, to those who had not already ordered the book and to new Associates. Our marketing consultant estimates a favorable return of 5%. A third mailing will go out also early in 1978, this time to other mailing lists similar in composition--income, education, etc.--to the Associates' list, and pretested. The favorable return on this is estimated to be 3.5%. The total net return from the three mailings, after all costs, is estimated at a minimum of $1,000,000 and could substantially exceed that figure. This figure is based on the following budget forecast which is projected on [[underlined]] minimum [[/underlined]] figures. In addition, the book will be sold in our Shops and to the retail trade by W. W. Norton Company to produce additional income.

-81- SMITHSONIAN INSTITUTION PUBLISHING TASK FORCE ($1,000's) BUDGET FORECAST* [[table -- 4 columns]] | [[underline]]FY 1977[[/underline]] | [[underline]]FY 1978[[/underline]] | [[underline]]FY 1979[[/underline]] Revenue | $ - | $2,432 | $1,300 Cost of sales | [[underline]]-[[/underline]] | [[underline]]1,026[[/underline]] | [[underline]]425[[/underline]] Gross profit | $ - | $1,406 | $ 875 Operating Costs** | [[underline]]200[[/underline]] | [[underline]]406[[/underline]] | [[underline]]375[[/underline]] Net Gain (Loss) | [[double underline]]$ (200)[[/double underline]] | [[double underline]]$1,000[[/double underline]] | [[double underline]]$ 500[[/double underline]] [[line]] End of Year Inventory (at cost) | [[double underline]]$ 425[[/double underline]] | [[double underline]]$ 425[[/double underline]] | [[double underline]]$ 300[[/double underline]] [[/table]] * Projected [[underline]]minimum[[/underline]] figures. ** FY 1977 - $70M through 6/30/77 for feasibility study; $130M for commencement of production and direct mail test. FY 1978 & 1979 - Production management; additional testing; publication of second book.

-82- Mr. Ripley recalled that at the Executive Committee meeting some concern was expressed that such a program might involve us in a money-making enterprise which could be viewed as competition by commercial publishing firms. The point at issue is, should the Smithsonian publish its own book or should it contract with a publishing firm to do it for us? In a discussion with James Page, the project director, Mr. Ripley found that in 1976, as part of our research into the feasibility of publishing general-interest books, Mr. Page met with Richard Schmidt, an attorney with the Washington law firm of Cohn and Marks. Schmidt represents the American Association of Publishers. He said he thought the Institution was ideally positioned to enter this kind of publishing. If, Mr. Schmidt said, the Institution produced and distributed books only for its own people (Associates and visitors) the publishing industry might find reason to object, as they do every so often about the case of, for example, the National Geographic Society. However, if we selected a publisher to distribute our books to general bookstores, the industry would feel that "it had a piece of the action," and therefore could not and would not complain no matter how large the program became. Consequently, we offered this book to a number of publishers who were publishing similar books and, after a number of turndowns, W. W. Norton of New York agreed to act as our trade distributor for [[underline]]The Smithsonian Experience[[/underline]]. By doing so we have circumvented potential criticism

-83- by people who might lobby Congressional members and others to say we were exclusively publishing a book. We have also discussed eventual distribution by other [[underlined]] direct mail [[/underlined]] publishers to their lists. Book-of-the-Month Club and Readers' Digest have expressed interest. The books we plan to publish are of a peculiarly Smithsonian nature, books that other organizations would be unlikely to be able to bring off. On the subject of unrelated business taxes, Suzanne Murphy of the General Council's office advises that books relating generally to Smithsonian activities are among the least likely of institutional outreach enterprises to be considered unrelated business. This does not mean that such taxes are out of the question. However, publishing books about Smithsonian knowledge in whatever quantity certainly can be construed as "diffusion of knowledge." The matter of "unseemly" profits from such an activity hardly seems a problem. If this program were successful, it would be perfectly possible to designate percentages of its overage to be used to subsidize less financially interesting but otherwise needed publications or programs. Or, excess earnings from this program could be used to capitalize other publishing efforts that might one day break even. Why not a [[underlined]] Folklife Quarterly, [[/underlined]] a new attempt at a [[underlined]] Technology Quarterly [[/underlined]] and other outlets for scholarly efforts at the Smithsonian? The SI Press could benefit from such earnings as could non-publishing efforts such as intern programs, scholarships and the like.

-84- The marketing experience to date and projections for the future of this book encourage us to move further into the field of publishing general-interest books. (These are distinguished from the special-interest, scholarly publications being offered by the Smithsonian Press.) Although we will be aiming at a broad adult market, that market, since it will primarily be the National Associates and similar mailing lists, can be expected to be interested in the Smithsonian and the subjects which interest us. General-interest books to be published by the Institution will be concerned with subjects in which the Smithsonian is active. Some writers may be engaged from outside the Institution, but most of the writing and the final editing as to accuracy and style will be done in-house. Although we could enter into a co-publishing arrangement with an outside publisher in order to reduce our financial risk, this would seriously reduce our control and our potential financial return. As had been done last January, a very small sample mailing test was conducted last month to test seven titles as candidates for the successor to [[underline]]Experience[[/underline]]. Three of the seven appear to have strong potential: [[underline]]The Smithsonian Book of Invention,[[/underline]] [[underline]]The Smithsonian Book of Time[[/underline]] (possibly retitled [[underline]]Time - The Fourth Dimension[[/underline]]), and [[underline]]Art of the American Landscape[[/underline]]. It is therefore planned to pick one of these, with the concurrence of the Board of Regents, in the next few weeks for an extensive

-85- promotional test early next year. If that test--again by mailing to the Associates--succeeds as we expect, a mailing to the full Associates' list will be made in the fall of 1978. We anticipate conservatively that sales of the second book would be somewhat smaller than [[underlined]] The Smithsonian Experience [[/underlined]] because of the latter's particular attraction to a Smithsonian audience. A second mailing to Associates will be made early in 1979, and another mailing will go out to other mailing lists at the same time, after they are tested. Total net returns for the second book should again be about $1,000,000. Finally, we are beginning to explore the possibility of developing an informative children's book series about areas of Smithsonian interest. This, however, is still very much in the research stage, and will remain so for several more months. These efforts have been undertaken and will continue to be the responsibility of a small but expert staff with extensive experience in book publishing. It was proposed that based on the encouraging marketing estimates received to date, and in accordance with the directive of the Executive Committee to proceed with editorial and marketing work, with a view to publication in the fall of 1977, that the following motion be approved, and it was VOTED that the Board of Regents ratifies the actions taken in accordance with the directive of the Executive Committee on [[underlined]] The Smithsonian [[/underlined]]

-86- [[underline]]Experience[[/underline]], the first book; and authorizes the Secretary to proceed with this program bearing in mind the value of this program to the mission of the Smithsonian, with awareness of the interests and participation, where appropriate, by the Board of Regents and the commercial publishing industry.

-87- [[underlined]] Funds for Research [[/underlined]] Dr. Gell-Mann raised the question of support of scientists who previously received their support from the research awards program but who cannot be funded from this source during fiscal year 1978. He understood that it might be possible for Smithsonian scientists to compete with their peers throughout the country in applying for research grants to the National Science Foundation and other government grantors. He questioned whether specific legislation was necessary to allow Smithsonian scientists to do this or whether only Congressional approval was needed because of the deadlines of the NSF for the submission of grants. Dr. Challinor explained that we have raised the question as to whether the Smithsonian, having heretofore been precluded from requesting NSF grants to federally employed scientists, might resume seeking funds for such research from NSF. During fiscal year 1978 there are no appropriated funds available for new research proposals, which should remove the objection that Congress is funding our research. For fiscal year 1978, then, we propose to ask Congress for permission to go to NSF for such funding as one alternative to replace this loss of research support. We do not think this will require new legislation but simply the concurrence or permission of the appropriate committees.

-88- STATUS REPORT ON LEGISLATION [[underlined]] Barro Colorado Island [[/underlined]] Furthering activity on H.R. 3348, the measure to raise the authorized level of appropriations for the BCI facility, is unlikely until Congressional action on the Panama Canal treaty has been completed. [[underlined]] Hirshhorn Museum Film [[/underlined]] The State Department authorization bill, H.R. 6689, included an amendment to make the film produced by USIA about the Hirshhorn Museum available in the United States. The measure was approved by the President on August 17. [[underlined]] Museum Support Center [[/underlined]] H.R. 6086, a bill to authrize construction of the Museum Support Center at Suitland, Maryland, will be the subject of hearings in October by the Subcommittee on Public Buildings and Grounds of the House Committee on Public Works and Transportation. Senate action is anticipated after the House has completed consideration of the measure.

-89- [[table - 2 columns]] BILL AND AUTHOR | S.1847 (Senator Metcalf of Montana) TITLE | To improve the operation and extend the scope of the Federal Advisory Committee Act COMMITTEE REQUESTING REPORT AND DATE | Senate Committee on Governmental Affairs, July 18, 1977 SUMMARY OF LEGISLATION | The bill would amend P.L. 92-463, the Federal Advisory Committee Act, by bringing the Smithsonian Institution and several legislative branch entities within its purview. In addition, it provides for the annual publication of a comprehensive listing of all advisory committee members and their affiliations; for methods of selection and appointment of advisory committee members, including the public solicitation of nominees and the justification for selection; an expanded congressional reporting system, including a description of the appointment process and conditions of tenure; requirements for meetings closed to the public; and for civil penalties and district court jurisdiction on complaints arising under the Act. DISCUSSION | The bill is successor to one offered for generally similar purposes in the 94th Congress on which hearings were held last year. The earlier versions did not include the Smithsonian within the Act's coverage. Hearings on S.1847 are scheduled for September 27 and 29. The Administration is not opposed to those amendments related to the administration of the Act, but it does not favor the inclusion of entities outside the Executive branch. [[/table]]

-90- [[table - 2 columns]] | There are some anomalies in the proposed language that may negate the intended purpose. The definition of "agency" appears, in fact, to exclude the Smithsonian and the legislative branch organizations. Furthermore, the Smithsonian's boards and commissions do not advise the President, agencies, or officers of the Federal Government, which is a key function of the committees under the Act. Smithsonian boards and commissions exist to advise the Board of Regents and the Secretary with respect to museum-related functions such as collections, acquisitions, and exhibitions. | A companion measure, H.R. 8979 has been introduced in the House by Messrs. Preyer and McCloskey. No action has been scheduled on it. RECOMMENDATION | It is respectfully recommended that, inasmuch as the boards and commissions of the Smithsonian Institution are constituted to provide advice to the Board of Regents rather than to the President, agencies, and other officers of the Federal Government, and that the Smithsonian is not by definition included in the coverage of the Federal Advisory Committee Act, that the Regents direct the Secretary to request elimination of reference to the Institution in the language of S.1847. [[/table]] The Regents approved the above recommendation and authorized the Secretary to seek elimination of the reference to the Institution.

-91- [[underlined]]Proposed Award of the Hodgkins Medal to Professor Alexander Dalgarno[[/underlined]] The Hodgkins Medal, established in 1893 in memory of Thomas George Hodgkins who willed his fortune to the Smithsonian, is awarded "for important contributions to the knowledge of the physical environment bearing upon the welfare of man." Recipients have been: James Dewar, Royal Institution, London, 1899 J.J. Thompson, University of Cambridge, England, 1902 Sydney Chapman, University of Alaska, 1965 Marcel Nicolet, Centre Nationale de Recherche de l'Espace, Brussels, Belgium, 1965 Joseph Kaplan, University of California at Berkeley, 1965 John Grahame Douglas Clark, University of Cambridge, England, 1967 Fritz W. Went, University of Nevada Desert Research Institute, 1967 Jule Gregory Charney, Massachusetts Institute of Technology, 1969 Arie Haagen-Smith, California Institute of Technology, 1969 Lewis Mumford, Edinburgh University, University of Rome, 1971 Walter Orr Robers, Harvard University, 1973 E. Cuyler Hammond, 1976 The nominiation of Professor Alexander Dalgarno for the Hodgkins Medal was presented by the Director of the Smithsonian Astrophysical Observatory, Dr. George Field. Professor Alexander Dalgarno was born in 1928 in the United Kingdom and received his Ph.D. from University College London in 1951. Before coming to Cambridge, he was Assistant Lecturer at

-92- the Queen’s University of Belfast. He later became Professor of Quantum Mechanics and the Director of the Computation Center there. In 1967, he received a joint Harvard-Smithsonian appointment as Professor of Astronomy at Harvard and as physicist at the Smithsonian Astrophysical Observatory. In 1971, he was appointed Acting Director of the Harvard College Observatory and also Chairman of Harvard’s Department of Astronomy, serving as such until 1973 and 1976 respectively. He is currently also Associate Director for Theoretical Astrophysics at SAO. He is the Editor of [[underlined]]The Astrophysical Journal (Letters)[[/underlined]] and a member of the Evaluation Panel, Joint Institute for Laboratory Astrophysics (JILA) at the University of Colorado. He is also a Fellow of the Royal Society, the Physical Society (of London), the American Academy of Arts and Sciences, a member of the American Astronomical Society, the American Geophysical Union, and member of the International Academy of Astronautics. Professor Dalgarno is one of the pioneers in the theory of the upper atmosphere. Professor Dalgarno’s interest in atmospheric physics has extended from 1953, when he published a paper with D.R. Bates, entitled “Altitude of the Luminous Layers in the Earth’s Atmosphere,” up to the present, with his interest in the discoveries of the

-93- Atmospheric Explorer Satellites on earth and the Viking missions to Mars. His main contribution has been in developing a quantitative understanding of planetary ionospheres in terms of basic physical and chemical processes, and identifying processes which need to be included as improved atmospheric and laboratory data become available. The list of problems to which he has made significant contributions is long and varied, including diffusion coefficients, ion-molecule reactions, charge-transfer cross sections, photoionization cross sections, the production of metastable ions, ultraviolet fluorescence, day and night glow, aerosol emissions, twilight phenomena, the absorption of electrons in gases, electron and ion temperatures, thermal conduction electron heating and cooling mechanisms, and the role of vibrationally excited molecules in planetary atmospheres. The Board adopted the following motion: VOTED that the Board of Regents awards the Hodgkins Medal to Alexander Dalgarno in recognition of his important contributions in the field of atmospheric physics.

-94- [[underlined]] Regents Search Committee for Citizen Regent [[/underlined]] Dr. Haskins, Chairman of the Search Committee for a citizen Regent, reported that he would have a proposed slate for consideration at the January 1978 meeting of the Board of Regents. His committee consists of Mrs. Boggs and Senator Goldwater. Suggested additional names for consideration by this committee should be sent to any of the above members. [[underlined]] Museum of African Art [[/underlined]] The [[underlined]] ad hoc [[/underlined]] committee of the Board of Regents deferred further action on this subject pending completion of Mr. Hughes' study and the report of Senator Jackson's Audit Committee. Informal discussions have continued between the staffs of the Smithsonian and the Museum of African Art, and this subject will be mentioned at our oversight hearings in the House on October 3 and 4.

-95- [[underlined]] Folklife Festival [[/underlined]] The Institution's 11th annual Festival of American Folklife will be held from October 5 through 10, over the Columbus Day holiday weekend. It will take place in and around the National Museum of History and Technology, the National Museum of Natural History, the Renwick Gallery, and on the northeast portion of the Washington Monument grounds. As in previous years the Festival will feature entertaining and educational activities pertaining to traditional American folkways in music, dance, crafts and food. This year, however, a principal objective is to relate these activities more closely to museum exhibits and with the research interests and specialties of the museums' professional staffs. Another related objective, made possible by the change in calendar for the Festival from July to October, is the organized involvement of public school groups as coordinated by the Smithsonian's Office of Elementary and Secondary Education. Principal components of this year's Festival include a demonstration of food processing machinery and techniques from pre-colonial times to the present. Funded by the Energy Research and Development Administration, its purpose will be to demonstrate the different types and amounts of energy required to convert produce to table-ready food.

-96- Other major presentations will be Black American "street culture," demonstrations and live presentations within the "Nation of Nations" Bicentennial exhibition, family folklore research techniques, lecture-demonstrations on the music of native Americans and others, presentations on the folkways of the State of Virginia, and a short orientation film together with a question and answer period as a central introduction to these diverse activities. Initial planning has already begun for a 1978 Festival, which will likely adopt and build upon the strong points in this year's revised format.

-97- [[underlined]]OFFICE OF TELECOMMUNICATIONS[[/underlined]] In its first full year as a separate unit, the Office of Telecommunications, as the responsible division for all Smithsonian activities in television, radio and films, moved forward on a number of projects. The Office developed and produced a new official film overview of the Smithsonian with Secretary Ripley as the host/narrator, and completed, in the role of co-producer, a film dealing with the National Museum of Natural History with Orson Welles as narrator. Also, the Office assisted in the production of a CBS-TV network special on the Pyramids and negotiated rebroadcast of the popular Smithsonian Special of the previous year, "Monsters! Mysteries or Myths?", for the NBC-TV network. Two major projects designed for public television progressed to the point where one of them, a new version of "What in the World" moved into the videotape pilot phase and the other, "Smithsonian World," a monthly television magazine, is in the stage of seeking an underwriter. Among other activities, the Office produced a new 30-second television public service announcement patterned after last year's prize-winning Bicentennial "spots" for nationwide distribution; filmed and recorded for archival purposes many Smithsonian events; and fulfilled numerous requests from television, film and radio producers for assistance with coverage of happenings throughout the Institution. "Radio Smithsonian," the Institution's national weekly radio program, continued its growth with a revised, expanded format, at the same time increasing its coverage to more than 50 stations.

-98- LITIGATION REPORT [[underlined]] New Cases [[/underlined]] 1. [[underlined]] Disposition of Old Woman Mountains Meteorite [[/underlined]] In 1976, a 6,000-pound meteorite was located by private individuals on federal land in the Old Woman Mountains of Southern California. The land is under the control of the Bureau of Land Management, Department of the Interior. At the request of the Smithsonian, custody and control of the specimen was transferred to the Institution, and it was accessioned into the national collections. The Smithsonian arranged for the Marine Corps to remove the meteorite by helicopter from its site in June 1977. At that time a suit to obtain legal title to the specimen was filed by the finders, but that suit has now been dismissed with prejudice by the Federal District Court in Los Angeles. At about the same time, the Museum of the County of San Bernardino and the State of California filed separate suits seeking title to the specimen under various theories of law. A temporary restraining order is in effect to keep the meteorite in California, but the judge has not yet rendered a decision on the merits. The Smithsonian Institution and the Department of the Interior are being represented by the Department of Justice. 2. [[underlined] Munger [[/underlined]] v. [[underlined]] United States [[/underlined]] The plaintiff is a minor who was injured in July 1976 while riding the escalator in the National Air and Space Museum. The Smithsonian denied a tort claim filed on behalf of the child because it could not find that the injury was caused by negligence on the part of the Institution. Suit has now been brought in the U.S. District Court against the United States and against the Otis Elevator Company, which manufactured, installed, and serviced the NASM escalators. The Department of Justice is representing the Smithsonian. 3. [[underlined]] United States [[/underlined]] v. [[underlined]] Tougas [[/underlined]] The U.S. Department of Justice has filed a civil action against Charles A. Tougas and Carl Petersen of Tucson, Arizona, to recover the proceeds of sales of federal excess property sold by them in violation of federal statutes. Until 1972 Mr. Tougas was the station manager of the Smithsonian Astrophysical Observatory's facility at Mount Hopkins. He was convicted in an earlier criminal action brought against him and

-99- Mr. Petersen, and served two years in federal prison. Mr. Petersen's conviction was reversed on appeal, but he then pleaded guilty to a lesser offense. In the present civil litigation, Messrs. Tougas and Petersen have filed counterclaims against the Smithsonian Institution and certain, as yet unnamed, individual Smithsonian employees in their respective private capacities, asserting that any illegal conduct on their part was the result of negligence of the Smithsonian and Mr. Tougas' supervisors, and that the proceeds of the sales were used in the construction at Mount Hopkins. Some of the proceeds were used as they assert, but there is no evidence that any Smithsonian management officials were negligent or otherwise responsible for the illegal actions. The Institution and its employees are represented by the Department of Justice. 4. [[underlined]] Bowler [[/underlined]] v. [[underlined]] Ripley [[/underlined]] Plaintiff, formerly an employee in the Protection Division of the Smithsonian, brought suit in the U.S. District Court for the District of Columbia, alleging that his failure to be promoted was a result of racial discrimination, and seeks reinstatement and retroactive promotion, back pay, and adjustments. The Department of Justice is handling the defense of this suit. [[underlined]] Cases Previously Reported [[/underlined]] 1. [[underlined]] Expeditions Unlimited Aquatic Enterprises, Inc. [[/underlined]] v. [[underlined]] Smithsonian Institution [[/underlined]] On September 16, 1977, the U.S. Court of Appeal for the District of Columbia Circuit held unanimously (after rehearsing [[underlined]] en banc [[/underlined]]) that the Smithsonian Institution is immune from suit for libel under the Federal Tort Claims Act and that federal roll employee (Dr. Clifford Evans, Chairman of the Department of Anthropology, National Museum of Natural History, at the time of suit) of the Smithsonian would have absolute immunity from suit if he were acting within the scope of his official duties in making the allegedly libelous statements. The court remanded "the judgment in favor of defendant Evans for limited inquiry whether his letter was within the outer perimeter of his duties." 2. [[underlined]] Winston [[/underlined]] v. [[underlined]] Smithsonian Science Information Exchange [[/underlined]] On September 7, 1977, U.S. District Court Judge John Pratt rendered his decision, finding that plaintiff Winston had failed to make any showing of racial discrimination. Judge Pratt further observed

-100- that the statistical analysis of the entire work force at SSIE was consistent with a "nondiscriminatory, or at least a neutral employment policy." Plaintiff Winston has not yet indicated whether he intends to appeal the decision. [[underlined]] Cases Disposed Of [[/underlined]] 1. [[underlined]] Lacey Act Investigation at the National Zoological Park [[/underlined]] A federal investigation for violation of the Lacey Act (prohibiting the acquiring or receiving of animals improperly or unlawfully exported from their countries or states of origin) and possibly other laws has resulted in criminal indictments of various individuals. No NZP or other Smithsonian personnel were named in the indictments. 2. [[underlined]] Benard [[/underlined]] v. [[underlined]] United States [[/underlined]] The United States was granted summary judgment by the U.S. Court of Claims in this case, which alleged sex discrimination in the administration of the tropical pay differential at STRI. A counterclaim by the United States against a Smithsonian employee/plaintiff for funds owed the United States was settled for $316.73.

-101- [[underlined]] Congratulations to Judge Higginbotham [[underlined]] The Chancellor announced that Judge Higginbotham had moved from the District Court of the United States in Philadelphia and had been appointed to the United States Third Circuit Court of Appeals. He offered his congratulations, as did all the members of the Board. [[underlined]] Gift of the Coca Cola Company to the Smithsonian Institution [[underlined]] Mr. Ripley expressed his appreciation to Paul Austin for his company's generosity in funding the production of a booklet on the Smithsonian Institution. This will be a handsome handout containing basic information on the Smithsonian and will be given to distinguished visitors. [[underlined]] Impact of Panama Canal Treaty on STRI Operations [[underlined]] Mr. Ripley reported that in anticipation of the Panama Canal Treaty, the Smithsonian requested and received from the U.S. Department of State significant assistance in providing for the potential impact of that Treaty on the Smithsonian Tropical Research Institute's operations. Three agreements were drafted by Smithsonian and State Department officials, specifying in detail the future responsibilities of the United States and Panamanian Governments for the

-102- preservation of Barro Colorado Island and the maintenance of STRI's science and research activities. These were signed by United States and Panamanian officials at the signing of the Panama Canal Treaty on September 7, 1977. The combined effect of the three agreements is to allow for the continuation of STRI operations in Panama under circumstances believed to be favorable to the Institution. One of the agreements would declare Barro Colorado Island to be a Nature Monument under the Western Hemisphere Nature Protection and Wildlife Preservation Convention of 1940. A second agreement would designate STRI as the custodian of the Nature Monument for an initial five-year period and for additional five-year periods at the request of STRI. The third agreement confirms and extends the agreement signed last year between STRI and the Government of Panama and provides for the continued exclusive use by STRI of all its present lands and facilities other than Barro Colorado. If the Panama Canal Treaty is ratified, these agreements should permit and assist STRI to continue its scientific programs to the end of the century and probably beyond. [[underlined]] Requests for Opening Regents Meetings to Media [[/underlined]] Mr. Ripley stated that there had been a request from United Press International and U.S. News and World Report to be admitted to this meeting of the Board of Regents. This matter had been discussed at the Executive Committee meeting, and the consensus of the Committee was to have the Secretary brief the press at the conclusion of the meeting.

-103- [[underlined]] Mall Parking [[/underlined]] Mr. Ripley reported that the plan for the construction of visitor parking beneath the Mall continues to be reflected in the Smithsonian's capital improvement program for the next several years. He stated that he had had a favorable reaction to the plan for Mall parking during a visit with Congressman Harold T. (Bizz) Johnson, Chairman of the House Committee on Public Works and Transportation. He had also met with the new Director of the National Park Service, Mr. William Whelan, who has expressed guarded enthusiasm about the project. Mr. Ripley stated that he would continue to keep pushing on this project, aiming at acquiring legislative authority from the Congress as soon as possible. [[underlined]] Suggested Change on Masthead of the Magazine [[/underlined]] The attached proposal for a change to the masthead of [[underlined]] Smithsonian [[/underlined]] has been suggested because the single contents and masthead page was becoming too crowded. These are for style only, and corrections should be made since it has been determined that the introduction to the magazine is not as graceful as it should be. It is planned to publish the two elements on back-to-back pages in the front of an issue. There was no objection to this format.

-104- [[2 columns]] [[column 1]] Secretary of the Smithsonian Institution: S. Dillon Ripley Editor and Publisher: Edward K. Thompson Executive Editor: Ralph Backlund Board of Editors: Don Bronkema, Grace P. Northcross, James K. Page jr., (on leave), Edwards Park, Bennett Schiff, John P. Wiley jr., Richard L. Williams Associate Editors: Marlane A. Liddell, Dana Little, Dee McRae, Jane Scholl, Nancy Seaman Picture Associate: Caroline Despard Assistant Editors: Susan L. Butler, Bonnie Gorden, Joyce McCarten, Donna Reifsnider Associate Publisher: Joseph J. Bonsignore Production: Nannie Shanahan Business: Carey O. Randall Advertising Director: Thomas H. Black Circulation-Promotion Director: Anne Keating [[italics]] Smithsonian [[/italics]] is published monthly by the Smithsonian Associates, 900 Jefferson Drive, Washington, D.C. 20560. [[copyright symbol]]Smithsonian Institution 1977. All rights reserved. Reproduction in whole or in part without permission is prohibited. Subscription price $12 a year in U.S. and possessions. $15.50 elsewhere. Single copy price $1.25. Second-class postage paid at Washington, D.C. Editorial offices, 900 Jefferson Drive, Washington, D.C. 20560. Advertising and circulation offices at 420 Lexington Ave., New York, New York 10017. Please address all subscription correspondence and change of address information to P.O. Box 5300, Greenwich, Conn. 06830 [[/column 1]] [[column 2]] [[italics]] October 1977 [[/italics]] Smithsonian Volume 8, Number 7 [[italics]] Table of Contents [[/italics]] Cover: Beaubourg, France's new cultural center, has an unfinished, transparent look that invites visitors to enjoy its offerings for eye and ear (p. 20) Photograph by Dimitri Kessel 6 The view from the castle: Secretary Ripley's comments 9 Letters to the Editor 14 Phenomena, comment and notes by James K. Page jr. 20 The stunning new national Pompidou center is clearly the rage, literally, and the delight of Paris By Rudolph Chelminski, photographs by Dmitri Kessel 30 A second Coal Age promises to slow our dependence on imported oil, but the rules this time will be different By David Sheridan 38 Expatriate life in decadent Rome: it beats home By Aubrey Menen, photographs by Enrico Ferorelli 44 Roller coaster: king of the park By Robert Cartmell 55 An African village on Capitol Hill By Warren M. Robbins 58 Hold still—don't move a muscle: you're on Mathew Brady's camera! (second of two parts) By Philip B. Kunhardt jr. 68 Admiral Beaufort charted coasts for the world's ships By Alfred Friendly 76 The Woodrow Wilson International Center immerses scholars in a special think tank at the Smithsonian By Edward P. Morgan, photographs by Yoichi Okamoto 85 Waste no pity upon these foxes By James J. Kilpatrick, drawings by Jeff MacNelly 88 Around the Mall and beyond by Edwards Park 92 Picture credits 94 Book reviews 100 Smithsonian tours 101 Additional reading 102 August events at the Smithsonian 104 Cast your car in the pond and reap fish By Mary Hamman [[/column 2]]

-105- Smithsonian Board of Regents, Smithsonian Institution [[italics]] Ex Officio [[/italics]] Chief Justice of the United States Warren E. Burger, Chancellor Vice President of the United States Walter F. Mondale [[italics]] Appointed by the President of the Senate [[/italics]] Honorable Barry M. Goldwater Honorable Henry M. Jackson Honorable Claiborne Pell [[italics]] Appointed by the Speaker of the House [[/italics]] Honorable Elford A. Cederberg Honorable George H. Mahon Honorable Corinne C. (Lindy) Boggs [[italics]] Appointed by Joint Resolution of Congress [[/italics]] Mr. John Paul Austin Dr. John Nicholas Brown Dr. William A. M. Burden Dr. Murray Gell-Mann Dr. Caryl P. Haskins Honorable A. Leon Higginbotham jr. Mr. Thomas J. Watson jr. Mr. James E. Webb National Board of the Smithsonian Associates Hon. George C. McGhee, Chairman, Mr. Robert O. Anderson, Mr. William S. Anderson, Mr. Harry Hood Bassett, Mr. Henry C. Beck jr., Mr. Keith S. Brown, Mr. Richard P. Cooley, Mr. Joseph F. Cullman 3rd, Mr. Thomas M Evans, Hon. Leonard K. Firestone, Mr. Charles T. Fisher III, Mr. Alfred G. Glassell jr., Mrs. David L. Guyer, Mr. Henry J. Heinz II, Mr. William A. Hewitt, Hon. John N. Irwin II, Mr. Lewis A. Lapham, Mrs. Robert A. Magowan, Mrs. Robert S. MacNamara, Mr. Scott McVay, Dr. Ruben F. Mettler, Mr. John R. Norton III, Mrs. Dudley Owen, Mr. Charles M. Pigott, Mr. George S. Pillsbury, Mr. Francis C. Rooney jr., Mr. Merritt Kirk Ruddock, Mr. Authur A. Seeligson jr., Mr. Tomas J. Watson jr., Mr. James O. Wright

-106- [[underlined]] Contemplated Transfer of International Exchange Service Functions [[/underlined]] The Smithsonian's International Exchange Service (IES) is the official U.S. bureau responsible for distributing U.S. Government publications to foreign governments. In return, these governments agree to send IES similar publications for delivery to the Library of Congress. The implementing legislation for this responsibility is contained in 44 U.S.C. 1719. In addition to this statutory responsibility, the IES also distributes scientific and literary publications among learned institutions throughout the world. Recently, the Deputy Librarian of Congress wrote to the Smithsonian Institution suggesting that it would be more efficient if the Government Printing Office distributed the U.S. Government publications that IES disseminates. The Deputy Librarian stated that the GPO Depository Library Program, which already serves some 1,200 domestic libraries, could easily accommodate the addition of 100 foreign addresses to the system. Discussions are now being held with officials of the Library of Congress and GPO to consider this proposal and to work out the details of the possible transfer. At the same time, Smithsonian staff is reviewing the feasibility of discontinuing the distribution by IES of scientific and literary publications among learned institutions. Our review to date has disclosed that the continuation of this service by IES might not be efficient. We have sent a questionnaire to the 200 learned institutions that use the IES to obtain their views on this matter prior to our reaching a position.

-107- A further report will be provided to the Board of Regents at the January 1978 meeting. Should the decision be made to transfer the responsibility for the distribution of the Government publications, legislation deleting the reference to the Smithsonian in 44 U.S.C. 1719 will be proposed.

-108- [[underlined]] PROPOSED ACQUISITION OF U.S. CURRENCY COLLECTION FROM THE U.S. TREASURY [[/underlined]] The U.S. Treasury has one of the world's best collections of U.S. currency which they would now like to transfer to the Smithsonian Institution, subject to the Treasury's continuing right of access to the collection for currency authentication purposes. The face value of the collection is $133,900, but its scarcity and market value far exceeds this figure. There is very little overlap between this currency collection and either our own or the one that we will be acquiring from the Chase Manhattan Bank. It would, therefore, be an extremely desirable acquisition for our National Museum of History and Technology and should serve to give Smithsonian one of the finest numismatic currency collections in the world. Since the currency in this collection is actually an integral part of the Treasury accounts for normal government operations, the Treasury is "financially accountable" for these funds and cannot merely give them away without being reimbursed for their face value or without other measures eliminating the necessity for such payment. Various possibilities for acquisition have been investigated, including merely an indefinite long-term loan, direct or installment purchase by Smithsonian with reprogrammed current or future appropriated funds or trust funds, or special legislation authorizing transfer without payment. After consultation with Congressional Appropriation Sub-committee staffs, including that handling the U.S. Treasury Department appropriation, the simplest and most desirable method currently appears

-109- to be that of including in the latter appropriation special language authorizing transfer of the collection to the Smithsonian. There would, of course, be no cost to the U.S. Government. Thus, it is hoped that the transfer can be accomplished in this way within the fairly near future.

-110- [[underline]] BEQUEST OF GROUCHO MARX [[/underline]] We have been informed by the Executors of the estate of the late Groucho Marx that he has left his "memorabilia" to the Smithsonian. We do not yet know what this collection consists of or whether all or any of it will be of interest to some bureaux of the Institution.

-111- [[underline]] Smithsonian Tax Matter [[/underline]] The Secretary and his staff, in concert with Mr. Webb, Dr. Haskins and outside legal counsel, have been discussing developments concerning the federal tax status of the Smithsonian, primarily relating to whether the Institution is subject to a federal tax which appliees to net revenues from advertising in publications of non-profit organizations. The consensus of the meeting was to continue our efforts to make judicious inquiry as to whether the Institution, as an instrumentality of the United States, is subject to this tax as viewed by the Internal Revenue Service and the Department of the Treasury. The Regents will be kept informed of progress in this matter.

-112- [[preprinted]] NINETY-FIFTH CONGRESS [[line]] LUCIEN N. NEDZI, MICH., CHAIRMAN EDWARD W. PATTISON, N.Y. JOHN BRADEMAS, IND. LEON E. PANETTA, CALIF. JOSEPH S. AMMERMAN, PA. BILL FRENZEL, MINN. DAVE STOCKMAN, MICH. BOB ROYER, COUNSEL 255-0590 COMMITTEE ON HOUSE ADMINISTRATION FRANK THOMPSON, JR., CHAIRMAN Congress of the United States House of Representatives COMMITTEE ON HOUSE ADMINISTRATION SUBCOMMITTEE ON LIBRARIES AND MEMORIALS 2418 RAYBURN HOUSE OFFICE BUILDING Washington, D.C. 20515 [[/preprinted]] September 19, 1977 S. Dillon Ripley, Secretary The Smithsonian Institution 1000 Jefferson Drive Washington, D.C. 20560 Dear Mr. Secretary: As you know, the Subcommittee on Libraries and Memorials and the Government Activities and Transportation Subcommittee of the Committee on Government Operations, in exercise of their oversight responsibilities, have been engaged in a joint review of the Smithsonian Institution's policies and practices. To further aid in that review, a joint hearing has been scheduled for 10:00 A.M. on October 3 and 4, 1977 in Room 2118 of the Rayburn House Office Building. We request that you appear and testify together with any officials you deem appropriate from the Institution. The following topics are of interest to the Subcommittees: the programs, activities, and organization of the Smithsonian Institution, including the Kennedy Center and the National Gallery of Art; statutes pertaining to the Institution, its charter and administration; recent criticisms of the Institution, including those contained in the GAO report of March 31, 1977; the Smithsonian's relationship to the Federal government and its public-private character; and the goals of the Institution, including its plans for growth in programs, collections and support facilities. In accordance with the rules of the Committees and of the House, please submit fifty copies of written statements to the Subcommittee staff 24 hours in advance of the hearing.

-113- September 19, 1977 Page 2 We look forward with pleasure to the appearance of the Smithsonian representatives. If you have any questions concerning the hearing and the subject matter, please contact the Subcommittee staffs. Cordially, [[signature]] J Burton [[/signature]] JOHN L. BURTON Chairman LUCIEN N. NEDZI Chairman

[[page number]] -114- [[/page number]] [[underline]] Pension Building (National Museum of the Building Arts)[[/underline]] At the May 10, 1976, meeting of the Board of Regents it was reported that the historic Pension Building (located at the north end of Judiciary Square at 4th and G Streets in Northwest Washington), currently used by the District of Columbia Courts, would become available for possible transfer by the General Services Administration to the Smithsonian Institution in the spring of 1978. At the May meeting, the Board was was advised that the Institution would conduct an internal survey to determine the probable use and scope and cost of restoration, renovation, and operation of the building. Such a staff review was conducted which indicated that while the building is basically in sound condition, about $10 million in FY 1978 dollars would be required to renovate the building for public purposes and that annual operating costs (not including program costs) might approximate $1,500,000. Neither of these estimates is tailored to a particular public use, although the principal potential use might seem to be a museum of the building arts (the history of architecture and construction). Over the past year, the Committee for a National Museum of the Building Arts, Inc. (not affiliated with the Smithsonian) funded by grants from the National Endowment for the Arts, the Department of Housing and Urban Development, and private sources has been developing a plan for such a use for the Pension Building. Its draft report proposes that the building be devoted to a variety of exhibitions, a

-115- national forum for public and professional discussion and environmental conflict resolution, and an archival and library center for historical and technical information on planning and building. The report suggests that the museum might be administered by the Smithsonian, but proposes participation by the Library of Congress and possibly other federal agencies and nongovernment or quasi-government organizations. The Institution has expressed its appreciation for being allowed to review the draft report and has indicated informally that a role for the Institution appears very uncertain. Specifically, we have called attention to our other capital improvement and program commitments; to the inappropriateness of a conflict resolution role for the Institution; and to the administrative problems associated with the management of a joint venture involving several agencies, a situation quite unlike our present museum management operations. The Committee's final report will be issued later this year and until it has been made public the Smithsonian should not divulge its contents. Further information and recommendations will be provided to the Regents at that time.

-116- [[underlined]] Next Meetings [[/underlined]] The following dates for the next meetings were tentatively agreed to: -- Executive Committee, Monday, January 9, 1978, 4:00 p.m. -- Board of Regents: - Meeting, Monday, January 16, 1978, 4:00 p.m. - Dinner, Monday, January 16, 1978, 6:30 p.m. [[underlined]] Executive Session [/[underlined]] The Chancellor called for an Executive Session of the Board and the Regents discussed the matter of the Secretary's salary and resolved: Effective November 1, 1977 or such other early date as may be decided by the Executive Committee, the salary of the Secretary is fixed at $72,000. [[underlined]] Adjournment [[/underlined]] The meeting was adjourned at 6:45 p.m. Respectfully submitted, [[signed]] S. Dillon Ripley [[/signed]] S. Dillon Ripley Secretary

[[preprinted]] United States Senate WASHINGTON, D.C. 20510 [[/preprinted]] September 27, 1977 Honorable Sidney R. Yates, Chairman Subcommittee on the Department of the Interior and Related Agencies Committee on Appropriations House of Representatives Washington, D.C. 20515 Dear Mr. Chairman: As Chairman of the Audit Review Committee of the Board of Regents of the Smithsonian Institution, I transmit herewith a copy of a report to the Board of Regents prepared by Mr. Phillip S. Hughes and approved by the Audit Review Committee on September 22, 1977. The report discusses the relationship between the Smithsonian and the Congress and advances a number of proposals for improving the Institution's financial accountability to the Congress. It deals specifically with the GAO report of March 31, 1977 and the concerns that report provoked within the Appropriations Committees of the Congress. I think you will agree that this independent study of the Smithsonian's relationship to the Federal Government and the conclusions and recommendations it advances will do much to overcome the confusion that has existed respecting the nature of the Institution and to establish clear ground rules respecting the Smithsonian's accountability to the Congress. The report does so in a manner that will at the same time preserve the unique qualities that have made the Smithsonian Institution such a source of national pride and achievement. The Board of Regents of the Smithsonian Institution approved the Hughes Report at its meeting today. Sincerely, [[signed]] Henry M. Jackson [[/signed]] Henry M. Jackson Chairman Audit Review Committee Enclosure

[[preprinted]] [[image - drawing of the Smithsonian Institute]] SMITHSONIAN INSTITUTION Washington D.C. 20560 U.S.A. [[preprinted]] September 27, 1977 Dear Mr. Secretary: I commend you and your staff at the Smithsonian Institution for the wholehearted cooperation and assistance you have extended to the Audit and Review Committee and to the Committee's consultant, Mr. Phillip S. Hughes. As stated by Mr. Hughes in his report, you and your staff provided fully and promptly the information and discussion requested and gave him substantial assistance in his work. The joint review made by the Executive Committee of the Board of Regents and the Audit and Review Committee disclosed that the report was fully responsive to the request that we study and consider the relationship of the Smithsonian Institution to the Congress. Your valuable services to the objectives of this inquiry are of significant, long-range value to the Institution. Cordially, [[signed]] Warren E. Burger [[/signed]] Chancellor Honorable S. Dillon Ripley Secretary Smithsonian Institution Washington, D.C. 20560

[[preprinted]] [[image - drawing of the Smithsonian Institute]] SMITHSONIAN INSTITUTION Washington D.C. 20560 U.S.A. [[preprinted]] September 27, 1977 My dear Senator Jackson: After careful consideration of the Report prepared by Mr. Phillip S. Hughes, Special Consultant to the Audit and Review Committee which you chair, your committee adopted the Report unanimously. The Executive Committee, after review of the Report, also recommended approval. The Regents this afternoon adopted your Committee Report. The Board of Regents, having approved the report, recommends that it be released for distribution. On behalf of the Board of Regents, I authorize and request that you convey to those Members of Congress who have an interest in this matter the fact of our wholehearted endorsement of the Audit Review Report by the Board of Regents. I believe I express the views of the Regents that this inquiry has been of significant value to the Smithsonian Institution. As you know, historically the presence of three Senators and three House members on the Board was thought to be a means of continuing oversight. Over more than century of its existence, the programs of the Institution have enormously expanded, and at the same time the vast burden that today rests on Members of Congress makes communication less effective. The General Accounting Office Report and now the Report of the Audit and Review Committee have recommended that both the Regents and the staff of the Institution reexamine practices and policies in light of present day conditions, especially the desirability that Committees of Congress, other than the six Congressional Regents, be kept alerted and informed on programs, policies and projects of the Institution. It will be of great value to the public

- 2 - interest to have this renewed interest of the Congress in Smithsonian, and you can assure your colleagues of the Institution's eagerness to have the continuing interest of the Congress in these matters. Your very expeditious and skillful handling of the matter as Chairman of the Audit and Review Committee and the assistance of the members of your committee are deeply appreciated. I look forward to your continuing interest and chairmanship of the Audit and Review Committee. With kind regards and many thanks, I am, Cordially, [[signed]] Warren E. Burger [[/signed]] Chancellor The Honorable Henry M. Jackson Chairman Audit and Review Committee Board of Regents of the Smithsonian Institution United States Senate Washington, D.C. 20510

[[stamped]] 39262 [[/stamped]] [[preprinted]] United States Senate WASHINGTON, D.C. 20510 [[/preprinted]] September 9, 1977 Honorable S. Dillon Ripley Secretary The Smithsonian Institution 1000 Jefferson Drive, S. W. Washington, D. C. 20560 Dear Dillon: As you know, Sam Hughes recently completed his report to the Audit Review Committee of the Board of Regents covering his study of the Smithsonian's relationship to the Federal Government. I have reviewed his work and think he has done a commendable job. His recommendations seem to address the concerns voiced here in the Congress without impairing the Smithsonian's unique place in the Federal establishment or the flexibility needed for its management. I enclose a copy of the Hughes report for your review and comment. As you know, a combined meeting of the Audit Review Committee and the Executive Committee is scheduled for September 22. Your observations on the report will be most helpful and will, of course, receive every consideration. I will appreciate receiving whatever comments you may wish to make by Friday, September 16. Sincerely, [[signed]] Henry M. Jackson [[/signed]] Henry M. Jackson Chairman Audit Review Committee Enclosure

September 1, 1977 The Honorable Henry M. Jackson Chairman, Audit Review Committee Board of Regents Smithsonian Institution Washington, D.C. 20560 Dear Mr. Chairman: Your letter of May 16, 1977 requested me to make a study of certain matters relating to the Smithsonian Institution. A report on this study and a summary are attached for your consideration. I am hopeful that the report and my conclusions and recommendations will be useful to you and the other Regents, as well as to the Secretary and his staff, in carrying out the Smithsonian's mission. Sincerely yours, [[signature]] Phillip S. Hughes [[/signature]] Phillip S. Hughes Attachments

[[underline]] SUMMARY OF REPORT [[underline]] The Audit Review Committee of the Board of Regents of the Smithsonian Institution sought, and the Board of Regents authorized, the employment of a consultant "to conduct and independent study of the Smithsonian's relationship to the Federal Government. Following is a summary of the report prepared persuant to that authorization. Interviews of concerned persons in and outside of Government disclosed a rather overwhelming approbation of the Smithsonian Institution's programs as a whole and a general feeling that their quality was high. However, many of the most knowledgeable commentators expressed concerns about administrative policies, practices, or methods. The interviews re-emphasized concerns similar to those expressed during the course of appropriation hearings with respect to various research awards programs and the Smithsonian Science Information Exchange. Concern was also expressed that the Congress was too often "surprised" by new programs or projects, some started with trust funds and then switched over to Federal funds. The concerns over "surprises" and over the awards programs appeared to have generated a more basic uneasiness over the Smithsonian's management policies and practices and its use of appropriated and trust funds.

THE RELATIONSHIP BETWEEN THE SMITHSONIAN AND THE CONGRESS Of fundamental importance in considering specific steps which can be taken to eliminate Congressional concerns is the definition, in as clear terms as possible, of the relationship between the Smithsonian Institution and the Congress. Examination of the Smithson will, the 1836 and 1846 Acts, the authorization and funding patterns of the Institution, and the administrative relationships which have developed between the Institution and the rest of the Government produce the following highlights of that relationship: (1) Smithson clearly wanted the United States to be involved in the Institution, since he gave his property to the United States of America; (2) Congress accepted this involvement and took statutory action in 1836 to accept the bequest and in 1846 to carry out the trust; (3) growing Federal appropriations over the years have tended to further emphasize the Federal nature of the Institution; and (4) administrative actions involving the use of appropriated funds have followed the prevailing Federal agency pattern and the trust funds, and personnel paid from them, have been covered under several Federal statutes of general application. In the above circumstances, the Smithsonian Institution seems practically and operationally to be a Federal "establishment," which was created to carry out the trust objectives of the Smithson will. The charter and mission of the Institution are broadly set forth in the 1846 Act; later legislation adds detail, but not scope. 11

The confusion as to the nature of the Smithsonian (whether it is "private" or Federal, for example) seems to have come about because the Regents and the Secretary have several kinds of funds at their disposal for achieving the Institution's basic mission. Smithsonian trust and self-generated funds are used by the Regents and the Secretary with wide discretion and with only very general Congressional oversight to insure conformity with the trust. For about 100 years, however, the Institution's largest single source of income has been funds appropriated to it by the Congress in accordance with normal budget and appropriation procedures. These funds are not treated any differently from funds appropriated to Executive or other agencies of the Government. All of the applicable statutes and rules and constraints apply, and the Congress' oversight responsibility is the same as that involved in other expenditures from Federal appropriations. Recognition and general acceptance of the Smithsonian as a Federal establishment spending funds derived from several sources according to differing statutes and operating practices would clarify and simplify relationships between the Smithsonian and the Congress without adversely affecting the interests of either. The Congress' oversight rights and responsibilities with respect to appropriated as well as non-appropriated funds would be preserved. The Smithsonian's unique characteristics would also be preserved, including management by the Regents and the Secretary and the program flexibility derived from having non-Federal funds at their disposal. iii

The table on page 19 of the report deals with certain questions as to the authority of the Smithsonian with respect to real property under its control. RECOMMENDATIONS The recommendations which follow center around the basic question of the accountability of the Smithsonian to the Congress, including aspects of the Institution's internal structure and management processes which affect accountability. I. Improving the accountability of the Institution to the Congress [[line]] 1. The Regents and the Secretary should adopt the policy of seeking specific authorizations for all significant new programs or projects involving the use of Federal funds. While the terms of the 1846 Act frequently have been deemed adequate to encompass new activities that are clearly for the increase and diffusion of knowledge, specific authorization will ensure Congressional awareness. 2. The Regents and the Secretary should adopt a policy of discussing with the Appropriations Committees any proposed use of trust funds which may involve the future expenditure of Federal funds. Such discussion should take place at a timely point before any commitment is made by the Institution. 3. The Regents and the Secretary should establish a 5-year forward planning process for the Institution covering all activities. Such a process should establish the general direction of the Smithsonian program iv

efforts and identify areas for priority and emphasis, but permit flexibility enough to take advantage of ad hoc opportunities. It will be a useful management tool, will provide a basis for periodic oversight hearings by the authorizing committees, and will communicate to those committees and the appropriations committees important information about the forward plans of the Institution. 4. With regard to various research awards programs, in addition to the changes proposed by GAO, the Institution should adopt the practice of a special review by the Regents or the Executive Committee thereof, of any awards which the Secretary believes might be perceived by the Congress or the public as self-serving or inappropriate. II. [[underlined]] Internal management matters [[/underlined]] 1. As an early and fundamental step in the planning process, the Smithsonian Institution should develop a comprehensive list with informative descriptions of activities which it carries on. Administrative and internal management functions should be listed and described separately. Such a list, kept current, will help to describe the Smithsonian to the Congress as well as to the public in a systematic and consistent manner and will permit appropriate note to be taken by the Regents, Congressional committees, and the public, of significant changes in the Institution's activities. As a related matter, the Institution should develop and keep up-to-date an organization chart accurately and completely reflecting the structure of the Institution. v

2. The Institution should develop and issue general policies for the use of its trust funds. Such a policy statement will be extremely useful in communicating to the Congress the intentions of the Regents and the Secretary with respect to trust funds, and in clarifying differences between the use of such funds and appropriated funds. The 1846 Act contemplated that the Regents and the Secretary would have flexibility to use trust funds subject only to general Congressional oversight. The policy statement should be as specific as possible with flexibility afforded by a process for review by the Regents of proposed exceptions. The policies should extend to the identification of the categories of positions which would normally be paid from trust funds. (A draft example of such a statement is appended to this report.) 3. The Institution should fill the permanent position of Under Secretary. The incumbent would be responsible for day-to-day operation and internal management of the Institution. Under the present law, he would be appointed by the Secretary but the selection process should actively involve the Regents. The Under Secretary should be chosen for his managerial training, experience, and skills, rather than for scientific or cultural achievements and interests. With this background, he would not normally be a successor to the Secretary. With the growth of the Institution in recent years, and the great diversity of its programs, its management has become a very complex and difficult task, perhaps as difficult as for any activity of its size. To help cope with this growing complexity, I believe the position of vi

the Under Secretary should be a permanent part of the management structure. His availability will also have the further advantage of permitting the Secretary to concentrate his attention on broad policy matters, substantive leadership and program innovations, and scientific interests which have been the concern of all Smithsonian Secretaries. In addition to giving day-to-day direction to the management and service staffs of the Institution, the Under Secretary should take the lead in identifying and developing solutions (or alternative courses of action) to major policy and program questions at the request of or for consideration by the Secretary. He should also share with the Secretary, along mutually agreeable lines, the day-to-day supervision of the "line" activities of the Institution as they affect established program objectives, sound management practices, and accountability concerns. The Under Secretary should work through existing institutional staff. He should neither duplicate nor supplant existing key staff but should combine his and their efforts to add new strength to the Smithsonian's management team. 4. The Smithsonian's Office of Audits should be augmented by such additional positions as will permit it to maintain a 5-year audit cycle. Also, that Office should make available its audit reports to the Regents' Audit Review Committee at the same time that they are transmitted to the Secretary. III. Recommendations contained in [[underlined]] the GAO's report [[/underlined] The GAO's recommendations appear generally sound, and the report indicates general concurrence in them. However, certain modifications in approach are discussed in the report. vii

[[underlined]] REPORT TO THE AUDIT REVIEW COMMITTEE OF THE BOARD OF REGENTS OF THE SMITHSONIAN INSTITUTION [[/underlined]] by PHILLIP S. HUGHES By his letter of May 16, 1977, Senator Henry M. Jackson, in his capacity as Chairman of the Smithsonian's Audit Review Committee, set forth the circumstances which motivated that Committee to recommend, and the Board of Regents to authorize, my employment "to conduct an independent study of the Smithsonian's relationship to the Federal Government." The letter refers to the Regents' direction to the Audit Review Committee to undertake a review of a report of the Comptroller General of the United States, dated March 31, 1977, on the Smithsonian Institution; it also refers to concerns in the Congress both over matters addressed by the Comptroller General and over fundamental relationships of the Smithsonian to the Federal Government. Senator Jackson indicated that the purpose of my study was "to define the Institution's present charter and its relationship to the Congress and the Executive Branch of the Government, and to recommend whatever changes seem desirable to clarify those relationships and strengthen the Smithsonian's present charter and its accountability to the Congress." The Regents' goal, he indicated, "is to identify opportunities for improvement while, at the same time, preserving the unique qualities that have made the Smithsonian such a source of national pride and achievement."

In my reply of May 20, 1977, I informed Senator Jackson that the framework established by his letter was satisfactory to me and that I would schedule my work so as to complete it by the first of September 1977. By his letter of June 2, 1977, Mr. James E. Webb, Chairman of the Executive Committee of the Regents, confirmed my appointment and set forth the terms of my employment. All three letters are attached as Appendix I (pp. 28-33). This report is the product of my study and is intended to fulfill the terms of my agreement with the Audit Review Committee and the Regents. The study itself and the preparation of the report have been of even greater interest than I had originally anticipated and have afforded me an opportunity to learn a good deal about a fascinating and unique Institution. I am hopeful that the transformation of that knowledge into conclusions and recommendations will be useful to the Regents and the Congress. I am most grateful to the Regents and the Audit Review Committee for affording me this opportunity. I would particularly like to thank Senator Jackson and Mr. Webb for their confidence, advice, and continuing support. I also wish to express my appreciation to those Members of the House and Senate to whom I talked, who gave freely of their time and knowledge, and to the staff of both Members and Congressional committees who shared their knowledge and candidly expressed their views. Finally, I would like to thank Secretary Ripley and members of his staff for their cooperation and assistance which was well above and beyond the - 2 -

call of duty. They made themselves fully available for advice and discussion and have provided fully and promptly information which I requested. The friendly challenges, counsel, and editorial assistance of Wilfred H. Rommel have been invaluable during the latter stages of the preparation of the report, and Mrs. Dolores McCarthy provided the competent and accommodating secretarial help which made it possible to get the report on paper. CONCEPT AND STRUCTURE OF REPORT The General Accounting Office's report contained three recommendations dealing specifically with the [[underlined]] Smithsonian Research Foundation [[/underlined]] and the [[underlined]] Smithsonian Science Information Exchange. [[/underlined]] "We recommend that the Board of Regents dissolve the Smithsonian Research Foundation and the Smithsonian Science Information Exchange. "Further we recommend that their operations be carried out as part of the Smithsonian's regular organizational structure. "We recommend that the Secretary: --propose and justify to the Congress the exemptions from existing legislation the Smithsonian believes it needs to run effectively, and with a minimum of red tape, the programs now funded through the Smithsonian Research Foundation and the Smithsonian Science Information Exchange." The report contained three additional recommendations dealing with the Smithsonian's [[underlined]] accountability [[/underlined]] to the Congress. - 3 -

"We recommend that the Secretary: --Continue to work with the Appropriations Committees to reach a common understanding as to the types of budget reprograming actions the Committees wish to approve in advance. "We recommend that the Board of Regents: --Establish, in conjunction with the appropriate congressional committees, clear policies governing the use of Federal and private funds. --Provide the Appropriations Committees with information on the planned use of private funds at the time appropriation requests are submitted." The GAO's report did not deal with the broader questions of relationship between the Smithsonian and the Federal Government, referred to in Senator Jackson's letter. To give me an adequate information base for considering the GAO's recommendations and to deal with the broader relationship concerns, I did the following: First, I engaged in rather extensive discussions with certain concerned Senators and Congressmen, members of their staffs, staffs of pertinent committees in both Houses, Smithsonian officials and staff members, and persons outside the Government who were interested in and knowledgeable of the Smithsonian Institution. These discussions were intended to identify areas of relationship presenting special problems and to provide a focus for a review of relevant legislation and administrative practices. Attached as Appendix II (pp. 34-36) is a list of those individuals with whom I talked during the course of my two-month study. - 4 -

Second, as these interviews progressed, I reviewed applicable statutes and administrative practices to gain a clearer conception of the Institution and of the basic framework underlying its relationship with the Congress and the Executive Branch. It was my expectation that, by analyzing problem areas in relation to the statutes and administrative practices, it would be possible to recommend improvements which would resolve any significant relationship problems which were identified. AREAS OF MAJOR CONCERN Significantly, my interviews disclosed a rather overwhelming approbation of the Smithsonian's programs as a whole and a general feeling that their quality is high. Nevertheless, many of the most knowledgeable commentators expressed a sometimes vague but often quite specific concern about its administrative policies, practices, or methods. These concerns ranged from a general apprehension that the management of so large and diverse an enterprise was too decentralized to more specific concerns such as those noted below. First, the concerns expressed during the course of appropriation hearings (and dealt with in the GAO's report) with respect to the research awards and foreign currency programs and the Smithsonian Science Information Exchange were reiterated, sometimes with considerable force. Basically, those who commented seemed to feel that, whether or not these programs were in fact self-serving, their structure and administration made them appear to be so. Of particular concern was the financing of the research awards program. - 5 -

Second, there was evident a strong concern that the Congress was too often "surprised" by new programs or projects, some of which were started with trust funds and then switched over to Federal funds. The GAO report's references to greater accountability have obvious relevance here. Third, the concerns over "surprises" and the awards programs appear to have generated a more basic uneasiness concerning Smithsonian policies and practices governing the use of appropriated and trust funds. The view was expressed by some, including the GAO, that there should be firm, specific policies for the uses of Federal and trust funds. Fourth, a few expressed concern that the unusual diversity, decentralization, and flexibility afforded the Smithsonian might permit misuse of funds available to it. As I have made clear, it was not the purpose of my study to investigate this area of concern, and I presume that the investigative staff of the House Appropriations Committee will look into it during the course of its review of Smithsonian activities. However, I have included recommendations which are directed toward the improvement of the management of the Institution and which have relevance to this concern. In summary, the general picture which my interviews have painted is one of friendly concern by interested persons that, despite the tremendous achievements of the Institution, its management operations [[underlined]]may[[/underlined]] need tightening and its accountability to the Congress [[underlined]]does[[/underlined]] need to be improved. - 6 -

THE RELATIONSHIP BETWEEN THE SMITHSONIAN AND THE CONGRESS Of fundamental importance in considering specific steps which might be taken to eliminate Congressional concerns is the definition, in as clear terms as possible, of the relationship between the Smithsonian and the Congress. The purpose of this section is to review briefly the history and nature of this unique establishment as reflected in enabling Acts and other key documents and in its financial and administrative practices. Theories have been advanced that the Institution is "private" not Federal in character; that there are two Smithsonians, a "private" and a Federal; that the Institution is located in the Executive Branch or in the Legislative Branch; or that it is in the Federal Government but outside any of the three branches. For reasons indicated below, I have concluded that the Smithsonian is a [[underlined]] Federal establishment [[/underlined]]. However, the objectives of this report do not require determining where it is located on the spectrum of the Federal Government so long as its relationships to the Congress and to the Executive Branch, as well as its lines of accountability, as defined in the Acts of Congress and in practices, are identified. I believe these relationships and lines can be described with reasonable clarity by examining the Smithson will, the 1836 and 1846 Acts, the authorization and funding patterns of the Institution, and administrative relationships which have developed between the Institution and the Executive Branch and the Congress. - 7 -

With respect to the Smithson will, I believe it is fundamental that Smithson bequeathed the whole of his property "[[underlined]]to the United States of America[[/underline]] to found at Washington, under the name of the Smithsonian Institution, an establishment for the increase and diffusion of knowledge among men." (Underscoring for emphasis.) Since he could more easily have created a totally private institution, had he wished, it seems unavoidable that he wished the Government of the United States to be involved in administering the trust. The 1836 and 1846 Acts indicate the acceptance of the bequest on Smithson's terms. These Acts underline the U.S. Government's involvement in the establishment of the Institution and its consequent responsibilities. They were necessary to effectuate the bequest, since Smithson specifically bequeathed his property "to the United States of America." In this connection, in December 1835, President Jackson transmitted to Congress a report on the bequest, emphasizing the need for legislative action by stating: "The [[underlined]]Executive[[/underlined]] having no authority to take any steps for accepting the [Smithson] trust and obtaining the funds, the papers are communicated with a view to such measures as [[underlined]]Congress[[/underline]] may deem necessary." (Underscoring for emphasis.) There has been no really generic legislation with respect to the Smithsonian since the 1846 Act which, with the 1836 Act, was Congress' response to President Jackson's referral. All later legislation has been for specific and limited purposes. The first report of the first Secretary of the Smithsonian, Joseph Henry, dated December 13, 1847, observed: - 8 -

"That the Institution is not a national establishment, [[begin underline]] in the sense in which institutions dependent on the government for support are so, [[end underline]] must be evident when it is recollected that the money was not absolutely given to the United States, but intrusted to it for a special object, namely the establishment of an institution for the benefit of men, to bear the name of the donor, and, consequently, to reflect upon his memory the honor of all good which may be accomplished by means of the bequest." (Underscoring for emphasis.) Within a few years, however, the Regents sought, and the Congress provided, Federal funds to supplement the trust funds. The Federal funds were intended to carry out purposes consistent with the objectives of the 1846 Act, but beyond the resources provided by Smithson. Generally speaking, they were appropriated to finance the "national collections" which were accumulating at a rapid rate. For about a century, Federal appropriations have provided most of the financial support for Smithsonian activities. The receipt and use of these funds over the years has obviously made the Institution more, rather than less, "national," to use Secretary Henry's term. Relationships between the Smithsonian and the Executive Branch and the Smithsonian and the Congress have not followed a uniform pattern. Under some circumstances, the Institution has been excluded from statutes which normally apply to Federal agencies. Under other circumstances, it has been included in such statutes or has chosen to follow program or administrative procedures which are substantially the same as those relating to Executive agencies. For example, Federal funds appropriated to the Institution are subject to the laws and regulations governing Federal budgets and - 9 -

expenditures, including audit by the GAO. Its employees who are paid from Federal appropriated funds have the benefits and the attendant restrictions of the Civil Service system. It receives assistance from the General Services Administration and may use Federal real and personal property. On the other hand, the uniquely constituted Board of Regents, in whom responsibility for the administration of the Institution is vested by statute, has the duties of a trustee with regard to trust funds of the Institution with independent discretion. On balance, the ad hoc development of the Institution's activities reflects a pronounced Federal tilt, dictated largely by the preponderance of Federal funding. In summary, then: (1) Smithson clearly wanted the United Stated Government to be involved in the Institution since he gave his property to the United States of America; (2) Congress accepted this involvement and took statutory action in 1836 to accept the bequest and in 1846 to carry out the trust; (3) growing Federal appropriations over the years have tended to further emphasize the Federal nature of the Institution; (4) administrative actions involving the use of appropriated funds have followed the prevailing Federal agency pattern; and (5) the trust funds, and the employees paid therefrom, have been covered under several Federal statutes of general application; e.g., the Federal Tort Claims Act, the Federal Employees Compensation Act, the Occupational Safety and Health Act, and the Unemployment Compensation for Federal Employees program. - 10 -

This background leads me to conclude that the Smithsonian Institution is practically and operationally a Federal instrumentality, agency, or "establishment" (to use the term of the Smithson will and the 1846 Act), which was created by Congress to carry out the trust objectives of the Smithson will. Thus, while the Institution does not "govern" in the customary sense and was not intended to be governmental in its basic character, it is a Federal establishment. The charter of the Institution is essentially set forth in the 1846 Act, which incorporates the Institution, sets forth its mission in broad terms, provides for the appointment and terms of office of the administering Board of Regents, provides for the election by the Board of a Secretary and the establishment of an Executive Committee of the Board, and authorizes the Secretary to employ "assistants." All later legislation is essentially within the framework established by that Act and adds detail rather than scope to the charter. The mission of the Institution also is broadly set forth in the 1846 Act, as "the increase and diffusion of knowledge among men." As with the charter, later legislation adds detail but not scope to this very broad mission statement. The Smithsonian Institution is now in its 132nd year of existence, and its programs extend over a substantial part of this mission spectrum. The program and activity listing in the [[underlined]]Smithsonian Year 1976[[underlined]] "Contents" section is illustrative: - 11 -

SCIENCE Center for the Study of Man Chesapeake Bay Center for Environmental Studies Fort Pierce Bureau National Air and Space Museum National Museum of Natural History National Zoological Park Office of International Programs Radiation Biology Laboratory Smithsonian Astrophysical Observatory Smithsonian Science Information Exchange, Inc. Smithsonian Tropical Research Institute HISTORY AND ART Archives of American Art Cooper-Hewitt Museum of Decorative Arts and Design Freer Gallery of Art Hirshhorn Museum and Sculpture Garden Joseph Henry Papers National Collection of Fine Arts National Museum of History and Technology National Portrait Gallery Office of Academic Studies Office of American Studies MUSEUM PROGRAMS Conservation-Analytical Laboratory National Museum Act Program Office of Exhibits Central Office of Horticulture Office of Museum Programs Office of Registrar Smithsonian Institution Archives Smithsonian Institution Libraries Smithsonian Institution Traveling Exhibition Service PUBLIC SERVICE Anacostia Neighborhood Museum Division of Performing Arts International Exchange Service Office of Elementary and Secondary Education Office of Public Affairs Office of Smithsonian Symposia and Seminars Reading is Fundamental, Inc. Smithsonian Associates Smithsonian Institution Press Smithsonian Magazine - 12 -

The question has been raised whether current circumstances make it desirable that the charter or definition of mission be modified. I believe that the broad legislative charter and definition of mission, which have played such an important part in bringing the Institution to its present high level of development, are still suitable and effective. Any problems of mission definition and clarification can be better approached, in my judgment, by means other than statutory changes, and I have made some recommendations later in this report as to such means. I believe that the confusion as to the relationship of the Smithsonian to the Congress does not stem from the scope of its mission and charter, but has come about because the Regents and the Secretary have several kinds of funds at their disposal for achieving the Institution's basic mission--the increase and diffusion of knowledge among men. These several kinds of funds come from different sources and different provisions of law or trust restrictions are applicable to them. First, with respect to the [[underlined]]Smithson trust fund[[/underlined]] and subsequent [[underlined]]unrestricted[[/underlined]] additions to it, the 1846 Act and funding and administrative practices over the years indicate that the Regents and the Secretary have wide discretion in the expenditure of the income from that fund, so long as their actions and consistent with the Institution's basic mission. In recognition of the terms of the 1846 Act and the statutory responsibilities and discretion of the Regents and the Secretary, the Congress has exercised only very general oversight responsibility with respect to these trust funds to ensure consistency with the basic mission of the trust. - 13 -

Second, the Smithsonian also receives [[underlined]] restricted trust funds [[/underlined]] from private sources and [[underlined]] grant and contract monies [[/underlined]] from Federal agencies. Both of these are provided for specific purposes and must be spent in accordance with the stipulated terms of the grant, contract, or restricted trust agreement. Third, for about 100 years, the Institution's largest single source of income has been funds appropriated to it by the Congress in accordance with normal budget and appropriation procedures. These funds have been appropriated by the Congress at the request of, or with the approval of, the Regents. While the purposes for which these appropriations are provided are consistent with the objectives for which the Institution was established, they enable it to do work which could not be accomplished without Federal financial support; for example, to house and display the "national collections." These funds are not treated any differently from funds appropriated to Executive or other agencies of the Government. All of the applicable statutes and rules and constraints apply, and the Congress' oversight responsibility is the same as that involved in other expenditures from Federal appropriations. Finally, the Regents and the Secretary have at their disposal certain funds generated by the Institution itself primarily from [[underlined]] business enterprise type [[/underlined]] activities. This category has increased in importance in recent years because of the growth and vitality of the Institution as a whole. The 1846 Act has been interpreted to authorize the addition of such funds to the corpus of the unrestricted trust funds and to authorize their discretionary use for trust purposes. - 14 -

I believe that recognition and general acceptance of the above facts--that while the Smithsonian Institution is a Federal establishment, it spends funds derived from different sources according to differing statutes and operating practices applicable to each source--would both clarify and simplify relationships between the Smithsonian and the Congress without adversely affecting the interests of either. From the standpoint of the Congress, its oversight rights and responsibilities with respect to both Federal funds and all categories of non-Federal funds would be preserved. From the standpoint of the Smithsonian, its unique characteristics would be preserved, including management by the Regents and the Secretary and the program flexibility derived from having non-Federal funds at their disposal. With respect to Congressional oversight rights and responsibilities, several factors have increased Congressional interest in trust and other funds not appropriated to the Smithsonian, but available to it: (1) the increased size, visibility, and vitality of the Institution inevitably raises questions about how it makes program choices for funding from non-appropriated, as well as appropriated, sources; (2) the total volume of Federal funds provided the Institution has grown steadily for many years and rapidly in recent years; (3) the Congress has been asked to appropriate funds for projects or programs initially financed by funds from non-appropriated sources, and (4) the total volume of self-generated funds has increased substantially in the last few years, increasing the significance of non-appropriated funds in total as well as the purposes - 15 -

for which they are used. This increased Congressional interest is both understandable and warranted in my judgment and can be satisfied by the Smithsonian in a number of ways which are set out in subsequent recommendations. Two rather basic, specific questions with regard to the Smithsonian's "charter" were raised during the course of my discussions: 1. The administrative relationship of the Institution to activities associated with it, including the National Gallery of Art, the John F. Kennedy Center for the Performing Arts, and the Woodrow Wilson International Center for Scholars. 2. The authority of the Regents and the Secretary with regard to real property under the control of the Smithsonian. Certain background information with regard to these two matters is set forth in the next three pages of this report. RELATIONSHIP BETWEEN THE SMITHSONIAN INSTITUTION AND ITS CONSTITUENT ELEMENTS The "Contents" section of the [[underlined]] Smithsonian Year 1976 [[/underlined]] (the Smithsonian's Report for the period July 1, 1975 through September 30, 1976) lists 43 museums, galleries, offices, centers, laboratories, programs, or activities of the Smithsonian. Forty of these are grouped under four major functional categories: Science, History and Art, Museum Programs, and Public Service. Three of them, the Woodrow Wilson International Center for Scholars, the John F. Kennedy Center for the Performing Arts, and the National Gallery of Art, are separately listed. - 16 -

My review of the basic statutes and operating practices of the Smithsonian Institution indicates that the 43 constituent "activities" divide into only two basic administrative categories. The 40 noted above (and some additional programs not specifically listed as major entities in the "Contents" section) are under the direct administrative control of the Regents and the Secretary. There are minor differences in the scope and directness of that control, and in one case (the Joseph H. Hirshhorn Museum and Sculpture Garden) an "advisory" body has important discretionary functions relating to acquisition, retention, and exhibition of works of art in this collection. Basically, however, the Regents and Secretary control budgeting, personnel selection, and program activities. The three other "activities" noted above--the Woodrow Wilson Center, the Kennedy Center, and the National Gallery--are, for all practical purposes, independent of control by the Regents and the Secretary. While their statutes identify them as "bureaus" or "centers" in the Smithsonian and while such statutory language may impose some residual or receivership responsibilities on the Smithsonian, both policy control and day-to-day administration are in the hands of independent boards. The budgets of all three are independently prepared and independently justified before the Congress. The Secretary of the Smithsonian is [[underlined]] ex officio [[/underlined]] a member of all three boards, and the Chancellor also is a member of the board of trustees of the National Gallery. However, this arrangement makes possible only coordination, not control. - 17 -

Thus, while the Regents and the Secretary have the necessary authority to direct and manage the affairs of the great majority of the Institution's constituent elements, they have no such authority with respect to the National Gallery, the Kennedy Center, and the Woodrow Wilson Center. Key portions of the sections of Title 20, U.S.C. applicable to these three organizations are attached as Appendix III (pp. 37-38). - 18 -

REAL PROPERTY UNDER THE CONTROL OF THE SMITHSONIAN INSTITUTION All real property under the control of the Smithsonian is listed below in three categories with brief comment as to the authority of the Regents and the Secretary with respect to each category. [[underlined]]FEDERAL TRUST PROPERTIES[[/underlined]] Smithsonian Institution Building Arts and Industries Building Natural History Building Freer Gallery of Art History and Technology Building Hirshhorn Museum National Air and Space Museum National Zoological Park National Portrait Gallery National Collection of Fine Arts These properties are "appropriated to the Institution" by the terms of the 1846 Act and subsequent legislation (see 20 U.S.C., §52). It appears that such "appropriation" was intended to give the Institution the right to use such federal property for trust purposes, but not the right to mortgage the property, or to dispose of it without the consent of Congress, if no longer needed for trust purposes. [[underlined]]CUSTODY IN THE SMITHSONIAN [[/underlined]] NZP Animal Conservation Center Renwick Gallery Properties at Silver Hill, Maryland Barro Colorado Island The first three properties have been transferred to the custody of the Smithsonian by the General Services Administration for the Institution's use, and at whatever time the Smithsonian ceases using these properties they would be returned to GSA. Barro Colorado Island was transferred to the Smithsonian by the 1946 Reorganization Plan No. 3 (see 20 U.S.C., §79, et seq.), and is subject to United States treaty provisions. [[underlined]]NON-FEDERAL TRUST PROPERTY[[/underlined]] Barney House Belmont Conference Center Chesapeake Bay Center for Environmental Studies Cooper-Hewitt Museum These properties have been purchased with trust funds or received by, or through private donations. To date no facilities have been constructed with appropriated funds on any of these trust fund properties, except for some repairs and minor renovations. Control and disposition of such properties is within the general discretion of the Board of Regents under the 1846 Act (see 20 U.S.C., §§41, 42, and 55). Should appropriated funds be requested for any such construction in the future, consideration will be given at that time to the appropriate protection of the federal interest. ------------ The above categories exclude property under lease or use permit arrangements. - 19 -

RECOMMENDATIONS The recommendations which follow center around the basic question of accountability of the Smithsonian to the Congress, which is of particular concern to those with whom I have talked. Also covered are certain matters relating to aspects of the Institution's internal structure or management processes which affect accountability; however, this coverage was necessarily selective rather than comprehensive. The discussion and conclusions in the report which have to do with the Smithsonian's nature, charter and mission, as well as the processes by which it relates and reports to the Congress, are obviously of fundamental importance to the recommendations. For convenience, the recommendations are divided into three groups: improving the accountability of the Institution to the Congress, internal management matters, and recommendations contained in the GAO's report. I. [[underline]]Improving the accountability of the Institution to Congress[[/underline]] These recommendations are for the purpose of improving the accountability of the Institution to the Congress without jeopardizing its essential character. 1. The Regents and the Secretary should adopt the policy of seeking specific authorizations for all significant new programs or projects involving the use of Federal funds. While the terms of the 1846 Act frequently have been deemed adequate to encompass new activities that - 20 -

are clearly for the increase and diffusion of knowledge, specific authorization will ensure Congressional awareness. Consultation with appropriate committees in specific future cases will permit the development of criteria satisfactory to the committees and the Institution as to what is a "significant" new program or project. 2. The Regents and the Secretary should adopt a policy of discussing with the appropriations committees any proposed use of trust funds which may involve the future expenditure of Federal funds. Such discussion should take place at a timely point before any commitment is made by the Institution. This will avoid "surprises" of the type noted earlier and make advance planning more realistic. 3. The Regents and the Secretary should establish a 5-year forward planning process for the Institution covering all of its activities. Such a process should establish the general direction of the Smithsonian's program efforts and identify areas for priority and emphasis. At the same time, it should permit flexibility enough to take advantage of ad hoc opportunities. If properly designed and executed, it will be a useful management tool for the the Regents and the Secretary, will provide a basis for periodic oversight hearings by the authorizing committees, and will communicate to these committees as well as the appropriations committees important information about the forward plans of the Institution. As a management tool, it will help focus the efforts of the Institution within its broad statutory mission and will establish a framework within which the Regents and the Secretary can decide to do -21-

or not do projects which arise on an ad hoc basis. From an accountability standpoint, I believe a planning process properly carried out is a better approach to mission definition and clarification than to attempt this by statutory means. Discussions of plans and priorities with the Congress will facilitate basic communications between the Institution and the Congress and will improve both the Congress' and the Institution's awareness of each other's priorities and concerns. 4. With regard to various research awards programs, in addition to the changes proposed by GAO, the Institution should adopt the practice of a special review by the Regents or by their Executive Committee of any awards which the Secretary believes might be perceived by the Congress or the public as self-serving or inappropriate. II. [[underlined]] Internal management matters[[/underlined]] These recommendations relate to the selected matters of internal management which in turn affect the Institution's charter and accountability. 1. As an early step in the planning process, the Smithsonian Institution should develop and keep a current a comprehensive [[underline]]list of activities[[/underline]] (programs, projects, etc.) which it carries on. Administrative and internal management functions should be listed and described separately. The list should be more than a simple, "one-line" listing and should include informative descriptions of the activities and functions. Such a list, in addition to being a fundamental step in planning, will help to describe the Smithsonian to the Congress as well as to the public - 22 -

in a systematic and consistent matter and will permit appropriate note to be taken by the Regents, Congressional committees, and the public of significant activity changes which will occur from time to time. As a related matter, the Institution should develop and keep up-to-date an organization chart which accurately and completely reflects the structure of the Institution in standard form and terms. 2. The Institution should develop and set forth in concise written form [[underline]]general policies for the use of its trust funds[[/underline]]. Such a statement will be very useful in communicating to the Congress the intentions of the Regents and the Secretary with respect to trust funds and in clarifying differences between the use of such funds and appropriated funds. The 1846 Act contemplated that the Regents and the Secretary would have flexibility to use trust funds subject only to general Congressional oversight. The policies should be as specific as possible, with flexibility afforded by a process whereby the Regents would review any exceptions to the policies proposed by the Secretary. The policies should include the identification of the categories of positions which would normally be paid from trust funds. Attached as Appendix IV (pp. 39-47) is a draft example of such a statement, which was prepared by Smithsonian staff for presentation to the Secretary and to the Regents. 3. The Institution should fill the permanent position of Under Secretary. The incumbent should be responsible for the day-to-day operation and internal management of the Institution. Under present law, - 23 -

he would be appointed by the Secretary but the selection process should actively involve the Regents. The Under Secretary should be chosen for his managerial training, experience, and skills, rather than for scientific or cultural achievements and interests. With this background, he would not normally be a successor to the Secretary. With the growth of the Institution in recent years, and the great diversity of its programs, its management has become a very complex and difficult task, perhaps as difficult as for any activity of its size. To help cope with this growing complexity, I believe the Under Secretary should be a permanent part of the Smithsonian staff. His availability will have the further major advantage of permitting the Secretary to concentrate his attention on broad policy matters, substantive leadership and program innovations, and scientific and cultural interests which have been the concern of all Smithsonian Secretaries. In addition to giving day-to-day direction to the Institution, the Under Secretary should take the lead in identifying and developing solutions (or alternative courses of action) to major policy and program questions at the request of or for consideration by the Secretary. He should also share with the Secretary, along mutually agreeable lines to be worked out between them, the day-to-day supervision of the "line" activities of the Institution as they affect established program objectives, sound management practices, and accountability concerns. The Under Secretary should work through existing institutional staff. He should neither duplicate nor supplant existing key staff but should combine his and their efforts to add new strength to the Smithsonian's management team. - 24 -

4. The staff of the Auditor of the Smithsonian Institution should be augmented by such additional positions as will permit the Office of Audits to maintain a five-year audit cycle. Also, the Auditor should make available copies of his Office's audit reports to the Audit Review Committee of the Board of Regents at the same time that he transmits them to the Secretary. III. Recommendations contained in the GAO's report [[line]] The GAO recommended that the Smithsonian Research Foundation and the Smithsonian Science Information Exchange (SSIE) be "dissolved" and that their operations be carried out as part of the Smithsonian's regular organizational structure. I concur in the recommendations with respect to the Smithsonian Research Foundation. The GAO also recommended that the Secretary seek legislative exemptions needed to operate the Smithsonian research awards program, provided, of course, that such exemptions prove necessary. The Institution is exploring the need for exemptions. With regard to the SSIE, however, I believe that other organizational locations for it should be explored as an alternative to integrating it into the Smithsonian organization. While the SSIE fits within the broad trust mission of the Smithsonian, its continued operation by the latter is not essential to other Smithsonian activities and it tends to diffuse central management responsibilities. The SSIE may well be more appropriate to, and supportive of, the basic mission of another agency. Under - 25 -

these circumstances, I believe it appropriate to explore the possibility of locating the Exchange in another department or agency. OMB has initiated action to this end; and the Smithsonian Institution has furnished OMB with a discussion paper prepared by Dr. David Hersey, President of the SSIE, which outlines possible alternative organization locations. In addition to the locations discussed in that paper, I believe that the Library of Congress merits consideration. With regard to the GAO's recommendations dealing with the accountability of the Institution, I concur in the general thrust of its recommendation regarding consultation by the Smithsonian with the appropriations committees on reprogramming. I also concur in its recommendation that those committees be provided with information on the planned use of trust funds at the time appropriations requests are submitted. The Secretary and the Smithsonian staff have been working with the committees on both of these matters. It is my understanding that the work on reprogramming is nearing completion. I also understand that the Institution intends to set forth for the committees' information its budget plans for the use of trust and other non-appropriated funds on a combined basis with its budget request for appropriated funds. I have recommended to the Smithsonian staff that its presentation of budget plans be on a gross rather than a net basis to more adequately portray the full scope of the Institution's activities. Gross expenditures, (reflected in the Table numbered Appendix V (p. 48) are about 50 percent greater than net expenditures. They more clearly and completely reflect - 26 -

the increasing importance of self-generated income as well as the significance of grant and contract funds. As reflected in Recommendation II (2) above, I also concur in the thrust of GAO's recommendation that the Regents "Establish, in conjunction with the appropriate congressional committees, clear policies governing the use of Federal and private [sic] funds." Since appropriations are controlled through the authorization and appropriation processes, however, the recommendation appears to be addressed primarily to trust funds. The term "trust" seems more appropriate than "private" to describe such funds. - 27 -

APPENDIX I [[preprinted]] United States Senate WASHINGTON, D.C. 20510 [[/preprinted]] May 16, 1977 Mr. Phillip S. Hughes 3710 Taylor Street Chevy Chase, Maryland 20015 Dear Mr. Hughes: I am writing this letter in my capacity as Chairman of the Audit Review Committee of the Board of Regents of the Smithsonian Institution. As you know, the Audit Review Committee has been directed by the Board of Regents to undertake a review of a Report of the Comptroller General of the United States on the Smithsonian Institution. The Comptroller General's report was released March 31, 1977 and calls for the strengthening of the Smithsonian's financial accountability to the Congress in a number of respects. The report has also provoked considerable concern within the Appropriations Committees of the Congress not only over the specific matters addressed by the Comptroller General but over the fundamental relationships of the Smithsonian Institution to the Federal Government and how that relationship impacts on the Institution's financial and management accountability to the Congress. The concerns now being evidenced in the Congress arise from the fact that Federal support in the form of appropriations and grants now accounts for some 90 percent of the Institution's funding. Yet, the Smithsonian retains its original character as a charitable trust accepted by the Congress and committed to a management framework substantially different from that applied to other Federal Government programs. The current debate in the Congress bespeaks a fundamental concern over the present ability of the Appropriations Committees to insure the Smithsonian's full accountability to the Congress respecting both its Federal funds and its management of the heavy Federal investment in the Institution's assets. - 28 -

APPENDIX I Mr. Phillip S. Hughes May 16, 1977 Page 2 As you know, on May 13, 1977 the Audit Review Committee recommended and the Board of Regents authorized your employment as an outside consultant to conduct an independent study of the Smithsonian's relationship to the Federal Government. The study is to concentrate on a review and assessment of the GAO Report, the concerns that report has raised in the Congress, the Smithsonian's history, the body of laws under which it operates, and related matters. The purpose is to define the Institution's present charter and its relationship to the Congress and the Executive Branch, and to recommend whatever changes seem desirable to clarify those relationships and strengthen the Smithsonian's present charter and its accountability to the Congress. The goal, of course, is to identify opportunities for improvement while, at the same time, preserving the unique qualities that have made the Smithsonian such a source of national pride and achievement. The Audit Review Committee and the Board of Regents are highly pleased that you have made yourself available to perform this important study. As you know, we feel you are specially qualified to bring to the task the kind of experience, impartiality, scholarship and knowledge of government operations needed for the undertaking. The Executive Committee of the Board of Regents has been authorized to take such actions as may be necessary to engage your services, to enter into an appropriate arrangement for your compensation, and to provide such facilities, staff assistance, and additional consultant services as may be necessary. Mr. James E. Webb, the Chairman of the Executive Committee, is available to assist with these matters and will expect to hear from you. Pursuant to our earlier discussions, I understand that you will be available to devote full time to the study commencing July 5, 1977. In the meantime, and while your work proceeds, the Audit Review Committee, the Executive Committee and the Smithsonian staff will be available to assist you in every way possible. - 29 -

APPENDIX I Mr. Phillip S. Hughes May 16, 1977 Page 3 Again, I appreciate your willingness to undertake this review, and will be available throughout to be helpful in any way I can. Please do not hesitate to call me. Sincerely, [[signature]] Henry M. Jackson - 30 -

APPENDIX I May 20, 1977 Senator Henry M. Jackson Chairman, Audit Review Committee Board of Regents, Smithsonian Institution Dear Senator Jackson: Thank you for your letter of May 16, discussing the circumstances surrounding the Audit Review Committee's and Board of Regents' interest in and review of fundamental relationships between the Smithsonian Institution and the Federal Government, and setting forth the general framework for my work as a consultant on these matters. The framework established by your letter is entirely satisfactory with me. I will discuss the specific terms of my employment with Mr. James Webb, Chairman of the Executive Committee of the Board of Regents of the Smithsonian Institution, when he returns to the city. I don't expect any unusual circumstances or problems in this regard. I will schedule my work in such a manner as to enable me to complete it by the first of September, 1977. I look forward to working with you, and the Audit Review Committee on this interesting and important matter and hope that my efforts will be helpful in enabling the Smithsonian Institution to continue to perform its unique functions. Sincerely yours, /s/ Phillip S. Hughes Phillip S. Hughes 3509 Chevy Chase Lake Drive Chevy Chase, Maryland 20015 cc: Gwen Malone James Webb - 31 -

APPENDIX I [[image]] [[preprinted]] SMITHSONIAN INSTITUTION Washington, D.C. 20560 U.S.A. [[/preprinted]] June 2, 1977 Mr. Phillip S. Hughes 3509 Chevy Chase Lake Drive Chevy Chase, Maryland 20015 Dear Mr. Hughes: This is to confirm your appointment as a consultant to the Audit and Review Committee of the Board of Regents of the Smithsonian Institution to conduct an independent study of the Smithsonian's relationship to the Federal government, as requested by the Executive Committee of the Board of Regents. The study is to concentrate on a review and assessment of the GAO Report, the concerns that Report has raised in the Congress, the Smithsonian historical relationship with the Congress and the Executive Branch, and related matters. The purpose is to define the Institution's present charter and its relationship to the Congress and the Executive Branch, and to recommend whatever changes seem desirable to clarify those relationships and strengthen the Smithsonian's present charter and its accountability to the Congress. The goal is to identify opportunities for improvement while, at the same time, preserving the unique qualities that have made the Smithsonian such a source of national pride and achievement. It is my understanding that you plan to devote full time to the study beginning on July 5, 1977 and to present your report on or about September 1, 1977. Since you have stated that you wish to be paid only the difference between your current Federal retirement annuity and what would be paid were you still an Executive Level IV, your grade at the time of retirement, compensation for your services will be in the amount of $5,400, which amount is based on a period of nine weeks. Payment will be made upon presentation of the report. The Smithsonian Institution will provide such facilities, staff assistance, additional consultant services and any other necessary expenses to carry out this assignment. - 32 -

APPENDIX I -2- This letter contract is executed on behalf of the Executive Committee of the Board of Regents as authorized by the Board of Regents at its meeting on May 13, 1977. By copy of this litter the Secretary of the Smithsonian is authorized to administer this contract. Please be assured that the Secretary and the staff of the Smithsonian are available to provide whatever information and assistance you may require. Sincerely yours, /s/ James E. Webb James E. Webb Chairman, Executive Committee Board of Regents - 33 -

APPENDIX II LIST OF PERSONS CONTACTED DURING REVIEW OF THE SMITHSONIAN INSTITUTION [[underlined]] U.S. SENATORS [[/underlined]] The Honorable Henry M. Jackson Chairman, Permanent Subcommittee on Investigations, Governmental Affairs Committee; Chairman, Audit Review Committee, Board of Regents, Smithsonian Institution The Honorable Ted Stevens Ranking Minority Member, Subcommittee on the Department of Interior and Related Agencies, Committee on Appropriations [[underlined]] U.S. REPRESENTATIVES [[/underlined]] The Honorable John L. Burton Chairman, Subcommittee on Government Activities and Transportation, Committee on Government Operations The Honorable Elford A. Cederberg Ranking Minority Member, Committee on Appropriations; Member, Board of Regents, Smithsonian Institution The Honorable Joseph M. McDade Ranking Minority Member, Subcommittee on Interior, Committee on Appropriations The Honorable George H. Mahon Chairman, Committee on Appropriations; Member, Board of Regents, Smithsonian Institution The Honorable Lucien N. Nedzi Chairman, Subcommittee on Libraries and Memorials, Committee on House Administration The Honorable Sidney R. Yates Chairman, Subcommittee on Interior, Committee on Appropriations - 34 -

APPENDIX II [[underlined]] SENATE COMMITTEES' AND MEMBERS' STAFF William McWhorter Cochrane Staff Director, Committee on Rules and Administration Dwight E. Dyer Staff, Committee on Appropriations Owen J. Malone Chief Counsel, Permanent Subcommittee on Investigations, Governmental Affairs Committee Raymond N. Nelson Staff, Committee on Rules and Administration Linda L. Richardson Staff, Committee on Appropriations [[underlined]] HOUSE COMMITTEES' AND MEMBERS' STAFF Michael A. Forgash Administrative Assistant to the Honorable A. Cederberg Helen C. Hudson Staff Director, Subcommittee on Libraries and Memorials, Committee on House Administration Frederick G. Mohrman Staff, Subcommittee on Interior and Related Agencies, Committee on Appropriations Cynthia M. Mora Staff, Subcommittee on Government Activities and Transportation, Committee on Government Operations Byron S. Nielson Staff, Subcommittee on Interior and Related Agencies, Committee on Appropriations Edwin F. Powers Staff, Committee on Appropriations Robert S. Royer Counsel, Subcommittee on Libraries and Memorials, Committee on House Administration - 35 -

APPENDIX II [[underlined]] SMITHSONIAN INSTITUTION [[/underlined]] The Honorable Warren E. Burger Chief Justice of the United States; Chancellor of the Smithsonian Institution The Honorable James E. Webb Chairman, Executive Committee, Board of Regents, Smithsonian Institution The Honorable S. Dillon Ripley Secretary, Smithsonian Institution (and key Smithsonian staff members) [[underlined]] OTHERS--GOVERNMENT AND NON-GOVERNMENT [[/underlined]] The Honorable Elmer B. Staats Comptroller General of the United States (and certain GAO staff members working on the Smithsonian Institution) Mark W. Cannon Administrative Assistant to the Chief Justice of the United States Hugh F. Loweth Deputy Associate Director for Science and Energy Technology, Office of Management and Budget (and staff members working on the Smithsonian Institution) Charles Krause Formerly reporter, now on editorial staff, [[underlined]] The Washington Post [[/underlined]] Rodger A. Mastako Director, Hillwood Museum, Washington, D.C. Robert H. Simmons Consultant, Arlington, Virginia - 36 -

APPENDIX III S 72. Same; establishment; Board of Trustees (a) [[underline]] There is established in the Smithsonian Institution a bureau, which shall be directed by a board to be known as the Trustees of the National Gallery of Art, whose duty it shall be to maintain and administer the National Gallery of Art and site thereof and to execute such other functions as are vested in the board by sections 71, 72 to 74 and 75 of this title. [[/underline]] The board shall be composed as follows: The Chief Justice of the United States, the Secretary of State, the Secretary of the Treasury, and the Secretary of the Smithsonian Institution, ex officio; and five general trustees who shall be citizens of the United States, to be chosen as hereinafter provided. No officer or employee of the Federal Government shall be eligible to be chosen as a general trustee. S 80f. Woodrow Wilson International Center for Scholars: Board of Trustees of the Center. (a) Establishment. [[underline]] There is hereby established in the Smithsonian Institution a Woodrow Wilson International Center for Scholars and a Board of Trustees of the Center (hereinafter referred to as the "Center" and the "Board"), whose duties it shall be to maintain and administer the Center and site thereof and to execute such other functions as are vested in the Board by sections 80e to 80j of this title.[[/underline]] (b) Composition of the Board. The Board of Trustees shall be composed of fifteen members as follows: (1) the Secretary of State; (2) the Secretary of Health, Education, and Welfare; (3) the Chairman of the National Endowment for the Humanities; (4) the Secretary of the Smithsonian Institution; (5) the Librarian of Congress; (6) the Archivist of the United States; (7) one appointed by the President from time to time from within the Federal Government; and (8) eight appointed by the President from private life. - 37 -

APPENDIX III § 76h. Bureau, Board of Trustees, and Advisory Committee-Establishment of bureau; direction by Board of Trustees; composition of Board (a) [[underlined]] There is hereby established in the Smithsonian Institution a bureau, which shall be directed by a board to be known as the Trustees of the John F. Kennedy Center for the Performing Arts (hereafter in sections 76h to 76q of this title referred to as the "Board") whose duty it shall be to maintain and administer the John F. Kennedy Center for the Performing Arts and site thereof and to execute such other functions as are vested in the Board by sections 76h and 76q of this title. [[/underlined]] The Board shall be composed as follows: the Secretary of Health, Education, and Welfare, the Librarian of Congress, the Assistant Secretary of State for Public Affairs, the Chairman of the Commission of Fine Arts, the President of the Board of Commissioners of the District of Columbia, the Chairman of the District of Columbia Recreation Board, the Director of the National Park Service, the Commissioner of the United States Office of Education, the Secretary of the Smithsonian Institution, three Members of the Senate appointed by the President of the Senate, and three Members of the House of Representatives appointed by the Speaker of the House of Representatives ex officio; and thirty general trustees who shall be citizens of the United States, to be chosen as hereinafter provided. ________ Above underscoring provided for emphasis. - 38 -

APPENDIX IV [[underline]] PRELIMINARY DRAFT:[[/underline]] Prepared by the Staff for the approval of the Secretary and the Board of Regents [[line]] September 21, 1977 SMITHSONIAN INSTITUTION POLICIES AND PROCEDURES GOVERNING THE USE OF APPROPRIATED FUNDS; CONTRACTS AND GRANTS; AND TRUST FUNDS [[line]] The Act of August 10, 1846 (20 U.S.C. S41 et seq.), which established the Smithsonian Institution, provided for its governance by an independent Board of Regents. The Regents were given broad authority to receive and disburse funds of the Institution "as they shall deem best suited for the promotion of the purpose of the testator." They were also directed to make provision for collections, exhibitions, library and research functions, and facilities for public education. The funds of the Institution, which originated with the bequest by James Smithson to the United States for "the increase and diffusion of knowledge among men," have been augmented through the years by gifts and bequests, grants and contracts, and the revenue-producing activities of the Institution itself. Many of the activities which implement the trust are substantially funded by Federal appropriations. All funds of the Institution, both public and those held in trust, are administered by the Secretary, under the direction of the Board of Regents, subject to the terms and conditions required by their sources. Status reports on the financial condition of the Smithsonian and on the progress of particular programs or projects funded with trust and other funds are provided to the Regents' Executive Committee and to the full Board at its regular meetings. - 39 -

APPENDIX IV -2- [[underlined]] SOURCES OF SUPPORT [[/underlined]] The Institution has three major sources of support: Federal appropriations, Federal grants and contracts, and non-Federal trust funds. The trust funds are further divided into restricted and unrestricted categories. Federal Appropriations Federal funds are sought and received through the regular budget and appropriations processes, and are expended in compliance with Government regulations. The administration of these funds, delegated by the Board of Regents to the Secretary, includes adherence to specific legislative authority, conformance to standard Government personnel procedures, and observance of Federal procurement and accounting regulations. Traditionally, funds have been requested by the Institution for programs authorized by the Board of Regents, and approval has been received for their use in support of basic research; the acquisition, care, maintenance, exhibition, and study of the national collections; construction, renovation, and repair of facilities; and protection of the buildings and collections under the jurisdiction of the Smithsonian. Funds derived directly from Congressionally approved appropriation are the largest single source of funds available to the Institution. They were initially provided in 1857, at which time they constituted 30% of total operating expenses, and reached their highest proportion, 91%, in 1907. In the current decade, Federal appropriations have ranged between 64% and 76% of the Smithsonian's operating budget, and in 1976 accounted for 66%. - 40 -

APPENDIX IV -3- Federal Grants and Contracts For the past thirty years funds received by means of Federal grants and contracts have been a significant factor in institutional operations. Generally, Smithsonian personnel seek and receive grants and contracts from Government agencies and departments to assist in financing specific research and educational projects that are related to the mission of the Institution and in consonance with programs outlined by the Board of Regents. Occasionally, an agency or department has requested the Smithsonian to perform specific kinds of work because of its expertise in a given area, the availability of key research people, or its ability to respond quickly to certain kinds of needs. Such requests have been honored and carried out by grant or contract when they could be accommodated within the limits of available time, personnel, and existing programmatic priorities. Grant and contract funds are made available to the Smithsonian as an educational institution; administered through the Institution's restricted trust funds accounts; and expended for purposes of the individual grant or contract in accordance with terms and conditions required by law and regulation and as agreed to between the parties. In 1976 Federal grant and contract funds accounted for 9% of the Smithsonian's operating budget. Trust Funds [[underline]] Restricted Trust Funds [[/underline]] consist of gifts, grants, endowments, and other income designated for specific projects and purposes by the donor. The Freer fund is the largest example in this category, being - 41 -

APPENDIX IV -4- strictly controlled under the terms of the original gift and bequest for the sole use of the Gallery. [[underline]] Unrestricted Trust Funds [[/underline]] are made available for the Institution's use from a variety of sources. These sources include interest on the Smithson bequest; income from short and long-term investments; concessions such as food service and parking; royalities from sales of Smithsonian products designed from objects in the collections; the Resident and National Associates' programs (including the Smithsonian Magazine) and activities such as the Muesum Shops. They also include unrestricted gifts or bequests of funds. [[underline]]POLICIES AND PROCEDURES FOR THE USE OF TRUST FUNDS [[/underline]] The policies and procedures which have been developed for the use of trust funds may be summarized as follows. Significant changes in these policies will be approved by the Executive Committee of the Board of Regents, and, if necessary, the full Board, and following such approval will be made known to the Office of Management and Budget and the Congress. --Annual income budgets are prepared in detail for each of the sources of trust funds and expense budgets for all recipient programs, activities, and organizations. The trust fund budgets are consolidated for review by Smithsonian management and approval by the Board of Regents. This budget is developed in coordination with Federal budget planning and allocations, particularly in those instances where both appropriated and trust funds are used to support an organization unit or program. -42-

APPENDIX IV -5- -- Separate financial accounts are maintained, reports prepared, and results monitored and projected to assure that trust funds are used for approved purposes and in an effective manner. Plans and budgets for the current and budget years are communicated in a timely and comprehensive way to the Office of Management and Budget and the Congress for their review as part of the Federal appropriations' process. Special attention will be given to any proposed expenditures of trust funds which may result in a significant requirement for future Federal dollars. Any special unanticipated requirement to use major amounts of trust funds for an activity usually supported with Federal appropriations will be discussed with OMB and the appropriation subcommittees. -- Personnel hiring and employment practices, and the procurement of goods and services financed by trust funds are consonant with sound management policies and procedures, and include where appropriate for administrative consistency and simplicity, the application of guidelines established for the use of Federal funds. As has been customary, trust fund employees are paid at rates commensurate with those of Federal employees. Funding for employment is determined through the budget process and employees are paid from the source(s) of funds available to their parent organization units or programs with the few exceptions specifically approved by the Secretary. -- Management and administrative services units of the Institution, such as legal counsel, accounting, payroll, personnel, supply, and others, are staffed and otherwise supported in part from - 43 -

APPENDIX IV -6- Federal funds, and in part from trust funds, including funds resulting from overhead recovery on grants and contracts and from administrative fees. This procedure produces a ratio of Federal and trust fund administrative support approximately in proportion to the operating program expenditures of the Institution as a whole. -- The auxiliary activities staff, and other operating expenses, such as those of the Smithsonian Magazine and the Museum Shops, are met from the earned income of these activities. Where losses are budgeted for certain of these activities, they are more than offset by the gains of others. Other activities, such as the Traveling Exhibition Service and Performing Arts, usually included in the "auxiliary" category of the trust funds budget because they also have earned income, receive appropriated funds specifically provided by the Congress. In the past decade the trust funds of the Institution have ranged between 8% and 25% of its total operating budget. Only in 1975 and 1976 have they exceeded 20%. This has been due in substantial measure to the wide acceptance of Smithsonian Magazine by subscribers and advertisers which has generated sums of unrestricted funds previously unavailable. [[underlined]] USES OF NET UNRESTRICTED TRUST FUND INCOME [[/underlined]] With the approval of the Board of Regents, the unrestricted trust fund income remaining after meeting the expenses of the auxiliary activities and a share of general administration shall be allocated to purposes and programs on the basis of carefully - 44 -

APPENDIX IV -7- considered needs and opportunities, fund availability, and projections of future economic and other conditions. A portion of the net income of certain of the auxiliary activities, such as the shops, concessions, and product development programs, is allocated to the museums and galleries in recognition of their participation in the planning, development, and administration of these efforts. Although these are unrestricted funds in the broad sense, their use is limited primarily to purchases for the collections, exhibitions, and publications, and their expenditure is determined in consultation with the individual bureau director and annual budgets for such funds are prepared for the approval of Smithsonian management. Other funds available to the bureaux result from activities such as the operation of the parking facility at the National Zoological Park and the film and planetarium showings at the National Air and Space Museum. These funds are dedicated to particular needs such as parking improvements, replacement films, and educational publications. The Regents first priority for the allocation of remaining trust funds is the development of the Institution's relatively small unrestricted endowment fund. Income from that fund will be used to strengthen the financial position of the Smithsonian against continuing inflation and unpredictable economic change. The Regents anticipate adding to this endowment each year to produce investment income sufficient to offset increased costs of program operations which are dependent on trust funds. - 45 -

APPENDIX IV -8- After provision for endowment growth, funds are made available for projects in the areas of major purchases for the collections, research opportunities, and the extension of popular education activities, including public television, publications, and regional Associate presentations. Such allocations take into account the appropriated funds, if any, available for particular activities or projects. Other trust fund allotments, usually of small amounts, are made to the bureaux and offices for special events associated with exhibit openings and similar public presentations, or other purposes where it is determined that there are special needs or opportunities. Physical plant improvements are funded with appropriated funds except on infrequent occasions where it is determined that the nature of the property, type of improvement, or the urgency of the need makes it appropriate to use trust funds. [[underlined]] ACCOUNTABILITY [[/underlined]] Preservation of the Smithsonian's unique characteristics and its program flexibility derived from having a number of important sources of funds requires that the Institution account fully for the funds available to it and the activities entrusted to it. A report is submitted annually to the Congress on the activities and the condition of the Institution and includes complete financial reports on all funding sources. Federal funds are subject to audit by the General Accounting Office, and the trust funds are audited each year by certified public accountants whose findings - 46 -

APPENDIX IV -9- are included in the annual report to Congress. The Defense Contract Audit Agency reviews the Smithsonian's management of and accounting for Federal grants and contracts and approves the allocation of related administrative expenses. In addition to these regular reports and reviews the Board of Regents, as a matter of policy, makes available to the Congress and to officers of appropriate Executive Branch agencies budget documents and materials related to the trust funds of the Institution for review and consideration. -47-

APPENDIX V [[underlined]] Smithsonian Institution Income 1850-1977 (Est.) [[/underlined]] (in thousands) [[8-column table]] [[headers]] [[underlined]]YEAR[[/underlined]] | | | [[span 4 columns]]TRUST FUNDS[[/span 4 columns]] | | | | | [[span 2 columns]]Auxiliary Activities[[/span 2 columns]] | | | Total* | Federal S&E** | Unrestricted | Gross Inc. | Expenses | Restricted | Federal Agency Gr. & Contracts [[/headers]] | | | | | | | 1850 | 51 | -0- | 51 | - | | - | -0- | | | | | | | 1860 | 43 | 4 | 39 | - | - | - | -0- | | | | | | | 1870 | 49 | 4 | 45 | - | # - | - | -0- | | | | | | | 1880 | 97 | 55 | 42 | - | # - | - | -0- | | | | | | | 1890 | 341 | 285 | 46 | - | # - | 10 | -0- | | | | | | | 1900 | 453 | 392 | 53 | - | # - | 8 | -0- | | | | | | | 1910 | 885 | 779 | 60 | - | # - | 46 | -0- | | | | | | | 1920 | 814 | 692 | 69 | - | # - | 53 | -0- | | | | | | | 1930 | 1,813 | 1,251 | 80 | - | - | 482 | -0- | | | | | | | 1940 | 1,758 | 1,295 | 99 | - | - | 364 | -0- | | | | | | | 1950 | 3,787 | 3,190 | 119 | 34 | 34 | 427 | 17 | | | | | | | 1960 | 14,415 | 9,005 | 364 | 123 | 123 | 766 | 4,157 1965 | 30,686 | 17,516 | 400 | 464 | 464 | 1,242 | 11,064 1966 | 35,525 | 20,974 | 523 | 660 | 660 | 1,805 | 11,563 1967 | 44,415 | 24,989 | 987 | 781 | *** 781 | 1,726 | 15,932 1968 | 42,377 | 26,784 | 468 | 2,175 | 2,471| 1,428 | 11,522 1969 | 47,430 | 29,150 | 790 | 3,035 | 3,491 | 2,929 | 11,526 1970 | 50,835 | 32,679 | 854 | 4,052 | 5,093 | 3,457 | 9,793 1971 | 55,990 | 36,895 | 1,858 | 4,706 | 5,240 | 3,214 | 9,317 1972 | 66,174 | 46,301 | 1,411 | 6,445 | 6,586 | 4,169 | 7,848 1973 | 76,947 | 53,233 | 843 | 8,483 | 8,313 | 5,361 | 9,027 1974 | 89,520 | 60,563 | 1,987 | 12,735 | 10,965 | 4,267 | 9,968 1975 | 112,602 | 72,511 | 2,407 | 18,802 | 16,494 | 6,537 | 12,345 1976 & Trans. Qtr. | 168,545 | 106,654 | 4,112 | 34,483 | 29,946 | 7,788 | 15,508 1977 (E) | 143,956 | 85,236 | 2,780 | 39,440 | 32,640 | 5,300 | 11,200 [[/8-column table]] * Includes Auxiliary Activities Cost of Sales. ** Includes SSIE; Excludes Foreign Currency, R&R, Construction Appropriations. *** Prior to 1968 expenses allocable to Auxiliary Activities cannot be readily identified; breakeven is assumed. # Not included in total -48-

SMITHSONIAN INSTITUTION Proceedings of the Meeting of the Board of Regents September 25, 1978 SUMMARY OF PROCEEDINGS Report of Executive Committee Careful advance review of agenda items by Executive Committee as matters strongly affect future operations of Regents. Consideration of financial reports resulted in decision to prepare a consolidated budget of all resources of Institution; clarification of nomenclature used in financial reports; review of federal appropriations enactment and authority of the Secretary to expend funds; review by Regents of budget allocations from nonappropriated funds showing support recommended by Secretary from all other funds and Regents' approval of substantial reprogramming of funds; and consideration of the level of endowment funds of the Institution. These matters discussed in detail as indicated below. Financial Report -- Set forth in detail for fiscal years 1977-1980 summaries of all funds provided and applied as well as consolidated budgets for fiscal years 1978-1980. (Schedules A to G) -- Federal Supplemental Appropriation requests for pay raise 95% approved ($4,900,000) and $580,000 of $1,100,000 request approved for increased utility costs. -- Nonappropriated trust funds results projected at higher level based on increased level of auxiliary activities income. Institution can provide for full approved $2 million acquisition-research-educational outreach program, addition of $1 million to tax reserve, plus $3 million to unrestricted endowment funds. -- Sale of Seidell bequest property resulted in transfer of $1,165,000 to restricted purpose endowment fund. -- Congressional Joint Conference Committee action on f.y. 1979 appropriations indicates total Salaries & Expenses appropriation of $108,577,000, compared to $104,500,000 in f.y. 1978. Previous cuts in appropriation restored by Senate action included $390,000 for Research Awards Program, $150,000 for Chesapeake Bay Center Laboratory construction, $75,000 for acquisition of books and publications, and $57,000 for National Collection of Fine Arts exhibits. -- Termination of the corporate status of Smithsonian Science Information Exchange and its transfer to Department of Commerce (NTIS) underway with deadline of July 1, 1979.

-ii- --Nonappropriated funds budget provides for assumption of $1 million of operating expenses currently paid by appropriated funds. --Overhead rates expected to increase in fiscal year 1979 reflecting higher administrative costs caused by legislated pay increases, administrative staff additions and added rental charges. --Resolutions regarding appropriated and nonappropriated funds budgets: VOTED that the Board of Regents authorizes the Secretary to expend fiscal year 1979 Federal appropriations as approved by the President on October 17, 1978 (P.L. 95-465). VOTED that the Board of Regents approves the budget of the nonappropriated funds for fiscal year 1979 as outlined above, and authorizes expenditures by the Secretary in accordance therewith; any material changes in program plans incorporated in the budget, together with any changes of more than 10% or $250,000 in any line item or in the total administrative expenditures shall be made only with the approval of the Board of Regents or its Executive Committee. Subsequent to the meeting, the Chairman of the Executive Committee and the Secretary concluded that the intent of the Board as expressed at the meeting would be best served by the following: 1. transfer to unrestricted endowment limited to $3 million. Remaining $2 million set aside for $1 million pledge toward Stuart portraits, should funds be needed; additional funding toward Board's five-year commitment for collections acquisitions; 2. reduction to $2 million of fiscal year 1979 transfer to endowment to permit funding of $1 million of expenses currently funded by federal appropriations. --Fiscal year 1980 federal budget estimates and nonappropriated fund estimates reviewed. Detail included major items such as Museum Support Center construction, NMHT sixth floor library, and foreign currency Moenjodaro project. Resolution adopted:

-iii- VOTED that the Board of Regents approves the Smithsonian Institution budget for fiscal year 1980 for presentation to the Office of Management and Budget in September 1978. [[underlined]] Five-Year Perspective: Income and Expenditure Projections [[/underlined]] Budget projection supporting five-year perspective review indicated no major programs contemplated. Narrative document not to be transmitted at this time. VOTED that the Board of Regents approves the submission of the projected federal and trust fund income and expenditures for fiscal years 1980 to 1984 as requested by the Office of Management and Budget and by the Senate and House Appropriations Subcommittees, to be used in conjunction with the fiscal year 1980 appropriation request. [[underlined]] Nonappropriated Funds Policy [[/underlined]] Policy statement on Use of Nonappropriated Funds revised in accordance with views expressed by Regents. Subsequent review and concurrence received from Regents. Resolution approved: VOTED that the foregoing statement of use of nonappropriated funds shall be transmitted to the Office of Management and Budget, and the Committees on Appropriations of the House of Representatives and the Senate. [[underlined]] Transfer of NASM Lindbergh Chair Funds [[/underlined]] Financing for Lindbergh Chair of Aerospace History to be obtained from net revenues from the National Air and Space Museum shop and cafeteria. Resolution approved as follows: VOTED that the Secretary is authorized to establish, as a part of the Institution's endowment funds, a designated fund to be known as the Lindbergh Chair of Aerospace History Endowment; that the transfer into this endowment fund of monies currently set aside for this purpose is authorized; and that such further transfers as may be possible from National Air and Space Museum discretionary trust funds into this endowment fund may be made, until the principal attains a level of $900,000.

-iv- [[underlined]]Purchase of Stuart Portraits[[/underlined]] In recognition of unique opportunity to purchase the Stuart portraits of George and Martha Washington from the Athenaeum, the Executive Committee approved the following motion: VOTED that the Executive Committee of the Board of Regents authorizes the Secretary to pledge $1 million of currently available unrestricted trust funds toward the purchase of the portraits of George and Martha Washington by Gilbert Stuart. Agreeing with the Executive Committee's resolution, the Regents stated that conditions of the sale are expected to pose no unworkable requirements on the Institution. [[underlined]]Opening Meetings of Board of Regents to Public[[/underlined]] Discussion concerning public open meetings of the Board of Regents, as suggested by the press and members of Congress, disclosed differing points of view of Regents. Consensus of meeting was to continue present policy for now and to give detailed consideration to this matter at next meeting of Regents in January 1979. [[underlined]] Smithsonian Experience Books [[/underlined]] Regents Executive Committee confirmed proceeding with the publications [[underlined]] The Smithsonian Book of Inventions [[/underlined]] and [[underlined]] The Magnificent Foragers [[/underlined]]. Financial forecasts included. Plans for future publications approved in following resolution. VOTED that the Board of Regents authorizes the Secretary to proceed with preparation of appropriate material in order to test the books on The American Land and The National Zoo. Authority for final approval of the publication of these titles is contingent upon the satisfactory market analysis presentation to be received and approved by the Executive Committee of the Board of Regents. [[underlined]] Smithsonian Support of Outside Scientific and Cultural Organizations [[/underlined]] Smithsonian for many years has collaborated with various organizations in pursuance of research, some of which have been given subventions by the Institution. Organizations listed receive varying amounts of funds. A request was approved by the Regents, as described in the following motion, to add another such organization: VOTED that the Board of Regents approved an annual trust fund subvention of $5,000 to the International Council for Bird Preservation, subject to review at the end of five years.

-v- [[underlined]] Hirshhorn Trustees Resolution of Appreciation and Gift of Securities [[/underlined]] The Board of Trustees of the Hirshhorn Museum and Sculpture Garden unanimously adopted the following resolution of appreciation in the Regents: [[block indent]] WHEREAS the Board of Trustees of the Joseph H. Hirshborn Museum and Sculpture garden is deeply appreciative of the action taken by the Board of Regents on January 16, 1978 in establishing a Collections Acquisitiion Program to enable the Museum to acquire important works of art that will add significantly to the quality and comprehensiveness of its collection and which would otherwise be beyond its available means to acquire; be it RESOLVED that the Board hereby expresses its gratitude to the Board of Regents for its establishment of this Program and for its welcome encouragement of the Museum's effort to deepen and strengthen its collection. [[/block indent]] A number of members of the Board of Trustees have given grants of funds to the Hirshhorn which will serve as matching funds for the acquisition program. One of the gifts required approval of the Regents to accept restricted securities. The following motion was approved: [[block indent]] VOTED that the Board of Regents authorizes the Secretary to accept a gift of restricted securities from Mr. and Mrs. Sydney Lewis for the programs of the Hirshhorn Museum, and further authorizes the Secretary to take appropriate steps to sell said securities in full compliance with the Securities Act of 1933, in order to carry out the terms of the gift. [[/block indent]] [[underlined]] Acquisition of Privately Owned Land at National Zoological Conservation and Research Centre in Front Royal, Virginia [[/underlined]] A 52-acre privately owned enclave at the National Zoo Conservation and Research Center at Front Royal is sought to be purchased by the Smithsonian to avoid development of homesites adjacent to our preserve. The various owners are amenable to selling and the Institution is requiring that certain conditions be met. The Regents approved the following motion:

-vi- [[block indent]] VOTED that the Board of Regents authorizes the Secretary to negotiate with the present owners of 52 acres of land at Front Loyal, Virginia, as described above, and to buy the land at a cost not to exceed $110,000, provided that the Congress be appropriately informed of these purchase plans and given an opportunity to respond prior to any final commitment being made. [[/block indent]] [[underlined]] Court Case Pending [[/underlined]] The status of the pending [[underlined]] Petition for Instruction [[/underlined]] was included for information. [[underlined]]Smithsonian Administrative Matters[[/underlined]] -- Role of Under Secretary defined and position description attached. -- Organization review resulted in transfer of three units to Assistant Secretary for Administration. [[underlined]]Status Reports[[/underlined]] Reports on ongoing projects sent to Regents in advance of meeting. Included: -- Status of Smithsonian Television Program (discussed at meeting -- Sale of Seidell Building -- Mail Order Fulfillment Center, Newington, Va. -- Allocation of Collection Acquisition, Research, and Outreach Program Trust Funds -- Collections Management Study -- Status of Legislation -- Trade (Tariff) Commission Building -- Mall Underground Parking -- Status of Personnel Recruitments -- Litigation Report -- Construction Projects -- Selected Studies Program of the National Associates -- Smithsonian Symposia and Seminars -- New Research Vessel for STRI [[underlined]] New Business [[/underlined]] -- Establishment of fixed meeting dates -- Consideration of limitation of terms of citizen Regents [[underlined]] Citation to Congressman George H. Mahon [[/underlined]] Mr. Mahon, who is retiring from the House of Representatives at the end of this session, was presented a gift and citation for his distinguished service as a dedicated member of the Board of Regents since 1964 and for the profound effect his leadership has had on our Nation through 44 years in the Congress of the United States.

-vii- [[underlined]] Chancellor's Dinner [[/underlined]] The Chancellor held a dinner on evening preceding Regents' meeting at the Supreme Court in honor of James E. Webb, whose dedication as a Regent has been so noteworthy. The Regents at this meeting voted unanimously to send the Chancellor a special message, as follows: VOTED that the Board of Regents expresses its gratitude to the Chancellor of the Smithsonian Institution for an historic reception and dinner at the Supreme Court. This occasion was particularly fitting in honoring the exceptional services of James E. Webb, Chairman of the Executive Committee. [[underlined]]Next Meetings[[/underlined]] Executive Committee: Monday, December 18, 1978 Regents Dinner: Sunday, January 21, 1979, at home of the Vice President Regents Meeting: Monday, January 22, 1979, Regents Room, 8:30 a.m.

[[underlined]] ADMINISTRATIVELY CONFIDENTIAL [[/underlined]] [No part of these minutes is to be divulged unless specifically authorized by the Secretary.] SMITHSONION INSTITUTION PROCEEDINGS OF THE MEETING OF THE BOARD OF REGENTS September 25, 1978 [[underlined]] INDEX [[/underlined]] [table, 2 columns]] [[blank]] | [[underlined]]Page[[/underlined]] Summary of Proceedings | i - vii Attendance | 1 Minutes of Meeting May 5, 1978 | 2 Report of the Executive Committee | 2 Financial Report | 7 Five-Year Perspective: Income and Expenditure Projections | 29 Use of Nonappropriated Funds | 68 Lindbergh Chair of Aerospace History | 77 Stuart Portraits of George and Martha Washington | 79 Opening Meetings of the Board of Regents | 83 Smithsonian Exposition Books | 85 Smithsonian Support of other Scientific Organizations | 89 Resolution of Appreciation to Board of Regents | 94 Gift of Securities to the Hirshhorn Museum | 95 Opportunity to acquire private land surrounded by the National Zoo Conservation and Research Center in Front Royal, Virginia | 97 Seward Johnson--Smithsonian Institution: Petition for Instruction | 100 Smithsonian Administrative Matters | 103 Update of Status Reports | 106 Status of Smithsonian Television Program | 108 Sale of Seidell Building | 109 Mail Order Fulfillment Center | 111

Smithsonian Institution Proceedings of the Meeting of the Board of Regents September 25, 1978 Index (Continued) [[Table, 2 columns]] [[blank]] | [[underlined]]Page[[/underlined]] Special $2.0 Million Allocation of Trust Funds | 112 Status of Collections Management Study | 116 Status of Legislation | 117 Trade (Tariff) Commission Building | 120 Mall Underground Parking | 122 Status of Personnel Recruitments | 124 Litigation Report | 126 Status of Construction | 131 Selected Studies Program of the National Associates | 133 Report on Smithsonian Symposia and Seminars | 134 New Research Vessel for STRI | 136 New Business | 137 Next Meetings | 138 Citation to Mr. Mahon | 140 Chancellor's Dinner | 141

SMITHSONIAN INSTITUTION Proceedings of the Meeting of the Board of Regents September 25, 1978 [[underlined]] SUMMARY OF PROCEEDINGS [[/underlined]] [[underlined]]Report of Executive Committee [[/underlined]] Careful advance review of agenda items of Executive Committee as matters strongly affect future operations of Regents. Consideration of financial reports resulted in decision to prepare a consolidated budget of all resources of Institution; clarification of nomenclature used in financial reports; review of federal appropriations enactment and authority of the Secretary to expend funds; review by Regents of budget allocations from nonappropriated funds showing support recommended by Secretary from all other funds and Regents' approval of substantial reprogramming of funds; and consideration of the level of endowment funds of the Institution. These matters discussed in detail as indicated below. [[underlined]] Financial Report [[/underlined]] -- Set forth in detail for fiscal years 1977-1980 summaries of all funds provided and applied as well as consolidated budget for fiscal years 1978-1980. (Schedules A to G) -- Federal Supplemental Appropriation requests for pay raise 95% approved ($4,900,000) and $580,000 of $1,100,000 request approved for increased utility costs. -- Nonappropriated trust funds results projected at higher level based on increased level of auxiliary activities income. Institution can provide for full approved $2 million acquisition-research-educational outreach program, addition of $1 million to tax reserve, plus $3 million to unrestricted endowment funds. -- Sale of Seidell bequest property resulted in transfer of $1,165,000 to restricted purpose endowment fund. -- Congressional Joint Conference Committee action on f.y. 1979 appropriations indicates total Salaries & Expenses appropriation of $108,577,000, compared to $104,500,000 in f.y. 1978. Previous cuts in appropriation restored by Senate action included $390,000 for Research Awards Program, $150,000 for Chesapeake Bay Center Laboratory construction, $75,000 for acquisition of books and publications, and $57,000 for National Collection of Fine Arts exhibits. -- Termination of the corporate status of Smithsonian Science Information Exchange and its transfer to Department of Commerce (NTIS) underway with deadline of July 1, 1979.

-ii- -- Nonappropriated funds budget provides for assumption of $1 million of operating expenses currently paid by appropriated funds. -- Overhead rates expected to increase in fiscal year 1979 reflecting higher administrative costs caused by legislated pay increases, administrative staff additions and added rental charges. -- Resolutions regarding appropriated and nonappropriated funds budgets: VOTED that the Board of Regents authorizes the Secretary to expend fiscal year 1979 Federal appropriations as approved by the President on October 17, 1978 (P.L. 95-465). VOTED that the Board of Regents approves the budget of the nonappropriated funds for fiscal year 1979 as outlined above, and authorizes expenditures by the Secretary in accordance therewith; any material changes in program plans incorporated in the budget, together with any changes of more than 10% or $250,000 in any line item or in the total administrative expenditures shall be made only with the approval of the Board of Regents or its Executive Committee. Subsequent to the meeting, the Chairman of the Executive Committee and the Secretary concluded that the intent of the Board as expressed at the meeting would be best served by the following: 1. transfer to unrestricted endowment limited to $3 million. Remaining $2 million set aside for $1 million pledge toward Stuart portraits, should funds be needed; additional funding toward Board's five-year commitment for collections acquisitions; 2. reduction to $2 million of fiscal year 1979 transfer to endowment to permit funding of $1 million of expenses currently funded by federal appropriations. -- Federal year 1980 federal budget estimates and nonappropriated fund estimates reviewed. Detail included major items such as Museum Support Center construction, NMHT sixth floor library, and foreign currency Moenjodaro project. Resolution adopted:

-iii- VOTED that the Board of Regents approves the Smithsonian Institution budget for fiscal year 1980 for presentation to the Office of Management and Budget in September 1978. [[underlined]] Five-Year Perspective: Income and Expenditure Projections [[/underlined]] Budget projection supporting five-year perspective review indicated no major programs contemplated. Narrative document not to be transmitted at this time. VOTED that the Board of Regents approves the submission of the projected federal and trust fund income and expenditures for fiscal years 1980 to 1984 as requested by the Office of Management and Budget and by the Senate and House Appropriations Subcommittees, to be used in conjunction with the fiscal year 1980 appropriation request. [[underlined]] Nonappropriated Funds Policy [[/underlined]] Policy statement on Use of Nonappropriated Funds revised in accordance with views expressed by Regents. Subsequent review and concurrence received from Regents. Resolution approved: VOTED that the foregoing statement of use of nonappropriated funds shall be transmitted to the Office of Management and Budget, and the Committees on Appropriations of the House of Representatives and the Senate. [[underlined]] Transfer of NASM Lindbergh Chair Funds [[/underlined]] Financing for Lindbergh Chair of Aerospace History to be obtained from net revenues from the National Air and Space Museum shop and cafeteria. Resolution approved as follows: VOTED that the Secretary is authorized to establish, as a part of the Institution's endowment funds, a designated fund to be known as the Lindbergh Chair of Aerospace History Endowment; that the transfer into this endowment fund of monies currently set aside for this purpose is authorized; and that such further transfers as may be possible from National Air and Space Museum discretionary trust funds into this endowment fund may be made, until the principal attains a level of $900,000.

-iv- [[underlined]] Purchase of Stuart Portraits [[/underlined]] In recognition of unique opportunity to purchase the Stuart portraits of George and Martha Washington from the Athenaeum, the Executive Committee approved the following motion: VOTED that the Executive Committee of the Board of Regents authorizes the Secretary to pledge $1 million of currently available unrestricted trust funds toward the purchase of the portraits of George and Martha Washington by Gilbert Stuart. Agreeing with the Executive Committee's resolution, the Regents stated that conditions of the sale are expected to pose no unworkable requirements on the Institution. [[underlined]] Opening Meetings of Board of Regents to Public [[/underlined]] Discussion concerning public open meetings of the Board of Regents, as suggested by the press and members of Congress, disclosed differing points of view of Regents. Consensus of meeting was to continue present policy for now and to give detailed consideration to this matter at next meeting of Regents in January 1979. [[underlined]] Smithsonian Experience Books [[/underlined]] Regents Executive Committee confirmed proceeding with the publications [[underlined]] The Smithsonian Book of Inventions [[/underlined]] and [[underlined]] The Magnificent Foragers [[/underlined]]. Financial forecasts included. Plans for future publications approved in following resolution: VOTED that the Board of Regents authorizes the Secretary to proceed with preparation of appropriate material in order to test the books on The American Land and The National Zoo. Authority for final approval of the publication of these titles is contingent upon the satisfactory market analysis presentation to be received and approved by the Executive Committee of the Board of Regents. [[underlined]] Smithsonian Support of Outside Scientific and Cultural Organizations [[/underlined]] Smithsonian for many years has collaborated with various organizations in pursuance of research, some of which have been given subventions by the Institution. Organizations listed receive varying amounts of funds. A request was approved by the Regents, as described in the following motion, to add another such organization: VOTED that the Board of Regents approves an annual trust fund subvention of $5,000 to the International Council for Bird Preservation, subject to review at the end of five years.

-v- [[underlined]] Hirshhorn Trustees Resolution of Appreciation and Gift of Securities [[/underlined]] The Board of Trustees of the Hirshhorn Museum and Sculpture Garden unanimously adopted the following resolution of appreciation to the Regents: WHEREAS the Board of Trustees of the Joseph H. Hirshhorn Museum and Sculpture Garden is deeply appreciative of the action taken by the Board of Regents of the Smithsonian Institution on January 16, 1978 in establishing a Collections Acquisition Program to enable the Museum to acquire important works of art that will add significantly to the quality and comprehensiveness of its collection and which would otherwise be beyond its available means to acquire; be it RESOLVED that the Board hereby expresses its gratitude to the Board of Regents for its establishment of this Program and for its welcome encouragement of the Museum's effort to deepen and strengthen its collection. A number of members of the Board of Trustees have given grants of funds to the Hirshhorn which will serve as matching funds for the acquisition program. One of the gifts required approval of the Regents to accept restricted securities. The following motion was approved: VOTED that the Board of Regents authorizes the Secretary to accept a gift of restricted securities from Mr. and Mrs. Sydney Lewis for the programs of the Hirshhorn Museum, and further authorizes the Secretary to take appropriate steps to sell said securities in full compliance with the Securities Act of 1933, in order to carry out the terms of the gift. [[underlined]] Acquisition of Privately Owned Land at National Zoological Conservation and Research Center in Front Royal, Virginia [[/underlined]] A 52-acre privately owned enclave at the National Zoo Conservation and Research Center at Front Royal is sought to be purchased by the Smithsonian to avoid development of homesites adjacent to our preserve. The various owners are amenable to selling and the Institution is requiring that certain conditions be met. The Regents approved the following motion:

-vi- VOTED that the Board of Regents authorizes the Secretary to negotiate with the present owners of 52 acres of land at Front Royal, Virginia, as described above, and to buy the land at a cost not to exceed $110,000, provided that the Congress be appropriately informed of these purchase plans and given an opportunity to respond prior to any final commitment being made. [[underlined]] Court Case Pending [[/underlined]] The status of the pending [[underlined]] Petition for Instruction [[/underlined]] was included for information. [[underlined]] Smithsonian Administrative Matters [[/underlined]] -- Role of Under Secretary defined and position description attached. -- Organization review resulted in transfer of three units to Assistant Secretary for Administration. [[underlined]] Status Reports [[/underlined]] Reports on ongoing projects sent to Regents in advance of meeting. Included: -- Status of Smithsonian Television Program (discussed at meeting) -- Sale of Seidell Building -- Mail Order Fulfillment Center, Newington, Va. -- Allocation of Collection Acquisition, Research, and Outreach Program Trust Funds -- Collections Management Study -- Status of Legislation -- Trade (Tariff) Commission Building -- Mall Underground Parking -- Status of Personnel Recruitments -- Litigation Report -- Construction Projects -- Selected Studies Program of the National Associates -- Smithsonian Symposia and Seminars -- New Research Vessel for STRI [[underlined]] New Business [[/underlined]] -- Establishment of fixed meeting dates -- Consideration of limitation of terms of citizen Regents [[underlined]] Citation to Congressman George H. Mahon [[/underlined]] Mr. Mahon, who is retiring from the House of Representatives at the end of this session, was presented a gift and citation for his distinguished service as a dedicated member of the Board of Regents since 1964 and for the profound effect his leadership has had on our Nation through 44 years in the Congress of the United States.

-vii- [[underlined]] Chancellor's Dinner [[/underlined]] The Chancellor held a dinner on evening preceding Regents' meeting at the Supreme Court in honor of James E. Webb, whose dedication as a Regent has been so noteworthy. The Regents at this meeting voted unanimously to send the Chancellor a special message, as follows: VOTED that the Board of Regents expresses its gratitude to the Chancellor of the Smithsonian Institution for an historic reception and dinner at the Supreme Court. The occasion was particularly fitting in honoring the exceptional services of James E. Webb, Chairman of the Executive Committee. [[underlined]] Next Meetings [[/underlined]] Executive Committee: Monday, December 18, 1978 Regents Dinner: Sunday, January 21, 1979, at home of the Vice President Regents Meeting: Monday, January 22, 1979, Regents Room, 8:30 a.m.

SMITHSONIAN INSTITUTION PROCEEDINGS OF THE MEETING OF THE BOARD OF REGENTS September 25, 1978 [[underlined]] Attendance [[/underlined]] The meeting of the Board of Regents was held in the Regents Room of the Smithsonian Institution Building and was called to order by Mr. Webb, Chairman of the Executive Committee at 8:30 a.m. on September 25, 1978. Present were: James E. Webb, Chairman, Executive Committee Anne L. Armstrong J. Paul Austin John Nicholas Brown Caryl P. Haskins Judge A. Leon Higginbotham Thomas J. Watson, Jr. Senator Henry M. Jackson Senator Barry Goldwater Senator Robert B. Morgan Representative Elford A. Cederberg Representative George H. Mahon Representative Leo J. Ryan S. Dillon Ripley, Secretary The Vice President, Walter F. Mondale, the Chancellor, Chief Justice Warren E. Burger, William A.M. Burden and Murray Gell-Mann were unable to attend as had been indicated in advance. Also present were Under Secretary Michael Collins, Assistant Secretaries John F. Jameson, Charles Blitzer, David Challinor, Paul Perrot, Julian Euell; Treasurer T. Ames Wheeler and Assistant Treasurer Christian C. Hohenlohe; General Counsel Peter G. Powers; Director of

-2- Support Activities Richard L. Ault; Executive Assistant to the Secretary Dorothy Rosenberg, Coordinator of Public Information Lawrence E. Taylor; Director of Membership and Development James Symington; Special Assistant to the Secretary James M. Hobbins; Counsel and Deputy Chief of Staff, Office of the Vice President, Michael S. Berman; Assistant to Senator Jackson, Owen Malone, Assistant to Senator Morgan, Carroll Leggett; and Consultant of the Board of Regents, Hermann P. Bretsch. Mr. Webb welcomed the newly appointed Regent from Texas, Mrs. Armstrong, and Representative Leo J. Ryan replacing Mrs. Lindy Boggs who had recently reluctantly resigned from the Board. [[underlined]] Minutes of Meeting of May 5, 1978 [[/underlined]] It was noted that the minutes of the May 5, 1978, meeting of the Board of Regents had been sent to the members of the Board in draft form and, having received no changes, the Executive Committee recommended their approval. The following motion was approved: VOTED that the Board of Regents approves the Minutes of the Meeting of May 5, 1978, as previously circulated on July 13, 1978. [[underlined]] Report of the Executive Committee [[/underlined]] Mr. Webb reported that the Executive Committee of the Board of Regents met on August 2, 1978, at the Smithsonian Institution Building at 12:30 p.m. Present were:

-3- Warren E. Burger, Chancellor James E. Webb, Chairman S. Dillon Ripley, Secretary Michael Collins, Under Secretary John F. Jameson, Assistant Secretary for Administration T. Ames Wheeler, Treasurer Dorothy Rosenberg, Executive Assistant to the Secretary Hermann P. Bretsch, Consultant to the Board of Regents Messrs. Haskins and Burden were unable to attend because of prior commitments. Mr. Webb stated the Executive Committee reviewed these matters very carefully because there were a number of items that affect strongly the future operations of the Regents. The items on the agenda were reviewed and particular attention was directed to the financial reports, which included the pending federal appropriation request for FY 1979, the proposed federal appropriation request for FY 1980, and the proposed trust funds budgets for FYs 1979 and 1980 all requiring the approval of the Board of Regents. A question was raised concerning nomenclature used in the financial reports, including the references to various funds of the Institution. Mr. Wheeler will provide a definition of th terms used in the reports as well as clarification of the purposes of the various funds in order to have a clearer understanding of the contents of the reports. The Executive Committee recommended that the actions of the Regents cover both appropriated and nonappropriated funds budgets and

-4- authorize their subsequent use by the Secretary in accordance with the programs and projects as shown in such approved budgets. The Executive Committee recommended: 1. That the Institution work toward a unified or consolidated budget for all the activities of the Institution, with activities and funding divided into sections best suited to consideration by the Office of Management and Budget, the Congress and the Regents. To initiate this procedure the Executive Committee recommends that the budget estimates for the budget year (fiscal year 1980) as submitted by the Secretary be approved for presentation to OMB and the Congress; 2. That the Regents review the federal appropriations enactment for the current year (fiscal year 1979) and authorize the Secretary to expend such funds in accordance with the approved budget; 3. That the Secretary review for the Regents the budget allocations he considers proper for nonappropriated funds, showing under each section of the consolidated budget the support he recommends from both the appropriated and non-appropriated funds available; the Secretary also recommend for Regents' approval all substantial reprogramming of funds he considers desirable and notify the appropriate Congressional committee of such actions.

-5- The resolutions needed to accomplish these moves are recommended in the attached report of the Executive Committee to the Regents. The Executive Committee reported that the Secretary and the Institution staff have undertaken a long-range planning perspective which will require consideration by the Regents. To provide additional program and financial data to Congress as requested in committee reports, the Institution's use of nonappropriated funds in previous years has been incorporated in the attachments to these minutes. In response to Congressional committee requests that the Regents consider reducing the level of the endowment the Institution has considered necessary ($50 million) and using a larger portion of trust funds to pay for current programs, the draft of a policy statement has been prepared, revised by the Executive Committee, and is recommended for Regents'consideration. The matter of requests that meetings of the Board of Regents be open to the public was discussed. The House Appropriations Committee made such a recommendation in its report on the fiscal year 1978 budget. The Senate Appropriation Subcommittee in its report on our fiscal year 1979 budget has also urged that open meetings be held. The Executive Committee requests that the Regents consider this matter at the September meeting. The remainder of the items on the agenda contain revisions incorporated by the Executive Committee for consideration by the Board.

-6- A major effort is being made to send the Regents the agenda and background papers three weeks in advance of the Regents meeting in order to provide ample time for review of the material. The meeting adjourned at 5:00 p.m. /s/ James E. Webb Chairman, Executive Committee Board of Regents

-7- [[underlined]] FINANCIAL REPORT [[/underlined]] [[underlined]] NEW FORMAT [[/underlined]] Mr. Wheeler reported that, reflecting the wishes of the Executive Committee of the Board of Regents, a number of changes have been incorporated in the Institution's financial report. Whereas, previously, Federal appropriations were discussed separately from non-appropriated trust funds, it is the present intent to treat all funds provided for a given fiscal year--Federal appropriations, Federal grants and contracts and non-appropriated trust funds--as a part of the total consolidated budget for that year. This treatment, as explained in detail by Mr. Wheeler, sets forth more clearly the sources and restrictions, if any, of funds utilized by the Institution. Accordingly, in Schedule A (attached) there is set forth for fiscal years 1977-1980 inclusive, a summary of all funds provided and applied. This summary deals principally with Smithsonian operations exclusive of the Smithsonian Science Information Exchange, the Foreign Currency Program, and Construction. Federal appropriations for these latter three elements are, however, set forth at the bottom of Schedule A. Overall consolidated budgets for the years FY 1978, FY 1979 and FY 1980, are presented individually and in more detail in Schedules B, C, and D, with operating income and expenditures for Federal appropriations, Federal grants and contracts, unrestricted general and special purpose trust funds and for restricted trust funds, as well as detail on construction projects set forth separately. In Schedule E and F further detail is added for (1) revenues and expenditures of revenue-generating auxiliary activities and (2) special purpose funds and restricted funds. Finally, in Schedule G there are set forth balance sheets for the Institution's

-8- non-appropriated trust finds, including those for endowment funds, plant funds and agency funds. [[underlined]] FISCAL YEAR 1978 - STATUS REPORT (SCHEDULE B) [[/underlined]] As shown on both Schedules A and B, total Institutional revenues, including Federal appropriations, Federal grants and contracts and non-appropriated trust funds, are estimated at $166,666,000, on a gross revenue basis, or $123,159,000 net after deduction of expenditures incurred for the auxiliary activities with self-generated revenues. The estimated application of these funds to major programmatic categories is also set forth in Schedules A and B. The House and Senate acted on our FY 1978 Supplemental Appropriation request, approving 95% of the estimated $4,900,000 for the October 1977 pay raises, and $580,000 of the $1,100,000 for increased utility costs. This raised the FY 1978 appropriation for Salaries and Expenses to $93,393,000, and the total appropriation, including SSIE, Foreign Currency and Construction, to $104,500,000 (see Schedule A). With respect to non-appropriated trust funds, results for FY 1978 are projected at a higher level than at the last Regents meeting. For reasons outlined at that time, results should be better than originally budgeted (higher interest income, favorable developments in auxiliary activities, particularly in sales of Smithsonian Exposition Books, music records and the Shops, partially offset by higher administrative costs and operating allotments). In addition, the estimated net income for the [[underlined]] Smithsonian [[/underlined]] magazine has now been increased to $7,400,000 (from $6,600,000) since advertising and circulation income are both currently at high levels, while expenses are below budgeted figures.

-9- Thus, it is currently indicated that the Institution can provide in Fiscal Year 1978 for the full approved $2 million Acquisition-Research-Educational Outreach Program, as well as an addition of $1 million to the Magazine advertising tax reserve plus the $3,000,000 already transferred this year to the Endowment Funds and still retain $2,000,000 in current operating funds for future Institutional purposes. [[underlined] Balance Sheet and Endowment Funds[[/underlined]]-- In Schedule G may be seen balance sheets for non-appropriated trust funds and divided between those for current funds (including both unrestricted purpose and restricted purpose funds), endowment funds, plant funds and agency funds. The current funds balance sheet continues to indicate a strong financial position; the unusually large cash and investment balances on June 30th have since been reduced by seasonal operating requirements. These current investments are represented by very high grade, short-term securities, with an average maturity of about one year (average yield of 7.3%), the longest maturity being four years. With a $3,000,000 transfer from current funds this year to unrestricted purpose endowment funds, the total of such unrestricted endowment funds as of September 30, 1978, should approximate $17.0 million. Another $1,165,000 resulting from the recent sale of the Seidell bequest property is being transferred to [[underlined]]restricted[[/underlined]] purpose endowment funds in FY 1978 along with $250,000 from NASM Special Purpose Funds for the Lindbergh Chair endowment (Agenda Item 6) and reinvestment of about $200,000 of Restricted Fund income. The book value of total endowment funds at year end, including all restricted and unrestricted purpose funds, should then approximate $52 million. Market values of these endowment funds as of June 30, 1978 were approximately 4% higher than book values.

-10- Plant funds show a total of $10,617,000 as of June 30, 1978, and include only the value of land and buildings acquired by private gift or paid for from trust funds; they do not include fixed assets (furniture and fixtures) used in connection with revenue-producing activities since these are included among Current Fund fixed assets and are depreciated as a charge against revenue-producing activities. Agency funds totaling $1,358,000 as of June 30, 1978, represent funds held by the Smithsonian on behalf of Woodrow Wilson International Center for Scholars, Reading Is Fundamental and a few other minor funds being administrated by the Institution. ****** [[underlined]]FISCAL YEAR 1979 BUDGET (SCHEDULE C)[[/underlined]] As shown in Schedules A and C, the Institution's total operating funds in FY 1979 are estimated to approximate $176,100,000 on a gross basis, or $122,500,000 net of expenditures for activities generating revenues. While gross revenues should thus exceed those of the previous year by nearly $10 million, it is estimated that the net income will be roughly the same as that of FY 1978, as explained below. [[underlined]]Federal Appropriations[[/underlined]]-- Mr. Wheeler pointed out that the Financial Report previously furnished to the Regents had been updated to include the Joint Conference Committee action on September 12, 1978 on the Smithsonian FY 1979 appropriation. The following table shows the House, Senate and Conference Committee (not yet final as of this meeting) actions on the FY 1979 appropriations, together with the FY 1978 actual and FY 1980 requested appropriation, for comparative purposes:

-11- FY 1979 [[line]] [[table - 7 columns]] ($000's) | |[[underlined]] FY 1978 | SI Request | House Mark | Senate Mark | Joint Conference | FY 1980 Request to OMB [[/underlined]] Salaries & Expenses | 93,393 | 96,307 | 96,841 | 95,540 | 96,302 | 103,397 SSIE | 1,857 | 2,218 | 2,000 | 2,000 | 2,000 | 2,218* Spec. Foreign Currency Pgm. | 4,000 | 3,700 | 3,700 | 3,700 | 3,700 | 7,700 Construction: Nat'l Zoo. Park | 2,500 | 3,900 | 3,900 | 3,900 | 3,900 | 6,550 Restoration and Renovation of Buildings | 2,425 | 3,100 | 2,100 | 1,950 | 2,100 | 11,600 Museum Support Center | [[underlined]] 325 | 575 | 575 | 575 | 575 | 20,600 [[/underlined]] Total | 104,500 | 109,800 | 109,116 | 107,665 | 108,577 | 152,065 [[/table]] *To be included in budget request of Department of Commerce, as noted below. A further FY 1979 supplemental appropriation will undoubtedly be required to cover increased pay to be legislated in October 1978, as was the case in the current year. On an overall basis the Institution was very well treated. This was especially true of the House which added a number of items to our request, as indicated in the following table: [[underlined]] CONGRESSIONAL ACTIONS ON FY 1979 REQUESTS[[/underlined]] [[table]] | [[underlined]] House Additions | Subsequent Senate Action [[/underlined]] Increase SAO multi-mirror telescope base | $300,000 | Approved Increase for Conserv. Analytical Lab. | 31,000 | Approved For National Art Bank | 500,000 | Disallowed For Inventory of Collections | 500,00* | Disallowed [[/table]] On the other hand, the House also cut a number of requests: [[table]] | [[underlined]] Reductions Made by House | Subsequent Senate Action [[/underlined]] NASM - Exhibits | $260,000 | Restored on appeal NMNH - Support for Scientists | 165,000 | Concurred with cut SSIE | 218,000 | Concurred with cut Cooper-Hewitt Museum | 25,000 | Concurred with cut Necessary Pay | 333,000 | Concurred with cut Construction Restor. & Renovation | 1,000,000 | Concurred with cut [[/table]] _____ *Restored on appeal to the House-Senate Conference.

-12- In addition, the Senate disallowed certain items previously approved by the House: [[table]] Research Awards Program (total) | $390,000* Restor. & Renov. - Maintenance Bldg. at Chesapeake Bay Center | 150,000* Libraries - Acquisition of books and publications | 75,000* Other - NCFA exhibits* ($57,000); AAA Journal ($19,000); DPA ($20,000) | 96,000 [[/table]] _____ *Restored on appeal to the House-Senate Conference. As noted above, all four items on which the Institution had appealed to the Joint Committee from cuts made in the Senate were restored in full, totaling $672,000, including $390,000 for the Research Awards Program, and $150,000 for the Chesapeake Bay Center Laboratory construction. The Conference Committee also restored the $500,000 appropriation to allow a speed-up of the inventorying of our collections; this item had been added to our original request by the House, and later deleted by the Senate. The reports of both the House and Senate Committees question the need for the Smithsonian to build a $50,000,000 endowment fund, and suggested that the Regents budget a portion of such funds to pay for current programs (this will be discussed later). In addition, the Senate report directs the Smithsonian to consult immediately with the Department of Commerce and OMB regarding termination of the corporate status of SSIE, the conversion of its employees to civil service status and consolidation of its operations within the National Technical Information System; it is further directed that transfer to the Commerce Department be made "not later than July 1, 1979," The Conference Committee concurred with the Senate on this point, and discussions have already taken place with the Department of Commerce and the Office of Management and Budget

-13- to bring about this transfer as soon as possible. The Commerce Department has now assumed responsibility for the FY 1980 appropriation request for the Exchange. Finally, the Senate report again calls for "a detailed and specific policy" governing the use of Federal and trust funds "that meets the approval of both the Senate and House Committees." [[underlined]]Non-appropriated Trust Funds - Unrestricted Purposes[[/underlined]] As part of the overall FY 1979 budget authorization, formal approval by the Board of Regents is now sought for the FY 1979 non-appropriated trust funds budgets, included in Schedule C. For the Unrestricted Trust Funds portion, projected results are less favorable than those for the current year (FY 1978). After providing for continuation of the $2 million Acquisition-Research-Educational Outreach Program, and after reducing provisions for the Magazine advertising tax reserve (to $500,000 from $1,000,000), and for plant transfers (to $100,000 from $725,000), the surplus available for transfer to endowment funds may be $2,500,000. Mr. Wheeler pointed out that the Regents had before them the recommendation (see Tab 5 - "Use of Non-Appropriated Funds") that the Institution finance from self-generated funds up to $1,000,000 of activities previously covered by appropriated federal funds. The FY 1979 non-appropriated funds budget already provides $400,000 for rental costs currently charged to appropriations and an additional $100,000 of unallocated monies which can be directed to this commitment; if the recommendation is approved, however, the budget will be revised to provide the necessary funds by reducing the previously proposed $2,500,00 transfer to the Endowment Funds to $2,000,000.

-14- The principal factors accounting for this less favorable result in FY 1979 compared with FY 1978 are: (1) Estimated reduction in magazine income (rising costs including higher charges for Institutional overhead and new charges for space rental) $1,180,000 (2) Reduced income from Smithsonian Exposition Books (success of "Smithsonian Experience" unlikely to be repeated) 1,020,000 (3) A 25% ($1,050,000) increase in administrative costs and resulting increases in amount unrecovered through charges to activities and grants and contracts 400,000 (4) Allowance for renovation of Arts and Industries auditorium, Chesapeake Bay Center Laboratory Wing equipment, and other allotments 390,000 (5) Provision for absorption of possible SSIE operating deficit and termination costs in transfer to federal agency [[underlined]] 200,000[[/underlined]] Subtotal - Major income decreases above - $3,190,000 [[underlined]]LESS COST DECREASES[[/underlined]] (1) Reduced provision for tax on magazine advertising ($500,000 instead of $1,000,000) 500,000 (2) Reduced provision for plant construction [[underlined]] 625,000[[/underlined]] Subtotal - Reduced Expenditures $1,125,000 REDUCTION IN FY 1979 NET INCOME vs. FY 1978 (Approx.) $2,065,000 This budget calls for overhead rates to rise to 25% on Federal grants and contracts and 18% on auxiliary activities (compared to the present overall 15% rate). Overhead rate increases reflect the higher administrative costs caused by (1) legislated pay increases, (2) normal salary actions, (3) administrative staff additions in both FY 1978 and FY 1979, and (4) the additions of rental charges.

-15- Estimated Shop, Mail Order and Product Development net gain of $360,000 in FY 1979 (See Schedule E--reduced from $590,000 in FY 1978) may be unduly conservative. However, this estimate reflects higher depreciation, rent and start-up costs for the new and larger warehouse. Trust fund budget support for Cooper-Hewitt Museum is being continued at $325,000. Trust fund income in the amount of $300,000 (increase of $180,000) is included for the October 1978 Folklife Festival and related work, and $92,000 is recommended for library bookbinding needs and two one-time cataloging projects for (1) our dispersed photo collections and (2) widely-held print collections. Sharing with NASM of some $50,000 of income of that bureau's garage fees is eliminated. Also, this budget makes no provision for further construction at the Chesapeake Bay Center or added expenditures for the South Yard or the garden for the handicapped. [[underlined]] Special Purpose Trust Funds [[/underlined]] Special Purpose Funds, summarized at the top of Schedule F, are unrestricted purpose funds derived from bureaux operations (principally NASM) or from shop, product development and concession revenues (which are shared by the participating bureaux. The reserve for magazine advertising taxes is also included in these fund balances, accounting for $2,400,000 of the total projected for the end of FY 1979. Income and expense (including revenue sharing transfers from Unrestricted Funds) run close to $2 million per year, although they can vary widely depending upon bureau programs, purchases for collections, etc.

-16- The NASM film theatre and spacearium admission fees are the largest source of revenues and these are devoted largely to theatre costs for attendants, replacement films and related equipment. Programs of laser shows in the spacearium in FY 1979 and GAT trainer demonstrations account for next year's indicated increases in both revenues and expenditures. In FY 1978, NASM began a newsletter supported by these Special Purpose Funds; the FY 1979 budget continues this support. In addition, the FY 1979 budget contemplates a further $100,000 transfer to the Institution's Endowment Funds to provide for the Lindbergh Chair of Aerospace History (Agenda Item No. 6). "Fluid Research" allotments, on the other hand, will no longer be transferred from unrestricted funds to these Special Purpose funds beginning in FY 1979. Instead, they will be budgeted by the Board of Regents as allotments from the Unrestricted Trust Funds. [[underlined]] Restricted Trust Funds [[/underlined]] Restricted Trust funds include the four major "restricted operating funds" (Freer Gallery, Fort Pierce Bureau for Oceanography, Archives of American Art and Cooper-Hewitt Museum of Design). They also include the income from a number of restricted purpose endowment funds that provide income and related expenditures therefrom in support of activities of Smithsonian scientists, plus a large number of other restricted funds for diverse purposes held by the Institution. Data on these funds is shown in the bottom half of Schedule F. Income from endowment investments is projected for FY 1979 at the same payout level per endowment funds unit as in FY 1978. As to estimated receipts of other income from gifts,

-17- grants and miscellaneous sources (Cooper-Hewitt and Archives of American Art memberships, classes, auctions, etc.) it must be understood that these are difficult to predict in advance and are, therefore, subject to considerable variation. Balances in these funds tend to remain fairly constant, but the Freer Gallery funds are expected to be drawn down somewhat in the next two years to complete purchase commitments already outstanding. Research expenditures at Fort Pierce are estimated at conservative levels pending disposition of the current court case. [[underlined]]Regents Budget Approval[[/underlined]] -- Based on Congressional actions and current estimates of non-appropriated trust fund income outlined above, a revised budget for FY 1979 is recommended. The recommended budgets cover both appropriated and non-appropriated trust funds (including self-generated funds) as well as expenditures in these categories. Accordingly, the Board of Regents approved the following motions: VOTED: that the Board of Regents authorizes the Secretary to expend FY 1979 Federal appropriations as approved by the President on October 17, 1978, (P.L. 95-465) VOTED: that the Board of Regents approves the budget of the nonappropriated funds for FY 1979 as outlined above, and authorizes expenditures by the Secretary in accordance therewith; any material changes in program plans incorporated in the budget, together with any changes of more than 10% or $250,000 in any line item or in the total administrative expenditures shall be made only with the approval of the Board of Regents or its Executive Committee. [[line]] Subsequent to the meeting of the Board of Regents, the Chairman of the Executive Committee and the Secretary met to discuss (1) the exact

-18- amount of the transfer to endowment in FY 1978, in view of possible funding needs in FY 1978 for collection acquisition needs, and (2) the amount to be transferred to endowment in FY 1979, after assumption by the Institution's non-appropriated Trust Funds of certain expenses currently met from appropriated funds. They concluded that the intent of the Board as expressed at the meeting would be best served by the following actions: (1) The transfer to unrestricted endowment in FY 1978 would be limited to the $3.0 million already transferred as of June 30, 1978, representing a $1.0 million decrease from original budget. The remaining $2.0 million of unallocated FY 1978 net unrestricted income would be set aside for the following two collection acquisition needs: (a) Provision for the $1.0 million pledge toward the Gilbert Stuart portraits, should these funds prove to be needed; (b) Additional funding toward the Board's five-year commitment of $5.0 million for collection acquisitions (part of the $2.0 million per year program for Collection Acquisitions, Research and Educational Outreach approved in January 1978); this will make it possible for the Institution to take advantage of major purchase opportunities, should they become available before sufficient funds have been set aside at the rate of $1.0 million annual allotments. (2) A reduction to $2.0 million (from $2.5 million) of the FY 1979 transfer to endowment would be budgeted to permit the Institution to absorb a full $1.0 million of expenses currently funded by federal appropriations. Candidates for such support

-19- have not yet been identified, beyond some $400,000 of rental costs to be charged to auxiliary and other trust fund activities, but will be determined in consultation with the Executive Committee of the Regents and the Committees of the Congress. These changes, subsequently approved by poll of the Regents, have not been incorporated into the Attached financial schedules. [[line]] [[underlined]] Fiscal Year 1980 Budget (Schedule D)[[/underlined]] [[underlined]] Federal Appropriations[[/underlined]]-- As shown in Schedule A and in the table on page 1, our proposed FY 1980 appropriation request calls for a large overall increase--from $108.0 million to $151.7 million (subject to change for SSIE's elimination, per above). Major unusual items included in the FY 1980 appropriation request are: [[3 column table]] [[headings are underlined]] Item | Amount | Remarks Museum Support Center Constr. | $20,600,000 | Authorization now being sought NMHT Sixth Floor Library and Study Center Construction | 6,200,000 | FY 78 Request approved by OMB but rejected by Congress Foreign Currency-Moenjodaro Project in Pakistan | 4,000,000 | To preserve ancient site from further decay (P.L. 480 funds) In addition, $6.5 million is requested to continue work on the Zoo's Master Plan (versus $3.9 million in FY 1979 ), plus $5.4 million for restoration and renovation needed to assure the integrity and security of the total physical plant and safety.

-20- The recommended increase for Salaries and Expenses (S&E) budget is $6.7 million, bringing the total to $103.4 million. This consists of $3.6 million of program increases to meet the needs, listed here in priority order, of Collections Management ($1.0 million), Facilities, Protection and Management Services ($1.2 million), Research ($.9 million) and Exhibits and Education ($.5 million). Collections Management is our top program priority this year especially as the Museum Support Center project progresses. Another $1 million of the S&E budget is designed to meet the costs of Congressionally initiated program changes, specifically the expenses associated with the acquisition of the Museum of African Art ($700,000) and with the Panama Canal Treaties ($327,000 for the Tropical Research Institute). These latter expenses may be met through a supplemental request in FY 1979, depending upon the timing of the acquisition of the Museum and upon the Panama Canal Treaty implementing legislation. The final portion ($2.1 million) of the S&E request will cover necessary pay, such as within-grade increases, and utilities expenses. [[underlined]] Non-appropriated Trust Funds[[/underlined]]-- The figures for the FY 1980 non-appropriated trust funds on Schedules A and D represent a preliminary budget estimate which will be refined in FY 1979. Approval of this budget by the Board of Regents, however, is requested at this time for submission to OMB and the Congress. Net income of Unrestricted Trust Funds in FY 1980 is projected to total $8,383,000 a reduction of approximately $675,000 from FY 1979. Although investment income will increase $150,000 due to planned transfers to endowment and a buildup of short-term investments, the net income

-21- from auxiliary activities is expected to decrease some $825,000 (see Schedule E). This decrease is attributable primarily to lower margin in the magazine ($600,000 reduction) and to a decrease in Smithsonian Exposition Book sales ($300,000 reduction). Expenditure of Unrestricted trust funds are shown to remain relatively constant in FY 1980, with increased costs of administration offset by corresponding overhead recovery. A further $2,000,000 should be available for transfer to endowment. Special Purpose Funds are budgeted to show a somewhat lower level of income in FY 1980 than in FY 1979, due to discontinuation of the NASM laser shows. Planned NASM Theatre projection equipment purchases, however, will increase Bureau activity expenditures to a level of $1,087,000. In addition, a further transfer of $100,000 to the Lindbergh Chair will be possible. Restricted Purpose Trust funds income is projected at $500,000 higher in FY 1980 than FY 1979. This increase assumes inclusion of various fund-raising activities of the Museum of African Art into the Smithsonian accounts by that date, and expenditures shown in the History and Art section of Schedule D are likewise increased. Other restricted funds of the Institution are expected to remain at about the FY 1979 level. Although difficult to project, grants and contracts from Federal agencies are shown as decreasing from $12,000,000 in FY 1979 to $11,500,000 in FY 1980. The following motion was approved: VOTED: that the Board of Regents approves the Smithsonian Institution budget for FY 1980 for presentation to the Office of Management and Budget in September 1978.

-22- Schedule A [[underlined]] SMITHSONIAN INSTITUTION - FINANCIAL SUMMARY [[/underlined]] ($1,000's) Fiscal Years 1977 - 1980 [[table, 5 columns]] [[blank]] | [[underlined]] FY 77 Actual | FY 78 Est. Act. (Sch. B) | FY 79 Budget (Sch. C) | FY 80 Proj. (Sch D)[[/underlined]] [[underlined]] SI OPERATING FUNDS [[/underlined]] [[underlined]] FUNDS PROVIDED: [[/underlined]] [[underlined]] FEDERAL APPROP. - S&E [[superscript]]1[[/superscript]] [[/underlined]] | 85,235 | 93,393 | 96,302 | 103,397 [[underlined]] FEDERAL GRANTS & CONTRACTS [[/underlined]] | 10,515 | 10,953 | 12,000 | 11,500 [[underlined]] NON-APPROP. TRUST FUNDS [[/underlined]] Investment Income -Unrestr. Gen. & Spec. Purpose | 1,157 | 1,663 | 1,814 | 1,974 -Restricted | 1,690 | 1,894 | 1,974 | 2,020 Gifts & Grants (Ex. Gifts to Endow.) -Unrestr. Gen. & Spec. Purpose [[superscript]]2[[/superscript]] | 103 | 189 | 145 | 148 -Restricted | 1,724 | 3,315 | 1,429 | 1,366 Self-Generated Revenues Institutional (Gen. Unrestricted) -Gross Revenues | 40,202 | 53,025 | 59,986 | 63,804 -Less Related Expenses | (32,221) | (42,710) | (52,676) | (57,321) [[lines for totals]] -Net Income | 7,981 | 10,316 | 7,310 | 6,483 Bureaux (Spec. Purpose) -Gross Revenues | 1,721 | 1,021 | 1,240 | 1,003 -Less Related Expenses | (617) | (797) | (910) | (1,087) [[lines for totals]] -Net Income | 1,104 | 224 | 330 | (84) Other Misc.-Unrestricted | 377 | 313 | 224 | 247 -Restricted | 993 | 900 | 987 | 1,494 [[lines for totals]] Total Non-Approp. Tr. Funds - Gross | 47,967 | 62,320 | 67,799 | 72,056 -Net of Exps. of Self-Gen. Revs. | 15,129 | 18,813 | 14,213 | 13,648 [[underlined]]TOTAL ALL OPER. FUNDS PROVIDED: [[/underlined]] -Gross | 143,718 | 166,666 | 176,101 | 186,953 -Net | [[double-underlined]] 110,880 | 123,159 | 122,515 | 128,545 [[/double-underlined]] [[underlined]]FUNDS APPLIED:[[/underlined]] Science | 45,682 | 49,641 | 51,404 | 53,872 History & Art | 18,688 | 19,397 | 20,208 | 22,508 Public Service | 2,807 | 2,756 | 2,633 | 2,671 Museum Programs | 6,820 | 7,592 | 8,407 | 8,385 Collec. Acq., Research, Educ.Outreach | - | 2,000 | 2,000 | 2,000 Support Activities | 22,523 | 25,676 | 26,452 | 28,188 Administration -Federal Approp. | 5,644 | 6,272 | 6,798 | 7,341 -Trust Funds | 5,018 | 5,658 | 6,452 | 6,864 Less Overhead Chg. Recovery | (4,592) | (5,352) | (6,025) | (6,504) [[lines for totals]] Net Trust Fund Admin. Exp. | 426 | 306 | 427 | 360 Gen. Purp. Trust Fund Allotments | 355 | 519 | 1,819 | 1,270 [[lines for totals]] [[underlined]]TOTAL OPERATIG FUNDS APPLIED[[/underlined]] | [[double-underlined]] 102,954 [[superscript]]3[[/superscript]] | 114,159 | 120,148 | 126,595 [[/double-underlined]] [[underlined]]TRANSFERS (Non-Approp. Trust Funds) [[/underlined]] To Plant Funds | 554 | 860 | 100 | 60 To Endowment Funds/Reserves Unrestricted Purpose | 5,500 | 3,250 | 2,100 | 2,100 Restricted Purpose | 192 | 1,365 | 200 | 200 [[lines for totals]] Total Transfers | 6,246 | 5,475 | 2,400 | 2,360 [[underlined]]CHANGE IN NON-APPROP. TR.FUND BAL.[[/underlined]] Unrestr. & Spec. Purpose | 1,883 | 2,983 | 347 | 91 Restricted (Inc.Fed. Gr. & Contr.) | (194) | 542 | (380) | (501) [[lines for totals]] Total | [[double-underlined]] 1,689 | 3,525 | (33) | (410) [[/double-underlined]] [[underlined]]NON-APPROP. TR. FUND BALS.-END OF YR.[[/underlined]] Unrestricted & Spec. Purpose | 8,374 | 11,357 | 11,704 | 11,795 Restricted (Incl.Fed.Grants & Contr) | 3,560 | 4,102 | 3,722 | 3,221 [[lines for totals]] Total Oper. Fund Balances | [[double-underlined]] 11,934 | 15,459 | 15,426 | 15,016 [[/double-underlined]] ************************ [[underlined]]OTHER FEDERAL APPROPRIATIONS[[/underlined]] -Smithsonian Science Information Exchange [[superscript]]4[[/superscript]] | 1,972 | 1,857 | 2,000 | 2,218 -Foreign Currency Program | 3,481 | 4,000 | 3,700 | 7,700 -Construction | 9,530 | 5,250 | 6,575 | 38,750 [[underlined]]TOTAL FEDERAL APPROPRIATION[[/underlined]] | [[double-underlined]] 100,219 | 104,500 | 108,577 | 152,065 [[/double-underlined]] ************************ [[superscript]]1[[/superscript]] FY 1978 includes House and Senate action on supplemental request; FY 1979 reflects Congressional appropriations; FY 1980 reflects OMB request. [[superscript]]2[[/superscript]] Excluding gifts to Associates (included under Self-Generated Revenues. [[superscript]]3[[/superscript]] Includes $150 Unobligated Funds returned to U.S. Treasury. [[superscript]]4[[/superscript]] Figures do not include earned revenue to SSIE from outside sources of approx. $1.3 to $1.5 million.

-23- Schedule B SMITHSONIAN INSTITUTION ($1,000's) Projected FY 1978 (Excluding SSIE & Foreign Currency Program) [[table, 7 columns]] [[double-underlined]] OPERATING FUNDS [[/double-underlined]] | Federal Approps. | Federal Gr. & Cont. | Unrest. Trust Funds General | Unrest. Trust Funds Sp.Purp. | Restricted Trust Fds. | Total Op.Funds [line]] [[underlined]] Funds Provided: [[/underlined]] Federal Appropriation | 93,393 | - | - | - | - | 93,393 Investments | - | - | 1,550 | 113 | 1,894 | 3,557 Gifts, Grants & Contracts | - | 10,953 | 135 | 54 | 3,315 | 14,457 Self-generated - Gross Rev: Auxiliary Acts (Sched. E) | - | - | 53,025 | - | - | 53,025 Bureaux (Sched. F) | - | - | - | 1,021 | - | 1,021 Other Misc. | - | - | 15 | 298 | 900 | 1,213 [[line]] Total Income | 93,393 | 10,953 | 54,725 | 1,486 | 6,109 | 166,666 Less Expenses - Self Gener. Auxiliary Acts. (Sched. E) | - | - | 42,710 | - | - | 42,710 Bureaux (Sched. F) | - | - | - | 797 | - | 797 [[line]] Net Funds Provided | 93,393 | 10,953 | 12,015 | 689 | 6,109 | 123,159 [[underlined]] Funds Applied: [[/underlined]] (Net of S-G Exps) Science | 36,839 | 10,440 | 580 | 507 | 1,275 | 49,641 History & Art | 15,339 | 355 | 732 | 355 | 2,616 | 19,397 Public Service | 2,347 | 89 | 104 | 16 | 200 | 2,756 Museum Programs | 7,350 | 15 | 165 | 57 | 5 | 7,592 Collect.Acq., Research, Educ. | - | - | 2,000 | - | - | 2,000 Support Activities | 25,246 | - | 335 | 75 | 20 | 25,676 Administration - Gross | 6,272 | 116 | 5,443 | 30 | 69 | 11,930 -Overhead Recovery | - | - | (5,352) | - | - | (5,352) -Other Allotments | - | - | 319 | 200 | - | 519 [[line]] Total Funds Applied | 93,393 | 11,015 | 4,326 | 1,240 | 4,185 | 114,159 [[underlined]] Transfers: [[/underlined]] Out/(In) Current Funds -Mag.Tax/Coll.Acq | - | - | 3,000 | (3,000) | - | - -Bureau Revenue Sharing | - | - | 394 | (394) | - | - -Other | - | (20) | 245 | (200) | (25) | - Plant Funds | - | - | 860 | - | - | 860 Endowment Funds/Reserves | - | - | 3,000 | 250 | 1,365 | 4,615 [[line]] Total Transfers | - | (20) | 7,499 | (3,344) | 1,340 | 5,475 [[underlined]] Change in Fund Balances [[/underlined]] | -0- | (42) | 190 | 2,793 | 584 | 3,525 [[double line]] [[underlined]] Ending Fund Balance [[/underline]]| -0- | -0- | 4,272 | 7,085 | 4,102 | 15,459 [[double line]] [[/table]] [[table, 3 columns]] [[double-underlined]] CONSTRUCTION FUNDS [[/double-underlined]] | [[underlined]] Federal Appropriations | Nonfederal Funds [[/underlined]] National Zoological Park | 2,500 | [[blank]] Museum Support Center | 325 | [[blank]] Restoration & Renovation of Bldgs | 2,425 | [[blank]] [[underlined]] From Transfers [[/underlined]] of Trust Funds -Chesapeake Bay Center - Lab Bldg. | [[blank]] | 300 -Land Payments | [[blank]] | 66 -South Garden Fencing | [[blank]] | 225 -SI Building - East Door Area | [[blank]] | 100 -Barney House Renovation | [[blank]] | 69 -Cooper-Hewitt surplus | [[blank]] | (10) -Front Royal Land Purchase | [[underlined]] [[blank]] | 110 [[/underlined]] Total Construction Funds | 5,250 | 860 [[/table]]

-24- Schedule C SMITHSONIAN INSTITUTION ($1,000's) Budget - FY 1979 (Excluding SSIE & Foreign Currency Program) [[table, 7 columns]] [[double-underlined]] OPERATING FUNDS [[/double-underlined]] | Federal Approps. | Federal Gr. & Cont. | Unrest. Trust Funds General | Unrest. Trust Funds Sp.Purp. | Restricted Trust Fds. | Total Op.Funds [[line]] [[underlined]] Funds Provided: Federal Appropriation | 96,302 | - | - | - | - | 96,302 Investments | - | - | 1,650 | 164 | 1,974 | 3,788 Gifts, Grants & Contracts | - | 12,000 | 85 | 60 | 1,429 | 13,574 Self-generated - Gross Rev: Auxiliary Acts. (Sched. E) | - | - | 59,986 | - | - | 59,986 Bureaux (Sched. F) | - | - | - | 1,240 | - | 1,240 Other Misc. | - | - | 15 | 209 | 987 | 1,211 [[line]] Total Income | 96,302 | 12,000 | 61,736 | 1,673 | 4,390 | 176,101 Less Expenses - Self. Gener. Auxiliary Acts. (Sched. E) | - | - | 52,676 | - | - | 52,676 Bureaux (Sched. F) | - | - | - | 910 | - | 910 [[line]] Net Funds Provided | 96,302 | 12,000 | 9,060 | 763 | 4,390 | 122,515 [[underlined]] Funds Applied [[/underlined]]: (Net of S-G Exps) Science | 37,359 | 11,381 | 367 | 717 | 1,580 | 51,404 History & Art | 15,824 | 481 | 786 | 325 | 2,792 | 20,208 Public Service | 2,342 | 77 | 102 | 5 | 107 | 2,633 Museum Programs [[superscript]] 1 [[/superscript]] | 8,060 | 44 | 219 | 38 | 46 | 8,407 Collect.Acq., Research, Educ. | - | - | 2,000 | - | - | 2,000 Support Activities | 25,919 | - | 552 | (19) | - | 26,452 Administration - Gross | 6,798 | 27 | 6,335 | 20 | 70 | 13,250 -Overhead Recovery | - | - | (6,025) | - | - | (6,025) -Other Allotments | - | - | 1,819 | - | - | 1,819 [[line]] Total funds Applied | 96,302 | 12,010 | 6,155 | 1,086 | 4,595 | 120,148 [[underlined]] Transfers [[/underlined]]: Out/(In) Current Funds - Mag. Tax | - | - | 500 | (500) | - | - -Bureau Revenue Sharing | - | - | 240 | (240) | - | - -Other | - | (10) | 35 | - | (25) | - Plant Funds | - | - | 100 | - | - | 100 Endowment Funds/Reserves | - | - | 2,000 | 100 | 200 | 2,300 [[line]] Total Transfers | - | (10) | 2,875 | (640) | 175 | 2,400 [[underlined]] Change in Fund Balances [[/underlined]] | -0- | -0- | 30 | 317 | (380) | (33) [[double line]] [[underlined]] Ending Fund Balance [[/underlined]] | -0- | -0- | 4,302 | 7,402 | 3,722 | 15,426 [[double line]] [[/table]] [[table, 3 columns]] [[double-underlined]] CONSTRUCTION FUNDS [[/double-underlined]] | [[underlined]] Federal Appropriations | Nonfederal Funds [[/underlined]] National Zoological Park | 3,900 | [[blank]] Museum Support Center | 575 | [[blank]] Restoration & Renovation of Bldgs. | 2,100 | [[blank]] [[underlined]] From Transfers [[/underlined]] of Trust Funds -Chesapeake Bay Center - Land Acq. | [[underlined]] [[blank]] | 100 [[/underlined]] Total Construction Funds | 6,575 | 100 [[/table]] [[superscript]] 1 [[/superscript]] Incudes $500,000 appropriated for collections inventory.

-25- Schedule D SMITHSONIAN INSTITUTION ($1,000's) Estimated FY 1980 (Excluding SSIE & Foreign Currency Programs) [[table, 7 columns]] [[double-underlined]] OPERATING FUNDS [[/double-underlined]] | Federal Approps. | Federal Gr. & Cont. | Unrest. Trust Funds General | Unrest.Trust Funds Sp.Purp | Restricted Trust Fds. | Total Op.Funds [[line]] [[underlined]]Funds Provided:[[/underlined]] Federal Appropriation | 103,397 | - | - | - | - | 103,397 Investments | - | - | 1,800 | 174 | 2,020 | 3,944 Gifts, Grants & Contracts | - | 11,500 | 85 | 63 | 1,366 | 13,014 Self-generated - Gross Rev: Auxiliary Acts. (Sched. E) | - | - | 63,804 | - | - | 63,804 Bureaux (Sched. F) | - | - | - | 1,003 | - | 1,003 Other Misc. | - | - | 15 | 232 | 1,494 | 1,741 [[line]] Total Income | 103,397 | 11,500 | 65,704 | 1,472 | 4,880 | 186,953 Less Expenses - Self. Gener. Auxiliary Acts. (Sched. E) | - | - | 57,321 | - | - | 57,321 Bureaux (Sched. F) | - | - | - | 1,087 | - | 1,087 [[line]] Net Funds Provided | 103,397 | 11,500 | 8,383 | 385 | 4,880 | 128,545 [[underlined]] Funds Applied [[/underlined]]: (Net of S-G Exps) Science | 40,222 | 11,240 | 262 | 522 | 1,626 | 53,872 History & Art | 17,668 | 219 | 817 | 379 | 3,425 | 22,508 Public Service | 2,451| - | 110 | 16 | 94 | 2,671 Museum Programs | 8,106 | 11 | 211 | 25 | 32 | 8,385 Collect.Acq., Research, Educ. | - | - | 2,000 | - | - | 2,000 Support Activities | 27,609 | - | 566 | 13 | - | 28,188 Administration - Gross | 7,341 | 40 | 6,777 | 18 | 29 | 14,205 -Overhead Recovery | - | - | (6,504) | - | - | (6,504) -Other Allotments | - | - | 1,270 | - | - |1,270 [[line]] Total Funds Applied | 103,397 | 11,510 | 5,509 | 973 | 5,206 | 126,595 [[underlined]] Transfers [[/underlined]]: Out/(In) Current Funds - Mag. Tax | - | - | 500 | (500) | - | - -Bureau Revenue Sharing | - | - | 222 | (222) | - | - -Other | - | (10) | 35 | - | (25) | - Plant Funds | - | - | 60 | - | - | 60 Endowment Funds/Reserves | - | - | 2,000 | 100 | 200 | 2,300 [[line]] Total Transfers | - | (10) | 2,817 | (622) | 175 | 2,360 [[underlined]] Change in Fund Balances [[/underlined]] | -0- | -0- | 57 | 34 | (501) | (410) [[double line]] [[underlined]] Ending Fund Balance [[/underlined]] | -0- | -0- | 4,359 | 7,436 | 3,221 | 15,016 [[double line]] [[/table]] [[table, 3 columns]] [[double-underlined]] CONSTRUCTION FUNDS [[/double-underlined]] | [[underlined]] Federal Appropriations | Nonfederal Funds [[/underlined]] National Zoological Park | 6,500 | [[blank]] Museum Support Center | 20,600 | [[blank]] Restoration & Renovation of Bldgs. | 11,600 | [[blank]] [[underlined]] From Transfers [[/underlined]] of Trust Funds -Chesapeake Bay Center - Land Acq. | [[underlined]] [[blank]] | 100 [[/underlined]] Total Construction Funds | 38,750 | 60 [[/table]]

-26- [[underlined]] SMITHSONIAN INSTITUTION - AUXILIARY ACTIVITIES [[/underlined]] ($1,000's) Schedule E [[5 column table]] [[blank]] | FY 1977 Actual | FY 1978 Projected | FY 1979 Budget | FY 1980 Estimated [[line]] [[underlined]] Associates - Magazine [[/underlined]] Gross Income | 24,510 | 28,350 | 29,825 | 31,617 Less Expenses | (18,142) | (20,950) | (24,005) | (26,417) [[line]] Net Income | 6,368 | 7,400 | 5,820 | 5,200 [[underlined]] Associates - Other [[/underlined]] Gross Income | 5,222 | 5,370 | 7,546 | 8,184 Gifts | 352 | 344 | 476 | 620 Less Expenses | (5,526) | (5,929) | (8,522) | (9,322) [[line]] Net Income | 48 | (215) | (500) | (518) [[underlined]] Shops, Mail Order, Prod. Dev. [[/underlined]] Gross Income | 6,935 | 10,040 | 12,399 | 13,819 Less Expenses | (6,177) | (9,450) | (12,039) | (13,396) [[line]] Net Income | 758 | 590 | 360 | 423 [[underlined]] Concessions [[/underlined]] Gross Income | 1,717 | 1,670 | 1,681 | 1,783 Less Expenses | (66) | (120) | (141) | (156) [[line]] Net Income | 1,651 | 1,550 | 1,540 | 1,627 [[underlined]] Smithsonian Exposition Books [[/underlined]] Gross Income | - | 4,000 | 4,190 | 3,643 Less Expenses | (131) | (2,300) | (3,410) | (3,177) [[line]] Net Income | (131) | 1,700 | 780 | 466 [[underlined]] Smithsonian Press [[/underlined]] Gross Income | 241 | 359 | 499 | 551 Less Expenses | (349) | (584) | (629) | (692) [[line]] Net Income | (108) | (225) | (130) | (141) [[underlined]] Telecommunications [[/underlined]] Gross Income | 39 | 25 | 31 | 41 Less Expenses | (189) | (300) | (311) | (359) [[line]] Net Income | (150) | (275) | (280) | (318) [[underlined]] Performing Arts [[/underlined]] Gross Income | 407 | 2,025 | 2,090 | 2,100 Less Expenses | (736) | (1,850) | (2,090) | (2,125) [[line]] Net Income | (329) | 175 | - | (25) [[underlined]] Traveling Exhibition Service [[/underlined]] Gross Income | 439 | 437 | 460 | 536 Less Expenses | (518) | (552) | (595) | (684) [[line]] Net Income | (79) | (115) | (135) | (148) [[underlined]] Photo Services [[/underlined]] Gross Income | 137 | 160 | 525 | 635 Less Expenses | (128) | (350) | (535) | (626) [[line]] Net Income | 9 | (190) | (10) | 9 [[underlined]] Belmont Conference Center [[/underlined]] Gross Income | 216 | 245 | 264 | 275 Less Expenses | (258) | (325) | (399) | (367) [[line]] Net Income | (42) | (80) | (135) | (92) [[underlined]] Total Auxiliary Activities [[/underlined]] Gross Income | 39,863 | 52,681 | 59,510 | 63,184 Gifts | 352 | 344 | 476 | 620 Less Expenses | (32,220) | (42,710) | (52,676) | (57,321) [[line]] Net Income | 7,995 | 10,315 | 7,310 | 6,483 [[double line]] Less Bureau Revenue Sharing | 400 | 394 | 240 | 222 Net Income After revenue Sh'g | 7,595 | 9,921 | 7,070 | 6,261 [[double line]] [[/table]]

-27- ($1,000's) Special Purpose & Restricted Trust Funds Schedule F [[table, 5 columns]] [[blank]] | FY 1977 Actual | FY 1978 Projected | FY 1979 Budget | FY 1980 Estimate [[line]] [[underlined]] Special Purpose Funds Income: [[/underlined]] Gifts | $ 55 | $ 54 | $ 60 | $ 63 [[underlined]] Revenues [[/underlined]]: -NASM Theatres | 1,249 | 742 | 947 | 684 -Other | 199 | 285 | 271 | 278 All other Bureaux | 608 | 292 | 231 | 273 Interest | [[underlined]] 95 | 113 | 164 | 174 [[/underlined]] Total Income | [[underlined]] $2,206 | $1,486 | $1,673 | $1,472 [[/underlined]] [[underlined]] Funds Applied [[/underlined]] NASM - Theatres | $ 334 | $ 483 | $ 904 | $ 777 -Newsletter & other NSAM | 168 | 332 | 287 | 358 [[underlined]] All other Bureaux [[/underlined]] Collection purchases | 20 | 30 | 176 | 299 Travel and Other | [[underlined]] 542 | 1,192 | 629 | 626 [[/underlined]] Total Funds Applied | [[underlined]] $1,064 | $2,037 | $1,996 | 2,060 [[/underlined]] Transfers In(Out)-Mag.Tax/Col.Acq. | $ 270 | $3,000 | $ 500 | $ 500 -Lindbergh Chair Endowment | - | (250) | (100) | (100) -Fluid Research Awards | 63 | 200 | - | - -Revenue Sharing | [[underlined]] 400 | 394 | 240 | 222 [[/underlined]] Ending Balance | [[double-underlined]] $4,292 | $7,085 | $7,402 | $7,436 [[/double-underlined]] [[underlined]]Restricted Funds Income: [[/underlined]] Investments & Interest | $1,809 | $1,894 | $1,974 | $2,020 Gifts & Grants | 1,724 | 3,315 | 1,429 | 1,366 Miscellaneous | [[underlined]] 993 | 900 | 987 | 1,494 [[/underlined]] Total Income | $4,526 | $6,109 | $4,390 | $4,880 Expenses and Other Transfers | [[underlined]] $4,666 | $5,525 | $4,770 | $5,381 [[/underlined]] Ending Balances | [[double-underlined]] $3,518 | $4,102 | $3,722 | $3,221 [[/double-underlined]] [[underlined]]Detail: [[/underlined]] Freer Operating - Income | $ 979 | $ 944 | $ 917 | $ 917 -Expenses | [[underlined]] 960 | 849 | 1,067 | 994 [[/underlined]] -Ending Balance | $ 213 | $ 308 | $ 158 | $ 81 Cooper-Hewitt Operating -Income | $ 568 | 548 | $ 583 | $ 657 -Expenses | 917 | 548 | 583 | 657 -Allotment of Unrest. Funds | [[underlined]] (349) | (261) | (287) | (261) [[/underlined]] -Ending Balance | $ -0- | $ -0- | $ -0- | $ -0- Arch. Am. Art Oper. - Income | $ 256 | $ 205 | $ 236 | $ 253 -Expenses | [[underlined]] 288 | 270 | 236 | 253 [[/underlined]] -Ending Balance | $ 177 | $ 112 | $ 112 | $ 112 Ft. Pierce Oper. - Income | $ 594 | $ 600 | $ 600 | $ 600 -Expenses | 423 | 400 | 478 | 483 -Net Transfers (In) Out | [[underlined]] 138 | 200 | 122 | 117 [[/underlined]] -Ending Balance | $ 121 | $ 121 | $ 121 | $ 121 All Other Funds - Income | $2,027 | $2,647 | $2,054 | $2,453 -Expenses | 2,313 | 2,118 | 2,231 | 2,819 -Net Transfers (In) Out | [[underlined]] (126) | 29 | 53 | 58 [[/underlined]] -Ending Balance | [[double-underlined]] $3,007 | $3,561 | $3,331 | $2,907 [[/double-underlined]]

-28- [[underlined]] TRUST FUNDS COMPARATIVE BALANCE SHEET CURRENT FUNDS [[/underlined]] ($1,000's) Schedule G [[table, 5 columns]] [[underlined]] Assets: | 6/30/76 | 9/30/76 | 9/30/77 | 6/30/78 [[/underlined]] Cash | $ 994 | $ 1,515 | $ 1,223 | $ 3,720 Investments (Book Values)* | 11,712 | 8,150 | 11,689 | 17,054 Receivables | 5,184 | 7,489 | 7,650 | 6,019 Inventories | 1,766 | 1,938 | 2,456 | 3,184 Prepaid & Deferred Expense | 351 | 1,115 | 1,332 | 333 Deferred Magazine Expense | 2,049 | 2,318 | 3,266 | 3,827 Capital Improvements/Equipment | [[underlined]] 893 | 1,070 | 1,284 | 1,191 [[/underlined]] Total Assets | [[double-underlined]] $22,949 | $23,595 | $28,900 | $35,327 [[/double-underlined]] [[underlined]] Liabilities and Fund Balances [[/underlined]]: Due to other Funds | $ 1,776 | $ 968 | $ 1,934 | $ 1,588 Deferred Magazine Subscr. Income | 7,704 | 7,856 | 9,972 | 12,145 Other current liabilities | 3,467 | 4,125 | 5,059 | 3,298 Fund balances: Unrestricted Funds: General Purpose | 3,909 | 4,074 | 4,082 | 8,406 Special Purpose | 1,375 | 2,488 | 4,292 | 5,764 Restricted Funds: | [[underlined]] 4,718 | 4,084 | 3,561 | 4,126 [[/underlined]] Total Liabilities & Fund Bal. | [[double-underlined]] $22,949 | $23,595 | $28,900 | $35,327 [[/double-underlined]] *Market Values | [[underlined]] $11,643 | $8,094 | $11,600 [[/underlined]] | $16,962 [[dashed line]] [[underlined]] ENDOWMENT FUNDS Assets: [[/underlined]] Cash & Notes Receivable | $ (228) | $ 483 | $ 264 | $ 31 Due from current funds | 712 | 554 | 374 | 240 Investments (Book Values)* | 40,150 | 40,297 | 46,340 | 49,439 Loan to U.S. Treasury | [[underlined]] 1,000 | 1,000 | 1,000 | 1,000 [[/underlined]] Total Assets | [[double-underlined]] $41,634 | $42,334 | $47,978 | $50,710 [[/double-underlined]] [[underlined]] Endowment Fund Balances: [[/underlined]] Endowment | $32,704 | $32,654 | $32,879 | $34,979 Quasi-endowment | [[underlined]] 8,930 | 9,680 | 15,099 | 15,731 [[/underlined]] Total Endow. Fund Balances | [[double-underlined]] $41,634 | $42,334 | $47,978 | $50,710 [[/double-underlined]] *Market Values | [[underlined]] $41,602 | $42,668 | $46,308 | $52,657 [[/underlined]] [[dashed line]] [[underlined]] PLANT FUNDS Assets: [[/underlined]] Due from Current Funds | $ 708 | $ 42 | $ 38 | $ - Real Est.-Cost or Appraised Value | [[underlined]] 8,948 | 9,875 | 10,343 | 10,617 [[/underlined]] Total Assets | [[double-underlined]] $9,656 | $9,917 | $10,381 | 10,617 [[/double-underlined]] [[underlined]] Liabilities & Fund Balances [[/underlined]] Liabilities | $ 235 | $ 208 | $ 135 | $ 97 Acquisition Fund Balance | 703 | 38 | 33 | - Investment in Plant | [[underlined]] 8,718 | 9,671 | 10,213 | 10,520 [[/underlined]] Total Liabil. & Fund Bals. | [[double-underlined]]$9,656 | $9,917 | $10,381 | $10,617 [[/double-underlined]] [[dashed line]] [[underlined]] AGENCY FUNDS Assets: [[/underlined]] Due from Current Funds | $ 433 | $ 372 | $ 1,521 | $ 1,348 Investment at Cost | [[underlined]] 10 | 10 | 10 | 10 [[/underlined]] Total Assets | [[double-underlined]] $ 443 | $ 382 | $ 1,531 | $ 1,358 [[/double-underlined]] [[underlined]]Fund Balance:[[/underlined]] Due to Current Funds | $ 209 | $ - | $ 123 | $ 291 Deposits Held in Custody | [[underlined]] 234 | 382 | 1,408 | 1,067 [[/underlined]] Total Funds | [[double-underlined]] $ 443 | $ 382 | $ 1,531 | $1,358 [[/double-underlined]] [[/table]]

-29- [[underlined]] Five-Year Perspective: Income and Expenditure Projections [[/underlined]] Mr. Ripley reported that the Congress and the Regents' Audit and Review Committee have suggested that the Smithsonian undertake longer-range planning and in connection with a submission of our FY 1980 appropriation request to the Office of Management and Budget, that office has asked for a projection of the Institution's total funds through FY 1984 in a manner somewhat similar to that presented last year for the fiscal years 1977-1979. Mr. Ripley reported that Mr. Webb provided significant assistance in reviewing this document and appreciated his help. The five-year perspective (attached as Appendix A) begins with an introduction of the unique characteristics of the Institution and summarizes our plans for the next five years. Of particular note is the importance of improvement of our services to the public, as well as the important research, and its support, we conduct. Mr. Ripley stated that for years we have demonstrated that the research support to each individual research scientist lags far behind that given in the major Government agencies. It is our hope to build gradually research support for our scientists in those areas of study which are of crucial importance for the future of America. Accordingly, the attached budget projection has been prepared, and, with the approval of the Regents, will be presented to OMB and later to the Congress with a clear understanding that these budgets and projections are necessarily subject to extensive uncertainties and modifications. The Regents approved the following motion:

-30- VOTED that the Board of Regents approves the submission of the projected Federal and Trust Funds income and expenditures for fiscal years 1980 to 1984 as requested by the Office of Managment and Budget and by the Senate and House Appropriations subcommittees, to be used in conjunction with the FY 1980 Appropriation request Mr. Ripley stated that as we review the text of the narrative of the Five Year Perspective, you will see that we are trying to build up support for our research activities, support for our outreach in an appropriate way, and at the same time to lessen the heavy obligation that we owe for Federal appropriations and match then more and more with continued fund-raising efforts. It was pointed out that before the staff assembled the perspective we had discussions with the House and Senate Appropriations Committee staffs who thought the arrangement of the document appropriate and they asked us to hold down the text. The text is arranged by broad groupings of the Institution's programs, but the tables break down into line items of the organization and details which the appropriations committee staffs like to see. Mr.Webb remarked that the Regents were not being requested to approve the written document but to approve submission of the projected budgets to OMB and the Congress in connection with our next year's (FY 1980) budget request. He suggested that through examination of the total Five

-31- Year Perspective we will have better knowledge of the next five-year objectives of the Institution. Mr. Webb complimented the Secretary and the staff for what he considered to be a fine presentation of what the Secretary is proposing for the future. NOTE: The following tables are estimates as of September 1, 1978, and have not been amended to reflect changes resulting from enactment of Appropriations legislation. These will be incorporated in the next refinement of the estimates.

TABLE 1 SMITHSONIAN INSTITUTION SOURCE OF OPERATING FUNDS FY 1978 AND PROJECTED THROUGH FY 1984 ($000's) [[table - 8 column]] Source of Operating Funds | FY 1978 | FY 1979 | FY 1980 | FY 1981 | FY 1982 | FY 1983 | FY 1984 [[line]] [[underlined]Federal Salaries & Expenses[[\underlined] | 93,393| 96,307 | 103,397 | 109,094 | 114,598 | 118,090 | 118,545 [[underlined]Unrestricted Trust[[/underlined] .Investments | 1,538 | 1,814 | 1,974 | 2,025 | 2,080 | 2,125 | 2,170 .Gifts | 139 | 145 | 148 | 175 | 170 | 150 | 150 .Auxiliary and Bureau Activities, Gross Revenues | 53,761 | 61,226 | 64,807 | 68,605 | 73,525 | 79,595 | 85,195 .Miscellaneous | 313 | 224 | 247 | 250 | 250 | 275 | 230 [[lines for totals]] Subtotal | 55,751 | 63,409 | 67,176 | 71,055 | 76,025 | 82,145 | 87,745 [[underlined]Restricted Trust[[/underlined] .Investments | 1,894 | 1,974 | 2,020 | 2,100 | 2,200 | 2,300 | 2,400 .Gifts, Grants & Contracts | 3,315| 1,429 | 1,366 | 1,500 | 1,800 | 1,800 | 1,800 .Miscellaneous | 900 | 987 | 1,494 | 1,500 | 1,400 | 1,400 | 1,400 [[lines for totals]] Subtotal | 6,109 | 4,390| 4,880 | 5,100 | 5,400 | 5,500 | 5,600 [[underlined]Federal Grants & Contracts[[/underlined] | 10,953 | 12,000 | 11,500 | 13,450 | 14,700 | 13,650 | 13,700 Total Income | 166,206 | 176,106 | 186,953 | 198,699 | 210,723 | 219,385 | 225,590 Less Expenses of Auxiliary and Bureau Activities | [[underlined]] (43,512) | (53,586) | (58,408) | (62,105) | (66,100) | (71,170) | (75,895) [[/underlined]] [[double-underlined]Net Funds Provided | 122,694 | 122,520 | 128,545 | 136,594| 144,623 | 148,215 | 149,695 [[/double-underlined]] [[/table]] 15 [[marginalia: -32-]]

TABLE 2 SMITHSONIAN INSTITUTION APPLICATION OF OPERATING FUNDS FY 1978 and PROJECTED THROUGH FY 1984 ($000's) [[table, 8 columns]] Application of Operating Funds | FY 1978 | FY 1979 | FY 1980 | FY 1981 | FY 1982 | FY 1983 | FY 1984 [[line]] [[underlined]] Science [[/underlined]] -Federal Salaries & Expenses | 36,839 | 37,636 | 40,222 | 41,723 | 43,246 | 43,957 | 43,432 -Unrestricted Trust | 1,079 | 1,084 | 784 | 861 | 882 | 908 | 920 -Restricted Trust | 1,275 | 1,580 | 1,626 | 1,600 | 1,525 | 1,500 | 1,625 -Federal Grants & Contracts | [[underlined]] 10,440 | 11,381 | 11,240 | 13,200 | 14,400 | 13,350 | 13,450 [[/underlined]] Subtotal | 49,633 | 51,681 | 53,872 | 57,384 | 60,053 | 59,715 | 59,427 [[underlined]] History & Art [[/underlined]] -Federal Salaries & Expenses | 15,339 | 15,928 | 17,668 | 19,405 | 21,396 | 21,813 | 21,367 -Unrestricted Trust | 1,007 | 1,111 | 1,196 | 1,196 | 1,230 | 1,256 | 1,279 -Restricted Trust | 2,616 | 2,792 | 3,425 | 3,803 | 3,753 | 3,803 | 3,953 -Federal Grants & Contracts | [[underlined]] 355 | 481 | 219 | 225 | 275 | 275 | 225 [[/underlined]] Subtotal | 19,317 | 20,312 | 22,508 | 24,629 | 26,654 | 27,147 | 26,824 [[underlined]] Museum Programs [[/underlined]] -Federal Salaries & Expenses | 7,350 | 7,559 | 8,106 | 8,794 | 9,483 | 10,106 | 10,500 -Unrestricted Trust | 240| 257 | 236 | 243 | 233 | 248 | 259 -Restricted Trust | 5 | 46 | 32 | 50 | 50 | 50 | 25 -Federal Grants & Contracts | [[underlined]] 15 | 44 | 11 | 50 | 50 | 50 | 50 [[/underlined]] Subtotal | 7,610 | 7,906 | 8,385 | 9,137 | 9,816 | 10,454 | 10,834 [[underlined]] Public Service [[/underlined]] -Federal Salaries & Expenses | 2,347 | 2,372 | 2,451 | 2,603 | 2,643 | 2,713 | 2,743 -Unrestricted Trust | 121 | 142 | 165 | 185 | 192 | 203 | 217 -Restricted Trust | 200 | 107 | 94 | 100 | 100 | 100 | 50 -Federal Grants & Contracts | [[underlined]] 89 | 77 | - | - | - | - | - [[/underlined]] Subtotal | 2,757 | 2,698 | 2,710 | 2,888 | 2,935 | 3,016 | 3,010 [[/table]] 16 [[marginalia: -33-]]

TABLE 2 SMITHSONIAN INSTITUTION APPLICATION OF OPERATING FUNDS FY 1978 AND PROJECTED THROUGH FY 1984 ($000's) [[table, 8 columns]] Application of Operating Funds | FY 1978 | FY 1979 | FY 1980 | FY 1981 | FY 1982 | FY 1983 | FY 1984 [[line]] [[underlined]]Membership, Development and Auxiliary Activities[[/underlined]] -Federal Salaries & Expenses | - | - | - | - | - | - | - -Unrestricted Trust | 219 | 245 | 256 | 270 | 282 | 295 | 310 -Restricted Trust | 5 | 5 | 5 | 5 | 15 | 15 | 65 -Federal Grants & Contracts | [[underlined]] 66 | 27 | 40 | 50 | 50 | 50 | 50 [[/underlined]] Subtotal | 290 | 277 | 301 | 325 | 347 | 360 | 425 [[underlined]]Administrative, Financial & Other Support Services[[/underlined]] -Federal Salaries & Expenses | 31,518 | 32,812 | 34,950 | 36,569 | 37,830 | 39,501 | 40,503 -Unrestricted Trust | 358 | 598 | 591 | 870 | 1,046 | 1,231 | 1,399 -Restricted Trust | 84 | 65 | 24 | 25 | 35 | 35 | 35 -Federal Grants & Contracts | [[underlined]] 50 | - | - | - | - | - | - [[/underlined]] Subtotal | 32,010 | 33,475 | 35,565 | 37,464 | 38,911 | 40,767 | 41,937 [[underlined]]Allotment for Research, Acquisitions, and Outreach[[/underlined]] -Unrestricted Trust | 2,000 | 2,000 | 2,000 | 2,000 | 2,000 | 2,000 | 2,000 [[underlined]]Other Allotments[[/underlined]] - Fluid Research, James Smithson Society and Other -Unrestricted Trust | 531 | 1,304 | 1,254 | 1,305 | 1,290 | 1,594 | 1,916 [[/table]] 17 [[marginalia: -34-]]

SMITHSONIAN INSTITUTION APPLICATION OF OPERATING FUNDS TABLE 2 ( FY 1978 AND PROJECTED THROUGH FY 1984 ($000'S) [[table, 8 columns]] Application of Operating Funds | FY 1978 | FY 1979 | FY 1980 | FY 1981 | FY 1982 | FY 1983 | FY 1984 | [[underlined]] Transfers: [[/underlined]] -Current Funds: .Unrestricted Trust | 45 | 35 | 35 | 100 | 100 | 100 | 100 .Restricted Trust | (25) | (25) | (25) | (25) | (25) | (25) | (25) | (25) .Federal Grants & Contracts | (20) | (10 | (10) | (75) | (75) | (75) | (75) | (75) -Plant Improvements: .Unrestricted Trust | 725 | 100 | 60 | 100 | 500 | 700 | 800 -Endowment: .Unrestricted Trust | 4,750 | 2,600 | 2,100 | 2,100 | 2,100 | 2,100 | 2,100 .Restricted Trust | [[underlined]] 1,365 | 200 | 200 | 200 | 200 | 200 | 200 [[/underlined]] Subtotal | 6,840 | 2,900 | 2,360 | 2,400 | 2,800 | 3,000 | 3,100 [[underlined]] Net Changes in Fund Balance [[/underlined]] - Increase (Decrease) .Unrestricted Trust | 1,164 | 347 | 91 | (280) | 70 | 340 | 550 .Restricted Trust | 584 | (380) | (501) | (658) | (253) | (178) | (328) .Federal Grants & Contracts | [[underlined]] (42) | - | - | - | - | - | - [[/underlined]] Subtotal | 1,706 | (33) | (410) | (938) | (183) | 162 | 222 [[double-underlined]] Net Funds Applied | 122,694 | 122,520 | 128,545 | 136,594 | 144,623 | 148,215 | 149,695 [[/double-underlined]] [[marginalia: -35-]]

-36- [[landscape orientation]] SMITHSONIAN INSTITUTION APPLICATION OF SCIENCE OPERATING FUNDS FY 1978 AND PROJECTED THROUGH FY 1984 TABLE 3(1) [[table, 15 columns]] Science | FY 1978 F/T EMPL. | $ (000) | FY 1979 F/T EMPL. | $ (000) | FY 1980 F/T EMPL. | $ (000) | FY 1981 F/T EMPL. | $ (000) | FY 1982 F/T EMPL. | $ (000) | FY 1983 F/T EMPL. | $ (000) | FY 1984 F/T EMPL. | $ (000) [[line]] Assistant Secretary .Federal S&E | 7 | 288 | 7 | 291 | 7 | 297 | 7 | 297 | 7 | 297 | 7 | 297 | 7 | 297 .Unrestricted Trust | - | 58 | - | 47 | - | 17 | - | 115 | - | 115 | - | 115 | - | 115 .Restricted Trust | - | 75 | - | 60 | 1 | 53 | 1 | 50 | 1 | 50 | 1 | 50 | 1 | 50 .Federal Grants & Contracts | [[underlined]] 12 | 375 | 13 | 504 | 13 | 541 | 11 | 500 | 10 | 500 | 10 | 500 | 10 | 500 [[/underlined]] Subtotal | 19 | 796 | 20 | 902 | 21 | 908 | 19 | 962 | 18 | 962 | 18 | 962 | 18 | 962 Center for the Study of Man .Federal S&E | 15 | 852 | 7 | 575 | 14 | 585 | 16 | 635 | 21 | 735 | 21 | 735 | 21 | 735 .Unrestricted Trust | - | 4 | - | 2 | - | - | - | - | - | - | - | - | - | - .Restricted Trust | - | 50 | 2 | 86 | - | 119 | - | 100 | - | 100 | - | 100 | - | 100 .Federal Grants & Contracts | [[underlined]] 1 | 80 | - | 73 | - | - | - | - | - | - | - | - | - | - [[/underlined]] Subtotal | 16 | 986 | 9 | 736 | 14 | 704 | 16 | 735 | 21 | 835 | 21 | 835 | 21 | 835 Chesapeake Bay Center for Environmental Studies .Federal S&E | 21 | 624 | 22 | 666 | 22 | 881 | 26 | 969 | 29 | 1043 | 31 | 1143 | 31 | 1143 .Unrestricted Trust | 1 | 181 | 1 | 109 | 1 | 71 | 1 | 72 | 1 | 80 | 1 | 80 | 1 | 85 .Restricted Trust | - | 20 | - | 11 | - | - | 1 | 25 | - | - | - | - | - | - .Federal Grants & Contracts | [[underlined]] 19 | 422 | 33 | 865 | 20 | 416 | 10 | 200 | 10 | 200 | 10 | 200 | 15 300 [[/underlined]] Subtotal | 41 | 1,247 | 56 | 1,651 | 43 | 1,368 | 38 | 1,266 | 40 | 1,323 | 42 | 1,423 | 47 | 1,528 [[line]] [[/table]] 31

-37- [[landscape orientation]] SMITHSONIAN INSTITUTION APPLICATION OF SCIENCE OPERATING FUNDS FY 1978 AND PROJECTED THROUGH FY 1984 TABLE 3 (2) [[table, 15 columns]] Science | FY 1978 F/T EMPL. | $ (000) | FY 1979 F/T EMPL. | $ (000) | FY 1980 F/T EMPL. | $ (000) | FY 1981 F/T EMPL. | $ (000) | FY 1982 F/T EMPL. | $ (000) | FY 1983 F/T EMPL. | $ (000) | FY 1984 F/T EMPL. | $ (000) [[line]] Fort Pierce Bureau .Federal S&E | - | - | - | - | - | - | - | - | - | - | - | - | - | - .Unrestricted Trust | - | - | - | - | - | - | - | - | - | - | - | - | - | - .Restricted Trust | 7 | 400 | 7 | 478 | 7 | 483 | 7 | 500 | 7 | 500 | 8 | 525 | 8 | 550 .Federal Grants & Contracts | [[underlined]] - | - | - | - | - | - | - | - | - | - | - | - | - | - [[/underlined]] Subtotal | 7 | 400 | 7 | 478 | 7 | 483 | 7 | 500 | 7 | 500 | 8 | 525 | 8 | 550 International Environmental Science Program .Federal S&E | 2 | 380 | 2 | 384 | 2 | 435 | - | 485 | - | 565 | - | 610 | - | 610 .Unrestricted Trust | - | - | - | - | - | - | - | - | - | - | - | - | - | - .Restricted Trust | - | - | - | - | - | - | - | - | - | - | - | - | - | - .Federal Grants & Contracts | [[underlined]] - | - | - | - | - | - | - | - | - | - | - | - | - | - [[/underlined]] Subtotal | 2 | 380 | 2 | 384 | 2 | 435 | - | 485 | - | 565 | - | 610 | - | 610 National Air & Space Museum .Federal S&E | 230 | 6,018 | 229 | 5,859 | 229 | 5,854 | 231 | 6,054 | 233 | 6,104 | 233 | 6,104 | 233 | 6,104 .Unrestricted Trust | 17 | 813 (581) | 17 | 1,271 (728) | 17 | 1,227 (892) | 17 | 1,291 (950) | 18 | 1,300 (960) | 18 | 1,300 (955) | 18 | 1,300 (955) .Restricted Trust | 1 | 20 | 2 | 79 | 1 | 85 | 1 | 50 | 1 | 50 | 1 | 50 | 1 | 50 .Federal Grants & Contracts | [[underlined]] 11 | 227 | 9 | 250 | 9 | 139 | 5 | 200 | 5 | 250 | 5 | 250 | 5 | 250 [[/underlined]] Subtotal | 259 | 7,078 (581) | 257 | 7,459 (728) | 256 | 7,305 (892) | 254 | 7,595 (950) | 257 | 7,704 (960) | 257 | 7,704 (955) | 258 | 7,704 (955) [[line]] [[/table]] 32

-38- [[landscape orientation]] SMITHSONIAN INSTITUTION APPLICATION OF SCIENCE OPERATING FUNDS FY 1978 AND PROJECTED THROUGH FY 1984 TABLE 3 (3) [[table, 15 columns]] SCIENCE | FY 1978 F/T EMPL. | $ (000) | FY 1979 F/T EMPL. | $ (000) | FY 1980 F/T EMPL. | $ (000) | FY 1981 F/T EMPL. | $ (000) | FY 1982 F/T EMPL. | $ (000) | FY 1983 F/T EMPL. | $ (000) | FY 1984 F/T EMPL. | $ (000) [[line]] National Museum of Natural History .Federal S&E | 498 | 12,381 | 506 | 13,129 | 509 | 14,118 | 513 | 14,440 | 523 | 15,000 | 523 | 15,000 | 523 | 14,300 .Unrestricted Trust | 2 | 395 (5) | 2 | 149 (2) | 1 | 156 | 1 | 150 | 1 | 170 | 1 | 175 | 1 | 175 .Restricted Trust | 1 | 245 | 3 | 384 | 2 | 374 | 2 | 350 | 2 | 350 | 2 | 300 | 2 | 300 .Federal Grants & Contracts | [[underlined]] 33 | 976 | 39 | 1,015 | 49 | 1,155 | 45 | 1,100 | 50 | 1,200 | 50 | 1,200 | 50 | 1,200 [[/underlined]] Subtotal | 534 | 13,997 (5) | 550 | 14,677 (2) | 561 | 15,803 | 561 | 16,040 | 576 | 16,720 | 576 | 16,675 | 576 | 15,975 National Zoological Park .Federal S&E | 325 | 7,607 | 324 | 7,662 | 324 | 7,975 | 336 | 8,263 | 341 | 8,463 | 344 | 8,563 | 344 | 8,563 .Unrestricted Trust | - | 71 | - | 70 | - | 72 | - | 60 | - | 55 | - | 60 | - | 60 .Restricted Trust | - | 30 | - | 52 | - | 54 | - | 40 | - | 50 | - | 50 | - | 50 .Federal Grants & Contracts | [[underlined]] 4 | 112 | 3 | 70 | 3 | 78 | 3 | 100 | 4 | 150 | 3 | 100 | 3 | 100 [[/underline]] Subtotal | 329 | 7,820 | 327 | 7,854 | 327 | 8,179 | 339 | 8,463 | 345 | 8,718 | 347 | 8,773 | 347 | 8,773 Office of Fellowships and Grants .Federal S&E | 11 | 712 | 10 | 641 | 10 | 701 | 10 | 775 | 10 | 850 | 10 | 950 | 10 | 1,025 .Unrestricted Trust | 1 | 19 | 1 | 21 | 1 | 21 | 1 | 21 | 1 | 22 | 1 | 23 | 1 | 25 .Restricted Trust | - | 10 | - | 14 | 1 | 13 | - | 10 | - | - | - | - | - | - .Federal Grants & Contracts | [[underlined]] - | - | - | - | - | - | - | - | - | - | - | - | - | - [[/underlined]] Subtotal | 12 | 741 | 11 | 676 | 12 | 735 | 11 | 806 | 11 | 872 | 11 | 973 | 11 | 1,050 [[line]] [[/table]] 33

-39- [[landscape orientation]] SMITHSONIAN INSTITUTION APPLICATION OF SCIENCE OPERATING FUNDS FY 1978 AND PROJECTED THROUGH FY 1984 TABLE 3 (4) [[table, 15 columns]] SCIENCE | FY 1978 F/T EMPL. | $(000) | FY 1979 F/T EMPL. | $(000) | FY 1980 F/T EMPL. | $(000) | FY 1981 F/T EMPL. | $(000) | FY 1982 F/T EMPL. | $(000) | FY 1983 F/T EMPL. | $(000) | FY 1984 F/T EMPL. | $(000) [[line]] Research Awards Program .Federal S&E | - | 110 | - | 390 | - | 450 | - | 600 | - | 700 | - | 800 | - | 900 .Unrestricted Trust | - | - | - | - | - | - | - | - | - | - | - | - | - | - .Restricted Trust | - | - | - | - | - | - | - | - | - | - | - | - | - | - .Federal Grants & Contracts | [[underlined]] - | - | - | - | - | - | - | - | - | - | - | - | - | - [[/underlined]] Subtotal | - | 110 | - | 390 | - | 450 | - | 600 | - | 700 | - | 800 | - | 900 Radiation Biology Laboratory .Federal S&E | 48 | 1,730 | 48 | 1,750 | 49 | 1,875 | 51 | 1,905 | 52 | 1,925 | 52 | 1,975 | 52 | 1,975 .Unrestricted Trust | - | - | - | - | - | - | - | - | - | - | - | - | - | - .Restricted Trust | - | 25 | 1 | 32 | - | 15 | - | 25 | - | 25 | - | 25 | - | 25 .Federal Grants & Contracts | [[underlined]] 3 | 99 | 3 | 108 | 3 | 101 | 3 | 100 | 3 | 100 | 3 | 100 | 3 | 100 [[/underlined]] Subtotal | 51 | 1,854 | 52 | 1,890 | 52 | 1,991 | 54 | 2,030 | 55 | 2,050 | 55 | 2,100 | 55 | 2,100 [[line]] [[/table]] 34

-40- [[landscape orientation]] SMITHSONIAN INSTITUTION APPLICATION OF SCIENCE OPERATING FUNDS FY 1978 AND PROJECTED THROUGH FY 1984 TABLE 3 (5) [[table, 15 columns]] SCIENCE | FY 1978 F/T EMPL. | $(000) | FY 1979 F/T EMPL. | $(000) | FY 1980 F/T EMPL. | $(000) | FY 1981 F/T EMPL. | $(000) | FY 1982 F/T EMPL. | $(000) | FY 1983 F/T EMPL. | $(000) | FY 1984 F/T EMPL. | $(000) [[line]] Smithsonian Astrophysical Observatory .Federal S&E | 73 | 4,508 | 73 | 4,546 | 78 | 4,847 | 83 | 5,000 | 86 | 5,209 | 89 | 5,325 | 89 | 5,325 .Unrestricted Trust | 72 | 1,890 | 74 | 1,920 | 74 | 1,959 | 74 | 2,105 | 74 | 2,255 | 74 | 2,405 | 74 | 2,605 (Overhead Recovery) | | (1,850) | | (1,870) | | (1,946) | | (2,100) | | (2,250) | | (2,400) | | (2,600) .Restricted Trust | - | 375 | 3 | 311 | 3 | 355 | 4 | 350 | 3 | 300 | 3 | 300 | 5 | 400 .Federal Grants & Contracts | [[underlined]] 149 | 8,137 | 158 | 8,496 | 127 | 8,810 | 137 | 11,000 | 144 | 12,000 | 135 | 11,000 | 135 | 11,000 [[/underlined]] Subtotal | 294 | 14,910 | 308 | 15,273 | 282 | 15,971 | 298 | 18,455 | 307 | 19,764 | 301 | 19,030 | 303 | 19,330 | | (1,850) | | (1,870) | | (1,946) | | (2,100) | | (2,250) | | ( 2,400) | | (2,600) Smithsonian Tropical Research Institute .Federal S&E | 65 | 1,629 | 67 | 1,743 | 74 | 2,204 | 79 | 2,300 | 82 | 2,355 | 85 | 2,455 | 85 | 2,455 .Unrestricted Trust | 3 | 113 | 3 | 127 | 3 | 133 | 3 | 130 | 3 | 125 | 3 | 140 | 3 | 145 | | (29) | | (32) | | (34) | | (33) | | (30) | | (35) | | (35) .Restricted Trust | - | 25 | 1 | 73 | 1 | 75 | 1 | 100 | 1 | 100 | 1 | 100 | 1 | 100 .Federal Grants & Contracts | [[underlined]] 1 | 12 | - | - | - | - | - | - | - | - | - | - | - | - [[/underlined]] Subtotal | 69 | 1,779 | 71 | 1,943 | 78 | 2,412 | 83 | 2,530 | 86 | 2,580 | 89 | 2,695 | 89 | 2,700 | | (29) | | (32) | | (34) | | (33) | | (30) | | (35) | | (35) [[line]] [[/table]] 35

-41- [[landscape orientation]] SMITHSONIAN INSTITUTION APPLICATION OF SCIENCE OPERATING FUNDS FY 1978 AND PROJECTED THROUGH FY 1984 TABLE 3 (6) [[table, 15 columns]] SCIENCE | FY 1978 F/T EMPL. | $(000) | FY 1979 F/T EMPL. | $(000) | FY 1980 F/T EMPL. | $(000) | FY 1981 F/T EMPL. | $(000) | FY 1982 F/T EMPL. | $(000) | FY 1983 F/T EMPL. | $(000) | FY 1984 F/T EMPL. | $(000) [[line]] SCIENCE - TOTAL .Federal S&E | 1,295 | 36,839 | 1,295 | 37,636 | 1,318 | 40,222 | 1,352 | 41,723 | 1,384 | 43,246 | 1,395 | 43,957 | 1,395 | 43,412 .Unrestricted Trust | 96 | 3,544 | 98 | 3,716 | 97 | 3,656 | 97 | 3,944 | 98 | 4,122 | 98 | 4,298 | 99 | 4,510 .Restricted Trust | 9 | 1,275 | 19 | 1,580 | 16 | 1,626 | 17 | 1,600 | 15 | 1,525 | 16 | 1,500 | 18 | 1,625 .Federal Grants & Contracts | [[underlined]] 233 | 10,440 | 258 | 11,381 | 224 | 11,240 | 214 | 13,200 | 226 | 14,400 | 216 | 13,350 | 221 | 13,450 [[/underlined]] Gross Support | 1,633 | 52,098 | 1,670 | 54,313 | 1,655 | 56,744 | 1,680 | 60,467 | 1,723 | 63,293 | 1,725 | 63,105 | 1,733 | 63,017 (Less Overhead Recovery and Portion of Expenses Related to Auxiliary and Bureau Activities) | | (2,465) | | (2,632) | | (2,872) | | (3,083) | | (3,240) | | (3,390) | | (3,590) [[lines for totals]] Net Support | 1,633 | 49,633 | 1,670 | 51,681 | 1,655 | 53,872 | 1,680 | 57,384 | 1,723 | 60,053 | 1,725 | 59,715 | 1,733 | 59,427 [[line]] [[/table]] 36

-42- [[landscape orientation]] SMITHSONIAN INSTITUTION APPLICATION OF HISTORY AND ART OPERATING FUNDS FY 1978 AND PROJECTED THROUGH FY 1984 TABLE 4 (1) [[table, 15 columns]] HISTORY & ART | FY 1978 F/T EMPL. | $(000) | FY 1979 F/T EMPL. | $(000) | FY 1980 F/T EMPL. | $(000) | FY 1981 F/T EMPL. | $(000) | FY 1982 F/T EMPL. | $(000) | FY 1983 F/T EMPL. | $(000) | FY 1984 F/T EMPL. | $(000) [[line]] Assistant Secretary .Federal S&E | 4 | 136 | 4 | 133 | 4 | 190 | 4 | 190 | 4 | 190 | 4 | 190 | 4 | 190 .Unrestricted Trust | 1 | 78 | 1 | 135 | 1 | 64 | 1 | 66 | 1 | 67 | 1 | 68 | 1 | 71 .Restricted Trust | - | - | - | - | - | - | - | - | - | - | - | - | - | - .Federal Grants & Contracts | [[underlined]] - | - | - | - | - | - | - | - | - | - | - | - | - | - [[/underlined]] Subtotal | 5 | 214 | 5 | 268 | 5 | 254 | 5 | 256 | 5 | 257 | 5 | 258 | 5 | 261 American & Folklife Studies .Federal S&E | 4 | 269 | 4 | 350 | 7 | 530 | 8 | 558 | 8 | 530 | 8 | 530 | 8 | 530 .Unrestricted Trust | 8 | 130 | 8 | 304 | 8 | 374 | 8 | 420 | 8 | 425 | 8 | 420 | 8 | 420 .Restricted Trust | - | 10 | 2 | 31 | - | 50 | - | 50 | - | 50 | - | 50 | - | 50 .Federal Grants & Contracts | [[underlined]] - | 123 | - | 44 | - | - | - | - | - | - | - | - | - | - [[/underlined]] Subtotal | 12 | 532 | 14 | 729 | 15 | 954 | 16 | 1,028 | 16 | 1,005 | 16 | 1,000 | 16 | 1,000 Archives of American Art .Federal S&E | 17 | 425 | 17 | 478 | 17 | 523 | 19 | 590 | 20 | 620 | 21 | 651 | 21 | 662 .Unrestricted Trust | - | - | - | - | - | - | - | - | - | - | - | - | - | - .Restricted Trust | 10 | 270 | 10 | 269 | 10 | 253 | 10 | 253 | 10 | 253 | 10 | 253 | 10 | 253 .Federal Grants & Contracts | [[underlined]] - | - | - | - | - | - | - | - | - | - | - | - | - | - [[/underlined]] Subtotal | 27 | 695 | 27 | 747 | 27 | 776 | 29 | 843 | 30 | 873 | 31 | 904 | 31 | 915 [[line]] [[/table]] 48

-43- [[landscape orientation]] SMITHSONIAN INSTITUTION TABLE 4 (2) APPLICATION OF HISTORY AND ART OPERATING FUNDS FY 1978 AND PROJECTED THROUGH FY 1984 [[table, 15 columns]] HISTORY & ART | FY 1978 F/T EMPL. | $ (000) | FY 1979 F/T EMPL. | $ (000) | FY 1980 F/T EMPL. | $ (000) | FY 1981 F/T EMPL. | $ (000) | FY 1982 F/T EMPL. | $ (000) | FY 1983 F/T EMPL. | $ (000) | FY 1984 F/T EMPL. | $ (000) [[line]] Cooper-Hewitt Museum .Federal S&E | 19 | 353 | 20 | 560 | 22 | 638 | 23 | 665 | 24 | 717 | 24 | 742 | 25 | 777 .Unrestricted Trust | 12 | 327 | 12 | 300 | 12 | 320 | 12 | 320 | 12 | 335 | 12 | 350 | 12 | 370 .Restricted Trust | 21 | 748 | 24 | 783 | 23 | 857 | 23 | 900 | 23 | 950 | 23 | 1,000 | 23 | 1,000 .Federal Grants & Contracts | [[underlined]] - | 56 | 3 | 61 | - | - | - | - | - | - | - | - | - | - [[/underlined]] Subtotal | 52 | 1,484 | 59 | 1,704 | 57 | 1,815 | 58 | 1,885 | 59 | 2,002 | 59 | 2,092 | 60 | 2,147 Freer Gallery of Art .Federal S&E | 30 | 583 | 30 | 588 | 29 | 626 | 31 | 791 | 32 | 884 | 33 | 947 | 33 | 997 .Unrestricted Trust | - | - | - | - | - | - | - | - | - | - | - | - | - | - .Restricted Trust | 17 | 947 | 20 | 1,070 | 22 | 1,098 | 22 | 1,100 | 22 | 1,450 | 22 | 1,450 | 22 | 1,200 .Federal Grants & Contracts | [[underlined]] - | - | - | - | - | - | - | - | - | - | - | - | - | - [[/underlined]] Subtotal | 47 | 1,530 | 50 | 1,658 | 51 | 1,724 | 53 | 1,891 | 54 | 2,334 | 55 | 2,397 | 55 | 2,197 Hirshhorn Museum .Federal S&E | 83 | 2,043 | 80 | 2,055 | 80 | 2,118 | 85 | 2,371 | 86 | 2,544 | 86 | 2,744 | 88 | 2,628 .Unrestricted Trust | - | 26 | - | 33 | - | 80 | - | 63 | - | 64 | - | 64 | - | 64 .Restricted Trust | 2 | 76 | - | 108 | - | 350 | - | 50 | - | 50 | - | 50 | - | 50 .Federal Grants & Contracts | [[underlined]] - | - | - | - | - | - | - | - | - | - | - | - | - | - [[/underlined]] Subtotal | 85 | 2,145 | 80 | 2,196 | 80 | 2,548 | 85 | 2,484 | 86 | 2,658 | 86 | 2,858 | 88 | 2,742 [[line]] [[/table]] 49

-44- [[landscape orientation]] SMITHSONIAN INSTITUTION TABLE 4 (3) APPLICATION OF HISTORY AND ART OPERATING FUNDS FY 1978 AND PROJECTED THROUGH FY 1984 [[table, 15 columns]] HISTORY & ART | FY 1978 F/T EMPL. | $ (000) | FY 1979 F/T EMPL. | $ (000) | FY 1980 F/T EMPL. | $ (000) | FY 1981 F/T EMPL. | $ (000) | FY 1982 F/T EMPL. | $ (000) | FY 1983 F/T EMPL. | $ (000) | FY 1984 F/T EMPL. | $ (000) [[line]] Joseph Henry Papers .Federal S&E | 4 | 112 | 5 | 143 | 5 | 150 | 6 | 180 | 8 | 222 | 9 | 264 | 9 | 287 .Unrestricted Trust | - | - | - | - | - | - | - | - | - | - | - | - | - | - .Restricted Trust | - | 5 | - | 1 | - | 1 | 1 | 50 | 1 | 50 | 1 | 50 | 1 | 50 .Federal Grants & Contracts | [[underlined]] 2 | 45 | 1 | 18 | 1 | 19 | 1 | 25 | 1 | 25 | 1 | 25 | 1 | 25 [[/underlined]] Subtotal | 6 | 162 | 6 | 162 | 6 | 170 | 8 | 255 | 10 | 297 | 11 | 339 | 11 | 362 Museum of African Art .Federal S&E | - | - | - | - | 30 | 700 | 31 | 800 | 32 | 900 | 33 | 950 | 34 | 1,000 .Unrestricted Trust | - | - | - | - | - | - | - | - | - | - | - | - | - | - .Restricted Trust | - | - | - | - | 10 | 350 | 10 | 350 | 12 | 400 | 12 | 400 | 12 | 400 .Federal Grants & Contracts | [[underlined]] - | - | - | - | - | - | - | - | - | - | - | - | - | - [[/underlined]] Subtotal | - | - | - | - | 40 | 1,050 | 41 | 1,150 | 44 | 1,300 | 45 | 1,350 | 46 | 1,400 National Collection of Fine Arts .Federal S&E | 106 | 2,814 | 106 | 2,996 | 106 | 3,133 | 107 | 3,357 | 107 | 3,581 | 108 | 3,805 | 108 | 4,029 .Unrestricted Trust | - | 265 | - | 101 | - | 87 | - | 66 | - | 67 | - | 67 | - | 67 .Restricted Trust | - | 70 | - | 85 | - | 42 | - | 550 | - | 50 | - | 50 | - | 50 .Federal Grants & Contracts | [[underlined]] - | 37 | - | - | - | - | - | - | - | - | - | - | - | - [[/underlined]] Subtotal | 106 | 3,186 | 106 | 3,182 | 106 | 3,262 | 107 | 3,973 | 107 | 3,698 | 108 | 3,922 | 108 | 4,146 [[line]] [[/table]] 50

-45- [[landscape orientation]] SMITHSONIAN INSTITUTION APPLICATION OF HISTORY AND ART OPERATING FUNDS TABLE 4 (4) FY 1978 AND PROJECTED THROUGH FY 1984 [[table, 15 columns]] HISTORY & ART | FY 1978 F/T EMPL. | $ (000) | FY 1979 F/T EMPL. | $ (000) | FY 1980 F/T EMPL. | $ (000) | FY 1981 F/T EMPL. | $ (000) | FY 1982 F/T EMPL. | $ (000) | FY 1983 F/T EMPL. | $ (000) | FY 1984 F/T EMPL. | $ (000) [[line]] National Museums of History & Technology .Federal S&E | 274 | 6,497 | 274 | 6,408 | 279 | 6,784 | 285 | 7,387 | 291 | 8,637 | 299 | 8,371 | 301 | 7,600 .Unrestricted Trust | 1 | 158 | 1 | 210 | 1 | 244 | 1 | 250 | 1 | 255 | 1 | 275 | 1 | 275 | | (16) | | (10) | | (9) | | (10) | | (10) | | (10) | | (10) .Restricted Trust | 1 | 380 | - | 349 | 1 | 336 | 1 | 300 | 1 | 300 | 1 | 300 | 1 | 300 .Federal Grants & Contracts | [[underlined]] - | 10 | 1 | 358 | 1 | 200 | 1 | 200 | 2 | 250 | 1 | 250 | 1 | 200 [[/underlined]] Subtotal | 276 | 7,045 | 276 | 7,325 | 282 | 7,564 | 288 | 8,137 | 295 | 9,442 | 302 | 9,196 | 304 | 8,375 | | (16) | | (10) | | (9) | | (10) | | (10) | | (10) | | (10) National Portrait Gallery .Federal S&E | 75 | 2,107 | 78 | 2,217 | 76 | 2,276 | 77 | 2,516 | 80 | 2,571 | 81 | 2,619 | 81 | 2,667 .Unrestricted Trust | - | 39 | - | 38 | - | 36 | - | 21 | - | 27 | - | 22 | - | 22 .Restricted Trust | - | 110 | 2 | 96 | 2 | 88 | 2 | 200 | 2 | 200 | 2 | 200 | 1 | 600 .Federal Grants & Contracts | [[underlined]] 3 | 84 | - | - | - | - | - | - | - | - | - | - [[/underlined]] Subtotal | 78 | 2,340 | 80 | 2,351 | 78 | 2,400 | 79 | 2,737 | 82 | 2,798 | 83 | 2,841 | 82 | 3,289 [[line]] [[/table]] 51

-46- [[landscape orientation]] SMITHSONIAN INSTITUTION TABLE 4 (5) APPLICATION OF HISTORY AND ART OPERATING FUNDS FY 1978 AND PROJECTED THROUGH FY 1984 [[table, 15 columns]] HISTORY & ART | FY 1978 F/T EMPL. | $ (000) | FY 1979 F/T EMPL. | $ (000) | FY 1980 F/T EMPL. | $ (000) | FY 1981 F/T EMPL. | $ (000) | FY 1982 F/T EMPL. | $ (000) | FY 1983 F/T EMPL. | $ (000) | FY 1984 F/T EMPL. | $ (000) [[line]] History & Art - Total .Federal S&E | 616 | 15,339 | 618 | 15,928 | 655 | 17,668 | 676 | 19,405 | 692 | 21,396 | 706 | 21,813 | 712 | 21,367 .Unrestricted Trust | 22 | 1,023 | 22 | 1,121 | 22 | 1,205 | 22 | 1,206 | 22 | 1,240 | 22 | 1,266 | 22 | 1,289 .Restricted Trust | 51 | 2,616 | 58 | 2,792 | 68 | 3,425 | 69 | 3,803 | 71 | 3,753 | 71 | 3,803 | 70 | 3,953 .Federal Grants & Contracts | [[underlined]] 5 | 355 | 5 | 481 | 2 | 219 | 2 | 225 | 3 | 275 | 2 | 275 | 2 | 225 [[/underlined]] Gross Support | 694 | 19,333 | 703 | 20,322 | 747 | 22,517 | 769 | 24,639 | 788 | 26,664 | 801 | 27,157 | 806 | 26,834 (Less Portion of Expenses Related to Auxiliary and Bureau Activities) | | (16) | | (10 ) | | (9) | | (10) | | (10) | | (10) | | (10) [[lines for totals]] Net Support | 694 | 19,317 | 703 | 20,312 | 747 | 22,508 | 769 | 24,629 | 788 | 26,654 | 801 | 27,147 | 806 | 26,824 [[line]] [[/table]] 52

-47- [[landscape orientation]] SMITHSONIAN INSTITUTION TABLE 5 (1) APPLICATION OF MUSEUM PROGRAMS OPERATING FUNDS FY 1978 AND PROJECTED THROUGH FY 1984 [[table, 15 columns]] MUSEUM PROGRAMS | FY 1978 F/T EMPL. | $ (000) | FY 1979 F/T EMPL. | $ (000) | FY 1980 F/T EMPL. | $ (000) | FY 1981 F/T EMPL. | $ (000) | FY 1982 F/T EMPL. | $ (000) | FY 1983 F/T EMPL. | $ (000) | FY 1984 F/T EMPL. | $ (000) [[line]] Assistant Secretary .Federal S&E | 7 | 228 | 7 | 244 | 7 | 251 | 7 | 291 | 7 | 311 | 7 | 331 | 7 | 331 .Unrestricted Trust | - | 63 (41) | - | 6 | - | 7 | - | 3 | - | 3 | - | 3 | - | 3 .Restricted Trust | - | 5 | - | 9 | - | - | - | - | - | - | - | - | - | - .Federal Grants & Contracts | [[underlined]] - | - | - | - | - | - | - | - | - | - | - | - | - | - [[/underlined]] Subtotal | 7 | 296 (41) | 7 | 259 | 7 | 258 | 7 | 294 | 7 | 314 | 7 | 334 | 7 | 334 Conservation Analytical Laboratory .Federal S&E | 23 | 656 | 23 | 667 | 25 | 728 | 28 | 785 | 34 | 910 | 50 | 1,200 | 50 | 1,200 .Unrestricted Trust | - | - | - | - | - | - | - | - | - | - | - | - | - | - .Restricted Trust | - | - | - | - | - | - | - | - | - | - | - | - | - | - .Federal Grants & Contracts | [[underlined]] - | - | - | - | - | - | - | - | - | - | - | - | - | - [[/underlined]] Subtotal | 23 | 656 | 23 | 667 | 25 | 728 | 28 | 785 | 34 | 910 | 50 | 1,200 | 50 | 1,200 National Museum Act .Federal S&E | 3 | 794 | 3 | 795 | 3 | 798 | 3 | 1,000 | 3 | 1,000 | 3 | 1,000 | 3 | 1,000 .Unrestricted Trust | - | - | - | - | - | - | - | - | - | - | - | - | - | - .Restricted Trust | - | - | - | - | - | - | - | - | - | - | - | - | - | - .Federal Grants & Contracts | [[underlined]] - | - | - | - | - | - | - | - | - | - | - | - | - | - [[/underlined]] Subtotal | 3 | 794 | 3 | 795 | 3 | 798 | 3 | 1,000 | 3 | 1,000 | 3 | 1,000 | 3 | 1,000 [[line]] [[/table]] 64

-48- [[landscape orientation]] SMITHSONIAN INSTITUTION TABLE 5 (2) APPLICATION OF MUSEUM PROGRAMS OPERATING FUNDS FY 1978 AND PROJECTED THROUGH FY 1984 [[table, 15 columns]] MUSEUM PROGRAMS | FY 1978 F/T EMPL. | $ (000) | FY 1979 F/T EMPL. | $ (000) | FY 1980 F/T EMPL. | $ (000) | FY 1981 F/T EMPL. | $ (000) | FY 1982 F/T EMPL. | $ (000) | FY 1983 F/T EMPL. | $ (000) | FY 1984 F/T EMPL. | $ (000) [[line]] Office of Museum Programs .Federal S&E | 11 | 291 | 12 | 288 | 13 | 322 | 14 | 334 | 15 | 349 | 16 | 364 | 16 | 379 .Unrestricted Trust | - | 14 | - | 19 | - | 21 | - | 10 | - | 10 | - | 10 | - | 10 .Restricted Trust | - | - | - | 9 | - | - | - | - | - | - | - | - | - | - .Federal Grants & Contracts | [[underlined]] - | - | - | - | - | - | - | - | - | - | - | - | - | - [[/underlined]] Subtotal | 11 | 305 | 12 | 316 | 13 | 343 | 14 | 344 | 15 | 359 | 16 | 374 | 16 | 389 Office of the Registrar .Federal S&E | 4 | 102 | 4 | 105 | 4 | 108 | 4 | 108 | 7 | 171 | 7 | 171 | 7 | 171 .Unrestricted Trust | - | - | - | - | - | - | - | - | - | - | - | - | - | - .Restricted Trust | - | - | - | - | - | - | - | - | - | - | - | - | - | - .Federal Grants & Contracts | [[underlined]] - | - | - | - | - | - | - | - | - | - | - | - | - | - [[/underlined]] Subtotal | 4 | 102 | 4 | 105 | 4 | 108 | 4 | 108 | 7 | 171 | 7 | 171 | 7 | 171 Office of Exhibits Central .Federal S&E | 50 | 1,149 | 47 | 1,131 | 47 | 1,149 | 48 | 1,162 | 56 | 1,286 | 56 | 1,286 | 56 | 1,286 .Unrestricted Trust | 1 | 31 | 1 | 21 | - | 6 | - | 5 | - | 5 | - | 5 | - | 5 | | (31) | | (21) | | (2) | | | | | | | | .Restricted Trust | - | - | - | 26 | - | 30 | - | 50 | - | 50 | - | 50 | - | 50 .Federal Grants & Contracts | [[underlined]] - | - | - | - | - | - | - | - | - | - | - | - | - | - [[/underlined]] Subtotal | 51 | 1,180 | 48 | 1,178 | 47 | 1,185 | 48 | 1,217 | 56 | 1,341 | 56 | 1,341 | 56 | 1,316 | | (31) | | (21) | | (2) | | | | | | | | [[line]] [[/table]] 65

-49- [[landscape orientation]] SMITHSONIAN INSTITUTION TABLE 5 (3) APPLICATION OF MUSEUM PROGRAMS OPERATING FUNDS FY 1978 AND PROJECTED THROUGH FY 1984 [[table, 15 columns]] MUSEUM PROGRAMS | FY 1978 F/T EMPL. | $ (000) | FY 1979 F/T EMPL. | $ (000) | FY 1980 F/T EMPL. | $ (000) | FY 1981 F/T EMPL. | $ (000) | FY 1982 F/T EMPL. | $ (000) | FY 1983 F/T EMPL. | $ (000) | FY 1984 F/T EMPL. | $ (000) [[line]] Office of Horticulture .Federal S&E | 28 | 670 | 30 | 716 | 37 | 874 | 45 | 996 | 48 | 1,200 | 51 | 1,274 | 54 | 1,347 .Unrestricted Trust | 1 | 33 | 1 | 19 | - | 23 (23) | - | 20 (10) | - | 20 (10) | - | 25 (10) | - | 25 (10) .Restricted Trust | - | - | - | 1 | - | - | - | - | - | - | - | - | - | - .Federal Grants & Contracts | [[underlined]] - | - | - | - | - | - | - | - | - | - | - | - | - | - [[/underlined]] Subtotal | 29 | 703 | 31 | 736 | 37 | 897 (23) | 45 | 1,016 (10) | 48 | 1,220 (10) | 51 | 1,299 (10) | 54 | 1,372 (10) Office of International Activities .Federal S&E | 5 | 62 | 5 | 136 | 5 | 138 | 5 | 173 | 5 | 209 | 5 | 244 | 5 | 279 .Unrestricted Trust | - | - | - | - | - | - | - | - | - | - | - | - | - | - .Restricted Trust | - | - | - | - | - | - | - | - | - | - | - | - | - | - .Federal Grants & Contracts | [[underlined]] - | - | - | - | - | - | - | - | - | - | - | - | - | - [[/underlined]] Subtotal | 5 | 62 | 5 | 136 | 5 | 138 | 5 | 173 | 5 | 209 | 5 | 244 | 5 | 279 Smithsonian Archives .Federal S&E | 13 | 288 | 13 | 295 | 13 | 324 | 14 | 336 | 15 | 336 | 15 | 336 | 15 | 336 .Unrestricted Trust | 1 | 24 | 1 | 35 | 1 | 36 | 1 | 38 | 1 | 19 | 1 | 20 | 1 | 21 .Restricted Trust | - | - | - | - | - | - | - | - | - | - | - | - | - | - .Federal Grants & Contracts | [[underlined]] - | - | - | - | - | - | - | - | - | - | - | - | - | - [[/underlined]] Subtotal | 14 | 312 | 14 | 330 | 14 | 360 | 15 | 374 | 16 | 355 | 16 | 356 | 16 | 357 [[line]] [[/table]] 66

-50- [[landscape orientation]] SMITHSONIAN INSTITUTION TABLE 5 (4) APPLICATION OF MUSEUM PROGRAMS OPERATING FUNDS FY 1978 AND PROJECTED THROUGH FY 1984 [[table, 15 columns]] MUSEUM PROGRAMS | FY 1978 F/T EMPL. | $ (000) | FY 1979 F/T EMPL. | $ (000) | FY 1980 F/T EMPL. | $ (000) | FY 1981 F/T EMPL. | $ (000) | FY 1982 F/T EMPL. | $ (000) | FY 1983 F/T EMPL. | $ (000) | FY 1984 F/T EMPL. | $ (000) [[line]] Smithsonian Libraries .Federal S&E | 97 | 2,262 | 95 | 2,382 | 91 | 2,570 | 97 | 2,682 | 103 | 2,741 | 113 | 2,910 | 128 | 3,161 .Unrestricted Trust | 9 | 148 | 9 | 178 | 9 | 168 | 9 | 177 | 9 | 186 | 9 | 195 | 9 | 205 .Restricted Trust | - | - | - | 1 | - | - | - | - | - | - | - | - | - | - .Federal Grants & Contracts | [[underlined]] - | - | - | - | - | - | - | - | - | - | - | - | - | - [[/underlined]] Subtotal | 106 | 2,410 | 104 | 2,561 | 100 | 2,740 | 106 | 2,859 | 112 | 2,927 | 122 | 3,105 | 137 | 3,366 Smithsonian Institution Traveling Exhibition Service .Federal S&E | 6 | 156 | 6 | 144 | 6 | 149 | 9 | 200 | 9 | 218 | 9 | 238 | 9 | 258 .Unrestricted Trust | 14 | 537 (537) | 14 | 595 (595) | 14 | 684 (684) | 14 | 690 (690) | 14 | 725 (725) | 14 | 750 (750) | 14 | 765 (765) .Restricted Trust | - | - | - | - | - | - | - | - | - | - | - | - | - | - .Federal Grants & Contracts | [[underlined]] - | 15 | - | 44 | - | 11 | 1 | 50 | 1 | 50 | 1 | 50 | 1 | 50 [[/underlined]] Subtotal | 20 | 708 (537) | 20 | 783 (595) | 20 | 844 (684) | 24 | 940 (690) | 24 | 993 (725) | 24 | 1,038 (750) | 24 | 1,073 (765) South Group Buildings Manager .Federal S&E | 46 | 692 | 42 | 656 | 40 | 695 | 45 | 727 | 47 | 752 | 47 | 752 | 47 | 752 .Unrestricted Trust | - | (1) | - | - | - | - | - | - | - | - | - | - | - | - .Restricted Trust | - | - | - | 1 | - | - | - | - | - | - | - | - | - | - .Federal Grants & Contracts | [[underlined]] - | - | - | - | - | - | - | - | - | - | - | - | - | - [[/underlined]] Subtotal | 46 | 691 | 42 | 656 | 40 | 695 | 45 | 727 | 47 | 752 | 47 | 752 | 47 | 752 [[line]] [[/table]] 67

-51- [[landscape orientation]] SMITHSONIAN INSTITUTION TABLE 5 (5) APPLICATION OF MUSEUM PROGRAMS OPERATING FUNDS FY 1978 AND PROJECTED THROUGH FY 1984 [[table, 15 columns]] MUSEUM PROGRAMS | FY 1978 F/T EMPL. | $ (000) | FY 1979 F/T EMPL. | $ (000) | FY 1980 F/T EMPL. | $ (000) | FY 1981 F/T EMPL. | $ (000) | FY 1982 F/T EMPL. | $ (000) | FY 1983 F/T EMPL. | $ (000) | FY 1984 F/T EMPL. | $ (000) [[line]] Museum Programs Total .Federal S&E | 293 | 7,350 | 287 | 7,559 | 291 | 8,106 | 319 | 8,794 | 349 | 9,483 | 379 | 10,106 | 397 | 10,500 .Unrestricted Trust | 26 | 849 | 26 | 873 | 24 | 945 | 24 | 943 | 24 | 968 | 24 | 1,008 | 24 | 1,034 .Restricted Trust | - | 5 | - | 46 | - | 32 | - | 50 | - | 50 | - | 50 | - | 25 .Federal Grants & Contracts | [[underlined]] - | 15 | - | 44 | - | 11 | 1 | 50 | 1 | 50 | 1 | 50 | 1 | 50 [[/underlined]] Subtotal | 319 | 8,219 | 313 | 8,522 | 315 | 9,094 | 344 | 9,837 | 374 | 10,551 | 404 | 11,214 | 422 | 11,609 (Less Portion of Expenses Related to Auxiliary and Bureau Activities) | [[underlined]] - | (609) | - | (616) | - | (709) | - | (700) | - | (735) | - | (760) | - | (775) [[/underlined]] Net Support | 319 | 7,610 | 313 | 7,906 | 315 | 8,385 | 344 | 9,137 | 374 | 9,816 | 404 | 10,454 | 422 | 10,834 [[line]] [[/table]] 68

-52- [[landscape orientation]] SMITHSONIAN INSTITUTION TABLE 6 (1) APPLICATION OF PUBLIC SERVICE OPERATING FUNDS FY 1978 AND PROJECTED THROUGH FY 1984 [[table, 15 columns]] PUBLIC SERVICE | FY 1978 F/T EMPL. | $ (000) | FY 1979 F/T EMPL. | $ (000) | FY 1980 F/T EMPL. | $ (000) | FY 1981 F/T EMPL. | $ (000) | FY 1982 F/T EMPL. | $ (000) | FY 1983 F/T EMPL. | $ (000) | FY 1984 F/T EMPL. | $ (000) [[line]] Assistant Secretary .Federal S&E | 8 | 204 | 7 | 192 | 7 | 199 | 7 | 205 | 7 | 205 | 7 | 205 | 7 | 205 .Unrestricted Trust | 1 | 13 | 1 | 37 | 2 | 41 | 2 | 52 | 2 | 55 | 2 | 58 | 2 | 63 .Restricted Trust | - | - | - | - | - | - | - | - | - | - | - | - | - | - .Federal Grants & Contracts | [[underlined]] - | - | - | - | - | - | - | - | - | - | - | - | - | - [[/underlined]] Subtotal | 9 | 217 | 8 | 229 | 9 | 240 | 9 | 257 | 9 | 260 | 9 | 263 | 9 | 268 Anacostia Neighborhood Museum .Federal S&E | 19 | 617 | 19 | 624 | 19 | 636 | 19 | 665 | 19 | 700 | 20 | 750 | 20 |780 .Unrestricted Trust | 1 | 34 | 1 | 24 | 1 | 28 | 1 | 35 | 1 | 36 | 1 | 38 | 1 | 44 .Restricted Trust | 8 | 75 | - | 74 | - | - | - | - | - | - | - | - | - | - .Federal Grants & Contracts | [[underlined]] - | - | - | - | - | - | - | - | - | - | - | - | - | - [[/underlined]] Subtotal | 28 | 726 | 20 | 722 | 20 | 664 | 20 | 700 | 20 | 736 | 21 | 788 | 21 | 824 Division of Performing Arts .Federal S&E | 9 | 336 | 9 | 333 | 9 | 341 | 10 | 435 | 10 | 435 | 10 | 435 | 10 | 435 .Unrestricted Trust | 12 | 1,855 (1,850) | 14 | 2,090 (2,090) | 14 | 2,125 (2,125) | 14 | 2,200 (2,200) | 14 | 2,260 (2,250) | 14 | 2,310 (2,300) | 14 | 2,385 (2,375) .Restricted Trust | - | 65 | - | 30 | - | 90 | - | 50 | - | 50 | - | 50 | - | 50 .Federal Grants & Contracts | [[underlined]] 2 | 89 | 1 | 77 | - | - | - | - | - | - | - | - | - | - [[/underlined]] Subtotal | 23 | 2,345 (1,850) | 24 | 2,530 (2,090) | 23 | 2,556 (2,125) | 24 | 2,685 (2,200) | 24 | 2,745 (2,250) | 24 | 2,795 (2,300) | 24 | 2,870 (2,375) [[line]] [[/table]] 76

-53- [[landscape orientation]] SMITHSONIAN INSTITUTION TABLE 6 (2) APPLICATION OF PUBLIC SERVICE OPERATING FUNDS FY 1978 AND PROJECTED THROUGH FY 1984 [[table, 15 columns]] PUBLIC SERVICE | FY 1978 F/T EMPL. | $ (000) | FY 1979 F/T EMPL. | $ (000) | FY 1980 F/T EMPL. | $ (000) | FY 1981 F/T EMPL. | $ (000) | FY 1982 F/T EMPL. | $ (000) | FY 1983 F/T EMPL. | $ (000) | FY 1984 F/T EMPL. | $ (000) [[line]] International Exchange Service .Federal S&E | 8 | 232 | 5 | 213 | 5 | 218 | 5 | 218 | 5 | 218 | 5 | 218 | 5 | 218 .Unrestricted Trust | - | - | - | - | - | - | - | - | - | - | - | - | - | - .Restricted Trust | - | - | - | - | - | - | - | - | - | - | - | - | - | - .Federal Grants & Contracts | [[underlined]] - | - | - | - | - | - | - | - | - | - | - | - | - | - [[/underlined]] Subtotal | 8 | 232 | 5 | 213 | 5 | 218 | 5 | 218 | 5 | 218 | 5 | 218 | 5 | 218 Office of Elementary & Secondary Education .Federal S&E | 5 | 141 | 6 | 166 | 6 | 180 | 6 | 190 | 6 | 190 | 6 | 210 | 6 | 210 .Unrestricted Trust | - | 10 | - | - | - | - | - | - | - | - | - | - | - | - .Restricted Trust | - | 10 | - | - | - | - | - | - | - | - | - | - | - | - .Federal Grants & Contracts | [[underlined]] - | - | - | - | - | - | - | - | - | - | - | - | - | - [[/underlined]] Subtotal | 5 | 161 | 6 | 166 | 6 | 180 | 6 | 190 | 6 | 190 | 6 | 210 | 6 | 210 Office of Symposia & Seminars .Federal S&E | 2 | 48 | 3 | 58 | 3 | 65 | 3 | 70 | 3 | 75 | 3 | 75 | 3 | 75 .Unrestricted Trust | 1 | 71 (12) | 1 | 81 | 1 | 96 | 1 | 98 | 1 | 91 | 1 | 97 | 1 | 100 .Restricted Trust | - | 50 | - | - | - | - | - | 50 | - | 50 | - | 50 | - | - .Federal Grants & Contracts | [[underlined]] - | - | - | - | - | - | - | - | - | - | - | - | - | - [[/underlined]] Subtotal | 3 | 169 (12) | 4 | 139 | 4 | 161 | 4 | 218 | 4 | 216 | 4 | 222 | 4 | 175 [[line]] [[/table]] 77

-54- [[landscape orientation]] SMITHSONIAN INSTITUTION TABLE 6 (3) APPLICATION OF PUBLIC SERVICE OPERATING FUNDS FY 1978 AND PROJECTED THROUGH FY 1984 [[table, 15 columns]] PUBLIC SERVICE | FY 1978 F/T EMPL. | $ (000) | FY 1979 F/T EMPL. | $ (000) | FY 1980 F/T EMPL. | $ (000) | FY 1981 F/T EMPL. | $ (000) | FY 1982 F/T EMPL. | $ (000) | FY 1983 F/T EMPL. | $ (000) | FY 1984 F/T EMPL. | $ (000) [[line]] Office of Telecommunications .Federal S&E | 2 | 39 | 2 | 40 | 2 | 47 | 2 | 50 | 2 | 50 | 2 | 50 | 2 | 50 .Unrestricted Trust | 7 | 275 (275) | 7 | 311 (311) | 7 | 359 (359) | 8 | 380 (380) | 8 | 400 (400) | 9 | 425 (425) | 9 | 450 (450) .Restricted Trust | - | - | - | 3 | - | 4 | - | - | - | - | - | - | - | - .Federal Grants & Contracts | [[underlined]] - | - | - | - | - | - | - | - | - | - | - | - | - | - [[/underlined]] Subtotal | 9 | 314 (275) | 9 | 354 (311) | 9 | 410 (359) | 10 | 430 (380) | 10 | 450 (400) | 11 | 475 (425) | 11 | 500 (450) Smithsonian Exposition Books Program .Federal S&E | - | - | - | - | - | - | - | - | - | - | - | - | - | - .Unrestricted Trust | 10 | 2,300 (2,300) | 12 | 3,410 (3,410) | 12 | 3,177 (3,177) | 12 | 3,250 (3,250) | 12 | 3,650 (3,650) | 12 | 4,100 (4,100) | 12 | 4,900 (4,900) .Restricted Trust | - | - | - | - | - | - | - | - | - | - | - | - | - | - .Federal Grants & Contracts | [[underlined]] - | - | - | - | - | - | - | - | - | - | - | - | - | - [[/underlined]] Subtotal | 10 | 2,300 (2,300) | 12 | 3,410 (3,410) | 12 | 3,177 (3,177) | 12 | 3,250 (3,250) | 12 | 3,650 (3,650) | 12 | 4,100 (4,100) | 12 | 4,900 (4,900) Smithsonian Magazine .Federal S&E | - | - | - | - | - | - | - | - | - | - | - | - | - | - .Unrestricted Trust | 70 | 20,950 (20,950) | 70 | 24,005 (24,005) | 70 | 26,417 (26,417) | 71 | 28,500 (28,500) | 71 | 30,000 (30,000) | 72 | 32,500 (32,500) | 72 | 34,000 (34,000) .Restricted Trust | - | - | - | - | - | - | - | - | - | - | - | - | - | - .Federal Grants & Contracts | [[underlined]] - | - | - | - | - | - | - | - | - | - | - | - | - | - [[/underlined]] Subtotal | 70 | 20,950 (20,950) | 70 | 24,005 (24,005) | 70 | 26,417 (26,417) | 71 | 28,500 (28,500) | 71 | 30,000 (30,000) | 72 | 32,500 (32,500) | 72 | 34,000 (34,000) [[line]] [[/table]] 78

-55- [[landscape orientation]] SMITHSONIAN INSTITUTION TABLE 6 (4) APPLICATION OF PUBLIC SERVICE OPERATING FUNDS FY 1978 AND PROJECTED THROUGH FY 1984 [[table, 15 columns]] PUBLIC SERVICE | FY 1978 F/T EMPL. | $ (000) | FY 1979 F/T EMPL. | $ (000) | FY 1980 F/T EMPL. | $ (000) | FY 1981 F/T EMPL. | $ (000) | FY 1982 F/T EMPL. | $ (000) | FY 1983 F/T EMPL. | $ (000) | FY 1984 F/T EMPL. | $ (000) [[line]] Smithsonian Press .Federal S&E | 28 | 730 | 28 | 746 | 29 | 765 | 29 | 770 | 29 | 770 | 29 | 770 | 29 | 770 .Unrestricted Trust | 3 | 559 (559) | 4 | 629 (629) | 4 | 692 (692) | 4 | 700 (700) | 4 | 725 (725) | 4 | 735 (735) | 4 | 750 (750) .Restricted Trust | - | - | - | - | - | - | - | - | - | - | - | - | - | - .Federal Grants & Contracts | [[underlined]] - | - | - | - | - | - | - | - | - | - | - | - | - | - [[/underlined]] Subtotal | 31 | 1,289 (559) | 32 | 1,375 (629) | 33 | 1,457 (692) | 33 | 1,470 (700) | 33 | 1,495 (725) | 33 | 1,505 (735) | 33 | 1,520 (750) Visitors Information & Associates Reception Center .Federal S&E | - | - | - | - | - | - | - | - | - | - | - | - | - | - .Unrestricted Trust | 16 | 220 (220) | 16 | 280 (280) | 18 | 320 (320) | 18 | (330) 330 | 18 | 340 (340) | 20 | 360 (360) | 20 | 375 (375) .Restricted Trust | - | - | - | - | - | - | - | - | - | - | - | - | - | - .Federal Grants & Contracts | [[underlined]] - | - | - | - | - | - | - | - | - | - | - | - | - | - [[/underlined]] Subtotal | 16 | 220 (220) | 16 | 280 (280) | 18 | 320 (320) | 18 | (330) 330 | 18 | 340 (340) | 20 | 360 (360) | 20 | 375 (375) [[line]] [[/table]] 79

-56- [[landscape orientation]] SMITHSONIAN INSTITUTION TABLE 6 (5) APPLICATION OF PUBLIC SERVICE OPERATING FUNDS FY 1978 AND PROJECTED THROUGH FY 1984 [[table, 15 columns]] PUBLIC SERVICE | FY 1978 F/T EMPL. | $ (000) | FY 1979 F/T EMPL. | $ (000) | FY 1980 F/T EMPL. | $ (000) | FY 1981 F/T EMPL. | $ (000) | FY 1982 F/T EMPL. | $ (000) | FY 1983 F/T EMPL. | $ (000) | FY 1984 F/T EMPL. | $ (000) [[line]] PUBLIC SERVICE - TOTAL .Federal S&E | 81 | 2,347 | 79 | 2,372 | 80 | 2,451 | 81 | 2,603 | 81 | 2,643 | 82 | 2,713 | 82 | 2,743 .Unrestricted Trust | 121 | 26,287 | 126 | 30,867 | 129 | 33,255 | 131 | 35,545 | 131 | 37,557 | 135 | 40,623 | 135 | 43,067 .Restricted Trust | 8 | 200 | - | 107 | - | 94 | - | 100 | - | 100 | - | 100 | - | 100 .Federal Grants & Contracts | [[underlined]] 2 | 89 | 1 | 77 | - | - | - | - | - | - | - | - | - | - [[/underlined]] Gross Support | 212 | 28,923 | 206 | 33,423 | 209 | 35,800 | 212 | 38,248 | 212 | 40,300 | 217 | 43,436 | 217 | 45,860 (Less Portion of Expenses Related to Auxiliary and Bureau Activities) | [[underlined]] | (26,166) | | (30,725) | | (33,090) | | (35,360) | | (37,365) | | (40,420) | | (42,850) [[/underlined]] Net Support | 212 | 2,757 | 206 | 2,698 | 209 | 2,710 | 212 | 2,888 | 212 | 2,935 | 217 | 3,016 | 217 | 3,010 [[line]] [[/table]] 80

-57- [[landscape orientation]] SMITHSONIAN INSTITUTION TABLE 7 (1) APPLICATION OF MEMBERSHIP, DEVELOPMENT, AND AUXILIARY ACTIVITIES OPERATING FUNDS FY 1978 AND PROJECTED THROUGH FY 1984 [[table, 15 columns]] MEMBERSHIP, DEVELOPMENT, & AUXILIARY ACTIVITIES | FY 1978 F/T EMPL. | $ (000) | FY 1979 F/T EMPL. | $ (000) | FY 1980 F/T EMPL. | $ (000) | FY 1981 F/T EMPL. | $ (000) | FY 1982 F/T EMPL. | $ (000) | FY 1983 F/T EMPL. | $ (000) | FY 1984 F/T EMPL. | $ (000) [[line]] [[underlined]]MEMBERSHIP AND DEVELOPMENT[[/underlined]] Office of Membership & Development .Federal S&E | - | - | - | - | - | - | - | - | - | - | - | - | - | - .Unrestricted Trust | 7 | 219 | 8 | 245 | 8 | 256 | 8 | 270 | 8 | 282 | 8 | 295 | 8 | 310 .Restricted Trust | - | 5 | - | 5 | - | 5 | - | 5 | - | 15 | - | 15 | - | 15 .Federal Grants & Contracts | [[underlined]] - | - | - | - | - | - | - | - | - | - | - | - | - | - [[/underlined]] Subtotal | 7 | 224 | 8 | 250 | 8 | 261 | 8 | 275 | 8 | 297 | 8 | 310 | 8 | 325 National Associates Program .Federal S&E | - | - | - | - | - | - | - | - | - | - | - | - | - | - .Unrestricted Trust | 15 | 3,172 (3,172) | 17 | 4,749 (4,749) | 17 | 5,265 (5,265) | 18 | 5,430 (5,430) | 19 | 5,530 (5,530) | 19 | 5,645 (5,645) | 19 | 5,830 (5,830) .Restricted Trust | - | - | - | - | - | - | - | - | - | - | - | - | - | - .Federal Grants & Contracts | [[underlined]] - | - | - | - | - | - | - | - | - | - | - | - | - | - [[/underlined]] Subtotal | 15 | 3,172 (3,172) | 17 | 4,749 (4,749) | 17 | 5,265 (5,265) | 18 | 5,430 (5,430) | 19 | 5,530 (5,530) | 19 | 5,645 (5,645) | 19 | 5,830 (5,830) [[line]] [[/table]] 87

-58- [[landscape orientation]] SMITHSONIAN INSTITUTION TABLE 7 (2) APPLICATION OF MEMBERSHIP, DEVELOPMENT, AND AUXILIARY ACTIVITIES OPERATING FUNDS FY 1978 AND PROJECTED THROUGH FY 1984 [[table, 15 columns]] MEMBERSHIP, DEVELOPMENT, & AUXILIARY ACTIVITIES | FY 1978 F/T EMPL. | $ (000) | FY 1979 F/T EMPL. | $ (000) | FY 1980 F/T EMPL. | $ (000) | FY 1981 F/T EMPL. | $ (000) | FY 1982 F/T EMPL. | $ (000) | FY 1983 F/T EMPL. | $ (000) | FY 1984 F/T EMPL. | $ (000) [[line]] Resident Associates Program .Federal S&E | - | - | - | - | - | - | - | - | - | - | - | - | - | - .Unrestricted Trust | 37 | 1,684 (1,684) | 37 | 1,993 (1,993) | 37 | 2,232 (2,232) | 37 | 2,300 (2,300) | 38 | 2,380 (2,380) | 38 | 2,400 (2,400) | 38 | 2,500 (2,500) .Restricted Trust | - | - | - | - | - | - | - | - | - | - | - | - | - | 50 .Federal Grants & Contracts | [[underlined]] - | 66 | - | 27 | - | 40 | - | 50 | - | 50 | - | 50 | - | 50 [[/underlined]] Subtotal | 37 | 1,750 (1,684) | 37 | 2,020 (1,993) | 37 | 2,272 (2,232) | 37 | 2,350 (2,300) | 38 | 2,430 (2,380) | 38 | 2,450 (2,400) | 38 | 2,600 (2,500) Foreign Study Tours .Federal S&E | - | - | - | - | - | - | - | - | - | - | - | - | - | - .Unrestricted Trust | 3 | 853 (853) | 3 | 1,500 (1,500) | 3 | 1,505 (1,505) | 3 | 1,550 (1,550) | 3 | 1,600 (1,600) | 3 | 1,665 (1,665) | 3 | 1,850 (1,850) .Restricted Trust | - | - | - | - | - | - | - | - | - | - | - | - | - | - .Federal Grants & Contracts | [[underlined]] - | - | - | - | - | - | - | - | - | - | - | - | - | - [[/underlined]] Subtotal | 3 | 853 (853) | 3 | 1,500 (1,500) | 3 | 1,505 (1,505) | 3 | 1,550 (1,550) | 3 | 1,600 (1,600) | 3 | 1,665 (1,665) | 3 | 1,850 (1,850) [[line]] [[/table]] 88

-59- [[landscape orientation]] SMITHSONIAN INSTITUTION TABLE 7 (3) APPLICATION OF MEMBERSHIP, DEVELOPMENT, AND AUXILIARY ACTIVITIES OPERATING FUNDS FY 1978 AND PROJECTED THROUGH FY 1984 [[table, 15 columns]] MEMBERSHIP, DEVELOPMENT, & AUXILIARY ACTIVITIES | FY 1978 F/T EMPL. | $ (000) | FY 1979 F/T EMPL. | $ (000) | FY 1980 F/T EMPL. | $ (000) | FY 1981 F/T EMPL. | $ (000) | FY 1982 F/T EMPL. | $ (000) | FY 1983 F/T EMPL. | $ (000) | FY 1984 F/T EMPL. | $ (000) [[line]] [[underlined]]AUXILIARY ACTIVITIES[[/underlined]] Belmont Conference Center .Federal S&E | - | - | - | - | - | - | - | - | - | - | - | - | - | - .Unrestricted Trust | 8 | 325 (325) | 8 | 399 (399) | 8 | 367 (367) | 8 | 370 (370) | 8 | 395 (395) | 8 | 410 (410) | 8 | 425 (425) .Restricted Trust | - | - | - | - | - | - | - | - | - | - | - | - | - | - .Federal Grants & Contracts | [[underlined]] - | - | - | - | - | - | - | - | - | - | - | - | - | - [[/underlined]] Subtotal | 8 | 325 (325) | 8 | 399 (399) | 8 | 367 (367) | 8 | 370 (370) | 8 | 395 (395) | 8 | 410 (410) | 8 | 425 (425) Business Management Office .Federal S&E | - | - | - | - | - | - | - | - | - | - | - | - | - | - .Unrestricted Trust | 2 | 100 (100) | 3 | 140 (140) | 3 | 161 (161) | 3 | 175 (175) | 3 | 190 (190) | 3 | 200 (200) | 3 | 200 (200) .Restricted Trust | - | - | - | - | - | - | - | - | - | - | - | - | - | - .Federal Grants & Contracts | [[underlined]] - | - | - | - | - | - | - | - | - | - | - | - | - | - [[/underlined]] Subtotal | 2 | 100 (100) | 3 | 140 (140) | 3 | 161 (161) | 3 | 175 (175) | 3 | 190 (190) | 3 | 200 (200) | 3 | 200 (200) [[line]] [[/table]] 89

-60- [[landscape orientation]] SMITHSONIAN INSTITUTION TABLE 7 (4) APPLICATION OF MEMBERSHIP, DEVELOPMENT, AND AUXILIARY ACTIVITIES OPERATING FUNDS FY 1978 AND PROJECTED THROUGH FY 1984 [[table, 15 columns]] MEMBERSHIP, DEVELOPMENT, & AUXILIARY ACTIVITIES | FY 1978 F/T EMPL. | $ (000) | FY 1979 F/T EMPL. | $ (000) | FY 1980 F/T EMPL. | $ (000) | FY 1981 F/T EMPL. | $ (000) | FY 1982 F/T EMPL. | $ (000) | FY 1983 F/T EMPL. | $ (000) | FY 1984 F/T EMPL. | $ (000) [[line]] Concessions & Product Development .Federal S&E | - | - | - | - | - | - | - | - | - | - | - | - | - | - .Unrestricted Trust | 3 | 203 (203) | 3 | 219 (219) | 3 | 234 (234) | 3 | 245 (245) | 3 | 240 (240) | 3 | 240 (240) | 3 | 250 (250) .Restricted Trust | - | - | - | - | - | - | - | - | - | - | - | - | - | - .Federal Grants & Contracts | [[underlined]] - | - | - | - | - | - | - | - | - | - | - | - | - | - [[/underlined]] Subtotal | 3 | 203 (203) | 3 | 219 (219) | 3 | 234 (234) | 3 | 245 (245) | 3 | 240 (240) | 3 | 240 (240) | 3 | 250 (250) Mail Order Activities .Federal S&E | - | - | - | - | - | - | - | - | - | - | - | - | - | - .Unrestricted Trust | 20 | 2,987 (2,987) | 23 | 5,172 (5,172) | 24 | 6,059 (6,059) | 25 | 6,500 (6,500) | 25 | 7,400 (7,400) | 26 | 8,350 (8,350) | 26 | 9,300 (9,300) .Restricted Trust | - | - | - | - | - | - | - | - | - | - | - | - | - | - .Federal Grants & Contracts | [[underlined]] - | - | - | - | - | - | - | - | - | - | - | - | - | - [[/underlined]] Subtotal | 20 | 2,987 (2,987) | 23 | 5,172 (5,172) | 24 | 6,059 (6,059) | 25 | 6,500 (6,500) | 25 | 7,400 (7,400) | 26 | 8,350 (8,350) | 26 | 9,300 (9,300) Museum Shops .Federal S&E | - | - | - | - | - | - | - | - | - | - | - | - | - | - .Unrestricted Trust | 100 | 6,301 (6,301) | 101 | 6,649 (6,649) | 101 | 7,098 (7,098) | 103 | 7,750 (7,750) | 103 | 8,450 (8,450) | 105 | 9,200 (9,200) | 105 | 9,900 (9,900) .Restricted Trust | - | - | - | - | - | - | - | - | - | - | - | - | - | - .Federal Grants & Contracts | [[underlined]] - | - | - | - | - | - | - | - | - | - | - | - | - | - [[/underlined]] Subtotal | 100 | 6,301 (6,301) | 101 | 6,649 (6,649) | 101 | 7,098 (7,098) | 103 | 7,750 (7,750) | 103 | 8,450 (8,450) | 105 | 9,200 (9,200) | 105 | 9,900 (9,900) [[line]] [[/table]] 90

-61- [[landscape orientation]] SMITHSONIAN INSTITUTION TABLE 7 (5) APPLICATION OF MEMBERSHIP, DEVELOPMENT, AND AUXILIARY ACTIVITIES OPERATING FUNDS FY 1978 AND PROJECTED THROUGH FY 1984 [[table, 15 columns]] MEMBERSHIP, DEVELOPMENT, & AUXILIARY ACTIVITIES | FY 1978 F/T EMPL. | $ (000) | FY 1979 F/T EMPL. | $ (000) | FY 1980 F/T EMPL. | $ (000) | FY 1981 F/T EMPL. | $ (000) | FY 1982 F/T EMPL. | $ (000) | FY 1983 F/T EMPL. | $ (000) | FY 1984 F/T EMPL. | $ (000) [[line]] MEMBERSHIP, DEVELOPMENT, & AUXILIARY ACTIVITIES - TOTAL .Federal S&E | - | - | - | - | - | - | - | - | - | - | - | - | - | - .Unrestricted Trust | 195 | 15,844 | 203 | 21,066 | 204 | 23,127 | 208 | 24,590 | 210 | 26,467 | 213 | 28,405 | 213 | 30,565 .Restricted Trust | - | 5 | - | 5 | - | 5 | - | 5 | - | 15 | - | 15 | - | 65 .Federal Grants & Contracts | [[underlined]] - | 66 | - | 27 | - | 40 | - | 50 | - | 50 | - | 50 | - | 50 [[/underlined]] Gross Expenses | 195 | 15,915 | 203 | 21,098 | 204 | 23,222 | 208 | 24,645 | 210 | 26,532 | 213 | 28,470 | 213 | 30,680 (Less portion of expenses related to auxiliary and bureau activities) | [[underlined]] - | (15,625) | - | (20,821) | - | (22,921) | - | (24,320) | - | (26,185) | - | (28,110) | - | (30,255) [[/underlined]] Net Expenses | 195 | 290 | 203 | 277 | 204 | 301 | 208 | 325 | 210 | 347 | 213 | 360 | 213 | 425 [[line]] [[/table]] 91

-62- [[landscape orientation]] SMITHSONIAN INSTITUTION TABLE 8 (1) APPLICATION OF ADMINISTRATIVE, FINANCIAL AND OTHER SUPPORT SERVICES OPERATING FUNDS FY 1978 AND PROJECTED THROUGH FY 1984 [[table, 15 columns]] Administrative, Financial, and Other Support Services | FY 1978 F/T EMPL. | $ (000) | FY 1979 F/T EMPL. | $ (000) | FY 1980 F/T EMPL. | $ (000) | FY 1981 F/T EMPL. | $ (000) | FY 1982 F/T EMPL. | $ (000) | FY 1983 F/T EMPL. | $ (000) | FY 1984 F/T EMPL. | $ (000) [[line]] Central Management Services .Federal S&E | 56 | 1,755 | 56 | 1,772 | 56 | 1,801 | 60 | 1,880 | 60 | 1,891 | 61 | 1,921 | 61 | 1,932 .Unrestricted Trust | 28 | 1,031 | 28 | 1,213 | 30 | 1,266 | 30 | 1,357 | 30 | 1,411 | 30 | 1,492 | 30 | 1,538 .Restricted Trust | 1 | 44 | 1 | 49 | - | 24 | - | 25 | - | 35 | - | 35 | - | 35 .Federal Grants & Contracts | [[underlined]] - | - | - | - | - | - | - | - | - | - | - | - | - | - [[/underlined]] Subtotal | 85 | 2,830 | 85 | 3,034 | 86 | 3,091 | 90 | 3,262 | 90 | 3,337 | 91 | 3,448 | 91 | 3,505 Specialized Administrative & Technical Offices .Federal S&E | 219 | 5,491 | 222 | 6,003 | 234 | 6,573 | 251 | 7,089 | 261 | 7,339 | 268 | 7,580 | 271 | 7,671 .Unrestricted Trust | 134 | 2,942 (420) | 143 | 3,647 (571) | 144 | 4,046 (668) | 151 | 4,248 (675) | 151 | 4,460 (690) | 152 | 4,649 (705) | 152 | 4,856 (715) .Restricted Trust | 2 | 40 | - | 16 | - | - | - | - | - | - | - | - | - | - .Federal Grants & Contracts | [[underlined]] - | 50 | - | - | - | - | - | - | - | - | - | - | - | - [[/underlined]] Subtotal | 355 | 8,523 (420) | 365 | 9,666 (571) | 378 | 10,619 (668) | 402 | 11,337 (675) | 412 | 11,799 (690) | 420 | 12,229 (705) | 423 | 12,527 (715) Maintenance & Protection .Federal S&E | 868 | 24,272 | 871 | 25,037 | 872 | 26,576 | 911 | 27,600 | 935 | 28,600 | 1,016 | 30,000 | 1,048 | 30,900 .Unrestricted Trust | 5 | 376 (61) | 5 | 545 (81) | 5 | 590 (85) | 5 | 625 (85) | 5 | 655 (90) | 5 | 690 (95) | 5 | 720 (100) .Restricted Trust | - | - | - | - | - | - | - | - | - | - | - | - | - | - .Federal Grants & Contracts | [[underlined]] - | - | - | - | - | - | - | - | - | - | - | - | - | - [[/underlined]] Subtotal | 873 | 24,648 (61) | 876 | 25,582 (81) | 877 | 27,166 (85) | 916 | 28,225 (85) | 940 | 29,255 (90) | 1,021 | 30,690 (95) | 1,053 | 31,620 (100) [[line]] [[/table]] 101

-63- [[landscape orientation]] SMITHSONIAN INSTITUTION TABLE 8 (2) APPLICATION OF ADMINISTRATIVE, FINANCIAL AND OTHER SUPPORT SERVICES OPERATING FUNDS FY 1978 AND PROJECTED THROUGH FY 1984 [[table, 15 columns]] Administrative, Financial, and Other Support Services | FY 1978 F/T EMPL. | $ (000) | FY 1979 F/T EMPL. | $ (000) | FY 1980 F/T EMPL. | $ (000) | FY 1981 F/T EMPL. | $ (000) | FY 1982 F/T EMPL. | $ (000) | FY 1983 F/T EMPL. | $ (000) | FY 1984 F/T EMPL. | $ (000) [[line]] Administrative, Financial, and Other Support Services - Total .Federal S&E | 1,143 | 31,518 | 1,149 | 32,812 | 1,162 | 34,950 | 1,222 | 36,569 | 1,256 | 37,830 | 1,345 | 39,501 | 1,380 | 40,503 .Unrestricted Trust | 167 | 4,349 | 176 | 5,405 | 179 | 5,902 | 186 | 6,230 | 186 | 6,526 | 187 | 6,831 | 187 | 7,115 Bureau Activities & Overhead Recovery | | (3,991) | | (4,807) | | (5,311) | | (5,360) | | (5,480) | | (5,600) | | (5,715) .Restricted Trust | 3 | 84 | 1 | 65 | - | 24 | - | 25 | - | 35 | - | 35 | - | 35 .Federal Grants & Contracts | [[underlined]] - | 50 | - | - | - | - | - | - | - | - | - | - | - | - [[/underlined]] Gross Support | 1,313 | 36,001 | 1,326 | 38,282 | 1,341 | 40,876 | 1,408 | 42,824 | 1,442 | 44,391 | 1,532 | 46,367 | 1,567 | 37,653 (Less Portion of Expenses Related to Auxiliary and Bureau Activities and Overhead Recovery) | [[underlined]] - | (3,991) | - | (4,807) | - | (5,311) | - | (5,360) | - | (5,480) | - | (5,600) | - | (5,715) [[/underlined]] Net Support | 1,313 | 32,010 | 1,326 | 33,475 | 1,341 | 35,565 | 1,408 | 37,464 | 1,442 | 38,911 | 1,532 | 40,767 | 1,567 | 41,937 [[line]] [[/table]] 105

-64- [[table, 7 columns]] [[underlined]] FACILITIES PLANNING, RESTORATION, RENOVATION AND CONSTRUCTION [[/underlined]] ($000s) TABLE 9 Fiscal years: [underlined]] | 1979 | 1980 | 1981 | 1982 | 1983 | 1984 [[/underlined]] [[underlined]] Construction:[[/underlined]] [[underlined]] Museum Support Center[[/underlined]][[superscript]]1[[/superscript]] | 575 | 20,600 | [[blank]] | [[blank]] | [[blank]] |[[blank]] [[underlined]] Construction & Improvements: National Zoological Park & Conservation Center | 3,900 | 6,550 | 12,550 | 10,850 | 8,050 | 2,050 [[/underlined]] Totals | 4,475 | 27,150 | 12,550 | 10,850 | 8,050 | 2,050 [[underlined]] Restoration & Renovation: General Repairs and Improvements [[/underlined]] | [[blank]] | 1,500 | 1,500 | 1,500 | 1,500 | 1,500 [[underlined]] Fire Detection and Suppression [[/underlined]][[superscript]]2[[/superscript]] | 500 | 750 | 670 | 465 | 400 | 335 [[underlined]] Access for Disabled, Safety and Security and Correction of Hazardous Conditions [[/underlined]] | 325 | 500 | 195 | 155 | 105 | 50 [[underlined]] Facade and Roof Repairs [[/underlined]] | 590 | 950 | 600 | 530 | 435 | 405 [[underlined]] Other Projects [[superscript]]3[[/superscript]] | 535 | 7,900 | 2,500 | 2,500 | 2,500 | 2,500 [[/underlined]] Totals | 1,415 | 11,600 | 5,465 | 5,150 | 4,940 | 4,790 [[underlined]] Planning and Development [[/underlined]][[superscript]]4[[/superscript]]* [[underlined]] Trade Commission Building Restoration[[/underlined]] | [[blank]] | [[blank]] | [[blank]] | [[blank]] | 1,000 | 15,000 South Quadrangle Design and Construction [[/underlined]][[superscript]]5[[/superscript]] | 30* | 350* | 750* | 900 | 10,000* | 15,000 [[underlined]] Museum of African Art Planning [[/underlined]][[superscript]]6[[/superscript]] | [[blank]] | [[blank]] | 75 | [[blank]] | [[blank]] | [[blank]] | [[blank]] [[underlined]]Visitor Parking Design & Construction [[/underlined]] | 70* | 200* | 1,250* | 15,000* | [[blank]] | [[blank]] [[underlined]] Cooper-Hewitt (Miller House Restoration) [[/underlined]] | [[blank]] | 60* | 1,000* | [[blank]] | [[blank]] | [[blank]] [[underlined]] Radiation Biology Planning & Design | [[blank]] | [[blank]] | 50 | 75 | 300 | 300 [[/underlined]] Totals | [[blank]] | [[blank]] | 125 | 975 | 1,300 | 30,300 [[blank]] | 100* | 610* | 3,000* | 15,000* | 10,000* | [[blank]] Grand Totals - Federal Only | 5,890 | 38,750 | 18,140 | 16,975 | 14,290 | 37,140 [[superscript]] 1/ [[/superscript]] An amount of $325,000 is included in the FY 1978 appropriation to initiate design. Construction funding might be distributed over FY 1980-82 period as follows: $6 million in FY 1980, $10 million in FY 1981, and $4.6 million in FY 1982. [[superscript]] 2/ [[/superscript]] Early estimates for upgrading of fire detection and suppression systems and equipment in all institution facilities exceed $10,000,000. Until studies and master planning efforts underway are completed, amounts requested for fiscal years 1981 thru 1984 reflect repairs and improvements which are planned and estimated at this time. [[superscript]] 3/ [[/superscript]] FY 1980 requests will include $6.2 million for the Library and Study Center addition at the Museum of History and Technology, and $300,000 for upgrading present facilities of the Museum of African Art. Beyond FY 1980, it is anticipated that about $2.5 million annually will be necessary to sustain planned and phased improvement projects at Smithsonian research facilities, and to meet other known major repair and improvement requirements. [[superscript]] 4/ [[/superscript]] These projects represent areas of Institution concern which will receive priority attention over the next 5 year. No formal decisions have been reached about source of funding, timing or scope of project. Planning, design and construction estimates are only preliminary and approximate ideas about the general level of activity and will be updated as better information becomes available. *Indicates present or possible future funding other than appropriated funds. [[superscript]] 5/ [[/superscript]] Earlier studies indicate the South Quadrangle area can provide space in addition to the needs of the Freer Gallery. The Institution will seek private support of about $10,000,000 for the Freer extension, and appropriated funds to utilize the full potential benefits of construction at this Mall site. Trust fund projections include Garden for the Handicapped and East Garden construction costs for FY 1980 and 1981. [[superscript]] 6/ [[/superscript]] Transfer of the Museum of African Art to the Institution will require a detailed analysis of the Museum's present facilities, and plans for future use and disposition including possible relocation to an appropriate new site. At this time, projections beyond preliminary study efforts are reserved until more information is available. 128

-65- APPENDIX SMITHSONIAN INSTITUTION FIVE-YEAR PERSPECTIVE NOTES ON FINANCIAL PROJECTIONS The tables were designed to show trends in the Institution's future year resource patterns, and to reflect the changes and growth explained in the narrative portions of this report. The tables were developed in conjunction with the FY 1979 and FY 1980 budget processes. The FY 1978 figures are end-of-year estimates for expenditures and income prior to closing the books of the Institution. FY 1979 figures are based on Congressional approval of the federal request now pending House and Senate joint conference action, Board of Regents authorization to expend the FY 1979 appropriation, and Board of Regents approval of the nonappropriated trust fund portion of the FY 1979 budget. FY 1980 estimates reflect the consolidated budget assembled for approval by the Board of Regents at its September 25, 1978 meeting. The estimates have been submitted to the Office of Management and Budget. The FY 1980 budget resulted from the Institution's reviews which took place during the spring and summer months of 1978. Projections for years FY 1981-FY 1984 were derived from basic material prepared by the organizations and bureaus of the Institution and then reviewed by the appropriate member of the Secretary's Management Committee. These projections were sent to the Office of Management and Budget.

-66- [[underlined]] Tables 1 and 2. [[/underlined]] Table 1 contains general levels of dollar resources (or revenues) from various sources which the Institution expects will be necessary for the conduct of its operations. This table summarizes expenses associated with the operations of the auxiliary activities, including the Magazine and Exposition Book Program. Table 2 projects other expenses by functional area of operation (Science, History and Art, etc.) along with the application of funds to such items as plant improvements from nonappropriated unrestricted funds, special activities such as the Scholarly Studies, Acquisitions, and Educational Outreach Programs, and endowment. [[underlined]] Tables 3 through 8. [[/underlined]] These contain detailed expense projections for the Institution's museums, galleries, and laboratories. Throughout these tables, under unrestricted trust funds, are amounts in parentheses which represent expenses related to the Institution's revenue generating activities (primarily the auxiliary activities). These individual amounts are summarized organizationally in Tables 3 through 8, and in total in Tables 1 and 2. They appear in the tables to present net unrestricted funds projected to be utilized by each bureau of the Institution. More detailed information for the various organizations is available through the Office of the Treasurer, Smithsonian Institution. For ease of presentation, expenses associated with the various administrative, financial, and support organizations of the Institution are grouped into three categories in Table 8: (1) Central Management Services, (2) Specialized Administrative and Technical Offices, and (3) Maintenance and Protection.

-67- [[underlined]] Table 9. [[/underlined]] All major construction projects are included that are underway or being planned. For some future projects, detailed planning and estimating remains to be done (e.g., South Quadrangle design and construction) and the amounts as well as the possible sources of funding have not been fully determined.

-68- [[underlined]] Use of Nonappropriated Funds [[/underlined]] In January 1977 the Board of Regents voted to pursue the objective of increasing the Institution's unrestricted endowment funds. At that time, these funds totaled $8,400,000 and yielded approximately $375,000 of annual income. A general goal of $50,000,000 was discussed which would produce about $2,200,000 annually at current interest rates. In reviewing the Smithsonian Institution's FY 1979 request for appropriations, the House and Senate Appropriations Committees raised questions about the need for an unrestricted endowment of the size approved by the Board of Regents. The Committees have asked the Regents to consider and report on the possibility of reducing the proposed level of the endowment and using "a larger portion of trust funds to pay for current programs." The House report on appropriations for FY 1979 dated June 1, 1978 stated: "The Committee acknowledges that the Smithsonian's Board of Regents needs flexibility in conducting the Smithsonian's affairs. Yet, the Committee cannot understand why the funds proposed for the $50 million endowment should not be used in measure to ease the burden of paying for Smithsonian operations. The Committee is very much aware that the proposed $50 million endowment was created by decision of the Board of Regents, and the Committee does not want nor intend to impose its will on the Board. However, in observing its responsibility to the taxpayers to reduce appropriations where possible, the Committee believes it should suggest to the Regents that the funds proposed to be set aside in the endowment could well be used for paying for one or more of pending Smithsonian programs or projects, rather than placing such funds in reserves for use for projects now unknown which they may approve later. It requests that the Regents consider the possible use of such funds to pay for current programs to lessen the need for federal appropriations. It also requests the Regents to report their views to the Committee." Similarly, the Senate report dated July 31, 1978 states: "The Committee shares the concern of the House over the efforts of the Board of Regents to establish a $50 million

-69- endowment with profits from private Smithsonian activities. A fund of this magnitude would be well beyond the amount necessary to provide flexibility in conducting Smithsonian affairs. The Committee requests that the Board of Regents consider reducing the level of this endowment and using a larger portion of trust funds to pay for current programs." Thus, the Committees have asked the Board of Regents to give further consideration to the ultimate size of the Institution's unrestricted endowment fund, the uses to which resulting income will be put, and the desirability of budgeting some additional self-generated funds annually in such a way as to reduce the need for federal appropriations. These questions must be addressed now. The Committees will expect the Regents responses in connection with the Institution's FY 1980 request for appropriations. Accordingly, it was proposed that the following statement and plan of action be approved by the Board of Regents for submission to the Appropriations Committees.

-70- SMITHSONIAN INSTITUTION [[underlined]] Use of Nonappropriated Funds [[/underlined]] At its meeting on September 25, 1978, the Board of Regents considered the questions raised by the Committees on Appropriations of the House of Representatives and Senate on the matter of the development of an unrestricted trust fund endowment and voted to present the following views and approved course of action in response to the requests of those Committees. *********** Starting with the original bequest of James Smithson, unrestricted trust funds have provided an important, although limited, source of income to the Institution to allow it to pursue significant areas of research or to support aspects of public education. The existence of unrestricted trust funds played an important role in helping to define the special character of the Institution--a character that encourages broad-based public support in the form of gifts to the National Collections and contributions and bequests for specific as well as unrestricted purposes. Such support might not have been so readily forthcoming had the public not perceived this special character of the Institution. Development of an unrestricted endowment to provide income for current operations, to maintain flexibility in dealing with unanticipated opportunities, and to protect the Smithsonian against inflation or other adversities is not a new idea. In 1926, the Secretary, Charles G. Walcott, made an urgent appeal for a substantial increase in the Institution's endowment funds. Plans for a fund-raising drive were cut short when Secretary Walcott died shortly after the annual meeting of the Board of

-71- Regents in 1927. Fifty years later, it appears that this goal might be realizable as a result of the public's enthusiastic acceptance of the [[underlined]]Smithsonian[[/underlined]] Magazine and the successful results of other auxiliary activities. Consequently, at its January 25, 1977 meeting, the Board of Regents, recognizing the need to preserve the special nature and abilities of the Institution, voted to pursue the objective of increasing the unrestricted endowment fund to a level of at least $50,000,000. It is the intent of the Board of Regents that income derived from the endowment fund as well as from other nonappropriated funds should be budgeted for projects of public interest and benefit. Income for activities financed by nonappropriated unrestricted funds comes from three principal sources: (1) endowment income and the return on short-term investments, (2) occasional gifts for unrestricted purposes, and (3) revenues from the magazine, museum shops, concessions, record and book programs, product development, and other auxiliary activities, all of which are strongly oriented to public service. Revenue income is used immediately for two purposes: (1) to provide for the direct expenses of the income generating activities and (2) to cover the related central administrative support services used by the income-generating activities such as those provided by accounting, legal, procurement, and other service and support units that serve all elements of the Smithsonian. The net income is then distributed as follows: As part of the consolidated Smithsonian budget, the Secretary recommends and the Board of Regents approves budgetary allotments to offices and programs. In accordance with the approved budget, the Secretary allots monies to museums and galleries and these funds are used for the budgeted activities of the receiving bureaus.

-72- Specific amounts of the net income from the auxiliary activities in the past were budgeted for improvements or additions to the physical plant; e.g., the public restaurant, shop, and Naturalist Center facility in the West Courtyard of the Natural History Building, and a research laboratory addition at the Chesapeake Bay Center for Environmental Studies. Finally, funds permitting, the Secretary recommends and the Board of Regents authorizes annual transfers to reserves or endowments for the purpose of providing income for the Institution's long-range collections acquisition, research, and education programs. Use of nonappropriated funds, as approved by the Board in the Smithsonian Institution budget, is set forth for the Office of Management and Budget and the Congress in conjunction with the Institution's request for federally appropriated funds. Any subsequent changes recommended by the Secretary are approved by the Board of Regents and significant items are brought to the attention of OMB and the Congress. All funds available to the Institution are dedicated to public purposes for which the Smithsonian was established--"the increase and diffusion of knowledge among men." Nonappropriated funds available to the Institution, after meeting the expenses of the auxiliary activities, are making substantial contributions to meeting operating expenses, thus avoiding the need for equivalent amounts of appropriated funds. Examples of such support that might be cited include donor-specified endowments for research, such as the Walcott and Sprague Funds, and for the curatorial, research, and acquisition programs of the Freer Gallery of Art; application of unrestricted funds to meet a portion of the Institution's administrative expenses; and a vigorous program of fund raising for special projects, including exhibitions and publications.

-73- The Board of Regents on January 16, 1978, approved a $2,000,000 budget expenditure from nonappropriated funds for the acquisition of collections ($1,000,000), scholarly research ($500,000), and educational services ($500,000). This was based on substantially increased estimates of income from the magazine and other income generating activities. In making this allocation, the Regents agreed that the acquisitions programs would be funded at $1,000,000 a year for five years subject to the continued availability of funds. In fiscal year 1978, the Regents set aside a further $2,000,000 from net income to insure that funds would be available to meet this commitment as well as a pledge for a specific acquisition. In budgeting $2,000,000 from the Institution's self-generated income, the Regents are budgeting what could be the income on some $44,000,000 of endowment. In these terms, a $50,000,000 target does not seem unreasonable. It is of course important that provision be made for continuing such support in future budgets. This can be done most effectively by annually transferring to the unrestricted endowment fund a portion of the net income derived from the Institution's auxiliary activities. The Board of Regents' policy is to use only the income from the endowment so as to build up the endowment to the approved level. In unusual circumstances, however, the Board of Regents could approve use of a portion of the endowment itself; e.g., to take advantage of the opportunity to acquire a particularly significant item to augment a national collection. These two actions--annual budget support and building up the endowment--reflect not only the Board's strong commitment to continuation of the acquisitions, research, and outreach programs but to ensuring the continued ability to support them with nonappropriated monies.

-74- The House and Senate Committees have asked the Board of Regents to what extent income derived from auxiliary activities and the unrestricted trust funds can be used for current programs. The nonappropriated funds of the Institution are already making significant contributions to the Smithsonian's operating expenses. An overall view of the Institution's fiscal year 1979 budget shows that over $12,000,000 of nonappropriated funds will be used for operating expenses. Previous expenditures in this category exceeded $11,000,000 in fiscal year 1978 and $8,000,000 in fiscal year 1977. The Board of Regents believes, however, that the present operating results of the unrestricted trust fund activities make it possible to further increase those contributions. Consequently, the Secretary has recommended and the Board of Regents has agreed that the Institution should now make a positive response to the Appropriations Committees' request to "consider the possible use of [trust] funds to pay for current programs to lessen the need for federal appropriations." In making and approving this recommendation, the Secretary and the Board of Regents are appreciative of the sensitivity shown by the House Committee in stating that it "does not want nor intend to impose its will on the Board" and believe that such a positive response by the Institution will foster the continuing spirit of cooperation between the Institution and the Congress that is desired by all. The Secretary has recommended and the Board of Regents has approved the use of self-generated funds up to the amount of $1,000,000 annually to finance certain activities that were previously covered by appropriated federal funds. Of this amount, some $400,000 (representing the cost of space occupied by auxiliary activities) will be

-75- used in FY 1979 and subsequent years to pay for leased space. Other programs or projects to be financed in FY 1979 and in FY 1980 should be determined in consultation with the Appropriations Committees to insure that the intentions of the Committees and the integrity of the Smithsonian's programs will be well served. The Board of Regents reaffirms its commitment to development of income-producing resources and increasing the Institution's unrestricted endowment fund by budgeting a substantial portion of each year's income for these purposes. Such action will help to assure the Institution's continued ability to finance collections acquisition, research, educational outreach and related administrative expenses, as outlined above, even if income from current operations in future years should be less favorable. Consequently, the Regents approved the transfer of $3,000,000 of available funds in fiscal year 1978 to the unrestricted endowment fund as compared to $5,500,000 in fiscal year 1977. As of September 30, 1978, this fund amounted to about $17,000,000, producing annual income of some $750,000. In the Institution's fiscal year 1979 budget, the Board approved a transfer of a further $2,000,000 to the endowment. Future transfers of approximately $2,000,000 a year are projected in the fiscal year 1980 and subsequent year budgets. The endowment's principal will not be invaded except to meet some extraordinary requirement that could not be foreseen and could not be met in any other way. In such a situation, the board of regents would approve a budgetary transfer and report such action to the appropriate Congressional committees.

-76- As annual income from the unrestricted endowment fund rises, requests for federal appropriations for specific categories of expense can be expected to decline. At some point, the Board of Regents expects that some programs will be funded at the full level from income derived from the endowment. The Board will keep the Congress informed of progress toward this objective. *********** VOTED that the foregoing statement of use of nonappropriated funds shall be transmitted to the Office of Management and Budget, and the Committees on Appropriations of the House of Representatives and the Senate.

-77- [[underlined]] Lindbergh Chair of Aerospace History [[/underlined]] Mr. Ripley reported that the National Air and Space Museum receives trust fund revenues from a number of minor activities (sale of commemorative covers, swatches of airplane fabric, posters, and scarves) as well as a portion of the net revenues from the NASM museum shop and cafeteria. In 1977 an accumulation of $225,000 of these net gains was set aside in Unrestricted Special Purpose funds to establish a "Lindbergh Chair of Aerospace History," permitting the museum to appoint leading scholars from time to time to conduct research at NASM. The first appointment, in July 1977, was Charles Harvard Gibbs-Smith, one of the world's foremost historians of flight and keeper emeritus of the Victoria and Albert Museum. The funds set aside to date currently accrue interest earned through the Institution's short term investments. While this is a satisfactory method of funding this activity, it would be preferable to insure the continuity of the program and to endow permanently the Lindbergh Chair. This will require principal of at least $900,000 which the museum should be able to generate from auxiliary activities and gifts over the next five years. Mr. Collins responded to Senator Goldwater's inquiry that revenues generated by the Museum's auxiliary activities would be included in this fund. It is not proposed that any net proceeds from the Theatre and Spacearium be devoted to this project. The approval of the Regents was requested to transfer monies already set aside for this project into a designated endowment fund, and to authorize further such transfers, as funds become available, to a level of $900,000. Progress reports on this project will be provided to the Board.

-78- The Board approved the following motion: VOTED that the Secretary is authorized to establish, as a part of the Institution's endowment funds, a designated fund to be known as the Lindbergh Chair of Aerospace History Endowment; that the transfer into this endowment fund of monies currently set aside for this purpose is authorized; and that such further transfers as may be possible from National Air and Space Museum discretionary trust funds into this endowment fund may be made, until the principal attains a level of $900,000.

-79- [[underlined]] Stuart Portraits of George and Martha Washington [[/underlined]] Mr. Ripley reported that the Executive Committee was requested to review what is considered to be an extraordinary opportunity to acquire the greatest American historical paintings which have ever been offered to the National Portrait Gallery. These are the Athenaeum Portraits, the original life portraits of President and Mrs. Washington by Gilbert Stuart. That of Washington is the only Stuart which can with absolute certainty be said to have been done in the living presence of the President (on April 12, 1796), and it was upon this likeness that the myriad of other Stuart "Athenaeum-type" portraits of Washington were based. Stuart never parted with these two canvases, and three years after his death they were sold by his daughter to the Boston Athenaeum to which they have belonged since 1831. The paintings have been on loan to the Boston Museum of Fine Arts in which they have been on exhibition since that time. The Athenaeum now finds itself in a dire financial condition, and its Board, recognizing that the National Portrait Gallery is the pre-eminent institution for these portraits, has voted to sell them to the Smithsonian. A number of conditions related to the sale of the paintings are currently under consideration by both the Athenaeum and the Smithsonian, such as: 1. The Athenaeum's asking price is $5.5 million, and it is understood that whatever amount is agreed upon may be payable over a period of years. 2. The Athenaeum, in order to settle any possible question of its right to sell the paintings, will seek

-80- the approval of the probate court (of which the Attorney General of the State is a necessary party in proceedings involving a public charity) before consummating any transaction. 3. As part of such an approval, it is expected that the Museum of Fine Arts would be given rights to exhibit the portraits for one third of the time. The Museum favors a two-year/one-year arrangement. 4. The Museum of Fine Arts would lend works of truly major importance to the National Portrait Gallery during the periods when the Athenaeum portraits are exhibited in Boston. The Smithsonian Executive Committee of the Board of Regents, in recognition of the unique nature of this opportunity, approved the following motion at its meeting on May 25, 1978: VOTED that the Executive Committee of the Board of Regents authorizes the Secretary to pledge $1 million of currently available unrestricted trust funds toward the purchase of the portraits of George and Martha Washington by Gilbert Stuart. Since the May 25 meeting of the Executive Committee, efforts have been made to raise funds from private sources. The President of the Boston Museum of Fine Arts has offered to accompany the Secretary on a fund raising campaign this fall. There is no current time limitation set on the Smithsonian except our own, which is to expend our best efforts to raise the funds as soon as possible and to keep the appropriate persons informed as to our progress.

-81- Mr. Brown said that there is no question that these portraits are of the highest importance from the point of view of American history and American portraiture but agreed with Senator Goldwater that $5.5 million seems excessive in view of other prices of the art market today. He would be in favor, however, of an outright purchase, that is without any conditions attached requiring the Smithsonian to lend them back. This is not to say that we would not be generous in lending them under certain conditions. Mr. Blitzer confirmed that the Athenaeum must get the permission of the probate court of Massachusetts to sell these paintings at all. It is the Athenaeum's strong conviction that permission to sell will depend on the specific condition that these portraits will spend some time in Massachusetts. The proportion of time may be negotiable, but that proportion is now one third, in perpetuity. On the point of the condition of the portraits, it was mentioned that the Directors of the National Portrait Gallery and the Boston Museum of Fine Arts were not concerned about the portraits being in any danger if they were to be involved in a lending program. The question of the real dollar value of the portraits revealed that although the Athenaeum got an appraisal from a dealer in New York of $6.5 million, it is very difficult to put a price on something that is unique. It was suggested that other appraisals could be gotten. A number of concerns expressed by the Regents included: the perception of the public in using taxpayers' funds for the purchase should such funds be sought; the importance of any conditions being for a time certain; that the conditions of the sale impose no unworkable requirements on the Smithsonian; and, that the ability of the Institution to raise the funds from private sources should be tested.

-82- It was concluded that the Secretary was authorized to negotiate with the Athenaeum for the best possible price and conditions acceptable to the Institution, i.e., to try to get full ownership without specific conditions in perpetuity; attempt to raise funds from private donors; and, in this negotiation, the Regents have expressed their approval in principle of this purchase by pledging $1 million dollars toward the purchase of these portraits, contingent, however, on a further review by the Board of Regents of any specific proposal which could result in a firm contract.

-83- [[underlined]] Opening Meetings of the Board of Regents [[/underlined]] Mr. Ripley reported that in its report on the Smithsonian's fiscal 1978 budget, the House Appropriations Committee recommended that the Regents' meetings be public. This year, the Senate Appropriations Subcommittee has also urged that public meetings be held. It is clear that public meetings would please both the press and members of Congress who have urged that this step be taken. Although there are no legal requirements upon the Board to hold public meetings, there remains the question of public perception of its openness. After each of the past several Regents' meetings the Smithsonian has conducted a full briefing for reporters. This has not satisfied the press, however, and reporters at each briefing have said that a detailed briefing still is no substitute for actually seeing the Institution's principal decision-making body at work. For the past year the Institution has said that the Board's policy of executive meetings was under review. Reporters have asked repeatedly why it has taken so long for a decision to be reached. After the May 5, 1978 meeting, for the first time the agenda information items furnished each Regent were provided--with some deletions-- to all members of the five congressional subcommittees having oversight or appropriations jurisdiction over the Institution. In July, the minutes of that meeting also were submitted to each subcommittee in accordance with the request of Senator Ted Stevens of the Senate Appropriations Subcommittee, and members were informed that the minutes were available for their scrutiny. These steps were received favorably.

-84- Despite their advantages, public meetings of the Regents pose an unusual difficulty. Because of the heavy responsibilities they carry elsewhere, and because the majority of Regents live outside Washington, members of the Board seldom have opportunities in advance of meetings for conversations with the Institution's staff and with each other. Instead, the Regents must depend on the written materials they receive before each meeting and on the meeting itself for answers to questions and for a frank exchange of views and information required for sound decision-making. The Institution's record of accomplishments attests to the success of this system. To inhibit the information and discussion process would serve neither the interests of the Institution nor the public. This, then, is the dilemma: public meetings would strengthen the Institution's reputation for openness and candor, but at the risk of weakening the decision-making process within those meetings. The Regents' discussion disclosed differing points of view concerning the public perception of continuing to have executive sessions of the Board of Regents. There was considerable feeling that we explore further possibilities of meeting the situation. Several suggestions were made in an effort to come to a conclusion on this matter but the consensus of the meeting was to continue the present policy for now and to give very detailed consideration to this subject at the next meeting of the Board in January 1979.

-85- [[underlined]]Smithsonian Exposition Books [[\underlined]] The discussion at the Regents' meeting of May 5, 1978, on publication of two popular books, concluded with a motion which required the Regents' Executive Committee to confirm that satisfactory test results were received to warrant proceeding with the publications, [[underlined]]The Smithsonian Book of Inventions[[\underlined]] and [[underlined]]The Magnificent Foragers[[\underlined]]. Based on information submitted to the Executive Committee which set forth the returns from test mailings, including the estimated financial statement, the Executive Committee approved publication of the books. Copies of these financial forecasts are attached. Plans for future publications require selecting the subject matter of reader interest through market surveys. Therefore, from a previous market survey conducted in April, two titles have emerged that seem likely candidates for publication in 1979. [[underlined]]The American Land.[[\underlined]] This would be in the same format as [[underlined]]The Smithsonian Experience.[[\underlined]] It will be a broad-gauged look at the American land from the perspective of the historian, the scientist, and the art historian. Major sections would concentrate on the geological formation of the land, North American flora and fauna, early settlement and development, continental resources and environmental conservation. [[underlined]]The National Zoo[[\underlined]]. This would be a smaller book, in the format of [[underlined]]The Magnificent Foragers]]. Written mostly by Thomas Crosby of The Washington [[underlined]]Star[[\underlined]], it would have a final section on the best of U.S. zoos

-86- by Dr. Reed, Director of NZP, and Dr. Eisenberg, Resident Scientist, Office of Zoological Research, NZP, and an introduction by someone like Konrad Lorenz. On both of these books, a certain amount of editorial work has been initiated. This is necessary in order to have sufficient material in hand by January of 1979 to be able to test the books in the mails. The Secretary reported that we are continuing to arrange to have a tie-in with commercial publishers so that we produce material available to the publishing community. For the future, several other topics have emerged from market surveys as feasible Smithsonian books. In particular, a small format book on anthropology at the Smithsonian, and large format books on the American peoples, time, and flight. In order to facilitate the planning of books to be produced in 1979, the follow motion was approved: VOTED that the Board of Regents authorizes the Secretary to proceed with preparation of appropriate material in order to test the books on The American Land and The National Zoo. Authority for final approval of the publication of these titles is contingent upon the satisfactory market analysis presentation to be received and approved by the Executive Committee of the Board of Regents.

-87- Early test results indicate that a response from Associates ranged from 5.25% to 6.1%. An average of 5.65% of the first mailing is being used to forecast sales as follows: [[underlined]] Mail Order Sales [[/underlined]] [[underlined]] Copies sold [[/underlined]]: First Mailing at 5.65% = 74,470* Second Mailing at 2.82% = [[underlined]]37,235*[[/underlined]] Subtotal copies 111,705 at $16.16 $1,805,152 By W.W. Norton [[underlined]]15,000[[/underlined]] at $7.74 116,100 Total committed of 150,000:126,705 Gross Revenue Mail Sales: $1,921,252 [[underlined]] Expenses [[/underlined]] (direct) Editorial fees: $ 62,500 Design: 25,000 Production (150,000 copies): 552,195 Promotion - test mailing: 35,000 first mailing: 142,500 second mailing: 133,000 Fulfillment: [[underlined]]225,150[[/underlined]] Direct Expenses: [[underlined]]1,175,345[[/underlined]] Gross Income Mail Sales: $ 745,907 [[underlined]] Trade Sales [[/underlined]] Of the total number of copies produced the remainder will be saleable to outside lists which are presently being tested. These sales are forecast as follows: Copies: 20,000 at $18.14 $362,800 [[underlined]] Expenses [[/underlined]]: Promotion costs: $160,000 Fulfillment: [[underlined]]41,800[[/underlined]] [[underlined]]201,800[[/underlined]] Total Income Trade Sales: [[underlined]]161,000[[/underlined]] Total Gross Income (Before admin. expenses) [[double underlined]]$906,907[[/double underlined]] [[line]] *After returns and bad debts

-88- [[underlined]] Test Mailing: Natural History Book [[/underlined]] The lead package in our test mailing indicates at least a 3.3 response in late July's full mailing. We are encouraged to make the following forecast: July: full mailing to 1.5 million Associates, 3.3% response yields gross sales of 49,500 copies at $13.01* each: $643,995 Oct.: Mailing of 400,000 to outside lists, 1.7% response yields gross sales of 6,800 copies at $14.99* each: 101,932 Jan.: Mailing to 600,000 outside names, 1.7% response yields gross sales of 10,200 copies at $14.99* each: [[underlined]] 152,898 [[/underlined]] Total copies: 66,500 Total Gross Sales: $898,825 Adjusted for 10% returns and bad debts: [[underlined]] - 89,883 [[/underlined]] Total Gross Income: $808,942 Costs: Editorial and production: $375,700 Promotion 289,000 Fulfillment [[underlined]] 57,000 [[/underlined]] [[underlined]] $721,700 [[/underlined]] NET GAIN: [[double underlined]] $87,242 [[/double underlined]] Additional revenue is expected from the trade sale of the book, plus funds from future mail order sales. * $15.95 less 25% discount plus postage and handling. ** $13.95 retail plus postage and handling.

-89- [[underline]] Smithsonian Support of other Scientific Organizations [[/underline]] For a number of years the Smithsonian has been associated with various environmental groups throughout the world so that Smithsonian scientists may exchange ideas with their colleagues and pursue their areas of expertise. These collaborations have furthered research and resulted in works being published in a variety of fields. For example, as a sponsor of the Charles Darwin Foundation, the Institution supports a research table for visiting Smithsonian scientists and since 1966, 32 Smithsonian scientists have done research on the Galapagos Islands and 67 works have been published. Concern for the survival of Aldabra Atoll and a desire to study its unique ecosystem led to Smithsonian cooperation with the Royal Society's Aldabra Research Committee and to scientific visits beginning in 1967. This liaison resulted in publications in the [[underline]] Proceedings [[/underline]] of the Royal Society, collections exchanges, a definitive work on Aldabra in the [[underline]] Atoll Research Bulletin [[/underline]] and, most significantly, the [[underline]] Flora of Aldabra [[/underline]] by a Smithsonian botanist which will be published later this year. Other groups in which Smithsonian enjoys membership, some of which receive subventions from the Institution, are listed in an appendix below (T=trust fund subvention; all others are funded through appropriated funds).

-90- There now is proposed to be added to this list the International Council for Bird Preservation (ICBP) whose objective for half a century has been to protect birds around the world. As President of ICBP since June 1958, the Secretary's own interest in its endeavor evoked awareness of its unique network of worldwide correspondents who provide advice and information for governments, other organizations, and individuals on bird conservation matters. The need for administrative support for the ICBP is extremely important at this time to assist the specific projects and programs it undertakes. It was proposed therefore that the Smithsonian give an annual subvention of $5,000 from unrestricted trust funds to ICBP which would be added to the other contributions it receives. VOTED that the Board of Regents approves an annual trust fund subvention of $5000 to the International Council for Bird Preservation, subject to review at the end of five years.

-91- [[table, 2 columns]] [[underlined]] Scientific Organizations | Subvention [[/underlined]] Afghanistan Wildlife Society | - American Institute of Biological Sciences | $25 American Institute of Iranian Studies | 1976 $750 | 1978 $1,000 Association for Tropical Biology | - Association of Island Marine Labs. | - Bahamas National Trust | - Bombay Natural History Society | some For. Currency Chesapeake Research Consortium | 1977 $20,000 Conservation Foundation | $10 Darwin Foundation for Galapagos Isles | 1966 $5,000 | 1977 $30,000 T East African Wildlife Society | - Fauna Preservation Society | - Gorgas Memorial Laboratory | - International Assn. for Tropical Ecology | $ 7 International Assn. for Plant Taxonomy | $88 International Solar Energy Society | - International Union for Conservation of Nature | ca. $200 International Union of Directors of Zool. Gardens | - Nepal Nature Conservation Society | - Organization for Tropical Studies | 1966 $2,000 | 1977 $5,000 Rare Animal Relief Effort | - Royal Society of London | 1978 $15,000 T Serengeti Research Institute | - Seychelles Islands Foundation | - Sri Lanka Nature Society | - The Institute of Ecology | $2,500/5yrs. T Wau Ecology Institute | $3,000 [[underlined]] Museum Programs [[/underlined]][[superscript]]1[[/superscript]] | American Association of Museums | $500 International Council of Museums | $500 American Society for Conservation Archeology | $10 Associated Councils of the Arts | $35 Council for Museum Anthropology | $ 6 National Trust for Historic Preservation | $10 Washington Conservation Guild | $ 5 British Museums Association | $30 Canadian Museums Association | $15 American Association for State and Local History | $31 National Association for Educational Broadcasters | $50 American Institute of Conservation | $20 Association for Systematic Collections | - Museum Education Roundtable | $10 American Research Centre in Egypt | $250 Association for Educational Communications Technology | $45 International Council of Monuments and Sites | $750 Association of Research Libraries | $2,000 Metropolitan Library Council | $100 [[/table]]

-92- [[table, 2 columns]] [[underlined]] Museum Programs (Cont.) | Subvention [[/underlined]] American Association of Botanical Gardens and Arboreta | $25 Victorian Society of America | $20 American Horticultural Society | $15 American Orchid Society | $15 American Rhododendron Society | $12 Federal Design Council | - International Council on Archives | $40 Canadian Historical Association | $12 International Centre for Conservation, Rome | $100 [[/table]] ------- [[superscript]] 1 [[/superscript]] In addition, memberships in approximately 33 organizations are paid for by individual staff members. All subventions paid for with Federal funds. [[underlined]] History and Art [[/underlined]] [[table, 3 columns]] [[underlined]] Bureau | Organization | Subvention [[/underlined]] American Studies & Folklife | None | [[blank]] Archives of American Art | Oral History Association | 15.00 T Cooper Hewitt Museum | American Association of Museums | 500.00 T | Print Council of America | --- | International Committee of Curators of Graphic Arts | --- | National Council of Interior Design Qualifications | --- | National Endowment for the Arts, Museum Division | --- | Fashion Institute of Technology | --- | Bank Street College of Education | --- | Museum Store Association | --- Freer Gallery | American Association of Museums | 1,545.00 | International Council of Museums | 800.00 | College Art Association | 250.00 Hirshhorn Museum | American Association of Museums | 500.00 | International Council of Museums | 400.00 | Association of Art Museum Directors | 300.00 | College Art Association | 250.00 | The Art Library Society of North America | 35.00 Henry Papers | None | [[/table]]

-93- [[table, 3 columns]] [[underlined]] Bureau | Organization | Subvention [[/underlined]] MHT | American Association of Museums | 2,500.00 | International Council of Museums | 800.00 | Council of American Maritime Museums | 20.00 | International Congress of Maritime Museums | 50.00 NCFA | American Association of Museums | 1,000.00 | International Council of Museums | 800.00 | Association of Art Museum Directors | 300.00 | Technical Association of Pulk and Paper Industry | 40.00 | American Federation of the Arts | 75.00 | American Historical Print Collectors Society | 20.00 | College Art Association | 250.00 NPO | American Association of Museums | 1,623.00 | International Council of Museums | 800.00 | College Art Association | 250.00 | Associated Council of the Arts (Library membership) | 35.00 | The American Federation of the Arts | 75.00 | Association of Art Museum Directors | 300.00 | Cultural Alliance of Greater Washington | 25.00 [[/table]]

-94- [[underlined]] Resolution of Appreciation to Board of Regents [[/underlined]] At its meeting on May 24, 1978, the Board of Trustees of the Hirshhorn Museum and Sculpture Garden unanimously adopted the following resolution of appreciation to the Regents of the Smithsonian Institution: WHEREAS the Board of Trustees of the Joseph H. Hirshhorn Museum and Sculpture Garden is deeply appreciative of the action taken by the Board of Regents of the Smithsonian Institution on January 16, 1978 in establishing a Collections Acquisition Program to enable the Museum to acquire important works of art that will add significantly to the quality and comprehensiveness of its collection and which would otherwise be beyond its available means to acquire; be it RESOLVED that the Board hereby expresses its gratitude to the Board of Regents for its establishment of the Museum's effort to deepen and strengthen its collection. Mr. Ripley was pleased to announce that efforts by the Hirshhorn Trustees to match the Regents' Collection Acquisition program had resulted in pledges totalling $450,000 as of September 19, 1978. He considered this a remarkable demonstration of the conviction of those Trustees that the work of the Hirshhorn Museum is good and appropriate and that their collection should be enhanced.

-95- [[underlined]] Gift of Securities to the Hirshhorn Museum [[/underlined]] The Secretary stated that a member of the Hirshhorn Museum Board of Trustees, Mr. Sydney Lewis, and his wife, have expressed their desire to make a contribution of stock (Best Products) to the Institution; the proceeds of the stock, expected to exceed $100,000, are to be used to match a grant to the Hirshhorn from the Collection Acquisition Program approved by the Regents from Unrestricted Trust Funds. Since the shares were acquired privately by Mr. Lewis and are unregistered, they are subject to the investment restrictions of the Securities Act of 1933, and may not be sold by the Institution except in compliance with Rule 144 of that Act. Unregistered stock has been received and sold by the Institution in the past; such sales, however, have on occasion been delayed since the aggregated sales by the donor and the Institution may not during any six-month period exceed a certain amount without a public registration. In the current instance, however, the attorney for Mr. Lewis has informed the Institution that at the end of September, a large number of similarly restricted shares held by other shareholders will be registered with the SEC and offered for sale by Goldman, Sachs & Company and Wheat, First Securities, Inc. To facilitate our sale of this stock, the attorney has provided necessary documentation to enable the Institution to join this registration and offering. In the interest of prompt sale, it is therefore proposed that the Regents authorize acceptance of the gift and, using the opportunity presented, further authorize the Secretary to take the necessary steps to register and sell this stock.

-96- The Regents approved the following motion: VOTED that the Board of Regents authorizes the Secretary to accept a gift of restricted securities from Mr. and Mrs. Sydney Lewis for the programs of the Hirshhorn Museum, and further authorizes the Secretary to take appropriate steps to sell said securities in full compliance with the Securities Act of 1933, in order to carry out the terms of the gift.

-97- [[underlined]] Opportunity to acquire private land surrounded by the National Zoo Conservation and Research Center in Front Royal, Virginia [[/underlined]] Within the National Zoo Conservation and Research Center at Front Royal is a 52-acre enclave that is privately owned and may well be developed in the near future unless the Institution purchases the property. The major portion, 28 acres, is owned by a developer who has subdivided the land into eight lots with the intention of selling the lots for homesites as soon as possible. A four-acre parcel is owned by a woman who resides in Pennsylvania. The remaining 20 acres are owned by an anthropologist who works at the Museum of Natural History. The developer has indicated that he will sell the 28 acres in one piece to the Institution for approximately $2,300 per acre--slightly over the going rate for land in that area although probably not above its fair market value when the protected character of the boundaries is considered. The owner of the four-acre parcel will sell for approximately $10-15,000. The Smithsonian anthropologist has indicated he will sell a remainder interest in his 20 acres, and will lease most of the land to the Institution for his lifetime, as long as he may retain, for his lifetime, quiet enjoyment of the house and a few acres surrounding the house. It is estimated that the entire 52 acres could be acquired for approximately $110,000, using Smithsonian trust funds. An appraisal seems unnecessary since the Institution has no choice but to negotiate

-98- with the present three owners, arriving at a price agreeable to all parties. Also, preliminary indications are that all of the owners' asking prices will be within an acceptable range of fair market value. Presentation of this proposed transaction to the Regents for approval also included the [[underlined]] provide [[/underlined]] that the Congress be appropriately informed of these purchase plans and given an opportunity to respond prior to any firm commitment being made for any expenditure of trust funds. Also proposed was that the Institution make a commitment to give this property to the federal government at such time as it might cease using the surrounding 3,000-plus acres at Front Royal. Such a commitment would forestall any criticism that the Smithsonian, through ownership of this enclave, would be placing itself in the position to bargain hard with the federal government in any future plan for federal purchase of this property. The anticipated expenditure of federal funds on this property appears to be minimal. The land is fenced on three sides by the perimeter fencing of the Conservation Center; thus only a minimum of fencing for the fourth side would be required plus installation of a gate. There are barns on the property which could be easily converted for use by the Conservation and Research Center. We have given particularly close scrutiny to the 20-acre parcel which is owned by a Smithsonian anthropologist, Mr. Dennis Stanford.

-99- Our General Counsel indicates that: 1. Smithsonian will not consummate the sale with Mr. Stanford unless the terms are clearly to the Institution's advantage, and preliminary indications are that they will be. 2. By selling a remainder interest, Mr. Stanford is offering Smithsonian a fair deal, even though he will enjoy a lifetime lease income, because the value of the land to his estate would undoubtedly be much greater if it were sold at the time of his death than if he sells it now. 3. It is clearly to Smithsonian's advantage to have a good neighbor such as Mr. Stanford occupy that land, because he can be counted on to be sympathetic to our interests in maintaining peace and quiet for the breeding animals. Concurrence in the above plan was requested so that Smithsonian may negotiate with the present owners subject to the express conditions: 1) that approval of the Regents is requires; 2) that the Congress must be informed and given an opportunity to respond; and 3) that the Institution be able to evaluate that response with the discretion to cancel the transaction if, in its opinion, the reaction by the Congress is unfavorable. Our understanding is that the property owners will commit themselves to firm selling prices subject to the latter three conditions so long as a definite time period is established beyond which they would be released from their obligations to sell. The following motion was approved: VOTED that the Board of Regents authorizes the Secretary to negotiate with the present owners of 52 acres of land at Front Royal, Virginia, as described above, and to buy the land at a cost not to exceed $110,000, provided that the Congress be appropriately informed of these purchase plans and given an opportunity to respond prior to any final commitment being made.

-100- [[underlined]] Information Items [[/underlined]] Mr. Ripley reported the following: [[underlined]] Seward Johnson--Smithsonian Institution: Petition for Instruction [[/underlined]] In late 1969, J. Seward Johnson made a gift to the Smithsonian Institution of approximately 2 1/2 million dollars in the following terms: "It is my intention...that the principal shall generally be kept intact and that the income be used in the first instance in assuring the successful completion and operation of the research submersible vehicle being given separately by Edwin A. Link and myself. In the unexpected event that the income and other funds are insufficient to properly equip and operate the submarine, limited emergency use of the principal for this purpose would be appropriate. Designation of the fund as the 'Seward Johnson Trust Fund for Oceanography' is intended to assure that the income should be available for broader use in underwater oceanography beyond the life of the specific submersible mentioned here. In the event that the development of the planned submersible becomes impossible or impractical, I intend that the income will continue to be used for underwater oceanography and, if funds are sufficient, for oceanographic purposes." In 1970, the Hunterdon Medical Center School of Health in New Jersey was dissolved, and approximately 3 1/2 million dollars of its remaining assets were donated to the Smithsonian Institution in the following terms: "RESOLVED that one-half of all of the remaining assets of the School be distributed to the Smithsonian Institute, Washington D. C., an establishment for the increase and diffusion of knowledge among men, for the support of its programs of oceanography, including the education, research and publication connected therewith with special emphasis on underwater oceanography."

-101- From 1969 to 1976, the Smithsonian Institution worked closely with Edwin Link, Seward Johnson, and the Harbor Branch Foundation at Fort Pierce, Florida to engage in oceanography and to build the Johnson-Sea-Link submersible as a tool to carry out oceanographic research. A 1973 accident involving the Johnson-Sea-Link led to the transfer of the submersible and tender vessel R/V Johnson to Harbor Branch Foundation. Although largely at the insistence of Johnson and Ed Link, the transfer was mutually convenient for both the Smithsonian Institution and Harbor Branch Foundation. Over the years it became increasingly difficult for the Institution to accommodate the desires and demands of Seward Johnson regarding research objectives and methods, and working relationships with Harbor Branch Foundation deteriorated. In 1977, Seward Johnson and Harbor Branch Foundation, Inc. (HBF) made a formal demand of the Smithsonian Institution to pay HBF $1,534,442 from the Johnson and Hunterdon Medical Center gifts for the ongoing development and operation of several submersibles and tender vessels being built, owned, and operated by HBF for its own purposes. J. S. Johnson/HBF threatened suit if Smithsonian Institution did not comply with the demand. Faced with the prospect of a protracted lawsuit in Florida or New Jersey, the Smithsonian Institution petitioned the United States District Court for the District of Columbia to interpret the provisions of the gifts about which Mr. Johnson and the Smithsonian Institution disagreed. HBF was admitted to the proceeding as Intervenor and Johnson came in individually as [[underline]]amicus [[/underline]] [[underline]] curiae [[/underline]]. Among the basic points of contention between the Smithsonian and J. Seward Johnson/HBF are: 1) Smithsonian asserts that the terms of the Johnson gift required the Institution in the first instance to use the income and, if necessary, the principal of the Johnson gift to construct [[underline]] the [[/underline]] specific Johnson-Sea-Link submersible donated by Link and Johnson, and to make it operational in the sense that it could be used successfully in underwater research. Smithsonian asserts that this is the extent of its mandatory obligation. Whether to use the submersible [[underline]] once [[/underline]] [[underline]] it [[/underline]] [[underline]] became [[/underline]] [[underline]] operational [[/underline]] is a matter solely of Smithsonian discretion.

-102- Johnson/HBF contends that the restrictions placed on the gift require the Smithsonian to use both principal and income to develop a [[underlined]] system [[/underlined]] of submersibles, in [[underlined]] cooperation [[/underlined]] [[underlined]] with [[/underlined]] [[underlined]] Harbor [[/underlined]] [[underlined]] Branch [[/underlined]] [[underlined]] Foundation [[/underlined]], [[underlined]] Inc. [[/underlined]], [[underlined]] at [[/underlined]] [[underlined]] Fort [[/underlined]] Pierce [[/underlined]], [[underlined]] Florida [[/underlined]] and support the operation of all those submersibles as well as tender vessels for them, [[underlined]] regardless [[/underlined]] [[underlined]] of [[/underlined]] [[underlined]] who [[/underlined]] [[underlined]] owns [[/underlined]] [[underlined]] or [[/underlined]] [[underlined]] controls [[/underlined]] [[underlined]] the [[/underlined]] [[underlined]] submersibles [[/underlined]] [[underlined]] and [[/underlined]] [[underlined]] support [[/underlined]] [[underlined]] vessels [[/underlined]]. (2) The parties dispute the nature and extent of the restrictions of the gift from the Hunterdon Medical Center School of Health to the Smithsonian. Smithsonian maintains the gift restriction is only that it be used in support of the Institution's program of oceanography, with special emphasis on underwater oceanography. Johnson/HBF contend that the income and principal from the gift must be used to develop a [[underlined]] system [[/underlined]] [[underlined]] of [[/underlined]] submersible vessels, [[underlined]] in [[/underlined]] [[underlined]] cooperation [[/underlined]] [[underlined]] with [[/underlined]] [[underlined]] Harbor [[/underlined]] [[underlined]] Branch [[/underlined]] [[underlined]] Foundation [[/underlined]], [[underlined]] Inc. [[/underlined]] [[underlined]] at [[/underlined]] [[underlined]] Fort [[/underlined]] [[underlined]] Pierce [[/underlined]], [[underlined]] Florida [[/underlined]], and to support the operation of all those submersibles and tender vessels for them. (3) Apart from the consequences of this suit for the particular funds involved, there is the more general question of the degree of discretion which the Institution can properly exercise in administering restricted gifts within its own mandate and the principles of trust law. Harbor Branch Foundation amended its original response to the Smithsonian's petition for construction of a trust, by generally asserting that the Institution was not serving as a capable trustee of the gifts involved, and requested the Court to remove the Smithsonian as trustee and appoint another qualifying organization (presumably Harbor Branch Foundation, controlled by J. Seward Johnson) to assume the trust responsibilities. Given the obvious interest on the part of Seward Johnson and the thoroughness with which he has had the matter pursued by legal counsel, the case might well be prolonged; and there could be a significant amount of attention given to it by the press, resulting in questions arising as to the Institution's ability to manage these funds. Trial is presently scheduled for October 16, 1978, before Judge Barrington Parker.

-103- [[underlined]] Smithsonian Administrative Matters [[/underlined]] The role of the Under Secretary has been reviewed and has resulted in a description of his responsibilities (attached). Consideration has also been given to transferring certain units within the Smithsonian organization in order to provide for a more equitable span of responsibility. This review has resulted in transferring the following organization units from the Director of Support Activities to the Assistant Secretary for Administration: - Office of Personnel Administration - Office of Equal Opportunity - Management Analysis Office Further studies are underway in which the Secretary and Under Secretary are intimately involved and will be reported as recommendations evolve.

-104- POSITION DESCRIPTION: UNDER SECRETARY [[underlined]] Introduction [[/underlined]] The Under Secretary of the Smithsonian Institution serves as the principal assistant to and associate of the Secretary in managing the affairs of the Institution in accordance with its basic charter as defined in 20 USC 41 [[underlined]] et [[/underlined]] [[underlined]] seq. [[/underlined]] the policies and limitations established by the Congress, and policy guidelines approved by the Board of Regents. [[underlined]] Responsibilities [[/underlined]] 1. In the absence of the Secretary, the Under Secretary serves as Acting Secretary with all the authorities and responsibilities of the Secretary. 2. As the Secretary's principal assistant and associate, the Under Secretary assists the Secretary in discharge of his responsibilities, and represents the Secretary in direction and management of the Institution, exercising within policy guidelines established by the Board of Regents and the Secretary, all of the Secretary's authorities except those assigned specifically to the Secretary by law. 3. The Under Secretary supervises and coordinates the programs and activities of the Institution and serves as principal advisor to the Secretary on pan-Institutional matters, in consultation with the assistant secretaries and other appropriate staff, including control of organization structure, assignment of functions and activities within the Institution, allocation of personnel and financial resources, personnel policies and programs, legislative proposals, and acquisitions management. In this connection, the Under Secretary performs the following duties: 3.1. Coordinates development of the Institution's five-year program perspective and its timely revision; reviews budgetary proposals for consistency with approved plans and policies; and prepares recommendations for the Secretary's consideration and, if appropriate, submission to the Board of Regents. 3.2. Evaluates effectiveness of the Institution's activities; keeps the Secretary, and through him, the Board of Regents informed of developments that may require changes in policy, budgets, or organization. 3.3. Reviews and coordinates all policy, program, and legislative developments for the Secretary' assures that proposals are properly prepared and analyzed so that the Secretary and the Board of Regents will have all the information they need to make major policy or program decisions.

-105- 3.4. Supervises the Institution's internal audit program; reviews significant internal audit findings with the Secretary; initiates actions to carry out audit recommendations that do not require approval by the Board of Regents; and assists the Secretary in briefing the Board of Regents or its designated committee on (a) internal audit findings requiring consideration by the Regents and (b) corrective action subsequently taken. 3.5. Assists the Secretary in maintaining liaison with the Board of Regents and its committees, providing executive direction to supporting activities, e.g.: a. Preparation of materials for use by the Board, its committees, or members; and b. Documentation of actions approved by the Board or policy guidance issued by the Board. 3.6. On behalf of and in consultation with the Secretary, maintains liaison with Congressional committees, members and their staffs to facilitate communication of Congressional views to the Secretary and the Board of Regents; works with other Smithsonian officials in performing, considering, and utilizing this liaison. 3.7. Assures availability of financial and program information for timely use by the Secretary and dissemination to the Board of Regents and Congressional committees. 3.8. Serves as the Secretary's principal advisor on executive personnel management; supervises, in consultation with the assistant secretaries, in connection with bureau activities, recruitment and selection of executive personnel for positions requiring approval of the Secretary and, when appropriate, concurrence by the Board of Regents; reviews and recommends for approval appointments to executive and scientific positions. 3.9. Performs such other duties as the Secretary may direct.

-106- [[underlined]] Update of Status Reports [[/underlined]] Mr. Ripley reported that on September 1 when the agenda papers were sent to the Regents, there were also enclosed status reports on ongoing projects in which the Regents have a continuing interest. These include: -- Sale of Seidell Building -- Mail Order Fulfillment Center, Newington, Virginia -- Allocation of Collection Acquisition, Research, and Outreach Program Trust Funds -- Collections Management Study -- Status of Legislation -- Trade (Tariff) Commission Building -- Mall Underground Parking -- Status of Personnel Recruitments -- Litigation Report -- Construction Projects -- Selected Studies Program of the National Associates -- Smithsonian Symposia and Seminars -- New Research Vessel for STRI The reports follow. There has been further action on two important legislative matters. First, the Museum Support Center legislation was approved by the House Public Works Committee with a primary amendment which is quoted as follows: "No appropriation shall be made to construct the facilities authorized by this act until the Committee on Public Works and Transportation of the House of Representatives, by resolution, approves the final plans and specifications of such facilities." In the report which accompanied the bill, No. 95-1559, the Committee stated that the provision would: "...give the needed authority to the committee to properly preserve the role of the committee in the construction phase of this project. The project should and must be recognizable upon completion according to its original and intended purposes. This amendment is designed to provide that needed control."

-107- The Committee's report does not define the phrase "final plans and specifications." The Smithsonian staff will work with the Committee over the coming months in an endeavor to reach an agreement about the definition of that phrase. We are led to believe that a certain amount of flexibility is available and that an agreement can be reached. Information has been received from the House Committee on Appropriations, which is aware of this language, that it expects to hear our justification for construction of the project in conjunction with our regular appearance before the Interior Subcommittee in the spring. The Senate also amended the bill to require approval of plans and specifications by its Committee on Rules and Administration. The bill was expected to be approved before Congress adjourned. [[underlined]] Museum of African Art [[/underlined]] On Monday, September 18, the House of Representatives passed H. R. 10792, the language of which was substituted for that of S. 2507 as passed by the Senate. It is anticipated that Senator Pell will agree shortly to accept the House language, thereby avoiding a conference on the measure and enabling it to be forwarded to the President for approval. The Senator's willingness to do so stems primarily from a letter he received from the Institution in July, recognizing the need ultimately to move the Museum of African Art to a site more in keeping with its national stature and the anticipated growth of its collections and programs. The letter also provided assurances that Congress would be provided regular reports about the efforts already underway to find such a site.

-108- [[underline]] Status of Smithsonian Television Program [[/underline]] Mr. Ripley reported that a generous grant of $125,000 from IBM has enabled us to conduct "research and development" which will soon result in a proposal to produce a monthly Smithsonian television program on the Public Broadcasting network. For more than four years now the Regents and the staff have shared a keen interest in reaching out with the Institution's diverse interests to a large audience through educational television. We have conceived a magazine format for our shows, and our presentation is now being readied for potential underwriters. We estimate that the seven programs to be produced for the first television season will cost about $3 million. This will have no impact on the Institution's budget, since the sum would be paid by the underwriter directly to Station WETA in Washington, which would be co-producer with the Smithsonian for the series production. The Institution's management and curatorial staff will work closely with the writers and production teams, and will hold the right of final approval for the accuracy of the content and the standards of the presentation. The Secretary and appropriate staff will participate as necessary. The Secretary said, however, that he had been asked to be the narrator of these programs but he was unsure of whether or not this would be possible. Further consideration of this role will be discussed at the appropriate time.

-109- [[underlined]] Sale of Seidell Building [[/underlined]] As reported to the Regents at the May, 1978, meeting, a proposed sale of the apartment building at 2301 Connecticut Avenue, left to the Smithsonian by Dr. Atherton Seidell, failed on May 1 when the purchaser was unable to secure the necessary financing. With the approval of Mr. Webb, the property was once again offered for sale through Frank Phillips, Inc., at the original asking price of $1,150,000 (compared to an appraised value of $930,000). Interest was immediately expressed by several developers, and bids were received at, and slightly above, the asking price. After some negotiation with potential purchasers, a favorable offer of $1,300,000 was accepted on June 14, and settlement took place on July 7, 1978. At the time of closing, the Smithsonian took a short-term mortgage of $200,000 (at 8% interest) which should be paid off in August. It is assumed that the purchasers, a partnership entitled 2301 Investment Partnership, will convert this building into condominiums. The earnest money of $50,000 deposited in escrow by the original group of purchasers, which had included tenants in the building, was declared forfeit by the Smithsonian when this group failed to settle. One of the parties to this original agreement raised legal questions regarding this forfeiture, and there appeared to be the possibility of an impediment to a prompt sale to another purchaser. In consideration of (1) the substantially higher price the Institution was able to obtain when the property was again offered for sale, thereby ensuring that the Smithsonian did not suffer financial loss from the default, and (2) the desire to avoid any litigation or other complications which, in the opinion of the General Counsel could have caused lengthy delays in the sale, parties to the original contract were informed that the Institution intends to return their $50,000 deposit to them.

-110- After deduction of brokerage commissions, Trustee's fee charged by the bank which managed the Seidell Trust, and an outstanding loan on the property, a net of approximately $1,150,000 will be transferred to restricted endowment, income of which will be used "to make more widely available published scientific research."

-111- [[underlined]] MAIL ORDER FULFILLMENT CENTER [[/underlined]] The Smithsonian Mail Order Division, which is responsible for the annual Christmas catalogue, has leased 24,000 square feet of industrial space in Springfield, Virginia. The space, located on a site seventeen miles south of the Mall, will be used for order fulfillment and warehousing of merchandise. Until recently, these activities were housed partially in the Arts & Industries Building and partially at the Service Center on North Capitol Street. The cost of the space is $60,000 per year over the three-year term of the lease. There is an option to renew for an additional two years. It is anticipated that this space will be sufficient to meet the needs of our growing mail order operation for several years. The office space for order processing and associated computer operations is being constructed currently. The fee for this construction is $146,000, and furniture, carpets, and other items will cost an additional $15,000 to $20,000. These costs will be depreciated against the revenues of the Mail Order Division over a three-year period.

-112- [[underlined]] Special $2.0 Million Allocation of Trust Funds [[/underlined]] Numerous awards have been made by the Secretary from the $2.0 million allocation approved by the Regents in January 1978 for collections acquisition, scholarly projects, and educational outreach. Projects selected for funding as of July 26 are as follows. [[underlined]] Collections Acquisition [[/underlined]] $70,000 Museum of Natural History Purchase of Donald Cordry Collection of Mexican Masks, an extensive and well-documented addition to the Museum's ethnographic collections. [[underlined]]$930,000[[/underlined]] Unallocated $1,000,000 [[underlined]] Scholarly Projects [[/underlined]] $5,300 Museum of Natural History (Walter Adey) Coral Reef Exhibit - Purchase of automated equipment for experimental coral reef exhibit including sea water pumps, tissue disrupter and Ultraviolet unit. (Previously reported) $73,856 Museum of Natural History (Wiliam Fitzhugh) Torngat Archeological Project. Interdisciplinary archeological project in northern Labrador. $11,000 Museum of Natural History (John Ewers) Catlin & Mooney tipi publications. Color illustrations for Dr. Ewers' two books, [[underlined]] Indian Art in Pipestone. George Catlin's Illustrated Portfolio in the British Museum [[/underlined]] (Ewers ed.); and [[underlined]] Murals in the Round. Painted tipis of the Kiowa-Apache Indians [[/underlined]] (by Ewers). $29,000 Museum of Natural History (Walter Adey) Coral Reefs as Systems of Organic and Carbonate Productivity. Comparative study of reef structural development and organic productivity throughout the Indo-Pacific. $4,500 Museum of Natural History (Brian Mason) Characterization of Antarctic Meteorites. Catalogue and analyze approximately 300 meteorites recently found in Antarctica.

-113- $11,702 Museum of Natural History (Clifford Evans) An International Symposium Entitled "The Biological Model of Diversification in the Lowland Tropics". Organize an international symposium in Brazil on Lowland Tropics. This symposium will review the work to date by SI scientists in the Amazon, along with other international scholars who are engaged in similar investigations. $6,120 Smithsonian Tropical Research Institute (Mary Jane West-Eberhard) The Social Biology of Polygonous Tropical Wasps. Field study of neotropical social wasps to provide description of the social organization in multi-queen societies, as a means to determine evolutionary processes. $20,900 Smithsonian Tropical Research Institute (Ira Rubinoff) Short-Term Fellowships. Provide short-term fellowships (approximately 3 months)in tropical biology for advanced North American and European students at the Smithsonian Tropical Research Institute. $60,326 National Zoological Park (John F. Eisenberg) Analysis of Animal Communication. Accelerate and interrelate current studies in the areas of vocal, olfactory, and visual communication methods in animals. $4,800 Smithsonian Astrophysical Observatory (George Field) Langley-Abbot Solar Physics Program. Travel funds for 6 scientists to conduct research and attend scholarly meetings concerning the relationship between solar variability and terrestial climate. $40,000 Smithsonian Astrophysical Observatory (Wesley Traub) Far-Infrared Spectroscopy of the Interstellar Medium. Information on electron and neutral particle density, element abundances and ionization conditions of the H II region of the Orion nebula will be obtained using a specifically designed spectrometer. The instrument, of use in the infrared spectrum, splits starlight into 2 parts and directs one beam to a fixed mirror and one to a moving one, recombines them at an infrared detector and the resulting interference pattern is measured as a function of time and interpreted through a mathematical procedure to give the intensity of light. This research will lead to a better understanding of how stars are formed in the universe. $48,678 Smithsonian Astrophysical Observatory (Dalgarno, Kirby-Docken, Kohl & Victor) A Study of the Photo-destruction of Astrophysically Important Molecules. A systematic study of molecular formation and destruction processes, as a means to determine the formation of planetary atmospheres.

-114- $40,000 Smithsonian Astrophysical Observatory (Robert F. C. Vessot) Research on Atomic Hydrogen Masers Operating at Low Temperatures. Analyze the consequences of low temperature maser operation. The SAO maser clock, under study for several years, is a sophisticated test of Einstein's Theory of Relativity. [[underlined]] $143,218 [[/underlined]] Unallocated $500,000 [[underlined]] Educational Outreach [[/underlined]] $180,350 Smithsonian General Audio-visual equipment for Mall Museums. (Previously reported) $10,716 Smithsonian Astrophysical Observatory Science Intern Program for the summer of 1978: to offer minority and women high school students, interested in pursuing careers in science, the opportunity to learn scientific research methods and techniques while working on a one-to-one basis with a leading scientist in an academic research environment. $3,777 Smithsonian Astrophysical Observatory [[underlined]] Space for Women: Perspectives on Careers in Science [[/underlined]] --3rd reprinting of 10,000 copies for distribution, upon request to individuals, high schools, colleges, universities and scientific organizations. $25,000 Museum of Natural History Van visits to classrooms and to groups of elderly, handicapped or institutionalized persons, presenting a one-hour program of objects and activities representative of the Museum of Natural History. $5,000 Museum of Natural History Extend Friday film lecture program to weekends and holidays when more people are able to visit the Mall area. $14,900 Smithsonian Tropical Research Institute Assistantships for students, beginning or contemplating careers in science, to work as research assistants to STRI staff (principally for U.S. citizens). ($15,000 grant available from Exxon Corp. for Fellowships for students from developing countries). $15,600 Smithsonian Tropical Research Institure Environmental Training Seminars for teachers to develop greater environmental awareness and to encourage adoption of environmental and ecological concepts in Panamanian schools.

-115- $48,563 Office of American Studies American Studies Program -- to help offset the expenses of the October 1978 Folklife Festival produced by the Folklife Unit. $25,530 Office of Museum Programs Native American Training Program -- to provide experience in museology for employees of Indian and Eskimo groups which operate their own museum facilities (approximately $100,000 grant requested from the Rockefeller Foundation). $40,000 Smithsonian Institution Traveling Exhibition Service To develop educational materials, geared for ages K through high school with special emphasis on the 13 to 18 age group, to accompany exhibits. $37,050 Office of Public Service Office of Telecommunications. Radio featurettes concerning SI exhibits, activities and research interests: 2 per week, 2-1/2 - 3 minutes in length for distribution to 100-150 major radio markets (publication of featurettes to be considered later, cost $36,000). $40,000 Office of Public Service Office of Elementary and Secondary Education/Resident Associates Program. Services for handicapped (pilot program for hearing impaired) to develop and present programs, train staff, provide trained guides and interpreters ($43,285 requested). $19,150 Office of Public Service Office of Seminars and Symposia. Colloquium, "The Joys of Research," to be held March 1979 in observance of the centennial of the birth of Einstein (matching funds being sought). $25,000 Office of Public Service Division of Performing Arts. Develop and produce 1978 4th of July Celebration in cooperation with Museum of History and Technology. [[underline]] $9,364 [[/underline]] unallocated $500,000

-116- [[underlined]] Status of Collections Management Study [[/underlined]] Since the issuance of the major report on the management of collections in the museums of the Smithsonian Institution, additional studies have been undertaken to determine the extent of the Institution's conservation needs, and in quantifying these needs in the various bureaus. An inventory of the Institution's human and physical resources in the practice and teaching of conservation has been carried out in preparation for the major extension of conservation activities at the Museum Support Center. Related to collections management are the problems of inventory control. Policy guidelines have been drafted and will be presented shortly for the Secretary's approval. These clearly define the areas of responsibilities of directors, staff, and of the central administration, and provide for specific actions at given times. It is expected that these procedures will eventually lead to a far closer control on the physical location of the Institution's collections and facilitate the planning of facilities and the assignment of conservation priorities. ADP procedures will be strengthened and new systems investigated so as to provide for easier access and prompter dissemination of data to the research community. Methods are also under study to systemize cataloguing and retrieval procedures and it is hoped the Institution can play a role in the establishment of national standards, particularly in regard to nomenclature.

-117- [[underlined]] Status of Legislation [[/underlined]] SMITHSONIAN MATTERS [[underlined]] Regents Resolutions [[/underlined]] The legislation reappointing Judge Higginbotham and Mr. Austin and appointing Mrs. Armstrong to the Board of Regents was signed by the President on May 10, 1978. The individual joint resolutions as enacted are designated P.L. 95-274, P.L. 95-275, and P.L. 95-276 respectively. [[underlined]] Museum Support Center [[/underlined]] On May 9th the Senate passed S.1029 to authorize construction of and appropriations totaling $21.5 million for the Museum Support Center. House hearings on the Senate bill were held on August 14 by the Subcommittee on Public Buildings and Grounds of the House Committee on Public Works and Transportation and was reported favorably by the full House committee with amendments. Floor action is expected after the Labor Day recess. [[underlined]] Barro Colorado Appropriations Limit [[/underlined]] No further action seems likely in the current session of Congress on H.R. 3348, the measure to increase the $350,000 limit on appropriations for Barro Colorado Island. It may be recalled that this measure failed on a suspension vote in the House in May, 1977. A compantion bill, S. 1031, passed the Senate earlier in the same month.

-118- [[underlined]] Museum of African Art [[/underlined]] S. 2507, authorizing acquisition by the S.I. of the Museum of Africa Art and appropriations for its operations and maintenance, was approved by the Senate on May 16 with an amendment expressing the intent that the Museum should be relocated as soon as possible and requiring the Regents to report within two years on plans to carry out that intent. The Subcommittee on Libraries and Memorials of the Committee on House Administration held a hearing July 16 on H.R. 10792, sponsored by Mrs. Boggs, which would also authorize acquisition of and appropriations for the Museum of African Art. The bill was reported favorably by the House committee but without the amendments approved by the Senate. It is expected that the legislation will be on the consent calendar of the House September 11 or 12. Senator Pell and Representative Nedzi are expected to confer shortly after House passage in an effort to reach an agreement. MATTERS OF SMITHSONIAN INTEREST [[underlined]] Endangered Species Reauthorization [[/underlined]] On July 19 the Senate passed S. 2899 to reauthorize the Endangered Species Act of 1973 which expires on September 30. The bill also provides for a committee to consider and grant exemptions from the law in individual cases, and in the version reported by the Committee on Environment and Public Works the Secretary of the Smithsonian Institution was a statutory member of that committee.

-119- Because it may be inappropriate for the Secretary to perform Executive Branch functions such as this the assistance of Senator Jackson was sought and the Administrator of the National Oceanic and Atmospheric Administration was substituted for the Smithsonian Secretary on the Committee. The House Committee on Merchant Marine and Fisheries held hearings on H.R. 10883 which reauthorizes the Act through FY 1981 and reported the bill on March 3, 1978. Mark-up on H.R. 13807, an amended bill providing reauthorization through FY 1981, will continue after the recess. [[underlined]] Museum of Building Arts Study [[/underlined]] The Senate Committee on Environment and Public Works has reported S.J. Res. 143 "to initiate preliminary studies for the restoration and renovation of the Pension Building....to house a Museum of the Building Arts." The Secretary is directed to report to the Public Works committees before October 1 on visitor projections; potential inter-institutional relationships; and space requirements. H.J. Res. 1070 is for the same purpose and imposes the same requirement; however, the reporting date is advanced to January 1, 1979. Action on these resolutions is expected before adjournment of the Congress.

-120- [[underlined]] Trade (Tariff) Commission Building [[/underlined]] Since the May 1978 report to the Regents on the Trade Commission Building, Smithsonian and Trade Commission staff met with members of the Pennsylvania Avenue Development Corporation. The meeting focused on potential building sites within the PADC area, and compatibility of Smithsonian use of the Trade Building with other PADC proposals. It appears the PADC could offer several site development options which might be appropriate and attractive for the Trade Commission. Preliminary planning could not occur without specific authorization by the General Services Administration. Mr. Jay Solomon (Administrator of the General Service Administration, and an active member of the PADC Board of Directors) is still guided by Administration policy limiting additional space and rearrangement for government staff and buildings in Washington. Mr. Solomon continues to support public use of the Trade Building for museum purposes and recently announced his intention to submit a revised building prospectus to Congress. The new prospectus (not unlike the one used for the old Patent Office Building) probably will describe the Trade Building as architecturally inappropriate for office use and will recommend its restoration and preservation for museum and other public purposes. Mr. Daniel Minchew's two-year term as Chairman of the U.S. International Trade Commission expired June 30, 1978, and he has been succeeded by Mr. Joseph O. Parker. Mr. William Alberger has been appointed Vice Chairman and will serve a concurrent two-year term. Mr. Parker is a native of Kansas and a member of the Republican Party. He is a Harvard Law School graduate and a respected authority on international trade.

-121- The Institution over the next several months will acquaint itself with newly appointed members of the Commission, and will continue to explore relocation sites and Administration interest in this project.

-122- [[underlined]] Mall Underground Parking [[/underlined]] At the meeting on May 5, 1978 the Board of Regents expressed a continuing interest in alleviating the problem of visitor parking and passed the following motion: VOTED that the Board of Regents directs the Secretary to continue planning for underground Mall parking and approves the sum of $70,000 of trust funds for Phase II of this project, and that appropriate committees of Congress be informed. Letters have been sent to all appropriate Senate and House committees of Congress informing them of the interest and actions taken by the Regents to continue the planning efforts. The Phase II studies are intended to update and supplement the earlier feasibility efforts and address significant issues including visitation characteristics and data, assessment of current and future demand, investigation of alternative solutions, analysis of facility design, transportation and traffic studies, economic analysis, estimates of construction and operating costs, environmental assessments of the impact of proposed actions and alternatives, financing and development proposals. As a matter of policy, it was decided to follow the procurement method generally employed for federally financed projects. The first step in this process involves the publishing of an appropriate announcement in the Commerce Business Daily, the Department of Commerce publication for businesses interested in selling to, buying from, or making business proposals to the Federal Government.

-123- Eleven firms have indicated their interest in participating in the Phase II studies and have furnished information on their capabilities, extent of services, past experience, and qualifications. The top ranking organizations will be given an opportunity to discuss the project in detail and furnish proposals for further consideration leading to final selection and prompt award of a contract to perform the required services. Cooperative efforts and the exchange of information will continue with National Park Service, Council of Governments, District of Columbia Planning Office, National Capital Planning Commission, WMATA, Commission on Fine Arts, and other interested parties aimed at maintaining good relationships and a high degree of understanding of our interests and efforts.

-124- [[underlined]] Status of Personnel Recruitments [[/underlined]] [[underlined]] Director of the National Air and Space Museum [[/underlined]] A search committee composed of six members (including two from outside the Smithsonian) and Dr. David Challinor, Assistant Secretary for Science, as chairman has met to develop detailed plans for conducting an extensive search for prospective candidates for this museum directorship. The recruiting announcement will be publicized in major professional journals and the [[underlined]] New York Times [[/underlined]]. In addition, individual contacts will be made with potential candidates as a means of identifying well-qualified candidates. The search committee is expected to complete its search process by next January. [[underlined]] Director of the National Museum of History and Technology [[/underlined]] The search committee chaired by Mr. Charles Blitzer, Assistant Secretary for History and Art, is currently in the process of evaluating approximately 20 applications received in response to newspaper and professional journal advertisements. Five candidates have been interviewed by the committee as part of its screening process. The committee is also continuing its search efforts through individual contacts with potential candidates. Dr. Otto Mayr, Chairman, Department of History of Science, has been appointed as Acting Director, effective June 18, 1978, and will serve in this capacity until a permanent selection is made for the directorship.

-125- [[underlined]] Director of Smithsonian Institution Libraries [[/underlined]] An extensive search for prospective candidates is still in progress. Two top candidates previously identified as a result of the initial announcement have withdrawn their candidacy, and several other qualified candidates interviewed by the search committee were not considered sufficiently qualified for the position. The search committee headed by Mr. Paul Perrot, Assistant Secretary for Museum Programs, has extended its search in a further effort to locate additional well-qualified candidates. The recruiting announcement is being readvertised in major professional journals and newspapers to assure a nation-wide publicity of the position. The extended search is expected to produce a number of well-qualified candidates for consideration. It is hoped that the position will be filled by the end of this year.

-126- LITIGATION REPORT [[underlined]] New Cases [[/underlined]] 1. [[underlined]] Dance [[/underlined]] v. [[underlined]] Ripley [[/underlined]] This suit was filed August 7, 1978, in the U. S. District Court for the District of Massachusetts, alleging racial discrimination in that the plaintiff, a black female, was not chosen for a higher paid position. Although the suit was filed under Title VII of the Civil Rights Act, the plaintiff is a Trust Fund employee of the Smithsonian Astrophysical Observatory. 2. [[underlined]] Lucas [[/underlined]] v. [[underlined]] Ripley [[/underlined]] It was previously reported that this employee filed an "equal pay" and "Privacy Act" suit in April 1978. Plaintiff has now filed an additional, separate suit, alleging sex and racial discrimination, on behalf of herself and all black employees of the Institution (a class action). The basis of this suit is the same as that of her "equal pay" suit: her non-selection for a higher paid position. 3. [[underlined]] Mount [[/underlined]] v. [[underlined]] Sadik, et al. [[/underlined]] This action in libel was brought on May 16, 1978, against the Director of the National Portrait Gallery, the magazine [[underlined]] Artnews [[/underlined]], and the publisher and a reporter of the same. A portrait of George Washington, owned by the Free Public Library of New Bedford, Massachusetts, has been declared by the plaintiff to be an original Gilbert Stuart. Upon request of the Library, the Director of the NPG rendered his opinion: that the painting was by William Wall. The March issue of [[underlined]] Artnews [[/underlined]] carried an article on the attribution dispute, reporting as well an earlier controversy involving the plaintiff. A motion to dismiss the Director of the NPG from the suit was filed by the U. S. Attorney for the Southern District of New York on July 20. To date, there has been no decision on the motion. [[underlined]] Cases Previously Reported [[/underlined]] 1. Petition of the United States on behalf and for the benefit of the Smithsonian Institution, Trustee [[line]] A petition requesting the court to construe certain provisions of the J. Seward Johnson gift was filed in the United States District Court for the District of Columbia by the Department of Justice on behalf and

-127- for the benefit of the Smithsonian Institution, Trustee, on February 24, 1977. Since that time extensive discovery proceedings have been undertaken. The Harbor Branch Foundation, Inc., and J. Seward Johnson were permitted to intervene as interested parties and to file a response to the petition of the United States. Subsequently, the intervenors were permitted by the court to amend their original response to include allegations that the Smithsonian failed to exercise adequate control over the trust funds, that expenditures from trust funds were made by the Smithsonian in contravention of the terms of the gift, and that the Smithsonian is hostile to the alleged purposes of the trust. Pretrial conference between the court and counsel has taken place; and trial date has been rescheduled for October 16, 1978. 2. [[underline]] Expeditions Unlimited Aquatic Enterprises, Inc., et al. [[/underline]] v. [[underline]] Smithsonian Institution [[/underline]] On June 27, 1978, the petition for certiorari filed in the Supreme Court by the plaintiff-appellee was denied (46 LW 3803). This is an action in libel against the Institution and a federal employee. On September 16, 1977, the U. S. Court of Appeals (566 F. 2d. 389 (D. C.)) held the Smithsonian Institution immune from suit and remanded the case to the court below for further exploration of the issue whether the individual defendant was acting within the ambit of his employment when the letter in question was written. The court also held that if he was acting within his discretionary duties, he would have absolute immunity. 3. [[underline]] Disposition of Old Woman Mountain Meteorite [[/underline]] The Old Woman Mountains meteorite was found in 1976 by private individuals on Federal land, in Southern California, under the jurisdiction of the Department of the Interior. It was transferred by the Interior Department to the Smithsonian Institution for accessioning into the National Collections. A suit filed by the finders in June 1977 to obtain title to the specimen was dismissed with prejudice by the Federal District Court in Los Angeles. In a suit filed by the Museum of the County of San Bernardino and by the State of California, the Federal District Court, on December 27, 1977, denied requests by plaintiffs for a preliminary injunction (to keep the specimen in California) and title to the specimen. Thereafter, the Smithsonian Institution moved the meteorite from California to the National Museum of Natural History in Washington, D. C., for study. The December 27, 1977, ruling of the Federal District Court has been appealed by plaintiffs to the U. S. Court of Appeals for the Ninth Circuit. On July 25, 1978, the Federal District Court granted the motion filed by the United States to dismiss the suit filed by the plaintiffs. Plaintiffs have consolidated an appeal from the July 25, 1978, decision with the

-128- earlier appeal to the Ninth Circuit Court of Appeals. On August 23, 1978, the Federal District Court also denied plaintiffs' request that the court order the Smithsonian Institution not to cut the meteorite prior to a ruling by the Ninth Circuit on plaintiffs' pending appeals. The Justice Department has advised that a ruling by the Ninth Circuit Court of Appeals on the merits of plaintiffs' case could take more than two years. 4. [[underline]] Benima [[/underline]] v. [[underline]] Smithsonian Institution [[/underline]] In this suit, filed in the U. S. District Court for the District of Massachusetts in January 1976, the plaintiff alleged age and national origin discrimination. A motion to dismiss the case against the United States and the Smithsonian Institution was granted on August 15, 1978. Further pleadings concerning the remaining defendant, a Smithsonian employee named in his individual and official capacities, will be filed in September. It is anticipated that a dismissal motion in favor of that defendant also will be granted in the near future. 5. [[underline]] Chedister [[/underline]] v. [[underline]] United States [[/underline]] A trial date of October 17, 1978, has been set for this U. S. Court of Claims case in which a former employee of the National Air and Space Museum is challenging his termination under a reduction-in-force procedure. 6. [[underline]] Foster [[/underline]] v. [[underline]] Ripley [[/underline]] December 12, 1978, has been set as a hearing date for the cross motions for summary judgment pending in this case in which plaintiff, a former employee of the Smithsonian Science Information Exchange, is alleging that his removal from office was in derogation of his right to due process under the Fifth Amendment and his right to free speech under the First Amendment. 7. There have been no recent developments in the following cases, which have been reported previously to the Board: [[underline]] Bowler [[/underline]] v. [[underline]] Ripley [[/underline]] (racial discrimination) [[underline]] Crowley [[/underline]] v. [[underline]] Smithsonian Institution [[/underline]] (claim by creationist group that the National Museum of Natural History exhibit on evolution theory violates the First Amendment (establishment clause)) [[underline]] Lucas [[/underline]] v. [[underline]] Ripley [[/underline]] (equal pay and Privacy Act suit) [[underline]] Scherer [[/underline]] v. [[underline]] Ripley [[/underline]] (sex discrimination)

-129- [[underline]] United States [[/underline]] v. [[underline]] Tougas [[/underline]] (to recover proceeds of sales of federal excess property) [[underline]] Winston [[/underline]] v. [[underline]] Smithsonian Science Information Exchange [[/underline]] (racial discrimination) [[underline]] Cases Disposed Of [[/underline]] 1. [[underline]] Precure [[/underline]] v. [[underline]] United States [[/underline] As previously reported, this suit was filed April 21, 1976, against the United States and a Smithsonian security guard because of an incident in the Gem Hall of the National Museum of Natural History when a 17-year-old boy was placed under arrest for tampering with the alarm apparatus underneath a gem display case, and his father for interference with an officer. The complaint alleged false arrest, malicious prosecution, and other improprieties and sought compensatory and punitive damages totaling $900,000. A separate trial of the suit against the Smithsonian security guard was held in the U. S. District Court of the District of Columbia in August and prior to the matter being turned over to the jury, the plaintiffs agreed to withdraw all charges against the guard and to accept $500 in full settlement of all claims against the United States. The Department of Justice represented the United States in this matter, and the guard was represented by a private attorney, who was retained for the security guard at the expense of the Department of Justice. 2. [[underline]] Morrissette [[/underline]] v. [[underline]] United States [[/underline]] The U. S. Court of Claims on March 3, 1978, ruled in favor of the Institution and the United States, holding, in effect, that the Smithsonian had properly relied upon Mr. Morrissette's letter of suretyship and had properly utilized the surety's funds to complete the fabrication of the "Nation of Nations" exhibition. 3. [[underline]] Munger [[/underline]] v. [[underline]] United States [[/underline]] [[underline]] Radin [[/underline]] v. [[underline]] United States [[/underline]] These cases involved minors who were injured in 1976 while riding the escalators in the National Air and Space Museum. Tort claims filed on behalf of each child were denied by the Smithsonian because it could not find that their injuries were caused by negligence on the part of the Institution. Both then sued the United States and Otis Elevator Company, which manufactured, installed and serviced the NASM escalators. The Munger case went to trial with a favorable verdict for the United States and a nominal sum awarded the plaintiff from Otis. The plaintiff petitioned for a new trial, but subsequently decided against this course of action. At the time of the Munger trial, Radin accepted an out-of-court settlement of $10,000, two-thirds of which was paid by Otis and one-third by the United States.

-130- 4. [[underlined]]Claims arising out of construction of the Hirshhorn Museum[[/underlined]] The claims arising out of construction of the Hirshhorn Museum were settled and paid as with other claims against the United States.

-131- [[underline]] Status of Construction [[/underline]] [[underline]] Arts and Industries Building Roof Repair [[/underline]] A construction contract in the amount of $775,000 has been awarded for the second phase of the Arts and Industries Building roof repair project. This work includes repair of the roof over the rotunda and four major halls, plus repair of some wooden window sashes. It is anticipated that additional repair funds in FY 1979 could be added to the current contract for the repair of the roof over the four courts. About $225,000 of additional roof repair funding will be included in the FY 1980 budget request to allow this project to proceed on a scheduled basis. [[underline]] East Garden and Garden for the Handicapped [[/underline]] Preliminary, conceptual designs for the East Garden (located at the east entrance of the Smithsonian Institution Building) and the Garden for the Handicapped (located to the east of the Arts and Industries Building and west of the Hirshhorn Museum) have been completed and approved by the National Capital Planning Commission and the Commission of Fine Arts. An architectural/engineering firm(s) will be selected in the near future for the preparation of detailed drawings and specifications based on the approved designs. Preliminary construction cost estimates are $180,000 for the Garden for the Handicapped and $95,000 for the East Garden. [[underline]] National Zoological Park [[/underline]] The new bear exhibits opened to the public on July 24, 1978, and plans are currently being made for the official opening of the new home for Smokey Bear. Work is progressing in Beaver Valley, which will open in mid-November and will exhibit beavers, otters, wolves, seals, and sea lions. As the first major action by the National Zoological Park's Conservation and Research Center in compliance with the Clean Air Act, water lines between the Center and City of Front Royal are currently being installed and are scheduled to be operational by the end of August 1978. The next phase, to be accomplished during FY 1979, will provide for sanitary sewer lines. [[underline]] South Garden and the Renwick Gates [[/underline]] Plans are proceeding in the development of the Victorian Garden. As approved by the Board of Regents, architect Junzo Yoshimura is now under contract to design a scheme for the

-132- building for oriental art, for collections and temporary exhibitions, and an underground connector to the Freer Gallery of Art. Design of the James Renwick Gates has now been approved by the National Capital Planning Commission and the Commission of Fine Arts. In an effort to keep costs in the range of $150,000, as previously approved by the Board of Regents, an architectural historian has reviewed the design, and we are currently evaluating his comments as well as exploring other alternatives. [[underlined]] Other Projects [[/underlined]] An architectural/engineering contract (study and design) for the development of a [[underlined]] fire protection master plan for the Museum of Natural History [[/underlined]] is awaiting final approval. The [[underlined]] Museum of History and Technology terrace [[/underlined]] repair construction contract is nearing completion, and design for next phase of work is complete. A construction contract for phase I of the [[underlined]] Renwick Gallery exterior repairs [[/underlined]] is in progress. An A/E firm has been selected to design improved access and egress for the Mall entrance of the Museum of Natural History and to design modifications for the north door to provide [[underlined]] access for the handicapped [[/underlined]]. Additionally, an A/E firm has been selected to design [[underlined]] modifications to the Hirshhorn Sculpture Garden to provide access for the handicapped [[/underlined]].

-133- [[underlined]] Selected Studies Program of the National Associates [[/underlined]] There were three five-day courses, each for 30 participants, offered in the spring: Hirshhorn Sculpture Garden, Smithsonian Horticulture, and China. Playbacks from those who attended were virtually unanimous in expressions of satisfaction and enjoyment of these courses as Smithsonian learning experiences. Four courses for the autumn have been advertised in SMITHSONIAN, and their acceptance by Associates has been most encouraging. Courses on Antiques and Genealogy are now filled; the courses on Flight and the Solar System are two-thirds filled, and it is expected they, too, will soon be entirely registered. Conceived as a new benefit for National Associates who live at some distance from the Mall, this program now appears to have justified its establishment. Making use of the collections for resource material and, for the most part with Smithsonian curatorial staff as instructors, Selected Studies appears to be another successful outreach activity of the Smithsonian Associates.

-134- [[underlined]] Report on Smithsonian Symposia and Seminars [[/underlined]] "The Joys of Research" is the theme of a colloquium scheduled for March 16-17, 1979 as a major Smithsonian contribution to the observance of the Centennial of the Birth of Albert Einstein. Invitations are now being prepared for eight distinguished scientists to participate by making informal statements about how they became interested in research, the excitement -- and frustrations -- of exploring the unknown, and reflections on research as a way of life. A volume, to be edited by Smithsonian physicist Dr. Walter Shropshire, Jr., of the Radiation Biology Laboratory, will provide young people with a basis for considering careers in science. Participants will include renowned scientists in various disciplines. One feature of the colloquium will be an evening concert and a lecture, "The Act of Creation in Music," by William Schuman, Lincoln Center for the Performing Arts, to be presented in the auditorium of the National Academy of Sciences. The colloquium will be financed by the Smithsonian Institution and through corporate sponsorship now being sought. The tie to the Einstein Centennial will be made through a luncheon speaker, P.A.M. Dirac, theoretical physicist, Florida State University, who once worked with Dr. Einstein. * * * * Wilton S. Dillon, Director of Smithsonian Symposia and Seminars, has been named an honorary commissioner of the U.S. National Commission for the International Year of the Child, in which the Smithsonian is playing

-135- a key role. A symposium and festival with both adult and children participation is scheduled for May 24-26, 1979 on the theme, "Play and Inventiveness." The International Year of the Child, through Smithsonian cooperation, was introduced into the Festival of North Carolina Folklife, July 1-4, in the form of a Children's Area inspired by the Smithsonian Festival and the Smithsonian "Kin and Communities" Symposium. George M. Holt, grandson of Regent George Mahon, was director of the festival at Durham.

-136- [[underlined]] New Research Vessel for STRI [[/underlined]] The Smithsonian Tropical Research Institute recently acquired a new research vessel, the 63-foot twin engined, steel hulled "Indra V." Mr. and Mrs. Edward B. Benjamin of New Orleans, Louisiana, indicated in late June that they were considering the donation. After discussions with STRI's Director, Ira Rubinoff, and Smithsonian Assistant General Counsel Robert Dierker during the middle weeks of July, title to vessel was transferred to the Smithsonian on July 27, 1978. "Indra V," following a name change and minor modifications, will complement and eventually succeed the 42-foot wooden hulled "Stella" now used by STRI staff for research work in the Perlas Islands in Panama Bay, the Secas Islands in the Gulf of Chiuqui, and the San Blas Islands in the Atlantic. In addition, because of her greater range and space, the "Indra V" will enable STRI to conduct research in areas not now accessible to the "Stenella," and to restore other capabilities lost when the 65-foot wooden hulled "R. V. Tethys" was declared unseaworthy in 1974. Because of her steel hull the "Indra V" is more ideal for use in the tropics than the previously utilized wooden hulled vessels. It is anticipated that the operating expenses of the vessel can be met within the research funds available to STRI. Captain Thomas Borges, STRI's facilities manager who is a licensed and experienced pilot, and a small additional crew, will transport "Indra V" from New Orleans, Louisiana to Panama, before the end of August 1978.

-137- [[underlined]] New Business [[/underlined]] The Secretary reported that in the past several months consideration has been given to the suggestion that there be established bylaws for the Board of Regents, and policies and procedures for the guidance of the Secretary and the Board of Regents. In dealing with the bylaws in a very preliminary way, there are two matters brought to the Regents' attention at this time which might be described as "housekeeping" functions. The first relates to a fixed date for meetings of the full Board of Regents so as to assure the greatest attendance possible. The statute, 20 USC 44, states: "The board...shall fix the time for the regular meetings of the board;...and at any meeting of the board, eight shall constitute a quorum to do business...." Mr. Webb stated that the Regents have certain work which must be done at certain times. He felt that one of the matters to be considered is whether the Executive Committee can handle these or whether or not the Regents would want to meet four instead of three times each year. The recommendation of the Executive Committee was that there be three regular meetings of the Board annually and the Executive Committee will meet at other times and will invite Regents to come to Executive Committee meetings if they wish permitting those who can

-138- participate to do so. This would permit us to obtain an authoritative vote on any matters on the agenda. Mr. Ripley stated that to avoid conflicting with other fixed commitments of the Regents a study was conducted to establish a date which would be the most unencumbered for the largest number of Regents. Indications at first appeared satisfactory but additional conflicts developed which suggests that with the concurrence of the Board, there might be fixed the first two meeting dates for the year 1979. The following dates were approved. -- January: Dinner, Sunday evening, January 21 (possibly at Vice President's residence) Meeting, [[underlined]]Monday, January 22,[[/underlined]] 8:30 a.m. -- May: Dinner, Tuesday evening, May 8, in Tucson, Arizona, and brief meeting [[underlined]] Wednesday, May 9 [[/underlined]], convene at Mt. Hopkins in conjunction with dedication of Multiple-Mirror Telescope. (Depending upon the configuration of the sky, the dedication may possibly be best on the evening of May 8.) Inasmuch as the consolidated Smithsonian budget submission is due at the Office of Management and Budget on September first annually, and in order to present a Regents' approved budget on schedule it has been suggested that an Executive Committee meeting be scheduled in mid-August, inviting the full Board of Regents to attend in order to conduct

-139- a timely review of the budget. The tentative date for this meeting could be [[underlined]] Monday, August 20, 1979 [[/underlined]] but will be discussed at the January 1979 meeting. Also to be considered is the date of a full Board meeting tentatively suggested for Monday, September 17, 1979. With respect to the tenure of the Regents, the House Investigation Report suggested that the Regents consider "limited the appointment of members of the Board of Regents to 12 years or two consecutive terms to increase Regent participation and provide additional periodic policy and program stimulation." The statute states: "The regular term of service for the other nine members shall be six years" (20 USC 43). Should the Regents wish to prescribe a limitation of two six-year terms a resolution to that effect can be prepared for the next Regents' meeting. Regents are asked to consider these questions and make their views known to the Executive Committee. It should be noted that a two-term limitation for citizen Regents would not require a change in the legislation, since the statutory provisions of the founding act would not be altered.

-140- [[underlined]] Citation to Mr. Mahon [[/underlined]] Mr. Ripley announced that George Mahon was attending his last official function as a Regent of the Institution since he will be retiring as a Representative of Congress at the end of the year. Mr. Ripley presented a gift and a citation to Mr. Mahon which reads as follows: The Members of the Board of Regents and the Secretary of the Smithsonian Institution with admiration, gratitude, and respect for Representative George H. Mahon commend him for his distinguished service as a dedicated member of the Board of Regents since 1964, supporting and advancing the programs of the Institution and for the profound effect his leadership has had on our Nation through 44 years in the Congress of the United States. (signed) [[underlined]] Warren E. Burger [[/underlined]] Chancellor [[underlined]] S. Dillon Ripley [[/underlined]] Secretary September 25, 1978

-141- Mr. Mahon said that he was very enthusiastic about the work that has been done and is being done. He also observed that he was aware of the fact that Dillon Ripley, strong and able as he is, and Jim Webb have meant so very much to the Institution. Mr. Webb conveyed the personal appreciation of the Chancellor too and indicated that Mr. Mahon's participation had been much more extensive than was known, for which the Institution was most grateful. [[underlined]] Chancellor's Dinner [[/underlined]] The Chancellor had invited the Regents, members of the Supreme Court, and the Smithsonian staff and other friends to dinner at the Supreme Court on the evening preceding the Regents' meeting on September 25, 1978. The dinner was in honor of James E. Webb whose dedication as a Regent of the Institution has been so noteworthy. The members of the Board of Regents, at their meeting on September 25, 1978, voted unanimously to send the Chancellor a special message, as follows: VOTED that the Board of Regents expresses its gratitude to the Chancellor of the Smithsonian Institution for an historic reception and dinner at the Supreme Court. The occasion was particularly fitting in honoring the exceptional services of James E. Webb, Chairman of the Executive Committee.

-142- The meeting adjourned at 11:15 am., whereupon the Regents and members of the staff remained for luncheon. Respectfully submitted, [[signed]] S. Dillon Ripley [[/signed]] S. Dillon Ripley Secretary

ADMINISTRATIVELY CONFIDENTIAL [No part of these minutes is to be divulged unless specifically authorized by the Secretary.] SMITHSONIAN INSTITUTION PROCEEDINGS OF THE MEETING OF THE BOARD OF REGENTS January 16, 1978 INDEX [[2 column table]] [[agenda item]] | [[underlined]] Page [[/underlined]] Attendance | 1 Report of the Executive Committee | 2 Regents Search Committee for Citizen Regent | 3 Minutes of Meeting of September 27, 1977 | 11 Financial Report | 12 Polices and Procedures Governing The Use of Appropriated Funds; Contracts and Grants; and Trust Funds | 23 Report of the Investment Policy Committee | 33 Smithsonian Institution Pooled Income Fund | 38 Commitment of Unallocated Unrestricted Trust Funds to Important Programs | 42 Status of Hughes Report Recommendations | 51 Museum of African Art | 63 Hillwood - Transfer of Collections | 74 Bequest of Dr. Atherton Seidell | 77 Legislative Report | 79 Einstein Centennial Celebration | 86 U. S. Currency Collection | 87 Report of National Collection of Fine Arts Commission | 89 Report of National Portrait Gallery Commission | 113 Report of Board of Trustees, Hirshhorn Museum and Sculpture Garden | 134 [[/table]]

Smithsonian Institution Proceedings of the Meeting of the Board of Regents January 16, 1978 Index (Continued [[table, 2 columns]] | [[underlined]] Page [[/underlined]] Smithsonian Tax Matter | 145 The Smithsonian Experience Books | 146 Tariff Commission Building | 148 Pension Building (National Museum of the Building Arts) | 152 Mall Underground Parking | 154 Office of Telecommunications | 156 Tribute to Senator Hubert H. Humphrey | 158 Equal Opportunity | 160 National Women's Conference - Houston 1977 | 162 Litigation Report | 164 Report of the Chairman, National Armed Forces Museum Advisory Board | 167 House Appropriations Committee Investigation | 171 Gift of 1913 Liberty Head Nickel | 171 Date for Next Meetings | 172 New Business | 172 Chase Manhattan Bank Money Collection | 172 Presentation of Hodgkins Medal to Professor Alexander Dalgarno | 173 Adjournment | 173 [[/table]]

SMITHSONIAN INSTITUTION PROCEEDINGS OF THE MEETING OF THE BOARD OF REGENTS January 16, 1978 [[underlined] Attendance [[/underlined]] The meeting of the Board of Regents was held in the Regents Room of the Smithsonian Institution Building and was called to order by the Chancellor at 4:15 p.m. on January 16, 1978. Present were: Chief Justice Warren E. Burger, Chancellor James E. Webb, Chairman, Executive Committee Murray Gell-Mann Judge A. Leon Higginbotham Senator Barry Goldwater Representative Lindy Boggs Representative Elford A. Cederberg Representative George H. Mahon S. Dillon Ripley, Secretary The Vice President, Walter F. Mondale, Senators Henry M. Jackson and Claiborne Pell, J. Paul Austin, John N. Brown, William A. M. Burden, Caryl P. Haskins, and Thomas J. Watson were unable to attend. Proxies were received from John N. Brown and Caryl P. Haskins. Mr. Burden and Mr. Haskins had attended the meeting of the Executive Committee on December 30, 1977. Also present were Assistant Secretaries Jameson, Blitzer, Challinor, Perrot and Euell, Treasurer T. Ames Wheeler, General Gounsel Peter G. Powers, Director of Support Activities Richard L. Ault, Director of Membership and Development James McK, Symington, Executive Assistant to the Secretary Dorothy Rosenberg, Special Assistant to the Secretary James M. Hobbins, Coordinator of Public Information Lawrence E. Taylor, and Administrative Assistant to the Chief Justice Mark Cannon.

-2- [[underlined]] Robert of the Executive Committee [[/underlined]] Mr. Webb reported that the Executive Committee of the Board of Regents met on Friday, December 30, 1977, at 12:30 p.m., in Mr. Ripley's office. Present were: Chief Justice Warren E. Burger, Chancellor James E. Webb, Chairman William A. M. Burden Caryl P. Haskins S. Dillon Ripley, Secretary John F. Jameson, Assistant secretary for Administration Charles Blitzer, Assistant Secretary for History and Art T. Ames Wheeler, Treasurer Dorothy Rosenberg, Executive Assistant to the Secretary * * * * The Executive Committee considered the items on the agenda, and their suggestions and recommendations have been incorporated in the appropriate papers. The proposed motions which are contained in the following papers were recommended for approval by the Board of Regents.

-3- [[underline]]Regents Search Committee for Citizen Regent[[/underline]] On may 20, 1977 the Chancellor appointed a Search Committee to select a citizen regent to succeed Robert F. Goheen, who resigned to become Ambassador to India. The Chancellor appointed Caryl P. Haskins Chairman of the Committee, with Mrs. Boggs and Senator Goldwater as members. The Committee considered a number of candidates and recommended the name of Mrs. Anne Legendre Armstrong as citizen regent. On polling all members of the Board of Regents, it was found that the recommendation was unanimous. Mrs. Armstrong, upon inquiry, advised that she would be honored and delighted to be appointed a member of the Board of Regents and would be pleased to serve, subject to the action of Congress. The Regents were also advised of the impending expiration of the appointments of Mr. J. Paul Austin and Judge A. Leon Higginbotham in May 1978. The Chancellor had inquired if they would permit their names to be resubmitted to Congress for reappointment. Both agreed to having their names submitted for reappointment. The following resolution was suggested and it was [[blockquote]]VOTED that the Board of Regents requests the Congressional Regents to introduce legislation to appoint Anne Legendre Armstrong and reappoint J. Paul Austin and A. Leon Higginbotham citizen regents of the Smithsonian Institution for the statutory term of six years. [[/blockquote]] Proposed legislation and a vita on each regent follows.

-4- JOINT RESOLUTION To provide for the appointment of Anne Legendre Armstrong as citizen regent of the Board of Regents of the Smithsonian Institution. [[underlined]] Resolved by the Senate and House of Representatives of the United States of America in Congress assembled. [[/underlined]] That the vacancy in the Board of Regents of the Smithsonian Institution, of the class other than Members of Congress, caused by the resignation of Robert Francis Goheen of New Jersey on May 14, 1977, be filled by the appointment of Anne Legendre Armstrong of Texas for the statutory term of six years.

[[underlined]] ARMSTRONG, ANNE LEGENDRE [[/underlined]] Corp. dir.; b. New Orleans, Dec. 27, 1927; d. Armant and Olive (Martindale) Legendre; grad. Vassar Coll., 1949; m. Tobin Armstrong, Apr. 12, 1950; children--John Barclay, Katharine a., Sarita S., Tobin and James L. (twins). Trustee Kenedy County (Tex.) Sch. Bd., 1968-74; mem. Rep. Nat. Com. from Tex., 1968-73; del. Rep. Nat. Conv. 1964, 68, 72' counsellor to Pres. U.S., 1973-74; mem. adv. council Bicentennial Administrn., 1975--; dir. Am. Express Co., Union Carbide Corp., First City Bancorp. Tex. Inc., Boise Cascade Corp., Internat, Harvestor Co. Bd. dirs. Stratford Hall, 1971--; chmn. Fed. Property Council, 1973-74. U.S. Ambassador to the Court of St. James's March 1976-March 1977. Mem. Phi Beta Kappa. Home: Armstrong Ranch Armstrong TX 78338.

-6- December 1, 1977 Additions to Anne Armstrong's biography since her return as Ambassador to Great Britain: Board of Directors, Braniff International Corporation Board of Directors, General Motors Corporation Board of Directors, General Foods Corporation Board of Directors, Halliburton Company Board of Directors, First City Bancorporation of Texas, Inc. Director, The Atlantic Council Board of Governors, The Atlantic Institute for International Affairs Member, Trilateral Commission Member, Council on Foreign Relations Trustee, The Robert A. Taft Institute of Government Board of Directors, The Alliance to Save Energy Chairman , The English-Speaking Union of the United States Vice-Chairman of the Advisory Board and Member of the Executive Committee, Center for Strategic and International Studies, Georgetown University Edmund A. Walsh Professorial Lecturer in Diplomacy, Georgetown University Member of the President's Council, Tulane University Board of Trustees, Southern Methodist University Policy Board of the Council on National Security and International Affairs, Republican National Committee Member, International Council on the Future of Business Board of Overseers, Hoover Institution

-7- JOIN RESOLUTION To provide for the reappointment of John Paul Austin as a citizen regent of the Board of Regents of the Smithsonian Institution. [[underlined]] Resolved by the Senate and House of Representatives of the United States of American in Congress assembled [[/underlined]], That the vacancy in the Board of Regents of the Smithsonian Institution, of the class other than Members of Congress, which will occur by the expiration of the term of John Paul Austin of Georgia on May 11, 1978, be filled by the reappointment of the present incumbent for the statutory term of six years.

-8- [[underlined]] AUSTIN, JOHN PAUL [[/underlined]] Beverage co. exec.; b. La Grange, Ga., Feb. 14, 1915; s. Samuel Yates and Maude (Jernigan) A.; A. B., Harvard, 1937. LL. B., 1940; m. Jeane Weed, July 14, 1950; children---John Paul, Samuel Weed. Admitted to N.Y. bar, 1940; practiced in N. Y. C., 1940-41, 45-49; mem legal dept. Coca-Cola Co., 1949-50, exec. v. p., 1961-62, pres., dir.,1962---, chief. exec. officer, 1966---; exec. vp.p. Coca-Cola Export Corp., 1958-59, pres., dir., 1959---; dir. Contintental Oil Co., Morgan Guaranty Trust Co., N. Y. C., Gen. Elec. Company. Trust Company of Georgia, Atlanta, Ga. Served as comdr. USNR, 1942-45. Clubs: Racquet and Tennis, Links (N. Y. C.): Blind Brook Golf (Purchase, N. Y.): Capital City. Peachtree Golf (Atlanta). Office: P.O. Box 1734, Atlanta, Georgia.

-9- JOINT RESOLUTION To provide for the reappointment of A. Leon Higginbotham, Jr. as a citizen regent of the Board of Regents of the Smithsonian Institution. [[underlined]] Resolved by the Senate and House of Representatives of the United States of America in Congress assembled. [[/underlined]] That the vacancy in the Board of Regents of the Smithsonian Institution, of the class other than Members of Congress, which will occur by the expiration of the term of A. Leon Higginbothan, Jr. of Pennsylvania on May 11, 1978, be filled by the reappointment of the present incumbent for the statutory term of six years.

-10- [[underlined]] HIGGINBOTHAM, JR., A. LEON [[/underlined]] Judge Higginbotham was born in 1928. He received his Bachelor of Arts from Antioch College in 1950 and his Bachelor of Laws from the Yale University Law School in 1953. He was admitted to the Pennsylvania Bar in 1953 and appointed that year as Assistant District Attorney for Philadelphia County. He served in that position very briefly, turning to the private practice of law in Philadelphia in 1954. In 1962, he became the first Negro to be appointed to the Federal Trade Commission. He served with the Commission until January 1964, when he was appointed Judge of the U. S. District Court for Philadelphia. In October 1977 he was appointed to the United Sates Third Circuit Court of Appeals. He has been a member of the NAACP, Philadelphia branch, since 1959; and also served with the Pennsylvania Fair Employment Commission. In 1968, he was appointed to President Johnson's National Commission on Violence.

-11- [[underlined]] Minutes of Meeting of September 27, 1977 [[/underlined]] The Executive Committee noted that the minutes of the September 27, 1977 meeting of the Board of Regents had been sent to the members of the Board on November 22, 1977, and having no changes to suggest recommended approval of the minutes. The following motion was approved. VOTED that the Board of Regents approves the minutes of the meeting at September 27, 1977 as previously circulated on November 22, 1977.

-12- [[underlined]] FINANCIAL REPORT [[/underlined]] Mr. Wheeler reported the following: [[underlined]] Status of Federal Appropriations [[/underlined]] [[underlined]] Fiscal Year 1978 [[/underlined]]: The current year's FY 1978 appropriation of a total of $99,265,000 was reported at the last Regent's meeting. More recently the Smithsonian has submitted to OMB a pay supplemental appropriation request for FY 1978 of $5,227,000 for Salaries and Expenses and $85,000 for the Science Information Exchange; this would cover this year's costs of the recent federal pay raises as well as the full-year cost of the Executive Level pay raise effective February 20, 1977. In addition, a program supplemental of $1,422,000 was requested to meet uncontrollable cost increases resulting from higher rates for steam, electricity, oil, gas and postage and the additional cost of January 1978 changes in health insurance rates. We expect word on this request from OMB in near future.* [[underlined]] Fiscal Year 1979 [[/underlined]]: The allowance received from OMB in November for our FY 1979 request to Congress is shown below, compared to the original request and actual FY 1978 appropriation (excluding any supplemental): [[5 column table]] | [[underlined]] FY 1978 (Excl. Supplmtl) | FY 1979 Request | FY 1979 Allowance | Increase [[/underlined]] Salaries & Expenses | $88,238 | $ 92,648 | $ 90,656 | $2,418 SSIE | 1,777 | 2,858 | 2,133 | 356 Foreign Currency | 4,000 | 3,700 | 3,700 | (300) Construction | [[underlined]] 5,250 | 8,470 | 7,575 | 2,325 [[/underlined]] Total | $99,265 | $107,676 | $104,064 | $4,799 [[/5 column table]] *[[underlined]] Note [[/underlined]]: On Supplemental Appropriation request, OMB has since allowed $4,815,000 and $85,000 respectively, for SI and SSIE pay increases (none toward executive salary increase); and for increased utility costs: $1,100,000 for FY 1978 and $800,000 for FY 1979.

-13- About half of the increase allowed for Salaries and Expenses and now to be requested from Congress would cover necessary pay adjustments (not including FY 1978 increase); the remaining $1,100,000 would provide principally for additional scientific research including restoration of the research awards program to the FY 1977 level and support of original scientific research projects in such areas as whale studies and ecology. Some replacement funds for grants previously received from the National Endowment for the Arts and Humanities were also provided for. Despite this OMB approved increase in the S&E allowance, it specified that no new positions were to be requested of Congress; thus new positions can only be filled by eliminating positions previously authorized and, generally at least, not yet filled. OMB allowed $2.1 million for SSIE and indicated that the President's Reorganization Project will examine the Exchange next spring as part of a comprehensive review of the organization of science agencies. Pending this review, OMB saw no reason to transfer SSIE to a federal agency in FY 1979 or to convert its employees to federal status. The full Foreign Currency request was allowed, as well as approximately 90% of the construction request, with cuts only in some lower priority items. The major items funded in the Construction accounts included the Great Ape Facility at the National Zoological Park ($3,000,000), fire detection equipment ($500,000) and the remaining planning funds for the proposed Museum Support Center ($575,000). OMB also indicated that it will support legislation authorizing the construction of the Support Center in FY 1978.

-14- [[underlined]] Trust Funds [[/underlined]] Final results for FY 1977, together with the amended FY 1978 budget and tentative estimates for FY 1979, are contained on Exhibits A, B, and C. [[underlined]] FY 1977 [[/underlined]]: At the end of the fiscal year, a recalculation was made of the potential tax liability on [[underlined]] Smithsonian [[/underlined]] advertising income; the result of the analysis showed that the $1.0 million reserve set aside during the year was substantially higher than needed, even if the Institution does not receive a favorable ruling on our request, currently before the Internal Revenue Service, for an interpretation of its related regulations (discussed more fully in agenda item - Smithsonian Tax Matter). The additional reserve for FY 1977 was therefore reduced from $1.0 million to $270,000 (leaving a cumulative total of $900,000); this permitted the transfer in FY 1977 of an additional $500,000 to endowment (a total of $5.5 million for the year). Final costs relating to the West Court and the Naturalists Center in the Natural History Building required transfer of an additional $100,000 to Plant Funds, and the underrecovery of administrative costs (resulting from not fully allocating these rising expenses against all activities of the Institution) was some $200,000 greater than anticipated. Aside from these changes, the results for Unrestricted Funds were largely in line with September projections. Earned revenue to the Special Purpose Funds, relating principally to Bureau activities (Exhibit C) was higher than expected and well above FY 1976, due in large measure to continued capacity attendance at the NASM theatres and to strong sales of NASM related merchandise. Gifts and Foundation grants for restricted projects, on the other hand, were sharply lower than projections and less than half of amounts in the 2 previous bicentennial related years.

-15- [[underlined]] FY 1978 [[/underlined]]: The [[underlined]] Unrestricted [[/underlined]] fund budget for the current FY 1978 has been amended slightly to take into account the following changes in our auxiliary activities: (1) due to the success of [[underlined]] The Smithsonian Experience [[/underlined]] (of which over 140,000 copies have been sold to date) the budgeted net income for the Publishing Task Force has been increased to $1.3 million from the earlier estimate of $1.0 million. (2) Similarly, the high level of orders from our Mail Order Catalogue, as well as unusually brisk Christmas sales at the Shops, have led us to increase by a conservative $100,000 the previously estimated net income of these activities. (3) Test mailings by Performing Arts suggest that their planned promotion of the Smithsonian Jazz Album will produce better results than earlier anticipated, reducing the estimated operating deficit of this activity to $100,000. (4) A partially offsetting factor will be expenditures of roughly $100,000 at the Belmont Conference Center to upgrade the buildings and grounds. The net effect of these changes is an increase of Auxiliary Activities estimated net income by $400,000 compared to that shown at the last meeting, to a level of $8,837,000, up 10% from FY 1977. This estimated increase in the unallocated income for the year should allow for strengthening of the essential unrestricted purpose fund balance to a level of about $4,400,000 by the end of FY 1978. It is still contemplated that another $4,000,000 should be added to Endowment and that some $2,000,000 can be utilized for current programs to be discussed later. FY 1978 budget estimates for Special Purpose and Restricted Funds (Exhibit C) have not been changed materially since the last meeting. [[underlined]] Balance Sheet [[/underlined]]: Exhibit D. summarizes the September 30, 1977, balance sheet for Current, Endowment, Plant and Agency funds, with comparative figures

-16- for prior dates. The continued growth of the Institution's Trust Funds may be seen from these figures, which indicate a strong financial position. Agency funds show a substantial increase over the past year, due to (1) a buildup in the balances of Reading is Fundamental, and (2) a reclassification of Woodrow Wilson Center funds to agency status, which more properly reflects the Center's independence from other Smithsonian activities. At the Regents Executive Committee meeting (December 30, 1977) it was reported that admission fees at NASM film theatre and spacearium were largely responsible for the substantial increase in Special Purpose Funds' "Sales and Other Revenue" in FY 1977 (Exhibit C) and that these fees were cut in half on July 1, 1977, from the original amounts (Adults - $1.00; Children - 50¢) since Johnson Wax Company had agreed to pay for a second film and since the reserve for such a replacement film had already been built up to a substantial figure ($900,000 on September 30, 1977, compared to $750,000 cost of original "To Fly" film, and an estimated $1,500,000 for the Johnson Wax replacement film). The fees also cover the cost of necessary attendants at the theatre, but additional transfers from the film theatre and spacearium operations are budgeted at about $300,000 for FY 1978, to bring the film replacement reserve to $1,200,000 by September 30, 1978. The Executive Committee of the Regents questioned the policy of reducing these fees rather than maintaining them and transferring the larger net income to the Institution's unrestricted funds for the benefit of other

-17- programs. This would be similar to treatment of income from bureau restaurant and parking concessions. The policy of a "pay what you wish" plan was discussed briefly, and it was decided that such a policy was not practical. Further discussion disclosed that the Regents favored raising the price back to the original amounts charged, i.e., $1.00 for adults and 50¢ for children in order to enable the Smithsonian to support other activities through the successes that we know. However, particular problems were encountered in such a price change, as described by Mr. Michael Collins in a memorandum to the Secretary quoted as follows: "I understand that at their meeting of January 16, the Regents expressed a desire to raise ticket prices for 'To Fly' from fifty cents to one dollar. To comply with this, we are investigating how much time and money it will cost to make the change, in terms of printing new tickets, brochures, calendars, and graphics. It appears that it will cost approximately $4,000 and six weeks to make the necessary changes. "While this work is going on, however, I would like to appeal the decision, and point out a couple of arguments against raising prices. First, 'To Fly' was paid for and is owned by Conoco. Conoco has always been very sensitive about our charging admission. During contract negotiations, they expressed concern that we are charging at all, and we countered by stating that a rate structure would be devised which would barely allow the theater to be self sufficient, i.e., enough to cover costs of operation, and to set aside money for producing future films. In other words, [[underlined]] the theater would be operated as a public service, not as a profit making venture. [[/underlined]] In keeping with this philosophy, prices were cut in half after the first year of operation, when it became apparent that we would soon have more money in escrow than a future film would reasonably cost. [Also, at about the same time, we found the Johnson Wax Co., which agreed to pay for 'To Fly's' replacement.] "Conoco's sensitivities are reflected in our contract with them as follows:

-18- 'Should Smithsonian elect to make a nominal admission charge for each of its showings of the Motion Picture, then an announcement, agreed by Conoco and Smithsonian, printed or visual, will be made which clearly indicates that funds from the charge will be utilized by Smithsonian for maintenance and operation of the theater.' While raising the prices in all likelihood does not constitute a contract violation per se, (after all, the original price is merely being restored), nonetheless it clearly provides funds beyond 'maintenance and operation' and would, I feel, be a source of concern to Conoco and a contradiction of our original intent. "The second point is pure public relations. At the time of the price reduction, a press release was issued and resulted in a number of inquiries. If a price rise attracts an equal amount of attention, I think we can be assured of some unfavorable coverage, focusing on the accumulation of Smithsonian trust funds and the uses to which they are put. Finally, for a visiting family group, the difference between fifty cents and a dollar might well be the difference between being able to afford to see the movie and not. "I would certainly appreciate any opportunity of presenting this material to the Regents, or any other consideration you might give it." Subsequent to receipt of the above explanation, members of the Board of Regents were asked to either reaffirm their original intention of raising the admission fee or to reconsider the matter in light of the problems posed and refrain from increasing the fee at this time. The Regents voted unanimously not to increase the admission fee at this time.

-19- Exhibit A [[underlined]] SMITHSONIAN INSTITUTION FINANCIAL REPORT [[/underlined]] The Smithsonian Institution derives its financial support as follows: ($1,000's) [[table, 6 columns]] | [[underlined]] FY 1979 [[/underlined]] | [[underlined]] FY 1978 [[/underlined]] | [[underlined]] FY 1977 [[/underlined]] [[sideways]] [[underlined]] TRANSITION QUARTER OMITTED [[/underlined]] [[/sideways]] | [[underlined]] FY 1976 [[/underlined]] | [[underlined]] FY 1975 [[/underlined]] [[underlined]] FOR OPERATING PURPOSES: [[/underlined]] | (Congr. Req.) |(Budget) | (Actual) | (Actual) | (Actual) [[underlined]] FEDERAL APPROPRIATIONS [[/underlined]] | | | | | Salaries and Expenses | $90,656* | $88,238* | $85,236 | $81,564 | $70,706 Smithsonian Sci. Info. Exh. | 2,133*] | 1,777* | 1,972 | 1,940 | 1,805 Spec. Foreign Curr. Pgm. | [[underlined]] 3,700 [[/underlined]] | [[underlined]] 4,000 [[/underlined]] | [[underlined]] 3,481 [[/underlined]] | [[underlined]] 500 [[/underlined]]| [[underlined]] 2,000 [[/underlined]] | $96,489 | $94,015 | $90,689 | $84,004 | $74,511 Fed. Agency Grants/Contracts | 11,500 | 11,400 | 10,570 | 11,525 | 12,292 Nonfederal Funds: | | | | | Gifts (excl. gifts to endow.) | | | | | Restricted | 2,500 | 2,430 | 1,724 | 4,307 | 4,177 Unrestr. & Spec. Purpose** | 50 | 50 | 104 | 354 | 253 Income from endow. and current funds invested | | | | | Restricted purpose | 1,650 | 1,643 | 1,690 | 1,634 | 1,724 Unrestricted purpose | 1,700 | 1,500 | 1,155 | 1,107 | 950 Auxiliary Activities (Net) | 8,175 | 8,837 | 7,995 | 4,047 | 2,523 Miscellaneous -Restricted | 900 | 900 | 993 | 949 | 636 -Unrest. & Spec. Purp. (Net) | [[underlined]] 1,000 | 998 | 1,673 | 696 | 557 [[/underlined]] Total Operating Support | [[double-underlined]] $123,964 | $121,773 | $116,593 | $108,623 | $97,623 [[/double-underlined]] [[underlined]] CONSTRUCTION FUNDS [[/underlined]] | | | | | [[underlined]] Federal Construction Funds [[/underlined]]: | | | | | National Zoological Park | $ 3,900 | $ 2,500 | $ 6,580 | $ 8,390 | $ 9,420 Nat'l Air and Space Museum | - | - | - | 2,500 | 7,000 Museum Support Center | 575 | 325 | - | - | - Restor. & Renov. of Bldgs. | [[underlined]] 3,100 | 2,425 | 2,950 | 1,192 | 1,490 [[/underlined]] Total Fed. Constr. Funds | [[double-underlined]] $ 7,575 | $ 5,250 | $ 9,530 | $12,082 | $17,910 [[/double-underlined]] [[underlined]] Non-Fed. Plant & Land Acq. Funds [[/underlined]]: | | | | | Cooper-Hewitt | $ - | - | 3 | $ 425 | $ 162 Hirshhorn Museum | - | - | - | - | - Chesapeake Bay Center | - | - | 2 | 5 | 15 Other | [[underlined]] - | - | - | 100 | 10 [[/underlined]] Total Trust Funds | [[double-underlined]] $ - | $ - | $ 5 | $ 530 | $ 187 [[/double-underlined]] [[underlined]] ENDOWMENT FUND GIFTS AND BEQUESTS [[/underlined]] | [[double-underlined]] $ - | $ - | $ 227 | $ 45 | $ - [[/double-underlined]] [[/table, 6 columns]] [[table, 5 columns]] [[underlined]] NUMBER OF PERSONNEL | 9/30/77 | 6/30/76 | 6/30/75 | 6/30/74 [[/underlined]] Federal | 3,310 | 3,517 | 3,257 | 2,994 Trust Fund | [[underlined]] 1,293 | 1,376 | 1,182 | 1,104 [[/underlined]] Total | 4,603 | 4,893 | 4,439 | 4,098 [[/table, 5 columns]] [[short line]] * Excludes provision for supplemental (for FY 1978 $6,649,000 requested from OMB for Salaries and Expenses, and $85,000 for SSIE). ** Excluding gifts to Associates (included under Auxiliary Activities).

-20- [[underline]] UNRESTRICTED TRUST FUNDS – OPERATING STATEMENT [[/underline]] ($1,000's) Exhibit B [[line across page]] [[table, 6 columns]] | | | [[span three columns]] Actual [[/span three columns]] | Tent. Budg. FY 1979 | Budget FY 1978 | FY 1977 | FY 1976 | FY 1975 Income - Investment | $ 1,700 | $ 1,500 | $ 1,155 | $ 1,107 | $ 950 - Gifts & Misc. | [[underline]] 75 | 75 | 92 | 120 | 59 [[/underline]] - Total Income | 1,775 | 1,575 | 1,247 | 1,227 | 1,009 [[underline]] Auxiliary Activities [[/underline]] | | | | | Gross Revenue | 53,745 | 50,545 | 40,215 | 26,939 | 19,017 | Less Costs and Expenses | [[underline]] 45,570 | 41,708 | 32,220 | 22,892 | 16,494 [[/underline]] Total Act. Gain (Loss) | 8,175 | 8,837 | 7,995 | 4,047 | 2,523 [[underline]] Expenditures [[/underline]] | | | | | Admin. Expense | 6,750 | 6,058 | 5,325 | 4,507 | 4,004 Less Adm. O/H Recovery | [[underline]] 6,150 | 5,508 | 4,625 | 4,558 | 3,644 [[/underline]] Net Adm. Expense | 600 | 550 | 700 | (51) | 360 Allotments | 1,550 | 1,429 | 1,597 | 752 | 947 Reserve for acq., Research and Outreach Pgms. | 2,000 | 2,000 | - | - | - Reserve - Magazine | 1,000 | 1,000 | 270 | 480 | - Revenue Sharing-Int. & Act. | [[underline]] 575 | 549 | 614 | 436 | 416 [[/underline]] [[underline]] Net Gain (Loss) Before Trans. [[/underline]] | [[double underline]] 4,225 | 4,884 | 6,061 | 3,657 | 1,809 [[/double underline]] Transfers - To Plant Funds | 100 | 550 | 554 | 2,495 | 97 - To Endow. Funds | [[underline]] 4,000 | 4,000 | 5,500 | 1,021 | 1,422 | [[/underline]] [[underline]] Net Gain (Loss) After Trans. [[/underline]] | [[double underline]] 125 | 334 | 7 | 141 | 290 [[/double underline]] [[double underline]] Ending Fund Balance | $4,541 | $4,416 | $4,082 | $3,908 | $3,767 [[/double underline]] [[underlined]]Associates Program [[across two columns]] DETAIL OF AUXILIARY ACTIVITIES [[/across two columns]] [[/underlined]]| | Magazine Income | $32,400 | $28,444 | $24,510 | $16,042 | $10,816 Gifts | 350 | 297 | 352 | 177 | 145 Other Income [[ underline]] 6,150 | 5,065 | 5,221 | 4,506 | 2,749 [[/underline]] Total Income 38,900 | 33,806 | 30,083 | 20,725 | 13,710 Expenses [[underline]] 32,385 | 27,506 | 23,668 | 17,469 | 11,742 [[/underline]] Net Gain (Loss) 6,515 | 6,300 | 6,415 | 3,256 | 1,968 [[underline]] Shops/Mail Order - Income [[/underline]] 9,500 | 8,875 | 6,820 | 3,619 | 3,221 Expenses [[underline]] 9,000 | 8,375 | 6,059 | 3,556 | 2,804 [[/underline]] Net Gain (Loss) 500 | 500 | 761 | 63 | 417 [[underline]] Concessions & Prod. Dev. Inc. [[/underline]] 1,845 | 1,823 | 1,832 | 1,242 | 517 Expenses [[underline]] 335 | 286 | 184 | 127 | 84 [[/underline]] Net Gain (Loss) 1,510 | 1,537 | 1,648 | 1,115 | 433 [[Typed up, vertically between columns 3 and 4 "Transition Quarter Omitted" - from Pub. Task Force - Income up to Reserve - Magazine]] [[underline]] Pub. Task Force - Income [[/underline]] 1,300 | 3,000 | - | - | - Expenses [[underline]] 800 | 1,700 | 131 | - | - [[/underline} Net Gain (Loss) 500 | 1,300 | (131) | - | - [[underline]] Performing Arts - Income [[/underline]] 600 | 1,700 | 407 | 527 | 479 Expenses [[underline]] 800 | 1,800 | 736 | 637 | 558 Net Gain (Loss) (200) | (100) | (329) | (110) | (79) [[underline]] Other 1/ [[/underline]] - Income 1,600 | 1,341 | 1,073 | 826 | 1,090 Expenses [[underline]] 2,250 | 2,041 | 1,442 | 1,103 | 1,306 [[/underline]] Net Gain (Loss) (650) | (700) | (369) | (277) | (216) [[underline]] Total Activities [[/underline]] - Income 53,745 | 50,545 | 40,215 | 26,939 | 19,017 Expenses [[underline]] 45,570 | 41,708 | 32,220 | 22,892 | 16,494 [[/underline]] Net Gain (Loss) [[double underline]] $8,175 | $8,837 | $7,995 | $4,047 | $2,523 [[/double underline]] [[underline]] 1/ [[/underline]] This includes Traveling Exhibits, Belmont, Photo Svcs., Telecommunications and SI Press

-21- [[underlined]] SPECIAL PURPOSE & RESTRICTED TRUST FUNDS [[/underlined]] Exhibit C ($1,000's) [[Line Across Page]] [[6 Columns]] [[underlined]] |Tent. Budget |Budget | | Actual| |FY 1979|FY 1978|FY 1977|FY1976|FY1975 [[Line Across Page]] [[underlined]] SPECIAL PURPOSE FUNDS [[/underlined]] [[underlined]] INCOME: [[/underlined]] Gifts|$-- | $-0- | $56 | $288 | $207 Sales & Other Revenue| 1,675 | 1,700 | 2,055 | 642 | 544 Revenue Sharing Trans.| [[underlined]] 325 | 324 | 495 | 219 | 222 [[/underlined]] Total Income |$2,000 | $2,024 | $2,606 | $1,149 | $973 [[underlined]] FUNDS APPLIED: [[/underlined]] NASM - Theatres, etc.| $700 | $727 | $426 | $-- | $-- All Other Revolving| 150 | 117 | 189 | 225 | 164 Fluid Research |100 | 100 | 87 | 78 | 76 Bureau Discretionary Funds| [[underlined]] 350 | 514 | 362 | 640 | 265 [[/underlined]] Total Funds Applied |[[underlined]] $1,300 | $1,458 | $1,064 | $943 | $505 Transfers (In) Out -Magazine Reserve| ($1,000) | ($1,000) | (270) | $(480) | $-- -All Other| (300) | (185) | (63) | (546) | (143) Ending Balance|[[double underlined]] $8,043 | $6,043 | $4,292 | $2,303 | $1,071 [[/double underlined]] * * * * * * * [[underlined]] RESTRICTED FUNDS [[/underlined]] [[undelined]] INCOME: [[/underlined]] Investments| $1,650 | $1,643 | $1,690 | $1,634 | $1,724 Gifts and Grants| 2,500 | 2,430 | 1,724 | 4,307 | 4,177 Miscellaneous |900 | 900 | 993 | 949 | 636 Interest - Transfers| [[underlined]] 150 | 150 | 119 | 217 | 194 [[/underlined]] Total Income| $5,200 | $5,123 | $4,526 | $7,107 | $6,731 [[underlined]] EXPENSES AND OTHER TRANS.|[[/underlined]] $5,175 | $5,110 | $4,666 | $7,217 | $5,160 [[underlined]] ENDING BALANCES| [[/underlined]] [[double underlined]] $3,556 | $3,531 | $3,518 | $4,264 | $4,374 [[/double underlined]] [[underlined]] DETAIL: [[/underlined]] Freer Operating - Income| $1,000 | $904 | $979 | $1,295 | $1,022 -Expenses| [[underlined]] 1,000 | 947 | 960 | 1,126 | 1,088 [[/underlined]] -Ending Balance| $157 | $170 | $213 | $294 | $125 Cooper-Hewitt - Income| $800 | $730 | $557 | $217 | $210 -Expenses| 1,120 | 1,048 | 912 | 281 | 244 -Allotment from Unrest. Funds |(300)* | (300* | (336) | (64) | (34) -Net Transfers In |[[underlined]] (20) | (25) | (19) | -- | -- [[/underlined]] -Ending Balance| $-0- | $7 | $-0- | $-0- | $-0- [[Typed up, vertically between 4th and 5th columns "TRANSITION QUARTER OMITTED" from Ending Balance up to Transfers (In) Out]] Arch. Am. Art Oper. - Income| $285 | $270 | 256 | $184 | $329 -Expenses| [[underlined]] 285 | 270 | 288 | 252 | 201 [[/underlined]] -Ending Balance| $199 | $177 | $177 | $253 | $321 Ft. Pierce Oper. - Income| $600 | $600 | $530 | $538 | $526 -Expenses| 400 | 400 | 424 | 501 | 645 -Net Transfers (In) Out| [[underlined]] 200 | 200 | 138 | -- | 26 [[/underlined]] -Ending Balance| $38 | $56 | $56 | $42 | $5 All Other Funds - Income| $2,365 | $2,469 | $2,204 | $4,656 | $4,450 -Expenses |2,295 | 2,375 | 2,317 | 5,298 | 3,215 -Net Transfers (In) Out| [[underlined]] 45 | 45 | 18 | (394) | (419) [[/underlined]] -Ending Balance| $3,146 | $3,121 | $3,072 | $3,675 | $3,923 [[/6 columns]] * Not included in Restricted Fund totals

-22- [[underlined]] TRUST FUNDS COMPARITIVE BALANCE SHEET CURRENT FUNDS [[/underlined]] Exhibit D ($1,000's) [[table, 5 columns]] [[underlined]] Assets: | 9/30/77 | 9/30/76 | 6/30/76 | 6/30/75 [[/underlined]] Cash | $ 1,223 | $ 1,515 | $944 | $778 Investments (Book Values)* | 11,689 | 8,150 | 11,712 | 10,150 Receivables | 7,650 | 7,489 | 5,184 | 4,854 Inventories | 2,326 | 1,938 | 1,766 | 1,119 Prepaid & Deferred Expense | 1,462 | 1,115 | 351 | 430 Deferred Magazine Expense | 3,266 | 2,318 | 2,049 | 1,781 Capital Improvements/Equipment | [[underlined]] 1,284 | 1,070 | 893 | 598 [[/underlined]] Total Assets | [[double-underlined]] $28,900 | $23,595 | $22,949 | $19,710 [[/double-underlined]] [[underlined]] Liabilities and Fund Balances:| [[/underlined]] Due to other Funds | $ 1,934 | $ 968 | $ 1,776 | $ 1,164 Deferred Magazine Subsc. Income | 9,972 | 7,856 | 7,704 | 5,217 Other current liabilities | 5,059 | 4,125 | 3,467 | 4,012 Fund balances: Unrestricted Funds: General Purpose| 4,082 | 4,074 | 3,909 | 3,768 Special Purpose| 4,292 | 2,488 | 1,375 | 1,071 Restricted Funds:| [[underlined]] 3,561 | 4,084 | 4,718 | 4,478 [[/underlined]] Total Liabilities & Fund Bal.| [[double underlined]] $28,900 | $23,595 | $22,949 | $19,710 [[/double underlined]] *Market Values| [[underlined]] $11,600 | $8,094 | $11,643 | $10,083 ------------------------------------------------- [[underlined]]ENDOWMENT FUNDS[[/underlined]] [[underlined]]Assets: [[/underlined]] Cash & Notes Receivable| $264 | $483 | $(228) | $90 Due from current funds |374 | 554 | 712 | 316 Investments (Book Values)*| 46,340 | 40,297 | 40,150 | 40,015 Loan to U.S. Treasury |[[underlined]] 1,000 | 1,000 | 1,000 | 1,000 [[/underlined]] Total Assets |[[double underlined]] $47,978 | $42,334 | $41,634 | $41,421 [[/double underlined]] [[underlined]] Endowment Fund Balances:| [[/underlined]] Endowment| $32,879 | $32,654 | $32,704 | $33,355 Quasi-endowment| [[underlined]] $15,099 | 9,680 | 8,930 | 8,066 [[/underlined]] Total Endow. Fund Balances| [[double underlined]] $47,978 | $42,334 | $41,634 | $41,421 [[/double underlined]] *Market Values| [[underlined]] $46,308 | $42,668 | $41,602 | $40,532 [[/underlined]] ------------------------------------------------- [[underlined]] PLANT FUNDS [[/underlined]] [[underlined]] Assets: [[/underlined]] Due from Current Funds| $38 | $42 | $708 | $461 Real Est.-Cost or Appraised Value| [[underlined]] 10,343 | 9,875 | 8,948 | 6,230 [[/underlined]] Total Assets| [[double underlined]] $10,381 | $9,917 | $9,656 | $6,691 [[/double underlined]] [[underlined]] Liabilities & Fund Balances [[/underlined]] Liabilities |$135 | $208 | $235 | $280 Acquisition Fund Balance 33 | 38 | 703 | 451 Investment in Plant| [[underlined]] 10,213 | 9,671 | 8,718 | 5,960 [[/underlined]] Total Liabil. & Fund Bals.| [[double underlined]] $10,381 | $9,917 | $9,656 | $6,691 [[/double underlined]] ------------------------------------------------- [[underlined]] AGENCY FUNDS [[/underlined]] [[underlined]] Assets [[/underlined]] Due from Current Funds| $1,521 | $372 | $433 | $386 Investment at Cost |[[underlined]] 10 | 10 | 10 | 10 [[/underlined]] Total Assets| [[double underlined]] $1,531 | $382 | $443 | $396 [[double underlined]] [[underlined]] Fund Balance: [[/underlined]] Due to Current Funds| $123 | $- | $209 | $246 Deposits Held in Custody| [[underlined]] 1,408 | 382 | 234 | 150 [[/underlined]] Total Funds| [[double underlined]] $1,531 | $382 | $443 | $396 [[/double underlined]]

-23- [[underlined]]Policies and Procedures Governing the Use of Appropriated Funds; Contracts and Grants; and Trust Funds[[/underlined]] A preliminary draft of a statement titled "Smithsonian Institution Policies and Procedures Governing the Use of Appropriated Funds; Contracts and Grants; and Trust Funds" (attached to the Hughes Report as Appendix 4) was recommended by the Adult and Review Committee to remain as a draft example with that report. At the September 27, 1977, meeting of the Board of Regents, the Executive Committee reported that it differed in its view concerning the advisability of including such a preliminary statement which might be viewed as a binding document when, in effect, the Regents had not yet had an opportunity to review the preliminary draft. Later in the meeting, in summarizing his report, Mr. Hughes mentioned his Internal Management Recommendation Number 2: that "the Institution should develop and set forth in concise written form general policies for the use of its trust funds". Mr. Hughes went on to say that a framework of policies for the use of trust funds would assure the Congress that there is tight management of its trust funds, consideration of priorities, and choice among opportunities. No action was taken by the Board of Regents on the draft statement. After the September 27 meeting, the preliminary draft continued to receive staff review. Further useful changes to it were made as a result of Mr. Webb's review. Subsequently, in accordance with the plan approved at the Regents Executive Committee on September 22, the revised draft statement was sent for review and comment to the staff

-24- members of all appropriate Congressional committees. This action was designed to encourage advice and guidance that might be helpful to the Regents in the development of a final statement. It is expected that the draft statement (copy attached) provided to the Regents at the January 16 meeting will reflect the comments received from the Congressional staff. Since this statement should be an integral part of the trust fund budget materials to be provided to the Congress as part of the FY 1979 budget submission, it was requested that the Regents authorize the use of the appended statement. Mr. Mahon stated that there has been some unhappiness in the House Appropriations Subcommittee on Interior and Related Agencies in regard to the handling of trust funds. There has now been delivered the results of a study by our investigative staff which will be forwarded to the Institution tomorrow or the next day. Perhaps we should not enunciate a policy on trust funds until this investigative report is available to us. Mr. Webb said that since the Congress will soon act on appropriating these funds, that we should approve the normal procedures for their use. We have written a very careful statement about the use of our funds and we have adopted a policy of informing the Congress fully and completely on the trust funds. It was suggested that rather than defer the decision with respect to the matter that the motion be amended. It was then approved as follows: VOTED that the Board of Regents approves the statement title "Smithsonian Institution Policies and Procedures Governing the Use of Appropriated Funds," subject to reconsideration, if necessary, following receipt and review of the House investigation Committee Report.

-25- The suggestion was also made that a special meeting of the Executive Committee of the Board of Regents could be called if it was thought necessary.

-26- SMITHSONIAN INSTITUTION POLICIES AND PROCEDURES GOVERNING THE USE OF APPROPRIATED FUNDS; CONTRACTS AND GRANTS; AND TRUST FUNDS [[line]] The Act of August 10, 1846 (20 U.S.C. §41 et seq.), which implemented the bequest of James Smithson as a trust obligation of the United States and established the Smithsonian Institution, provided for its governance by an independent Board of Regents. The Regents were given broad authority to receive and disburse funds available to the Institution through the bequest or otherwise "as they shall deem best suited for the promotion of the purpose of the testator." They were also directed to make provision for collections, exhibitions, library and research functions, and facilities for public education. Historically, the funds of the Institution, which originated with the Congressional acceptance in 1836 of the Smithson bequest to the United States for "the increase and diffusion of knowledge among men," have been augmented through the years by gifts and bequests, grants and contracts, and the revenue-producing activities of the Institution itself. Many of the activities which implement the trust are substantially funded by Federal appropriations. It may be concluded that the Smithsonian Institution is a Federal establishment created to carry out the trust objectives of the Smithson Will. All funds of the Institution, both public and those held in trust, are administered by the Secretary, under the direction of the Board of Regents, subject to the terms and conditions required by their sources. Budgets for and status reports on the financial condition of the Smithsonian and on the progress of particular programs or projects funded with trust, appropriated, and other funds are provided to the Regents' Executive Committee and to the full Board at its regular meetings for their approval.

-27- [[underlined]] SOURCES OF SUPPORT [[/underlined]] The Institution has three major sources of support: Federal appropriations, Federal grants and contracts, and trust funds. The trust funds are further divided into restricted and unrestricted categories. [[underlined]] Federal Appropriations [[/underlined]] Federal funds are sought and received through the regular budget and appropriations processes, and are expended in compliance with Government regulations. The Board of Regents considers and approves Institution budgets and delegates the administration of these funds to the Secretary. This delegation presupposes adherence to programs and budgets approved by the Regents, specific legislative authority, conformance to standard Government personnel procedures, and observance of Federal procurement and accounting regulations. Traditionally, the appropriated funds of the Institution have been budgeted by the Board of Regents for the primary core support of basic research; the acquisition, care,maintenance, exhibition, and study of the national collections; education and publication programs; construction, renovation, and repair of facilities; and protection of the buildings and collections under the jurisdiction of the Smithsonian. Support of the Smithsonian's facilities permits more than 22 million visitors annually to Washington to enjoy the exhibitions, as well as its scientific and scholarly resources. The Institution also serves additional millions of museum-goers across the country through its Travelling Exhibition Service. Funds derived directly from appropriates are the largest single source of funds available to the Institution. They were initially provided in 1857, at which time they constituted 30% of total operating expenses, and reached their highest proportion, 91%, in 1907. In the current decade, direct Federal appropriations have ranged between 64% and 76% of the Smithsonian's operating expenditures, and in 1976 accounted for 66%.

-28- [[underlined]] Federal Grants and Contracts [[/underlined]] For the past thirty years funds received as Federal grants and contracts have been a significant factor in institutional operations. Generally, Smithsonian personnel seek and receive grants and contracts from Government agencies and departments to assist in financing specific research and educational projects that are related to the mission of the Institution and in consonance with programs approved by the Board of Regents. Occasionally, an agency or department requests the Smithsonian to perform specific kinds of work because of its expertise in a given area, the availability of key research people, or its ability to respond quickly to certain kinds of needs. Such requests are honored and carried out by grant or contract when they can be accommodated within the limits of available time, personnel, and existing programmatic priorities. Grant and contract funds are made available to the Smithsonian as an educational institution; administered as restricted trust funds; and expended for purposes of the individual grant or contract in accordance with terms and conditions required by law and regulation and as agreed to between the parties. In 1976 Federal grant and contract funds accounted for 9% of the Smithsonian's operating budget. [[underlined]] Trust Funds [[/underlined]] [[underlined]] Restricted Trust Funds [[/underlined]] consist of gifts, grants, endowments, and other income designated for specific projects and purposes by the donor. The Freer fund is the largest example in this category, being strictly controlled under the terms of the original gift and bequest for the sole use of the Gallery. [[underlined]] Unrestricted Trust Funds [[/underlined]] are made available for the Institution's use from a variety of sources. These sources include interest on the Smithson bequest; income from other endowment and current fund investments; concessions such as food service and parking; royalties from sales of Smithsonian products based on designs and objects in the collections; the Resident and National Associates' programs (including the [[underlined]] Smithsonian [[/underlined]] magazine), and the Museum Shops. They also include unrestricted gifts or bequests of funds.

-29- In the past decade the gross operating trust fund revenues of the Institution have ranged between 8% and 25% of its total operating budget. Only in 1975 and 1976 have they exceeded 20%. This has been due in substantial measure to the wide acceptance of [[underlined]] Smithsonian [[/underlined]] magazine by subscribers and advertisers which has generated sums of unrestricted funds previously unavailable. [[underlined]] POLICIES AND PROCEDURES FOR THE USE OF TRUST FUNDS [[/underlined]] The policies and procedures which have been developed for the use of trust funds may be summarized as follows. Any future significant changes in these policies will be approved by the Executive Committee of the Board of Regents, and, if necessary, the full Board, and following such approval will be made known to the Office of Management and Budget and the Congress. -- Annual income budgets are prepared in detail for each of the sources of trust funds along with expense budgets for all recipient programs, activities, and organizations. The trust fund budgets are consolidated for review by Smithsonian management and approval by the Board of Regents as a part of the overall Institution budget. These budgets are developed in coordination with Federal budget planning and allocations, particularly in those instances where both appropriated and trust funds are traditionally supplied to support an organization unit or program. -- Separate financial accounts are maintained, reports prepared, and results monitored and projected to assure that trust funds are used for approved purposes and in an effective manner. Trust fund plans and budgets for the current and budget years are communicated in a timely and comprehensive way to the Office of Management and Budget and the Congress for their review as part of the Federal appropriations process. Any proposed expenditures of trust funds which may result in a significant requirement for future Federal dollars is brought to the attention of OMB and Congress in a timely manner before any commitment is made. Similarly, unanticipated requirements to use significant amounts of trust funds for an activity usually supported with Federal appropriations are discussed with OMB and the appropriate committees of Congress also in a timely manner prior to commitment.

-30- --Personnel hiring and employment practices, and the procurement of goods and services financed by trust funds are consonant with sound management policies and procedures, and include, where appropriate administrative consistency and simplicity, the application of guidelines established for the use of Federal funds. Trust fund employees are paid at rates commensurate with those of Federal employees. Decisions concerning funding for employment are determined through the annual budget processes. Employees are charged to Federal appropriations, restricted trust funds, and unrestricted trust funds in a manner consistent with approved programs and projects and in accord with the purposes for which these funds are provided to the Institution. Any exceptions, which will be infrequent in number, to the consistent changing of personnel, will be specifically approved by the Secretary, and, if involving a key appointment or a long-term assignment, will be reported to the Board of Regents and to the Congress with an explanation of the circumstances that dictated an exception to regular budget policy. Management and administrative services units of the Institution, including legal counsel, accounting, payroll, personnel, supply, and others, are staffed and otherwise supported in part from Federal funds and in part from trust funds, including funds resulting from overhead recovery on grants and contracts administered by the Smithsonian and from administrative fees charged to trust funded activities. This procedure produces a ratio of Federal and trust fund administrative support approximately in proportion to the operating program expenditures of the Institution as a whole. The auxiliary activities staff and related operating expenses, such as those of the Smithsonian Associates (including the [[underlined]] Smithsonian [[/underlined]] magazine), and the Museum Shops, are funded from the earned income of these activities. Where losses are budgeted for certain of these activities such as the Traveling Exhibition Service and Performing Arts, usually included in the "auxiliary" category of the trust funds budget because they have earned income, also receive appropriated funds.

-31- [[underlined]] USES OF NET UNRESTRICTED TRUST FUND INCOME [[/underlined]] With the approval of the Board of Regents, the unrestricted trust fund income remaining after meeting the expenses of the auxiliary activities and a share of general administration is budgeted for purposes and programs on the basis of carefully considered needs and opportunities, fund availability, and projections of future economic and other conditions. In recognition of their participation in the planning, development, and administration of the museum shops, concessions, and product development programs a portion of the net income of certain of these activities is budgeted for use by the museums and galleries. Although these are unrestricted funds in the broad sense, their use is limited primarily to purchases for the collections, exhibitions, and publications, and their expenditure is determined in consultation with individual bureau directors. Annual budgets for such funds are prepared for the approval of Smithsonian management. Other funds which are available to the bureaus result from activities such as the operation of the parking facility at the National Zoological Park and the film and planetarium showings at the National Air and Space Museum. These funds are dedicated to particular needs such as parking improvements, replacement films, and educational publications. The Regents' first priority for the allocation of the remaining trust funds is the development of the Institution's relatively small unrestricted endowment. Income from the endowment will be used to strengthen the financial position of the Smithsonian against continuing inflation and unpredictable economic change. The Regents anticipate adding to this endowment each year to produce investment income sufficient to offset increased costs of program operations which are dependent on trust funds. After provision for endowment growth, funds are made available to meet important unmet needs of the Institution in such areas as major purchases for the collections, scholarly opportunities, and the extension of popular education activities. Such allocations take into account the appropriated funds, if any, available for particular activities or projects. Other trust fund allotments, usually of small amounts, are made to bureaus and offices for special events associated with exhibit openings and similar public presentations or other purposes where it is determined that there are special needs or opportunities.

-32- Physical plant improvements are funded with appropriated funds except when it is determined that the nature of the property, type of improvement, or the urgency of the project makes it appropriate to use trust funds. [[underlined]] ACCOUNTABILITY [[/underlined]] Preservation of the Smithsonian's unique characteristics and its program flexibility requires that the Institution account fully for the funds made available and for the activities in which it engages. A report is submitted annually to the Congress on the activities and the condition of the Institution which includes financial statements on all funding sources. Federal funds are subject to audit by the General Accounting Office, and the trust funds are audited each year by certified public accountants whose findings are included in the annual report to Congress. The Defense Contract Audit Agency reviews the Smithsonian's management of and accounting for Federal grants and contracts and approves the allocation of related administrative expenses. In addition to these regular reports and reviews the Board of Regents, as a matter of policy, makes available to the Congress and to officers of appropriate Executive Branch agencies budget documents and materials related to the trust funds of the Institution. Furthermore a consolidated source and application of funds statement is made available to the Office of Management and Budget and the Congress as part of the annual Federal Budget submission. This statement, to be used in conjunction with the [[underlined]] Financial Report [[/underlined]] for the prior year, shows the expenses from all sources of each bureau, office, and program. Full information on the purpose for which all funds are spent will be available.

-33- [[underlined]] Report of the Investment Policy Committee [[/underlined]] Mr. Wheeler reported that the Investment Policy Committee held its regular semi-annual meeting with the investment managers on November 2, 1977. Information on the performance, income and holdings of the endowment funds is contained on the attached table and charts. AS of September 30, 1977, the total market value of the Smithsonian endowment funds was $46,666,000, compared to $45,908,000 on June 30, 1977, and $43,897,000 on June 30, 1971. During FY 1977, $5,500,000 was added to Unrestricted Endowment (all placed under the management of Davis, Palmer and Biggs). Including interest and dividend income (i.e., total return), and adjusted for additions and withdrawals of capital, the percentage changes of each fund, as well as the major market indexes, are shown below (performance figures through December 31, 1977, will not be available until the last week of January, 1978): [[5 column table]] | [[underlined]] Last Quarter 6/30/77 - 9/30/77 | Last 9 Mos. 12/31/76 - 9/30/77 | Last Year 9/30/76 - 9/30/77 | Since Inception 6/30/71 - 9/30/77 [[/underlined]] T. Rowe Price | -1.5% | -6.0% | -4.3% | +2.9% Davis, Palmer & Biggs | -3.1% | -3.2% | +1.3% | +34.2% Thorndike, Doran, P&L | [[underlined]] -1.7% | -3.6% | -1.5% | +12.5% [[/underlined]] Total Smithsonian Consolidated Endowment | -2.3% | -4.3% | -1.3% | +17.0% [[underlined]] Market Averages [[/underlined]] DJIA | -6.6% | -13.3% | -11.2% | +19.8% S&P'S 500 | -3.0% | -7.7% | -5.0% | +18.8% Value Line | -2.1% | +1.1% | +8.4% | +0.2% The performance of the three managers for the fiscal year 1977, as well as the quarter ended September 30, 1977, has been equal to or better than the major market averages; only Davis, Palmer and Biggs, however,

-34- show a positive return (+1.3%) for the fiscal year. Since inception on June 30, 1971, the performance of Davis, Palmer and Biggs continues to be superior to the averages, while Thorndike, Doran, Paine and Lewis and particularly T. Rowe Price trail the Dow Jones and Standard and Poor's 500. The Treasurer outlined to the Committee the concerns expressed by the Senate of Scientists, the association of the Smithsonian's professional researchers, regarding the performance of our endowment funds over recent years, and reviewed with the members an analysis which shows that a portfolio of stocks randomly selected by the Senate's Finance Committee substantially outperformed Smithsonian funds over the last six years. The Committee shared the concerns of the Smithsonian scientists. Since performance of the Smithsonian endowment funds has not been exceptional since 1971, it was agreed that there should be a general survey of other investment managers to determine whether a change should be made. Messrs. Moriarty and Mott were appointed a search committee to interview outside firms and to refer to the full Committee any alternative managers whose performance appeared outstanding. The Committee is of the opinion that the Institution might benefit from having only two managers, rather than three (given the limited size of the funds managed) but will reserve its recommendation on this point for the time being. It is hoped that a recommendation on the course of action will be made at the spring meeting of the Investment Policy Committee, for consideration at the May Board of Regents meeting and implementation on June 30, 1978, if any change is indeed suggested.

-35- In the meantime, it was agreed that the planned additions to Unrestricted Endowment should continue to be added to the funds managed by Davis, Palmer and Biggs. Mr. Gell-Mann questioned the investment by the Smithsonian in stocks and bonds which have not resulted in a larger return over the years. He specifically mentioned the investment of capital in a study collection of objects such as is conventionally acquired for exhibition and study (as opposed to the national collections), the value of which would have increased by a large factor. The Secretary said that this goes against the principle of having a collection in terms of the history of curation and collecting and that we have been very queasy about getting into the art market on a buying and selling basis. Such a practice might be viewed with alarm on the assumption that we might be selling objects in violation of a trust. It was suggested that other investments might be looked into, such as real property and other more appreciable items, to provide a greater return on our funds. It was proposed that the Secretary discuss this matter with the Chairman of the Investment Policy Committee, Mr. Burden, with the possibility of having an [[underlined]] ad hoc [[/underlined]] committee appointed by the Chancellor to consider this matter.

-36- SMITHSONIAN INSTITUTION [[underlined]] INVESTMENT FUNDS SUMMARY [[/underlined]] ($1,000) Market Value Jun 30, 1971 | Sep 30, 1976 | Dec 31, 1976 | Jun 30, 1977 | Sep 30, 1977 [[Boxes with figures - 6 columns, 6 rows, some of the underlined headings overlap boxes, boxes transcribed from left to right, top to bottom]] [[Box 1 begin]] [[underlined]] T. ROWE PRICE & ASSOCIATES [[/underlined]] Cash Bonds CV Bds & Pfd Common Stock Total Value Index Total Accomp. Div + Int/Yr Tot Ret Inc/Yr [[Box 1 end]] [[Box 2 begin]] 14 | -% 4,124 | 29 634 | 5 [[underlined]] 9,333 | 66 [[/underlined]] [[double underlined]] 14,105 | 100% [[/double underlined]] 100.0 100.0 532 - 3.8% Mkt. - [[Box 2 end]] [[Box 3 begin]] 25 | -% 490 | 4 1,836 | 13 [[underlined]] 11,110 | 83 [[/underlined]] [[double underlined]] 13,461 | 100% [[/double underlined]] 88.8 107.5 410 - 3.0% Mkt. 692 - 5.1% Mkt. [[Box 3 end]] [[Box 4 begin]] (5) | -% 545 | 4 1,686 | 12 [[underlined]] 11,283 | 84 [[/underlined]] [[double underlined]] 13,509 | 100% [[/double underlined]] 89.9 109.5 415 - 3.1% Mkt. 685 - 5.1% Mkt. [[Box 4 end]] [[Box 5 begin]] 90 | 1% 650 | 5 1,406 | 11 [[underlined]] 10,376 | 83 [[/underlined]] [[double underlined]] 12,522 | 100% [[double underlined]] 83.1 104.5 431 - 3.4% Mkt. 685 - 5.5% Mkt. [[Box 5 end]] [[Box 6 begin]] 400 | 3% 664 | 6 1,361 | 11 [[underlined]] 9,795 | 80 [[/underlined]] [[double underlined]] 12,220 | 100% [[/double underlined]] 80.8 102.9 449 - 3.7% Mkt. 685 - 5.6% Mkt. [[Box 6 end]] [[Box 7 begin]] [[underlined]] DAVIS, PALMER & BIGGS [[/underlined]] Cash Bonds Cv Bds & Pfd Common Stock Total Value Index Total Accomp. Div + Int/Yr Tot Ret Inc/Yr [[Box 7 end]] [[Box 8 begin]] 31 | -% 1,018 | 14 309 | 5 [[underlined]] 5,809 | 81 [[/underlined]] [[double underlined]] 7,167 | 100% [[/double underlined]] 100.0 100.0 276 - 3.9% Mkt. - [[Box 8 end]] [[Box 9 begin]] 192 | 1% 3,061 | 18 1,038 | 6 [[underlined]] 12,540 | 75 [[/underlined]] [[double underlined]] 16,831 | 100% [[/double underlined]] 111.8 132.5 738 - 4.4% Mkt. 743 - 4.4% Mkt. [[Box 9 end]] [[Box 10 begin]] 687 | 4% 3,114 |17 1,234 | 7 [[underlined]] 13,062 | 72 [[/underlined]] [[double underlined]] 18,097 | 100% [[/double underlined]] 116.4 138.6 802 - 4.4% Mkt. 786 - 4.3% Mkt. [[Box 10 end]] [[Box 11 begin]] 2,264 | 10% 4,181 | 20 1,401 | 7 [[underlined]] 13,357 | 63 [[/underlined]] [[double underlined]] 21,203 | 100% [[/double underlined]] 113.2 138.5 1,028 - 4.9% Mkt. 995 - 4.7% Mkt. [[Box 11 end]] [[Box 12 begin]] 2,467 | 11% 5,532 | 25 1,449 | 6 [[underlined]] 13,121 | 58 [[/underlined]] 22,569 | 100% 107.3 134.2 1,172 - 5.2% Mkt. 1,041 - 4.6% Mkt. [[Box 12 end]] [[Box 13 begin]] [[underlined]] THORNDIKE, DORAN, PAINE & LEWIS [[/underlined]] Cash Bonds Cv Bds & Pfd Common Stock Total Value Index Total Accomp. Div + Int/Yr Tot Ret Inc/Yr [[Box 13 end]] [[Box 14 begin]] 4 | -% 5,262 | 47 529 | 5 [[underlined]] 5,300 | 48 [[/underlined]] [[double underlined]] 11,095 | 100% [[/double underlined]] 100.0 100.0 526 - 4.7% Mkt. - [[Box 14 end]] [[Box 15 begin]] 125 | 1% 1,814 | 14 218 | 2 [[underlined]] 10,583 | 83 [[/underlined]] [[double underlined]] 12,740 | 100% [[/double underlined]] 93.3 114.2 481 - 3.8% Mkt. 656 - 5.1% Mkt. [[Box 15 end]] [[Box 16 begin]] 193 | 2% 1,873 | 14 217 | 2 [[underlined]] 10,513 | 82 [[/underlined]] [[double underlined]] 12,796 | 100% [[double underlined]] 94.5 116.7 511 - 4.0% Mkt. 629 - 4.9% Mkt. [[Box 16 end]] [[Box 17 begin]] 206 | 2% 1,860 | 15 - | - [[underlined]] 10,117 | 83 [[/underlined]] [[double underlined]] 12,183 | 100% [[double underlined]] 89.7 114.4 527 - 4.3% Mkt. 629 - 5.2% Mkt. [[Box 17 end]] [[Box 18 begin]] (26) | 0% 1,858 | 15 - | - [[underlined]] 10,045 | 85 [[/underlined]] [[double underlined]] 11,877 | 100% [[/double underlined]] 86.6 112.5 536 - 4.5% Mkt. 629 - 5.3% Mkt. [[Box 18 end]] [[Box 19 begin]] [[underlined]] TOTAL SMITHSONIAN CONSOLIDATED ENDOWMENT [[/underlined]] Cash Bonds Cv Bds & Pfd Common Stock Total* Value Index Total Accomp. Div + Int/Yr Tot Ret Inc/Yr [[Box 19 end]] [[Box 20 begin]] 49 | 0% 10,404 | 24 1,472 | 3 [[underlined]] 31,972 | 73[[/underlined]] [[double underlined]] 43,897 [[2/ inserted]] | 100% [[/double underlined]] 100.0 100.0 1,741 - 4.0% Mkt. - [[Box 20 end]] [[Box 21 begin]] 342 | 1% 5,365 | 12 3,092 | 7 [[underlined]] 34,233 | 80 [[/underlined]] [[double underlined]] 43,032 | 100% [[/double underlined]] 98.3 118.6 1,629 - 3.4% Mkt. 2,091 - 4.9% Mkt. [[Box 21 end]] [[Box 22 begin]] 875 | 2% 5,532 | 12 3,137 | 7 [[underlined]] 34,858 | 79 [[/underlined]] [[double underlined]] 44,402 | 100% [[/double underlined]] 100.7 122.3 1,728 - 3.9% Mkt. 2,100 - 4.7% Mkt. [[Box 22 end]] [[Box 23 begin]] 2,560 | 6% 6,691 | 14 2,807 | 6 [[underlined]] 33,850 | 74 [[/underlined]] [[double underlined]] 45,908 | 100% [[/double underlined]] 95.7 119.8 1,986 - 4.3% Mkt. 2,309 - 5.0% Mkt. [[Box 23 end]] [[Box 24 begin]] 2,841 | 6% 8,054 | 17 2,810 | 6 [[underlined]] 32,961 | 71 [[/underlined]] [[double underlined]] 46,666 | 100% [[/double underlined]] 91.7 117.0 2,157 - 4.6% Mkt. 2,355 - 5.0% Mkt. [[Box 24 end]] [[Box 25 begin]] *Includes Freer Fd Consolidated Fd [[underlined]] 1/ [[/underlined]] Endowment #3 Total [[Box 25 end]] [[Box 26 begin]] 18,805 12,765 [[underlined]] 12,327 [[2/ inserted]] [[/underlined]] [[double underlined]] 43,897 [[/double underlined]] [[Box 26 end]] [[Box 27 begin]] 16,137 14,196 [[underlined]] 12,699 [[/underlined]] [[double underlined]] 43,032 [[/double underlined]] [[Box 27 end]] [[Box 28 begin]] 16,318 15,159 [[underlined]] 12,925 [[/underlined]] [[double underlined]] 44,402 [[/double underlined]] [[Box 28 ends]] [[Box 29 begins]] [[underlined]]STOCK MARKET AVERAGES - TOTAL ACCOMPLISHMENT INDEX 6/30/71 = .00 [[/underlined]] D-J Industrials S&P's 500 Stocks Value Line Comp. [[underlined]] STOCK MARKET AVERAGES - VALUE INDEX (Excluding Dividends & Interest Yield 6/30 [[/underlined]] [[Box 29 ends]] [[Box 30 begins]] 100.0 100.0 100.0 100.0 (891.14) 100.0 (99.70) 100.0 (116.31) [[Box 30 ends]] [[Box 31 beings]] 134.9 125.1 92.4 111.1 (990.19) 105.6 (105.24) 74.6 (86.77) [[Box 31 ends]] [[Box 32 begins]] 138.1 128.7 99.1 112.7 (10 [[strikethrough]] 0 [[/strikethrough]] 04.65 107.8 (107.46) 80.4 (93.47) [[Box 32 ends]] [[Box 33 begins]] 128.3 122.5 102.3 102.8 (916.30) 100.8 (100.48) 81.6 (94.86) [[Box 33 ends]] [[Box 34 begins]] 119.8 118.8 100.2 95.1 (847.11) 96.8 (96.53) 78.4 (91.16) [[Box 34 ends]] [[underlined]] 1/ [[/underlined]] Includes Special Endowment Fund. [[underlined]] 2/ [[/underlined]] Includes portion of Johnson & Johnson stock held in Treasurer's Office.

- 37 - [[image - graph of variation of investment instruments from 1971 to 1977]] [[Data plotted for the following investment instruments]] T.R.P.: T. Rowe Price T.D.P.L.: Thorndike, Doran, Paine, & Lewis D.P.B.: Davis, Palmer, & Biggs S&P 500 [[title of graph]] SMITHSONIAN INSTITUTION Consolidated Fund Total Accomplishment Index 9-30-77

-38- [[underlined]] Smithsonian Institution Pooled Income Fund [[/underlined]] With Regents' approval, it has been determined that the Smithsonian undertake to increase unrestricted endowment to at least $50 million in the next ten to fifteen years. As one means toward this end, it is proposed that the Smithsonian establish a Pooled Income Fund. Such charitable remainder trusts, approved by the 1969 Tax Reform Act, are now widely used in deferred giving programs of other not-for-profit organizations. The Smithsonian is currently the beneficiary of two other forms of deferred gifts, a Unitrust and an Annuity Trust which are generally applicable for donations in excess of $100,000. The creation of a Pooled Income Fund which would accommodate smaller contributions, can be expected to prove attractive to a broader spectrum of potential supporters. A Pooled Income Fund permits a donor to contribute cash or non-tax-exempt securities to the fund while at the same time retaining a lifetime interest income for the donor or a named beneficiary. At the death of the donor, or the income beneficiary, the assets attributable to the donor's gift would be withdrawn from the fun and transferred to the Smithsonian. In its operation, such a fund is similar to a mutual fund, although, of course, once a gift is made it cannot be withdrawn. The dividend and interest income of the Fund is distributed quarterly to the donors and income beneficiaries, proportionate to their original contributions. It is the intent of the Smithsonian that this income be at the annual rate of

-39- 5-6% of the Fund's market value. Realized capital gains are not distributed, but are reinvested in principal. Income payments to beneficiaries are therefore taxable to them as ordinary income. A Pooled Income Fund offers donors the advantage of a tax benefit for their gifts to the Smithsonian even while they retain the income interest. A donor may take a charitable contribution deduction for the actuarial value of his or her gift in the year it is made, this value varying with the age and sex of each individual donor. While the chief aim in establishing this Fund is to augment unrestricted endowment, it will also be possible for the Fund to receive gifts restricted to specific donor wishes. Should a donor, for example, want to create an endowment for a memorial Chair or Fellowship, the donor would receive life income from the Fund and, upon the donor's death, the Chair or Fellowship would be funded from interest on the principal. This, briefly and without technicalities, is a description of the deferred giving plan proposed for supporters of the Smithsonian, employees, Associates, and the general public. Once the Pooled Income Fund is established, a dignified, low-key promotional campaign will be developed using Smithsonian, Torch and mailings to Trust Officers, Estate Planners and selected potential donors.

-40- This is a program for the future. As can be imagined, immediate returns will be small, but, over time, this program can be expected to make an important annual contribution to Smithsonian endowment. While the Smithsonian could act as trustee and manage the fund itself, this would involve numerous technical procedures and reporting requirements which the Treasurer believes could be performed more suitably by a Trust Institution or Bank. In addition, the assets of this fund could not legally be commingled with the Endowment Funds of the Institution, but would have to be held and invested independently. The Treasurer has therefore contacted a number of institutions to obtain proposals for their management of a Pooled Income Fund on behalf of the Smithsonian. The Treasurer reviewed information submitted by nine banks and, based on the four criteria of prior experience with Pooled Income Funds, investment performance, fee structure, and proximity to Washington, recommends the selection of the United Virginia Bank (a subsidiary of United Virginia Bankshares, Inc.) as Trustee for this fund. This Institution, with assets of $1.25 billion under management, has headquarters in Richmond with offices in Alexandria, which would be a convenience to donors from the Washington area. United Virginia has substantially more experience in administering such funds (currently managing some 16 Pooled Income Funds) than other responding banks, and their investment performance shows results for equities better than

-41- the Standard and Poor's 500 for the past six years and for bonds, in line with the Salomon Brothers Index. The fee structure is on the low end of the firms responding, in addition to which these fees will be waived for the first two years of operation. The Smithsonian will, of course, retain the right to replace the Trustee for this fund. There was general discussion at the Executive Committee meeting about the difficulty inherent in asking the Regents who are salaried persons without independent means to contribute in a major way to such an income producing plan. In connection with this the Regents expressed general enthusiasm in the idea, and one or two of them mentioned that in a small way they have had ideas of supporting the Institution, as follows: e.g., from time to time assigning a lecture fee to the Institution; possibly writing in the Institution as a beneficiary on an airline accident insurance policy; or some similar token payment. With the objective of obtaining commitments or pledges of $100,000 to start this fund, an amount judged to be a critical minimum, and subject to obtaining the necessary approvals from the Internal Revenue Service (which are expected to be pro forma), the creation of a Smithsonian Pooled Income Fund was recommended and it was VOTED that the Board of Regents approves the establishment of a Pooled Income Fund by the Smithsonian Institution, and further VOTED that the Board of Regents approves the selection of the United Virginia Bank as Trustee for the Smithsonian Institution of this Pooled Income Fund, with the Smithsonian retaining the right to replace said Trustee.

-42- [[underlined]]Commitment of Unallocated Unrestricted Trust Funds to Important Programs[[/underlined]] The Regents have established that a high priority commitment for unallocated unrestricted trust funds each year must be the continued development of the Institution's unrestricted purpose endowment funds. These funds must serve to provide some protection against continued inflation and the effects of future uncertain economic conditions. At the end of fiscal year 1977 the unrestricted endowment fund totaled about $12,600,000. It is anticipated that a further $4,000,000 will be transferred to this endowment by the close of fiscal year 1978. Additional transfers, if funds are available, will be budgeted in subsequent years for approval by the Regents. In view of the substantial unmet needs of the Institution, the Regents believe it is important to recognize that we now have an opportunity to meet a number of those objectives that will benefit the public. Such applications have not been possible in previous years in the absence of available funds. The Financial Report presented at the September 27, 1977 Regents meeting suggested that an unallocated unrestricted amount be committed by the Board for such services. This would encompass three principal areas of traditional Smithsonian activity: the development of the national collections, the increase and diffusion of knowledge by means of scholarly and educational programs in the following amounts: Collection acquisitions - $1,000,000 Scholarly projects - 500,000 Educational programs - [[underlined]]500,000[[/underlined]] [[total]] $2,000,000

-43- Having approved this plan in principle, the Board was advised that more specific recommendations would be presented at the January 1978 meeting. The following general plan is now proposed to the Board for its consideration and approval. It should be noted that the draft statement of policies and procedures for the use of trust and other funds (see p. 25) broadly outlines the important companion goals of development of the endowment and allocations to significant program purposes. Budgeting for such special needs will be guided by the following assumptions and practices: in any given year, the amount available and hence the proportion for spending versus endowment fund investing is likely to vary depending on economic conditions, continued success of our income producing activities, and other factors. Thus we should not assume that an amount approved for program purposes for one year would constitute an approved level for any subsequent year. Each year the amount approved by the Regents would be based on a current estimate of that year's financial results. And, finally, while there must be a new assessment of spending plans each year, there should be a firm intention to continue the plan consistently in future years, assuming, of course, the continued availability of the funds required. [[underlined]] Development of the National Collections [[/underlined]] The museums of the Smithsonian Institution are in most respects very well supported in comparison with other museums in this country and abroad. One major deficiency, however, has been the total inadequacy

-44- of funds to purchase [[underlined]]major[[underlined]] items for the collections. While many objects are received through donation and affordable items are purchased, our museums are increasingly unable to buy works of great importance which would add significantly to the quality and comprehensiveness of our collections. Such growth is essential if research and exhibition programs are to thrive. For fiscal year 1978, the six museums in questions [[ [[underlined]]1/[[underlined]] ]] have only about $1,200,000 budgeted from all sources of funds -- primarily from Federal funds ($800,000), from Freer endowment income ($200,000), and from smaller amounts available from gifts, bequests, and special purpose funds. In today's market, the $200,000 to $300,000 available to each of these museums annually is inadequate and can only go toward purchase of less expensive objects. Our purchase funds pale in comparison to those available to comparable museums in this country and abroad. While the Congress has been generally supportive in recent years of requests for acquisition funds, the small annual increases have not even kept pace with inflation and there is little expectation that these appropriations will grow large enough ever to allow the purchase of major works. It is recommended, therefore, that a new trust fund program, limited to the acquisition of major works, be established at the level of $1,000,000 in fiscal year of 1978. To allow proper planning in the [[line]] [[underlined]]1/[[underlined]] Excluding the National Air and Space Museum which does not purchase objects and the Cooper-Hewitt Museum which is not emphasizing acquisitions in its formative period.

-45- use of these funds and to achieve equity in their distribution, it is further proposed that a five-year purchase program be established at this level subject to the continued availability of funds. During the five-year period (fiscal years 1978-1982) major objects or collections of objects valued at [[underlined]]more than $200,000 each[[/underlined]] could be purchased by the museums listed below, in the amounts shown. All proposed purchases would be fully documented as to importance, endorsed by the respective museum advisory boards and committees, approved by the Secretary, and reported to the Regents. [[2 column table]] [[headers are underlined]] Museum | Total Trust Funds Available FY 1978-82 National Portrait Gallery | $1,000,000 National Collection of Fine Arts | 1,000,000 Hirshhorn Museums and Sculpture Garden | 1,000,000 Freer Gallery of Art | 1,000,000 National Museum of History and Technology | 500,000 National Museum of Natural History | [[underlined]] 500,000 [[/underlined]] [[total]] $5,000,000 These individual amounts are based on a judgement as to needs and as to prices of objects that might be bought. The Office of the Assistant Secretary for History and Art would administer the program to assure that the proposed limits are not exceeded and that the total amount spent by all six museums in any year does not exceed the $1,000,000 available annually for the entire program. Should less than the $1,000,000 be spent in total in any given year, the unexpended balance would carry forward to the following year.

-46- It is further proposed that one-half of the funds allotted to each museum be reserved for supplementing partial gifts and matching contributions. In each such case, the amount provided from Smithsonian funds should be no more than 50 percent of the total cost of the object (or collection) and that amount should still be no less than $200,000. This provision would encourage the museums to seek donations and provide prospective donors the opportunity to multiply the benefit of their contributions. Should occasions arise where unique opportunities would be lost were the above formulas to be applied strictly, minor modifications would be permitted with the Secretary's approval. [[underlined]]Increase of Knowledge Through Scholarly Programs[[/underlined]] The Institution's scholarly programs had their beginning with unrestricted trust funds provided from the original bequest. Over many years, however, available funds of this description have been small, and the limited research that could be supported has generally consisted of restricted funds whose use was confined to the specific terms of gifts and bequests. This money has allowed studies of particu-lar collections or subjects of interest to the donors, but has not allowed adequate response to new needs or opportunities frequently of national significance. Since the 1950's, Federal grants and contracts have become an important source of support for special projects and programs of interest to the funding agency. Such sources of support, while of particular importance to astrophysics and the earth sciences, are

-47- not available for many of the fields of study represented by Smithsonian scholars. The long lead-time associated with the Federal appropriations process makes it difficult to take advantage of un-anticipated prospects for field work, for the attraction of a visiting scholar to study a particular collection, or for the purchase of equipment to meet a new requirement. While Federal appropriations will continue to provide the foundation for Smithsonian scholarly programs, it is important to restore the responsiveness and flexibility offered by the use of unrestricted trust funds for project support. It is proposed, therefore, that an annual allocation of such funds (an amount of $500,000 is proposed for fiscal year 1978) be made available for opportune investigations. Examples of potential needs during fiscal year 1978 are instruments to equip the new trust-funded laboratory wing at the Chesapeake Bay Center, matching funds for external grants that will finance the last phase of a four-year archeological project on the north coast of Labrador, the Catalogue of American Portraits (to match a Mellon Foundation grant), and seed money to finance a short-term astrophysical project, the eventual development of which can hopefully be paid for with outside grants and contracts. Each such specific short-term project will be approved by the Secretary following appropriate review for scholarly merit. Funds will be allocated by the appropriate Assistant Secretary to bureaus and offices for use by particular scholars. Reports on projects and their results will be made available to the Regents.

-48- [[underlined]]Diffusion of Knowledge Through Education Programs[[/underlined]] The other category of activity is for the diffusion of knowledge by means of improved and expanded educational outreach. While the Smithsonian magazine, traveling exhibitions, publications, and other products and services are making important contributions to the disemination of information concerning man's natural environment and his cultural and technological achievements, more needs to be done. The Institution is particularly well equipped to do more, drawing upon its collection, documentary, and staff resources. While continued attention must be given to the needs of our visiting public, broader service to our national constituency, an area of service that receives only small amounts of Federal funding, should be the primary focus over time. This emphasis is particularly appropriate since the funds that are proposed for allocation to new or enlarged outreach activities are realized primarily from the successful magazine. Many of its subscribers have little or no opportunity to visit our museums, galleries, zoo, and other education centers. A special effort also should be made to reach those persons who for reasons of age, race, economic condition, or other factors may not have been served adequately in the past. For fiscal year 1978, an allocation of $500,000 of unrestricted trust fund is proposed for this category of work. Much needed support for our present educational programs requires a major upgrading of the audio-visual equipment in our auditoriums and other meeting rooms which are heavily used by the general public and the Associates.

-49- Other projects include the documentation of our photographic collections for use by students and other researchers and permit the preparation of additional slides, slide sets, filmstrips, and related audio-visual materials for research and lectures, for sale, and for free distribution to schools and other organizations; the development of additional materials based on Smithsonian research, exhibits, and performances for use by radio networks and stations across the country; and further development of films and television based on the Institution's collections and knowledge (including the documentation of vanishing crafts). Other areas under consideration include the Folklife Festival (thus lessening the current reliance on outside funding); our biennial symposium and a lecture series on knowledge and socity; the preparation of additional new exhibitions based on Smithsonian collections whose initial showings might be organized in connection with the National Associates Program in order to allow some expansion of program offerings, and more workshops and training opprotunities in connection with the regional cities program; support for the Anacostia Neighborhood Museum to allow it to extend its documentation of Black history to a wider audience; and an augementation of the capability of our Visitor Information and Associates Reception Center to provide faster response to mail and telephone inquiries. As with the other categories of this program, these projects will be carefully selected, monitored, and their status reported to the Regents.

-50- The following motion was approved: VOTED that the Board of Regents recognizes the opportunity to support a number of important unmet needs and therefore approves the expendi-ture of an amount up to $2,000,000 for fiscal year 1978 for acquisitions of collections, scholarly, and educational programs. Individual expenditures are to be approved by the Secretary and reported periodically to the Board of Regents. Future years' allocations for these purposes will be considered for approval by the Board of Regents as presented in the Annual Trust Fund budget, with the expectation that the acquisitions program would continue at the same level for the five-year period subject to the availability of funds.

-51- [[underlined]]Status of Hughes Report Recommendations[[/underlined]] Mr. Ripley reported that there were a number of recommendations made in the Hughes Report which are being worked on, and the following status reports reflect the action being taken on them. [[underlined]]Under Secretary Recruitment[[/underlined]] A status report has been submitted by James Bradley and Howard Toy on recruitment for the position of Under Secretary. Approximately 65 applications were received, and as many as 15 have been interviewed. The candidates will be judged on their administrative and managerial experience and knowledge; leadership qualities; education; and responsibilities. The Chancellor stated that in accordance with the procedures discussed at the Executive Committee of the Board of Regents meeting on October 31, 1977, the Executive Committee of the Board of Regents will in effect serve as both a search and screening committee for the Under Secretary position.

-52- [[underlined]]Five-Year Planning Process[[/underlined]] Mr. Hughes third recommendation, aimed at improving the accountability of the Institution to the Congress, was that "the Regents and the Secretary should establish a five-year forward planning process for the Institution covering all activities". In conjunction with this recommendation, steps are being taken by the Secretary and members of his Executive Committee to prepare a comprehensive statement on future activities of the Institution and associated resource expectations covering the years FY 1979 through FY 1983. Coordination and consolidation of information for the Secretary's review are being accomplished by the Assistant Secretary for Administration with the active participation of the other Executive Committee members and the Institution's budget office. Instructions requesting the development of planning statements and other information were distributed to all of the bureaus, offices, and trust fund activities on December 16. Materials will be ready for internal reviews by the responsible Assistant Secretary or Executive Committee member beginning January 16. A preliminary report will be assembled for the Secretary by March 1. Following his review and approval, a planning document will be prepared for distribution to the Board of Regents and appropriate Congressional committees in advance of the spring appropriations hearings. A copy will be given also to the Office of Management and Budget; when the Institution has received information from Congress on the FY 1979 appropriation request, adjustments will be made to the plan and reflected in the forthcoming year's budget submission to that office.

-53- The report to Congress will be developed principally along organizational lines and cover major program changes expected to occur within the museums, laboratories and galleries. Forecasts for administrative and support activities also will be included, along with facilities plans and other special projects central to the interests of the Secretary and his executive staff. The process will be an annual one, with time set aside each year in December through March for review of institutional plans and of progress being made in various areas.

-54- [[underlined]]Program and Activities Inventory[[/underlined]] Under Internal Management matters, Mr. Hughes' first recommendation was that "as an early step in the planning process, the Smithsonian Institution should develop and keep current a comprehensive list of activities (programs, projects, etc.) which it carries on". Such a document should have "informative descriptions" and should be augmented with an up-to-date organization chart "accurately and completely reflecting the structure of the Institution". In response to this recommendation, materials are now being assembled. This inventory of activities is expected to be completed in March, in time for the spring Congressional hearings on the FY 1979 budget request. The project is being done by the office of the Assistant Secretary for Administration working with the bureaus and offices of the Institution. An assessment of various publications of the Institution was conducted in October 1977 to determine what descriptive materials are already available, what informational gaps need to be filled, and what form the inventory should take to be most useful to Smithsonian management and to other interested audiences such as the Congressional committees, and the Office of Management and Budget. A preliminary content outline and sample materials for the National Air and Space Museum were prepared and circulated in November to the Secretary and his executive staff for review and comment. Efforts are now underway to complete draft materials for all bureaus. The inventory is being prepared on an organizational basis and will focus on the major program areas of the Institution; Science,

-55- History and Art, Museum Programs, and Public Service. It will contain a brief summary of the origin and purpose of each bureau, along with a description of principal activities currently being conducted. In addition to an up-to-date organization chart for the Institution, it will contain charts for the major museums, laboratories, and galleries. Administrative, financial, and support functions will be included in a separate chapter. Relationships with affiliated organizations, the Kennedy Center, the Woodrow Wilson International Center for Scholars, and the National Gallery, also will be included. Following review and approval by the Secretary, the document will be distributed to the Board, various Congressional committees, the Office of Management and Budget, and interested public constituencies. It is expected to provide the basis for future periodic summary reports, publications, and sourcebook materials on the Institution's activities and to serve as background information for the five-year planning process.

-56- [[underlined]] Procedures for Administering Program Formerly in the Smithsonian Research Foundation [[/underlined]] Programs previously administered by the Smithsonian Research Foundation for which new direct administrative procedures have been developed include the Research Awards Program, the Special Foreign Currency Program Research grants to Smithsonian scholars, the Academic Studies Program of pre- and post-doctoral fellowships to college and university applicants, and the Woodrow Wilson Center fellowships. These new procedures, which conform with Federal personnel and procurement policies and regulations, take the form of direct awards to the fellows in the case of the Academic Studies and Woodrow Wilson programs and allocations to parent bureaus and offices in the case of the Research Awards and Foreign Currency Programs. The four offices managing these funds report that the new procedures are working very well. Two problems in connection with the Research Awards Program will need to be solved for fiscal year 1979 assuming continued Federal funding. It will be essential to obtain a substantially higher travel authorization (this problem is not acute in fiscal year 1978 since at the beginning of the year there was an unexpended balance in the Foundation which could be applied to travel). It is hoped that the Congress will recognize this need as it

-57- addresses the 1979 budget request. It also will be necessary to obtain authority to make appointments subject to Civil Service procedures, of research assistants for more than one year without a full-time, permanent commitment. The Offices of the Assistant Secretary for Science and Personnel Administration are working on this problem. It is expected that a solution will be developed prior to the beginning of the new fiscal year.

-58- [[underlined]] Smithsonian Science Information Exchange [[/underlined]] The March 1977 General Accounting Office Report on the Smithsonian Institution recommended that the Board of Regents dissolve the corporate status of the Smithsonian Science Information Exchange (SSIE) and conduct its operations as part of the Smithsonian Institution's regular organizational structure. Subsequently, in its action on the fiscal year 1978 appropriation, the Senate Appropriation Committee stated that efforts should begin to effect the transition of the Exchange to Federal status either in the Smithsonian or an appropriate Federal agency. In recognition of the Institution's concern whether, in view of the origins and development of the Exchange, the Board of Regents could unilaterally dismantle its present operations, the Office of Management and Budget advised that it expected to consider the future status of the SSIE in the course of reviewing the Institution's budget request for FY 1979. During the fall several discussions were held with OMB representatives to review various organizational possibilities. At its September 27 meeting, the Board of Regents was advised that OMB was expected to arrive at a recommended course of action by the time the FY 1979 budget allowances were determined. No action was taken, however, OMB preferring to refer the matter to the President's Reorganization Project. The Smithsonian will ask that this action be mentioned in the budget allowance letter in order to be in a position to indicate to the Congress OMB's action and intention.

-59- Although OMB has not demonstrated sustained attention to the Exchange in the past, currently there are definite signs of a positive interest in the SSIE since the FY 1979 budget allowance provides for an increase of funds to develop the data base, to revise indexing techniques to minimize processing costs, and to develop project methods to track research in process through the publication stage. In response to Judge Higginbotham who asked if the Smithsonian was doing all it should on this SSIE issue, it was reported that the Smithsonian had had five or six meetings with the Office of Management and Budget about the status of SSIE, and the subject will continue to be brought up until the location of the SSIE is resolved.

-60- [[stamped]] [[??]] NOV 16 1977 [[/stamped]] [[preprinted]] United States Senate WASHINGTON, D.C. 20510 [[/preprintedd]] November 8, 1977 Honorable S. Dillon Ripley The Secretary The Smithsonian Institution Washington, D. C. 20560 Dear Dillon: Forgive my delay in responding to your letters of October 18 and 19. My schedule here in the Senate has prevented a prompter response. Enclosed is a card evidencing my concurrence with your rendition of the proceedings of the Regents' meeting of September 27. I appreciate your invitation to arrange a briefing session for the Audit and Review Committee concerning the functions and reports of the Director of Audits. My present commitments make it unclear when this might be done, but I assume your offer is a standing one that can be taken up at an appropriate point. I also appreciate your advising me of Dr. Lawson's appointment as Director of the Freer Gallery. Best wishes. Sincerely, [[signed]] Scoop [[/signed]] Henry M. [[strikethrough]]Jackson[[/strikethrough]] Enclosure

-61- October 18, 1977 Honorable Henry M. Jackson Chairman Audit and Review Committee Board of Regents of the Smithsonian Instiution United States Senate Washington, D. C. 20510 Dear Scoop: One of the recommendations contained in the Hughes Report approved by the Board of Regents at its recent meeting concerned audit reports prepared by our internal auditors and their availability for the Regents' Audit and Review Committee. If convenient for yourself, I would be happy to arrange a briefing session for you and the members of your Committee at which our Director of Audits could describe his functions and summarize the reports prepared over the past year. Of course earlier reports can be made available to you as well. There is enclosed a list of our most recent audits which are available for your review. This list is considered to be confidential for internal purposes only. I want to thank you for your efforts in our behalf and look forward to hearing from you. With all best wishes, I am, Sincerely yours, [[Signature]] S. Dillon Ripley Secretary Enclosure cc: Mr. James E. Webb

-62- Smithsonian Office of Audits Audit Reports Issued [[underlined]] October 1, 1976 - September 30, 1977 [[/underlined]] [[underlined/]]Date of Report[[/underlined]] [[underlined]]Audit Report Title[[/underlined]] October 1976 Office of Facilities Planning and Engineering Services October 1976 Smithsonian Magazine October 1976 Motor Vehicle Management February 1977 Woodrow Wilson International Center for Scholars February 1977 Procurement of Printing Services by the SI Press May 1977 1976 Annual and Special Inventories of Government and Smithsonian Non-Expendable Property June 1977 Office of Academic Studies June 1977 Office of Computer Services August 1977 Office of Public Affairs August 1977 SI Contracts Awarded to the organization known as the [[underlined]]Friends of the National Zoo[[/underlined]]

-63- [[underlined]]Museum of African Art[[/underlined]] In May, 1977, the [[underlined]]ad hoc[[/underlined]] Committee of the Board of Regents unanimously recommended acquisition of the Museum of African Art with four stated conditions: (1) That appropriate Congressional approval, either in the form of authorizing legislation or some other expression of concurrence, be secured; (2) That the assumption of responsibility by the Smithsonian be made contingent upon receipt of adequate appropriations; (3) That the policies and administration of the Museum be under the Regents and Secretary with, at most, an advisory board representing the present trustees; and (4) That the Regents and Secretary be free in the future to make whatever use they deem appropriate of the collections, real estate and other assets of the Museum. After considerable discussion at its May 13 meeting, the Board approved the following motion: VOTED that the Board of Regents expresses its strong continuing interest in acquiring the Museum of African Art and remands to the [[underlined]]ad hoc[[/underlined]] Committee studying this matter under the Chairmanship of Dr. Haskins, authority to continue discussions with the officials of the Museum of African Art and interested Members of Congress which could lead to possible authorizing legislation for this purpose at an appropriate time. At the time, the Board was particularly concerned about the possible Congressional response to the proposed acquisition and felt that it would be prudent to await the results of the Hughes study and the report of the Audit and Review Committee.

-64- Although discussions continued between Smithsonian staff and officials of the Museum of African Art, members of Congress and other interested parties, and although some members of the [[underlined]] ad hoc [[/underlined]] Committee continued to pursue the question, no further action was taken by the Board in September, 1977. The Secretary did mention the subject during the oversight hearings on October 3. The Chancellor mentioned his very long friendship with Senator Hubert H. Humphrey and reported that two days before Hubert Humphrey left Washington for Minnesota, he had called the Chancellor three times about the Museum of African Art legislation. The Chancellor told him that the subject would be on the agenda of the Executive Committee as well as the Board of Regent meetings. Senator Humphrey mentioned the drafting of legislation which he had asked Senator Wendell Anderson to introduce for him and discussed the Museum with the Chancellor at length. The Chancellor referred to a letter which had been sent to Mrs. Boggs, which she read as follows:

-65- [[preprinted]] United States Senate WASHINGTON D.C. 20510 HUBERT H. HUMPHREY MINNESOTA [[/preprinted]] January 12, 1978 The Honorable Corrine C. Boggs U.S. House of Representatives 1524 Longworth House Office Building Washington, D.C. 20515 Dear Lindy: I am sending you a copy of the bill authorizing the Smithsonian Institution to acquire the Museum of African Art. I have asked my colleague, Senator Wendell Anderson, to introduce it on my behalf in the Senate. I would be very honored if you and your colleagues in the House who serve on the Smithsonian Board of Regents would introduce it in the House and seek co-sponsors and supporters for its passage. I am sure that you know that I believe that this is a very important and valuable step for both the Smithsonian and for the Museum of African Art. Sincerely, [[signed]] H. Humphrey [[/signed]] Hubert H. Humphrey Enclosure

-66 Mrs. Boggs stated that in his letter to Senator Anderson, Senator Humphrey had enclosed a copy of the bill concerning acquisition of the Museum of African Art by the Smithsonian Institution and asked that it be introduced on the first legislative day of the sessions, which would be Thursday, January 19. Senator Humphrey had also asked that his statement concerning the importance of the acquisition be placed in the [[underlined]] Congressional Record [[/underlined]], along with this legislation, and that a "Dear Colleague" letter be sent out so as to acquire as many co-sponsors who would want to join in sponsoring this legislation. It was noted by Mrs. Boggs that Senator Humphrey had been attentive to every detail of the bill in which he was so interested. The Chancellor mentioned that in his correspondence with Senator Humphrey over the past year he had stated the importance of having very strong, if not overwhelming, Congressional support for taking over the African Museum. Mrs. Boggs stated that Mr. Robbins and members of the Board of the Museum were reluctant to have the Museum housed elsewhere. They felt that the location served scholars, students and others in an area that gives them the opportunity to be totally immersed in the whole complex and the collections. The enhancement of the neighborhood has been of concern, as well as the apprehension of the residents of that area. This has now been dissipated, because there has been no impact on parking problems and the like.

-67- In answer to the question of whether the resolution has been examined in light of conditions considered by the Committee, Mr. Blitzer reported that the bill as written does fulfill the wishes of the Committee. It is explicitly conditioned upon the receipt of an adequate appropriation, and the Smithsonian does not get the Museum until that happens. The Regents remain totally free legally to dispose of the property as they see fit, and although there will be an advisory commission, it is purely advisory and the Regents will make policy and be responsible for the conduct of the Museum. Dr. Gell-Mann inquired whether by supporting this motion we take any position whether the collection will be moved? Judge Higginbotham said there are some houses which are absolutely essential to the Museum as it is at present. In the future, however, there would probably be some negotiations as to what would be retained or disposed of. There are no plans to make any immediate moves. It was specifically noted that this legislation fulfills the four conditions recommended by the [[underlined]] ad hoc [[/underlined]] Committee and accepted by the Board of Regents. Specifically, the draft Bill does the following: 1. Authorizes the Board of Regents to accept a deed or other instrument donating and transferring to the Smithsonian all assets of the Museum of African Art; 2. Establishes in the Smithsonian a bureau to be known as the "Frederick Douglas Museum of African Art"; 3. Authorizes the Board of Regents to perform all the functions common to the operation of a museum including explicit authority "to see, exchange, or otherwise dispose of any property of whatsoever nature. . . ";

-68- 4. Establishes a commission "which shall provide advice and assistance to the Board concerning the operation and development of the Museum. . ."; 5. Provides that the Commission shall originally consist of the present Trustees of the Museum, and shall thereafter be appointed by the Board of Regents; 6. Provides for the appointment by the Board of Regents of a director and staff, and provides that present employees of the Museum shall be transferred to federal employment; 7. Pledges the faith of the United States that the United States will provide such sums as may be necessary for the continuing operation of the Museum under the Smithsonian; and 8. Authorizes appropriations of $1,000,000 for the first fiscal year of operation under the Smithsonian, and "such amounts as may be necessary for succeeding fiscal years. . .". Except for the authority to accept the transfer, and the authorization of appropriations, the provisions of the Act are to take effect upon the date of the transfer to the Smithsonian. Concurrent with the drafting of this legislation, Smithsonian staff have been discussing with the Director and the Trustees of the Museum the terms of an agreement between the Smithsonian and the Museum. These discussions have resulted in a draft of such an agreement, and it is our opinion that both sides are in substantial agreement about the terms of the proposed transfer, including the right of the Smithsonian to dispose of some of the Museum's real estate. When the legislation is introduced, the views of the Smithsonian will be sought by the appropriate Congressional committees and presumably by the Office of Management and Budget. In view of

-69- the unanimous recommendation of the [[underlined]] ad hoc [[/underlined]] Committee, of the strong interest expressed by the Board of Regents, and of the fact that the proposed legislation fully meets the conditions laid down by the Board of Regents, it was recommended that the following motion be approved by the Board of Regents, and it was VOTED that the Board of Regents supports the Bill "To authorize the Smithsonian Institution to acquire the Frederick Douglass Museum of African Art, and for other purposes," and requests the Congressional members of the Board to join in introducing this Bill. The Secretary is authorized to conclude an Agreement with the Trustees of the Museum for acquisition of the Museum on terms consistent with the recommendations of the [[underlined]] ad hoc [[/underlined]] Committee of the Board, and to accept the deed or instrument of donation referred to in the above Bill. The text of the Senate bill, S. 2507, follows.

-70- S. IN THE SENATE OF THE UNITED STATES Mr. Anderson introduced the following bill; which was read twice and referred to the Committee on A Bill To authorize the Smithsonian Institution to acquire the Museum of African Art, and for other purposes. Be it enacted by the Senate and House of Representatives of the United States of America in Congress assembled, Sec. 1. The Board of Regents of the Smithsonian Institution (hereinafter in this Act referred to as the "Board") is authorized to accept a deed or other instrument donating and transferring to the Smithsonian Institution, the land and improvements thereto, collections of works of art, and all other assets and property of the Museum of African Art. Sec. 2. There is established in the Smithsonian Institution a bureau which shall be known as the "Museum of African Art" (hereinafter in this Act referred to as the "Museum"). The functions of such bureau shall be those authorized by Section 3(a). Sec. 3.(a). For the purpose of carrying out sections 1 and 2 of this Act, the Board may: (1) purchase, accept, borrow or otherwise acquire additional works of art or any other real or personal property for the Museum; (2) preserve, maintain, restore, display, loan, transfer, store or otherwise hold any property of whatsoever nature acquired pursuant to section 1 or paragraph (1) of this subsection; (3) conduct programs of research and education; and (4) subject to any limitations otherwise expressly provided by law, and, in the case of any gift, subject to any applicable

-71- restrictions under the terms of such gift, sell, exchange, or otherwise dispose of any property of whatsoever nature acquired pursuant to the provisions of this Act; provided that the proceeds from the sale of any property acquired pursuant to section 1 shall be designated for the benefit of the Museum. (b) In carrying out the purposes of this Act, the Board shall consider the recommendations of the Commission established pursuant to section 4. Sec. 4. (a). There is established a Commission for the Museum of African Art (hereinafter the Commission) which shall provide advice and assistance to the Board concerning the operation and development of the Museum, its collections and programs. (b) The Commission shall consist of 15 members to be appointed by the Board. In addition, the Secretary and an Assistant Secretary of the Smithsonian Institution shall serve as ex officio members. The Board shall appoint to the first term on the Commission no less than 10 members of the Board of Trustees of the Museum of African Art who are serving on the date of the enactment of this Act. Each initial member so appointed shall serve for a three year term. Thereafter, in appointing members of the Commission the Board shall continue to include representatives of the communities of African descendents in the United States, collectors of African Art, and scholars in the fields of African art and culture. (c) Members of the Commission shall be appointed to serve for a three year term, except that after the appointment of the first term of the Commission as specified in subsection (b), the terms of office of members next appointed shall expire , as designated by the Board at the time of appointment, 1/3 at the end of one year, 1/3 at the end of two years, and 1/3 at the end of three years. Any member appointed to fill a vacancy occurring prior to the expiration of the term for which his predecessor was appointed shall be appointed for the remainder of such term. Members may be reappointed.

-72- (d) A majority of the appointed members of the Commission shall constitute a quorum and any vacancy in the Commission shall not affect its power to function. (e) Members of the Commission shall be reimbursed for travel, subsistence, and other necessary expenses incurred by them in the performance of their duties. (f) The Commission shall select officers from among its members biennially and shall make Bylaws to carry out its functions under this Act. Sec. 5. The Board may appoint and fix the compensation and duties of the Director and such other officers and employees of the Museum as may be necessary for the efficient administration, operation and maintenance of the Museum; the Director and two other employees of the Museum may be appointed and compensated without regard to the provisions of Title 5 governing appointments in the competitive service and chapter 51 and subchapter III of chapter 53 of Title 5; and all of the employees of the Museum who are serving on the date of the transfer authorized under Section 1 shall be offered employment by the Smithsonian under its usual terms of employment and may be appointed without regard to the provisions of Title 5 governing apointments in the competitive service and chapter 51 and subchapter III of chapter 53 of Title 5. Sec. 6. (a) The faith of the United States is pledged that upon the completion of the acquisition in section 1, the United States will provide such funds as may be necessary for the upkeep of the Museum and the administrative expenses and costs of operation thereof, including the protection and care of works of art acquired by the Board, so the Museum shall at all times be properly maintained and works of art contained therein shall be exhibited regularly to the general public free of charge. (b) There is authorized to be appropriated for the first fiscal year under this Act, the sum of $1,000,000 and such amounts as may be necessary for the succeeding fiscal years in order to carry out the provisions of this Act.

-73- Sec. 7. Except for the provisions in sections 1 and 6(b), the provisions of this Act shall take effect on the date of transfer of a deed or other instrument under the provisions of section 1.

-74- [[underlined]] Hillwood - Transfer of Collections [[/underlined]] The Secretary reported that at its May 10, 1976 meeting the Board of Regents adopted the following motion: VOTED that the Secretary is authorized to execute any documents necessary or appropriate to the transfer of the Hillwood property and collection. Subsequently, on July 1, 1976 the Smithsonian's interest in the real estate known as "Hillwood" and the collection of museum objects bequeathed to the Institution by Mrs. Marjorie Merriweather Post passed from the Smithsonian to the Marjorie Merriweather Post Foundation of D.C. in accordance with the provision of Mrs. Post's will which named her Foundation as subsequent owner should the Institution choose to relinquish title. A subsidiary collection of museum objects, which had been given to the Smithsonian for Hillwood by various donors, was not so conveyed at that time and as an interim measure was made the subject of a loan agreement between the Smithsonian and the Foundation. In the succeeding year and a half the Foundation has established Hillwood Museum as a non-profit corporate entity and has opened the estate on a regular basis to the visiting public. As a response to these developments, and in recognition of the intentions of the donors of the objects who gave them explicitly "for Hillwood," it is now proposed

-75- that ownership of this final group of objects pass from the Smithsonian to Hillwood Museum. Included in this proposal are some 3,700 objects comprising gifts to the Smithsonian from Mrs. Post, her daughters, Madame Rosso, and other friends and family members. These objects (largely decorative items including pieces of silver and china, table linens, and the like as well as a small collection of reference books) relate almost exclusively to the Imperial Russian and French collections now at Hillwood, and, by contrast, would make comparatively little sense if incorporated into displays on the Mall. As a procedural safeguard, the attached Agreement which would convey these objects requires that if Hillwood Museum should ever wish to alienate or otherwise permanently remove any of these objects from Hillwood, the Smithsonian would be granted an automatic right of first refusal to take them back without charge if it so wished. In this way we propose to honor the intentions of the original donors at the same time as assuring the future of the objects. The Board of Regents adopted the following motion: VOTED that the Secretary is authorized to transfer to the Hillwood Museum the approximately 3,700 objects given to the Smithsonian for use at Hillwood, on condition that any object Hillwood Museum may wish to remove permanently from said museum shall first be offered as a donation to the Smithsonian Institution.

-76- 12/19/77 AGREEMENT BETWEEN SMITHSONIAN INSTITUTION AND HILLWOOD MUSEUM The Smithsonian Institution hereby gives to Hillwood Museum, for use at that Museum, every right, title and interest and all associated rights and interests, it has in the approximately 3,700 objects that were donated to the Smithsonian Institution in contemplation of Hillwood becoming part of the Smithsonian, which objects are presently on loan to Hillwood Museum (said objects being enumerated in Appendix 1 of this instrument and hereinafter referred to as "Enumerated Objects"). Hillwood Museum hereby accepts said Enumerated Objects and agrees that in the event Hillwood Museum wishes to convey or permanently remove from Hillwood Museum any of said Enumerated Objects, each shall first be offered as a donation to the Smithsonian Institution. For the Smithsonian Institution: [[signature line]] S. Dillon Ripley Secretary For the Hillwood Museum: [[signature line]]

-77- [[underlined]]Bequest of Dr. Atherton Seidell[[/underlined]] Mr. Ripley reported that at their September 27, 1977 meeting, the Board of Regents discussed the bequest of an apartment building (2301 Connecticut Ave.) which Dr. Atherton Seidell had made to the Institution in 1961. The Secretary was authorized to sell this property subject to the approval of the Chairman of the Executive Committee. After an appraisal was obtained, disclosing the building to be worth far more than was initially believed, the property was listed for sale with the firm of Frank Phillips, Inc., which had earlier experience in the management of the building. Considerable interest was shown by a number of potential buyers, but the best offer was made by a partnership consisting of present tenants and other individuals who wish to convert the building to a condominium at relatively low cost. Their offer of $1,150,000, the original asking price, was accepted on December 7, 1977, with the approval of Mr. Webb. This sale is contingent on the buyers being able to obtain a $700,000 mortgage which they in all probability will be able to secure; the deadline on obtaining this loan has been extended from January 6 to January 31, 1978, to allow sufficient time to meet the lender's requirements. While the Institution would clearly prefer to sell to this group which represents, in part, current tenants, discussions are continuing with other interested parties should the financing contingency not be met. Dr. Seidell's bequest is to be used to make "the published results of scientific research more widely available to those able to use them for the advancement of science." Dr. Seidell did not specify that this bequest be used to fund an endowment and therefore the Institution could use the principal for the purposes specified. In view, however of the magnitude

-78- of this bequest, and in order to honor Dr. Seidell's memory, it is recommended that the proceeds from the sale of the apartment building be used to establish the Atherton Seidell Endowment Fund, the income of which (estimated at $40,000 to $50,000 annually) would be used for the purposes specified, and the principal to remain intact except for extraordinary requirements. The following motion was approved: VOTED that the Board of Regents approves the transfer to endowment of the net sales proceeds of the apartment building at 2301 Connecticut Avenue, to establish the Atherton Seidell Endowment Fund, the income of which is to be used for the purposes specified in Dr. Seidell's Last Will and Testament and the principal of which may only be expended on approval of the Board of Regents.

-79- LEGISLATIVE REPORT [[underlined]]Pending Smithsonian Bills[[/underlined]] [[underlined]]Museum Support Center[[/underlined]] On September 19, 1975 the President signed into law P.L. 94-98 authorizing the Regents of the Smithsonian Institution to prepare plans for museum support facilities which would be designed to restore as much Mall building space as possible to public use; provide for the long-range needs of the Institution's collections; and integrate them and associated work space with activities on the Mall. The facilities would also incorporate space for on-site research, computer support for documentation, exhibits preparation, registrarial functions, document distribution, conservation, and maintenance support. The Institution has received an appropriation of $325,000 in Fiscal Year 1978 for planning and design, and will include a request for an additional $575,000 for these purposes in its Fiscal Year 1979 budget request to Congress. In January, 1977 the Regents approved the submission of legislation amending P.L. 94-98 in order to provide for construction authority and a total appropriation of $21,500,000 for the total project. If legislation authorizing construction is approved in the coming year, we expect to include the balance of project funding, $20.6 million, in our Fiscal Year 1980 budget submission to the Office of Management and Budget. S. 1029 was introduced in the Senate on March 17 by Senator Jackson for himself, Senator Goldwater and Senator Pell, and H.R. 6086 was

-80- introduced in the House of Representatives on April 5 by Mr. Mahon for himself, Mr. Cederberg, and Mrs. Boggs. Hearings on H.R. 6086 proposed for October by the Subcommittee on Public Buildings and Grounds of the House Committee on Public Works and Transportation, to which it had been referred, are now planned for February or March. Senate action on S. 1029 is anticipated after the House has completed its consideration of the measure. The General Services Administration has recently been asked for its advice and assistance in developing the next steps with regard to the design and construction of this center. The current cost estimate will be reviewed for accuracy in light of the delay in construction authorization and continued inflationary trends. Concurrently, the Institution will be developing a comprehensive and refined program of requirements. Some of the planning appropriation currently available will be used for consultation services in this effort and to reimburse the General Services Administration for completion of an environmental impact statement. In preparation for hearings on this legislation, it is proposed that the Smithsonian submit a new bill including additional standard language relating to the transfer of funds to the General Services Administration for management of the project. This would follow the pattern established by other major construction projects which the Institution has undertaken in recent decades. The Museum Support Center will be constructed on recently acquired Federal land adjacent to the Institution's present activities located in

-81- Suitland, Maryland. Approximately 59 acres are currently available for this purpose, and this use has been approved by the National Capital Planning Commission and local boards and commissions. A further 23 acres proposed for transfer by the General Services Administration to the Institution has been concurred in by the Office Of Management and Budget. A copy of the proposed text P.L. 94-98, incorporating the additional language, as well as the amendments approved by the Regents in January, 1977, is as follows.

-82- P.L. 94-98 AS PROPOSED TO BE AMENDED (Existing law proposed to be omitted is enclosed in brackets; new material is underlined.) The Regents of the Smithsonian Institution are authorized to prepare plans for [[underlined]]and to construct museum[[/underlined]] support facilities to be used for (1) the care, curation, conservation, deposit, preparation, and study of the national collections of scientific, historic, and artistic objects, specimens, and artifacts; (2) the related documentation of such collections of the Smithsonian Institution; and (3) the training of museum conservators. Sec. 2. The museum support facilities referred to in section 1 shall be located on federally owned land within the metropolitan area of Washington, District of Columbia. Any Federal agency is authorized to transfer land under its jurisdiction to the Smithsonian Institution for such purposes without reimbursement. Sec. 3. There are hereby authorized to be appropriated to the Smithsonian Institution (such sums as may be necessary) [[underlined]]$21,500,000[[/underlined]] to accomplish the purpose of this Act (.) [[underlined]]: Provided, that appropriations for this purpose, except such part as may be necessary for the incidental expenses of the Regents of the Smithsonian Institution in connection with this project, may be transferred to the General Services Administration which, in consultation with the Smithsonian Institution, may enter into contracts and take other action as necessary to perform this work.[[/underlined]]

-83- [[underlined]]International Exchange Service[[/underlined]] The Secretary reported that the Smithsonian's International Exchange Service (IES) is the official U. S. bureau responsible for distributing U. S. Government publications to foreign governments. In return, these governments agree to send IES similar publications for delivery to the Library of Congress. The implementing legislation for this responsibility is contained in 44 U.S.C. 1719. In addition to this statutory responsibility, the IES also distributes scientific and literary publications among learned institutions throughout the world. Recently, the Deputy Librarian of Congress wrote to the Smithsonian Institution suggesting that it would be more efficient if the Government Printing Office distributed the U. S. Government publications that IES disseminates. The Deputy Librarian stated that the GPO Depository Library Program, which already serves some 1,200 domestic libraries, could easily accommodate the addition of 100 foreign addresses to the system. Discussions were held with officials of the Library of Congress and GPO to consider this proposal, and an interim agreement has now been concluded between the Smithsonian and the Government Printing Office. Effective December fourth the GPO assumed physical responsibility for the international exchange of Government documents for which it will be reimbursed an amount not to exceed $125,000, including an estimated $85,000 for services and $40,000 for

-84- postage. Four Smithsonian employees who had been performing these functions have been reassigned to other units within the Institution The permanent transfer of this responsibility requires amending the existing statute which reads as follows: 1719. International exchange of Government publications. For the purposes of more fully carrying into effect the convention concluded at Brussels on March 15, 1886, and proclaimed by the President of the United States on January 15, 1889, there shall be supplied to the Library of Congress not to exceed one hundred and twenty-five copies each of all Government publications, including the daily and bound copies of the Congressional Record, for distribution [[underlined]]through the Smithsonian Institution[[/underlined]], to foreign governments which agree to send to the United States similar publications of their governments for delivery to the Library of Congress. (Pub. L. 90-620, Oct. 22, 1968, 82 Stat. 1282.) (Emphasis added) The Library of Congress has prepared draft legislation for introduction in January which will eliminate the clause "through the Smithsonian Institution." The Smithsonian staff has reviewed the feasibility and utility of continuing the distribution by IES of scientific and literary publications among learned institutions. The response to a questionnaire sent to the 200 users of the IES has affirmed the usefulness of our doing so, and this element of the service will be continued. It was VOTED that the Board of Regents approves and supports the permanent transfer of the function to distribute U.S. Government publications to foreign governments, as delegated to the Smithsonian Institution in 44 U.S.C. 1719, subject to the satisfactory implementation of an interim Agreement.

-85- [[underlined]]Barro Colorado Island[[/underlined]] Activity on H.R. 3348 and S. 1031, measures approved by the Regents in January, 1977, to raise the authorized level of appropriations for the BCI facility of the Smithsonian Tropical Research Institute, is unlikely pending Congressional action on the Panama Canal treaty. [[underlined]]Matters of Related Interest[[/underlined]] Bills have been introduced in the House by Mr. Nedzi (D.-Michigan) and 48 co-sponsors providing for the establishment and endowment of a Hubert H. Humphrey Fellowship in Social and Political Thought at the Woodrow Wilson International Center for Scholars. An appropriation of $1,000,000 for the endowment of a trust fund at the Treasury is authorized in the bill, and an additional $1,000,000 from non-Federal sources may be received into the Treasury for endowment purposes.

-86- [[underlined]]Einstein Centennial Celebration[[/underlined]] Mr. Ripley stated that on the occasion of the centennial of Albert Einstein's birth, the Smithsonian has been invited by the Institute for Advanced Study to participate as an honorary sponsor of a proposed symposium in Princeton concerning Einstein's impact on 20th Century thought. Scheduled for early March of 1979, the symposium will represent the major feature of the Institute for Advanced Study's program for celebrating the Einstein centennial. To date, the American Council of Learned Societies, the American Institute of Physics, the National Academy of Sciences, and Princeton University have agreed to act as honorary sponsors, a designation that implies agreement with the objectives of the symposium but no financial or other obligations. The following motion was approved: VOTED that the Board of Regents approves acceptance of the invitation from the Institute for Advanced Study to join with the American Council of Learned Societies, the American Institute of Physics, the National Academy of Sciences, Princeton University and others, as an honorary sponsor of the Einstein symposium in March of 1979. Mr. Ripley stated that in addition to this proposed symposium the Smithsonian Institution will schedule kindred activities in Washington at the same time. Mr. Gell-Mann mentioned that he had been invited to chair a session of the symposium at Princeton, and that he had also been invited to speak at a corresponding second part of the celebration to be held in Jerusalem. He stated that although the Princeton program will have some extremely good scientists, the Smithsonian is capable of mounting a program without defects, and he suggested that we carry out our own excellent programs.

-87- [[underlined]]U.S. Currency Collection[[/underlined]] The Secretary reported that officials of the Department of the Treasury have recently informed us that they would be pleased to transfer to the Smithsonian a collection of 792 notes, representing a type set of all U.S. paper currency issued since 1861. The face value of these notes, including fractional currency, is $133,965.79. In addition, the Treasury would be happy to transfer at the same time eight notes of each of the denominations ($100, $1,000, $10,000, $100,000) of 1934 gold certificates. All other copies of these certificates, which have never been released for general circulation but were used to effect transfers between Federal Reserve Banks, are to be destroyed by the Department. The face value of this second set of notes is $888,800. The combined numismatic value of these two collections is inestimably high and their addition to the Smithsonian's numismatic collections would be extremely welcome. In return for giving us these two collections, the Treasury would require that the Smithsonian agree to meet three conditions: that it provide access to the notes on those rare occasions when Treasury officials may have to study them in the course of settling a claim for mutilated currency; that it promise never to present these notes to the Treasury for redemption; and that it reimburse the Treasury if any of the notes is ever stolen from the Smithsonian and subsequently redeemed by the Treasury.

-88- The first two conditions Smithsonian staff would be pleased to comply with and their acceptance was recommended. The third condition, although it represents a hypothetical liability against future Smithsonian funds, presents so remote a contingency that its acceptance was recommended as well. The Executive Committee at its meeting discussed the question of how we should handle the security of the collection, but were convinced that because of the uniqueness of these items, there would be little danger of having them redeemed.

-89- [[underlined]] Report of National Collection of Fine Arts Commission [[/underlined]] Attached is a listing of the members of the National Collection of Fine Arts Commission and those works of art approved by the Commission for acquisition by the National Collection of Fine Arts in 1977. The following resolution was adopted: VOTED that the Board of Regents approves the actions of the National Collection of Fine Arts Commission at its meetings during calendar year 1977.

-90- NATIONAL COLLECTION OF FINE ARTS COMMISSION December 1977 Mr. George B. Tatum, Chairman Mr. Otto Wittmann, Vice Chairman Mr. S. Dillon Ripley, Secretary [[2 columns]] [[start column 1]] Mrs. Elizabeth Brooke Blake (1973)[[underlined]]1980[[/underlined]] 3806 Beverly Drive Dallas, Texas 75205 Mr. Thomas S. Buechner (1972)[[underlined]]1980[[/underlined]] President, Steuben Glass Fifth Avenue at 56th Street New York, New York 10022 Mr. Lloyd Goodrich (1946)[[underlined]]1979[[/underlined]] 1349 Lexington Avenue New York, New York 10028 Mr. Walker Hancock (1951) [[underlined]]1979[[/underlined]] Lanesville Gloucester, Massachusetts 01930 Mr. R. Philip Hanes, Jr. (1976) [[underlined]]1980[[/underlined]] P.O. Box 749 Winston-Salem, North Carolina 27102 Mr. Bartlett H. Hayes, Jr. (1954) [[underlined]]1979[[/underlined]] off Phillips Street Andover, Massachusetts 01810 Mr. August Heckscher (1968) [[underlined]]1980[[/underlined]] 159 East 94th Street New York, New York 10028 Mr. Thomas C. Howe (1966) [[underlined]]1980[[/underlined]] 2646 Larkin Street San Francisco, California 94109 [[end column 1]] [[start column 2]] Mrs. Jaquelin H. Hume (1972) [[underlined]]1980[[/underlined]] 3355 Pacific Avenue San Francisco, California 94118 Mr. David Lloyd Kreeger (1973) [[underlined]]1980[[/underlined]] 2401 Foxhall Road Washington, D.C. 20007 Mr. Abram Lerner, ex-officio Director, Joseph H. Hirshhorn Museum and Sculpture Garden Smithsonian Institution Washington, D.C. 20560 Mrs. Hiram W. McKee (1977) [[underlined]]1981[[/underlined]] 1411 West 52nd Street Indianapolis, Indiana 46203 Mr. S. Dillon Ripley, ex-officio Secretary Smithsonian Institution Washington, D.C. 20560 Mr. Harold Rosenberg (1973)[[underlined]]1980[[/underlined]] c/o Miss Ann Berry [[underlined]]The New Yorker[[/underlined]] 25 West 43rd Street New York, New York 10036 Mr. Charles H. Sawyer(1953) [[underlined]]1980[[/underlined]] 2 Highland Lane Ann Arbor, Michigan 48104

-91- Mrs. Otto L. Spaeth (1968) [[underlined]]1980[[/underlined]] 120 East 81st Street New York, New York 10028 Mr. George B. Tatum (1971) [[underlined]]1979[[/underlined]] Department of Art History University of Delaware Newark, Delaware 19711 Mr. Otto Wittmann (1971) [[underlined]]1979[[/underlined]] Vice President Toledo Museum of Art Monroe Street at Scottwood Avenue Toledo, Ohio 43601 Date of election shown in parentheses. Date of reelection shown underlined. [[underlined]]Proposed New Members[[/underlined]] Mrs. Robert (Mary Aldrich) Homans Mr. George Segal Mr. Joseph R. Shapiro Mr. Mitchell Wilder [[underlined]]Proposed New Honorary Members[[/underlined]] Mr. Edgar P. Richardson (served 1962-1970) Mr. Ogden M. Pleissner (served 1957-1976) [[underlined]]Acquisitions Committee[[/underlined]] Mr. George B. Tatum, ex-officio Mr. Lloyd Goodrich Mr. Charles H. Sawyer Mr. Otto Wittman Mr. Thomas C. Howe [[underlined]]Honorary Members[[/underlined]] Mr. Alexander Wetmore Mr. Paul Mellon Mr. Stow Wengenroth Mr. Andrew Wyeth Mr. Martin Friedman Mr. Henry McIlhenny

-92- WORKS ACCEPTED AT MAY AND DECEMBER, 1977 NCFA COMMISSION MEETINGS [[underlined]] GIFTS [[/underlined]] [[headings underlined]] ARTIST | TITLE | MEDIUM | SOURCE KENNETH ADAMS | Untitled | lithograph | Malby Sykes ALICE ACHESON | [[underlined]]Coppel[[/underlined]] | watercolor | the Woodward Foundation [[ALICE ACHESON]] | [[underlined]]English Church[[/underlined]] | watercolor | the Woodward Foundation JOSEF ALBERS | [[underlined]]Homage to the Square - Tenuous[[/underlined]] | silkscreen | the Woodward Foundation [[JOSEF ALBERS]] | [[underlined]]Homage to the Square - Patina[[/underlined]] | silkscreen | the Woodward Foundation [[JOSEF ALBERS]] | [[underlined]]Homage to the Square - Aura[[/underlined]] | silkscreen | the Woodward Foundation [[JOSEF ALBERS]] | [[underlined]]Day and Night I[[/underlined]] | lithograph | the Woodward Foundation [[JOSEF ALBERS]] | [[underlined]]Day and Night II[[/underlined]] | lithograph | the Woodward Foundation [[JOSEF ALBERS]] | [[underlined]]Day and Night IV[[/underlined]] | lithograph | the Woodward Foundation [[JOSEF ALBERS]] | [[underlined]]Day and Night VI[[/underlined]] | lithograph | the Woodward Foundation [[JOSEF ALBERS]] | [[underlined]]Day and Night VIII[[/underlined]] | lithograph | the Woodward Foundation [[JOSEF ALBERS]] | [[underlined]]Day and Night IX[[/underlined]] | lithograph | the Woodward Foundation [[JOSEF ALBERS]] | [[underlined]]Day and Night X[[/underlined]] | lithograph | the Woodward Foundation [[JOSEF ALBERS]] | [[underlined]]Homage to the Square -- Reserved[[/underlined]] | silkscreen | the Woodward Foundation [[JOSEF ALBERS]] | [[underlined]]Homage to the Square -- Wide Light[[/underlined]] | silkscreen | the Woodward Foundation [[JOSEF ALBERS]] | [[underlined]]Homage to the Square -- Full[[/underlined]] | silkscreen | the Woodward Foundation [[JOSEF ALBERS]] | [[underlined]]Day and Night V[[/underlined]] | color lithograph | the Woodward Foundation [[JOSEF ALBERS]] | [[underlined]]Day and Night VII[[/underlined]] | color lithograph | the Woodward Foundation JUNIUS ALLEN | [[underlined]]Toward Evening[[/underlined]] | oil on canvas | Bequest of Henry Ward Ranger through the National Academy of Design CARLOS ANDRESON | [[underlined]]Day's End[[/underlined]] | oil on canvas | Robert Anderson RICHARD ANUSZKIEWICZ | (no title given) | felt banner | the Woodward Foundation

-93- 2. WORKS ACCEPTED AT MAY AND DECEMBER, 1977 NCFA COMMISSION MEETINGS [[underlined]] GIFTS [[/underlined]] JOE REYES APODACA, JR. | [[underlined]]Candleabrum[[/underlined]] | raised sterling silver | S. C. Johnson and Son, Inc. RUTH ARMER | [[underlined]]Immaterial Forms[[/underlined]] | oil on canvas | Joseph Bransten LOUIS ARENAL | Untitled | lithograph | Malby Sykes EDWARD AVEDISIAN | Untitled | liquitex on canvas | the Woodward Foundation MILTON AVERY | [[underlined]]Bather[[/underlined]] | monotype | Mr. and Mrs. Jacob Kainen MARTHA MOFFETT BACHE | [[underlined]]Wartime Marketing[[/underlined]] | oil on canvas | Mr. and Mrs. Milton Turner HOWARD BAER | [[underlined]]My First Day at School[[/underlined]] | lithograph | Malby Sykes CYRUS LEROY BALDRIDGE | [[underlined]]White Sands[[/underlined]] | oil on canvas | Estate of Cyrus LeRoy Baldridge DONALD BAUM | [[underlined]]Parade[[/underlined]] | box containing dolls, stuffed animals, glove | In memory of Robert B. Mayer by his wife and children ROMARE BEARDEN | [[underlined]]The Return of Ulysses[[/underlined]] | silkscreen | the Brandywine Graphic Workshop I.J. BELMONT | [[underlined]]Eroica[[/underline]] | oil on canvas | Mrs. Elsie K. Belmont THOMAS HART BENTON | [[underlined]]Approaching Storm[[/underlined]] | lithograph | Malby Sykes JOSEPH BIEL | [[underlined]]Ice Cracker[[/underlined]] | lithograph | Lena Gurr [[JOSEPH BIEL]] | [[underlined]]Little Circus[[/underlined]] | lithograph | Lena Gurr [[JOSEPH BIEL]] | [[underlined]]Boathouse[[/underlined]] | serigraph | Lena Gurr

-94- 3. WORKS ACCEPTED AT MAY AND DECEMBER, 1977 NCFA COMMISSION MEETINGS [[underlined]] GIFTS [[/underlined]] ALBERT BIERSTADT | [[underlined]]Dream Lake, Estes Park, Colorado[[/underlined]] | oil on canvas | Bequest of Helen Huntington Hull AARON BOHRAD | [[underlined]]New Orleans[[/underlined]] | lithograph | Malby Sykes ALEXANDER CALDER | [[underlined]]Les Masques[[/underlined]] | tapestry | the Woodward Foundation [[ALEXANDER CALDER]] | [[underlined]]Smoke Rings[[/underlined]] | lithograph | the Woodward Foundation [[ALEXANDER CALDER]] | [[underlined]]Violin[[/underlined]] | color lithograph | the Woodward Foundation [[ALEXANDER CALDER]] | [[underlined]]Chevrons noirs sur jaune[[/underlined]] | color lithograph | the Woodward Foundation WILLIAM CALFEE | [[underlined]]Tower[[/underlined]] | bronze | William Calfee EDMOND CASSARELLA | [[underlined]]Triggered[[/underlined]] | paper relief cut | the Woodward Foundation FREDERICO CASTELLON | [[underlined]]The Gordian Knot[[/underlined]] | lithograph | Malby Sykes EDOUARD CHAISSANG | (man and woman) | plaster | Louis Cheskin JEAN CHARLOT | Untitled | lithograph | Malby Sykes [[JEAN CHARLOT]] | Untitled | lithograph | Malby Sykes JOHN CHUMLEY | [[underlined]]Late Afternoon[[/underlined]] | watercolor | the Woodward Foundation WILLIAM HENRY CLAPP | [[underlined]]The Road Home[[/underlined]] | oil on fiberboard | Mr. and Mrs. William Kay Daines COVARRUBIAS | [[underlined]]Rhumba[[/underlined]] | lithograph | Malby Sykes [[COVARRUBIAS]] | [[underlined]]Mexico Street Scene[[/underlined]] | lithograph | Malby Sykes JOHN STUART CURRY | [[underlined]]Line Storm[[/underlined]] | lithograph | Malby Sykes [[JOHN STUART CURRY]] | [[underlined]]Fighting Stallions[[/underlined]] | lithograph | Malby Sykes [[JOHN STUART CURRY]] | [[underlined]]The Plainsman[[/underlined]] | lithograph | Malby Sykes

-95- 4. WORKS ACCCEPTED AT MAY AND DECEMBER, 1977 NCFA COMMISSION MEETINGS [[underlined]]GIFTS[[/underlined]] [[four columns]] JOAN DANZIGER | [[underlined]]Philomena, the Immortal Frog[[/underlined]] | resin-reinforced fabric, acrylic, pen and ink | Philip Stern GENE DAVIS | [[underlined]]King Kong[[/underlined]] | silkscreen | the Woodward Foundation | [[underlined]]Bullet Proof[[/underlined]] | silkscreen | the Woodward Foundation | [[underlined]]Long John[[/underlined]] | acrylic on canvas | the Woodward Foundation WORDEN DAY | [[underlined]]Mandala III[[/underlined]] | color woodcut | the Woodward Foundation ADOLPH DEHN | [[underlined]]Borghese Gardens[[/underlined]] | lithograph | the Woodward Foundation | [[underlined]]Park Night[[/underlined]] | lithograph | the Woodward Foundation | [[underlined]]Quiet Water[[/underlined]] | lithograph | Malby Sykes GEORGE DEMETRIOS | Untitled works | eleven drawings | Estate of George Demetrois JOHN DOWELL, JR. | [[underlined]]L. P. W. S.[[/underlined]] | silkscreen | Brandywine Graphic Workshop | [[underlined]]C & W Duet[[/underlined]] | silkscreen | Brandywine Graphic Workshop | [[underlined]]Solo for Five[[/underlined]] | silkscreen | Brandywine Graphic Workshop | [[underlined]]Sound Dream[[/underlined]] | silkscreen | Brandywine Graphic Workshop WERNER DREWES | [[underlined]]Transformation[[/underlined]] | etching | Werner Drewes | [[underlined]]Conflict[[/underlined]] | etching | Werner Drewes | [[underlined]]Monumental Structure[[/underlined]] | etching | Werner Drewes | [[underlined]]Chaos of the City[[/underlined]] | etching | Werner Drewes | [[underlined]]Entanglement[[/underlined]] | woodcut | Werner Drewes | [[underlined]]Harlequins[[/underlined]] | woodcut | Werner Drewes | [[underlined]]4th of July[[/underlined]] | woodcut | Werner Drewes | [[underlined]]Portrait of H. W.[[/underlined]] | woodcut | Werner Drewes | [[underlined]]Scaffolding[[/underlined]] | woodcut | Werner Drewes | [[underlined]]City by the Lagoon[[/underlined]] | woodcut | Werner Drewes | [[underlined]]Suspended Forms[[/underlined]] | woodcut | Werner Drewes | [[underlined]]Surge of Power[[/underlined]] | woodcut | Werner Drewes | [[underlined]]Surge of Power[[/underlined]] | woodcut | Werner Drewes | [[underlined]]Selfportrait (Harnessed Artist)[[/underlined]] | woodcut | Werner Drewes

-96- 5. WORKS ACCEPTED AT MAY AND DECEMBER, 1977 NCFA COMMISSION MEETINGS [[underlined]]GIFTS[[/underlined]] [[four columns]] KERR EBY | [[underlined]]The Refugees[[/underlined]] | oil on fiberboard | Mrs. Harry Katz | Various titles (90 works) | etchings | Mrs. Harry Katz | [[underlined]]Steps and Doorways[[/underlined]] | pen and ink drawing | Mrs. Harry Katz ALLAN EDMUNDS | [[underlined]]Playtime: Inner City[[/underlined]] | silkscreen | Brandywine Graphic Workshop LOUIS EILSHEMIUS | [[underlined]]Nude in Forest[[/underlined]] | oil on board | Carrol I. Burtanger WHARTON ESHERICK | desk, hand-made | principally cherry wood | Robert B. Frank HELEN FRANKENTHALER | (title not given) | felt banner | the Woodward Foundation MICHAEL FRARY | [[underlined]]Vines, from Wild Grapes to Poison Ivy[[/underlined]] | watercolor | Will R. Wilson, Sr. and Marjorie Ashcroft Wilson FREDERICK FURSMAN | [[underlined]]Woman with Green Parasol[[/underlined]] | oil on canvas | Fursman Foundation through Elsa Ulbricht THOMAS GEORGE | [[underlined]]Grinding Stone Mountain Kweilin[[/underlined]] | ink drawing | Thomas George HELEN GERARDIA | [[underlined]]Ballerina[[/underlined]] | oil on canvas | Helen Gerardia | [[underlined]]Country Church[[/underlined]] | color lithograph | Helen Gerardia | [[underlined]]Constellation[[/underlined]] | color lithograph | Helen Gerardia | [[underlined]]Abstraction[[/underlined]] | lithograph | Helen Gerardia | [[underlined]]Elevated Station[[/underlined]] | color lithograph | Helen Gerardia SAM GILLIAM | [[underlined]]Light Fan[[/underlined]] | acrylic on canvas | the Woodward Foundation | [[underlined]]Green Web[[/underlined]] | acrylic on canvas | the Woodward Foundation

-97- [[landscape orientation]] 6. WORKS ACCEPTED AT MAY AND DECEMBER, 1977 NCFA COMMISSION MEETINGS [[underlined]]GIFTS[[/underlined]] [[four columns]] RUBE GOLDBERG | [[underlined]]Bill and Boob McNutt[[/underlined]] | pen and ink drawing | Mrs. Irma Goldberg GWEN-LIN GOO | [[underlined]]Semblance[[/underlined]] | framed silkscreen construction | S. C. Johnson and Son, Inc. SI GORDON | (man and woman) | plaster | Gift of Louis Cheskin ADOLPH GOTTLIEB | [[underlined]]Blues[[/underlined]] | oil on canvas | the Woodward Foundation | Untitled | color lithograph | the Woodward Foundation GORDON GRANT | [[underlined]]Sunset Cornwall[[/underlined]] | watercolor | Bequest of Henry Ward Ranger through the National Academy of Design [[underlined]]RED GROOMS[[/underlined]] | [[underlined]]Slushing in Snow[[/underlined]] | lithograph | the Woodward Foundation LENA GURR | [[underlined]]Still Life with Chair[[/underlined]] | color woodcut | Lena Gurr | [[underlined]]Moonlight[[/underlined]] | color woodcut | Lena Gurr | [[underlined]]Kabuki Dancer[[/underlined]] | color woodcut | Lena Gurr | [[underlined]]Autumn Comes to the Square[[/underlined]] | color woodcut | Lena Gurr | [[underlined]]Roofs-Provincetown[[/underlined]] | serigraph | Lena Gurr | [[underlined]]Snowy Vistas[[/underlined]] | lithograph | Lena Gurr RICHARD HAMILTON | [[underlined]]I'm dreaming of a black Christmas[[/underlined]] | screenprint on collotype with collage and wash | William Speiller GRACE HARTIGAN | [[underlined]]Variations I on Clark's Cove[[/underlined]] | collage and oil | the Woodward Foundation STANLEY WILLIAM HAYTER | [[underlined]]Clytemnaestra[[/underlined]] | oil on canvas | Mr. and Mrs. Jacob Kainen

-98- [[landscape orientation]] 7. WORKS ACCEPTED AT MAY AND DECEMBER, 1977 NCFA COMMISSION MEETINGS [[underlined]]GIFTS[[/underlined]] [[four columns]] ALBERT HERTER | [[underlined]]Self Portrait in Costume of Hamlet[[/underlined]] | oil on canvas | Mr. and Mrs. Christian Herter SHEILA HICKS | [[underlined]]The Principal Wife Goes On[[/underlined]] | fibers, mixed media | S. C. Johnson and Son, Inc. JOHN HILL (after WILLIAM G. WALL) | [[underlined]]View Near Fort Montgomery[[/underlined]] | hand-colored aquatint | the Honorable Nelson Rockefeller JACQUES HNIZDOVSKY | [[underlined]]The Sheep[[/underlined]] | woodcut | the Woodward Foundation WILL INSLEY | [[underlined]]Ice Blue and Red[[/underlined]] | watercolor and pencil | the Woodward Foundation SHEILA EATON ISHAM | [[underlined]]Haiti # 5[[/underlined]] | acrylic on canvas | Mr. and Mrs. Frank Jager PAUL JENKINS | [[underlined]]Phenomena Lands End[[/underlined]] | watercolor | Mrs. Jacquelin H. Hume | [[underlined]]Phenomena Over Sound[[/underlined]] | watercolor | the Woodward Foundation | [[underlined]]Phenomena with Antler[[/underlined]] | watercolor | the Woodward Foundation NEIL JENNY | [[underlined]]Plant and Pot and Trowel[[/underlined]] | acrylic on canvas | In memory of Robert B. Mayer by his wife and children ALEX KATZ | [[underlined]]Large Head of Ada[[/underlined]] | etching and aquatint | William Speiller ELLSWORTH KELLY | Untitled Abstract | silkscreen | the Woodward Foundation | [[underlined]]No. 16 Red and Clear Yellow[[/underlined]] | lithograph | the Woodward Foundation | [[underlined]]Yellow Abstract[[/underlined]] | lithograph | the Woodward Foundation | [[underlined]]Black Abstract[[/underlined]] | lithograph | the Woodward Foundation JOHN F. KENSETT | [[underlined]]Along the Hudson[[/underlined]] | oil on canvas | Bequest of Helen Huntington

-99- 8. WORKS ACCEPTED AT MAY AND DECEMBER, 1977 NCFA COMMISSION MEETINGS [[underline]] GIFTS [[/underline]] CHARLES BIRD KING | [[underline]] Portrait of Miss Satterlee [[/underline]] | oil on panel | Albert M. Pitcher MAURICE KISH | [[underline]] End of Day's Toil [[/underline]] | oil on canvas | Maurice Kish | [[underline]] Changing Shifts [[/underline]] | oil on canvas | Maurice Kish TEN KWEI | Untitled | lithograph | Malby Sykes KARL KNATHS | [[underline]] Gale at Force Hollow [[/underline]] | oil on canvas | Mrs. Otto L. Spaeth JO LATHWOOD | [[underline]] Green Village [[/underline]] | collage | the Woodward Foundation DORIS LEE | Untitled | lithograph | Malby Sykes SIDNEY LEOB | (nude figure) | plaster | Louis Cheskin ROY LICHTENSTEIN | [[underline]] Night Seascape [[/underline]] | felt banner | the Woodward Foundation LOUIS LINCK | (polo players) | plaster | Louis Cheskin | (reclining nude figure) | plaster | Louis Cheskin HERMAN MARIL | [[underline]] Stage Harbor [[/underline]] | watercolor and pencil | Mrs. Adelyn D. Breeskin FLETCHER MARTIN | [[underline]] Lullaby [[/underline]] | lithograph | Malby Sykes ALBERT MAURER | [[underline]] Standing Nude [[/underline]] | oil on board | Carrol I. Burtanger JAY MOON | [[underline]] April 22, Void Ahead [[/underline]] | softground engraving | Jay Moon ROBERT MOTHERWELL | Untitled | colored lithograph | the Woodward Foundation

-100- 9. WORKS ACCEPTED AT MAY AND DECEMBER, 1977 NCFA COMMISSION MEETINGS [[underlined]] GIFTS [[/underlined]] JOHN J. A. MURPHY | [[underlined]] The Way of the Cross [[/underlined]] (six works) | woodcuts | Jacob Kainen | [[underlined]] Woman Washing Clothes [[/underlined]] | woodcut | Jacob Kainen JEROME MYERS | Untitled (girl) | etching | Mrs. Marion McLean Davis [[JEROME MYERS]] | [[underlined]] Unternyen (?) Open Air Concert [[/underlined]] | pencil, pen and ink drawing | Mrs. Marion McLean Davis REUBEN NAKIAN | Untitled | terra cotta | Philip Stern WIN NG | [[underlined]] Two Sides of Three Blocks # 3 [[/underlined]] | stoneware | S. C. Johnson and Son, Inc. B. J. O. NORDFELDT | [[underlined]] Portrait [[/underlined]] | color woodcut | Mrs. B. J. O. Nordfeldt NURA | [[underlined]] The Runaways [[/underlined]] | lithograph | Malby Sykes IVAN G. OLINSKY | [[underlined]] Serviceman's Wife [[/underlined]] | painting | Bequest of Henry Ward Ranger through the National Academy of Design ABBO OSTROWSKY | [[underline]] Bangor, Pa. [[/underline]] | etching | the Estate of Ella Ostrowsky [[ABBO OSTROWSKY]] | [[underlined]] Bracings, Subway Excavation [[/underline]] | etching | the Estate of Ella Ostrowsky [[ABBO OSTROWSKY]] | [[underlined]] Brittany Village [[/underline]] | etching | the Estate of Ella Ostrowsky [[ABBO OSTROWSKY]] | [[underlined]] City Market with Cars [[/underline]] | etching | the Estate of Ella Ostrowsky [[ABBO OSTROWSKY]] | [[underlined]] City Market with Cars [[/underline]] | pencil drawing | the Estate of Ella Ostrowsky [[ABBO OSTROWSKY]] | [[underlined]] Cobblestone Stairwell [[/underlined]] | etching | the Estate of Ella Ostrowsky [[ABBO OSTROWSKY]] | [[underlined]] Croton-on-the-Hudson [[/underlined]] | etching | the Estate of Ella Ostrowsky [[ABBO OSTROWSKY]] | [[underlined]] East Broadway [[/underlined]] | etching | the Estate of Ella Ostrowsky [[ABBO OSTROWSKY]] | [[underlined]] Fishkil (?) Landing [[/underlined]] | etching | the Estate of Ella Ostrowsky [[ABBO OSTROWSKY]] | [[underlined]] Manhattan Subway Excavation [[/underlined]] | etching | the Estate of Ella Ostrowsky [[ABBO OSTROWSKY]] | [[underlined]] Marketplace [[/underlined]] | etching | the Estate of Ella Ostrowsky [[ABBO OSTROWSKY]] | [[underlined]] Nest Tree [[/underlined]] | etching | the Estate of Ella Ostrowsky [[ABBO OSTROWSKY]] | [[underlined]] Pennsylvania Farm [[/underlined]] | etching | the Estate of Ella Ostrowsky [[ABBO OSTROWSKY]] | [[underlined]] Radio City Excavation [[/underlined]] | etching | the Estate of Ella Ostrowsky [[ABBO OSTROWSKY]] | [[underlined]] Roofs [[/underlined]] | etching | the Estate of Ella Ostrowsky [[ABBO OSTROWSKY]] | [[underlined]] Slate Quarry [[/underlined]] | etching | the Estate of Ella Ostrowsky

[[page number]]-101-[[/page number]] WORKS ACCEPTED AT MAY AND DECEMBER, 1977 NCFA COMMISSION MEETINGS 10 [[underlined]]GIFTS[[/underlined]] | ABBO OSTROWSKY, continued | [[underlined]] Spring [[/underlined]] | etching | the Estate of Abbo Ostrowsky | | | [[underlined]] Yemenite Scholar [[/underlined]] | etching | the Estate of Abbo Ostrowsky | WILLIAM PAGE | [[underlined]] Moses, Aaron and Hur on Mount Horeb [[/underlined]] | oil on canvas | Mrs. Donald Kastner | | REMBRANDT PEALE | [[underlined]] The Roman Daughter [[/underlined]] | oil on canvas | the Smithson Society | | HENRY PEARSON | [[underlined]] Blue on Red [[/underlined]] | lithograph | Gift of the Woodward Foundation | | WILLIAM PENHALLOW HENDERSON | [[underlined]] Door at San Michele [[/underlined]] | lithograph | Mrs. Edgar L. Rossin | | | [[underlined]] Piazza Vitoria Emanuel [[/underlined]] | lithograph | Mrs. Edgar L. Rossin | | | [[underlined]] The Wood Sawyer [[/underlined]] | lithograph | Mrs. Edgar L. Rossin | | | [[underlined]] Arches, Via Strozzi [[/underlined]] | lithograph | Mrs. Edgar L. Rossin | | | [[underlined]] Loggia dei Lanzi [[/underlined]] | lithograph | Mrs. Edgar L. Rossin | | | [[underlined]] The Iron Worker [[/underlined]] | lithograph | Mrs. Edgar L. Rossin | | HELEN PHILLIPS | [[underlined]] Virgo [[/underlined]] | color engraving and intaglio | the Woodward Foundation | | CHARLES PEALE POLK | [[underlined]] Emily Snowden [[/underlined]] | oil on canvas | Frederick E. Kline | | FIARFIELD PORTER | [[underlined]] Forsythia and Pear [[/underlined]] | oil on canvas | the Woodward Foundation | | MELVILLE PRICE | Untitled (#PR34) | gouache | Estate of Melville Price | | | Untitled (#PR3) | pencil | Estate of Melville Price | | | Untitled (#PR450-P22) | pencil and oil | Estate of Melville Price | | | Untitled (#PR460) | gouache | Estate of Melville Price | | | Untitled (#PR43) | w/c and gouache | Estate of Melville Price |

-102- 11 WORKS ACCEPTED AT MAY AND DECEMBER, 1977 NCFA COMMISSION MEETINGS, continued [[underlined]] GIFTS [[/underlined]] PAUL PUZINAS | [[underlined]] Boats [[/underlined]] | oil on canvas | the wife of the artist, Mrs. Austra Puzinas ABRAHAM RATTNER | studies for stained glass window, Chicago Loop Synagogue (123 works) | drawings and watercolors | Abraham Rattner ROBERT RAUSCHENBERG | [[underlined]] Passport [[/underlined]] | silkscreen on plexiglas | the Woodward Foundation WILLIAM CLARKE RICE | [[underlined]] The Four Seasons [[/underlined]] | oil on canvas | Mrs. Melvin S Brotman [[WILLIAM CLARKE RICE]] | [[underlined]] Illustration for the cover of Harper's Magazine, October, 1903 [[/underlined]] | oil on canvas | Mrs. Melvin S. Brotman WILLIAM H. RINEHART | [[underlined]] Charles Oliver O'Donnell [[/underlined]] | marble | Robert O. Werlich JOHN ROGERS | [[underlined]] Wounded to the [[Rear ?]]/One More Shot [[/underlined]] | plaster | Robert O. Werlich [[JOHN ROGERS]] | [[underlined]] Taking the Oath/Drawing Rations [[/underlined]] | plaster | Robert O. Werlich [[JOHN ROGERS]] | [[underlined]] Playing Doctor [[/underlined]] | plaster | Robert O. Werlich [[JOHN ROGERS]] | [[underlined]] The Council of War [[/underlined]] | plaster | Robert O. Werlich [[JOHN ROGERS]] | [[underlined]] Coming to the Parson [[/underlined]] | plaster | Robert O. Werlich [[JOHN ROGERS]] | [[underlined]] The Favored Scholar [[/underlined]] | plaster | Robert O. Werlich [[JOHN ROGERS]] | [[underlined]] Going for the Cows [[/underlined]] | plaster | Robert O. Werlich [[JOHN ROGERS]] | [[underlined]] Checkers up at the Farm [[/underlined]] | plaster | Robert O. Werlich [[JOHN ROGERS]] | [[underlined]] School Days [[/underlined]] | plaster | Robert O. Werlich [[JOHN ROGERS]] | [[underlined]] The Peddlar at the Fair [[/underlined]] | plaster | Robert O. Werlich [[JOHN ROGERS]] | [[underlined]] Ha! I Like not That [[/underlined]] | plaster | Robert O. Werlich [[JOHN ROGERS]] | [[underlined]] Neighboring Pews [[/underlined]] | plaster | Robert O. Werlich [[JOHN ROGERS]] | [[underlined]] The Picket Guard [[/underlined]] | plaster | Robert O. Werlich [[JOHN ROGERS]] | [[underlined]] The Wounded Scout/A Friend in the Swamp [[/underlined]] | plaster [[JOHN ROGERS]] | Robert O. Werlich [[JOHN ROGERS]] | [[underlined]] Why Don't You Speak For Yourself, John? [[/underlined]] | plaster | Robert O. Werlich [[JOHN ROGERS]] | [[underlined]] Rip Van Winkle at Home [[/underlined]] | plaster | Robert O. Werlich [[JOHN ROGERS]] | [[underlined]] A Matter of Opinion [[/underlined]] | plaster | Robert O. Werlich [[JOHN ROGERS]] | [[underlined]] Private Theatricals/Last Moments Behind the Scenes [[/underlined]] | plaster | Robert O. Werlich

-103- 12. WORKS ACCEPTED AT MAY AND DECEMBER, 1977 NCFA COMMISSION MEETINGS, continued [[underlined]] GIFTS [[/underlined]] JOHN ROGERS, continued | [[underlined]] The Balcony [[/underlined]] | plaster | Robert O. Werlich [[JOHN ROGERS]] | [[underlined]] The Town Pump [[/underlined]] | plaster | Robert O. Werlich LOUISE ROSS | (fountain maquette) | glazed ceramic | Louis Cheskin RICHARD RUBEN | [[underlined]] Drawing with Blue [[/underlined]] | drawing | the Woodward Foundation ISSAC J. SANGER | [[underlined]] Along the Maine Coast [[/underlined]] | color woodcut | Society of Washington Printmakers JOCHEN SEIDEL | Untitled | acrylic on canvas | Jo Roman ALICE SHADDLE | [[underlined]] The Magazine [[/underlined]] | painted collage | Mr. and Mrs. Leonard Horwich MORTIMER H. SLOTNICK | [[underlined]] Adirondack Farm in Winter [[/underlined]] | oil | Phyllis G. Slotnick GEORGE SPAVENTA | [[underlined]] The Flowering [[/underlined]] | cast bronze | Philip Stern EUGENE SPEICHER | [[underlined]] Head of Red Moore [[/underlined]] | painting | Bequest of Henry Ward Ranger through the National Academy of Design BERNARD STEFFEN | Untitled | lithograph | Malby Sykes FRANK STELLA | [[underlined]] Black Series I and IX [[/underlined]] | lithograph | the Woodward Foundation [[FRANK STELLA]] | [[underlined]] Black Series III and IV [[/underlined]] | lithograph | the Woodward Foundation

-104- 13 WORKS ACCEPTED AT MAY AND DECEMBER, 1977 NCFA COMMISSION MEETINGS, continued [[underlined]] GIFTS [[/underlined]] ENI STERN | [[underlined]] Pond Flag [[/underlined]] | plexiglas | the Woodward Foundation ROBERT STRINI | [[underlined]] Half-Trak [[/underlined]] | stoneware | S. C. Johnson and Son, Inc. CAROL SUMMERS | [[underlined]] La Terra Trema [[/underlined]] | woodcut | the Woodward Foundation [[CAROL SUMMERS]] | [[underline]] Chinese Landscape [[/underline]] | color woodcut | the Woodward Foundation ALMA THOMAS | [[underlined]] The Stormy Sea [[/underlined]] | oil on canvas | Alma Thomas [[ALMA THOMAS]] | [[underlined]] Before Autumn [[/underlined]] | watercolor | Vincent Melzac [[ALMA THOMAS]] | [[underlined]] Red Sunset, Old Pond Concerto [[/underlined]] | oil on canvas | the Woodward Foundation BOB THOMPSON | [[underlined]] Descent from the Cross [[/underlined]] | oil on canvas | Martha Jackson Gallery PAGE TIGAR | [[underlined]] Alpha Beta [[/underlined]] | etching and aquatint | Page Tigar [[PAGE TIGAR]] | [[underlined]] Alpha Beta [[/underlined]] | etching and aquatint | Page Tigar MARIO UBALDI | (nude figure) | plaster | Louis Cheskin ANSEI UCHIMA| [[underlined]] Tranquil Garden [[/underlined]] | color woodcut | the Woodward Foundation CHARLES UMLAUF | [[underlined]] Entrance into Jerusalem [[/underlined]] | bronze | Mr. and Mrs. Dale Holbrook Dorn ED UMLAUF | (girl with baby pig) | plaster | Louis Cheskin UNIDENTIFIED ARTIST | (mother and child) | plaster | Louis Cheskin LESTER VAN WINKLE | [[underlined]] Rocker With Cactus [[/underlined]] | wood | Henri Gallery

-105- 14 WORKS ACCEPTED AT MAY AND DECEMBER, 1977 NCFA COMMISSION MEETINGS, continued [[underlined]] GIFTS [[/underlined]] EMMANUEL VIVIANO | (bear and fish) | stone | Louis Cheskin JON VON WICHT | [[underlined]] Black and White [[/underlined]] | stencil | the Woodward Foundation STELLA WAITZKIN | [[underlined]] Metamorphosis I [[/underlined]] | resin, sandstone | Stanley Bard WILLIAM W. WALCUTT | [[underlined]] Turkey Shoot [[/underlined]] | oil on canvas | George B. Tatum ANDY WARHOL | [[underlined]] Flowers [[/underlined]] | silkscreen | the Woodward Foundation [[ANDY WARHOL]] | [[underlined]] Portraits of the Artists [[/underlined]] | plexiglass and silkscreen | the Woodward Foundation FRANKLIN WATKINS | [[underlined]] Softly-Softly [[/underlined]] | woodcut | Mrs. Richard L. Harkness [[FRANKLIN WATKINS]] | [[underlined]] The Cat [[/underlined]] | oil on canvas | Mrs. Richard L. Harkness (1/3 interest in 1976) [[FRANKLIN WATKINS]] | [[underlined]] The Birth of Spring [[/underlined]] | oil on canvas | Mrs. Richard Harkness (1/4 interest in 1977) J. ALDEN WEIR | [[underlined]] Portrait of a Lady with a Dog (Mrs. Weir) [[/underlined]] | oil on canvas | Mr. Mahonri Young HAROLD WESTON | [[underlined]] Faith Asleep [[/underlined]] | oil on canvas | Mrs. Faith Weston [[HAROLD WESTON]] | [[underlined]] Giant Winter Evening [[/underlined]] | oil on canvas | Mrs. Faith Weston LAURA WHEELER WARING | [[underlined]] Alma Thomas [[/underlined]] | oil on canvas | Vincent Melzac JOHN WENGER | [[underlined]] Come to the Moon [[/underlined]] | oil on canvas | Mrs. Bessie Wenger JOHN WHORF | Untitled | watercolor | Leonard T. Peterson, M. D.

-106- 15 WORKS ACCEPTED AT MAY AND DECEMBER, 1977 NCFA COMMISSION MEETINGS, continued [[underline]] GIFTS [[/underline]] MARIA WICKEY | [[underline]] Hudson River Landscape, No. 1, 1940 [[/underline]] | watercolor with oil on paperboard | Mrs. Marion McLean Davis GUY WIGGINS | [[underline]] The Quiet Valley [[/underline]] | painting | Bequest of Henry Ward Ranger through the National Academy of Design LAWRENCE NELSON WILBUR | [[underline]] Passing Storm [[/underline]] | oil on canvas | Lawrence Nelson Wilbur PAUL WONNER | [[underline]] Landscape with Boy and Bouquet [[/underline]] | oil on canvas | Mr. and Mrs. Louis Kaufman JACK YOUNGERMAN | [[underline]] Changes #3 [[/underline]] | silkscreen | the Woodward Foundation | [[underline]] Changes # 7 [[/underline]] | silkscreen | the Woodward Foundation | [[underline]] Changes # 5 [[/underline]] | silkscreen | the Woodward Foundation NELL ZNAMIEROWSKI | [[underline]] Icarus [[/underline]] | woven wool and linen | S. C. Johnson and Son, Inc.

-107- 16. WORKS ACCEPTED AT MAY AND DECEMBER, 1977 NCFA COMMISSION MEETINGS, continued [[underlined]] PURCHASES - FEDERAL [[/underlined]] GEORGE C. AULT | [[underlined]] Came's House [[/underlined]] | $292.50 | lithograph | Paul McCarron Fine Prints HANNELORE BARON | Untitled | $270 | collage | Kathryn Markel Fine Arts, Inc. ISABEL BISHOP | [[underlined]] Snack Bar [[/underlined]] | $157.50 | etching | Associated American Artists | [[underlined]] Conversation [[/underlined]] | $157.50 | etching | [[?Associate American Artists]] FREDERICK A. BRIDGMAN | [[underlined]] Study of a Young Girl, Pont-Aven [[/underlined]] | $3,200 | oil on canvas | Robert Paul Weiman CECIL BULLER | [[underlined]] Suzanna and the Elders [[/underlined]] | $35 | linoleum cut | June 1 Gallery BRYSON BURROUGHS | [[underlined]] The Archers [[/underlined]] | $500 | oil on canvas | Mary Baker Eddy Museum HENRI CHODKOWSKI | [[underlined]] Wheels on Wheel [[/underlined]] | $125 | silkscreen | Middendorf Gallery HOWARD COOK | [[underlined]] The New Yorker [[/underlined]] | $247.50 | wood engraving | E. Weyhe, Inc. ROBERT COTTINGHAM | [[underlined]] F. W. [[/underlined]] | $360 | aquatint | Kathryn Markel ALLEN ROHAN CRITE | [[underlined]] Sunlight and Shadow [[/underlined]] | $1,000 | oil on canvas | Allen Rohan Crite DANIEL DALLMAN | [[underlined]] Bath [[/underlined]] | $112.50 | color lithograph | Gallery 4 STEVEN DOHANOS | [[underlined]] Man of the Soil [[/underlined]] | $75 | lithograph | Maul McCarron Fine Prints WERNER DREWES | [[underlined]] Central Density [[/underlined]] | $120 | etching | Werner Drewes JIM DINE | [[underlined]] A Robe Colored with 13 Kinds of Oil Paint [[/underlined]] | $1,356.33 | etching with soft-ground printed in 14 colors | Pace Editions, Inc.

-108- 17. WORKS ACCEPTED AT MAY AND DECEMBER, 1977 NCFA COMMISSION MEETINGS [[underlined]] PURCHASES - FEDERAL [[/underlined]] JOHN ELDER | [[underlined]] Prison Scene [[/underlined]] | $7,500 | oil on canvas | Norton Asner ALFRED FRUEH | [[underlined]] Marie Dressler [[/underlined]] | $112.50 | color linocut | E. Weyhe, Inc. WANDA GAG | [[underlined]] The Forge [[/underlined]] | $225 | lithograph | Paul McCarron Fine Prints WALTER GAY | [[underlined]] Novembre, Etaples [[/underlined]] | $12,000 | oil on canvas | Davis and Long CHRISTIAN GULLAGHER | [[underlined]] Matilda Davis Williams [[/underlined]] | $10,500 | oil on canvas | Parke-Bernet [[CHRISTIAN GULLAGHER]] | [[underlined]] Jeremiah Williams [[/underlined]] | $10,500 | oil on canvas | Parke-Bernet JAMES HAMILTON | [[underlined]] Burning Oil Well at Night Near Titusville, PA [[/underlined]] | $500 | oil on canvas | Hilah Remaily ERNEST HASKELL | [[underlined]] Young Women [[/underlined]] | $72 | lithograph | James A. Berquist [[ERNEST HASKELL]] | [[underlined]] The New York Sunday Journal [[/underlined]] | $100 | color lithograph | James A. Berquist THOMAS HOTCHKISS | [[underlined]] Torre di Schiavi [[/underlined]] | $7,000 | oil on canvas | Jeffrey P. Brown CHARLES HUBBARD | [[underline]] Sea View of Cape Poge Lighthouse [[/underline]] | $1,250 | oil on panel | Frank Schwartz HURD | [[underlined]] The Exploits of Brigadier Gerard [[/underlined]] | $80 | color lithograph | Lords Gallery

-109- 18. WORKS ACCEPTED AT MAY AND DECEMBER, 1977 NCFA COMMISSION MEETINGS [[underlined]] PURCHASES - FEDERAL [[/underlined]] ALEXANDER LAWSON (after Alexander Wilson) | [[underlined]] Louisiana Tanager, Clark's Crow Lewis' Woodpecker [[/underlined]] | $85 | hand-colored engraving | W. Graham Arader, III | [[underlined]] Tyrant Flycatcher, Great Crested F., Pe-We F., Wood Pe-we F. [[/underlined]] | $125 | hand-colored engraving | W. Graham Arader, III BRUCE C. MCCOMBS | [[underlined]] Five After Four [[/underlined]] | $150 | etching | Bruce C. McCombs NANCY MCINTYRE | [[underlined]] Barber Chairs [[/underlined]] | $95 | serigraph | Nancy McIntyre CHARLES FREDERICK WILLIAM MIELATZ | [[underlined]] The Butcher's Shop "Tysons 5th Av Cor 44 St." [[/underlined]] | $125 | color etching | Sumers Graphics JAY MOON | [[underlined]] Novice Birdwatcher [[/underlined]] | $40 | etching | Jay Moon | [[underlined]] April 76 [[/underlined]] | $35 | etching and roulette | Jay Moon GORDON MORTENSEN | [[underlined]] Lagoon and Highlands [[/underlined]] and progressive proofs (21 works) | $100 | woodcuts | Gallery 4 CATHERINE MURPHY | [[underlined]] Still Life with View of Hoboken and Manhattan [[/underlined]] | $179 | lithograph | G. W. Einstein Co., Inc. B. J. O. NORDFELDT | [[underlined]] Piano (Lady at the Piano) [[/underlined]] | $250 | color woodcut | Zabriskie Gallery | [[underlined]] Monday Morning [[/underlined]] | $500 | color woodcut | Mrs. B. J. O. Nordfeldt | [[underlined]] Figures Among Trees [[/underlined]] | $250 | color woodcut | Mrs. B. J. O. Nordfeldt

-110- 19. WORKS ACCEPTED AT MAY AND DECEMBER, 1977 NCFA COMMISSION MEETINGS [[underlined]] PURCHASES - FEDERAL [[/underlined]] ELIZABETH JAYNE PEAK | Untitled | $125 | etching | Elizabeth Jayne Peak LARRY RIVERS | (study for Jewish Museum poster) | $3,000 | drawing | Middendorf Gallery RANDOLPH ROGERS | [[underlined]] Truant [[/underlined]] | $7,500 | marble | Webster Fine Arts JEANETTE PASON SLOAN| [[underlined]] Farberware Coffeepot No. VI [[/underlined]] | $375 | colored pencil drawing | Jeanette Pasin Sloan GEORGE TOOKER | Untitled | $405 | inkless intaglio | Kathryn Markel JOHN H. TWACHTMAN | [[underlined]] The Damnation of Theron Ware [[/underlined]] | $750 | color lithograph | Jem Hom Fine Arts [[JOHN H. TWACHTMAN]] | [[underlined]] Landscape Near Cincinnati [[/underlined]] | $355 | etching | Kennedy Galleries, Inc. [[JOHN H. TWACHTMAN]] | [[underlined]] Woman on the-Quay, Honfleur [[/underlined]] | $305 | etching | Kennedy Galleries, Inc. ELIHU VEDDER | [[underline]] Volterra [[/underline]] | $3,500 | oil on canvas | Herbert Chase WILLIAM T. WILEY | [[underlined]] Mr. Unatural [[/underlined]] | $450 | color lithograph | Landfall Press, Inc. DAVID WURTZEL | [[underlined]] Thomas Mann [[/underlined]] | $150 | engraving | David Wurtzel [[DAVID WURTZEL]] | [[underlined]] James Joyce [[/underlined]] | $150 | engraving | David Wurtzel [[DAVID WURTZEL]] | [[underlined]] Alberto Giacometti [[/underlined]] | $150 | engraving | David Wurtzel [[DAVID WURTZEL]] | [[underlined]] Sigmund Freud [[/underlined]] | $150 | engraving | David Wurtzel MARGUERITE ZORACH | [[underlined]] Cat and Flowers [[/underlined]] | $202.50 | lithograph | Kraushaar Galleries

-111- 20. WORKS ACCEPTED AT MAY AND DECEMBER, 1977 NCFA COMMISSION MEETINGS [[underlined]] PURCHASES - TRUST [[/underlined]] WILLIAM BEARD | [[underlined]] The Darwinian [[/underlined]] | $10,000 | oil on canvas | Richard A. Weimer BERNARD GREENWALD | [[underlined]] Ellingtonians [[/underlined]] | $170 | intaglio | (with the aid of funds from Washington Printmakers, Inc) Diane Brown Gallery ROBERT WEIR | [[underlined]] St. Nicholas [[/underlined]] | $5,200 | oil on wood | Robert Carlen

[[right margin]] -112- [[/right margin]] WORKS ACCEPTED AT MAY AND DECEMBER, 1977 NCFA COMMISSION MEETINGS 21. [[underlined]] TRANSFERS [[/underlined]] | ISABEL BISHOP | [[underline]] Students [[/underline]] | etching and aquatint | NCFA/NPG Library | | JASPER CROPSEY | Untitled (eight sketches) | oil | Archives of American Art | | F. O. C. DARBY | Six illustrations for The legend of Sleepy Hollow | lithographs | NCFA/NPG Library | | WILLIAM HENRY HOLMES | [[underline]] Indian Village, Cozumel Island, Yucatan [[underline]] | watercolor | Department of Anthropology, NMMH, Smithsonian Institution | [[underlined]] MUSEUM ACQUISITION [[/underlined]] | ANSEL ADAMS | [[underline]] Alfred Stieglitz [[underline]] | black and white photograph | | | | [[underline]] Moon, Joshua Trees [[underline]] | black and white photograph | | | | [[underline]] Professor (Dexter Perkins) [[underline]] | black and white photograph | | | | [[underline]] Teacher [[underline]] | black and white photograph | | | | [[underline]] Old Woman [[underline]] | black and white photograph | | | | [[underline]] Children in River [[underline]] | black and white photograph | | | | [[underline]] Big Bend Country [[underline]] | black and white photograph | | | | [[underline]] Monolith [[underline]] | black and white photograph | | | | [[underline]] Bodie, California [[underline]] | black and white photograph | | | GEORGE DANIELL | [[underline]] John Martin in His Studio [[underline]] | black and white photograph | | | LAURA GILPIN | [[underline]] Navaho Summer Hogan [[underline]] | black and white photograph | | | DORTHEA LANGE | [[underline]] Dreamer on Horseback [[underline]] | black and white photograph | | | C.J. LAUGHLIN | [[underline]] Old South -- Mirror of the Past [[underline]] | black and white photograph | | | EDWARD WESTON | [[underline]] Igor Stravinsky [[underline]] | black and white photograph | |

-113- [[underlined]] Report of National Portrait Gallery Commission [[/underlined]] Attached is a listing of the members of the National Portrait Gallery Commission and those portraits approved by the Commission for acquisition by the Portrait Gallery in 1977. The following resolution was adopted: VOTED that the Board of Regents approves the actions of the National Portrait Gallery Commission at its meetings during calendar year 1977.

-114- [[underlined]] MEMBERS - NATIONAL PORTRAIT GALLERY COMMISSION [[/underlined]] [[underlined]] Smithsonian Institution [[/underlined]] Mr. John Nicholas Brown [[underlined]] 1978 [[/underlined]] Chairman 50 South Main Street Providence, R. I. 02903 Mr. Ralph Ellison [[underlined]] (1978) [[/underlined]] 730 Riverside Drive New York, N.Y. 10031 Mr. Robert L. McNeil, Jr. [[underlined]] (1983) [[/underlined]] 805 E. Willow Grove Ave. Wyndmoor, Pa. 19118 Mr. Andrew Oliver [[underlined]] (1983) [[/underlined]] 274 Beacon Street Boston, Mass. 02115 Dr. E. P. Richardson [[underlined]] (1978) [[/underlined]] 285 Locust Street Philadelphia, Pa. 19106 Mr. Robert Hilton Smith [[underlined]] (1983) [[/underlined]] 7301 Arrowwood Road Bethesda, Md. 20014 Mrs. Katie Louchheim [[underlined]] (1980) [[/underlined]] 2824 O St., N.W. Washington, D.C. 20007 Mr. Barry Bingham, Sr. [[underlined]] (1980) [[/underlined]] Chairman of the Board [[underlined]] The Courier-Journal [[/underlined]] and [[underlined]] The Louisville Times [[/underlined]] 525 West Broadway Louisville, Ky. 40202 Mr. Joe L. Allbritton [[underlined]] (1983) [[/underlined]] [[underlined]] The Washington Star [[/underlined]] 225 Virginia Ave., S.E. Washington, D.C. 20061 [[underlined]] Ex Officio [[/underlined]] Chancellor of the Smithsonian Institution Honorable Warren E. Burger Chief Justice of the United States Washington, D.C. Director of the National Gallery of Art Mr. J. Carter Brown, Director National Gallery of Art Washington, D.C. 20565 Secretary of the Smithsonian Institution Mr. S. Dillon Ripley, Secretary Smithsonian Institution Washington, D.C. 20560

-115- NATIONAL PORTRAIT GALLERY Acquisitions, January 1 - December 31, 1977 [[underlined]] PERMANENT COLLECTION [[/underlined]] [[underlined]] TRUST FUND PURCHASES [[/underlined]] [[headings are underlined]] Artist | Sitter | Medium | Price John Singleton Copley | self-portrait | oil on canvas | $225,000.00 Jo Davidson | George W. Norris | terracotta | 10,000.00 David Edwin | James Madison | stipple engraving | 750.00 Valentine Green | George Washington | mezzotint | 875.00 Lotte Jacobi | Albert Einstein | gelatine silver print | 450.00 Unidentified photographer | Zachary Taylor and William Bliss | daguerreotype | 7,500.00 Simon Van de Passe | Pocahontas | engraving | 4,873.74 Jamie Wyeth | Jimmy Carter | pencil on paper | 1,000.00

-116- NATIONAL PORTRAIT GALLERY Acquisitions, January 1 - December 31, 1977 [[underlined]] PERMANENT COLLECTION [[/underlined]] [[underlined]] GIFTS [[/underlined]] [[headings are underlined]] Artist | Sitter | Medium | Donor Francis Alexander | Sara Payton Willis Parton | charcoal on paper | Mr. & Mrs. James Parton II Mathew Brady Studio | Nathaniel Parker Willis | salt print | Old Print Shop Douglas Chandor | Ward M. Canaday | oil on canvas | Doreen Canaday Barnaby Conrad | Truman Capote | charcoal on paper | Barnaby Conrad Jo Davidson | Dwight Eisenhower | terracotta | Morris P. Leibovitz | Herbert Hoover | bronze | Morris P. Leibovitz | Robinson Jeffers | terracotta | Morris P. Leibovitz | Fiorello La Guardia | bronze | Morris P. Leibovitz | George Luks | bronze | Morris P. Leibovitz | Andrew W. Mellon | terracotta mask | Morris P. Leibovitz | J. J. Pershing | marble | Morris P. Leibovitz | Ernie Pyle | bronze | Morris P. Leibovitz | Woodrow Wilson | bronze | Morris P. Leibovitz Francis D'Avignon | Henry Clay | lithograph | Marvin Sadik | Zachary Taylor | lithograph | Marvin Sadik David Edwin | George Washington | stipple engraving | Marvin Sadik Michael Goldstein | Isaac Mayer Wise | oil on canvas | Hebrew Union College Phillipe Halsman | Winston Churchill | gelatine silver print | George Rinhart | Richard Nixon I | gelatine silver print | George Rinhart | Richard Nixon II | gelatine silver print | George Rinhart | Richard Nixon III | gelatine silver print | George Rinhart Chester Harding | Harrison Gray Otis | oil on canvas | Emily Morison Beck Charles Hopkinson | self-portrait, 1900 | oil on canvas | His daughters | self-portrait, 1910 | oil on canvas | His daughters | self-portrait, 1918 | oil on canvas | His daughters | self-portrait, 1959 | oil on canvas | His daughters

-117- 2 Permanent Collection Gifts (cont'd) [[headings are underlined]] Artist | Sitter | Medium | Donor Peter Krasnow | Edward Weston | oil on canvas | Peter Krasnow Oliver I. Lay | James Parton | oil on canvas | Mr. & Mrs. James Parton Harriet Anderson Stubbs Murphy | Edward Douglass White | oil on canvas | Sarah Murphy and Harriet M. Ross John Singer Sargent | Charles H. Woodbury | oil on canvas | Mr. & Mrs. David O. Woodbury Lee Simonsen | self-portrait | oil on canvas | Karl and Jody Simonsen Augustus Vincent Tack | David E. Finley | oil on canvas | W. Bedford Moore III Unidentified photographer | Lauritz Melchior as Sigmund | gelatine silver print | Ib J. Melchior Michael Werboff | Marianne Moore | oil on canvas | Mrs. Lila Tyng R. Whitechurch | Henry Clay "United States Senate, A.D. 1850" | engraving | Mrs. Richard Doud Frederick Wight | Mark Van Doren | oil on canvas | Frederick Wight C.C. Wright | Henry Clay | bronze medal 1851 | Marvin Sadik | Henry Clay | bronze medal 1851 | Marvin Sadik | Henry Clay | bronze medal 1855 | Marvin Sadik | Zachary Taylor | bronze medal | Marvin Sadik | Daniel Webster | bronze medal | Marvin Sadik Jamie Wyeth | Andy Warhol | gouache on paper | Coe-Kerr Gallery Anders Zorn | Grover Cleveland | oil on canvas | Thomas G. Cleveland

-118- NATIONAL PORTRAIT GALLERY Acquisitions, January 1 - Decermber 21, 1977 [[underlined]] STUDY COLLECTION [[/underlined]] [[underlined]] PURCHASES [[/underlined]] [[headings are underlined]] Artist | Sitter | Medium | Price Joseph Andrews | John Quincy Adams | engraving | $ 20.00 E. & H.T. Anthony | George Thomas | albumen print | 8.50 Abraham Bogardus | Chester A. Arthur | albumen print | 25.00 Mathew Brady | Elmer Ellsworth | albumen print | 25.00 Mathew Brady Studio | Millard Fillmore | albumen print | 150.00 Hugh Bridport | William Henry Furness | lithograph | 25.00 Joy Buba | John James Audubon | stone mask | 150.00 J. H. Bufford's Lith. | Ambrose Burnside | lithograph | 20.00 Justus Chevillet | Benjamin Franklin | engraving | 85.00 Edward Clay | James Henry Hackett | lithograph | 235.00 Francis D'Avignon | E. L. Snow | lithograph | 20.00 Thomas Doney | American Christian Union | engraving | 250.00 Dominique Fabronius | Joseph Hooker | lithograph | 15.00 Benjamin J. Falk | Lillian Russell | albumen print | 8.00 Charles Fenderich | Ebenezer Knight | lithograph | 200.00 | Lewis Field Linn | lithograph | 85.00 | Richard Channing Moore |lithograph | 25.00 | Mar Yohannan | lithograph | 10.00 Charles Fraser | David Ramsey | pencil on paper | 50.00 Charles D. Fredericks | C. M. DePew | albumen print | 2.00 W. L. Germon | Daniel Rice | albumen print | 50.00

-119- 2 Study Collection Purchase (cont'd) [[headings are underlined]] Artist | Sitter | Medium | Price Frederick V. Gillam | Jacob X. Coxey | chromolithograph | 3.00 | Lilioukalani | chromolithograph | 3.00 Gilman | Ulysses S. Grant | albumen silver print | 26.00 Valentine Green | Samuel Cooper | mezzotint | 100.00 Leopold Grozelier | Thomas Francis Meagher | lithograph | 15.00 Leopold Grozelier (attrib.) | Harriet Beecher Stowe | lithograph | 20.00 Frederick Gutekunst | O. O. Howard | albumen print | 100.00 Grant Hamilton | William Jennings Bryan | chromolithograph | 3.00 Harris & Ewing | Wendell Willkie | gelatine silver print | 25.00 William Harrison | Benjamin Franklin | etching & engraving | 25.00 | George Washington | stipple engraving | 50.00 Josiah Hawes | Daniel Webster | albumen print | 225.00 Auguste Hervieu | Electra M. Spencer | watercolor on paper | 250.00 | Henry E. Spencer | watercolor on paper | 250.00 | Oliver M. Spencer | watercolor on paper | 250.00 Samuel Hill | John Murray | engraving | 30.00 Alfred M. Hoffy | James Knox Polk | lithograph | 175.00 Thomas Holloway | Joseph Priestley | engraving | 15.00 H. H. Houston |John Adams | stipple engraving | 35.00 Howell | William Cullen Bryant | albumen print | 3.00 J. Jones | Harriet Beecher Stowe | lithograph | 20.00 William Kneass | George Washington | stipple engraving | 60.00 Gustav Kruell | Fletcher Harper | wood engraving | 5.00

-120- 3 Study Collection Purchases (cont'd) [[headings are underlined]] Artist| Sitter | Medium | Price Alexander Lawson | William Penn | stipple and line engraving | 35.00 James Barton Longacre | Eliza Stile Longacre | salt print photograph | 25.00 | John Summerfield | oil on canvas | 300.00 | Unknown sitter No. 1 | pencil on paper (a) print (b) | 50.00 | Unknown sitter No. 2 | pencil on paper | 25.00 | Unknown sitter No. 3 | pencil on paper | 25.00 | Unknown sitter No. 4 | sepia on artist board | 10.00 | Unknown sitter No. 5 | sepia and pencil on artist board | 25.00 | Wm. Augustine Washington | watercolor on artist board | 250.00 | Eliza Williams | watercolor | 650.00 Maerz | Helena Modjeska | lithograph | 40.00 G. L. Manuel Frères | Charles A. Lindbergh | gelatine silver print | 100.00 Louis J. Masquelier | Benjamin Franklin | engraving | 175.00 Matthew Morgan | Charles Sumner | chromolithograph | 20.00 Mosher | Elizabeth Cady Stanton | albumen print | 27.50 William Nicholson | Mark Twain | original collotype of woodcut | 30.00 John Norman | Benjamin Franklin | engraving | 85.00 | John Hancock | engraving | 85.00 | Joseph Warren | etching and line engraving | 50.00 Pach Brothers | William McKinley and Garret A. Hobart | gelatine silver print | 150.00 Pendleton Lith. | Hannah Adams | lithograph | 35.00 A. H. Ritchie | Horace Greeley | engraving | 20.00 George Rockwood Studio | Henry Wheeler Shaw ("Josh Billings") | albumen print | 15.00 William Rollinson | Alexander Hamilton | stipple and line engraving | 25.00 Napoleon Sarony | Frederick Church | albumen print | 30.00

-121- 4 Study Collection Purchases (cont'd) [[headings are underlined]] Artist | Sitter | Medium |Price Napoleon Sarony | Bret Harte | albumen print | 15.00 | Joseph Jefferson | albumen print | 7.00 | John Kensett | albumen print | 30.00 | Wendell Phillips | albumen silver print | 22.50 John Sartain | James Knox Polk | engraving | 175.00 John Scoles | Thomas Jefferson | stipple and line engraving | 60.00 John Rubens Smith | Thomas Addis Emmet | mezzotint | 25.00 Benjamin Tanner | Benjamin Franklin | etching & line engraving | 45.00 Thomas & Crow Co. | Joel Hawes | lithograph w/tintstone | 15.00 Cornelius Tiebout | George Washington | stipple engraving | 30.00 J. J. Tissot | James Russell Lowell | chromolithograph | 20.00 Doris Ulmann | Robert Frost | photogravure | 68.50 | Portrait Gallery of American Editors | photogravure | 384.50 Unidentified artist | Charles Francis Adams | chromolithograph | 20.00 | William Jennings Bryan | chromolithograph | 3.00 | Benjamin Franklin | engraving | 25.00 | Frank Leslie's Portrait Pictorial | wood engraving | 15.00 | New York State Legislature 1978 (House of Assembly) | lithographic reproduction | 25.00 | New York State Legislature 1978 (Senate) | lithographic reproduction | 20.00 | Joseph Prince | etching and line engraving | 25.00 | Henry M. Stanley | chromolithographic | 20.00 | Daniel Webster | engraving | 20.00 Unidentified photographer | Thomas Ball | albumen silver print | 25.00 | John Drew | gelatine silver print | 25.00 | John Ericsson | albumen print | 15.00 | Edward Everett | albumen print | 3.00 | Cyrus W. Field | albumen print | 12.00 | Geronimo | photogravure | 75.00

-122- 5 Study Collection Purchases (cont'd) [[headings are underlined]] Artist | Sitter | Medium | Price Unidentified Photographer | Benjamin Watkins Leigh | photograph of sepia by J. B. Longacre | 25.00 | Franklin Pierce | gelatine silver print | 15.00 | Franklin D. Roosevelt | gelatine silver print | 7.50 | Theodore Roosevelt | gelatine silver print | 25.00 | Unknown sitter | tinted photograph | 75.00 | Woodrow Wilson | gelatine silver print | 20.00 Adam B. Walter | William Pennington | mezzotint and line engraving | 85.00 Sir Leslie Ward (Spy) | John Milton Hay | chromolithograph | included in price of watercolor (see Permanent Coll. Purchases) | Whitelaw Reid | chromolithograph | 20.00 George K. Warren | Amos Bronson Alcott | albumen print | 5.00 | Louisa May Alcott | albumen print | 5.00 | Edward Everett | albumen print | 65.00 | Charles Summer | albumen print | 65.00 | John Greenleaf Whittier | albumen print | 5.00

-123- NATIONAL PORTRAIT GALLERY Acquisitions, January 1 - December 31, 1977 [[underlined]] STUDY COLLECTION [[/underlined]] [[underlined]] GIFTS [[/underlined]] [[headings are underlined]] Artist | Sitter | Medium | Donor J. Allen | Napoleon Bonaparte | engraving | Marvin Sadik Eric Carpenter | Lauritz Melchior | gelatine silver print | Ib J. Melchior Carter-Bailey | Calvin Coolidge | gelatine silver print | John Coolidge Jo Davidson | Feodor Chaliapin | terracotta | Morris P. Leibovitz | Ignace Paderewski | bronze | Morris P. Leibovitz Francis D'Avignon | Louis J. M. Daguerre | lithograph | Jim Blakely Phillipee Halsman | Dawn Adams | gelatine silver print | George Rinhart | Winthrop W. Aldrich | gelatine silver print | George Rinhart | Fred Allen | gelatine silver print | George Rinhart | Fred Allen | gelatine silver print | George Rinhart | Steve Allen | gelatine silver print | George Rinhart | Lucille Ball | gelatine silver print | George Rinhart | Marina Berti | gelatine silver print | George Rinhart | Ray Bolger | gelatine silver print | George Rinhart | Sid Caesar | gelatine silver print | George Rinhart | Jimmy Durante | gelatine silver print | George Rinhart | Clint Eastwood | gelatine silver print | George Rinhart | Duke Ellington | gelatine silver print | George Rinhart | Nanette Fabray | gelatine silver print | George Rinhart | James Farley | gelatine silver print | George Rinhart | Jules Feiffer | gelatine silver print | George Rinhart | Betty Field | gelatine silver print | George Rinhart | Marshall Field | gelatine silver print | George Rinhart | Zsa Zsa Gabor | gelatine silver print | George Rinhart | Ava Gardner | gelatine silver print | George Rinhart | Molly Goldberg | gelatine silver print | George Rinhart | Leila Hadley | gelatine silver print | George Rinhart | Mr. &Mrs. James Hagerty | gelatine silver print | George Rinhart | Virginia Haskins | gelatine silver print | George Rinhart | Joseph Hirshborn | gelatine silver print | George Rinhart | Bob Hope | gelatine silver print | George Rinhart | Harold K. Johnson | gelatine silver print | George Rinhart | Marilyn Monroe (dancing) | gelatine silver print | George Rinhart | Marilyn Monroe (LIFE cover) | gelatine silver print | George Rinhart

-124- Study Collection Gifts 2 [[underline]] Artist [[/underline]] | [[underline]] Sitter [[/underline]] | [[underline]] Medium [[/underline]] | [[underline]] Donor [[/underline]] Phillipe Halsman | Marilyn Monroe | gelatine silver print | George Rinhart V. Novak | Lauritz Melchior | gelatine silver print | Ib. J. Melchior John Sartain | Charles D. Cleveland | engraving | Marvin Sadik Unidentified artist | George Berkeley | oil on canvas | Charles Feinberg John A. Whipple | George Washington | daguerreotype copy of Athenaeum portrait | Mrs. Helen Hills Miller Anders Zorn | Mrs. Grover Cleveland | oil on canvas | Mrs. Frances Payne

-125- NATIONAL PORTRAIT GALLERY Acquisitions, January 1 - December 31, 1977 [[underlined]] PERMANENT COLLECTION [[/underlined]] [[underlined]] PURCHASES [[/underlined]] [[4 column table]] [[headings underlined]] Artist | Sitter | Medium | Price Berenice Abbott | Claude McKay | gelatine silver print | $600.00 James Akin | Benjamin Rush | line engraving | 675.00 Akin & Harrison | Thomas Jefferson | stipple engraving | 145.00 Alisky Studio | Luther Burbank | gelatine silver print | 25.00 William G. Armstrong | Henry Laurens | sepia on paper | 200.00 | Thomas Sumter | sepia on paper | 200.00 C. E. Barber | Chester Alan Arthur | bronze medal | 60.00 | James A. Garfield | bronze medal | 60.00 Hebert Barraud | Jenny Jerome Churchill | | |(Lady Randolph Churchill) | gelatine silver print | 50.00 Leonard Baskin | Rico Lebrun | ink on paper | 2,500.00 Alexander Bender | Anna Mary Robertson ("Grandma Moses") | gelatine silver print | 25.00 Julien L. Boilly | James Fenimore Cooper | lithograph | 75.00 Aubrey Bodine | H. L. Mencken | gelatine silver print | 42.50 Alice Boughton | John Burroughs | platinum print | 300.00 | William James | toned platinum print on Japan tissue| 210.00 | Albert Pinkham Ryder | gelatine silver print | 400.00 Mathew B. Brady | Thomas Nast | albumen print | 800.00 | George Henry Thomas | daguerreotype | 1,600.00 | Martin Van Buren | daguerreotype | 18,000.00 Mathew Brady Studio | George A. Custer | albumen silver print | 160.00 [[/4 column table]]

-126- 2 Permanent Collection Purchases (cont'd) [[4 column table]] [[headings underlined]] Artist | Sitter | Medium | Price Mathew Brady Studio | Robert E. Lee | albumen print | $110.00 | John Lorimer Worden | albumen silver print | 45.65 Henry Kirke Brown | Henry Clay | bronze bust | 450.00 Francis Bruguiere | John Barrymore | gelatine silver print | 225.00 Esther Bubley | Marianne Moore | gelatine silver print | 160.00 Buek & Linder | James G. Blaine | lithograph w/tintstone | 20.00 John H. Bufford | John C. Fremont | lithograph | 40.00 | William Wirt | lithograph | 30.00 Thomas Burford | James Oglethorpe | mezzotint | 375.00 J. C. Buttre | James Buchanan | engraving | 35.00 Thomas Clarke | Jacob Duché | stipple engraving | 35.00 J. T. Clemens | "The Death of Montgomery" | engraving | 125.00 Alvin Langdon Coburn | Henry James | photogravure | 90.00 | Theodore Roosevelt | photogravure | 90.00 | John Singer Sargent | photogravure | 90.00 Timothy Cole | John D. Rockefeller, Sr. | wood engraving | 60.00 C. G. Crehen | William Cullen Bryant | lithograph | 25.00 | Winfield Scott | lithograph | 20.00 Edward Sherif Curtis | self-portrait | toned gelatine silver print | 1,500.00 Mary Cutts | Jacob Brown | pencil on paper | 200.00 | Dolley Madison | watercolor on paper | 300.00 Jo Davidson | Edward Mandell House | bronze | 10,000.00 Francis D'Avignon | William E. Channing | lithograph | 30.00 | Henry Clay | lithograph | 125.00 | Horace Mann | lithograph | 40.00 | W. H. Prescott | lithograph | 20.00 | Daniel Webster | lithograph | 75.00 [[/4 column table]]

-127- 3 Permanent Collection Purchases (cont'd) [[4 column table]] [[headings underlined]] Artist | Sitter | Medium | Price Amos Doolittle | John Davenport | engraving | 65.00 A. Radyclyffe Dugmore | Robert Edwin Peary | platinum gum print | 85.00 Asher B. Durand | Elias Boudinot | engraving | 65.00 | W. H. Crawford | engraving | 25.00 Susan Macdowell Eakins (attrib.) | Thomas Eakins | platinum print | 3,000.00 R. Earlom | Thomas Pownall | mezzotint | 225.00 David Edwin | George Washington | engraving | 40.00 Endicott's Lith. Co. | Rev. Charles Follen | lithograph | 20.00 George Endicott & Moses Swett | Henry Clay | lithograph | 100.00 Walker Evans | Hart Crane | silver print| 550.00 | self-portrait | gelatine silver print | 500.00 Benjamin Falk Studio | Cyrus W. Field | albumen silver print | 12.00 Samuel Fassett | Abraham Lincoln | salt print | 4,000.00 Charles Fenderich | Thomas Hart Benton | lithograph | 150.00 | James Knox Polk | lithograph | 150.00 Robert Field | Alexander Hamilton | stipple & line engraving | 250.00 | George Washington | engraving | 285,00 James Earle Fraser | Theodore Roosevelt | bronze | 1,750.00 S. S. Frizzell | James A Garfield and Family | lithograph | 35.00 Robert Fulton | Abraham Baldwin | pencil on paper | 500.00 Arnold Genthe | self-portrait | gelatine silver print | 200.00 | John McCormick | gelatine silver print | 250.00 [[/4 column table]]

-128- 4 Permanent Collection Purchases (cont'd) [[4 column table]] [[headings underlined]] Artist | Sitter | Medium | Price Frederick V. Gillam | Grover Cleveland | chromolithograph | 3.00 Thomas Gimbrede | Winfield Scott | stipple engraving | 85.00 John Greenwood | Edward Holyoke | mezzotint | 375.00 Leopold Grozelier | Alvin Adams | lithograph | 30.00 | Salmon P. Chase | lithograph | 45.00 | John C. Fremont | lithograph | 30.00 | Joseph Gales | lithograph | 40.00 | William Lloyd Garrison | lithograph | 15.00 | Theodore Parker | lithograph | 30.00 | W. W. Seaton | lithograph | 30.00 | William H. Seward | lithograph | 30.00 | Charles Sumner | lithograph (after drawing) | 30.00 | Charles Sumner | lithograph (after daguerreotype) | 25.00 | Henry Wilson | lithograph | 35.00 Jeremiah Gurney | William Marcy ("Boss") Tweed | albumen print | 25.00 Una Hanbury | R. Buckminster Fuller | bronze | 4,500.00 Childe Hassam | Helen Wills | etching | 475.00 Paul B. Haviland | Edward Steichen | platinum print | 700.00 Abram J. Hoffman | Franklin Pierce | lithograph 120.00 Hoffman & Schutz | Rufus Choate | lithograph | 20.00 H. Houston | John Adams | stipple engraving | 175.00 H. B. Hull (attrib.) | Thomas J. ("Stonewall") Jackson | daguerreotype | 15,000.00 Daniel Huntington | William H. Aspinwall | oil on canvas | 6,500.00 Willam Keith | Collis P. Huntington | gelatine silver print | 350.00 O. Knirsch | Horace Greeley and Family | lithograph | 30.00 [[/4 column table]]

-129- 5 Permanent Collection Purchases (cont'd) [[4 column table]] [[headings underlined]] Artist | Sitter | Medium | Price Gustav Kruell | William Morris Hunt | wood engraving | $40.00 | Adolphe LaFosse | Andrew Jackson | lithograph | 245.00 Noel Le Mire | George Washington | engraving | 200.00 James Barton Longacre | John Adams | sepia on paper | 100.00 | John C. Calhoun | sepia on artist board | 2,500.00 | Henry Clay | sepia on artist board | 100.00 | John Dickinson | sepia on artist board | 300.00 | Elbridge Gerry | sepia on artist board | 750.00 | Patrick Henry | watercolor on artist board | 150.00 | self-portrait I | watercolor on paper | 62.50 | self-portrait II | watercolor on paper | 62.50 | Francis Marion | sepia on artist board | 50.00 | Thomas Stone | sepia on artist board | 100.00 | Daniel Webster | sepia on artist board | 750.00 | William White | sepia on artist board | 1,500.00 | James Wilson | sepia and watercolor on artist board | 100.00 | William Wirt | sepia on artist board | 650.00 | John Witherspoon | sepia on paper | 150.00 | Levi Woodbury | sepia on artist board | 450.00 | George Wythe | sepia on paper | 100.00 James MacArdell | Benjamin Franklin | mezzotint | 200.00 Pirie MacDonald | Theodore N. Vail | gelatine silver print | 50.00 Dolley Madison | Meriwether Lewis | cut out paper | 500.00 Marceau Studio | Susan B. Anthony | gelatine silver print | 227.50 Mason & Mason | Paul Cuffe | wood engraving | 145.00 John McClees & Julian Vannerson | Stephen A. Douglas | salt print | 1,000.00 Henry Meyer | Stephen Decatur | engraving | 75.00 Henry Hoppner Meyer | Luther Martin | watercolor on artist board | 100.00 Jose Maria Mora | William F. Cody | albumen silver print | 25.00 W.H. Mote | Henry W. Longfellow | engraving | 25.00 Franz X. Miller | Benjamin Thompson, Count Rumford | engraving | 15.00 [[/4 column table]]

-130- 6 Permanent Collection Purchases (cont'd) [[4 column table]] [[headings underlined]] Artist | Sitter | Medium | Price Nagel & Weingartner | Frances Wright | lithograph | 25.00 Francois Denis Nee | Benjamin Franklin | engraving | 385.00 Albert Newsam | Charles Carroll | lithograph | 125.00 | John Tyler | lithograph, hand-colored | 75.00 | Thomas U. Walter | lithograph | 12.50 Timothy O'Sullivan | Ulysses S. Grant | albumen silver print | 600.00 Pach Brothers | Ulysses S. Grant and Family | albumen silver print | 200.00 William Page | self-portrait| oil on canvas | 40,000.00 Rembrandt Peale | George Washington | lithograph | 425.00 O. Pelton | James Fenimore Cooper | engraving | 12.50 J. Pendleton | James Madison | lithograph | 90.00 John Plumbe | George Bancroft | daguerreotype | 6,000.00 Joseph Peter Paul Rauschmayr | Benjamin Thompson, Count Rumford | stipple engraving | 6.00 Man Ray | Ernest Hemingway | silver print | 2,800.00 | self-portrait | gelatine silver print | 495.00 Kay Bell Reynai | T. S. Eliot | gelatine silver print | 310.00 Romler & Jonas | Sitting Bull (Patanka Iyotanka) | collotype | 135.00 H. S. Sadd | Winfield Scott | engraving | 60.00 C.B.J.F. de Saint-Memin | George Washington | engraved copper plate | 6,000.00 Sanford & Davis | Andrew Carnegie | brown-toned platinum print | 75.00 Napoleon Sarony | John Quincy Adams | lithograph w/tintstone | 10.00 | Albert Bierstadt | albumen silver print | 79.00 [[/4 column table]]

-131- 7 Permanent Collection Purchases (cont'd) [[4 column table]] [[headings underlined]] Artist | Sitter | Medium | Price Napoleon Sarony | Edwin Booth | albumen silver print | 35.00 | self-portrait | lithograph | 25.00 | self-portrait | photogravure | 200.00 | Bayard Taylor | albumen silver print | 25.00 | William Marcy ("Boss") Tweed | albumen silver print | 95.00 | Cornelius Vanderbilt| albumen silver print | 22.50 L. Schamer | Representative Women: Lucretia Mott and Other Suffragists | lithograph | 152.80 Otto Schneider | Christopher Columbus Langdell | etching | 25.00 Sarah Choate Sears | Julia Ward Howe | photogravure | 100.00 The Misses Selby | David Belasco | toned platinum print | 250.00 James Sharples | Joseph Priestley | pastel | 6,000.00 M. P. Simons (attrib.) | Henry Clay | daguerreotype | 1,250.00 Clara Sipprell | Felix Adler | gelatine silver print | 750.00 | John Cotton Dana | gelatine silver print | 400.00 | Frances Perkins | gelatine silver print | 450.00 | Eleanor Roosevelt | gelatine silver print | 250.00 Francis H. Smith | Elihu Vedder | pencil on paper | 750.00 Frank Hill Smith | Walt Whitman | blue pencil on paper | 800.00 John Rubens Smith | Benjamin Lincoln | mezzotint | 425.00 Edward Steichen | Carl Sandburg | gelatine silver print | 160.00 Horatio Stone | Roger Brooke Taney | bronze | 1,700.00 William Strickland | Oliver H. Perry | aquatint | 50.00 Strobridge Lith. Co. | P.T. Earnum and J.A. Bailey | chromolithograph | 225.00 | John C. Breckinridge | lithograph w/tintstone |30.00 | Lillian Russell | chromolithograph | 175.00 [[/4 column table]]

-132- 8 Permanent Collection Purchases (cont'd) [[4 column table]] [[headings underlined]] Artist | Sitter | Medium | Price Barbara Swan | Carl Carmer | ink wash and oil on cameo board | 450.00 Benjamin Tanner | Anthony Wayne | stipple engraving | 30.00 Tappan & Bradford Lithographer | Daniel Webster | lithograph | 125.00 Benjamin Thayer | Franklin Pierce | lithograph w/ tintstone | 85.00 Elkanah Tisdale | Nathanael Greene | etching and line engraving | 25.00 M.H. Traubel | Franklin Pierce | lithograph | 225.00 Edward C. Tranchard | Benjamin Thompson | stipple engraving | 40.00 James Trenchard | George Washington | etching and line engraving | 75.00 W. E. Tucker | Franklin Pierce | mezzotint | 35.00 Doris Ulman | George Jean Nathan | platinum print | 450.00 Unidentified artist | John Brown | lithograph | 135.00 | John Hancock | mezzotint | 50.00 | John Hancock | woodcut | 60.00 | Benjamin Harrison | carved woodburl | 1,500.00 | Thomas Jefferson | stipple and line engraving | 50.00 | James Madison | stipple and line engraving | 50.00 | Robert Monckton | mezzotint | 40.00 | Matthew Galbraith Perry | woodblock print | 750.00 | Joseph Warren | oil on canvas | 3,500.00 | Benjamin West | etching and line engraving | 50.00 | Phillis Wheatley | engraving | 750.00 | Woodrow Wilson | halftone poster | 150.00 Unidentified photographer | Louis Agassiz | salt print | 75.00 | Antoinette Blackwell | daguerreotype | 1,070.00 | Matthew B. Brady | daguerreotype | 3,300.00 | John C. Calhoun | salt print | 400.00 | Jefferson Davis | daguerreotype | 15,000.00 | Charles W. Eliot | salt print | 39.51 | Aaron M. Elliott | salt print | 350.00 | Millard Fillmore | daguerreotype | 3,500.00 | Samuel Gompers | gelatine silver print | 125.00 [[/4 column table]]

-133- 9 Permanent Collection Purchases (cont'd) [[4 column table]] [[headings underlined]] Artist | Sitter | Medium | Price Unidentified photographer | Horace Greeley | daguerreotype | $ 4,500.00 | Oliver Wendell Holmes, Jr. | salt print | 250.00 | Sam Houston | salt print | 1,600.00 | James Barton Longacre | ambrotype | 25.00 | James Russell Lowell | salt print | 45.00 | Matthew Perry | daguerreotype | 4,000.00 | Franklin Pierce | salt print | 2,500.00 | William H. Seaward | daguerreotype | 4,500.00 | Lucy Stone | daguerreotype | 1,070.00 | Charles Sumner | albumen silver print | 10.00 | Roger B. Taney | salt print | 4,000.00 Edward Valois | George Francis Train | lithograph w/tintstone | 350.00 Carl Van Vechten | self-portrait | gelatine silver print | 200.00 Samuel Lovett Waldo and William Jewett | Enoch Crosby | oil on wood panel | 15,000.00 Sir Leslie Ward (Spy) | John Milton Hay | watercolor | 2,500.00 | Johh Milton Hay | chromolithograph | included in above price Caroline Watson | Benjamin West | stipple engraving | 15.00 Benjamin West | self-portrait w/family | oil on canvas | 11,159.68 Brett Weston | Edward Weston | gelatine silver print | 50.00 Edward Weston | Langston Hughes | silver print | 1,300.00 W.A. Wonderly (attrib.) | Andrew Johnson | salt print | 850.00 Grant Wood | self-portrait | lithograph | 1,200.00 Wynkoop Lith. Co. | Horace Greeley | lithograph w/tintstone | 20.00

-134- [[underlined]] Report of the Board of Trustees, Hirshhorn Museum and Sculpture Garden [[/underlined]] Attached is a listing of the members of the Hirshhorn Museum and Sculpture Garden Board of Trustees and those works of art approved by the Trustees for acquisition by the Museum in 1977. In view of the authority given the Trustees by the 1966 Act, no action by the Regents is required.

-135- [[underline]] HIRSHHORN MUSEUM AND SCULPTURE GARDEN BOARD OF TRUSTEES AND THEIR TERMS [[/underline]] [[3 column table]] [[headings underlined]] | Initial Appointment Date | Expiration Date of Current Term GREENE, JEROME | June 21, 1977 | June 30, 1978 MILLER, DOROTHY C. | May 12, 1976 | June 30, 1978 LEWIS, SYDNEY | May 12, 1976 | June 30, 1979 MOYNIHAN, DANIEL P. | July 1, 1971 | June 30, 1979 d'HARNONCOURT, ANNE | July 1, 1974 | June 30, 1980 EVANS, THOMAS M. | July 1, 1975 | June 30, 1981 BLOCK, LEIGH B. | July 1, 1971 | June 30, 1982 HIRSHHORN, JOSEPH H. | December 2, 1977 | June 30, 1983 [[/3 column table]] * * * * * * * * *

-136- December 10, 1977 HIRSHHORN MUSEUM AND SCULPTURE GARDEN Purchases, 1977, Appropriated Funds [[4 column table]] [[headings underlined]] Artist | Title | Medium | Price ARNESON, Robert | [[underlined]] Mike [[/underlined]] | Glazed ceramic | $ 5,850 CHENG, Ching Ho | [[underlined]] Light Bulb Triptych [[/underlined]] | Mixed media on paper | 880 DAVIS, Ronald | [[underlined]] Bent Beam [[/underlined]] | Color etching on multicolor paper | 365 DESPREZ | [[underlined]] General Foy [[/underlined]] | Bronze | 3,750 DINE, Jim | [[underlined]] Untitled (Red Clippers) [[/underlined]] | Charcoal and Pastel | 10,000 DUCHAMP-VILLON, Raymond | [[underlined]] Gallic Cock [[/underlined]] | Painted bronze | 15,000 EAKINS, Thomas | [[underlined]] The Gross Clinic [[/underlined]] | Mechanical repro. on paper | 500 ESTES, Richard | [[underlined]] Diner [[/underlined]] | Oil on canvas | 43,000 ESTES, Richard | [[underlined]] Qualicraft Shoes/Chinese Lady [[/underlined]] | Screenprint | 4,000 ETEX, Antoine | [[underlined]] Portrait of Dr. Leon-Louis Rostan [[/underlined]] | Marble | 17,500 FOURNIER, Paul | [[underlined]] Florida Mirror #11 [[/underlined]] | Acrylic on canvas | 1,900 FRANK, Mary | [[underlined]] Untitled (Woman with Stork) [[/underlined]] | Ceramic | 720 HOFMANN, Hans| [[underlined]] Untitled, VII [[/underlined]] | Ink and crayon on paper | 4,950 HUDSON, Robert | [[underlined]] Untitled (Bird Sampler) [[/underlined]] | Acrylic and pastel on paper | 1,500

137- -2- Purchases, 1977 Appropriated Funds [[4 column table]] [[headings underlined]] Artist| Title| Medium | Price JONES, Lois M. | [[underlined]] Challenge-America [[/underlined]] | Oil and collage on canvas | $1,500 KAUFMAN, Emily | [[underlined]] Girl on a Fainting Couch [[/underlined]] | Cast epoxy resin reinforced with fiberglass | 3,000 LESLIE, Alfred | [[underlined]] A Tepee in Leveritt [[/underlined]] | Oil on canvas | 30,000 OLITSKI, Jules | [[underlined]] Greenberg Variations [[/underlined]] | Corten steel | 21,600 REED, Robert | [[underlined]] Plum Nellie (Pacific Mist) [[/underlined]] | Acrylic and collage on paper | 1,350 RODIN, Auguste| [[underlined]] Docteur Thiriar [[/underlined]] | Bronze | 5,558 ROSZAK, Theodore | [[underlined]] Study for Invocation [[/underlined]] | Ink and wash on paper | 300 [[ROSZAK, Theodore]] | [[underlined]] Study for Invocation [[/underlined]] | Ink and wash on paper | 300 SMITH, David | [[underlined]] White Egg with Pink [[/underlined]] | Spray-painted canvas | 10,000 TODD, Michael | [[underlined]] Untitled [[/underlined]] | Painted wood | 800 WELLIVER, Neil | [[underlined]] Big Erratics [[/underlined]] | Oil on canvas | 16,000 WILLENBECHER, John | [[underlined]] The Defeat of Atalanta II [[/underlined]] | Mixed media | 1,700

-138- December 10, 1977 HIRSHHORN MUSEUM AND SCULPTURE GARDEN Purchases, 1977, Non-Appropriated Funds [[4 column table]] [[headings underlined]] Artist | Title | Medium | Price DAVIS, Ronald | [[underlined]] Bent Beam [[/underlined]] | Acrylic and dry pigment on canvas | $ 8,100 RAFFAEL, Joseph | [[underlined]] Zwanck Night [[/underlined]] | Watercolor on paper | 2,880 SAARI, Peter | [[underlined]] Untitled [[/underlined]] | Plaster and acrylic on canvas | 4,600 [[/4 column table]]

-139- December 10, 1977 HIRSHHORN MUSEUM AND SCULPTURE GARDEN Gifts, 1977 [[3 column table]] [[headings underlined]] Artist | Title | Medium BEAUCHAMP, Charles | [[underlined]] Alto del Lavapatas [[/underlined]] | Oil and pencil on paper mounted on canvas BISCHOFF, Elmer | [[underlined]] Houses and Trees [[/underlined]] | Oil on canvas BRENNER, Michael | [[underlined]] Portrait of an Adolescent [[/underlined]] | Plaster | [[underlined]] Portrait of Man [[/underlined]] | Tinted plaster | [[underlined]] Portrait Sketch (Gertrude Stein) [[/underlined]] | Plaster BROWNE, Byron | [[underline]] Portrait of Joseph Solman [[/underline]] | Oil on canvas BUGATTI, Byron | [[underlined]] Baboon [[/underlined]] | Bronze | [[underlined]] Rhinocerous [[/underlined]] | Bronze | [[underlined]] Bison [[/underlined]] | Bronze | [[underlined]] Panther [[/underlined]] | Bronze CALLAHAN, Kenneth | [[underlined]] Sea Shore No. 1 [[/underlined]] | Tempera on fiberboard COVERT, John | [[underlined]] John Covert's Father in His Pharmacy [[/underlined]] | Oil on canvas | [[underlined]] Reclining Female Nude [[/underlined]] /verso: [[underlined]] Female Nude Seen from the Rear [[/underlined]] | Oil on canvas CRILE, Susan | [[underlined]] Jevel [[/underlined]] | Oil on canvas CUEVAS, Jose Luis | [[underlined]] Cuevas Comedies [[/underlined]] | Mixed print media on paper, portfolio DAVEY, Randall | [[underlined]] Saddling-Kolling Lock [[/underlined]] | Oil on board | [[underlined]] Jockeys leaving Track [[/underlined]] | Oil on board [[/3 column table]]

-140- -2- Gifts, 1977 [[3 column table]] [[headings underlined]] Artist | Title | Medium DAVEY, Randall | [[underlined]] Young Women with Hat [[/underlined]] | Oil on board | [[underlined]] Still Life [[/underlined]] | Encaustic on board | [[underlined]] Rainy Track [[/underlined]] | Encaustic on board | [[underlined]] Woman Selling Fish-Mexico [[/underlined]] | Oil on paper | [[underlined]] Still Life-Crabs [[/underlined]] | Oil on board | [[underlined]] Flowers in Blue Vase [[/underlined]] | Oil on canvas | [[underlined]] Young Girl-Blue Top [[/underlined]] | Oil on canvas | [[underlined]] Cuban Woman-Seated with Crossed Hands [[/underlined]] | Oil on canvas | [[underlined]] Old Man Sitting by a Hill [[/underlined]] | Oil on canvas | [[underlined]] Semi-Nude Isabel [[/underlined]] | Oil on canvas | [[underlined]] Seated Nude in Artist's Studio [[/underlined]] | Oil on board | [[underlined]] After the Bath-Semi-Nude [[/underlined]] | Oil on canvas | [[underlined]] The Blacksmith [[/underlined]] | Oil on board | [[underlined]] Untitled (26) [[/underlined]] | Watercolors on paper | [[underlined]] Untitled (50) [[/underlined]] | Ink, pencil, pastel on paper | [[underlined]] Untitled (45) [[/underlined]] | Etchings, lithographs on paper DOLE, William | [[underlined]] Small Mnemonic Devices [[/underlined]] | Portfolio, lithograph and color lithographs on paper | [[underlined]] (Untitled) [[/underlined]] | Color lithograph on paper | [[underlined]] (Untitled) [[/underlined]] | Color lithograph on paper | [[underlined]] (Untitled) [[/underlined]] | Color lithograph on paper [[/3 column table]]

-141- -3- Gifts, 1977 [[3 column table]] [[headings are underlined]] Artist | Title | Medium DOLE, William | ([[underlined]] Untitled [[/underlined]]) | Lithograph on paper [[DOLE, William]] | ([[underlined]] Untitled [[/underlined]]) | Lithograph on paper [[DOLE, William]] | ([[underlined]] Untitled [[/underlined]]) | Lithograph on paper [[DOLE, William]] | ([[underlined]] Untitled [[/underlined]]) | Color lithograph on paper [[DOLE, William]] | ([[underlined]] Untitled [[/underlined]]) | Color lithograph on paper [[DOLE, William]] | ([[underlined]] Untitled [[/underlined]]) | Color lithograph on paper EXTER, Alexandra | [[underlined]] Arlequin Gris [[/underlined]] | Painted wood and mixed media [[EXTER, Alexandra]] | [[underlined]] Dame en Rouge [[/underlined]] | Painted wood and mixed media [[EXTER, Alexandra]] | [[underlined]] Gendarme Americain [[/underlined]] | Painted wood and mixed media FANGOR, Wojciech | [[underlined]] M71 1969 [[/underlined]] | Oil on canvas FANSANELLA, Ralph | [[underlined]] Mill Worker [[/underlined]] | Acrylic on canvas FAULKNER, Frank | ([[underlined]] Untitled [[/underlined]]) | Acrylic on paper FENTON, Alan | [[underlined]] Blue-Red Bottom Transition [[/underlined]] | Acrylic on paper [[FENTON, Alan]] | [[underlined]] Sung Pair Transition [[/underlined]] | Acrylic on paper GOLFINOPOULOS, Peter | ([[underlined]] Untitled [[/underlined]]) | Oil on canvas HOPKINS, Budd | [[underlined]] Homage to Leger [[/underlined]] | Oil on canvas JAUDON, Valerie | [[underlined]] Jackson [[/underlined]] | Metallic pigment in polymer emulsion on canvas KAINEN, Jacob | [[underlined]] Dr. Mabuse [[/underlined]] | Etching and aquatint on paper [[KAINEN, Jacob]] | [[underlined]] The Last Fling [[/underlined]] | Lithograph on paper [[/3 column table]]

-142- -4- Gifts, 1977 [[3 column table]] [[headings underlined]] Artist | Title | Medium KAINEN, Jacob | [[underlined]] Hesperus [[/underlined]] | Lithograph on paper | [[underlined]] Power Play [[/underlined]] | Lithograph on paper | [[underlined]] Rampart [[/underlined]] | Lithograph on paper KATZ, Alex | [[underlined]] Study for Vincent with Hat [[/underlined]] | Pencil on paper KUCEROVA, Alena | [[underlined]] 16 January (16 Leden) [[/underlined]] | Intaglio on paper MAC IVER, Loren | [[underlined]] Le marche a Toulon [[/underlined]] | Oil on canvas MITCHELL, Joan | [[underlined]] Weeds [[/underlined]] | Oil on canvas MOTHERWELL, Robert | [[underlined]] (Collage (17 May 74) [[/underlined]] | Acrylic and paper on paperboard NADELMAN, Elie | [[underlined]] Female Head, Draped [[/underlined]] | Drypoint on paper | [[underlined]] Female Head, Draped [[/underlined]] | Drypoint on paper | [[underlined]] Female Head [[/underlined]] | Drypoint on paper | [[underlined]] Female Head [[/underlined]] | Drypoint on paper | [[underlined]] Female Head [[/underlined]] | Drypoint on paper | [[underlined]] Female Figure [[/underlined]] | Drypoint on paper | [[underlined]] Female Head [[/underlined]] | Drypoint on paper | [[underlined]] Female Figure [[/underlined]] | Drypoint on paper | [[underlined]] Female Head [[/underlined]] | Drypoint on paper | [[underlined]] Female Head [[/underlined]] | Drypoint on paper | [[underlined]] Female Head [[/underlined]] | Drypoint on paper | [[underlined]] Female Head [[/underlined]] | Drypoint on paper | [[underlined]] Female Head [[/underlined]] | Drypoint on paper | [[underlined]] Female Head [[/underlined]] | Drypoint on paper | [[underlined]] Female Head [[/underlined]] | Drypoint on paper | [[underlined]] Female Nude, Standing [[/underlined]] | Drypoint on paper [[/3 column table]]

-143- -5- Gifts, 1977 [[3 column table]] [[headings underlined]] Artist | Title | Medium NADELMAN, Elie | [[underline]] Female Nude, Standing [[/underline]] | Drypoint on paper | [[underlined]] Female Nude, Standing [[/underlined]] | Drypoint on paper | [[underlined]] Female Nude, Standing [[/underlined]] | Drypoint on paper | [[underlined]] Female Nude, Standing [[/underlined]] | Drypoint on paper | [[underlined]] High Kicker [[/underlined]] | Drypoint on paper | [[underlined]] Tango [[/underlined]] | Drypoint on paper NAYLOR, John Geoffrey | [[underlined]] Baldachino [[/underlined]] | Aluminum PRENDERGAST, Maurice | [[underlined]] Beach Resort [[/underlined]] | Oil on canvas RICHTER, Hans | [[underlined]] Study for Stalingrad [[/underlined]] | Charcoal and crayon on paper | [[underlined]] Study for Stalingrad [[/underlined]] | Pencil, colored pencil and crayon on paper | [[underlined]] Study for Stalingrad [[/underlined]] | Pencil and pastel on paper | [[underlined]] Study for Stalingrad [[/underlined]] | Pencil on paper | [[underlined]] Study for Stalingrad [[/underlined]] | Pencil and pastel on paper | [[underlined]] Study for Stalingrad [[/underlined]] | Charcoal, crayon on paper | [[underlined]] Study for Central Motif Stalingrad [[/underlined]] | Pencil on paper | [[underlined]] Study for Central Motif Stalingrad [[/underlined]] | Pencil on paper | [[underlined]] Study for Central Motif Stalingrad [[/underlined]] | Recto:pencil, verso woodcut | [[underlined]] Study for Central Motif Stalingrad [[/underlined]] | Crayon on paper | [[underlined]] Study for Central Motif Stalingrad [[/underlined]] | Crayon on paper [[/3 column table]]

-144- -6- Gifts, 1977 [[3 column table]] [[headings underlined]] Artist | Title | Medium SHIELDS, Alan | [[underlined]] Screa-Beam-Zek [[/underlined]] | Acrylic and mixed media on canvas SUTHERLAND, Graham | [[underlined]] A Bestiary and Some Correspondences [[/underlined]] | Portfolio lithographs, color lithographs on paper THOMAS, Alma | [[underlined]] Deep Blue [[/underlined]] | Watercolor on paper TODD, Michael | [[underlined]] Sengai Circle [[/underlined]] | Painted Steel | [[underlined]] Screen #1 [[/underlined]] | Painted Steel

-145- [[underlined]]Smithsonian Tax Matter[[/underlined]] Mr. Ripley reported that as an additional step in the Institution's continuing efforts to clarify the federal tax status of any net revenues from advertising in the Magazine, a ruling request was submitted to the Internal Revenue Service on November 1, 1977, to determine the proper method of computing this tax ("unrelated business income" tax) under the present IRS regulations as applied to current figures for the operations of the Institution and its Magazine. Should the ruling be favorable, it would appear that no tax would be due for some years to come, even if the Institution were deemed subject to the tax. Further action on the basic question whether the Institution is exempt from federal income tax will be taken in the light of the response of the IRS to this ruling request. It was mentioned that Dean Griswold was advising the Smithsonian in this matter.

-146- [[underlined]] The Smithsonian Experience Books[[/underlined]] The Secretary reported that at the meeting of September 27, 1977, the Board of Regents ratified action taken to develop a general interest book entitled [[underlined]] The Smithsonian Experience.[[/underlined]] The book was published soon thereafter, and about 135,750 orders were received by December 12. The high rate of orders, coupled with a low rate of returning books and very brisk sales in museum shops and Washington area book stores, indicates a conservatively projected net return now 30% higher than originally projected (original projection was $1 million). A further promotional mailing to about 1.5 million Associates and roughly 680,000 addressees from outside lists is being prepared for January 16, 1978. In September the Regents also authorized the Secretary to proceed with the program of publishing books on topics closely related to Smithsonian interests for the general readership, subject to review at subsequent meetings. We have continued to explore the three potential broad topics indicated at the last Regents' meeting, namely, "Invention," "The American Land," and "Time." As a result a single one of these books as authorized, now tentatively titled [[underlined]] A Flash of Genius: The Smithsonian Book of Invention and Innovation,[[/underlined]] seems highly feasible, with many Smithsonian scholars ready and willing to contribute, and emerges as the most ideally suited major book for 1978. We will do a limited test mailing of the [[underlined]]Invention[[/underlined]] book in March to test alternative titles and general readership interest, and with the concurrence of the Regents will conduct a fuller test later

-147- to about 40,000 addressees to determine the most effective promotion package and to establish a print order. The book could appear in print by October 1978. Stemming from [[underlined]] The Smithsonian Experience[[/underlined]], two other books will be studied for feasibility. We will conduct a limited test in February to establish the Associates' level of interest in the subject of flight, looking toward a possible book on the National Air and Space Museum in 1980. In March we will conduct a full test for interest in a book on the research carried out by the Smithsonian naturalists around the world, a book for which much of the writing has already been done. The book has been tentatively titled [[underlined]]The Magnificent Foragers: In the Field with Smithsonian Naturalists[[/underlined]], and if the Regents concur, could appear in print in August 1978. In view of the fact that a number of Regents have expressed concern about possible criticism for publishing such books and inter-fering with commercial publishers, Mr. Ripley reported that in each instance we had done research and arranged with commercial publishers to have a tie-in with them for non-mail order circulation. Mr. Ripley stated that with the agreement of the Regents we will conduct a fuller test later. We plan to keep the Regents fully informed and by the May meeting should have a complete report on the test mailings and present the matter to the Regents for their approval.

-148- [[underlined]]Tariff Commission Building[[/underlined]] Mr. Ripley reported that the Institution has long expressed concern about the preservation and restoration of the old General Post Office building, located across F Street from the Fine Arts and Portrait Galleries, and currently occupied by the U.S. International Trade Commission and a branch of the U.S. Postal Service. In a letter dated April 15, 1968, to Lawson B. Knott, Administrator of the General Services Administration, Mr. Ripley included the following building description: "The Tariff Commission Building is a very important structure, historically and architecturally. Its architect was the great Robert Mills whose other two well-known govern-mental buildings are the Treasury and our Fine Arts and Portrait Galleries Building (old Patent Office). The southern portion was constructed in 1839. The building was tripled in size after the Civil War, with a repetition of the same architectural treatment outside and inside, and finally completed in 1869. "The site of the Tariff Commission Building is also historically important. On this site stood the early City Post Office, from 1812 onward, and later the Post Office Department and the old Patent Office. Here, after the burning of the Capitol, the Congress of the United States was con-vened in 1814! In 1845 Samuel F.B. Morse on this site opened and operated the first public telegraph office in the United States." ***

-149- "In 1847 the building was described as 'of white marble of the richest workmanship in the Corinthian style, the court with a beautiful specimen of light granite... the main entrance is from E Street by a flight of marble steps into a recessed vestibule; to the right and left are spacious corridors leading to marble staircases conducting to the different stories.... The whole is made thoroughly fireproof and is heated by furnaces in the basement story.' "The building still has almost all of its original architectural features and decorations, well preserved and maintained. The marble floors in the corridors are still handsome. The huge third floor room with dome and Doric columns is intact. In general, the interior has suffered far less than [did] the Fine Arts and Portrait Galleries Building across the street. "The large courtyard would make an ideal exhibit space for outdoor architectural material (there is a monumental arched separate entrance to it from 8th Street.) The building has entrance doors on all four sides, so it would lend itself well to separately zoned interior areas, approached by separate portals (exhibit areas, office areas, study and research areas, etc.)." The Tariff Commission, renamed the U. S. International Trade Commission, is now using other rental space for about 50 staff that

-150- cannot be accommodated in the Tariff building. The Commission has long desired to consolidate their staff in another downtown building, but they have been unable to identify an appropriate facility. Presently, the General Services Administration is developing plans for upgrading the Tariff building. This project, estimated to cost about $6 million, was authorized by Congress several years ago and is now apparently being pursued in lieu of relocating the U. S. International Trade Commission. The neighboring old Patent Office Building (which is connected to the Tariff building by a tunnel), now the Fine Arts and Portrait Galleried (FAPG), was transferred to the Smithsonian in 1958. The General Services Administration at the time declared that it was inappropriate to renovate this landmark building for office use and recommended that the building be restored and used the Smithsonian for public purposes. The building was opened to the public in 1968 as the home of the National Collection of Fine Arts and the National Portrait Gallery. The Archives of American Art (founded in 1954) joined the Smithsonian in May 1970 and moved to the FAPG building, completing what is now a unique center for the exhibition and study of American art and American art history. The intervening years witnessed singular scholarly and public interest and use of the FAPG library, archives, study collections, and exhibits. The same scholarly and public recognition has qualified these programs as potential recipients of major works and collections of American art. The expanding

-151- responsibilities and collections of the three art programs have heavily taxed the FAPG building. Soon, their continued scholarly and collection growth will be dependent on the availability of additional space. Recently, Mr. Ripley met with Jay Solomon, Administrator of the General Services Administration, to discuss these matters. Mr. Solomon expressed interest and optimism about the preservation of the historic Tariff building for public purposes. Institution representatives also met with staff members of the Trade Commission who were positive about the value of the Tariff building as a public resource and the prospect of relocating the Commission to more suitable space in downtown Washington. Mr. Ripley will advise Congress of the Smithsonian's interest in the Tariff building and will meet soon with Mr. Daniel Minchew, Chairman of the Trade Commission. The Institution will continue to seek counsel and assistance in an effort to preserve the Tariff Commission building and to provide for the future needs of the National Collection of Fine Arts, the National Portrait Gallery, and the Archives of American Art. A very preliminary estimate for operating and maintaining the building on an annual basis is between $750,000 and $1,000,000.

-152- [[underlined]] Pension Building (National Museum of the Building Arts) [[/underlined]] Mr. Ripley reported that at the September 1977 meeting of the Board of Regents it was reported that the Committee for a National Museum of the Building Arts, Inc., has been developing a plan to use the Pension Building (4th and G Streets, N.W.) for such a museum. At that time the Committee's draft report suggested that the museum might be administered by the Smithsonian but with participation by the Library of Congress, federal agencies, and nongovernmental or quasigovernmental organizations. We understand that the final report, soon to be issued, makes no mention of such a role for the Institution. Draft legislation has been prepared by the Committee which proposes that a National Building Arts Education Foundation be established as a charitable, education, and scientific corporation to enhance the understanding and appreciation of the building arts through programs of research, exhibits, information exchange, documentary services, the promotion of high standards of design, and other activity. The proposed legislation would convey the Pension Building to the Foundation and authorize the Foundation to prepare plans and specifications for the restoration and adaptation of the building for exhibition and other purposes. Further, the legislation would authorize the Foundation to enter into the cooperative arrangements with the Library of Congress, the National Park Service, the National Archives, the Smithsonian Institution, and other organizations. And, finally, the legislation would authorize funds, including those required for

-153- the restoration and adaptation of the Pension Building, in the amounts of $2,000,000 for fiscal year 1979, $20,000,000 for year 1980, and such sums as may be necessary for the following year. We have continued to indicate to the Committee that any role for the Institution is very uncertain given our other commitments and plans. Recently, however, Jay Solomon, Administrator of General Services, urged us to become more interested in the project. It is likely that the proposed legislation will be introduced in the next session of Congress at which time the Smithsonian will be requested to state its position.

-154- [[underlined]] Mall Underground Parking [[/underlined]] Efforts are continuing toward the development of Mall underground garages as the most useful solution to the problem of inadequate parking accomodations for visitors. The study, completed for the Institution in 1976 by Wilbur Smith and Associates, recommended the immediate construction of Phase I to provide 1400 spaces between Twelfth and Fourteenth streets beneath the center treeless panels of the Mall. Continued inflationary trends affect the estimated construction costs, financing agreements, parking fees and operating costs. Following recent discussions, the consultants furnished revised estimates anticipated to hold well into 1978. Site A - 12th to 14th Streets 1400 car capacity, 3 levels, 490,000 sq. ft. [[two column table]] | Estimate, Dec. 1977 | [[underline]] Federal Funds [[/underline]] | $12,173,400.00 Cost per space | 8,695.00 Cost per sq. ft. | 24.84 [[underline]] Private Development* [[/underline]] | $14,492,800.00 Cost per space | 10,352.00 | Cost per sq. ft. | 29.57 | * Includes interest during two-year construction period. The company has proposed a preliminary concept to construct Phase I of the Underground parking plan as a turn key project including private financing, design, and construction on a lease-purchase basis. Their projections indicate that revenues from

-155- parking fees could amortize the development costs over a 35-year period (average annual gross income estimated at $1,353,000.) This private development concept would relieve competition with other Smithsonian projects for federal appropriations, Conversely, a federal appropriation for construction would reduce the total cost of the project by eliminating the interest charges (estimated at an 8 percent rate by the consultants) and could produce more substantial user income for the benefit of Smithsonian programs. There was general agreement by the Regents that development of parking under the Mall should be pursued. Efforts are being made to ascertain and develop interest in and support for this project by the National Park Service, District of Columbia, National Capital Planning Commission, Council of Governments and others. We will consider the methods of financing this project and select the method most beneficial to the Institution. Proposed legislation authorizing use of the Mall for this purpose and Federal funding, if that course of action is considered to be most appropriate, will be prepared for consideration by the Regents.

-156- [[underlined]] Office of Telecommunications [[/underlined]] The office of Telecommunications is responsible for all activities in television, radio, films, and similar materials or programs created and produced by or for the Smithsonian for external education, informational and associated purposes. A number of projects in progress are as follows: [[underlined]] Smithsonian World: [[/underlined]] The one-hour, monthly, television magazine concept for public broadcasting is now being developed in conjunction with WETA, the public broadcasting television station in Washington D.C. Through the efforts of the Smithsonian Institution, IBM has made a grant of $125,000 to WETA for the Research and Development stage. WETA is seeking an executive producer and qualified staff to refine and embellish our original concept. The next step would be to search out major funding to start actual production of the series, should the pilot program succeed. [[underlined]] A Place of Dreams [[/underlined]] is the tentative title for a one-hour documentary dealing with the history of flight. The program is being produced by an outside production agency in cooperation with the National Air and Space Museum. This program, designated for airing on the public broadcasting network in the fall of 1978, is underwritten by Hoffman-La Roche, Inc., the pharmaceutical company. [[underlined]] Multiple Mirror Telescope [[/underlined]]: Pre-production work is now underway towards a 30-minute film about the conception, design, construction, and eventual operation of the Multiple Mirror Telescope at Mt. Hopkins, Arizona.

-157- [[underlined]] Radio Smithsonian: [[/underlined]] A weekly, half-hour series, broadcast nationwide, touches upon diverse happenings throughout the Institution.

-158- [[underlined]] Tribute to Senator Hubert H. Humphrey [[/underlined]] Hubert H. Humphrey served as a Regent and Vice Chancellor of the Smithsonian Institution from January 1964 to January 20, 1968, and was first chairman of the Board of the Woodrow Wilson International Center for Scholars. He brought to the Smithsonian Institution comparable commitments and wisdom, sense, sensibility, and a great deal of personal interest in the Institution. He was one of the most productive members of the Board of Regents during his tenure. Throughout his career Senator Humphrey took a special interest in the Smithsonian Institution and its programs of research, education, and international cooperation and for his work was awarded the Institution's Joseph Henry Medal, which was presented to him at the Kin and Communities Symposium in June 1977. The Board of Regents and the staff of the Smithsonian Institution join the family and friends of Hubert H. Humphrey, and the nation, in mourning his death. Therefore, it is resolved by the Board of Regents of the Smithsonian Institution that the following tribute to Hubert H. Humphrey be spread upon the records of the Institution: Hubert H. Humphrey - 1911-1978 - Leader, humanitarian, legislator, advocate of justice and civil rights, supporter of education and international understanding, man of character and vision, dedicated to his family, his nation and his fellow human beings. In his final public appearance at the Smithsonian Institution on June 14, 1977, Hubert Humphrey told us:

-159- "When I speak of morality I am talking about every kind of human behavior, toward ourselves, towards our fellow human beings, other living creatures and even the earth itself. Environmental protection is morality. Conservation of our resources is morality. Abuse and waste of our resources is immoral. And the abuse and waste of ourselves is the worst of the immoralities." And he told us: "If we do not live by some standards of truth and justice, of kindness and respect for the integrity and the rights of others, we will perish, we will lose our humanity." And he told us: "I have heard it said that we have lost our way. Maybe so, but possibly what we ought to be saying is that we are looking for a better way." This is his legacy to us. We shall remember. The Board unanimously approved placing this tribute in the minutes of this meeting. Judge Higginbotham suggested that in addition to the above resolution, it might be of great significance if the correspondence and records of any conversations had with Senator Humphrey could be pulled together to document his interests with the Smithsonian over the past years. Mr. Ripley readily agreed that this would be a great tribute to Senator Humphrey, and that such a document could be included in the annual report of the Institution for 1978.

-160- [[underlined]] Equal Opportunity [[/underlined]] Mr. Ripley reported that Mr. Will Douglas, Jr. joined the staff as Director of the Office of Equal Opportunity in June 1977, replacing Mr. Archie Grimmett. He has begun an intensive review of the Institution's equal opportunity policies and programs. Data is presently being compiled which will enable bureau directors and heads of major offices to identify key areas requiring improvement. Mr. Douglas has visited the Cooper-Hewitt Museum and plans to visit the Smithsonian Tropical Research Institute in January 1978. A system has been developed to categorize the Smithsonian workforce into seven occupational groupings -- scientific/curatorial, technician, administrative, clerical, wage grade (crafts), wage grade (custodial), and guard force -- which will provide a basis for analyzing where major emphasis should be placed. New comparative analyses are currently unavailable due to a major computer conversion at the Smithsonian Institution; however, this data will be reported at the next meeting of the Board of Regents. Mr. Douglas also has been assigned responsibility for coordinating the Institution's handicapped programs in compliance with the Rehabilitation Act of 1973, as amended; this Act requires that no otherwise qualified handicapped person may be excluded from programs or activities receiving federal assistance solely by reason of a handicap. Mr. Douglas has briefed the bureau directors on the programs for the handicapped and plans to evaluate the progress of these programs periodically.

-161- Among the objectives outlined in the Institution's equal employment opportunity plan for the period October 1, 1977 to September 30, 1978 are: 1. to identify, and correct as necessary, any training deficiencies of EO officials; 2. to provide further expansion of the special emphasis programs, such as those for women, the Spanish-speaking, and the handicapped; 3. to decrease discrimination complaint processing time to 180 days and to improve the effectiveness and efficiency of each step of the process; 4. to increase Smithsonian's minority and female strength for FY 1978; 5. to place minorities and/or females into management development training in FY 1978; 6. to increase the number of females in higher order professional administrative positions; 7. reduce the amount of time in selecting trainees and effecting their reassignment into Upward Mobility vacancies; 8. to hold middle management accountable for day-to-day implementation of the EO program throughout the Institution by taking firm steps to reinforce this management responsibility; 9. to acquaint more minority and female organizations, and minorities and females, with Smithsonian programs and with the wide range of occupational skills that can be utilized at the Smithsonian; 10. to provide managers and supervisors with analysis, evaluation, and feedback regarding EO program progress.

-162- [[underlined]] National Women's Conference - Houston 1977 [[/underlined]] Mr. Ripley stated that the Smithsonian Institution was well represented at the National Women's Conference in November and received a great deal of excellent visibility and appreciation for its participation. The Institution sent three staff members, two exhibitions and fourteen old photographs from the struggle for women's suffrage for the official program. In addition, the gavel used to open the Conference was loaned by the Smithsonian's Division of Political History; this famous gavel was first used by Susan B. Anthony to open the National American Women Suffrage Convention in Washington, D.C. in 1896. Ms. LaVerne Love of the Office of Equal Opportunity attended as one of six delegates representing federally employed women and conducted a workshop called "Myths About Women." Curator Edith Mayo of the Division of Political History attended to collect memorabilia from the Conference; and Dianne Walker of the Office of Computer Services joined Ms. Love and Ms. Mayo as an official observer. The well-received exhibitions included "Workers and Allies: Female Participation in the American Trade Union Movement," from the Smithsonian Institution Traveling Exhibition Service, and "Black Women: Achievements Against the Odds," from the Anacostia Neighborhood Museum.

-163- The Smithsonian has been promised the blue and white lectern proclaiming National Women's Conference 1977, a banner with a dove used during International Women's Year, and the torch that was carried by women runners from Seneca Falls to Houston. Banners, buttons, jewelry and other memorabilia will become part of the Institution's collections, as well as the Conference Program, which includes an essay by Ms. Mayo entitled "Historical Notes: Our Foremothers." Mrs. Boggs thanked the Secretary for including this matter in the report to the Regents. She said that so many discouraging notes have been bandied about concerning the Women's Conference, but there were many beautiful grace notes as well. The Smithsonian's participation was one of those. We also had a prominent position for the exhibition setting the tone for the whole area of exhibitors. We feel it is highly important to the history of the women's movement as well as to participation in the United States International Women's Year that Smithsonian participation in the Women's Conference is recorded here.

-164- LITIGATION REPORT [[underlined]] New Cases [[/underlined]] [[underlined]] Scherer [[/underlined]] v. [[underlined]] Ripley [[/underlined]] Plaintiff, an employee of the Smithsonian, filed an internal EEO complaint in 1974, alleging sex discrimination. Several months after the complaint had been settled in plaintiff's favor, she complained further that she had been subjected to reprisals and harassment by her supervisor after the settlement. Investigation of these allegations resulted in findings supporting the charges in part, and administrative action was taken against the supervisor. This suit alleges that the administrative action taken by the Smithsonian failed to provide plaintiff with adequate relief, and she asks for remedial action in the form of a retroactive promotion and back pay, compensatory damages, and other administrative measures. [[underlined]] Cases Previously Reported [[/underlined]] 1. [[underlined]] Expeditions Unlimited Aquatic Enterprises, Inc., et al. [[/underlined]] v. [[underlined]] Smithsonian Institution [[/underlined]] In this libel action against a federal employee and the Institution, the U.S. Court of Appeals for the District of Columbia, on September 16, 1977, held that the Smithsonian Institution is immune from suit for libel under the Federal Tort Claims Act and remanded the judgment to the court below for further findings. Plaintiff-appellee has filed a petition for certiorari in the Supreme Court of the United States. 2. [[underlined]] Munger [[/underlined]] v. [[underlined]] United States [[/underlined]] The plaintiff is a minor who was injured in July 1976 while riding the escalator in the National Air and Space Museum. The Smithsonian denied a tort claim filed on behalf of the child because it could not find that the injury was caused by negligence on the part of the Institution. Suit has now been brought in the U. S. District Court against the United States and against the Otis Elevator Company, which manufactured, installed, and serviced the NASM escalators. The Department of Justice is representing the Smithsonian, and the case is scheduled for trial in mid-March.

-165- 3. [[underline]] Watt [[/underline]] v. [[underline]] United States [[/underline]] This suit, filed in the U. S. District for the District of Columbia on September 24, 1976, arises out of a tort claim for injuries suffered in a fall on the esplanade in front of the Nation Museum of History and Technology. Damages in the amount of $75,000 are sought. On the facts as known, it does not appear that the mishap was caused by the negligence of the Smithsonian. The Justice Department is handling the case, and trial is scheduled to begin January 16, 1978. 4. [[underline]] Winston [[/underline]] v. [[underline]] Smithsonian Science Information Exchange [[/underline]] On September 7, 1977, U. S. District Court Judge John Pratt rendered his decision, finding that plaintiff Winston had failed to make any showing of racial discrimination. Judge Pratt further observed that the statistical analysis of the entire work force at SSIE was consistent with a "nondiscriminatory, or at least a neutral employment policy." A notice of appeal of this decision has been filed by the plaintiff. 5. [[underline]] Claims against the United States arising out of construction of the Hirshborn Museum [[/underline]] On December 12, 1977, claimants and the General Services Administration agreed to settlement of all remaining claims and counterclaims in this matter. We have been advised by the Department of Justice that a petition has been filed in the U. S. Court of Claims by the contractor for the Hirshborn Museum to recover the remaining balance of $840,000 that the General Services Administration agrees is owed the contractor as the result of delays in construction caused by the Government. This petition is a claim against the United States. 6. [[underline]] Disposition of Old Woman Mountains Meteorite [[/underline]] Custody and control of the Old Woman Mountains Meteorite, found by private individuals on federal land under the jurisdiction of the Department of the Interior in Southern California, was transferred to the Smithsonian Institution by the Department and was accessioned into the national collections. The Marine Corps removed the meteorite from its site in 1977, at which time a suit to obtain legal title to the specimen was filed by the finders, who also obtained a temporary restraining order to keep the meteorite in California. That suit was dismissed with prejudice by the Federal District Court in Los Angeles. Subsequently the Museum of the County of San Bernardino and the State of California filed separate suits (ultimately joined) seeking (1) a preliminary injunction against removal of the meteorite from California,

-166- and (2) title to the specimen under various theories of law. On December 27, 1977, the Federal District Court ruled, denying the preliminary injunction and vacating the temporary restraining order. The federal parties are attempting to negotiate a loan arrangement with plaintiffs whereby the meteorite ultimately will be on long-term loan in California for public exhibition. The Smithsonian Institution and the Department of the Interior are being represented by the Department of Justice. 7. There have been no recent developments in the following cases, which have been reported previously to the Board: [[underlined]] Benima [[/underlined]] v. [[underlined]] Smithsonian Institution [[/underlined]] (age discrimination) [[underlined]] Bowler [[/underlined]] v. [[underlined]] Ripley [[/underlined]] (racial discrimination) [[underlined]] Chedister [[/underlined]] v. [[underlined]] United States [[/underlined]] (termination of employment) [[underlined]] Foster [[/underlined]] v. [[underlined]] Ripley [[/underlined]] (termination of employment) [[underlined]] Morrissette [[/underlined]] v. [[underlined]] United States [[/underlined]] (contract action) [[underlined]] Precure [[/underlined]] v. [[underlined]] United States [[/underlined]] (tort claim - false arrest, malicious prosecution, etc.) [[underlined]] United States [[/underlined]] v. [[underlined]] Tougas [[/underlined]] (to recover proceeds of sales of federal excess property) Petition of the United States on behalf and for the benefit of the Smithsonian Institution, Trustee (interpretation of Johnson gift) [[underlined]] Cases Disposed Of [[/underlined]] [[underlined]] Living Window ICC, Inc., and Joseph Etelman [[/underlined]] v. [[underlined]] James S. Ward, Inc., James S. Ward and the Smithsonian Institution [[/underlined]] This suit, filed October 1975, in the U. S. District Court for the District of Columbia by a subcontractor against the contractor, James S. Ward, Inc., and the Smithsonian Institution, arose out of the termination of a (federal) subcontract to construct an optical dissolve device for the National Museum of History and Technology. An order was entered by the court on September 20, 1977, dismissing the action against the Smithsonian on the grounds that jurisdiction of the claim against the Smithsonian lies exclusively in the Court of Claims. The time for appeal of this order has lapsed, and the suit has not been refiled in the Court of Claims to date.

-167- [[underlined]] Report of the Chairman, National Armed Forces Museum Advisory Board [[/underlined]] Mr. John Nicholas Brown, Chairman of the National Armed Forces Museum Advisory Board, submitted the following report for the record.

-168- [[stamp: S.D. RIPLEY DEC 28 1977]] [[preprinted]] SMITHSONIAN INSTITUTION THE NATIONAL MUSEUM OF HISTORY AND TECHNOLOGY WASHINGTON, D.C. 20560 [[/preprinted]] 23 December 1977 Mr. S. Dillon Ripley Secretary Smithsonian Institution Washington, D.C. 20560 Dear Dillon: Although I had hoped to call the National Armed Forces Museum Advisory Board together in January 1978, I have decided to postpone doing so until the plan for the expanded exhibits in the Hall of the Armed Forces in the National Museum of History and Technology are more nearly completed. I feel that, in the meantime, I should advise you of happenings relating to Armed Forces historical endeavors in the Smithsonian since the Advisory Board's last meeting. The Dwight D. Eisenhower Institute for Historical Research, established two years ago in the National Museum of History and Technology, has made fine progress under the immediate direction of Dr. Forrest C. Pogue. At the end of June 1977 two postdoctoral fellows, Colonel Alfred F. Hurley, USAF, and Dr. Warren B. Walsh, and a predoctoral fellow, Mr. Hans L. Paeffgen, completed a year of research under Dr. Pogue's supervision. Colonel Hurley, who is head of the History Department at the United States Air Force Academy, wrote on the early years of military aviation in the United States. Dr. Walsh, professor emeritus, Syracuse University, carried forward a comprehensive study of the impact of the Army War College on the careers of officers who attended it since World War Two. Mr. Paeffgen wrote on the Berlin Blockade. In July 1977 the Eisenhower Institute gained as a postdoctoral fellow Dr. Gerald F. Linderman, associate professor of history at the University of Michigan and author of [[underlined]] The Mirror of War [[/underlined]], an outstanding study of American society and the Spanish-American War, published in 1974. Dr. Linderman is presently doing research on the

-169- -2- Civil War as a mirror of American society. Present also with the Institute is Dr. Knud Krakau, professor of history at the John F. Kennedy Institute of American Studies of the Free University of Berlin. Dr. Krakau is conducting a study of the formative years of the Organization of the American States. In December 1976, to coincide with the meeting of the American Historical Association in Washington, D. C., the Eisenhower Institute, the American Military Institute, and the United States Commission on Military History, sponsored jointly in the National Museum of History and Technology a scholarly session entitled "Non-Americans In The American Revolution." Attended by about two hundred persons, the session featured excellent papers on participation by the French, Germans, and Poles in our struggle for independence. Professor Russel F. Weigley, of Temple University, served as chairman and Professor Peter Paret, of Stanford University, commented on the papers. In May 1977, the Eisenhower Institute co-sponsored with the American Committee for the History of the Second World War a conference entitled "Americans As Proconsuls: U. S. Military Government in Germany and Japan, 1944-1952." This was the third and last of a series of conferences on United States occupation policy, carried out on a cooperative basis by the Eisenhower Institute, the Douglas MacArthur Memorial Library, and the George C. Marshall Research Library. The conference was held in the National Museum of History and Technology and was attended by some two hundred and fifty historians and individuals who played important roles in military government during and after World War Two, such and the Honorable Jacob D. Beam and the Honorable Jacques J. Reinstein. The Honorable John J. McCloy, Assistant Secretary of War, 1941-1945, and U. S. Military Governor and High Commissioner for Germany, 1949-1952, spoke at length on his part in military government policy making. Dr. Pogue and Dr. Robert Wolfe, of the National Archives, are presently engaged in readying for publication all of the papers that were delivered during this memorable conference. As I mentioned above, the Hall of the Armed Forces in the National Museum of History and Technology is planned to be expanded. As you know, it now consists of exhibits concerning our military and naval history from their beginnings in colonial times up to the close of the Civil

-170- -3- War. It is, I am very glad to say, a goal of Dr. Brooke Hindle, Director of the museum, to have the Hall of the Armed Forces expanded to portray their history from 1865 up to the end of World War Two. Accordingly, Mr. Craddock R. Goins, Jr., the museum's Curator of Military History, Mr. Donald E. Kloster, Associate Curator of Military History, Dr. Philip K. Lundeberg, Curator of Naval History, and Dr. Harold D. Langley, Associate Curator of Naval History, have been engaged for some time in drawing up preliminary plans for the new displays. In this they have the very able assistance of Dr. Pogue and his assistant, Mr. James S. Hutchins, who also serves as Executive Secretary of the National Armed Forces Museum Advisory Board. I look forward with anticipation to convening the Advisory Board to review the preliminary plans for the new Armed Forces exhibits as soon as they have been completed. With the warmest personal regards and best wishes for a very happy holiday season, I remain, Sincerely yours, [[signed] John Nicholas Brown [[/signed]] John Nicholas Brown Chairman National Armed Forces Museum Advisory Board

-171- [[underlined]] House Appropriations Committee Investigation [[/underlined]] Mr. Ripley reported that the two-man team from the Surveys and Investigations Staff of the House Appropriations Committee, Messrs. Michael Glynn and Jack Desipio, are continuing their review of Smithsonian operations. Other than their report last summer on the proposed library and research addition to the History and Technology Building, no additional reports have been issued. It is expected that a report covering all other aspects of their examination will be submitted to the Appropriations Committee prior to the hearing on the Smithsonian's fiscal year 1979 budget request. Although the Institution will not be given an opportunity to review that report prior to its submission, it was learned that the Committee will send it to us for prior review and possible response. [[underlined]] Gift of 1913 Liberty Head Nickel [[/underlined]] Mr. Ripley reported that among the most noteworthy additions to the National Numismatic Collections in 1977 was the 1913 Liberty Head Nickel. Over the years this piece has been featured in many nationwide news stories and TV features. Recently the 1913 Liberty Nickel "starred" in the TV series "Hawaii Five-O." There are five similar pieces known, all of them up to now in private hands. Recently, the Honorable and Mrs. R. Henry Norweb from Cleveland presented the 1913 Liberty Nickel to the Smithsonian in commemoration of the celebration of their 60th wedding anniversary. Mrs. Norweb (Emery May) felt that it was fitting that the coin would become part of the National Numismatic Collections since her husband "served over thirty years in the United States Diplomatic Service and retired with the permanent title of Ambassador." This donation is a most significant step toward making our collection of United States coins of the twentieth century virtually complete.

-172- The appraised value of the piece donated to us is $225,000. Whatever the market worth may be (another similar piece was offered on the rare coin market for $300,000), the acquisition is important for us because of a number of psychological imponderables working in our favor for future donations. Every day visitors would ask to see the 1913 Liberty Head Nickel; from now on we will be able to satisfy their curiosity. [[underlined]] Date for Next Meetings [[/underlined]] The following dates for the next meeting were approved: -- Executive Committee, Monday, May 1, 1978, 4:00 p.m. -- Board of Regents Dinner, Thursday, May 4, 1978, 7:30 p.m. -- Board of Regents Meeting, Friday, May 5, 1978, 9:30 a.m. [[underlined]] New Business [[/underlined]] The Chancellor suggested that it might be a nice gesture to present each member of the Board of Regents at the end of each year a bound volume of all the [[underlined]] Smithsonian [[/underlined]] Magazine. Mr. Ripley agreed that this could be done. [[underlined]] Chase Manhattan Bank Money Collection [[/underlined]] Mr. Ripley reported that following this meeting the members of the Board of Regents will reconvene in the Naturalist Center, located in the National Museum of Natural History, where a signing ceremony will take place. The Secretary will execute the agreement on behalf of the

-173- Regents, and Mr. David Rockefeller of the Chase Manhattan Bank is authorized to execute this agreement on the Bank's part. The Chase Manhattan Bank money collection is one of the finest in the United States, with many strengths in areas where the Smithsonian's numismatic collections are not complete. This collection has been offered to the Smithsonian under an agreement of donation and loan, the terms of which were approved at the meeting of the Board of Regents on September 27, 1977. [[underlined]] Presentation of Hodgkins Medal to Professor Alexander Dalgarno [[/underlined]] The Hodgkins Medal will be presented to Professor Alexander Dalgarno at the Regents dinner following this meeting. The award to Professor Dalgarno has been approved by the Board of Regents at its meeting on September 27, 1977, recognizing his important contributions in the field of atmospheric physics. [[underlined]] Adjournment [[/underlined]] The meeting was adjourned at 6:30 p.m. Respectfully submitted, [[signed]] S. Dillon Ripley /signed]] S. Dillon Ripley Secretary

[[center]]Index to the proceedings of the Board of Regents of the Smithsonian Institution in relation to the gift of his art collections from [[underline]]Charles L. Freer[[/underline]]. --------------------0-------------------[[/center]] Announcement of the gift Vol. I - p.444 Acceptance of the gift Vol. II - p. 29, 45 Agreement and inventory Vol. II - p. 63; Vol.III - p.91, Bishop, Carl W. Vol.IV - 593,^[[677,708.]] Boston Museum of Fine Arts Vol.IV - 593 Building for Freer Gallery:- Site for Vol.III - 239,314,338,354-A,371, Ground broken Vol.III - 371. Plans of Vol.III - 269,289,354-A, Construction Vol.III - 367,388,389,408,420,430,447,465,466, Closed during installation Vol.IV - 488 Formal opening of Vol.IV - 562,573 Curator of Vol.IV - 485,574,^[[700,714.]] China:Mr. Freer's visit to - Vol.III - 145 " Joint Exped.with Boston Museum of Fine Arts Vol.IV - 593 Collections: Extent of Vol.I - 447,464; Vol.III - 91,289,313,430,464, Partial exhibition; Vol.II - 6 Permanent Com. to receive; Vol.III - 468; Vol.IV - 505, Special Com. to examine; Vol. I - 457,462, Committees: Special - to examine collections; Vol.I - 457,462, Special - to select site; Vol.III - 314,338, Permanent; Vol.III - 388,420,448,468; Vol.IV - 475,485,505,517,524,580, Conditions of gift; Vol.I - 449; Vol.II - 30, Correspondance with Mr. Freer; Vol.II - 5, Curator of Gallery; Vol.IV - 485,574,^[[700,714,]] Death of Mr. Freer; Vol.III - 464,467 Detroit Trust Co.; Vol.IV - 518,

Educational work; Vol.IV - 487.488, Estate settled up; Vol.IV - 580, Executors: Plan to settle estate; Vol.IV - 518, Released; Vol.Iv - 575, Expedition to China; Vol.IV - 593,^[[677,708,]] Far (and Near) East Studies; Vol.IV - 487, Funds under bequest: Construction; Vol.III - 367, Condition of; Vol.III - 388,420,447,465; Vol.IV - 474,504,550,568,580,592,608,611, Special funds; Vol.III - 467; Vol.IV - 475,484,487, Sinking Fund; Vol.Iv - 580,611,^[[641,665,685,]] Gift, The: Announcement of; Vol.I - 444, Conditions of; Vol.I - 449; Vol.II - 30, Acceptance of; Vol.II - 29, 45, Gardens and Statuary; Vol.IV - 486, 487, Gallery, Statement in relation to; Vol.IV - 591, Havemeyer, Mr. & Mrs. H.O.; Vol.IV - 487, Hecker, Frank J; Vol.IV - 500, 519, Income of Special funds; Vol.IV - 484, Income tax; Vol.III - 383,408; ^[[Vol IV, p. 659,]] Inheritance tax; Vol.IV - 477,500,517,550, ^[[699,709,]] Installation, Building closed during; Vol.IV - 488, Inventory; Vol.II - 63; Vol.III -, 91.

Langley, Secretary; Vol.I - 458, 474, Lodge,John E; Vol.IV - 485, 488, ^[[648, 700, 714,]] Meyer, Mr.& Mrs.Eugene; Vol.IV - 487, ^[[763,]] Permanent Committee: To receive collections; Vol.III - 468; Vol.IV - 505; To approve Secretary's action; Vol.IV - 485, 486, 487, 488, Rec.plan to settle residuary estate; Vol.IV - 524, Rec. establishment of Sinking Fund; Vol.IV - 580, Reports on Freer matters; Vol.III - 388, 420, 448, Vol.IV - 475, 504, 549, 580, Platt, Charles A; Vol.IV - 486, President of the United States(Roosevelt); Vol.II - 4, 25, Residuary Estate: In hands of executors; Vol.IV - 487, Plan to settle; Vol.IV - 517, Plan approved; Vol.IV - 524, Estate settled; Vol.IV - 580, Rhoades, Miss K.N.; Vol.III - 466; Vol.IV - 487,488. Resolutions: Acceptance of gift Vol.II - 29, Closing of gallery Vol.IV - 489, Committee to examine collections; Vol.I - 457, " [[ditto for: Committee to]] select site; Vol.III - 314,339, Correspondence with Mr. Freer; Vol.II - 5 Curator of Gallery; Vol.IV - 485,575, ^[[700, 714,]] Death of Mr. Freer; Vol.III - 467, Educational work; Vol.IV - 488, Exhibition (Partial); Vol.II - 6, Far East studies Vol.IV - 488, Gardens and Statuary; Vol.IV - 486, 487, Permanent Com.; Vol. III - 468; Vol.IV - 485-488,505,524, Residuary estate; Vol.IV - 524, Secretary to carry out Mr. Freer's wishes; Vol.IV - 485-488, Thanks for courtesies; Vol.I - 475, ^[[Resignation of Curator; Vol.IV - 700,714,]] Secretary S.I. Vol.IV - 485-488, Site for Gallery; Vol.III - 239,314,338,354-A,371,374, Sinking fund; Vol.IV - 580, ^[[641,]] Spicer, Chas.P. Vol.IV - 519, Taxes (Income and Inheritance) Vol.III - 383,408; Vol.IV - 477,500,517,550, ^[[659,699,709,]] Walcott, Secretary; Vol.III - 314,338; Vol.IV - 485-488,519, Will of Mr. Freer; Vol.III - 466,468; Vol.IV - 475,484,

Index to the Minutes of the Meetings of the Board of Regents of the Smithsonian Institution 1946 - Abbot, Dr. Charles G. 1220, 1244 Abbott Fund, W.L. 1255, 1272, 1273, 1281 Adams, Herbert 1213 Adams, Dr. Walter S. 1204, 1247 Administrative Officers Salaries 1286 Air Museum, National 1235, 1264 established 1235 appropriations 1263, 1285 Park Ridge storage 1294 Aldrich, William T. 1240, 1266 Amortization of preferred stock 1283 Anniversary celebration for S.I. 1233 Antarctic 1272 Appraisal of S.I. Investments Appropriations and personnel 1210, 1262, 1284, 1285 Arctic 1272 Arctic Institute 1219 Arms, John Taylor 1213, 1240 Army Medical Center 1273 Arnhem Land Expedition 1271 Arnold, General H.H. 1294 Astrophysical Observatory 1220, 1229, 1274 Atom bomb tests, Bikini Atoll 1270 Australian Expedition 1271 Ayers, Louis 1239 Barbour, Dr. Thomas 1237 Barkley, Senator Alben W. 1204, 1257, 1278, 1279. 1294 Barro Colorado Island 1236, 1265, 1274 Bayer, Frederick M. 1271 Beal, Gif ford 1240 Beggs, Thomas M. 1284 Bell Aircraft Company 1223 Bequests--Gifts--Funds Dahlgreen, Charles W. 1222 Hrdlicka, Dr. Ales 1215 Kress, Samuel H. 1241 Larsen, Mrs. Ellouise Baker 1256 National Collection of Fine Arts 1213, 1238, 1265, 1292 Porter, Henry Kirke, Memorial Fund 1209, 1228 Roebling, John 1229 Hegeman, Annie-May 1209, 1228

2. Bequests, cont. Bikini Atoll 1256, 1270, 1285 Bliss, Robert Woods Bliss 1240, 1266, 1293,1294 Botany, Department of (Smithsonian Institution) Bounetheau, Mrs. Henry Du Pre 1238 Brown, John Nicholas 1214 Building program 1212 Bush, Dr Vannevar 1203, 1210, 1225, 1226, 1228, 1257, 1260, 1277, 1278 Cairns, Huntington 1215, 1241, 1267 Canal Zone Biological Area 1236, 1265, 1274 Cannon, Clarence 1225, 1257, 1258, 1260, 1277, 1278, 1287 Carriker, Jr., M. A. 1254, 1272 Centenary of Smithsonian Institution 1217 Chancellor-- Death of Harlan Fiske Stone 1225 Election of Fred M. Vinson 1225 Appointment of Fleming to Executive Committee 1258 Approval of Secretary's Salary 1286 Civil Service Commission (re retirement) 1244 Clark, Senator Bennett Champ 1205 Clark, Thomas F. 1265, 1274

3. Clarke, Gilmore D. 1213, 1240, 1266, 1294 Collins, Henry B. 1219 Columbia-Snake River Basin 1275 Commemorative Stamp 1233 Committees - Centennial celebration 1217 Executive, 1207, 1209 Permanent, 1207 Future Policies, 1204, 1205 Compton, Dr. A.H. 1204, 1225, 1251, 1258, 1278 Cooper, Dr. G. Arthur 1222, 1273 Cox, E. E. 1203, 1212 Custis, Nelly 1289 Dahlgreen, Charles W. 1222 Davis, Dr. Harvey N. 1203, 1225, 1257, 1260, 1278 Davis, Malcolm 1272 Deaths Deignan, Herbert S. 1271 Delano, Frederic A. 1203, 1204, 1207, 1225, 1228, 1258, 1259, 1260 Diamonds, classification of in Japan 1255 Director, National Museum, appointment of 1283 Dunkle, David H. 1273 Edgell, George H. 1266 Eisenhart, Dr. L. P. 1204, 1247 Endowment portfolio 1282 Engineering and Industries Building 1212

4. Engineers, Corps of 1252, 1275 Equities, S. I. 1282 Ethnogeographic Board 1219 Evening Meeting, Regents, 1277, 1278 Ewers, John C. 1273 Exchanges, International 1219, 1252, 1276 Executive Committee 1204, 1206, 1209, 1213, 1282, 1286 Election of members 1259, 1260 Lewis Collection of Washington Relics 1290 Retirement 1246, 1268 Report of, 1207, 1228, 1229, 1230, 1260, 1280 Telluride Association, 1287 Executive Session, 1286 Expeditions Federal Retirement System (private employees) 1243, 1281 Finley, David E. 1214, 1240, 1266, 1293, 1294 Fleming, Robert V. 1257, 1258, 1260, 1278 Foshag, W. F. 1222, 1255 Franks, Sir Oliver 1294 Fraser, James E. 1266 Freer Garry of Art 1223 Appointment of Assistant Director 1231

5. Gazin, C. Lewis 1273 Gellatly Art Collection 1215, 1241, 1267, 1290 George, Walter F. 1204, 1205, 1225, 1278 Goodrich, Lloyd 1240, 1266 Graf, John E. 1203, 1225, 1257, 1278 Guest, Grace 1231 Gyles, Herbert E. (re Gellatly Case) 1215 Handley, Jr., Charles O. 1272 Hannegan, Robert E., Postmaster General 1233 Harvard College 1236 Hegeman, Annie-May 1209, 1228 Henderson, E. P. 1255 Historical collections 1284 Historical museum 1212 Hrdlicka, Dr. Ales, will of 1215 Renunciation of Bequest, 1291 1292 Hunsaker, Jerome C. 1279 Income of Expenditure resolution, 1207, 1283 Institute of Social Anthropology 1221, 1274, 1285 Interior, Department of the 1285 International Conference on Whaling 1222 Investment of Smithsonian Funds 1207, 1228, 1230, 1280

6. Japan, classification of diamonds 1255 Jeffries, Zay 1204, 1247 Jewett, Frank B. 1204 Johnson, David B. 1271, 1272 Kawananakoa, Mrs. Abigail 1256 Keddy, J.L., appointment as Assistant to the Secretary 1231 Kellogg, Dr. Remington 1272, 1284 Kidder, A.V. 1204, 1247 Kitty Hawk 1294 Knight, J. Brookes 1222 Kress, Samuel H. 1241 Krieger, Herbert W. 1254 Larsen, Mrs. Ellouise Baker 1256 Lawler, Joseph J. (centennial) 1233 Lewis Collection of Washington Relics 1289 Lewis, Mrs. George 1289 Library of Congress Trust Fund Board 1209, 1228 Loeblich, Jr., A.R. 1273 Loening, Grover 1264

7. MacArthur, General Douglas 1252 McConnell, Jr., Samuel K. 1257, 1258, 1277, 1278 McGuire, Judge J. 1290 McKellar, Kenneth 1203, 1205 McNary, Charles L. 1205 Mann, William M. 1212 Manship, Paul 1214, 1240, 1266, 1293, 1294 Mather, Frank Jewett 1214, 1239 May, Ernest N. 1254 Michigan, University of 1236 Miller, Robert R. 1271 Missouri Valley Basin Survey 1252 Mitman, C. W. 1212 Morris, Dr. Roland S. 1206, 1227 Morrison, J. P. E. 1255, 1271 Morrow, Gov. Jay J. Morrow 1236 Morton, Conrad V. 1254 Motion picture (Treasure House - RKO-Pathe "This is America" Series) 1277 Mount Vernon Ladies Association 1289 Museum of Comparative Zoology 1237 National Academy of Sciences 1237 National Air Museum - 1263 1285 established 1235 re Park Ridge storage 1294

8. National Collection of Fine Arts 1213, 1223 Appointment of director, 1231, 1284 National Gallery of Art, 1241, 1244 Kress gift, 1241 National Geographic Society 1221, 1235, 1271, 1275 National Museum 1222, 1261 Aeronautical collections transferred to Air Museum 1264 Dept. of History created 1284 National Park Service 1275 National Zoological Park 1223, 1262-3, 1276 Navy Department 1285 Nimitz, Admiral Chester 1235 Noon, Mr. (re Telluride Assn.) 1289 Nunn, L.C. 1287 Nutt, David 1272 Orchard Place Airport 1294 Pan American Sanitary Bureau 1222 Paricutin, study of 1222 Park Ridge, Illinois storage depot, see National Air Museum Patent Office, US. (re Washington Relics) 1289 Peat, Marwick, Mitchell & Co. 1208, 1229, 1280

9. Permanent Committee 1207, 1228, 1260 Pope, John Alexander, appointment as Assistant Director, Freer Gallery 1231 Porter, Henry Kirke 1209, 1228 Powell, Mrs. Thos. I.H. 1289 Powers, Major General Edward M. 1235, 1264 President, White, House, Reorganization Plan, 1236, 1265 Kitty Hawk 1294 Release re Centennial 1233 Pride, Rear Admiral A.M. 1264 Publications and Publicity 1276 Public Health Service 1273 Quartermaster Department 1253, 1274 Radiation and Organisms 1220 Radio Broadcast re Centennial 1233 Reclamation Service 1252, 1275 Redfield, Reece, B. Carroll 1203, 1206, 1226 Reorganization Plan No. 3, (1946) 1236 Retirement Plan, S.I. 1243 Termination of 1268 Regents, Changes in Board 1205, 1226 Appointment of 1206, 1226

10. Reichelderfer, Dr. F.W. 1204, 1247 Reports Executive Committee, 1207 Permanent Committee 1228 Business Methods and Accounting Procedures 1208 Smithsonian Art Commission 1213 National Collection Fine Arts 1213 Future Policies Committee 1204, 1248 Research Associates Appointment of Dr. J. Brookes Knight 1222 Resolutions - Future Policies Committee Hrdlicka, Dr. Ales 1216 Income and Expenditure 1207, 1228, 1259, 1283 Investment in securities 1209 Kress Collection 1243 Morris, Dr. Roland S. 1206 National Gallery of Art 1241 Retirement System 1246 Roebling, John 1230, 1261, 1287 Secretary's salary & pension 1210, 1286 Smithsonian Scientific Series Stone, Harlan Fiske 1227 (death of) Wetmore, Alexander, salary as secretary 1286

11. Resolutions -

12. Retirement plan for Smithsonian employees under Federal Retirement System 1243, 1246, 1247, 1281 Richardson, Mr. (Scudder, Stevens & Clark representative) 1282 Riggs National Bank 1282 Ripley, Dr. S. Dillon 1255, 1271 River Basin Surveys 1275, 1285 Robbins, Dr. W.J. 1203, 1247 Roberts, Dr. Frank H.H. 1252, 1275 Roebling, John A. 1229, 1260, 1287 Roebling, Washington 1261 Ronne, Commander Finne 1272 Salaries, Administrative officers (Secretary & Assistant Secretaries) 1286 Sallada, Rear Admiral H.B. 1235 Schultz, Dr. Leonard P. 1255, 1271 Scudder, Stevens & Clark (investment counsel), 1207, 1230, 1282 Secretary Salary of 1210, 1229, 1286 Pension 1210 Elected Chairman National Air Museum Advisory Board 1235 Gellatly (suit against as individual) 1290

13. Secretary's Report 1206, 1227, 1259, 1279 Setzler, Frank M. 1271 Sheffield Corporation 1223 Sherrod, Grover (re Gellatly case) 1215, 1241, 1267 Simpson, Dr. George Gaylord 1204, 1247 Smith, Mr. (Scudder, Stevens & Clark) 1282 Smithsonian Art Commission Report of 1213, 1238, 1265, 1292 Resolutions 1214, 1240, 1266, 1293 New members 1213, 1240, 1265, 1292 List of objects accepted 1213, 1238, 1265, 1292 Smithsonian Institution Arnhem Land Expedition 1271 Assistant to the Secretary, appointment of 1231 Centennial celebration 1217, 1233 Chancellor, election of 1225 Commemorative stamp 1233 Committees, abolishment of 1213 Executive Committee, appointment of Chairman 1259 Future Policies Committee 1204, 1247 Regents, Changes in Board 1205, 1226, , 1258, 1279 Evening Meeting 1277, 1279

14. Smithsonian Institution (continued) Retirement System 1243, 1268, 1281 Secretary's salary, 1210, 1286

^[[1932-1945]] [[underline]] INDEX [[/underline]]. Abbot, Charles G. 889, 893, 895--900, 902--904, 906, 908, 909, 911, 912, 919, 921, 923, 930, 939, 942, 943, 945--947, 953, 955, 956, 962, 965, 969, 974, 988, 989, 999, 1004, 1007, 1009, 1015, 1020--1022, 1024, 1030, 1042, 1045, 1049, 1051, 1055, 1061, 1092, 1094, 1096, 1098, 1105, 1106, 1108, 1117, 1122, 1126, 1133, 1139, 1141, 1150 Abbot, Charles G., Arthur lecture 930 Appointment as Research Associate 1195 Retirement of, 1193, 1194, 1195 Achievements of Smithsonian Institution during 10 years, 956 " " " " " [[dittos for: Achievements of Smithsonian Institution during]] past 17 years, 1154 Acknowledgments: Lodge, Mrs. John E. 1145 Morrow, Mrs. E.C. 890 Robinson, Mrs. Ewilda M. 1006 Adams Herbert 897, 909, 910, 923, 946, 955, 956, 1022, 1186, 1187 Adams, Walter S., Arthur lecture 930 Alexander, Edward A. 922, 923 Allied Architects 891 American Scientific Congress 1103 Ames, Joseph S. 937, 938, 1029 Anniversary celebration for S.I. 1014, 1056 Annual meeting, change of date 908, 1060 Antevs, Ernst 891 Appropriations and personnel for 1946, 1189 Arcos, Dutchess de 924 Arctowski, Henryk 1057 Art, see National Gallery of; Smithsonian Commission of; and, Smithsonian Gallery of, Arthur, James, bequest 900, 930 Lectures: Abbot, C.G. 930 Adams, Walter S. 930 Brown, E.W. 900 Russell, Henry N. 891, 900

2. Arthur Michael collection of Colonial silver 1201 Ashur Tunis Chair for Biology 928 Association of Men with Wings 1026, 1027, 1030 Astrophysical Observatory 1011, 1032, 1057, 1117, 1152, 1198 Ayres, Louis 1022, 1047, 1048, 1185, 1186, 1187 Bacon, Virginia Purdy, bequest by 930 Bacon Scholarship 930 Bandy, Mark C. 950 Barkley, Alben W. 999, 1003, 1004, 1006, 1020, 1042, 1046, 1049, 1053, 1054, 1055, 1064, 1065, 1142, 1161 Appointment as Regent 1003, 1006 Member, Permanent Committee 1003, 1006 Bartsch, Paul 904 Beal, Gifford 898, 899, 923, 946, 1022, 1185, 1186, 1187 Beals, Ralph L. 1133 Bent, A.C. 896 Bequests, gifts, and funds: Abbott, W.L. 912 Arthur, James 891, 900, 930 Bacon, Virginia Purdy 930 de Arcos, Dutchess 924 Johnson, Eldridge R. 903, 904, 911, 916 Kress, Samuel H. 1053, 1066 Mellon, Andrew W. 966, 970-975, 977 Morrow, D. W. 890, 900, 905 Myer, Catherine Walden 928 National Gallery of Art's (now N.C.F.A.) policy regarding future gifts, etc. 925 Reid, Addison T. 928 Research Corporation 890 Roebling, John A. 903, 911, 928, 1118 Rollins, William H. 900, 929 Smithsonian Scientific Series 902, 947, 948, 949 Walcott, Mrs. Charles D. 904, 947 Residuary bequest 1097, 1098 Bingham, Robert W. 894, 907, 940, 954, 999, 1005, 1018, 1021 Death of, 1005

3. Biology, Asher Tunis Chair for 928 Bixby, W.K. 897 Blackburne, William H., retirement of, 1142 Bliss, Robert Woods - member, Smithsonian Art Commission 1185, 1186 Borglum, Gutson 941 Bori, Charles L., Jr. 897, 898, 909--911, 923, 946, 955, 956, 1007, 1009, 1022, 1049, 1109, 1185, 1186 Broadcast programs 958, 1038, 1058 Brown, E. W., Arthur lecture by 900 Brown, John Nicholas 1109 Bruce, David K. E. 972, 973, 977, 988, 989 Bruce, Edward 1016, 1049 Bruce, W. C. 890 Building program 934, 945, 951, 1016, 1025, 1190, 1945 estimates for, 1191 Bush, Vannevar 1044, 1092, 1093, 1105, 1122, 1139, 1161, 1157, 1180, 1181, 1182, 1183, 1193, 1194 Appointment to Executive Committee, 1093 Cairns, Huntington - in re. Gellatly case, 1187 Cannon, Representative Clarence 939, 940, 942, 953, 969, 999, 1004, 1006, 1015, 1017, 1020, 1042, 1053-1055, 1064, 1065, 1092, 1105, 1107, 1122, 1123, 1139, 1141, 1157, 1161, 1180, 1181, 1193, 1194 Appointment to Executive Committee 1108 Centenary of Smithsonian Institution 1014, 1056, 1150, 1192 Committees for, 1192 Chancellor of the Institution: Hughes, Hon. Charles E. 889, 893, 906, 917, 919, 922, 939, 945, 953, 969, 988, 999, 1004, 1015, 1020, 1042, 1053--1055, 1064, 1065, 1092 Resignation, 1106 Stone, Harlan F. 1106 (Election) 1139, 1147, 1148, 1149, 1161, 1157, 1180, 1181, 1196 Chairman of Special Committee on tenure of office of Secretary, 1193

4. Chase, Florence Meier 1058 Chicago Society of Etchers 948 Civil Works Administration, work under 915 Clark, Austin H. 1056 Clark, Senator Bennett Champ 1042, 1044, 1092, 1161, 1182 Clark, Charles Upson 948 Clarke, Gilmore D. 1022, 1049, 1185, 1186, 1187 Clayton, H. H. 928 Cochran, Thomas 898, 899 Cole, Representative William P., Jr. 1042, 1044, 1053--1055, 1064, 1065, 1105, 1107, 1122 (Resignation) Collins, Henry B., Jr. 950, 1199 Committees: Centenary of Smithsonian Institution, 1192 Executive, 894, 896, 908, 920, 921, 941, 942, 955, 1007, 1017, 1021, 1045, 1093, 1095, 1109, 1126, 1140, 1141, 1182, 1196 Appointment to: Bush, Vannevar 1093 Cannon, Clarence 1108 Delano, Frederic A. (Chairman) 941 Merriam, John C. 920, 921 Moore, R. Walton 894 Matters referred to, 966, 1196 Member of Smithsonian Gallery of Art Commission, 1017 Reports on, 896, 908, 921, 942, 1021, 1045, 1095, 1109, 1126, 1141 Permanent, 897, 909, 922, 942, 943, 955, 1001, 1003, 1007, 1021, 1024, 1045, 1046, 1047, 1095, 1109, 1126, 1141 Appointment to: Barkley, Senator Alben W. 1006 McNary, Senator Charles L. 943 Hageman gift 1024 Investment of Smithsonian funds 1001, 1046 Reports 897, 908, 922, 942, 955, 1007, 1021, 1046, 1095, 1109, 1126, 1141 Wings for National Museum 913 Special: National Gallery of Art Commission 897 To consider tenure of office of the Secretary 1157, 1181, 1193, 1194 Compton, Arthur H. 1019, 1020, 1021, 1042, 1122, 1139, 1157, 1161, 1080, 1181, 1193, 1194 Cooper, G.A. 950, 1059, 1200

5. Cox, Hon. Edward E. 1122, 1123 (Appointment as Regent), 1139, 1161 Cret, Paul P. 1050 Crump Edward H. 893, 894, 906, 908, 920 Curtis, Charles 889, 893 Davis, Harvey N. 1005, 1018, 1020, 1021, 1042, 1054, 1055, 1065, 1092, 1105, 1122, 1139, 1161, 1180 Dawes, Charles G. 890, 948 DeArcos, Dutchess, bequest of, 924 Deaths: Holmes, William H. 910 Hrdlicka, Alec 1142 Logan, Senator M. M. 1044 McClellan, George B. 1095 McNary, Senator Charles L. 1181 Moore, Hon. R. Walton 1124, 1125 Platt, Charles A. 910 Robinson, Senator Joseph T. 1002 Walcott, Mary Vaux 1096 Defense Activities 1118, 1119, 1133 Deignan, Herbert C. 1059, 1201 Delano, Frederic A. 889, 893, 895, 896, 906, 908, 909, 913, 916, 919, 921, 922, 934, 938--944, 950, 953, 954, 999, 1000, 1004, 1006, 1015, 1016, 1020, 1021, 1042, 1045, 1049--1051, 1053--1055, 1061, 1064, 1065, 1092, 1094, 1095, 1097, 1104, 1105, 1107 (Reappointment), 1108, 1109, 1122, 1125, 1139, 1140, 1147, 1144, 1161, 1180, 1182, 1183, Committee on resolutions in re. Hughes, Moore 1107, 1124, 1125 Letter to Secretary Abbot on S. I. 943 Smithsonian Gallery of Art Commission 1015--1017, 1031, 1048, Report on competition 1048--1053 Twenty year report on Freer Fund 1127--1132 Densmore, Miss Francis 896 Dorsey, N. W. 999, 1000, 1061 Douglas, Andrew E. 891 Eigell, George Harold 956, 1007, 1047, 1048, 1185, 1186, 1187 Emmart, Emily W. 948, 1101 Employees, superannuation of, 900

6. Endowment Fund 900 Etchers, Chicago Society of 948 Ethnogeographic Board 1133, 1151, 1197 Ethnology, Bureau of 896, 902, 904, 931, 1011, 1035, 1056, 1199 Exchanges, International 932, 1202 Executive Committee 894, 896, 908, 920, 921, 941, 942, 966, 1007, 1017, 1021, 1045, 1093, 1095, 1109, 1126, 1140, 1141, 1182, 1196 Appointment to: Bush, Vannevar 1093 Delano, Frederic A. (Chairman) 941 Merriam, John C. 920, 921 Moore, R. Walton 894 Matters referred to, 966, 1196 Member of Smithsonian Gallery of Art Commission 1017 Reports 896, 908, 921, 942, 1021, 1045, 1095, 1109, 1126, 1141 Exhibition in Main Hall 1099, 1103 Expeditions: Africa 903 Alaska 933, 950 Chile 950 Puerto Rican Deeps 903 Federal Trade Commission's Cease and Desist Order against S.S.S. 1188 Field Collector's Manual 1198 Financial report on investments 1061 Finley, David E. 1008, 1009, 1022, 1095, 1096, 1185, 1186 Food Stamps 1146 Foshag, W. F. 1200 Fowle, Frederick E 928 Fraser Fund, Twenty-year report on, by Mr. Delano 1127--1132 Freer Gallery of Art 932, 1011, 1036, 1056, 1137, 1200 Successor to Mr. Lodge 1137 Funds, Consolidated 900, 1061 Freer 1061

7. Garner, John N. 906, 907, 919, 939, 953, 999, 1004, 1020, 1042, 1053, 1054, 1064, 1065 Gellatly, John, collection of 900, 901, 1111 Portrait of, 898 Gellatly, Mrs. John, Claim by Estate 900, 901, 922, 923, 951, 964, 965, 1111, 1112, 1113, 1114, 1115, 1145, 1187 Gest, J. H. 897, 898, 909, 910, 923, 946, 956 Gifford, Charles L. 907, 908, 919, 939, 940, 953, 1004, 1006, 1015, 1020, 1042, 1092, 1094 Gilbert, S. Parker 972, 973, 989 Gilmore, C. W. 949 Goldsborough, T. Allan 889, 890, 893, 919, 939, 940, 953, 969, 999, 1004, 1006, 1044 Resignation, 1044 Goodman, Percival 1050 Graf, John E. 1180 Gropius, Walter 1050 Gunnell, L. C. 901 Handbook of South American Indians 1133, 1152, 1199 Hardy, Russell (and Stanley Suydam) present claim of Mrs. Gellatly 1112, 1113, 1114, 1115 Harrington, J. P. 896, 1199 Hegeman, Annie-May, gift by 1023, 1024, 1025 Disposition of rent from gift 1116 Henderson, E. P. 1201 Henry, John 915 Hillyer, Mrs. Virgil W. 950 Holabird, John A. 1050 Holmes, William H. 897, 898, 900, 910, 911 Death of, 910 House appropriations committee 891 Howe, George 1049

8. Hrdlicka, Alec 891, 948, 949, 1059, 1142 (Death) Hudnut, Joseph 1049 Hughes, Charles Evans 889, 893, 906, 917, 919, 922, 939, 945, 953, 969, 988, 999, 1004, 1015, 1020, 1042, 1053, 1055,1064,1065, 1092 Resolution regarding, 1107 Remarks on additional meetings 945 Hill, Cordell 989 Income and expenditure (resolution) 894, 908, 921, 941, 954, 1006, 1007, 1021, 1045, 1094, 1108, 1140, 1182 Indian sand paintings 904 Industrial Museum 1017 Institute for Social Anthropology 1199 International Catalogue of Scientific Literature 901 Investment of Smithsonian funds 1000, 1001, 1002 1045, 1061 Johnson, Albert 889, 893, 894, 907 Johnson, Eldridge R. 903, 904, 911 Johnson, E. Fenimore 916 Justice Department, in re. Gellatly case, 1187 Keller, Hon. Kent 1019, 1049 Kellogg, Remington 1201 Keppel, F.P. 898, 899, 909, 910, 911, 923, 946, 955, 1008, 1009, 1022, 1109, 1110, 1185, 1186 Kerwood, Col. Charles W., Wright-Langley controversy 1030 Killip, E. P. 950 Kress, Samuel H. 1053, 1054, 1056, 1064, 1065, 1066, 1078 Acceptance of gift 1053, 1054, 1064, 1054 Indenture 1066 List of art works 1078 New indenture 1143, 1144, 1158--1179 incl. Krieger, H.W. 896 Langley medal, award to Dr. Ames 937, 938 Langley plane, petition from Association of Men with Wings 1026, 1027

9. Latin American Ethnic Studies 1133 Lectures: Abbot, C.G. 930 Adams, Walter S. 930 Brown, E. W. 900 Russell, Henry N. 891, 900 Hrdlicka, Ales 891 Seward, A. C. 891 Library, Smithsonian 1202 Library of Congress Trust Fund Board: Hegeman gift, 1023, 1024, 1116 Lodge, John E. 897, 909, 923, 924, 946, 955, 956, 1022, 1095, 1096 Death of, 1135, 1185 Memorial minutes to, 1137, 1144(copy of) Lodge, Mary (acknowledgement), 1145 Loeb collection of chemical types 935, 936 Logan, M. M. 906, 907, 919, 939, 946, 951, 953, 969, 999, 1004, 1020, 1044, 1053, 1054, 1055, 1064, 1065 Death of, 1044 Long, Edith C., bequest of, 917 Loring, Augustus O. 893, 894, 906, 919, 939, 1005, 1018, 1021 Luce, Robert 890, 894 Mabry, Thomas 1049 Mann, William M. 1056 Manning, Harry F. 1050 Manship, Paul 897, 898, 899, 946, 955, 956, 1022, 1095, 1096, 1185, 1186, 1187 Elected Chairman, Smithsonian Art Commission 1186 Mather, Frank Jewett, Jr. 898, 909, 910, 923, 946, 947, 955, 956, 1022, 1047, 1185, 1186, 1187 Mauretania ship model 950 McClellan, George B. 897, 910, 911, 923, 946, 955, 956, 1007, 1008, 1009, 1022 Death of, 1095 McNary, Charles L. 940, 943, 953, 969, 999, 1004, 1020, 1042, 1046, 1053, 1055, 1064, 1123, 1161 Appointment to Permanent Committee 943 Death of, 1181

10. Meetings: National Gallery of Art Commission 897, 909, 923, 946, 955(further references under new name Smithsonian Art Commission) Regents; Annual, 893, 906, 919, 939, 953, 1004, 1020, 1042, 1092, 1105, 1122, 1139, 1180 Date changed, 908, 1060 Mr. Delano on additional meetings of Regents 938 Regular 889 Special 969, 999, 1015 Smithsonian Art Commission (formerly Nat. Gal. of Art Com.)1008, 1022, 1047, 1048, 1095, 1109, 1132, 1143, 1183 Melchers, Gari 899 (resolution on death of), 922 Mellon, Andrew W., letter naming Trustees 972 letter regarding endowment 973 National Gallery of Art Commission 956 Mellon, Paul 977, 988 Mellon Art Gift 966, 967, 989, 991, 1010 list of works presented 991 resolution of Regents approving 967 trust indenture 970, 971, 977 Mellon Educational and Charitable Trust 977, 988 Men with Wings, Association of, petition regarding Langley plane - 1026, 1027 Merriam, John C. 889, 893, 906, 913, 917, 919, 920, 921, 953, 999, 1004, 1014, 1020, 1043, 1046, 1054, 1065 Appointment to Executive Committee 920, 921 Resignation 1043 Mesler, R. D. 950 Michael, Arthur, collection of Colonial silver, 1201 Mitchell, James A. 1050 Mitman, C. W. 1099 Montague, Andrew J. 889, 890, 894 Moore, Charles 897, 899, 910, 923, 946, 955, 956, 1022 Moore, R. Walton 890, 893, 894, 905, 906, 919, 939, 953, 956, 964, 999, 1004, 1015, 1019, 1020, 1042, 1064, 1065, 1107 Resolution regarding, 1107 Morgenthau, Henry, Jr., 989

11. Morris, Roland S. 941, 954, 969, 999, 1015, 1020, 1043, 1054, 1055, 1065, 1092, 1105, 1110, 1122, 1123 (Reappointment), 1139, 1161, 1180 Morrison, J. P. E. 1201 Morrow, Dwight W. 890, 900, 905 Mt. Saint Katherine observing station 903, 911, 912, 947 ^[[Museum of Engineering & Industry 892]] Musicology, Bureau of 938 Myer, Catherine Walden 928 Myers, George Hewitt, member, Smithsonian Art Commission 1185, 1186 National Academy of Design, Ranger Bequest 1184 National Collection of Fine Arts (see National Gallery of Art, below, for previous references) 1035, 1183, 1200 National Gallery of Art (renamed National Collection of Fine Arts): Commission: (under old name) Abbot, C. G. 897, 89, 923, 946, 955, 956, 1007 Adams, Herbert 897, 909, 910, 923, 946, 955, 956, 1007, Beal, Gifford 898, 899, 923, 946, 1007 Bori, C. L., Jr. 897, 898, 909, 910, 911, 923, 946, 955, 956, 1007, 1110 Elected Chairman 946, 1007, 1009 Cochran, Thomas 898, 899 Edgell, George Harold 956, 1007 Fraser, J. E. 897, 923, 947, 1007 Gest, J. H. 897, 898, 90, 910, 923, 956 Holmes, W. H. 897, 898, 900, 910, 911 Keppel, F. P. 898, 899, 909, 910, 911, 923, 946, 955, 1008, 1009, 1110 Lodge, J. E. 897, 898, 899, 909, 910, 923, 946, 955,956, 1007 Manship, Paul 897, 898, 899, 946, 955, 956, 1007 Mather, F. J., Jr. 898, 909, 910, 923, 946, 947, 955, 956, 1007 McClellan, G. B. 897, 910, 911, 923, 946, 955, 9556, 1007, 1008, 1009, Death of 1095 Melchers, Garl 899, 922 Mellon, A. W. 898, 899, 946, 956, 966, 967 Moore, Charles 897, 899, 910, 923, 946, 955, 956 Pratt, H. L. 897 Redfield, E. W. 897, 898, 899, 909, 946, 955, 956, 1007 Tarbell, E. C. 923, 947, 955 Tolman, R. P. 897, 900, 909, 923 Young, Mahonri 910, 911, 923, 946, 955, 1007, 1008, 1009, 1110 (Continued)

12. National Gallery of Art - Continued. Future policy as to gifts, etc. 923 Meetings 897, 909, 923, 946, 955, 1007 Mellon art gift 967 Members elected or re-elected 898, 910, 911, 924, 925, 946, 947, 956, 1008 Name of Commission, recommendation for change 1008 Change made by Regents 1009 Officers elected or re-elected 898, 910, 924, 925, 946, 956, 1007 Plans for building 917, 945 Reports 897, 909, 923, 946, 955, 1007 Space available for 912, 923 National Gallery of Art (Mellon Gift): ^[[967.971]] Endowment fund for 973 Kress gift 1053, 1054, 1064, 1065 Indenture for, 1066 List of works 1078 New indenture 1143, 1144, 1158-1179 incl. Trustees submitted by Mr. Mellon 972, 973, 1030 Trust indenture 977 Officers 1056 National Geographic Society 950, 1056 National Museum 933, 934, 950, 951, 961, 963, 1010, 1013, 1040, 1101, 1119, 1120, 1135, 1153, 1154, 1200 Additions to building 891, 904, 913, 934, 945, 951, 962, 1009, 1017, 1025, 1026, 1191 National Zoological Park 932, 948, 1010, 1017, 1039, 1056, 1057, 1190 PWA grant to, 948 Nature Protection in American Republics 1103 Notable events during past 17 years 1154 Noyes, Eliot F. 1050 Olmsted, Helen A., death of 1142 Palmer, T. S., food stamp project 1146 Parmelee, Jame 897 Payrolls of field laborers 892 Pension system for Smithsonian employees 1032, 1054, 1055, 1088 Permanent Committee 897, 909, 922, 942, 943, 955, 1001, 1003, 1007, 1021, 1024, 1045, 1046, 1047, 1095, 1109, 1126, 1141 Appointment of Senator Barkley 1003 Senator McNary 943

13. Permanent Committee - Continued Hegeman gift 1024 Investment of Smithsonian funds 1001, 1046 Reports 897, 909, 922, 942, 955, 1007, 1021, 1046, 1095, 1109, 1126, 1141 Wings for National Museum 913 Peter and Stubbins 1050 Phillips, Duncan 972, 973, 989 Perkins, G. Holmes 1050 Pitcherplant volume 947 Pope, John A. 1200 Porter, H. F. L. 892 Porter, Henry Kirke, memorial by Miss Hegeman 1023, 1024 Posty, Charles Francis 938 Pratt, H. L. 897 President, resolution relative to building program 935 on ship models 1147, 1148 Press releases 1037 Printing and binding 895, 914, 1012 Publications 895, 896, 914, 927, 1012, 1037, 1134, 1151, 1152, 1197 Public Works Administration grant to Zoo Park 948 Puerto Rican Deeps expedition 904, 911 Radiation and Organisms 947, 957, 1011, 1033, 1058, 1199 Radio program 958, 1038, 1058 Ranger Bequest, paintings accepted 1184 Redfield, E. W. 897, 898, 899, 909, 946, 955, 956, 1095, 1096, 1185, 1186, 1187

14. Regents of Institution: Action on Gellatly claim 1114, 1115 Appointment of 894, 907, 920, 950, 954, 1018, 1019, 1093, 1107 Change in date of annual meeting 908, 1060 Members: Barkley, Alben W. 999, 1004, 1020, 1042, 1046, 1053, 1055, 1142, 1161 Bingham, Robert W. 894, 907, 940, 954, 969, 1005, 1021 Bush, Vannevar 1092, 1093, 1105, 1122, 1139, 1157, 1161, 1180, 1181, 1182, 1183 Cannon, Clarence 939, 940, 942, 953, 969, 999, 1004, 1006, 1015, 1017, 1020, 1042, 1053, 1054, 1055, 1092, 1105, 1107, 1108, 1122, 1123, 1139, 1141, 1157, 1161, 1180, 1181, 1193, 1194 Clark, Bennett Champ 1042, 1044, 1092, 1140, 1161, 1182, Cole, William P., Jr. 1042, 1044, 1053, 1054, 1055, 1105, 1107, 1123 Compton, Arthur H. 1020, 1021, 1055, 1122, 1139, 1157, 1161, 1180, 1181, 1193, 1194 Cox, Edward E. 1122, 1123, 1139, 1140, 1161 Crump, Edward H. 893, 894, 906, 908 Curtis, Charles 889, 893 Davis, Harvey N. 1020, 1021, 1054, 1055, 1092, 1105, 1122, 1139, 1161, 1180 Delano, Frederic A. 889, 893, 894, 896, 897, 906, 908, 909, 913, 916, 939-944, 950, 953-955, 969, 999, 1004, 1015, 1020, 1021, 1042, 1053-1055, 1061, 1092, 1094, 1095, 1097, 1104, 1105, 1107(Reappointment), 1109, 1122, 1127, 1139, 1144, 1161, 1180, 1182, 1183 Garner, John N. 906, 907, 939, 953, 1004, 1020, 1042, 1053, 1054 Gifford, Charles L. 907, 908, 939, 940, 953, 969, 1004, 1015, 1020, 1042, 1055, 1092, 1094, Goldsborough, T. Alan 889, 890, 893, 894, 906, 908, 939, 940, 953, 969, 999, 1004, 1006, 1015, 1020, 1044 Hughes, Charles Evans 889, 893, 906, 917, 919, 922, 939, 945, 953, 969, 988, 999, 1004, 1015, 1020, 1042, 1053-1055, 1064, 1065, 1092, 1124(Resolution on) Resignation 1106 Resolution regarding 1107 Laughlin, Irwin B. 889, 893, 906 Logan, M. M. 906, 907, 939, 946, 951, 953, 954, 969, 999, 1004, 1020, 1044, 1053, 1054, 1055 Loring, Augustus P. 893, 894, 906, 939, 1005, 1021 McNary, Charles L. 940, 943, 953, 954, 969, 999, 1004, 1020, 1042, 1046, 1053, 1055, 1123, 1140, 1161, 1181

15. Merriam, John C. 889, 893, 906, 913, 917, 953, 969, 999, 1004, 1020, 1093 Montague, Andrew J. 889, 890, 894 Moor, R. Walton 890, 893, 894, 905, 906, 953, 969, 999, 1004, 1015, 1019, 1043, 1053, 1054, 1055, Resolutions regarding 1107, 1124 Morris, Roland S. 954, 969, 1004, 1020, 1043, 1054, 1055, 1092, 1105, 1122, 1123, 1139, 1161, 1180 Reed, David A. 906, 907, 920 Robinson, Jospeh T. 889, 893, 906, 939, 941, 944, 945, 951, 953, 954, 969, 971, 1002 Smoot, Reed 889, 893, 907 Stearns, Foster 1105, 1107, 1122, 1123, 1139, 1161, 1182 Stone, Harlan F. 1105, 1122, 1127, 1139, 1147, 1148, 1149, 1161, 1180 Elected Chancellor 1106 Regarding ship models 1147, 1148, 1149 Special Committee on tenure of office of the Secretary 1157, 1181, 1193, 1194 Swanson, Claude A, 889, 893, 907 Walcott, Frederic C. 1105, 1107, 1108 (Appointment), 1139, 1157, 1161, 1181 Wallace, Henry A. 1105, 1106, 1122, 1139, 1161, 1180 Reid, Addison T. 928 Reorganization, President's Commission on 956 Reports: Executive Committee 896, 908, 921, 942, 955, 1007, 1021, 1045, 1095, 1109, 1141, 1183 Investments 1061 National Gallery of Art Museum 897, 909, 923, 946, 955, 1007 (hereafter Smithsonian Art Commission) Permanent Committee 897, 90, 922, 942, 955, 1007, 1021, 1046, 1095, 1109, 1141, 1183 Secretary's 895, 908, 911, 921, 942, 947, 955, 956, 1007, 1009, 1021, 1022, 1045, 1055, 1094, 1098, 1108, 1117, 1141, 1182, Smithsonian Art Commission 1021, 1095, 1109, 1132, 1142, 1183, Smithsonian Gallery of Art Commission 1048 Special Committee on tenure of office of Secretary 1193, Research Associate, Appointment of Dr. Abbot 1195 Research Corporation 890, 1058 Research stations, Africa 903

16. Resolutions adopted: Abbot, Charles G., appointment as Research Associate 1195 Bixby, W.K. 897 Borie, Charles L. 1110 Brown, John Nicholas 1110 Business Management of Smithsonian Institution 1196 Centenary Celebration 1014, 1056, 1150 Change in date of annual Regents meeting 908, 1060 Edgell, George Harold 956 Food Stamps 1146 French, Daniel Chester 897 Future policies 1196 Hughes, Charles E. 1124 Income and Expenditure 894, 908, 921, 941, 954, 1006, 1021, 1045, 1094, 1108, 1125, 1140, 1182 Johnson, E. R. and Fenimore 916 Keppel, F. P. 1110 Kress Collection 1054, 1065 New indenture 1143, 1144, 1158-1179 incl. Langley medal to Dr. Ames 938 Loeb chemical types 935, 936 Meeting, annual, date of 908, 1060 Melchers, Gari 897, 899 Mellon art gift 968 Melon trust indenture 971 Merriam, John C. 921 Moore, R. Walton 1124 Morrow, Dwight W. 905 Museum wings 913, 934 National Gallery of Art Commission 897, 898, 899, 909, 911, 923, 924, 925, 946, 947, 955, 956 (hereafter under Smithsonian Art Commission) National Gallery of Art, future of 924 Gift or bequests to 925 Subscribing friends of 925 Parmelee, James 897 Pension system for S. I. employees 1032, 1054, 1055 Radiation and Organisms 1035 Resignation of Dr. Abbot 1195 Robinson, Joseph T. 1002 Appointment of, 1196 Shakespeare and Jonson at Chess 899 Smithsonian Art Commission 1008, 1022, 1047, 1048, 1096, 1110, 1186, 1187 Smithsonian Centenary Celebration 1014, 1056, 1150 Smithsonian Gallery of Art Commission 1017, 1052, 1053 Smithsonian Institution Series, Inc. 949 Smithsonian Scientific Series 1018 Smithsonian retirement system 1032, 1054, 1055, 1088, 1141, 1142 Smithsonian Main Hall 1104 Tenure of office of the Secretary 1157, 1181, 1193 Walcott, Mary Vaux 1097 Wetmore, Alexander, appointment as Secretary 1195 Young, M. H. 1110

17. Retirement, plan for Smithsonian employees 1032, 1054, 1055, 1088 Plan for Govt. retirement of S. I. employees 1141, 1142 Plan for Secretary 1193, 1194 Richardson, D. C. 1001, 1002 Ritchey, Dahlen K. 1050 Roberts, Frank H. H., Jr. 948, 1056 Robertson, Mr. 971 Robinson, Joseph T. 889, 893, 906, 919, 923, 939, 941, 944, 945, 951, 953, 954, 963, 970, 1002 Death of 1002 Reappointment of 954 Remarks on additional meetings of Board 944 Roebling, John A. 903, 911, 948, 1057, 1118 Rollins, William, estate of 900, 929 Roosevelt, Franklin D., regarding ship models 1147, 1148 Russell, Henry Norris, Arthur lecture by 891, 900 Saarinen, Eliel 1050, 1051 Schultz, Leonard P. 1059 Science Service 902 Scudder, Stevens & Clark 942, 1000, 1001, 1002, 1046, 1061, 1126 Scripps, E. W. 902 Secretary: Appointment of Dr. Wetmore 1195 Special Committee to consider tenure of office of, 1157, 1181, 1192, 1193 Secretary's report 895, 908, 911, 921, 925, 942, 947, 1006, 1021, 1022, 1055, 1094, 1098, 1108, 1117, 1141, 1182 Seward, A. C. 891 Seymour, Ralph 922 Shakespeare and Jonson at Chess 899 Shepard, Donald D. 971, 972, 973, 977, 988, 989

18. Shepley, Henry R. 1050 Ship Models 1147, 1148, 1149 Simon, Louis A. 1049 Smart, E. Hodgson 898 Smithsonian Art Commission, names adopted by Regents 1009 New Members 1185, 1186 Relations with National Gallery of Art 1110 Report of 1021, 1047,1095, 1109, 1132, 1143, 1183 Resolutions by 1022, 1048 Secretary's remarks on functions of 1096 Smithsonian Gallery of Art 1030, 1031 Resolutions by Smithsonian Art Commission 1008, 1048 Smithsonian Gallery of Art Commission 1015, 1016, 1017, 1031, 1048,1049, 1050, 1051, 1052, 1053 Financial statement 1051 Jury of award 1050 Membership 1048 Plan of competition 1049 Prize winners 1050 Report on competition 1048 - 1053 incl. Smithsonian Institution: Achievements during past 10 years 956 Notable events during past 17 years 1154, 1155, 1156, 1157 Assistant Secretary 889, 891, 892, 893, 905, 906, 915, 933, 039, 949, 953, 961, 963, 969, 1004, 1013, 1016, 1020, 1040, 1042, 1049, 1059, 1092, 1101, 1103, 1119, 1135 1149, 1153 Business management 1196 Centenary of 1014, 1056, 1150, 1192 (Committees) Endowment, increase of 900 Investment of 1061 Pension plan 1032 Radiation and Organisms 903, 947 Secretary - See C. G. Abbot On History of Smithsonian 925 Secretary - See A. Wetmore Smithsonian exhibition in Main Hall 1099, 1103 Smithsonian retirement plan 1032, 1054, 1055, 1088 New plan under Govt. auspices 1141, 1142 Smithsonian Scientific Series 902, 903, 947, 948, 949, 957, 1012, 1018, 1187 Cease and desist order 1188 Royalties, reduction of 949, 1018 Spending and investment of, 949

19. Smoot, Reed 889, 893, 907 Social Anthropology, Institute for 1199 Solar heater 947, 952, 959, 968, 1011 Solar researches 931, 947, 1118 Special Committee to consider tenure of office of the Secretary, 1157, 1181, 1193, 1194 Stearns, Foster 1105, 1107, 1122, 1123, 1139, 1161, 1182 Stejneger, Leonhard 950, 1059 Steard, Julian 1199 Steward, T. Dale 1059 Stirling, M. W. 1056 Stone, Edward D. 1050 Stone, Harlan F. 1105, 1106 (elected Chancellor),1122, 1139, 1157, 1180, 1181 Regarding ship models 1147, 1148, 1149 Tenure of office of Secretary 1193, 1194 Strong, William Duncan 1133, 1197 Superannuation of employees 900 Suydam, Stanley (and Russell Hardy) present claim of Mrs. Gellatly 1112, 1113, 1114, 1115 Swanson, Claude A. 889, 893, 907 Tarbell, Edmund C. 923, 946, 947, 955, 1022 Taylor, D.W. 1029 Tolamn, R.P. 897, 900, 909, 923, 1022 Tolson, Morsell A., retirement of 1142 Trustees, National Gallery of Art (Mellon Gift) 972, 973, 1030 Trust indenture (Mellon Gift), copy of 977 (Kress Gift), copy of 1066 Twenty Years of the Freer Fund 1128 Vice President of the United States: Curtis, Charles 889, 893 Garner, John N. 906, 907, 919, 939, 953, 999, 1004, 1020, 1042, 1053, 1054, 1064, 1065 Wallace, Henry A. 1105, 1106, 1122, 1139, 1180

20. Walcott, Mrs. Charles D. 904, 947 Bequest by 1097 Death of, resolutions, 1096-7 Walcott, Frederic C. 1105, 1107, 1108 (Appointment), 1122, 1139, 1161, 1181 Wallace, Henry A. 1105, 1106, 1122, 1139, 1161, 1180 War Activities 1118, 1119, 1133, 1136, 1150, 1151 1152, 1153, 1154 War Background Series 1151, 1152, 1197, 1198 Weather Forecasting 947 Wedel, Waldo 1059 Wenley, Archibald G. 1200 Member, Smithsonian Art Commission 1185, 1186 Mentioned by Secretary as Director, Freer Gallery 1137 Wetmore, Alexander 889891, 893, 905, 906, 915, 939, 949, 953, 961, 963, 969, 1004, 1013, 1016, 1020, 1040, 1042, 1049, 1059, 1092, 1101, 1103, 1105, 1119, 1122, 1135, 1139 1149 (ship models), 1153, 1180, 1182, 1186, 1197, Appointed Secretary 1195 Elected Secretary, Smithsonian Art Commission 1186 Whitlock, Irving R. 898 Wings for National Museum 891, 904, 913, 951, 1009, 1017, 1191 World is Yours radio program 958, 1038, 1058 Wright plane, petition for return of 975, 1026, 1027 Wyeth, Nathan 892 Young, Mahonri M. 910, 923, 946, 955, 1007, 1008, 1009, 1022, 1109, 1110 Zoological Park 932, 948, 1010, 1017, 1039, 1056, 1190, 1202

INDEX TO VOLUME III OF THE PROCEEDINGS OF THE BOARD OF REGENTS MARCH 6, 1907 - DEC. 11, 1919 -------0------- -A- Abbot,C.G. 65,115,152,205,230,275,291,295,217,344,359,374,418,426,470. Abbot,L.H. 418,439. Adams,Edward D. 246. Adams,Francis P. 40. Adler,Cyrus 81. Administrative Asst.-N.M. 425. Aerodynamical Labtry(LANGLEY) 252,261,275,287,306,309,322,326,345,358, 375,412. Agriculture,Dept.of 149,164,204. Aldrich,L.B. 206,230,317,344,374,438. Alexander, Benno 318,350. American Chemical Society 242,278,458. "[[ditto for American]] Indian Memorial 169,207. "[[ditto for American]] Mus.Natural Hist.242,278. "[[ditto for American]] Security & Trust Co. 362. "[[ditto for American]] School Archeology,Pekin 252. Ames,J.S. 337. Angstrom, Dr. 275. Appropriations 22,234,293. Art Committees: Advisory 42, 63. National 469. Art Galleries: Corcoran 52. Freer 91,145,239,269,289,313,314,338,354-A,367,371,388,408,434, 447,464. National 40, 45, 63, 95,101,113,145,224,226,290,342,370,392,430,431,452,454. National Portrait372. Aschemeier,C.R.W. 381,441,461. Astrophysical Observatory 46, 65,115,205,291,317,344,374,411,438,458,470 Auditing accounts 12, 30. Auditorium, USNM 236. Authority,Secy.to transf.property 420. Acknowledgements: Angell, James B. 216. Sherman,Mrs.J.S. 236 Evans,Wm.T. 236. Olney,Richard 74. Curtiss,Glenn H. 259. Eiffel,Gustave 258. Fuller, M.W. 190. Henderson,J.B. 190.

-B- B Street Market Space 76,100,108,168,207,239. Bacon, Robert 246. Baker, Frank 374. Baker, Henry D. 438. Balloons, Sounding 292. Barnett forgeries 6. Barus, Carl 152. Bell & Co. 5. Bequests, Gifts & Funds: Abbott,W.L. 204,228,259,290,315,350,380,381,391,413,441,461. Abell,Harry H. 419,446. Andrews,W.C. 2, 32, 60, 75,78,101,105,129,144,157. Avery,R.S. 61,78,106,187,188,219,276,300,324,388,419,446. Baird,Lucy Hunter 279,301,324. Bartlett,Paul W. 303. Bates,Mrs.L.W. 463. Carnegie Corporation382. Chamberlain,Dr.L.T. 280,301,323,359. Cottrell,F.G. 168,177,198,217,310,312,322,348,359,379. Crane,W.E. 318. Evans,W.T. 41, 48, 52,114,145,225,236,370,431. Eddy Donation 430. Fitzgerald,Riter 281,301,324. Freer,C.L. 252, 91,145,239,269,289,313,314,338,354-A,367,371,383,388,409,420,430,464,447,466,468. French Republic 342. Harriman,Mrs.E.H. 151,241,293,318,350. Henderson,John B. 11. Henderson,John B.Jr.240,304,428. Hewitt Collection 390. Heye,George 382. Hodgkins,Thos.G. 11, 53,60,70,77,84,105,114,121, 151,164,187,220,267,275,287, 299,322,358, 387,418,445. Hoxie,R.L. 392, Hughes,Rev.Bruce 300,419,446, Johnston,Harriet Lane 42,114. Kirk,Edw.B. 463. Langley,John W. 10. Loeb,Morris 242,278,301,324,458. McClellan,Gen.Geo.B. 390. Mansfield,Mrs.Richard 427. Perelma,Ossip 392. Poore,Geo.W. 166,186,219,276,300,322,360,419,446. Ranger,Henry W. 370. Reid,Addison T. 61, 78,106,278,301,323. Remey,Charles M. 431. Rhees,William J. 56,323. Sanford,Mrs.Helen B.324. Sprague,Jos.W. 61, 78,106,282,301,324. Springer,Frank 318,409. Telluride Assn. 318,351. Ward,Herbert 225. Worch,Hugo 304. Berry,F.V. 128. Bird Refuge 340. Bliss,C.N. 246. Botanic Garden 194.

-B- B Street Market Space 76,100,108,168,207,239. Bacon, Robert 246. Baker, Frank 374. Baker, Henry D. 438. Balloons, Sounding 292. Barnett forgeries 6. Barus, Carl 152. Bell & Co. 5. Bequests, Gifts & Funds: Abbott,W.L. 204,228,259,290,315,350,380,381,391,413,441,461. Abell,Harry H. 419,446. Andrews,W.C. 2, 32, 60, 75, 78,101,105,129,144,157. Avery,R.S. 61, 78,106,187,188,219,276,300,324,388,419,446. Baird,Lucy Hunter 279,301,324. Bartlett,Paul W. 303. Bates,Mrs.L.W. 463. Carnegie Corporation382. Chamberlain,Dr.L.T. 280,301,323,359. Cottrell,F.G. 168,177,198,217,310,312,322,348,359,379. Crane,W.E. 318. Evans,W.T. 41, 48, 52,114,145,225,236,370,431. Eddy Donation 430. Fitzgerald,Riter 281,301,324. Freer,C.L. 252, 91,145,239,269,289,313,314,338,354-A,367,371,383,388,409,420, 430,447, 466,468. French Republic 342. Harriman,Mrs.E.H. 151,241,293,318,350. Henderson,John B. 11. Henderson,John B.Jr.240,304,428. Hewitt Collection 390. Heye,George 382. Hodgkins,Thos.G. 267,275,287,299,322,358,387,418,445. Hoxie,R.L. 392, Hughes,Rev.Bruce 300,419,446, Johnston,Harriet Lane 42,114. Kirk,Edw.B. 463. Langley,John W. 10. Loeb,Morris 242,278,301,324,458. McClellan,Gen.Geo.B. 390. Mansfield,Mrs.Richard 427. Perelma,Ossip 392. Poore,Geo.W. 166,186,219,276,300,322,360,419,446. Ranger,Henry W. 370. Reid,Addison T. 61, 78,106,278,301,323. Remey,Charles M. 431. Rhees,William J. 56,323. Sanford,Mrs.Helen B. 324. Sprague,Jos.W. 61, 78,106,282,301,324. Springer,Frank 318,409. Telluride Assn. 318,351. Ward,Herbert 225. Worch,Hugo 304. Berry,F.V. 128. Bird Refuge 340. Bliss,C.N. 246. Botanic Garden 194.

Brackett,Frank P. 206. Brashear,John A. 99,223,248,259. Bristol,Mark 337. British Aeronaut.Adv.Com. 333. British Cemetery(Genoa) 47, 62. Buckingham, - 307. Busck,August 164. Business Methods Com. 22, 56. Butler,Charles Henry 253. -C- Cambridge Univ. 101,109 Campbell,James 246. Campbell,W.W. 65. Carnegie,Andrew 245. Carroll,Mitchell 253. Casa Grande 71. Chambers,W.I. 287. Chancellors of S.I. Fuller,M.W. 1, 29, 58, 72, 83, 98,103,123,141,155,163,190,191. Sherman,James S. 141,156,176,196,215,236. White,Edward D. 214,215,235,257,271,272,296,320,353,385,407,415, 443,447. [[strikethrough]] XXXXXXXX [[/strikethrough]] Chanute,Octave 99,133,153,223. Chase,Julia Avery 188. Chemists Club of N.Y. 242,278. Cinchona Botan,Sta. 382. Clarke,F.W. 152. Commerce & Labor 149,165,204. Commercial Museum 170. Committees:- American School of Arch.(Pekin) 252 Art:Freer Gal. 314,354-A. National Art 468. National Gal. 42, 63. "[[ditto for National]] Portraits 372. British Adv.Com.Aeronautics 333. Business Methods 22, 36. D.A.R.annual rep 451. Executive S.I. 12, 30,60, 75,104,131,141,143,177,217,258,274,298,299,321,354,356,358, 386,387,418,444,445. Hodgkins Gold Medal 152,164. Hodgkins Prize 84,105. Hygiene & Demography 116. Langley: Aerodynamical Labtry 252,261,309,326. Medal 94, 99,131,223,248. Tablet 94,108,124,147,163,189,221,223. National Museum:- Stokes proposition to decorate 240,268. Use by Govt.Depta. 407,421,449. Permanent S.I. 2, 32, 60, 77,104,144,168,177,217,275,299,322,358,387,418,445,463. Congress,U.S. 77,336. Congresses,Scientific 77, 83, 90, 105,116,117. Consolidate Fund 363,420,448.

Brackett,Frank P. 206. Brashear,John A. 99,223,248,259. Bristol,Mark 337. British Aeronaut.Adv.Com. 333. British Cemetery(Genoa) 47, 62. Buckingham, - 307. Busck,August 164. Business Methods Com. 22, 56. Butler,Charles Henry 253. -C- Cambridge Univ. 101,109 Campbell,James 246. Campbell,W.W. 65. Carnegie,Andrew 245. Carroll,Mitchell 253. Casa Grande 71. Chambers,W.I. 287. Chancellors of S.I. Fuller,M.W. 1, 29, 58, 72, 83, 98,103,123,141,155,163,190,191. Sherman,James S. 141,156,176,196,215,236. White,Edward D. 214,215,235,257,271,272,296,320,353,385,407,415, 443,447. [[strikethrough]] XXXXXXXX [[/strikethrough]] Chanute,Octave 99,133,153,223. Chase,Julia Avery 188. Chemists Club of N.Y. 242,278. Cinchona Botan,Sta. 382. Clarke,F.W. 152. Commerce & Labor 149,165,204. Commercial Museum 170. Committees:- American School of Arch.(Pekin) 252 Art:Freer Gal. 314,354-A. National Art 468. National Gal. 42, 63. " Portraits 372. British Adv.Com.Aeronautics 333. Business Methods 22, 36. D.A.R.annual rep 451. Executive S.I. 12, 30, 60, 75,104,131,141,143,173,177,217,258,274, 298,299,321,354,356,358,386,387,418,444,445. Hodgkins Gold Medal 152,164. Hodgkins Prize 84,105. Hygiene & Demography 116. Langley: Aerodynamical Labtry 252,261,309,326. Medal 94, 99,131,223,248. Tablet 94,108,124,147,163,189,221,223. National Museum:- Stokes proposition to decorate 240,268. Use by Govt.Depta. 407,421,449. Permanent S.I. 2, 32, 60, 77,104,144,168,177,217,275,299,322, 358,387,418,445,463. Congress,U.S. 77,336. Congresses,Scientific 77, 83, 90, 105,116,117. Consolidate Fund 363,420,448.

Corcoran Gallery of Art 41, 52. Crowninshield,F. 64. Currelly,Charles T. 255. Curtis, Edward S. 241. Curtiss,Glenn H. 248,259,275,288,307. Cutting,W.Bayard 246. -D- Darwin Celebration 101,109. Darwin,Horace 333. Daughters Amer.Rev. 451. Daughters of 1812 383,451. Deaths: Bacon,A.O. 297. Berry,F.V. 128. Chanute,Octave 153. Dohrn,Anton 117. Evans,Wm.T. 431. Fairbanks,C.W. 416. Freer,C.L 464,467 Fuller,M.W. 141,142,155,163. Henderson,John B. 270. Mason,O.T. 82. Pepper,Irwin S. 273. Rathbun,Richard 424. Rhees,Wm.J. 56. Sherman,J.S. 215. Stone,W.J. 416. True,F.W. 303. DeLanoy,Wm.C. 407. Dewar,James 152. Demography & Hygiene 116. Dimock,Mrs.Henry 233. District Commissioners 108,168. Dodge,C.H. 246. Dorr,George B. 441. Doyle, Judge 129,144,157. Dudley,W.L. 200. DuPont,T.C. 200,311. Durand,W.F. 337. -E- Edmunds,Chas.K. 255. Eiffel,Gustave 248,258,275,286. Elephants (Baby) 463. Eliot,Chas.W. 253. Elliot,H.N. 323. Ellis,Wade H. 129. Ethnology,Bu.of 6, 46, 54,305,342,373,409,437,462. Evans,Victor J. 411. Evarts,Choate & Beaman 121.

Corcoran Gallery of Art 41, 52. Crowninshield,F. 64. Currelly,Charles T. 255. Curtis, Edward S. 241. Curtiss,Glenn H. 248,259,275,288,307. Cutting,W.Bayard 246. -D- Darwin Celebration 101,109. Darwin,Horace 333. Daughters Amer.Rev. 451. Daughters of 1812 383,451. Deaths: Bacon,A.O. 297. Berry,F.V. 128. Chanute,Octave 153. Dohrn,Anton 117. Evans,Wm.T. 431. Fairbanks,C.W. 416. Freer,C.L 464,467 Fuller,M.W. 141,142,155,163. Henderson,John B. 270. Mason,O.T. 82. Pepper,Irwin S. 273. Rathbun,Richard 424. Rhees,Wm.J. 56. Sherman,J.S. 215. Stone,W.J. 416. True,F.W. 303. DeLanoy,Wm.C. 407. Dewar,James 152. Demography & Hygiene 116. Dimock,Mrs.Henry 233. District Commissioners 108,168. Dodge,C.H. 246. Dorr,George B. 441. Doyle, Judge 129,144,157. Dudley,W.L. 200. DuPont,T.C. 200,311. Durand,W.F. 337. -E- Edmunds,Chas.K. 255. Eiffel,Gustave 248,258,275,286. Elephants (Baby) 463. Eliot,Chas.W. 253. Elliot,H.N. 323. Ellis,Wade H. 129. Ethnology,Bu.of 6, 46, 54,305,342,373,409,437,462. Evans,Victor J. 411. Evarts,Choate & Beaman 121.

Expeditions: Abyssinian(FRICK) 193,204,228. African(RAINEY) 167,192,204,227. African(ROOSEVELT) 85,100,118,122,125,146,155,203,245. African(UNIV.MFG.FILM CO) 461. Alaskan Boundary (AMORY) 231. Alberta(WALCOTT) 380. Algerian(ABBOT) 205,230. Arctic(STEFANSSON) 232. Argentine Repub(ABBOT)359,418,460. Asiatic(HRDLICKA) 353. Australian(ABBOTT) 461. Borneo(ABBOTT) 204,228,259,290,315,350,360,441,461. Borneo(STREETER) 231. British Col(WALCOTT) 229,290,316,380,462. California(ABBOT) 291,317,344,374,411,439. Celebes(ABBOTT) 380. Chilean(ABBOT) 418,439,446,459. China(SOWERBY) 232,292,316,352,381,413. Elk Park(ABBOT) 418,446. Flint Island(ABBOT) 65. French Congo(COLLINS-GARNER) 381,414,441,461. Haiti(ABBOTT) 413. Lakin,Kansas(ALDRICH) 438. Montana(WALCOTT) 352. Mongolia(HRDLICKA) 232. Panama Canal Zone(S.I.) 149,164,192,203,226. Santo Domingo(ABBOTT) 381. Siberia(LYMAN-MIXTER-HRDLICKA-AMORY) 205,228,231,232,318,350. South America(SUGGESTED) 27. Timor Island(CRANE-HARRIMAN-SPRINGER) 317. Wyoming(WALCOTT) 352. Exposition(BORDEAUX) 54.

Expeditions: Abyssinian (FRICK) 193, 204, 228. African (RAINEY) 167, 192, 204, 227. African (ROOSEVELT) 84, 100, 118, 122, 125, 146, 155, 203, 245. African (UNIV.MCG. FILM CO) 461. Alaskan Boundary (AMORY) 231. Alberta (WALCOTT) 380. Algerian (ABBOT) 205,230. Arctic (STEFANSSON) 232. Argentine Repub (ABBOT) 359, 418, 460. Asiatic (HRDLICKA) 353. Australian (ABBOTT) 461. Borneo (ABBOTT) 204, 228, 259, 290, 315, 250, 260, 441, 461. Borneo (STREETER) 231. British Col (WALCOTT) 229, 290, 316, 380, 462. California (ABBOT) 291, 317, 344, 375, 411, 439. Celebes (ABBOTT) 380. Chilean (ABBOT) 418, 439, 446, 459. China (SOWERBY) 232, 292, 316, 352, 381, 413. Elk Park (ABBOT) 418, 446. Flint Island (ABBOT) 65. French Congo (COLLINS-GARNER) 381, 414, 441, 461. Haiti (ABBOTT) 413. Lakin, Kansas (ALDRICH) 438. Montana (WALCOTT) 352. Mongolia (HRDLICKA) 232. Panama Canal Zone (S.I.) 149, 164, 192, 203, 226. Santo Domingo (ABBOTT) 381. Siberia (LYMAN-MIXTER-HRDLICKA-AMORY) 205, 228, 231, 232, 318, 350. South America (SUGGESTED) 27. Timor Island (CRANE-HARRIMAN-SPRINGER) 317. Wyoming (WALCOTT) 352. Exposition (BORDEAUX) 54. -F- Fees:- Architect 13. Counsel 40, 70, 76, 144, 157. Financial statements 69, 97, 172, 469. Fiscal advisers 360. Fisheries, Bu. of 149. Fishery Congress 90. Flanagan, John 163, 189. Flexner, Simon 194. Flick, Elmer 53. Fog Precipitation 312, 322, 348, 359, 379. Fowle, F.E. 230, 440. Freer, Charles L.: Art collections 91, 145, 313, 430, 464. Building - plans 269, 289, 354-A, 367, 371, 388, 408, 420, 430, 447, 465. Building - site 239, 314, 338, 354-A. Death of 464. Income tax 383, 408. Perm.Com.to receive collections 468. Will of 466. School of Arch.in China 252.

French Ambassador 259, French,Daniel C. 64. Fulton,Dr.John S 84,116. Furlong, C.W. 381. -G- Gary,E.H. 246. Genoa(British Cemetery) 47, 62. Geol.Survey(C.D.W.resign as Director) 27. George Washington Mem,Bldg. 116,127,211,233,269. Gill, T.N. 152. Glazebrook,R.T. 333. Goddard,R.H. 418,439,446. Goetze,Fred.A. 200,311. Goldman,E.A. 164. Granet,Brown & Co. 62. Graves, Bishop 254. Graham,Frank F. 305. Green,Bernard R. 13, 19, 20, 21, 31, 83. Greenhill, Sir George 333. Greenough Statue of Washington 90,101. Grosvenor,G.H. 233. -H- Hackett,Frank W 2, 32, 75, 78,105,130,144,157. Hale,George E. 70,194. Hamilton Lectures 70,194. Hammond,John Hays 247,288. Harlan,John M (Assoc.Just.U.S.SupremeCourt) 140,155,163. Harriman Trust 150,202,293,314,350,379. Harvard Univ. 115. Hayden Medal 66. Hayford,J.F. 337. Haymarket Square 76,100,108,168,207,239. Heller,Edmund 87,119,125,167,192,204,227,462. Heller, E.S. 183. Henderson, David 333. Hewett,Edgar L. 255. Higginson,H.L. 246. Hildebrand,S.F. 164. Hinsdale, Guy 275. Hitt,Mrs.R.R. 10. Hodgkins,Thomas George: Fund - 11,53,60, 70, 77,105,114,121,187,220,267,275,287,299,322,358, 387,418,445. Gold Medal - 105,151,164,275. Prize - 77, 84,105,275. Hollister, Ned 205,374. Holmes,J.A. 183. Holmes,Wm.H. 253,294. Hooker,Elon H. 200,311. Hornblower & Marshall 15, 19. Hrdlicka,Ales 84,232,353. Hoy,Charles M. 461.

French Ambassador 259, French,Daniel C. 64. Fulton,Dr.John S 84,116. Furlong, C.W. 381. -G- Gary,E.H. 246. Genoa(British Cemetery) 47, 62. Geol.Survey(C.D.W.resign as Director) 27. George Washington Mem,Bldg. 116,127,211,233,269. Gill, T.N. 152. Glazebrook,R.T. 333. Goddard,R.H. 418,439,446. Goetze,Fred.A. 200,311. Goldman,E.A. 164. Granet,Brown & Co. 62. Graves, Bishop 254. Graham,Frank F. 305. Green,Bernard R. 13, 19, 20, 21, 31, 83. Greenhill, Sir George 333. Greenough Statue of Washington 90,101. Grosvenor,G.H. 233. -H- Hackett,Frank W 2, 32, 75, 78,105,130,144,157. Hale,George E. 70,194. Hamilton Lectures 70,194. Hammond,John Hays 247,288. Harlan,John M (Assoc.Just.U.S.SupremeCourt) 140,155,163. Harriman Trust 150,202,293,314,350,379. Harvard Univ. 115. Hayden Medal 66. Hayford,J.F. 337. Haymarket Square 76,100,108,168,207,239. Heller,Edmund 87,119,125,167,192,204,227,462. Heller, E.S. 183. Henderson, David 333. Hewett,Edgar L. 255. Higginson,H.L. 246. Hildebrand,S.F. 164. Hinsdale, Guy 275. Hitt,Mrs.R.R. 10. Hodgkins,Thomas George: Fund - 11,53,60,70, 77,105,114,121,187,220,267,275,287,299,322,358,418,445. Gold Medal - 105,151,164,275. Prize - 77, 84,105,275. Hollister, Ned 205,374. Holmes,J.A. 183. Holmes,Wm.H. 253,294. Hooker,Elon H. 200,311. Hornblower & Marshall 15, 19. Hrdlicka,Ales 84,232,353. Hoy,Charles M. 461.

Humphreys, W.J. 287,307. Hunsaker,J.C. 288,307. Hutchinson,C.L. 254. Hygiene & Demography116. -I- Income & Expend. 60, 75,104,143,177,216,274,298,321,358,386,418,445. Income Tax(freer) 383,408. Information Bureau 26, 66. Intnl.Cat.Sci.lit. 46,383. Intnl.Exchanges 46,102. Isthmian Canal Comn.149. -J- Jennings,Hennen 200,247,311. Johnson,Nelson T. 391. -K- Karr Defalcations 31. Keene William 47, 62. Kelsey,F.W. 253. Kennedy,J.S. 246. King,Ralph 247. Kirschoff,Charles 200. Kitchen Middens 381,382. Koren,John 318,350. Knopf,S.A. 276. Kramer,Andrew 438. Kunz,G.F. 311. -L- LaFarge,John 42, 64. Lafayette,Statue of 303. Lanchester,F.W. 333. Langley,S.P.:- Aeronautical Lby 252,261,275,287,306,322,326,345,358,375,412. Aeroplane 307,345,378,412. Day 222,224,259,286. Field 377. Medal 94, 99, 105,106,131,223,248,258,275,286. Memoir(Mech.Flight) 189. Monument Fund 187. Tablet 95,107,124,147,163,189,221,259,286. Lawrence,B.B. 200,311. Lectures 70,194,236. Lea,Isaac 280,324. Lewis, Mrs. 169. Lick Observatory 65. Lincoln relics 128. Little, A.D. 200,311. [[strikethrough]] xxxxx [[/strikethrough]] Loring,J.A. 88. Loubat Prize (SWANTON) 294. Lowell,A.L. 115. Lyon,J.D. 187.

Humphreys, W.J. 287,307. Hunsaker,J.C. 288,307. Hutchinson,C.L. 254. Hygiene & Demography116. -I- Income & Expend. 60, 75,104,143,177,216,274,298,321,358,386,418,445. Income Tax(freer) 383,408. Information Bureau 26, 66. Intnl.Cat.Sci.lit. 46,383. Intnl.Exchanges 46,102. Isthmian Canal Comn.149. -J- Jennings,Hennen 200,247,311. Johnson,Nelson T. 391. -K- Karr Defalcations 31. Keene William 47, 62. Kelsey,F.W. 253. Kennedy,J.S. 246. King,Ralph 247. Kirschoff,Charles 200. Kitchen Middens 381,382. Koren,John 318,350. Knopf,S.A. 276. Kramer,Andrew 438. Kunz,G.F. 311. -L- LaFarge,John 42, 64. Lafayette,Statue of 303. Lanchester,F.W. 333. Langley,S.P.:- Aeronautical Lby 252,261,275,287,306,322,326,345,358,375,412. Aeroplane 307,345,378,412. Day 222,224,259,286. Field 377. Medal 94, 99, 105,106,131,223,248,258,275,286. Memoir(Mech.Flight) 189. Monument Fund 187. Tablet 95,107,124,147,163,189,221,259,286. Lawrence,B.B. 200,311. Lectures 70,194,236. Lea,Isaac 280,324. Lewis, Mrs. 169. Lick Observatory 65. Lincoln relics 128. Little, A.D. 200,311. [[strikethrough]] xxxxx [[/strikethrough]] Loring,J.A. 88. Loubat Prize (SWANTON) 294. Lowell,A.L. 115. Lyon,J.D. 187.

-M- McCormick,Dr. 8. McCormick, Frederick 253. McMillan,W.W. 121. Mallock,H.R.A. 333. Mann,Dr.Albert 218. Marvin,C.F. 337. Maxon,W.R. 164. Mead,W.R. 254. Means,James 99,223,248. Meek,S.E. 164. Meetings:- Annual - 58,73, 103,140,176,214,271,172,296,320,355,385,415,443. Regular - 1,29,72,98,123,156,196,235. Special - 257. Medals: - Hayden - 66. Hodgkins - 105,151,164,275. Langley - 94, 99,105,106,131,223,248,258,275,287. Merriam,C.Hart 151,202,293,314,350,379. Mesa Verde Nat.Pk. 70. Mesler,R.D. 291. Meyer,Eugene Jr. 253. Meyer,George VonL 247. Miller,H.E. 183. Mills,D.O. 246. Moller,Erwin 181,185. Moore,A.F. 418,439. Morgan, J.P. 254. Mt.Whitney 105,114,205. Mt.Wilson 114,205,206,374,439. Murray, Captain 334. -N- Naples Zool.Sta. 117. National Antiquities 25, 70, 71. " [[ditto for National]] Art Comn. 468. " [[ditto for National]] Acad.Bldg. 469. " [[ditto for National]] Botanic Gar 194 " [[ditto for National]] Gal.Art 40, 63, 95,101,113,145,224,226,290,342,370,32,430, 431,452,454, " [[ditto for National]] Geog.Soc. 232. " [[ditto for National]] Monument-Sieur de Monts 441. " [[ditto for National]] Museum 13, 15, 20, 21, 31, 46, 83, 95,101,111,117,127,145, 191,206,224,234,236,240,268,369,390,407,421,425,427, 449,452. " [[ditto for National]] Port.Gal. 372. " [[ditto for National]] Soc.D.A.R. 451. " [[ditto for National]] Soc.D.1812 383,451. " [[ditto for National]] Zool.Park 46,121,154,240,269,292,306,343,273,410,438,463. Newberry,T.H. 247. Newton,B.R. 337. N.Ca.Solar Rad.Sta. 418,446. Nunn,L.L. 247.

-M- McCormick,Dr. 8. McCormick, Frederick 253. McMillan,W.W. 121. Mallock,H.R.A. 333. Mann,Dr.Albert 316. Marchand,Charles 218. Marvin,C.F. 337. Maxon,W.R. 164. Mead,W.R. 254. Means,James 99,223,248. Meek,S.E. 164. Meetings:- Annual - 58,73, 103,140,176,214,271,172,296,320,355,385,415,443. Regular - 1,29,72, 98,123,156,196,235. Special - 257. Medals: - Hayden - 66. Hodgkins - 105,151,164,275. Langley - 94, 99,105,106,131,223,248,258,275,287. Merriam,C.Hart 151,202,293,314,350,379. Mesa Verde Nat.Pk. 70. Mesler,R.D. 291. Meyer,Eugene Jr. 253. Meyer,George VonL 247. Miller,H.E. 183. Mills,D.O. 246. Moller,Erwin 181,185. Moore,A.F. 418,439. Morgan, J.P. 254. Mt.Whitney 105,114,205. Mt.Wilson 114,205,206,374,439. Murray, Captain 334. -N- Naples Zool.Sta. 117. National Antiquities 25, 70, 71. " [[ditto for National]] Art Comn. 468. " [[ditto for National]] Acad.Bldg. 469. " [[ditto for National]] Botanic Gar l94 " [[ditto for National]] Gal.Art 40,63,95,101,113,145,224,226,290,342,370,32,430, 431,452,454, " [[ditto for National]] Geog.Soc. 232. " [[ditto for National]] Monument-Sieur de Monts 441. " [[ditto for National]] Museum 13, 15, 20, 21, 31, 46, 83, 95,101,111,117,127,145, 191,206,224,234,236,240,268,369,390,407,421,425,427, 449,452. " [[ditto for National]] Port.Gal. 372. " [[ditto for National]] Soc.D.A.R. 451. " [[ditto for National]] Soc.D.1812 383,451. " [[ditto for National]] Zool.Park 46,121,154,240,269,292,306,343,273,410,438,463. Newberry,T.H. 247. Newton,B.R. 337. N.Ca.Solar Rad.Sta. 418,446. Nunn,L.L. 247.

Mesa Verde natl. Park; 70, Mesler, R.D.; 291, Meyer, Eugene Jr; 253, Meyer, George vonL; 247, Miller, Harry East; 183, Mills, D. O.; 246, Mixter, George (EXPED); 231, Moller, Erwin; 181, 185, Monglia Exped. (HRDLICKA); 232, Montana & Wyoming Exped (WOLCOTT); 352, Moore, A. F.; 418, 439, Morgan, J.P.; 254, Mt. Whitney; 105, 114, 205, Mt. Wilson; 114, 205, 206, 374, 439, Murray, Captain; 334, Naples Zoological Station; 117, "[[ditto for National]] Antiquities; 25, 70, 71, "[[ditto for National]] Art Comn; 468, "[[ditto for National]] Academy Building; 469, "[[ditto for National]] Botanic Garden; 194, "[[ditto for National]] Gallery of Art; 40, 63, 95, 101, 113, 145, [[insert]] 224, [[/insert]] 226, 290, 342, 370, 392, 430, 431, 452, 454, "[[ditto for National]] Geographic Society; 232, "[[ditto for National]] Monument - Sieur de Monts; 441, "[[ditto for National]] Museum; 13, 15, 20, 21, 31, 46, 83, 95, 101, 111, 117, 127, 145, 191, 206, 224, 234, 236, 240, 268, 369, 390, 407, 421, 425, 427, 449, 452, "[[ditto for National]] Portrait Gallery; 372, "[[ditto for National]] Society D. A. R.;451, "[[ditto for National]] Society Daughters of 1812; 383, 451, "[[ditto for National]] Zoological Park; 46, 121, 154, 240, 269, 293, 306, 343, 373, 410, 438, 463, Newberry, Truman H; 247, Newton, B. R.; 337, North Carolina Solar Radiation Station; 418, 446, Nunn, L. L.; 247, O'Gorman, Merwyn; 333, Oldroyd Collection; 128, Olney, Richard; ^[[(REGENT)]] 1, 30, 59, 74, 163, O'Neill, Edmond; 183, Osborn, Henry F.; 209,

[[blue pencil checkmark]] Padgett, Rep.Lemuel P(REGENT); 415, 417, 443, Panama Biological Survey; 149, 164, 192, 203, 226, Panama R.R. & S.S.Co.; 165, Parsons, W. B.; 311, Patents offered S.I.; 168, 177, 198, Patent models; 175, Pekin, American School of Arch; 252, Pennell, Joseph; 392, [[blue pencil checkmark]] Pepper, Rep.Irvin S (REGENT); 177, 196, 214, 258, 271, 273, [[strikethrough]] Perelma, Ossip; 392, [[/strikethrough]] Perkins, George W; 246, Perkins, H.C.; 247, Permanent Committee; 2, 32, 60, 77, 104, 144, 168, 177, 217, 275, 299, 322, 358, 418, 445, 468, Peteval, J. E.; 334, Phipps, Henry; 246, Pickering, E. C.; 152, Pickman, J. J.; 276, 300, 322, Pine, John B.; 201, Pittier, Henry; 164, Platt, C. A.; 338, [[strikethrough]] Poore, George W.(BEQUEST);166, 186, 276, 300, 322, 360, 419, 446, [[/strikethrough]] Portrait Gallery, National; 372, Pott, F. L. H.; 254, Pre-historic ruins; 171, ^[[strikethrough]] [[120,125,146,192,203,228,246]][[/strikethrough]] ^[[ List,]] President of the United States;83, 85, 89 149, 209, ^[[[]]287, 337, 394, 399, 402, 422, 449 Prizes; 77, 84, 90, 105, 275, 294, Publications; 152, 209, 220, 285, 301, 325, 346, 368, 450, Public Building & Grounds; 154, Pupin, M. I.; 337, Pyrheliometers, 292, ^[[ Property (Smithsonian) - Secretary to transfer - 420,]] Raezer, Lieut. John J.: 456, Rainey, Paul J.; 167, 192,195, 204, 227, [[strikethrough]] Ranger, Henry W. (Bequest); 370[[/strikethrough]] Rathbun, Richard; 165, 209, 371, ^[[392]], 424, Raven, Harry C. (EXPED): 205, 259, 315, 350, 380, 413, 441, 461, 462 Ravenel, William deC.; 425, Rayleigh, Lord; 333, Reber, S; 288, 337, Reclamation Service (C.D.Walcott resigns); 27, Regents of the Smithsonian Institution: Appointments -2,58, 74, 124, 157, 177, 215, 257, 274, 297, 321, 356 386, 417, 444, Chancellor - 142, 215, Deaths- 141, 215, 273, 297, 416, Resignations-59, 143, 173, 197, 357, [[strikethrough]] Reid, Addison T. (BEQUEST) ; 61, 78, 106, 278, 301, 323,[[/strikethrough]] Reid^[[mon]], Whitelaw;246, [[strikethrough]] Remey, Charles M.; 431, [[/strikethrough]] [[strikethrough]][?] [[/strikethrough]]

Reports: Executive Com.; 60, 75, 104, 143, 177, 217, 274, 299, 321, 358, 386, 418, 445, Permanent Com.; 2, 32, 60, 77, 104, 144, 177, 217, 275, 299, 322, 358, 387, 418, 445, Special Coms.; 5, 108, 124, 147, 221, 261, 268, 283, 326, 338, 412, 421, 449,Secretary's annual; 81, 106, 144, 188, 220, 285, 301, 325, 368, 389, 421, 450, Secretary's Supplemental; 21, 47, 63, 81, 111, 127, 145, 157, 190, 198, 224, 236, 258, 286, 303, 342, 369, 389, 427, 451, Research Associates; 151, 195, Research Corporation; 198, 217, 277, 310, 348, 379, Research work; 23, 55, 121, 151, 202, 458, ^[[Stet]][[/strikethrough]] Rhees, William Jones;(BEQUEST); 56, 323, [[/strikethrough]] Rhoades, Katherine N.;466, Richardson, H.C.; 287, 337, [[blue checkmark in left margin]] Roberts, Rep. E.W.(REGENT);272, 296, 309, 320, 326, 354, 355, 356, 385, 387, 417, 446, Rogers, Major General H. L.; 456, [[blue checkmark in left margin]]Roosevelt, Theodore; [[strikethrough]](PRESIDENT U.S.) [[/strikethrough]]; 83, 85, 89, 120, 125, 146, 192, 203, 228, 246, Root, Senator Elihu; 211, 247, Rosengarten, J.C.; 247, Rowe, L. S.; 423, Russell, Edgar 287, Resolutions adopted by Board of Regents: Abell, Harry H; 447, Acknowledgments; 11, 52, 53, 89, 90, 226, 241, 242, African Exped.; 89, 90, 248, Andrews will case; 131, 144, 162, Angell, James B.; 197, Art Gallery: National - 11, 45, 52, 114, Freer, - 314, 339, ^[[ASSISTANT SECRETARY, S.I. 427 ]] Audit of S.I.accounts; 12, 30, B St.Market Space; 76, Bacon, Senator A.O.; 297, Bell, A. Graham; 144, Bell & Co;s claim; 10, Bird Refuge; 341, Chancellor of S.I.; 142, 155, 163, 215, Checks, Indorsment of- 12, Chief Justice U.S.; 215, Connolly,Rep.Maurice; 284, Corcoran Gallery; 53, Curtiss, Glenn H.; 251, Darwin Centenary; 102, Daugh.Amer.Rev.reports; 451, Deaths; 142, 155, 163, 215, 270, 273, 297, 416, 467 Eiffel, Gustave; 251, Emergency Supt.Constr.N.M. 21, 32, Evans, William T.; 52, 226, Executive Com.; 144, 173, 174, 274, 298, 354,

Resolutions adopted by the Board (Cont'd) Fairbanks,Hon.C.W.; 416, Fees; 20, 76, Freer,Charles L.; Gallery of Art - 314, 339, Death of - 467, Will of - [[strikethrough]] Perm.Com [[/strikethrough]] 468, Fuller, Chief Justice; 142, 155, 163 Genoa, British Cemetery;48, Harriman, Mrs.E.H.; 242, Henderson, John B; 11, 174, 270, Henderson, John B.Jr.; 241, Hughes,Rev.Bruce; 419, Income & Expend;60,75, 104, 143, 177, 216, 274, 298, 321, 358, 386, 418, 445, Langley, Samuel P.; Aerodynamical Labrty;252,265, 309, Medal; 95,100, 251, Tablet; 95,125, 190, 223, Meetings - Bd.Regents; 68,100, 111, 271, 294, Natl.Botan.Garden; 195, National Museum; 20, 21, 32, 127, 240, 407, Olney, Richard; 59, Patents, Gift of; 168,178, Pepper, Rep.I.S.; 273, Permanent Fund; 244,260, Poore Bequest; 420, President U.S.; 89, Resignations; 59,144,174,197,357, Roosevelt, Theodore; 89, Sherman, J.S. 142,215, Springer, Frank; 409, Stokes, F.W.; 240,269, Stone, Sen.Wm.J.; 416, True, F.W.; 166, Vice President U.S.; 142,215, War Risk Insurance; 408, White,Dr.Andrew D.; 357,417, White, Ch.Just.; 215, Wright Brothers; 100, Zoological Park (Bird Cage) 241, ^[[Secretary to transfer property,etc., 420,]] Samson, C.R.; 334, Santo Domingo (EXPED); 381, 413, [[strikethrough]] Sanford, Helen B. (BEQUEST); 324 [[/strikethrough]] Saskatchewan Expedition;462, Schiff, Jacob H.; 246, Schmidt, Walter A.; 182, 186, Schwarz, E. A. 164, Scriven, George P.; 287, 337, Secretary S.I.; 1,29,58,72,83,98,103,123,140,156,176,196,214,229,235,252, 257,271,272,288,290,296,316,320,337,355,368,385,389,421,450,

Selby, F.E. 334, Seligman, I. N. 246, Shaw, William N.; 334, Sheppard,Rep.Morris; 209, [[blue checkmark]] Sherman,J.S.(V.P.); 103, 123, 140, 142, 156, 176, 196, 215, 236, Siberian Expedition; 205, 228, 231, 232, 318, 350, Sieur de Monts, 441, Smithsonian Institution; Building Repairs - 315, Fund - 341, 389, Research Associates - 150, 194, Resources - 69, 97, Table at Naples - 117, Smithson Relics; 212, Solar Eclipses; Flint Island - 65, Larden, Kansas - 438, Solar radiation - Calif.; 291, 317, South American Exped; 27, [[strikethrough]] Sowerby, A. DeC.; (EXPED);232, 292, 316, 352, 381, 413, [[/strikethrough]] Spencer Trask & Co.,; 360, [[strikethrough]] Sprague,Joseph White (BEQUEST); 61, 78, 106, 282, 301, 324, [[/strikethrough]] Spriggs, Tolly; 7, [[strikethrough]] Springer, Frank (GIFT); 318, 409, [[/strikethrough]] Squier, Maj.Genl.George O.; 99, 223, Stafford, O. M.; 247, State, Department of - 164, [[strikethrough]] Stefansson, V. (EXPED); 232, [[/strikethrough]] Stevenson, C. H.; 90, Stiles, Ch.Wardell; 152, Stokes, F.W.; 240, 268, Stone, Charles A.; 201, 311, Stone, Kimbrough; 445, [[blue checkmark]] Stone, Sen.Wm.J. (REGENT); 257, 271, 272, 296, 309, 320, 321, 326, 355, 373 385, 407, 416, 417, 445, Storrow, James J.; 201, 311, Straight, Willard D.; 254, Stratton, S. W.; 287, 337, Straus, Isidor; 246, Straus, Oscar S.; 246, Streeter, D.D.Jr.,(EXPED) 231, Stroop, Mrs. A. V. N.; 438, Suetter, F.; 334, Sunday opening N.M.; 127, 191, Supt.Construction N.M.(Emergency); 21, 31, Swanson, J. R.; 294,

[[blue pencil checkmark]] Thomas, Sen. Chas.S.; (REGENT); 415, 417, 443, Thomas, Elihu 179, 201, Thomson, J. J.; 152, Timmons, Mrs.A.Fairbanks; 445, Timor Island (EXPED); 317, Treasury Secy; 11, 423, True, Frederick W.; 165, [[strikethrough]]166,[[/strikethrough]] 303, Tuberculosis Congress; 77, 83, 105, 117, Universal Film Mfg.Co.; 461, Van Aken, Malinda(ABELL BEQUEST); 419, 446, Vice President U.S.;1,29,59,73,103, 123, 130, 140, 142, 156, 176, 196, 215,257,271,272,295,320,355, 386, 415, 443, Walcott,Chas.D.(SECY.S.I.);1,29,58,72,83,98,103,123,140,156,176,196,214, 229, 235, 252, 257, 271,272,288,290,296,316,320,337,352,355,385,415, 443,462, Walcott, Mrs. C.D.; 464, War Activities of N.M.; 432, War Department; 149, 165, 204, War Museum; 434, 455, War Risk Insurance Bureau; 393, 422, 449, [[strikethrough]] Ward, Herbert; 225, [[/strikethrough]] Warner, Langdon; 225, 354, Washington Aero Club; 222, 259, " [[ditto for Washington]] Memorial Bldg,116, 127, 211, " [[ditto for Washington]] Portrait; 169, " [[ditto for Washington]] Statue; 90, 101, Weather Bureau; 292, Welch, Dr.William; 53, 84, West, Benjamin; 372, Wetmore, Edmund; 2, 78, Weyl, Max; 41, [[blue pencil checkmark]] White, Andrew D; (REGENT);29, 59, 73, 1203, 123, 140, 176, 196, 214, 215, 235, 258, 271, 272, 296, 320, 357, 386, 416, [[blue pencil checkmark]] White, Ch.Just.E.D. (CHANCELLOR);156, 157, 176, 196, 214, 235, 257, 271, 272, 296, 320, 355, 385, 407, 415, 443, [[blue pencil checkmark]] White, Henry (REGENT); 254, 385, 386, 387, 407, 414, 422, 443, Williams, Edward T; 254, Wilson, Harry L. 252, Wilson, Woodrow (PRESIDENT U.S.); 287, 337, 394, 399, 402, 422, 449 Woodbridge, S. Homer; 53, 113, Woodman, Rev.Clarence; 438, [[strikethrough]] Worch, Hugo; 304, [[/strikethrough]] Wright Brothers; 94, 99, 105, 106, 131, 138, 288, Wyoming & Montana (EXPED); 352, Zahm, Dr. A.F.; 222, 288, 307, 345, Zoological Park;46,121,154, 240, 269, 292, 306, 343, 373, 410, 438, 463,

INDEX Board Meetings from March 6, 1907 to Dec. 11, 1919. Abbot,C.G. 65, 115, 152, 205, 230, 275, 291, 295, 317, 344, 359, 374, 418, 426, 470, Abbot,L.H. 418, 439, Abbott,Dr.W.L. 204, 228, 259, 290, 315, 350, 380, 381, ^[[391,]] 413, 441, 461, Abell,Harry H (BEQUEST) 419, 446, Abyssinian Expedition(FRICK) 193, 204, 228, Adams,Edward D. 246, Adams, Francis P. 40, Adler, Cyrus 81, Administrative Assistant in Ch.Natl.Museum - 425, Aerodynamical Laboratory(LANGLEY) 252, 261, 275, 287, 306, 309, 322, 326, 345, 358, 375, 412, African Expeditions: [[indent]]Rainey - 167, 192, 204, 227, S.I. - 85, 100, 118, 122, 125, 146, 155, 245, 461, Univ. Film Mfg.Co. 461, [[/indent]] Agriculture,Dept.of - 149, 164, 204, Alaskan Boundary Exped. (AMORY) - 231, Aldrich,L.B. - 206, 230, 317, 344, 374, 438, Alexander,Benno - 318, 350, Algerian Exped-(ABBOT) - 205, 230, American Chemical Soc - 242, 278, 458, "[[ditto for: American Chemical Soc]] Indian Memorial - 169, 207, "[[ditto for: American Chemical Soc]] Museum of Natural History - 242, 278, "[[ditto for: American Chemical Soc]] Security & Trust Co - 362, "[[ditto for: American Chemical Soc]] School of Archaeology at Pekin - 252, Ames,J.S. - 337, Amory,Copley Jr 231, 318, 350, Andrews will; 2, 32, 60, 75, 78, 101, 105, 129, 144, 157, Angell,Dr.James B (REGENT) 1, 30, 58, 73, 98, 103, 141, 156, 157, 176,197, 216, 253, Angstrom,Dr; 275, Appropriations; 22, 234, 293, Arctic Exped (STEFANSSON) 232, Argentine Republic Exped (A.P.O.) 359, 418, Art Committees: [[indent]]Advisory - 42, 63, National - 468,[[/indent]] Art Galleries: [[indent]]Corcoran - 52, Freer - 91, 145, 239, 269, 289, 313, 314, 338, 354-A, 367, 371, 388, 408, 434, 447, 464, National - 40, 45, 63, 95, 101, 113, 145, 224, ^[[226,]] 290, 342, 370, 392, 430, 431, 452. 454, National Portrait - 372,[[/indent]] Aschemeier,C.R.W. - 381, 441, 461, Asiatic Exped (HRDLICKA) 353, Assistant Secretary S.I. 81, 165, 166, 209, 303, 371, 392, 425, 470, Astrophysical Obsy. - 46, 65, 115, 205, 291, 317, 344, 374, 411, 438, 458, 470, [[strikethrough]]Auditing[[/strikethrough]] Auditing accounts 12. 30, Auditorium N.M. 236, Australian Exped (ABBOTT) 461, Avery,R.S.(BEQUEST) 61, 78, 106, 187, 188, 219, 276, 300, 324, 388, 419, 446,

B St. Market Space; 76, 100, 108, 168, 207, 239, Bacon, Senator, A.O.(REGENT); 1, 2, 29, 59, 73, 103, 123, 140, 156, 174, 176, 196, 214, 235, 257, 258, 271, 272, 297, Bacon, Robert; 246, Baird, Lucy Hunter; (BEQUEST); 279, 301, 324, Baird, Spencer F (SECRETARY S.I.); 24, 279, Baker, Frank; 374, Baker, Henry D; 438, Balloons, Sounding; 292, Barnett forgeries; 6, Bartlett, Paul Wayland; 303, Barus, Carl; 152, Bates, Mrs. L.W.; 463, Bell & Co; 5, Bell, A. Graham (REGENT); 1, 30, 72, 73, 99, 103, 123, 124, 131, 141, 143, 156, 176, 196, 214, 235, 248, 252, 257, 265, 271, 272, 295, 296, 309, 320, 326, 355, 385, 415, 443, 470, Bequests and Gifts: [[indent]]Abott, Dr. W.L; 204, 228, 259, 290, 315, 350, 380, 381, 391, 413, 441, 461, Abell, Harry H; 419, 446, Andrews will; 2, 32, 60, 75, 78, 101, 105, 129, 144, 157, Avery, Robert S; 61, 78, 106, 187, 188, 219, 276, 300, 324, 388, 419, 446, Baird, Lucy Hunter; 279, 301, 324, Bartlett, Paul W; 303, Carnegie Corporation; 382, Chamberlain, Dr. L.T; 280, 301, 323, 359, Cottrell, F.G.; 168, 177, 198, 217, 310, Crane, W.E.; 318, Evans, William T; 41, 48, 52, 114, 145, 225, 236, 370, Eddy Donation; 430, Fitzgerald, Riter; 281, 301, 324, Freer, Charles L; 91, 145, 239, 269, 289, 313, 314, 338, 354-A, 430, 464, French Republic; 342, Harriman, Mrs. E.H.; 151, 241, 318, Henderson, John B; 11, Henderson, John B. Jr; 240, 304, 428, Hewitt Collection; 390, Hodgkins, T.G; 11, 53, 60, 70, 77, 105, 114, 121, 187, 220, 267, 275, 287, 299, 322, 358, 387, 418, 445, Hoxie, Richard L; 392, Hughes, Rev. Bruce; 300, 419, 446, Johnston, Harriet Lane; 42, 114, Langley, John W; 10, Loeb, Morris; 242, 278, 301, 324, 458, McClellan, Gen. Geo. B.; 390, Mansfield, Mrs. Richard; 427, Perelma, Ossip; 392, Poore, George W; 166, 186, 219, 276, 300, 322, 360, 419, 446, Ranger, Henry W; 370, Reid, Addison T; 61, 78, 106, 278, 301, 323, Remey, Charles M; 431, Rhees, William J; 56, 323,[[/indent]]

Bequests and Gifts (Continued):- [[indent]]Sanford, Mrs. Helen B; 324, Sprague, Joseph W; 61, 78, 106, 282, 301, 324, Springer, Frank; 318, 409, Telluride, Assn; 318, 351, Ward, Herbert; 225, 236, Worch, Hugo; 304,[[/indent]] Berry, F.V.; 128, Bird Refuge; 340; Bliss, C.N.; 246, Bordeaux (EXPOSITION); 54, Borneo Expeditions: [[indent]] Abbott - 204, 228, 259, 290, 315, 350, 380, 413, 441, 461, Streeter - 231,[[/indent]] Botanic Garden; 194, Brackett, Frank P; 206, Brashear, John A; 99, 223, 248, 259, Bristol, Mark; 337, British Aeronautical Adv. Com; 333, British Cemetery (Genoa); 47, 62, British Columbia Exped.; (WALCOTT) 229, 290, 316, 380, 462, Brookings, Robert S (REGENT); 443, 444, Buckingham, ?; 307, Bureau War Risk Insurance; 393, 422, 449, Busck, August; 164, Business Methods Com.; 22, 56, Butler, Charles Henry; 253, California Expedition; 291, 317, 344, Cambridge Univ.; 101, 109, Campbell, James; 246, Campbell, W.W; 65, Carnegie, Andrew; 245; Carnegie Corp.; 382 Carroll, Mitchell;253, Casa Grande; 71, Chamberlain, L.T. (BEQUEST); 280, 301, 323, 359, Chambers, W.I.; 287, Chancellor S.I.; 1, 29, 58, 72, 73, 98, 103, 123, 141, 155, 156, 163, 176, 190, 191, 196, 214, 215, 235, 236, 257, 271, 272, 296, 320, 355, 385, 415, 443, 447, Chanute, Octave; 99, 133, 153, 223, Chase, Julia Avery; 188, Chile Expedition (Calama); 418, 439, 446, 459, Chemists Club of N.Y.; 242, 278, China Expedition; 232, 292, 316, 352, 381, Choate, Chas. F. Jr; 73, 74, 103, 140, 156, 167, 176, 196, 214, 235, 271, 273, 296, 297, 321, 355, 385, 415, 443, Cinchona Botanical Station; 382, Clarke, F.W.; 152, Collins, Alfred M; 381, 414 Collins - Garner Exped; 381, 391, 414, 441, 461, Congo Exped (Collins-Garner); 381, 391, 414, 441, 461,

Commerce & Labor; 149, 165, 204, Commercial Museum; 170, Committees: [[indent]] American School of Archeology, Pekin; 252, Art - Freer Gallery (Site); 314, 354-A, National Art; 468, National Gallery; 42, 63 National Portraits; 372, British Adv.Com-on Aeronaut; 333, Business Methods; 22, 56 D.A.R. annual reports; 451, Executive; 12, 30, 60, 75, 104, 131, 141, 143, 173, 177, 217, 258, 274,298,299,321, 354, 356, 358, 386, 387, 418, 444, 445, Hodgkins, Gold Medal; 152, 164, Hodgkins Prize; 84, 105, Hygiene & Demography; 116, Langley - Aerodynamical Laboratory; 252, 261, 309, 326, " [[ditto for Langley]] Medal; 94, 99, 131, 223, 248, " [[ditto for Langley]] Tablet; 94, 108, 124, 147, 163, 189, 221, 223, National Museum, Stokes proposition to decorate rotunda; 240, 268, " [ditto for National Museum]], Use of by Government Departments; 407, 421, 449, Permanent; 2, 32, 60, 77, 104, 144, 168, 177, 217, 275, 299, 322, 358, 387,418,445,468.[[/indent]] Congress of the United States; 77, 336, Congresses - Scientific; 77, 83,90, 105, 116, 117 Connolly,Rep.Maurice (REGENT); 272, 274, 296, 314, 320, 338, 354, 356, Consolidated Fund; 363, 420, 448, Corcoran Gallery of Art; 41, 52, Cottrell,F.G.; 177, 198, 217, 310, 312, 322, 348, 359, 379, Crane, W.E. (GIFT); 318, Crowninshield, F; 64, Cullom,Senator S.M. (REGENT); 1, 2, 29, 59, 73, 103, 123, 140, 156, 176, 196, 214, Currelly,Charles T; 255, Curtis, Edward S; 241, Curtiss, Glenn H; 248, 259, 275, 288, 307, Cutting, W. Bayard; 246, Dalzell,Rep.John (REGENT); 1, 29, 58, 74, 103, 123, 124, 140, 156, 176, 177, 196, 214, 235, 252, 258, 265, 271, Darwin Celebration; 101, 109, Darwin, Horace; 333, Deaths; 56, 82, 117, 128, 141, 153, 155, 163, 215, 270, 273, 297, 303, 416, 424, 431, 464, Daughters of American Revolution; 451, " [[ditto for Daughters]] of 1812; 383, 451, Dewar,James; 152, Dimock,Mrs.Henry; 233, De Lanoy, Wm.C.; 407, District Commissioners; 108, 168, Dodge,C.H.; 246, Dohtn,Dr.Anton; 117, Dorr,Geo.B; 441 Doyle,Judge; 129, 144, 157,

Dudley,W.L.; 200, DuPont,T.C.; 200, 311 Durand,W.F.; 337, Eddy, Mrs. M.H. 430, Edmunds, Chas.K; 255, Eiffel,Gustave 248, 258, 275, 286, Elephants (Baby) 463, Eliot,Chas.W 253, Elliott,H.N. 323, Ellis,Wade H. 129, Ethnology,Bureau of; 6, 46, 54, 305, 342, 373, 409, 437, 462, Evans, Victor J 411, Evans, Wm.T (GIFT) 41, 48, 52, 114, 145, 225, 236, 370, 431, Evarts,Choate & Beaman 121, Executive Committee; 12, 30, 60, 75, 104, 131, 141, 143, 177, 217, 258, 274, 298, 299, 321, 354, 356, 358, 386, 387, 418, 444, 445, Expeditions:- Abyssinian (FRICK); 193, 204, 228, African (RAINEY); 167, 192, 204, 227, African (ROOSEVELT); 85, 100, 118, 122, 125, 146, 155 155, 203, 245, African (UNIVSL MFG. FILM CO) 461, Alaskan Bndry (AMORY) 231, Algerian (ABBOT) 205, 230, Arctic (STEFANSSON) 232, Argentine Repub (ABBOT) 359, 418, 460, Asiatic (HRDLICKA)353, Australian (ABBOTT) 461, Borneo & Celebes (ABBOTT) 204, 228, 259, 290, 315, 350, 380, 441, 461, Borneo (STREETER)231, British Columbia (WALCOTT) 229, 290, 315, 380, 462, California (ABBOT) 291, 317, 344, 374, 411, 439, Chilean (ABBOT) 418, 439, 446, 459, China (SOWERBY) 232, 292, 316, 352, 381, 413, Elk Park (ABBOT) 418, 446, Flint Island (ABBOT) 65, French Congo (COLLINS-GARNER) 381, 414, 441, 461 Lakin, Kansas (ALDRICH) 438, Mongolia (HRDLICKA)232, Montana & Wyoming (WALCOTT) 352, Panama Canal Zone (S. I.) 149, 164, 192, 203, 226, Santo Domingo & Haiti (ABBOTT)381, 413 Siberia (LYMAN; MIXTER; HRDLICKA; AMORY) 205, 228, 231, 232, 318, 350, South America (Suggested) 27, Timor Island (CRANE; HARRIMAN; SPRINGER) 317, Exposition (Bordeaux) 54,

Fairbanks, Chas. W (VICE PREST. & REGENT) 1, 29, 59, 73, 214, 215, 235, 257, 271, 273, 296, 320, 355, 385, 416, 445, Fees: Architect's - 13 [[indent]] Counsel - 40, 70, 76, 144, 157.[[/indent]] Ferris, Rep.Scott(REGENT): 177, 196, 214, 235, 258, 271, 272, 296, 320, 355, 356, 385, 407, 415, 417, 443 Financial statements: 69, 97, 172, 469, Fiscal advisers: 360, Fisheries, Bu.of: 149, Fishery Congress: 90, Fitzgerald,Riter (BEQUEST): 281, 301, 324, Flanagan,John; 163, 189, Flexner,Simon; 194, Flick, Elmer; 53, Flint Id.Exped(ABBOT) 65, Fog Precipitation; 312, 322, 348, 359, 379, Fowle,F.E.; 230, 440, Freer,Charles L; )GIFT) [[indent]] American Sch.Arch.in China;- 252, Art collections - 91, 145, 313, 430, 464, Building, plans of - 269, 289, 354-A, 367, 371, 388, 408, 420, 439, 447, 465 Building, site for - 239, 314, 338, 354-A, Income tax on gift - 383, 408, Death of - 464 Will of - 466,[[/indent]] French Ambassador; 259, French Republic; 342, French, Daniel C; 64, Frick,Childs(EXPED.) 193, 195, 204, 228, Fuller,M.W.(CHANCELLOR); 1, 29, 58, 72, 73, 98, 103, 123, 141, 155 163, 190, 191, Fulton,Dr.John S; 84, 116, Furlong,C.W.(EXPED); 381, Garner,Robert L:(EXPED.);381, 391, 414, 441, 461, Gary,E.H.; 246, Genoa(British Cemetery); 47, 62, Geological Survey Directorship resigned by C.D.Walcott; 27, George Washington, Memorial Bldg; 116, 127, 211, 233, 269, Gill, Dr.T.N.; 152, Glazebrook,R.T.; 333, Goddard, R.H.; 418, 439, 446, Goetze,Fred.A; 200, 311, Goldman,E.A.; 164, Granet,Brown & Co.; 62, Graves, Bishop; 254; Gray,Judge George (REGENT) 1, 30, 58, 74, 98, 104, 123, 141, 156, 176, 178, 196, 216, 235, 236, 252, 257, 265, 271, 272, 296, 314, 320, 338, 355, 385, 415, 443, 444,

Graham, Frank F; 305, Green, Bernard R; 13, 19, 20, 21, 31, 83, Greene, Rep. Frank L; (REGENT); 415,417,443, Greenhill, Sir George; 333, Greenough Statue of Washington; 90,101, Grosvenor, G. H.; 233, Hackett, Frank W; 2, 32, 76, 78, 105, 130, 144, 157, Haiti Exped -(ABBOTT); 413, Hale, George E; 70, 194, Hamilton Lectures; 70, 194, Hammond, John Hays; 247, 288, Harlan, Assoc. Just. John M; 140, 155, 163, Harrison Trust; 150, 202, 293, 314, 350, 379, Harriman, Mrs. E. H.; 262, 241, 293, 318, 350, Harvard Univ; 115, Hayden Medal; 66, Hayford, J.F; 337, Haymarket Square; 76, 100, 108, 168, 207, 239, Heller, Edmund; 87, 119, 125, 167, 192, 204, 227, 462, Heller, E.S.; 183, Henderson, David; 333, Henderson, John B.[[underline]]Sr[[/underline]](REGENT); 1, 11, 29, 58, 73, 104, 123, 124, 140, 156, 173, 188, 190, 270, 283, Henderson, John B. [[underline]]Jr[[/underline]](REGENT); 176, 177, 196, 214, 235, 240, 257, 271, 272, 296, 304, 309, 320, 326, 354, 355, 385, 386, 407, 415, 428, 443, Henry, Joseph (SECRETARY S.I.); 24, 372, Hewett, Edgar L; 255, Hewitt, Mrs. Robt.; 391, Heye, George; 382, Higginson, H.L.; 246, Hildebrand, S.F.; 164, Hindsdale, Guy; 275, Hitt, Mrs. R.R.; 10, Hodgkins, Thomas George: [[indent]]Fund - 11, 53, 60, 70, 77, 105, 114, 121, 187, 220, 267, 275, 287, 299, 322, 358, 387, 418, 445, Gold Medal - 105, 151, 164, 275, Prize - 77, 84, 105, 275,[[/indent]] Hollis, Sen. Henry F (REGENT); 296, 297, 314, 320, 338, 355, 385, 415, Hollister, Ned; 205, 374, Holmes, J.A.; 183, Holmes, W.H.; 253, 294, Hooker, Elon H; 200, 311, Hornblower & Marshall; 15, 19, Howard, Rep. W.M. (REGENT); 1, 28, 58, 72, 104, 123, 124, 140, 156, 176 Hrdlicka, Ales; 84, 232, 353, Hughes, Rev. Bruce (BEQUEST); 300, 419, 446, Humphreys, W.J.; 287, 307, Hunsaker, J.C.; 288, 307,

Hoy, Charles M.(EXPED); 461, Hutchinson, Chas. L.; 254, Hygiene & Demography; 116, Income & Expenditure;60, 75, 104, 143, 177, 216, 274, 298, 321, 358, 386, 418, 445, Income Tax (Freer),Cancellation of -; 383, 408, Information Bureau; 26, 66, International Catalogue of Scientific Literature; 46, 383, International Exchanges; 46, 102, Isthmian Canal Commission; 149, Jennings, Hennen; 200, 247, 311, Johnson, Nelson T; 391; Johnston, Harriet Lane; 42, 114, Karr Defalcations; 31, Keene, William; 47, 62, Kelsey, Francis W; 253, Kennedy, J. S.; 246; King, Ralph; 247, Kirchoff, Charles; 200, Kirk, Edw. B; 463, Kitchen Middens (West Indies); 382, Koren, John 318, 350, Knopf, S.A.; 276, Kramer, Andrew; 438, Kunz, George F; 311, La Farge, John; 42, 64, Lafayette, Statue of - 303, Lanchester, F. W.; 333, Langley, John W; 10, Langley, Samuel P (SECRETARY S.I.); 10, 24, 94,107, 124, 131, 147, 187, 190, 249, 252, 426, " [[ditto for: Langley]] Aeronaut. Labrty; 252, 261, 275, 287, 306, 322, 326, 345, 358, 375, 412, " [[ditto for: Langley]] Aeroplane; 307, 345, 378, 412, " [[ditto for: Langley]] Day; 222, 224, 259, 286, " [[ditto for: Langley]] Field; 377, " [[ditto for: Langley]] Medal; 94, 99, 105, 106, 131, 223, 248, 258, 275, 286,

Langley, Samuel P (Cont'd) " [[ditto for: Langley]] Memoir on Mechanical Flight; 189, " [[ditto for: Langley]] Monument Fund; 187, " [[ditto for: Langley]] Tablet; 95, 107, 124, 147, 163, 189, 221, 259, 286, Lawrence, Benjamin B; 200, 311, Lectures; 70, 194, 236, Lea, Isaac; 280, 324, Lewis, Mrs. 169, Lick Observatory; 65, Lincoln relics; 128, Little, Arthur D; 200, 311, Lloyd,Rep.James T(REGENT) 355, 356, 385, 417, Lodge,Sen.Henry Cabot(REGENT); 1, 29, 73, 98, 103, 123, 137, 140, 156, 176, 177, 196, 214, 235,257, 271, 272, 296, 314, 320, 355, 373, 385, 386, 407, 415, 443, Loeb, Morris (BEQUEST); 242, 278, 301, 324, 458, Loring, J. Alden; 88, Loubat Prize (SWANTON); 294, Lowell, A. L.; 115, Lyman, Theodore(EXPED.) ;205, 228, Lyon,J.Denniston; 187, McClellan, Maj.Genl.George B; 390, McCormick, Dr.; 8, McCormick,Frederick; 253; McCormick,Sen.Medill(REGENT) 443, 444, McMillan, W. W.; 121; Mallock, H. R. A.; 333, Mann, Dr. Albert; 316, Mann, Rep.J. R.(REGENT) ; 1, 29, 58, 72, 73, 98, 103, 123, 124, 140, 156, 176, Mansfield, Mrs.Richard; 427, Marshall,Vice Prest.T. R.(REGENT); 257, 271, 272, 295, 296, 320, 355, 386, 413, 443, Marvin, C. F.; 337, Mason, Otis T.; 82, Maxon, William R.; 164, Mead, William R.; 254, Means, James; 99, 223, 248, Meek, S. E.; 164, Meetings: [[/indent]]Annual - 58, 73, 103, 140, 176, 214, 271, 272, 296, 320, 355, 385, 415, 443 Regular - 1, 29, 72, 98, 123, 156, 196, 235, Special - 257,[[/indent]] Medals: [[indent]]Hayden - 66, Hodgkins- 105, 151, 164, 275, Langley - 94, 99, 105, 106, 131, 223, 248, 258, 275, 287,[[/indent]] Merriam, Dr. C. Hart; 151, 202, 293, 314, 350, 379,

Mesa Verde Natl. Park; 70, Mesler, R.D.; 291, Meyer, Eugene Jr; 253, Meyer, George vonL; 247, Miller, Harry East; 183, Mills, D.O.; 246, Mixter, George (EXPED); 231, Moller, Erwin; 181, 185 Mongolia, Exped. (HRDLICKA); 232, Montana & Wyoming Exped (WALCOTT); 352, Moore, A.F.; 418, 439, Morgan, J.P.; 254, Mt. Whitney; 105, 114, 205, Mt. Wilson; 114, 205, 206, 374, 439, Murray, Captain; 334, Naples Zoological Station; 117, National Antiquities; 25, 70, 71, " [[ditto for: National Antiquities]]Art Comn; 468, "[[ditto for: National Antiquities]] Academy Building; 469, " [[ditto for: National Antiquities]]Botanic Garden; 194, "[[ditto for: National Antiquities]] Gallery of Art; 40, 63, 95, 101, 113, 145, ^[[224]] 226, 290, 342, 370, 392, 430, 431, 452, 454, "[[ditto for: National Antiquities]] Geographic Society; 232, "[[ditto for: National Antiquities]] Monument - Sieur de Monts; 441, "[[ditto for: National Antiquities]] Museum; 13, 15, 20, 21, 31, 46, 83, 95, 101, 111, 117, 127, 145, 191, 206, 224, 234, 236, 240, 268, 369, 390, 407, 421, 425, 427, 449, 452, "[[ditto for: National Antiquities]] Portrait Gallery; 372, "[[ditto for: National Antiquities]] Society D. A. R.; 451, "[[ditto for: National Antiquities]] Society Daughters of 1812; 383, 451, " [[ditto for: National Antiquities]] Zoological Park; 46, 121, 154, 240, 269, 293, 306, 343, 373, 410, 438, 463, Newberry, Truman H; 247, Newton, B.R.; 337, North Carolina Solar Radiation Station; 418, 446, Nunn, L.L.; 247, O'Gorman, Merwyn; 333, Oldroyd Collection; 128, Olney, Richard; 1, 30, 59, 74, 163, O'Neill, Edmond; 183, Osborn, Henry F.; 209

Padgett,Rep.Lemuel P(REGENT); 415, 417, 443, Panama Biological Survey; 149, 164, 192, 203, 226, Panama R.R & S.S.Co.; 165, Parsons, W. B.; 311, Patents offered S.I.; 168, 177, 198, Patent models; 175, Pekin, American School of Arch; 252, Pennell, Joseph; 392, Pepper, Rep.Irvin S (REGENT); 177, 196, 214, 258, 271, 273, Parelma, Ossip; 392, Perkins, George W; 246, Perkins, H.C. 247, Permanent Committee; 2,32,60 77, 104, 144, 168, 177, 217, 275, 299, 322, 358, 387, 418, 445, 468 Peteval, J. E.; 334, Phipps, Henry; 246, Pickering, E. C.l 152, Pickman, J. J.; 276, 300, 322, Pine, John B.; 201, Pittier, Henry; 164, Platt, C. A.; 338, Poore, George W.(BEQUEST); 166,186, 276, 300, 322, 360, 419, 446, Portrait Gallery, National; 372, Pott, F. L. H.; 254, Pre-historic ruins; 171, President of the United States;83, 85, 89, 149, 209, 287, 337, 394, 399, 402, 422, 449 Prizes; 77, 84, 90,105, 275, 294, Publications; 152, 209, 220,285, 301, 325, 346, 368, 450, Public Buildings & Grounds; 154, Pupin, M. I.; 337, Pyrheliometers, 292, Raezer, Lieut. John J.; 456, Rainey, Paul J.; 167, 192, 195, 204, 227, Ranger, Henry W.(BEQUEST); 370, Rathbun, Richard; 165, 209, 371, 424, Raven, Harry C.(EXPED); 205, 259, 290, 315, 350, 380, 413, 441, 461, 462 Ravenel,William deC; 425, Rayleigh, Lord; 333, Reber, S; 288, 337, Reclamation Service (C.D.Walcott resigns); 27, Regents of the Smithsonian Institution: Appointments - 2, 58, 74, 124, 157, 177, 215, 257, 274, 297, 321, 356, 286, 417, 444, Chancellor - 142, 215, Deaths - 141, 215, 273, 297, 416, Resignations -59, 143, 173, 197, 357, Reid, Addison T.(BEQUEST);61, 78, 106, 278, 301, 323, Reid, Whitelaw; 246, Remey, Charles M.; 431,

Reports: [[indent]] Executive Com.; 60, 75, 104, 143, 177, 217, 274, 299, 321, 358, 386, 418, 445, Permanent Com.; 2, 32, 60, 77, 104, 144, 177, 217, 275, 299, 322, 358, 387, 418, 445, Special Coms.; 5, 108, 124, 147, 221, 261, 268, 283, 326, 388, 412, 421, 449, Secretary's annual; 81, 106, 144, 188, 220, 285, 301, 325, 368, 389, 421, 450, Secretary's Supplemental; 21, 47, 63, 81, 111, 127, 145, 157, 190, 198, 224, 236, 258, 286, 303, 342, 369, 389, 427, 451, [[/indent]] Research Associates; 151, 195, Research Corporation; 198, 217, 277, 310, 348, 379, Research work; 23, 55, 121, 151, 202, 458 Rhees, William Jones; (BEQUEST); 56, 323, Rhodes, Katherine N.; 466, Richardson, H. C.; 287, 337, Roberts, Rep. E. W.(REGENT); 272, 296, 309, 320, 326, 354, 355, 356, 385, 387, 417, 446, Rogers, Major General H. L.; 456, Roosevelt, Theodore(;PRESIDENT U. S.); 83, 85, 89, 120, 125, 146, 192, 203, 228, 246, Root, Senator Elihu; 211, 247, Rosengarten, J. C.; 247, Rowe, L. S.; 423, Russell, Edgar 287, Resolutions adopted by Board of Regents: [[indent]] Abell, Harry H; 446, Acknowledgments; 11, 52, 53, 89, 90, 226, 241, 242, African Exped.; 89, 90, 248, Andrews will case; 131, 144, 162, Angell, James B.; 197, Art Gallery: [[indent]] National - 11, 45, 52, 114, Freer, - 314, 339, [[/indent]] Audit of S.I. accounts ; 12, 30, B. St.Market Space; 76, Bacon, Senator A.O.; 297, Bell, A. Graham; 144, Bell & Co's claim; 10, Bird Refuge; 341, Chancellor of S.I.; 142, 155, 163, 215, Checks, Indorsment of - 12, Chief Justice U.S.; 215, Connolly, Rep.Maurice; 274, Corcoran Gallery; 53, Curtiss, Glenn H.; 251, Darwin Centenary; 102, Daugh.Amer.Rev.reports; 451, Deaths; 142, 155, 163, 215, 270, 273, 297, 416, 467, Eiffel, Gustave; 251, Emergency Supt.Constr.N.M. 21, 32, Evans, William T.; 52, 226, Executive Com.; 144, 173, 174, 274, 298, 354,

Resolutions adopted by the Board (Cont'd) Fairbanks, Hon.C.W.; 416, Fees; 20, 76, Freer, Charles L.; [[indent]]Gallery of Art - 314, 339, Death of - 467, Will of - 468, Fuller, Chief Justice; 142, 155, 163, Genoa, British Cemetery;48, Harriman, Mrs.E.H.; 242, Henderson, John B; 11, 174, 270, Henderson, John B.Jr.; 241, Hughes, Rev.Bruce; 419, Income & Expend; 60, 75, 104, 143, 177, 216, 274, 298, 321, 358, 386, 418, 445, Langley, Samuel P.; Aerodynamical Labrty;252, 265, 309, Medal; 95,100, 251, Tablet; 95,125, 190, 223, Meetings - Bd.Regents; 68,100, 111, 271, 294, Natl.Botan.Garden; 195, National Museum; 20, 21, 32, 127, 240, 407, Olney, Richard; 59, Patents, Gift of; 168,178, Pepper, Rep.I.S,; 273, Permanent Fund; 244,260, Poore Bequest; 420, President U.S.; 89, Resignations; 59,144, 174, 197, 357, Roosevelt, Theodore; 89, Sherman, J.S. 142,215, Springer, Frank; 409, Stokes, F.W.; 240,269, Stone, Sen.Wm.J.; 416, True, F.W.; 166, Vice President U.S.; 142,215, War Risk Insurance; 408, White,Dr.Andrew D.; 357,417, White, Ch.Just.; 215, Wright Brothers; 100, Zoological Park (Bird Cage) 241, Samson, C.R.; 334, Santo Domingo (EXPED); 381, 413, Sanford, Helen B.(BEQUEST); 324, Saskatchewan Expedition; 462, Schiff, Jacob H.; 246, Schmidt, Walter A.; 182, 186, Schwarz, E. A.; 164, Scriven, George P,; 287, 337, Secretary S.I.; 1,29,58,72,73,98,103,123,140,^[[underlined]] [[149]][[/underlined]] 156,176,196,214,229,235,252,257^[[,27]]1, 272,288,290,296,316,320,337,355,368,385,389,421, 450,

Selby, F. E. 334, Seligman, I. N.; 246, Shaw, William N.; 334, Sheppard,Rep.Morris;209, Sherman,J.S.(V.P.); 104, 123, 140, 142, 156, 176, 196, 215, 236, Siberian Expedition;205, 228, 231, 232, 318, 350, Sieur de Monts, 441, Smithsonian Institution; [[indent]] Building Repairs - 315, Fund - 341, 389, Research Associates - 150, 195, Resources - 69, 97, Table at Naples - 117,[[/indent]] Smithson Relics; 212, Solar Eclipses; [[indent]] Flint Island - 65, Lakin, Kansas - 438,[[/indent]] Solar radiation - Calif.;291, 317, South American Exped; 27, Sowerby, A. DeC.;(EXPED);232, 292, 316, 352, 381, 413, Spencer Trask & Co.,; 360, Sprague,Joseph White (BEQUEST);61, 78, 106, 282, 301, 324, Spriggs, Tolly; 7, Springer, Frank (GIFT); 318, 409, Squier, Maj.Genl.George O.; 99, 223, Stafford, O.M.; 247, State, Department of - 164, Stefansson, V. (EXPED); 232, Stevenson, C.H.; 90, Stiles, Ch.Wardell; 152, Stokes, F. W.; 240, 268, Stone, Charles A.; 201, 311, Stone, Kimbrough; 445, Stone, Sen.Wm.J.(REGENT);257, 271, 272, 296, 309, 320, 321, 326, 355, 373, 385, 407, 416, 445, Storrow, James J.; 201, 311, Straight, Willard D.; 254, Stratton, S. W.; 287, 337, Straus, Isidor; 246, Straus, Oscar S.; 246, Streeter, D.D.Jr.,(EXPED)231, Stroop, Mrs. A. V. N.; 438, Suetter, F.; 334, Sunday opening N.M.; 127, 191, Supt.Construction N.M.(EMERGINCY); 21, 31, Swanton, J. R.; 294, Tablet, The Langley; 95, 107, 124, 147, 163, 189, 221, 286, Taft, William H.(Prest.U.S.); 149, 209, Tax, Freer income; 383, 408, Telluride Assn.; 318, 350, Tenney, Charles T.; 254;

Thomas, Sen. Chas.S.;(REGENT); 415, 417, 443, Thomson, Elihu; 179, 201, Thomson, J. J.; 152, Timmons, Mrs.A.Fairbanks; 445, Timor Island (EXPED); 317, Treasury, Secy.; 11, 423, True, Frederick W.; 165, 166, 303, Tuberculosis Congress; 77, 83, 105, 117, Universal Film Mfg.Co.; 461, Van Aken, Malinda (ABELL BEQUEST); 419, 446, Vice President U.S.; 1,29,59,73,103, 123, 130, 140, 142, 156, 176, 196, 215,257,271,272,295,320,355, 386, 415,443, Walcott,Chas.D.(SECY.S.I.); 1,29,58,72,73,98,103,123,140 ^[[underlined and in blue pencil]] [[149]],156, 176, 196,214,229,235, 252, 257, 271,272,288,290,296,316,320, 337, 352,355,385, 415,443,462, Walcott, Mrs. C.D.; 464, War Activities of N.M.; 432, War Department; 149, 165, 204, War Museum; 434,455, War Risk Insurance Bureau; 393, 422, 449, Ward, Herbert; 225, Warner, Langdon; 225, 354, Washington Aero Club; 222,259, " [[ditto for: Washington]] Memorial Bldg;116,127,211, " [[ditto for: Washington]] Portrait; 169, " [[ditto for: Washington]] Statue; 90, 101, Weather Bureau;292, Welch, Dr.William; 53, 84, West, Benjamin; 372, Wetmore, Edmund; 2, 78, Weyl, Max; 41, White, Andrew D; (REGENT); 29, 59, 73, 103, 123, 140, 176, 196, 214, 215, 235, 258, 271, 272, 296, 320, 357, 386, 416, White, Ch.Just.E.D. (CHANCELLOR);156, 157, 176, 196, 214, 235, 257, 271, 272, 296, 320, 355, 385, 407, 415, 443, White, Henry (REGENT); 254, 385, 386, 387, 407, 415, 422, 443, Williams, Edward T; 254, Wilson, Harry L.; 252, Wilson, Woodrow (PRESIDENT U.S.); 287, 337, 394, 399, 402, 422, 449, Woodbridge, S.Homer; 53, 113, Woodman, Rev.Clarence; 438, Worch, Hugo; 304, Wright Brothers; 94, 99, 105, 106, 131, 138, 288, Wyoming & Montana (EXPED); 352, Zahm, Dr. A. F.; 222, 288, 307, 345, Zoological Park; 46,121,154, 240, 269, 292, 306, 343, 373, 410, 438, 463,

INDEX TO VOLUME IV OF THE PROCEEDINGS OF THE BOARD OF REGENTS Dec. 9, 1920 - Dec. 10, 1931 -----------0------------ Abbot, Charles G. 474,482,504,549,558,580,588,641,664,671,696,701,703, 715,716,732, 739,741,757,761,769,770,788,800,820,837,842,851,867,873. Abney,Mrs.M.L.P 860. Acknowledgements: Bell,A.G. (Family of) 619, Choate,C.F.Jr. (Family of ) 734. Lodge,H.C. (Family of) 648. Morrow, D.W. 762. Taft,Mrs.W.H. 844. Walcott,Mrs.C.D.720. Walcott,Sidney S. 734. White,Mrs.E.D. 503. White,Mrs.Henry 734. Additions(proposed) to N.M.building 824,847,865,872,886. Aldrich,J.M. 543,708. Aldrich,L.B. 558. Allied Architects of Washington, D.C., 886. American Pharmaceutical Society 581, American Telephone & Telegraph Co. 680. Ames,Joseph S. 734. Amory,Copley 708. Anthropology, Dept.of 479. Appropriations for S.I.Branches 629,656,659,841. Architecture,Museum of 576,583. Army Medical Museum 571. Aschemeier,C.R. 596. Astrophysical Observatory 474,482,504,541,54,558,580,588,670,676,708,721,789,883, Attorney General of U.S. 648,649,650. Autogiro - 886. B Bartsch,Paul 596,865. Bassler,R.S. 582,728,885. Bell, A.G. (Bust of)680. Benedict,J.E. 828. Bent,A.C. 508,554,582,666,708,822. Bequests,Gifts, and Funds: Abbott,W.L. 483,543,561,595,728,864. Abney,Mrs.M.L.P. 860, Acceptance with conditions 537. Armstrong Cork Co. 557. Arthur,James 845,881. Avery,R.S. 475,505,549,607. Bacon,Mrs.W.R. (Virginia Purdy) 492,505,550,607. Baird,Miss Lucy H. 506,551,607.

Bequests,Gifts, and Funds (Continued) Baltimore & Ohio R.R. 727. Barstow,Fred.D. 869. Canfield,F.A. 685,690,734. Chamberlain,T.C. 506,550,607. Chrysler,W.P. 684,689. Coonley-Ward 557. Dawes,Charles G. 789,823,827,863,8822. Dognin,Paul 692. Earle,Sir Lionel 481. Ellison,Isaac 483. Evans,Victor J. 483. Fitzgerald, Riter 506,551. Freer,Charles L. 474,477,484,488,500,504,505,517, 524,549,550,562, 573,574, 580,591,608,611,[[strikethrough]]684[[/strikethrough]]641,684, 726,744,763, 807,846,882. French Government 480. Gellatly,John 804,823,824,859,880. Habel,Simeon 607, Hachenberg,G.P. 699,729. Hamilton,James 572,607. Harkin,J.B. 560. Harriman,Mrs.E.C. 785. Henderson,J.B.Jr. 556, Henry,Miss Caroline 491,506,551,607. Hodgkins,T.G. 474,504,549,580,607,641,664. Hoff,Col.J.V. 556. Holt,E.G. 885. Hughes,Bruce 476,506,550,607,869. Iddings,J.P. 479. Kloss,C.B. 484. Laughlin,Irwin B. 789. LaVarre,W.J. 542. Lodge,H.C. (Estate) 667. Loeb, MOrris 607. Mallery,Otto T. 869. Mearns,E.A. 557. Miami Aquarium Assn479. Morrow,D.W. 745,746,748,880. Myer, Catherine W. 685, 690. Natl. Geographic Soc665,676,789. Navy Dept. 480,556. Partello, D.J. 479. Peixotto,Ernest 789. Pinchot,Gifford 556. Poore, George 475,505,549,581,607. Popenoe,C.H. 781,823. Pugsley,C.D. (Proposed) 869. Ranger,H.W. 554,667,824,877. Reid,Addison T. 506,551,607. Research Corporation 743,763,789,823,840,858, 869,883. Rhees, William J. 607. Rockefeller Foundtn484,789. Roebling, John A. 474,482,504549,580,641,664, 670,685,700,705,709,789,823,840,858,883. Roebling,W.A. 685. Rollins,William 823,825. Sanford,Helen B. 607, Siegler,E.H. 781,823.

Bequests, Gifts, and Funds (Continued): Smithsonian Sci. Series 789, 862, 882. Sprague, J.W. 506, 551. Springer, Frank 608, 610, 721. State Dept. 540. Swales, B.H. 540, 556. Tuckerman, Mrs. C.L. 667. Walcott, C.D. & Mary V. 551, 557, 607, 704, 719, 789. Ward, Herbert 479, 539. War Dept. 474, 480. Zerbee, F.B. 869. Bingham, Sen. Hiram 758. Biology, Dept. of 479. Bishop, C.W. 593, 677, 708. Boss, N.H. 885. Boston Mus. Fine Arts 593. Brewer, Griffith 539. Blackburne, W.H. 828, 866. Budget Bureau 613, 622, 6345, 652, 656, 658, 659, 670, 694. Burchard, A.W. 638. Bush-Brown statue 857. Bushnell, D.I. 478, 884. Byrd, Adm. R.E. 768, 835, 849, 865, 878. C Calendar, Proposed modification of - 785. Chancellors of S.I.: White, E.D. 471, 490, 494, 495, 503. Coolidge, Calvin 495, 501, 502, 545, 563, 578. Taft, W.H. 579, 612, 621, 631, 647, 661, 679, 696, 703, 716, 732, 741, 757, 761, 770, 788, 800, 82o, 837, 838. Hughes, C.E. 843, 851, 867, 873. Chase, Enoch 480. Chambers, M.B. 884. Clark, Austin H. 875. Clark, C.U. 827, 863, 882. Clark, R.S. 562. Clayton, H.H. 478, 721, 854. Committees: [underlined]] Standing [[/underlined]] - Executive 472, 504, 548, 564, 580. 584, 640, 648, 663, 664, 682, 722, 730, 734, 776, 821, 823, 854, 855, 875, 876. Permanent 473, 499, 504, 507, 538, 549, 580, 640, [[strikethrough]] 648 [[/strikethrough]] ^[[684]] ^[[652]] 664, 730, ^[[735, 746, 767]] 777, 790, 824, 832, 839, 850, ^[[862]] 876. ^[[878]] [[underlined]] Special [[/underlined]] - Freer Deed of Gift (Interpretations) 745, 763, 781, 796, 806. Langley Gold Medal Award 769, 803, 834. N.G.A. Commission 489, 495 N.G.A. Architect 615, 654. Policy of S.I. (Future) 693, 701, 710, 739. Regents, Congressional 646. Regents, Proposed increase in no. 576, 584. S.I. Income (Proposal to include in Cong. Appns) 535. S.I. Fund, Increase of 569. Zoo Park estimates 629, 656, 657, 659.

Conditional Gifts to S.I. 538. Consolidated Fund 476,506,551,609,641,665,686. Collins,H.B.Jr. 728,864,884. Cottrell,F.G. 733,738. Cummins,Sen.A.B. 631,647. Curtiss,Glenn 538,728. Cushman, Dr.J.A. 666. -D- Da Vinci,Leonardo 480, Davis,John W. 481. D.A.R. 478 Dall,W.H. 785. Deaths: Bell, A.G. 547. Bixby,W.K. 877. Choate,C.F. 718. Elston,J.A. 546. Ferris,W.N. 762. French,D.C. 877. Gellatly,John 880. Gray,Mrs.Geo. 546. Gray,George 662. Henderson,J.B.jR.564. Hoy,C.M. 595. Lodge,H.C. 632. Morrow,D.W. 880. Padgett,L.P. 546. Parmelee,James 877. Smith,J.D. 785. Walcott,C.D. 697. White,E.D. 494. White,Henry 718. Denby,Mrs.Richard 572. Densmore,Miss F. 558,855. Detroit Trust Co. 519. De Van, W.T. 623,685,687. D.C.Commissioners(Zoo est.)629,656,657. -E- Eastman,George 785. Ellingston,J.R. 709,725,736,834. Elliott,E.M. 587,646. Ellsworth,Lincoln 768, 640,652 Endowment Fund 635,648,665,675,686, ^[[687]] 688,698,709,724,736, 743,745, 748, 767, 768,796,868. Engnrg.& Indus.Museum(Proposed)633,736,744,747,761,769,803. Ethnology,Bu.Amer. 481,541,557,587,887. Expeditions and Research Stations: Africa 483,676,684,708. Australia 483,543. Brazil 596. British Columbia 484,544,562,595. California 664,677. Central America 596. Chile 474,482,549,559,580,641,664. China 543,561,593,595,677.

Expeditions and research Stations(Continued): Haiti, 484,543,561,595. Harqua Hala 482,549,559,580,641,677. Mt.Wilson 482,558. National Museum(General) 864,884. Panama 596. West Indies 596. -F- Fewkes, Dr.J.W. 541,557,582,588,645,708. Ford, J.A. 884. Foshag,W.F. 728,885. Fowle,F.E. 671,822. Freer Bequest: Curator 485,574,700,714. Deed of Gift738,744,746,763,806. Estate 477,505,517,524,549,676,684,726,744,763,781,796,806. Gallery 488,504,562,573,580,591,592,608,611. Income tax refund^[[659],846,882. Inheritance tax 477,500,517,550,699,709. Sinking fund 580,641,665,685,726. Freer, Watson M. 472. French, Willard 480. Friedenwald,Herbert 801. Funds of S.I. - Consolidated 476,506,551,581,609,641,665,686. Finances,Statment of 565,606,756,765. Increase of 555,569,635,648,665,675,686,688,698,709,724, 736,743,745, 748, 768,796. Secretary to invest 490,573. -G- Garfield,H.A. 638. Gellatly Art Collection 804,823,824,859,880. Gellatly,Mrs.John (Claim of) 859. Gidley,J.W. 864,885. Gifford,W.S. 680. Gilmore,C.W. 707,864,884. Goddard,R.H. 474,477. Government activities by S.I. 670. " [[ditto for: Government]] audit of S.I. accounts 653. " [[ditto for: Government]] Departments, Reorgan.of 597,613. Graham,D.C. 595. Grosvenor,G.H. 618,681. -H- Harriman(Mrs.E.C.) Alaskan Library 784. Harrington,J.P. 558,822. Havenner,G.C. 857. Hayden,Charles 687 Hecker,Frank 519. Henry,Joseph 491,585,680,681. Hewitt,J.N.B. 558.

History and Art (Building for) 490, 515, 556, 570. History, Division of 480. Hollister, Ned 646. Holmes, W.H. 828,866. Howard, L.O. 692,854,862,864. Hoy, C.M. 484,543,561,595. Hrdlicka, Ales 484,728,854,862,864,875,884. -I- Income and Expend. (Res.)472,503,548,579,633, 664,693, 719,771,821,854,875. Income, S.I. (Proposed as a Cong. Appn) 526,652. Income Tax(Freer) 846,882. Insecticide Patent 781,791,826,858. -J- Jefferson, Thomas 540,552. Judd,N.M. 728,884. -K- Killip, E.P. 707. Krieger, H.W. 864. Kroeber,A.L. 666. -L- LaFlesche, Francis 558,822. Langley Flying Machine 538,584,675,680,716. Langley Gold Medal 716,768,801,834,849,851,865,878. Lawrence,C.L. 801. Lectures 882. Lee, Lord and Lady 572. Lewis, Col. Isaac 743. Lindbergh,Col.C.A. 716. Lodge,H.C. 667. Lodge,J.E. 485,488,648,700,714. Lord,Gen.H.M. 613,656,694. -M- McSwain,Rep.J.J. 758. Madden, Rep.M.B. 527. Manly,C.M. 539,801,834,835,849,851. Manly,C.W. 851. Mann, W.M. 670. Martime Museum 727. Maxon,W.R. 596,865. Mechanical Technology, Div.of 480. Medal,Langley Gold 716,768,801,835,849,851,865,878. Medicine, Sec.of 481. Memorial Meeting(Walcott) 697,729,734,742. Merrill, G.P. 855. Mesa Verde Nat.Park 481.

Meetings of Board of Regents: Annual 471, 502, 545, 578, 631, 679, 716, 770, 820, 851, 873. Regular 563, 612, 696, 741, 788, 837, 867. Special 493, 621, 703, 732, 757, 761, 800, 842. Adjourned 647. Michelson, Truman 558. Mitman, C.W. 582. -N- National Gallery of Art: Architect to plan new building 614, 615, 654. Architecture, Museum of 576, 583, 642. New Building for 490, 515, 556, 570, 614, 643, 654. Reports on 489,543,554,560,590,601,728. National Gallery of Art Commission: Creation of 489,495 Reports on 508,554, 583,642,666,690,722,774,828,855,875. World War Portraits 642, 691, 722. Members of - Abbot, C.G. 22, 774, 828, 855, 876. Adams, Herbert 499, 555, 642, 666, 691, 722, 828, 855, 857. Bixby, W.K. 499, 668, 877. Blashfield, E.H. 499, 583, 643, 644, 832. Blorie, Charles 691,828, 832, 876. Breck, Joseph 583, 643. Cochran, Thomas 878. Fraser, J.E. 583, 691, 722, 724, 774, 828, 855, 876, 877. French, D.C. 499, 583, 643, 644, 776, 877. Gest, J.H. 499, 583, 642, 691, 722, 724, 828, 855, 876, 877. Holmes, W.H 499, 642, 666, 691, 722, 774, 828, 832, 855, 875. Lodge, J.E. 499, 642, 643, 666, 691, 722, 774, 776, 855. McClellan, G.B. 878. Manship, Paul 878. Mather, F.J. 499, 583, 642, 691, 722, 724, 828, 855, 876, 877. Melchers, Gari 499, 555, 642, 666, 690, 722, 724, 774, 804, 828, 855, 857, 876 Moore, Charles 499, 555, 642, 666, 691, 774, 828, 856, 857, 876. Parmelee, James 499, 644, 666, 691, 722, 774, 776, 828, 877. Platt, C.A. 499, 517, [[strikethrough]] [[642 ?]] [[/strikethrough]] ^[[614, 642, 654.]] Pope, J.R. 668, 691. Porter, A.K. 517, 668. Pratt, H.L. 499, 667, 668, 832. Redfield, E.W. 499, 642, 643, 644, 666, 691, 722, 776, 828, 856. Ross, D.W. 499, 583. Tarbell, E.C. 643, 644, 666, 724, 774, 828, 876. Walcott, C.D. 496, 642, 666. Zantzinger, Clarence 691. National Geographic Society 665, 676, 789. " [[ditto for: National]] Maritime Museum 727, 737, 747. " [[ditto for: National]] Museum Engrg. & Indus. 633, 726, 803. " [[ditto for: National]] Museum, U.S. 497,539,587,659,691,728,824,847, 865, 872, 884, 886 " [[ditto for: National]] Park Service 558. N.A. Wild Flowers 725, 729, 737, 840, 862, 883. -0- O'Connor, T.V. 727,737.

-P- Page,Thomas Nelson 479. Pagenstecher,Albrecht 736,744. Peixotto,Ernest 789. Pharmacopoeial Convention 481. 730, Policy of S.I.(Future) 693,701,710,739,742,747,750,768,772. Popenoe,C.H. 781,823. Porter,H.F.J 634,726. President of U.S. 606,613,648,649,650,682,694,732,788,845,847,849. Printing and Binding 565,615. Privileges of Senate Floor, Withdrawal from Secretary 536. Publicity 824. -R- Radiation & Organisms 823,841,862. Rathbun, Mary J. 666. Reclassification Act 596. Research Corporation 733,738,743,746,763,782,789,793,840,858,869,883. Research & Exploration 763,848. Resser,C.E. 709,728,864,885. Reports: Exec.Com. 472,504,548,580,640,648,664,682,722,730,776,832,855,876. Perm.Com. 473,504,549,580,640,664,730,735,746,767,832,876. Spec.Com. 570,584,654,701,772,806,822,858. Nat.Gal.Art 495,508,554,583,642,666,690,722,774,828,855,876. Secretary's 477,507,552,581,644,665,683,720,724,771,821,842,854,875. Resolutions adopted: Abney Request 861,870. Acting Secretary 701,715. Ass't.Secretary 606,622,635. Building Program 824. Bush-Brown Statue 858. Calendar, Proposed modification 787. Canfield,F.A. 689,735. Chancellors of S.I. 495,579,735,838,843. Chrysler,W.P. 689. Committees: Executive 548,628,664,734,821,850,854,875. Permanent 507,538,552,652,684,791,806,824,834,850,861. Special 535,555,570,576,584,615,654. Death 494,546,547,564,632,663,697,718,762,880. Dognin Collectn 693. Endowment increase 640,652,686,687,768,868. Freer: Deed of Gift 745,[[strikethrough]]XXX[[/strikethrough]] Gallery 485,486,487,488,489,505,524,575. Inheritance tax 699 Fundamental Act, Amendments to 740. Gellatly Art Colln. 806. Hamilton Fund 573. Harriman Alaska Liby. 785. Income & Expend. 472,503,548,579,633,664,693,719,771,821,854,875. Langley Geld Medal 769,803,835,850,851. Lodge,J.E.{Resignation) 700,714. Morrow,D.W. 746. Myer,Miss C.A. 690.

Resolutions adopted (continued): Nat.Gal.Art Comm 490,499,555,577,583,644,724,776,832,857,879. " " "[[ditto for Nat.Gal.Art]] (Building for) 655. National Museum: Additions proposed 824,847. Sunday opening 660. Engineering & Industry(Proposed) 633,769. Printing & Binding S.I. pubs. 878. Pugsley Bequest (Proposed) 870. Research Corporation 733. Roebling,John A. 690,706. Roebling,W.A. 690. Smithsonian Institution: Annual interest 652. Election of Secretary 739. Financial needs 756. Funds to be invest.by Secy. 491. Future policy 693,701,710,768. Scientific Series 628,688,791,868. Taft resignation 838,844. Walcott,C.D. & M.V. 720,729. Wright, Orville 760. Wetmore,A. (Proposed assistant to) 784. Zoo Park 630,659,706. Retirement of S.I.employees 784,790,827,839,845,865. Rhoades, Katherine 487,488. Roberts,F.H.H. 708,822,876,887. Rockefeller Foundation 484,789. Roebling,John A. 474,547,685,690,706,708,709,789,840,658,883. Roebling,W.A. 685,690. Rogers,Adml.W.L. 727,737. Rollins,William 823.825. Roosevelt,Franklin D. 639. Roosevelt Portraits 72. Rose,Dr.Wickliffe 743. Roth,Walter E. 646. Rudolph,Cuno H. 657,658. Russell,H.N. 882. Regents of the Smithsonian Institution: Appmnt,of 472,494,503,547,564,579,612,632,682,697,732,762,788, 800,821,838, 874. Death of 494,546,547,564,632,648,662,718,762,880. Resignation of 838. Cong.Regeants(Conferences with) 656. Increase in number of 555,575,584. Vacancies in Board 868,874. Bruce,William G. (Proposed) 874. Names of Bell, A.G. 471,476,493,502,538,546,584,619. BrookingsR.S. 471,490,494,502,544,545,563,578,612,621,631,647,661,661,679, 695,703,718,733,741,757,761,770,788,800,820,837,842,853 Choate,C.F.Jr. 471,472,494,502,523,545,563,579,612,621,631,647,661,679,682, 696,703,718. Coolidge,Calvin 493,494,495,501,502,545,562,578. Curtis,Charles 800,820,837,842,851,867,873.

Names of Regents:(Continued):- Dawes,C.G. 661,662,679,696,703,718,732,741,757,761,768,770,788,789, 800,823,827,863,874. Delano, F.A. 563,564,578,606,612,621,631,647,661,679,696,703,709,716,735,741,742, 757,761,768,770,788,800,820,837,842,851,867,873. Elston, J.A. 471,472,493,502,546. Ferris,W.N. 661,662,679,703,716,741,757,762. 696. Gray,George 471,476,489,493,502,521,545, [[strikethrough]] XXX, [[/strikethrough]] 563,578,612,621,631,647. Greene,F.L. 471,472,490,493,502,545,547,563,612. Henderson,J.B.Jr. 471,490,493,502,545,548,564. Hughes,C.E. 732,733,742,757,761,770,788,800,819,820,837,842,851,867,873. Johnson,Albert 545,547,552,563,578,612,621,631,647,661,679,682,696,703,716,741, 757,761,770,788,800,82o,839,842,851,867,873. Laughlin,I.B. 563,564,578,612,621,631,647,661,679,696,703,718,741,757,761,770,788, 789,800,820,837,842,852,867,873. Lodge,H.C. 471,478,490,493,502,545,502,545,563,578,579,612,621,632,648. Luce,Robert 820,837,842,851,867,873. McCormick,Medill 471,493,502,545,563,572,579,612,621,632. Marshall,T.R. 471,485. Merriam,J.C. 732,734,741,757,761,770,788,800,820,837,842,851,867,873. Moore,R.W. 545,547,563,578,587,612,621,631,647,661,679,682,696,703,716,742,757,761, 770,788,800,819,820,837,842,851,867,873,874. Morrow,D.W.679,682,696,703,718,724,733,741,745,757,761,762,770,788,800,820,837,842, 853,880. Newton,W.H.612,619,621,631,647,661,679,682,696,703,716,741,757,761,770,788,800,821. Padgett,L.P. 471,472,478,493,502,546. Pepper, G.W. 631,647,661,679,696. Robinson,J.T. 697,703,716,731,741,757,761,768,770,788,800,819,820,837,842,851,867,873. Smoot,Reed 631,647,661,679,696,697,703,716,731,740,741,757,761,770,788,800,820,837, 842,853,867,873. Stanley,A.O. 493,494,502,545,563,579,612,621,631,647. Swanson,C.A. 761,770,788,800,820,837,842,853,867,873. Taft,W.H. 502,503,545,563,578,579,612,621,631,647,661,679,696,703,716,732,741,757, 761, 770,788,800,820,837,838. Thomas, C.S. 471. White, E.D. 471,490,494,495,503. White,Henry 471,476,490,494,502,545,563,565,578,612,621,631,647,661, 679,696,703,718. -S- Salvatore, Victor 682. Schaus, William 692,693. Schmitt, W.L. 707. Schramm,Jacob R. 622,635,669. Scott,Lloyd N. 846,881. Siegler,E.H. 781,823. Smith,George O. 734. Smith,Hugh 728. Smith,J.D. 785. Smithson,James 835. Smuts, General 840.

SMITHSONIAN INSTITUTION: Secretary of - 471,493,502,545,563,578,612,621,631,661,679,697,739,741,757,761,769,770,788,800,837,842,851,867,873. Death Of 697. Election of 739. Acting Secretary 696,701,703,715,716,732. Assistant Secretary474,482,504,549,558,580,641,662,664,668, 696,703,707,716,732,741,757,761,770,788,800,820,824,837,838,851,864,865,867, 873,884. Additional Ass.Secy.600,606,613,622,634,668. Accounts,Proposed Govt.audit of 653. Annual int.(proposed as Congressl.appn) 526,652. Building Program 767,824,838. Conditional gifts 538. Endowment,Increaseof635,640,648,652,675,686,688,698,709,724,736,743,745,748, 768,868. Fundamental Act 738,740,746,750. Future Policy of 693,701,710,739,742,750,768,772. Guide Book 872,884. "Memberships" proposed 833,839. Laws affecting 743. Needs of 500,565. Reorganization of Govt.De1/2ts. 597. Salaries, Under Reclass.Act 596. Scientific Series 623,685,687,700,725,737,789,791,801,862,868,869,882. Senate floor privileges 536. Zoo Park Supt. appointed 669. Snodgrass,R.E. 822, Snyder,T.E. 645. Sowerby,R.deC. 543,561. Spicer,C.P. 519. Standley,Paul 596. Stejneger, Leonhard 728,828,866. Stewart,T.D. 728. Stirling,M.W. 707. Stone,C.A. 853. Straus, Admiral 727. Strong,W.D. 887. Sunday Opening of N.M. 659. Swales, B.H. 875. Swanton,J.R. 558,855. -T- Tamblyn & Brown 636,648,709,710,725,736. Tariff Commission 544. Taylor, Adm.D.W. 757. Traylor,J.G. 829.

-V- Vaughan,T.Wayland 478. Vice Presidents of United States: Marshall, T.R. 471,485. Coolidge,Calvin 493,494,495,501,502,545,563.578. Dawes,C.G. 661,662,679,696, 703,718,732,741,757,761,768,770,788,789,800. Curtis,Charles 800,820,837,842,851,867,873.[[/indent]] -W- Walcott,CharlesD.471,476,493,496,502,507,508,544,545,578,587,612,631,647,661,679,704,719,729,822. " [[ditto for: Walcott]] Helen B. 720. " [[ditto for: Walcott]] Mary V. 551,557,607,700,720,725,729,737,789,883. " [[ditto for: Walcott]] Sidney S. 734. " [[ditto for: Walcott]] Memorial Meeting 697,729,734,742. Waldron,F.A. 633. Walker,W.M. 887. Waterman,T.T. 558. Westminster Hall 481. Wetmore,Alexander 662,669,696,703,707,716,732,741,757, 761,770,788,800, 820, 824,827,837,838,851,864,865,867,873,875,884. Wood Technology, Section of 481. Wood,Rep.W.R. 653. World Weather Records 743. Wright Aeronautical Corp. 801. Wright, Orville 675,758. Wyeth, Nathan 886. -Y- Younger,Mrs.Helen Walcott 720 -Z- Zahm,Dr.A.F. 539. Zeiss Planetarium 736,744,747. Zoo Park 482,535,542,560,588,629,656,658,659,669,706,729,803,824,887.

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[[underlined]] INDEX [[/underlined]]. Abbot, Charles G. 889, 893, 895-900, 902-904, 906, 908, 909,911, 912, 919, 921, 923, 930, 939, 942, 943,945-947, 953, 955, 956, 962, 965, 969, 974, 988, 989, 999, 1004, 1007, 1009, 1015, 1020--1022,1024, 1030, 1042, 1045, 1049, 1051, 1055,1061, 1092, 1094, 1096, 1098, 1105, 1106, 1108,1117, 1122, 1126, 1133, 1139, 1141, 1150 Abbot, Charles G., Arthur lecture 930 Appointment as Research Associate 1195 Retirement of 1193, 1194, 1195 Achievements of Smithsonian Institution during 10 years, 956 "[[ditto for: Achievements of Smithsonian Institution during]] past 17 years, 1154 Acknowledgments; Lodge, Mrs. John E. 1145 Morrow, Mrs. E. C. 890 Robinson, Mrs. Ewilda M. 1006 Adams, Herbert 897, 909, 910, 923, 946, 955, 956, 1022, 1186, 1187 Adams, Walter S., Arthur lecture 930 Alexander, Edward A. 922, 923 Allied Architects 891 American Scientific Congress 1103 Ames, Joseph S. 937, 938, 1029 Anniversary celebration for S. I. 1014, 1056 Annual meeting, change of date 908, 1060 Antevs, Ernst 891 Appropriations and personnel for 1946, 1189 Arcos, Dutchess de 924 Arctowski, Henryk 1057 Art, see National Gallery of; Smithsonian Commission of; and, Smithsonian Gallery of, Arthur, James, bequest 900, 930 Lectures: Abbot, C. G. 930 Adams, Walter S. 930 Brown, E. W. 900 Russell, Henry N. 891, 900

2. Arthur Michael collection of Colonial silver 1201 Ashur Tunis Chair for Biology 928 Association of Men with Wings 1026, 1027, 1030 Astrophysical Observatory 1011, 1032, 1057, 1117, 1152, 1198 Ayres, Louis 1022, 1047, 1048, 1185, 1186, 1187 Bacon, Virginia Purdy, bequest by 930 Bacon Scholarship 930 Bandy, Mark C. 950 Barkley, Alben W. 999, 1003, 1004, 1006, 1020, 1042, 1046, 1049, 1053, 1054, 1055, 1064, 1065, 1142, 1161 Appointment as regent 1003, 1006 Member, Permanent Committee 1003, 1006 Bartsch, Paul 904 Beal, Gifford 898, 899, 923, 946, 1022, 1185, 1186, 1187 Beals, Ralph L. 1133 Bent, A.C. 896 Bequest, gifts, and funds: Abbott, w. L. 912 Arthur, James 891, 900, 930, Bacon, Virginia Purdy 930 de Arcos, Dutchess 924 Johnson, Eldridge R. 903, 904, 911, 916 Kress, Samuel H. 1053, 1066 Mellon, Andrew w. 966, 970--975, 977 Morrow, D. W. 890, 900, 905 Myer, Catherine Walden 928 National Gallery of Art's (now N.C.F.A) policy regarding future gifts, etc. 925 Reid, Addison T. 928 Research Corporation 890 Roebling, John A. 903, 911, 928, 1118 Rollins, William H. 900, 929 Smithsonian Scientific Series 902, 947, 948, 949 Walcott, Mrs. Charles D. 904, 947 Residuary bequest 1097, 1098 Bingham, Robert W. 894, 907, 940, 950, 1005, 1018, 1021 Death of, 1005

3. Biology, Asher Tunis Chair for 928 Bixby, W. K. 897 Blackburne, William H., retirement of, 1142 Bliss, Robert Woods - member, Smithsonian Art Commission 1185, 1186 Borglum, Gutson 941 Bori, Charles L., Jr. 897, 898, 909--911,923, 946, 955, 956, 1007, 1009, 1022, 1049, 1109, 1185, 1886 Broadcast programs 958, 1038, 1058 Brown, E. W., Arthur lecture by 900 Brown, John Nicholas 1109 Bruce, David K. E. 972, 973, 977, 988, 989 Bruce, Edward 1016, 1049 Bruce, W. C. 890 Building program 934, 945, 951, 1016, 1025, 1190 1945 estimates for, 1191 Bush, Vannevar 1044, 1092, 1093, 1105, 1122, 1139, 1161, 1157, 1180, 1181, 1182, 1183, 1193, 1194 Appointment to Executive Committee, 1093 Cairns, Huntington - in re. Gellatly case, 1187 Cannon, Representative Clarence 939, 940, 942, 953, 969, 999, 1104, 1006, 1015, 1017, 1020, 1042, 1053--1055, 1064, 1065, 1092, 1105, 1107, 1122, 1123, 1139, 1141, 1157, 1161, 1180, 1181, 1193, 1194 Appointment to Executive Committee 1108 Centenary of Smithsonian Institution 1014, 1056, 1150, 1192 Committees for, 1192 Chancellor of the Institution: Hughes, Hon. Charles E. 889,893, 906, 917, 919, 922, 939, 945, 953, 969, 988, 999, 1004, 1015, 1020, 1042, 1053--1055, 1064, 1065, 1092 Resignation, 1106 Stone, Harlan P. 1106 (Election) 1139, 1147, 1148, 1149, 1161, 1157, 1180, 1181, 1196 Chairman of Special Committee on tenure of office of Secretary, 1193

4. Chase, Florence Meier 1058 Chicago Society of Etchers 948 Civil Works Administration, work under 915 Clark, Austin H. 1056 Clark, Senator Bennett Champ 1042, 1044, 1092, 1161, 1182* Clark, Charles Upson 948 Clarke, Gilmore D. 1022, 1049, 1185, 1186, 1187 Clayton, H. H. 928 Cochran, Thomas 898, 899 Cole, Representative William P., Jr. 1042, 1044, 1053--1055, 1064,1065,1105, 1107, 1122 (Resignation) Collins, Henry B., Jr. 950, 1199 Committees: Centenary of Smithsonian Institution, 1192 Executive, 894, 896, 908, 920, 921, 941, 942, 966, 1007, 1017,1021, 1045, 1093, 1095, 1109, 1126, 1140, 1141, 1182, 1196 Appointment to: Bush, Vannevar 1093 Cannon, Clarence 1108 Delano, Frederic A. (Chairman) 941 Merriam, John C. 920, 921 Moore, R. Walton 894 Matters referred to, 966, 1196 Member of Smithsonian Gallery of Art Commission, 1017 Reports on, 896, 908, 921, 942, 1021, 1045, 1095, 1109,1126, 1141 Permanent, 897, 909, 922, 942, 943, 955, 1001, 1003, 1007, 1021,1024, 1045, 1046, 1047, 1095, 1109, 1126, 1141 *[[, 1183]] Appointment to: Barkley, Senator Alben W. 1006 McNary, Senator Charles L. 943 H[[strikethrough]]a[[[/strikethrough]] ^[[e]]geman gift 1024 Investment of Smithsonian Funds 1001, 1046 Reports 897, 908, 922, 942, 855, 1007, 1021, 1046, 1095,1109, 1126, 1141 Wings for National Museum 913 Special: National Gallery of Art Commission 897 To consider tenure of office of the Secretary 1157, 1181,1193, 1194 Compton, Arthur H. 1019, 1020, 1021, 1042, 1122, 1139, 1157, 1161,1180, 1181, 1193, 1194 Cooper, G.A. 950, 1059, 1200

5. Cox. Hon. Edward E. 1122, 1123 (Appointment as Regent), 1139, 1161 Cret, Paul P. 1050 Crump, Edward H. 893, 894, 906, 908, 920 Curtis, Charles 889, 893 Davis, Harvey N. 1005, 1018, 1020, 1042, 1054, 1055, 1065, 1092, 1105, 1122, 1139, 1161, 1180 Dawes, Charles G. 890, 948 DeArcos, Dutchess, bequest of, 924 Deaths: Holmes, William H. 910 Hrdlicka, Ales 1142 Logan, Senator M. M. 1044 McClellan, George B. 1095 McNary, Senator Charles L. 1181 Moore, Hon. R. Walton 1124, 1125 Platt, Charles A. 910 Robinson, Senator Joseph T. 1002 Walcott, Mary Vaux 1096 Defense Activities 1118, 1119, 1133 Deignan, Herbert G. 1059, 1201 Delano, Frederic A. 889, 893, 894, 896, 906, 908, 909, 913, 916, 919, 921, 922, 934, 938--944, 950, 953, 954, 999, 1000, 1004, 1006, 1015, 1016, 1020, 1021, 1042, 1045, 1049--1051, 1053--1055, 1061, 1064, 1065, 1092, 1094, 1095, 1097, 1104, 1105, 1107 (Reappointment), 1108, 1109, 1122, 1125, 1139, 1140, 1147, 1144, 1161, 1180, 1182, 1183, Committee on resolutions in re. Hughes, Moore 1107, 1124, 1125 Letter to Secretary Abbot on S. I. 943 Smithsonian Gallery of Art Commission 1015--1017, 1031, 1048, Report on competition 1048--1053 Twenty year report on Freer Fund 1127--1132 Densmore, Miss Frances 896 Dorsey, N.W. 999, 1000, 1061 Douglas, Andrew E. 891 Edgell, George Harold 956, 1007, 1047, 1048, 1185, 1186, 1187 Emmart, Emily W. 948, 1101 Employees, superannuation of, 900

6. Endowment Fund 900 Etchers, Chicago Society of 948 Ethnogeographic Board 1133, 1151, 1197 Ethnology, Bureau of 896, 902, 904, 931, 1011, 1035, 1056, 1199 Executive Committee 894, 896, 908, 920, 921, 941, 942, 966, 1007, 1017, 1021, 1045, 1093, 1095, 1109, 1126, 1140, 1141, 1182, 1196 Appointment to: Bush, Vannevar 1093 Delano, Frederic A. (Chairman) 941 Merriam, John C. 920, 921 Moore, R. Walton 894 Matters referred to, 966, 1196 Members of Smithsonian Gallery of Art Commission 1017 Reports 896, 908, 921, 942, 1021, 1045, 1095, 1109, 1126, 1141 Exhibition in Main Hall 1099, 1103 Expeditions: Africa 903 Alaska 933, 950 Chile 950 Puerto Rican Deeps 903 Federal Trade Commission's Cease and Desist Order against S.S.S. 1188 Field Collector's Manual 1198 Financial report on investments 1061 Finley, David E. 1008, 1009, 1022, 1095, 1096, 1185, 1186 Food Stamps 1146 Foshag, W. F. 1200 Fowle, Frederick E. 928 Fraser, J. E. 897, 923, 946, 947, 1047, 1048, 1185, 1186, 1187 Freer Fund, Twenty-year report on, by Mr. Delano 1127--1132 Freer Gallery of Art 932, 1011, 1036, 1056, 1137, 1200 Successor to Mr. Lodge 1137 Funds, Consolidated 900, 1061 Freer 1061

7. Garner, John N. 906, 907, 919, 939, 953, 999, 1004, 1020, 1042, 105, 1054, 1064, 1065 Gellatly, John collection of 900, 901, 111 Portrait of, 898 Gellatly, Mrs. John, Claim by Estate 900, 901, 922, 923,951, 964, 965, 1111, 1112, 1113, 1114, 1115, 1145, 1187 Gest, J. H. 897, 898, 909, 910, 923, 946, 956 Gifford, Charles L. 907, 908, 919, 939, 940, 953, 1004, 1006, 1015,1020, 1042, 1092, 1094 Gilmore, C. W. 949 Goldsborough, T. Allan 889, 890, 893, 919, 939, 940, 953, 969, 999, 1004, 1006, 104 Resignation, 1044 Goodman, Percival 1050 Graf, John E. 1180 Gropius, Walter 1050 Gunnell, L. C. 901 Handbook of South American Indians 1133, 1152, 1199 Hardy, Russell (and Stanley Suydam) present claim of Mrs. Gellatly 1112, 1113, 1114, 1115 Harrington, J. P. 896, 1199 Hegeman, Annie-May, gift by 1023, 1024, 102 Disposition of rent from gift 1116 Henderson, E. P. 1201 Henry, John 915 Hillyer, Mrs. Virgil W. 950 Holabird, John A. 1050 Holmes, William H. 897, 898, 900, 910, 911 Death of, 910 House appropriations committee 891 Howe, George 1049

8. Hrdlicka, Ales 891, 948, 949, 1059, 1141(Death) Hudnut, Joseph 1049 Hughes, Charles Evans 889, 893, 906, 917, 919, 922, 939, 945, 953, 969, 988, 999, 1004, 1015, 1020, 1042, 1053, 1055, 1064, 1065, 109 Resolution regarding, 1107 Remarks on additional meetings 945 Hull, Cordell 989 Income and expenditure (resolution) 894, 908, 921, 91, 954, 1006, 1007, 1021, 1045, 1094, 1109, 1140, 1183 Indian sand paintings 904 Industrial Museum 1017 Institute for Social Anthropology 1199 International Catalogue of Scientific Literature 901 Investment of Smithsonian funds 10000, 1001, 1002, 1046, 1061 Johnson, Albert 889, 893, 894, 907 Johnson, Eldridge R. 903, 94, 911 Johnson, E. Fenimore 916 Justice Department, in re. Gellatly case, 1187 Keller, Hon. Kent 1019, 1049 Kellogg, Remington 1201 Keppel, F. P. 898, 899, 909, 910, 911, 923, 946, 955, 1008, 1009,1022, 1109, 1110, 1185, 1186 Kerwood, Col. Charles W., Wright-Langley controversy 1030 Killip, E. F. 950 Kress, Samuel H. 1053, 1054, 1056, 1064, 1065, 1066, 1078, Acceptance of gift 1053, 1054, 1064, 1065 Indenture 1066 List of art works 1078 New indenture 1143, 1144, 1158-1179 incl. Krieger. H. W. 896 Langley medal, award to Dr. Ames 937, 938 Langley plane, petition from Association of Men with Winds 1026, 1027

9. Latin American Ethnic Studies 1133 Lectures: Abbot, C.G. 930 Adams, Walter S. 930 Brown, E.W. 900 Russell, Henry N. 891, 900 Hrdlicka, Ales 891 Seward, A.C. 891 Library, Smithsonian 1202 Library of Congress Trust Fund Board: Hegeman gift, 1023, 1024, 1116 Lodge, John E. 897, 909, 923, 924, 946, 955, 056, 1022, 1095, 1096 Death of, 1135, 1185 Memorial minutes to, 1137, 1144(copy of) Lodge, Mary (acknowledgment), 1145 Loeb collection of chemical types 935, 936 Logan, M.M. 906, 907, 919, 939, 946, 951, 953, 969, 999, 1004, 1020, 1044, 1053, 1054, 1055, 1064, 1065 Death of,1044 Long, Edith C., bequest of, 917 Loring, Augustus O. 893, 894, 906, 919, 939, 1005, 1018, 1021 Luce, Robert 890, 894 Mabry, Thomas 1049 Mann, William M. 1056 Manning, Harry G. 1050 Manship, paul 897, 898, 899, 946, 955, 956, 1022, 1095, 1096, 1185, 1186, 1187 Elected Chairman, Smithsonian Art Commission 1186 Mather, Frank Hewett, Jr. 898, 909, 910, 923, 946, 947, 955, 956, 1022, 1047, 1185, 1186, 1187 Mauretania ship model 950 McClellan, George B. 897, 910, 911, 923, 946, 955, 956, 1007, 1008, 1009, 1022 Death of, 1095 McNary, Charles L. 940, 943, 953, 969, 999, 1004, 1020, 1042, 1046, 1053, 1055, 1064, 1123, 1161 Appointment to Permanent Committee 943 Death of, 1181

10. Meetings: National Gallery of Art Commission 897, 909, 923, 946, 955 (further references under new name Smithsonian Art Commission) Regents; Annual 893, 906, 919, 939, 953, 1004, 1020, 1042, 1092, 1105, 1122, 1139, 1180 Date changed, 908, 1060 Mr. Delane on additional meetings of Regents 938 Regular 889 Special 969, 999, 1015 Smithsonian Art Commission (formerly Nat. Gal. of Art Com.) 1008, 1002, 1047, 1048, 1095, 1109, 1132, 1143, 1183 Melchers, Gari 899 (resolution on death of), 922 Mellon, Andrew W., letter naming Trustees 972 letter regarding endowment 973 National Gallery of Art Commission 956 Mellon, Paul 977, 988 Mellon Art Gift 966, 967, 989, 991, 1010 list of works presented 991 resolution of Regents approving 967 trust indenture 970, 971, 977 Mellon Educational and Charitable Trust 977, 988 Men with Wings, Association of, petition regarding Langley plane - 1026, 1027 Merriam, John C. 889, 893, 906, 913, 917, 919, 920, 921, 953, 999, 1004, 1014, 1020, 1043, 1046, 1054, 1065 Appointment to Executive Committee 920, 921 Resignation 1043 Mesler, R.D. 950 Michael, Arthur, collection of Colonial silver, 1201 Mitchell, James A. 1050 Mitman, C.W. 1099 Montague, Andrew J. 889, 890 894 Moore, Charles 897, 899, 910, 923, 946, 955, 956, 1022 Moore, R. Walton 890, 893, 894, 905, 906, 919, 923, 939, 953, 956, 964, 999, 1004, 1015, 1019, 1020, 1042, 1064, 1065, 1107 Resolution regarding, 1107 Morgenthau, Henry, Jr., 989

11. Norris, Roland S. 941, 954, 969, 999, 1015, 1020, 1043,1054, 1055, 1065, 1092, 1105, 1110, 1122, 1123(Reappointment), 1139, 1161, 1180 Morrison, J. P. E. 1201 Morrow, Dwight W. 890, 900, 905 Mt. Saint Katherine observing station 903, 911, 912, 947 Musicology, Bureau of 938 Myer, Catherine Walden 928 Myers, George Hewitt, member, Smithsonian Art Commission 1185, 1186 National Academy of Design, Ranger Bequest 1184 National Collection of Fine Arts (see National Gallery of Art, below, for previous references) 1035, 1183, 1200 National Gallery of Art (renamed National Collection of Fine Arts): Commission: (under old name) Abbot, C. G. 897, 898, 923, 946, 955, 956, 1007 Adams, Herbert 897, 909, 910, 923, 946, 955, 956, 1007 Beal, Gifford 898, 899, 923, 946, 1007 Bori, C. L., Jr. 897, 898, 909, 910, 911, 923, 946, 955, 956, 1007, 1110 Elected Chairman 946, 1007, 1009 Cochran, Thomas 898, 899 Edgell, George Harold 956, 1007 Fraser, J. E. 897, 923, 947, 1007 Gest, J. H. 897, 898, 909, 910, 923, 956 Holmes, W. H. 897, 898, 900, 910, 911, 923, 946, 955, 1008 Keppel, F. P. 898, 899, 909, 910, 911, 923, 946, 955, 956, 1009, 1110 Lodge, J. E. 897, 898, 899, 909, 910, 911, 923, 946, 955, 956, 1008 Manship, Paul 897, 898, 899, 946, 955, 956, 1007 Mather, F. J., Jr. 898, 909, 910, 923, 946, 955, 956, 1007, 1007 McClellan, G. B. 897, 910, 911, 923, 946, 947, 955, 956, 1007, 1008, 1009, Death of 1095 Melchers, Gari 899, 922 Mellon, A. W. 898, 899, 946, 956, 966, 967* Moore, Charles 897, 899, 910, 923, 946, 955, 956* Pratt, H. L. 897, Redfield, E. W. 897, 898, 899, 909, 946, 955, 956, 1007* Tarbell, E. C. 923, 947, 955 Tolman, R. P. 897, 900, 909, 923 Young, Mahonri 910, 911, 923, 946, 955, 1007, 1008, 1109, 1110 (Continued)

12. National Gallery of Art - Continued. Future policy as to gifts, etc. 923 Meetings 897, 909, 923, 946, 955, 1007 Mellon art gift 967 Members elected or re-elected 898, 910, 911, 924, 925, 946, 947, 956, 1008 Name of Commission, recommendation for change 1008 Change made by Regents 1009 Officers elected or re-elected 898, 910, 924, 925, 946, 956, 1007 Plans for building 917, 945 Reports 897, 909, 923, 946, 955, 1007 Space available for 912, 923 National Gallery of Art (Mellon Gift): Endowment fund for 973 Kress gift 1053, 1054, 1064, 1065 Indenture for, 1066 List of works 1078 New indenture 1143, 1144, 1158-1179 incl. Trustees submitted by Mr. Mellon 972, 973, 1030 Trust indenture 977 Officers 1056 National Geographic Society 950, 1056 National Museum 933, 934, 950, 951, 691, 963, 1010, 1013, 1040, 1101, 1119, 1120, 1135, 1153, 1154, 1200 Additions to building 891, 904, 913, 934, 945, 951, 962, 1009, 1017, 1025, 1026, 1191 National Zoological Park 932, 948, 1010, 1017, 1039, 1056, 1057, 1190 PWA grant to, 948 Nature Protection in American Republics 1103 Notable events during past 17 years 1154 Noyes, Eliot F. 1050 Olmsted, Helen A., death of 1142 Palmer, T.S., food stamp project 1146 Parmelee, James 897 Payrolls of field laborers 892 Pension system for Smithsonian employees 1032, 1054, 1055, 1088 Permanent Committee 897, 909, 922, 942, 943, 955, 1001, 1003, 1007, 1021, 1024, 1045, 1046, 1047, 1095, 1109, 1126, 1141^[[, 1183]] Appointment of Senator Barkley 1003 Senator McNary 943

13. Permanent Committee - Continued Hegeman gift 1024 Investment of Smithsonian funds 1001, 1046 Reports 897, 909, 922, 942, 955, 1007, 1021, 1046, 1095, 1109, 1126, 1141 Wings for National Museum 913 Peter and Stubbins 1050 Phillips, Duncan 972, 973, 989 Perkins, G. Holmes 1050 Pitcherplant volume 947 Pope, John A. 1200 Porter, H. F. L. 892 Porter, Henry Kirke, memorial by Miss Hegeman 1023, 1024 Posty, Charles Francis 938 Pratt, H. L. 897 President, resolution relative to building program 935 on ship models 1147, 1148 Press releases 1037 Printing and binding 895, 914, 1012 Publications 895, 896, 914, 927, 1012, 1037, 1134, 1151, 1152, 1197 Public Works Administration grant to Zoo Park 948 Puerto Rican Deeps expedition 904, 911 Radiation and Organisms 947, 957, 1011, 1033, 1058, 1199 Radio program 958, 1038, 1058 Ranger Bequest, paintings accepted 1184 Redfield, E. W. 897, 898, 899, 909, 946, 955, 956, 1095, 1096, 1185 1186, 1187

14. Regents of Institution: Action on Gellatly claim 1114, 1115 Appointment of 894, 907, 920, 940, 954, 1018, 1019, 1093 1107 Change in date of annual meeting 908, 1060 Members: Barkley, Alben W. 999, 1004, 1020, 1042, 1046, 1053, 1055, 1142, 1161 Bingham, Robert W. 894, 907, 940, 954, 969, 1005, 1021 Bush, Vannevar 1092, 1093, 1105, 1122, 1139, 1157, 1161, 1180, 1181, 1182, 1183 Cannon, Clarence 939, 940, 942, 953, 969, 999, 1004, 1006, 1015, 1017, 1020, 1042, 1053, 1054, 1055, 1092, 1105, 1107, 1108, 1122, 1123, 1139, 1141, 1157, 1161, 1180, 1181, 1193, 1194 Clark, Bennett Champ 1042, 1044, 1092, 1140, 1161, 1182, Cole, William P., Jr. 1042, 1044, 1053, 1054, 1055, 1105, 1107, 1123 Compton, Arthur H. 1020, 1021, 1055, 1122, 1139, 1157, 1161, 1180, 1181, 1193, 1194 Cox, Edward E. 1122, 1123, 1139, 1140, 1161 Crump, Edward H. 893, 894, 906, 908 Curtis, Charles 889, 893 Davis, Harvey N. 1020, 1021, 1054, 1055, 1092, 1105, 1122, 1139, 1161, 1180 Delano, Frederic A. 889, 893, 894, 896, 897, 906, 908, 909, 913, 916, 939-944, 950, 953-955, 969, 999, 1004, 1015, 1020, 1021, 1042, 153-1055, 1061, 1092, 1094, 1095, 1097, 1104, 1105, 1107(Reappointment), 1109, 1122, 1127, 1139, 1144, 1161, 1180, 1182, 1183 Garner, John N. 906, 907, 939, 953, 1004, 1020, 1042, 1053, 1054 Gifford, Charles L. 907, 908, 939, 953, 1004, 1020, 1015, 1020, 1042, 1055, 1092, 1094 Goldsborough, T. Alan 889, 890, 893, 894, 906, 908, 939, 940, 953, 969, 999, 1004, 1006, 1015, 1020, 1044 Hughes, Charles Evans 889, 893, 906, 917, 919, 922, 939, 945, 953, 969, 988, 999, 1004, 1015, 1020, 1042, 1053-1055, 1064, 1065, 1092, 1124(Resolution on) Resignation 1106 Resolution regarding 1107 Laughlin, Irwin B. 889, 893, 906 Logan, M.M. 906, 907, 939, 946, 951, 953, 954, 969, 999, 1004, 1020, 1044, 1053, 1054, 1055 Loring, Augustus P. 893, 894, 906, 939, 1005, 1021 McNary, Charles L. 940, 943, 953, 954, 969, 999, 1004, 1020, 1042, 1046, 1053, 1055, 1123, 1140, 1161, 1181

15. Merriam, John C. 889, 893, 906, 913, 917, 953, 969, 999, 1004, 1020, 1093 Montague, Andrew J. 889, 890, 894 Moore, R. Walton 890, 893, 894, 905, 906, 953, 969, 999, 1004, 1015, 1019, 1020, 1042, 1053, 1054, 1055, Resolutions regarding 1107, 1124 Morris, Roland s. 954, 969, 1004, 1020, 1043, 1054, 1055, 1092, 1105, 1122, 1123, 1139, 1161, 1180 Reed, David A. 906, 907, 920 Robinson, Joseph T. 889, 893, 906, 939, 941, 944, 945, 951, 953, 954, 969, 971, 1002 Smoot, Reed 889, 893, 907 Stearns, Foster 1105, 1107, 1122, 1123, 1139, 1161, 1182 Stone, Harlan F. 1105, 1122, 1127, 1139, 1147, 1148, 1149, 1161, 1180, Elected Chancellor 1106 Regarding ship models 1147, 1148, 1149 Special Committee on tenure of office of the Secretary 1157, 1181, 1193, 1194 Swanson, Claude A. 889, 893, 907 Walcott, Frederic C. 1105, 1107, 1108(Appointment), 1139, 1157, 1161, 1181 Wallace, Henry A. 1105, 1106, 1122, 1139, 1161, 1180 Reid, Addison T. 928 Reorganization, President's Commission on 965 Reports: Executive Committee 896, 908, 921, 942, 955, 1007, 1021, 1045, 1095, 1109, 1141, 1183 Investments 1061 National Gallery of Art Commission 897, 909, 923, 946, 955, 1007 (hereafter Smithsonian Art Commission) Permanent Committee 897, 909, 922, 942, 955, 1007, 1021, 1046, 1095, 1109, 1141, 1183 Secretary's 895, 908, 911, 921, 942, 947, 955, 956, 1007, 1009, 1021, 1022, 1045, 1055, 1094, 1098, 1108, 1117, 1141, 1182 Smithsonian Art Commission 1021, 1095, 1109, 1132, 1142, 1183, Smithsonian Gallery of Art Commission 1048 Special Committee on tenure of office of Secretary 1193, Research Associate, Appointment of Dr. Abbot 1195 Research Corportaion 890, 1058 Research stations, Africa 903

16. Resolutions adopted: Abbot, Charles G., appointment as Research Associate 1195 Bixby, W.K. 897 Borie, Charles L. 1110 Brown, John Nicholas 1110 Business Management of Smithsonian Institution 1196 Centenary Celebration 1014, 1056, 1150 Change in date of annual Regents meeting 908, 1060 Edgell, George Harold 956 Food Stamps 1146 French, Daniel Chester 897 Future policies 1196 Hughes, Charles E. 1124 Income and Expenditure 894, 908, 921, 941, 954, 1006, 1021, 1045, 1094, 1108, 1125, 1140, 1182 Johnson, E.R. and Fenimore 916 Keppel, F.P. 1110 Kress Collection 1054, 1065 New indenture 1143, 1144, 1158-1179 incl. Langley medal to Dr. Ames 938 Loeb chemical types 935, 936 Meeting, annual, date of 908, 1060 Melchers, Gari 897, 899 Mellon art gift 967 Mellon trust indenture 971 Merriam, John C. 921 Moore, R. Walton 1124 Morrow, Dwight W. 905 Museum wings 913, 934 National Gallery of Art Commission 897, 898, 899, 909, 911, 923, 924, 925, 946, 947,m 955, 956(hereafter under Smithsonian Art Commission) National Gallery of Art, future of 924 Gift or bequests to 925 Subscribing friends of 925 Parmelee, James 897 Pension system for S.I. employees 1032, 1054, 1055 Radiation and Organisms 1035 Resignation of Dr. Abbot 1195 Robinson, Joseph T. 1002 Appointment of, 1196 Shakespeare and Jonson at Chess 899 Smithsonian Art Commission 1008, 1022, 1047, 1048, 1096, 1110, 1186, 1187 Smithsonian Centenary Celebration 1014, 1056, 1150 Smithsonian Gallery of Art Commission 1017, 1052, 1053 Smithsonian Institution Series, Inc. 949 Smithsonian Scientific Series 1018 Smithsonian retirement system 1032, 1054, 1055, 1099, 1141, 1142 Smithsonian Main Hall 1104 Tenure of office of the Secretary 1157, 1181, 1193 Walcott, Mary Vaux 1097 Wetmore, Alexander, appointment as Secretary 1195 Young, M.H. 1110

17. Retirement, plan for Smithsonian employees 1032, 1054, 1055, 1088 Plan for Govt. retirement of S.I. employees 1141, 1142 Plan for Secretary 1193, 1194 Richardson, D.C. 1001, 1002 Ritchey, Dahlen K. 1050 Roberts, Frank H.H., Jr. 948, 1056 Robertson, Mr. 971 Robinson, Joseph T. 889, 893, 906, 919, 923, 939, 941, 944, 945, 951, 953, 954, 963, 969, 970, 1002 Death of 1002 Reappointment of 954 Remarks on additional meetings of Board 944 Roebling, John A. 903, 911, 948, 1057, 1118 Rollins, William, estate of 900, 929 Roosevelt, Franklin D., regarding ship models 1147, 1148 Russell, Henry Norris, Arthur lecture by 891, 900 Saarinen, Eliel 1050, 1051 Schultz, Leonard P. 1059 Science Service 902 Scudder, Stevens & Clark 942, 1000, 1001, 1002, 1046, 1061, 1126 Scripps, E.W. 902 Secretary: Appointment of Dr. Wetmore 1195 Special Committee to consider tenure of office of, 1157, 1181, 1192, 1193 Secretary's report 895, 908, 911, 921, 925, 942, 947, 1006, 1021, 1022, 1055, 1094, 1098, 1108, 1117, 1141, 1182 Seward, A.C. 891 Seymour, Ralph 922 Shakespeare and Johnson at Chess 899 Shepard, Donald D. 971, 972, 973, 977, 988, 989

18. Shepley, Henry R. 1050 Ship Models 1147, 1148, 1149 Simon, Louis A. 1049 Smart, E. Hodgson 898 Smithsonian Art Commission, name adopted by Regents 1009 New Members 1185, 1186 Relations with National Gallery of Art 1110 Report of 1021, 1047, 1095, 1109, 1132, 1143, 1183 Resolutions by 1022, 1048 Secretary's remarks on functions of 1096 Smithsonian Gallery of Art 1030, 1031 Resolutions by Smithsonian Art Commission 1008, 1048 Smithsonian Gallery of Art Commission 1015, 1016, 1017, 1031, 1048, 1049, 1050, 1051, 1052, 1053 Financial statement 1051 Jury of award 1050 Membership 1049 Plan of competition 1049 Prize winners 1050 Report on competition 1048-1053 incl. Smithsonian Institution: Achievements during past 10 years 956 Notable events during past 17 years 1154, 1155, 1156, 1157 Assistant Secretary 889, 891, 892, 893, 905, 906, 915, 933, 939, 949, 953, 961, 963, 969, 1004, 1013,1016, 1020, 1040, 1042, 1049, 1059, 1092, 1101, 1103, 1119, 1135, 1149, 1153 Business management 1196 Centenary of 1014, 1056, 1150, 1192 (Committee) Endowment, increase of 900 Future policies, resolution on 1196 Investments 1061 Pension plan 1032 Radiation and Organisms 903, 947 Secretary - See C. G. Abbott On History of Smithsonian 925 Secretary - See A. Wetmore Smithsonian exhibition in Main Hall 1099, 1103 Smithsonian retirement plan 1032, 1054, 1055, 1108 New plan under Govt. auspices 1141, 1142 Smithsonian Scientific Series 902, 903, 947, 948, 949, 957, 1012, 1018, 1187 Cease and desist order 1188 Royalties, reduction of 949, 1018 Spending and investment of, 949

19. Smoot, Reed 889, 893, 907 Social Anthropology, Institute for 1199 Solar Heater 947, 952, 959, 968, 1011 Solar Researches 931, 947, 1118 Special committee to consider tenure of office of the Secretary, 1157, 1181, 1193, 1194 Stearns, Foster 1105, 1107, 1122, 1123, 1139, 1161, 1182 Stejneger, Leonhard 950, 1059 Steward, Julian 1199 Stewart, T. Dale 1059 Stirling, M. W. 1056 Stone, Edward D. 1050 Stone, Harlan F. 1105, 1106(elected Chancellor), 1122, 1139, 1157, 1180, 1181 Regarding ship models 1147, 1148, 1149 Tenure of office of Secretary 1193, 1194 Strong, William Duncan 1133, 1197 Superannuation of employees 900 Suydam, Stanley (and Russell Hardy) present claim of Mrs. Gellatly 1112, 1113, 1114, 1115 Swanson, Claude A. 889, 893, 907 Tarbell, Edmund C. 923, 946, 947, 955, 1022 Taylor, D. W. 1029 Tolman, R. P. 897, 900, 909, 923, 1022 Tolson, Morsell A., retirement of 1142 Trustees, National Gallery of Art (Mellon Gift) 972, 973, 1030 Trust indenture (Mellon Gift), copy of 977 Kress Gift), copy of 1066 Twenty Years of the Freer Fund 1128 Vice President of the United States: Curtis, Charles 889, 893 Garner, John N. 906, 907, 919, 939, 953, 999, 1004, 1020, 1042, 1053, 1054, 1064, 1065 Wallace, Henry A. 1105, 1106, 1122, 1139, 1180

20. Walcott, Mrs. Charles D. 904, 947 Bequest by 1097 Death of, resolutions, 1096-7 Walcott, Frederic C. 1105, 1107, 1108 (Appointment), 1122, 1139, 1161, 1181 Wallace, Henry A. 1105, 1106, 1122, 1139, 1161, 1180 War Activities 1118, 1119, 1133, 1136, 1150, 1151, 1152, 1153, 1154 War Background Series 1151, 1152, 1197, 1198 Weather Forecasting 947 Wedel, Waldo 1059 Wenley, Archibald G. 1200 Member, Smithsonian Art Commission 1185, 1186 Mentioned by Secretary as Director, Freer Gallery 1137 Westmore, Alexander 889, 891, 893, 905, 906, 915, 933, 939, 949, 953, 961, 963, 969, 1004, 1013, 1016, 1020, 1040, 1042, 1049, 1059, 1092, 1101, 1103, 1105, 1119, 1122, 1135, 1139, 1149 (ship models), 1153, 1180, 1182, 1186, 1197 Appointed Secretary 1195 Elected Secretary, Smithsonian Art Commission 1186 Whitlock, Mrs. Brand 950 Wiles, Irving R. 898 Wings for National Museum 891, 904, 913, 934, 951, 1009, 1017, 1191 World is Yours radio program 958, 1038, 1058 Wright plane, petition for return of 975, 1026, 1027 Wyeth, Nathan 892 Young, Mahonri M. 910, 923, 946, 955, 1007, 1008, 1009, 1022, 1109, 1110 Zoological Park 932, 948, 1010, 1017, 1039, 1056, 1190, 1202

Index to the Minutes of the Meetings of the Board of Regents of the Smithsonian Institution 1946 - Abbot, Dr. Charles G. 1220, 1244 Abbott Fund, W. L. 1255, 1272, 1273, 1281 Adams, Herbert 1213 Adams, Dr. Walter S. 1204, 1247 Administrative Officers Salaries 1286 Air Museum, National 1235, 1264 established 1235 appropriations 1263, 1285 Park Ridge Storage 1294 Aldrich, William T. 1240, 1266 Amortization of preferred stock 1283 Anniversary celebration for S. I. 1233 Antarctic 1272 Appraisal of S. I. Investments Appropriations and personnel 1210, 1262, 1284, 1285 Arctic 1272 Arctic Institute 1219 Arms, John Taylor 1213, 1240 Army Medical Center 1273 Arnhem Land Expedition 1271 Arnold, General H. H. 1294 Astrophysical Observatory 1220, 1229, 1274 Atom bombtests, Bikini Atoll 1270 Australian Expedition 1271 Ayres, Louis 1239 Barbour, Dr. Thomas 1237 Barkley, Senator Alben W. 1204, 1257, 1278, 1279, 1294 Barro Colorado Island 1236, 1265, 1274 Bayer, Frederick M. 1271 Beal, Gifford 1240 Beggs, Thomas M. 1284 Bell Aircraft Company 1223 Bequests--Gifts--Funds Dahlgreen, Charles W. 1222 Hrdlicka, Dr. Ales 1215 Kress, Samuel H. 1241 Larsen, Mrs. Ellouise Baker 1256 National Collection of Fine Arts 1213, 1238, 1265, 1292 Porter, Henry Kirke, Memorial Fund 1209, 1228 Roebling, John 1229 Hegeman, Annie-May 1209, 1228

2. Bequests, cont. Bikini Atoll 1256, 1270, 1285 Bliss, Robert Woods Bliss 1240, 1266, 1293, 1294 Botany, Department of (Smithsonian Institution) Bounetheau, Mrs. Henry Du Pre 1238 Brown, John Nicholas 1214 Building program 1212 Bush, Dr. Vannevar 1203, 1210, 1225, 1226, 1228, 1257, 1260, 1277, 1278 Cairns, Huntington 1215, 1241, 1267 Canal Zone Biological Area 1236, 1265, 1274 Cannon, Clarence 1225, 1257, 1258, 1260, 1277, 1278, 1287 Carriker, Jr., M. A. 1254, 1272 Centenary of Smithsonian Institution 1217 Chancellor-- Death of Harlan Fiske Stone 1225 Election of Fred M. Vinson 1225 Appointment of Fleming to Executive Committee 1258 Approval of Secretary's Salary 1286 Civil Service Commission (re-retirement) 1244 Clark, Senator Bennett Champ 1205 Clark, Thomas F. 1265, 1274

3. Clarke, Gilmore D. 1213, 1240, 1266, 1294 Collins, Henry B. 1219 Columbia-Snake River Basin 1275 Commemorative Stamp 1233 Committees - Centennial celebration 1217 Executive, 1207, 1209 Permanent, 1207 Future Policies, 1204, 1205 Compton, Dr. A. H. 1204, 1225, 1251, 1258, 1278 Cooper, Dr. G. Arthur 1222, 1273 Cox, E. E. 1203, 1212 Custis, Nelly 1289 Dahlgreen, Charles W. 1222 Davis, Dr. Harvey N. 1203, 1225, 1257, 1260, 1278 Davis, Malcolm 1272 Deaths Deignan, Herbert S. 1271 Delano, Frederic A. 1203, 1204, 1207, 1225, 1228, 1258, 1259, 1260 Diamonds, classification of in Japan 1255 Director, National Museum, appointment of 1283 Dunkle, David H. 1273 Edgell, George H. 1266 Eisenhart, Dr. L. P. 1204, 1247 Endowment portfolio 1282 Engineering and Industries Building 1212

4. Engineers, Corps of 1252, 1275 Equities, S. I. 1282 Ethnogeographic Board 1219 Evening Meeting, Regents, 1277, 1278 Ewers, John C. 1273 Exchanges, International 1219, 1252, 1276 Executive Committee 1204, 1206, 1209, 1213, 1282, 1286 Election of members 1259, 1260 Lewis Collection of Washington Relics 1290 Retirement 1246, 1268 Report of, 1207, 1228, 1229, 1230, 1260, 1280 Telluride Association, 1287 Executive Session, 1286 Expeditions Federal Retirement System (private employees) 1243, 1281 Finley, David E. 1214, 1240, 1266, 1293, 1294 Fleming, Robert V. 1257, 1258, 1260, 1278 Foshag, W. F. 1222, 1255 Franks, Sir Oliver 1294 Fraser, James E. 1266 Freer Gallery of Art 1223 Appointment of Assistant Director 1231

5. Gazin, C. Lewis 1273 Gellatly Art Collection 1215, 1241, 1267, 1290 George, Walter F. 1204, 1205, 1225, 1278 Goodrich, Lloyd 1240, 1266 Graf, John E. 1203, 1225, 1257, 1278 Guest, Grace 1231 Gyles, Herbert E. (re Gellatly Case) 1215 Handley, Jr., Charles O. 1272 Hannegan, Robert E., Postmaster General 1233 Harvard College 1236 Hegeman, Annie-May 1209, 1228 Henderson, E. P. 1255 Historical collections 1284 Historical museum 1212 Hrdlicka, Dr. Ales, will of 1215 Renunciation of Bequest, 1291, 1292 Hunsaker, Jerome C. 1279 Income and Expenditure, resolution, 1207, 1283 Institute of Social Anthropology 1221, 1274, 1285 Interior, Department of the 1285 International Conference on Whaling 1222 Investment of Smithsonian Funds 1207, 1228, 1230, 1280

6. Japan, classification of diamonds 1255 Jefferies, Zay 1204, 1247 Jewett, Frank B. 1204 Johnson, David B. 1271, 1272 Kawananakoa, Mrs. Abigail 1256 Keddy, J. L., appointment as Assistant to the Secretary 1231 Kellogg, Dr. Remington 1272, 1284 Kidder, A. V. 1204, 1247 Kitty Hawk 1294 Knight, J. Brookes 1222 Kress, Samuel H. 1241 Krieger, Herbert W. 1254 Larsen, Mrs. Ellouise Baker 1256 Lawler, Joseph J. (centennial) 1233 Lewis Collection of Washington Relics 1289 Lewis, Mrs. George 1289 Library of Congress Trust Fund Board 1209, 1228 Loeblich, Jr., A. R. 1273 Loening, Grover 1264

7. MacArthur, General Douglas 1252 McConnell, Jr., Samuel K. 1257, 1258, 1277, 1278 McGuire, Judge J. 1290 McKellar, Kenneth 1203, 1205 McNary, Charles L. 1205 Mann, William M. 1212 Manship, Paul 1214, 1240 1266, 1293, 1294 Mather, Frank Jewett 1214, 1239 May, Ernest N. 1254 Michigan, University of 1236 Miller, Robert R. 1271 Missouri Valley Basin Survey 1252 Mitman, C. W. 1212 Morris, Dr. Roland S. 1206, 1227 Morrison, J. P. E. 1255, 1271 Morrow, Gov. Jay J. Morrow 1236 Morton, Conrad V. 1254 Motion picture (Treasure House - RKO-Pathe "This is America" Series) 1277 Mount Vernon Ladies Association 1289 Museum of Comparative Zoology 1237 National Academy of Sciences 1237 National Air Museum - 1263, 1285 established 1235 re Park Ridge storage 1294

8. National Collection of Fine Arts 1213, 1223 Appointment of director, 1231, 1294 National Gallery of Art, 1241, 1244 Kress gift, 1241 National Geographic Society 1221, 1235, 1271, 1275 National Museum 1222, 1261 Aeronautical collections transferred to Air Museum 1264 Dept. of History created 1284 National Park Service 1275 National Zoological Park 1223, 1262-3, 1276 Navy Department 1285 Nimitz, Admiral Chester 1235 Noon, Mr. (re Telluride Assn.) 1289 Nunn, L. C. 1287 Nutt, David 1272 Orchard Place Airport 1294 Pan American Sanitary Bureau 1222 Paricutin, study of 1222 Park Ridge, Illinois storage depot, see National Air Museum Patent Office, U. S. (re Washington Relics) 1289 Peat, Marwick, Mitchell & Co. 1208, 1229, 1280

9. Permanent Committee 1207, 1228, 1260 Pope, John Alexander, appointment as Assistant Director, Freer Gallery 1231 Porter, Henry Kirke 1209, 1228 Powell, Mrs. Thos. I. H. 1289 Powers, Major General Edward M. 1235, 1264 President, White, House Reorganization Plan, 1236, 1265 Kitty Hawk 1294 Release re Centennial 1233 Pride, Rear Admiral A. M. 1264 Publications and Publicity 1276 Public Health Service 1273 Quartermaster Department 1253, 1274 Radiation and Organisms 1220 Radio Broadcast re Centennial 1233 Reclamation Service 1252, 1275 Redfield, Reece, B. Carroll 1203, 1206, 1226 Reorganization Plan No. 3,(1946) 1236 Retirement Plan, S. I. 1243 Termination of 1268 Regents, Changes in Board 1205, 1226 Appointment of 1206, 1226

10. Reichelderfer, Dr. F. W. 1204, 1247 Reports Executive Committee, 1207 Permanent Committee 1228 Business Methods and Accounting Procedures 1208 Smithsonian Art Commission 1213 National Collection Fine Arts 1213 Future Policies Committee 1204, 1248 Research Associates Appointment of Dr. J. Brookes Knight 1222 Resolutions - Future Policies Committee Hrdlicka, Dr. Ales 1216 Income and Expenditure 1207, 1228, 1259, 1283 Investment in securities 1209 Kress Collection 1243 Morris, Dr. Roland S. 1206 National Gallery of Art 1241 Retirement System 1246 Roebling, John 1230, 1261, 1287 Secretary's salary & pension 1210, 1286 Smithsonian Scientific Series Stone, Harlan Fiske 1227 (death of) Wetmore, Alexander, salary as secretary 1286

11. Resolutions -

12. Retirement plan for Smithsonian employees under Federal Retirement System 1243, 1246, 1247, 1281 Richardson, Mr. (Scudder, Stevens & Clark representative) 1282 Riggs National Bank 1282 Ripley, Dr. S. Dillon 1255, 1271 River Basin Surveys 1275, 1285 Robbins, Dr. W. J. 1203, 1247 Roberts, Dr. Frank H. H. 1252, 1275 Roebling, John A. 1229, 1260, 1287 Roebling, Washington 1261 Ronne, Commander Finne 1272 Salaries, Administrative officers (Secretary & Assistant Secretaries) 1286 Sallada, Rear Admiral H. B. 1235 Schultz, Dr. Lenard P. 1255, 1271 Scudder, Stevens & Clark (investment counsel), 1207, 1230, 1282 Secretary Salary of 1210, 1229, 1286 Pension 1210 Elected Chairman National Air Museum Advisory Board 1235 Gellatly (suit against as individual) 1290

[[underline]] Resolutions [[/underline]] 1214, 1240, 1266, 1293 Smithsonian Art Com [[strikethrough]] 1266 [[/strikethrough]] Frederic A Delano 1259

^[[1890]] JOURNAL OF PROCEEDINGS OF THE BOARD OF REGENTS OF THE SMITHSONIAN INSTITUTION. [[line]] WASHINGTON, January 8, 1890. The stated annual meeting of the Board of Regents of the Smithsonian Institution was held this day at 10.30 o'clock A.M. Present: The Chancellor, Chief-Justice MELVILLE W. FULLER; Hon. J.S. MORRILL, Hon. S.M. CULLOM, Hon. JOSEPH WHEELER, Hon. HENRY CABOT LODGE, Gen. M.C. MEIGS, Dr. ANDREW D. WHITE, Dr. J.B. ANGELL, Dr. HENRY COPPEE, Dr. J.C. WELLING, and the Secretary, S.P. LANGLEY. An excuse for non-attendance was read from the Hon. BENJAMIN BUTTERWORTH, and the Secretary stated that he had been informed, unofficially, that Senator R.L. GIBSON was detained in New York by illness. The following letter was read to the Board: NEW HAVEN, CONNECTICUT, December 31, 1889. I regret that I find it advisable, from considerations of health and prudence, to resign the position which I have held for so many years as a member of the Board of Regents of the Smithsonian Institution. With the best wishes for the prosperity f the Institution and the assurance of the highest personal regard for the members of the Board, I am, Very truly yours, NOAH PORTER. To S.P Langley, Secretaryy of the Smithsonian Institution. On motion of Dr. Coppee, it was Resolved, That the Board having received the resignation of Dr. Noah Porter as a Regent, accept it with an expression of their regret and with assurances of their high personal esteem. The Journal of the Proceedings of the Board at the meeting of January 9, 1889, was read and approved. The secretary announced the appointment (January 6, 1890) by the honorable the Speaker of the House of Representatives of the following members of the House as Regents: Mr. BENJAMIN BUTERWORTH, of Ohio. Mr. HENRY CABOT LODGE, of Massachusetts. Mr. JOSEPH WHEELER, of Alabama. [[page number]] XI

XII JOURNAL OF PROCEEDINGS. Dr. Welling, in presenting the report of the Executive Committee for the fiscal year ending June 30, 1889, called the attention of the Board to the statement on page 5, under the head of International Exchanges (which sets forth that an amount has been expended in this department beyond the annual appropriation made by Congress, entailing annual loss upon the fund of the Smithsonian Institution) and to the recommendation that Congress be requested to make appropriations to reimburse the Smithsonian fund. On motion it was-- [[italics]] Resolved [[/itallics]], That the Regents instruct the Secretary to ask of Congress legislation for the repayment to the Institution of the amount advanced from the Smithsonian fund for governmental service in carrying on the exchanges. The report of the committee was then approved. On motion of Dr. Welling it was also-- [[italics]] Resolved [[/italics]], That the income of the Institution for the fiscal year ending June 30, 1891, be appropriated for the service of the Institution, to be expended by the Secretary, with the advice of the Executive Committee, upon the basis of the operations described in the last annual report of said committee, with full discretion on the part of the Secretary as to items of expenditures properly falling under each of the heads embraced in the established conduct of the Institution. The Secretary, in presenting his report for the year ending June 30, 1889, referred especially to the fact that the Smithsonian Institution is now, and has been for some time, paying out an increasingly large portion of its annual income in service that inures either directly of indirectly to the benefit of the Government, rather than to its legitimate application for the immediate "increase and diffusion of knowledge;" and in this connection quoted the opinion of Professor Henry, expressed as long since as 1872, that the Government should then have paid the Institution $300,000 for the use of the present building alone. He did not ask for any immediate action, but invited the attention of the Regents to this condition of the relation of the Institution's affairs to those of the Government, a general condition of which the loss of the rent of the building might be taken as a single example. The late Secretary had intended to provide an astro-physical observatory on a modest scale, the building for which would probably cost not over ten or fifteen thousand dollars, and with the expectation that if this amount were contributed by private citizens and the building placed on Government land, Congress would make an appropriation for purchasing the apparatus, and also a small annual appropriation necessary for maintenance. This amount having been pledged by responsible parties, the Secretary had ordered some of the principal pieces of apparatus which would take a long time to construct. A number of valuable pieces had also been loaned to the Institution, and to supply provisional needs, a cover for all these in the form of a small temporary

JOURNAL OF PROCEEDINGS. XIII erection has been put up south of this building. This will enable the apparatus to be used, but it is not the "observatory" in question, which, if Congress makes the necessary appropriation, will probably be erected at some future time in some suburban site under the Regents' control. In this connection he presented a copy of the will of the late Dr. Jerome H. Kidder, and letters from his executor, accompanied by a copy of an unsigned codicil. The Secretary stated that Dr. Kidder was a former officer of the U.S. Navy, who several years ago made a bequest of $10,000 to the Smithsonian Institution to be employed for certain biological purposes. Dr. Kidder afterwards informed the Secretary that owing to changes in his domestic circumstances, he had reduced the amount to $5,000 and changed the purpose of the bequest, which he was desirous to see applied to the astro-physical observatory in question. It appears however that though this was well known to Dr. Kidder's family and friends to be his deliberate purpose, he did not actually execute this provision to his will, but having ordered a codicil to that effect to be drawn, was stricken with so sudden an illness that he was unable to sign it. (The Secretary read two letters from the executor stating, in substance, that the family would cheerfully pay the $10,000, but that it earnestly desired to see this sum applied to the astro-physical observatory, in which Dr. Kidder's whole interest was lately engaged.) After the clauses of the will and the codicil had been read a discussion followed, from which it appeared to be the opinion of the Board that if the Regents accepted, in accordance with the wishes of the family and the executors, the deliberate purpose of the testator in regard to the object of the bequest, they should be guided by this purpose also in regard to the amount which they should receive. Mr. Morrill then offered the following preamble and resolution, which was adopted: Whereas the late Jerome H. Kidder having, in a will drawn up some years before his death, bequeathed the sum of $10,000 to the Smithsonian Institution for purposes connected with the advancement of science, did in a codicil to said will, drawn under his direction during his last hours, but which his sudden death prevented him from executing, reduce the amount of his bequest to $5,000, which he desired should be applied toward the establishment of an astro-physical observatory: It is Resolved, That the Executive Committee of the Board of Regents be authorized to accept, as finally and decisively indicative of the wishes of the testator the provisions of the codicil bequeathing $5,000 for the purpose of an astro-physical observatory, and that they be authorized to decline to accept from his executors more than this sum; provided, however, that before doing so they can receive sufficient assurance that the Institution will be protected against any liability. The Secretary exhibited recently prepared sketch plans for a new Museum building, and called the attention of the Regents to their recommendation to Congress, in January, 1883, of the need of enlargement.

[[aligned left margin]] XIV [[/aligned left margin]] [[header centered on page]] JOURNAL OF PROCEEDINGS. [[/header centered on page]] Since this resolution, the collections of the Museum have enormously increased, so that before a new building could now be completed the material pressing for display would more than cover the entire area of such a building as the present one. It seems absolutely necessary that the new building should contain, beside a basement, at least two stories, it being indispensable to have, apart from the purposes of display, upper rooms for the preparation of the exhibits below. The price of material has risen very greatly, so that, owing to these combined causes, the estimate of 1883 is not applicable to the wants of to-day. The Secretary did not conceive that any supplementary action on the part of the Regents was now needed, but submitted these plans and estimates that they might be advised of the probable very considerable increase in the sum that it would now be necessary to ask of Congress. The Chief Justice, being obliged to leave here, resigned the chair to Senator Morrill. The Secretary stated that in connection with this subject of the plans he would present a letter from Mr. Cluss, of the firm of Cluss & Schulze, architects, asking for "an equitable compensation" for professional services and expenses in former years, in connection with a proposed building for the Museum. On motion of General Meigs, it was Resolved, That Messrs. Cluss & Schulze be informed that the question of compensation to them for plans for a new Museum building will be considered when they shall present such a bill as can be submitted for Congressional action. The Secretary recalled to the attention of the Regents a statement made at their last meeting, to the fact that bills had been brought before Congress making an appropriation for the purpose of establishing a Zoological Park under a Board of Commissioners, of whom the Secretary of the Smithsonian Institution was one, and directing this Commission, after purchasing and laying out the land and erecting the necessary buildings, to turn it over to the Regents. The bill as since actually passed, however, only instructed the Commissioners to purchase the land; and, while declaring the Park to be for the advancement of science, gave no intimation of the intent of Congress about its ultimate disposal. This Commission has nearly completed the purchase, and the time has now arrived when the Park may advantageously be placed under scientific direction. He could not, of course, anticipate what the final action of Congress would be in the matter, but he was authorized to state that the Commission would feel satisfied if Congress should place the Park under the Regents' control. There is an increasing collection of animals already in the Regents' care, and an appropriation of $50,000 has been asked for, to provide for its establishment in the newly acquired Park, which, within its large area, would also provide suitable retirement for the small physical observatory already

[[header]] [[centered on page]] JOURNAL OF PROCEEDINGS. [[/centered on page]] [[aligned right margin]] XV [[/aligned right margin]] [[/header]] alluded to. He expressed the hope that a bill providing for both measures would have the support of the Regents in the Senate and in the House. After listening to statements by the Secretary relative to the estimates for the ensuing year, and also to the subject of the desirability of obtaining legislation relative to a statue of Professor Baird, the Regents considered the subject of a more convenient time for their annual meeting in January; and on motion of Senator Cullom it was-- [[italics]] Resolved [[/italics]], That hereafter the time of the annual meeting of the Board of Regents shall be on the fourth Wednesday in January of each year. Mr. Wheeler called the attention of the Board to the death of their late colleague, the Hon. S.S. Cox, and on his motion it was-- [[italics]] Resolved, [[/italics]] That a committee be appointed, of which the Secretary shall be chairman, which shall be authorized to prepare resolutions on the services and character of the late S.S. Cox, and to make the same of record. The chairman announced as the committee, the Secretary, General Wheeler, Dr. Welling, Mr. Lodge. The committee submitted the following report and resolutions, which were unanimously adopted: [[italics]] To the Board of Regents: [[/italics]] Your committee report that the Hon. S.S. Cox was first appointed a Regent of the Smithsonian Institution December 19, 1861, and that he filled that office, except for intervals caused by public duties, to the time of his death. While he was a regular attendant at all the meetings of the Board, he was ever ready to advance the interests of the Institution and of science, either as a Regent or as a member of Congress; and although such men as Hamlin, Fessenden, Colfax, Chase, Garfield, Sherman, Gray, and Waite, in a list comprising Presidents, Vice-Presidents, Chief Justices, and Senators of the United States were his associates, there were none whose service was longer or more gratefully to be remembered, nor perhaps any to whom the Institution owes more than to Mr. Cox. The regard in which his brother Regents held Mr. Cox's accuracy of characterization, and his instinctive recognition of all that is worthiest of honor in other men, may be inferred from the eulogies which he was requested by them to deliver, among which may be particularly mentioned the one at the commemoration in honor of Professor Henry in the House of Representatives; but though these only illustrate a very small part of his services as a Regent, your committee are led by their consideration to recall that his first act upon your Board was the preparation and delivery of an address, at the request of the Regents, on their late colleague, Stephen A. Douglas, and that on this occasion he used words which your committee permit themselves to adopt, as being in their view singularly characteristic of Mr. Cox himself: "It was not merely as one of its Regents that he showed himself the true and enlightened friend of objects kindred to those of this establishment. He ever advocated measures which served to advance knowledge and promote the progress of humanity. The encourage-

XVI JOURNAL OF PROCEEDINGS ment of the fine arts, the rewarding of discoverers and inventors, the organization of exploring expeditions, as well as the general diffusion of education were all objects of his special regard." In view of those facts it is- [[italic]]Resolved[[/italic]] , That in the death of Hon. Samuel Sullivan Cox the Smithsonian Institution has suffered the irreparable loss of a long-tried friend, the Board of Regents of a most valued associate and active member during fifteen years of service, and the country of one of its most distinguished citizens. [[italic]] Resolved[[/italic]], That the Board of Regents desire to express their deep sympathy with the bereaved family of the deceased, and direct that a copy of these resolutions be transmitted to the widow of their late associate. On motion of Senator Cullom, the Board adjourned [[italic]] sine die [[/italic]].

^[[1889]] JOURNAL OF PROCEEDINGS OF THE BOARD OF REGENTS OF THE SMITHSONIAN INSTITUTION. WASHINGTON, January 9, 1889. The stated annual meeting of the Board of Regents of the Smithsonian Institution was held this day at half past 10 o'clock a.m. Present: Chief-Justice MELVILLE W. FULLER, Hon. J.J. INGALLS, Hon. J.S. MORRILL, Hon. S.M. CULLOM, Hon. R.L. GIBSON, Hon. S.S. COX, Hon. W.W. PHELPS, Hon. JOS. WHEELER, Dr. HENRY COPPEE, Dr. JAMES C. WELLING, General M.C. MEIGS, and the Secretary, Mr. S.P. LANGLEY. On motion of Mr. Morrill, Mr. Ingalls was called to the chair. Excuses for non-attendance were read from Dr. NOAH PORTER and Dr. J.B. ANGELL, and the Secretary stated that Dr. A.D. WHITE was out of the country. The journal of proceedings of the Board of the regular annual meeting of January 11 an the special called meeting of March 27, 1888, was read and approved. The Secretary stated that since the last annual meeting the death had occurred of one of the most distinguished and useful members of the Board, Dr. ASA GRAY, and it was proper that some expression be made by the Board in regard to the loss it had sustained. Dr. Coppee, in a few eulogistic remarks on the late Dr. Gray, portrayed his character and particularly his active usefulness as a Regent, and thought the expression of the feeling of every one of his associates should be placed upon the permanent records of the Institution. On his motion, it was [[italics]]Resolved[[/italics]], That a committee of three be appointed, of which the Secretary shall be chairman, to prepare and record in our proceedings a resolution expressing the sentiments of the Board upon the loss of Professor Gray. The Chair appointed Prof. S.P. Langley, Dr. Coppee, and Dr. Welling as the committee, which subsequently reported the following: THE LATE DOCTOR ASA GRAY. It is rarely indeed that the departure from this life of any man produces so profound and so general a sense of personal loss as has followed the death of our friend, Dr. Asa Gray. His associates in the XIII

XIV JOURNAL OF PROCEEDINGS. Board of Regents, his companions in scientific research, and the great body of younger men who looked up to him as their master, have all been made to realize that something has gone from the world which can ill be spared, and that their own lives have lost a part of that which made up their fullness. Upon the Smithsonian Institution his loss falls with particular weight, since his active interest in its welfare is almost continuous with its existence, for he was one of the Committee of the American Academy of Arts and Sciences, the report of which upon the "plan proposed for the organization of the Smithsonian Institution," rendered in 1847, has exercised so active an influence upon the subsequent history of this establishment. Appointed a Regent in January, 1874, to succeed Prof. Louis Agassiz, his efficient and active interest in the welfare of this Institution has been one of its most valuable possessions, and it is with deeper feeling than formal resolutions of regret usually convey that we now endeavor to express some part of our sense of irreparable loss. Dr. Gray's scientific reputation, while literally world-wide, was naturally greatest in his own country, for it is he who has make the botanical world acquainted with probably nearly three-fourths of the forms that grow on this northern continent; and in this country, where everything was referred to his Harvard Herbarium and to his judgment and classification, as the final court of appeal, he occupied a unique position as priest and pontiff of American botany. His botanical labors are otherwise too familiar to need rehearsal here, but it is not perhaps so generally known that he was an honored sponsor at the birth of the Darwinian Theory. In this constant correspondence with its illustrious author, Dr. Gray elicited the frequent expression of an admiration as hearty as it was sincere;* and in Europe as well as in this country our friend was recognized rather as the colleague than as the disciple of the great English naturalist. As another distinguished botanist has said of him, in speaking on this same subject, "Wherever it was known that Asa Gray saw nothing sinister, nothing dangerous, in the teachings of Darwin, those teachings were stripped of all their terrors. The impossibility that such a man, so eminent in science, so clear in his conceptions, so pure in his morals, and so steadfast in his faith, could pass judgment upon a work that he had not thoroughly examined, or favor a doctrine that could be productive of evil, was apparent to all who knew him, and to the full extent of Dr. Gray's wide influence throughout the world, the works of Charles Darwin were stricken from the [[italics]] index expurgatorius [[/italics]] and admitted into the family circle as safe books for all to read. Rather with the desire that a permanent record shall be made of the ___________________________________________________________________________________ * "I said in a former letter that you were a lawyer, but I made gross mistake. I am sure that you are a poet,--no, I will tell you what you are: a hybrid, a complex cross of lawyer, poet, naturalist, and theologian! Was there ever such a monster seen before?" (Darwin to Gray, September 10, 1860.)

JOURNAL OF PROCEEDINGS. XV appreciation in which this Board holds its departed associate than in any expectation that formal action can adequately express its sense of the great loss that we personally feel, and that this Institution has experienced, your committee submits the following resolutions: Whereas the members of the Board of Regents of the Smithsonian Institution have been called upon to mourn the death of their distinguished colleague, the late Dr. Asa Gray, who has been actively interested in the welfare of the Institution from its beginning, and who held for fifteen year the office of Regent, with great advantage to the Institution: Therefore, be it Resolved, That with a high appreciation of Dr. Gray's most eminent labors in the development of all scientific truth, and especially in the great advancement and popularization of the study of botany; with a grateful sense of the service he has rendered to the Smithsonian Institution, and with reverence for his pure life, we record our admiration of the Christian character in which the truths of science were all seen in the same light that shone on a life of steadfast faith. Resolved, That we mourn not only the great investigator, the teacher and the associate, whose single mind found outward expression in a manner so well remembered in its simple and indefinable charm, but that above all we grieve for the loss of a friend. Resolved, That this preamble and the resolutions resolutions be spread on the minutes of the Board in respectful tribute to the memory of our venerated colleague, and that a copy by transmitted to his family in token of the share we take in their bereavement. The Secretary stated that having learned from the widow of Dr. Gray that she needed about eighty copies of the second part of the "Flora of North America," by her husband, which has been published by the Smithsonian Institute, to complete the sets in her possession and render them available, he had ventured in the name of the Regents to furnish these desired volumes, and had taken the occasion to express their continued interest in the result of the labors of their late colleague; for which Mrs. Gray had asked him to express her very sincere thanks. The chairman announced the election by joint resolution of Congress, approved by the President February 15, 1888, of Dr. Andrew ^[[strikethrough]] B [[/strikethrough]] White, ^[[D.]] of the State of New York, as Regent for the term of six years, to fill the vacancy occasioned by the death of Dr. Gray. The chair then announced as the next business in order, the election of Chancellor. On motion of Mr. Cox, Chief-Justice Melville W. Fuller was unanimously elected Chancellor of the Institution. Mr Fuller, in accepting the office, after thanking the members of the Board for the compliment, expressed his desire to promote the objects of the Institution, in whose welfare, he was well aware, the late chancellor, Chief-Justice Waite, had such great interest, and he earnestly hoped that he should be able to discharge his duties with as much fidelity and success. Dr. Welling, chairman of the Executive Committee, presented its annual report for the year ending June 30, 1888; which was read and accepted.

XVI JOURNAL OF PROCEEDINGS. On motion of Mr. Cow it was - Resolved, That the income of the Institution for the fiscal year ending June 30, 1890, be appropriated for the service of the Institution, to be expended by the Secretary, with the advice of the executive committee, upon the basis of the operations described in the last annual report of said committee, with full discretion on the part of the Secretary as to items of expenditures properly falling under each of the heads embraced in the established conduct of the Institution. The Secretary presented his annual report, which in accordance with the rules of the Board had been printed and distributed in advance to the members. He expressed his readiness to make additional explanations or remarks in regard to any part of the operations of the Institution. Mr. Cullom inquired as to the Zoological Park, and the prospect of its establishment. He expressed great interest in the project and hoped it would speedily be realized. The Secretary briefly urged the importance to science of the measure, as the means of rescuing from speedy extinction some of the animals which formerly inhabited this continent in vast numbers, and expressed his fear that if the land was not now secured (which in its natural state was pre-eminently fitted for the Park) within a year, so-called "improvements" would entirely destroy its character and adaptability. General Meigs stated that thirty years ago he had pointed out to the Government the desirability of securing the Rock Creek region for a public park, and the land could then have been procured for an insignificant sum. After a general expression of the opinion by the Regents in favor of the proposed Zoological Park, the members of the Board in the Senate and House were requested to urge the passage of the bill by Congress as speedily as possible. The Secretary stated that a reference had been made at the last annual meeting of a bill introduced in the Senate December 12, 1887, for the erection of a bronze statue of the late Professor Baird. This bill had passed the Senate unanimously February 9, 1888, and was referred in the House to the Committee on Library, which had not made a report. Mr. Cox stated that if the bill came up for action in the House he had no doubt it would be favorably acted on. The Secretary made the following remarks: The Smithsonian contribution to the Library of Congress now consists of over a quarter of a million titles, forming a collection of its kind absolutely unequaled in the world, created mainly out of the Smithsonian income and practically a donation to the General Government. Further, nearly a quarter of the Smithsonian yearly income is indirectly devoted to the increment of this great collection. It had been hoped that this collection would have been kept in a hall distinct from other books in the Library of Congress, but the exigen-

JOURNAL OF PROCEEDINGS. XVII cies of the demand on the Librarian have caused it not only to be crowded into insufficient space, but in an inaccessible room, so that the collection is not seen and in no way recalls the source of its contribution, and to the general public its very existence is unknown. In the new Library of Congress building adequate space will presumably be provided for its preservation and increase, but if it seems fit to the Regents that a distinct hall or halls shall be devoted to it, and that they shall also in their construction and decoration not only be worthy of the contents, but recall that the collection is due to the Smithsonian fund, the following resolution is submitted: Resolved, That since the Smithsonian deposit now numbers over 250,000 titles, and is still increasing at the cost of the Institution, it is, in the opinion of the Regents, desirable that in the new building for the Library of Congress sufficient provision shall be made for its accommodation and increase in a distinct hall or halls, worthy of the collections, and such as, while recalling to the visitor the name of Smithson, shall provide such facilities for those consulting the volumes as will aid in his large purpose of the diffusion of knowledge among men. On motion of General Meigs, the resolution was adopted. The Secretary called the attention of the Board to the act recently passed by Congress (approved by the President, January 4, 1889), to incorporate the American Historical Association, and providing that said association shall report annually to the Secretary of the Smithsonian Institution its proceedings, etc., who at his discretion shall communicate the same to Congress, and further authorizing the Regents of the Institution to receive on deposit the collections, papers etc., of the said association. On motion of Mr. Cullom, it was Resolved, That the American Historical Association be and hereby is permitted to deposit its collections, manuscripts, books, pamphlets, and other material for history in the Smithsonian Institution or in the National Museum, in accordance with the provisions of the act of incorporation, and that the conditions of said deposit shall be determined by the Secretary, with the approval of the executive committee. On motion of Mr. Cullom, the Board adjourned sine die. H. Mis. 224--II

^[[1888]] JOURNAL OF PROCEEDINGS OF THE BOARD OF REGENTS OF THE SMITHSONIAN INSTITUTION. Washington, January 11, 1888. The stated annual meeting of the Board of the Regents of the Smithsonian Institution was held this day at 10:30 o'clock A.M. Present: Chief-Justice M. R. WAITE, Chancellor of the Institution, Hon. S. S. Cox, Hon W. W. Phelps, Hon. JOSEPH WHEELER, Dr. HENRY COPPÉE, Dr. J. B. ANGELL, Dr. J. C. WHELLING, General M. C. MEIGS., and the Secretary, Professor LANGLEY. Excuses for non-attendance were read from Dr. NOAH PORTER and Senator J. S. MORRILL. The Secretary made a statement that the absence of Dr. ASA GRAY was caused by severe illness. The journal of the proceedings of the Board at the meetings on January 12 and November 18, 1887, was read and approved. The Secretary stated that in accordance with the instructions of the Board at the last meeting, he had again consulted with the widow of the late Professor BAIRD, and ascertained that while she desired to defer to the wishes of the Regents, her own preference would be that the interment of the remains of her husband should be strictly private. It was necessary therefore to depart from the arrangements which had been contemplated at the last meeting of the Board, and by the advice of the Executive Committee, a meeting of the Board of Regents was not called as had been anticipated in December, and the stated annual meeting is therefore now held at the regular time, as provided by the regulations of the Board of Regents. The Chancellor announced the appointment by the President of the Senate, on December 19, 1887, of Hon. Randall L. Gibson, of Louisiana, as a regent of the Smithsonian Institution, vice Senator Maxey, whose term had expired. The Chancellor also announced the appointment by the Speaker of the House of Representatives, on January 5, 1888, of Hon. S. S. Cox, of New York, as regent, vice Hon. O. R. Singleton, who had not been re-elected to Congress; and on the 10th of January, of Hon. Joseph Wheeler, of Alabama, vice Hon. W. L. Wilson, and the re-appointment of Hon. W. W. Phelps, of New Jersey. Dr. Welling, chairman of the Executive Committee, presented its annual report for the year ending June 30, 1887. Dr. Welling, in presenting the report, called attention to a paragraph on the third page, relative to the appropriation for "ethnological re- XI

XII JOURNAL OF PROCEEDINGS. searches," and he wished it understood - not as a matter of criticism, but in explanation - that the Executive Committee made no examination or inspection of the accounts of the Bureau of Ethnology. These were exclusively under the control - according to the acts of Congress making the appropriations - "of the [[italics]]Secretary[[italics]] of the Smithsonian Institution." In this respect a difference existed between the duty of the committee in regard to these accounts and those of the Museum or of other trusts commiteed to the Institution, of which careful examination was made of every voucher. The Secretary stated that he would be very willing to be relieved of the weighty responsibility and would be gratified if it could be assumed by the Regents. He had no desire to assume a personal responsibility in regard to the appropriation referred to, and he hope that in the future it might be found possible to make the appropriations to the [[italics]]"Smithsonian Institution"[[/italics]] instead of to the [[italics]]"Secretary"[[/italics]]. Dr. Welling remarked that the Executive Committee does not care to share this responsibility. Dr. Coppée said he though it the [[italics]]duty[[/italics]] of the Regents to share in this; and that if the language of the act was so doubtful, and if in relation to one trust it was the duty of the Secretary to confer with the Executive Committee, he though that in others, although the Regents or the Institution were not specially mentioned, he ought to come under the same arrangement. General Meigs said that[[italics]] Congress[[italics]] made the distinction referred to by Dr. Welling, and it was not for the Board to advise or dictate to Congress. [This view was assented to by various members of the Board.] The Secretary having stated that the accounts of the Museum were settled by the Interior Department, and that the estimates for preservation, etc., of the collections were sent by him through the Secretary of the Interior to the Secretary of the Treasury, the Chancellor remarked that he thought that all the accounts of the Institution in regard to any operations committed to it, should be settled directly with the Treasury Department, and no through an intermediate department. The Secretary said that the Chancellor has anticipated what he was about to say. As the Executive Committee had observed, the relations of the Museum with the Department of the Interior on the one hand and with the Regents on the other, are undoubtedly ambiguous, since the late Secretary of the Interior himself wrote to say that he did not understand them. At present the Secretary of the Institution transmits the estimates for the Bureau of Ethnology to the Secretary of the Treasury, but does not transmit those of the Museum, which are sent through the Secretary of the Interior. It would seem desirable that some arrangement should be made by which in the future all estimates should be submitted to the Secretary of the Treasure, and all appropriations for the Museum, as well as for the Bureau of Ethnology, made

JOURNAL OF PROCEEDINGS. XIII to the Smithsonian Institution, and that the sundry civil bill should be changed in the items relation to the Museum and the Bureau of Ethnology. The Chancellor expressed the opinion that all the appropriations ought to be disbursed and controlled by the Institution. After remarks by several of the Regents, on motion of Dr. Welling, the following resolution was adopted: Resolved, That the Regents recommend to Congress that the form of the sundry civil appropriation bill be so changed in the items relating to the Museum and the Bureau of Ethnology as to provide, First, That these moneys shall be disbursed under the direction of the Smithsonian Institution. Second, That the estimates for the appropriations of the Museum in the future shall be sent directly to the Secretary of the Treasury by the Smithsonian Institution through its Secretary. On motion, it was resolved that the report of the Executive Committee be accepted. The Secretary presented the annual report for the year ending June 30, 1887, which had been printed; but he regretted to say that he had not been able to procure copies from the Public Printer in December, in accordance with the resolutions of the Board. The Chancellor suggested that some action ought to be taken by Congress to avoid delay in printing the annual reports of the Institution. He thought provision might be made by law for the printing of the Smithsonian Institution outside of the Government Printing Office, as is done in the case of the printing for the Supreme Court. The attention of the Congressional Regents was especially called to this subject. The Secretary stated that a large amount of the indispensable printing was now done through the Department of the Interior, and some provision ought to be made for this if the connection of the Museum with the Department should cease. He hoped that the Congressional Regents would take some action in this matter. On motion of Mr. Cox, it was resolved that the report of the Secretary for the year ending June 30, 1887, be accepted, and that the Secretary transmit the same to Congress. The Chancellor announced that on December 2, 1887, in accordance with the statute, he appointed Mr. G. Brown Goode to act as Acting Secretary in the case of the absence or disability of the Secretary. The Secretary called the attention of the Board to a bill introduced in the Senate by Senator Edmunds on the 12th of December, as follows: A BILL to provide for paying the widow of the late Spencer F. Baird for the services rendered by him as Commissioner of Fish and Fisheries. Be it enacted by the Senate and House of Representatives of the United States of America in Congress assembled, That the Secretary of the Treasury be, and he is hereby, directed to pay Mrs. Mary C. Baird, widow of the late Spencer F. Baird, the sum of fifty thousand dollars, out of any of the money in the Treasury not otherwise appropriated, in full compensation

XIV JOURNAL OF PROCEEDINGS. for the services and expenses of the said Spencer F. Baird during his administration of the office of the Commissioner of Fish and Fisheries, from February twenty-fifth, eighteen hundred and seventy-one, to the time of his death in August, eighteen hundred and eighty-seven. The Secretary also called to the fact that Senator Morrill had introduced a bill in the Senate on the 12h of December, 1887, as follows: A BILL for the erection of a bronze statue of Spencer F. Baird, late Secretary of the Smithsonian Institute. Minutes of America in Congress assembled, That the Regents of the Smithsonian Institution be, and are hereby, authorized to contract for a statue in bronze of Spencer F. Baird, late Secretary of the Smithsonian Institution, to be erected upon the ground in front of the National Museum; and for this purpose, and for the entire expense of the foundation and pedestal of the monument, the sum of fifteen thousand dollars, or so much of said sum as may be needed, is hereby appropriated, out of any moneys in the Treasury not otherwise appropriated. On motion of Mr. Phelps it was resolved that the Executive Committee and the Secretary be authorized to act for the Board of Regents in case of the passage of any act of Congress relative to the erection of a statue of Professor Baird. The Secretary stated that he had but one more matter to which to call the attention of the Board; it was brief, but of considerable importance. It may be remembered that several years ago the Secretary of the Institution, Professor Baird, called the attention of the Regents to a bill introduced in the House of Representatives as follows, viz: "For the erection of a fire-proof building on the south portion of the Smithsonian Reservation for the accommodation of the U.S. Geological Survey, and for other purposes. "Be it enacted by the Senate and House of Representatives of the United States of America in Congress assembled, That the sum of two hundred thousand dollars be, and hereby is, appropriated out of any money in the Treasury not otherwise appropriated, for the erection of a fire-proof building on the south portion of the Smithsonian Reservation for the accommodation of the U.S. Geological Survey, and for other purposes: Provided, That the consent of the Regents of the Smithsonian Institution be first obtained thereto, and that the building be under their direction when completed: And provided further , That the building be erected by the Architect of the Capitol in accordance with plans approved by the Director of the United States Geological Survey, the Secretary of the Smithsonian Institution, and the Architect of the Capitol, acting as a board therefor. "After a very full expression by the Regents in favor of immediate action, on motion by General Sherman, it was "Resolved, That the Board of the Regents of the Smithsonian Institution recommend to Congress to enlarge the National Museum, so as properly to exhibit the mineral, geological, and other collections already on hand an increasing each year, by the erection of a fire-proof building

JOURNAL OF PROCEEDINGS. XV on the southwest corner of the Smithsonian Reservation, similar in style to the present National Museum, and they request an appropriation of $300,000 therefor, to be expended under the direction of the Regents of the Institution."* The Secretary remarked that the placing of the offices of the Geological Survey upon land heretofore reserved exclusively for Smithsonian purposes might be perhaps considered as committing the Institution toward the policy of a union with other scientific bureaus of the Government. It was in view of the questions of general policy thus involved, that it seemed proper that he should ask instruction from the Regents. He could only infer their opinion on the former bill from the language of the resolution, which apparently implied, First. That increased provision was desirable for the Museum collections. Second. From its silence as to the Geological Survey, that the building proposed in the bill was not to be appropriated to that use. The Secretary had lately been informally advised that it was the desire of the Geological Survey to obtain his opinion with reference to this, in anticipation of a bill to be brought before the present Congress, and he desired to be favored with the judgement of the Regents. The Chancellor stated that it was desirable that new Museum buildings should be erected in any case, but that since by act of Congress a certain part of the public grounds had been set apart and appropriated absolutely and exclusively to the Smithsonian Institution, he for one did not want to see anything else placed on these grounds. He further said "If the Smithsonian Institution is to grow it will need them all, and whatever is put upon them should be under our exclusive control." After remarks by a number of Regents, expressing concurrence in the views of the Chancellor, it was suggested by Mr. Phelps that the unanimous opinion of the Board ought to be embodied in a resolution. The Chancellor did not think this was necessary. He supposed all the Secretary wanted was the moral support of the Board in a policy which would forbid the placing of any building on the Smithsonian grounds except for the exclusive use of the Smithsonian Institution. The Secretary alluded to another bill, which proposed to occupy part of the public grounds, including the Smithsonian reservation, with buildings for the Columbian celebration in 1892. It was here remarked by a Regent that there was no danger of this being done immediately, to which the Chancellor said, "With my consent, never." On motion of Dr. Angell, it was resolved that the income of the Institution for the fiscal year beginning July 1, 1888, and ending June 30, 1889, be appropriated for the service of the Institution, to be expended by the Secretary, with the advice of the Executive Committee, upon the [[line]] *Proceedings of the Board, January 17, 1883, Smithsonian Report for 1882, pp. xii, xiii.

XVI JOUNRAL OF PROCEEDINGS. base of the operations described in the last annual report of said committee, with full discretion on the part of the Secretary as to items of expenditures properly falling under each of the heads embraced in the established conduct of the Institution. The Chancellor informed the Board that he had the melancholy duty to perform of announcing the death, yesterday, of Dr. PETER PARKER, who had been for many year a Regent of the Institution and chairman of its Executive Committee. On motion of Dr. Angell, it was resolved that the Executive Committee prepare resolution relative to the death of Dr. Parker. Dr. Welling, of the Executive Committee, presented the following resolutions, which were adopted: Whereas the Board has received the afflictive intelligence that the venerable Dr. PETER PARKER, who, for sixteen years, was a member of the Board of Regents, and who for this whole period served with fidelity on its Executive Committee, has departed this life after a long career filled with useful labors in the service of God and of man: Therefore, be it Resolved, That in retrospect of such a life-career, protracted as it was beyond the limits usually allotted to men, and at each stage of its progress dedicated to the beneficent works in the cause of religion, philanthropy, and science, we desire to testify our respect for the exalted worth and scrupulous conscientiousness which Dr. Parker brought to the discharge of every duty, and which, during his connection with the government of this Institution, were nobly exemplified, by the zeal and diligence with which he ever watched and worked for its prosperity and usefulness, even during the later period of his honorable service, when the burden of years was added to the burden of his official cares, and when with a less conscientious sense of public duty he might have claimed an exemption from the tasks of life. Resolved, That since the retirement of our departed colleague from the membership of this Board we have continues to follow him with the grateful recollections inspired by the association of this council-chamber, as well as with a reverent respect for the Christian patience with which he bore the infirmities of advancing age and the unfaltering Christian hope with which he awaited "the inevitable hour" in full assurance of immortality. Resolved, That these resolutions be spread upon the minutes of the Board, and that the Secretary of the Institution is hereby requested to transmit a copy of them to the family of out late colleague. On motion, the Board then adjourned sine die.

A SPECIAL MEETING OF THE REGENTS. WASHINGTON, March 27, 1888. A special meeting of the Board of Regents was held this day at 11 o'clock A.M. Present, Hon. J. J. INGALLS (President of the United States Senate pro tem.); Hon. SAMUEL F. MILLER (acting Chief Justice of the United States); Hon. J. S. MORRILL, Hon. S. M. CULLOM, Hon. S. S. COX, Hon. JOSEPH WHEELER, Hon. WILLIAM W. PHELPS, Dr. JAMES C. WELLING, General M. C. MEIGS, and the Secretary, Prof. S. P. LANGLEY. The Secretary called the Board to order. On motion of Senator Morrill, Hon. J. J. Ingalls was elected Chairman. Excuses for non-attendance were read from Dr. PORTER, Dr. COPPÉE, Dr. ANGELL, and Dr. WHITE. The Secretary stated that this special meeting has been called at the request of three of the Regents as provided in the organic act. There were two subjects requiring consideration: First, the recent death of the Chancellor of the Institution, Chief Justice Waite; second, the election of a Chancellor. Professor Langley remarked that it would be for others who has known the late Chancellor longer than he had to speak of his worth and public services. He could only say that Judge Wait was not only a tower of strength to the Institution; he was much more; he had the regard, the respect, and the reverence of all those who were brought into relation with him. He could only speak of him with the real affection he felt, and say that the loss the Institution had experienced was to him that of a dear and revered personal friend. On the second point, the Secretary stated that the joint signatures of the Chancellor and the Secretary were required on requisitions for money from the United States Treasury for carrying on the operations of the Institution, and that on the 1st of next July the semi-annual interest would be due, and some one who could act as Chancellor, within the provisions of the law, must sign the requisition in connection with the Secretary, at that time. On motion of Dr. Welling, a committee was appointed to express the sense of the Board in relation to the death of the Chancellor. The Chair appointed Dr. Welling, Senator Morrill, and Professor Langley. H. Mis. 142 - II XVII

XVIII JOURNAL OF PROCEEDINGS. The committee retired and on its return reported through the chairman, Dr. Welling, the following preamble and resolutions, which were unanimously adopted: Whereas the Board of Regents of the Smithsonian Institution has been called to meet in extraordinary session by the afflicting intelligence that MORRISON REMICK WAITE, late Chief-Justice of the Supreme Court of the United States, and late Chancellor of the Smithsonian Institution, has been removed by the hand of death from the scene of his high activities and distinguished usefulness; therefore be it Resolved, That sitting as we do at this time and place, in the very center of that dark shadow which has fallen upon the whole land in the very lamented death of the late Chief-Justice Waite, and appalled as we are by the suddenness as well as by the magnitude of the great affliction which in coming to the nation at large has come to us individually, with an added pathos of sorrow because of the nearer view we have had, for so many years, of the talents, virtues, and graces which found their familiar home in the person of our honoured friend, we could with much good reason crave for ourselves, in this hour of bereavement, the humble permission of mourning apart, that we might silently gauge the depth and the dimensions of a calamity which brings to us its message of personal grief and which has also torn away from out highest seat of justice its venerated and beloved chief; from the legal profession of the country its foremost official representative and therefore its crowning exponent; from the walk of social life in this national capital a commanding presence no less remarkable for his genial and open-hearted sincerity than his affable and gracious benignity; and from the Christian communion a true and faithful disciple who witnessed a good confession as much by the simplicity and humility with which he walked before God as by the unswerving consistency with which he wore the ornament of a pure heart and of a meek and quiet spirit before the scrutiny of his fellow-men. Resolved, That while an obvious sense of propriety must dictate that we should leave to others in that great forum which was the chosen arena of his life's career the sad privilege of depicting, with minute and detailed analysis, the remarkable combination of strong and lovely trait which met in the person of the late Chief-Justice and gave to the symmetrical character of our beloved friend its blended sweetness and light, we can not omit, even in this hour of our special sorrow, to bear our cheerful testimony to the pleasing amenity with which he presided over the deliberations of this council chamber as the Chancellor of the Smithsonian Institution, and sharing, as we all do, in a profound admiration for the intelligence he brought to our discussions, while ever moderating them by the guidance of his clear thought and mild wisdom, we can but render our reverent homage to the engaging personal qualities which endeared him to us as a man, while at the same time gratefully confessing our obligations to him for the provident care and deep interest which he always brought to the discharge of his official duties in this place, where, through all the years of his honorable and useful service at the head of this Board, the Secretary of the Institution in common with ourselves has leaned on him as the wise and true counsellor who could be trusted as well for the rectitude of his moral intuitions as for the clear perceptions of his calm and judicious intellect. Resolved, That we will attend the funeral of our departed Chancellor in a body, and that the Secretary of the Institution, together with a deputation from the members of the Board, be requested to accompany

JOURNAL OF PROCEEDINGS. XIX the other friends and associates of the late Chief-Justice who will bear his remains to their last resting place in Ohio. Resolved, That these resolutions be entered on the minutes of the Board, and that the Secretary be requested to send a copy of them to the family of our departed friend in token of our sincere condolence with them in their great affliction. On motion of Senator Cullom it was resolved, that Acting Chief-Justice SAMUEL F. MILLER be elected Chancellor pro tem. On taking the chair, Justice Miller remarked that in this hour of grief it was a consolation to be honoured with the appointment which had just been conferred upon him, especially as it was not a necessity of law that he as Acting Chief-Justice should have been selected to fill this important position. While it would not be expected of him on the present occasion to deliver a eulogy on the late Chancellor, it was only proper of him to say that, sitting beside Judge Waite as he had done for four hours a day for about fourteen years, he felt as well qualified to appreciate his character as any man living. He was an able judge, an upright man, honest in every fiber of his nature. No sophistry could induce him to act in violation of his conscience. He never was led to believe only what he desired to believe, or to decide against his convictions of right. He was a sound jurist, and above all an able manager of our complicated legal administrative affairs. We can not do too much to honor his memory. He thanked the gentlemen of the Board for the honor they had conferred in electing him Chancellor. On motion of Mr. Phelps, it was resolved, that all or any of the members of the Board, and the Secretary, who wish to attend the funeral services of the late Chancellor at Toledo, be appointed to represent the Board of Regents. On motion, the Board then adjourned sine die.

^[[1887]] SPECIAL MEETING OF THE REGENTS WASHINGTON, D.C., November 18, 1887. A special meeting of the Board of Regents of the Smithsonian Institution was held this day at the Institution at half past 10 o'clock A.M Present, Hon. MORRISON R. WAITE, Chief Justice of the United States, Chancellor of the Institution; Hon. JOHN J. INGALLS, President of the Senate of the United States; Hon. JUSTIN S. MORRILL, Hon. SHELBY M. CULLOM, Hon. WILLIAM L. WILSON, Prof. ASA GRAY, Prof. HNERY COPPÉE, Dr. JAMES C. WELLING, Gen. MONTGOMERY C. MEIGS, Prof. JAMES B. ANGELL. The Chancellor stated that the present meeting had been called in accordance with the provisions of the act of Congress organizing the Institution, at the request of three of the Regents which had been made to the Acting Secretary in the following communication: SIR: At a meeting of the Executive Committee of the Board of Regents of the Smithsonian Institution, November 3, 1887, the following preamble and resolutions were adopted: Whereas, the death of Professor Baird, the honoured Secretary of the Smithsonian Institution, occurred at a time in the last summer when from the absence of certain Regents in Europe, and from the dispersion of others in different parts of the country, it was found impracticable to summon the Board of Regents in extraordinary session, that it might take appropriate action in the premises under the immediate pressure of that deplorable event; and Whereas, the time has now come when such an extraordinary meeting is practicable, and is believed to be required alike by the proprieties and by the possible exigencies of the situation resulting from the lamented death of the late Secretary: Therefore be it Resolved, That the Acting Secretary of the Institution be requested to call a special meeting of the Board of Regents to be held on Friday, November 18, at 10:30 A.M. JAMES C. WELLING. HENRY COPPÉE. M. C. MEIGS. The Chancellor read the following letter from Dr. Noah Porter, one of the Regents: YALE COLLEGE, November 14, 1887. DEAR SIR: I had made all necessary arrangements to be present at the meeting of the Regents which has been called for the 18th instant, when I was summoned to respond to another engagement of long standing, the time for which was fixed on the same day. I regret that I can XXXVII

XXXVIII JOURNAL OF PROCEEDINGS. not be present at Washington as it would give me very great satisfaction to honor the memory of our late distinguished Secretary for the singular fidelity, forecast, and devotion with which he has discharged the manifold duties of this office, and the eminent success which has crowned his enterprising labors. Under his administration the Smithsonian Institution has enlarged its sphere of usefulness and activity and has established itself most firmly in the confidence and esteem of the American people. The direct services which the late Secretary rendered to the wealth and welfare of the American people through his connection with the Fish Commission and the honor which he gained for his country abroad are too well known to need any comment, while his personal simplicity and integrity are above all praise. Very respectfully, NOAH PORTER S. P. LANGLEY, Esq., Acting Secretary of the Smithsonian Institution. The Chancellor, Chief Justice Waite, then made the following remarks: GENTLEMEN OF THE BOARD OF REGENTS: It is my sad duty to announce to you the death of Spencer Fullerton Baird, LL.D., the Secretary of the Institution, at Wood's Holl, Mass., on the 19th day of August last. Professor Baird was appointed by the lamented Professor Henry, while Secretary of the Institution, on the 5th of July, 1850, under the authority of this Board, to the office of Assistant Secretary "in the department of natural history, to take charge of the Museum, and to render such other assistance as the Secretary may require." He entered at once on the performance of his duties, and until the death of Professor Henry, nearly 28 years afterwards, filled his place with great ability, and to the entire satisfaction of his distinguished chief and of the Regents. Professor Henry died on the 13th of May, 1878, and on the 17th of the same month Professor Baird was unanimously chosen his successor as Secretary of the Institution From that day until he died he was faithful to every duty of his high office, and devoted himself untiringly to giving effect to the will of our munificent founder by the "increase and diffusion of knowledge among men." As his death occurred when some of you were absent in Europe, and others away in different parts of this country, it was found impracticable to get an extraordinary meeting of the Board to take action upon the deplorable event at that time. We have now met for that purpose and I invite your special attention to the subject. Senator Justin S. Morrill moved that Prof. S. P. Langley be appointed to fill the vacancy in the office of Secretary created by the death of Professor Baird. It having been represented that the Executive Committee had prepared a minute of proceedings to be submitted to the Board, and that paper having been called for, it was read by the chairman, Dr. J. C. Welling:

JOURNAL OF PROCEEDINGS. XXXIX. "The Executive Committee beg leave respectfully to represent that in the preamble and resolution accompanying the call of the Acting Secretary for the present extraordinary meeting of the Board of Regents, they suppose themselves to have sufficiently set forth the reasons why this call has been so long delayed; the reasons which dictate the expediency of holding an extraordinary meeting at the present time, and therefore the objects which may properly engage the attention of the Board in view of the proprieties and exigencies of the situation resulting from the lamented death of the late Secretary. Cherishing for the late Professor Baird the profound regard inspired by his talents, by his great attainments, by his life-work in the cause of science, and by his distinguished services to the Smithsonian Institution, and not doubting that this sentiment is shared by every member of the Board, your committee have thought that it was due alike to the memory of the departed Secretary whom we all held in highest honor, and to our own sense of the loss which the scientific world in common with this Institution has sustained in his death, that we should proceed, at the earliest practicable day, to take that appropriate action in the premises which is dictated by our intimate official and personal relations with the departed Secretary, and by a sincere desire on our part to testify and record our heartfelt admiration of the great and good man whose death we deplore. With regard to any exigencies, actual or contingent, resulting from the death of the late Secretary, it does not need not be said that first in order and first in importance stands the electing of a Secretary. Though the transactions had by the Board at the last annual meeting, in the appointment of the Assistant Secretary, who is now the Acting Secretary of the Institution, may have simplified the solution of this problem so war as we are concerned, yet there are obvious considerations of delicacy which, in the case of a sensitive and refined nature like that of the eminent man in question, must preclude him from acting with official freedom, and with a full sense of executive authority, until the mind of the Board shall have been definitely declared with regard to the succession in this most responsible office; and in the mean time he naturally shrinks from doing aught in his office which may seem to conclude the final action of the Board in the premises. As to any possible exigencies which may have arisen in consequence of the multiplied engagements of the late Secretary, who, besides his duties as the executive officer of the Smithsonian Institution, was also charged with the direction of the U. S. National Museum, of the Bureau of Ethnology, and of the U. S. Fish Commission, we beg leave to say that certain important questions of future policy, deeply concerning the prosperity of the Institution and the cause of American science, may possibly be thrust upon the Board at this juncture in a way to call for careful consideration, if not for immediate decision. It is known to us all that Prof. Joseph, the first Secretary and

XL JOURNAL OF PROCEEDINGS. the organizer of the Smithsonian Institution, entertained the settled opinion that its operations "should be mingled as little as possible with those of the Government;" that the funds of the Institution, being specifically devoted by the terms of Smithson's bequest to a prescribed object, should not be diverted to other objects, and that consequently the activities of the Secretary should not be engrossed by other engagements which, from their nature or from the administrative cares incident to their management, might be judged to impair the distinctive singleness and highest efficiency of the Institution in laboring for "the increase and diffusion of knowledge among men." He also held that the necessity laid upon the Institution of making annual appeals to Congress for the support and extension of adjuncts not essential to the conduct of its own special operations is a necessity which should be avoided as far as practicable in the interests of a dignified and single-minded administration of the Smithson trust; and hence he thought it desirable that some more definite distinction should be made between the Smithsonian Institution and the National Museum, if on the whole it should be judged best to retain them under a common jurisdiction. His own judgment inclined in favor of their entire separation. In the presence of additional engagements so vast, multiform, and important as those involved in the conduct of the Fish Commission, it is obvious that these opinions of Professor Henry would have gained an added emphasis. The late Secretary, Professor Baird, while acquiescing in the strict views of Professor Henry with regard to the precise terms of the Smithsonian bequest, and while faithfully working, within the proper sphere of the Smithsonian Institution, on the general lines laid down by his predecessor, did not, it is presumed, entirely share Professor Henry's opinions as to the reflex influence and effect exerted by the adjuncts in question upon the normal function and legitimate fame of the Smithsonian Institution. Endowed with a wonderful capacity for administrative detail, and capable of inspiring his subordinates with the enthusiam in their work and with loyalty to their official chief, he doubtless saw in these manifold adjuncts of the Institution only so many auxiliaries to its beneficent design ("the increase and diffusion of knowledge among men"), and therefore only so many additional accessories to its usefulness and glory. Set as your committee are to execute the will of the Regents and not at all to define the scope or policy of the Institution, it would obviously be impertinent on our part to essay any prejudgments on the questions that may be raised by the existing attitude of the Institution considered in the kind or degree of its relations to the National Museum, to the Bureau of Ethnology, and to the Fish Commission. the former two of these adjuncts are parts and parcel of our jurisdiction, while the latter from its inception was placed under the responsible management of the late Secretary, and is now under the direction fo Assistant Secretary Goode.

JOURNAL OF PROCEEDINGS. XLI But while we can not venture on any definitions of policy (all questions of policy having been left by us in abeyance), we may properly recall to the recollection of the Board one great leading principle which has prevailed in the administration of the Institution from its beginning down to the present day; that principle is, that the Secretary is charged with plenary power in his office, and therefore whit an entire and undivided responsibility for the right and proper administration of the Smithson trust. That trust gives to him the reason of his official being, and it is conferred by the Regents, without restrictions of their own, because of the confidence reposed in the ability, integrity, and discretion of the Secretary. Hence any change of polity which should require a division of responsibility because of a multiplicity or heterogeneity of operations, would work an entire change in the theory of our administration, would break up the continuity of our history, and might seriously jeopard the efficiency of the Institution by marring its harmony and unity. This harmony and this unity of operations would therefore seem to require the establishment of a permanent and definite line of policy to be pursued by the Institution as far as possible without break and without chasm because of changes occurring in its executive head. It is obvious that anything like a fundamental revision and reconstitution of the proper work and proper relations of the Institution recurring periodically at the death of each Secretary would be fraught with serious detriment to its usefulness and to its fame. But if the specific nature and at the same time the ensemble of its general operations can be maintained, it would seem that those operations may receive any addition or undergo any extension which shall be found compatible with prudent and efficient administration under a single head. How far, therefore, the ties which now bind the Institution to the National Museum, to the Bureau of Ethnology, and to certain scientific aspects of the Fish Commission, should be tightened or loosened is a question of expediency to be determined by a careful analysis and a deliberate weighing of all the elements involved in the problem set before us--that is, by considering and judging how far each and all of these adjuncts may be made ancillary to the proper work of the Smithsonian Institution under the conduct of a single responsible executive officer. 1. Resolved, That a committee of three Regents be appointed to draft resolutions expressive of the exalted admiration cherished by the Board for the late Spencer F. Baird, LL.D., our gratitude for the long, faithful, and abundant labors which he performed in the service of this Institution, our reverence for his memory, and our profound sense of the loss which the cause of science has sustained in his lamented death.

XLII JOURNAL OF PROCEEDINGS. 2. Resolved, That this Board do now proceed at once to the election of a Secretary to fill the vacancy created by the death of Professor Baird, and that the rights, powers, and duties of the Secretary thus elected, as well as his salary and emoluments, shall be the same as those prescribed by the existing regulations. 3. Resolved, That the newly appointed Secretary is hereby requested to make report in writing at the coming annual meeting, on any changes which may seem to him desirable in the organization of the Smithsonian Institution considered in its relations to the National Museum, to the Bureau of Ethnology, and to such scientific aspects of the Fish Commission as he may deem germane to the proper theory of the Institution, and which shall be capable of reduction under its wise and efficient administration--that is, to consider and report how far the existing relations between all r any of these adjuncts and the Smithsonian Institution should be increased, altered, diminished, or abolished in order the better to promote the original and organic design of the Institution as established by Congress. 4. Resolved, That a committee of three shall be designated by the Chair, to be composed of one Regent appointed from the Senate, one Regent appointed from the House of Representatives, and one Regent appointed from the States, whose duty it shall be to investigate and consider all the questions that may be suggested by the nature or extent of the relations now subsisting between the Smithsonian Institution and any or all of the other objects and adjuncts which are now more or less definitely and completely under its administration, or under the personal administration of its Assistant Secretary; that the said committee, in maturing their views, be invited freely and frankly to acquaint themselves with the opinions and judgments of the Secretary, who, to this end, is hereby requested to communicate to the said committee, in the first instance, any recommendations which he shall submit in pursuance of the preceding resolution; and, finally, that the said committee be instructed to report to the Board at the annual meeting appointed to take place on the 18th of January next, a digest of any additional plans, policies or methods of administration which they shall judge expedient in order to meet any adjustment of relations that shall seem to be required by the best interests of the Institution committed to our charge." The first resolution in the foregoing series was then taken up for consideration, and on motion of Dr. Gray it was adopted. Messrs. Gray, Ingalls, and Welling were appointed a committee to draft resolutions in honor of the late Secretary, and that committee, through its chairman, Dr. Gray, reported the following preamble and series of resolutions: Whereas in the dispensation of Divine Providence, the mortal life of SPENCER FULLERTON BAIRD was ended on the 19th of August last, the Regents of the Smithsonian Institution, now at the earliest practicable moment assembled, desire to express and record their profound sense of the great loss which this Institution has thereby sustained, any which they personally have sustained, and they accordingly resolve- 1. That in the lamented death of Professor Baird the Institution is bereaved of its honored and efficient Secretary, who has faithfully and unremittingly devoted to its service his rare administrative abilities for thirty-seven years; that is, almost from the actual foundation of the

JOURNAL OF PROCEEDINGS XLIII establishment, for the last nine years as its chief executive officer, under whose sagacious management it has greatly prospered and widely extended its usefulness and its renown. 2. That the National Museum, of which this Institution is the administrator, and the Fish Commission, which is practically affiliated to it - both organized and in a just sense created by our late Secretary - are by this bereavement deprived of the invaluable and unpaid services of their indefatigable official load. 3. That the cultivators of science, both in this country and abroad, have to deplore the loss of a veteran and distinguished naturalist, who was from early years a sedulous and successful investigator, whose native gifts and whose experience in systematic biological work served in no small degree to adapt him to the administrative duties which filled the later years of his life, but whose knowledge and whose interest in science widened and deepened as his opportunities for special investigation lessened, and who accordingly used his best endeavors to promote the researches of his fellow naturalists in every part of the world. 4. That his kindly disposition, equable temper, singleness of aim, and unsullied purity of motive, along with his facile mastery of affairs, greatly endeared him to his subordinates, secured to him the confidence and trust of those whose influence he sought for the advancement of the interests he had at heart, and won the high regard and warm affection of those who, like the members of this Board, were officially and intimately associated with him. 5. That without intruding into the domain of private sorrow the Regents of the Institution would respectfully offer to the family of their late Secretary the assurance of their profound sympathy. 6. That the Regents invite the near associate of the late Secretary, Professor Goode, to prepare a memorial of the life and service of Professor Baird for publication in the ensuing annual report of the Institution. The resolutions were seconded by Dr. Coppée, who made the following remarks: Mr. Chancellor, I rise to second the resolutions. As I have been to some extent associated with Professor Baird as Regent since 1874, when I found him here as Assistant Secretary of the Smithsonian Institution, to which post he was appointed in 1850, it may be proper that I should ask your patience while I add a single word to the eloquent tribute of just eulogium offered to his memory in the resolutions of Professor Gray and the committee. When the distinguished Professor Henry was called to his rest and reward in 1878, amid tokens of grief in yonder Capitol, there was a hearty concurrence of voices in the Board of Regents to appoint Professor Baird to the vacant place. At that time, sir, it seemed, in contradiction of the maxim of the French philosopher, that he was a necessary man. His large scientific scope, his great knowledge and success as a specialist in natural history just when that branch of science needed particular attention to meet its expanding claims, his wonderful industry, his intimate acquaintance with the system and the details of the Institution, his thorough and brotherly sympathy with its scientific workers, and, withal, his great and increasing reputation, formed,

XLIV JOURNAL OF PROCEEDINGS. in the view of the Regents, the strongest grounds for his appointment. Without making comparisons, he was eminently worthy to succeed our earlier and illustrious scientist and Secretary. Earnest, courteous, painstaking and exact, he allowed the Institution to suffer no detriment at his hands. It is specially significant of his unremitting care for it, that, last year when he was suffering from nervous prostration, in his eagerness to provide for its future welfare he asked the Board to appoint an assistant, who should aid him in his onerous labors, and who, in the event of his permanent disability or death, should assume the government of the Institution until the Board of Regents could take action. Sir, the sad necessity came far too soon. It has called us together to-day to mourn his loss, recall his virtues and merits, and fill his vacant place. The Smithsonian Institution, which had but one Secretary before him, will in the flight of time have many. Let me conclude by expressing my conviction that among them there will not be a more excellent Secretary than he, nor a nobler character than that of Spencer Fullerton Baird. The resolutions were then unanimously adopted by a rising vote. The second of the foregoing resolutions was then adopted, and immediately thereupon Senator Morrill renewed the nomination of Professor Langley as Secretary of the Smithsonian Institution. The motion was seconded by Dr. Welling. In rising to second the motion, Dr. Welling said that he had it in charge from Professor Langley to make to the Board on his behalf a certain representation which seemed to him (professor Langley) to be due in order that the pending question might be considered with entire candor and freedom on all sides. Dr. Welling said that it was well understood that Professor Langley had been nominated by the late Secretary as an assistant secretary of the Institution because of the eminent ability he had shown and the distinguished reputation he had already gained as an original investigator in an important branch of physical science. The achievements which Professor Langley had made in astronomical physics were of a nature to shed luster on his name and do high honor to American science. It would be a great loss to the cause of science and a great loss to the best interests of this Institution if the capacity for original research thus demonstrated by Professor Langley should be smothered by the mere drudgery of official cares and administrative details. It might be proper to state that Professor Langley had brought himself to entertain the proposition now pending before the Board only after much misgiving on his own part, and after much earnest remonstrance on the part of the friends who knew him best as a scientific worker, and who feared that in accepting this office, dignified and inviting as it is, he might be making a mistake for the interests of science and for himself by sacrificing even higher duties and foregoing

JOURNAL OF PROCEEDINGS. XLV even higher honors than those awaiting him as director of his Institution. Now however that the question of the succession in the office of the Secretary has been precipitated at an earlier date than we all had expected when he was chosen an assistant secretary, Professor Langley held that it was due to the Board and due to himself that he should frankly state the understanding with which he had finally brought himself to the belief that it was his duty to accept the office of Secretary if it should be conferred upon him by the Board. This understanding was that while, if called to such a responsible trust, he must needs give with all fidelity and with all conscientiousness the full measure of time, thought, and care which shall seem to be required by the Institution and by its adjuncts, he did not construe this obligation as precluding the possibility of sometimes giving to himself that physical rest and mental diversion which should come to every man who is burdened with the discharge of an exacting office. Professor Langley had doubtless observed that the first Secretary of the Institution, Professor Henry, had sought such rest and such diversion in the change of labor brought to him by the chairmanship of the Light-House Board, and in the performance of this function we all knew that Professor Henry had done good work for the cause of science (as witness his researches in sound and in the economies of light-house illuminants), and therefore a work which had redounded to the honor of the Smithsonian Institution. Professor Langley had also observed, we may presume, that the late Secretary, with the approval of this Board, had engaged in great and useful labors connected with the Fish Commission, and that hence in our judgment there was no incompatibility in the pursuit by our Secretary of certain labors extraneous to the immediate precincts of the Institution, if they could be pursued without detriment to its best efficiency and to the full development of its capacity for usefulness. It was in this view that Professor Langley begged leave to represent that he, too, might sometimes wish to find rest and refreshment in a change of labor from the ordinary routine of official administration in connection with the Institution, and he would naturally look for such rest and refreshment in the further pursuit of his favorite scientific researches, so far, and only so far, as that pursuit could be made consistent with his paramount duty to the Smithsonian Institution. Dr. Welling then added that, speaking for himself as a member of the Board, he felt free to express the conviction that these "leisure labors" would serve to enhance the title of Professor Langley to the Directorship of an Institution which had for its object "the increase and diffusion of knowledge among men;" and while the statement thus made at the instance of Professor Langley might have seemed to be required by an honorable frankness on his part, the board would be likely to find in this frankness a further ground of confidence in the high sense of honor and duty which he would bring to the discharge of his respon-

XLVI JOURNAL OF PROCEEDINGS. sible office. We might therefore trust with the full assurance of faith that the Institution in his case, as in the case of his distinguished predecessors, would be only the gainer by such intervals of rest as he might seek in the interest of his health, and by such vicissitudes of labor as he might seek in the interest alike of this Institution and of his chosen studies. Such intervals of rest, or at least such variety of labor, were especially necessary to a man who is placed under stress and pressure of heavy administrative cares, like those devolved on the Director of this Institution, and the Board had in the character of Professor Langley the best possible guaranty that he could be freely trusted to decide all such questions of duty according to a delicate and conscientious sense of right. The Board then proceeded to ballot for the election of Secretary. Ten votes were cast, all of which were found to be for Professor Langley, who was thereupon declared by the Chancellor to be duly elected as Secretary of the Smithsonian Institution. After some discussion upon the remaining two resolutions in the foregoing series as reported by the executive committee--a discussion participated in by Messrs. Morrill, Welling, Gray, Coppee, and others--the resolutions were withdrawn. Dr. Welling was appointed to inform Professor Langley of his election, and having done so, he was introduced to the Board, and in a few remarks expressed his acceptance of the office of Secretary with a solemn sense of the responsibility devolved upon him, and high appreciation of the honor which had been conferred. Dr. Welling offered the following resolution, which was adopted: Whereas the remains of the late Prof. Spencer F. Baird have not yet been committed to their last resting place; and Whereas this solemn ceremonial has been postponed at the request of members of this Board and others, that the friends of the late Secretary in Congress might have the opportunity of testifying by their presence at his grave the respect in which they held him while living, and their reverence for his memory now that he is no more: Therefore be it Resolved, That the Secretary of the Institution, after conference with Mrs. Baird, be requested to issue public notice of the time and place which shall be appointed for these funeral services, and to send a special notice to the members of the Smithsonian Establishment and of the Board of Regents. On motion of General Meigs it was-- Resolved, That the Secretary be authorized to call the annual meeting of the Board for the present year at the time fixed for the funeral of Professor Baird. On motion of Dr. Coppee it was-- Resolved, That the Secretary be authorized to purchase the oil portrait of Professor Baird, painted by Henry Ulke, now exhibited to the Regents, at a cost not to exceed $300. The Board then adjourned to meet at the call of the Secretary.

^[[1886]] [[red-inked stamp]] ANTHROPOLOGICAL SOCIETY OF WASHINGTON, D.C. [[/stamp]] JOURNAL OF PROCEEDINGS OF THE BOARD OF REGENTS OF THE SMITHSONIAN INSTITUTION. [[line]] WASHINGTON, January 13, 1886. In accordance with a resolution of the Board of Regents of the Smithsonian Institution fixing the time of the annual session on the second Wednesday in January of each year, the Board met this day at 10 o'clock A.M. Present: The Chancellor, Chief-Justice MORRISON R. WAITE; Hon. SAMUEL B. MAXEY, Hon. JUSTIN S. MORRILL, Hon. OTHO R. SINGLETON, Hon. WILLIAM L. WILSON, Hon. WILLIAM W. PHELPS, Dr. ASA GRAY, Dr. NOAH PORTER, Dr. HENRY COPPÉE, Dr. JAMES C. WELLING, General MONTGOMERY C. MEIGS, and the Secretary, Prof. SPENCER F. BAIRD. Excuses for non-attendance were read from Dr. John Maclean and Senators Sherman and Cullom. The Chancellor announced the election of Senator John Sherman as President pro tempore of the Senate on the 7th December, 1885, which placed his name on the Board of Regents as acting Vice-President of the United States. He also announced the appointment by the Vice-President (Hon. Thomas A. Hendricks), on the 23d of March, 1885, of Hon Shelby M. Cullom, of Illinois, vice Hon. N. P. Hill, whose term as a Senator had expired. The Chancellor announced the re-appointment as Regents, by joint resolution of Congress, December 26, 1885, of Dr. J. Maclean, Dr. A. Gray, and Dr. H. Coppée, whose terms had expired, and the appointment of General M. C. Meigs, vice General Sherman, whose term had expired, and who was no longer a citizen of Washington. He also announced the appointment by the Speaker of the House of Representatives (Hon. J. G. Carlisle), on the 12th January, 1886; of Hon. O. R. Singleton, Hon. W. L. Wilson, and Hon. W. W. Phelps, as Regents for the term of the Forty-ninth Congress. The Secretary stated, in accordance with the rules of the Board during its recess, the remaining members of the Executive Committee had filled the vacancy occasioned by the expiration of the term of service as a Regent of General Sherman, by the appointment, in June, 1885, of Dr. Coppée. On motion of Mr. Singleton, it was- Resolved, That Dr. Henry Coppée be elected to fill the vacancy in the Executive Committee. XI

XII JOURNAL OF PROCEEDINGS. The following letter was read: PRINCETON, N. J., January 9, 1886. To the Chancellor and Board of Regents of the Smithsonian Institution: GENTLEMEN: The undersigned, having been for seventeen years a member of the Executive Committee, most respectfully request of you the favor to be released from further service on this committee. He makes this request with the less reluctance, as he is confident that his place upon the committee can be readily supplied. With the highest respect, yours, JOHN MACLEAN. On motion of Mr. Singleton, it was- Resolved, That the resignation of Dr. Maclean from the Executive Committee be accepted, and that General Montgomery C. Meigs be elected to fill the vacancy. On motion of Dr. Gray, it was- Resolved, That Dr. James C. Welling be, and he hereby is, appointed chairman of the Executive Committee. Dr. Welling presented the report of the Executive Committee for the six months ending 30th June, 1885, which was read. On motion of Dr. Gray, it was- Resolved, That the report of the Executive Committee be accepted. The Secretary presented his report of the operations and condition of the Institution for the six months ending 30th June, 1885, which, in accordance with the instructions of the Board at its last meeting, had been printed and distributed to the Regents. On motion, it was-- Resolved, That the report of the Secretary be received. The secretary presented an exhibit of the finances of the Institution for the year 1885, showing the receipts to have been $67,560.84, the expenditures $45,102.77, leaving a balance on the 1st of January, 1886, of $22,458.07. Dr. Welling stated that it was the understanding of the Executive Committee that the Board required hereafter an annual report for the fiscal year terminating on the 30th of June of each year, and that while it had carefully examined all the accounts of the Institution to the beginning of the year 1886 and had verified the statement exhibited by the Secretary, it was not considered that a further report was called for at the present time. The following letter was read: WASHINGTON, D.C., September 1, 1885. Prof. SPENCER F. BAIRD, Secretary Smithsonian Institution: DEAR SIR: I am desirous of placing at least a portion of my property, essentially all which is an inheritance from my father, in a position in which it may be of permanent service for the advancement of knowledge. I have always devoted so much of it as I did not need for my maintenance and education to that purpose. It occurs to me that if

^[[1884]] JOURNAL OF PROCEEDINGS OF THE BOARD OF REGENTS OF THE SMITHSONIAN INSTITUTION. Washington, D.C., January 21, 1885. The annual meeting of the Board of Regents of the Smithsonian Institution was held this day at half-past 10 o'clock, a.m. Present: Hin. G. F. EDMUNDS, Hon. J. S. MORRILL, Hon. S. B. MAXEY, Hon. O. R. SINGLETON, Hon. W. L. WILSON, Hon. W. W. PHELPS, Rev. Dr. JOHN MACLEAN, Rev. Dr. NOAH PORTER, Dr. HENRY COPPÉE, Dr. JAMES C. WELLING, and the Secretary, Professor BAIRD. Excuses for non-attendance were read from Chief-Justice Waite, Prof. Asa Gray, and Hon. N. P. Hill. In the absence of the Chancellor, on the motion of Mr. Phelps, Dr. PORTER was called to the chair. The journal of the Board was read and approved. The Secretary stated that the Rev. Dr. NOAH PORTER had been re-elected a Regent for six years by the joint resolution of Congress, approved March 3, 1884. The Secretary presented to the Board the following letter: Prof. SPENCER F. BAIRD, Secretary of the Smithsonian Institution: DEAR SIR: The state of my health renders it necessary to tender my resignation as a member of the Board of Regents of the Smithsonian Institution. In signifying my resignation it is with no ordinary feelings I recall the years I have been connected with the Board and the distinguished men with whom it has been my privilege and honor to be associated. Not only the present members whom I so highly respect and esteem, but a long list of honored names of former members now deceased, recur to me, the last of which is that of Professor JOSEPH HENRY, and while JAMES SMITHSON will be known to the world and remembered as the founder of the Institution, JOSEPH HENRY will be regarded as having raised up by a signal Providence, the true interpreter of his will, the able organizer of the Institution, and wise controller of its finances. May the Smithsonian Institution, so auspiciously established and extensively known, continue, under your wise administration, an establishment distinct and specific, for the "increase and diffusion of knowledge among men." With great respect, your friend and servant, PETER PARKER. 2 LAFAYETTE SQUARE, Washington, D.C., April, 7, 1884. XI

XII JOURNAL OF THE BOARD. The Secretary informed the Board that Congress had filled the vacancy occasioned by the resignation of Dr. Parker by the election of Dr. JAMES C. WELLING, president of Columbian University of Washington, D. C., for six years from May 13, 1884. On motion of Dr. Maclean it was- Resolved, That the Board of Regents has heard with regret of the resignation of Dr. Peter Parker, and hearby expresses the high appreciation of the valuable and efficient services he has rendered the Institution for the past seventeen years as a Regent and as Chairman of its Executive Committee. The Secretary stated that in accordance with the rules of the Board during its recess, the remaining members of the Executive Committee has filled the vacancy occasioned by the resignation of Dr. Parker, by the appointment of Dr. Welling. On motion of Dr. Coppee it was- Resolved, That Dr. Welling be elected to fill the vacancy in the Executive Committee. The Secretary reported that in accordance with the request of the Board at its last meeting, Senator Edmunds, which has passed Congress and become a law on the 13th of May, 1884, as follows: An act to provide for the appointment of an Acting Secretary of the Smithsonian Institution. [Public No. 31, Forty-eighth Congress, first session.] Be it enacted by the Senate and House of Representatives of the United States of America in Congress assembled, That the Chancellor of the Smithsonian Institution may, by an instrument in writing filed in the office of the Secretary thereof, designate and appoint a suitable person to act as Secretary of the Institution when there shall be a vacancy in said office, and whenever the Secretary shall be unable from illness, absence, or other cause to perform the duties of his office; and in such case the person so appointed may perform all the duties imposed on the Secretary by law until the vacancy shall be filled or such inability shall cease. The said Chancellor may change such designation and appointment from time to time as the Institution may in his judgment require. Approved, May 13, 1884. Under the provisions of this act the Chancellor had taken the following action: LYME, CONN., July 2. 1884. By virtue of the authority conferred on me by the act of May 13, 1884, "to provide for the appointment of an Acting Secretary of the Smithsonian Institution," I hereby designate and appoint Mr. WILLIAM J. RHEES to act as Secretary of the Institution when there shall be a vacancy in that office, and whenever the Secretary shall be unable from illness, absence, or other cause to perform the duties of his office. M. R. WAITE, Chancellor of the Smithsonian Institution.

JOURNAL OF THE BOARD. XIII Dr. Maclean presented the annual report of the Executive Committee, which was read. On motion of Dr. Coppée it was- Resolved, That the report of the Executive Committee be accepted, and that the income for the year 1885, be appropriated for the service of the Institution upon the basis of the above report; to be expended by the Secretary with full discretion as to the items, subject to the approval of the Executive Committee. The Secretary presented the following communication he had deceived since the last meeting of the Board: JUNE 2, 1884. SPENCER F. BAIRD, Secretary Smithsonian Institution, Washington, D.C.: SIR: I intend to make a bequest for the advancement of science- that is, of physical science. For many reasons I would like to make the bequest in favor of the Smithsonian Institution; but there is one difficulty which muse be cleared up before I decide. If money were left by will to the Smithsonian Institution would it defend the will against the claims of any and all persons who should contest the will and take legal steps to set it aside? Has it authority by law: has it funds that it would be authorized to use for the purpose of defending a will in its favor? As I have no children the will would be less likely to be contested, but there are others who might attempt to set it aside. For this reason what I wish above all to be assured of is that any legacy that I leave for the purpose names will not be given up without making a fight of it if needful. Please explain this point. I wish you send me a form of words, the very words themselves, in which a bequest should be made so that there could be no pretense of setting it aside for vagueness; and that will carry out my intentions, which I will explain: The chief part I would desire to bequeath to the Institution would be for the "increase and diffusion of knowledge among men," and beside would wish to have the Institution invest say $300 (is that too insignificant for the purpose?) and use the income thereof for conferring a gold medal either annually or biennially (which would be the better?) on the person who had made the most important discovery in physical science during the year, of two years ending, say a year before the date of conferring the medal. For example, the Regents would have to decide, say in the month of December, 1883, who made the most important discovery in physical science during the year, or two years, ending December 31, 1882. If you have my meaning put it in language that will make it perfectly clear without multiplying words. The medal not for any patented invention, like the electric light, for example, but especially and only for such discoveries as Pasteur on infection, fermentation, &c., and G. Darwin's on tidal action. Regents to be sole judges as to what is meant by physical science and most important discoveries therein. The reason why I would like to have not only suggestions and explanations but the full "I will and bequest to" is also because I don't know whether to say the Regents shall do this or that, or whether to say a majority or quorum of them shall do it in order to make it both strictly legal and also practicable; also, whether or not it is necessary to say how the Regents shall invest the money. I suppose a copy of that part

XIV JOURNAL OF THE BOARD. of Hamilton's or Huebus' (Habel?) will would answer for the part relating to the "increase and diffusion," &c. As for the medal I believe no fund has been left to institutions for that purpose, and I should like to have your opinion on it. Please return this letter with your answer, which I would like you to let me have as soon as you can; taking, however, all the time you need to make it so full and explicit that no further correspondence will be necessary at this stage. I mean business if your answer is satisfactory. For the present I desire this affair be treated as confidential, or if necessary to mention to other parties, withhold the name. There is one thing I had rather do than make a bequest in favor of the Institution, namely, pay over a certain sum, say $2,000 or $2,500, in trust to the Regents; provided I could receive the income during life, the Institution to have the sole use and possession of the same after my death. Would the Institution be authorized to accept a sum of money on such terms? Respectfully, **** After full discussion of the subject it was, on motion of Mr. Edmunds- Resolved, That the communication be referred to the Executive Committee with full power to act in relation to it. The Secretary, Professor Baird, presented his annual report of the operations of the institution for the year 1884, which was read in part. On motion of Dr. Maclean, the Secretary was instructed to transmit the report to Congress. On motion of Mr. Edmunds, it was- Resolved (1), That the fiscal year of the Institution shall hereafter terminate on the 30th day of June in each year. (2) That the Secretary shall hereafter prepare and cause to be printed and sent to each member of the Board on or before the first day of December in each year, his annual report. (3) That the annual meeting of the Board of Regents shall hereafter be held on the second Wednesday in January in each year. The Board then adjourned sine die.

^[[1882]] JOURNAL OF PROCEEDINGS OF THE BOARD OF REGENTS OF THE SMITHSONIAN INSTITUTION. WASHINGTON, January 17, 1883. In accordance with a resolution of the Board of Regents of the Smithsonian Institution fixing the time of the annual session on the third Wednesday in January each year, the Board met to-day at 10 o'clock a.m. Present: The Chancellor, Chief Justice M. R. WAITE; the acting Vice-President, Hon. DAVID DAVIS; Hon. S. B. MAXEY; Hon. N. P. HILL; Hon. G. F. HOAR; Hon. N. C. DEERING; Hon. S. S. COX; Hon. E. B. TAYLOR; Rev. Dr. JOHN MACLEAN; Dr. ASA GRAY; General W. T. SHERMAN; Dr. H. COPPÉE; and the Secretary, Professor BAIRD. Excuses for absence on account of sickness were received from Hon. Peter Parker and Rev. Dr. Noah Porter. The minutes of the last meeting were read and approved. The Secretary presented a statement of the finances of the Institution. General Sherman, from the Executive Committee, presented the annual report in relation to the funds of the Institution, the receipts and expenditures for the year 1882, and the estimates for the year 1883. On the motion of Dr Coppée it was Resolved, That the report of the Executive Committee for 1882 be accepted. Resolved, That the income for the year 1883 be appropriated for the service of the Institution upon the basis of the above report, to be expended by the Secretary with full discretion as to the items, subject to the approval of the Executive Committee. The Secretary stated that the bronze statue of Professor Henry, ordered by Congress from Mr. W. W. Story, had just been received, but that owing to the condition of the weather, it was impossible to place it in position at the present time. He suggested the propriety of deferring the public unveiling of the statue until the next annual meeting of the National Academy of Sciences in April. He also stated that Mr. Story was now in the city, had examined the Smithsonian grounds, and fully approved of the site for the statue suggested by the Executive Committee. On the motion of General Sherman it was Resolved, That the 19th of April, 1883, be selected as the day for the ceremony of unveiling the statue of Professor Henry, and that the Congress of the United States, the Diplomatic Corps, the Executive Departments, and the public generally be invited to be present. XI

XII JOURNAL OF PROCEEDINGS. Dr. Maclean having called the attention of the Board to the fact that the sundry papers of Professor Henry on scientific subjects had not been published in the series issued by the Smithsonian Institution, it was Resolved, That the Secretary be requested to have the scientific writing of Prof. Joseph Henry collated and published. The Secretary presented his annual report of the operations, expendiditures, and condition of the Institution for the year 1882. On motion of Mr. Cox it was Resolved, That the report of the secretary be referred to the Executive Committee, with authority to transmit it to Congress. The Secretary called attention to the importance of fire-proofing the eastern portion of the Smithsonian building, especially as the supply of water was now so scanty that none could be had above the basement floor. The Committee on Appropriations of Congress had given assurance that the necessary amount should be granted at the present session. The Secretary also called attention to the growth of the Government collections and the necessity for speedy action in relation to an additional building for the use of the Museum and the Geological Survey. He presented the following bill, which had been introduced in the House of Representatives, on the 10th of April, 1881, by Hon. Mr. Shallenberger, and was now before the committee on Public Buildings and Grounds. FORTY-SEVENTH CONGRESS, FIRST SESSION.-H. R. 5781. A BILL for the erection of a fire-proof building on the south portion of the Smithsonian Reservation, for the accommodation of the United Stated Geological Survey, and for other purposes. Be it enacted by the Senate and House of Representatives of the United States of America in Congress assembled, That the sum of two hundred thousand dollars be, and hereby is, appropriated, out of any money in the Treasury not otherwise appropriated, for the erection of a fire-proof building on the south portion of the Smithsonian Reservation, for the accommodation of the United States Geological Survey, and for other purposes: Provided, That the consent of the Regents of the Smithsonian Institution be first obtained thereto, and that the building be under their direction when completed: And provided further, That the building be erected by the Architect of the Capitol, in accordance with plans approved by the Director of the United States Geological Survey, the Secretary of the Smithsonian Institution, and the Architect of the Capitol, acting as a board therefor." After a very full expression by the Regents in favor of immediate action, on motion of General Sherman it was Resolved, That the Board of Regents of the Smithsonian Institution recommend to Congress to enlarge the National Museum, so as properly to exhibit the mineral, geological, and other collections already on hand

JOURNAL OF PROCEEDINGS. XIII and increasing each year, by the erection of a fire-proof building on the southwest corner of the Smithsonian Reservation, similar in style to the present National Museum; and they request an appropriation of $300,000 therefor, to be expended under the direction of the Regents of the Institution. On motion of Dr. Gray it was Resolved, That the Chancellor, General Sherman, and the Secretary be, and they are hereby, authorized and empowered to act for and in the name of the Board of Regents in carrying into effect the provisions of any act of Congress which may be passed providing for the erection of an additional building for the National Museum. The Secretary informed the Board of the death of Miss Margaret Connor, a lady who had been employed for fifteen years in the Institution, and recommended an allowance of one hundred dollars to defray the expense of medical attendance and other expenses of her last illness, which, on motion of Mr. Maxey, was agreed to. The Board then adjourned to meet on the 19th of April, 1883, to attend the ceremonies of unveiling the statue of Professor Henry.

REPORT OF THE EXECUTIVE COMMITTEE OF THE BOARD OF REGENTS OF THE SMITHSONIAN INSTITUTION FOR THE YEAR 1882. The Executive Committee of the Board of Regents of the Smithsonian Institution respectfully submit the following report in relation to the funds of the Institution, the appropriations by Congress for the National Museum and other purposes, the receipts and expenditures for both the Institution and the Museum for 1882, and the estimates for the year 1883: [[italics]] Condition of the fund January [[/italics]] 1, 1883. The amount of the bequest of James Smithson deposited in the Treasury of the United States (act of Congress August 10, 1846)................. $515,169 00 Residuary legacy of Smithson, added to the fund, deposited in the Treasury of the United States (act of Congress February 8, 1867)............ 26,210 63 Addition to the fund from savings, &c. (act of Congress February 8, 1867) ................................................................. 108,620 37 Addition to the fund by bequest of James Hamilton, of Pennsylvania (1874) ................................................................. 1,000 00 Addition to the fund by bequest of Simeon Habel, of New York (1880) .................................................................. 500 00 Addition to the fund by proceeds of sale of Virginia bonds (1881). $51,500 00 ___________ Total permanent Smithson fund in the Treasury of the United States, bearing interest at 6 per cent. per annum ........................ $703,000 00 ============ [[italics]]Statement of the receipts and expenditures for the year [[/italics]] 1882. [[centered]] RECEIPTS.[[/centered]] Interest for the year 1882 from the United States ................. $42,180 00 Balance, cash on hand January 1, 1882 ............................. 25,255 52 ------------ Total receipts..................................................... $67,435 52 ============ XIV

^[[1883]] JOURNAL OF PROCEEDINGS OF THE BOARD OF REGENTS OF THE SMITHSONIAN INSTITUTION. [[line]] WASHINGTON, D.C., April 19,1883. An adjourned meeting of the Board of Regents was held this day, at 4 o'clock p.m., to attend the ceremonies of unveiling the statue of Professor Henry. At the conclusion of the ceremonies the Board adjourned sine die. [[line]] WASHINGTON, January 16, 1884. In accordance with a resolution of the Board of Regents of the Smithsonian Institution fixing the time of the annual session on the third Wednesday in January of each year, the Board met to-day at 10 o'clock a.m. Present: The Chancellor, Chief Justice MORRISON R. WAITE; the acting Vice-President, Hon. GEORGE F. EDMUNDS; Hon. NATHANIEL P. HILL, Hon. SAMUEL B. MAXEY, Hon. JUSTIN S. MORRILL, Hon. OTHO R. SINGLETON, Hon. WILLIAM L. WILSON, Hon. WILLIAM W. PHELPS, Hon. PETER PARKER, General WILLIAM T. SHERMAN, Dr. ASA GRAY, Dr. HENRY COPPÉE, Dr. NOAH PORTER, and the Secretary, Professor BAIRD. The Secretary stated that since the last meeting the following changes had taken place in the Board : Hon. G. F. Hoar had resigned as Regent, and Hon. G. F. Edmunds had been appointed by the President of the Senate to fill the vacancy. Mr. Edmunds had declined the appointment and Hon. J. S. Morrill had been appointed and accepted for the term ending March 3, 1885. Hon. G. F. Edmunds having elected President of the Senate became ex-officio Regent. The Speaker of the House of Representatives (Mr. Carlisle) had appointed Hon. O. R. Singleton, Hon. W. L. Wilson, and Hon. W. W. Phelps as Regents for the Forty-eighth Congress, in place of Hon. N. C. Deering, Hon. E. B. Taylor, and Hon. S. S. Cox. The journal of the Board was read and approved. A letter from Rev. Dr. John Maclean was read, regretting that the condition of his health would not permit him to attend the meeting of the Board. XI

XII JOURNAL OF THE BOARD. Dr. Parker presented the report of the Executive Committee, which was read by General Sherman. On the motion of Dr. Gray the following resolution was adopted: "Resolved, That the report of the Executive Committee be accepted, and that the income for the year 1884 be appropriated for the service of the Institution upon the basis of the above report, to be expended by the Secretary, with full discretion as to the items, subject to the approval of the Executive Committee." Dr. Parker, from the Executive Committee, presented a final report on the Henry statue. On motion of Dr. Coppée it was resolved that the report of the Executive Committee on the Henry statue be printed as a part of the annual report of the Institution. The Secretary presented the annual report of the operations of the Institution for the year 1883, which was read in part. On motion of General Sherman it was resolved that the annual report of the Secretary be referred to the Executive Committee, with authority to transmit it to Congress. Dr. Coppée called the attention of the Board to the subject of the publication of the scientific writings of Professor Henry, and suggested the propriety of providing that a part of the edition should be bound in library style, and much better than that of the "Henry Memorial" volume. Dr. Gray suggested the importance of careful selection of the manuscripts of Professor Henry and judicious arrangement of the material, which might require two volumes, one for his published scientific papers, the other for miscellaneous writings, extracts from correspondence, &c. The Secretary stated that nothing had yet been done in arranging the material for the work proposed, but copies had been made of a large number of Professor Henry's letters, to be carefully examined before printing. It would be edited by Mr. W. B. Taylor, of the Institution, a gentleman perfectly acquainted with Professor Henry's scientific work, and in every respect well qualified for the duty. After some discussion as to the scope of the work, on motion of Mr. Edmunds it was- "Resolved, That the publication of the writings of Professor Henry be supervised by a committee consisting of Dr. Gray, Hon. Mr. Wilson, and Professor Baird, to act in conjunction with Mr. W. B. Taylor, the editor assigned to that duty by the Secretary." Senator Edmunds called attention to the phraseology of the act of Congress in regard to the appointment of an Acting Secretary in case of the death, disability, or absence of the Secretary, which he considered imperfectly adapted to provide for an emergency, and, on motion of Senator Maxey, it was - "Resolved, That Senator Edmunds be requested to prepare an amendment to the act to be submitted to Congress." On motion of Senator Maxley the Board then adjourned sine die.

^[[1881]] JOURNAL OF PROCEEDINGS OF THE BOARD OF REGENTS OF THE SMITHSONIAN INSTITUTION. [[line]] WASHINGTON, D.C., January 18, 1882. The annual meeting of the Board of Regents of the Smithsonian Institution was held this day at 10 o'clock a.m., in the Regent's room. Present: The Chancellor - Chief Justice Waite, Hon. Geo. F. Hoar, Hon. N. P. Hill, Hon. S.B. Maxey, Hon. N.C. Deering, Hon. E.B. Taylor, Hon. S.S. Cox, Rev. Dr. John Maclean, Hon. Peter Parker, Dr. Asa Gray, Dr. Henry Coppée, General Wm. T. Sherman, Dr. Noah Porter, and the Secretary, Prof. S. F. Baird. The Chancellor made the following announcement relative to the appointment of members of the Board: On the 21st of February, 1881, the Vice-President (Mr. WHEELER) appointed Hon. G. F. HOAR as Regent, vice Hon. H. Hamlin, resigned. On the 19th of May, 1881, the Vice-President (Mr. ARTHUR) appointed Hon. S. B. MAXEY, of Texas, and Hon. N. P. HILL, of Colorado, Regents, vice Hon. R. E. Withers and Hon. N. Booth, whose terms had expired. On the 9th of January, 1882, the Speaker of the House (Mr. Keifer) appointed, as Regents for the term of the 47th Congress, Hon. N. C. DEERING, of Iowa, Hon. E. B. TAYLOR, of Ohio, and Hon. S. S. Cox, of New York. The Chancellor called the attention of the Board to the death of President GARFIELD, ex officio presiding officer of the Institution, and for many years one of its Regents. On motion of Dr. Gray it was - Resolved, That the Chancellor be requested to enter upon the record an expression of the sense of great loss which the Institution has sustained by the death of one of its most devoted and distinguished administrators. In compliance with the foregoing resolution, the Chancellor presented the following memorial notice: General Garfield first took his seat in Congress at the end of the year 1863. He was then but thirty-six years old. At the beginning of his second term he was appointed a member of this Board by the Speaker of the House of Representatives, and was present at the meeting of February 3, 1866. He continued to hold the IX

X JOURNAL OF THE BOARD. same position until 1875, when another was appointed in his place. He appeared again, however, in 1877, and we were never afterwards deprived of his counsels until he was elected President of the United States, which made him ex officio the presiding officer of the Smithsonian Institution. From the beginning his presence here was felt. He was eminently fitted for such a trust. He was himself a scholar, and the "increase and diffusion of knowledge among men" always gave him the greatest pleasure. At every meeting of the Board during his successive terms when he could be present, his name appears among the active and thoughtful members. He manifested his appreciation of the place he filled by always doing what it was his privilege to do, and doing it well. When on former occasions the Board has given expression to its feelings upon the death of a member his words of heartfelt sympathy have often been heard. The records show that he knew and appreciated the great and good qualities of Chief Justice Chase, and that he fully realized the debt science owed to Agassiz. But the crowning act of all was when, out of the fullness of his heart, at the memorial services in the hall of the House of Representatives, he made those who heard him feel how great the life of Professor Henry had been. It is not for us to say he ought to have been spared longer. Few men seemed to possess greater power for good. He died as he lived, an honor to human nature. The secretary presented an exhibit of the finances of the Institution, showing the condition of the permanent fund, the receipts and expenditures for the year 1881. Dr. Parker presented the annual report of the Executive Committee, which was read. On motion of Dr. Gray, it was - Resolved, That the report of the Executive Committee for 1881 be accepted. Resolved, That the income for the year 1882 be appropriated for the service of the Institution upon the basis of the above report, to be expended by the Secretary with full discretion as to the items, subject to the approval of the Executive Committee. General Sherman presented the report of the National Museum Building Commission for 1881, with the report of the architects, which were read. On motion of Dr. Coppée, it was - Resolved, That the report be accepted and the Commission be discharged, with the thanks of the Board for the able and satisfactory manner in which it had discharged its duties. On motion of Dr. Parker, it was - Resolved, That, in accordance with the recommendation of the National Museum Building Commission, the thanks of the Board of Regents of

JOURNAL OF THE BOARD XI the Smithsonian Institution are hereby tendered to General M. C. MEIGS, Quartermaster-General United States Army, for his highly valued services as consulting engineer of the National Museum Building Commission, in connection with the duty with which the Commission was charged by the Board in the construction of a fire-proof building for the United States National Museum. Dr. Gray presented the following report of the Special Committee to prepare the Henry Memorial Volume: To the BOARD OF REGENTS: GENTLEMEN: The Special Committee of the Board of Regents appointed to prepare for publication a volume of suitable notices and addresses commemorative of the late Professor Henry, have the honor to present the following report: At a meeting of the Board of Regents held January 17, 1879, it was - "Resolved, That a special committee of three be appointed, of which the Secretary of the Institution shall be one, to prepare a memorial of Professor Henry, to include in a separate volume of the Smithsonian series such biographies and notices of the late Secretary of the Institution as may be considered by them worthy of preservation and publication;" whereupon the Chancellor appointed Messrs. Gray, Parker, and Baird as the committee. On the 6th of February, 1879, a concurrent resolution was adopted by Congress to print 15,000 copies of the Memorial Exercises in honor of Professor Henry, held in the hall of the House of Representatives on the 16th of January, 1879, in a memorial volume, together with such articles as may be furnished by the Board of Regents of the Smithsonian Institution, 7,000 copies of which were for the use of the House of Representatives, 3,000 copies for the use of the Senate, and 5,000 copies for the use of the Smithsonian Institution. These two proceedings thus covered substantially the same ground. In accordance with its instructions your committee has prepared a memorial volume, prefaced with a brief account of the proceedings in Congress relative to a public commemoration by services in the hall of the House of Representatives, and consisting of three parts, viz: Part 1. The Obsequies of Joseph Henry and the proceedings connected therewith. Part 2. The Memorial Exercises and Addresses at the Capitol, on the evening of January 16, 1879. Part 3. A collection of proceedings by, and addresses before, some of the principal societies in this country with which Professor Henry had been connected. An appendix of four pages contains an account of the proceedings in Congress ordering the erection of a bronze statue of the distinguished subject of our memorial. The whole forms an octavo volume of 532 pages, which has been published as vol. 21 of the Smithsonian Miscellaneous Collections.

XII JOURNAL OF THE BOARD. This work has also been published by Congress in a royal-octave volume, and has been widely distributed during the present year. Respectfully submitted. ASA GRAY, Chairman of the Committee On motion of Dr. Maclean, it was- Resolved, That the report be accepted, and the thanks of the Board tendered to the Committee for the satisfactory manner in which the duty devolved upon them had been discharged. General Sherman, from the Executive Committee, presented the following report: To the BOARD OF REGENTS: GENTLEMEN: The Executive Committee, having had its attention called by the Secretary to the combustible nature and insecure condition of the eastern portion of the Smithsonian building, together with its want of adaptability to the purposes of the Institution, has decided to recommend that measures be taken to substitute fire-proof materials for the present wood and plaster partitions of the apartments. Messrs. Cluss & Schultze, architects, have presented plans for this purpose, which, without materially changing the general architecture of the building, will provide largely increased accommodations for the offices and working rooms, the storage of publications, exchange department, &c. The Committee, therefore, after due consideration of the subject, recommends to the Board of Regents the adoption of the following resolution: Resolved, That the Secretary and Executive Committee present to Congress plans and estimates for rendering the east wing of the Smithsonian building fire-proof, to request an appropriation therefor, and, if the means are furnished, to proceed with the work. PETER PARKER. JOHN MACLEAN. WILLIAM T. SHERMAN. The resolution was unanimously adopted. The Secretary called attention to the approaching annual meeting of the National Academy of Sciences, and requested instructions as to granting the use of a hall in the new museum for its sessions and those of similar scientific bodies. On motion of Dr. Gray, it was- Resolved, That the Secretary be authorized to provide, in the building of the National Museum, such accommodation as the National Academy of Sciences may need at its meeting in Washington, and which may be afforded without inconvenience to the establishment; also; that the

JOURNAL OF THE BOARD. XIII Secretary, under the sanction of the Executive Committee, may extend similar hospitality to other organizations or meetings of cognate character and importance. General Sherman, in behalf of the Executive Committee, presented the following report: To the BOARD OF REGENTS: GENTLEMEN: The Board, at its last meeting, January, 1881, anticipating that the statue of Professor Henry, by Mr. Story, might be received during its recess, ordered that the site for the statue should be selected by the Executive Committee. The artist has informed the Secretary of the Institution that the statue will be finished in January or February, and has requested him to order the pedestal according to a design he has furnished himself. This is to consist of a die of Red Beach granite, finely polished, octagonal in shape, 4 feet diameter, 4 feet high, the whole height of pedestal, with cap and bases of gray Quincy granite, to be 7 feet 3 inches. A contract has been made with the Quincy Granite Polishing Works, at Quincy, Mass, to furnish this pedestal on the Smithsonian grounds within three months, for $982. At a full meeting of the Committee on Monday, January 16, 1882, after inspection of a plan of the Smithson grounds, and a visit to each of the sites that had been suggested as appropriate for the purpose, it was decided to make the following recommendations to the Board: The Committee is inclined to select the triangular plot to the northwest of the Smithsonian building, the statue to face toward the south. It is deemed advisable, however, to submit this suggestion, together with a plan of the Smithsonian grounds, to the artist, Mr. Story, and to await his opinion before making a final selection of the site. The Committee recommends that the words "JOSEPH HENRY" be placed in raised block letters on the front of the die, and on the reverse "First Secretary of the Smithsonian Institution, 1846--1878," and nothing else whatever. In respect to the site and inscription the Committee desires that the Board should assume the responsibility of the decision. The Committee further recommends that the Chancellor of the Institution be requested to perform the ceremony of unveiling the statue with appropriate remarks, and that an address be delivered on the occasion by Hon. Hiester Clymer. Respectfully submitted. PETER PARKER. JOHN MACLEAN. WILLIAM T. SHERMAN. Upon a full consideration of the subject, the Regents expressed their approval of the site preferred by the Executive Committee, and, on motion of Dr. Coppee, it was-

XIV JOURNAL OF THE BOARD. Resolved, That the Executive Committee have full power as to the site and position of the statue. In regard to the inscription, after consideration, it was, on motion of Dr. Maclean, unanimously- Resolved, That the inscription of the pedestal of the statue consist of the name "Joseph Henry." After consideration of the subject of the ceremonies to be observed at the unveiling of the statue, on motion of Dr. Porter, it was- Resolved, That the Executive Committee be authorized to take such action in regard to the erection of the statue as it may think best. The Secretary presented the annual report of the operations of the Institution for the year 1881. On motion of Dr. Coppée, it was- Resolved, That the report of the Secretary be referred to the Executive Committee, with authority to transmit it to Congress. On motion, the Board then adjourned sine die.

^[[1879]] JOURNAL OF THE PROCEEDINGS OF THE BOARD OF REGENTS OF THE SMITHSONIAN INSTITUTION. WASHINGTON, D.C., January 17, 1880. The annual meeting of the Board of Regents of the Smithsonian Institution was held this day at 10 o'clock a.m., in the Regents' room. Present, the Chancellor, Chief-Justice Waite; Hon. Wm. A. Wheeler, Vice-President of the United States; Hon. H. Hamlin, Hon. R. E. Withers, Hon. N. Booth, Hon. J. A. Garfield, Hon. Hiester Clymer, Hon. Joseph E. Johnston, Dr. John Maclean, Dr. Asa Gray, Hon. Peter Parker, President Noah Porter, General Wm. T. Sherman, and the Secretary, Professor Baird. (Dr. H. Coppée, the only member of the Board absent, was accidentally detained on the road, and did not reach Washington until after the adjournment of the Board.) The Secretary made the following announcements relative to the appointment of members of the Board of Regents. The vacancy in the Board occasioned by the expiration of the term of Hon. A. A. Sargent, of California had been filled on the 21st of March, 1879, by the appointment by the President of the Senate of Hon. Newton Booth, of California. On the 4th of April, 1879, the Speaker of the House of Representatives, Hon. S. J. Randall, had reappointed as Regents Hon. H. Clymer of Pennsylvania and Hon. J. A. Garfield of Ohio, and had appointed Hon. Joseph E. Johnston of Virginia vice Hon. Alex. H. Stephens, who had declined reappointment. A joint resolution had passed Congress and been approved by the President of the United States December 19, 1879, providing that the "vacancies in the Board of Regents of the class other than the members of Congress shall be filled by the reappointment of Asa Gray of Masschusetts, Henry Coppée of Pennsylvania, John Maclean of New Jersey, and Peter Parker of the city of Washington, whose terms have expired." The minutes of the Board of January 16, 1879, were read, and, after slight amendment, approved. The Secretary presented a statement of the financial condition of the Institution, and stated that in order to save time this statement and all the accounts of the Institution had been referred to the Executive Committee. Dr. Parker, from the Executive Committee, presented and read the annual report of the committee relative to the receipts and expenditures 141

142 JOURNAL OF PROCEEDINGS. of the Institution and the National Museum for the year 1879, the condition of the funds, estimates for the year 1880, &c. On motion of General Garfield, it was - Resolved, That the report of the Executive Committee for 1879 be accepted. Resolved, That the income for the year 1880 be appropriated for the service of the Institution upon the basis of the above report, to be expended by the Secretary with full discretion as to the items, subject to the approval of the Executive Committee. Dr. Gray, from the committee on the Henry memorial, reported that the material for the volume had been collected, and was now in the hands of the Public Printer. On motion of Dr. Withers the committee was continued, and further time granted. Dr. Parker called attention to the fact that the resolution of the 17th of January, 1879, limited the allowance to the Secretary for house-rent, &c., to the 31st of December, 1879. On motion of Mr. Hamlin, it was- Resolved, That the Secretary of the Institution be allowed the sum of one hundred and twenty-five dollars per month for rent, fuel, gas, &c. On the motion of Dr. Parker, it was - Resolved, That an allowance of one hundred and fifty dollars be made to defray the funeral expenses of the late Tobias N. Woltz, who was superintendent of the building for twenty-two years. General Sherman presented and read the report of the National Museum Building Commission appointed by resolution of the Board January 17, 1879. He also presented the report of the architects, Messers. Cluss & Schulze. On the motion of Mr. Clymer, the reports were accepted. On the motion of General Garfield, it was - Resolved, That the Board of Regents hereby express their high appreciation of the contribution made to science by the late Simeon Habel, and of the bequest which he made to the Smithsonian Institution. The Secretary presented his annual report of the operations of the Institution for the year 1879, which was read, and, on motion of General Sherman, it was - Resolved, That the report be accepted and transmitted to Congress. The Board then adjourned sine die.

^[[1180]] JOURNAL OF PROCEEDINGS OF THE BOARD OF REGENTS OF THE SMITHSONIAN INSTITUTION. WASHINGTON, December 8, 1880. A meeting of the Board of Regents of the Smithsonian Institution was held this day at 10.30 o'clock in the Regents' room of the Institution. Present: The Chancellor, Chief Justice Waite; Hon. W. A. Wheeler, Vice-President of the United States; Hon. H. Hamlin, Hon. R. E. Withers, Hon. N. Booth, Hon. H. Clymer, Hon. Joseph E. Johnston, Hon. Peter Parker, General William T. Sherman, Prof. H. Coppée, and Professor Baird, Secretary. The Chancellor stated that this was a special meeting of the Board called at the request of the Executive Committee. A report of this committee was presented by the chairman, Dr. Parker. After a full discussion of the subjects presented in the report, the following resolutions were unanimously adopted. (In reference to the statue of Professor Henry.) Resolved, That the Chancellor and Secretary of the Smithsonian Institution execute a contract with Mr. W. W. Story, of Rome, for the statue in bronze of the late Prof. Joseph Henry, authorized by the act of Congress of June, 1, 1880, with the provisions for payment of the sum of $3,750 to Mr. Story on completion of his design for the statue; the sum of $3,750 on completion of the model in clay; the sum of $3,750 on completion of the statue in bronze; and the sum of $3,750 on delivery and erection of the statue with its pedestal in the city of Washington, on the site to be selected by the Executive Committee; and furthermore that Mr. Story shall cause the said statue to be insured for the amount of the advance payments to him against perils by land or by sea, which insurance shall, in case of loss, be paid to the Smithsonian Institute, for the benefit of the United States. (In reference to the new Museum building.) Resolved, That for the purpose of substituting a marble or tile flooring instead of concrete as originally designed for the large halls in the National Museum, an appropriation of $25,000 be requested of Congress, to be expended according to the plans and under the direction of the Building Commission of the Board of Regents of the Smithsonian Institution, under whose supervision the Museum has been constructed. (In reference to the use of the new Museum for the inaugural reception.) Whereas the new Museum building is unfinished and not ready for occupancy for the government collections, and such a contingency will 164

REPORT OF THE EXECUTIVE COMMITTEE 163 [[there is a large pencil "x" through the entire text]] report," $6,183.66, to correspond with the certificates of the disbursing officer of the Treasury Department. The quarterly accounts-current, bank-book, check-book, and journals have likewise been examined and found to be correct. The balance to the credit of the Institution proper, on the 1st of January, 1881, in the hands of the Treasurer of the United States, available for the current operations of the Institution, is $20,934.52. Respectfully submitted. PETER PARKER, W. T. SHERMAN, JOHN MACLEAN, Executive Committee, Smithsonian Institution. WASHINGTON, January 18, 1881.

JOURNAL OF THE BOARD. 165 not again occur, and that no precedent is to be given for the use of the building for other purposes: Resolved, That the use of the new National Museum building be granted for the inaugural reception of the President of the United States, on the 4th of March, 1881, and that the Secretary of the Smithsonian Institution be authorized to make all necessary arrangements for this purpose. The Board then adjourned, at 12:30 P.M. WASHINGTON, January 19, 1881. In accordance with a resolution of the Board of Regents of the Smithsonian Institution fixing the time of the beginning of the annual session on the third Wednesday in January of each year, the Board met to-day at 10:30 o'clock, A.M. Present: The Chancellor, Chief Justice M. R. Waite; the Vice-President of the United States, Hon. W. A. Wheeler; Hon. R. E. Withers, Hon. H. Clymer, General W. T. Sherman, Hon. Peter Parker, Rev. Dr. John Maclean, Dr. Henry Coppée, Dr. Noah Porter, and the Secretary, Professor Baird. Excuses for absence on account of sickness were received from Hon. Hannibal Hamlin and Hon. Newton Booth. The minutes of the last meeting were read and approved. The Secretary presented a statement of the finances of the Institution. Dr. Parker, Chairman of the Executive Committee, presented the annual report of the Committee, which was read. On the motion of Dr. Porter the following resolutions were adopted: Resolved, That the report of the Executive Committee for 1880 be accepted. Resolved, That the income for the year of 1881 be appropriated for the service of the Institution upon the basis of the above report, to be expended by the Secretary with full discretion as to the items, subject to the approval of the Executive Committee. General Sherman, Chairman of the National Museum Building Commission, presented a report of the operations of the Commission and of the Architects for the year 1880, which were read, and, on motion of Mr. Clymer, accepted. The Secretary stated that he had been informed by the American Consul at Genoa, Italy, that the corner-posts of the railing around the tomb of James Smithson required resetting and the fence straightening, and he asked authority to have this done. On motion of General Sherman it was Resolved, That suitable measures be taken by the Secretary for the repair and preservation of the tomb of Smithson and its inclosure. The Secretary presented his annual report of the operations, expenditures, and condition of the Institution for the year 1880, which was read in part.

166 JOURNAL OF THE BOARD. On motion of General Sherman it was Resolved, That the annual report of the Secretary be accepted and transmitted to Congress. Dr. Coppee offered the following resolution, which was adopted. Resolved, That the thanks of the Board of Regents are due and are hereby presented to Mr. William J. Rhees, the Chief Clerk of the Institution, for the excellent, accurate, and interesting manner in which, under the direction of the Secretary, he has collated and edited the volumes entitled, respectively; 1. "The Smithsonian Institution; documents relative to its origin and history." 2. "Journals of the Board of Regents, reports of Committees, Statistics, &c." 3. "The Scientific Writings of James Smithson." 4. "James Smithson and his bequest." Hon. Mr. Withers made a statement, by request, in regard to the Virginia securities, and on motion of Mr. Clymer it was Resolved, That the Executive Committee may at their discretion dispose of the Virginia securities owned by the Institution, to wit: 58 consolidated bonds, Nos. 11521 to 11578, inclusive, for $1,000 each; 1 consolidated bond, No. 1380, for $500; 2 consolidated bonds, Nos. 4191 and 4192, for $100 each; 1 deferred certificate, No. 4543, dated July 1, 1871, for $29,375.07, and 1 fractional certificate, No. 2969, dated July 1, 1871, for $50.13, and deposit the proceeds in the Treasury of the United States as a part of the permanent fund, as authorized by the act of Congress of February 8, 1867. Resolved, That Spencer F. Baird, Secretary of the Smithsonian Institution, be, and he is hereby, authorized in person or by attorney, to transfer to any person or persons the certificates of debt of the State of Virginia now standing in the name of the Regents of the Smithsonian Institution, to wit: Deferred certificate, No. 4543, dated July 1, 1871, for $29,375.07, and fractional certificate, No. 2969, dated July 1, 1871, for $50.13. The Secretary stated that several applications had been received for the use of the new Museum after the inauguration of the President on the 4th of March next, which had been referred to the Executive Committee. The point of order was raised that the applications could not be entertained, the Board having already decided that the use of the building was to be granted only for the inaugural reception of President Garfield. The point of order was sustained by the Chancellor. The Board adjourned at 12:30 P.M., sine die.

^[[1878]] JOURNAL OF PROCEEDINGS OF THE BOARD OF REGENTS. WASHINGTON, D.C., May 13, 1878. A meeting of the Board of Regents of the Smithsonian Institution, at 8 o'clock p.m., under the following call: SMITHSONIAN INSTITUTION, May 13, 1878. The Regents of the Smithsonian Institution are requested to meet at the Smithsonian building at 8 o'clock this Monday evening, to make suitable arrangements for the obsequies of Prof. Joseph Henry, whose decease occurred at 12.10 o'clock this afternoon. By order of- M. R. WAITE, Chancellor. Present, the Chancellor--Chief Justice Waite, Hon. H. Hamlin, Hon. A. A. Sargent, Hon. R.E. Withers. Hon. H. Clymer, Hon. J. A. Garfield, Hon. Peter Parker, General W. T. Sherman. The Chancellor made the following remarks: MY BRETHREN OF THE BOARD OF REGENTS: I have asked you to come together this evening not to take action upon the great loss our Institution has sustained, but to consult as to what may best be done to pay honor to all that is mortal of the great and good man who, conceiving what Smithson willed, has devoted his life to making the bequest of our benefactor what he wished it to be, an instrument "for the increase and diffusion of knowledge among men." The Chancellor stated that he understood that the family of Professor Henry had expressed the wish that the Board of Regents should make all the arrangements for the funeral. Several of the Regents expressed their opinion that this was not the appropriate time to eulogize the deceased, as another and full meeting of the Board should be called for that purpose. The following resolutions were adopted: Resolved, That the Chancellor be directed to notify the President of the United States and his Cabinet, the Supreme Court of the United States, the Supreme Court of the District of Columbia, the two houses of Congress, the General of the Army, the Admiral of the Navy, the Diplomatic Corps, the Light-House Board, the National Academy of Sciences, the Washington Philosophical Society, and other organizations with 133

134 JOURNAL OF PROCEEDINGS. which he was connected, of the death of Prof. Joseph Henry, and to invite them to attend his funeral. Resolved, That the funeral take place on Thursday, 16th May, at the New York Avenue Presbyterian Church, at 4.30 o'clock p.m. Resolved, That the Regents meet at the Institution on Thursday next at 4 o'clock p.m. to attend the funeral in a body. Resolved, That a committee, consisting of General Sherman, Hon. Peter Parker, and Prof S. F. Baird, Assistant Secretary of the Institution, be appointed to make arrangements for the funeral ceremonies. Resolved, That a meeting of the Board of Regents be held on Friday next, 17th May, at 10 o'clock, a.m. for the purpose of transacting such business as may come before it. The Board then adjourned. WASHINGTON, D.C. May 17, 1878. A meeting of the Board of Regents of the Smithsonian Institution was held this day at 10 o'clock a.m. Present, the Chancellor--Chief Justice Waite, Hon. H Hamlin, Hon. A. A. Sargent, Hon. R. E. Withers, Hon. H. Clymer, Hon. J. A. Garfield, Rev. Dr. John Maclean, Hon. Peter Parker, Dr. Asa Gray, General W. T. Sherman, President Noah Porter. General Garfield was requested to act as secretary. At the request of the Chancellor, Rev. Dr. Maclean led in prayer for Divine guidance of the Regents in their present deliberations. The following resolutions were then adopted: 1. Resolved, That the Regents of the Smithsonian Institution hereby express their profound sorrow at the death of Prof. Joseph Henry, late Secretary of this Institution, and tender to the family of the deceased their sympathy for their great and irreparable loss. 2. Resolved, That in consideration of the long-continued, faithful, and unselfish services of Joseph Henry, our late Secretary, there be paid to his widow the same sum to which he would have been entitled, as salary, for the remainder of this year, and that the Secretary be directed to make payment to her for the amount thereof monthly. 3. Resolved, That Mrs. Henry be informed of this action of the Board, and the desire of the Regents that she will continue the occupancy of the apartments now in her use for such period, during the remainder of this year, as may suit her convenience. 4. Resolved, That a committee be appointed who shall prepare and submit to this Board at its next annual meeting a sketch of the life, character, and public services of the late lamented Secretary, which shall be entered upon the records. 5. Resolved, That the Executive Committee of the Board be requested to make arrangements for a public commemoration in honor of the late Secretary of the Institution, of such a character and at such a time as they may determine.

JOURNAL OF PROCEEDINGS. 135 The Chancellor appointed as the special committee under the fourth resolution, President Porter, Dr. Gray, and Dr. Maclean. On motion, it was resolved to consider the subject of election to fill the vacancy in the office of Secretary of the Institution. Dr. Parker urged the propriety of deferring the election of Secretary to a later meeting, as it might appear precipitate to elect now. Senator Hamlin thought the Board ought to proceed at once to elect a Secretary. To delay would be to invite great contention for the office. Senator Withers thought the discussion should be confined to the question of postponement. Dr. Parker then moved that the appointment of a permanent Secretary be postponed until the next annual meeting in January, and suggested that the Assistant Secretary might be invested with power to perform all the functions of Secretary during the interim. Dr. Maclean said that when President Burr, of Princeton, died, his successor, President Edwards, was elected the fourth day after. He thought prompt action the wisest, and advocated the election of Professor Baird. Dr. Clymer read the statute, and insisted that the Board was legally bound to elect a Secretary. No funds could be drawn nor payments made by any other officer, and an ad interim was not provided for by the law of organization. General Garfield suggested to Dr. Parker that he withdraw his motion, and that the Board proceed to elect, so that action might be taken of an affirmative rather than of a negative character. President Porter expressed the opinion that the Board could elect a Secretary pro tempore. Dr. Parker then withdrew his motion; and the construction of the statute by Mr. Clymer was agreed to by the majority of the Board. Mr. Clymer moved to proceed to the election of a Secretary; which was agreed to. The Chancellor appointed Mr. Sargent and Mr. Clymer as tellers. The vote was then taken by ballot, and the tellers reported that eleven ballots were cast, all of which were for Spencer Fullerton Baird. Messrs. Sargent and Clymer were appointed a committee to wait upon Professor Baird and inform him of his election, and invite him to attend the meeting of the Board. The committee discharged this duty; and at half past eleven o'clock a.m. introduced the Secretary-elect to the Regents. The Chancellor then formally announced to Professor Baird his unanimous election as Secretary. Professor Baird made a brief acknowledgment of the honor conferred upon him, and stated that he would endeavor to discharge his duties faithfully and in accordance with the views of his lamented predecessor.

136 JOURNAL OF PROCEEDINGS. On motion, it was Resolved, That the Chancellor prepare a suitable notice of the death of Professor Henry, to be sent to foreign establishments in correspondence with the Institution, and also notifying them of the election of Professor Baird as Secretary. The Chancellor stated that the resignation of Mr. Bancroft had occasioned a vacancy in the Executive Committee, and, on motion, it was Resolved, That the vacancy in the Executive Committee be filled by the election of General Sherman. The Board then adjourned sine die. Agreeably to the resolution of the Board, the Chancellor of the Institution, on behalf of the Regents, prepared the following circulars, which were promptly distributed to the correspondents of the Institution in all parts of the world: "SMITHSONIAN INSTITUTION, "Washington, D. C., May 14, 1878. "On behalf of the Regents of the Smithsonian Institution, it becomes my mournful duty to announce the death of the Secretary and Director of the Institution, Joseph Henry, LL.D., which occurred in this city on Monday, May 13, at 12.10 o'clock p. m. "Professor Henry was born in Albany, in the State of New York, December 17, 1799. He became professor of mathematics in the Albany Academy in 1826; professor of natural philosophy in the College of New Jersey, at Princeton, in 1832, and was elected the first Secretary and Director of the Smithsonian Institution in 1846. "He received the honorary degree of Doctor of Laws from Union College in 1829; was chosen president of the United States National Academy of Sciences in 1868; president of the Philosophical Society of Washington in 1871, and Chairman of the Light-House Board of the United States in the same year; the last three positions he continued to fill until his death. "Professor Henry made contributions to science in electricity, electromagnetism, meteorology, capillarity, acoustics, and in other branches of physics; he published valuable memoirs in the transactions of various learned societies of which he was a member, and devoted thirty-two years of his life to making the Smithsonian Institution what its founder intended it to be, an efficient instrument for the "increase and diffusion of knowledge among men." "M. R. WAITE, "Chancellor of the Smithsonian Institution.

JOURNAL OF PROCEEDINGS. 137 "SMITHSONIAN INSTITUTION, "Washington, D. C., May 17, 1878. "At a special meeting of the Board of Regents of the Smithsonian Institution, held this day, Prof. Spencer Fullerton Baird, for many years the assistant secretary of the Institution, was duly elected as the Secretary of the Smithsonian Institution, to succeed the late Prof. Joseph Henry. "M.R. WAITE, "Chancellor of the Smithsonian Institution." [[line]] WASHINGTON, D.C., January 15, 1879. A meeting of the Board of Regents of the Smithsonian Institution was held this day in the Regents' room, at 10 o'clock a.m. Present, the Chancellor--Chief Justice Waite; Hon. W. A. Wheeler, Vice-President of the United States, Hon. A. A. Sargent, Hon. R. E. Withers, Hon. J. A. Garfield, Hon. H. Clymer, Dr. J. Maclean, Dr. A. Gray, Dr. H. Coppee, Hon. Peter Parker, President Porter, General Sherman, and the Secretary, Professor Baird. An excuse was received from Hon. H. Hamlin for non-attendance, his absence being occasioned by his appointment by the Senate on a special committee to accompany the remains to Texas of Hon. G. Schleicher, a deceased member of Congress. The minutes of the last meeting were read and approved. The following communication from Mrs. Henry was laid before the Board of the Chancellor: Hon. M. R. WAITE, Chief Justice of the United States, Chancellor of the Smithsonian Institution: MY DEAR SIR: In my great affliction it is consoling to receive from friends tributes of sympathy and testimonials of respect for my late husband. I feel very deeply the kind consideration of the Board of Regents in their official capacity. Permit me, through you, to express to them the heartfelt thanks of my children and myself for the liberality extended to us and the full appreciation of Mr. Henry's character and labors while connected with the Institution, and for the public testimonials of respect and honor to his memory. With my best wishes for the continued prosperity of the Institution, believe me yours, respectfully, H. A. HENRY. WASHINGTON, January 15, 1879. On motion of General Garfield, it was-- Resolved, That the letter of Mrs. Henry to be placed in the files of the Institution, and entered in the journal of the Board. The Secretary, professor Baird, presented a statement of the financial condition of the Institution for the year 1878, which for convenience of reference he had printed.

138 JOURNAL OF PROCEEDINGS. Dr. Parker, in behalf of the Executive Committee, presented the annual report of receipts, expenditures, estimates, &c, which at his request was read by General Sherman. On motion of Mr. Withers, the report was adopted. Dr. Parker, in behalf of the Executive Committee, presented a report in relation to the duty imposed on them by the fifth resolution of the Board of Regents, adopted at the meeting of May 17, 1878, "to make arrangements for a public commemoration in honor of the late Secretary of the Institution." The committee had held numerous meetings, the minutes of which were read, and the arrangements had finally been made as follows: The exercises will be held in the Hall of the House of Representatives on Thursday evening,, 16th of January, 1879. The Vice-President of the United States, supported by the Speaker of the House, will preside on this occasion, and the Senate and House will take part in the exercises. 1. Opening prayer by Rev. Dr. McCosh, President of Princeton College. 2. Address by Hon. H. Hamlin, of the United States Senate. 3. Address by Hon. R. E. Withers, of the United States Senate. 4. Address by Prof. Asa Gray, of Harvard University. 5. Address by Prof. W. B. Rogers, of Boston. 6. Address by Hon. Jas. A. Garfield, of the House of Representatives. 7. Address by Hon. S. S. Cox, of the House of Representatives. 8. Address by General W. T. Sherman. 9. Concluding prayer by Rev. Dr. Sunderland, Chaplain of the Senate. By authority of the Speaker of the House, reserved seats will be provided on the floor of the House for the following bodies with which Professor Henry was associated: 1. The Regents of the Smithsonian Institution and the orators of the evening, who will meet in the room of the Speaker of the House. 2. The National Academy of Sciences. 3. The Washington Philosophical Society. 4. The Light-House Board, who will meet in the room of the Committee of Ways and Means. 5. The Alumni Association of Princeton College. 6. The Trustees of the Corcoran Gallery of Art. 7. The Washington Monument Association, who will meet in the room of the Committee on Appropriations. On motion of Mr. Sargent, the action of the committee was approved. On motion of General Garfield, it was- Resolved That the Board of Regents assemble on Thursday evening next at half past seven o'clock, in the Speaker's room at the Capitol, to proceed in a body to attend the exercises in the Hall of the House of Representatives in honor of the memory of Professor Henry.

JOURNAL OF PROCEEDINGS. 139 On motion of General Garfield, it was- Resolved, That the Chancellor be empowered to act for the Board of Regents in making the final arrangements for the memorial exercises. President Porter, from the special committee appointed at the last meeting, under the fourth resolution adopted by the Board, "to prepare a sketch of the life, character, and public services of Professor Henry," made a report that Dr. Gray had been selected by the committee to prepare the eulogy on behalf of the Board of Rents, and that it would form part of the exercises at the public commemoration at the Capitol. Dr. Gray remarked that he had only recently been informed of his appointment to perform the service required, but that he had prepared a paper, which he would now present to the Board.* He had been limited by the committee to thirty minutes, but had arranged with Professor Rogers so that both should only occupy an hour. He would, however insert details and documents in notes which could be printed with the eulogy. On motion of General Garfield, Dr. Gray was requested, as the representative of the Board of Regents, to make his address as full and complete as possible. General Garfield called attention to the fact that the increased business of the Institution had made it necessary to take the rooms in the east wing, formerly occupied by Professor Henry as a residence, for offices, and that it was therefore proper that a suitable allowance be made to Professor Baird for house-rent. After some conversation on the subject, it was- Resolved, That the Executive Committee consider the propriety of making an allowance to the Secretary for house-rent and report on the subject at the next meeting of the Board. On Motion of Dr. Gray, it was- Resolved, That the Board adjourn to meet on Friday morning, 17th January, at half-past 9 o'clock, to hear the report of the Secretary and to transact any other business which may be necessary. The Board then adjourned. WASHINGTON, D.C., January 16, 1879. A meeting of the Board of Regents was held this day at 7.30 o'clock, p.m., in the room of the Speaker of the House of Representatives, and at 8 o'clock the Regents proceeded in a body to the Hall of the House of Representatives, to attend the public exercises in honor of Prof. Joseph Henry, late Secretary of the Smithsonian Institution. WASHINGTON, D.C., January 17, 1879. A meeting of the Board of Regents was held this day in the Regent's room at 9.30 o'clock a.m. Present, the Chancellor-Chief-Justice Waite, Hon. A. A. Sargent, Hon. R. E. Withers, Hon. James A. Garfield, Hon. Hiester Clymer. [[line]] *See Appendix to Journal of the Board.

140 JOURNAL OF PROCEEDINGS Hon. Peter Parker, Rev. Dr John Maclean, Prof. Asa Gray, Prof. Henry Coppée, President Noah Porter, General Sherman, and the Secretary, Professor Baird. The minutes of the meeting of January 15 were read and approved. The Chancellor laid before the Board several hundred letters received in reply to the circulars issued by the Institution, announcing the death of Professor Henry, and the election of his successor. The subject of the publication of the eulogies on Professor Henry, together with an account of his scientific writings, &c., was discussed, and on motion of Dr. Maclean, it was - Resolved, That a special committee of three be appointed, of which the Secretary of the Institution shall be one, to prepare a memorial of Professor Henry, to include in a separate volume of the Smithsonian series such biographies and notices of the late Secretary of the Institution as may be considered by them worthy of preservation and publication. The Chancellor appointed Messrs. Gray, Parker and Baird, as the committee. The Chancellor then stated that any remarks the Regents desired to make in relation to Professor Henry were in order. Dr Parker addressed the Board as follows: Mr. CHANCELLOR AND FELLOW REGENTS: We are making history, and I wish to say a few words that shall remain upon its page, in memory of Joseph Henry, our beloved and lamented friend and Secretary, when we, like him, shall have passed from earth. Many have already pronounced his eulogy and set forth his rare talents and influence upon the world, and I need not, and could not, were I to attempt it, add to your appreciation of Professor Henry, his life and character, as a friend, scientist, and Christian, the highest type of man. For twenty years I have been intimately acquainted with Professor Henry, and happily associated with him in many ways; for ten years as a Regent of the Smithsonian Institution, and as a member of the Executive Committee all that period of our intercourse has been frequent and intimate. I have never known a more excellent man. His memory has been much on my mind since he left us, and I often find myself inquiring how he and others like him are occupied now. His connection with time is severed, but his existence continues. When I recall the names of Professors Franklin Bache, Charles G. Page, Louis Agassiz, Joseph Henry, and others of similar intellect and virtue, I find myself asking the question, Are to them all consciousness and though suspended by separation from the body? I am reluctant to come to such conclusion. But this I know, the Infinite Father's ways are right. It seems most providential that Professor Henry had the opportunity

JOURNAL OF PROCEEDINGS. 141 and the strength to give in person his last words, a priceless legacy, to the National Academy at its annual meeting in Washington, in April, and through that association to the civilized and scientific world; I refer to his sentiment "that moral excellence is the highest dignity of man." The loftiest talents and highest attainments without this are deficient in that, which, in the judgement of wise men and of Infinite Wisdom, is of greatest worth. Was there ever a man from whom the sentiment could come with better grace? The opinion has been expressed, and I do not regard it extravagant that the letter addressed by Professor Henry to his friend Joseph Patterson, emanating from such a mind, such a man, at the close of a protracted life of singular distinction, was worth a lifetime to produce. It has probably been read by millions, in various languages, and will be by future generations. Professor Henry was not only a man of science, a discoverer of nature's laws and forces, but a sincere believer in God their Author and in his atoning Son. To quote his language: "We are conscious of having evil thoughts and tendencies that we cannot associate ourselves with a Divine Being, who is the Director and Governor of all, or even call upon him for mercy, without the intercession of one who may affiliate himself with us." Let me quote from the prayer offered at his obsequies and to which we repeat our sincere Amen; the lips that uttered it, in less than one short month were silent in death, and the two remarkable man, Professors Joseph Henry and Charles Hodge, closely united in life were not long divided by death: "We thank Thee, O God, that Joseph Henry was born; that Thou didst endow him with such rare gifts, intellectual, moral, and spiritual; that Thou didst spare him to a good old age, and enable him to accomplish so much for the increase of human knowledge and for the good of his fellow men; and above all that Thou didst hold him up before this whole nation as such a conspicuous illustration of the truth that moral excellence in the highest dignity of man." On motion of Dr. Maclean, it was Resolved, That the thanks of the Board of Regents be presented to the gentlemen who took part in the memorial services held in the United States Capitol on the 16th of January in honor of the late Professor Henry, and that they may be requested to furnish copies of their remarks on that occasion. Dr. Maclean stated that he intended in the above resolution to include General Sherman, who was prevented by the lateness of the hour from delivering the whole address he had prepared, Rev. Drs. McCosh and Sunderland, who offered prayers, and Mr. Clymer, who made a few introductory remarks of an exceedingly interesting character in presenting telegrams which had been sent to the meeitng from London.

142 JOURNAL OF PROCEEDINGS. General Sherman, from the Executive Committee, presented a report on the subject of an allowance for house-rent to the Secretary, with the following preamble and resolution: Whereas the east wing of the Smithsonian building, heretofore used as a residence by Professor Henry, is required for the purposes of the Institution; and whereas the present Secretary owns and occupies a separate residence in the city of Washington, for which it is but just and proper that he should be allowed compensation: Therefore, Resolved, That the Secretary of the Smithsonian Institution, Prof. S. F. Baird, be allowed the sum of one hundred dollars per month for rent, fuel, gas, &c., from the date of his election as Secretary, May 17, 1878, to the 31st of December, 1879. The Secretary presented his annual report, which was read, and it was Resolved, That the annual report of the Secretary be approved and transmitted to Congress. Dr. Parker suggested that there was a matter of some importance which ought to receive attention at this meeting. The Senate had passed on the 9th of January the following bill For the erection of a fire-proof building for the National Museum. "Be it enacted by the Senate and House of Representatives of the United States of America in Congress assembled, That for a fire proof building for the use of a National Museum, three hundred feet square, to be erected under the direction and supervision of the Regents of the Smithsonian Institution, in accordance with the plans now on file with the Joint Committee of Public Buildings and Grounds, on the southeast corner of the grounds of the Smithsonian Institution, the sum of two hundred and fifty dollars is hereby appropriated out of any money in the Treasury not otherwise appropriated; said building to be placed easy of the Smithsonian Institution, leaving a roadway between it and the latter of not less than fifty feet, with its north front on a line with the south face of the buildings of the Agricultural Department and of the Smithsonian Institution; and all expenditures for the purposes herein mentioned, not including anything for architectural plans, shall be audited by the proper officers of the Treasury Department." If this should pass the House and become law it would be necessary for the Board of Regents to take action in regard to the new building. On motion of Mr. Clymer, it was Resolved, That the Executive Committee of this Board, and the Secretary, or a majority thereof, be, and they are hereby, authorized and empowered to act for and in the name of the Board of Regents in carrying into effect the provisions of any act of Congress which may be passed providing for the erection of a building for the National Museum. The Board then adjourned sine die.

^[[1876.]] JOURNAL OF THE BOARD OF REGENTS OF THE SMITHSONIAN INSTITUTION. WASHINGTON, D.C., January 24, 1877. A meeting of the Board of Regents of the Smithsonian Institution was held this day at 7 o'clock p.m. in the office of the Secretary. Present, Chief-Justice Waite, Chancellor of the Institution; Hon. H. Hamlin, Hon. J.W. Stevenson, Hon. H. Clymer, Hon. G.W. McCrary, Hon. Peter Parker, Hon. George Bancroft, Prof. Asa Gray, and Professor Henry, the Secretary. The minutes of the last meeting were read and approved. Excuses for non-attendance were received from Professors Dana and Coppée. The Secretary presented a general exhibit of the condition of the fund and the receipts and expenditures and all the accounts of the Institution had been referred by him to the executive committee, who were prepared to report at the present meeting. Dr. Parker, in behalf of the executive committee, presented the annual report of the receipts, expenditures, estimates, &c. On motion of Mr. Hamlin, the report was adopted. The Secretary called the attention of the Board to the great increase of the National Museum during the past year from specimens procured from the appropriation by Congress for the Centennial, from the donations of States of the Union, from individuals, and from foreign governments. He stated that for the exhibition of these articles an additional space of four times that afforded by the present Smithsonian fund, an appropriation from Congress must be asked for. On motion of Dr. Parker, the following preamble and resolution were adopted, and the Secretary was instructed to transmit them to Congress: Whereas Congress, in the organization of the Smithsonian Institution, directed that it should make provision on a liberal scale for a museum to contain all the objects of natural history and of curious and foreign research, then belonging to or hereafter to belong to the United States Government; and Whereas, in accordance with this direction, the Institution has developed and for many years principally supported this national museum, the collection being the property of the Government, while the building was erected for their accommodation at a cost of $500,000, out of the income of the Smithson fund; and 123

124 JOURNAL OF PROCEEDINGS. Whereas, on account of the appropriations of Congress for a national exhibit at the Centennial, and the liberal donations which have been made by several States of the Union, by individuals, and especially by foreign governments, the National Museum has suddenly increased to fourfold its previous dimensions, and far beyond the capacity of the Smithsonian building to contain it: Therefore, Resolved, That Congress be respectfully requested to provide accommodations for these additional collections by the erection of a suitable building in connection with the present Smithsonian edifice. Professor Gray, from the committee appointed at the last session, "to take into consideration the connection of the Smithsonian Institution and the National Museum, and to recommend such action as maybe thought proper in relation to the matter," made report of progress and requested farther time, which was granted, it having as yet been found impossible to obtain a meeting of the committee for the consideration of the subject. On motion of Mr. Clymer, the Board adjourned to meet on Thursday, February 1. WASHINGTON, D.C., 1st February, 1877. An adjourned meeting of the Board of Regents was held this day, at 7 o'clock p.m., in the office of the Secretary. Present, Chief-Justice Waite, Chancellor; Hon. T.W. Ferry, Hon. H. Hamlin, Hon. J.W. Stevenson, Hon. A.A. Sargent, Hon. H. Clymer, Hon. B.H. Hill, Hon. Peter Parker, Hon. George Bancroft, Prof. Asa Gray, and the Secretary, Professor Henry. The minutes of the last meeting were read and approved. Mr. Sargent and Mr. Hill stated that they were unavoidably detained from the last meeting. Professor Gray presented the following report of the special committee on the Museum: REPORT OF SPECIAL COMMITTEE. When Congress, thirty years ago, enacted the law which established this Institution, it probably did not anticipate the state of things to which we have arrived. The income of $500,000 must then have appeared much larger than it does now, and the several undertakings which which were devolved upon it must have been contemplated upon a moderate scale, if it was supposed that the means would compass the ends. A library, upon which $25,000 annually might be expended, a gallery of art, a chemical laboratory, a geological and mineralogical cabinet, necessary lecture rooms, and, by implication, lecturers, a museum of natural history and natural products, to include all materials then belonging, and thereafter to belong, to the United States, (and we see how vast that item has become,) these all have assumed a magnitude far beyond what could have been contemplated; and yet they do not cover those operations for "the increase and diffusion of knowledge among

JOURNAL OF PROCEEDINGS. 125 men" which have given to the Smithsonian Institution its chief reputation and greatest usefulness throughout the civilized world. The reasonable explanation of the terms of the organic law (and which those who were familiar with the discussions at the time know to be the true one) is, that Congress did not attempt to define the particular course which the Institution should take, probably because under the conflicting and incongruous views that were urged, it did not clearly see its way to do so. But while the law allowed all the available income to be devoted to a library, if the Regents should think proper to give the new establishment that direction, it required scientific cabinets, laboratories, &c., which looked to a certain amount of development upon a different line. The act indicated two or three allowable lines along which the Institution might develop, either of which would soon have absorbed all the income. Under it the Regents might have converted it essentially into a library, into an educational establishment, or into a museum. Under it they also might, still fulfilling the required conditions, develop lines of operation which come closer to the express intent of the founder, which intent must have been the governing principle of the whole enactment. And this is what our predecessors did. It is not surprising that this small body, having the responsibility laid upon it, should have adhered as closely as possible to the terms of Smithson's will "founding an establishment for the increase and diffusion of knowledge among men." We believe that the propriety and the wisdom of their course, confirmed by the results, is now unquestioned. That the museum and other collections mentioned in the act of establishment must have been regarded as a subsidiary feature, and the library equally so, (except upon the alternative of its having the lion's share,) would seem evident from the fact that these were to be maintained upon the income of the Smithsonian fund, while the objects composing them belonged, and appear still to belong, to the Government of the United States, and to be held in charge of the Institution for exhibition and study. Accordingly, when these collections increased to such extent that the care and exhibition of them threatened to absorb a large part of the income of the Smithson fund, and to cripple legitimate operations for the increase and diffusion of knowledge, which the Regents had at the outset originated, and of which experience had shown the wisdom so soon, we say, as these Government collections began to press heavily upon the institution, Congress, being informed thereof, made provisions for assuming this burden. It has made increasing provision as the collections have themselves increased in magnitude and cost of maintenance. It has thereby manifestly acted upon the theory that these museums are national property. The alternative view, viz, that they are gifts, supplemented with gifts for their support, would be fatal to the Institution, for the objects remain, continually increase, and cannot be declined, while the gift for their maintenance may at any time cease to be made. Upon this theory, Congress could at any time con-

126 JOURNAL OF PROCEEDINGS. vert this Institution into a museum, and that without any legislation whatever, by merely omitting to make an annual appropriation. For, without taking into account the vast Centennial gifts of foreign countries, the collections will now more than fill the Smithsonian building, and their care and exhibition would absorb its whole income. We are therefore bound to conclude that the Board of Regents, as respects these national collections, acts as the trustee of Congress. Under this state of things, and in view of the ever-increasing magnitude and interest of these collections, the relation of this Institution to the National Museum becomes a matter for grave consideration. In contemplating it we should be mindful of a policy which the Regents have pursued of economizing the means and energies of the Institution by doing all it can through others; but taking up no line of usefulness, however inviting, which is otherwise provided for, and even relinquishing important fields upon which it had entered, whenever other agencies were at work in them and were found adequate to occupy them. Thus the important field of meteorology, upon which, at the outset, the Institution systematically entered, was surrendered to the Signal Bureau, which Congress has enabled to cover the ground. To avoid needless duplication of books and librarians, it has consolidated its library with that of Congress, and contributes to the latter the complete series of transactions of learned societies, journals, and other publications which it receives by exchange, or from time to time may purchase, not parting, however, with the right of property, and thus continuing to fulfil, according to its best judgement, the duty of making provision "for the gradual formation of a library composed of valuable works pertaining to all departments of human knowledge." So also when Mr. Corcoran founded a gallery of art, and endowed it with double the amount of the original Smithsonian fund, our unimportant collections in that department were contributed to it, and the Institution may now fairly hold itself absolved from the duty of maintaining "a gallery of art." Our Secretary, in his annual report submitted on the 26th of January, 1876, has now raised the grave question whether the well being of the Institution would not favor or even require the adoption of a similar policy as regards the National Museum. He declares that it is most "desirable that a more definite distinction between the two establishments, if not an entire separation, should be made," and he urges the subject upon our attention by considerations which cannot be disregarded. Your committee was appointed to take thought upon this subject. The vast increase of museum objects in natural history, ethnology, and materials of industrial art, consequent upon the Centennial Exposition, an increase far beyond the largest anticipations, gives new importance and urgency to this question. A favorable action by the present Congress upon the suggestion made

JOURNAL OF PROCEEDINGS. 127 to it by a resolution of this Board, at the last meeting, viz, for the erection of a large but comparatively inexpensive building, annexed to the present edifice, to contain these great accessions to the museum, would do away with the present embarrassment in that regard. The suggested acquisition by Government of the present Smithsonian edifice, already mainly filled with its collections, would give a desirable unity and prominence to the National Museum, and might sufficiently mark that "definite distinction between the two establishments" which our Secretary suggests as needful. We agree that a more marked distinction than now appears to exist is desirable, for the avoidance of present misapprehension and future complication. But we apprehend that both these desirable changes may not sufficiently provide against the danger that the Smithsonian Institution may become wholly subsidiary to the museum, and be perhaps crippled by it. The Institution has only one executive officer, with undivided responsibility, who may, with our consent, "employ assistants," but we look to him alone, and all must pass through his hands. His scientific labors in conducting the Institution, not to speak of those somewhat extraneous, of which he might possibly be relieved, are various, important, and exacting. Much will be lost if the executive head of this Institution shall be other than a man of broad scientific culture and experience, commanding the regard of the scientific world, and the confidence of the many who depend upon his judgment. His time and powers must be divided between such duties as are here referred to, and those of administration. Now the proportion which the museum bears to the Institution proper is already large, and it threatens to be predominant. We have no desire to check its immense development, and we contemplate with satisfaction its sure popularity; but, as respects the burden which the museum throws upon our Secretary, we may say that it is already heavy, and that it threatens to be injuriously large. If not provided against, the time seems sure to come when the museum will mainly absorb the working energies of the Institution. In the next place we must all agree that the looking after congressional appropriations in the present mode is not desirable. The Secretary has called attention to this. An objectionable feature would be removed if the appropriations were made directly in the name of the National Museum, and if it became possessed of the present edifice. But still the duty of preparing or supervising and of anxiously furthering the annual appropriations for the museum, would devolve upon our Secretary. We would also remark that this great museum must have a large number of employes, many times more than the Institution itself needs for its uses. This great extension of patronage cannot be contemplated without anxiety. Under the present organization this patronage is vested in the Secretary. So far as the Institution is concerned, it were much better not to have it. On the other hand it may well be that the

128 JOURNAL OF PROCEEDINGS Government would prefer some such administration of the museum as this board secures. No present action is proposed by this committee, beyond the recommendation that the distinction between the Institution itself and the museum under its charge should be mads as prominent as possible. The very great development which the museum is now undergoing may soon bring the whole subject before the Board in a practical form. If the next Congress should adopt a plan to which the Secretary adverts, (but which seems unlikely,) namely, that of transferring the museum to a new building to be erected for the National Library, the separation which the Secretary recommends would be at once complete. In that event, since the Smithsonian building was erected in great part for containing these collections, we will not doubt that Congress would indemnify the Institution by re-imbursing an equitable portion of the original outlay. On the other hand, if the museum is to develop to its full size and importance upon the present site, according to the plans laid before the Board, and by it recommended to Congress, this will, as it seems to us, almost necessarily involve the acquisition by Government of our present edifice; and that will pave the way for an entire separation of administration, or to such other adjustment as the Board of Regents may then think best, or be able to accomplish. Respectfully submitted by ASA GRAY, A. A. SARGENT, HIESTER CLYMER, Committee. On motion of Mr. Stevenson, it was Resolved, That the report of the committee be received and printed in the proceedings of the Board of Regents, to be submitted to Congress with the report of the Secretary. The Secretary presented his annual report of the operations of the institution during 1876, which was read, and, on motion, ordered to be transmitted to Congress. The Secretary also presented a list of the articles given to the United States National Museum by foreign governments represented at the Centennial Exhibition in Philadelphia. On motion of Mr. Hamlin, it was Resolved, That a committee be appointed to prepare a memorial to be submitted to Congress, showing the recent immense contributions to the national collection, and the necessity for provision being speedily made for their reception and exhibition. The Chancellor appointed Messrs. Bancroft, Parker, Gray, and the Secretary. On motion, the Board adjourned to meet at the call of the Secretary.

JOURNAL OF PROCEEDINGS. 129 WASHINGTON, February 5, 1877. A meeting of the Board of Regents was held this day at 7 o'clock p.m., in the office of the Secretary. Present, Chief Justice Waite, Chancellor; Hon. T. W. Ferry, Hon. J. W. Stevenson, Hon A. A. Sargent, Hon. H. Clymer, Hon. G. W. McCrary, Hon. P. Parker, Hon. Geo. Bancroft, and the Secretary. The minutes of the last meetings were read and approved. Mr. Bancroft, from the committee appointed at the last meeting, presented the following report of a memorial to be sent to Congress: MEMORIAL To the Senate and House of Representatives of the United States of America in Congress assembled. The undersigned, Regents of the Smithsonian Institution, beg leave respectfully to lay before you a question which has suddenly arisen, and which can be solved only by your authority. In the year 1846, on the organization of the Smithsonian Institution "for the increase and diffusion of knowledge among men," Congress, to the great relief of the Patent-Office and other public buildings, devolved upon the Regents of that Institution the custody of "all objects of art and of foreign and curious research, and all objects of natural history, plants, and geological and mineralogical specimens belonging or hereafter to belong to the United States, which may be in the city of Washington." In accordance with this enactment, the Institution has received and carefully preserved all the specimens which have been brought together from more than fifty public exploring expeditions, and has added specimens collected by itself, or obtained from foreign museums by exchange, till its present edifice, in the beginning of 1876, had become full to overflowing. By an act bearing date July 31, 1876, additional duties were laid upon the Smithsonian Institution as custodian, and $4,500 were appropriated "for repairing and fitting up the so-called Armory building, on the mall between Sixth and Seventh streets, and to enable the Smithsonian Institution to store therein and to take care of specimens of the extensive series of the ores of the precious metals, marbles, building stones, coals, and numerous objects of natural history now on exhibition in Philadelphia, including other objects of practical and economical value presented by various foreign governments to the National Museum." As a fruit of this act of the General Government, the Smithsonian Institution finds itself the custodian of enormous collections that had been displayed at the Centennial Exhibition, and on the closing of that exhibition, had been presented to the United States. These donations are made by individuals among our own citizens, by foreign exhibitors, and by several of the States of the Union, and there is scarcely a power in s 9

130 JOURNAL OF PROCEEDINGS. the civilized world in any region of the globe which has not taken part in these contributions, and some of them with the largest generosity. Men of science, most competent to pass judgement, pronounce them to be of immense value, and are of opinion that, including the gifts from States of the Union and the exhibits of the United States, they could not have been brought together by purchase for less than a million dollars. That the magnitude and value of the donations from foreign governments may be manifest, we annex to this memorial the list of the more important of them, as prepared by Prof. S. F. Baird, who represented the Smithsonian Institution at Philadelphia. Their adequate exhibition requires an additional building, which shall afford at least four times the space furnished by the present edifice of the Institution. The Government of the Unite States is now in possession of the materials of a museum, exhibiting the natural products of our own country, associated with those of foreign nations, which would rival in magnitude, value, and interest the most celebrated museums of the old world. The immediate practical question is, shall these precious materials be for the most part packed away in boxes, liable to injury and decay, or shall they be exhibited? It was the act of Congress which ordered the acceptance in trust of these noble gifts to the United States. The receiving of them implies that they will be taken care of in a manner corresponding to the just expectations of those who gave them; and one of the prevailing motives of the donors was that productions of their several lands might continue to be exhibited. The intrinsic value of the donations is moreover enhanced by the circumstances under which they were made. They came to use in the one-hundredth year of our life as a nation, in token of the desire of the governments of the world to manifest their interest in our destiny. This consideration becomes the more pleasing when we bring to mind that these gifts have been received not exclusively from the great nations of Europe from which we are spring, or from the empire and republics on our own continent beyond the line, but that they come to us from the oldest abodes of civilization on the Nile, from the time-honored empires and kingdoms of the remotest Eastern Asia, and from the principal states which are rising into intellectual and industrial and political greatness in the farthest isles and continent; from states which are younger than ourselves, and bring their contributions as a congratulatory offering to their elder brother. We have deemed it our duty to lay these facts and reflections before both houses of Congress, and to represent to them that if they in their wisdom think that this unequaled accumulation of natural specimens and works interesting to science, the evidence of the good-will to us that exists among men, should be placed where they can be seen and studied by the people of our land and by travelers from abroad, it will be necessary to make an appropriation for the immediate erection of a spacious

JOURNAL OF PROCEEDINGS. 131 building. Careful inquiries have been instituted to ascertain the smallest sum which would be adequate to that purpose; and the plan of a convenient structure has been made by General Meigs, the Quartermaster General United States Army. We beg leave further to represent that to accomplish the purpose there would be need of an appropriation of $250,000. This amount is required, not as a first installment to be followed by others, but as sufficient entirely to complete the edifice. Should this appropriation be made at an early day, the building could be ready for the reception of articles before the next session of Congress. On motion of Mr. Stevenson the report of the committee was adopted, and all the Regents present signed their names to the memorial,* which was placed in the hands of Mr. Stevenson to be presented to the Senate, and Mr. McCrary to the House of Representatives. Mr. Clymer offered the following resolution, which was unanimously adopted: Resolved, That the executive committee be authorized and requested to have a life-size portrait of the Secretary of the Institution painted by some competent artist, which, when finished and approved by the Regents, shall be preserved and kept in testimony and memory of the devoted, unselfish, and renowned services of Joseph Henry in behalf of the "increase and diffusion of knowledge among men." The Board then adjourned sine die. [[line]] The following is the list appended to the foregoing memorial: List of the more important collections presented by foreign commissioners to the United States Government and taken charge of in behalf of the National Museum by the Smithsonian Institution. ARGENTINE REPUBLIC. Dr ERNESTO OLDENDORFF, Commissioner. Ores of metals, minerals, pottery, tiles, stuffed animals, leathers and hides, nets, fishery products, samples of woods, fibers, seeds, grains, specimens of silk and wool in great variety. This donation embraces almost the whole of the exhibit in Agricultural Hall and a large portion of that in the main building. AUSTRIA. Dr. FRANCIS MIGERKA, Commissioner. Specimens of mineral wax (ozockerite) and a variety of mineral and industrial products. BELGIUM. Count D'OULTREMONT, Commissioner. Some specimens of industrial products. [[line]] * M. R. Waite, T. W. Ferry, H. Hamlin, J. W. Stevenson, A. A. Sargent, Heister Clymer, B. H. Hill, G. W. McCrary, Peter Parker, Asa Gray, George Bancroft. Regents of the Smithsonian Institution.

132 JOURNAL OF PROCEEDINGS. BRAZIL. Dr. J. M. DA SILVA COUTINHO, Commissioner Specimens of iron, coal, hides, leather, tiles, and pottery in great variety; specimens in large number of woods, vegetable fibers, substances used as foods, gums, resins, &c. This collection embraces nearly the whole of the immense display in the agricultural building and a part of that in the main building. CHILI. EDWARD SHIPPEN, Esq., Commissioner. A collection of minerals and ores, artificial stone, tiles, terra cottas, and an extensive variety of grains, seeds, and other vegetable products, embracing by far the largest part of the display of the Chilian government in the main building. CHINA. J. L. HAMMOND, Commissioner. The entire exhibit made by the commissioners of customs of China and displayed in the mineral annex. It includes a complete representation of the manners and customs of the Chinese, such as samples of their foods, medicines, clothing, their domestic and household utensils, their ornaments, objects used in their plays and festivities, &c. In the collection are numerous full-sized figures, beautifully executed and suitably dressed, representing the different ranks and classes in the community. Many hundreds of clay figures, about one foot in height, illustrating the different races of the empire; specimens of cotton and silk in great variety, samples of paper, leather, and the like; samples of pottery such as vases, tea-pots, pipes; matting, baskets, &c. This collection is of unparalleled interest, and cost the Chinese government a large sum of money. It will require a space fully equal to half of one of the halls of the National Museum for its exhibition. There are also three ornamental gateways, three cases, and two pagodas used in the main building for purposes of exhibition; musical instruments, specimens of wrought iron and other metals, bamboo-ware, glass, specimens of tea, oils, and woods, tobacco, and sugar. The entire collection (exclusive of the ornamental gateways and cases) filled twenty-one large wagon-loads. EGYPT. E. BRUGSCH, Commissioner. Collection of minerals, tiles, and pottery; garden products in great variety; samples of wood, and a large collection of objects illustrating the habits and customs of the natives of Soudan, Nubia, and Abyssinia, such as musical instruments, weapons, clothing, &c. FRANCE. Captain ANFRYE, Commissioner. No collective exhibit was made by the government, but Messrs. Hav-

JOURNAL OF PROCEEDINGS. 133 iland, of Limoges, France, presented a pair of Centennial memorial-vases, valued at $17,000, and requiring the erection of a special kiln for their production, together with a large panel of tiles. GERMANY. Mr. BARTELS, Commissioner. Specimens of tiles, cements, asphalt-work, fire-bricks, manufactures in metals and woods from the commissioner; and from Mr. F. Krupp, of Essen, a very extensive display illustrating the mineralogy and metallurgy of the iron-trade of Germany, with samples of the different manufactures made at the great gun-works at Essen. This collection is one of the largest and most complete at the Exhibition, and attracted great attention. A special catalogue of this collections was printed by the exhibitor. HAWAII. H. R. HITCHCOCK, Commissioner. Collections of the volcanic and other rocks and minerals, ropes and fibers, tobacco, sugar, oils, models of boats, nets, and vegetable products in large variety. ITALY. JOSEPH DASSI, Commissioner. Samples of alabaster, terra cotta, marbles, &c. JAPAN. Lieut.-General SAIGO TSUKMICHI, Commissioner. A valuable series of tiles and other pottery, the large exhibit of the fisheries of Japan in the agricultural building, including both products and apparatus, skins and hides of animals, various food preparations, and a series illustrating the materials and manipulations employed in the manufacture of tea and silks; also manufactures of bamboo. MEXICO. Dr. MARIANO BARCENA, Commissioner. The greater part of the exhibit of the natural products of the country as shown in the main building, including the ores of gold and silver, obsidian, woods, fibers, and other vegetable products, potter and terra cotta. Among the most notable mineral specimens may be mentioned an iron meteorite, weighing 4,000 pounds. NETHERLANDS. Dr. E. H. VON BAUMHAUER, Commissioner. Agricultural products in considerable variety; specimens illustrating the fisheries of Holland, including cod-liver oil, &c.; tiles, cement, &c. NORWAY. Wm. C. CHRISTOPHERSEN, Commissioner. GERHARD GADE, Assistant Commissioner. A very large collection of ores and other specimens illustrating the

134 JOURNAL OF PROCEEDINGS. metallurgy of iron, copper, nickel, &c. A collection illustrating the eatable fishes of Northern Europe; samples of prepared fishes, samples of food preparation, &c. Great variety of agricultural products. ORANGE FREE STATE. CHARLES W. RILEY, Commissioner. A collection of agricultural products. PERU. JOSÉ CARLOS TRACY, Commissioner. A series of the principal food and other vegetable products in that country. PORTUGAL. M. JAYME BATALHA REIS, Agricultural and Colonial Commissioner. M. LOURENCO MALHEIRO, Industrial Commissioner. The greater part of the very extensive exhibit of minerals, ores, &c., in the main building; also pottery, samples of industrial products, glass-works, paper, &c., and a full series of the vegetable productions of the kingdom in nearly two thousand varieties. A portion only of this collection filled sixty large boxes. RUSSIA. General CHARLES DE BIELSKY, Commissioner. Captain NICHOLSKY and Captain SEMETSHKEN, Assistant Commissioners. An enormous collection illustrating the metallurgy of copper and iron, including different varieties of Russian iron and steel; the very extensive collection of minerals of Siberia, exhibited by the School of Mines and valued at a high price; samples of rope and cordage, pottery, tiles, cement, isinglass, and other products of the sturgeon. SPAIN. Col. F. LOPEZ FABRA, Commissioner. A collection of great magnitude, illustrating the mines and mining of coal, iron, copper, and silver, salt, &c., in the kingdom of Spain; a very large number of bricks, tiles, earthenware, and pottery; illustrations of the various fibers and other materials for basket-work, cordage; industrial products in great variety including samples of paper, leather, &c. A complete series illustrating the agricultural resources of the country. From the Philippine Islands, as one of the colonies of Spain, were received, through Mr. Sebastian Vidal, samples of native work in the form of baskets, nets, boats, &c., and hemp fibers. SWEDEN. C. JUHLIN-DANNFELT, Commissioner. The entire exhibit of Sweden made in the agricultural department illustrating the fisheries and agriculture of Sweden, including also specimens of fish, food-fish preparations, &c.; specimens of peat-working

JOURNAL OF PROCEEDINGS. 135 machinery apparatus for deep sea sounding and dredging, and also for collecting specimens of natural history, photographs of Arctic scenery, &c SIAM. No Commissioner. A collection illustrating the products, the industries, &c., of the kingdom of Siam, made for the Centennial Exhibition with the understanding that it should be presented to the United States at the close. This filled 216 boxes, and embraces many articles of great pecuniary value. This collection, with those from China and Japan, will require a room as large as the upper floor of the Smithsonian Institution for satisfactory display. SWITZERLAND. Mr. EDWARD GUYER, Commissioner. Specimens illustrating the geology of the Alps and St. Gotthard tunnel. TURKEY. G. D'ARISTARCHI BEY, Commissioner. Illustrations of the metal-work of the country, of its mines and minerals, its tiles and pottery, domestic and household utensils, samples of iron and steel, &c. TUNIS. C. H. HEAP, Esq., Commissioner. A threshing-machine such as has been used from the time of the ancient Carthagenians. UNITED KINGDOM OF GREAT BRITAIN AND IRELAND, INCLUDING COLONIES. GREAT BRITAIN. Col. H. B. SANDFORD, Commissioner. A very large collection of the private exhibits of tiles, terra cottas, bricks, and pottery, sanitary ware, as also many industrial products in great variety; among the more notable articles in the series are collections of tiles and mosaics from Messrs. Minton & Hollins, and many specimens from Messrs. Doulton, of Lambeth; among them several large vases. Some highly important deposits have also been made, subject to recall after a certain period. Chief among these is the allegorical representation of America, a duplicate of that furnished by the Messrs. Doulton to the Albert Memorial in London, embracing several colossal figures. This group is valued at $15,000. Also the large terra cotta pulpit and font, and many other specimens of great variety; an extremely complete and important collection of samples of wools from all parts of the world, presented by Messrs. John L. Bowes & Brothers, embracing over three hundred varieties, each suitably labeled with prices marked, &c.; a similar collection of wools in the fleece exhibited by Messrs. James Oddy & Sons.

136 JOURNAL OF PROCEEDINGS. BERMUDA. A. A. OUTERBRIDGE. Esq., Commissioner. A great variety of specimens of coral, shells, and other marine objects, models of boats, samples of stone and wood. CANADA Prof. A. L. SELWYN, in charge of geological exhibit. An extensive collection of the rocks of British North America; many hundreds of specimens exhibited by the geological survey, specimens of coals from all parts of the Dominion; ores of different kinds, samples of iron, steel, and copper, stoneware, and pottery. NEW SOUTH WALES. AUGUSTUS MORRIS, Esq., Commissioner. The extensive exhibit illustrating the mining resources, the natural history, and the botany and agriculture of the province, including a large model of the gold products of the colony up to the year 1875, and specimens of coal-oil, shale, petroleum, &c. NEW ZEALAND. JAMES HECTOR, Esq., Commissioner. The Entire exhibit of the animal, vegetable, and mineral kingdoms of the colony, and also specimens illustrating its ethnology. Among these specimens is a model of the gold product of the colony, and specimens of its coal. QUEENSLAND. ANGUS MACKAY, Esq., Commissioner. Model of the gold product of the colony, specimens of ores of copper, iron, and gold; a large collection of native woods, fibers, and other products. SOUTH AUSTRALIA. S. DAVENPORT, Esq., Commissioner. A full series of all the exhibits from the animal, mineral, and vegetable kingdoms. TASMANIA. H. P. WELCH, Esq., Specimens of the iron and other ores, leather, woods, seeds, and grains, fibers, wools, &c. VICTORIA. Sir REDMOND BARRY, Commissioner. The entire collection of useful economical minerals of the country exhibited by the mining department, specimens of stoneware and other products, extensive collections of grains, wools, fruits, fibers, and woods; samples of paper, gums, &c.

JOURNAL OF PROCEEDINGS. 137 VENEZUELA. Mr. LEON DE LA COVA, Commissioner. The entire exhibit made by this country of minerals, ores, articles of materia medica, fruits, fibers, extracts, &c. In general it may be stated that from the countries mentioned in the foregoing, the exhibits made by the commissioners in behalf of their respective governments, so far as relates to the animal, vegetable, and mineral kingdoms, and their applications have been presented to the United States; in some cases without any exception whatever, in others all except a few duplicates which were presented to other foreign commissions, or to institutions in the United States. Indeed, the only countries from which absolutely nothing was received were, Denmark, Luxembourg, Bahamas, British Guiana, Cape of Good Hope, and Jamaica; the exhibit of these countries being either entirely private property or borrowed from the colonial museum in London, and necessarily returned.

EULOGY ON GAY-LUSSAC. By M. Arago. INTRODUCTION. The biography which I am about to read is of unusual length, notwithstanding the numerous excisions I have made in it this very morning. I might, as an excuse, say that Gay-Lussac is no ordinary academician; that he will occupy a very eminent position in the scientific history of the first half of the nineteenth century; that the titles alone of the important memoirs he has published would fill a large number of pages, &c., &c.; but, I prefer frankly acknowledging it, I was too late in discovering that I had exceeded the established limits, and when there no longer remained the necessary time for giving a new form to my work. I therefore resign myself unreservedly to any criticisms that the subject may fall forth. I will merely observe to all those who, coming here to seek relaxation, should unfortunately only find weariness, that an old man, drawn into dwelling even to garrulity upon the divers merits of a friend, has perhaps some claim to indulgence. CHILDHOOD OF GAY-LUSSAC--HIS ADMISSION TO THE POLYTECHNIC SCHOOL. Joseph Louis Gay-Lussac, one of the most illustrious scientists of which France can boast, was born, September 6, 1778, at Saint Leonard, a small town of the ancient province of Limousin, situated near the frontier of Auvergne. His grandfather was a physician, and his father king's procurateur (prosecutor) and judge at Pont de Noblac. Those who have had an opportunity of observing the frigid reserve which characterized Gay-Lussac in mature age will be undoubtedly surprised to hear me say that in his childhood he was boisterous, turbulent, and very venturesome. To justify my appreciation, I will cite one fact form a thousand which I have gathered from the lips of Gay-Lussac himself, and which was also related to me by his relatives: A venerable curé, uncle of our future associate, occupied a house only separated from that of Gay-Lussac's family by a small yard; he had established his fruitery in a room on which looked the chamber where Gay-Lussac and a brother, a year younger, were in the habit of studying. A desire to taste the forbidden fruit took possession of Gay-Lussac. He hurriedly 138

^[[1877]] JOURNAL OF PROCEEDINGS OF THE BOARD OF REGENTS OF THE SMITHSONIAN INSTITUTION. [[line]] WASHINGTON, D. C., January 16, 1878. In accordance with a resolution of the Board of Regents of the Smithsonian Institution fixing the time of the beginning of the annual session on the third Wednesday of January in each year, the Board met this day, but a quorum not being present it adjourned to meet on Wednesday, January 23, at 7 o'clock p.m. WASHINGTON, D. C., January 23, 1878. A meeting of the Board of Regents of the Smithsonian Institution was held this day at 7 o'clock p.m., in the office of the Secretary. Present, Chief-Justice Waite, Chancellor of the Institution; Hon. William A. Wheeler, Vice-President of the United States; Hon. R.E. Withers, Hon. Hiester Clymer, Hon. James A. Garfield, Rev. Dr. John Maclean, Prof. Asa Gray, Prof. Henry Coppée, Hon. Peter Parker, and the Secretary. The minutes of the last meeting were read and approved. Excuses for non-attendance were received from Messrs Hamlin, Sargent, Bancroft, and Stephens. The Secretary stated that on the 1st of November, 1877, the Vice-President appointed Hon. R.E. Withers, of Virginia, as a member of the Board of Regents, in place of Hon. J.W. Stevenson, of Kentucky, whose term of service as Senator had expired. He also stated that the Speaker of the House of Representatives, on the 14th January, 1878, had appointed the following Regents: Hon. Hiester Clymer, of Pennsylvania; Hon. Alexander H. Stephens, of Georgia; Hon. James A. Garfield, of Ohio. He also laid before the Board a letter from Prof. James D. Dana, resigning his membership in the Board, on account of continued ill health, and stated that a joint resolution had just passed both houses of Congress electing President Noah Porter, of Yale College, Connecticut, to fill the vacancy. Professor Henry presented a general exhibit of the condition of the Smithson fund and a detailed statement of the receipts and expenditures for the year 1877. He stated that to save time these statements and all the accounts of the Institution had been referred by him to the Executive Committee. The subject of the Virginia bonds held by the Institution and the propriety of disposing of them was considered, the Secretary having 125

126 JOURNAL OF PROCEEDINGS. called attention to the fact that their present value was about $7,000 less than at the last meeting of the Board. Mr. Withers was of the opinion that the temporary depression was due to fears of improper legislation by the State, and he could not predict what course would be pursued, but he believed it injudicious for the Institution to part with these funds at present. The Chancellor and the other Regents concurred in this opinion. Dr. Parker, from the Executive Committee, presented the following report relative to the portrait of the Secretary, ordered by the Board at its last annual session: REPORT. The Executive Committee, which were authorized and requested to have a life-size portrait of the Secretary of the Institution painted by some competent artist, report that after a full inquiry for the best artist, the chairman of the committee visiting New York solely for the purpose, consulting men acquainted with, and judges of, the artists of the city, and visiting the studios of some of the most distinguished portrait-painters and examining their works, their choice was between Daniel Huntington and Thomas LeClear, esqs. Mr. Huntington, who had painted Professor Henry when a younger man, would have been happy to paint him again in the maturity of his years, but his health was delicate and he was averse to leaving home. Mr. LeClear could come to Washington and paint the portrait at once. The prices were essentially the same for both artists. Mr. LeClear was decided upon, and he agreed "paint a three-quarter length life-size, the canvas to be three feet by two feet nine inches, head and two hands, for $1,500, the same to be painted in the best style possible to him." Mr. Huntington, on learning the decision of the Executive Committee, wrote: "I congratulate you on your choice of my esteemed friend, Mr. Thomas LeClear, to paint the portrait, which will insure you a work of rare artistic merit." The committee have now the pleasure of presenting the Board of Regents the portrait of Professor Henry, the result of their endeavor to discharge the delicate duty devolved upon them. PETER PARKER, GEO. BANCROFT, JOHN MACLEAN, Executive Committee JANUARY 22, 1878. On motion of Mr. Withers, the report of the committee was received and ordered to lie upon the table for the present. Dr. Parker presented the annual report of the Executive Committee, signed by himself, Dr. Maclean, and Mr. Bancroft, relative to the receipts, expenditures, estimates, &c.

JOURNAL OF PROCEEDINGS. 127 On motion of Professor Coppe[[acute accent mark over "e"]]e, the report was adopted. The Secretary stated that the "Memorial of the Board of Regents," relative to the new building for the National Museum, had been presented to Congress, and that a bill in accordance with it had passed the Senate, without objection, but it had been presented so late in the session that favorable action could not be obtained in the House of Representatives. A renewed effort would be made this session to accomplish the desired object. Several of the Regents expressed the opinion that the bill would be passed at an early day. The Secretary presented to the Board a miniature likeness of James Smithson, founder of the Institution, and also one of Col. Henry Dickinson, his half brother, which had been purchased from Mons. de la Batut, of Belz, France, a half brother of the nephew of Smithson, who parted with them on account of pecuniary need and his desire that the Institution should possess them. Mr. de la Batut had also presented to the Institution a number of notes addressed to Smithson by Oersted, Arago, Biot, Tennant, Klaproth, and other distinguished scientific men of his time, showing his intimate association with them; also a draught, in Smithson's handwriting, of his will, differing in one very slight particular from the will as presented to the United States by the English Court. Professor Henry gave an account of what had been received of the personal effects of Smithson, and stated that nearly all these had been destroyed in the fire at the Institution in 1865. He advised the republication, in a suitable form, of all the scientific papers of Smithson. On motion of Dr. Maclean, it was - Resolved, That the Secretary be requested to have a memoir of James Smithson prepared and published, to include all his scientific papers now accessible. On motion of Dr. Coppe[[acute accent mark over "e"]]e it was - Resolved, That the Secretary prepare and publish a history of the origin and progress of the Institution. On motion of Dr. Coppe[[acute accent mark over "e"]]e the Board adjourned to meet on Saturday, 26th instant, at 7 o'clock p.m. JANUARY 26, 1878. A meeting of the Board of Regents was held this day at 7 p.m., in the office of the Secretary. Present, Chief-Justice Waite, Chancellor; Hon. R.E. Withers, Hon. James A. Garfield, Hon. George Bancroft, Hon Peter Parker, Dr. Asa Gray, Dr. Henry Coppe[[acute accent mark over "e"]]e, and Professor Henry, Secretary. Excuses for non-attendance were received from Messrs. Wheeler, Hamlin, Sargent, Stephens, Clymer, Maclean, and Porter. The minutes of the last meeting were read and approved. Professor Henry presented his annual report of the operations of the Institution for the year 1877, which was read in full. On motion of Hon. James A. Garfield, the report was accepted, and the Secretary directed to transmit it to Congress.

128 JOURNAL OF PROCEEDINGS The report of the Executive Committee, relative to the portrait of the Secretary, laid over at last meeting, was considered. On motion of Dr. Gray it was- Resolved, That the Regents accept from the Executive Committee the portrait of the Secretary, procured in fulfillment of the resolution of the Board of February 5, 1877, and present their thanks to the committee for the satisfactory manner in which this duty has been accomplished. The Board then adjourned to meet at the call of the Secretary.

[[centered on page]] PROCEEDINGS OF THE FALL MEETING OF THE BOARD OF REGENTS SMITHSONIAN INSTITUTION November 5, 1969 [[underlined]] INDEX [[/underline]] [[/centered on page]] [[topics listed on left side of page, page numbers listed on right side of page underneath underlined word "Page"]] Attendance [[several dots to fill in blank space between topic and page number]] 1 Report of the Executive Committee (Permanent Committee). 2 Election of the Chancellor [[several dots to fill in blank space between topic and page number]] 22 Minutes of the May 21, 1969 Meeting [[several dots to fill in blank space between topic and page number]] 23 Federal budget Preview [[several dots to fill in blank space between topic and page number]] 24 Proposed Legislative Reports: [[indented]] Construction of Pavilions as additions to the National Museum of History and Technology [[several dots to fill in blank space between topic and page number]] 31 To appropriate a Mall site for a Museum of Man for the Smithsonian Institution [[several dots to fill in blank space between topic and page number]] 37 To establish an American Folklife Foundation [[several dots to fill in blank space between topic and page number]] 42 [[/indented]] Staff Appointments [[several dots to fill in blank space between topic and page number]] 45 National Air and Space Museu [[several dots to fill in blank space between topic and page number]] 50 National Zoological Park [[several dots to fill in blank space between topic and page number]] 52 Tax Reform Legislation [[several dots to fill in blank space between topic and page number]] 58 Date for Next Meeting [[several dots to fill in blank space between topic and page number]] 59 Apendix [[several dots to fill in blank space between topic and page number]] 60 [[indented]] National Zoological Park Presentations by Dr. Theodore H. Reed and Dr. John F. Eisenberg

[[centered on page]] PROCEEDINGS OF THE FALL MEETING OF THE BOARD OF REGENTS SMITHSONIAN INSTITUTION November 5, 1969 [[/centered on page]] [[underlined]] Hour of Meeting [[/underlined]] The Board of Regents met at the National Zoological Park. The meeting was called to order by the Chairman (ad interim) of the Executive Committee (Permanent Committee) at 5 p.m. on November 5, 1969. [[underlined]] Attendance [[/underlined]] Mr. Caryl P. Haskins Senator J. W. Fulbright Mr. John Nicholas Brown Mr. Crawford H. Greenewalt Fr. Frank T. Bow (attending meeting by proxy - was present at dinner) [[six asterisk symbols to divide list of attendees]] Senator Hugh Scott (attended the dinner only) Mr. George H. Mahon (attended the dinner only) Secretary S. Dillon Ripley The Vice President, the Chief Justice, Senator Clinton P. Anderson, Representative Michael J. Kirwan, Mr. William A.M. Burden, and Mr. Thomas J. Watson, Jr., were not present.

Also present were Assistant Secretaries James Bradley, Sidney R. Galler, and Charles Blitzer; William W. Warner, Acting Assistant Secretary; T. Ames Wheeler, Treasurer; and John Dobkin, Executive Assistant to the Secretary. The unusual circumstance of not having the statutory quorum of five Members of the Board of Regents was overcome by Mr. Bow's telephone call to offer his proxy to Mr. Haskins ^[[handwritten check mark over "Haskins"]]. This has been validated by the receipt of Mr. Bow's proxy in writing.^[[Bow]] It has been suggested that such an instance could be eliminated by having, in hand, a proxy from the Members of the Board of Regents. An appropriate form will be prepared and sent to the Regents for their consideration. [[underlined]] Report of the Executive Committee (Permanent Committee) [[/underlined]] Mr Haskins ^[[handwritten check mark over "Haskins"]], Chairman (ad interim), announced that the Executive Committee met with the Secretary on November 4, 1969, in the office of Senator Anderson. He summarized the report of the Committee which follows in unabridged form.

^[[Nov 5 '69]] [[centered on page]] [[underlined]] Report of the Chairman (ad interim) of the Executive Committee (Permanent Committee) of the Board of Regents of the Smithsonian Institution at the meeting on November 4, 1969. [[/underlined]] [[/centered on page]] The Executive Committee (Permanent Committee) met in Senator Anderson's office on November 4, 1969, at 4 p.m. Present were: Dr. Caryl P. Haskins, Chairman (ad interim) of the Executive Committee ^[[handwritten check mark over "Committee"]]; Senator Clinton P. Anderson, Member of the Executive Committee; ^[[handwritten in right margin]] Anderson [[/handwritten in right margin]] Mr. S. Dillon Ripley, Secretary, Smithsonian Institution; Mr. James Bradley, Assistant Secretary, Smithsonian Institution. The Committee Recommended approval by the Board of Regents of a motion to recognize that the mail ballot has elected the Honorable Warren E. Burger as Chancellor of the Smithsonian ^[[handwritten in right margin]] Burger [[/handwritten in right margin]] Institution. A memorandum on the duties of the ^[[underlined by hand] Chancellor [[/underlined by hand]] and the ^[[handwritten arrow in right margin pointing to paragraph]] Executive Committee (Permanent Committee) was presented by the Secretary, as follows.

[[handwritten in the upper right margin]] Nov. 5, 1969 X [[/handwritten in the upper right margin]] [[centered on page]] [[underlined]] Duties of the Chancellor and Executive Committee (Permanent Committee) [[/underlined]] [[/centered on page]] The Chancellor serves as the official and ceremonial representative of the Institution, periodically presiding at or addressing various ceremonies, including openings of major exhibitions, scholarly symposia, and other significant public events. The Chancellor serves as presiding officer and traditionally serves also on the Permanent Committee. The Executive Committee by law is composed of three Regents elected by the Board of Regents. The members are Dr. Haskins [[handwritten check mark under "Haskins"]], Chairman (ad interim), Senator Clinton P. Anderson, and one vacancy. The so-called meetings of the Executive Committee are in fact meetings of the Permanent Committee. The Permanent Committee was created by the Regents in 1894 by resolution of the Board, not by law, and at that time consisted of the Executive Committee plus the Secretary. In 1927, the Board of Regents increased the membership of the permanent Committee to six by the addition of two other members of the Board of Regents to be elected by the Board. Since 1954 the attendance at the Executive Committee (Permanent Committee) meetings has consisted of the three members of the Executive Committee, the Chancellor, and the Secretary.

[[handwritten "x" in the upper right corner of the page, as if to indicate missing page number]] As to duties of the Executive Committee (Permanent Committee) it can be said that the founding Act of August 10, 1846, stated only that the Executive Committee might act for the Board of Regents in the certification of payments for debts or the certification of claims on contracts. Joseph Henry identified the duties of the Executive Committee to consist of executing the acts of the Board generally and examining and certifying appropriations necessary to operations of the Institution. In 1903, a study committee defined the duties of the Executive Committee as including: auditing the accounts of the Institution; advising the Secretary upon matters of new policy; and reporting to the Board of Regents upon all matters referred to it. Essentially, these have continued to be the duties of the Executive Committee. The permanent Committee of the Board of Regents was established by the Board on January 24, 1894: [[indented and single-spaced to establish a quote]] [[quotation mark]] Resolved, that the Executive Committee and the Secretary constituted a permanent committee with authority to accept for the Institution any property, real, personal, or mixed, that may be given to it... with power to sell or convert such property, and to invest the proceeds...[/quotation mark]] [[/indented and single-spaced to establish a quote]] In practice, since 1954, the Permanent Committee (consisting of the Executive Committee, the Chancellor, and the Secretary) has participated int he deliberations of the Executive Committee in the examination of the assets of the Institution. It has served also as an interim steering committee on matters of policy between meetings of the Board of Regents, and it has served to review the agenda and the policy issues to be laid before the Board of Regents. [[centered at the bottom of page]] [[handwritten]] 5 [[/handwritten]]

Since 1954 the attendance at the Executive Committee (Permanent Committee) meetings has consisted of the three members of the Executive Committee, the Chancellor, and the Secretary. In view of the election of the new Chief Justice of the United States as Chancellor of the Smithsonian Institution, the following motion was recommended: Suggested Motion: VOTED that the Board of Regents approves the election of the Chancellor to the Executive Committee (Permanent Committee). [[handwritten in right margin]] Chancellor Burger [[/handwritten in right margin]] The Secretary explained that the additional meeting being held this fall is to give the Regents an opportunity to consider a series of presentations on the various programs of the Institution. This year the emphasis is on the National Zoological Park. The Committee noted that legislation (H. R. 13955) to provide three additional citizen regents had been reported out favorably by the Committee on House Administration. It was noted also that [[handwritten underline]] Senator Pell [[/handwritten underline]] of the Senate [[handwritten in right margin]] Pell [[/handwritten in right margin]] Committee on Rules and Administration had joined with the Subcommittee of the Committee on House Administration in a joint hearing on this and several other bills. It was further noted that on January 15, 1969, the Regents voted that upon enactment of this legislation (H. R. 13955) the Chancellor is authorized to appoint a Nominating Committee which will present a list of candidates to the full Board for their consideration. Accordingly, the appointment of a Nominating Committee will be brought to the attention of the Chancellor upon the enactment of the recommended legislation. [[centered at bottom of the page]] [[handwritten]] 6 [[/handwritten]]

The Committee recognized that the Committee on House Administration had not taken action on the Joint Resolution to appoint Robert S. McNamara as a Regent (S. J. Res. 11, passed by the Senate on June 24, 1969). [[right margin]] ^[[McNamara]] [[/right margin]] It was suggested that the Regents consider sending another nomination for a resident of the District of Columbia to the Congress in January 1970. It was agreed that the following suggestions should be offered to the Board of Regents: William Foster John Macy James Webb Mrs. Katharine Graham [[right margin]] ^[[Webb]] [[/right margin]] A biographical sketch on each of the above is attached as Appendix A. ^[[7]]

^[[x]] A preview of the Federal Budget for fiscal year 1971 was presented by the Secretary, as set forth under Tab 6 in the books before you. The Secretary emphasized that the requested increase of $28,000,000 over our present appropriation of $36,000,000, including construction, represents an assessment of our needs in moderate terms. $7,000,000 were requested for out regular programs including costs of pay increases, managing additional building space, preparing the Hirshhorn collection for exhibition and purchasing equipment for the proposed new building, preparing the Renwick Gallery for opening, and similar traditional services to the public and to the scholarly community. $3,000,000 were requested for three special programs: American Revolution Bicentennial; an extension of our traditional programs of studies of environment; and research in geoastronomy by the Astrophysical Observatory. A $2,000,000 increase was requested in the Foreign Currency Program (financed by funds in foreign countries, not in American dollars). The construction accounts included a requested increase of $15.7 million over the current appropriation of $4.6 million. This increase is primarily to liquidate contract authority for the Hirshhorn Museum, to scale down the size of the proposed Air and Space Museum through redesign of the building, and for engineering planning of the proposed radio-radar telescope. The Secretary anticipates that our request will be severely reduced by the Bureau of the Budget. ^[[8]]

^[[x]] The Secretary summarized three proposed legislative reports. These are summarized in the books before you under Tab 7. The Secretary pointed out that the first of three proposals would authorize the construction of two pavilions as additions to the National Museum of History and Technology. This Museum is the center of historical research and education at the Smithsonian. It is fitting that the Institution's observance of the Nation's Bicentennial in 1976 should be focused principally upon this Museum. Yet this Museum, which has far surpassed all expectations in its popularity and in demands upon its resources, is already inadequate to accommodate the increasing numbers of visitors and to display to best advantage its historic resources. Action is needed to equip the museum for an outstanding role in the Bicentennial by constructing additional public exhibition space. The second legislative proposal is a request that the last remaining building site on the Mall (the area bounded by 3rd Street, Maryland Avenue, 4th Street and Jefferson Drive) be designated as the permanent site for a museum building for the Smithsonian. Subject to further authorization for design ad construction at some future date, the museum would be known ^[[9]]

as the National Museum of Man and shall be under the administration of the Board of Regents of the Smithsonian Institution. The availability of an appropriate and properly designed building will permit removal of the sciences of man from the Museum of Natural History and for the first time put in a single worldwide context all studies and exhibits of cultures and peoples from the earliest time to the present. The Museum of Man will coordinate and carry out programs involving research, education and service in facilitating the study of man in a comprehensive and scholarly manner. The site is the square opposite the proposed addition to the National Gallery of Art, along the southern border of the Mall. NO funds would be required for the acquisition of this land since the land is in public ownership. The Committee recommended the approval of the submission of this legislation. ^[[Fullbright]] [[inserted in right margin]] The third legislative matters is a proposed report on the bill S. 1591 (Yarborough and [[underlined]] Fulbright [[/underlined]]), to establish an American Folklife Foundation. This bill would establish a foundation in the Smithsonian to carry out a program of funding research and scholarship in American folklife through a grant program and to establish a national center to foster the collection and dissemination of folklife information. ^[[10]]

^[[x]] The Secretary suggested that the Smithsonian propose amendments for a study commission on the needs for folklife studies and submit recommendations to the Board of Regents for transmittal to the President and the Congress. Such a temporary Commission would report to the Board of Regents rather than to an independent Board of Trustees. It is known, however, that Senator Yarborough does not favor a study commission and would like to proceed with the bill in its present form, S. 1591. Accordingly, the Committee recommended, as an alternative suggestion, that the Regents recommend an amendment to S. 1591 to the effect that a folklife foundation be established as an independent entity. Provision could be made that the Smithsonian provide a strong contributory role through membership on the Board of Trustees and consultation on the basis of the Smithsonian's existing programs in this field. The Secretary presented for the consideration of the Committee several appointments: Joshua Taylor as Director of the National Collection of Fine Arts; Mrs. Lisa Suter Taylor as Director of the Cooper-Hewitt Museum; Frank A Taylor as Acting Director of the National Air and Space Museum; Major General Keith B. McCutcheon as a leading candidate for the Directorship of the National Air and Space Museum. ^[[11]]

^[[x]] The Secretary called attention to the information on several staff appointments and a brief discussion of Major General McCutcheon followed. The Secretary has talked to the Congressional Regents and found no objection. General McCutcheon has represented General Chapman on the Advisory Board of the National Air and Space Museum. He knows the aerospace programs and has had considerable experience in testifying before Congressional Committees. General Chapman spoke highly of McCutcheon in a recent conversation with the Secretary. Dr. Paine of NASA commented that McCutcheon would be acceptable although he preferred a civilian. He suggested Dr. John C. Fisher, a MIT Ph.D. formerly chief scientists for the Air Force, and recently employed by General Electric in Philadelphia. It was commented that if the museum building were under construction, there would be a great number of candidates. Nevertheless, General McCutcheon has the enthusiasm to join in our present efforts for redesign of a scaled-down building, sharing in the Secretary's belief that the building will be constructed as soon as budgetary limitations permit. The Committee recommended that the Secretary negotiate with General McCutcheon as the leading candidate. If this fails, then the Secretary should proceed to negotiate with Dr. Fisher. ^[[12]]

The importance of obtaining a planning appropriation for the National Air and Space Museum has been underscored by the tremendous surge of interest among the American public and throughout the world, engendered by the historic flight of Apollo 11 to the Moon and return. The National Air and Space Museum is authorized to be constructed on a designated site on the Mall but the project has been held since 1966 because of budgetary constraints and because of a proviso in the Senate Report on the authorization act that appropriations for construction should not be requested until there is a substantial reduction in the military expenditures in Vietnam. We would like to redesign the building so as to come in with a smaller structure. Rather than an estimated cost of $65 million as presently designed, we would hope to streamline the design down to not more than the $40 million level. The Secretary does not expect the Bureau of the Budget to approve out pending request for planing funds ($2 million) in the 1971 budget. Therefore, the Secretary asked the Regents to consider an urgent request to the President to give his approval to this planning request. If the Regents approve, the [[underlined]] Chancellor [[/underlined]] [[handwritten in right margin]] C J [[/handwritten in right margin]] might send a communication to the President, summarizing the justification and emphasizing that the request is for planning and ^[[13]]

^[[x]] that a decision on construction would be deferred until some future date. It is quite possible that the strong personal interest of the President might result in his approval of this extraordinary appeal. The Committee recommended the following motion: VOTED that the Board of Regents of the Smithsonian Institution recognizes the intense interest of the American people in the national air and space programs and in the historic flight of Apollo 11 to the moon and return. The Regents recognize that by Public Law 89-509 the Nation's Air and Space Museum is authorized to be constructed on the Mall on a site designated by Act of Congress. The Regents further recognize that because of substantial increases in construction costs, the building as now designed should be scaled down from its present level of $65 million to a cost level not to exceed $40 million. The Regents, therefore, most respectfully and most urgently request that the President include in his budget for the fiscal year 1971 an amount of $2 million to finance the necessary redesign of this great education and exhibition center for out air and space exploration. [[underlined]] National Zoological Park [[/underlined]] The appropriation for operating the National Zoological Park has been proposed by the Bureau of the Budget to be transferred from the District of Columbia to the Smithsonian Institution. The purpose of the transfer is to relieve the District of costs that are considered not properly chargeable to the City's revenues. The Zoo's operating budget is estimated to require $3.4 million in fiscal year 1971. Since the founding of the Zoo in 1890 under the direction of the ^[[14]]

^[[x]] Smithsonian, its operation has been financed by appropriations partially form the Treasury and partially from the District in varying proportions. More recently, the Congress authorized the Smithsonian to undertake a program of capital improvements at the Zoo, to take place in stages over a period of ten or more years. The Smithsonian is responsible under the law for the administration of the Zoo and, in every way except budgeting for its operating expenses, has been responsible for its operation and improvement. The Secretary remarked that he welcomed the idea of having the Zoo funded entirely under the Smithsonian. It is the Secretary's judgement, however, that our appropriation subcommittees would not favor the added burden on their appropriation bills. There is to be expected also that our Congressional Committees would consider the request for operation of the Zoo to be competitive with our requests for other programs. Accordingly, the Secretary suggested that he be directed to advise the Bureau of the Budget that the Smithsonian does not favor the transfer at this time, without prejudice to considering the transfer at some future time. ^[[15]]

^[[X]] The Committee recommended the following motion: VOTED that the Board of Regents agrees that appropriations for the operation and maintenance of the National Zoological Park should be included under the Smithsonian Institution but the Regents consider that due to the demands for appropriations for capital improvements at the National Zoo, the transfer of the operating appropriation to the Institution does not appear to be appropriate at this time. Further consideration to the assumption of the operating appropriations will be appropriate upon the substantial completion of the capital improvement program. The Secretary recalled that he had submitted testimony to the Senate Finance Committee highlighting the negative effects the House bill would have on the Smithsonian. While most of the provisions of the legislation did not directly affect the Institution, there could be an adverse impact on the Institution as a beneficiary of individual and corporate donations and of private foundation grants. The Secretary felt that the Smithsonian was in the nature of a foundation operating under Congressional authorization and that it was appropriate that a statement be made. The Secretary has been in touch with representatives of several foundations, indicating the Smithsonian's willingness to cooperate in receiving grants of funds, securities or other holdings, to carry out the purposes of such foundations if it becomes necessary for such foundations to divest themselves of such assets. ^[[16]]

^[[x]] Mutually beneficial arrangements might be worked out in cases where the Smithsonian could carry out the purposes of a particular foundation and aid in fulfilling the requirements of the tax reform legislation, all fully in accord with the statutory purposes and traditional programs of the Smithsonian. --- 0 --- As a point of information on another subject, reference was made by the Secretary to the Whittell Will in California which involves a substantial fund which was intended by the decedent to be used for humane education. Counsel for the probate proceedings has asked the Smithsonian of its interest in association with the Friends of the National Zoo and with the Humane Society to establish and educational center at the National Zoological Park. Dr. Reed will testify in California on or about November 18 before the Court to establish the Institution's interest in obtaining funds for such an educational center. Respectfully submitted: _______________________ Caryl P. Haskins, Chairman (ad interim) Executive Committee (Permanent Committee) Attachment Appendix ^[[17]]

^[[x]] Appendix A WILLIAM CHAPMAN FOSTER Government ofcl.; b. Westfield, N.J., Apr. 27, 1897; s. Jed S. and Anna Louise (Chapman) F.; student Mass. Inst. Tech., 1918; LL.D., Syracuse U., 1957; D. Pub. Service, George Washington U., 1963; m. Beulah Robinson, May 9, 1925; 1 son, Seymour Robinson. Officer and dir. Pressed and Welded Steel Products Co, Inc., 1922-46; under-sec. commerce, 1946 - 48; dep. U.S. spl. rep. ECA, 1948-49, dep. administr., 1949-50 administr., 1950 - 51; dep. sec. of defense, 1951-53; pres. Mfg. Chemists Assn., Inc., 1953 - 55; exec v.p., dir. Olin Mathieson Chemical Corp., 1955 - 58, dir., v.p., sr. advisor, 1958-61; chmn. bd., pres. United Nuclear Corp., 1961; dir. U.S. Arms Control and Disarmament Agency, 1961 - 69. Grad. mem. Bus. Council, served AS, AUS, World War I; dir. purchases div. Army Services Forces and spl. rep. Under-sec. of War on procurement for AAF, World War II. Decorated U.S. Medal for Merit; commendations for civilian service from War Dept., Dept. Def. Clubs: University, Links (N.Y.C); Metropolitan, Chevy Chase (Washington). Home: 3304 R. St., Washington 7. ^[[18]]

^[[x]] JOHN WILLIAMS MACY, JR. Govt. ofcl.; b. Chgo., Apr. 6, 1917; s. John Williams and Juliette Moen (Shaw) M.; B.A., Wesleyan U., 1938; LL. D., from Cornell College (Iowa), 1963, Colgate Coll., 1965, Allegeny Coll., 1965, Eastern Kentucky Coll., 1966. Dartmouth College, 1966, Wesleyan University, 1967, U. Delaware, 1967; m. Joyce Hagen, February 12, 1944; children [[two dashes]] Thomas, Mary, Susan, and Richard. Government intern National Institute of Public Affairs, Washington, D. C., 1938 - 39; adminstrv. aide Social Security Bd., Washington, 1939 - 40; personnel specialist War Dept., Washington and Chicago, 1940 - 42, asst. dir. civilian personnel, Washington, 1942 - 43, 46 - 47; dir. orgn. and personnel AEC Los Alamos, 1947 - 51; spl asst. under-sec. Army, Washington, 1951 - 53; exec. dir. Civil Service Comm., Washington, 1953-58, chmn., 1961-69; exec. v.p. Wesleyan U., 1958 - 61, trustee, 1954 - 59, 61-[[blank]]. Mem. Internat. Civil Service Adv. Bd. 1964-[[blank]]. Past trustee Bennett Coll.; trustee Potomac School, Virginia, 1967 -[[blank]], also trustee Experiment in International Living, 1966-[[blank]] Served as capt USAAF, 1943 - 46. Mem. Am. Soc. Pub. Adminstrn. (nat. pres. 1958 - 59), Phi Beta Kappa, Phi Nu Theta. Club: Univ (Washington, N.Y.C.). Home: 1127 Langley Lane, McLean, Va. ^[[19]]

^[[Webb]] JAMES EDWIN WEBB Govt. ofcl.; b. Granville Country, N.C., Oct 7, 1906; s. John Frederick and Sarah (Gorham) W.; A.B., U.N.C., 1928; student George Washington U. Law Sch., 1933 - 36, LL.D., 1961; LL.D., U.N.C., 1949, Syracuse U., Colo. Coll.; Sc. D., U. Notre Dame, 1961, also other hon degrees; m. Patsy Aiken Douglass, May 14, 1938; children [[two dashes]] Sarah Gorham, James Edwin, Jr.,Exec. asst. to under-sec. of Treasury, 1946; dir. Bur. of Budget, 1946 - 49; undersec of state, 1949 - 52; former mem. of pres.'s com. study U.S. Mil. assistance program; dep. gov. Internat. Bank for Reconstrn. and Devel. and IMF, 1949 - 52; pre. and gen. mgr. Republic Supply Co., 1953 - 58, chmn bd., 1958 - 60; asst. to pres. and dir. Kerr-McGee Oil Industries, Inc., Oklahoma City, 1952 - 61; administr. NASA, 1961 - 69. Trustee Com, for Econ. Devel., 195 - 61; trustee, mem. exec. Frontiers of Sci. Found. of Okla., Inc.; chmn, bd. dirs. Meridian House Foundation. Served to lt. col. as comdg. officer, 1st Marine Air Warning Group, 1944 - 45; lt. col Res Recipient Robert J. Collier Trophy, 1966. Mem Nat. Geog. Soc (bd trustees). Marine Corps Res. Officers Assn., Am. Soc. Pub. Adminstrn. (pres. 1966 - 67), Am. Plic, sci, Assn., Soc. for advancement Mgmt., Am., D.C. bar assns., Acad. .Polit. Sci., Am. Mgmt. Assn., Nat. Planning Assn., Phi Beta Kappa, Phi Delta Phi. Prebyn. Democrat. Mason. Clubs: University, The Brook (N.Y.C); University, Chevy Chase, Army and Navy, Metropolitan (Washington); Beacon (Oklahoma City); Alfalfa. Home: 2800 36th St., N.W., Washington 7. ^[[20]]

^[[x]] MRS. KATHARINE GRAHAM Newspaper co. exec.; b. N.Y.C, June 16, 1917; d. Eugene and Agnes (Ernst) Meyer; student Vassar Coll, 1935 - 36; A.B., U. Chgo., 1938; m. Philip L. Graham, June 5, 1940; children-- Elizabeth Morris (Mrs. Yann R. Weymouth), Donald Edward, William Welsh, and Stephen Meyer. Began career as reporter San Francisco News, 1938 - 39; mem. editorial staff Washington Post, 1939 - 45; pres. Washington Post Co., 1963--; dir. Bowaters Mersey Paper Co., Ltd. Chmn. neighborhood service project Health and Welfare Council Nat. Capital Area. Trustee John F. Kennedy Library Corp., George Washington University, Committee for Econ Devel. Clubs: Women's Nat Press, 1925 F. St., International (Washington); Cosmopolitan (N.Y.C.). Home: 2920 R. St., N.W., Washington 20007. Office: 1515 L St., N.W., Washington 20005. ^[[21]]

On motion by Mr. Greenewalt [[handwritten check mark over "Greenewalt"]], seconded by Senator [[handwritten check mark over "Senator"]] Fulbright, and carried, it was VOTED that the Board of Regents approves the Report of the Executive Committee, directs that it be included in the minutes of the present meeting and requests the Mr. Haskins serve as Chairman (ad interim) of the Executive Committee. Dr. Haskins [[handwritten check mark over "Haskins"]] commented that he would be pleased to continue [[in right margin]] ^[[Haskins with check mark]] [[/right margin]] to serve as Chairman of the Executive Committee. He did propose, however, that a new Chairman be selected when a new citizen Regent from the District of Columbia is appointed. [[underlined]] Election of the Chancellor [[/underlined]] [[in right margin]] ^[[CJ with check mark]] [[/right margin]] The Board of Regents voted by mail ballot to elect Chief Justice Burger as Chancellor of the Smithsonian Institution. The Regents was to express their deep appreciation to the Chief Justice for assuming this office in the Smithsonian Institution and to extend their best wishes for a rewarding tenure as Chief Justice of the United States. Confirmation of the mail vote was proposed in the following motion by Mr. Greenewalt, seconded by Senator Fulbright, and carried, and it was VOTED that the mail ballot for the election of the Honorable Warren E. Burger, Chief Justice of the United States, as Chancellor of the Smithsonian Institution be confirmed and that he be declared unanimously elected. In view of the election of the Chief Justice as Chancellor of [[handwritten arrow pointing to paragraph in right margin]] the Smithsonian Institution, on motion by Senator Fulbright, seconded by Mr. Brown, and carried it was VOTED that the Board of Regents approves the election of the Chancellor as member of the Executive Committee (Permanent Committee). [[handwritten in right margin]] C J [[/handwritten in right margin]] [[centered at the bottom of page]] [[handwritten]] 22 [[/handwritten]]

[[underlined]] Minutes of May 21, 1969, Meeting [[/underlined]] On motion by Mr. Greenewalt [[checkmark]], seconded by Senator Fulbright [[checkmark]], and carried, it was VOTED that the Minutes of the May 21, 1969 meeting, as previously circulated, are approved. ^[[23]]

^[[x]] Federal Budget Preview] Mr. Ripley pointed out that during the past three years our budget increases have been curtailed by other demands on the Federal Treasury. Because of the restrictions placed on our budget, we are struggling each year to obtain the essential funds for ordinary maintenance and operation of our buildings, normal support for our scientists, and for all of the facilitating and support services. The following statement presented by the Secretary shows what might seem to be a startling request for an increase of $27,892,000 that we submitted to the Bureau of the Budget. This increase of about $28 million was requested over a base appropriation for 1970 of $36,540,000. Nevertheless, the increase is a moderate statement of our needs. $7,000,000 was requested for our regular programs including costs of pay increases, managing additional building space, preparing the Hirshhorn collection for exhibition and purchasing equipment for the proposed building, preparing the Renwick Gallery for opening, and similar traditional services to the public and to the scholarly community. Three million dollars were requested for three special programs: American Revolution Bicentennial, an extension of our traditional programs of studies of environment, and research in geoastronomy by the Astrophysical Observatory. ^[[24]]

A two million dollar increase was requested in the Foreign Currency Program (financed by funds in foreign countries, not in American dollars). ^[[Fulbright]] [[in right margin]] Senator Fulbright commented that the reintroduction of legislation relating to excess foreign currencies which would give general authority to create foundations in foreign countries to administer the United States excess currency, would eliminated budgetary problems now existing. Because we cannot expect to receive the quantum jump in funding, the Secretary commented that we cannot continue to perform our services effectively. We must contemplate various measures, such as we were forced to do last year. One measure was to close the museum buildings one day each week although we did keep the Museum of History and Technology open everyday. Public attendance suffered because of the riot reaction. The attendance in the spring of 1969 increased to near the 1967 level. The Secretary estimated attendance at the museum buildings on the Mall at the level of 15,000,000 visitors and approximately 5,800,000 at the national Zoological Park. The construction accounts included a requested increase of $15.7 million over the current appropriation of $4.6 million. This increase is primarily to liquidate contract authority for the Hirshhorn Museum, to scale down the size of the proposed Air and Space Museum ^[[25]]

^[[x]] through redesign of the building, and for engineering planning of the proposed radio-radar telescope. Mr. Ripley stated that bids on construction of the Hirshhorn Museum and Sculpture Garden will be opened on December 16, 1969. He recalled that the first bids were rejected because they exceeded available funds for the project. If there is an acceptable bid, construction of the Museum will begin this winter. Mr. Ripley emphasized that this requested increase is a moderate view of our present needs. Nevertheless, we know that the Budget Bureau's policy this year is generally to hold present levels of both appropriations and positions. Of course, we must anticipate reductions. As an educated guess, we can expect possibly: -- $3 million for our regular programs; -- very little for the special programs; -- possibly several million dollars in foreign currency programs; and, -- very little in construction and improvement programs except possibly $5 million for liquidation of contract authority for the Hirshhorn Museum construction. Mr. Ripley added that the Woodrow Wilson International Center for Scholars requested an increase of $834,000 over a base this year of $100,000. While the fate of that request is as uncertain as are our other guesses, a reduction is anticipated. ^[[26]]

Mr. Ripley commented that he believes there is a great potential in the Woodrow Wilson Center. He believes it is a way of starting a post-doctoral center in Washington, D. C., which will attract scholars from all over the world. The Director will send out two circulars each year and certain kinds of people will reply and apply for such fellowships. There will be a screening committee within the Board of Trustees to as to direct these successful applicants toward basic programs of problem solving. It will be closely related with the general academic community. The studies would be in essence ones which could be best solved in Washington to Government-decision making and problems of the environment, and social problems having to do with urbanization. [[handwritten in right margin]] H H H [[/handwritten in right margin]] Mr. Humphrey is the Chairman of the Board of Trustees. The Trustees feel that the program has matured to the point where they were prepared to circularize for four post-doctoral awards next year. For a temporary period, we would offer them facilities in the Smithsonian Institution. We have suggested to Mr. Humphrey that the Center [[handwritten arrow in right margin pointing to paragraph]] follow the pattern of the National Gallery and ask for its own funds. Mr. Ripley commented that he would go with Mr. Humphrey and back him up. The Center is a bureau of the Smithsonian, subject to the Regents. It has its annual report which must be submitted through the Regents. And its funding must be submitted through out fiscal process in the Smithsonian. This means that the Regents in essence control it and we also have the right to enter into the decision as to where they will be quartered here. ^[[27]]

^[[X]] The present director is Benjamin Read and he has done a superb job. There would be a library auditorium, meeting rooms, facilities for the public, housing for scholars, and multi-translation facilities. These scholars would come from anywhere and would presumably be specially directed toward projects that could best be studied uniquely in the Capital. The following table and text give the highlights of our fiscal year 1971 appropriation request. ^[[28]]

^[[x]] Highlights of the Fiscal Year 1971 Appropriations Requests The Smithsonian Institution has requested the following appropriations in the President's Budget for fiscal year 1971: [[the budget is laid out in four columns: the first column is "Appropriation Account"; the second column is "FY 1970 Base"; the third column is "Requested Increase"; and the fourth column is "FY 1971 Total"]] [[first column]] [underlined]] Appropriation Account [[/underlined]] "Salaries and Expenses" for Regular Programs [[several dots to fill in blank space at the end of the line]] "Salaries and Expenses" for Regular Programs: American Revolution Bicentennial [[several dots to fill in blank space at the end of the line]] Environmental Sciences Geoastronomy [[several dots to fill in blank space at the end of the line]] [[/indented]] Museum Programs and Related Research (Special Foreign Currency Program) Construction and Improvements (NZP) [[several dots to fill in blank space at the end of the line]] Restoration and Renovation of the Buildings [[several dots to fill in blank space at the end of the line]] Hirshhorn Museum Construction [[several dots to fill in blank space at the end of the line]] National Air and Space Museum Redesign [[several dots to fill in blank space at the end of the line]] Radio-Radar Telescope Planning and Site Acquisition Totals [[several dots to fill in blank space at the end of the line]] Woodrow Wilson International Center for Scholars [[several dots to fill in blank space at the end of the line]] [[/first column]] [[second column]] [[underlined]] FY 1970 Base [[/underlined]] [[correlating to "Salaries and Expenses for Regular Programs"]] $29,599,000 [[correlating to "American Revolution Bicentennial"]] 0 [[correlating to "Environmental Science"]] 0 [[correlating to "Geoastronomy"]] 0 [[correlating to "Museum Programs and Related Research (Special Foreign Currency Program)"]] 2,316,000 [[correlating to "Construction and Improvements (NZP)"]] 600,000 [[correlating to "Restoration and Renovation of Buildings"]] 525,000 [[correlating to "Hirshhorn Museum Construction"]] 3,500,000 [[correlating to "National Air and Space Museum Redesign"]] 0 [[correlating to "Radio-Radar Telescope Planning and Site Acquisition"]] 0 [[a solid line indicating separation between the numbers to be added and their total]] $36,540,000 [[correlating to "Woodrow Wilson International Center for Scholars"]] $100,000 [[/second column]] [[third column]] [[underlined]] Requested Increase [[/underlined]] [[correlating to "Salaries and Expenses for Regular Programs"]] $7,033,000 [[correlating to "American Revolution Bicentennial"]] 975,000 [[correlating to "Environmental Science"]] 1,000,000 [[correlating to "Geoastronomy"]] 1,043,000 [[correlating to "Museum Programs and Related Research (Special Foreign Currency Program)"]] 2,184,000 [[correlating to "Construction and Improvements (NZP)"]] 1,400,000 [[correlating to "Restoration and Renovation of Buildings"]] 4,360,000 [[correlating to "Hirshhorn Museum Construction"]] 5,397,000 [[correlating to "National Air and Space Museum Redesign"]] 2,500,000 [[correlating to "Radio-Radar Telescope Planning and Site Acquisition"]] 2,000,000 [[a solid line indicating separation between the numbers to be added and their total]] $27,892,000 [[correlating to "Woodrow Wilson International Center for Scholars"]] $834,000 [[/third column]] [[fourth column]] [[underlined]] FY 1971 Total [[/underlined]] [[correlating to "Salaries and Expenses for Regular Programs"]] $36,632,000 [[correlating to "American Revolution Bicentennial"]] 975,000 [[correlating to "Environmental Science"]] 1,000,000 [[correlating to "Geoastronomy"]] 1,043,000 [[correlating to "Museum Programs and Related Research (Special Foreign Currency Program)"]] 4,500,000 [[correlating to "Construction and Improvements (NZP)"]] 2,000,000 [[correlating to "Restoration and Renovation of Buildings"]] 4,885,000 [[correlating to "Hirshhorn Museum Construction"]] 8,897,000 [[correlating to "National Air and Space Museum Redesign"]] 2,500,000 [[correlating to "Radio-Radar Telescope Planning and Site Acquisition"]] 2,000,000 [[a solid line indicating separation between the numbers to be added and their total]] $64,432,000 [[correlating to "Woodrow Wilson International Center for Scholars"]] $934,000 [[/fourth column]] The request for regular "Salaries and Expenses" reflects an increase of $7,033,000 over the current year, including funds to meet such largely non-discretionary costs as higher payrolls, communications and utilities, and protecting additional building spaces. Other higher priority needs are funds to set up and operate the Radiation Biology Laboratory in its new quarters in Rockville, Md.; to prepare the Hirshhorn collections and purchase equipment for the new building to be completed in January 1972; to ready exhibits in the Renwick Gallery for opening in mid-fiscal year 1971; to continue the highly popular space artifact program in cooperation with NASA; to maintain the very successful Anacostia Neighborhood Museum; to serve the nation's museums through the National Museum Act; and to gain access to the vast information services in the National Collections by the application of ADP techniques. ^[[29]]

^[[x]] Also, extremely important are funds to strengthen research in the environmental and space sciences and in man's social and cultural development and to bring the Smithsonian's educational resources closer to the public by means of such activities as the Festival of American Folklife, the College Theater Festival, and the pre and postdoctoral fellowship program, school tours, and the development of special experimental educational exhibits. Support for the Smithsonian's Library, its Press, Conservation Laboratory, and selected administrative functions is also in this request. The Special Programs for the American Revolution Bicentennial, Environmental sciences, and Geoastronomy represent areas of unusual opportunity and national importance in the decade of the 1970's. As a focal point for public involvement, these programs would involve joint efforts by many Smithsonian units in collaboration with local, national, and international groups. Funds do not exist within the Smithsonian base to enable the broad and intensive activity required for a significant Institution contribution. This budget contains a request for $3,018,000 for these three programs. The existing funding level of the Special Foreign Currency Program falls far short of meeting the well-documented needs of American universities and museums for important overseas research in the excess currency countries in fields of traditional Smithsonian competence: archeology and anthropology, environmental and systematic biology, astrophysics, and museum studies. As dollar support of such research declines, this program takes on special importance. A request for a total $4,500,000 appropriation is in the 1917 budget. The several construction accounts contain a total request for $11,385,000 excluding $8,897,000 for the liquidation of the obligation incurred under the contract authority for the Hirshhorn Museum construction. Included in this request are funds for preventative maintenance and repairs and construction of the public service, cafeteria, and educational building at the National Zoological Park. Within the Restoration and Renovation account, high priority is being given to completing the restoration of the Renwick Gallery for public opening; planning for the American Revolution Bicentennial Pavilions to be added to the National Museum of History and Technology; redeveloping Silver Hill as a collection and laboratory center; constructing decks in the Arts and Industries building to make use of otherwise wasted space; and rehabilitating the Pension building. The request also includes funds for revised plans and specifications for the National Air and Space Museum to scale down the building size and to restudy the exhibit program. Planning and site acquisition for a radio-radar astronomical telescope contingent upon the passage of the authorizing legislation is in the final item requested. The Woodrow Wilson International center for Scholars budget request, separately transmitted to the Bureau of the Budget by the Center's Board of Trustees, requested a total appropriation of $934,000. About half of this amount would be used for the fellowship program and the balance for administrative and program staff, equipment, and other coats associated with the development of the program. ^[[30]]

^[[x]] [[underlined]] Proposed Legislative Reports [[/underlined]] Mr. Ripley stated that the draft of proposed legislation (which follows) would authorize the construction of two pavilions as additions to the National Museum of History and Technology. This Museum is the center of historic research and education at the Smithsonian. It is fitting, therefore, that the Institution's observance of the Nation's Bicentennial in 1976 should be focused principally upon this Museum. Yet this Museum, has has far surpassed all expectations in its popularity and in demands upon its resources, is already inadequate to accommodate the increased numbers of visitors and to display the best advantage to its historic resources. Action is needed to equip the museum for an outstanding role in the Bicentennial, by constructing additional public exhibition space. Mr. Ripley pointed out that he is a member of the Presidentially appointed Commission on the Bicentennial of the American Revolution which has not yet reached any conclusion on how or what it plans to do in 1976. So far the Commission has no funds. It is proposed that the Smithsonian because of its overwhelming popularity among tourists should proceed to develop a program for the Bicentennial. We propose the following justification accompany the proposed legislation. [[underlined]] Increased Visitors - Limited Space [[/underlined]] The number of visitors to NMHT is increasing steadily, even without the Bicentennial. In 1967, for example, the number of visitors to NMHT was nearly six million. The year 1976 will being much larger numbers to the Mall and to the Museum. ^[[31]]

^[[x]] Exhibit space in NMHT is already scarce. The historic collections are growing and special acquisitions of historic artifacts will be a part of the Museum's Bicentennial preparations. If the Museum is to fulfill its educational role, to make a coherent and comprehensive statement about the growth of the United States, it must now construct appropriate exhibit space. To accommodate new permanent exhibits and to handle an unprecedented influx of Bicentennial visitors the Smithsonian Institution proposes that two Bicentennial pavilions be added to the Museum of History and Technology. [[underlined]] The Bicentennial Pavilions [[/underlined]] The Bicentennial Pavilions will become the focus of a great effort of research to interpret the first 200 years of the United States. Long after 1976, they will be the scene of important educational presentations revealing the special international nature of America's history. As proposed, the two Pavilions will, with the present museum, provide a three-part complex in the National Museum of History and Technology. [[underlined]] The First Pavilion [[/underlined]] The first pavilion, "A Nation from the Nations," will present the people who have settled America: their contributions, their trials, and their character. The theme would be the distinctive immigrant experience of each period of American history and of each part of the country. Topical exhibits would illuminate the rise of American civilization, emphasizing the contributions of all the different ethnic groups; political institutions and law influenced by other nations; ^[[32]]

^[[x]] technology from English factory organizations to Dutch diamond cutting; the scientific, agricultural and mathematical contributions of the Germans, Danish, Swiss, and Italians, and the many contributions of various peoples to American religion, art, architecture, education, science, sports, and other fields. [[underlined]] The Second Pavilion [[/underlined]] The present Museum will continue to show the achievements of America: what the American people have accomplished together, from folk art to physics to human rights. The second pavilion will provide the final phase of the Museum's Bicentennial presentation: "A Nation to the Nations." Its goal: To trace the influence of America on the world; the shaping power of our thought, industry, and politics upon the world. A final segment of this pavilion, entitled "Toward World Community," will show how Americans and their ideas of cooperation have helped shape and cement a world community. [[underlined]] A Scholarly Effort [[/underlined]]] IT should be noted that the Bicentennial Pavilions promise not only an effort in bricks and mortar, but a focal point for new and important scholarly activity. As Secretary Ripley has said: "We have failed to give the true historical picture, to describe the whole panorama of our cultures. Young people representing Negroes, Indians, Spanish, Chinese, Japanese and other subcultures are not given the evidence that they are part of the stream of history of the United States with a noble past, a vital present, and an unlimited future. If out Institution is to play a valid role in the Bicentennial of the American Revolution in 1976, we should be prepared to correct what is in effect a series of oversights in history, the history of our country and of the multiplicity of out people." ^[[33]]

^[[x]] To this end, the Pavilion project will call upon many of the nation's greatest scholars as consultants. The Smithsonian hopes that such eminent social historians as Oscar Handlin, Samuel Eliot Morison, John Hope Franklin, Oscar Lewis, Richard Hofstadter, and others, will contribute to the Bicentennial Pavilion effort. The paucity of scholarship both in immigration-history and in the history of American influence abroad gives us the opportunity to promote a deeper and wider discovery and understanding of our role in the world. At a time when out nation is preoccupied with its internal divisions, when we are tempted to identify "minority" status with poverty and inequality, the Pavilions will channel our concern into a broad humanistic pride. They will remind all Americans that our "minorities" are the symbol of our peculiar strength and of our ties to all mankind. [[underlined]] Cost [[/underlined]] Each pavilion will provide approximately 25,000 square feet of additional floor space. Design, construction, site improvements and completion of interior furnishings are estimated to cost $6,000,000. The proposed draft of bill follows. ^[[34]]

^[[x]] AN ACT TO AUTHORIZE THE CONSTRUCTION OF PAVILIONS AS ADDITIONS TO THE NATIONAL MUSEUM OF HISTORY AND TECHNOLOGY FOR THE SMITHSONIAN INSTITUTION, INCLUDING THE PREPARATION OF PLANS AND SPECIFICATIONS AND ALL OTHER WORK INCIDENTAL THERETO. Be it enacted by the Senate and House of Representatives of the United States of America in Congress assembled, That the Regents of the Smithsonian Institution are hereby authorized and directed to have prepared drawings and specifications for and to construct suitable pavilions as additions to the National Museum of History and Technology Building at 14th Street and Constitution Avenue, N. W., Washington, D. C. (with requisite equipment) for the use of the Smithsonian Institution, to be used for special exhibits in support of the Bicentennial of the American Revolution and thereafter for the use of the Smithsonian Institution, at a cost not to exceed $6,000,000. Sec. 2. That the preparation of said drawings and specifications, the design and erection of the building, and all work incidental thereto may be placed under the supervision of the Administrator of the General Services Administration in the discretion of the Board of Regents. Sec. 3. That there are hereby authorized to be appropriated to the Smithsonian Institution such sums, not to exceed $6,000,000 as many be necessary to carry out the provisions of this Act: Provided, That appropriations for this purpose, except such part as may be necessary ^[[35]]

^[[X]] for the incidental expenses of the Regents of the Smithsonian Institution in connection with this project, may be transferred to the General Services Administration for the performance of the work; Provided further, when so specified in the pertinent appropriation act, that amounts appropriated under this authorization are available without fiscal year limitation. It was approved by the Board of Regents that a request be made of the Congressional Regents to introduce this legislation in the Congress. ^[[36]]

^[[ Nov 5 '69]] ^[[Regents] ^[[x]] [[underlined]] Legislation to Appropriate a Mall Site for a Museum of Man for the Smithsonian Institution [[/underlined]] This legislative proposal is a request that the last remaining building site on the Mall (the area bounded by 3rd Street, Maryland Avenue, 4th Street, and Jefferson Drive) be designated by the Congress as the permanent site for a museum building for the Smithsonian. Subject to further authorization for design and construction at some future date, the museum would be known as the National Museum of Man and would be under the administration of the Board of Regents of the Smithsonian Institution. The availability of an appropriate and properly designed building will permit removal of the sciences of man from the Museum of Natural History and for the first time put in a single worldwide context all studies and exhibits of cultures and peoples from the earliest time to the present. The Museum of Man will coordinate and carry out programs involving research, education, and service in facilitating the study of man in a comprehensive and scholarly manner. The site is the square opposite the proposed addition to the National Gallery of Art, along the southern border of the Mall. No funds would be required for the acquisition of this land since it is in public ownership. The Executive Committee recommended the approval of the submission of this legislation and the Board concurred in their recommendation. The proposed bill and justification follows. ^[[37]]

[[handwritten "x" in the upper right corner of the page, as if to indicate missing page number]] [[centered on page]] AN ACT [[/centered on page]] TO APPROPRIATE A SITE FOR A MUSEUM OF MAN FOR THE SMITHSONIAN INSTITUTION. Be it enacted by the Senate and House of Representatives of the United States of America in Congress assembled, That the portion of the Mall bounded by Third Street, Maryland Avenue, Fourth Street and Jefferson Drive, in the District of Columbia, is hereby appropriated to the Smithsonian Institution as the permanent site for a museum building. Subject to further authorization for design and construction, the museum shall be known as the National Museum of Man, and shall be under the administration of the Board of Regents of the Smithsonian Institution [[centered at the bottom of page]] [[handwritten]] 38 [[/handwritten]]

^[[x]] [[underlined]] JUSTIFICATION [[/underlined]] Long standing policies guiding the development of the Mall have restricted land use to museums, galleries and other similar uses. With construction of an addition to the National Gallery of Art on the square bounded by 3rd Street, Madison Drive, 4th Street and Pennsylvania Avenue, the north side of the Mall becomes fully committed to use. Attention is now directed to the south side and the panel bounded by 3rd Street, Maryland Avenue, 4th Street and Jefferson Drive. To insure that this last square is used for public purposes, legislation is proposed to have it appropriated to the Smithsonian Institution for museum purposes. An exchange of correspondence in February 1969 with the Chairman of the National Capital Planning Commission confirmed their view that the site should be used for museum purposes. A new building will be constructed on the site to house the National Museum of Man. The availability of an appropriate and properly designed building will permit removal of the sciences of man from the Museum of Natural History and for the first time put in a single worldwide context all studies and exhibits of cultures and peoples from the earliest time to the present. The Museum of Man will coordinate and carry out programs involving research, education and service in facilitating the study of man in a comprehensive and scholarly manner. ^[[39]]

^[[x]] Since 1897 the Smithsonian's Bureau of American Ethnology has been gathering, recording and publishing information on the American Indians and natives of lands under the jurisdiction of the United States -- their languages, material culture, history, social and religious organization and mythology. The initial researches of the Bureau were studies of the language and culture of the existing Indian tribes; but within a few years, the study of prehistoric Indian remains also was undertaken with Congressional approval. Nearly 300 publications devoted to American Indian linguistics, ethnology, and archaeology constitute the Bureau's tangible record of the achievement in the study of the original inhabitants of America. The Bureau of American Ethnology was later expanded to the Office of Anthropology encompassing more comprehensive studies of the science of man. In 1968 the Center for the Study of Man was established to assure responsibility for the operation and development of the research components of the Office of Anthropology and to concentrate on areas of urgent anthropology because of many of the unique characteristics that distinguish various cultures and subcultures are being destroyed by the spread of mass media, rapid transportation, greater literacy, and the general mobility of groups in our civilization. With the restructuring and redefining of anthropological programs, to meet the urgent demand for knowledge concerning man's intersocietal relationships, the Smithsonian has established the National Museum of Man by the consolidation of the Office of Anthropology ^[[40]]

^[[x]] of the Natural Museum of Natural History and the Center for the Study of Man. Thus the foundation is laid for a major new museum to carry on work started in 1879 and to provide a base for study and education in the future. The proposed site will, within zoning requirements and good planning standards, permit construction of a building containing approximately 350,000 square feet of floor space. The proposed legislation reserves the site for museum purposes. Future legislation will be proposed, at an appropriate time, to authorize design and construction. ^[[41]]

[[underlined]] Legislation to Establish an American Folklife Foundation, and for other purposes. [[/underlined]] The bill S. 1591 was introduced by Senators Yarborough and Fulbright in recognition of the need for national support of research [[handwritten in right margin]] Fulbright [[/handwritten in the right margin]] and scholarship in American folklife would: (1) establish an American Folklife Foundation in the Smithsonian Institution for the purpose of funding research and scholarship in American traditional cultures, such Foundation to be under the supervision and direction of a 16-member Board of Trustees (ten appointed by the President, three by the Speaker of the House, and three by the President of the Senate) and administered by a Director and Deputy Director (appointed by the President at executive levels three and four); (2) authorize the Foundation to encourage American folklife study, research, and public presentation programs throughout the Nation by grants to appropriate public or private institutions, individuals, States, localities, and other public agencies; to support regional, state, and local workshops in American folklife; and to establish a national center on American folklife to foster the collection and dissemination of information thereon; (3) provide that such financial assistance is authorized only upon receipt of an application by the Foundation in accordance with its regulations and procedures; (4) set a time limitation on the duration of grants; (5) authorize certain administrative procedures and operations of the Foundation, including the receipt and control of privately donated funds and property, and would require an annual report of the Foundation to the Smithsonian Institution of its operations; (6) establish an Advisory Council on American Folklife to be composed of 20 members appointed by the President to advise the Board on broad policy matters relating to the administration of the Foundation; and (7) authorize such appropriations as may be necessary to carry out the provisions of S. 1591. [[centered at the bottom of page]] [[handwritten]] 42 [[/handwritten]]

^[[x]] Mr. Ripley said that although the Smithsonian is deeply interested in encouraging the study and public presentation (in Washington) of American folk culture, a subject of traditional concern to the Institution, S. 1591 would place the Smithsonian in the position of acting as a typical executive branch agency with responsibilities for a major and nationwide grant program. This would in effect cast the Institution in a new and politically difficult role, and one which certain agencies, notably the National Science Foundation, the National Endowments for the Arts and the Humanities, and the Library of Congress, already have the authority to pursue. Moreover, the proposed Foundation, although virtually autonomous, might well add to the financial burdens of the Institution. Accordingly, it was suggested that the Institution propose amendments to the bill which would establish a temporary National Folklife Commission (rather than a permanent Foundation), to be composed of experts appointed by the Board of Regents, which would undertake a comprehensive study and report on the condition and needs of American folklife studies and make recommendations for a national program to the Board of Regents for transmittal to the President and the Congress, with authority to make such pilot project grants as are necessary to the study. It is known, however, that Senator Yarborough does not favor a study commission approach, due to the delay it would cause in establishing a national grant program. He would like to proceed with the bill in its present form. ^[[43]]

^[[x]] Mr. Brown [[checkmark]] proposed the motion which was seconded by Mr. Greenewalt [[checkmark]], and carried, and it was VOTED the Board of Regents direct the Secretary to report to the Committee on Labor and Public Welfare indicating that the Board of Regents favor amending S. 1591 so as to establish the Folklife Foundation as an independent entity, not within the Institution, but with the Smithsonian providing a strong advisory and contributory role. ^[[44]]

^[[x]] [[underlined]] Staff Appointments [[/underlined]] Mr. Ripley reported for the consideration of the Board that Joshua Charles Taylor, an art historian from the University of Chicago, had accepted an offer to become Director of the National Collection of Fine Arts, replacing Dr. David Scott. Mrs. Lisa Suter Taylor, who successfully developed the Smithsonian Associates program in Washington, has accepted an offer to become director of the Cooper-Hewitt Museum in New York, an affiliate of the National Collection of Fine Arts. A résumé on each of the above mentioned persons follows. [[underlined]] JOSHUA CHARLES TAYLOR Personal [[/underlined]]: Born August 22, 1917 Married; one son [[underlined]] Education [[/underlined]]: Museum Art School, Portland, Oregon Received B.A. and M.A. from Reed College, 1939 and 1946 Received M.F.A. and Ph. D. from Princeton University, 1949 and 1956 [[/underlined]] Publications: William Page, The American Titian, [[/underlined]] 1957 [[underlined]] Learning to Look, 1957 Futurism, 1961 Graphic Works of Umberto Boccioni [[/underlined]], 1961 Dr. Taylor's wide experience has included theatre design, teaching the history of art, serving as Chairman of the Humanities Program at the University of Chicago, and membership on several advisory committees. ^[[45]]

^[[X]] [[underlined]] Lisa M. Taylor [[/underlined]] [[underlined]] Personal [[/underlined]] Born January 8, 1933. Married; no children. [[underlined]] Education [[/underlined]] Mrs. Taylor has studied at the Corcoran School of Art; Georgetown, American and Johns Hopkins universities; and has traveled and studied extensively abroad. Her principle areas of study include art, language, and history. [[underlined]] Previous Experience [[/underlined]] Mrs. Taylor's previous experience has included a variety of activities in the art world and volunteer work. She has served as membership secretary for the Corcoran Gallery of Art and as Assistant to the Director of the President's Fine Arts Committee. Her previous experience with the Smithsonian Institution includes volunteer work for the National Collection of Fine arts and organizing the course on Bio-Medical Telemetry. Most recently Mrs. Taylor served as Program Director of the Smithsonian Associates. ^[[46]]

^[[x]] Mr. Ripley reported that Frank A. Taylor, a Smithsonian historian and administrator for 48 years, has been designated Acting Director of the National Air and Space museum until such time as a Director can be selected. Since Paul Johnston's retirement, we have been searching for a Director who could assist effectively in the future development of the Air and Space Museum. The prime candidate at the present time is Marine Major General Keith B. McCutcheon. This man, 54 years of age, has a bright future with the Marines but may retire if he obtains the position of Director of this Museum. He has represented General Chapman on the National Air and Space Museum Advisory Board. General McCutcheon has had a distinguished career, as his vita shows. He has been a part of the Nation's aerospace programs. He has the enthusiasm to join in our present efforts for redesign of a scaled-down building, sharing in the Secretary's belief that the building will be constructed as soon as budgetary limitations permit. Another possible candidate is Dr. John C. Fisher, an MIT Ph.D., formerly chief scientist for the Air Force, and recently employed by General Electric in Philadelphia. The Executive Committee has recommended that the Secretary negotiate with General McCutcheon as the leading candidate. If the negotiation fails, the Secretary should then proceed to negotiation with Dr. Fisher. ^[[47]]

^[[x]] KEITH BARR MC CUTCHEON [[underlined]] MAJOR GENERAL, U.S. MARINE CORPS [[/underlined]] [[underlined]] Personal Data [[/underlined]] Born in East Liverpool, Ohio, August 10, 1915 Married; two children Excellent health [[underlined]] Education [[/underlined]] B.S. in Management Engineering, Carnegie Institute of Technology, 1937 M.S. in Aeronautical Engineering, Massachusetts Institute of Technology, 1944 Graduated from the National War College, 1960 [[underlined]] Decorations and Honors [[/underlined]] Distinguished Service Medal Silver Star Legion of Merit (3) Distinguished Flying Cross Air Medal (9) Vietnamese Cross of Gallantry Vietnamese Honor Medal Kossler Award of American Helicopter Society [[underlined]] Present Position [[/underlined]] Deputy Chief of Staff (Air), Headquarters, U.S. Marine Corps. Responsible for overall coordination of Marine Corps Aviation Program including policy formulation, statement of requirements, and supervision of execution of programs involving flight crews, technical personnel, over 1400 aircraft and helicopters, nine major air bases, and a multi-million dollar air control system. ^[[48]]

^[[x]] [[underlined]] Association with the National Air and Space Museum [[/underlined]] General McCutcheon has represented General Chapman on the Advisory Board of the National Air and Space Museum. He is familiar with and has been most interested in the important research and exhibits programs of the Museum. ^[[49]]

^[[x]] [[underlined]] National Air and Space Museum [[/underlined]] Mr. Ripley stated that he feels very strongly that this is the year to take the Air and Space Museum off the shelf and begin construction. The tremendous surge of interest among the American and world public engendered by the historic flight of Apollo 11 has been appropriately paralleled by the personal interest and delight of President Nixon in these wholly American achievements. Under Public Law 89-509 the Nation's Air and Space Museum, the showcase-to-be for all America of our history of accomplishment in Air and Space, is authorized to be constructed on a designated site on the Mall. The National Air and Space Museum project has been held in abeyance since 1966, with the understanding that "appropriations should not be requested, unless and until there is a substantial reduction in our military expenditures in Vietnam." The Secretary suggested that it is not too soon to begin planning for this great documentary center, which will advertize to the world our Nation's ability to develop unique technological skills, to create jobs across the Nation, and to perfect inventive engineering in the process for the benefit of all mankind. The Smithsonian Institution would like to proceed with redesign of the building in its Fiscal 1971 Budget so as to come in with a smaller construction budget than soaring costs would ordain for the present ^[[50]]

^[[x]] design. Rather than the estimated projected cost of $65 million by 1976 for the building as presently designed, we would hope to streamline the design to cost no more than $40 million. Thus this project could be considered as a new effort by this Administration to place America's scientific and technological achievements on the record in a building to be completed by 1976. It seems to be close to President Nixon's stated enthusiasm. Mr. Ripley commented that he does not expect the Bureau of the Budget to approve our request for planning funds ($2,000,000) in our 1971 budget. He proposed, therefore, that we make every effort to solicit the interest of the President in support of this request in the forthcoming budget for redesign of the building. This support might be obtained by requesting the Chancellor to write to the President, urging him to include this amount of $2,000,000 in his budget for the next fiscal year 1971. On motion by Mr. Greenewalt, [[handwritten check mark over "Greenewalt"]] seconded by Mr. Brown, [[handwritten check mark over "Brown"]] and carried, it was VOTED that the Board of Regents of the Smithsonian Institution recognizes the intense interest of the American people in the national air and space programs and in the historic flight of Apollo 11 to the moon and return. The Regents recognize that by Public Law 89-509 the Nation's Air and Space Museum is authorized to be constructed on the Mall on a site designated by Act of Congress. The Regents further ^[[51]]

recognize that because of substantial increases in construction costs, the building as now designed should be scaled down from its projected level of $65 million to a cost level not to exceed $40 million. The Regents, therefore, most respectfully and most urgently request that the President include in his budget for the fiscal year 1971 an amount of $2 million to finance the necessary redesign of this great educational and exhibition center for out air and space exploration. [[underlined]] National Zoological Park [[/underlined]] ^[[right margin]] Greenewalt [[/right margin]] Mr. Greenewalt stated that he believed it is a mistake to have the City of Washington finance the operation of the National Zoological Park. He questioned whether the limitation of funds was coupled with the fact that no admission charge is made. He believes that we should have an outstanding Zoo, comparable to our museum complex, with sufficient funding to maintain a standard of excellence in all of its undertakings. He suggested that if charging admission is the answer, he would be agreeable. It was generally agreed that there is no objection to charging admission and the question was raised as to the practice in other zoos, as well as museums, in this country and abroad. The question of charging at our museums has been considered many times. It was recalled that the National Park Service recently started charging admission to the parks. ^[[52]]

Senator Fulbright suggested that it would be interesting to see comparative data on a number of zoos. ^[[right margin]] Fulbright [[/margin]] Mr. Ripley stated that the Bureau of the Budget has advised the Smithsonian Institution informally that consideration is being given to transferring the National Zoological Park operating budget from the District of Columbia to the Smithsonian Institution effective July 1, 1970, for fiscal year 1971. The purpose of this transfer is to divest the District of Columbia budget of all costs that are considered not properly chargeable to the District of Columbia. Several National Park Service activities also are under consideration for transfer. The Zoo's operating budget is estimated at $2.8 million in fiscal year 1970; an appropriation of $3.4 million is being requested for fiscal year 1971. Since the founding of the Zoo in 1890, "for the advancement of science and instruction and recreation of the people" under the direction of the Smithsonian Institution, its operation and maintenance have been financed by appropriations in part from the United States Treasury and in part from revenues of the District, in varying proportions of cost sharing. On October 4, 1961, the Congress authorized the Smithsonian Institution to undertake a program of capital improvements at the Zoo, ^[[53]]

^[[x]] estimated to cost $17,000,000 and to take place in stages over a period of ten years. The Congress has appropriated $8,000,000 over the period 1963 through 1969 for these improvements. At that time, and continuing since then, the Zoo has been jointly financed: construction under the Smithsonian's budget and operation under the District's budget. The question of including the National Zoological Park as a part of the appropriation to the Smithsonian Institution was further discussed. The Smithsonian is responsible under the law for the administration of the Zoo and in every way except budgeting for its operating expenses has been responsible for its operation and improvement. The employees are Smithsonian employees. The District provides only the budgeting of funds for its operation. In 1966, a reorganization plan under the authority of the President was submitted which transferred to the Smithsonian from the District of Columbia the functions which had earlier (by Act of August 24, 1912) been vested in the District for the construction of buildings and bridges at the Zoo. The rationale of the reorganization plan was simply that all other functions relating to the Zoo are vested in the Smithsonian and that the remaining authorities relating to the preparation of plans for the construction of buildings and bridges should be centralized in the Smithsonian. ^[[54]]

^[[x]] It can be argued, of course, that other cities finance their local zoos. It can also be argued that other cities finance local museums. In the case of the Capital City, it seems reasonable that the museums and art galleries operated by the Smithsonian are national in the sense that they are supported by Federal appropriations and are in fact visited by visitors from all over the country as well as by local residents. The museums are also national in the sense that they are depositories of outstanding collections which are of significance to the entire country. The transfer of the operating budget was discussed at the Regents' Meeting of May 19, 1965. The following extract is taken from the minutes of that meeting. [[underlined]] Opposition of House Appropriations Committee to Transferring Appropriation for Operation of the Zoo from the District of Columbia to the Smithsonian Institution [[/underlined]] The Secretary recalled that in their meeting of January 28, 1965, the Board of Regents voted to direct the Secretary to request that appropriations for the National Zoological Park be made directly to the Institution rather than the District of Columbia. During the House hearing in February on our appropriation bill for 1966, Mr. Denton, the Chairman, stated he was surprised to learn that the Regents had ^[[55]]

^[[x]] recommended cancellation of the policy adopted in 1961, namely, that the Institution should undertake the capital improvement program and that the District of Columbia should continue to finance the operation and maintenance of the Zoo. Mr. Denton argued that "It is a fair arrangement for the District to pay the maintenance and the Federal Government to pay for the capital improvements." No further action appeared to be appropriate at the present time. It has been speculated that the best time for the transfer would be at the end of the capital improvement program. At that time, operating funds might be substituted for the construction funds. The Secretary offered his judgement that our Appropriations Subcommittees will not favor this added burden on their appropriation bills. It is expected that the Congressional Committees would consider the request for funds of operation of the Zoo to be competitive with requests for out other programs. Dr. Reed explained that the Friends of the Zoo want to manage concessions at the Zoo in order to raise revenue to support educational programs for the Zoo. At present, the principal concession at the Zoo is the restaurant and the revenue from the ^[[56]]

concessionaire is deposited in the Treasury of the United States and marked for the District of Columbia. In connection with the thought of educational programs, Mr. Ripley advised the Regents of the will of Mr. George Whittell of California. This will intends that his estate be used for humane education. The Friends of the Zoo, as well as other local education groups, are proposing to establish a claim under this will to develop an educational center at the Zoo. Representatives of the Smithsonian Institution will be present at the hearing this month in the hope that we might qualify to receive a substantial grant for an educational center. On motion by Mr. Greenewalt, [[handwritten check mark over "Greenewalt]] seconded by Mr. Brown, [[handwritten check mark over "Brown"]] and carried, it was VOTED that the Board of Regents agrees that appropriations for the operation and maintenance of the National Zoological Park should be included under the Smithsonian Institution but the Regents consider that due to the demands for appropriations for capital improvements at the National Zoo, the transfer of the operating appropriation to the Institution does not appear to be appropriate at this time. Further consideration of the assumption of the operating appropriations will be appropriate in the future. ^[[right margin]] Fulbright [[/margin]] Senator Fulbright said that he would be willing to help us in our quest for Federal funds by discussing our appropriations with Senator Bible at an appropriate time. ^[[57]]

^[[x]] It was also concluded that a survey would be conducted to show a comparison of zoo practices, both in this country and abroad, to include admission charges and total receipts, income from concessions, visitor counts, costs of operation and maintenance and similar data. Comment should be included on how the Friends of the Zoo can fit in, and how we might retain any revenue for the purpose of funding Zoo programs. This survey is to be presented to the Regents at heir next meeting in January 1970. [[underlined]] Tax Reform Legislation [[/underlined]] The Secretary recalled that he had submitted testimony to the Senate Finance Committee highlighting the negative effects the House bill (H. R. 13270) would have on the Smithsonian. While most of the provisions of the legislation did not directly affect the Institution, there could be an adverse impact on the Institution as a beneficiary of individual and corporate donations and of private foundation grants. The Secretary has been in touch with representatives of several foundations, indicating the Smithsonian's willingness to cooperate in receiving grants of funds, securities or other holdings, to carry out the purposes of such foundations if it becomes necessary for such foundations to divest themselves of such assets. Mutually beneficial arrangements might be worked out in cases where the Smithsonian could carry out the purposes of a ^[[58]]

particular foundation and aid in fulfilling the requirements of the tax reform legislation, all fully in accord with the statutory purposes and traditional programs of the Smithsonian. It was noted that both the House and Senate bills are being rewritten and substantial changes have been made. For example, the last action of the Senate Finance Committee announced on Monday, November 3, was to change the rule on foundation ownership of business corporations to permit such ownership where the foundation owns at least 95[[percent symbol]] of the stock. [[underlined]] Suggested Date for Next Meeting [[/underlined]] The January 1970 meeting of the Board of Regents is tentatively scheduled to be held at Hillwood, to be followed by an informal dinner. The date of Wednesday, January 28, 1970, at 4:00 p.m., was approved. Later, [[handwritten underline]] Mr. Bow [[/handwritten underline]] and [[handwritten underline]] Senator Scott [[/handwritten underline]] discussed the possibility [[handwritten in right margin]] Bow [[handwritten beneath "Bow"]] Scott [[/handwritten in right margin]] of holding the meeting at the Smithsonian Tropical Research Institute in the Panama Canal Zone. The Regents will be offered further information on the meeting as soon as possible, for their consideration. [[underlined]] Adjournment [[/underlined]] The meeting was adjourned at 6:32 p.m. Respectfully submitted, ________________________ S. Dillon Ripley, Secretary ^[[59]]

^[[x]] THE PRESENT STATUS OF ZOO CONSTRUCTION by T. H. Reed Mr. Secretary and Members of the Board of Regents, it is a great pleasure to have you all here. I have been instructed by all of the citizens of the Zoo, that is, the animals, to extend to you their most cordial welcome and hope that you will come out a visit us frequently. We are very proud and honored to have you here. As you recall, there was a master plan for the redevelopment and improvement of the Zoological Park which was presented to and approved by the Board of Regents on January 25, 1961, with the condition that periodic reappraisals of the program be submitted to the Board. This is a presentation of where we are, what we are doing, and what we hope to do. In 1890 the Regents and Congress founded the Zoo for the advancement of science, education, and recreation of the people and we can conclude from the early activities that conservation was included in the original objectives. I would like to quote from Dr. Langley, former secretary of the Smithsonian Institution, who said when they were accepting the Zoo that 60

". . . .This would enable the Smithsonian to secure a home and city of refuge for the vanishing races of the continent, and a place for the health and recreation of the inhabitants of the city, and the citizens of the United States, together with an opportunity for the carrying out of an enterprise of national scientific value, and the formation of what, as regards its site, at least, is the finest zoological garden in existence -- all these considerations have moved it (The Smithsonian Institution) to see in this an opportunity to carry out its legitimate work, 'the increase and diffusion of knowledge among men.' " I wish I had said that. He made such a fine statement back in 1890. The Zoo consists of animals, visitors, and cages, or the physical plant, and goals. The physical plant is a framework within which all of these interact. The physical plant permits us at the Smithsonian Institution and the Zoo to accomplish the goals of education -- the diffusion of knowledge, science, -- the increase of knowledge, conservation and recreation. The Zoo animals are in effect Ambassadors from the animal kingdom to the human species. We who are privileged to work 61

at the Zoo act as interpreters. How well the animals are able to accomplish their ambassadorship depends on how well we do. The interpretation for the animals is done by us in several different ways: First, the educational program. The new labeling process which is a major part of the educational program is a very small part of our organization. It was only founded in 1962 and has not progressed to where it should be. Through the labels we attempt to interpret to the people what the animals are trying to say. We hope to be able to develop graphics, murals, and museum types of exhibits in the future. We have a guided program for school children operated by the Friends of the National Zoo. They have volunteers who take the children through the Zoo. Very functional. And of course we exhibit a wide diversity of exiotic animals from all parts of the world in prime health. Our second program is veterinary medicine, pathology; zoological research; and we have management research program of how to handle and keep the animals. The third program of recreation is accomplished by creating an atmosphere that is pleasant where people can relax and enjoy the animals while learning something about them. 62

The last program of conservation is best served in the Zoo by educational means. If we can educate the people about the animals that are threatened with extinction, we then serve these animals exceedingly well. Our scientific contributions are very great aids to conservation. You will hear more about this in our elephant work in Ceylon later this afternoon. We breed ex[[strikethrough]] i [[/strikethrough]]otic animals - we have a genetic pool here at the Zoo that can go to other zoos and can in the future be like the Ibex of Europe, returned to the wild. All of these goals and objectives must be accomplished within the framework of the physical plant of the Zoo. This is the place where we happily introduce people and animals for the increase and diffusion of knowledge. The first two buildings that were constructed were the present Lion House and the present Monkey House, the vintage of 1890's and early 1900's. All other major buildings were constructed in the mid 1930's during the depression years, except the Police Headquarters, which was constructed in 1956. The master plan which was approved by the Board of Regents was a ten-year construction program and at that time was to cost 17 million dollars, exclusive of the auto parking structure. The basic construction goals are as follows: 63

1. To eliminate the intrusive and dangerous automobile traffic from the center of the Zoo by constructing perimeter roads and perimeter parking areas. 2. Increased utilization of the Park's 167 acres for animal exhibits from 17 to 50 acres and a total developed area from 64 to 104 acres, leaving undeveloped and non-utilizable only six acres. 3. We plan to subordinate the buildings and structures to the need for the proper animal background and the comfort and enjoyment of the human visitor. 4. We plan to improve the visitor circulation and convenience, sidewalks, paths, and there will be a trackless train by next Spring to take people around the Zoo. 5. We will construct safe, secure quarters for the animals that meet their physiological and psychological need, and at the same time, permit them to display their special attributes to their human guests. That is, we plan to let the animals do their thing within reason. Zebras and lions will not do their normal thing which is for the lions to eat the zebras but many of their other things, they will be doing. 64

6. Eliminate as far as possible the visual barrier between the visitor and the animals in all safety -- "harp" wire, plate glass, wet moats, dry moats, and minimizing the visual barrier by modern construction methods where we have to use barriers. We do not want to have the old, ugly cage system. 7. We will have ramps instead of stairways. The goal is that a person in a wheelchair can see every exhibit in the Zoo. There will be eye-level exhibitions for children, flowers, statuaries, and gardens throughout the Zoo. Funds for the modernization program have been appropriated each fiscal year from 1963 to 1967. Map No. 1 shows the Zoo as it is today. The buildings which are to be retained and remodeled are shaded. They are: (1) Elephant House, (2) Small Mammal Building, (3) Reptile House, (4) Monkey House, which will be converted into the Nocturnal House, (5) the present Shops Complex which will be converted to the animal commissary, (6) Police Station, (7) the Puma House, and (8) Administration Building. The improvements already completed are: (A) The relocation of the main Zoo road with a new Connecticut Avenue entrance. 65

[[image - drawing of the Zoo]] Map No. 1. Shows the new construction and the Zoo as it in November 1969. 66

This takes the through traffic out of the main part of the Zoo. (B) New parking lots; (C) the remodeled Birdhouse and new Great Flight Cage; (D) Hardy Hoofed-Stock and Delicate Hoofed-Stock complex; (E) The Deer Exhibition area; (F) Scientific Research Building which will be occupied in January. It will house the zoological research, our pathologist, and veterinary hospital. (G) The Interior Department relocated Beach Drive, routing the through-tunnel underneath the so-called Administration Hill. (H) The Interior Department also constructed a new entrance to the Zoo at Harvard Street. The map does not show such things as sewers, electrical substations, incinerators, and other essential but non-visible construction items. Map No. 2 shows the Zoo with the buildings that will be retained and the areas that will be redeveloped. (1) shows the outside area to be developed as the new elephant yards; (2) shows the location of the new giraffe building to be constructed on the present elephant house parking lot; (3) shows the location of the multiclimate complex and monkey island; (4) shows the area for the new Monkey House which is on the side of the present bear dens. (5) is the area for the new Feline House and large outdoor 67

[[image - drawing of the Zoo]] Map No. 2 - Shows the total area of development of the Zoo. 68

grottoes for the lions and tigers; (6) shows the area to be developed for the Public Service Building which will include an auditorium for orientation and lectures. This will be next to the parking lot to make it easy for the school children to receive information prior to visiting the Zoo. There will be a new restaurant and educational facilities. The present duck ponds will be modified and relocated in relation to this new public service complex. (7) shows the location of the mechanical service buildings. These buildings are to be out of sight, but they will be useful in the management of the Zoo. There will also be locations for the sheep, goats, bears, seals, moose and elk. There will be additional models of some of the newer designs at the birdhouse which you will see later in the evening and I will talk with you about them. The total amount appropriated from 1963 to 1967 was $6,941,000. It is estimated that it will take from seven to ten additional years to complete the program depending on the levels of funding. We also have to admit that additional monies will probably be needed to reflect the recent increased cost of construction. We are planning by design to be as economical as we possibly can and yet I promise you that there will be excellence of design that will be worthy of the Smithsonian Institution. 69

It has been my pleasure to talk about my favorite subject, the Zoo, and I will be glad to answer any questions at your will. 70

THE CEYLON-SMITHSONIAN ELEPHANT RESEARCH PROGRAM Dr. John F. Eisenberg, Resident Scientist National Zoological Park Although the residents of Ceylon have been aware of and studied their elephant populations for millenia, it has only been in recent years that the need for a systematic study has become critical. Prior to the formation of the Smithsonian team, Mr. Theodore Norris, well-known tea planter and past secretary of the Wildlife Protection Society of Ceylon, had brought together the first systematic data concerning elephant habits and movements in the southeast provinces of the island. In spite of this attempt there followed a great deal of conjecture concerning the numbers, reproductive condition, habitat utilization, and survival potential for the species on the island as a whole. The Wildlife Protection Society and the Department of Wildlife sent a request to the Smithsonian Institution for advice and/or help in organizing an elephant study program. Dr. Helmut K. Buechner, Director of the Office of Ecology, invited Dr. John King from Michigan State University to survey the possibilities for a research project. Dr. King filed a report with several recommendations, but was unable to follow up as a Principal Investigator in the project. On the basis of King's report, Dr. Buechner and Dr. John F. Eisenberg, Resident Scientist at the National Zoological Park, wrote a grant request and formed a team for elephant research. The study was projected to run from 1967 to 1969, concentrating in three Dry Zone national parks, 71

Yala, Gal Oya, and Wilpattu. Later, the river basin of the Mahaveli Ganga north of Polonnaruwa was added to the study sites. Dr. Fred Kurt from Switzerland was selected to concentrate his efforts in Yala on the behavior and sociology of the elephant. George McKay, a Ph. D. candidate from the University of Maryland, has concentrated on the feeding ecology of the elephant herds in Gal Oya. Dr. Eisenberg recently initiated a study of the movements and habitat utilization by the elephant herds in Wilpattu. Elephants as a group are divided into two genera, one African and the other Asiatic. To a scientist the race of elephants endemic to Ceylon represent the [[underlined]] "forma typical" [[/underlined]] of the Asiatic elephant. That is to say, the original description of the Asiatic elephant by Linnaeus was based upon a Ceylon specimen. As such, the Ceylon race has historical significance to systematic zoologists. The Ceylon elephant has another significance and this concerns not only its conservation but indeed the preservation of the Asiatic elephant in general. It is currently estimated that there are from 1500 to 2500 elephants existing in a wild state on Ceylon. At the present time many of these elephants are occupying land which has the potential for agricultural development. In light of the current food protection drives on Ceylon, a sustained clash between elephant and man is inevitable. This drama carried out within the limited confines of an insular habitat reflects in microcosm the problem which is facing or will be facing all populations of the Asiatic elephant whether they be found on the insular habitats of Sumatra 72

and Borneo or within the vast mainland tracts of Malaya, Thailand, Burma, and India. The Smithsonian research team has endeavored to provide the Wildlife Department with an adequate census of the elephants currently inhabiting the park areas. Data concerning the numbers within the various age and sex classes indicate that within the parks the elephants are reproducing normally and may even be on the increase. It is currently estimated that some five hundred elephants are contained within the existing boundaries of the national park system. In conjunction with the census operations basic data concerning habitat preferences as a function of season (wet and dry) have been recorded for the park areas. Special attention has been given to the qualitative and quantitative aspects of feeding behavior and especially how the feeding of elephants relates to their potential competitors such as the buffalo and deer. Special attention has been directed towards the seasonal movement patterns of elephants, with respect to the distribution of food and water. It would appear that a living tradition exists within each elephant herd, which may transcend actual availability of resources and impel the older leaders to continue with a known but unnecessary trek to food or water. Innovation in movement appears to develop with the younger animals, but very often the exploratory tendencies are retarded by the leadership function of the older animals. 73

A close look at the sociology of elephants has resulted in many important discoveries germane to their management. The stable unit of social organization with an elephant population is a group of related families and their progeny. The leadership role of such a herd belongs to an old cow. From time to time cow herds come together in traditionally-preferred feeding grounds to form large aggregates of 70 to 150 animals. The males remain with the cow herd until the onset of puberty (ca. 12-16 years of age) when they begin to contest for dominance status with the older cows in the herd. At this time the young males are generally prone to wander, remaining on the periphery of the cow herd or attaching themselves temporarily to solitary, older males. Eventually the maturing male establishes a home range which it uses in conjunction with other males, but they regulate their behavior so that definite preferences for specific male companions may be favored and rivals keep out of each other's way. A mature male passes through a period of increased aggressiveness about once or twice a year. This is termed [[underlined]] musth [[/underlined]] and, at this time, they are impelled to join and remain with the cow herds. The period of musth appears to aid a male in overcoming the aggressiveness of older herd cows while at the same time a musth bull can generally dominate other non-musth bulls in the same area. Although a bull can breed whether in musth or out of musth, the condition of musth is clearly related to the male's ability to achieve a high dominance status on an annual basis. Gradually through the years a given bull may establish a relationship of 74

familiarity with specific cow herds and a definite position of dominance within the population of males. Although all elephants tend to move around to different areas from the Wet to the Dry Season, adult bulls in general have a more fixed home range and tend to be solitary or semi-solitary through the greater part of the year. The cows and juveniles are organized into cohesive groups which move over a much larger home range and may cut across the home ranges of several different bulls in the course of their movements. Of course some areas of the island show little long distance movement by elephant herds (e.g., Yala, Block 1), but areas such as Wilpattu and Gal Oya show more pronounced seasonal shifts in the activity of their populations. In an effort to aid the Wildlife Department in the techniques for immobilization and transport of troublesome elephants, Dr. C. W. Gray, Veterinarian at the National Zoological Park, joined with Dr. Eisenberg in October of 1967 to conduct a training course in the use of the tranquillizing drug M-99 and its antidote M-285. The successful immobilization of the wild Asiatic elephant was accomplished for the first time and a team of four Ceylonese was instructed in the use of the dart-gun and drug. Interestingly enough, it was found that, if the bias in weight were corrected for, the Ceylon elephant requires almost twice as much drug for immobilization as the larger and heavier African elephant. 75

Since the Ceylon elephant is still tamed and utilized for logging work and religious processions, some means of insuring a continuous supply of tame elephants is necessary especially in view of the fact that the capture of wild elephants is becoming more and more restricted as the population outside the park areas dwindles. In the future the orderly harvesting of surplus elephants in the parks could be executed in the traditional manner with elephant noosers. Alternatively, or as a complement, tame elephants could be bred in captivity, thus for the first time rendering the elephant domesticated in the generally-accepted sense of the word. Currently tame elephants are not bred on Ceylon and surprisingly little is known concerning the physiology of reproduction. To remedy this deficit, the Smithsonian is actively encouraging the veterinary faculty at the University of Ceylon, Peradeniya, to join with elephant owners in the area to establish a breeding program. Numerous interviews with mahouts and elephant owners have been conducted by the veterinarians and Dr. Suzanne Ripley in an effort to determine the numbers, age classes, and sex classes of captive elephants, and to understand current attitudes and beliefs concerning the captive maintenance of elephants on Ceylon. 76

PROCEEDINGS OF THE MEETING of the BOARD OF REGENTS of the SMITHSONIAN INSTITUTION May 13, 1964 HOUR OF MEETING The board met in the Conference Room of the Museum of History and Technology at 5:10 p.m. ATTENDANCE Chief Justice Earl Warren, Chancellor Senator Leverett Saltonstall Representative Frank T. Bow Representative Michael J. Kirwan Mr. John Nicholas Brown Mr. William A.M. Burden Mr. Robert V. Fleming Mr. Crawford H. Greenewalt Mr. Jerome C. Hunsaker Mr. S. Dillon Ripley, Secretary Senator Clinton P. Anderson, Senator J. William Fulbright and Mr. Caryl P. Haskins were not present. Senator Carl Hayden, President pro Tempore of the Senate, and Representative John W. McCormack, Speaker of the House of Representatives, were unable to accept the invitation to attend. The Assistant Secretaries, Mr. James Bradley and Dr. T. Dale Stewart, were present.

2 DEATH OF REGENT CLARENCE CANNON [[right margin: ^Cannon]] The Chancellor announced it was a sad and solemn meeting day due to the loss on the previous day of a great Regent, Congressman Cannon. It was agreed by all present that the Smithsonian Institution never had a truer friend. The Chancellor felt that Mr. Cannon would prefer the meeting be held as scheduled. [[underlined]]Senator Saltonstall[[/underlined]] offered ^[[<]]the following resolutions: RESOLVED: That the Board of Regents of the Smithsonian Institution has just received with deep sorrow the announcement of the sudden death on May 12, 1964, of Honorable Clarence Cannon, Regent of the Institution since February 21, 1935. RESOLVED: That members of the Board of Regents have no words adequately to convey the sense of loss which the Institution and the country have suffered in the death of Mr. Cannon, who was a member of the Board for nearly thirty years and served as a member of its Executive Committee for nearly a quarter of a century. He was always deeply interested in all the many facets of the Smithsonian. No words of theirs could express the great debt they owe him for all that he has done during the years to further the best interests of the Institution. His wise counsel and unselfish devotion to the affairs of the Smithsonian will be sadly missed by his associates on the Board. BE IT FURTHER RESOLVED: That these resolutions be entered in the minutes of the Board; That a copy be sent to Mrs. Cannon with an expression of the personal sense of loss felt by the Regents at the death of one of their most distinguished members. These resolutions were approved by a standing vote. MINUTES OF THE JANUARY 23, 1964, MEETING On motion by Mr. Fleming [[check mark under name]], seconded by Mr. Greenewalt [[check mark under name]], and carried it was VOTED that the minutes of the January 23, 1964, meeting, as previously circulated, be approved.

3 REPORT OF THE EXECUTIVE COMMITTEE Mr. Fleming stated that there were copies of the report before each Regent. REPORT OF CHAIRMAN OF THE EXECUTIVE COMMITTEE, MAY 13, 1964 The Executive Committee has held no formal meetings since the annual meeting of the Board on January 23, 1964. The Committee has continued to work in connection with the investments of the Institution. The transactions that have taken place since January 1, 1964, through April 30, 1964, are as follows: FREER FUNDS[[UNDERLINED]] SALES[[underlined]] $435,000 U.S. Treasury Bonds 3% (2-15-64) (Maturing) 3000 shares Granite City Steel 7040 shares Lone Star Gas $15,000 U.S. Treasury Notes 3-3/4% (8-15-64) PURCHASES[[underlined]] $435,000 U.S. Treasury Notes 3-7/8% (8-13-65) 3000 shares Union Pacific R.R. Co. 1900 shares International Harvester 17/100 shares Great Atlantic & Pacific Tea Co. 75/100 shares Transamerica Corp. 129 shares and 5 [[underlined]] RIGHTS[[underlined]] Amer. Tel. & Tel. Co. The proceeds from the above sales resulted in a net gain on sale of securities of $16,652.10. CONSOLIDATED FUND[[underlined]] SALES[[underlined]] $62,000 U.S. Treasury Bonds 3% (2-15-64) (maturing) PURCHASES[[underlined]] 50/100 shares First National City Bank of New York $62,000 U.S. Treasury Notes 3-7/8% (8-13-65) 70 shares and 12 [[underlined]]RIGHTS[[underlined]] Amer. Tel. & Tel. Co. The proceeds from the above sales resulted in a net loss on sale of securties of $38.76.

[[underlined]] YOUNGER FUND [[/underlined]] 4 [[underlined]]SALES[[/underlined]] 440 shares Lone Star Gas 300 shares May Dept. Stores [[underlined]]PURCHASES[[/underlined]] 100 shares Atchison, Topeka & Santa Fe 100 shares Ford Motor Co. 100 shares of Gulf Oil Co. 200 shares Phelps Dodge 100 shares Ohio Edison The proceeds from the above sales resulted in a net gain on sale of securities of $10,082.24. [[underlined]] GENERAL FUND [[/underlined]] [[underlined]]SALES[[/underlined]] $215,000 U.S. Treasury Bonds 3% (2-15-64) (Maturing) [[underlined]]PURCHASES[[/underlined]] $215,000 U.S.Treasury Notes 3-7/8% (8-13-65) $504,000 U.S. Treasury Notes 3-5/8% (2-15-66) A comparison of the book and market value of the securities held in these funds on March 31, 1964, as compared with their values at the end of the calendar year 1963 as reported to the Board at the time of the annual meeting follows: Freer MARKET VALUE 12/31/63 $16,338,605 3/31/64 $17,212,776 ADJUSTED BOOK VALUE 10,736,802 GAIN OR (LOSS) FROM BOOK 6,475,974 Consol. MARKET VALUE 12/31/63 $7,489,287 3/31/64 $7,765,203 ADJUSTED BOOK VALUE 6,102,574 GAIN OR (LOSS) FROM BOOK 1,662,329 Younger MARKET VALUE 12/31/63 161,776 3/31/64 166,503 ADJUSTED BOOK VALUE 127,107 GAIN OR (LOSS) FROM BOOK 39,396 General MARKET VALUE 12/31/63 2,005,690* 3/31/64 2,497,890* ADJUSTED BOOK VALUE 2,526,548 GAIN OR (LOSS) FROM BOOK (28,658) MARKET VALUE TOTAL 12/31/63 $25,995,358 3/31/64 27,642,372 ADJUSTED BOOK VALUE TOTAL 19,493,331 GAIN OR (LOSS FROM BOOK) TOTAL 8,149,041 *The additional amount shown in the 3/31/64 column under General Fund over that shown in the 12/31/63 column reflects an increase from funds made available for investment in this period.

5 [[underlined]]SPRAGUE BEQUEST[[/UNDERLINED]] The Smithsonian Institution is the residuary legatee of a trust under a will dated November 25, 1899, of Joseph White Sprague of Louisville, Kentucky. Upon termination of the trust all assets in the hands of the trustee are "to be conveyed to the United States to be held as a portion of the funds of the Smithsonian Institution and to be known as the Sprague Fund." One-half of the income of the fund is to be added to the principal each year, the other half to be expended under the direction of the Smithsonian Institution in such a manner as would best promote the advancement of the physical sciences. The assets of the trust are entirely in securities reflecting a well-balanced investment fund of generally high quality with a market value at the present time of approximately $1,850,000. I have been informed that the trust terminated August 13,1962. Due to litigation by certain of the heirs it is not known when the settlement and subsequent distribution of this estate will be made, but I proposed that when the distribution is made it be added to the restricted funds of the Institution, and the investment managed under the same procedures as followed for other restricted funds under our Consolidated Fund.

6 [[underlined]]ROBERT LEE FORREST BEQUEST [[/UNDERLINED]] In the report of the Executive Committee to the Board at its last meeting of January 23, 1964, it was reported that the entire cash assets and stocks of the Robert Lee Forrest bequest had been received by the Smithsonian. The cash received amounted to $1,370,621.19, which has been invested. The stocks consisted of 5,498 shares of the Borden Company with a fair market value on the date of our receipt of $347,748.50. The remainder of the bequest consisting of three parcels of land, titles for which have been transferred to the Institution, have been placed for listing and sale. Appraisals have been made for each of these parcels and will be used by the Executive Committee in determining a satisfactory price for the sale of this property. One of the parcels, Java Farm, consists of 366 acres of water-front land on the Rhode River in Anne Arundel County, Maryland. Matters pertaining to these three parcels and certain proposals which have been considered will be discussed orally by the Secretary and myself. [[underlined]]BELMONT HOUSE AND GROUNDS[[/UNDERLINED]] It was reported in the January meeting that the Honorable David K. E. Bruce had offered to sell to the Smithsonian Institution his property known as "Belmont", near Elkridge, Howard County, Maryland, consisting of 324 acres of land and a historical residence, for

7 $500,000. Mr. Bruce offered also to provide an anonymous donor to give the Institution $500,00 for this purchase. In addition, Mr. Bruce and his cousin, Mrs. Howard Bruce of Baltimore, will each make a cash gift to the Smithsonian Institution of $50,000, a total of $100,000 for the maintenance of the property. The Regents authorized the Executive Committee to accept the gift provided Mr. Bruce agreed that the house will not be indefinitely conserved if the Institution should find this burdensome. He has so agreed. Settlement of the property has been delayed pending the completion of a survey and a certificate of title. I have just received notification from the Secretary that he has received the $500,000 check in advance of the settlement. Acceptance of this gift will be consistent with the resolution of the Regents on January 23, 1964, I believe. I am now referring the matter to the members of the Executive Committee for their concurrence. Respectfully submitted: Robert V. Fleming, Chairman Executive Committee, Board of Regents of the Smithsonian Institution Attachment follows

To:Mr. Robert V. Fleming, Chairman Executive Committee, Board of Regents May 12, 1964 Smithsonian Institution From: E.L. Roy, Treasurer Subject: Status of Property - Part of Estate of Robert Lee Forrest In accordance with your request, I am submitting a brief report on the present status of the three parcels of real property which represents the remaining assets of the bequest of Robert Lee Forrest. [[Underline]] ONE LOT [[/Underline]]: Unimproved lot located at 700 North Kresson Street, Baltimore, Maryland. An appraisal dated May, 1963, lists the fair market value as $56,400. We have executed a listing contract with the W.C. Pinkard Co. of Baltimore with a requested listing price of $60,000. One offer has been received of first for $45,000 which later was increased to $50,000. We countered this offer thru our Agent with a requested increase to $53,200. No reply as yet has been received to our counter proposal. [[Underline]] ONE LOT AND IMPROVEMENTS [[/Underline]]: Improved lot located at 7-11 Chesapeake Avenue, Towson Maryland. An appraisal dated December 1963, lists the fair market value as $95,000. This property is presently leased at $8400 per annum. We have executed both a management and a listing contract with the W.C. Pinkard Co. of Baltimore. Our requested listing price is $95,000. One offer, from the lessee, in the amount of $70,000 has been received. This offer was rejected as too low. [[Underline]] JAVA FARM [[/Underline]]: A farm of approximately 366 acres located in Anne Arundel County, Maryland, between Muddy Creek Road (Md. Route 2) and the shores of Rhode River and Muddy Creek. A water frontage of approximately 7300 feet, while not prime, does place this property out of the usual farm or waste land. An appraisal dated October, 1963, lists the fair market value at $185,000. We do not have a formal listing contract for this property. However, Max C. Schwartz, a reputable realtor of Annapolis, Maryland, has informed us of two clients who are interested in this property, to one of whom, the Metro-Goldwyn-Mayer Co., they have offered the property for a total sales price of $549,000. This offer, we are informed, must have the approval of the Board of Directors of M.G.M. No formal offer of purchase has been received by us. Our latest word from Mr. Schwartz is that they are preparing material regarding the property for the presentation to the M.G.M. Board of Directors for their consideration.

9 On motion by Senator Saltonstall, seconded and carried it was VOTED that the Report of the Executive Committee, as presented, be approved. JAVA FARM Mr. Fleming stated that the property appeared to be good only for ^[[Fleming]] real estate development. A movie firm was considering the area for another Disneyland although no formal offer of purchase had been received. The Secretary stated that even before he came to Washington he had been approached by a scientific group from Johns Hopkins University who were much concerned to find land somewhere in the neighborhood for ecological studies. Adjacent to the Java Farm is a parcel of land belonging to an elderly lady, believed to comprise about 600 acres, that she has indicated she might give to Johns Hopkins. If the University had her land plus the Smithsonian's Java Farm, the area would represent the largest undisturbed natural habitat on the western side of Chesapeake Bay and would be accessible to Washington. The elderly lady is worried about Java Farm. If it should go to some other people she would immediately sell to a developer. If there is a chance of the Smithsonian Institution's keeping it she would give her property to Johns Hopkins. A committee within the Smithsonian has been appointed and favors holding the land for joint purposes with Johns Hopkins. The situation is made more attractive by the fact that the National Institutes of Health have a proposal within

10 their organization for a $600,000 building and study center, but they have only a small parcel of land near Poolesville, Maryland. They would be much interested for efficiency's sake in combining with other institutions, perhaps Johns Hopkins University and the Smithsonian Institution, to make one study center for ecological and behavioral research. [[Underline]]Senator Saltonstall [[/Underline]] inquired if the Regents would be justified in ^[[Saltonstall]] retaining the Java Farm property for such a purpose. [[Underline]] Mr. Fleming [[/Underline]] assured him there were no restrictions on the bequest. The Secretary stated it was definitely within the Smithsonian's purview - a proper scientific liaison with Johns Hopkins University and the National Institutes of Health and a constructive scientific and conservation project. This could be carried adequately and largely funded by foundation support. The sum for investment purposes would, of course, be lost. [[Underline]] Senator Saltonstall [[/Underline]] questioned the relinquishing of a possible sale ^[[<-]] amounting to $549,000, for which the Regents are trustees. The Secretary stated that the justification is that Johns Hopkins University and the National Institutes of Health would be enormously heartened to have the Smithsonian Institution come in with them on a research program, and they would help with support. The Secretary felt the project fell within the Smithsonian's purposes for "the diffusion of knowledge." From a research point of view this would be a major contribution.

11 [[Underline]] Mr. Greenewalt [[/Underline]] emphasized that parcels of land of this type are very ^[[Greenewalt]] scarce and might be difficult to buy at any price. He further emphasized that land like this rarely deteriorates in value, but he advised the Smithsonian to retain the right to dispose of it in any case and not relinquish the title. [[Underline]] Mr. Hunsaker [[/Underline]] questioned the need for ecological study and suggested ^[[Hunsaker]] Johns Hopkins University proceed alone. It was explained that the lady involved would not be interested in any project for Johns Hopkins University if Smithsonian sells its land. [[Underline]] Mr. Greenewalt [[/Underline]] reiterated that there is real difficulty in obtaining land and maintaining it in its original state. There was further discussion on the pros and cons of waiting for any final decision until the January meeting. On motion by Senator Saltonstall ^[[✓]], seconded by Mr. Greenewalt ^[[✓]], and carried it was VOTED that the question as to the disposal or use of the Java Farm be left in the hands of the Executive Committee, in collaboration with the Chancellor, if before the next meeting of the Regents some action is required (otherwise the matter will be then discussed), and that the possibility of any scientific purpose be very thoughtfully considered. BELMONT [[Underline]] Mr. Fleming [[/Underline]] in his report noted the receipt of the $500,000 ^[[Fleming]] check in advance of the settlement. [[Underline]] Mr. Haskins, [[/Underline]] the remaining member ^[[Haskins]] of the Executive Committee, had concurred in the acceptance of the

12 check for purchase of the Belmont property. The transaction should be completed by July 1, 1964. [[underline]] Mr. Greenewalt [[/underline]] asked if it was ^[[Greenewalt]] certain that the transaction was legally proper and would not reflect on the Institution. Assurance was given that the property was well worth $500,000. [[underline]] Senator Saltonstall [[/underline]] stated that his motion of ^[[Saltonstall]] acceptance of the Report of the Executive Committee, passed by the Board, covered the situation. EVENING HOURS FOR SMITHSONIAN BUILDINGS The Secretary reported that $300,000 have been added to the Smithsonian's 1965 appropriation by the House of Representatives and concurred in by the Senate Committee on Appropriations to finance the opening of four Smithsonian museums during the evening hours util 10:00 p. m. for the months of July and August this summer and April, May, and June of next spring. For the first time, the museums will be open to the public during the evenings. The Secretary expressed the feeling that there is some danger to the buildings in the evenings in terms of vandalism and rowdyism. He then requested the Regents to consider at a future meeting the question of charging admission to the museums during the extra hours. A small admission fee might be warranted by the added service this provides for the public. Also, an admission charge would lessen the possibility of rowdyism, as those entering would

13 have paid for the privilege of seeing the exhibits. The Secretary stated he was looking forward to a vital use of The Mall after hours, but the Smithsonian has precious objects of irreplaceable value to safeguard and there is always the danger of having people molested. Questions were asked about the size of the guard force and whether there was a modern alarm system. Mr. Bradley stated there were certain automatic alarm systems and that the guard force was receiving more training. The Secretary mentioned that an experimental T.V. monitoring system was being tried out. He said further that he was chiefly concerned about the evening hours. [[underline]] Mr. Kirwan [[/underline]] recalled that he had initiated the idea of evening hours. ^[[Kirwan]] The Congressman believed firmly that the people of Washington as well as the tourists should be permitted to see the exhibits in the evening. The [[underline]] Chancellor [[/underline]] questioned whether a nominal fee would stop people who came to steal. [[underline]] Mr. Bow [[/underline]] suggested that the Secretary ^[[C J Bow]] confer with the Federal Bureau of Investigation. Mr. Bow volunteered that he would write to Mr. Hoover to request him to meet with Mr. Ripley. ATTENDANCE AT MUSEUM OF HISTORY AND TECHNOLOGY BUILDING The Secretary announced that from January 23 to May 7, 1964, the attendance at the Museum of History and Technology was 1,615,476 persons. This indicated an annual attendance of over five million.

14 CONSTRUCTION PROGRESS OF WEST WING, NATURAL HISTORY BUILDING The Secretary was very pleased to report that the work under the contract for construction of the West Wing of the Natural History Building was ahead of schedule as of the end of April. NATIONAL AIR MUSEUM The Secretary announced that there would be an opportunity to see the plans and model for the new Air and Space Building in the dining room. (Later, the Regents reviewed the plans and model and expressed their general approval.) The Secretary reported that approval of the preliminary design had been obtained from the Commission of Fine Arts and the National Capital Planning Commission. The latter commission on May 8 reversed its earlier position of opposition. The Bureau of the Budget has advised that is has given clearance to the pending legislation to authorize construction of the building. While there is authorization for the Mall site and for the preparations of plans and specifications, legislation to authorize construction is needed. The legislation introduced by the Regents had been delayed pending clearance by these two Commissions and the Bureau of the Budget. The Secretary stated he would now renew efforts to obtain a hearing from the House Committee on House Administration and the Senate Committee on Rules and Administration. He requested the assistance

^[[X]] 15 of the Congressional Regents in getting in touch with the members of the Committees concerned, to impress them with the importance of holding an early and favorable hearing. He plans to request construction funds in the forthcoming Budget for the fiscal year 1966. The total estimated project cost would be $41, 920,000. If construction could start in the fiscal year 1966, the building should be completed in the summer of 1968 and opened in 1969 to the public. SELECTION OF NEW DIRECTOR OF NATIONAL AIR AND SPACE MUSEUM The present director, Mr. Philip S. Hopkins, retires on August 1, 1964. The Secretary with the advice of the Air Museum Advisory Board had considered seven candidates. He wished to request the Regents' consent to the appointment of Mr. S. Paul Johnston. Although Mr. Johnston is 65 years old, he is physically and mentally fit and enjoys an outstanding reputation in the field. It was noted that an Assistant Director would be well trained in the five years preceding Mr. Johnston's mandatory retirement. On motion by Mr. Fleming ^[[✓]], seconded by Mr. Brown ^[[✓]], and carried it was VOTED that the Board of Regents consents to the appointment by the Secretary of S. Paul Johnston as Director of the National Air and Space Museum to succeed Philip S. Hopkins, retiring.

^[[X]] 16 CHILDREN"S ZOO The Secretary reported that following the discussion at the last Regents' meeting he had appointed the following committee on the Children's Zoo: Dr. Paul MacLean, Chairman Dr. Leonard Carmichael Dr. Henry S. Odbert Dr. Theodore H. Reed The Committee is to study the proposal for a children's zoo and to develop a sound plan to introduce children to animal life and possibly principles of conservation. Mr. Chalk has been advised that the study is underway and thanked for his interest. STATUS OF ZOO CONSTRUCTION The Secretary stated that the construction program is progressing. The planning of the main sewerage system of the Park to eliminate pollution of Rock Creek had been completed in preliminary form. Detail plans will be drawn this summer and construction should start this winter. The administrative quarters of the Zoo for years have been located in the old Holt Mansion constructed in 1805. The building has deteriorated over the years and is virtually uninhabitable because of extensive termite damage. The Master Plan contemplates the provision of new administrative quarters as part of a combination restaurant, administrative, and auditorium building. This was scheduled originally for construction in fiscal years 1969 and 1970.

^[[X]] 17 It is now planned to move the administrative offices temporarily to the second floor of the existing Reptile House because of the urgency of vacating the Holt Mansion. In the future the plan is to include the new administrative offices in the multi-climate house and plans for this are now being drafted. Construction should take place in fiscal year 1966. SELECTION OF ARCHITECT FOR NEXT YEAR'S ZOO PLANNING The Secretary reported that it had been agreed with the District that another firm of architects should be selected for next year's planning. Among those recommended by the Engineer Commissioner of the District was Mariani and Associates, as first choice. A copy of this local firm's brochure was before each Regent. A partner of this firm is Mr. Alan Jacobs, who prepared the original Master Plan for the total improvement program and who is completely familiar with the Zoo. STATUS OF REMODELING OF F STREET BUILDING FOR GALLERY USE Since the last meeting, Smithsonian officials and the architect have worked with the General Services Administration to reduce the scope of the remodeling of the F Street Building to come within funds available. The revised drawing and specifications will be completed by June 1. Bids should be opened in August or September.

18 Twenty-three months will be allowed the contractor for remodeling the building. The building will be available for installation of exhibits in August or September, 1966. A realistic estimate is that by the fall of 1967, this wonderful building should be opened to the public. NATIONAL PORTRAIT GALLERY COMMISSION [[underline]] Mr. Brown, [[/underline]] the Chairman, reported that the Commission had had ^[[Brown]] two meetings since the last meeting of the Board of Regents. He presented the "Rules for Selection to the Permanent Collection" that had been agreed upon by the Commission. Discussion centered on the merits of paragraph one, which read as follows: "1. The criterion of admission shall be the national significance of the person portrayed. The selection shall be made without bias to any political party, race, or creed; nor shall faults of character be grounds for exclusion." Specific examples were considered in regard to the phrase, "faults of character," as well as the ramifications of the phrase, "national significance." On motion by Mr. Greenewalt ^[[✓]], seconded by Mr. Bow ^[[✓]], and carried it was VOTED that the Regents adopt, with the omission of paragraph 1, the "Rules for Selection to the Permanent Collection of the National Portrait Gallery" as recommended by the National Portrait Gallery Commission. These rules to read as follows:

^[[X]] 19 RULES FOR SELECTION TO THE PERMANENT COLLECTION The purpose of the National Portrait Gallery is to collect and exhibit portraits and sculpture of persons who have made significant contributions to the history, development, and culture of the United States of America from its earliest period of discovery to the present and, as integral to this purpose, to establish a research center in American iconography and biography. I.The Gallery hopes to acquire the best likenesses available, originals from life if possible, replicas or copies if necessary. The initial selection shall be made by the National Portrait Gallery Commission acting upon the recommendations of the Director and the Committee on acquisitions. The recommendations shall be circulated to the Commission before the meeting at which the selections are to be made. Approval of such recommendations shall be by a majority of two-thirds of the Commission. Proxy votes shall be admissible for this purpose. II. No likeness of any person who has been dead less than ten years shall be exhibited in the permanent collection with the exception of the President of the United States and his wife. III. Temporary exhibitions dealing with specific fields of interest may be held from time to time. Special provision shall be made in the Gallery for the display of the display of the likenesses of the President of the United States and his wife, the Vice President, the Speaker of the House of Representatives, the Chief Justice of the United States, the Secretary of State, the Associate Justices of the Supreme Court,the President's Cabinet, and Members of the Congress. IV. The Research Center Shall include archival material necessary for iconographical, biographical, and historical study. The Chairman was pleased to announce that as distinguished a man in the museum world as Charles Nagel had accepted the directorship of the National Portrait Gallery and would assume his duties the first of June.

[[upper right]] 20 [[/upper right]] NATIONAL ARMED FORCES MUSEUM ADVISORY BOARD [[underline with pencil]] Mr. Brown, [[/underline]] the chairman of the Advisory Board, stated he had a [[right margin]] ^[[Brown]] [[/right margin]] progress report. The Board has been working on the problems of site. [[underline with pencil]] The Chancellor [[/underline]] commented that the matters under discussion [[right margin]] ^[[CJ]] [[/right margin]] by the Board apparently had the approval of the military and civilian segments. A survey is being made to determine what is available at the various armed forces bases, for possible future acquisition. STATUS OF PENDING LEGISLATION 1. [[underline]] Amendment of Smithsonian Institution Policing Statue [[/underline]] The Secretary stated that H.R. 9036, introduced by Mr. Cannon, [[right margin]] ^[[Cannon]] [[/right margin]] and S. 809, introduced by Senator Saltonstall for himself, Senators [[right margin]] ^[[Saltonstall]] [[/right margin]] [[underline in pencil]] Anderson [[/underline]] and [[underline in pencil]] Fulbright, [[/underline]] would amend the Act of October 24, 1951, [[right margin]] ^[[symbol: arrow pointing to text]] [[/right margin]] relating to the police authority for the buildings and grounds of the Smithsonian Institution. Both bills had been referred to the Senate Committee on Rules and Administration and a hearing was held on May 6, 1964. Enactment of this legislation is desirable in order to authorize the Institution to have special policemen in the new Museum of History and Technology Building and certain other buildings. 2. [[underline]] Elimination of Appropriation Restriction for Canal Zone Biological Area [[/underline]] H.R. 3053, introduced by Mr. [[underline in pencil]] Cannon, [[/underline]] and S. 808, introduced [[right margin]] ^[[symbol: arrow pointing to text]] [[/right margin]] by [[underline in pencil]] Senator Saltonstall [[/underline]] for himself, [[underline in pencil]] Senators Andersen and Fulbright, [[/underline]] would amend the Act of July 2, 1940, which authorized the admin-

[[upper right corner of page]] ^[[x]] [[/upper right corner of page]] [[right align]] 21 [[/right align]] istration of an area in the Canal Zone for scientific study. The purpose of the legislation is to eliminate the existing limitation of $10,000 on the amount of annual appropriations authorized. H.R. 3053 had been referred to the House Committee on Merchant Marine and Fisheries. S. 808 originally was referred to the Senate Committee on Armed Services, but on July 25, 1963, was re-referred to the Senate Committee on Rules and Administration, where a hearing was held on May 6, 1964. Favorable reports on these bills have been cleared by the Bureau of the Budget. Enactment is urgently needed to authorize the necessary appropriations for this scientific center. 3. [[underline]] Salary Increase for National Zoological Park Police [[/underline]] The Secretary reported that the salaries of the National Zoological Park Police were not equivalent to the salaries paid to the National Park Police, although the duties were comparable. This legislation would equalize these salaries. On April 14, 1964, the Smithsonian Institution's reports on H.R. 5790 and S. 1659 were sent to the Congressional Committees concerned. On May 6, 1964, the Senate Committee on Rules and Administration held a hearing on S. 1659. Enactment of this legislation, approved by the Regents, will equalize the salaries of the Zoo police with those of the Park Police, for comparable duty.

[[right align]] 22 [[/right align]] 4. [[underline]] National Air Museum Amendments Act [[/underline]] H.J. Res. 940, introduced by [[underline in pencil]] Mr. Cannon [[/underline]] on February 27, 1964, [[right margin]] ^[[Cannon]] [[/right margin]] and S. 2602, introduced by [[underline in pencil]] Senators Anderson [[/underline]] and [[underline in pencil]] Saltonstall [[/underline]] on March 6, 1964, would amend existing legislation relating to the National Air Museum to change the name of this bureau to the "National Air and Space Museum" and to authorize the construction of a National Air and Space Museum Building. H.J. Res. 940 was referred to the Committee on House Administration, and S. 2602 to the Senate Committee on Rules and Administration. This legislation was submitted to the Bureau of the Budget on February 26, 1964. The Bureau of the Budget deferred action pending reports from the National Capital Planning Commission and the Commission of Fine Arts. On April 28, 1964, the Commission of Fine Arts approved the preliminary design. Earlier, on April 2, 1964, the National Capital Planning Commission had recommended against the legislation and expressed serious reservations on the preliminary design of the Air Museum Building. After further consideration of technical studies and of statements submitted by the Secretary in favor of approval on the basis of both functional suitability and legislative history, on May 8, 1964, the Commission reversed its decision and approved the preliminary design of the Air Museum Building. The Bureau of the Budget has now advised that there is no objection to the legislation from the viewpoint of the Administration's program.

[[right align]] 23 [[/right align]] The Committee on House Administration and the Senate Committee on Rules and Administration will be formally notified this week that the Smithsonian Institution now has the approval of the Commission of Fine Arts, the National Capital Planning Commission, and the Bureau of the Budget. Enactment is urgently needed to authorize construction of this Museum. 5. [[underline]] Authorization to Purchase Reprints and Pay Page Charges [[/underline]] H.R. 10177, introduced by [[underline in pencil]] Mr. Cannon on [[/underline]] February 27, 1964, [[right margin]] ^[[symbol: arrow pointing to text]] [[/right margin]] and S. 2618, introduced [[underline in pencil]] by Senators Anderson and Saltonstall [[/underline]] on March 9, 1964, would authorize appropriations to the Smithsonian Institution for the purchase of reprints from technical journals and for the payment of page charges for the publication of research papers and reports in such journals. H.R. 10177 was referred to the Committee on House Administration and S. 2618 was referred to the Senate Committee on Rules and Administration. The Smithsonian Institution's reports on these bills were cleared by the Bureau of the Budget on March 25, 1964, and were sent to the House Committee on April 1, 1964, and to the Senate Committee on May 1, 1964. 6. [[underline]] Authority to Hire Aliens [[/underline]] H.R. 10178, introduced [[underline in pencil]] by Mr. Cannon [[/underline]] on February 27, 1964, [[right margin]] ^[[symbol: arrow pointing to text]] [[/right margin]] and S. 2617, introduced by [[underline in pencil]] Senators Anderson and Saltonstall [[/underline]] on March 9, 1964, would authorize the Institution under appropriate

[[right align]] 24 [[/right align]] conditions to employ aliens in a scientific or technical capacity, without regard to general provisions in the Public Works Appropriation Act prohibiting employment and compensation of aliens from appropriated funds. H.R. 10178 has been referred to the Committee on House Administration, and S. 2617 has been referred to the Senate Committee on Rules and Administration. The report on H.R. 10178 has been cleared by the Bureau of the Budget and has been sent to the Committee on House Administration on May 7, 1964. RETIREMENT OF SMITHSONIAN STAFF MEMBERS The Secretary announced that the following staff members were retiring: [[two columns]] | Dr. Frank H.H. Roberts, Jr. | - 36 years of service | Director, Bureau of American Ethnology | | | Mr. E.L. Roy, Treasurer | - 36 years of service | | Mr. Philip S. Hopkins | -7 years of service | | Director, National Air Museum | | [[/two columns]] [[right margin]] ^[[Fleming]] [[/right margin]] [[underline in pencil]] Mr. Fleming [[/underline]] asked if the Secretary had a good replacement for Mr. Roy as he had a personal interest in this position. The Secretary replied that there was a good man in the Institution who had served for some years and who was thoroughly familiar with the work of the Fiscal Division. On motion by Mr. Fleming [[image: check mark in pencil through Fleming]], seconded by Senator Saltonstall [[image: check mark in pencil through Saltonstall]], and carried it was VOTED that the Regents request the Secretary to express their appreciation to Dr. Frank H.H. Roberts, Jr., Director, Bureau of American Ethnology; Mr. E.L. Roy, Treasurer; and Mr. Philip S. Hopkins, Director, National Air Museum for the distinguished service each one has rendered to the Smithsonian Institution.

[[right align]] 25 [[/right align]] NEW POSITION OF ASSISTANT SECRETARY FOR HISTORY AND ART The Secretary stated that during the past few years the Institution had undertaken very new and important developments in the areas of history and art. This had come about by Congressional action. As examples, he mentioned the F Street Gallery which for the first time will provide real scope for the National Collection of Fine Arts and the new Museum of History and Technology. There are other new responsibilities in the National Portrait Gallery, the proposed National Air Museum, and the proposed National Armed Forces Museum. There is also the responsibility for cooperation with the John F. Kennedy Center for the Performing Arts. It is advisable at this time to recognize these expanded responsibilities by providing for an additional Assistant Secretary. At present there are an Assistant Secretary for administration and an Assistant Secretary for science. The Secretary said he felt a third was needed in the field of history and art. The discussion recognized the need for assistance but questioned the wisdom of designating the field of history and art in the title of the position. The Secretary pointed out that the interests and responsibilities of the Institution cover broad and diversified fields. The Museum of History and Technology has its own realm of scholarship. The history of science and technology in a university would come under a Dean of Humanities, not a [[right margin]] ^[[Saltonstall]] [[/right margin]] Dean of Science. [[underline in pencil]] Senator Saltonstall [[/underline]] inquired if the title of Assistant Secretary of History and Technology might be used. The Secretary pointed out that such a title would leave out the important field of art. He stated that the museums would have directors and that a minimum number of Assistant Secretaries would be needed.

[[upper right corner]] ^[[x]] [[/upper right corner]] [[right align]] 26 [[/right align]] The consensus was that it is wiser not to designate disciplines and leave it to the Secretary to assign responsibilities as he sees fit. On motion by Senator Saltonstall [[image: check mark in pencil through Saltonstall]], seconded and carried, it was VOTED that the Regents authorize the Secretary to appoint an additional Assistant Secretary. REPORT ON CONTRACTS AND GRANTS FOR SCIENTIFIC RESEARCH The Secretary pointed out that the Regents had before them comprehensive tabulations showing the activities of the Institution in scientific research financed by contracts with and grants from other Federal agencies. He read aloud the following resolution that had been adopted at the Regents' meeting of January 15, 1960. "RESOLVED: That the Board of Regents of the Smithsonian Institution wishes formally to record its satisfaction with the conduct of the Smithsonian's Astrophysical Research Programs, and desires to express its appreciation to the agencies which have supported the Smithsonian Programs by regular grants, particularly the National Aeronautics and Space Administration." In accordance with the 1960 resolution, the Institution has continued to receive support for research programs in this manner, as presented. REQUESTED FROM FREER GALLERY OF ART FOR TRANSFER OF FUNDS FOR PURCHASE OF ART OBJECTS The Secretary stated that it appeared necessary to ask the Regents for a vote of approval for a request from the Director of the Freer Gallery of Art for the purchase of art objects from the unexpended income reserve of the Freer Fund. Under the terms of the Freer Will, accumulated income is to be used for the purchase of objects of art. On motion by Senator Saltonstall [[image: check mark in pencil through Saltonstall]], seconded and carried, it was

[[right margin]] 27 [[/right margin]] VOTED that a sum up to $100,000 in addition to that already approved from the accumulated income of the Freer Fund be made available for the purchase of Oriental objects of art during the fiscal year. SUGGESTION OF TRIP BY REGENTS TO EUROPEAN MUSEUMS The Secretary reminded the Regents that the idea of a trip by Regents to European museums originated with a suggestion of Assistant Secretary of State Battle and was presented to the Regents by [[underline in pencil]] Mr. Bow [[/underline]] at the May meeting in 1963. Assistant Secretary Battle [[right margin]] ^[[Bow]] [[/right margin]] thought that it would be desirable to have the Regents meet with their counterparts from other countries as a part of the cultural exchange effort. The Secretary reported that in the fall of 1965 there will be a Bicentennial of the birth of James Smithson and that this coincides with a vist to this country by the Directors and principal officials of the International Councils of Museums. People of interests similar to the interests of the Regents, such as trustees concerned with museum activities and research, will visit Washington. It would be well to have a ceremony in the Smithsonian Institution correlated with this visit -- a convocation of two days with the presentation of a Smithson medial possibly to the head of the Royal Society, of which Smithson was a member. There are many loyal and ancient ties dating back to the time of Smithson. Possibly this convocation would be so momentous in the world of scholarship and would signify so much in relation to the Smithsonian and its world repute that the Regents might well consider the possibility of returning the compliment

[[right margin]] 28 [[/right margin]] by going to London to meet with the Royal and other societies and perhaps go to Paris for a similar meeting. The Secretary emphasized the great importance which would be attached to this idea abroad. [[right margin]] ^[[Bow]] [[/right margin]] [[underline in pencil]] Mr. Bow [[/underline]] had suggested that the President would probably lend a plane in the national interest. Meanwhile, a Smithsonian committee has been appointed for the Bicentennial to determine how best the ceremonies can honor the occasion and coincide with the visitors' interest. On the motion by Senator Saltonstall [[image: check mark in pencil through Saltonstall]], seconded by Mr. Fleming [[image: check mark in pencil through Fleming]], and carried it was VOTED that the Regents have listened with interest to the suggestion of the Secretary concerning possible visits to European museums and hopes that he will keep the Regents informed through correspondence and at the next meeting. DATE FOR ANNUAL MEETING It was observed that the new President of the United States would be sworn in on January 20, 1965. On motion duly seconded and carried it was VOTED that the Annual Meeting of the Board of Regents be set for January 28, 1965, at 9:00 a.m. PROPOSED GIFT OF "WORK HORSE" The Secretary called the Regents' attention to a model of a bronze, heroic-size statue, titled "Work Horse." Mrs. Anna Hyatt Huntington, one of the foremost women sculptors, wished to give this statue to the Smithsonian Institution. The Regents decided to refer the matter to the National Collection of Fine Arts.

29 STATUS OF STUDY OF UNION STATION The Secretary stated he was carrying out the Regents' instructions to study the use of the the Union Station as a possible museum. He reported that there is an active committee organized by the White House, under the chairmanship of Mr. Charles A. Horsky, Presidential Advisor for National Capital Affairs. Mrs. James H. Rowe, National Capital Planning Commission, is a member, as well as Mr. Macy, the Civil Service Commissioner, and others. A need exists for a central place to handle the 12 million visitors to the city, nearly 80% of whom come in care. Parking facilities are needed. Perhaps the Smithsonian could integrate its proposed programs of visitor orientation with the ideas of the Visitors' Center Committee. Greater benefit would be derived perhaps from an organized central area for reception. The Secretary indicated that the Smithsonian operates on two levels, mass appeal and orientation on the one hand and higher research on the other, and that in joining this kind of cooperative project it would not be over-stepping its role in the former connection. There were questions as to whether this project was broader overall than the Smithsonian's role. The Secretary stated that the Smithsonian was necessarily concerned with the handling of visitors, having a visitor count of 10 million last year for the buildings on the Mall. Including the Zoo and the National Gallery of Art, the visitor count is 15 million. [[underline]] Mr. Greenewalt [[/underline]] felt that the Smithsonian ^[[Greenewalt]]

30 would be well justified in participating in the considerations of the committee. [[underline]] Mr. Burden [[/underline]] pointed out that the Union Station would ^[[Burden]] then be less likely to be used as a transportation museum. The Secretary agreed that the Smithsonian already had considerable displays of transportations scheduled for the National Air Museum as well as in the Museum of History and Technology. The Congressional members agreed that a Visitors' Center would be decidedly helpful to their offices that already are heavily involved in handling visitors. No formal action was taken. The Secretary had wanted to present this report so the Regents would know it is being discussed by others and that the Smithsonian shares the problem. ARCHEOLOGICAL PROGRAM INVOLVING PUBLIC LAW 480 The Secretary reported that discussions with the Department of State indicate that the Bureau of Educational and Cultural Affairs will encourage the Smithsonian to seek authority to supervise and administer archeological programs in foreign countries. The Bureau prefers not to become further involved in archeology. It is believed that the modest program of archeological research which the Department has administered in the past in the countries with P.L. 480 funds deserves to be continued. Smithsonian has experts in archeology abroad, is the headquarters of the Institute of Archeology, and has a long history of activity in archeology. The making of value judgements on the many proposals from American universities and private institutions in jointly financed archeological projects overseas comes with the Smithsonian Institution's purview and competence.

31 Some Regents expressed misgivings about such a program, fearing that an appeal for "P.L. 480" funds might confront the Smithsonian with differences of opinion in the Congress over such counterpart funds. It was suggested that some hard dollars would still be needed. It was agreed, however, that the idea was creative and should receive further study and discussion. FRIENDS OF THE SMITHSONIAN INSTITUTION The Secretary said he is much in favor of setting up an organization of "Friends of the Smithsonian Institution." The National Geographic Society authorities have been consulted and the idea has their endorsement. In fact, some of their officials thought that the Smithsonian should have had such an organization for years. A nucleus exists in the "Friends of the Zoo." This would be one way of making a coherent link between the Smithsonian Institution and the throngs of people who have an implicit interest in helping. [[underlined]] Mr. Brown [[/underlined]] stated that with no trouble or expense the Smithsonian could acquire a substantial annual income and a large number of friends. [[underlined]] Mr. Burden [[/underlined]] inquired if the Smithsonian could keep the money thus obtained. It was explained that the Institution is empowered to accept gifts. Some reservations were expressed about the great breadth of the Smithsonian's activities--Oriental art, natural history, etc. On the other hand, some thought this breadth may represent an [[right margin handwritten]] Brown Burden [[/right margin]]

32 advantage. The Secretary stated that the matter was under study and that a specific proposal would be presented for consideration by the Regents. ADJOURNMENT On motion, the meeting was adjourned at 7:45 p.m. Respectfully submitted, S. Dillon Ripley Secretary

PROCEEDINGS OF THE SPRING MEETING OF THE BOARD OF REGENTS SMITHSONIAN INSTITUTION May 8, 1968 [[underlined]] INDEX [[/underlined]] [[two column table]] | PAGE Attendance | 1 Minutes of January 25, 1968 Meeting | 2 Report of Executive Committee (Permanent Committee) | 2 Appointment of Citizen Regent to Replace Mr. Fleming | 3, 10 Annual Report of the Secretary | 11 Financial Report | 3, 4, 5, 6, 11 Award of Henry Medal | 7, 14 Food Service Proposals | 7, 16 Textile Museum | 7, 18 Reappointment of Citizen Regents | 7, 19 Lilly Coin Collection Legislation | 7, 19 Woodrow Wilson Memorial Legislation | 7, 20 Legislation to Authorize Land Acquisition for the George Washington Memorial Parkway | 8, 20 Proposal for Authorization of Construction of Museum Support and Depository Facilities | 8, 22 Radiation Biology Laboratory | 8, 24 Memorial Chair in Honor of Robert V. Fleming | 25 Status of Joseph H. Hirshhorn Museum and Sculpture Garden | 25 Report on Activities at the Smithsonian Tropical Research Institute | 26

[[underlined]] INDEX [[/underlined]] (continued) [[two column table]] | PAGE Photography and the City: The Evolution of an Art and a Science | 26 Archives of American Art | 28 Hillwood | 28 Programs of Assistance and Improvement for the Citizens of Washington, D.C. | 30 National Armed Forces Museum Advisory Board | 32 Environmental Quality | 32 Position of Assistant Secretary (Public Service) | 33 Suggested Date for Annual Meeting | 36 Adjournment | 36

SMITHSONIAN INSTITUTION PROCEEDINGS OF THE SPRING MEETING OF THE BOARD OF REGENTS May 8, 1968 The spring meeting of the Board of Regents was called to order by the Chancellor aboard the Presidential yacht at 4:25 p.m., on May 8, 1968. The meeting was held aboard the [[underlined]] Honey Fitz [[underlined]] by invitation of the Vice President. [[underlined]] Attendance [[underlined]] Chief Justice Earl Warren, Chancellor Dr. Caryl P. Haskins Dr. John Nicholas Brown Dr. William A. M. Burden Dr. Crawford H. Greenewalt Dr. Jerome C. Hunsaker Senator J. William Fulbright Senator Hugh Scott Representative Frank T. Bow Representative George H. Mahon Mr. S. Dillon Ripley, Secretary Mr. Mahon and Mr. Bow were detained on the Floor of the House and joined the meeting after adjournment of the business session.

Assistant Secretaries James Bradley, Sidney R. Galler, and Charles Blitzer were present also. The Vice President, Senator Clinton P. Anderson and Representative Michael J. Kirwan were not present. The Chancellor, on behalf of the Board of Regents, congratulated the Secretary on his election to the National Academy of Sciences for his contributions to science. [[underlined]] MINUTES OF MEETING OF JANUARY 25, 1968 [[/underlined]] On motion by Mr. Greenewalt, seconded by Mr. Brown, and carried, it was VOTED that the Minutes of the Meeting of January 25, 1968, as previously circulated, be approved. [[underlined]] REPORT OF THE EXECUTIVE COMMITTEE (PERMANENT COMMITTEE) [[/underlined]] Mr. Haskins, Chairman (ad interim) announced that the Executive Committee met with the Chancellor and the Secretary on April 29, 1968. He summarized the Report of the Executive Committee. On motion by Mr. Greenewalt, seconded, and carried, it was VOTED that the Board of Regents approves the Report of the Executive Committee and directs that it be included in the Proceedings of the meeting. The report follows. 2

REPORT OF THE EXECUTIVE COMMITTEE (PERMANENT COMMITTEE) OF THE BOARD OF REGENTS OF THE SMITHSONIAN INSTITUTION April 29, 1968 The Executive Committee (Permanent Committee) of the Board of Regents met on April 29, 1968. The meeting was called to order by Dr. Haskins, Chairman (ad interim), in the Chambers of the Chief Justice at 4:10 p.m. The minutes of the Board of Regents Meeting on January 25, 1968, were recommended for approval by the Board of Regents. The Secretary recalled that the Regents agreed on January 25 that the selection of a successor to fill the vacancy caused by Mr. Fleming's death was to be held over until the May meeting. At Senator Anderson's suggestion the Secretary had discussed the suggested candidacy of Robert S. McNamara with the Vice President and found him in agreement. The Secretary reported that Robert C. Baker, who had been suggested by the Vice President as a Regent, had just been named by the President as a member of the National Armed Forces Museum Advisory Board. The Committee recommends that the Board approve the selection of Robert S. McNamara as the new citizen regent and that the Congressional Regents be requested to introduce legislation for his appointment. Dr. Haskins reported the following transactions in investments: [[underlined]] FREER FUND [[/underlined]] [[underlined]] Sales [[/underlined]] 2,500 shs. Inland Steel Co. - Common Stock $87,000 Federal Land Bank - 4-1/4% Bonds (3/20/68) 1,500 shs. General Motors - Common Stock [[underlined]] Purchases [[/underlined]] $96,000 U. S. Treasury Bills (8/22/68) The proceeds of the above transactions resulted in a net gain of $45,641.58. [[underlined]] CONSOLIDATED FUND [[/underlined]] [[underlined]] Sales [[/underlined]] $125,000 U. S. Treasury Bills (1/18/68) 4,922 shs. Consolidated Edison - Common Stock 4,000 shs. St. Joseph Lead - Common Stock 3

Purchases $125,000 U. S. Treasury Bills 6/24/68 2,500 shs. Bell and Howell - Common Stock 5,000 shs. Purex Corp. - Common Stock 2,000 shs. Polaroid Corp. - Common Stock The proceeds from the above transactions resulted in a net gain of $23,783.47. [[underlined]] GENERAL FUND [[/underlined]] [[underlined]] Sales [[/underlined]] $200,000 U. S. Treasury 5 - 5/8% Bonds (2/15/69) The proceeds from the above transactions resulted in a net gain of $137.62. [[underlined]] SPECIAL ENDOWMENT FUND - UNRESTRICTED [[/underlined]] [[underlined]] Purchases [[/underlined]] 400 shs. Research Cottrell - Common Stock A comparison of the market value and book value of the securities held in these funds as of March 31, 1968, follows: (Market value at the end of the calendar year 1967 is shown also.) [[underlined]] MARKET VALUE [[/underlined]] [[five column table]] | [[underlined]] 12/31/67 | 3/31/1968 | Adjusted Book Value | Gain or Loss from Book Value [[/underlined]] Freer | $18,781,445 | $18,185,979 | $12,458,262 | $5,727,717 Consolidated | 9,775,410 | 9,583,756 | 8,887,0607 | 696,149 Special Endowment | 1,341,529 | 1,311,962 | 1,474,233 | (162,271) General | [[underlined]] 1,180,200 | 982,521 | 996,774 | (14,253) [[/underlined]] Total | [[double underline]] $31,078,584 | $30,064,218 | $23,816,876 | $6,247,342 [[/underlined]] [[end table]] 4

The Secretary noted that the Smithsonian maintains in its various funds a position in short-term securities to provide liquidity, either to take advantage of favorable market opportunities or because of the forecasts that cash withdrawals will be made within the near future. These securities are "turned over" fairly rapidly and bear practically no risk of loss so long as they are invested in high-grade obligations. Additional income from short-term investments would be possible if a portion of such short-term securities were invested in high-grade commercial paper, in part due to the higher interest rate compared to the U.S. Government obligations and in part because maturities can be arranged practically on a daily basis if so desired. Because such investments do turn over rapidly, the necessity of securing Executive Committee approval on each individual purchase would probably result in considerable investment delay and loss of interest. Scudder, Stevens & Clark advises that they provide investment counsel or more complete investment service to numerous large trust funds which have authorized a substantial degree of delegation of authority in investment matters. Examples cited include the following: [[underlined]] National Gallery of Art [[/underlined]]: In September 1966 the National Gallery of Art adopted the following resolution: "Authorized the Treasurer to invest and reinvest available short-term cash balances of any of the various funds in the U.S. Treasury 91-day bills. Authorized the Treasurer to sell before maturity U.S. Treasury 91-day bills acquired under the above authority when needed to provide cash for approved commitments." It may be noted that in this case there is no limitation on the amount of funds which may be invested under this resolution. [[underlined]] U.S. Chamber of Commerce (Washington, D.C.) [[/underlined]]: Complete discretion for investment of the entire $14,000,000 trust funds is vested in Scudder, Stevens & Clark to act between the regular meetings of the Executive Committee held at six-month intervals. These funds are heavily invested in stocks. 5

[[underlined]] Army Mutual Aid Association (Insurance-type funds): [[/underlined]] Investment authority is delegated to one man on the staff who has power to pass on any recommendations made by Scudder, Stevens & Clark without further consultation with other trustees unless, in his judgment, he considers such consultation desirable. The funds total $50,000,000 to $60,000,000. [[underlined]] Standard Oil of New Jersey Pension Fund: [[/underlined]] Complete discretion for investment of funds is given to Scudder, Stevens & Clark, which has the authority to purchase any bonds or stocks so long as the latter has been approved at sometime within the last ten years; any security may be sold without further authority. [[underlined]] Two large foundations: [[/underlined]] Funds total up to $100,000,000. In one case, recommendations of Scudder, Stevens & Clark are approved only by one individual, not a member of the trust committee, prior to implementing the recommendations. This individual circulates a report of recommendations to other investment committee members but no exception has ever been taken to the action. In the case of the other foundation, the same authority is given, but is given with respect to investment in bonds only, not for stocks. ******************* It is recommended, therefore, that authorization be established in respect to each of the Smithsonian investment funds for the investment of up to $250,000 in bills or notes of the U. S. Treasury or of U. S. Government agencies, in bank Certificates of Deposit, or in high-grade commercial paper, based upon Scudder, Stevens & Clark recommendations but needing only the further approval of the Secretary or Assistant Secretary or Treasurer. Please see Tab 6 for this resolution. [It is to be noted that the resolutions adopted January 24, 1894, (as amended on May 19, 1965), and December 12, 1918, (as amended on May 19, 1965), are now to be amended to include the Treasurer.] 6

The Secretary recommended the award of the Henry Medal with an honorarium of $1,000 to Frank A. Taylor. The first award of the Henry Medal was made last year to David Finley, former director of the National Gallery of Art, Member of the Smithsonian Art Commission, and former Chairman of the Commission of Fine Arts. Mr. Taylor has served the Smithsonian and other museums of this country and foreign lands in a career of 47 years of service. He has shown great ability and innovation in museum programs. He has inaugurated programs under the recent National Museum Act. The Committee recommends approval of this award. The Secretary reported that he had been studying proposals of several food service companies to operate all present and future food service, for a period of five years, in several Smithsonian buildings. We received proposals from Marriott-Hot Shoppes, Schrafft's and Canteen Corporation, the latter corporation having been particularly favorable to the Kennedy Center. The best offer received is from the Marriott Hot-Shoppes who have offered 20% of the first $100,000 of net profits and up to 75% of all over $400,000 of net profits. They guarantee a minimum of 3% of annual gross sales for the Smithsonian and a maximum of 7% of gross sales for Marriott Hot-Shoppes. The Committee agreed that the Marriott-Hot Shoppes was the best proposal and recommends its approval by the Board of Regents. Regarding the Textile Museum, the Secretary recalled that in May 1966 the Regents had asked him to discuss further the acquisition of the Textile Museum by the Smithsonian. In earlier negotiations, the Textile Museum had been reluctant to leave the existing museum at 2320 S Street. Huntington Cairns, President, has now stated that a change of location to the Museum of History and Technology should be discussed. Staff discussions will be held during the summer looking toward a report with recommendations in the fall. Senate Joint Resolutions to reappoint Messrs. Burden, Haskins and Greenewalt, as citizen regents, were passed by the Senate on April 1. Legislation to authorize acquisition by the Institution of the collection of gold coins left by the late Josiah K. Lilly, in exchange for a credit against the estate's obligation for Federal estate tax in the amount of the appraised value ($5.5 million) passed the Senate on April 3 and has been reported favorably to the House by the Committee on the Judiciary. Legislation to establish the Woodrow Wilson Memorial in the Smithsonian Institution is expected to be the subject of a hearing on May 14 before the Senate Subcommittee on the Smithsonian. This bill was recommended by the President in his annual message on the District of Columbia on March 13, 1968. 7

Our request for clearance by the White House and by the Bureau of the Budget to support a bill (H.R. 837) in order to acquire land for the National Armed Forces Museum was disapproved. The Executive Office believes that the important action at the present time is to acquire the land along the Potomac by the Park Service and the National Capital Planning Commission for the George Washington Memorial Parkway. A representative of the White House (Harry McPherson) felt the inclusion of the Armed Forces Museum as a joint tenant for the land might jeopardize the legislation because of the charge that it would glorify war, however unjustified the charge might be. He also considered it would bring into question the 50 percent contribution of Prince Georges County for the purchase of the Parkway. He reasoned further that a proposal for joint use of this land, if it could be acquired now, could be included in future legislation to authorize the Armed Forces Museum. The Secretary described a proposal for authorization of construction of museum support and depository facilities. During the past fifteen years the Smithsonian Institution has improved and gradually developed approximately 20 acres of land at Silver Hill, Maryland, for use as a general museum storage and shops facility. Temporary-type prefabricated metal buildings have been erected as funds permitted and needs dictated. There are, at the present time, 21 buildings of various sizes, totaling 323,200 square feet of floor space. It is now evident that these buildings are not adequate for the needs of the Institution and should be replaced progressively over a period of ten years with a series of permanent, utilitarian buildings of relatively low cost. To provide for the museum restoration activities now conducted at the Silver Hill storage facility as well as to provide needed storage for collections over-burdening the buildings on the Mall, we propose to redevelop the existing site now in Smithsonian jurisdiction. During the current year we propose to retain the service of a consultant to prepare a plan for the redevelopment in annual increments. To provide authorization for the Smithsonian Institution to plan and construct such museum support and depository facilities, legislation to amend the Act of August 22, 1949, must be obtained. That Act now provides authority for repairs and alterations of buildings and grounds occupied by the Smithsonian Institution but it does not authorize new construction. The Committee recommends approval by the Board to authorize the Secretary to seek such legislation. The Secretary reported that the urgent need to relocate the Radiation Biology Laboratory from its crowded quarters in the basement of the Smithsonian Institution Building has been justified before our appropriations subcommittees. Funds to start relocation were appropriated 8

in fiscal year 1968 and additional funds are requested in the fiscal year 1969 budget. We are studying the feasibility of moving the Laboratory to leased space in a new privately owned laboratory building to be constructed at Rockville, Maryland. The committee expressed its approval of this plan and recommends its adoption by the Board. The Secretary gave status reports on the Fleming Memorial Chair, the Joseph H. Hirshhorn Museum and Sculpture Garden construction, the Smithsonian Tropical Research Institute, the Photography Exhibition, Archives of American Art, Hillwood, the programs for the citizens of Washington, D. C., and Environmental Quality. A resume will be offered to the Board of Regents at its meeting on May 8. The suggested date for the annual meeting is Wednesday, January 29, 1969, at 4 p.m. Respectfully submitted: /s/ Caryl P. Haskins [[signature line]] Caryl P. Haskins, Chairman (ad interim) Executive Committee (Permanent Committee) Board of Regents of the Smithsonian Institution 9

[[underlined]] APPOINTMENT OF CITIZEN REGENT TO REPLACE MR. FLEMING [[/underlined]] The Secretary recalled that at the meeting of January 25, 1968, the Regents agreed that the Secretary should keep alive the negotiations as to the selection of a new Regent but that the decision on selection should be held over to the May meeting. Mr. Ripley noted that the candidate, Robert S. McNamara, had been considered an appropriate nomination for the new Regent by the Executive Committee. Senator Fulbright observed that although he had no objection to the nomination, he thought that Mr. McNamara as President of the World Bank might not want to place himself in a position which might require that he come before a Committee of the Congress. He recalled that a former World Bank President apparently had not become a member of a private board because he felt that he should not appear before a Congressional Committee. Mr. Ripley commented that Mr. McNamara had welcomed the invitation to become a member of the Board of Regents and that he had also become a member of the Board of Trustees of the Ford Foundation. On motion by Mr. Burden, seconded by Mr. Greenewalt, and carried, it was 10

VOTED that the Secretary be instructed to request the Congressional Members of the Board of Regents to introduce a joint resolution to appoint Robert S. McNamara, a citizen of Washington D.C., as a Regent of the Smithsonian Institution for the statutory term of six years to succeed Robert Vedder Fleming, deceased. [[underlined]] ANNUAL REPORT OF THE SECRETARY [[/underlined]] The Secretary stated that the annual report for the fiscal year ending June 30, 1967, had been distributed to the Members of the Board. On motion by Mr. Greenewalt, seconded by Mr. Haskins, and carried, it was VOTED that the Board of Regents accepts the Report of the Secretary for the fiscal year 1967 as distributed on April 30, 1968. [[underlined]] FINANCIAL REPORT [[/underlined]] Mr. Haskins commented during the presentation of the Executive Committee (Permanent Committee) Report that the recommendation concerning investment procedures had been considered by the Executive Committee at some length and was now recommended favorably for action by the full Board. Mr. Ripley pointed out that it is anticipated that Mr. Wheeler, Treasurer, will be devoting his time and attention to investments, 11

banking relationships, and the financial management of the assets of the Smithsonian. It was noted that the Smithsonian maintains short-term securities to provide liquidity, either to take advantage of future favorable market opportunities or because of forecasts that cash withdrawals from the endowment funds will be made within the near future. These securities are turned-over fairly rapidly and bear practically no risk of loss as long as they are invested in high-grade obligations. Additional income from short-term investments would be possible if a portion of such securities were invested in high-grade commercial paper, in part due to the higher interest rate compared to the U.S. Government obligations and in part because maturities can be arranged on a daily basis. Because such investments do not turn over rapidly, the necessity of securing Executive Committee approval on each individual purchase would be cumbersome and would probably result in considerable investment delay and loss of interest. In answer to Mr. Burden's question relating to the percentage of the Smithsonian portfolio invested in stocks, Mr. Ripley advised that investment in common stocks has been maintained at approximately 65% of the total, based on market values, with a slight increase in the proportion of common stocks recently as market values appreciated. 12

The Secretary will advise Scudder, Stevens & Clark of the Regents' interest in maintaining a position in common stocks equal to a minimum of 65% of the total, with some preference expressed for reaching as high as 75%. it was then recommended that authorization be established in respect to each of the various Smithsonian investment funds for the investment of up to $250,000 in bills or notes of the U.S. Treasury or of U.S. Government agencies, in bank Certificates of Deposit, or in high-grade commercial paper, based upon Scudder, Stevens & Clark recommendations, with the approval of the Secretary, the Assistant Secretary, or Treasurer. On motion by Mr. Brown, seconded by Mr. Haskins, and carried, it was VOTED that up to $250,000 of each of the various investment funds of the Smithsonian Institution, presently including the Consolidated Fund, the Freer Fund, the Special Endowment Fund and the General Funds, may be invested in bills or notes of the U.S. Treasury or of U.S. Government agencies in bank Certificates of Deposit, or in high grade commercial paper based upon recommendations of Scudder, Stevens & Clark, with the approval of the Secretary, or Assistant Secretary, or Treasurer; and similarly, much investments up to the same amounts may be sold before maturity when funds are needed to pay for approved commitments, upon recommendations of Scudder, Stevens & Clark with the approval of the Secretary, or Assistant Secretary, or Treasurer. 13

In order to give effect to the prior motion, it was voted to amend the Resolutions adopted January 24, 1894, and December 12, 1918, as amended May 19, 1965, to include the phrase "or Treasurer" after the phrase "or Acting Secretary," so as to read as follows: [[underline]] Resolution adopted January 24, 1894, Amended May 19, 1965, as amended May 8, 1968: [[/underline]] "Resolved: That the Executive Committee and the Secretary or Acting Secretary or Treasurer are hereby constituted a Permanent Committee, with authority to accept for the Institution any property, real, personal, or mixed, that may be given to it for its purposes - the increase and diffusion of knowledge among men - with power to sell or convert such property, and to invest the proceeds in such manner as may appear to them for the interests of the Institution;..." [[underline]] Resolution adopted December 12, 1918, Amended May 19, 1965, as amended May 8, 1968: [[/underline]] "Resolved: That the Board of Regents of the Smithsonian Institution hereby grants authority to the Secretary or Acting Secretary or Treasurer of the Institution to transfer any property, and to execute deeds conveying title to any real estate, which may hereafter be disposed of, with approval of the Permanent Committee on behalf of the Smithsonian Institution." [[underline]] AWARD OF HENRY MEDAL [[/underline]] Mr. Ripley stated that Frank A. Taylor has been recommended to receive the Henry Medal for distinguished service to the Smithsonian Institution. Mr. Ripley read the citation, as follows: "Frank Augustus Taylor, a man in whose breast the word 'museum' has never struck terror, for forty-seven years a sturdy pillar of the Smithsonian, your persistence and imagination guided the Museum of History and Technology from drawing board to final completion against all odds, creating in the process the first evolutionary history museum with research programs and changing exhibits. The Regents of the Smithsonian Institution have asked me to present to you this award, the Henry Medal, for your unique services to this Institution, and through the National Museum, to the Nation." 14

The summary of achievements in the career of Frank Augustus Taylor is a record of constant concern for the public interest. He has dedicated his talents and energies for approximately 46 years to the Smithsonian Institution. Starting in 1922 as an apprentice at the service of 19, he advanced steadily through the levels professional service, demonstrating sound judgment in complex and difficult decisions. In the fall of 1962 he was appointed Director of the National Museum. As the administrator of both the Museum of History and Technology and the Museum of Natural History, he is responsible for the largest budget and largest professional staff of any museum director in the world. The effectiveness with which Mr. Taylor fulfills his responsibility stamps him as an outstanding museum authority. His major achievements in recent years are significant milestones in the history of the venerable Smithsonian Institution: able leadership in the planning and development of the Museum of History and Technology; a successful and continuing museum-wide program of exhibits modernization; initiation of a program of research and scholarly publication for the Museum of History and Technology; advisory activity for the establishment or expansion of other museums throughout the country and the world; and establishment of cooperation with universities for formal education in fields of study covered by the Museum and in museology. Mr. Taylor's broad knowledge and service to the museum world has contributed to his international recognition as a foremost museum authority. His expertise in museum matters and his interest in developing central exhibits laboratories to serve museums in the developing nations has required his travel to Iran and India during the spring of 1968. He has been requested to advise on museum programs in several African nations in the fall of 1968 in addition to participating in national and international museum conferences in the United States, Mexico, and West Germany. At an age when many men retire, Mr. Taylor continues in vitality and unswerving devotion to serving the international enrichment of education through effective museum programs. He is truly one of the Nation's most able ambassadors in the betterment of international education. Other awards and honors presented to Frank A. Taylor: 1963 - Career Service Award of National Civil Service League. 1963 - Special Achievement Award of the Secretary of the Smithsonian Institution. 1962-1965 - President, Committee for Museum of Science and Technology, International Council of Museums. 15

1963 to present -- Fellow, Rochester Museum of Arts and Sciences. 1967 -- Special Award in recognition of 45 years of distinguished career service. It was suggested that Senator Claiborne Pell, Chairman of the Subcommittee on the Smithsonian Institution of the Senate Committee on Rules and Administration, be invited to make this presentation to Mr. Taylor. Mr. Ripley stated that with the concurrence of the Board, the presentation would take place on Wednesday, June 5, 1968, at 4 p.m., in the Great Hall of the Smithsonian Institution Building. On motion by Mr. Brown, seconded by Senator Scott, and carried, it was VOTED that the Board of Regents awards the Henry Medal and an honorarium of $1,000 to Frank A. Taylor for his distinguished scholarly and professional contributions of enduring significance to the Smithsonian Institution and to the museums of this country and foreign lands. [[underline]] FOOD SERVICE PROPOSALS [[/underline]] The Secretary reported that consideration had been given to proposals from several food service companies to operate all present and future food service facilities in buildings of the Smithsonian Institution. It appears to be advantageous to retain the services of one food service company under a long-term lease, not only to gain the benefits of experience in providing a variety of services to increasing throngs of visitors, but also to participate in planning for future facilities in the Smithsonian Institution Building, the Joseph H. Hirshhorn Museum, the National Air and Space Museum, the Fine Arts and Portrait Galleries Building and in the future East Court and West Court additions to the Museum of Natural History. 16

Proposals were solicited from five leading food service companies experienced in operating a variety of types of facilities and experienced in serving large groups of people. Three proposals were received: one from the Frank G. Shattuck Co. (Schrafft's), one from Canteen Corporation of America, and one from Marriott-Hot Shoppes. These proposals have been carefully studied by a committee of staff members. The best proposal was submitted by the Marriott-Hot Shoppes. They proposed the following varying percents of net profits: 20% of the first $100,000 of such net profits 30% of the next $100,000 of such net profits 40% of the next $100,000 of such net profits 50% of the next $100,000 of such net profits 75% of all over $400,000 of such net profits except that such share will be guaranteed no less than 3.0% of annual gross sales and Marriott-Hot Shoppes will, in any event, retain profits of no more than 7.0% of gross sales. Other advantages include: 1. The Marriott-Hot Shoppes now have almost five years of operating food services in the Museum of History & Technology. 2. The Marriott-Hot Shoppes now operate a multi-million dollar food production plant, in the Washington vicinity, which uses the newest in technology and automation to provide quality food which can be trucked freshly prepared to local operating units. This has a very important advantage to the Institution since it eliminates the need for extensive kitchen facilities in the museums. 17

3. The Marriott-Hot Shoppes are headquartered in Washington, thereby permitting prompt attention by top management to Smithsonian Institution needs. On motion by Mr. Brown, seconded by Mr. Haskins, and carried, it was VOTED that the Board of Regents approves the acceptance of the proposal for the operation of food service facilities by the Marriott-Hot shoppes for the five-year period commencing January 4, 1969, in Smithsonian Institution buildings in Washington, D.C. and vicinity where facilities and floor space make such operation feasible and desirable. [[underline]]TEXTILE MUSEUM[[/underline]] In May 1966 the Executive Committee of the Smithsonian Board of Regents asked the Secretary to discuss the possible acquisition of the collections and other properties of the Textile Museum by the Smithsonian Institution. Following a meeting in February 1967 between Dr. Ripley and Dr. Leonard Carmichael of the Board of Trustees of the Textile Museum, a statement of recommendations was prepared by Mr. Huntington Cairns, President of the Textile Museum, for review by the Board of Regents of the Smithsonian Institution and the Board of Trustees of the Textile Museum. No action was taken on these recommendations. In February 1968 Dr. Ripley suggested to Mr. Cairns that Mr. Alan Sawyer, Director of the Textile Museum, be asked to collaborate with Mr. Silvio A. Bedini, Acting Director of the Museum of History and Technology, to develop a descriptive summary of the collections, the real estate, the financial status, and the personnel 18

of the Textile Museum as a preliminary to definitive discussions of the possible transfer of the Textile Museum properties to the Smithsonian Institution. A preliminary meeting between Messrs. Sawyer and Bedini took place in early April and data are now being compiled. Summary data with appropriate recommendations will be submitted for consideration by the Board of Regents at the next meeting. [[underline]] REAPPOINTMENT OF CITIZEN REGENTS [[/underline]] Mr. Ripley reported that the Senate Joint Resolutions to reappoint Citizen Regents Burden, Haskins, and Greenewalt were passed by the Senate on April 1, 1968. In the House of Representatives the resolutions are to be taken up at the next meeting of the Committee on House Administration, expected within the next few weeks. (Note: The resolutions were subsequently enacted into law.) [[underline]] LILLY COIN COLLECTION LEGISLATION (H. R. 12940 through H. R. 12949 and S. 2409) [[/underline]] Mr. Ripley reported that on April 3, 1968, the Senate passed S. 2409 and sent it to the House, where it is pending before the Committee on the Judiciary. The Treasury has restated its support of the amount stated in the bill, which represents the appraised value of the collection. It is believed that the Judiciary Committee may take affirmative action on the bill in the near future. (Note: The bill was subsequently enacted into law.) 19

[[underline]] WOODROW WILSON MEMORIAL LEGISLATION (S. 3174 AND H.R. 16126 [[/underline]] Mr. Ripley reported that on March 15, 1968, Senator Anderson (for himself, Senator Fulbright, and Senator Scott) introduced S. 3174, "To establish a National Memorial to Woodrow Wilson in the Smithsonian Institution, "which was referred to the committee on Rules and Administration. Senator Pell, the Chairman of the Subcommittee on the Smithsonian, institution," intends to hold a hearing on the bill on May 14. On March 21, 1968, H.R. 16126, an identical bill, was introduced by Representatives Gallagher and Frelinghuysen. Mr. Ripley recalled that this legislation was introduced at the request of the President. Senator Pell has invited the Senate members of the Regents to testify. Testimony would also be heard from the Woodrow Wilson Commission, Senator Williams, the Pennsylvania Avenue Commission, and the Woodrow Wilson Foundation. Senator Scott inquired whether any House hearings were planned and suggested that Senator Pell be asked to coordinate with the House committee. Mr. Ripley assured Senator Scott that he would communicate with Senator Pell. [[underline]] LEGISLATION TO AUTHORIZE LAND ACQUISITION FOR THE GEORGE WASHINGTON MEMORIAL PARKWAY (H.R. 837)[[/underline]] Mr. Ripley reported that our request to Harry McPherson of the White House Staff and also to the Bureau of the Budget for clearance to support Representative Machen's bill ( H.R. 837), to authorize land acquisition for the George Washington Memorial Parkway, has been disapproved by Messrs. McPherson and Rommel. 20

The land to be acquired includes most of the land which the Smithsonian, in collaboration with the Department of Interior and the National Capital Planning Commission, had selected as the site of the Armed Forces Museum Park. Their reasons are as follows: - The important action at the present time is to acquire this land before real estate development overruns. The introduction of the Armed Forces Museum as a joint tenant could jeopardize the legislation. - Under the Capper-Crampton Act, land acquired for the Parkway would be financed to the extent of 50 per centum by Prince Georges County. The inclusion of the museum as a Joint tenant might jeopardize this contribution. - Opposition generated by the charge that the Armed Forces Museum would glorify war, however unfounded this charge may be, could jeopardize the enactment of the authorization. - A proposal for joint use of this land could properly be included in legislation to authorize the Armed Forces Museum at such a time as that legislation becomes appropriate for submission to Congress. While the Secretary believes that our attempt to become a part of the legislative history of H. R. 837 was wise, he conceded that the crucial action at the moment is to gain the enactment of the authorization for the taking of the land we are so vitally interested in, by Interior and the Planning Commission. All aspects of the subject were thoroughly explored at a meeting in Mr. Rommel's office (Bureau of the Budget), attended by representatives of the Bureau of the Budget, Smithsonian (Bradley and Magruder), Interior 21

and the Park Service, and the National Capital Planning Commission. Subsequently, Rommel discussed the matter at length with McPherson. In the circumstances, it is recommended that we accept this decision for the present. [[underlined]] PROPOSAL FOR AUTHORIZATION OF CONSTRUCTION OF MUSEUM SUPPORT AND DEPOSITORY FACILITIES [[/underlined]] During the past fifteen years the Smithsonian Institution has improved and gradually developed approximately 21 acres of land at Silver Hill, Maryland, for use as a general storage and shops facility. Temporary-type prefabricated metal buildings have been erected as funds permitted and needs dictated. There are, at the present time, 21 buildings of various sizes, totaling 323,200 square feet of floor space. It is now evident that these buildings are not adequate for the needs of the Institution. To provide for the museum restoration activities now conducted at the Silver Hill storage facility as well as to provide needed storage for museum collections, we propose to redevelop the site over a period of years by gradually replacing the existing temporary-type buildings with three-story permanent buildings. During the current year we would propose to retain an engineering consultant to prepare a plan for this redevelopment in increments over a period of years. To provide authorization for the Smithsonian Institution to plan and construct such museum support and depository facilities, legislation to amend the Act of August 22, 1949, must be obtained. That Act now provides authority for repairs and alterations of buildings and grounds occupied by the Smithsonian Institution, but does not authorize new construction. 22

To authorize the Smithsonian Institution to plan in advance and construct, as needed, facilities in support of continuing needs, on motion by Mr. Haskins, seconded by Senator Scott, and carried, it was VOTED that the Board of Regents seek amendment to the act of August 22, 1949, so as to authorize the Smithsonian Institution to plan and construct museum support and depository facilities. [[underlined]] DRAFT BILL [[/underlined]] To amend the act of August 22, 1949 (63 Stat. 623) so as to authorize the Board of Regents of the Smithsonian Institution to plan and construct museum support and depository facilities. [[underlined]] Be it enacted by the Senate and House of Representatives of the United States in Congress assembled, [[/underlined]] That section 2 of the Act of August 22, 1949 is amended to read as follows: Sec. 2. Appropriations are hereby authorized for the maintenance of the Astrophysical Observatory and the making of solar observations at high altitudes; for repairs and alterations of buildings and grounds occupied by the Smithsonian Institution in the District of Columbia and elsewhere; and for preparation of manuscripts, drawing and illustrations for publications; [[underlined]] and further, appropriations are hereby authorized to plan and construct museum support and depository facilities and these appropriations shall remain available until expended. [[/underlined]] ([[underlined]] Proposed new language [[/underlined]] is underscored) 23

[[underline]] RADIATION BIOLOGY LABORATORY [[/underline]] The Secretary reported that the urgent need to relocate the Radiation Biology Laboratory from its crowded quarters in the basement of the Smithsonian Institution Building has been justified before our Appropriations Subcommittees. Funds to start relocation were appropriated in fiscal year 1968 and additional funds are requested in the fiscal year 1969 budget. With assistance of the General Services Administration and a private engineering consultant, we are studying the feasibility on moving the Laboratory either to a now vacant Government-owned warehouse building at the old Federal Records Center in Alexandria, Virginia, or to leased space in a privately owned laboratory building being constructed at Rockville, Maryland. Contingent upon receiving an additional appropriation, we plan to proceed this year with relocating a substantial portion of the Laboratory to the site found to be most satisfactory. This is another dispersed bureau which should be returned eventually to the community of scholars and research in the buildings on the Mall. On motion by Mr. Burden, seconded by Mr. Brown, and carried, it was VOTED: that the urgent need to relocate the Radiation Biology Laboratory from its present quarters in the basement of the Smithsonian Institution building is recognized and the Secretary is authorized to relocate the laboratory to a satisfactory site, contingent upon the availability of funds for this purpose. 24

[[underlined]] MEMORIAL CHAIR IN HONOR OF ROBERT V. FLEMING [[/underlined]] Mr. Ripley stated that he had been instructed at the last Regents' meeting to sound out possible donors to see if funds could be raised to establish a Memorial Chair for Robert V. Fleming in the Smithsonian Institution. He had approaches Mr. L. A. Jennings, Chairman of the Board of Riggs National Bank, in an endeavor to enlist his support in raising funds but no response has been received to this date. Mr. Ripley also discussed the subject with Representative Frank Bow who has offered to consider an appropriate way to encourage one large contribution. If this is accomplished, the prospects for success for the fund drive will be greatly improved. Mr. Ripley stated that he is also approaching the family of Mr. Fleming to see whether they could give any suggestions. Discussion at the meeting disclosed that an endowment of $600,000 would have to be sought in order to provide an annual income which would be sufficient to attract an outstanding scholar in the field of American studies. [[underlined]] STATUS OF JOSEPH H. HIRSHHORN MUSEUM AND SCULPTURE GARDEN [[/underlined]] The Secretary reported that the contract drawings and specifications are well along and are scheduled to be completed in October 1968. If a construction appropriation is made available, bids will be taken and construction will be initiated in January 1969. Approximately 27 months will be required for construction which is now scheduled for completion in March 1971. Mr. Hirshhorn continues to purchase works of art for the collection to be exhibited in this museum and sculpture garden. 25

[[underlined]] REPORT ON ACTIVITIES AT THE SMITHSONIAN TROPICAL RESEARCH INSTITUTE [[/underlined]] The Secretary stated that there is a particular interest in the Smithsonian Tropical Research Institute's developing program in marine ecology relating to the proposed Atlantic-Pacific Interoceanic Sea Level Canal. Many scientists as well as the representatives of the official agencies engaged in planning the sea level canal are encouraging the Smithsonian Institution to develop an ecology program to provide the fundamental knowledge needed to assess the ecological consequences of linking the Atlantic and Pacific Oceans. The research undertaken by Dr. Ira Rubinoff of Smithsonian Tropical Research Institute has already demonstrated that certain species of fishes from the Pacific side of the Isthmus of Panama can interbreed with related species from the Atlantic side. This discovery is of considerable significance in that it suggests that the linking of the two oceans through a sea level canal might produce conditions favoring the hybridization of species of marine organisms and could, in turn, lead to alteration of the marine ecosystems in the waters of the Caribbean and the Pacific adjacent to the Isthmus. Additional studies are under way in an effort to test the validity of this hypothesis. Research proposals have been submitted to both the Smithsonian Research Awards Program and the Ford Foundation with the objective of funding further ecological investigations. [[underlined]] PHOTOGRAPHY AND THE CITY: THE EVOLUTION OF AN ART AND A SCIENCE [[/underlined]] The Secretary reported that since last fall when internationally-esteemed designer, Charles Eames, agreed to select and design the first large photographic exhibition under the program approved 26

by the Board of Regents, work has progressed steadily toward its opening this spring. The opening of the exhibition, "Photography and the City: the Evolution of an Art and a Science":, is now scheduled for the evening of June 5. The exhibition is now in the final stages of photo selection and printing, and the Eames office has screened some 15,000 photographs for the estimated 400 that will be included in it. Work is now beginning on the mounting of those photos selected and obtained. These will show early views of the city including historic aerial views; photographer's personal views of the city: historic memorabilia; newsreels and television; early social documentation; before and after views of cities; and contemporary aerial, satellite, and special-use photography as it relates to cities. One of the major exhibit halls in the Arts and Industries building is being renovated to house this special exhibition for its six-month showing, and necessary lighting and exhibition equipment has been purchased and is being installed. Already the exhibition has generated great interest. [[underline]] Camera [[/underline]] magazine plans to devote a special issue to it, Random House has discussed a book based on the exhibition with Mr. Eames, and he is discussing a possible television special on "Photography and the City". Mr. Ripley stated that the estimated cost to date is $100,000. We need ideas as to how to attempt to get funds to help underwrite this project. Funds have already been solicited from 64 industrial and business concerns but no contributions have been received. 27

[[underline]] ARCHIVES OF AMERICAN ART [[/underline]] The Secretary reported that the Archives of American Art is a unique institution founded in Detroit thirteen years ago by Dr. Edgar P. Richardson. During this period it has created a microfilm archive numbering more than 5,000,000 items on the arts in America. It has become a nationally and internationally recognized resource for research in art history. During the past several months, expressions of interest have been received concerning the possibility of an affiliation with the Smithsonian Institution. Since the Archives would be a signal addition to the scholarly assets of the institution, particularly of the National Collection of Fine Arts and the National Portrait Gallery, discussions are continuing as to the feasibility of this proposal. Further meetings with the Trustees of the Archives of American Art will be held concerning the possibility of an agreement to move this valuable archive on the history of American arts to the Smithsonian Institution. [[underline]] HILLWOOD [[/underline]] On May 24, 1967, the Regents requested the Chancellor, the Executive Committee and the Secretary to discuss the proposed agreement concerning "Hillwood Museum" with Mr. Freeman J. Daniels, counsel for Mrs. Post, and to report further to the Board of Regents. 28

for its consideration. A meeting was held in June 1967, attended by Mr. Daniels, Mr. Ripley, and Dr. Haskins. At that time, the Secretary furnished Mr. Daniels a copy of comments dated June 7, 1967, which were based on the Regents' discussion in January, 1967. Mr. Henry A. Dudley has now been designated by Mrs. Post as her agent for negotiations with the Smithsonian regarding Hillwood. He is sympathetic to the Smithsonian's concept that the Hillwood Museum would be enhanced if the objects in the collection could occasionally be placed on exhibition elsewhere, in the Museum of History and Technology for example. Mr. Dudley agrees also that occasionally it should be possible to add objects of historical and artistic importance to Mrs. Post's collection. Regarding the appointment of the Director, Mr. Dudley will propose to Mrs. Post that the concurrence of the trustees of the Marjorie Merriweather Post Foundation should be limited to the appointment of the first Director. In regard to the proposed monetary bequest for the support of the museum, we are preparing a preliminary estimate to determine the amount of endowment which would be necessary for the operation and maintenance of Hillwood as a museum. Mr. Dudley will present to Mrs. Post a revision of the earlier provision for dual responsibility by providing that the Smithsonian Regents would have the responsibility for the operation of the museum and that 29

the Smithsonian would consult with the trustees of the Post Foundation from time to time in regard to the operation of the museum. Mrs. Post has stated to Mr. Dudley that she is unable to agree to the request of the Vice President that the main house of Hillwood be used for official entertainment and receptions, involving the serving of food or beverages. She is fearful that the house and its furnishings would deteriorate if used in that way. She has no objection, we understand, to the dispensing of food or beverages on special occasionally using the auxiliary buildings or possibly a temporarily outside tent enclosure. When Mr. Dudley has had an opportunity to present our suggestions to Mrs. Post, a further report will be made to the Board of Regents. [[underline]] PROGRAMS OF ASSISTANCE AND IMPROVEMENT FOR THE CITIZENS OF WASHINGTON, D.C. [[/underline]] Mr. Ripley reported that the Institution as part of its continual quest for social and educational improvements in this city plans to develop its own programs of aid to race relations and the quieting of tensions. A good deal of news and worry in the press these days about the coming summer in the cities prompted me to write to the President. (President's response on page 31) about our summer programs, these include the Festival of American Folklife, participation in the "Summer in the Parks Program" of the National Park Service, and programs on the Mall in music and ballet. 30

[[preprinted]] THE WHITE HOUSE WASHINGTON [[/preprinted]] March 5, 1968 Dear Dillon: Your account of Smithsonian initiatives for the coming summer is most encouraging. They are proof that your Institution can preserve the best of its venerable past while pursuing the brightest of vital new purpose. Every American can be grateful for the vision of your leadership. I have sent a copy of your letter to the Vice President, knowing that he will share in my satisfaction and warm good wishes. Sincerely, [[signature]] Lyndon B. Johnson [[/signature]] Honorable S. Dillon Ripley Secretary Smithsonian Institution Washington, D. C. 20560 31

In some ways the most exciting of all our adventures along these lines has been the experimental Neighborhood Museum that we have developed in cooperation with the citizens of Anacostia. Financed through foundation grants and individual contributions, the Anacostia Neighborhood Museum has been open now for six months and has already become a source of pride and inspiration for the Anacostia community. A recent show of portraits of great Negro Americans, lent by the National Portrait Gallery for Negro History Week, attracted more than 5,000 visitors in just 15 days. We very much hope that other museums of this sort can be established in other neighborhoods in the District of Columbia as soon as current fiscal austerity is eased. [[underlined]] NATIONAL ARMED FORCES MUSEUM ADVISORY BOARD [[/underlined]] Mr. Ripley reported that the President announced on April 29, 1968, the reappointments of Dr. John Nicholas Brown and Chief Justice Earl Warren to serve additional six-year terms on the National Armed Forces Museum Advisory Board. Also, he reported that Robert C. Baker, President and Director of the American Security & Trust Company, has been appointed a new member of the Board, to succeed Henry Bradford Washburn, Director of the Boston Museum. [[underlined]] ENVIRONMENTAL QUALITY [[/underlined]] The Secretary reported that the House Subcommittee on Science, Research and Development, chaired by Representative Emilio Q. Daddario, held hearings on environmental quality. The Chairman 32

asked Secretary Ripley to submit a statement concerning Smithsonian interests in this area. The first part of the statement presented the purposes of the Smithsonian's evolving programs in ecology. The second part of the statement elaborates three steps which could be taken to clarify the increasingly confused dialogue concerning the environment: 1. The creation of a non-Governmental organization to promote interdisciplinary research and education in ecosystem science, supported by storage and retrieval systems for ecological information, capable of predicting ecological consequences of human activity. 2. a clear mandate for each of the Federal agencies concerned with natural resources to broaden and strengthen their ecological research; and, 3. the establishment of a Presidential Council of Advisors on Environmental Quality to guide environmental and ecological programs. [[underlined]] POSITION OF ASSISTANT SECRETARY (PUBLIC SERVICE) [[/underlined]] Mr. Ripley requested the consent of the Board of Regents in the creation of an additional position to serve as the head of our Public Service activities. The most fundamental mission of the Smithsonian -- to interest and to instruct the general public -- is today's changing character. The Institution bears in mind Joseph Henry's view that "the worth and importance of the Institution are not to be estimated by what it accumulates within the walls of its buildings, but by what it sends forth to the world." 33

The demands made of the Smithsonian to reach new publics through new methods are increasing. Our friends in the Congress ask what the Smithsonian can bring to the communities they represent. The success of the Smithsonian Associates on a Washington-area basis has prompted individuals, community organizations, and professional associations to ask why the Smithsonian cannot extend the Associates concept to the nation at large. The major television networks and nearly all of the educational television organizations have come to the Institution with proposals for quality programs. Communications specialists recognize that the Smithsonian is now a national information referral center, the place to which citizens frequently turn with general or specialized requests for information, as our flood of mail and visitor inquiry attests. They urge the Institution to consider new technologies to respond to this popular quest for knowledge. The give to this basic mission of the Smithsonian the importance it deserves and to coordinate the Institution's efforts towards the challenges mentioned above, the establishment of the position of Assistant Secretary (Public Service) is proposed. There is clearly a need for coordinated effort in the presentation of the Smithsonian's programs to the public. There is no organizational unit that does not already in some way contribute to public service. The proposed position of Assistant Secretary (Public Service) is essentially one for the development of programs that can only be achieved by drawing on the full resources of the Smithsonian. 34

It is expected that the Assistant Secretary (Public Service) will effect coordination between the Office of Public Affairs, the Smithsonian Associates, and the Division of Performing Arts. Equally important will be active liaison with other organizational units that make contributions to public programs and and institutional services, including particularly the United States National Museum, the Office of International Activities and the Office of Academic Programs but also including the remaining organizations of the Institution. It is proposed that William W. Warner serve as first incumbent. Mr. Warner currently directs the Office of International Activities. An honors graduate of Princeton University and an Associate Member of Sigma XI, Mr. Warner spent most of his post-War years with the State Department and the United States Information Agency in Latin America, serving as Cultural Affairs Officer and Public Affairs and Public Affairs Office in various Hemisphere republics. Returning to this country he joined the Peace Corps at its inception in 1961, serving first as Program Coordinator for Latin America and later as Executive Secretary to the Director. Since coming to the Smithsonian in March of 1964, Mr. Warner has greatly strengthened the Institution's international services. He has been responsible for the conception and realization of the Special Foreign Current Program, now a most important source of research support which benefits over 100 American universities and museums across the nation and also benefits 22 foreign institutions in collaborative projects. He has developed cooperative programs also with the State Department, the Organization of American States, the National Academy of Sciences, and the Department of the Interior. 35

[[underlined]] SUGGESTED DATE FOR ANNUAL MEETING [[/underlined]] It was then VOTED that the next meeting of the Board of Regents be set for Wednesday, January 29, 1969, at 4:00 p.m. [[underlined]] ADJOURNMENT [[/underlined]] The meeting was adjourned at 6:02 p.m. Respectfully submitted: S. Dillon Ripley Secretary 36

PROCEEDINGS OF THE ANNUAL MEETING OF THE BOARD OF REGENTS SMITHSONIAN INSTITUTION January 15, 1969 INDEX [[underline]] PAGE [[/underline]] Attendance 1 Minutes of Meeting of May 8, 1968 1 Report of Executive Committee (Permanent Committee) 1 Comments on Business Outlook and Investments 2 History of the "Establishment" 5 Financial Report 7 Reappointment of Regent 4, 24 Appointment of Citizen Regents 4, 24 Proposal to Provide for Three Additional Citizen Members of the Board of Regents 4, 26 Director, National Museum of History and Technology 7, 35 Appointment to National Armed Forces Historical Museum 7 Appointment of Director, National Portrait Gallery 21, 35 Proposed Legislation to Establish a National Armed Forces Historical Museum and Study Center 21, 36 Supergrade Legislation 21, 45 National Museum Act Legislation 22, 48 Chesapeake Bay Center for Field Biology 22, 51 Smithsonian Associates Magazine 22, 57 Smithsonian Art Commission 32 John F. Kennedy Center for the Performing Arts 33 Cooper-Hewitt Museum of Design 56 Bicentennial of the American Revolution 59 International Symposium in May 60 American College Theater Festival 62 Arkansas Mid-America Center 64 National Portrait Gallery Commission Report 65 Legislative Proposal for Radio-Radar Astronomical Telescope 68 Resolution of Appreciation for Hillwood 78 Resolution: The Vice President 78 Other Business: Archives of American Art 78 Date for Spring Meeting 79

PROCEEDINGS OF THE ANNUAL MEETING OF THE BOARD OF REGENTS SMITHSONIAN INSTITUTION January 15, 1969 [[underline]] Hour of Meeting [[/underline]] The Board of Regents met at Hillwood, the home of Mrs. Marjorie Merriweather Post. The meeting was called to order by the Chancellor at 5:22 p.m., January 15, 1969. [[underline]] Attendance [[/underline]] Chief Justice Earl Warren, Chancellor Vice President Hubert H. Humphrey Senator Clinton P. Anderson Senator J W. Fulbright Senator Hugh Scott Representative Frank T. Bow Representative Michael J. Kirwan Representative George H. Mahon Mr. John Nicholas Brown Mr. William A.M. Burden Mr. Crawford H. Greenewalt Dr. Caryl P. Haskins Mr. S. Dillon Ripley Assistant Secretaries James Bradley, Sidney R. Galler, and Charles Blitzer; Mr. Neal Peterson (assistant to the Vice President) and Mr. John Dobkin (executive assistant to Mr. Ripley) were present also. [[underline]] Minutes of the May 8, 1968, Meeting [[/underline]] On motion by Mr. Greenewalt, seconded by Mr. Haskins, and carried, it was VOTED that the Board of Regents approves the minutes of the meeting of May 8, 1968, as previously circulated. [[underline]] Report of the Executive Committee (Permanent Committee) [[/underline]] Dr. Haskins, Chairman (ad interim), announced that the Executive Committee met with the Chancellor and the Secretary on January 13, 1968. He summarized the report which follows.

Report of the Chairman (ad interim) of the Executive Committee (Permanent Committee) of the Board of Regents of the Smithsonian Institution at the Meeting on January 13, 1969 The Executive Committee (Permanent Committee) met with the Chancellor and the Secretary on January 13, 1969. [[underline]] Approval of Minutes [[/underline]] The approval of the minutes of the Board of Regents meeting on May 8, 1968, was recommended. [[underline]] Comments on Business Outlook and Investments [[/underline]] Mr. George S. Johnston of Scudder, Stevens & Clark reported to the Executive Committee on the business and investment outlook and on the results of Smithsonian investment actions over the past year. He stated that the widespread expectation of continuing inflation is the most fundamental influence in the investment outlook today. There are many contributing unsettling factors, including the Vietnam War, uncertain prospects for peace there and in the Middle East, the continuing rise in governmental expenditures, probable continuation of the surtax, and current Federal Reserve policy toward monetary restraint. The overriding importance of the control of inflation makes it probable that strenuous efforts will be devoted to the problem, with the result that there should be a gradual deceleration in the rate of expansion (but not a downturn). For 1969 an increase in gross national product of about 7.3% is expected, including a 3.8% gain of real growth and 3.5% increase in prices. Control of inflation by the early 1970's should mean the reestablishment of the more normal 4-1/2% rate of real economic growth. Bond prices are now at the lowest levels and interest rates at the highest levels in this century, and for the first time in many years bonds yield more than the earnings yield on common stocks. Common stocks, currently at about 16 times earnings, are considered reasonably priced. It is recommended that an investment policy of emphasizing equities over bonds should be continued with the expectation that well-selected stocks will afford higher total return (dividends plus market appreciation) than bonds. At the same time, however, present holdings of long-term bonds should be retained because of the present high return and prospect of substantial price recovery if efforts toward monetary and fiscal restraints are successful. It is further recommended that the Smithsonian continue to look for opportunities to increase equity investments in periods of price weakness and to shift within equities toward the more promising growth companies. 2

Mr. Johnston pointed out that the Freer Fund, which can be analyzed easily since there are neither additions nor withdrawals of capital, has shown an annual rate of total return (dividends plus market appreciation) for the past ten years of 8.8%. For the last two years the rate was 10.6%, and for the last year ended June 30, 1968, it was 10.8%. This performance was achieved despite a decline in the bond portion of the portfolio. Figures on the four principal funds of the Institution are tabulated in the following statement. [[underline]] Relationship of Market Value to Book Value [[/underline]] [[six column table]] | MARKET VALUE 12/29/67 | MARKET VALUE 9/30/68 | MARKET VALUE 11/29/68 | Adjusted Book Value 12/29/67 | Gain or (Loss) from Book Freer | $18,781,445 | $19,746,784 | $19,986,987 | $12,767,591 | $7,219,396 Consolidated | 9,775,410 | 11,767,239 | 12,251,367 | 10,248,570 | 2,002,797 [[all number values in this row are underlined]] General | 1,180,200 | 993,529 | 990,609 | 996,786 | (6,177) Special Endow. | 1,341,529 | 1,472,703 | 1,694,501 | 1,659,183 | 35, 318 [[all number values in this row are double underlined]] Totals | $31,078,584 | $33,980,255 | $34,923,464 | $25,672,130 | $9,251,334 [[end table]] Note: A net amount of approximately $1,192,705 was added to the Funds during the period 1/1/68 through 11/29/68. In commenting more specifically about the investment performance of the Smithsonian funds to November 29, 1968, Mr. Johnston noted that the market value of the Freer Fund had increased since 1945 from $6.2 million to nearly $20.0 million, a new all-time high. Annual income had increased from $213,000 to $619,000 in Fiscal Year 1968, a 10.0% return on initial capital value, and 3.3% on average market value during the past year. In the Consolidated Fund the "adjusted capital value" has increased since 1945 from $1.5 million to $8.3 million, with substantial capital amounts added in recent years. Over the same period, market value increased from $1.5 million to $12.3 million. Annual income has risen from $50,000 to $417,000, a rate of 5.9% on the adjusted capital value and 4.1% on average market value during the past year. Average yields have been lowered by the recent additions of new capital as well as by pursuit of a policy of seeking growth equities. As of November 1968, the combined Freer and Consolidated Funds were invested 70% in common stocks and 30% in bonds and preferred stocks, based upon market value, compared with 68% in common stocks on September 30, 1967. The Special Endowment Fund is currently invested about 55% in common stocks versus 44% a year ago. It is anticipated that the portion of equities will be further increased to approximate eventually the 70% ratio existing in the other funds. With respect to the bond holdings of the Freer and Consolidated Endowment Funds, there has previously been a heavy concentration in long-term maturities which has resulted in substantial price deterioration with 3

^[[JAN. 15 '69 Regents]] the recent sharp rise in interest rates. As of November 1968, 73% of the combined bond holdings of the Endowment Funds were in long maturities, while 21% were short-term and 6% medium-term. Common stocks in the funds have emphasized large and better quality companies, but with increasing efforts to include faster-growing companies. Approximately 45% of the companies represented by common stockholdings have increased their cash dividends since the beginning of 1968. The industry break-down of stocks held shows business equipment issues to be most important with 20.9% of the total, followed by petroleum at 10.0%, drugs and toiletries at 8.4%, and banks at 7.8%. [[underline]] Reappointment of Regent [[/underline]] The Committee recommended the submission of legislation for the reappointment of John Nicholas Brown (appointment expires April 1969). [[underline]] Appointment of Citizen Regents [[/underline]] The Committee considered the recommendation of Robert S. McNamara to replace Robert V. Fleming (deceased) and Thomas J. Watson, Jr., to replace Jerome Hunsaker (resigned). The Committee also considered a suggestion that there be authorized by the Congress three additional Regents of the class other than Members of Congress. The Committee discussed the procedure for the selection of Citizen Regents to fill vacancies. It was agreed to recommend consideration by the Board of Regents of appointing a nominating committee comprised of Members of the Board to received suggestions and to submit its recommendations to the full Board. The need to enlarge the number of Citizen Regents to provide broader coverage was discussed by the Secretary. [[underline]]Senator Anderson[[/underline]] observed that the President, the Vice President, the Chief Justice, and the heads of the Executive Departments constitute the Establishment of the Smithsonian Institute and should be considered for attendance at meetings. He suggested that the question of additional Regents be deferred until the Board had considered reactivating the participation of the Establishment. The Committee requested a statement on the history of the Establishment which was given by the Chairman, as follows: 4

"Establishment" of the Smithsonian Institution The relevant sections of the act establishing the Smithsonian Institution, August 10, 1846 (Chapter 178, sections 1 and 8) read as follows: Sec. 1 - Be it enacted by the Senate and House of Representatives of the United States of America in Congress assembled, That the President and Vice-President of the United States, the Secretary of State, the Secretary of the Treasury, the Secretary of War, the Secretary of the Navy, the Postmaster General, the Attorney General, the Chief Justice, and the Commissioner of the Patent Office of the United States, and the Mayor of the city of Washington, during the time for which they shall hold their respective offices, and such other persons as they may elect honorary members, be, and they are hereby, constituted an "establishment," by the name of the "Smithsonian Institution," for the increase and diffusion of knowledge among men; and by that name shall be known and have perpetual succession, with the powers, limitations, and restrictions hereinafter contained, and no other. Sec. 8 - And be it further enacted, That the members and honorary members of said Institution may hold such stated and special meetings, for the supervision of the affairs of said Institution and the advice and instruction of the affairs of said Institution and the advice and instruction of said Board of Regents, to be called in the manner provided for in the by-laws of said Institution, at which the President, and, in his absence, the Vice-President of the United States shall preside. Changes were made in these sections in 1871 and 1877 which removed the Mayor (later Governor) of Washington from the list of members of the establishment, the listing of individual executive departments was changed to the phrase "the heads of executive departments," and abolished the appointment of honorary members of the establishment. The present law (Title 20 U.S. Code, chapter 3, sections 41 and 45) reads as follows: Sec. 41 - Incorporation of institution. The President, the Vice-President, the Chief Justice, and the heads of executive departments are constituted an establishment by the name of the Smithsonian Institution for the increase and diffusion of knowledge among men, and by that name shall be known and have perpetual succession with the powers, limitations, and restrictions hereinafter contained, and no other. Sec. 45 - Special meetings of members. The members of the institution may hold stated and special meetings, for the supervision of the affairs of the institution and the advice and instruction of the Board of Regents, to be called in the manner provided for in the by-laws of the institution, at which the President, and in his absence the Vice-President, shall preside. Meetings of the Establishment: The first meeting of the establishment occurred on August 1, 1849. Honorary members were elected and adjourned to meet at the call of the President. 5

It met again in 1853 when the first and only By-Laws of the Institution were passed. These By-Laws regulated future meetings of the establishment but they have been observed only once, in 1854. A few more "adjourned meetings" were held in 1854, but no further regular meeting until 1877, even though Secretary Henry reported in 1862 that "he had regularly given notice to the members, no meetings had lately been held." On May 5, 1877, the last meeting of the Establishment was held. This makes a total of eight meetings, four "Annual" or regular meetings and four "adjourned meetings." Further attempts to hold meetings were made throughout the 19th century but the lack of attendance made such meetings impossible. The rather plaintive report on the Establishment in Baird's Annual Report of 1881 indicates the futility of trying to hold meetings as the heads of executive agencies began to assume greater responsibilities. No further meetings of the Establishment have been held, and it is doubtful that any have been called in this century. The reason lies simply in the growth of the size of the executive departments and the attendant responsibilities of their heads. 6

It was agreed that the Committee would recommend to the Board to resubmit legislation for [[underline in pencil]] Mr. McNamara [[/underline]] and also to submit legislation for the appointment of [[underline in pencil]] Mr. Watson. [[/underline]] Senator Anderson stated that such nominations should be generated and fully considered by the Members of the Board. [[underline]] Director, Museum of History and Technology [[/underline]] The Secretary reported that his search for an eminent American historian for the position of Director of the National Museum of History and Technology had led to the selection of Professor Daniel J. Boorstin. The present Director, Dr. Multhauf, assumes the position of Senior Scientific Advisor next autumn. The Committee recommended that the Board approve this appointment. [[underline]] Appointment to National Armed Forces Historical Museum [[/underline]] The Secretary reported that Colonel John H. Magruder, who has been serving part-time as Director of the National Armed Forces Museum Advisory Board, will retire from active duty in the Marine Corps in April 1969. The Committee recommended that the Board approve the appointment of Colonel Magruder to the staff of the National Armed Forces Historical Museum. [[underline]] Financial Report [[/underline]] The Secretary gave highlights of the following financial report. 7

SMITHSONIAN INSTITUTION [[underlined]] FINANCIAL REPORT JANUARY 1969 [[/underlined]] -CONTENTS- [[underlined]] Page [[/underlined]] 1. Summary of Financial Resources - Fiscal Year 1968 and Number of Personnel 2. Federal Funds - Fiscal Years 1968, 1969, 1970 Operating and Construction Fund Appropriations, with explanation of increases for 1970 over 1969 3. Private Funds - Comparative Balance Sheets - Current Funds and Endowment Funds - June 30, 1967 and June 30, 1968 4. Private Funds - Income and Disbursements - Fiscal Years 1965 - 1969-- Unrestricted Funds; Restricted Funds; Gifts; Grants & Contracts 5. Cooper-Hewitt Museum - Balance Sheets and Operating Budget - Fiscal Year 1969 6 - 10. Auditor's Report - Fiscal Year 1968 11 -12. Summary of Gifts Received - Fiscal Year 1968 8

FINANCIAL REPORT [[underlined]]Smithsonian Institution[[/underlined]] -January 1969- The Institution derived its financial support in Fiscal Year 1968 from federal and private sources as follows: [[underlined]]FOR OPERATING PURPOSES:[[/underlined]] Federal appropriations: - Normal operations $24,535,000 - Special foreign currency program 2,316,000 District of Columbia - National Zoological Park 2,348,000 Research Grants and Contracts (federal & private) 11,303,000 Private Funds: - Gifts (excluding gifts to Endowment Funds) 469,000 - Income from Endowments and Current fund investments [[underlined]]1,238,000[[/underlined]] [[total]] $42,209,000 [[underlined]]FOR CONSTRUCTION PROJECTS:[[/underlined]] Federal appropriations [[underlined]]2,328,000[[/underlined]] [[underlined]]TOTAL[[/underlined]] [[underlined]]$44,537,000*[[/underlined]] *Not including National Gallery of Art or John F. Kennedy Center [[four column table]] [[underlined]]Number of Personal[[/underlined]] | [[underlined]]12/31/68[[/underlined]] | [[underlined]]6/30/68[[/underlined]] | [[underlined]]6/30/67[[/underlined]] Federal | 2,086 | 2,252 | 2,213 Private | [[underlined]]949[[/underlined]] | [[underlined]]1,110 [[/underlined]] | [[underlined]]958[[/underlined]] Total | 3,035 | 3,362 | 3,171 Additional information on federal and private funds, including budgets and projections for FY 1969 and FY 1970, is given on the following pages. 9

FEDERAL FUNDS [[3 column table]] [[above 2 right columns]](IN THOUSANDS)[[/above 2 right columns]] [[underlined]]OPERATING FUNDS |FY 1969 |FY 1968 [[/underlined]] Normal Operations - Salaries & Benefits | $18,471x | $16,984 - All other |[[underlined]] 8,113 | 7,551 [[/underlined]] - Total | $26,584x | $24,535 Special foreign currency program |2,316 | 2,316 District of Columbia-Zoo |[[underlined]] 2,517 | 2,348[[/underlined]] Total Operating Funds | $31,417 | $29,199 [[underlined]]CONSTRUCTION FUNDS[[/underlined]] National Zoological Park | $ 300 | $ 400 Restor. & Renovation of Buildings | 400 | 1,125 Hirshhorn Museum | [[underlined]] 14,197xx |803 [[/underlined]] Total Construction Funds | $14,897 | $ 2,328 [[End 3 column table]] x Including anticipated pay supplemental increase of $641,000. xx Of which $12,197,000 represented by contract authority. [[underlined]]APPROPRIATION REQUEST - FY 1970:[[/underlined]] The Bureau of the Budget has approved an amount of $29,150,000 which the Smithsonian may request from Congress as an appropriation for operating funds for FY 1970, an increase of $2,566,000 over the comparable figure anticipated for the current year. This increase in operating funds for FY 1970, if appropriated, will be used principally to: -- relocate the Radiation Biology Laboratory from the basement of the Smithsonian Institution building to leased quarters in Rockville, Md. -- speed up preparation of Hirshhorn collection to meet museum opening deadline. -- strengthen capability of the Oceanographic Sorting Center. -- provide initial funds for Woodrow Wilson Center and additional assistance to the nation's museums through the National Museum Act. -- furnish increased protection and maintenance services to building and collections. -- computerize cataloging and use of Smithsonian collections. -- continue preparations for Bicentennial of American Revolution. 10

[[underline]]PRIVATE FUNDS[[/UNDERLINE]] [[underline]]COMPARATIVE BALANCE SHEETS[[/underline]] [[underline]]As of June 30, 1968 - June 30, 1967[[/underline]] [[underline]]CURRENT FUNDS [[/underline]] [[ 3 column table]] [[underline]] Assets | June 30, 1968 | June 30, 1967 [[/underline]] Cash | $1,380,153 | $2,131,443 Investments | 2,507,586 | 2,659,611 Receivables | 1,368,172 | 950,990 Inventories | 610,388 | 119,367 Equipment[[underline]] 44,450 | ----- [[/underline]] Total Assets [[underline]] $5,910,749 | $6,001,411 [[/underline]] [[underlined]]Liabilities[[/underlined]] Current Liabilities |$418,998 | ----- Fund Balances: Unrestricted Funds |3,086,153 | 3,226,376 Restricted Funds: Unexpended Income - Freer | 483,497 | 507,607 Unexpended Income - Other | 395,494 | 641,028 Gifts, Grants & Contracts |[[underline]] |1,526,607 |1,626,400 [[/underline]] Total Restricted Funds |[[underline]] 2,405,598 | 2,775,035 [[/underline]] Total Liabilities |[[underline]] $5,910,749 | $6,001,411 [[/underline]] [[End 3 column table]] [[underline]] ENDOWMENT FUNDS [[/underline]] [[underline]] Assets: [[/underline]] [[ 3 column table]] Cash and Notes Receivable | $690,429 | $47,995 Investments (Book Values) Freer Fund | 12,457,998 | 12,107,418 Consolidated Fund |[[underline]] 9,268,387 | 8,612,617 [[/underline]] Total Investments* | $21,726,750 | $20,720,035 Loan to U.S. Treasury | 1,000,000 | 1,000,000 Real Estate | [[underline]] 1,332,767 | 1,303,747 [[/underline]] Total Assets [[underline]] $24,749,750 |$23,071,777 [[/underline]] [[underline]]Endowment Fund Balances:[[/underline]] Freer | $12,458,167 | $12,107,418 Other Restricted [[underline]] 6,095,225 | 5,132,453 [[/underline]] Total Restricted | $18,553,392 | $17,239,871 Unrestricted [[underline]] 6,196,358 | 5,831,906 [[/underline]] Total Endowment Fund Balances | [[underline]] $24,749,750 | $23,071,777 [[/underline]] *Market Values....... | $30,196,344 | $27,826,410 [[End 3 column table]] 11

[[underline]] PRIVATE FUNDS - OPERATING FUNDS [[/underline]] [[ 6 COLUMN TABLE]] [[underline]] UNRESTRICTED FUNDS | FY 1969 budget |FY 1968 Actual |FY 1967 Actual | FY 1966 Actual |FY 1965 Actual [[/underline]] [[underline]]Income[[underline]]: Investments |$360.0 | $354.5 |$376.6 | $371.4 | $338.7 Gifts, Royalties & Misc.| 80.0| 113.3 | 481.6 | 140.6 |31.1 Adjm't. to Accrual Basis | [[underline]] --- | 236.3 |--- | --- | --- [[/underline]] Total Income | [[underline]] 440.0 |704.1 |858.2 | 512.0 | 369.8 [[/underline]] [[underline]] Disbursements [[/underline]] Salaries & Benefits-Adm. | 2,001.6 | 1,736.4 | 1,744.4 | 1,653.9 | 1,077.2 Purchases for Collections | --- | 12.7 | 336.7 | --- | 20.1 Travel & Transportation | 76.6 | 68.2 | 90.2 | 77.3 | 30.1 Equipment & Supply | 161.6 | 102.6 | 113.5 | 123.4 | 102.5 Contractual Equipment | [[underline]] 414.2 | 555.9 | 763.6 | 601.7 | 355.0 [[/underline]] Total Disbursements | 2,654.0 | 2,475.8 | 3,048.4 | 2,456.3 | 1,584.9 Less Chgd. to Other Funds | [[underline]] 2,464.0 | 2.076.3 | 2,130.5 | 1,955.2 | 2,144.8 [[/underline]] Net Disbursements | 190.0 | 399.5 | 917.9 | 501.1 | (559.0) Activities-Net Disb./(Inc) | 250.0 | 296.4 | (62.0) | ( 75.3) ( 48.1) Transfers (In)/ Out | [[underline]] --- | 149.3 | (60.6) | 177.7 | --- [[/underline]] Total Disbursements | 440.0 | 844.2 | 795.3 | 603.5 | (608.0) [[underline]] Excess Inc.(Disbursements)]] | [[double underline]] --- | (140.1) | 62.9 |(91.5) | 977.8 [[/double underline]] [[underline]] Balance End of Year [[/underline]] | | 3,086.3 | 3,226.4 | 3,163.5 | 3,255.0 [[underline]]RESTRICTED FUNDS[[/underline]] [[underline]]FREER FUND[[/underline]] [[underline]]Income:[[/underline]] Investments | 630.0 | 619.7 | 630.3 | 618.9 | 597.3 Other | [[underline]] 40.0 | 66.6 | 68.4 | 41.6 | 36.3 [[/underline]] Total | 670.0 | 686.3 | 698.7 | 660.5 | 633.6 [[underline]]Disbursements: [[/underline]] Salaries & Benefits | 320.0 | 273.3 | 276.9 | 261.5 | 259.8 Purchases for Collections | 220.0 | 191.1 | 162.5 | 501.9 | 204.8 Other | [[underline]] 290.0 | 246.0 | 131.7 | 140.8 | 124.9 [[/underline]] Total | [[underline]] 830.0 | 710.4 | 571.1 | 904.2 | 589.5 [[/underline]] [[underline]]Excess Inc.(Disbursements)[[/underline | [[double underline]] (160.0) | (24.1) | 127.6 | (243.7 | 44.1 [[/double underline]] [[underline]] Balance End of Year [[/underline]] | 323.5 | 483.5 | 507.6 | 380.0 | 623.7 [[underline]]OTHER RESTRICTED FUNDS[[/underline]] Income | | 292.8 | 272.8 | 194.4 | 157.6 Disbursements | | [[underline]] 538.2 | 274.6 | 279.4 | 133.8 [[/underline]] Excess Inc. (Disbursements) | | [[double underline]] (99.8) | 830.5 | (172.2) | 30.4 [[/double underline]] Balance End of Year | | $1,526.6 | $1,626.4 | $795.9 | 968.1 [[END 6 COLUMN TABLE]] 12

[[underline]] PRIVATE FUNDS COOPER-HEWITT MUSEUM COMPARATIVE BALANCE SHEETS July 1,1968 - November 30, 1968[[/underline]] [[3 column table]] [[underline]] ASSETS | Nov.30, 1968 | July 1,1968 [[/underline]] Current Funds: Cash | $224,488 | $210,885 Short-term Investments | [[underline]] | 185,000 | 83,270[[/underline]] Total Current Funds | 409,488 | 294155 Endowment Funds: Cash | 636 | 636 Investments | [[underline]] 158,088 | 158,088 [[/underline]] Total Endowment Funds | [[underline]] 158,724 | 158,724 [[/underline]] Total Assets |[[double underline]] $568,212 | $452,879 [[/double underline]] [[underline]] LIABILITIES AND EQUITY [[/underline]] Fund Balances: Current | $409,488 | $294,155 Endowment | [[underline]] 158,724 | 158,724 [[/underline]] Total Liabilities and Equity | [[double underline]] $568,212 | $452,879 [[/double underline]] [[end 3 column table]] [[underline]] BUDGET Fiscal Year 1968 - 69 [[/underline]] [[2 column table]] [[underline]]INCOME: [[/underline]] Pledge from "Committee to Save" | $200,000 From Cooper Union | 100,000 Income from Investments | [[underline]] 12,500 [[/underline]] Total | $312,500 [[underline]]] EXPENDITURES: [[/underline]] Salaries | $169,500 Equipment and Supplies | 19,100 Other | [[underline]] 44,900 [[/underline]] Total | $233,500 [[underline]]EXCESS INCOME OVER EXPENDITURES | $79,000 [[/underline]] [[end 2 column table]] 13

PEAT, MARWICK, MITCHELL & CO. Certified Public Accountants 1140 Connecticut Avenue, NW. Washington, D.C. 20036 The Board of Regents Smithsonian Institution: We have examined the balance sheet of private funds of Smithsonian Institution as of June 30, 1968 and the related statement of changes in fund balances for the year then ended. Our examination was made in accordance with generally accepted auditing standards, and accordingly included such tests of the accounting records and such other auditing procedures as we considered necessary in the circumstances. As stated in note 1, the Institution changed its method of accounting to the accrual basis for that protion of the unrestricted funds relating to activities during the year. Physical inventories for such activities were not taken at June 30, 1967, and estimated figures have been used. Because such amounts enter materially into the determination of operating results of activities, we do not express an opinion of the current year's statement of changes in fund balances for that portion of unrestricted funds relating to activities. In our opinion, the accompanying balance sheet of private funds of Smithsonian Institution presents fairly the financial position of Smithsonian Institution at June 30, 1968 and the related statement of changes in fund balances, except for that portion of the unrestricted funds relating to activities, for which no opinion is expressed, present fairly the results of its operations for the year then ended on the modified cash basis as explained in note 1 in conformity with generally accepted accounting principles applied on a basis consistent with that of the preceding year, except for the effect on the balance sheet of current funds of the conversion of that portion of unrestricted funds relating to activities to the accrual basis, which we approve. PEAT, MARWICK, MITCHELL & CO. August 23, 1968 14

SMITHSONIAN INSTITUTION [[underline]] PRIVATE FUNDS [[/underline]] Notes to Financial Statements June [[underline]] 30, [[/underline]] 1968 [[underline]] (1) Basis of Accounting [[/underline]] Prior to July 1, 1967, the accounts of the Institution were maintained on the basis of cash receipts and disbursements except that the amounts due as reimbursements from grants and contracts were accrued and certain real estate was carried at no cost or appraised value as explained below. During the year ended June 30, 1968, the accounts for that portion of unrestricted funds relating to activities were converted to accrual basis of accounting resulting in an increase in the balance of this fund of $219,768. Since no physical inventories were taken at June 30, 1967, the amount thereof was estimated. Except for certain real estate acquired by gift or purchased from proceeds of gifts which are valued at cost or appraised value at date of gift, land, buildings, furniture, equipment, works of art, living and other specimens, and certain other similar property are not included in the accounts of the Institution; the amounts of investments in such properties are not readily determinable. Current expenditures for such properties are included among expenses. The accompanying statements do not include the National Gallery of Art, the John F. Kennedy Center for the Performing Arts, nor other departments, bureaus and operations administered by the Institution under Federal appropriations. [[underline]] (2) Commitment and Subsequent Event [[/underline]] Pursuant to an agreement, date October 9, 1967, between the Institution and the Cooper Union for the Advancement of Science and Art, the Institution acquired, on July 1, 1968, all funds belonging to the Cooper Union for use exclusively for museum purposes and certain articles of tangible personal property as defined in the agreement. The agreement provides, among other covenants, that the Institution will maintain a museum in New York City, and has pledges in excess of $800,000 for the support of such a museum. 15

SMITHSONIAN INSTITUTION BALANCE SHEET OF PRIVATE FUNDS, JUNE 30 1968 [[BALANCE SHEET CONSISTS OF 2 - 3 COLUMN TABLES SIDE BY SIDE]] [[LEFT SIDE 3 COLUMN TABLE]] Assets Current funds: Cash | | $1,380,153 Receivables: Accounts | $90,359 | Advances-travel and other | 142,059 | Reimbursements-grants and contracts | [[underline]]1,135,754 [[/underline]] | | | 1,368,172 Inventories at net realizable value | | 610,388 Investments-stocks and bonds (Market value $2,437,512) | |2,507,586 Equipment-museum shops (less accumulated depreciation $4,944)| | [underline]] 44,450 [[/underline]] Total current funds assets | |[[double underline]] $5,910,749 [[/double underline]] Endowment and similar funds: Cash | | $450,175 Notes receivable | | 240,254 Investments-stocks and bonds (market value $30,196,344) | | 21,726,554 Loan to U.S. Treasury in perpetuity| | 1,000,000 Real estate (at cost or appraised value at date of gift) | | [[underline]] 1,332,767 [[/underline]] funds assets | | [[double underline]] $24,749,750 [[/double underline]] See accompanying notes to financial statement. [[END LEFT SIDE 3 COLUMN TABLE]] [[RIGHT SIDE 3 COLUMN TABLE]] Liabilities and Fund Balances Current funds: Accounts Payable | | $379,624 Accrued liabilities | | 39,374 Unrestricted fund balances | | General | $3,078,671 | Activities | [[underline]] 7,482 [[/underline]] | | 3,086,153 Restricted funds balances: Gifts, grants and contracts| 1,526,607 | Unexpended income | [[underline]] 878,991 [[/underline]] | |[[underline]] 2,405,598 [[/underline]] Total current funds| | [[double underline]] $5,910,749 [[/double underline]] Endowment and similar funds: Endowment funds-income restricted | |$18,553,392 Current funds reserved as an endowment-income unrestricted | | [[underline]] 6,196,358 Total endowment and similar funds | | [[double underline]] $24,749,750 [[/double underline]] Commitment (note 2). [[END RIGHT SIDE 3 COLUMN TABLE]]

SMITHSONIAN INSTITUTION Statement of Changes in Fund Balances Year Ended June 30,1968 [[ 9 COLUMN TABLE IN 3 SECTIONS]] [[ TITLES OVER SECTIONS]] [[SECTION 1 = 4 COLUMNS]] CURRENT [[underline]]Unrestricted funds[[/underline [[SECTION 2 = 2 COLUMNS]] FUNDS [[underline]] Restricted funds[[/underline]] [[SECTION 3 = 3 COLUMNS]] ENDOWMENT AND SIMILAR FUNDS [[/TITLES OVER SECTIONS]] [[TITLES OVER ALL COLUMNS FROM LEFT TO RIGHT]] [[BLANK]] |[[underline]] Total current funds | General | Activities | Gifts,Grants, and Contracts | Unexpended income | Total endowment and similar funds | Endowment funds | Current fun reserved as an endowment[[underline]] Balance at beginning of year | $6,001,407 | $3,158,769 | $67,607 | $1,626,400 | $1,148,631 | $23,071,776 | $17,239,870 | $5,831,906 Adjustments to accrual basis | [[underline]] 236,334 | ---- | 236,334 | ---| ---| --- | --- | --- [[/underline]] Adjusted balance at beginning year | [[underline]] 6237,741 | 3,158,769 | 303,941 | 1,626,400 | 1,148,631 | 23,071,776 | 17,239,870 | 5,831,906 [[/underline]] Additions: Gifts and contracts - net of refunds | 11,303,377 | --- | --- | 11,303,377 | --- | --- | --- | --- Investment income | 1,224,117 | 354,465 | --- | --- | 869,652 | --- | --- | --- Gifts and bequests | 469,013 | 26,507 | --- | 442,506 | --- | 631,673 | 631,663 | 10 Gross profit on sales | 278,604 | --- | 278,604 | --- | --- | --- | --- | --- | --- Rentals,dues and fees | 1,411,256 | --- | 1,411,256 | --- | --- | --- | --- | --- | --- Reinbursement-grants and contracts | 218,687 |--- | --- | 218,687 | --- | --- | --- | --- Other | 205,533 | 73,387 | 15,906 | 6,888 | 109,452 | 29,054 | 44 | 29,010 Net gain on investments | [[underline]] 13,498 | 13, 498 | --- | --- | --- | 687,372 | 544,258 | 143,114 [[/underline]] Total additions | [[underline]] 15,124,085 | 467,757 | 1,705,766 | 11,971,458 | 979,104 | 1,348,099 | 1,175,965 | 172,134 [[/underline]] Deductions (additions): Expenditures: Salaries and benefits | 8,468,149 | 1,736,414 | 809,131 | 5,546,456 | 376,148 | --- | --- | --- Purchases for collection | 317,037 | 12,716 | --- | 69,070 | 235,251 | --- | --- | --- Travel and transportation | 906,591 | 68,248 | 86,912 | 696,641 | 54,790 | --- | --- | --- Equipment and supplies | 1,229,225 | 102,569 | 150,306 | 902,204 | 74,146 | --- | --- | --- Contractual services | 4,614,254 | 555,920 | 733,498 | 3,099,012 | 225,824 | --- | --- | --- Depreciation | 4,944 | --- | 4,944 | --- | --- | --- | --- | --- Administrative expenditures applicable to other funds | [[underline]]--- | (2,076,347) | 120,816 | 1,833,394 | 122,137 | --- | --- | --- [[/underline]] Total expenditures | [[underline]] 15,540,200 | 399,520 | 1,905,607 | 12,146,777 | 1,068,296 | --- | --- | --- [[/underline]] Transfers to (from): Income added to principal | (55,276) | --- | --- | --- | (55,276) | 55,276 | 55,276 | --- For designated purposes |[[underline]] (274,599) | (148,335) | (96,618) | 75,526 | (105,172) | 274,599 | 82,281 | 192,318 [[/underline]] Total transfers | [[underline]] (329,875 | (148,335) | (96,618) | 75,526 | (160,448) | 329,875 | 137,557 | 192,318 [[/underline]] Balance at end of year | [[double underline]] $5,491,751 | $3,078,671 | $7,482 | $1,526,607 | $878,991 | $24,749,750 | $18,553,392 | $6,196,358 [[/double underline]] [[/9 COLUMN TABLE IN 3 SECTIONS]]

SMITHSONIAN INSTITUTION Summary of Grants and Contracts Year Ended June 30, 1968 [[4 column table]] | [[underline]] Total | Grants | Contracts [[/underline]] Department of Defense | $1,334,983 | $105,255 | $1,229,728 National Aeronautics and Space Administration | 7,293,539 | 4,816,637 | 2,476,902 National Science Foundation | 2,354,715 | 181,300 | 2,173,415 Other [[underline]] | 600,444 | 245,426 | 355,018 [[/underline]] Total grants and contracts | [[double underline]] $11,583,681 | $5,348,618 | $6,235,063 [[/double underline]] [[end 4 column table]] Summary of Endowment and Similar Investments Book Values at June 30, 1968 [[4 column table]] | [[underline]] Total | Consolidated Fund| Freer Fund Short-term bonds | $1,009,119 | $370,029 | $630,090 Long-term bonds | 10,252,817 | 3,781,828 | 6,470,989 Preferred stocks | 710,241 | 324,717 | 385,524 Common Stocks [[underline]] | 9,740,993 | 4,778,596 | 4,962,397 [[/underline]] | $21,713,170 | [[double underline]] $9,255,170 | $12,458,000 [[/double underline]] Other stocks and bonds | [[underline]] 13,384 [[/underline]]| | |[[double underline]]$21,726,554 [[/double underline]] [[end 4 column table]] 18

SMITHSONIAN INSTITUTION The Smithsonian Institution gratefully acknowledges gifts and bequests received from the following: [[underline]] $100,000 or more: [[/underline]] Carl F. Drake Estate (partial distribution) Mrs. Marjorie Merriweather Post Admiral and Mrs. Dewitt Clinton Ramsey Fund [[underline]] $10,000 or more: [[/underline]] American Federation of Information Processing Society Anonymous Morris and Gwendolyn Cafritz Foundation Carnegie Corporation of New York Martin L. Ehrmann Company Ford Foundation Daniel and Florence Guggenheim Foundation Junior League of the City of Washington, D. C. L. E. Katzenbach Samuel H. Kress Foundation Lockheed Aircraft Corporation National Geographic Society Whitney Museum of Art [[underline]] $1,000 or more: [[/underline]] AFL-CIO American Philosophical Society American Shop Producers Council Anonymous Archbold Foundation Atlantic Richfield Company Mrs. August Belmont, Sr. The Louis and Henrietta Blaustein Foundation, Inc. Dr. & Mrs. George P. Blundell William L. Elkins George Erion David D. Finley Crawford H. Greenewalt The Ben and Abbey Grey Foundation Richard Gump Irwin-Sweeney-Miller Foundation Mrs. Lyndon B. Johnson Mrs. Cazenove Lee The Link Foundation Mrs. Vera C. List Marriott Foundation Mrs. Eugene Meyer Robert and Eleanor Millonzi National Academy of Sciences National Home Library Foundation Roy R. and Marie S. Neuberger Foundation Richard E. Pieper Mr. & Mrs. Robert C. Scull Foundation The Sidney Printing and Publishing Company Sport Fishing Institute E. R. Squibb & Sons, Inc. Philip M. Stern Taconic Foundation, Inc. Time, Inc. Union Carbide Corporation Ellen Bayard Weedon Foundation Worthington Corporation 19

[[underline]] $500.00 or more: [[/underline]] Alaska Indian Arts, Inc. American Council of Learned Society Anacostia Business and Professional Association, Inc. Bell and Howell Foundation Braniff International Explorers Research Corporation Greenewood's Transfer, Inc. Mr. & Mrs. Gilbert Harrison J. Seward Jonson Felix and Helen Juda Foundation John R. Kinard Richard K. Mellon Mrs. Isabelle P. Middendorf J. Jefferson Miller II Philip Morris, Inc. William Paley Mrs. Josephine Pendleton Photography in the Fine Arts The Reader's Digest Sidney N. Shure Mrs. Robert D. Van Roijen Thomas J. Watson, Jr. Wenner-Gren Foundation We also gratefully acknowledge other contributions in the amount of $10,820 received from 517 persons during 1967-68. 20

[[underline]] Comments on Financing [[/underline]] The Secretary reported that negotiations were taking place in New York City to obtain the original Carnegie Mansion as a home for the Cooper-Hewitt Museum. We are depending on the Friends of the Cooper-Hewitt to raise the funds. [[underline]] Appointment of Director, National Portrait Gallery [[/underline]] The Secretary reported that a search for the replacement of Dr. Charles Nagel, upon his retirement as Director of the National Portrait Gallery, had led to the recommendation of Mr. Marvin Sadik. Thirty-two candidates were considered and a canvass of the membership of the National Portrait Gallery Commission led to this recommendation. The Committee recommends approval. [[underline]] Proposed legislation to establish a National Armed Forces Historical Museum and Study Center [[/underline]] The Secretary reported that this bill is necessary in order to authorize the Smithsonian to enter into an agreement with the Secretary of the Interior to use certain lands in the vicinity of Fort Foote which have been authorized to be acquired by Interior. The legislation does not authorize construction. The Committee recommends approval of this proposed legislation by the Board. [[underline]] Supergrade Legislation [[/underline]] The Committee considered a draft bill to authorize additional supergrade positions in the Smithsonian Institution, together with a justification, which had been circulated in advance. The Committee recommends approval of this proposed legislation by the Board. 21

^[[JAN 15 '69 Regents]] [[underline]] National Museum Act Legislation [[/underline]] The Committee considered legislation to authorize an extension of the National Museum Act, together with the justification. The Committee recommends that the proposed legislation be approved by the Board. [[underline]] Chesapeake Bay Center for Field Biology [[/underline]] The Committee considered the proposal of the need and the opportunity to acquire additional land at the Bay Center, as outlined in a letter to all Regents on November 19, 1968. The Secretary recalled that the Ford Foundation had granted $375,000 in 1966 for the purchase of 330 acres and an option on another 200 acres in the vicinity of Ivy Neck, Maryland. He also recalled that we had received in 1966 $100,000 from the Research Corporation; $25,000 from the Fleischmann Foundation; and $50,000 in 1967 from the Old Dominion Fund. The purpose of the area is to serve as a basis for long-term studies which are required for a more comprehensive understanding of environmental processes than is now possible. The Commission recommends that the Board of Regents authorize the Secretary to take such action as is necessary to acquire this land at Chesapeake Bay. [[underline]] Smithsonian Associates Magazine [[/underline]] The Secretary reported that the staff was considering the publication of a popular monthly magazine in order to extend the Smithsonian Associates into a national organization. We have engaged by contract Mr. Edward K. Thompson, formerly editor of LIFE 22

magazine, to make a feasibility study. It is expected that a full presentation of the magazine concept will be presented to the Board at the May meeting. [[underline]] Information Items [[/underline]] The Secretary offered highlights of the status of the Cooper-Hewitt Museum of Design, the Spring Symposium on Behavioral Biology, the American College Theatre Festival, and the Arkansas Mid-America Center. The Secretary mentioned that the report of the Smithsonian Art Commission, the report of the Kennedy Center, and a legislative proposal for a radio-radar antenna for the Smithsonian Astrophysical Observatory had been sent out to all the Regents in advance. [[underline]] Hillwood [[/underline]] It was noted in the papers before the Committee that the Hillwood Agreement with Mrs. Post has now been signed and title to the real property has been conveyed to the Institution. [[underline]] Spring Meeting [[/underline]] The Committee recommends that the Board approve the suggested date for the spring meeting: Wednesday, May 21, 1969. Respectfully submitted: /s/ Caryl P. Haskins Chairman (ad interim) 23

During the reading of the Executive Committee Report Mr. Haskins called particular attention to the financial report which included a statement of gifts made to the Institution during the past fiscal year. He considers that there were quite a remarkable series of gifts and referred to a few of them appearing on pages 19 and 20 of the Executive Committee Report. The following motion was made by Mr. Brown, seconded by Mr. Greenewalt, and carried, and it was VOTED that the Board of Regents approves the Report of the Executive Committee, directs that it be included in the minutes of the present meeting, and requests that Dr. Haskins serve as Chairman (ad interim) of the Executive Committee. [[underline]] Reappointment of Regent [[/underline]] The appointment of John Nicholas Brown expires in April 1969. The Regents unanimously approved a resolution offered by Mr. Haskins and seconded by Mr. Burden and VOTED that the Board of Regents approves submission of legislation for the reappointment of John Nicholas Brown as a Citizen Regent for the statutory term of six years. [[underline]] Appointment of Citizen Regents [[/underline]] It was recalled that the proposed legislation to appoint Robert Strange McNamara as a Citizen Regent from the District of Columbia had passed the Senate in the 90th Congress but had not passed the House. Mr. Bow reported that there had been some objection in the House stemming from Mr. McNamara's previous position as Secretary of Defense. He 24

said that although there may still be some objection in the House could result in some debate on the floor, he would be glad to join with his colleagues to resubmit Mr. McNamara's name. [[margin notes]] ^[[Fullbright, Mahon]] [[/margin notes]] In answer to [[underline]] Mr. Fulbright's [[/underline]]question regarding the nature of the objections, Mr. Mahon remarked that Mr. McNamara's relationships with the Congress had been increasingly difficult as Secretary of Defense. He believes that now that Mr. McNamara no longer hold that position, the attitude of certain members of the Congress may be changed. Mr. Mahon believes that Mr. McNamara has great capability and would make an excellent Regent. [[margin note]] ^[[CJ]] [[/margin note]] The Chancellor inquired if the Congress had ever turned down a recommendation of the Board of Regents and Mr. Ripley responded that so far as he know none had ever been rejected. [[margin note]] ^[[Brown] [[/margin note]] [[underline]] Mr. Brown [[/underline]] commented that it was his understanding that Mr. McNamara will remain as a resident of the District of Comumbia, another factor in his selection. [[margin note]] ^[[Anderson]] [[/margin note]] [[underline]] Senator Anderson [[/underline]] believed that we should try again to get the joint resolution approved for Mr. McNamara's appointment. He then proposed the motion which was seconded by Senator Fulbright and carried and it was VOTED that the Board of Regents approves submission of legislation to appoint Robert Strange McNamara in place of Robert V. Fleming, deceased, as a Regent of the Smithsonian Institution for the statutory term of six years. 25

The name of Thomas J. Watson, Jr., had been suggested as Citizen Regent to fill the vacancy on the Board created by the resignation of Jerome c. Hunsaker. Mr. Greenewalt said that he considered Mr. Watson to be an excellent choice. Mr. Ripley commented that Mr. Watson had already agreed to be the head of our National Associates program, an indication of his strong interest in the Smithsonian. A motion was made by Mr. Brown, seconded by Mr. Bow and carried, and it was VOTED that the Board of Regents approves submission of legislation to appoint Thomas J. Watson, Jr., in place of Jerome C. Hunsaker, resigned, as a Regent of the Smithsonian Institution for the statutory term of six years. [[underline]]Proposal to provide for three additional Citizen Members of the Board of Regents [[/underline]] The Secretary reported that he had written to the Regents on January 8, 1969, regarding the suggestion of several members of the Board to consider a legislative proposal that would amend the original Act of August 10,1846, to provide three additional members on the Board, of the class other than Members of Congress. The Chancellor expressed his view that the Smithsonian Institution is getting to be a large organization and as such should be represented nationally in scope. If there should be three additional members, they should not represent one limited are of the country. He suggested that if a nominating committee is appointed, it should look over the entire country for appropriate representation as well as for diversified interests of individuals and then present recommendations to the Board. 26

Senator [[underline]]Scott[[/underline]] and Mr. [[underline]]Brown[[/underline]] felt that the Board is not now broadly representative of the citizenry of the country. [[side note in pencil]] Scott Brown[[/end side note]] With respect to the availability of the candidates for the Board, the Vice President said that there is talent in all areas of the country. He pointed out that while the Smithsonian has attracted a great deal of interest and enjoys a fine reputation, not many people know what the Smithsonian does other than operate museums where one can see exhibited memorabilia of a great Nation. He too believes that the Smithsonian would benefit from an expansion of citizen participation. The Regents should decide whether they want six or nine citizen regents. Whether there should be additional Congressional representation is a matter that the Members of Congress are best able to determine. The [[underline]]Vice President[[/underline]] remarked that the Smithsonian is broadening its activities and that the Board's work has increased accordingly. It may be that we should divide the responsibility so that we could have additional help from the Congress. [[margin note]] ^[[HHH]] Several members commented that there is an argument against large Boards and that recently the Congress itself had reduced the size of some of its committees. However, there was a consensus that to increase the Board by three would not make it too large. [[underline]]Mr. Bow[[/underline]] felt that when the proposed bill comes up on the Floor there is a possibility of its being amended to increase the number of Congressional Regents on the Board. [[underline]]Senator Fulbright[[underline]] added that he knew a number of colleagues who were most anxious to become a Regent of the Smithsonian Institution. [[margin note]] ^[[Bow]] [[margin note]] ^[[Fulbright]] 27

Mr. Ripley replied to a question concerning honorary membership on the Board of Regents with the statement that the legislation to appoint honorary members to the Board had been abolished in the 1870's. Mr. Ripley also stated that there are honorary members of the Smithsonian Associates. They contribute funds to the various scholarly activities of the Institution. With additional Citizen Regents becoming interested in the various programs of the Smithsonian, these enterprises would be enhanced. [[margin notes]] ^[[Greenwalt, Burden]] [[/margin notes]] [[underlined]] Mr. Greenewall [[/underlined]] expressed his view that the Chancellor should appoint a nominating committee to make recommendations to the full Board for their consideration. [[underline]]Mr. Burden [[/underline]] voiced his apprehension about getting legislation through the Congress to amend the Act and then seeking legislation for appointments of proposed candidates, all in the same year. Assurances were expressed that it is possible to get three legislative proposals through this year. Mr. Ripley commented that several Regents had suggested names of possible candidates. Mr. [[underline]]Greenewalt[[/underline]] suggested that consideration be given to the tenure of the Regents. He said that he had served on the Board for a number of years and that it would be quite appropriate to terminate his appointment when his current term expires. He believed that it might be prudent to 28

limit the term of office or have some automatic retirement so as to get new people on the Board and in this way to create more interest. He suggested that the nominating committee be given responsibility for investigating this proposal when it is appointed. There was agreement regarding the requirement that no two Citizen Regents be selected from the same State to insure a broader area of participation, except as now provided in the law relating to the District of Columbia. The Vice President made the motion, which was seconded by Mr. Greenewalt and carried, and it was VOTED that the Board of Regents approves submission of legislation to amend the original Act of August10, 1846 to provide three additional members of the Board of Regents,of the class other than Members of Congress; and, it was further [[margin note ^[[CJ]] ]] VOTED that upon enactment of such authorizing legislation, the Chancellor is authorized to appoint a nominating committee which will present a list of candidates to the full Board for their consideration. Upon selection of candidates by the Board, legislative proposals for these appointments will be submitted to the Congress (The proposed draft bill follows.) 29

A BILL To amend the Act of August 10, 1846, as amended, to provide for additional members of the Board of Regents of the Smithsonian Institution. [[underline]] Be it enacted by the Senate and House of Representatives of the United States of America in Congress assembled [[/underline]], That the first sentence of section 3 of the Act of August 10, 1846, as amended (9 Stat. 103, 20 U.S.C.[[?]] 42), is further amended by -- (1) deleting "six" and inserting in lieu thereof "nine", and (2) deleting "four" and inserting in lieu thereof "seven", so as to read as follows: "Sec.3. The business of the institution shall be conducted at the city of Washington by a Board of Regents, named the Regents of the Smithsonian Institution, to be composed of the Vice President, the Chief Justice of the United States, and three members of the Senate and three members of the House of Representatives; together with nine other persons, other than members of Congress, two of whom shall be resident in the city of Washington; and the other seven shall be inhabitants of some State, but no two of them of the same State." 30

Sec. 2. Section 3 of the Act of August 10, 1846, as amended (9 Stat. 103, 20 U.S.C.[[?]]43), is further amended by -- (1) in the second sentence thereof, deleting "six" and inserting in lieu thereof "nine", so as to read as follows: "The Board of Regents shall be appointed as follows: The Members of the Senate by the President thereof; the Members of the House by the Speaker thereof; and the nine other persons by joint resolution of the Senate and House of Representatives."; and (2) in the sixth sentence thereof, deleting "six" immediately after "term of service for the other" and before "members" and inserting in lieu there of "nine". so as to read as follows: "The regular term of service for the other nine members shall be six years; and new elections thereof shall be made by joint resolutions of Congress.". 31

[[underlined]] Smithsonian Art Commission [[/underlined]] The Minutes of the 46th Annual Meeting of the Smithsonian Art Commission, December 3, 1968, were circulated to the Board in advance for their considerations. A resume of that meeting follows: [[underlined]] Minutes of Previous Meeting and Annual Report. [[/underlined]] The minutes of the previous meeting and the annual report were approved as circulated. [[underlined]] Report of the Executive Committee. [[/underlined]] The Executive Committee was re-elected: Dr. Finley, Chairman; Mr. McIlhenny; Mr. Pleissner; Dr. Sawyer (ex officio); Dr. Hancock (ex officio); and Mr. Ripley (ex officio). The current membership of the Smithsonian Art Commission stands at 19 and it was reiterated that it would be desirable to expand the number to 25. It was decided that the membership will be canvassed for additional names and that such a roster be circulated before the spring meeting. Dr. Finley was appointed chairman of a resolutions committee to work with Dr. Scott on drafting resolutions to thank recently retired members, Messrs. Clarke, Wengenroth, Mellon, and Wyeth. These former members will be designated as Honorary members of the Commission. [[underlined]] Remarks of the Secretary. [[/underlined]] Mr. Ripley spoke on the Smithsonian's problems with the budget and the restrictive effect of the Federal Expenditure Control Acton positions as well as dollars. Mr. Ripley expressed his belief that there should be a cross-fertilization between boards and commissions of the Institution as well as the National Portrait Gallery, Museum of History and Technology, Hirshhorn Museum, the Cooper-Hewitt Museum, and the Renwick Gallery. Mr. Ripley described briefly the legal arrangements for the transfer of the Cooper-Hewitt Museum to the Smithsonian under the aegis of the National Collection of Fine Arts. He noted that the Cooper Union had the first museum of its kind in this country. He explained some of the financial and space difficulties experienced by the Cooper Union several years ago which has led to the request from the trustees of the Cooper Union to the American Association of Museums to study the matter and make recommendations for solving the problems. The resulting recommendation (to have the Smithsonian administer it) was accepted by the Smithsonian Board of Regents but with the reservation that the Smithsonian should not rely upon appropriated funds to support the new museum. Mr. Ripley expressed interest in having regular communication between the Smithsonian Art Commission and the newly created advisory board of the Cooper-Hewitt Museum to encourage coordinated support of its efforts to preserve its 32

valuable historical collections. Mr. Ripley also noted that the Renwick Gallery offers a great potential to the National Collection of Fine Arts for display of decorative arts with ample space for changing exhibitions. [[underlined]] Remarks by the Director. [[/underlined]] Dr. Scott spoke of the impact of budgetary restrictions on his programs. He also spoke on the lending and purchase policy of the National Collection of Fine Arts. It was suggested that perhaps the National Collection of Fine Arts could initiate seeking additional funds from outside sources and it was suggested that a proposal be submitted to the Secretary along these lines. [[underlined]] Review of Works of Art Presented for Accessioning. [[/underlined]]The minutes of the December 3, 1968 meeting included a list of the acquisitions recommended to be accepted by the Smithsonian Art Commission were circulated to the Members of the Board of Regents on January 6, 1969. The following motion was made by Mr. Greenewalt, seconded by Mr. Burden and carried, and it was VOTED that the Board of Regents approves the actions recommended by the Smithsonian Art Commission as indicated in the minutes of their meeting of December 3, 1968. [[underlined]] John F. Kennedy Center for the Performing Arts [[/underlined]] The Secretary noted that the Report of the John F. Kennedy Center for Performing Arts had been circulated to the Board of Regents in advance of the meeting and that no action was required by the Board. 33

In answer to questions raised about construction costs, operating costs, and present status of funding for the Center, Senator Fulbright reported that he had attended a meeting of the Trustees of the Center on January 14, 1969, and had learned that costs had escalated substantially because of inflation and earlier faulty estimates of construction quantities and costs. Senator Fulbright continued that the present estimated cost is $61,500,000, without allowance for changes, street grading, or overruns in estimated costs of furnishings, film equipment, and escalation for costs of work not yet under contract. He said further that present estimates indicate a shortage of approximately $12,500,000. The Center plans to seek additional funds from private and government sources. [[hand drawn underline]] Mr. Bow [[/hand drawn underline]] recalled that the Regents had certified a few years ago that sufficient funds were available for construction. [[hand drawn underline]] Senator Fulbright [[/hand drawn underline]] confirmed this and remarked that at that time (January 27, 1966) the estimated costs were exceeded by the funds in hand as certified respectively by the General Services Administration and the Certified Public Accountant of the Kennedy Center. It was not until later that the faulty estimates were discovered and time delays, the Watergate building controversy, strikes, and greatly escalated building costs had resulted in the excess of costs over funds. 34

[[underline]] Smithsonian Personnel Director, National Portrait Gallery [[/underline]] The Board of Regents had been informed in advance of the meeting of the proposal to appoint Mr. Marvin Sadik as the new Director of the National Portrait Gallery to replace Dr. Charles Nagel who will retire in June of 1969. [[hand drawn underline]] Mr. John Nicholas Brown, [[/hand drawn underline]] Chairman of the National Portrait [[handwritten in margin]] Brown [[/handwritten in margin]] Gallery Commission, reported that the members of the National Portrait Gallery Commission were pleased to recommend to the Board the appointment of Mr. Sadik. Mr. Sadik's vitae and the comments of his enthusiastic endorsement by John Coolidge, Jules Prown, Evan Turner, Leonard Baskin, and Andrew Wyeth had been circulated in advance. On motion by Mr. Brown, seconded by Mr. Greenewalt and carried, it was [[indent]] VOTED that the Secretary appoint Marvin Sadik to succeed Charles Nagel who will retire on June 30, 1969, as Director, National Portrait Gallery. [[/indent]] [[underline]] Director, National Museum of History and Technology [[/underline]] The Secretary reported our good fortune in attracting Daniel J. Boorstin, one of the country's most eminent American historians, to accept the position of Director of the National Museum of History and Technology. Professor Boorstin hopes to assume the directorship of the museum next autumn, when the present Director, Dr. Robert P. Multhauf, assumes the positions of senior scientific advisor in the museum in order to devote his time to carrying out the Smithsonian's responsibilities in the research on science and its contributions to history. 35

Professor Boorstin, who was born in Atlanta, Georgia, in 1914, is at present Distinguished Service Professor of American History at the University of Chicago, where he is also editor of the 30-volume [[underlined]]Chicago History of American Civilization.[[/underlined]] He is a member of the American Revolution Bicentennial Commission. Professor Boorstin received his A.B., summa cum laude, from Harvard in 1934; he was a Rhodes scholar at Balliol College, Oxford, where he received a "double first." While in England, he was admitted as a barrister-at-law of the Inner Temple, London, and is a member of the Massachusetts Bar. Professor Boorstin taught at Harvard and at Swathmore before going to the University of Chicago in 1944. He has served as a visiting Professor of American History at the University of Rome and at Kyoto University;he was the first holder of the Chair of American History at Sorbonne, as well as Pitt Professor of American History and Institutions at Cambridge University. Among Professor Boostin's numerous publications are: [[underlined]]The Mysterious Science of Law[[/underlined]](1941), [[underlined]]The Lost World of Thomas Jefferson[[/underlined]] (1948), [[underlined]]The Americans: The Colonial Experience[[/underlined]] (1958, winner of the Bancroft Prize), [[underlined]]The Image of What Happened to the American Dream[[/underlined]] (1962), and [[underlined]]The Americans: The National Experience[[/underlined]] (1965, winner of the Parkman Prize). [[underlined]]Proposed Legislation - National Armed Forces Historical Museum and Study Center[[/underlined]] Mr. Brown, Chairman of the National Armed Forces Museum Advisory Board, reported that an important milestone was reached last August with the passage of the Federal Aid Highway Act of 1968. This Act provided the Department of the Interior with the authority to acquire land at Fort Foote in Prince George's County, Maryland, for a proposed Fort Washington Parkway. The Highway Act includes all the lands sought for the Armed Forces Museum Park except about 126 acres. We have conducted a study which assures us that the reduced boundaries provide ample space for our needs as well as those of the Parks Service. 36

The NAFMAB staff is in touch with the Interior Department and has received assurances that the Park Service continues to support our proposal to establish the Museum Park at Fort Foote. AS matters now stand, Interior expects to ask for land-purchase funds in its 1971 budget. Meanwhile, the Smithsonian needs legislative authority to negotiate with Interior for joint use of the Fort Foote land. This is entirely consistent with the provisions of our previous legislation which directed the Board of Regents to "survey lands and buildings for display purposes and submit recommendations to Congress." Our request for legislation seeks authority only at this time and a small sum for planning purposes -- but no construction funds. This is a substantially the position taken by the Board of Regents at its meeting on January 12, 1965 and January 27, 1966. The proposed legislation reflects the past recommendations of the Advisory Board as approved by the Regents. [[margin note ^[[CJ]] ]] The draft of legislation also proposes to name the study center in honor of Dwight D. Eisenhower. Both the [[underline]]Chancellor[[/underline]] and [[underline]]Senator Anderson [[/underline]]recalled the history of this project which began over 10 years ago when President Eisenhower initiated the concept of a National Armed Forces Museum and appointed a commission to study the matter of creating a museum. This resulted in enactment of P.L. 87-186, approved August 30, 1961, establishing a National Armed Forces Museum Advisory Board of the Smithsonian Institution, to authorize expansion of the Smithsonian Institution's facilities for portraying the contributions of the Armed 37

Forces of the United States, and for other purposes. It was President Eisenhower's idea that such a museum should reach beyond the mere display of military hardware to demonstrate the historic commitment of the United States to the cause of freedom and the role which the armed forces--backed by the full energies of all of our people--have played in national development and in our continuing search for world peace. The Chancellor said that he would request the concurrence of President Eisenhower to have the Study Center bear his name. [[margin notes]] ^[[CJ, Bow, Brown]] [[/margin notes]] In commenting on Mr.Bow's inquiry regarding total estimated costs of the museum and study center, Mr.Brown indicated that the museum will be primarily an outdoor exhibition designed in such a way as to permit construction in increments, over a period of years. Since the design has not yet been developed, for which an initial $100,000 planning appropriation would be authorized in the legislation, estimated costs are not known. Mr. Brown pointed out that with the authority requested in this legislation (to enter into agreements with the National Park Service), funds for the purchase of land previously estimated to cost $2 to $3 million would not be necessary. [[margin note]] ^[[Bow]] [[/margin note]] Mr.Bow stated that since funds would not be required by the Smithsonian to purchase the land, and since the proposed legislation would authorize us to take the next step in pursuance of the program, the proposed bill be revised to eliminate Section 4 (relating to the authorization for an appropriation for planning in the amount of $100,000) 38

[[margin note ^[[HHH]] ]] The Vice President stated that in order to take advantage of the proposed land agreement with the Department of the Interior, the legislation should be introduced with the clear knowledge that this project would be in line for subsequent allocation of funds. He also said that if the budgetary situation should change during the time this legislation is being considered, an appropriate amendment should be added to restore the authorization for planning funds. On motion by Mr. Bow, seconded by Mr. Mahon and carried, it was [[indent]] VOTED that the Board of Regents approves submission of legislation to the Congress to provide for the establishment of a National Armed Forces Historical Museum Park and a Study Center to be designated the Dwight D. Eisenhower Center for Historical Research. [[/indent]] 39

AN ACT To establish a National Armed Forces Historical Museum Park and Study Center [[underlined]]Be it enacted by the Senate and House of Representatives of the United States of America in Congress assembled,[[/underline]] That this Act may be cited as the "National Armed Forces Historical Museum Act of 1969". DECLARATION OF POLICY Section 2. Pursuant to the provision of the Act of August 30, 1961 (75 Stat. 414, 20 USC Secs. 80-80d), and in furtherance of the purposes thereof, The Congress hereby finds and declares -- (1) That a living institution demonstrating the historic commitment of the people of the United States to the cause of Freedom and commemorating the magnitude of American military and naval achievement, in peace and war, would be an appropriate memorial to the valor and sacrificial service of the men and women of the Nation's armed forces,and an inspiration to the present and to future generations of America; (2) That the importance of deterring war in present age, and in preserving a free, peaceful, and independent society clearly points to the need for increased understanding of the issues raised by military security in a democratic society and of the demands placed by national defense upon the full energies of all the people; (3) That the National Armed Forces Museum Advisory Board, created by the Act of August 30, 1961, and the Board of Regents of the Smithsonian Institution, recommended that a National Armed Forces 40

Historical Museum Park be established at a site in Prince George's County, Maryland, to consist of so much of those lands which the Secretary of the Interior has been authorized to acquire in fee simple under Section 19 of the Federal-Aid Highway Act of 1968, as lie within the boundaries approved by the National Capital Planning Commission on January 12, 1967, and which are shown on a map bearing the National Capital Planning Commission file number 75.20/3208-24744, on file in the records of said Commissions; (4) That the National Armed Museum Advisory Board and the Board of Regents of the Smithsonian Institution further recommended establishment of a study center for historical research into the meaning of war, its effect on civilization, and the role of the armed forces in maintaining a just and lasting peace; and (5) That by relating the Nation's military and naval history to all other aspects of man's unending quest for freedom and enlightenment, the establishment of such a museum park and study center would be consonant with the purposes of the Smithsonian Institution, created by Congress in 1846 "for the increase and diffusion of knowledge among men." THE MUSEUM PARK AND STUDY CENTER Section 3. (a) There is hereby established in the Smithsonian Institution a National Armed Forces Historical Museum Park (hereinafter referred to as the "Museum Park"), including the facilities for the display of naval craft, which shall be administered by the Board of 41

Regents of the Smithsonian Institution with the advice of the National Armed Forces Museum Advisory Board. (b) There is hereby established a study center, which shall be known as the Dwight D. Eisenhower Center for Historical Research (hereinafter referred to as the "Center"), in honor of the thirty-fourth President of the United States, who contributed so greatly toward the shaping of a free world. (c) The Secretary of the Smithsonian Institution, with the advice of the National Armed Forces Museum Advisory Board, may appoint scholars and, where appropriate, provide stipends, grants, and fellowships to such scholars, and acquire or accept the voluntary services of consultants and panels to aid the Smithsonian Institution in carrying out the purposes of this Act. (d) The Board of Regents of the Smithsonian Institution with the advice of the National Armed Forces Museum Advisory Board, may solicit, accept, and dispose of gifts, bequests, and devices of money, securities, and other property of whatsoever character for the benefit of the Museum park and the Center; any such money, securities, or other property shall, upon receipt, be deposited with the Smithsonian Institution, and unless otherwise restricted by the 42

terms of the gift, expenditures shall be in the discretion of the Board of Regents for the purposes of the Museum Park and the Center. (e) The secretary of the Smithsonian, with the advice of the National Armed Forces Museum Advisory Board, may appoint and fix the duties of the director, the chairman of the Center, and the superintendent of exhibits, none of whose appointments, compensation , or duties shall be subject to the civil service laws or the Classification Act of 1949, as amended. The Board of Regents of the Smithsonian Institution, with the advice of the National Armed Forces Museum Advisory Board, may employ such officers and employees as may be necessary for the efficient administration,operation, and maintenance of the Museum Park and Center. (f) To carry out the purposes of this Act, the Board of Regents of the Smithsonian Institution and the Secretary of the Interior are hereby authorized to enter into a agreement for the joint use of lands described in Section 2(3) above. (g)The Smithsonian Institution, with the advice of the National Armed Forces Museum Advisory Board, shall prepare plans and specifications for the Museum Park and the Center, including planning for the design and development of all buildings, facilities open spaces and other structures in consultation with 43

the Commission of Fine Arts, the National Capital Planning Commission, and the Department of the Interior. (h) Development of the Museum Park and the Center shall be planned to permit construction, when authorized, in stages over a period of years as appropriate. In view of the approaching Bicentennial of the American Revolution, priority in construction shall be given to such displays and supporting facilities as will have special significance during the period of the Bicentennial. 44

[[underline]] Supergrades in the Smithsonian [[/underline]] The Secretary stated that a letter had been circulated to the Regents on December 19 relating to a draft bill to authorize additional supergrade positions in the Smithsonian. He recalled that in its meeting on January 25, 1968, the Board of Regents reviewed the need for supergrades in the Institution. The Board then directed him to submit a legislative request to the Congressional Regents, setting forth the needs of the Institution for the total number of positions required but limiting the specific request at that time to four positions,in recognition of budgetary pressures. Subsequently, the Bureau of the Budget on May 16, 1968, advised that it concurred with the Civil Service Commission in opposing the legislation, in the belief that our needs should be included in the Government-wide legislation then pending. The Commission at that time advised further that four of the additional supergrades in the pending Government-wide legislation were tentatively allocated to the Smithsonian Institution. That legislation was not passed by the Congress. Mr. Ripley has since been advised informally by the Chairman of the Civil Service Commission that in view of the failure of the Government-wide legislation and because of the unique position of the Smithsonian Institution in relation to the Government, we should proceed with supergrade legislation for the Smithsonian. On motion by Senator Fulbright, seconded by Mr. Greenewalt and carried, it was VOTED that the Secretary submit a legislative request to the Congressional Regents for the introduction of a bill to provide for eight supergrades and one Level IV position for the Smithsonian Institution. 45

A BILL To establish rates of compensation for certain positions within the Smithsonian Institution. [[underline]] Be it enacted by the Senate and House of Representatives of the United States of America in Congress assembled[[/underline]], That title 5, United States Code, is amended as follows: (1) Section 5108 (c) is amended by striking out "and" at the end of paragraph (8), by striking out the period at the end of paragraph (9)and inserting "and" in the place thereof, and by inserting the following new paragraph: "(10) The Secretary of the Smithsonian Institution subject to the standard and procedures prescribed by this chapter, may place a total of eight positions in the Smithsonian Institution in GS-16, 17, and 18." (2) Section 5315 is amended by inserting the following new paragraph after paragraph (91): "(92) Assistant Secretary, Smithsonian Institution." 46

[[ 2 column table]] Assistant Secretary (Public Service)| Executive Level IV Director of Libraries | GS-16 Director of Exhibits | GS-16 General Counsel | GS-16 Assistant for Administrative and Management | GS-16 Director of the Center for the Study of Man | GS-18 Director of American Studies | GS-18 Director of Information Systems | GS-16 Cultural Anthropologist | GS-16 [[/ 2 column table]] 47

^[[x]] [[underline]] Extension of the National Museum Act of 1966[[/underline]] The Secretary stated that the amendment of the Act of October 15, 1966, relating to the National Museum of the Smithsonian Institution so as to authorize additional appropriations to the Smithsonian Institution is necessary because of the last year for which the Act contains an authorization for a sum to be appropriated is fiscal year 1971. The National Museum Act of 1966 (Public Law 89-674)re-affirmed the Smithsonian's traditional role in providing aid to museums of the United States and abroad. The Act directed the Institution to engage in a continuing study of museum problems and opportunities, to conduct training in museum practices, to prepare museum publications,to perform research in museum techniques, and to cooperate with agencies of the Government concerned with museums. The Act authorized to be appropriated $200,000 for the fiscal year 1968, $250,000 for the present fiscal year 1969, $250,000 for fiscal year 1970, and $300,000 for fiscal year 1971. The Act states that in each subsequent fiscal year only such sums may be appropriated as the Congress may hereafter authorize by law. No funds were appropriated by the Congress for the purposes of the Act in fiscal years 1968 and 1969. The Smithsonian budget estimates for 1970 when submitted to the Congress will include an amount of $80,000 for projects under the Act. It is planned to request $300,000 48

in the budget for 1971, last year for which the Act contains an authorization for a sum to be appropriated. Prior to the submission of budget estimates for fiscal year 1972, it will be necessary to have either an authorized limit of appropriation or the elimination of the limit. As the budget estimates will be prepared in the spring of 1970, it will be desirable to have the authorization amended by that time. To allow a safe margin of time for Congressional consideration and action it is believed that the legislation should be requested in the current session of Congress. On motion by Mr. Brown, seconded by the Vice President and carried, it was VOTED that the Board of Regents approves submission of legislation to amend the Act of October 15, 1966, relating to the National Museum of the Smithsonian Institution so as to authorize additional appropriations to the Smithsonian Institution for carrying out the purposes of said Act. 49

A BILL To amend the Act of October 15, 1966 (80 Stat. 953, 20 U.S.C. section 65a), relating to the National Museum of the Smithsonian Institution, so as to authorize additional appropriations to the Smithsonian Institution for carrying out the purposes of said Act. [[underline]]Be it enacted by the Senate and House of Representatives of the United States of America in Congress assembled [[/underline]],That section 2(b) of the Act of October 15, 1966 (80 Stat. 953, 20 U.S.C 65a) is amended to read: "(b) There are hereby authorized to be appropriated to the Smithsonian Institution such sums as may be necessary to carry out the purposes of this Act:[[underline]]Provided[[/underline]],That no more than $1,000,000 shall be appropriated annually through fiscal year 1974." 50

^[[Jan 15 '69 Regents]] [[underlined]] Chesapeake Bay Center for Field Biology [[/underlined]] Mr. Ripley stated that a letter had been circulated to the Regents on November 19, 1968, requesting consideration of the need and opportunity to acquire additional land at the Chesapeake Bay Center for Field Biology. On motion by Mr. Greenewalt, seconded by Mr. Haskins and carried, it was VOTED that the Board of Regents authorizes the Secretary to take such action as is necessary to acquire land at Chesapeake Bay. 51

[[image - drawing of the Smithsonian Institution]] [[preprinted]] SMITHSONIAN INSTITUTION Washington, D.C. 20560 U.S.A. [[/preprinted]] ^[[11/19/68]] TO ALL REGENTS The establishment of a consortium of academic institutions for the development of a program of research and graduate education in the environmental sciences at our Chesapeake Bay Center for Field Biology was reported to you in February 1966. This consortium, consisting of the Johns Hopkins University, the University of Maryland, and the Smithsonian Institution, has concluded two years of effort to preserve this area in its natural state for research in terrestrial and estuarine ecology. A Ford Foundation grant of $375,000 in 1966 enabled us to purchase some 330 acres of the southern half of Ivy Neck (marked "Smithsonian Institution" and situated south of the Calhoun tract, on the enclosed aerial photograph) and take options on another 200 acres including about five miles of shoreline on the northern half of Ivy Neck. The Ivy Neck property plus the Java Farm property received as part of the Forrest bequest in 1963 (marked "Smithsonian Institution" and situated south of the Kirkpatrick-Howat tract on the enclosed aerial photograph) represent our land holdings at the Bay Center at the present time. We have also received in 1966 $100,000 from the Research Corporation; $25,000 in 1966 from the Fleischman Foundation; and $50,000 in 1967 from the Old Dominion Fund. I reported also that further financial support would be sought to complete a naturally defensible land and shoreline area which could withstand potential intrusions in the future. The purpose of the area would be to serve as a base for long-term studies which are required for a more comprehensive understanding of environmental processes than is now possible. The value of the Center is proportional to the amount of land and water areas that can be maintained in a natural condition. 52

Continuing encroachment of housing developments and industry increase the incidence of pollution and interference with the natural environment and consequently would seriously reduce the value of the Center as a research facility. There is also the imminent prospect of condemnation of this property by the State of Maryland for recreational proposes. The Smithsonian historically has been concerned with research that enables man to understand his relationships with the world around him. Within the last decade, the problem of controlling pollution in the atmosphere, on land, and in the oceans resulting from encroachments of civilization has become acute and urgent. Its solution depends on the discovery of additional fundamental facts about the normal balance of nature, the interrelationships between the biological, the physical, and the chemical factors that make up the natural environment. The Chesapeake Bay Center for Field Biology represents one of the few remaining natural, relatively undisturbed areas where scientists can gather such basic data. It may be considered as an environmental bureau of standards. The diversity of habitats makes it unique in that it enables scientists to study the dynamics of water as well as the dynamics of land. As one example, the scientist may determine the action of chemicals in fertilizers and other pollutants, from their origin on land to their ultimate effect on living organisms in the surrounding water. My purpose in writing you is to request your consideration of the need and the opportunity to acquire additional land at the Bay Center. There are 1,558 acres adjoining our Ivy Neck and Java Farm tracts which should be acquired now. Included are 269 acres in the Calhoun tract which may become available for purchase under an existing option. I believe that we should be able to obtain grants from foundations and individuals to finance this proposed purchase. The larger holdings are in the hands of owners who are interested in the Smithsonian's objectives. I would plan to secure expert appraisals before entering into any negotiation for purchase. In the event that we should be unable immediately to obtain grants in the total amount of the purchase price, I believe the urgency of need and the increasing value of the land suggest that we negotiate a partial payment plan and a conventional mortgage for the balance, 53

secured by the value of the land. The procedure would secure for the Smithsonian title to the property and would provide time for further fund-raising. In the event that we should be unable to raise the entire sum for the purchase of the land, we could of course sell a part of the property to liquidate the obligation or, alternatively, provide for reversion of part of the property to the original owner. The limited costs of operation and maintenance of the Bay Center would continue to be funded through our regular appropriation. In addition to the aerial photograph, there is enclosed a tabulation showing the owner, acreage, and the tentatively estimated purchase price of the several tracts. With your approval and the approval of the other Regents, I would like to proceed with this undertaking and report to you periodically on the status of our negotiations and fund-raising. With all good wishes. Sincerely yours, /s/ S. Dillon Ripley Secretary Enclosures

PARCELS PROPOSED TO BE ACQUIRED BY THE SMITHSONIAN INSTITUTION VICINITY OF CHESAPEAKE BAY, MARYLAND [[three column table]] [[underlined]] Owner | Acreage | Estimated Purchase Price [[/underlined] Mary S. Kirkpatrick | 384 | $334,000 1/ The Star Company | 175 | 95, 000 1/ Eric Steinlein | 73 | 55,000 1/ Kirkpatrick-Howat | [[underline]]657 | 200,000 2/ [[/underline]] SUBTOTAL | 1,289 | $684,000 We hold an option to purchase the property of Miss Adelaide Calhoun | [[underline]] 269 | 186,000 3/ [[/underline]] TOTAL | 1,558 | $870,000 [[/end table]] 1/ This price represents approximate fair market value. 2/ This price is approximately 20% of fair market value, according to Mr. Kirkpatrick-Howat and results from the good will and sympathy of Mr. Kirkpatrick-Howat for the objectives of the Bay Center and a desire to see his land maintained as open space. 3/ This price is fixed by the terms of an option agreement. 55

[[underline]]Cooper-Hewitt Museum of Design[[/underline]] Mr. Ripley reported than an Advisory Board has been named whose members are: Henry Francis duPont, Chairman Mrs. Jacob M. Kaplan, Vice-Chairman Mrs. Vincent Astor William A. M. Burden Albert Edelman William Katzenbach William C. Pahlmann Mrs. Howard J. Sachs Mrs. Calvin Stillman John B. Trevor Charles Van Ravenswaay S. Dillon Ripley, ex officio Dr. Richard P. Wunder, formerly curator of painting and sculpture of the National Collection of Fine Arts, was named Director. The opening of an exhibition entitled "A Treasury of Design, 1963-1968" was scheduled to coincide with the first meeting of the Museum's Advisory Board in October, and will continue until mid-January 1969. A pamphlet describing the Museum's history, resources, purpose, programs and future plans was published. Educational activities within the Museum include a course of 12 lectures on the history of textiles for interior design offered by New York University's School of General Studies in conjunction with the Resources Council, Inc. Through the recommendation of the Advisory Board, the fund raising firm of Bowen, Gurin, Barnes and Roche, Inc, of New York, has been retained to make a survey of the Museum's fundraising potential. A meeting was held with officials of the Carnegie Corporation to discuss the agreement for the rental of the Andrew Carnegie mansion at 5th Avenue and 91st Street by the Cooper-Hewitt Museum. 56

[[margin note]] 1/15/69 Regent[[/margin note]] [[underline]] Smithsonian Associates Magazine [[/underline]] Mr. Ripley reported that we are considering the publication of a popular monthly magazine in order to extend the Smithsonian Associates, the membership of which is now largely composed of Washington Area residents, into a national organization. Although there may be other methods to attract out-of-town members, we have been advised time and again, both by professionals in communications media and by the experience of other institutions with membership programs,that only a magazine can initially attract a significant or nation-wide membership. It is the essential first instrument, in other words, through which other programs and activities would be introduced to the national Associates. The burden of all advices which the Smithsonian has received from the magazine community is to begin by engaging a professional, combining both editorial and business-end or publishing experience, to do feasibility studies. Ultimately, if the preliminary testings and studies indicate that we should go ahead, this same person should have the responsibility of determining the all important questions of how much in-house staff will be required and how much of the business launching a magazine can be done by nonrecurring outside contractual services. The specialized knowledge that is required in starting a magazine and the highly competitive nature of the industry rule out, in fact, anything but a thoroughly professional first approach. 57

In this regard we have been fortunate in engaging the services of Mr. Edward K. Thompson as a consultant. Mr. Thompson was formerly Managing Editor and Editor of [[underline]] Life [[/underline]] magazine, for 18 years, and was responsible for organizing the [[underline]] Life [[/underline]] book series on the natural sciences and history, which are now far more profitable than the magazine itself. Senator Anderson commented that he did not oppose the idea of a magazine but felt that because of the recent failure of the [[underline]] Saturday Evening Post [[/underline]] careful attention should be given to the costs involved. [[margin note]] ^[[Anderson]] The Vice President stated that he believes there are more people interested in the Smithsonian Institution than in any other Government agency and we have tremendous support for the Institution. [[margin note]] ^[[HHH]] Mr. Ripley reported on the survey conducted this fall at Smithsonian buildings which related to the public's opinion about knowing more about the Smithsonian. He stated that we received a 15 percent return on this survey which indicated a groundswell of public interest. We expect to make a full presentation of the magazine concept at the May meeting of the Board of Regents, following preliminary studies. The presentation will include budget projections, color slide projections of graphic and layout factors, and ideas for articles, as well as full information on prospectus and title, page size, paper stock, printing alternatives, and the like. 58

[[underline]] Bicentennial of the American Revolution[[/underline]] Mr. Ripley reported that between now and 1976 it is incumbent on any scholar in Washington concerned with American history to think of ways and means to make the Bicentennial of the American Revolution a truly inspirational event. The emphasis of such a celebration should not merely be commemorative, but should provide Americans with a vista of the future which can inspire hope an confidence. The Smithsonian Institution has a rare capability to marry its collections of objects, decorative arts, musical instruments, visual art and records of American ingenuity and creativity to the present. We can illustrate present and new directions in the folk life and arts of America through the past. We can make the past come alive, explain much of the present-day folk art and predict future patterns through our folk festivals, music, and related artistic performances. This is one of the little-known ways of explaining Americans to themselves. It can be a new role for specialists of collections. Smithsonian participation in the celebration of the Bicentennial of the American Revolution will be international, national and local. 59

[[underline]] International Symposium in May[[/underline]] Mr. Ripley reported that in service of its mission to inform the nation about the progress of scientific and scholarly knowledge, the Institution will convene the third in its series of international symposia launched with the Smithson Bicentennial in 1965. Each symposium results in the publication of a volume on its subject, of interest to a wide public and of general use for education purposes. These volumes are intended to appear annually, continuing the former practice of publishing popular articles as supplements to the Institution's annual reports. The topic of the forthcoming symposium is the application of the findings of behavioral biology, on such subjects as territoriality and aggression, to human society. The Institution has long been a leader in the field of the biology of animal societies, which is the dominant concern of the Tropical Research Institute. Dr. Helmut Buechner head of the Smithsonian Office of Ecology, is widely recognized for his discoveries regarding territoriality in large ungulates. This field is also the leading concern of the Scientific Research Department of the National Zoological park and the Institution's Primate Biology Program. While each symposium is designed to serve the general aim of the public enlightenment, they serve to publicize and help gain support for the Institution's own research enterprise. 60

We hope that the Regents will participate as they did last time by perhaps chairing a number of sessions. We plan to have a colloquium for Members of Congress as well as an official reception. Three hundred guests will be invited to take part in the symposium, representing universities, industry, government, and various public groups. The costs of the symposium are to be borne by foundations and corporate sponsors. The symposium is administered by the Office of Academic Programs. We have written to Ralph Bunche, who is a trained anthropologist and has a great interest in these matters, to ask if he would serve as chairman of the symposium. Ten speakers have been selected. Their talks will cover basic mechanism of animal behavior and then trace the effect of innate tendencies of animal behavior on human evolution and modern society. The Third International Symposium "Man and Beast: Comparative Social Behavior" is scheduled from 9:00 a.m., Wednesday, May 14, through Friday, May 16, 1969. 61

[[underline]] American College Theater Festival[[/underline]] Mr. Ripley reported that starting five years ago, the American National Theater and Academy sent out a questionnaire and sample applications to member institutions of the American Educational Theater Association concerning a national college drama festival. The response was uniformly positive, with many colleges and universities pointing out the benefits which national exposure and the opportunities for interchange of ideas which a large scale college drama festival in the nation's capital would provide. The opinions of participating institutions are best reflected in the following statement of purposes of the Festival: "The purpose of the Festival is to provide an opportunity for raising the standards of college theater productions, for evaluating the work of college theaters, or exchanging theater information and techniques among the colleges; to increase public awareness and support for the theater arts in the United States; and to act as a stimulus for the student artists participating in the Festival. It is hoped that the Festival will be come an annual event." Beginning in February of 1966, the American National Theater and Academy requested Smithsonian cooperation in producing the Festival. Subsequently, similar requests were made of the National Endowment for the Arts, the Friends of the John F. Kennedy Center for the Performing Arts and the Department of the Interior. 62

After initial meetings with these organizations, specific production responsibilities were developed. The Institution, because of its successful record in the production of large scale, open-air performance events on the Mall, such as the Folklife Festival, was asked to provide the two principal theaters and facilities for related activities, such as a poster contest and exhibition, a conference entitled "The American Theater - A Cultural Process," an exhibit on the history of the American Theater, and arrangements for television network programs emanating from the Festival. The Smithsonian expects to provide a specially designed tent, with a capacity for seating nine hundred persons, to be erected on the Mall. It will be the principal theater for the presentations of the finalists in the Festival. The rental of this tent has proven more economical than the rental of any existing Washington theater, and it is also expected to have an innovative design which will serve as a model for similar outdoor theaters. Rental will be at $10,000 provided the Smithsonian employs it for four occasions during the next four years. Since it will be an ideal structure for use in the annual Folklife Festival, this arrangement seems most advantageous for the Institution. The Festival will run for fifteen days, from April 27 to May 11 next spring. With the cooperation of the Department of the Interior, arrangements have been made for the use of Ford's Theater for additional performances, as required. 63

[[underlined]] Arkansas Mid-America Center[[/underlined]] Mr. Ripley reported that through the good offices of Senator Fulbright and Governor Winthrop Rockefeller, conversations were held last summer between officials of the Smithsonian and the representatives of various organizations in the State of Arkansas Economic Development District, Inc., (WCAEDD)concerned the possibility that the Smithsonian might establish a branch of some sort in Hot Springs, Arkansas. On August 8,1968, the West Central Arkansas Economic Development District, Inc. submitted a formal proposal, offering to build a building to Smithsonian specifications, for lease to the Smithsonian at one dollar a year for ninety-nine years, and to provide to the Smithsonian all funds necessary for the operation of the Center. The Smithsonian response to this proposal was the suggestion that the WCAEDD give the Smithsonian sufficient funds to conduct a preliminary study of the resources, needs and interests of Hot Springs and the surrounding region, and of the possible Smithsonian activities that might be appropriate there. It was clearly understood that the undertaking of such a study would commit neither the Smithsonian nor the WCAEDD to any future actions. It was understood that the study might conclude with the recommendation that no such Mid-America Center be established, or that such a Center be established without Smithsonian participation, or that the Smithsonian should seriously consider establishing such a Center. With a grant of $6,250 from Ozarks Regional Commission, the Smithsonian has engaged the services of Dr. Brian O'Doherty to prepare this report. Dr. O'Doherty, who is a physician, an art historian and critic, and a student of the psychology of perception, has now visited Hot Springs twice and met with a great number of interested individuals, organizations and institutions there. He has also been in close touch with many members of the staff of the Smithsonian and has been able to draw upon the knowledge of the Institution that he gained while developing a plan for an experimental museum exhibit for the blind on a Smithsonian grant from the Department of Health, Education and Welfare. Dr. O'Doherty's report and recommendations were circulated to the Regents on January 14, 1969. The opportunity to establish a wholly new kind of institution in the heart of the country, with no necessity of conforming to pre-established facilities or collections or programs, and at no expense to the Smithsonian Institution, is clearly attractive. On the other hand, this would represent a very important new departure for the Institution and could only be contemplated after the consideration by the Board of Regents. We now expect to present a recommendation to the Board for their consideration at their May 21, 1969 meeting. 64

[[underline]] National Portrait Gallery Commission Report[[/underline]] Mr. Brown presented a summary of the Minutes of the 16th Meeting of the National Portrait Gallery Commission, October 30, 1968. [[underline]]Opening of the Gallery [[/underline]] The Director reported on the opening of the National Portrait Gallery on the weekend of October 4, 1968. Some five thousand people attended the opening and were almost unanimous in their praise of the Gallery's physical setting. Critical reception of the opening exhibition, [[underline]]This New Man[[/underline]],was mixed. Critics who judged it by the standards of an ordinary art exhibit tended to be disappointed, while those who realized that it was a show of a new and different kind tended to be more receptive and sympathetic. After considerable discussion of the opening, and of such problems as the captions for exhibits, it was agreed that the historical responsibilities of the Gallery must be emphasized. Projects such as the Catalog of American Portraits (CAP), and an active program of historical and iconographical research, must be diligently pursued. It was also agreed that, given the special nature of the Gallery's mission, great imagination must be devoted to its exhibit program and a flexible strategy of acquiring and borrowing objects must be developed. Because of the imminent retirement of Charles Nagel, the Commission considered the question of his successor in the Directorship. The Commission voted unanimously to recommend to the Board of Regents that Marvin Sadik, director of the gallery of the University of Connecticut, be appointed Director of the National Portrait Gallery, effective immediately upon the retirement of Mr. Nagel next June 30. (Mr. Sadik's appointment was subsequently approved by the Regents on January 15, 1969.) The Secretary and the Chairman of the National Portrait Gallery Commission also recommended the appointment of Jules David Prown to fill a vacancy on the National Portrait Gallery Commission. A brief biological sketch of Mr. Prown follows. A list of portraits recommended by the Accessions Committee and the National Portrait Gallery Commission follows. On motion by Mr. Brown, seconded by Mr. Greenewalt and carried was VOTED that the Board of Regents approves the acquisitions recommended by the National Portrait Gallery Commission at their meeting of October 30,1968; and it is further VOTED that the Board of Regents approves the appointment of Jules David Prown as a member of the National Portrait Gallery Commission 65

JULES DAVID PROWN Educator; b. Freehold, N.J., Mar. 14, 1930; s. Max M. and Matilda (Cassileth) P.; A.B., Lafayette Coll., 1951; A.M., U. Del., 1956; A.M., Harvard, 1953, Ph.D., 1961; M. Shirley Ann Martin, June 23, 1956; children--Elizabeth Anderson, David Martin, Jonathan, Peter Cassileth. Dir. Hist. Soc. Old Newbury, Newburyport, Mass., 1957-58, Old Gaol Mus., York, Me., 1958-59; asst. to dir. Fogg Art Mus., Harvard, 1959-61, study higher edn. in visual arts Coll. Art Assn., 1962-64; mem. faculty Yale, 1961--, asso. prof. history art, 1967--, curator Garvan and related collections Am.art at univ. gallery, 1963--; Dir. Paul Mellon Center for British Art and British Studies, 1968--; vis. lectr. Smith Coll., 1966-67. Mem. com. standards New Haven Preservation Trust, 1964--, adv. com. Fulbright Com. Internat. Exchange Persons, 1967--. Guggenheim fellow, 1964-65. Mem. New Haven Colony Hist. Soc. (bd. dirs. 1965--), Colonial Soc. Mass., Am. Antiquarian Soc., Coll. Art Assn., Am. Assn. Museums, Am. Assn. U. Profs. Author: John Singleton Copley, 2 vols., 1966. Mem. editorial bd. Am. Quar., 1965--. Office: Yale Univ. Art Gallery, New Haven 06520. 66

NATIONAL PORTRAIT GALLERY [[underline]] Portraits recommended for acceptance by the National Portrait Gallery Commission[[/underline]] Chester A. Arthur by Matthew Wilson Transfer from Truman Library John Brown by J.C. de Blezer Gift from Mr. Alfred Volkenbert,Alvas Museum Replicas, Inc. David Crockett by Childs and Lehman Purchased from Old Print Ship Robert Frost by Joseph Buscaglia Gift by the Banco Credito y Ahorro Ponceno, San Juan, Puerto Rico Amadeo Peter Giannini by Charles J. Fox Bequest by Mrs. Claire Giannini Hoffman Walter Hampden by William Glackens Gift from the Sansom Foundation James J. Hill by Muller Ury Gift from Mr. Jerome Hill Otto Kahn by Jo Davidson Gift by Mrs. John Barry Ryan Elisha Kent Kane Attributed to Guiseppe Fagnini Purchased from State Historical Society of Wisconsin John William Mackay by Alexander Cabanel Gift by Mrs. Robert C. Hawkins Franklin MacVeagh by Alexander James Eventual bequest by Mrs. Eames MacVeagh William Holmes McGuffey Plaster cast after Ernest Bruce Haswell's original bust Gift from Miami University William McKinley by Marion Foote Gift by Mrs. John K. Waters James Madison Attributed to Chester Harding Purchased from Lawrence C. Affron Charles Nagel by Anders Zorn Gift by Charles Nagel, Jr. Timothy Pickering by St. Memin Purchased from Peter Hill George Read by Robert Edge Pine Gift from W. B. Schubrick Clymer Richard Rodgers by Charles Baskerville Gift by Charles Baskerville Theodore Roosevelt by Adrian Lamb after Philip de Laszlo Gift of Theodore Roosevelt Memorial Association Philip Sheridan by Thomas Buchanan Read Transfer from Museum of History and Technology, SI Frederick Winslow Taylor by Samuel Murray Gift by Stevens Institute of Technology 67

[[underline]]Radio-Radar Telescope[[/underline]] The Secretary said that it should be noted that the legislative proposal for the radio-radar astronomical antenna for the Smithsonian Astrophysical observatory has been curtailed to authorize site acquisition and planning only -- not construction. The Secretary commented also that he carefully reappraised this legislative proposal for an astronomical telescope in the light of the pressures on the national economy. On the basis of this review it has been concluded that a severely limited legislative proposal should be recommended at this time. The justification for the project shows, in highlight, that: SAO-MIT-Harvard-Lincoln Lab have collaborated over a five-year period in making the necessary studies to demonstrate the scientific and engineering feasibility of the instrument; NSF has granted to this consortium about $1 - 3/4 million for preliminary designs and cost estimates which are now available; twelve universities in the northeastern area have now joined in the project; a meeting of representative radio and radar astronomers from many parts of the country recently met at the Smithsonian and concluded that they should support this legislative proposal; the instrument as a national facility supported by Federal appropriations would be shared by astronomers from academic and research organizations from all parts of the country; the National Science Foundation has advised in response to our inquiries that it has no objection to the Smithsonian proposal; diligent inquiry has disclosed that there are no duplicating proposals pending; 68

the Smithsonian Astrophysical Observatory, one of the world's preeminent observatories, believes that this instrument is now essential to further progress in research in the field of radio and radar astronomy, continuing a century-old tradition of astrophysical research at the Smithsonian. In attempting to balance the justification for this antenna with the competitive demands which the Regents, the President, and the Congress will face, the Secretary suggested we should recommend an authorization in two stages. First, a limited authorization should be sought in the First Session for site acquisition and planning -- no construction. If enacted, such an authorization would permit the continuation of planning and could later be followed by an authorization for construction as such time as the National budgetary situation would make this possible On motion by Mr. Greenewalt, seconded by the Vice President and carried it was VOTED that the Board of Regents approves submission of legislation to provide for site acquisition and planning only of a radio-radar astronomical telescope. 69

A BILL To authorize the Smithsonian Institution to acquire lands and to design a radio-radar astronomical telescope for the Smithsonian Astrophysical Observatory for the purpose of furthering scientific knowledge, and for other purposes. [[underline]]Be it enacted by the Senate and House of Representatives of the United States of American in Congress assembled,[[/underline]] That the Board of Regents of the Smithsonian Institution is authorized to acquire lands by gift, purchase, exchange, condemnation, or otherwise, to be used as a site for radio-radar astronomical telescope. Sec.2. The heads of executive departments and independent agencies of the Government are authorized to transfer to the Smithsonian, without charge, real and personal property under their custody, control, or jurisdiction, for the purposes of this Act. Sec. 3. The Smithsonian is authorized to design a radio-radar astronomical telescope, including related equipment and facilities, for purposes of scientific research and knowledge. Sec. 4. The Secretary of the Smithsonian is hereby authorized to employ a Director and Assistant Director without regard to the provisions of Title 5, U.S.Code, governing appointments in the competitive service, and may be paid without regard to the provisions of Chapter 51 and Subchapter III of Chapter 53 of such Title relating to classification and General Schedule pay rates, and such other personnel as may be necessary. 70

Sec. 5. In furtherance of the purpose of this Act, the Secretary of the Smithsonian Institution may: (a) enter into, perform, and modify contracts and agreements and otherwise cooperate with any agency of the United States Government or of any State or subdivision thereof, educational institutions, voluntary agencies, and with other organizations, individuals and firms; (b) utilize the services and facilities of, or procure commodities from, any agency of the United States Government with the consent of the head of such agency; (c) employ experts and consultants or organizations thereof, as authorized by section 3109 of Title 5 of the U.S. Code for the performance of functions under this Chapter at rates not in excess of $100 per diem, and while away from their homes or regular places of business they may be paid actual travel expenses and per diem in lieu of subsistence and other expenses at the applicable rate prescribed in the Standard Government Travel Regulations, as amended; [[underline]] Provided, [[/underline]] that contracts for such employment may be renewed annually. Sec. 6. The Secretary of the Smithsonian is authorized to establish a advisory committee including representatives of cooperating users of the telescope. The Committee shall submit recommendations of the design, location and preparations for construction, operation, 71

and use of the telescope and its related facilities. The members of the Committee shall receive no compensation for their services, but may be paid actual travel expenses and per diem in lieu of subsistence and other expenses at the applicable rate prescribed in the Standard Government Travel Regulations, as amended. Sec. 7. There are authorized to be appropriated to the Smithsonian Institution such funds as may be necessary to carry out the purposes of this Act, such appropriations to be made available without fiscal year limitations; [[underlined]] Provided [[underlined]], that not to exceed $2,000,000 is authorized to be appropriated through the fiscal year ending June 30, 1970. 72

January 1969 [[underline]] SMITHSONIAN ASTROPHYSICAL OBSERVATORY[[/underline]] [[underline]]RADIO AND RADAR ASTRONOMY[[/underline]] Radio and radar astronomy are two new fields of science which have contributed surprising and dramatic new discoveries about the solar system and the universe, and have fundamentally altered and enlarged our basic knowledge. No other period in history of astronomy can compare with the last decade in the flow of new discoveries made possible by radio and radar observations. The radio telescope can perform either as a radar or as a radio. When used as a radar device, it is equipped with a transmitter that beams a powerful signal toward the sun, moon, planets, and other objects in the solar system and receives an echo. The radio telescope can analyze the radar echo and extract new information about the body in question. During the last decade this process has been able to measure the scale of the solar system to unprecedented accuracy; to measure the diameters of important planets; to map the surface of Venus, even though it is totally obscured by a complete continuous cloud cover, and to reveal unexpected and precise rotation rates of planets. For example, after radar observations, Mercury was discovered to be "locked" to the sun in a completely unexpected manner-- and the rotation of Venus is actually controlled by the earth. The radar observations have also opened new methods to test the general theory of relativity. These examples of what we may expect in the future, because each step toward telescopes of larger sizes and more advanced electronics systems has invariably let to unexpected and highly significant results. 73

When the radio telescope is used as a receiver only, its scope of radial vision expands to reach beyond the solar system to the most distant objects known in the universe. Sensitive radio receivers operate at the focus of the radio telescope much as the eye or photographic plate function in an optical telescope. Through the use of this technique, we have discovered more powerful energy sources than any before known to man. The quasi stellar radio sources, quasars, and the pulsating radio sources, pulsars, have generated enormous excitement in the fields of astronomy and physics, which can be compared only with the excitement in the scientific community when it received the original news of the splitting the atom. The discoveries made through radio and radar devices on radio telescopes continue to contribute to our basic knowledge of the universe. Future discoveries will pose new problems of interpretation which, when solved, will add to our understanding of the fundamental processes in nature, and possibly the discovery and control of new sources of energy on the earth. We may briefly survey the existing filled-aperture fully-steerable radio telescopes that are now in operation to carry out basic research. We exclude from the survey similar instrumentation operated for military and space purposes, i.e., the mission-oriented antennas. We also exclude two special purpose research antennas, one at Green Bank, West Virginia and another at Arecibo, Puerto Rico, whose surface precisions limit operations at short wavelengths and whose mounting systems limit sky coverage or tracking time on objects under study. In summary, there are numerous small instruments in the United States, and few large machines, and in the countries abroad the reverse is true; very few small instruments but a monopoly on the 74

world's largest radio telescopes. Thus other countries now have superior facilities for fundamental research in radio astronomy. In the United States there are a number of small 85- to 90-foot diameter, radio telescopes in various institutions throughout the country. A 130-foot diameter radio telescope operates at Owens Valley, California and a 140-foot diameter radio telescope at Green Bank, West Virginia. Canada has a 150-foot telescope at Algonquin Park. At Parkes, Australia, there is a 210-foot diameter radio telescope; Great Britain has a 250-foot diameter radio telescope at Jodrell Bank. At Bonn, West Germany, a 328-foot diameter radio telescope is now under construction; and plans are nearing completion for a new 400-foot diameter radio telescope (Sir Bernard Lovell's current project) in Great Britain. Thus the United States is the only major Western country that still lacks a large and powerful radio telescope. In the United States, the Office of Naval Research and the National Science Foundation have been the major sources of support for radio telescopes. Paradoxically, other nations have larger radio telescopes than we do partly because they have more limited financial resources. They have concentrated their funds in single large projects and have thus converted an economic liability into a scientific asset. The radio and radar scientists in the United States, who attended a meeting at the Smithsonian Institution on November 30/December 1, 1968, clearly recognized this situation and expressed their hope that national initiative could be taken to obtain a large radio-radar telescope for this country. Fully completed designs exist for a 440-foot radio telescope enclosed in a protective space-frame radome which supports fiber- 75

glass panels. The radome isolates the antenna from the environment as shown in the attached drawing. The construction of so large an antenna can be accomplished with the use of the light-weight materials because of the controlled environment within the radome. This controlled environment also permits the construction of a very precise parabolic surface on the antenna itself, which is a fundamental objective for the radio and radar scientists. The effort to produce this design, now completed began in 1963 and involved the Smithsonian Astrophysical Observatory, Harvard University, the Massachusetts Institute of Technology, and the MIT Lincoln Laboratory. At a later date in 1967, the group was broadened to include thirteen research and educational institutions in the Northeast, and at the Smithsonian meeting in Washington on November 30/December 1, 1968, the radio and radar scientists from all over the United States expressed their hope that the Smithsonian Institution would take the initiative to obtain authorization for this instrument. They agreed that the existing 440-foot design should be used as the basis for a major telescope, to be constructed and managed by the Smithsonian Institution, to be operated as a national facility, and to be open to all radio and radar scientists, independent of their institutional affiliations, and that the access to use the telescope should be determined by the feasibility and scientific merit of the proposed experimental programs. The Smithsonian Astrophysical Observatory, as one of the world's pre-eminent observatories, believes that this instrument is essential to national research in the field of radio and radar astronomy. The nations's scientists need this instrument as a major undertaking in astrophysics, continuing a century-old tradition in the Smithsonian Institution. 76

The Institution proposes that the instrument be shared by astronomers from all academic and research organizations throughout the country. This means that benefits from the Federal investment would be shared not only by the astronomers of the Smithsonian Institution, but also by scientists throughout the United States. 77

^[[1/15/69 Regents]] [[underlined]] Resolution of Appreciation for Hillwood [[/underlined]] It was stated that a scroll would be presented to Mrs. Post after dinner by the Secretary as an expression of the Smithsonian Institution's deep appreciation for her generous gift of Hillwood and its collections, to be administered by the Smithsonian as a museum for the universal benefit and enlightenment of man. [[underline]] Resolution: The Vice President [[/underline]] Mr. Burden offered a resolution of appreciation to Vice President Humphrey for his service as Regent and it was unanimously VOTED that the Board of Regents of the Smithsonian Institution express their deepest appreciation to the Institution's distinguished Vice Chancellor and extend to him their warmest good wished for the years ahead. ^[[HHH]] [[underline]] Other Business [[/underline]] Mr. Ripley reported that the Board of Trustees of the Archives of American Art met today and agreed on terms that will make it possible for the Smithsonian to acquire the Archives. The agreement, as proposed, would recognize the ultimate authority of the Regents and Secretary over the Archives while allowing the Archives' Board sufficient powers to ensure its continued interest--and thus its participation in fundraising. We have now agreed that the final document will not include a Smithsonian guarantee of any specific level of funding. We hope to submit the final agreement to the Board of Regents at their May 1969 meeting. 78

[[underlined]] Suggested Date for Spring Meeting [[/underlined]] The date of Wednesday, May 21, 1969, was approved for the spring meeting of the Board of Regents. [[underlined]] Adjournment [[/underlined]] The meeting was adjourned at 7:30 p.m. Respectfully submitted [[signed]] S. Dillon Ripley [[/signed]] S. Dillon Ripley Secretary 79

PROCEEDINGS OF THE SPRING MEETING OF THE BOARD OF REGENTS SMITHSONIAN INSTITUTION May 21, 1969 [[underlined]] INDEX [[/underlined]] Attendance - 1 Minutes of January 15, 1969 Meeting - 1 Report of Executive Committee (Permanent Committee) - 1 Mid-America Center (Arkansas) - 14 Annual Report of the Secretary - 21 Private Funds Budget - 22 Resolution on Income and Expenditures - 22 Retirement of S. Paul Johnston, Director, National Air and Space Museum - 22 Cost-of-Living Adjustment to Retirement Annuities of Dr. Abbot, Dr. Wetmore and Dr. Carmichael - 23 Cooper-Hewitt Museum - 25 Archives of American Art - 32 Report of the National Portrait Gallery - 36 Status of Pending Legislation - 41 Legislation on which the Regents' Comments are Requested - 41 Smithsonian Magazine - 45

[[underlined]] INDEX [[/underlined]] (continued) Status Reports: National Armed Forces Museum Advisory Board - Legislation - 57 Joseph H. Hirshhorn Museum and Sculpture Garden - 58 Smithsonian Plans for the American Revolution Bicentennial - 59 Center for the Study of Man - 60 Woodrow Wilson International Center for Scholars - 61 Tecumseh Project - 62 Resolution for Jerome Clarke Hunsaker, Regent of the Smithsonian Institution - 63 Resolution for Earl Warren, Chancellor of the Smithsonian Institution - 64 Date for Next Meeting - 64 Attachment A Table Showing Status of Pending Legislation

PROCEEDINGS OF THE SPRING MEETING OF THE BOARD OF REGENTS SMITHSONIAN INSTITUTION May 21, 1969 [[underline]] Hour of Meeting [[/underline]] The Board of Regents met in the Fine Arts and Portrait Galleries Building. The meeting was called to order by the Chancellor at 4:12 p.m., on May 21, 1969. [[underline]] Attendance [[/underline]] Chief Justice Earl Warren, Chancellor Senator Clinton P. Anderson Senator J.W. Fulbright Senator Hugh Scott Representative Frank T. Bow Representative George H. Mahon Mr. William A.M. Burden Mr. Crawford H. Greenewalt Mr. Caryl P. Haskins Mr. S. Dillon Ripley, Secretary The Vice President, Representative Michael J. Kirwan, and Mr. John Nicholas Brown were not present. Mr. Ripley introduced Mr. C. Stanley Blair who attended the meeting as an observer for the Vice President. Also present were Assistant Secretaries James Bradley, Sidney R. Galler and Charles Blitzer; William W. Warner, Acting Assistant Secretary; T. Ames Wheeler, Treasurer; Frederic Phillips and John Dobkin. [[underline]] Minutes of the January 15, 1969, Meeting [[/underline]] On motion by Mr. Greenewalt seconded by Mr. Haskins, and carried, it was VOTED that the Board of Regents approves the minutes of the meeting of January 15, 1969, as previously circulated. [[underline]] Report of the Executive Committee (Permanent Committee) [[/underline]] Mr. Haskins, Chairman (ad interim) announced that the Executive Committee met with the Chancellor and the Secretary on May 7, 1969. He summarized the report which follows. -1-

REPORT OF THE CHAIRMAN (AD INTERIM) OF THE EXECUTIVE COMMITTEE (PERMANENT COMMITTEE) OF THE BOARD OF REGENTS OF THE SMITHSONIAN INSTITUTION AT THE MEETING ON MAY 7, 1969 The Executive Committee (Permanent Committee) met in the Chambers of the Chief Justice on May 7, 1969, at 9:00 a.m. Present were the Chancellor, Dr. Caryl P. Haskins, Chairman (ad interim) of the Executive Committee, Senator Clinton P. Anderson, Secretary S. Dillon Ripley, Assistant Secretary James Bradley, and Treasurer, T. Ames Wheeler. The minutes of the Board of Regents' meeting of January 15, 1969, were recommended for approval by the Board of Regents. The Annual Report for the fiscal year ended June 30, 1968, which had been previously circulated, was recommended for acceptance by the Board of Regents. The Secretary referred to the following financial reports: Comparative Balance Sheets and Budgets for fiscal year 1970 and prior years (attached) The Secretary explained that actual income and expenses vary somewhat from estimates, but that usually the overruns and underruns were offsetting. He observed that the Freer usually expended about $200,000 annually for purchases for the collections. -2-

[[right align]] Financial Report p. 1 [[/right align]] [[centered]] PRIVATE FUNDS COMPARATIVE BALANCE SHEETS [[/centered]] $1,000's [[two columns, right aligned]] | [[underline]] March 31, 1969 [[/underline]] | [[underline]] July 1, 1968 [[/underline]] | [[centered]] CURRENT FUNDS [[/centered]] [[three columns]] | [[underline]] Assets: [[/underline]] | | | | Cash | $ 924.8 | $ 1,591.1 | | Investments* | 2,750.6 | 2,590.9 | | Receivables | 1,913.3 | 1,368.2 | | Inventory | 697.8 | 610.4 | | Equipment | [[underline]] 95.8 [[/underline]] | [[underline]] 44.5 [[/underline]] | | Total Assets | [[double underline]] $ 6,382.3 [[/double underline]] | [[double underline]] $ 6,205.1 [[/double underline]] | | [[underline]] Liabilities and Fund Balances: [[/underline]] | | | | Current Liabilities | $ 263.6 | $ 419.0 | | Fund Balances: | | | | Unrestricted | 2,896.6 | 3,086.2 | | Restricted: | | | | Unexpended Income - Freer | 464.3 | 483.6 | | Unexpended Income - Cooper-Hewitt | 304.7 | 294.2 | | Unexpended Income - Other | 460.0 | 395.5 | | Gifts, Grants and Contracts | [[underline]] 1,993.1 [[/underline]] | [[underline]] 1,526.6 [[/underline]] | | Total Restricted | [[underline]] 3,222.1 [[/underline]] | [[underline]] 2,699.9 [[/underline]] | | Total Liabilities & Fund Balances | [[double underline]] $ 6,382.3 [[/double underline]] | [[double underline]] $ 6,205.1 [[/double underline]] | | * Market Values | $ 2,603.7 | $ 2,595.5 | [[centered]] ENDOWMENT FUNDS [[/centered]] [[three columns]] | [[underline]] Assets: [[/underline]] | | | | Cash | $ 377.5 | $ 691.0 | | Investments | 23,138.1 | 21,884.4 | | Loan to U.S. Treasury | 1,000.0 | 1,000.0 | | Real Estate | [[underline]] 1,335.3 [[/underline]] | [[underline]] 1,332.8 [[/underline]] | | Total Assets | [[double underline]] $ 25,850.9 [[/double underline]] | [[double underline]] $ 24,908.2 [[/double underline]] | | [[underline]] Fund Balances: [[/underline]] | | | | Unrestricted | $ 6,284.2 | $ 6,196.4 | | Restricted - Freer | 12,935.8 | 12,458.0 | | - Cooper-Hewitt | 161.6 | 158.6 | | - Other | [[underline]] 6,469.3 [[/underline]] | [[underline]] 6,095.2 [[/underline]] | | Total Restricted | [[underline]] 19,566.7 [[/underline]] | [[underline]] 18,711.8 [[/underline]] | | Total Fund Balances | [[double underline]] $ 25,850.9 [[/double underline]] | [[double underline]] $ 24,908.2 [[/double underline]] | | * Market Values | $ 30,166.9 | $ 30,367.7 | [[centered text]] -3- [[/centered text]]

[[three columns]] | [[underline]] $1,000's [[/underline]] | [[underline]] PRIVATE FUNDS - OPERATING FUNDS [[/underline]] | Financial Report p. 2 | [[five columns]] | [[underline]] UNRESTRICTED FUNDS [[/underline]] | [[underline]] FY 1970 Preliminary Budget [[/underline]] | [[underline]] FY 1969 Projected [[/underline]] | [[underline]] FY 1968 Actual [[/underline]] | [[underline]] FY 1967 Actual [[/underline]] | | [[underline]] Income: [[/underline]] | | | | | | Investments | $ 383.0 | 366.0 | 354.5 | 376.6 | | Gifts, Royalities, & Misc. | 72.0 | 95.0 | 113.3 | 481.6 | | Adjm't. to Accrual Basis | [[underline]] -- [[/underline]] | [[underline]] -- [[/underline]] | [[underline]] 236.3 [[/underline]] | [[underline]] -- [[/underline]] | | Total Income | [[underline]] 455.0 [[/underline]] | [[underline]] 461.0 [[/underline]] | [[underline]] 704.1 [[/underline]] | [[underline]] 858.2 [[/underline]] | | [[underline]] Expenditures: [[/underline]] | | | | | | Administrative | 2,680.0 | 2,266.0 | 2,285.6 | 2,258.4 | | (Less) Allocated to Research and Activities | [[underline]] 2,630.0 [[/underline]] | [[underline]] 2,123.0 [[/underline]] | [[underline]] 2,076.3 [[/underline]] | [[underline]] 2,134.9 [[/underline]] | | Net Admin. Expenditures | 50.0 | 143.0 | 209.3 | 123.5 | | Research | 150.0 | 58.0 | 151.6 | 205.1 | | Purchases for Collection | 35.0 | 37.0 | 12.7 | 336.7 | | Activities--Net Expend. (Inc.) | (8.0) | 346.0 | 296.4 | (62.0) | | Various Projects | [[underline]] 88.0 [[/underline]] | [[underline]] 52.0 [[/underline]] | [[underline]] 174.2 [[/underline]] | [[underline]] 192.0 [[/underline]] | | Total Expenditures | [[underline]] 315.0* [[/underline]] | [[underline]] 636.0 [[/underline]] | [[underline]] 844.2 [[/underline]] | [[underline]] 795.3 [[/underline]] | | [[underline]] Excess Income (Expenditures) [[/underline]] | [[double underline]] $ 140.0* [[/double underline]] | [[double underline]] (175.0) [[/double underline]] | [[double underline]] (140.0) [[/ double underline]] | [[double underline]] 62.9 [[/double underline]] | | [[underline]] Balance End of Year [[/underline]] | $ 3,051.3* | 2,911.3 | 3,086.3 | 3,226.4 | | [[underline]] RESTRICTED FUNDS FREER FUND [[/underline]] | | | | | | [[underline]] Income: [[/underline]] | | | | | | Investments | $ 665.0 | 665.0 | 619.7 | 630.3 | | Other | [[underline]] 50.0 [[/underline]] | [[underline]] 42.0 [[/underline]] | [[underline]] 66.6 [[/underline]] | [[underline]] 68.4 [[/underline]] | | Total | [[underline]] 715.0 [[/underline]] | [[underline]] 707.0 [[/underline]] | [[underline]] 686.3 [[/underline]] | [[underline]] 698.7 [[/underline]] | | [[underline]] Expenditures: [[/underline]] | | | | | | Salaries & Benefits | 400.0 | 302.0 | 273.3 | 276.9 | | Purchases for Collections | 220.0 | 259.0 | 191.1 | 162.5 | | Other | [[underline]] 310.0 [[/underline]] | [[underline]] 105.0 [[/underline]] | [[underline]] 246.0 [[/underline]] | [[underline]] 131.7 [[/underline]] | | Total | [[underline]] 930.0 [[/underline]] | [[underline]] 666.0 [[/underline]] | [[underline]] 710.4 [[/underline]] | [[underline]] 571.1 [[/underline]] | | [[underline]] Excess Income (Expenditures) [[/underline]] | [[double underline]] $ (215.0) [[/double underline]] | [[double underline]] 41.0 [[/double underline]] | [[double underline]] (24.1) [[/ double underline]] | [[double underline]] 127.6 [[/double underline]] | | [[underline]] Balance End of Year [[/underline]] | $ 309.5 | 524.5 | 483.5 | 507.6 | | [[underline]] COOPER HEWITT MUSEUM [[/underline]] | | | | | | Revenues | $ 315.5 | 312.5 | | | | Expenditures | [[underline]] 238.0 [[/underline]] | [[underline]] 233.5 [[/underline]] | | | | [[underline]] Excess Income (Expenditures) [[/underline]] | [[double underline]] $ 77.5 [[/double underline]] | [[double underline]] 79.0 [[/double underline]] | | | | [[underline]] Balance End of Year [[/underline]] | $ 156.5 | 79.0 | | | | [[underline]] OTHER RESTRICTED FUNDS [[/underline]] | | | | | | Income | $ 285.0 | 290.0 | 292.8 | 272.8 | | Expenditures | [[underline]] 250.0 [[/underline]] | [[underline]] 360.0 [[/underline]] | [[underline]] 538.2 [[/underline]] | [[underline]] 274.6 [[/underline]] | | [[underline]] Excess Income (Expenditures) [[/underline]] | [[double underline]] 35.0 [[/double underline]] | [[double underline]] (70.0) [[/double underline]] | [[double underline]] (245.4) [[/double underline]] | [[double underline]] (1.8) [[/double underline]] | | [[underline]] Balance End of Year [[/underline]] | $ 360.6 | 325.6 | 395.6 | 641.0 | | [[underline]] GIFTS, GRANTS AND CONTRACTS [[/underline]] | | | | | | Income | | 12,665.0 | 11,971.5 | 16,576.6 | | Expenditures | | [[underline]] 12,738.0 [[/underline]] | [[underline]] 12,071.3 [[/underline]] | [[underline]] 15,746.1 [[/underline]] | | [[underline]] Excess Income (Expenditures) [[/underline]] | | [[double underline]] $ (73.0) [[/double underline]] | [[double underline]] (99.8) [[/double underline]] | [[double underline]] 830.5 [[/double underline]] | | [[underline]] Balance End of Year [[/underline]] | | | $ 1,526.6 | 1,626.4 | [[page divided by double line]] *FY 1970 Budget does not include estimated magazine expenses. [[centered text]] -4- [[/centered text]]

The Secretary mentioned that Mr. S. Paul Johnston, Director of the National Air and Space Museum, will retire in September 1969. The Committee considered and agreed to recommend to the Regents that an adjustment in the Smithsonian-financed annuities of three past Secretaries be increased in accordance with the cost-of-living index. Such an adjustment would be in accordance with the Civil Service retirement law. The Secretary referred to a proposal initiated by the West Central Arkansas Economic Development District to establish a Smithsonian educational center at Hot Sprints, Arkansas. The Secretary suggested that further studies are needed before firm plans and cost estimates could be presented to the Regents. The studies would be financed by the Ozarks Regional Council. All financial support to build and operate the center would be provided by the Arkansas interests. The members of the Committee recognized that other states might demand similar assistance from the Smithsonian in the event that such a study were carried to a successful conclusion and the educational center actually developed. It was recognized also that the Smithsonian has a full program going in Washington. It was concluded that the Arkansas interests might make further studies and submit to the Institution a definite proposal which then should be looked at most critically. A proposed lease between Smithsonian Institution and the Carnegie Corporation of New York was discussed. This lease would -5-

be for the Carnegie House, to be used by the Cooper-Hewitt Museum. The terms of the rent-free lease provide that the Smithsonian would pay the expenses of operation and maintenance and would undertake a renovation program. The Smithsonian may cancel the lease upon two year's notice to the Carnegie Corporation of New York, provided there shall be no cancellation prior to July 1, 1975. A drive to raise funds is underway by the Museum's Advisory Board for the future expenses of this Museum, including funds for the renovation of Carnegie House. These funds are over and above the $1.1 million that has already been pledged for the expenses of the Museum during the first four as a part of the Smithsonian. The Committee recommends approval of the lease. The Committee considered the accession by the Smithsonian of the Archives of American Art, a national research center for the study of American painters, sculptors, and craftsmen. Since 1954, the Detroit Institute of the Arts has provided space for the Archives. Its collections of manuscripts, records, directories, catalogues and other documents are valued at more than $5 million. The Archives would advance considerably the work of the National Collection of Fine Arts, the National Portrait Gallery, and the Hirshhorn Museum to make the Smithsonian a major center of scholarship in American art and history. Funds appropriated to existing bureaus and library -6-

and archival activities should be adequate to maintain the Archives and its staff. The existing Board of Trustees would advise the Regents and the Secretary on the operations of the Archives. The Committee recommended approval of the draft agreement between the Smithsonian and the Trustees of the Archives of American Art. In reporting briefly on the February meeting of the National Portrait Gallery Commission, the Secretary reported that Mr. Andrew Oliver and Mr. Whitfield J. Bell, Jr., were proposed for consideration by the Regents for appointment to the Commission. The Committee recommended approval. The Secretary remarked that budget stringencies were affecting museums in New York City, as one example, forcing closing on some days or during some hours. This has led to increasing consideration of charging admission, with some free days. Washington's National Zoo is one of the few major zoos remaining with free admission. The Chancellor remarked that in observing recent crowds at the Zoo, he judged the economic level of visitors to be from low-income groups. He felt strongly that it would be a tragedy to charge an admission fee for either the Zoo or the museums. Senator Anderson expressed agreement. The Secretary suggested that the Cooper-Hewitt Museum should charge if others in New York City do so. He observed that it was customary to reserve some days for free admission to those unable to pay. -7-

The Secretary presented a status report of pending legislation. This report will be updated and presented to the Regents. He expressed gratitude for all those who had introduced or planned to introduce bills for the Institution. Regarding S. J. Res. 24, to declare Pennsylvania Avenue as a national historic site, the Secretary commented that this bill, if enacted, would declare Pennsylvania Avenue and the area adjacent to it to be a national historic site and would establish a Commission on Pennsylvania Avenue to further control development and planning for the area. It is understood that certain of the functions of the proposed Commission could be handled through the National Capital Planning Commission, through the Department of Housing and Urban Development as an urban renewal area, or through the Office of the Mayor of Washington under a recent proposal of the President to lodge local planning under the Mayor. It is therefore suggested that no position be adopted at this time, that the progress of the legislation be watched, and if Smithsonian interests appear jeopardized, the Secretary be asked to request an exemption for properties and programs of the Smithsonian. Referring to S. 1591, to establish an American Folklife Foundation in the Smithsonian, the Secretary noted that virtually all of the authorization would be vested in a 19-member Board of Trustees (ten appointed by the President, three by the President -8-

of the Senate, and three by the Speaker; the Secretary of the Smithsonian, the Librarian of Congress, and the Director of the Foundation would serve ex officio). The Committee agreed that the Regents should be responsible for all activities placed in the Smithsonian Institution and not have virtually independent affiliates like the Kennedy Center. Referring to S. 337, to establish a public parking authority in the District of Columbia, the Secretary recalled that some of the Regents had responded by mail and expressed no objection to sending a report in favor of this bill in view of the hardships experienced by tourists and other museum visitors in parking in downtown Washington. He mentioned that the Institution is collaborating with the National Park Service in undertaking a study of future parking garages under the Mall, to be constructed by some agency other than the Smithsonian. Referring to H. R. 2171; which would establish a Commission on National Observances and Holidays including the Secretary of the Smithsonian, the Secretary stated that our concern is not so important as to warrant accepting an additional responsibility for this purpose. In a summary presentation of the proposed Smithsonian magazine, the Secretary reported its status and a projection. The projection for the first year shows an income of $1.4 million, for the second year $2.3 million, and for the third year $3.5 million. These figures are based on an initial circulation promotion of four million mailings. -9-

and assumes 150,000 subscriptions at $7 for the first year and $8 for the second year. The second year circulation is estimated at 200,000; the third year circulation is estimated at 250,000. The projection shows the magazine would be self-sustaining in the second year and profit making in the third year. Sample prints of pages and illustrations of a 64-page magazine with advertisements were exhibited. Among the qualified professionals used as consultants were Edward Thompson, former Editor of [[underline]] Life [[/underline]]and other [[underline]] Time-Life [[/underline]] magazines; Edwards Park, former Assistant Editor of the [[underline]] National Geographic [[/underline]] books; and Arthur Murphy, former President of the McCall Corporation, who worked up the three-year projection. These consultants believe that the Smithsonian has the advantage of a highly favorable national image and a capability of attracting subscriptions as a part of a national Associates program, a program which has been very successful locally. The Secretary plans to organize with Mr. Thomas J. Watson, Jr., a series of fundraising luncheons in various cities. If $700,000 can be raised initially, the project would break even the first year. Given this support, the magazine would mail four million solicitations in January 1970 and issue the first edition in September of 1970. The Secretary noted that while magazines of general interest have failed in recent years, this is not true of the more specialized -10-

magazines. He expressed his belief that such a living link is essential to support a national Associates program. He saw it as a way to extend our mandate for increasing and diffusing knowledge and at the same time to raise funds. Members of the Committee expressed concern of opposition from competitors, particularly in regard to the competition for advertising by such a nonprofit tax exempt magazine. The Secretary recalled that the [[underline]] Natural History Magazine [[/underline]] of the American Museum of Natural History in New York is now doing very well with a subscription of about $4.50 and about 500,000 members. The Secretary concluded the discussion with the proposal to make a further presentation with slides to the full Board of Regents. The Secretary summarized the status of the National Armed Forces Historical Museum. Mr. Bow has introduced H. R. 10001, a bill to establish this historical museum in accordance with the recommendations of the Regents. We continue to negotiate for the acquisition of additional land in the Fort Foote area with Department of the Interior and are also considering existing National Park land at Jones Point, across the Potomac from Fort Foote. Bids will be opened for the construction of the Hirshhorn Museum on May 27. The escalation of construction costs causes apprehension regarding our ability to place the work under contract within the present authorization. -11-

The Secretary reported on Smithsonian plans for the Bicentennial of the American Revolution. The Bicentennial Commission has been inactive. It is uncertain whether the Bicentennial will be observed in a number of cities or in one principal city. The Secretary suggested that a program of urban renewal in Washington where the Federal Government is concentrated would be appropriate. Other suggestions were that the Woodrow Wilson Center, the addition of special exhibition pavilions to the Museum of History and Technology, and also the proposed Armed Forces Historical Museum and Study Center could make important contributions. The preparation of an encyclopedia of American civilization has also been suggested. Brief reports were also made on the first meeting of the Center for the Study of Man on May 11 and the first meeting of the Board of Trustees of the Woodrow Wilson International Center for Scholars on March 6, 1969. It was reported that on the recommendation of the National Armed Forces Museum Advisory Board, the wreck of the Civil War monitor, [[underline]] USS Tecumseh [[/underline]]is planned to be salvaged from the bottom of Mobile Bay. The development of a fundraising drive is well along. Negotiations are being pursued with Expeditions Unlimited, Inc., of Florida. -12-

The Committee recommended approval of a resolution of appreciation for Dr. Hunsaker. The meeting was adjourned. Respectfully submitted, [[signature line]] /s/ Caryl P. Haskins [[/signature line]] Caryl P. Haskins, Chairman (ad interim) Executive Committee (Permanent Committee) [[Page number on the bottom of the page -13-]]

On motion by Senator Scott, seconded by Senator Anderson, and carried, it was VOTED that the Board of Regents approves the Report of Executive Committee, directs that it be included in the minutes of the present meeting, and requests that Dr. Haskins serve as Chairman (ad interim) of the Executive Committee. During Mr. Haskins' summary statement of the Report of the Executive Committee, discussion was recorded on the various issues as follows: [[underlined]] Mid-America Center (Arkansas) [[/underlined]] Senator Fulbright referred to recent conversations with one of the leading proponents of the museum proposal in Hot Springs, Mr. Cecil W. Cupp. Mr. Cupp said that the Arkansas group is prepared to provide the necessary funds for another twelve months' study to be conducted by the Smithsonian Institution. Senator Fulbright stated that the Midwest has great need for a cultural center of the type contemplated by his fellow Arkansans. He said that the Smithsonian seems to enjoy a fine reputation in that area where many visitors come to visit the National Parks and the Springs. He believes a museum in Hot Springs would be appreciated by the people of Arkansas. Mr. Ripley comments that the report by Mr. O'Doherty pointed out two interesting factors. One was that this area and the south central states are deficient in museums as well as other major institutions. -14-

The other similar area is located in the Dakotas. A circle drawn around these two areas would encompass approximately one-third of the population of the United States. He pointed out that many of these people might not otherwise go to this kind of establishment. Creation of such a center by anyone, not necessarily the Smithsonian, could be an asset for the future educational programs in that area of the country. A staff study indicates that to plan and construct the museum and study center would cost around $32,000,000. The people in Arkansas were not alarmed by the cost estimate and wished to supply the Smithsonian with additional funds to conduct further studies. Senator Fulbright commented that the study made by Mr. O'Doherty had described the potential of a museum to which could be added a teaching complex. He asked the Board to consider the general policy of Smithsonian activities outside Washington. The Chancellor noted that the proliferation of Smithsonian facilities in Washington was so great that it already had been necessary to close the museums on certain days because of lack of funds. He believes that it could be detrimental to the Smithsonian to operate museums all over the country because of the subsequent cost and dispersal of talent. The Chancellor said that it was a matter of policy and had nothing to with the Arkansas project. Mr. Greenewalt commented that he did not argue with Smithsonian's ability to organize and run a brach museum in Arkansas. He felt that -15-

if it is a question of providing talent to operate and plan the activities of such a museum, certainly the Smithsonian could do it well. His concern was based on the uncertainty of having operating funds and the freedom to carry out Smithsonian policy with regard to the museum's operation. The question was raised as to why the Arkansas group approached the Smithsonian for assistance. Senator Fulbright said that the Smithsonian is regarded as a great institution with experience in exhibitions, having the collections to exhibit and facilities for providing traveling exhibits. He thought that the activities being carried on now by the Smithsonian have aroused much interest and this has encouraged a feeling of wanting to participate. Senator Fulbright explained that the Arkansas group would provide all funds for study, planning, construction, operation, and maintenance of the museum. Senator Fulbright continued that it was his understanding the museum and education center would be supported without Federal funds, using funds raised in Arkansas. An entrance fee would help defray costs for maintenance and operation. Both Mr. Greenewalt and Mr. Burden said that in their experience entrance fee receipts rarely provided more than a token percentage of operating costs. It was mentioned that the National Parks will begin -16-

to charge this year; that most foreign museums charge admission; Winterthur charges a fee and other museums charge; but it was concluded that receipts would not be large compared to operating costs. Mr. Blitzer explained that from the first conversation between the Smithsonian and the Arkansas group, it was understood that the decision on such a venture would be made by the Board of Regents. He thought that it would be unfair to do an additional study at an estimated cost of $80,000 unless the Board is going to approve going ahead, ultimately. He stated that perhaps future problems could be eliminated by having the Smithsonian involved only in the development and establishment of the museum. Mr. Greenewalt questioned the $32,000,000 figure and said he assumed that was the sum to create the museum. He assumed that operating and maintenance costs annually would be $3 to $4 million. He inquired whether the Arkansas interests could raise that amount of funds. Mr. Blitzer said that one their ideas was to get funds as an adjunct educational institution under State legislation. Senator Fulbright said that Governor Rockefeller already had an authorization for funds and that they were considering a bond issue of $30,000,000. -17-

Mr. Greenwalt stated that since the Arkansas group has said they can raise sufficient funds to operate and maintain the museum from private sources or from the State, we should help them conceive and put into effect the best museum that can be done. He specified, however, that it should not be a branch of the Smithsonian. Senator Fulbright declared that they undoubtedly considered association with the Smithsonian to be a vital element. Mr. Ripley pointed out that the National Museum Act of 1966 authorizes the Smithsonian Institution to provide guidance, training, and advice to other organizations in the country. Although funding for this program has not yet been appropriated, Mr. Ripley suggested that we could supply technical assistance in the planning of such a facility. The Smithsonian could supply continuing advice to the museum, test various kinds of exhibits in the field, and maintain an advisory relationship. It was suggested that the expenses incurred could be paid by the Arkansas group. Senator Fulbright commented that there is a need for counseling in cultural matters throughout the country, an area of responsibility which has been neglected. Senator Scott suggested we could look -18-

into the Federal statute relating to the State Technical Services Act which permits the lending of Federal employees to states for technical aid and expert advice. In response to the question raised concerning the loan of the Smithsonian collections to the museum, Mr. Blitzer explained that even though we have some sixty million objects in the Smithsonian, there are not many objects that can be lent which are suitable for exhibition. Exhibits could be built, however, and the Smithsonian Institution Traveling Exhibition Service could circulate them as they now do to other museums throughout the country. It was then concluded that the Regents were unanimous in feeling that it would be appropriate for the Smithsonian to assist as far as possible in the planning and design of the proposed Center. The Regents further felt that the National Museum Act gives the institution a mandate to provide assistance of this sort, and that the strong interest and commitment expressed by the State of Arkansas makes this a particularly attractive possibility. Since the Smithsonian has not yet received any appropriation for Museum Act activities, it would rely upon the Arkansas interests to defray -19-

the costs of any studies to be made and any plans and designs that might be prepared. If this concept is attractive to the Arkansas people, they should get in touch with Mr. Frank A. Taylor, the Director of the United States National Museum. On the basis of the studies already made by Dr. O'Doherty and Mr. Chase, we can work with Arkansas to create a new institution in Hot Springs that will be worthy of the traditions of the Smithsonian and of Arkansas. The Regents felt strongly that the Smithsonian should not itself assume responsibility for the construction or operation of a Center in Hot Springs. This feeling in no way reflected any uncertainty concerning the local commitment or the feasibility of such a Center in Hot Springs. Rather, the Regents felt that the growing commitments of the Smithsonian in Washington, as well as the inherent difficulties involved in assuming responsibility for so remote an operation as the Mid-America Center, argued against our commitment to such an enterprise in any part of the country at this time. -20-

On the motion by Mr. Greenwalt, seconded by Senator Scott, and carried, it was VOTED that the Board of Regents considers it to be the policy of the Smithsonian Institution to support other museums by supplying technical assistance, guidance, and advice, as authorized by the National Museum Act of 1966, but not to be responsible for the operation and maintenance of such facilities. At the request of Dr. Haskins, the Regents then met in Executive Session. (The Secretary and his assistants left the meeting until recalled.) Dr. Haskins discussed salary scales in comparable institutions such as universities and it was agreed to raise the salary of the Secretary to $52,500 per annum. At the same time, it was decided to rescind the action of the Board of January 28, 1965, by which the Secretary had been authorized to use an expense allowance of $7,500. The regents requested the Secretary to fix an appropriate salary increase for the Assistant Secretary, Mr. Bradley. (In subsequent action the Secretary, in consultation with the Chairman of the Executive Committee (ad interim), determined that Level III of the Executive Salary Scale, $40,000 per annum, would be an appropriate salary for the Assistant Secretary, Mr. Bradley.) [[underlined]] Annual Report of the Secretary [[/underline]] On motion by Mr. Greenewalt, seconded by Mr. Haskins, and carried, it was VOTED that the Board of Regents approves the Report of the Secretary for the fiscal year 1968 as distributed on March 24, 1969. -21-

[[underlined]] Private Funds Budget [[/underline]] Mr. Ripley said he would be pleased to explain the private funds budget, as summarized by Mr. Haskins. He stated that endowment funds are holding up well. He reported that the projected deficit for fiscal year 1969 of $73,000 may not materialize because of an increase in earned overhead and administrative payments on grants. On motion by Mr. Haskins, seconded by Mr. Greenewalt, and carried, it was VOTED that the Board of Regents approves the budget of the nonpublic funds for the fiscal year 1970 as recommended by the Executive Committee. [[underlined]] Resolution on Income and Expenditures [[/underline]] On motion by Senator Scott, seconded by Mr. Burden, and carried, it was VOTED that the Board of Regents appropriates for the service of the Institution, to be expended by the Secretary, with the advice of the Executive Committee, with full discretion on the part of the Secretary as to items, the income of the Institution for the fiscal year ending June 30, 1970. [[underlined]] Retirement of S. Paul Johnston, Director, National Air and Space Museum [[/underline]] Mr. Ripley reported that we have known for the past nine months that Mr. Johnston would retire in September 1969. The National Air and Space Musuem Advisory Board had been consulted. Dean David Hazen of Princeton first accepted the position and then changed his mind. Since that time we have again been seeking outstanding men in this field. -22-

One candidate suggested by Professor Boorstin, our new director of the Museum of History and Technology, was Lt. General Thomas S. Moorman, born in 1910, who is about to retire from the position as Director of the Air Force Academy at Colorado Springs. He has a distinguished record; and is particularly interested in scholarship and intellectual activities related to meteorology. Mr. Burden commented that he was not at all certain that we needed a scholar for this assignment and said that he would be glad to offer suggestions of candidates. It was decided that the Regents would not favor candidates who had been retired from the military service. It was noted that the National Air and Space Museum Advisory Board had not yet reconstituted because the President had not appointed the three civilian members to the Board who serve at the pleasure of the President. Mr. Burden suggested that there be submitted to the President a list of recommended candidates for membership on the Board. Mr. Burden offered to sound out Laurance Rockefeller, T. Keith Glennan, Courtlandt Gross, and possibly to suggest additional names. [[underlined]] Cost-of-Living Adjustment to Retirement Annuities of Dr. Abbot, Dr. Wetmore, and Dr. Carmichael [[/underlined]] The Regents were requested to authorize an adjustment in the annuities of the three past Secretaries in accordance with increases in the cost-of-living. This recommendation refers to that part of their annuities paid from Smithsonian Funds. The -23-

Civil Service Retirement law provides for an automatic increase whenever the cost-of-living goes up by three percentage points. The Civil Service Commission has increased annuities four times since 1965. the effective dates and the percentage of increase are given below. December 1, 1965 10.9%-----increase for annuities commencing prior to October 2, 1956, or 5.9%-----increase for annuities commencing after October 1956. January 1, 1967 3.9% May 1, 1968 3.9% March 1, 1969 3.9% If the Smithsonian adopted the cost-of-living principle on the same basis as the Civil Service Commission for annuities paid to retired secretaries, the following adjustments would be necessary: [[five column table]] [[column headers]] [[blank]] | Retirement Date | Current Annual Annuity Rate | Adjusted Annual Annuity Rate 3/1/69 | Lump Sump Payments for Adjustments Prior to 3/1/69 [[/headers]] Dr. Abbot | 7/1/44 | $15,000 | $16,825 | $1,291 Dr. Wetmore | 12/31/51 | 4,000 | 4,976 | 851 Dr. Carmichael | 1/31/64 | 9,131 | 10,846 | 1,423 [[line indicating total of Lump Sum Payments]] $3,565 [[double line]] -24-

On motion by Senator Fulbright, seconded by Mr. Greenewalt, and unanimously carried, it was VOTED that the Board of Regents approves an increase in the existing Smithsonian-financed annuities of the three former Secretaries (Drs. Abbot, Wetmore, Carmichael) in accordance with the cost-of-living index, to be adjusted periodically in keeping with such adjustments to the Civil Service retirement system. It is understood that cost-of-living increases in existing Civil Service annuities are authorized by existing law. [[underlined]] Cooper-Hewitt Museum [[/underlined]] Mr. Ripley reported that negotiations with the Carnegie Corporation have now resulted in substantial agreement on the terms of a lease to rent the building at 5th Avenue and 91st Street for a period of ten years, rent-free but subject to the payment by the Smithsonian of all expenses. (A digest of the principal provisions of the proposed lease are included as part of these minutes) Efforts are now under way to raise funds for the future expenses of the Cooper-Hewitt Museum, including funds for the refurbishing of the Carnegie House and the move to it, over and above the $1.1 million that has already been pledged for the expenses of the Museum during its first four years, as a part of the Smithsonian Institution. The distinguished Advisory Board of the Cooper-Hewitt Museum and a private fund-raising firm have been actively engaged in this work. It is anticipated that the Board will soon engage a development officer (fund-raising) for the Museum. Mr. Greenewalt recalled, in responding to Senator Fulbright's question concerning the future of the Cooper-Hewitt should sufficient funds not be raised, that the collection could be moved to Washington if we could not operate it satisfactorily in New York. -25-

The Regents had before them the Operating Statement and Balance Sheet of the Cooper-Hewitt Museum reflecting the financial position of the Museum as of February 28, 1969. On motion by Senator Anderson, seconded by Mr. Burden, and carried, it was VOTED that the Board of Regents approves the leasing of the Carnegie House at 5th Avenue and 91st Street in New York City, under the conditions set forth in the background papers and the digest of lease presented to the Regents on May 21, 1969. (The background papers follow.) [[underlined]] PRINCIPAL PROVISIONS OF PROPOSED LEASE BETWEEN SMITHSONIAN INSTITUTION AND THE CARNEGIE CORPORATION OF NEW YORK FOR CARNEGIE HOUSE [[/underlined]] [[underlined]] Term: [[/underlined]] July 1, 1970 to June 30, 1986, unless terminated sooner. [[underlined]] Rent: [[/underlined]] Tenant pays as rent all expenses arising out of the operation, maintenance, alteration and use of the premises. [[underlined]] General Conditions: [[/underlined]] Tenant shall use premises for nonprofit educational purposes and operation of a museum. Tenant shall not, without prior consent of Carnegie Corporation, assign a lease or sublet the premises. Tenant shall maintain the property. Tenant contemplates extensive alterations in the interior. Tenant pays taxes, water, rent, and other assessments. Tenant pays utility charges. Tenant provides insurance, including fire and liability. In the event of condemnation of the property, Tenant shall be entitled to receive from any condemnation award an amount equal to the depreciated value of additions and improvements made by the Tenant. In the event of default on the part of the Tenant, Carnegie Corporation shall have the right to terminate the lease. Tenant has the option to purchase the premises at a purchase price equal to the fair market value at the time, reduced by the value of the permanent improvements added by the Trustees, etc. Tenant may cancel the lease upon two years' prior written notice to landlord, provided there shall be no cancellation prior to July 1, 1975. -26-

On July 1, 1969, New York's Cooper Hewitt Museum of Design -- formerly the Cooper Union Museum for the Arts of Decoration -- became a component of the Smithsonian Institution. The Museum, opened in 1897, is the only major American museum devoted to contemporary and historical decorative arts. The collections comprise more than 85,000 objects: textiles, embroideries and laces, wall coverings, drawings and prints, porcelain and glass, furniture, metalwork and costume accessories. Since the acquisition last year, the Museum's Advisory Board and the Smithsonian staff have been hard at work to launch a new era of development for the museum. Efforts are now underway to achieve three major objectives: (1.) A new home for the Museum and its collections; (2.) A secure financial future for the Museum; (3.) Increased visibility and prestige for a little-known but highly important national museum. By midsummer 1970, the Museum is expected to be housed in new quarters--the Andrew Carnegie Mansion at 91st Street and Fifth Avenue, New York. A -27-

sixteen-year, rent-free lease agreement is in the final stages of negotiations between the Smithsonian and the Carnegie Corporation, owner of the building. The Advisory Board is laying plans to raise funds from private sources for renovation of the building and the removal of the collection from its present site in Greenwich Village, which will cost an estimated $500,000 to $800,000. The Board has received pledges of $1.1 million in contributions over the next four years. In addition, the Board has retained a New York fund-raising counsel to lay plans for a major program of capital gifts with a goal approaching $10 million. The Advisory Board hopes to present, next autumn, under the auspices of the Cooper Hewitt Museum and the Smithsonian, a major benefit and design exhibit. This event and others contemplated by the Board -- including a widely publicized summer tour of the Carnegie House by New York cultural and political leaders -- should go far toward increasing public knowledge and appreciation of the Smithsonian's newest component. The Museum's Advisory Board members are: Mrs. Jacob M. Kaplan, Chairman Mr. John B. Trevor, Jr., Vice Chairman -28-

Mrs. Vincent Astor Mr. William A. M. Burden Mrs. Freda Diamond Mr. Albert I. Edelman Mr. William E. Katzenbach Mr. William C. Pahlmann Mrs. Bliss Parkinson Mrs. Howard J. Sachs Mr. Harvey Smith Mrs. Calvin Stillman Mr. Charles van Ravenswaay Mr. Frederick P. Victoria Mr. Alexander O. Vietor Mr. S. Dillon Ripley [[underlined]](ex officio)[[/underlined]] A balance sheet of the Cooper Hewitt Museum follows, reflecting the financial position of the Museum as of February 28, 1969: -29-

COOPER HEWITT MUSEUM Operating Statement July 1 thru February 28, 1969 [[12 column table]] [[column headers]][[underlined]] [[blank]] | July | Aug. | Sept. | Oct. | Nov. | Dec. | Jan. | Feb. | Total | Budget yr. to date | Annual Budget [[/underlined]][[/column headers]] [[underlined]] Receipts: [[/underlined]] | | | | | | | | | | | H. F. Dupont (Prior Gift) | $34,000 | $ | $ | $ | $ | $ | $ | $ | $ | $34,000 | | Friends of the Museum | 166,000 | | | | | | | | | 166,000 | | Cooper Union | | 16,666 | 8,333 | 8,334 | ---- | ---- | 66,667 | ---- | 100,000 | | Miscellaneous |[[underlined]] 253 | 208 | 165 | 490 | 482 | 821 | 939 | (360) | 2,998 [[/underlined]]| | Total Receipts | $200,253 | $16,874 | $8,498 | $8,824 | $482 | $821 | $67,606 | $(360) | $302,998 | | [[underlined]] Disbursements: [[/underlined]] | | | | | | | | | | | Salaries | 10,123 | 10,710 | 10,732 | 12,300 | 12,262 | 12,533 | 17,825 | 12,268 | 98,753 | 106,676 | 159,934 Benefits | 1,055 | 1,227 | 1,237 | 1,427 | 1,320 | 1,317 | 2,261 | 766 | 10,610 | 6,403 | 9,600 Postage and Communications | | 93 | | | | 71 | 29 | 102 | 295 | 5,336 | 8,000 Outside Services | | 256 | | 459 | 9,926 | 1,360 | 2,376 | 7,460 | 21,837 | 13,647 | 20,460 Supplies | 157 | 1,189 | 355 | 675 | 1,233 | 688 | 1,218 | 605 | 6,120 | 7,287 | 10,925 Equipment | [[underlined]] | | | | 319 | 468 | | 3,039 | 536 | 4,362 [[/underlined]] | 3,122 | 4,680 Administrative Fee | [[underlined]] 1,134 | 1,347 | 1,232 | 1,518 | 2,521 | 1,597 | 2,675 | 2,174 | 14,198 | 13,247 | 19,860 [[/underlined]] Total Disbursements | $12,469 | $14,822 | $13,556 | $16,698 | $27,730 | $17,566 | $29,423 | $23,911 | $156,175 | $155,718 | $233,459 Receipts over Disbursements | [[underlined]] $187,784 | 2,052 | (5,058) | (7,874) | (27,248) | (16,745) | 38,183 | (24,271) | 146,823 [[/underlined]] | | Fund Balance | [[double underlined]] $187,784 | $189,836 | $184,778 | $176,904 | $149,656 | $132,911 | $171,094 | $146,823 | $146,823 [[/double underlined]] | | *Includes $9,900 for services rendered by Cooper Union as per contract. -30-

[[centered text]] COOPER HEWITT MUSEUM BALANCE SHEET [[/centered text]] [[three columns]] | [[underline]] ASSETS [[/underline]] | [[underline]] 7/1/68 [[/underline]] | [[underline]] 2/28/69 [[/underline]] | | Current Funds: | | | | Cash | $210,885 | $136,577 | | Short term investments | [[underline]] 83,270 [[/underline]] | [[underline]] 185,000 [[/underline]] | | Total current funds | $294,155 | $321,577 | | Endowment Funds: | | | | Cash | $ 636 | $ --- | | Investments | [[underline]] 158,088 [[/underline]] | [[underline]] 159,305 [[/underline]] | | Total endowment funds | [[underline]] $158,724 [[/underline]] | [[underline]] $159,305 [[/underline]] | | Total assets | [[double underline]] $452,879 [[/double underline]] | [[double underline]] $480,882 [[/double underline]] | | [[underline]] LIABILITIES AND EQUITY [[/underline]] | | | | Fund Balances: | | | | Current | $294,155 | $321,577 | | Endowment | [[underline]] 158,724 [[/underline]] | [[underline]] 159,305 [[/underline]] | | Total liabilities and equity | [[double underline]] $452,879 [[/double underline]] | [[double underline]] $480,882 [[/double underline]] | -31-

[[underlined]] Archives of American Art [[/underlined]] Mr. Ripley reported that the Archives of American Art is a national research center which collects basic source materials necessary for the study of American painters, sculptors, and craftsmen. Its purpose is to simplify the problems of the working scholar by having source material readily available in one central place. Since the Archives' beginning in 1954, the Detroit Institute of Arts has given the Archives space for its headquarters. It is national in scope, rather than local, and is a research facility, not a museum. Its collections, valued at more than $5 million, consist of original papers (manuscripts, letters, notebooks, records, sketchbooks), rare and out-of-print published material (directories, biographies, monographs, exhibition catalogues, art auction sales catalogues, pamphlets of learned societies and institutions, etc.), microfilm of papers in other institutions and tape-recorded interviews with artists, critics, collectors, art dealers, and other people who make up the world of art. The Smithsonian now hopes to acquire the Archives and to house the invaluable research collection in the Library of the National Collection of Fine Arts and the National Portrait Gallery. A meeting of the Archives' Board in Washington on May 7 would consider a proposed agreement. The Smithsonian hopes that in the event of a -32-

favorable vote by the Trustees, the Regents will approve the agreement and the transfer can be accomplished. Under the currently contemplated agreement, the present New York field office of the Archives would be maintained and the Archives' Detroit headquarters would become a field office. The acquisition of the Archives by the Smithsonian should advance considerably the goal of the National Collection of Fine Arts, the National Portrait Gallery, and the Hirshhorn Museum to make the Smithsonian a major center of research and scholarship in American art and history. The Smithsonian contemplates that a major increase in expenses will not be necessitated by the acquisition of the Archives. Funds appropriated to existing bureaus for library and archival activities should be adequate to maintain the Archives and its staff. A digest of the draft transfer agreement and financial statement of the Archives, reflecting the financial position of the Archives as of December 31, 1968, follow. -33-

ARCHIVES OF AMERICAN ART [[underline]] Financial Summary [[/underline]] [[underline]] as of December 31, 1968 [[/underline]] Assets $417.863 Liabilities [[underline]] 10,476 [[/underline]] Fund Balances $407,387 The General Fund Balance as of 12/31/68 - $202,559 The Operating Reserve Fund as of 12/31/68 - 204,499 [The net current assets fo the Archives on 12/31/68 were $230,056,40, and there were also special fund balances totalling $39,357,08.] For calendar year 1968, income totalled: $169.384 This was principally from membership contributions and a jewelry auction. Expenditures amounted to: [[underlined]] 153,700 [[/underlined]] Principally for headquarters expenses for administration, acquisition, and service. The excess of income over expenditures $ 15,684 -34-

Digest of Draft Agreement Between the Smithsonian Institution and the Trustees of the Archives of American Art --Trustees will transfer the assets and liabilities of the Archives to the Smithsonian on January 2, 1970. --Smithsonian will use its best efforts to implement the ongoing and projected programs of the Archives. --Smithsonian will establish a division called the "Archives of American Art" and a Board of Trustees to advice the Regents and Secretary on the operations of the Archives and to determine acquisitions and dispositions by the Archives. --The Board of the Archives will include the Smithsonian Secretary and Assistant Secretary for History and Art, ex officio, and the present trustees of the Archives. New trustees shall be elected by a two-thirds vote of the Board. --The Board will establish an Advisory Committee composed of the present members of the Advisory Committee of the Archives, plus the Directors of the NCFA, NPG, and Hirshhorn Museum, ex officio. New members shall be appointed by the President of the Board. --The Board will use its best efforts to continue to raise private funds to support the programs of the Archives. --The Detroit office of the Archives will become the first regional center. -35-

On motion by Senator Scott, seconded by Mr. Burden, and carried, it was VOTED that the Board of Regents approves the Agreement between the Smithsonian Institution and the Trustees of the Archives of American Art for the acquisition of the Archives, and authorizes the Secretary to sign the agreement and to take such steps as are necessary to carry it out. [[underline]] Report of the National Portrait Gallery [[/underline]] Mr. Ripley reported that the National Portrait Gallery Commission had submitted its report. He said that Mr. Andrew Oliver and Mr. Whitfield J. Bell, Jr., the two nominees for membership on the Commission, were highly recommended by the National Portrait Gallery Commission and he hoped the Regents would see fit to support them. Acquisitions recommended for acceptance are listed in the following report. On motion by Senator Anderson, seconded by Mr. Greenewalt, and carried, it was VOTED that the Board of Regents approves the acquisitions recommended by the National Portrait Gallery Commission at their meeting on February 12, 1969, and it is further VOTED that the Board of Regents approves the appointments of Andrew Oliver and Whitfield J. Bell, Jr., as members of the National Portrait Gallery Commission. -36-

May 1, 1969 [[underline]] Summary of NPG Commission Meeting, February 12, 1969 [[/underline]] Mr. Jules Prown was welcomed as a new member of the Commission, elected by the Regents at the January meeting, and, also, Mr. Marvin S. Sadik, the future Director of the NPG. Mr. Nagel was directed to pursue with the owner, Mrs. George Brooke III of Wyomissing, Pa., the possibility of her making a gift to the Gallery of her important portrait of Frederick Augustus Conrad Muhlenberg, first Speaker of the House of Representatives. Mrs. Brooke is inclined to make the gift, but it is a matter of working out details with her family and the IRS. Also to be explored is the possibility of the portrait of James Louis Pettigru 1789-1863) valiant defender of the Union from the South. This is now on loan to the NPG from the University of Michigan for a five year period, but is of such interest that an effort should be made to obtain it permanently for the Gallery. It is believed that a letter to this effect from the Secretary might be helpful here, and as well, in obtaining from the NCFA their portrait of President Tyler by G.P.A. Healy Mr. Nagel reported an attendance of 24,671 since the opening of the Gallery on October 5. Our best clients who have shown a continued interest, have been the high schools and elementary schools which have found our collections helpful in the further pursuit of course in American history given in the schools. The Gallery has not been able to open many of its galleries on the first floor because of a shortage of guards, but those on duty are performing excellently, and we are satisfied with the security afforded both our own collections and objects borrowed from other museums. Mr. Brown emphasized the need for label material to accompany portraits placed in galleries even if it be of a temporary nature until a permanent label has been secured, a process which takes considerable time. The Peter Hurd portrait of President Johnson is now scheduled to be placed on exhibition on May 12th at the end of the Presidential Corridor. The matter of a copy being made of the Frank Buchser portrait of Andrew Johnson was brought up. While this is not an exciting portrait, it is probably as good a one as is in existence, and is different from the one in the White House. It has special interest in that it shows the Capitol dome, finished during Johnson's administration, in the background. It does not seem possible to obtain his original portrait from the Kunstmuseum in Basel so that probably a copy should be made in order to fill this gap in our presidential series. -37-

Mr. Walker told of a recent visit to the NPG in London and suggested that we might consider the use of auxiliary material other than portraits to vivify our exhibition. It was suggested by Mr. Brown that Mr. Sadik prepare a report on the whole matter of making the Gallery as meaningful as possible to the largest possible section of the public and present this review at the October meeting. Mr. Andrew Oliver and Mr. Whitfield Bell were proposed for consideration by the Regents of the Smithsonian for appointment as members of the NPG Commission. (Biographies attached) It was unanimously agreed that every effort should be expended to make all portraits in all Smithsonian collections available to the National Portrait Gallery for study and exhibition. It was hoped that other Washington institutions would also cooperate. The report of the Acquisitions Committee was accepted and the meeting adjourned. The following works of art were accepted as purchases or gifts: [[underlined]] Purchases [[/underlined]] John Quincy Adams by George Caleb Bingham Robert Fulton by Jean Antoine Houdon Cass Gilbert by R. B. Brandegee Washington Irving by Daniel Huntington Dr. Chevalier Jackson by Maurine Ligon [[underlined]] Gifts [[/underlined]] Alexander Graham Bell by Moses Dykaar, Transfer from NCFA Stephen Arnold Douglas, Replica of life mask by Volk, Gift from Joseph Ternback Ruth Draper by Mary Foote, Gift from Mr. and Mrs. Franz Oppenheimer Walter Hampden by William Glackens, Gift from Sansom Foundation Michael Hillegas by Ellis M. Silvette, Eventual bequest by Mr. Wesley T. Hammer Andrew Jackson by James Barton Longacre Gift from Swedish Colonial Society Alfred Mossman Landon by Vera Dvornikoff, Gift from Tassia Peters Henry Wadsworth Longfellow by Alexander Wust Gift from W. Gary Polski Adolph Meyer by Hildegard Woodward, Gift from Mrs. Julia L. Asher John Sherman by Henry Ulke, Gift from Mrs. Luis A. Bolin Roger Sherman by Unidentified ARtist, Gift from Mr. Bradley B. Gilman Supreme Court Justices by Oscar Berger, Gift of the Artist -38-

[[underlined]] OLIVER, ANDREW [[/underlined]] Lawyer; b. Morristown, N.J., Mar. 14, 1906; s. William H.P. and Lydia (Seabury) O.; A.B., Harvard, 1928, LL. B., 1931; m. Ruth Blake, Feb. 21, 1936; children--Andrew Daniel, Ruth Field. Admitted to N.Y. bar, 1934; practice in N.Y.C. 1934--;mem. firm Alexander & Green, 1944--. Chancellor Episcopal Diocese N.Y., 1961--; mem. council Inst. Early Am. History and Culture, 1967--; mem. research and publn. com. Nat. Portrait gallery, 1966--. Pres. Charlotte Palmer Philips Found., 1961--; trustee Gen. Theol. Sem., 1948--, P.E. Soc. Promoting Religion and Learning, 1942--, N.Y. Soc. Library, 1965--. Decorated officer Most Venerable Order Hosp. St. John of Jerusalem. Mem. Am. Antiquarian Soc., N.Y. (1st v.p.), Mass. histo. socs., Walpole Soc., Colonial Soc. Mass. Clubs: Century Assn. (NYC); Somerset (Boston). Author: Faces of a Family, 1960; Portraits of John and Abigail Adams, 1967. Home: 165 E 65th St., NYC 10021. Office: 120 Broadway, NYC, 10005. -39-

[[underlined]] BELL, WHITFIELD JENKS, JR. [[/underlined]] Historian; b. Newburgh, N.Y., Dec. 3, 1914; s. Whitfield Jenks and Lillian Victoria (Ilengstler) B; A.B., Dickinson College, 1935, awarded Doctor of Laws, 1964; A.M., University of Pennsylvania, 1938, Ph.D., 1947; Litt. D., Franklin College, 1960. Instructor history Dickinson College, 1937, 38-39, 41-43, asso. prof., 1945-50, prof., 1950-54; vis. prof. Coll. William and Mary, 1953-54; assist. editor Papers of Benjamin Franklin, 1954-56; asso. editor, 1956-61; association librarian, Am. Phil. Soc., 1961-66, librarian, 1966--. Vol., American Field Service, Italy, Germany, 1943-45. Mem. Am., Pa. historical associations, American Philosophical Society, Society of American Studies, also Phi Beta Kappa. Club: Cosmos (Washington); Franklin Inn. Author: Needs and Opportunities for Research in the History of Early American Science, 1955; John Morgan, 1965. Editor: Bibliography of the History of Medicine in the U. S. and Canada, 1948-53. Vis. editor: William and Mary Quarterly, 1953-54. Edited (with L. W. Labaree), Mr. Franklin, 1956. Office: Am. Phil. Soc. Library, 105 S. Fifth St., Phila. 6. -40-

[[underlined]] Status of Pending Legislation [[/underlined]] Mr. Ripley reported on the status of pending legislation and referred to the chart in the backup papers. (The chart is attached.) Senator Scott mentioned that the present status of the Senate legislation to appoint Robert S. McNamara as a Regent of the Institution has been passed over. Senator Fulbright added that there is a hold on that bill which means that it cannot be brought up for action until the hold is removed. Mr. Bow said that he anticipates difficulty in the House also on the McNamara nomination. Mr. Greenwalt suggested that the situation be explained to Mr. McNamara so that he could advise us as to whether he wishes to withdraw his name of wishes to continue to be considered. Mr. Ripley was requested to apprise Mr. McNamara of the legislative status and obtain his views. [[underlined]] Legislation on Which the Regents Comments are Requested [[/underlined]] Mr. Ripley reported on the following bills which had been circulated in advance to the Regents for their consideration. S. J. Res. 24 (Mr. Jackson) - To provide for the administration and development of Pennsylvania Avenue as a National historic site. The proposed Commission on Pennsylvania Avenue would be a successor to the Temporary Commission on Pennsylvania Avenue established by Executive Order 11210 signed by President Johnson on March 25, 1965. The Temporary Commission, in turn, was a successor to the President's Council on Pennsylvania Avenue, appointed by President Kennedy in 1962, which submitted its final report to President Johnson in April 1964. President Johnson's Temporary Commission undertook a review of the recommendations of the Advisory Council and initiated plans and programs to implement certain of them. -41-

S.J. Res. 24 appears to be an attempt to keep the idea of Pennsylvania Avenue alive and to retain some momentum toward its realization. The establishment of yet another layer of review and approval authority is neither necessary nor advisable. It is understood that certain of the functions of the proposed Commission could be handled through the National Capital Planning Commission, through the Department of Housing and Urban Development as an urban renewal area, or through the Office of the Mayor of Washington under a recent proposal of the President to lodge local planning under the Mayor. It is therefore suggested that no position be adopted at this time, that the progress of the legislation be watched, and if Smithsonian interests appear jeopardized, the Secretary be asked to request an exemption for properties and programs of the Smithsonian. S. 1591 (Mr. Yarborough and Mr. Fulbright) - To establish an American Folklife Foundation, and for other purposes. Mr. Ripley stated that S. 1591 would establish an American Folklife Foundation in the Smithsonian Institution, but its supervision and direction would be entrusted to a Board of Trustees of 16 members. It appears that the Foundation would be virtually independent of the Smithsonian Board of Regents. The Smithsonian is deeply interested in such legislation since it would encourage both the study and the public presentation of American folk culture, a subject of traditional concern to the Institution. It was suggested that the Institution comment favorably on the recognition and support of American folklife which would result from the enactment of S. 1591, but recommend that since the Foundation as described would be virtually independent of the Institution, it not be included within the Smithsonian. In response to Senator Fulbright's question on amending the bill, Mr. Ripley commented that we heartily approve the bill in principle but would recommend that amendments be proposed to the Committee which would provide that the ultimate responsibility for the policies and operation of the Foundation be vested in the Board of Regents and administered by the Secretary, subject to the advice and assistance of the Board of Trustees. [[page number at the bottom]] -42-

S. 337 (Mr. Tydings) - To establish a public parking authority in the District of Columbia. Mr. Ripley reported that the Smithsonian Institution has been concerned for a long time about hardships experienced by tourists and other museum visitors trying to find parking space in downtown Washington, D. C. The Institution, in conjunction with the National Park Service, is undertaking a study of parking garages under the Mall, to be constructed by some agency other than the Smithsonian. Because of the direct interest of the Smithsonian in facilities for visitors, it is proposed, subject to the approval of the Board of Regents, to offer testimony in support of S. 337 and suggesting that the Secretary of the Smithsonian Institution be included as a member of the Parking Advisory Council. Senator Fulbright and Senator Anderson cautioned that the controversy between public parking and private parking is to be avoided. Mr. Ripley said that because of our visitor load at the Smithsonian with its associated parking problems, we wished to participate as a member of the Parking Advisory Council in order to represent our interests. H. R. 2171 (Mr. Celler) - Relating to national observances and holidays, and for other purposes. Our experience in interpreting significant historical events and recognizing individual contributions in its exhibits and publications renders it understandable that the Secretary of the Smithsonian Institution would seem to be an appropriate member of such a Commission. Nevertheless, since our concern is not so great as to warrant an additional responsibility of this nature, it is recommended that the Smithsonian decline membership on this Commission. H. R. 11249 (Mr. Gray) - John F. Kennedy Center for the Performing Arts. Mr. Ripley reported that the Smithsonian Institution had received a request from the Chairman of the Committee on Public Works on H. R. 11249, a bill to amend the John F. Kennedy Center Act to authorize additional funds for such Center. The bill would authorize an additional appropriation of $7,500,000 and $5,000,000 in additional borrowing authority. The Secretary reported that we had just received a request from the Chairman of the Committee on Public Works for comment on H. R. 11249. There ensued a brief discussion by several Regents of the amount which would be additionally authorized. Then Mr. Bow stated as follows: "I recall one time when the Regents certified that there was enough money to finish the Kennedy Center and I don't think we want to get involved any more." [[page number at the bottom of the page]] -43-

The Secretary then continued his statement to the Regents by saying the "the obligation of the Board of Regents was discharged in 1966 when Congress was notified that the determination had been made that the Board of Trustees of the Center at that time had sufficient funds for the Center, so we have said that in effect the obligation of the Regents was satisfied." The Secretary proceeded further to read from his notes which concluded with the recommendation that the Smithsonian support this legislative proposal of the Kennedy Center. His statement was interrupted, however, before he was able to complete it with a recommendation in support of the legislation. Senator Scott had taken over the chair for a brief interval, mentioned the imminent TV announcement by the President of his designation of the new Chief Justice, and then asked if there were any further discussion of any of the legislation. There was none. Senator Scott asked if there were a motion. No vote was taken and the meeting proceeded to the discussion of the proposed Smithsonian magazine. Our report to the House Public Works Committee carefully disengaged the Smithsonian from the controversial question of costs and funding of the Kennedy Center by explicitly declaring our belief that the Regents had discharged their obligation for the determination of fund availability by so advising the Congress on the basis of evidence considered to be competent and official in 1966. In the absence of any other objection on the part of the Regents at their meeting, and in the absence of a motion and vote on the legislation, we concluded that the Board had no objection to the legislative proposal of this affiliate of the Institution, other than to avoid becoming involved in any further determination of costs and funding. The General Services Administration and representatives of the John F. Kennedy Center were expected to submit cost estimates and justification in support of the additional funds requested. The John F. Kennedy Center Board of Trustees advises that because of unexpected cost increases the total project will now be in excess of $65,000,000 and that total funds available to date including all gifts are slightly over $50,000,000. The project is approximately 50% complete and is scheduled to be complete by December 1970. [[page number at the bottom of the page]] -44-

[[underlined]] Smithsonian Magazine [[/underlined]] Mr. Ripley said that as reported in previous meetings of the Board of Regents, we have been making surveys of the possibility of extending the Smithsonian Associates program nationally through the publication of a magazine. We have proved in the past four years that the local Associates program has been a tremendous success. Membership now numbers over 9,000 which means that we have a family following in this area of over 25,000 people. The programs and activities of the Associates have been rewarding to the members as well as to the staff of the Institution. The operation is entirely self-sustaining. As to the magazine, Mr. Ripley said that he would not have considered the publication of a Smithsonian monthly magazine without comprehensive consultations with the professional publishing community. Consultations have been held starting over a year ago. He found that editors, publishers, graphic designers, and promotional specialists were unanimous in their views concerning the potential success of a popular Smithsonian monthly. It is true that a number of the mass-circulation, general interest magazines have failed in recent years. This is not true, however, of the more specialized magazines that have a definable audience. The experts say that this would be the case with a Smithsonian publication. They have told us that the Smithsonian has several advantages: an excellent national image and the capability to offer subscriptions as part of membership in an organization that has proved itself on a local basis. Mr. Ripley assured the Regents that the magazine will not be attempted until he receives the necessary start-up funds from outside sources. In this regard, we are fortunate in having the help of -45-

Tom Watson, who has volunteered to bring together representatives of private industry who might be interested in the Smithsonian and in the magazine. Arrangements for a first meeting are now taking place. We are also making arrangements for a similar meeting of West Coast bankers and industrialists. The Secretary reported that he had had the help also of Mr. John Burns, a member of McDonald and Company and former President of R.C.A., who has given advice on sources of fundraising. Mr. Ripley remarked that we have been fortunate in obtaining the services of highly qualified professional as consultants for the preliminary planning we have accomplished to date. The consultants are Edward K. Thompson, former Editor of [[underlined]] Life [[/underlined]] magazine, who has also had considerable experience in the launching of other [[underlined]] Time-Life [[/underlined]] magazines and the establishment of the [[underlined]] Life [[/underlined]] book series; Ralph Backlund, former Managing Editor of [[underlined]] Horizon [[/underlined]]; Edwards Park, who until recently was Assistant Editor of the [[underlined]] National Geographic [[/underlined]] books; and Bradbury Thompson, the well known designer who is currently teaching graphics and magazine design at the Yale School of Architecture. In addition, we have had Arthur Murphy, President of the Commercial Communications Corp., work up a three-year financial projection for the magazine based on a circulation of 150,000 for the first year. It was noted that with a start-up investment slightly in excess of $1 million, Mr. Murphy estimates that the magazine should return costs in the second year and show a profit of approximately $1,195,000 by the third year. Mr. Ripley continued his presentation as follows: -46-

Projection for Magazine [[underlined]] 3 Year Forecast [[/underlined]] [[4 column table]] [[column headers]] [[blank]] | [[underlined]] Apr. 1 - Mar. 31 1970-71 | Apr. 1 - Mar. 31 1971-72 | Apr. 1 - Mar. 31 1972-73 [[/underlined]][[/column headers]] Income Subscription | $1,050,000 | $1,600,000 | $2, 250,000 Advertising | [[underlined]] 403,200 | 672,000 | 1,260,000 [[/underlined]] Total | 1,453,200 | 2,272,000 | 3,510,000 Expenses Printing | 225,000 | 275,000 | 350,000 Paper | [[underlined]] 175,000 | 200,000 | 255,000 [[/underlined]] Total | 400,000 | 475,000 | 605,000 Distribution | 45,000 | 65,000 | 85,000 Circulation Fulfillment | [[underlined]] 125,000 | 165,000 | 200,000 [[/underlined]] Total Physical Costs | 570,000 | 705,000 | 890,000 Circulation Promotion | 400,000 | 150,000 | 175,000 Editorial | 700,000 | 750,000 | 800,000 Advertising Sales | 150,000 | 175,000 | 200,000 Advertising Promotion | 150,000 | 150,000 | 150,000 General & Administration | 50,000 | 50,000 | 50,000 Contingencies | [[underlined]] 150,000 | 100,000 | 50,000 [[/underlined]] Total | 1,600,000 | 1,375,000 | 1,425,000 Total Expenses 2,170,000 | 2,080,000 | 2,315,000 Net Profit (Loss) | *(716,800) | 192,000 | 1,195,000 *Note: If circulation was at 75,000 for 1st year, the loss would be $1,000,000. -47-

[[underlined]] Notes on Projection [[underlined]] [[underlined]] Subscription [[/underlined]] - 150,000 subs. obtained from 4,000,000 mailing - subs. at $7. for 1st year, $8. for 2nd year and $9. for 3rd Year. 2nd year circulation at 200,000; 3rd year at 250,000. [[underlined]] Advertising [[/underlined]] - rate of $7.00 CPM. 30 pages per issue 1st year, 40 pages per issue 2st year and 60 pages per issue 3rd year. 50% of pages in 4 color. [[underlined]] Printing [[/underlined]] - based on quoted prices. Magazine 64 pages, 32 in 4 color plus cover. [[underlined]] Paper [[/underlined]] - 50 lb. inside and 80 lb. cover. [[underlined]] Distribution [[/underlined]] - present rate. [[underlined]] Circ. Fulfillment [[/underlined]] - $ .80 per sub. [[underlined]] Circ. Promotion [[/underlined]] - 1st year based on large mailing of 4,000,000 @ $80 per M. 4% return. [[underlined]] Editorial [[/underlined]] - Cost of staff plus the purchase of articles, photos and art. [[underlined]] Advertising Sales [[/underlined]] - Manager plus 5 salesmen and assistants. [[underlined]] Advertising Promotion [[/underlined]] - Promotion Manager plus assistant. Cost of direct mail and presentation. [[underlined]] G & A [[/underlined]] - Production Manager and Business Manager (one person) and assistant. -48-

You are going to see a brief demonstration of the kind of layouts and articles the experimental staff is considering. A great deal of research has been done on each subject, the headlines and the illustrations are real but the body of the articles is in what we call dummy tape--in this case meaningless Latin. [[underlined]] We did not commission finished articles at this time because many conditions will have changed in the 10 or 11 months between now and the suggested beginning of publication. [[/underlined]] Here is the projected cover for an early issue of the magazine featuring an article on one of the Smithsonian's most munificent benefactors, Joseph H. Hirshhorn. Silhouetted against the evening sky is the gaunt bronze figure of a dog by the great Swiss sculptor, Alberto Giacometti. [[underlined]] Eventually--we hope before the end of 1971--it will be here on the Mall, along with the rest of the extraordinary Mr. Hirshhorn's extraordinary collection, in the new Museum and Sculpture Garden to be named for him. [[/underlined]] Joseph Hirshhorn--seen here with his wife before another highlight of his collection, Rodin's monumental "Burghers of Calais"--has been buying art for forty years. Not just forty years, but almost every day for forty years. This is a staggering achievement for a man who was born in a village in Latvia, the 12th of 13 children, and who made the traditional voyage to America by way of steerage and Ellis Land. In 1966, when he decided to give the entire collection to the Smithsonian, and therefore to the United -49-

States, he said, "What I did, I accomplished here, in the U.S.... I think it's a small repayment for what this nation has done for me and others who arrived here as immigrants." And last January he joined the President, the Chief Justice and the Secretary of the Institution in breaking ground for the new museum -- shown in a model at the lower left -- that will rise beside the Arts & Industries Building to house his gift. [[underlined]] The fact that the entire Guggenheim Museum in New York could be fitted into the oval open space indicates the scale of the building. [[/underlined]] Here are three pictures that indicate the vast range of the Hirshhorn collection: At the left, a painting of the World War I Armistice Day celebration by the American impressionist, Childe Hassam at the right, a bronze sculpture, "Dancer," by Sarah Jackson; and at the bottom, under the stairway in Mr. Hirshhorn's Connecticut house, a group of smaller pieces by half a dozen different artists. Since the bulk of his collection is in storage and has never been shown, there will be many surprises when it is uncrated. [[underlined]] In a much more extensive display than shown here SMITHSONIAN will give its readers a preview of the vast extent of this new national treasure. [[/underlined]] There is a huge store of possible art projects which will allow the SMITHSONIAN to pursue the Institution's continuing interest to the fine and folk arts all over the country. -50-

The Smithsonian has always been intimately concerned with aeronautics and space and by the proposed publication date the important manned landings on the moon will have been accomplished. [[underlined]] Manned space shots will be suspended for at least a while so we address ourselves to the question, what next? [[/underlined]] This is Jupiter, a possible cover for an early issue. Dr. Fred Whipple, director of the Smithsonian Astrophysical Observatory at Cambridge, thinks Jupiter will furnish "a lot of surprises" which can be discovered in unmanned probes. What is on its surface which presents a "turmoil of never-ceasing transmutations?" Here is the colossus of planets, with a mass equal to 300 earths, 400 million miles away from us. What can we learn about the mammoth radio noise from Jupiter? [[underlined]] Why does a Jupiter "moon," modulate this noise into sharp bursts? [[/underlined]] Or we may have to deal first with out nearest neighbor, Mars, because relatively high resolution photographs from two Mariners will start coming in late this summer and fall. Here is where the Smithsonian treatment will be more informative than that of newspapers, news magazines and TV. which will have a superficial showing of the first pictures and that's all. For instance, it has proved possible, by a method of scientific enhancement, to intensify the detail of certain features such as mountains and craters. Color may be possible. Of course, [[underlined]] we won't be able to have definitive answers about vegetation on Mars until soft-landing satellites are able to scoop up lichens and other materials for analysis. [[/underlined]] -51-

Before the reader gets lost in the solar system maybe we had better take a look at this model. The portion of a circle at the left is part of the surface of the sun and the other planets are in scale. The planet at the right is Saturn. What of the nature and structure of Saturn's rings, a major mystery for at least 300 years? [[underlined]] What is the effect of minus 290-degree temperatures on surface matter? [[/underlined]] Well, what's beyond the solar system? We have here the Andromeda galaxy, which is the nearest to the earth galaxy and most closely resembles ours. We have to get beyond that and many other galaxies. Dr. Whipple thinks that telescopes of three meter aperture, mounted in Saturn 5 rockets, could, to quote, "quintuple the dimensions of the observable universe," provide data, "A [[underlined]] hundred-fold increase in volume, if indeed the universe is that large." Could infinity become finite. [[/underlined]] ? We'll have many, many articles on environmental-ecological stories, Here's a small one on the dangers to wild elephants in [[underlined]] Ceylon, which would be a later part of a series on the whole subject. [[/underlined]] A somewhat simplified presentation of the problem is indicated here. The wild elephants still have grazing grounds, of course, as shown by the picture at the upper right, taken at dusk. But men in need of more food are hacking out more and more of the forest for paddies. Elephants come back to their former feeding grounds, the farmers try to chase them off with buckshot, which doesn't kill them immediately, but in many cases the shot festers and the animal eventually dies of infection. -52-

We will probably have a series on this kind of phenomenon and another one of the all-important subject of man's adaptation or lack thereof to his changing modern environment. If one says [[underlined]] that these subjects represent crusades, so be it. We will be firmly and, if necessary, provocatively, on the side of the angels. [[/underlined]] Please remember that the Afro-American studies article indicated will be as of January 1, 1970, instead of now. In every section of our countries, colleges are tumbling over themselves to comply with the demands for Afro-American courses. A great many promise to have black studies ready next September. But between changing requirements and patchwork planning, academic programs are in turmoil. Our story on black studies will outline briefly some of the problems; How do you give Black students a sense of identity, and also the tools they will need to share in white society? Must black studies always meet existing standards of academic excellence? May faculties for these departments be drawn from the Black community, without benefit of degree? We will tell why the most sought-after figure on the American campus is a Black professor. Importantly, we will outline in depth what is being taught in a good Black studies project--hopefully one will exist. We will put out readers in a black studies classroom to learn about black history and literature, Afro-American sociology, economics of the ghetto--some meaningful, some perhaps a mere sop ("Chittlins 101"). [[underlined]] We will follow a Black graduate into his world to see how he uses his degree, to judge whether black studies will finally open a bright window within the ghetto and a new dimension to the university. [[/underlined]] -53-

Since the President has called for progress towards a volunteer army, another history project, already partly researched, will deal with the regular Army through the years. Our working title for this project comes from the mouth of a British officer who, in 1814, watched Americans advance against him: "Those are regulars, by God!" A continuing source of interesting features for the magazine will be the changing exhibitions at the National Collection of Fine Arts and the National Portrait Gallery. Currently on view at the National Collection in the handsome old Patent Office Building is a show of American posters. This is an appropriate time to review an advertising techniques that turned into an art form, because there are those who say that it is coming to an end. The reason: there's hardly any place to put up a poster anymore. Bare walls usually wear only one uniform poster these days, "Post No Bills." All this makes the outdoor scene a less colorful place than it used to be. We have an advertisement for the Glastonbury Knitting Company, makers of long-johns that kept the American male in rude health from childhood to "second childhood" 90 years later. Then we have two theatrical posters, one for a minstrel show -54-

and one for the "Prince of Magicians," who seems to be featuring a harem along with a baffling array of tricks. Also, Howard Chandler Christy combines patriotism with sound fiscal practice by urging all Americans to fight World War I - or at least help pay for it. Posters of this kind are disappearing but another kind is moving into the living room. More conscious works of art, designed by well-known artists - such as George Ortman - are being collected by young people who can't afford paintings but wouldn't be caught dead with a "reproduction" on their walls. The poster may have a new life after all. This page, or perhaps more than a page, will be devoted to short, snappy paragraphs about the events all over the world that do not involve full treatment, for the time being at least. The title is the same as that of an airmail postcard service furnished by Robert Citron at the Smithsonian Center for Short-Lived Phenomena in Cambridge but will have to be supplemented by other scientific, artistic and historical items we glean from various other sources. This is only the start of an article because we have much more to learn about the effects of oil slicks such as the much-publicized Santa Barbara leak on these pages. By the time we tentatively have set for beginning of publication this will be a much more comprehensive article than indicated here. We do intend to report on events at the Institution, such as the kite contest, the college drama festival, and the folklore show on the mall. In addition, we will give out-of-town Smithsonian -55-

Associates the benefits, to the extent they can be put on the printed page, of classes conducted here. This contest followed a course in kite-making at the Institution and is accompanied by a sketch to show kite flyers how to duplicate the grand prize, designed originally as a model airplane by William Bigge, Westmoreland Hills, Maryland. Deputy Assistant Secretary of the Air Force for R. & D., Joe C. Jones, designed the dragon kite (upper right) and Ted Jones, a surgeon at NIH designed the entry at lower right. The magazine staff considers it most important that the Secretary, whenever he feels like it, should write about events relating to the philosophy of the Institution, or whatever he wants to say. Getting him to produce something like this at appropriate intervals will tempt our staff to be importunate and demanding but, to the kind of audience we think we will attract, it is most important. On this and other pages we hope you will agree that the combination of type, white space and illustrations is handsome indeed. These samples were designed by Bradbury Thompson, the dean of American magazine designers. -56-

[[underlined]] STATUS REPORTS [[/underlined]] Mr. Ripley reported briefly the following matters: [[underlined]] National Armed Forces Museum Advisory Board - Legislation [[/underlined]] At its meeting of January 15, 1969, the Board of Regents approved a legislative proposal seeking authority to establish the National Armed Forces Historical Museum Park and the Study Center authorized by Public Law 87-186 as functions of the Smithsonian Institution. Authority was sought to negotiate with the Secretary of the Interior for joint use of National Park Service lands in the Fort Foote area of Prince George's County, Maryland, including approximately 87 acres now under Park Service jurisdiction and an additional 391 acres authorized for acquisition by the Secretary of the Interior under the provisions of the Federal-Aid Highway Act of 1968. In addition, the Study Center would be designated the Dwight D. Eisenhower Center for Historical Research. Following the action by the Regents last January, the Chief Justice personally delivered to General Eisenhower at Walter Reed Hospital a letter of January 27, 1969, apprising him of the Regents' recommendations. On February 7, 1969, General Eisenhower replied to the Chief Justice embracing "your excellent work in principle..." At the same time General Eisenhower expressed a desire to relieve the new President from any immediate commitments to expend additional Federal funds until circumstances were more propitious. Subsequently, the Smithsonian Institution has assured both the Bureau of the Budget and the White House that it is entirely sensitive to the position of the Administration, emphasizing that no construction is contemplated at the present time. On April 14, 1969, Mr. Bow introduced HR 10001, a bill to establish a National Armed Forces Historical Museum Park and Study Center, which parallels the recommendations made by the Regents at their last meeting. There now is some question as to whether the Department of the Interior will be able to acquire all of the additional land in the Fort Foote area authorized by the Federal-Aid Highway Act in 1968. With the close cooperation of the National Park Service, the staff of the Advisory Board has explored various alternatives in the event that land in Smoot Bay cannot be acquired. The most feasible solution, in the event that Smoot Bay can not be acquired, appears to be combining existing National Park lands at Fort Foote with existing National Park lands at Jones Point, lying immediately across the Potomac from Fort Foote to the south of Alexandria. The 50 acres at Jones Point offer excellent accommodations for the ship basin and other necessary facilities. -57-

On April 24, 1969, the Smithsonian Institution advised the Bureau of the Budget, Executive Office of the President, of the possible difficulties inherent in seeking land under the provisions of the Federal-Aid Highway Act of 1968 and recommended that the legislative proposals submitted to the Bureau of the Budget on February 3, 1969, and HR 10001 be amended to authorize the Smithsonian Institution and the Secretary of the Interior to negotiate joint use of Jones Point and land at Fort Foote now under National Park Service jurisdiction. In so doing, the Smithsonian has received the full endorsement of the Director of the National Park Service. [[underlined]] Joseph H. Hirshhorn Museum and Sculpture Garden [[/underlined]] Final drawings for the Joseph H. Hirshhorn Museum and Sculpture Garden were completed in march 1969 by architect Gordon Bunshaft of Skidmore Owins and Merrill. Bids will be opened by the General Services Administration on May 27, 1969 and construction should start approximately 30 days thereafter. Construction is scheduled for a 24-month period. Demolition of the Armed Forces Institute of Pathology was completed in February 1969 and the site is now ready for construction. In response to appeals from domestic marble producers, the bidding specifications have been revised to require each contractor to submit three bids; one for Italian marble, one for white domestic marble, and one for buff domestic marble. The continually rapidly rising construction costs are viewed alarm, in that bids for the Hirshhorn Museum could exceed estimates. Also, union contracts now being negotiated for the Washington area will result in increased bids. Because of this the General Services Administration has prepared a number of bidding alternates with which portions of the work can be deleted if bids exceed available funds. If alternates are excluded, the General Services Administration believes that the low bid for construction should be approximately $13,000,000. The architect, on the other hand, now believes that the low bid may exceed $14,000,000. Adding design and other costs to a $14,000,000 bid would exceed the legal limitations of $15,000,000. In the latter event, bids would be rejected and legislation would be needed to increase the authorization. (Note: The bids received were in excess of the authorized cost. Redesign is necessary.) -58-

[[underlined]] Smithsonian Plans for the American Revolution Bicentennial [[/underlined]] The American Revolution Bicentennial Commission created by Congress in July 1966 is inoperative at the present time but is expected to be reconstituted and restaffed. One vital question is whether the Bicentennial is to be observed by several cities or primarily by one city which would mount an exposition similar to those in Brussels in 1958 and Montreal in 1967. Our priority list in developing a variety of projects connected with the Bicentennial are: --active cooperation with other institutions to construct the Woodrow Wilson International Center for Scholars which is closely tied in with the Pennsylvania Avenue development plan; --the addition of two pavilions to the National Museum of History and Technology; --the development of the first phase of the Armed Forces Museum Park that would be concerned with the period of the American Revolution; --developing our collections of objects, decorative arts, musical instruments, visual arts, and records of American ingenuity and creativity to the present; --museum-to-museum exchange programs; --international festivals of the arts; --circulation of exhibits and performing units throughout the United States; --publication of catalogues relating to material culture of the period of the Revolution; --historic site archaeology; --regional conferences with museum, historical societies and their associations to coordinate a decentralized nation-wide Bicentennial celebration; --mount special exhibits in the National Museum of History and Technology and in the National Portrait Gallery; and --continuing performing arts and special exhibits in Smithsonian's park and buildings. -59-

Planning for the Bicentennial has been designated by Congress to run from 1973-1983 during an era of austerity for all elements of the U.S. Government not directly concerned with the war in Viet-Nam. We therefore must determine how much of our current budget can be devoted to Bicentennial needs and at the same time to determine how much money we could spend wisely in pursuit of national Bicentennial objectives, were it to be made available. A preliminary budget projecting both capital and operating costs for the Bicentennial and covering the fiscal years 1971 through 1977 includes capital expenditures and operating expenditures over and above our present budget levels and broken down on a year-to-year basis. The new Director of the National Museum of History and Technology, Dr. Daniel J. Boorstin, Professor of History at the University of Chicago, has proposed that the Smithsonian sponsor an encyclopedia of American civilization, a compilation of 4,000 entries. Approximately the size of the [[underlined]] Columbia Encyclopedia [[/underlined]], this would provide an American inventory designed to regularize the preservation of the records of leading business concerns and the professions, directed particularly at those areas where history is so ephemeral that it is lost in the destruction of records. It is planned that of the proposed two new pavilions added to the National Museum of History and Technology, one be devoted to the input into American civilization of all races and nations over the two centuries of our existence. The other would be devoted to America's contribution to the world, from Eli Whitney's cotton gin to disease-resistant strains of wheat now being grown in Afghanistan. [[underlined]] Center for the Study of Man [[/underlined]] The Center for the Study of Man has continued to carry out its programs "involving research, education, and service in facilitating the study of man on a national and international scale." Serious consideration is now being given to a feasibility study on the possibility of computerizing the human sciences, beginning with anthropology. This would involve the transforming of data on personnel, institutions, and research results into the language of automatic data processing. Such a program would tie in closely with our current anthropological bibliographic service and would presumably speed up the quantity and rate of information exchange. On May 11-12-13, the first full meeting of all the members of the Center took place in Washington. The meeting focused on problems of internal organization and structure bearing on the character of the Center itself. Discussion was directed to the question of how we might mount an interdisciplinary worldwide attack on problems relevant to the human sciences. -60-

In answer to Senator Fulbright's question as to whether this was a new center, Mr. Ripley replied that it is a rephrasing of anthropological programs in the Institution. The Smithsonian has had the responsibility of preserving and documenting records. For example, there are some 70 dialects which have not been transcribed. We continue to seek funds for the work to be done on the Handbook of American Indians. In what is sometimes called "urgent anthropology", the living dialects spoken by people over 70 years of age are of great interest. [[underlined]] Woodrow Wilson International Center for Scholars [[/underlined]] The Woodrow Wilson International Center for Scholars was established by Act of Congress (PL 90-637) on October 24, 1968, to be "a living institution expressing the ideas and concerns of Woodrow Wilson...symbolizing and strengthening the fruitful relation between the world of learning and the world of public affairs". Congress placed the Center in the Smithsonian Institution under the administration of its own 15-man Board of Trustees, subsequently appointed by President Johnson and President Nixon. The Board consists of former Vice President Humphrey, the Chairman of the Board of Trustees, Professor Allan Nevins, Vice Chairman, the Secretary of State (Mr. Rogers), the Secretary of Health, Education and Welfare (Mr. Finch), the Chairman of the National Endowment for the Humanities (Mr. Keeney), the Secretary of the Smithsonian Institution (Mr. Ripley), the Librarian of congress (Mr. Mumford), the Archivist of the U. S. (Mr. Rhoads), Assistant to the President for Urban Affairs (Mr. Moynihan). The six private members are Mr. Harry C. McPherson, Jr., of Washington, D. C., Professor John P. Roche, of Waltham, Massachusetts, Professor James MacGregor Burns, of Williamstown, Massachusetts, Mr. Charles A. Horsky, of Washington, D. C., Mr. Ernest Cuneo, of Washington, D. C., and Mr. Kevin Roche, of Hamden, Connecticut. The Trustees met at the Museum of History and Technology on March 6, 1969, and created an executive committee consisting of Messrs. Humphrey, McPherson, Moynihan, Ripley and Rogers. In addition, they approved the selection of Mr. Benjamin H. Read, formerly Executive Secretary of the Department of State, as Acting Director, and accepted with thanks temporary quarters in the Smithsonian Institution Building. In order to draw on the advice and counsel of large numbers of distinguished citizens of the United States and other countries to determine the substantive role of the Woodrow Wilson International Center, Mr. Humphrey has written to approximately 500 persons -61-

to inform them about the creation of this new institution and to invite their views on a large number of substantive issues already identified. Largely on the basis of responses received, plans will be made to hold a series of discussion group meetings later this spring and summer to help formulate recommendations to the Board of Trustees in the fall about the future role of the Center during its development period. Concurrently, a contract has been let with Smithsonian Institution planning funds under which the Urban Design and Development Corporation, a new D. C. non-profit corporation established by the American Institute of Architects and headed by Mr. Ralph G. Schwarz, will explore the feasibility of the recommended site for the Center on the future Market Square at 8th and Pennsylvania Avenue. The Woodrow Wilson International Center for Scholars has obtained a $45,000 grant from the Ford Foundation to permit it to get started, and an initial appropriation request of $100,000 for fiscal year 1970 has been submitted to the Congress. [[underlined]] Tecumseh Project [[/underlined]] In 1965, upon the recommendation of the National Armed Forces Museum Advisory Board, the Smithsonian Institution acquired custody of the wreck of the Civil War monitor [[underlined]] USS Tecumseh [[/underlined]], lost with nearly all her crew in action at Mobile Bay, Alabama, in 1864. The Advisory Board considered this sunken naval vessel to be of such historical and technological importance as to justify her salving and restoration for public display in the proposed National Armed Forces Historical Museum Park. In 1967 [[underlined]] Tecumseh [[/underlined]] was located on the bottom of Mobile Bay. Subsequent tests confirmed that [[underlined]] Tecumseh [[/underlined]] was intact and so structurally sound as to give every expectation that she can be recovered successfully. The project for recovering and restoring [[underlined]] Tecumseh [[/underlined]] is divided into three phases. The first phase, scheduled to take place during the summer of 1969, consists of simultaneous desilting of [[underlined]] Tecumseh [[/underlined]]'s interior and the removal of all artifacts, human remains, and heavy equipment such as coal, ammunition, boilers, etc. The Second phase, to take place during the summer of 1970, will consist of righting the vessel, bringing her to the surface, and commencing her restoration. The third phase, to begin subsequent to restoration, will be the moving of [[underlined]] Tecumseh [[/underlined]] to the Washington, D. C. area (projected for 1972 or 1973). -62-

The [[underlined]] Tecumseh [[/underlined]] project is proceeding under the direction of the staff of the National Armed Forces Museum Advisory Board. The entire requirements of the project, in terms of both money and equipment, will be met with private funds raised through donations from industry and through the sale of media rights. The estimated budget to cover the project from outset to conclusion will run from four and a half to give million dollars. Negotiations are proceeding with the prime contractor, Expeditions Unlimited, Inc., of Pompano Beach, Florida, and it is expected that the initial phase of the project will begin during June 1969. [[line]] Senator Fulbright and Senator Scott complimented Mr. Ripley on the quality of the anthropologists who participated in the Symposium on Man and Beast which had been held on May 13 - 16. Mr. Ripley reported that a publication would result from the Symposium and he thanked the Regents for their participation. [[underlined]] Resolution for Jerome Clarke Hunsaker [[/underlined]] The following resolution from Jerome Clarke Hunsaker was unanimously approved by the Board: VOTED that the Board of Regents and the Secretary of the Smithsonian Institution convey their sincere appreciation to Dr. Jerome Clarke Hunsaker. This resolution, unanimously approved by his colleagues, is voted in recognition of Dr. Hunsaker's exemplary service as a Regent of the Smithsonian Institution from March 24, 1949, to July 19, 1968, and also in recognition of his many contributions to the science and technology of this country. -63-

Mr. Ripley stated that the following resolution would be presented to the Chancellor at the dinner following this meeting. Earl Warren, Chief Justice of the United States and Chancellor of the Smithsonian Institution: Your fellow regents wish to express their deepest appreciation for your devoted friendship and extend to you their warmest good wishes for the years ahead. /s/ S. Dillon Ripley Secretary [[underline]] Suggested Date for Next Meeting [[/underline]] At the invitation of Mrs. Marjorie Merriweather Post, the January 1970 meeting of the Board of the Regents will be held at Hillwood, to be followed by an informal dinner. The date of Wednesday, January 28, 1970, at 4:00 p.m., was approved. [[underline]] Adjournment [[/underline]] The meeting was adjourned at 7:25 p.m. Respectfully submitted: [[handwritten signature]] S. Dillon Ripley Secretary -64-

SMITHSONIAN INSTITUTION - - Status of Pending Legislation [[underlined]] ATTACHMENT A [[/underlined]] [[nine column table]] [[column headers]] TITLE | Approved by Regents | To BOB | Clearance from BOB | Senate Bill No. Author, Date, Comm. referred to | House Bill No. Author, Date, Com.Referred to | Comm.Rept. Requested & Date | Date of Hearings | Comm. Rept. No. & Date [[/column headers]] Reappointment of John Nicholas Brown (submitted to Regents on 1/6/69) Public Law 91-27 | 1/15/69 | 12/19/68 | 2/20/69 | S.J.Res.13, Anderson, Fulbright, Scott, 1/15/69 Com. on Rules&Adm. | H.J. Res. 637, Bow 4/14/69. Com. on House Admin. | Sen. Pell 4/4/69 (Rept. sent 4/9/69) Full Comm. reptd. favorably 5/1/69 Rept.No.91-133 | Expect Full Committee to act May 19, 1969. | House Subcom. on Libraries reptd. favorably 4/30/69. Appointment of Robert S. McNamara as Citizen Regent (submitted to Regents 1/6/69) | 1/15/69 | 1/6/69 | 2/20/69 | S.J.Res.11, Anderson, Fulbright, Scott, 1/15/69 Com. on Rules &Adm. | | Sen. Pell 4/4/69 (Rept. sent 4/9/69) Full Com. reptd. favorably 5/1/69 Rept.No.91-134 | | Appointment of Thomas J. Watson, Jr., as Citizen Regent (submitted to Regents 1/6/69) Public Law 91-30 | 1/15/69 | 1/6/69 | 2/20/69 | S.J.Res.34, Anderson, Fulbright, Scott, 1/28/69 Com. on Rules & Adm. | H.J.Res. 638, Bow, 4/14/69 | Sen. Pell 4/4/69 (Rept. sent 4/9/69) Full Com. reptd. favorably 5/1/69 Rept.No.91-132 | Expect Full Committee to act May 19, 1969. | House Subcom. on Libraries reptd. favorably 4/30/69. To amend the Act of August 22, 1949, (63 Stat. 633) so as to authorize the Smithsonian Institution to plan and construct museum support and depository facilities. | 5/8/68 | 12/19/68 | 2/20/69 | S.209, Anderson, Fulbright, Scott, 1/15/69 Com. on Rules & Adm. | | To Senate Subcom. on S.I. 1/28/69 | | To establish a National Armed Forces Historical Museum park and Study Center | 1/15/69 | 4/24/69 | | | H.R. 10001, Bow, 4/14/69, House Adm. Rept. sent to Subcomm. 1/28/69 | | | To amend the Act of August 10, 1846, as amended, to provide for additional members of the Board of Regents of the Smithsonian Institution (Citizen Regents) | 1/15/69 | 1/17/69 | 3/5/69 | S. 706, Anderson, Fulbright, Scott, 1/28/69 Com. on Rules & Adm. | | Volunteered rept. to Sen. Jordan 3/24/69 | | To estab. rates of compensation for certain positions within the Smithsonian Institution | 1/15/69 | 4/9/69 | Not in accord with the Admin. program. | S. 542, Anderson, Fulbright, Scott 1/22/69 Com. on PO & CS | H. R. 7589, Kirwan, 2/25/69, Com. on P.O. &C.S. | Rept. sent to Chmn. Dulski, 5/2/69, with req. that SI proposal be incorporated in HR 4806. | | To amend Act of Oct. 15, 1966, re National Museum of SI, so as to authorize additional appropriations to SI for carrying out purposes of Act. | 1/15/69 | 1/17/69 | | S. 704, Anderson, Fulbright, Scott, 1/28/69 Com. on Rules & Adm. | | Com. Req. Rept. on 4/25/69 | | [[column headers]] TITLE | Approved by Regents | To BOB | Clearance from BOB | Senate Bill No. Author, Date, Comm. referred to | House Bill No. Author, Date, Com. referred | Comm. Rept. Requested & Date | [[blank]] | Comm. Rept. No. & Date [[/column headers]] To authorize the Smithsonian Institution to acquire lands and to design a radio-radar astronomical telescope for the SAO for the purpose of furthering scientific knowledge. | 1/15/69 | 4/9/69 | Not consistent w/Admin's. objective in light of budget restrictions, etc. | S. 705, Anderson, Fulbright, Scott 1/28/69 Com. on Rules & Adm. | | 3/19/69 Subcom. of SI of the Senate Com. on Rules & Admin. | | Zoo Police Salaries - To revise the pay structure of the police force of the National Zoological Park, and for other purposes. Public Law 91-34 | 5/13/64 | 4/8/69 | BOB's views consistent w/negative views of CSC | S. 883, Jordan, 2/5/69, Com. on Rules & Adm. | H. R. 2667, Friedel, 1/9/69, Com. on House Admin. H. R. 10002, Bow, 4/14/69 | 2/12/69, Sen. Jordan Com. on Rules and Admin. | | Cleared by House Subcom. on Libraries 4/29/69. Full Com. acts 5/19/69.

^[[underlined]] Copy No.17 [[/underlined]] [[underlined]] PERSONAL AND CONFIDENTIAL [[/underlined]] SMITHSONIAN INSTITUTION Proceedings of the Winter Meeting of the Board of Regents January 28, 1970 Hour of Meeting: The Board of Regents met at Hillwood, the estate of Mrs. Marjorie Merriwether Post. The meeting was called to order by the Chancellor at 4:25 p.m., on January 28, 1970. Attendance: Chief Justice Warren E. Burger, Chancellor Senator Clinton P. Anderson Senator J. William Fulbright Representative Frank T. Bow Representative George H. Mahon Mr. John Nicholas Brown Mr. William A. M. Burden Mr. Crawford H. Greenewalt Dr. Caryl P. Haskins Mr. Thomas J. Watson, Jr. Mr. S. Dillon Ripley Assistant Secretaries James Bradley, Sidney R. Galler, Charles Blitzer, and William W. Warner; Treasurer, T. Ames Wheeler; and John Dobkin (executive assistant to Mr. Ripley) were present also. The Secretary welcomed the Chancellor on behalf of the Board of Regents. He mentioned that there had been furnished a listing of the duties of the Chancellor. He expressed the hope that the Chancellor's presence at meetings will be possible despite his busy schedule and his appreciation that the Chancellor will give the leadership that Chancellors have given since the beginning.

the Secretary also welcomed Mr. Thomas J. Watson, Jr. who was designated a Regent by an Act of Congress during the past year. It was recognized that Mr. Watson had developed much active support for the Smithsonian National Associates. The Secretary then read a telegram from Mrs. Post: "I am so sorry not to be with you and the Regents at the dinner tonight at Hillwood but I send to you all my warmest welcome and every good wish for a pleasant evening. Kindest regards, Marjorie Post." The Secretary recalled that Mrs. post has bequeathed this house and its contents and a substantial operating endowment in her will to the Smithsonian. Her daughter and her granddaughter, Mrs. Riggs and Mrs. Iverson, respectively, will be serving as hostesses for the dinner after the meeting. The Chancellor expressed his appreciation for his welcome. He observed that the minutes of the November 5 meeting were circulated in advance. It was then moved and seconded that they be approved as circulated. The Chancellor then referred, with reluctance, to an article in the morning paper. He said he had assumed that deliberations of the Executive Committee on this Board of Regents are covered with the same privacy as the conferences of the Supreme Court or any other court are covered. He said he was amazed to read this utterly false account in the morning paper of yesterday's meeting of the Executive

committee. The subject which is the center of the story never came up at the meeting. It is an irresponsible kind of journalism with which most of us are familiar. He said further that he did not want to seem brusque about this but that he would not under any circumstances remain Chancellor or any other officer of this organization if he were not sure that every person speaking to any problem could speak without concern that he was going to read about it in the next morning's paper. No Institution can function on any other basis. He did not suggest that the public doesn't have a very great interest in what we are doing but said that this type of reckless falsehood simply is intolerable. He suggested, although saying he was not sure of this, that it may be something on which this Board should make representations to the publisher, because it has a tendency to undermine public confidence in the Smithsonian. He thought that anyone reading this on the outside would be concerned about the Smithsonian. Having been at the Smithsonian meeting and knowing what subjects did come up, the Chancellor objected strongly to reading in the morning paper that the Executive Committee of the Board voted on certain matters and that sources close to the Executive Committee said a whole host of things that he thought are very damaging to the Institution. The Chancellor then asked if there could be common consent to depart from the order of the Agenda and obtain Mr. Ripley's comments.

Mr. Mahon asked for information on the newspaper article. The Secretary pointed out that all the relevant press clippings were in folders before each Regent. The Chancellor then read from the article: "The Executive Board of the Smithsonian's Institution's Board of Regents voted last night to recommend the suspension of ambitious plans for a national magazine to be called 'Smithsonian.' A source close to the Executive Board said that S. Dillon Ripley, Secretary of the Smithsonian, had never cleared any of these plans or the financing with the Board of Regents and that this was one reason why they had voted to suspend (which of course was not done -- we did not even address ourselves to it, the Chancellor commented). . . (The article continued) "It was not known how much has been spent and this too was said to have upset the Executive Board. The Board of Regents which will make the final decision on the magazine's immediate fate Thursday . . . . (and then it lists all the Members of the Board). " Senator Anderson commented: "don't you think you ought to find out who leaked the story? Thank God I didn't." The chancellor said that it looked like someone had a copy of the agenda. The Secretary responded that the item of the magazine was not on the agenda.

5 Mr. Bow raised a further question, namely, the inclusion in a newspaper article of excerpts from a GAO report which had never been released. He said that he was very much upset. He commented that Mr. Mahon and he in their positions get advance information on these reports but he had never seen the GAO report. He later sent for a copy after reading the paper. He noted that the preliminary draft is not a final draft and that it very definitely on the front page states "this is not a final draft; it is not to be given to the public or to be released to anyone not officially concerned. It is a confidential report." But what was in the paper was accurately taken from the report. Somebody had to have it in order to print the things printed in the [[underline]]Post [[/underline]]. He said he received his copy of the report on Monday. Mr. Bow agreed with the Chancellor that these meetings of the Regents are confidential. He suggested that there be drafted a statement for the Board of Regents, and not have individual statements. He concluded by saying that the publicity is going to hurt and that there will be difficulties in trying to finance this Institution. The Secretary resumed by making a statement on four specific matters which have recently come into question in the press. He proposed that most of the agenda items could be handled by mail, in order to avoid prolonging the meeting. The Secretary recalled with pleasure his attending the Board of Regents meeting in January 1964, when a great celebration occurred to signal the dedication of the new Museum of History and Technology.

6 He recalled that gifts to the Institution have increased and have included notable ones. Some were based on the ideas of his predecessor, Dr. Carmichael, to whom he owes the greatest admiration for his leadership the preceding twelve years. He expressed his deep sense of gratitude to the Board of Regents for having been allowed to follow in Dr. Carmichael's shoes. He then turned to the first substantive matter, the Freer Gallery of Art. In the past five years, he explained, a policy had been followed which has been highly received, that of obtaining the assistance of [[underline]] ad hoc [[/underline]] review committees. He had instituted a series of [[underline]] ad hoc [[/underline]] committee reviews of scholarly activities on diverse subjects. The anthropology review, for example, has resulted in many improvements in the discipline of anthropology as practiced in the Institution. He had approached Dr. John Pope in regard to an [[underline]] ad hoc [[/underline]] review of oriental studies because the Freer Gallery is paramount in the Institution in oriental studies, although there are also five members working in the oriental area in the Natural History building. Dr. Pope agreed and participated in selecting the members of that committee. It was chaired by Dr. Frederick Burkhardt, head of the American Council of Learned Societies and eminent in the field of administration of learned societies and also of Oriental societies. He was joined by a Regent, Senator Hugh Scott, a known authority on Chinese art. Other members included Dr. Laurence Sickman of the Kansas City Art Museum; Messrs. James Cahill, Kwang-chih Chang, Oleg Grabar, and John Rosenfield. The Secretary commented that he offered no briefing whatsoever, because it was his practice to avoid influencing any of such committees.

7 On November 20, he received the [[underlined]] ad hoc [[/underlined]] Committe's report and handed it directly to Dr.Pope without reading it, because of his departure on an official trip to India. On December 17, he continued, he received a scorching letter from Mrs. Agnes Meyer of the Washington Post. At about the same time there appeared a column by Maxine Cheshire of the Post saying the Secretary was probably going to resign because he was not getting on well with the Nixon's. The letter from Mrs. Meyer referred to the [[underlined]] ad hoc [[/underlined]] committee's report, specifically section seven, and said that she would sue the Institution if the Smithsonian did what was suggested, namely that the Smithsonian should move the American paintings in the Freer Gallery to the National Gallery of Art or to the National Collection of Fine Arts. The Secretary explained that he had not seen this report. At that time, he said, he wrote to Mrs. Meyer to attempt to calm her fears, saying that there was no intention of tampering with the Freer will or to move the Freer's American collection. Mrs. Meyer referred in her letter also to Dr.Pope's report, which had not yet been received by the Secretary. Dr. Pope later forwarded a report saying that the Freer either was doing what was suggested in regard to the program or had it in mind. Dr. Pope's report also stated that the transfer of American paintings out of the Freer into the possession of other galleries would be contrary to the bequest of Mr. Freer. The Secretary expressed hearty agreement.

7 On November 20, he received the [[underline]] ad hoc [[/underline]] Committee's report and handed it directly to Dr. Pope without reading it, because of his departure on an official trip to India. On December 17, he continued, he received a scorching letter from Mrs. Agnes Meyer of the Washington Post. At about the same time there appeared a column by Maxine Cheshire of the Post saying the Secretary was probably going to resign because he was not getting on very well with the Nixon's. The letter from Mrs. Meyer referred to the [[underline]] ad hoc [[/underline]] committee's report, specifically section seven, and said that she would sue the Institution if the Smithsonian did what was suggested, namely, that the Smithsonian should move the American paintings in the Freer Gallery to the National Gallery of Art or to the National Collection of Fine Arts. The Secretary explained that he had not seen this report. At that time, he said, he wrote to Mrs. Meyer to attempt to calm her fears, saying that there was no intention of tampering with the Freer will or to move the Freer's American collection. Mrs. Meyer referred in her letter also to Dr. Pope's report, which had not yet been received by the Secretary. Dr. Pope later forwarded a report saying that the Freer either was doing what was suggested in regard to the program or had it in mind. Dr. Pope's report also stated that the transfer of American paintings out of the Freer into the possession of other galleries would be contrary to the bequest of Mr. Freer. The Secretary expressed hearty agreement.

8 By pure coincidence, Mr. Wheeler has been conferring with treasurers of institutions such as ours, with Scudder, Stevens & Clark, and with a former partner of theirs, Mr. Borden Helmer. Recently, the Secretary sent to the Regents Mr. Wheeler's conclusions and suggestions on investment policy. He felt he should do this periodically, in these days of rapid change. In these recommendations, there was a suggestion for the consideration of the Regents regarding the possibility of pooling the various funds for investment purposes. The Secretary recalled that in 1916, Secretary Walcott recommended that all funds of the Institution be consolidated. The fact that the Freer Fund was never consolidated with those funds is due apparently to its having arrived later in 1924. Also, the Freer bequest came in a single block of Parke-Davis stock, $1,600,000 worth. At that point there was no way by which the Parke-Davis could be diversified and there was no prospect of an advantageous sale. Secretary Walcott very sensibly accepted that. That is the earlier history of the Freer Fund. There is nothing in the law to prevent treating funds for common purposes for investment. Bookkeeping measures periodically segregate the proportions of the receipts for administrative purposes, that is, to each fund is credited its equitable share. In subsequent years the Freer Fund was divested of the Parke-Davis stock and has been kept by custom separate as the Freer Fund. In our other funds, whose performance in influenced by the fact that in succeeding years an accretion may occur, one takes that into account. For the purpose of the figures which we received in our annual

9 Scudder, Stevens & Clark reports, the Freer Fund looks like an exceptional fund in performance because no additions have been made. It has been invested to some extent in venture and growth stocks, such as Senator Anderson knows about. In 1935 there was an investment in IBM for example. The growth stock reflects the proportion of success in the market but a lessened annual return compared to our diversified Consolidated Fund which has been more in high yield stocks and securities and therefore has had a slower rise. If the Freer Fund for investment purposes were to be considered by this Board as being placed as part of a mutual fund with strictly proportional shares, the Freer Gallery of Art would likely receive a higher income each year. The next thing the Secretary learned, about the investment policy letter, besides a first group of letters and communications from Members of the Board, was on Saturday afternoon when he received a call from Maxine Cheshire in which she asked a number of questions about the letter to the Regents. This letter had been originated in the Treasurer's office and under security conditions. The Secretary reported that he said that this is an investment matter and there is no threat to the Freer Fund. Many organizations practice such pooling. It was purely a suggestion. It is open for the inspection of the Members of the Board of Regents. Then Mrs. Cheshire asked about a General Accounting Office Report which had alleged difficulties that the Smithsonian was facing in regard to its Federal funds. The Secretary reported that he responded that the General

10 Accounting Office (GAO) was carrying out audits as they always do in rotation with different Government fund-administering agencies. He then said that he told Mrs. Cheshire that the GAO report had not reached the Smithsonian Institution. In response to a question, the Secretary explained that he was referring to the events of the past week and trying to put the two subjects together as being related. The article which appeared in the press on Sunday mixed these two events together. It referred to the Freer Funds and that they might suffer by being pooled, a pooling discussed in a privileged letter to the Regents; and also referred to a matter discussed in the GAO draft report. Senator Anderson asked when the Secretary heard about the GAO report. The Secretary responded that on Saturday afternoon he knew nothing about the GAO draft, which was not received at the Smithsonian until the following Monday. He said he knew only about the earlier provisional staff discussion. The main point was that the story appeared in Sunday's paper, with damaging headlines on the front page. The Secretary continued by saying that the following day, Monday, there was another article, by Mr. Latham of the Post. It was recalled that he reached Dr. Haskins and asked one of his prepared questions. "-aren't you upset-" and Dr. Haskins replied "yes, I am upset." Dr. Haskins commented that he did not say he was upset. He said he thought it ought to be followed up. The Secretary then reported that some Members of the Board of Regents have been written to for the past three years by Mrs. Meyer about the question of a successor to Dr. Pope. The first director,

11 Mr. Lodge, was appointed by Secretary Walcott and the nomination was carried to the Board of Regents and voted unaimously. The second director, Mr. Wenly, was proposed as Acting Director and as Director by Secretary Abbott and was approved by the Board. The third appointment, Dr. Pope, was nominated by Secretary Carmichael and approved by the Board. In each case, these actions were taken approximately at the time of the assumption of the office. The second issue that Mrs. Meyer has written about refers to the financial affairs of the Freer Gallery. The Freer Funds like all private funds are audited annually and are reported on. Mrs. Meyer was under the impression last summer that the Smithsonian was not doing the right thing with the Freer Fund. The single question I know of, the Secretary related, is that within our administrative procedures we are possibly asking a slightly high percentage for the administration of the Freer Funds, as a portion of total administrative expenses. There will be a report on that. Mrs. Meyer met with Mrs. Morgan and Mr. Bradley last summer and they had a full discussion of the finances of the Freer. Mrs. Meyer went away apparently satisfied.

The Secretary commented that Mr. Burden also had received a very difficult letter in which Mrs. Meyer said: "The Secretary of the Institution is so anxious to control the Freer Gallery that he stops at nothing. He has even boasted that he is going to change the whole setup at our Gallery when Mr. Pope retires at 65 in a little more than a year. I am the only one who can defend the Gallery from this man's predatory tendencies as I am ^ [[not]] officially connected with the Freer Gallery I am free to speak my mind. The last thing this man has done was to appoint a committee as his first step in breaking up the Freer collection. As you can see Mr. Pope answered all the accusations with precision but I will take him on when he tries to destroy Mr. Freer's will and gain control of his American paintings." The Secretary said he has not had any response to his letters to Mrs. Meyer. He stated that he had pointed out in his letters that he was not predatory and not inclined to take over the Freer Gallery of Art or its funds. He concluded that he assumed that there is some connection with the recent publicity and the fact that the [[underlined]] Post [[/underlined]] obviously doesn't like him. Mr. Pope had suggested that it would be appropriate to set up a procedure to consider his successor. The Secretary said he would suggest that like many of the organizations of the Institution, there be appointed an advisory committee for the Freer. He mentioned that Mr. Brown is Chairman of two such committees and that Mr. Burden serves on the Air and Space Museum Board.

13 It would be a welcome action if a commission of experts such as exists for other programs could be set up by the Regents to discuss continually the status of oriental studies. This is the only way by which those of us who are not orientalists will be able faithfully to observe the trust of Mr. Freer and his funds. One of the first duties of that commission, Mr. Ripley suggested, should be to search for a new director to succeed Dr. Pope upon his retirement. (Mr. Bow left the meeting at this point for about an hour.) In response to a suggestion by Dr. Greenewalt that a discussion of the Freer matter be held before going to another matter, the Secretary asked that he be permitted to cover all four items first because of the interrelationship among them. Mr. Ripley then turned to the GAO draft report. After provisional discussions with the GAO of a normal nature, the GAO withdrew and prepared their first draft report. The procedure is that this draft report would be sent to the Institution for study and discussion, but not for disclosure to anyone not officially responsible for the program. The Secretary said that the final GAO report would be based on the result of the second round of discussions. Consequently, the Secretary reported, he was astonished when Mrs. Cheshire referred to the draft report of the GAO. It is this report which Mr. Bow has already noted. The Smithsonian received it finally on Monday from GAO, coincidentally with the second newspaper article which expanded on the idea that there was something wrong about our Federal funds, as well as the pooling and destroying of the Freer bequest. Mr. Elmer Staats, the Comptroller General of the United States, called up the Secretary shortly thereafter and said he was happy to report

14 that he knew that the Smithsonian had not received a copy of this draft report and therefore it did not emanate from the Institution. During the weekend the figures cited by Mrs. Cheshire were checked. They did not coincide with the provisional figures that had been discussed months before so they could only have been taken from a report which we had not seen. The Comptroller General said that the report did not emanate from the GAO because they keep strict security on all provisional material. He said he could report that a single copy of the GAO report was issued on Friday afternoon, January 23, to Mr. Timothy Glidden of Senator Anderson's office. That was the only copy which was outside of the GAO at the time when Mrs. Cheshire was writing this story. The draft report shows obligations totaling more than $380,000 which ^[[,]] the report asserts, appear to be for purposes other than those for which the funds were appropriated. This has to do with construction at the Museum of Natural History and goes back to the Committee on Appropriations report for the fiscal year 1961. The Committee on Appropriations in connection with the building of wings for the Museum of Natural History included in their printed record of the hearings, line items totaling over $600,000 for furniture and equipment. We have demonstrated to our own satisfaction that the GAO discussion of the $380,000 is fully consistent with the line items presented to and approved by the Congressional Committee in approving the entire appropriation

15 request. This will be defended before the Committees on Appropriations, if necessary, and will be discussed further with the GAO. The Secretary concluded that there is essentially nothing more in the GAO report which is of any substance. Copies of the draft report were before each Regent. The Secretary continued with the third item; namely that there has been related to him recently that there is a crisis of confidence in the administration of the Smithsonian Institution. The Secretary said he had asked what the crisis of confidence was, aside from the Freer Gallery. He was told that one is the question of scholarship. It is said, as Dr. Pope stated on television last week, that the Smithsonian currently is a three-ring circus. Mr. Ripley observed that his purpose in leaving Yale and coming to this stewardship was largely to attempt to bring the intellectual standing of the Smithsonian Institution into higher quality than it had been in some years. The growth in professional research staff has been steady and one must set this against the fact that since 1967 we have received such small increases from the Congress that we have not been able to keep up with the rise in the cost-of-living. The Institution has been asked to absorb part of the increase in salaries and has been held down on ceilings for employment. However, by 1970 the Institution is ahead in the number of professionals except in one museum. Professional staff now stands at 350 whereas in 1965 it stood at 229. As to the supportive subprofessional staff,

16 we stand at 301 subprofessional assistants today compared to 135 in 1964. In higher education, stipends which started at that time are well up. Some of the publications which have been worked upon since 1964 were displayed. All of them are new. Support from various grant organizations has been keeping high until this past year, when the Institution suffered a marked diminution in support because of the cuts in Federal research. Mr. Ripley said that he took particularly to heart the fact that in Washington, D.C., today there is said to be a crisis of confidence about his leadership and that it revolves in part on the scholarly character of the Institution. This is a grievous wound for a man in his position and his concern and interest in this Institution to receive. If we have increased our budget and if we have managed to get more money, he commented, it has not been at any sacrifice to the professional staff. Naturally, when there are activities which bring popularity and public attention to the Institution, it might be assumed that because there is being promoted an overall exposure of the Smithsonian, the Secretary is only interested in that one thing. The public may not realize that in order to create an exposure of the Smithsonian Institution as to what it is and for what it stands, there have been created folk festivals, college theatres, concerts, and various kinds of other performances. These have been financed largely by gifts and revenues from the activities themselves. As anyone who works in Government knows, this redounds to the credit of the total budget because by broadening the base

17 the Congress responds by giving more funds. When you have more things offered to the public, you can possibly get more support for the total of your activities. Mr. Ripley stated that he had a few words to say about another criticism which has to do with the magazine. The false article on the magazine appeared in this morning's [[underlined]] Post [[/underlined]] as the Chancellor has pointed out. The magazine has been continually described to the Regents orally and in particular in the minutes of the Regents' meetings for some time. Ever since Mr. Watson accepted the Chairmanship of the National Associates, we have been talking about what kind of an umbilical cord we could develop between those National Associates more than 50 miles away from Washington and the Smithsonian. After a great deal of hard looking we finally came up with the idea two years ago that the only way was the magazine. The Secretary recalled he had written to the Regents in considerable detail on the plans to put the magazine in motion in a letter of November 26, 1969. Several warm and friendly replies from Regents were received. You cannot start a magazine according to the experts unless you start it in January. It is the month for launching the mailing for subscriptions. Mr. Ripley recalled that as pointed out to the Regents in the meeting in November, it had found in the test mailings - and there was no dissent at that meeting by the Regents - that there was a remarkable public response to the test mailing. On the small staff there is the best available magazine editor in the Nation who by an extraordinary coincidence happened to be here in Washington and who had just finished working for Bill Bundy in the State Department. The pilot mailing held last autumn appears to

18 have been one of the most successful in the history of American magazine publishing, if not an all-time record. To show the significance of the 5.1% return, a comparative figure which is privileged information was cited. American Heritage recently completed a similar mail test for a revised Heritage magazine which includes a new environmental section. The return rate came to 8/10 or 1% compared to our 5.1%. Heritage is still going ahead, convinced that they can run the magazine with certain fringe benefits and make it pay. Mr. Ripley commented that he would never have considered recommending to you, as he intends to today, that this magazine has a phenomenal and certain chance of success if we had anything under 4%. To get 5.1% is possibly unique. In the first four days of the subscription mailing which went out in January, of which the Secretary wrote to you in November, we have had 25,000 subscriptions. [[underlined]] a/ [[/underlined]] This magazine will be financially in the black if we get over 150,000 in the first year. We anticipated at this rate we should have 200,000 subscriptions. There is also a very promising advertising picture about which the Secretary wrote Senator Fulbright. Dr. Greenewalt commented that in respect to the Freer criticism, any self-respecting organization would want to have itself reviewed from time to time to see that it was doing its job properly. [[line]] [[underlined]] a/ [[underlined]] As of March 2, 1970, the total number of pledges for subscriptions was 127,763.

19 The Burkhardt report appears to be a splendid document, something that Mr. Pope ought to welcome and think about seriously rather than to go to see Mrs. Meyer about it. Regarding the paintings, Dr. Greenewalt believed he would give his own executors a degree of freedom to act in accordance with whatever the times dictate. He did not believe that Mr. Freer would want to have his dead hand reach into the Institution he endowed fifty years ago. If the American paintings would be exhibited to better advantage elsewhere than in the Freer, why shouldn't it be considered, he asked. He suggested that Mrs. Meyer's statement about the financing of the Freer is simply a misunderstanding on her part as to what really is intended. The proposal is simply a question of consolidation for purposes of making investment supervision more effective. He concluded that there is no merit in anything that Mrs. Meyer has said or promoted. And, that any unbiased person reading that Burkhardt report will applaud it. Mr. Mahon asked if Dr. Pope had taken it to Mrs. Meyer. Mr. Greenewalt and the Chief Justice thought so. The Secretary pointed out that the two letters which Dr. Pope wrote and Mrs. Meyer wrote to him were written by the same electric typewriter. Mr. Burden and the Chancellor agreed that the Institution was not bound to follow the report but that there's nothing subversive about receiving such a report. Mr. Brown commented that it's very unfortunate that these things should have all come at the same time, that part of that is coincidence, but that he feared that some of it was arranged.

20 The Chief Justice remarked that his disturbed reaction has really little to do with what these people say in their newspaper but rather that they are apparently receiving cooperation in getting some of this information. This has not inhibited him very much today, but it would hereafter, he said. The Secretary said he considered that his own Director who is responsible to him is intensely disloyal. He is disturbed by that but has had no arguments. He continued in saying that Senator Anderson had charged him yesterday with having difficulties with my directors. He recalled he has had difficulties with one director of a gallery, Dr. Scott, who subsequently resigned. Those difficulties went on for over two years. He has had difficulties with Mrs. Pope who was director of the Traveling Exhibition Service of the Smithsonian and in order to make the service function more effectively, he asked her to assume another job under his charge. She subsequently resigned. Mrs. Pope is deeply embittered and has remained so. Mr. Pope told the Secretary at the time that he would consider himself opposed to me for the rest of his tenure at the Freer. However, not a cross word has passed between John Pope and himself. Mr. Ripley said he has had no difficulties with other directors of other bureaus. Dr. Reed of the Zoo is a close friend. Dr. Boorstin who well demonstrates there is no crisis of confidence in the Secretary, is a recent appointee, one of the outstanding American historians. Dr. Joshua Taylor, whom you will meet tonight, is a new

21 appointee who is a scholar to replace Dr. Scott, who was more of the museum administrator type. Dr. Sadik shows promise of becoming an excellent Portrait Gallery director. Dr. Cowan, who is one of my close friends, is director of the Natural History Museum. So on down the list, Dr. Whipple of the Astrophysical Observatory and other outstanding staff members, etc. Senator Anderson asked if the Secretary said that he charged the Secretary with fighting with all of the directors. The Secretary replied, "Yes, yesterday afternoon. Dr. Haskins was there; Mr. Bradley was there." Dr. Haskins said he didn't hear this. Mr. Ripley replied that the Senator had said that he had heard this. Senator Anderson said "that's a different story, isn't it?" Mr Ripley said, "You said you'd heard that I was fighting with all my directors and I am answering now." Senator Anderson asked if the Secretary had authority to sell paintings. The Secretary said he understood the Senator to be referring to the file on Robert H. Simmons. He referred him to a memorandum dated October 20 of the circumstances regarding Mr. Simmons has been provided to the Regents which covers the complete case. Mr. Greenewalt expressed concern for the difficulty in responding to the newspaper articles. He thought that the whole thing initiates with the Freer matters. He suggested we figure out some

22 way of making a public response. Senator Fulbright commented that if a suitable response could be developed it could be sent in as a letter to the editor. He said that he would have to think over the misconception as to what was intended with regard to the endowment. He could see how people would rush to the conclusion when you are talking about consolidating investments that you wipe out the individual relationship between these funds. There is some misunderstanding from that. He thought the other matters were developed in order to fortify the reasoning with regard to that. He suggested clarifying that matter, which ought to be the one easiest to deal with because it isn't speculation or personality. He thought it would go a long way toward clarifying things if it were made crystal clear as to what it would mean if consolidation were made. Dr. Burden pointed out we haven't approved it. Senator Fulbright thought it would clarify that this was what was under discussion, --not a merging. Dr. Burden agreed. The Chancellor commented that the magazine business is just another stick to beat the horse with. Dr. Greenewalt agreed and said he had heard that there is some controversy about it somewhere. Senator Fulbright remarked that he didn't know enough about it to be very intelligent. He said that some of the major magazines are having great difficulty. The policy as to whether or not it is a feasible matter is another subject. He said he never did understand that the

23 Associates were going to undertake this matter to see this through by some form of guarantee. He asked if he was to understand that the Smithsonian itself is not going to undertake the financial risks. The Secretary replied that he has said all along that we were going to raise the money to launch the magazine. Senator Fulbright then said if that's the case, ... he didn't have any great objections but if it's the other way, he might have. Senator Anderson asked about an artist-in-residence at the Smithsonian. The Secretary replied that Mr. Steinberg was at one time in residence here. He came here and he worked on paintings just as the poet-in-residence works on poetry at the Library of Congress. Senator Anderson asked if he was authorized to sell pictures. The Secretary replied Dr. David Scott, the former Director of the National Collection of Fine Arts, sold several paintings. This is covered in the Simmons report. It is all detailed in the report which all of the Regents have had, which was mailed to them some time ago. Mr. Simmons is apparently a peculiar person. Last year he was asked to come on contract by Dr. Scott to prepare the catalogue for an exhibition. After some six weeks he resigned in a huff and we found out that instead of writing the catalogue he had spent most of his time making xerox copies of correspondence in Dr. Scott's files. Dr. Scott was just as upset about it as anybody else. Simmons has lived off those xerox copies ever since, writing letters to everyone from the Chancellor through the Regents to the White House, to me, to Paul Mellon and to everyone you could think of who had any remote

24 interest in this matter. He wrote also to newspapers and to Jack Anderson who published an article this fall which was very strongly disavowed by Robert Graham of the Graham Gallery in New York. Jack Anderson's column came out in the [[underlined]] New York Post. [[/underlined]] Mrs. Dorothy Shiff, the Publisher, never published Graham's letter of rebuttal. The question of the paintings is developed in that memorandum and the Secretary suggested referring to the memorandum rather than to take the time at this meeting. The Chancellor commented he might say something about Mr. Simmons. He has been writing the Chancellor since the day he took office,...the work of a man very seriously neurotic. Simmons comes to the Supreme Court and delivers by hand. He gets only acknowledgements from my secretary. He wrote me one letter and said he was glad at last after the Chancellor's long neglect of this matter, -failure take any action,- and to meet his responsibilities, that the FBI was finally investigating the whole subject. This puts you on notice, the Chancellor continued, that he made inquiry; the FBI is not investigating the Smithsonian Institution. Simmons finally besieged the White House with his neurotic letters. The Chancellor said he thinks he's a sick man. That does not mean that a sick man may not have points. Sometimes sick people do but there is a rather dismaying centering of some eccentric people on these things. The Chancellor agreed with Mr. Greenewalt and with Senator Fulbright that if we could form a response that would go to the heart of the main issues so that it indicates to the public that responsible people have made inquiry and that we are satisfied and know what's going on, it might tend to put a stop to this.

25 The Chancellor commented that he had to resist the temptation this morning to call the editor of the newspaper, Mr. Ben Bradley, to confront him with the fact that, "I was at the meeting and that the entire story in his newspaper was made up out of the whole cloth." but he did resist that and is sure that was a wise conclusion. Referring to Senator Anderson's earlier question, the Secretary informed the Regents that the memorandum circulated to all Members of the Board on October 21, 1969, has, beginning on page five, a detailed description of the sale of two paintings and the exchange of one painting by the National Collection of Fine Arts. Senator Anderson said he did have some questions. He was at the hospital at that time. He did know however that the sale was for $125,000 for a painting. He said that's quite a lot of money. The Secretary agreed and said we were very pleased. He inquired if the Senator would like to hear the details. Senator Anderson said he would, sometime.

26 Senator Anderson asked if there is authority to sell a single painting. The Secretary explained that we have authority under the charter of the National Collection of Fine Arts and we would be glad to write to him tomorrow. The Senator said he would be glad to see it. Mr. Burden thought that the Regents ought to have a relatively simple public statement at this time. Mr. Greenewalt wondered whether we can in fact say anything that is really effective. Mr. Greenewalt remarked that Latham and Cheshire are not the people that you have to reach in order to stop the newspaper articles. Senator Fulbright said that what is bothering Mrs. Meyer is the threat of undermining the integrity of the Freer Gallery's endowment. He thinks that was the source of the information on the Freer. Mr. Greenewalt remarked that if you look at the first letter you will see that the proposal related to the American Collection in the Freer. Mr. Burden commented that one of the main points of her complaint relates to the history of the Freer will. Mr. Greenewalt felt that the Freer Fund was the second issue. The Secretary described the history of her concern which goes back about two years when she requested certain information on the Freer funds.

27 The Secretary believes it is quite obvious that Mr. Pope has been augmenting her fears. Senator Anderson recalled that in October Mrs. Meyer called him on the phone when he was in the hospital to talk about the Freer. At that time Senator Anderson said he had a nurse around the clock and did not know anything about the complaint. The Chancellor stated that in his experience an hour or two would not be sufficient to prepare the kind of response required and Senator Fulbright agreed. Mr. Watson said if we're not going to do anything that is offensive to Mrs. Meyer, and he understands that we are not, and if we do have confidence in the Secretary, and he understands that we do, it seemed to him that the publicity staff for the Institution could work out a release that would cover those two points. Perhaps it could be approved by all Regents who are resident in Washington and released with due dispatch after they have had a chance to look it over. The Chancellor remarked that some other newspapers in Washington might be interested since this subject is now open and exposed and we have no choice about it. They may want to make their own objective inquiry after the document is prepared and supplied to them. The Secretary stated that the [[underlined]] Evening Star [[/underlined]] this evening has an editorial simply saying that there has been publicity implying some dereliction or deregation of the Freer, saying that they hope that nothing bad will happen to the Freer, and that the idea of affecting the Freer's funds is of course

28 very distasteful. It was gentle and mild. The Chancellor asked if they started with a premise. The Secretary responded that they start with the premise of what was in the [[underlined]] Washington Post. [[/underlined]] He did not know whether the [[underlined]] Star [[/underlined]] had been in touch with any of the Regents but no one asked the Smithsonian, himself, or any of his associates. Mr. Mahon asked about the editorial reputation of Maxine Cheshire and the Secretary replied that she is a woman of "impeccable reputation." Senator Fulbright thought the statement should be very low key, very solemn and dignified. He said that he does not know what the situation really is about the Whistler collection in the Freer. The Secretary commented that the removal of the Whistler collection to the National Collection of Fine Arts was a gratuitous suggestion in the [[underlined]] ad hoc [[/underlined]] committee's report and was the only thing which did not refer to oriental studies. The Chancellor recalled that seventeen years ago when he came to Washington he though he was going to be here for two years as so many people do. He said he was not addicted to oriental art and therefore the Freer was not one of his favorites, but the Philips, the Corcoran, and the National and others were. He recalled feeling the annoyance of having to go way back to that corner if he wanted to see Whistler and some of the other fine things they had there. He really wasn't much interested in anything else. Now Hugh Scott loves the oriental and he probably doesn't care for Whistler but I can see no great problem in having these pictures available and moved around frequently.

29 Mr. Brown thought it to be a very good idea. The Chancellor remarked that if we have the authority, which he was not clear on yet, we might still decide that wouldn't be a good idea. Senator Fulbright suggested the idea of lending for exhibition, not necessarily permanently. The Chancellor said that the title would not change. There has been no opportunity for discussion since yesterday's meeting with Mr. Ripley. He did feel that he wanted clarification on the basis for that suggestion by the [[underlined]] ad hoc [[/underlined]] committee. The Chancellor said he understood that these other matters on the agenda may be routine. The Secretary suggested that the report of the Executive Committee be considered. Mr. Burden asked what we were going to say if we got called by the press individually--"that we just had a confidential meeting and that's it?" The Chancellor commented that he would say he didn't publicly discuss the matters of the Smithsonian. Mr. Burden agreed. Mr. Greenewalt thought that one of our public relations people could very well pursue Mr. Watson's suggestion. The Secretary suggested and the Chancellor agreed that the statement should come out through the Chancellor's office. The Chancellor remarked that this Institution can't have anything to hide--it's a public institution. A good brief must be written that now looks to responding to these things with complete clarification and should be made available. He said that he among others would be glad to look at a statement when it's ready, and that the Institution has more skillful people in public relations by far than he was.

30 Dr. Haskins asked about telephone calls that they are likely to get, whether we simply refer them either to the Secretary's office or to the Chancellor. Mr. Greenewalt thought that the release ought to be gotten out quite promptly. Senator Fulbright noted that a person from the [[underlined]] Post, [[/underlined]] possibly Miss Secrest, called his secretary and wanted to know if she "could call me after this meeting. I said no, I was not taking calls." Dr. Haskins said he had a call also. The Chancellor remarked that the thought was going through his mind whether this was an occasion to entertain a motion for a vote of confidence in the Secretary. His second though was that this would be defensive. He said that as far as he was concerned, he didn't need to have anybody reassure him about the management of this Institution. Dr. Greenewalt commented that, on the other hand, if it would make the Secretary turn up the corner of his mouth through having the group offer such a resolution, he would be glad to make it. Mr. Brown thought it was a good idea. The Secretary said he didn't care for himself but he thought it would help his staff. The Chancellor said he didn't know what our custom is and that certainly he would be willing to indicate very clearly that nothing has developed that would undermine his confidence. He said he would be content to mention a lot more, if it is the sense of this group to make a statement. Senator Fulbright agreed and said that it should be made clear in the statement that these allegations have been clarified. Mr. Brown suggested that the statement should

31 certainly imply that we have complete confidence in the Secretary and Senator Fulbright agreed. The Chancellor said: "You'll have to catch me out at the Naval Hospital where I am going for my routine checkup so don't be surprised if you read that I have a stroke after what's been going on in the newspapers." Senator Anderson questioned about the audit and whether a study would be made. The Secretary responded that later he would like to propose an extension of the private audit which now already extends over about a third of the Federal funds. There is currently being concluded an independent management survey of the Buildings Management Department which takes about a third of our Federal appropriation.This is being performed by A.T. Kearney and Company of Chicago. Dr. Haskins asked if Peat Marwick audited our public and private funds. The Secretary replied that they audited the private funds. The Secretary explained that most of these other studies are in terms of management surveys which include audit provisions. He would be happy to extend them across the board, including the Federal budget, if the Board wishes to. The Chancellor commented that he understood that the Senator was suggesting that this is a public institution and if somebody wants to use the time of the General Accounting Office and they're willing to contribute service, by all means let them do so. The Secretary said that we had the tradition in the Institution when he came that the Federal funds were audited whenever the GAO came to them. The private funds were always audited separately by a private firm. The private funds audits have been continued exactly the same way; but

^[[Jan 1970]] 32 we have also been doing in the past six years, private management studies including audit of segments of the Federal operations which are much bigger, that is, 65% of our operations. We are just concluding a private management survey of one third of our total federal operations under the "Salaries and Expenses" appropriation, Buildings Management Department. This started last year. These things are a part of our routine and we can extend them across the board readily. Mr. Mahon told the Chancellor that he was almost compelled to go and asked if there were anything which calls for action that cannot be handled by mail. The Secretary suggested that the sole thing is the question of a new Regent to replace Mr. McNamara who has been withdrawn. Senator Fulbright commented that before Mr. Mahon left, he wished somebody would say more about this magazine. It's sort of left hanging. What is the news now that it has been precipitated? As he understands it, no monetary or financial responsibility is involved but it does use the name Smithsonian and therefore your reputation is involved. Mr. Brown stated that his feeling is that if it can be financed it's a very good thing. Mr. Burden asked how this would be done. Senator Fulbright said we don't really know. Mr. Mahon said he has a very strong feeling about it. Senator Fulbright said his only concern was if it's financed. He thought these are very difficult times; we may be going into a recession; we may not be able to get the response we need.

33 The Secretary observed that curiously enough, in spite of all of the indications of recession the Senator pointed out, consumer goods are continuing to rise. All the talk at our bank is that the consumers still buy things, people are still going out and spending money as if they had it for day-to-day things. Dr. Greenewalt commented that we the opportunity to put out a magnificent magazine. Senator Fulbright thought it would be very difficult to do. Dr. Greenewalt said he thought so. He recalled he had been a member of the Board of Trustees of the National Geographic for some years and that institution is simply astounding. The Secretary commented that they're making money. Also are specialist magazines, like Scientific American - that make lots of money. Mr. Burden pointed out that the obvious fact is that you won't know whether you are able to finance it or not for quite a long time and you may end up with a lot of commitments before you know - that's the gamble. Senator Fulbright said he was very skittish about this publication, saying he didn't know a lot about it but he had heard a good deal said about such magazines as Life and Time falling on a hard way. They lost $10 million last year. This disturbed him very much. Only the Readers Digest seems to still go on, although it's down. Mr. burden noted that special magazines are doing better, like the New Yorker. Senator Fulbright commented that the New Yorker is unique. There's only one New Yorker and all the money is there. He referred also to the National Geographic. It's been going a long time.

34 The Chancellor asked if the magazine called for mass circulation to be successful. The Secretary replied that one hundred fifty-five thousand will keep us in the black. We already have 25,000 subscriptions, after only four days of solicitation. In response to a question, the Secretary said the subscription was ten dollars, and we haven't offered it yet to the local Associates. To get that many subscription pledges is absolutely fantastic. Senator Fulbright recalled the Reporter. It took almost a fortune to maintain and they finally gave it up. He recalled also about Jock Whitney and the Tribune. The New Republic is a good magazine in his view but if it wasn't for Gil Harris' wife's fortune it wouldn't do very well either, the Senator said. You always find something like that. The Secretary pointed out that Natural History has had a phenomenal success and the Audubon magazine subscriptions are constantly rising. Dr. Greenewalt said that Natural History is more like the thing we are talking about. Senator Fulbright commented that you've already got those in competition. Dr. Greenewalt noted that Natural History is published by the American Museum of Natural History in New York and that's been a very successful one. Mr. Brown asked if the estimates of profits which you got several months ago have been brought up to date in view of the new tax bill. The Secretary answered yes. Senator Fulbright said that the Board ought to take the responsibility and vote on it.

35 The Chancellor agreed, as did Mr. Brown, that the tax bill would be a very important factor. Senator Fulbright stated that he knew very little about the magazine. Mr. Burden thought he should be aware of how much additional working capital has to be raised privately and asked how much we have to raise? He mentioned that about $56,000 had already been raised. Mr. Warner stated that our expenses after taking the enormous cash flow that will come in at the end of the fiscal year will be approximately $600,000 by February of next year (1971). Mr. Warner emphasized that we have until February 1971 to acquire the funds and that in the meantime we have bought time. The results of the test mailing are far better than the figures sent the Regents in November. Mr. Warner also wanted to emphasize that the Associates were assured that as many as five publishers in the business would be pleased to make this a joint venture. The Secretary said we have not accepted this alternative because there is a slight risk of loss of independence and if it is a successful magazine there would be no division of the profits. Should the Regents wish to set any kind of a goal for raising the $600,000 in time we could switch over. We would prefer, however, to keep it our magazine for the Associates and eventually for the National Associates. The amount to be raised by February of next year carries over into the first estimated profits based on these latest test mailings and the current national program. The Chancellor said he thought Senator Fulbright has put his

36 finger on something important and this is probably the only issue that should not be done by mail. It seemed to him this should not go forward without some indication from this Board. Senator Fulbright said we discussed it but there was never any special motion made to his knowledge. The Chancellor asked if someone wished to offer a motion on the subject. Senator Fulbright said that he was not clear yet on the $600,000 and asked where the $600,000 would come from and if you fail to get it what happens? The Secretary stated he would put up some of his own money if necessary. Mr. Brown said he didn't think that that's right and Mr. Haskins agreed with him. The Secretary said he is absolutely convinced that the Magazine is going to be the making of the National Associates. The Chancellor asked if it would be possible to reexamine the situation if the funds are not forth-coming. The Secretary replied that after June, when we will be in the clear and will have paid off all our expenses we can turn back, we can cancel and turn down. It would be unwise to turn down right now and we can also sell it at any time the Associates want. Senator Fulbright questioned the connection with the Associates. the Secretary responded that this is run as a project for the National Associates who are a membership organization and are tax exempt. The current Associates here in Washington have over 9,000 full paid memberships which represents a family representation of nearly 30,000 people.

37 The minimum dues are $10 for a single person and $15 for a double. Then there are supporting memberships, life members, and founder members. The Associates have at the moment pledged some of their surplus funds of approximately $23,000 or $24,000 as part of our present budgeting. Senator Fulbright asked if this last tax bill had any effect on their tax exempt status. The Secretary said that it did not. The Secretary advised that we may have to pay on a certain proportion of advertising revenue but that it was expected that the Associates would make money anyway. Mr. Brown declared that this whole idea of Associates was his brainchild many years ago. He thought this is tremendously important for the Smithsonian. It is quite obvious that as the Smithsonian grows in usefulness throughout the Nation that we are going to have to have a wide clientele - a nation association of people who are interested in what we do and will gain from their association with us as we will gain from their support. He had not originally envisioned a separate magazine (he thought that we have so many interesting publications of our own that this might be sufficient) but the Secretary after great study had come out

38 with the idea that you've got to have the magazine in order to support the interest of the Associates. Mr. Brown said he would like to move that the Regents of the Smithsonian approve the establishment by the Associates of the magazine called SMITHSONIAN. Mr. Greenwalt seconded the motion. Senator Fulbright asked if this approval would carry with it clear authority for the Associates to use the name Smithsonian. He was told that it would. Senator Fulbright asked what magazine would be similar to this publication? Mr. Brown siad it might be similar to ^[[ [[underlined]] History [[/underlined]] [[underlined]] Today, [[/underlined]] an English publication. Mr. Greenwalt commented that it is more like [[underlined]] Natural History. [[/underlined]] This is a magazine that is devoted to natural history and is published monthly by the New York American Museum of Natural History. Mr. Greenwalt continued that our magazine will not be devoted to natural history but will be devoted to a cross section of the activities of the Smithsonian. The Secretary said there is no art magazine on the market currently that would correspond with this. There are various kinds of magazines but nothing on our level. They cannot work from our kind of area such as on social questions of the environment, for example. We are amply equipped with existing staff, who in their regular work program can produce the necessary material. In recognition of this, for the first time the Bureau of the Budget has asked us to prepare a program Institution-wide discussion of what

39 we can do on the general question of environmental quality. The Bureau of the Budget has included this in the President's Budget message. The Secretary continued that he pointed out that our Museum of Man activities, our center for the study of man, are humanist activities and are uniquely available in a way that almost no university can muster. Mr. Burden wished to cast his support to the resolution for the magazine and voted for it. Senator Fulbright stated that he did not know enough to take a firm position against it and that he would not oppose it. The Chancellor then asked for a vote on the motion by a show of hands. It was then VOTED, That the Regents of the Smitthsonian approve the establishment of the Associates of the magazine called "SMITHSONIAN." The show of hands approving the motion signified the following Regents voting for the motion: Messrs. Bow, Mahon, Brown, Burden, Greenewalt, Haskins, and Watson. Senator Anderson did not vote. Senator Fulbright said he would not oppose it but would not vote.

40 Mr. Greenwalt suggested that [[underscore]] Natural History [[/underscore]] is a good example of the type of magazine the Smithsonian proposes to publish and that it would be worth looking at. The Chancellor said that it would be better if the first public comment made about this magazine is simply part of the whole statement and not an isolated item. There was general agreement. The Secretary stated that we would submit a statement to the chancellor in draft either over the telephone or by messenger tomorrow and then have it confirmed by the Board. Mr. Brown felt it unnecessary to have the statement cleared by the full Board and stated that he had the greatest confidence in the Chancellor and the Secretary. Senator Fulbright moved that the Chancellor be authorized to approve such a statement for the newspapers. The Secretary advised that the agenda items would be submitted to the Members of the Board, with mail ballots. The Chancellor asked if a nominating committee proposed the list of candidates to be considered for the Regent from the District of Columbia. The Secretary replied that a list of names were presented at the November meeting which the Regents tentatively discussed. The only subsequent suggestion was Hobart Taylor - a prominent Negro businessman and banker who lives in the Watergate here in Washington. Senator Anderson said he would like to move that Jim Webb be the nominee. The Secretary said that he had talked with Mr. Webb and that he was the nominee who has been most favored so far. The Chancellor stated that the motion needs no second and asked for any other nominations. He then asked if he might entertain a

41 a motion to close. Senator Fulbright asked before closing the nomination if it was connected with the creation of a new and additional museum devoted to space, which had been proposed in legislation. The Secretary explained that the proposed legislation relates to the advisability of establishing a permanent National Aeronautics and Space Administration Aerospace Museum in the Western United States and that the nomination of Jim Webb had no relationship to that bill. We had proposed on that bill that the Regents approve a report that would point our the existence of the Smithsonian's National Air and Space Museum and suggest that a further study of the proposal be made in that light. Mr. Greenwalt stated that the two people on the list that seem most attractive to him were Jim Webb and John Macy. He was well impressed with Macy on the few occasions he had to deal with him when he was head of Manpower. He concluded that he would be quite content with Jim Webb, as did Mr. Burden. On motion by Senator Fulbright, seconded by Mr. Burden, and carried, it was VOTED, That the Board of Regents requests the Congressional Regents to introduce a Joint Resolution for the appointment of James Edwin Webb as Citizen Regent from the District of Columbia. Senator Anderson thought it might be well to talk with Mrs. Graham of the [[underlined]] Post. [[/underlined]] Senator Fulbright knows Mrs. Graham and said he would not mind talking to her.

42 Senator Fulbright said he was not clear earlier on the details of what was contemplated in the proposed revision on the Smithsonian investment procedures. He reiterated his understanding as being that the consolidation of funds was for purposes of investment and that the percentage of the total allocated according to the amount that goes into the fund. The Secretary agreed. Mr Greenewalt commented that the Dupont Company's treasurer has to say the following concerning investments of funds: "The proposal to consolidate accounts is attractive from the standpoint of potentially greater investment diversification, reduced commission expense, and simplicity of record keeping and reporting on investment activity." Mr. Greenwalt explained that at present, for example, the Freer has about 19 million dollars of a total $32 million.Therefore of this Consolidated Fund the Freer has about 50% of it. The investment policy would be the same for the $32 million and each fund would accrue their proportionate share of the income. Senator Fulbright questioned the proposal to have two investment councils instead of one. the Secretary replied that the objective is to produce competition so as to receive a broader survey of investment opportunity, healthy competition, diversification of risk, and better measurement of performance. There was some comment that our total investments fund was not large enough. If it were greater than $50 million it might be appropriate. The secretary was pleased to say that we have just received almost $6 million for our work in oceanography. It is in Johnson & Johnson stock and we will be able to sell a part of it. The Regents expressed great pleasure at such a munificent private gift and applauded the Secretary's restraint in mentioning the matter so composedly.

43 Mr. Brown remarked that he feels very strongly about his responsibility as a Regent and that he is devoted to the Institution and does whatever he possibly can to aid it in many different ways. He does wonder, however, whether two hours of meeting together twice a year is sufficient. Dr. Haskins asked whether perhaps we should have one more meeting a year. Mr. Brown responded that two hours twice a year seem to be pretty slim for the responsibility which he assumed when he accepted this appointment. The Chancellor said he had the same reaction but was awaiting more information before coming to any conclusions about it. The Secretary reminded the Board about a third meeting which we had last November. The great problem then was the lack of a quorum until Mr. Bow telephoned in his proxy. We assume that securing proxies might be held in escrow until it might be necessary. The Chancellor suggested that this problem we have dealt with today and the disclosure to the public of the factual background might develop reactions that could call for a special meeting. WE could keep an open option to get together again. The Secretary assured the Board that he and his staff would be happy if we could have another extra meeting. Mr. Greenewalt commented that three a year are not too many and added that the Congressional Regents are usually the ones who have difficulty in getting to meetings. He asked if there is any other time that would be better. Suppose we met in the morning or Saturday. Senator Anderson recalled that we met in the morning for years.

44 Senator Fulbright remarked that he had missed some votes this afternoon in order to attend the Regents meeting but pointed out that some don't like to spoil their weekends by meeting Saturdays. Mr. Brown said that as he remembered, the difficulty in having the morning meeting was because the Chief Justice found it difficult. The Secretary stated in this connection that the last item in today's Agenda is the suggested Spring Meeting for Wednesday, May 20. If we may firm up that date, then we will hold open the possibility of another special meeting should it be desirable. The Chancellor said that his calendar is fixed a whole year in advance, but he was assured by the Secretary that his office had been consulted and the date was clear for him. Senator Fulbright asked if the money for oceanography was inspired by the development of the star fish out in the Pacific. The Secretary responded that it was directly inspired by the work of our Oceanographic Sorting Center, under Dr. Wallen. He has done an absolutely marvelous job of developing the Center. One of the men he is going to see about the magazine is another who just gave $5 million to Woods Hole. The Secretary hopes that he will be able to interest him in the magazine. Senator Fulbright asked if the Regents had read the article Mrs. Meyer wrote about Mr. Freer. The Chancellor remarked that he had. Senator Fulbright said he thought it shows a very deep sentimental feeling and that one of her greatest memories was her friendship with Mr. Freer.

45 The Chancellor remarked that he had the feeling that she fears a sort of dismantling, a loss of identity, that things would be taken away and it wouldn't be the Freer anymore. He said he hoped that this response would take care of it. Senator Fulbright asked when Dr. Pope is to be retired and was told on July 1, 1971; that's when he'll be 65 and he chooses to retire at that time. The Senator asked about an understudy and was told that he has an assistant director, Dr. Stern. Asked if he was a good man, the Secretary said yes. He continued, saying that the first task of this committee, which ought to include one or more of the Regents like Mr. Burden or Senator Scott, should be a search for an assistant director. He asked if the Regents would approve of the idea of having such a committee like that recommended in the ad hoc committee's report. Mr. Greenewalt asked if this is in a sense a search committee. The Secretary explained it might function like our Portrait Gallery Commission. It would be a continuing committee in the general area of Oriental studies. Dr. Haskins asked if there would be a separate search committee. Mr. Brown asked whether there should be a special commission the way there is in the National Portrait Gallery and in several other bureaus. The Secretary recalled that this is recommended in the [[underline]] ad hoc [[/underline]] committee report. Dr. Greenewalt saw no objection to a search committee. Mr. Brown said he thought that one or more of the people who were on the Burkhardt committee plus one or two members of the Regents would be appropriate for an [[underline]] ad hoc [[/underline]] search committee.

46 The Chancellor returned to the thought of having a statement on the meeting prepared. Senator Fulbright suggested that until the statement is ready, it would be appropriate not to say anything. The Secretary responded that with the Chancellor's approval, a statement could be drafted tomorrow. Senator Fulbright suggested that there be included a statement that the question about removal of pictures from the Freer Gallery is completely without foundation. The Secretary agreed. Dr. Greenewalt commented that the statement in a sense would answer the specific things in the newspapers. The Chancellor thanked the Regents for attending and the meeting adjourned at 6:45 p.m. Respectfully submitted: [[no signature]] [[signature line]] S. Dillon Ripley, Secretary Smithsonian Institution

Proceedings of the Spring Meeting of the Board of Regents Smithsonian Institution May 20, 1970 [[underline]] Hour of Meeting [[/underline]] The Board of Regents met in the Peacock Room of the Freer Gallery of Art. The meeting was called to order by the Chancellor at 4:15 p.m. May 20, 1970. [[underline]] Attendance [[/underline]] Chief Justice Warren E. Burger, Chancellor Vice President Spiro T. Agnew Senator Clinton P. Anderson Senator J. W. Fulbright Senator Hugh Scott Representative Frank T. Bow Representative George H. Mahon (attended dinner) Mr. John Nicholas Brown Mr. William A. M. Burden Mr. Crawford H. Greenwalt Mr. Caryl P. Haskins Mr. James E. Webb Mr. S. Dillon Ripley, the Secretary Also in attendance were Assistant Secretaries James Bradley, Sidney R. Galler, Charles Blitzer and William Warner (Acting); T. Ames Wheeler, Treasurer; Peter G. Powers, General Counsel; Lt. Commander Les Palmer, Mr. Arthur Sohmer, and Dr. Jean Spencer, aides to the Vice President; and John H. Dobkin, executive assistant to Mr. Ripley. The Chancellor welcomed the new Regent, James E. Webb, whose appointment was approved by the President (Public Law 91-255) on May 18, 1970. [[underline]] Minutes of the January 28, 1970, Meeting [[/underline]] On motion by Mr. Greenewalt, seconded by Senator Fulbright, and carried, it was VOTED that the Board of Regents approves the minutes of the meeting of January 28, 1970, as previously circulated.

[[underlined]]Report of the Executive Committee (Permanent Committee)[[/underlined]] Dr. Haskins, Chairman (ad interim) announced that the Executive Committee (Permanent Committee) met on May 13, 1970. He summarized the report which follows: [[underlined]]REPORT OF THE CHAIRMAN (AD INTERIM) OF THE EXECUTIVE COMMITTEE (PERMANENT COMMITTEE) OF THE BOARD OF REGENTS OF THE SMITHSONIAN INSTITUTION OF THE MEETING ON MAY 13, 1970[[/underlined]] The meeting was called to order by the Chancellor. In attendance were Senator Anderson, Dr. Haskins, and the Secretary. Also in attendance were Mr. Bradley and Mr. Wheeler. The Committee recommended approval of the minutes of January 28 1970, circulated on March 24, 1970. The Committee also recommended approval of the Annual Report of the Secretary, circulated on May 1, 1970. The Secretary distributed copies of two financial reports: the Private Funds Comparative Balance Sheets; and the Private Funds -- Operating Statement. (Please see the following two pages.) The Secretary pointed out that the endowment funds include the assets of the Freer Fund, the Consolidated Fund, the $1,000,000 loan to the U. S. Treasury, and the value of certain real estate (the Chesapeake Bay and Belmont properties). The assets of the Freer Fund are, naturally, devoted to the purposes of the Freer Gallery and are maintained separately for that purpose as a separate investment fund as well as in our accounting records. The Consolidated Fund assets and other assets of the Endowment Funds cover both unrestricted funds and restricted funds with their investments being managed on a pooled basis. The [[underline]] Current Funds Balance Sheet [[/underline]] includes our operating funds as opposed to the Endowment Funds, from which income is derived for the unrestricted and the restricted needs of the Institution. The Current Funds

[[Underline]] PRIVATE FUNDS COMPARATIVE BALANCE SHEETS [[/Underline]] $1,000's [[underline]] March 31, 1970 [[/underline]] [[underline]] June 30, 1969 [/underline]] [[underline]] CURRENT FUNDS [/underline]] [[underline]] Assets: [[/underline]] Cash $ 477.1 $ 1,570.1 Investments* 2,218.7 2,750.3 Receivables: Accounts Receivable 486.3 288.0 Advances For Travel, etc. 175.1 157.0 Reimbursements Due: Grants and Contracts [[underline]] 1,442.2 1,261.9 [[/underline]] Total Receivables [[underline]] $ 2,103.6 $ 1,706.9 [[/underline]] Inventory 523.9 618.8 Equipment [[underline]] 69.3 86.4 [[/underline]] Total Assets [[underline]] $ 5,392.6 $ 6,732.5 [[/underline]] [[underline]]Liabilities and Fund Balances [[/underline]] Current Liabilities $ 862.2 707.7 Fund Balances: Unrestricted 1,860.5 2,851.4 Restricted: Unexpended Income -Freer 401.8 472.3 Unexpended Income -Other 483.5 321.1 Gifts 1,302.6 1,075.0 Grants and Contracts [[underline]] 482.0 1,305.0 [[/underline]] Total Restricted [[underline]] 2,669.9 3,173.4 [[/underline]] Total Liabilities and Fund Balances [[double underline]] $ 5,392.6 6,732.5 [[/underline]] *Market Values ........ $ 2,021.7 3,030.1 [[underline]]ENDOWMENT FUNDS [[/underline]] [[underline]] Assets: [[/underline]] Cash $ 18.0 98.9 Receivables 196.8 99.1 Investments* 24,049.1 23,955.7 Loan to U.S. Treasury 1,000.0 1,000.0 Real Estate [[underline]] 1,338.8 1,336.2 [[/underline]] Total Assets [[double underline]] $ 26,602.7 26,489.9 [[/underline]] [[underline]] Fund Balances: [[/underline]] Unrestricted 6,382.4 6,414.1 Restricted - Freer 13,138.1 13,170.0 - Other [[underline]] 7,082.2 6,905.8 [[/underline]] Total Restricted [[underline]] 20,220.3 20,075.8 [[/underline]] Total Fund Balances [[double underline]] $ 26,602.7 26,489.9 *Market Values: Freer Fund 17,860.6 18,469.0 Consolidated Fund 10,353.5 10,788.8 Other Stocks & Bonds [[underline]] 26.9 24.0 [[/underline]] Total Market Values $ 28,241.0 $ 29,281.8 3

[[underline]] PRIVATE FUNDS - OPERATING STATEMENT [[/underline]] ($1,000's) [[table with row description plus five columns]] | FY 1971 Prelim. Budget | FY 1970 Projected | FY1969 Actual | FY1968 Actual | FY1967 Actual [[underline]] UNRESTRICTED FUNDS [[/underline]] [[underline]] Income: [[/underline]] Investments $ | $365.0 | 370.0 | 379.2 | 354.5 | 377.8 | Gain on Investments | - | (37.0) | 62.1 | 13.6 | (1.2) Gifts and Miscellaneous | 110.0 | 147.0 | 348.3 | 99.7 | 481.6 | Overhead recovery & Administrative Fees | 2,100.0 | 2,600.0 | 2,389.5 | 2,076.3 | 2,134.9 | Adjustment to Accrual Basis [[underlined]] | - | - | 4.6 | 236.3 | - | [[/underlined]] Total Income | 2,575.0 | 3,080.0 | 3,183.7 | 2,780.4 | 2,991.1 | [[underline]] Expenditures:[[/underline]] Administrative | 2,400.0 | 2,640.0 | 2,706.0 | 2,285.6 | 2,258.4 | Purchase for Collection | - | 10.0 | 210.2 | 12.7 | 336.7 | Magazine - Net Exp/(Income) | (225.0) | 730.0 | 70.0 | - | - | Other Activities - Net Exp/(Income) | 225.0 | 720.0 | 405.8 | 296.4 | (62.0) | Research & Other Projects | - | - | 26.5 | 325.8 | 397.1 | [[underline]] Total Expenditures [[/underline]] [[underline]] | 2,400.0 | 4,100.0 | 3,418.5 | 2,920.5 | 2,930.2 | [[/underline]] [[underline]]Excess Income (Expenditures)[[/underline]] [[double underline]]|$ 175.0 | (1,020.0) | (234.8) | (140.1) | 62.9 | [[/underline]] [[underline]] Balance End of Year [[/underline]] | $2,006.5 | 1,831.5 | 2,851.5 | 3,086.3 | 3,226.4 | ************** [[underline]] RESTRICTED FUNDS: [[/underline]] [[underline]] FREER FUND [[/underline]] [[underline]] INCOME:[[/underline]] Investments |$ 670.0 | 663.0 | 640.6 | 619.67 | 630.3 | Other [[underline]]| 70.0 | 77.0 | 67.7 | 66.6 | 68.4 | [//underline]] Total | 740.0 | 740.0 | 708.3 | 686.3 | 698.7 | [[underline]] Expenditures:[[/underline]] Salaries & Benefits | 390.0 | 360.0 | 286.1 | 273.3 | 276.9 | Purchases for Collections | 120.0 | 200.0 | 258.2 | 191.1 | 162.5 | Other [[underline]]| 230.0 | 180.0 | 175.2 | 246.0 | 131.7 | [[/underline]] Total [[underline]]| 740.0 | 740.0 | 719.5 | 710.4 | 571.1 | [[/underline]] [[underline]] Excess Income (Expenditures) [[/underline]] [[double underline]]|$ - | - | (11.2) | (24.1) | 127.6 | [[/underline]] [[underline]]Balance End of Year [[/underline]] |$ 472.3 | 472.3 | 472.3 | 483.5 | 507.6 | [[underline]] OTHER RESTRICTED FUNDS [[/underline]] [[four columns corresponding to | FY 1970 Projected | FY 1969 Actual | FY 1968 Actual | FY 1967 Actual |]] Income | 360.0 | 320.9 | 292.8 | 272.8 | Expenditures [[underline]]| 260.0 | 395.4 | 538.2 | 274.6 |[[/underline]] Excess Income (Expenditures) [[double underline]]| 100.0 | (74.5) | (245.4) | (1.8) | [[/underline]] [[underline]] Balance End of Year [[/underline]] | 421.1 | 321.1 | 395.6 | 641.0 | [[underline]] GIFTS [[/underline]] Income | 1,500.0 | 1,905.1 | 449.3 | 672.0 | Expenditures [[underline]] | 1,400.0 | 1,145.8 | 584.1 | 727.1 | [[/underline]] Excess Income (Expenditures) [[double underline]] | 100.0 | 759.3 | (134,8) | (55.1) | [[/underline]] Balance End of Year| 1,174.9 | 1,074.9 | 315.6 | 450.4 | [[underline]] CONTRACTS AND GRANTS [[/underline]] Income | 9,000.0 | 11,525.5 | 11,618.7 | 15,904.6 | Expenditures [[underline]] | 9,000.0 | 11,431.5 | 11,583,7 | 15,019.0 | [[/underline]] Excess Income (Expenditures) [[double underline]]| - | 94.0 | 35.0 | 885.6 | [[/underline]] Balance End of Year | 1,305.0 | 1,305.0 | 1,211.0 | 1,176.0 | ************** [[underline]] ENDOWMENT FUNDS [[/underline]] Gifts and Bequests | 6,034.6 | 419.5 | 631.7 | 197.3 | 4

also included both unrestricted funds and our various restricted funds. The unrestricted funds, totaling approximately $1,860,000 as of March 31, 1970 are monies which have been accumulated over a long period of time from unrestricted gifts and from other miscellaneous sources. Restricted funds include: (1) income from the Freer Endowment Funds and not yet expended; (2) unexpended income received from other restricted endowment funds; and (3) gift monies (excluding gifts to Endowment Funds)received and not yet expended. These are the various "Fund Balances" shown on the liabilities side of the Current Funds Balance Sheet. The monies represented by these Fund Balances are invested in various assets as shown on asset side of the balance sheet--in the form of cash, investments, accounts receivable, inventories (Museum Shops and Smithsonian Press) and equipment for the Museum Shops. The investments shown with a book value of $2,218,000 as of March 31, 1970, are the total for the "General Fund" and the "Special Endowment Fund." It may be noted that the cash balance of $477,000 as of March 31, 1970, and the investments totaling $2,218,000 are approximately $1,100,000 and $500,000, respectively, lower than they were on June 30, 1969. As has been previously explained to the Regents, the decline in the value of these liquid assets has been caused by: (1) the necessity of tying up an additional $1,000,000 in working capital (accounts receivable less advances received) to maintain our grant and contract operations; (2) an excess of disbursements over income in our current unrestricted fund account of about $1,000,000; and (3) on the other hand, the balance of unexpended gift monies has increased somewhat to offset a part of this drain on cash for at least a temporary period. 5

The additional working capital tied up in grant and contract receivables reflects the present austerity conditions in the Government, which has caused various Government agencies to draw down their advances previously made to us to handle grant and contract research work, and at the same time has caused many of them to delay their reimbursements to us for our billins for this work which we have performed. The cause of the $1,000,000 excess of disbursements over income in our current unrestricted operating funds in FY 1970 is detailed below. [[underline]] Operating Fund Results [[/underline]] Operating results are set forth in the second page of the financial statements. They include actual results for the three years FY 1967-FY 1969 inclusive, an estimate of the result for the full FY 1970, and a preliminary budget for FY 1971. In may be noted that the upper part of the statement relates to unrestricted funds whereas the lower part covers the restricted funds, including the Freer Fund and our many other restricted funds, plus gift funds and contracts and grants. All of these funds are kept entirely separate for accounting purposes even though the assets are commingled in the balance sheets. The "Balance End of Year" shown at the end of each of the sections in the operating fund statement is the "Fund Balances" shown in the Balance Sheet previously referred to. (For example, the "Balance End of Year" for FY 1969 for unrestricted funds -- $2,851,500 -- is also shown as the Unrestricted Fund Balance 6

as of June 30, 1969, in the Current Funds Balance Sheet.) These end-of-year balances, of course, rise or fall compared to those of the previous year-end to the extent that there is an excess of income or an excess of disbursements during the year. As mentioned previously, the unrestricted funds in the first nine months of FY 1970 showed an excess of expenditures over income of about $1,000,000, and the loss for the full FY 1970 is expected to be close to this same figure. This $1,000,000 loss is the result of two principal factors: (1) Smithsonian Magazine start-up cost of $730,000 in excess of contributions received for this purpose (discussed further below) and (2) the unsatisfactory results in our "Activities," accentuated this year by two substantial across-the-board, Government-imposed salary increases -- a 9% increase in July 1969 and a 6% increase in April 1970, retroactive to December 28, 1969 (the two increases together estimated to cost the Smithsonian an added $200,000 of private unrestricted funds in FY 1970). This overall $1,000,000 loss result for FY 1970, incidentally, is closely in line with the $800,000 loss predicted in the financial statements to the Regents in January 1970 if adjustment is made for the fact that contributions thus far received toward the Magazine start-up expenses are roughly $200,000 less than anticipated at that time. This $720,000 estimated excess of disbursements over income of our Activities this year is accounted for as follows: 7

Smithsonian Press - $150,000 Subsidies to Anacostia Museum, - 150,000 Chesapeake Bay Center, and Belmont Conference Center Loss on Folk Festival and other - 160,000 Mall activities of Performing Arts Division All other activities, including Museum - 260,000 Shops, Traveling Exhibits, Special Events, Associates, and Miscellaneous ________ Total: $720,000 ======== *********************************************************************************************** ([[underline]] NOTE: [[/underline]] It is of interest, thought not of much assistance, to note that many other nonprofit educational institutions are today facing essentially similar problems. The Metropolitan Museum in New York, for example, is experiencing its third consecutive operating deficit--in 1970 it will be more than $1,000,000 although the "Met" has less than one-third the number of our employees and endowment funds roughly five times greater.) ************************************************************************************************* The Secretary reported that there had been a reduction of 87 employees during the past year on the private payroll. For FY 1971 it is believed that results will be much more favorable and should show an excess of income over expenditures of close to $200,000, despite the fact that the increased salary rates will be effective for the entire year rather than a partial year. Actually, this projection now appears conservative since it assumes the loss of $125,000 of overhead fund recovery from the withdrawal of SIE operations from the Smithsonian, an event which may not occur at least until FY 1972; it also assumes [[underline]] no [[/underline]] contributions for unrestricted private operating funds despite our substantially increased efforts in this direction. 8

This greatly improved result is expected to be achieved by the following: (1) A projection of income and expenses for the Magazine in FY 1971 indicates the likelihood of its showing a profit of over $200,000 compared to the substantial start-up loss in the current year. FY 1972 profits are currently predicted to be greater still. (2) Strenuous continuing cost reduction efforts through a careful weeding out of unnecessary personnel and through deferral of many salary increase actions. Such efforts, initiated several months ago but only now becoming effective are already estimated to have reduced the annual costs by more than $100,000. Additionally, the MHT Journal of History production has been terminated and the summer training program has been reduced by 75%. (3) Greatly increased management attention to our Activities as follows: [[underline]] Press [[/underline]] -- Possible "Federalizing" of at least a portion of the private side of this activity would reduce the loss by $50,000 to $100,000 per year. [[underline]] Museum Shops [[/underline]] -- Changes in merchandising and inventory policies as well as management personnel should increase profits by $100,000 or more. [[underline]] Performing Arts Division [[/underline]] -- Break-even operations expected through better fiscal control and elimination of loss activities, an improvement of about $150,000. [[underline]] Anacostia Museum and Chesapeake Bay Center [[/underline]] -- Subsidies to these operations will be reduced as additional Federal funds become available. [[underline]] Smithsonian Associates and Travelling Exhibits [[/underline]] -- Charges will be increased to compensate for inflationary cost rises. 9

If all of these efforts are successful, losses on "Activities" will be cut by about $500,000 in FY 1971 compared to FY 1970. These efforts toward improved management and greater fiscal strength follow steps already taken in the past year in (1) obtaining an additional $50,000 - $60,000 per year in revenues from our Mall building restaurant concessions; (2) negotiating with the Government granting agencies a more equitable recovery (over $150,000 per year additional) of grant and contract administrative costs; and (3) obtaining surveys from outside management consultants of our extensive Building Maintenance Department operations and the Photographic Services Division. We now continue to seek further improvements in a program of complete modernization of our entire accounting system which cannot help but provide more accurate, more timely and ultimately perhaps less expensive management guidance information. Meanwhile, a program for national fundraising is being conducted to provide short-term and longer-term support for the National Associates Membership program and the Magazine, and hence for the Smithsonian's basic financial position. Indeed, the importance of this effort to increase our private-side resources can hardly be overstated if the Smithsonian's independent nature is to be preserved in the face of continuing inflationary cost increases. The Secretary reported that he is undertaking a personal appearance campaign to raise money for the Magazine. Meetings so far have been held in New York, Hobe Sound, and Houston. The Secretary spoke to the groups about the National Associates program, the Magazine, and the various levels of memberships available to provide funds. The luncheon meeting in Houston was followed up by a visit from Mr. Kautz, the director of the Office of Development, to each of the 25 persons in attendance. 10

The Secretary reported that on May 22 he will speak at a dinner to be organized by Leonard K. Firestone in Los Angeles (now postponed until September). On May 26 a luncheon is being organized in San Francisco by Richard P. Cooley, President of Wells Fargo Bank. Later it is expected that Mr. Benton will sponsor a fundraising meeting in Chicago. The evidence is that we have every reason to believe that the Smithsonian continues to be a very attractive beneficiary for financial support from a wide variety of important contributors. It may be noted, for instance, that in addition to the $1,500,000 of gifts for specific operating purposes this year we have received more than $6,000,000 in gifts and bequests which have gone directly into our Endowment Funds. Nearly all of this amount represents an important contribution toward our efforts in the field of oceanography and underwater exploration. There is every reason to believe that as our fundraising efforts become better organized and our needs for private funds are made clear, even greater support will be forthcoming in the future. The Chancellor commented that the Magazine will give nationally significant visibility to the Institution. The Secretary estimated that the Magazine should have one million subscribers in five years. The Secretary called attention to two financial statements for the Cooper-Hewitt Museum: An Operating Statement and a Comparative Balance Sheet. Mr. Ripley reported that a fundraising campaign in New York City has been organized to raise funds to restore and renovate the Carnegie Mansion at an estimated cost of $4,000,000, for the Cooper-Hewitt Museum. 11

[[underlined]] COOPER-HEWITT MUSEUM OPERATING STATEMENT [[/underlined]] (in $1,000.00) [[3 columns]] INCOME | [[underlined]] 9 months ending 3/31/70 [[/underlined]] | [[underlined]] Year ending 6/30/69 [[/underlined]] Friends of the Museum | $200.0 | $200.0 Cooper Union | 100.0 | 100.0 Miscellaneous | 7.2 | [[line]] TOTAL INCOME | $307.2 | $300.0 EXPENSES | $206.0 | $230.7 [[line]] Excess Receipts over Expenses | $101.2 | $69.3 [[double line]] FUND BALANCE | $170.5 | $69.3 [[double line]] 12

[[underlined]] COOPER-HEWITT MUSEUM COMPARATIVE BALANCE SHEETS [[/underlined]] [[3 columns]] [[underlined]] ASSETS [[/underlined]] | [[underlined]] 7/1/69 [[/underlined]] | [[underlined]] 3/31/70 [[/underlined]] Current Funds: | | Cash | $161,980 | $256,335 Accounts Receivable | 135 | 1,107 Short-term investments | 185,000 | 185,000 [[line]] Total Current Funds | $347,115 | $442,442 Endowment Funds: | 165,995 | 164,831 [[line]] Total Assets | $513,110 | $607,273 [[double line]] [[underlined]] LIABILITIES AND EQUITY [[/underlined]] | | Fund Balances: | | Current | $347,115 | $442,442 Endowment | 165,995 | 164,831 [[line]] Total Liabilities and Equity | $513,110 | $607,273 [[double line]] 13

As the Regents were previously advised, it was necessary in early March to sell U. S. Treasury Notes from the General Fund for $248,000 and in addition $200,000 of Federal Home Loan Bank Notes matured on March 25; the total $448,000 proceeds were added to working capital to take care of increased needs. As anticipated, however, payments for the Magazine subscriptions brought in approximately $500,000 in April and on April 16, $250,000 was restored to the General Fund and invested in 90-day commercial paper. Magazine receipts continued to come in in large volume but the advent of the 6% salary increase, retroactive to December 28, 1969, may mean that the restoration of the remaining $200,000 to the General Fund will be delayed until late May or early June. The Committee recommended approval of the non-public funds budget for the fiscal year 1971. 14

[[underline]] Report on Civil Service Commission's Decision on Retirement and Insurance Benefits for Certain Private Roll Positions [[/underline]] In 1896, President Cleveland placed Smithsonian employees paid from Federal appropriations in the classified civil service; and these employees received the benefits of the civil service retirement system when it was established in 1920. Under the basic charter of the Institution (20 U.S.C. 48), the Secretary and other Smithsonian trust fund employees are not employees of the United States and have never been subject to civil service procedures. In 1928 the First Assistant Secretary of the Interior (then responsible for the administration of the Federal retirement law) specifically held that trust fund employees were not subject to the Federal retirement act. In 1939 a Smithsonian trust fund retirement plan was established for these employees. In 1942, coverage of the Civil Service Retirement Act was broadened to include not merely employees in the classified civil service, but all employees "in or under" the three branches of government. On the informal advice of the Justice Department that trust fund employees could be considered "under" but not "in" the executive branch, the Regents, in 1947, consented to the acceptance of Federal Retirement System benefits by trust fund employees, but at the same time specifically denied the application of any other civil service laws to such employees. Secretary Wetmore's application for Federal Retirement benefits for the 35 trust fund employees was accepted by 15

the Civil Service Commission. However, in doing so, the Commission did not adopt the Regents' position, but instead held "that the employees of the Smithsonian Institution paid from trust funds are [[underline]] employees of the United States and as such [[/underline]] are subject to the terms of civil service retirement law." In spite of this fundamental disagreement as to the nongovernmental nature of the Institution, these 35 trust fund employees were included in the Federal Retirement System. In the 23 years that this practice has continued, 47 employees have been covered at one time or another. Eight of these are now deceased, and three have resigned or transferred. These leaves ten retired employees now receiving the Federal benefits, and 26 present trust fund employees participating in the Federal Retirement System through regular payroll deductions. During this same period, it has become the established practice to include all other private roll employees (approximately 950 at present) under the Institution's Teachers Insurance and Annuity Association (TIAA) pension plan with benefits fully comparable to those of the Federal system. From 1947 to the present, the basic dispute has continued. In 1952 the Civil Service Commission advised that employees who are Federal employees for retirement purposes are Federal employees for all Civil Service purposes and that arrangements should promptly be made to fill these trust fund positions (including the Secretary) through Civil Service channels. Chief Justice Vinson replied, reiterating the Regents' position that, notwithstanding their Federal retirement 16

coverage, trust fund employees are not and never have been subject to civil service procedures. Nevertheless, in 1955 and in 1960 the Regents consented to the acceptance of Federal life insurance and health benefits by these trust fund employees, but with the same specific reservation as expressed in 1947. The refusal of the Civil Service Commission, and other agencies, to accept the non-civil-service status of trust fund employees has created many difficulties for the Institution. In 1960 it was held that such employees were entitled to Federal unemployment benefits, although the Regents had specifically considered and rejected such coverage in 1955. And in 1963 it was held that an employee of the Freer Gallery was entitled to Federal health benefits, although this individual was not included in the group to which the Regents' consent had been limited in 1960. Seemingly endless problems with regard to classification and rates of pay have arisen from the Civil Service Commission's view that a private roll employee transferring to the Federal roll is simply continuing his Federal service. In 1965, the Smithsonian's case for trust fund employees receiving Federal retirement, insurance, and health benefits was seriously weakened. As a result of the codification and amendment of Title 5 of the U. S. Code, these benefits were no longer available to employees "in or under" one of the branches of government, but were restricted to Federal employees. The Regents were advised, at their January 1966 meeting, that the continued acceptance of these [[page number centered]] 17

benefits might raise the question whether the Smithsonian is in effect accepting the interpretation that its trust fund employees are "employees of the United States." Most recently, however, in 1969, the General Counsel of the Civil Service Commission made and extensive legal and historical review of this question and concluded that, notwithstanding prior statements of the Commission, Smithsonian trust fund employees are [[underline]] not [[/underline]] employees of the United States. At the same time, it was recognized that the acceptance of this position (the pre-1947 position), without regard to equity or longstanding administrative practice, might compromise the rights of those trust fund employees who are now participating in these Federal programs and relying on the benefits thereof. After extended consultations between Commission and Smithsonian staff members, the Commission has approved and recommended to the Regents: that on and after March 2, 1970, the Institution shall not appoint any individual paid from the trust funds of the Institution as an "employee" as defined in section 2105 of title 5, United States Code; that the retirement and insurance benefits under title 5, United States Code, of such individuals appointed before March 2, 1970 are in no way disturbed and remain unchanged; and that, for all other civil service purposes, those individuals appointed 18

before March 2, 1970, shall continue to be treated in the same manner as they were before that date. Since March 2, 1970, the Institution has not extended Federal retirement and insurance coverages to any trust fund employee nor has it appointed any such individual as an "employee" as defined in section 2105 of title 5, United States Code. It is recommended that, with the approval of the Regents, this practice be continued, and that notice of such approval be transmitted to the Civil Service Commission. The Secretary commented that in the future, retirement and insurance benefits will be provided to Smithsonian trust fund employees through the Teachers Insurance and Annuity Association (TIAA) and the College Retirement Equities Fund (CREF) on a scale of benefits comparable to the Civil Service benefits. The employee's contribution would be the same (7%). The employer's contribution would be slightly higher (10% compared to 7%). [[Underline]] Appointment of Freer Search Committee [[/underline]] The Secretary reported that a Search Committee for the Directorship of the Freer Gallery of Art has been formed and has held its first meeting. The following have agreed to serve: Mr. J. Carter Brown, Director, National Gallery of Art Mr. Roswell L. Gilpatric Professor Oleg Grabar, Fogg Art Museum-Harvard Univerity Senator Hugh Scott Mr. Laurence Sickman, Director, William Rockhill Nelson Gallery of Art, Kansas City, Missouri [[page number centered]] 19

The Secretary reported on the first meeting which was held on May 11 in the office of Senator Scott, as follows: Mr. Ripley spoke of the need to enlarge the scholarly staff of the Freer Gallery, to develop a program for the scholarly publication of its collections, to increase the number of temporary exhibitions drawn from collections, and to strengthen the Gallery's relations with the rest of the Smithsonian, with the National Gallery of Art, and with other museums and universities. He spoke also of the proposed addition to the Freer Building. The Committee met with Dr. Pope who emphasized that the Director should be a scholar, aware of the needs of scholarship and respected by scholars. He recommended that the next Director be a specialist in the art of the Far East rather than the Near East. He felt that the next Director should be familiar with the Freer Gallery of Art and with the wishes of Mr. Freer. He suggested that the person chosen should be between 35 and 50 years of age. Mr. Sickman was chosen as Chairman of the committee and Mr. Blitzer as its Secretary. It was requested that each member suggest names of persons whose advice might be solicited by the Committee. 20

[[underline]] Legislation to Add Three Non-Congressional Members to the Board of Regents [[/underline]] Senator Anderson referred to pending legislation (H. R. 14213, passed by the House on December 16, 1969, and S. 706, now pending before Senator Pell's Subcommittee) which would add three non-Congressional members to the Board of Regents. Senator Anderson explained that he had voted for the legislation at the Regents' meeting, that he was in favor of it, but that recent events such as the student demonstrations near his home in Washington, a recent invasion by OEO of a trustee group in New Mexico, and the potential threat of having the Board of Regents subjected to District of Columbia political demands to include members on the Board, made the legislation seem unwise at this time. He suggested that the matter be discussed further at the Board meeting on May 20. [[underline]] Appointment of James E. Webb as Regent [[/underline]] An enrolled bill is pending before the President to appoint James E. Webb to the Smithsonian Board of Regents. The President has until midnight on Monday, May 18, to approve the enrolled bill. [[underline]] Membership of the Executive Committee (Permanent Committee) [[/underline]] The Secretary recommended that the Board of Regents give consideration to the election of an additional Regent to membership of the Executive Committee (Permanent Committee). [[underline]] Agenda for the Meeting of the Board of Regents [[/underline]] The Secretary presented a summary of the topics proposed to be included on the Agenda for the meeting of the Board of Regents. The Agenda was accepted by the Committee. 21

[[underline]] Statement on Magazine Outlook [[/underline]] The outlook of the [[underline]] SMITHSONIAN [[/underline]] is becoming increasingly optimistic. Response to the first promotional mailing of 4,000,000 in January indicates that about 187,500 readers plan to subscribe to the magazine by June 30. Another promotional mailing is planned for September that is expected to reach a circulation of 285,000, and a third mailing in January 1971 should result in an overall subscription level of about 306,000 by the end of FY 1971. This level takes into account the normal attrition of readers who will not renew their initial subscriptions. In terms of profitability, the magazine will incur a loss for FY 1970 of about $735,000. At least $240,000 of this loss results from start-up costs that have not been capitalized for write-off during FY 1971. The exact accounting procedures to be used on start-up costs are presently being worked out with the Institution's auditors. If these costs are not capitalized, the FY 1970 deficit will remain at $735,000. With this same assumption of no capitalization of start-up costs, the projection for FY 1971 shows a profit of $225,000, and FY 1972 projects to a $500,000 profit. The above circulation figures and profitability picture represent a truly significant achievement. In the May 2, 1970 issue of [[underline]] Business Week [[/underline]] reference is made to the magazine [[underline]] New York [[/underline]] as representative of a "hot book". To quote from this article: "Along Madison Avenue and in magazine publishers' offices, no one agrees on just what constitutes a 'hot book', the supreme accolade that every 22

magazine aspires to. But publishers and media men do agree that whatever a 'hot book' is, [[underline]] New York [[/underline]] is as hot as they come." The article goes on to state that during its first year [[underline]] New York [[/underline]] lost $1,700,000. In its second year, losses dropped to $800,000, and expectations are that it may break even during 1970; its third year. Circulation for this magazine is projected at 250,000 by September 1970 as compared to the 185,000 SMITHSONIAN is realizing from its first promotional mailing. As a result of the magazine's operations, our cash position has, of course, been drawn down as start-up costs were incurred before income from subscriptions was received. The cash situation improved in April with receipt of subscription income. As of May 7th $600,000 had been received out of the total of $1,800,000 expected to come in by about July 31st from the first promotional mailing. No further significant income from subscriptions will then be received until some time after the September promotional mailing takes place. Thus there will probably be a second period of cash stringency in the fall but its extent should be much less severe than experienced in March-April. Thereafter, if predictions for the magazine materialize, we do not visualize it becoming the cause of additional cash problems. The Secretary referred to letters to the Editor as representing a favorable reception by the public. Senator Anderson commented that the Magazine was off to a good start. The Chancellor commented that the Magazine must be meeting a need. 23

[[underline]] Executive Session [[/underline]] Mr. Bradley and Mr. Wheeler were excused and left the room. The Secretary then suggested to the Committee that in view of actions of related organizations in raising salaries, it might be appropriate to raise Mr. Bradley to the equivalent of Level II of the Executive Salary Schedule. This would equate Mr. Bradley more appropriately in relation to our sister organizations and would raise him to the level of an Under Secretary. He commented that this would afford Mr. Bradly appropriate recognition for his work for the Smithsonian. Senator Anderson questioned whether the Regents had the right to create such a position without Congressional action. The Secretary replied that the substantive statute provided the basic authority for such an appointment. ([[underlined]]NOTE:[[/underlined]] Subsequently, at the suggestion of the Chancellor, the Secretary asked for the opinion of the General Counsel who concurred in the Secretary's statement. He pointed out that 20 U. S. C. 46 provides that the Secretary "may, with the consent of the Board of Regents, employ assistants." This statutory authority has been used consistently as the authorization for appointments on the trust fund rolls of the Institution.) The Committee members felt that if all was in order this would be an appropriate action and said that they would appreciate a resolution to this effect to be included in the Agenda for the Regents' Meeting May 20. 24

[[underline]] General Accounting Office Draft Report [[/underline]] Senator Anderson asked if the question of the General Accounting Office audit was on the agenda for the Regents' meeting and was so assured. He referred to as statement in the report about $1.7 million in receipts which had not reverted to the Treasury. He considered that this was very serious, that he was sure nothing was really wrong, but that the matter could not be swept under the rug and from his point of view these were Government receipts and should be audited by the Government. The Secretary pointed out that the Smithsonian's private funds including receipts were its own and that there was performed annually an audit of the private funds which was certified and published. The Secretary commented that we are in the same status as Gallaudet College and Howard University who also use Federal appropriations, private funds, and various receipts. The Chancellor recalled a case when he was an Assistant Attorney General in which it was held that the General Accounting Office could not be used as an agency of audit for private funds, as in effect Government time and Government paid officials of that agency could not be used to oversee private accounts which should be overseen and paid for by private auditors. He recalled that Gallaudet College had been cited in the brief. 25

The Executive Committee (Permanent Committee) members assumed that there would be furnished a memorandum report on the current status of our discussions with the General Accounting Office on Chapter 4 of the draft report. It was suggested that a small group at some time in the future should sit down with Elmer Staats and Counsel from the General Accounting Office and the Smithsonian, and discuss the matter in full. The Chancellor suggested that the memorandum to the Board on the present status of Chapter 4 should originate from the General Counsel. The meeting adjourned at approximately 5:45 p.m. Respectfully submitted: /signed/ Caryl P. Haskins Chairman (ad interim) Executive Committee (Permanent Committee Board of Regents of the Smithsonian Institution 26

[[underline]] DISCUSSION OF EXECUTIVE COMMITTEE (PERMANENT COMMITTEE) REPORT BY THE SECRETARY AND MEMBERS OF THE BOARD OF REGENTS [[/underline]] The Secretary explained that the Press, Museum Shops, Performing Arts Division, Anacostia Museum, and Chesapeake Bay Center, and the Smithsonian Associates and Traveling Exhibition Service were termed "activities' in the Private Funds-Operating Statement. During the summarizing of the Executive Committee (Permanent Committee) Report, the Chancellor explained that the Executive Committee (Permanent Committee) had discussed the problem that had been raised about the possible audit by the General Accounting Office of the entire private funds of the Institution. He commented that problems often arise where there is a commingling of funding. He felt that the reach of the General Accounting Office should be clarified and also whether the General Accounting Office could appropriately engage in an audit of the private funds of the Institution. There was agreement that a meeting of the Executive Committee (Permanent Committee) with the Comptroller General and his counsel together with the Smithsonian General Counsel, would be appropriate in order to clarify the issue and then report back to the Board. This meeting will be arranged by Secretary. The following motion was made by Mr. Brown, seconded by Mr. Greenewalt, and carried, and it was VOTED that the Board of Regents approves the Report of the Executive Committee (Permanent Committee), directs that it be included in the minutes of the present meeting, and requests that Dr. Haskins serve as Chairman (ad interim) of the Executive Committee (Permanent Committee). [[underline]] Annual Report of the Secretary [[/underline]] Mr. Greenewalt offered the motion which was seconded by Mr. Haskins, and carried, and it was VOTED that the Board of Regents accepts the Report of the Secretary for the fiscal year 1969, as previously circulated. [[underline]] Private Funds Budget [[/underline]] Mr. Ripley stated that the non-public funds budget for fiscal year 1971 was incorporated in the Executive Committee (Permanent Committee) report and had been recommended for approval by the Executive Committee (Permanent Committee). On motion by Mr. Haskins, seconded by 27

Senator Scott, and carried, it was VOTED that the Board of Regents approves the budget of the non-public funds for the fiscal year 1971 as recommended by the Executive Committee (Permanent Committee). [[underline]] Resolution on Income and Expenditure [[/underline]] Mr. Ripley explained that the standard resolution approved annually by the Board of Regents gives continuing authority to the Secretary for making expenditures for the Institution. On motion by Mr. Haskins, seconded by Mr. Brown, and carried, it was VOTED that the Board of Regents appropriates for the service of the Institution, to be expended with the advice of the Executive Committee (Permanent Committee), with full discretion on the part of the Secretary as to items, the income of the Institution for the fiscal year ending June 30, 1971. [[underline]] Election of Member to the Executive Committee (Permanent Committee) [[/underline]] Mr. Ripley explained that there has been a vacancy on the Executive Committee (Permanent Committee) since the death of Mr. Robert V. Fleming. The usual procedure has been that the two non-Congressional members of the Board of Regents resident in the District of Columbia were elected to the Executive Committee (Permanent Committee) for the convenience of transacting business, such as investment matters, easily and expeditiously. Mr. Ripley mentioned that Mr. Webb might be a possible candidate. On motion by Mr. Greenewalt, seconded and carried it was VOTED that the Board of Regents elects Mr. James E. Webb to be a member of the Executive Committee (Permanent Committee) of the Board of Regents. Mr. Webb responded that he will do all he can to be helpful to the Committee. 28

[[underline]] Promotion of Mr. James Bradley to position of Under Secretary [[/underline]] At the Executive Committee (Permanent Committee) meeting on May 13, 1970, the Members felt that the appointment of Mr. Bradley as Under Secretary would be appropriate and that a resolution to this effect should be included in the Agenda for the Regents' meeting on May 20. On motion by Mr. Brown, seconded by Mr. Greenewalt, and carried, it was VOTED that the Board of Regents approves the appointment of James Bradley as Under Secretary of the Smithsonian Institution and that his salary shall be at the rate equivalent to Level II of the Federal Executive Salary Schedule. [[underline]] General Accounting Office Audit Reports [[/underline]] Mr. Ripley reported that on March 12, 1970, comments were submitted to GAO on its draft report on improvements required in the financial management activities of the Institution. His letter addressed to Mr. Voss of GAO has been circulated to all the Regents. It was recalled that the statement in the draft report that the auditors were unable to determine whether expenditures of construction funds for the purchase of equipment and furniture were in accordance with the intent of the the Congress, was refuted by a quotation from the justifications presented to the Appropriations Committee (in House Hearings of the Department of the Interior and Related Agencies Appropriation for 1961). This justification fully itemized the purposes of the appropriation and upon the approval of the appropriation clearly stated the intent of the Congress that $685,000 was included for furniture and equipment necessary for utilization of the Additions to the Natural History Building. Similarly, other items were explained, as set forth in detail in the letter to GAO. In regard to controls over the procurement of goods and services, Mr. Ripley said that we readily agreed that positive instructions should be issued in order that established procedures will be followed. These procedures have been issued. In regard to the reappraisal of internal audit activities, we agreed also that our efforts to develop an adequate internal audit staff will be vigorously pursued within the limits of funds. (An internal auditor has been employed and we are recruiting an additional auditor.) Conferences have been held with Mr. Keller, Assistant Comptroller General, and Mr. Dembling, General Counsel of the General Accounting Office, together with Mr. Scantlebury, Regional Director, in regard to the handling of revenues resulting from such activities as the Folklife Festival and similar revenue producing activities which, in fact, actually have operated at a loss. These discussions were continued on Monday, May 18. 29

The following statement, titled "Schedule of Profit and Loss from Activities," presents supporting information on the amount of income of $1,705,766 for the fiscal year 1968. A question was raised by the General Accounting Office in its draft report concerning the application of this amount. The report commented that certain of the Institution's revenue-producing activities have been financed both from private funds and from Federal appropriations; and that all revenue has been treated as income to the Smithsonian. The following statement shows that the income of $1,705,766 from the stated activities had been applied to the related expenses of these activities, expenses which totaled $1,905,607. The expenses incurred were greater than the income received and the excess of expenditures was covered by other Smithsonian private funds. This is considered to be a part of the Institution's public service programs. The only activity in which Federal funds were directly concerned was the Smithsonian Institution Press. Personal services were provided by private roll employees to publications printed with appropriated funds and personal services were provided by Federal employees to publications financed by private funds. This results from having an editorial staff funded by a combination of appropriations and private funds. 30

[[underlined]] Schedule 6 [[/underlined]] SMITHSONIAN INSTITUTION [[underlined]] PRIVATE FUNDS [[/underlined]] Schedule of Profit and Loss from Activities Year ended [[underlined]] June [[/underlined]] 30, 1968 [[9 column table]] | Total | Museum shops | Smithsonian Institution Press | Smithsonian Associates | Traveling Exhibition | Smithsonian Institution Computer Center | Smithsonian Astrophysical Observatory Computer Center | Belmont Conference Center Income Sales Net sales | $748,254 | 667,810 | 80,444 | - | - | - | - | Less cost of goods sold | 469,650 | 367,200 | 102,450 | - | - | - | - | Gross profit (loss) | 287,605 | 300, 610 | (22,006) | - | - | - | - | Rental | 1,006,612 | - | - | - | 47,506 | 112,431 | 846,675 | - | Dues and Fees | 404,644 | - | - | 201,444 | 175,381 | - | - | 27,819 | Other | 15,906 | - | 15,726 | 180 | - | - | - | - | Total income (loss) | 1,705,766 | 300,610 | (6,280) | 201,624 | 222,887 | 112,431 | 846,675 | 27,819| General and Administrative expanses: Salaries and Benefits | 809, 131 | 275,652 | 101,968 | 40,621 | 83,735 | 22,138 |247,781 | 37,236 Transportation | 86,912 | 14,054 | 1,343 | 2,464 | 56,972 | - | 9,788 | 2,291 Equipment and facilities | 10,598 | - | - | 82 | 1,013 | - | 187 | 9,316 Supplies and materials | 139,708 | 16,391| - | 9,309 | 35,822 | - | 66,440 | 11,746 Rent and utilities | 237,310 | 207 | 18 | 494 | 3,445 | 76,690 | 153,138 | 3,318 Communication | 28,308 | 978 | - | 6,675 | 1,555 | - | 14,392 | 4,708 Contractual services | 430,413 | 16,690 | 52,579 | 102,356 | 38,622 | 13,603 | 171,910 | 35,653 Computer rental | 37,467 | - | - | 1,847 | - | - | 35,620 | - Depreciation | 4,944 | 4,944 | - | - | - | - | - | - Administrative expenditures | 120,816 | 34,805 | 11,030 | 8,150 | 10,910 | - | 50,801 | 5,120 Total general and administrative expenses | 1,905,607 | 363,721 | 165,938 | 171,998 | 232,074 | 112,431 | 750,057 | 109,388 Net income (loss) before transfers | (199,841) | (63,111) | (172,728) | 29,626 | (9,187) | - | 96,618 | (81,569) | Transfers: Computer services to commercial users transferred to grants | (96,618) | - | - | - | - | - | (96,618) | - Net income (loss) after transfers $ | (296,459) | (63,111) | (172,218) | 29,626 | (9,187) | - | - | (81,569)

Mr. Ripley stated that at the Executive Committee meeting the Chancellor had suggested that a memorandum to the Board on the present status of Chapter 4 of the GAO draft report be supplied by our General Counsel. He then read that memorandum, as follows. In the course of the audit of funds appropriated for Fiscal Year 1968, the audit staff of the GAO noticed several expenditures for such activities as the Folk Festival and raised the question whether receipts from Smithsonian activities which received any support, direct or indirect, from appropriated funds should be remitted to Miscellaneous Receipts at the Treasury. At a preliminary conference a year ago, the auditors were given the published figures showing 1968 receipts and disbursements for these private fund activities; and it was clearly pointed out that this was an extremely complex matter involving the nongovernmental nature of the Institution and its private fund activities, some of which have been carried on for over a century. A conference with the GAO legal staff was requested in order to clarify this issue and discuss the pertinent facts and figures in greater detail. Instead, the GAO audit staff considerably expanded its remarks and included them as Chapter 4 of its draft report, without further consultation with the Smithsonian. As major errors were apparent in the draft when received in March, a conference with the Assistant Comptroller General and the GAO General Counsel was requested. At this meeting in April, the errors of fact, doubtful legal premises, and unwarranted inferences of Chapter 4 as drafted, were discussed at some length. The Smithsonian stated it would cooperate fully in the further factual and legal analysis necessary to the full understanding of the Smithsonian, its activities, and its long-standing administrative practices as a basis for sound conclusions. At a subsequent meeting with the GAO General Counsel on May 18th, it was agreed that Chapter 4 would be rewritten simply to state the existence of the question and that a further cooperative study is being undertaken, the results to be reported later. In the opinion of the General Counsel, the study will result in agreement on legal principles and administrative policies which will not compromise existing Smithsonian private fund activities, but will provide invaluable policy guidelines for further developments in these activities. Mr. Ripley said that the subsequent meeting of the Chancellor, the Executive Committee, and Mr. Staats and his counsel should help further to clarify this ongoing discussion. Mr. Greenwalt asked for a brief clarification on the question concerning receipts from Smithsonian activities. Mr. Ripley said that the GAO is concerned with the so-called "Miscellaneous Receipts" statutes which apply to the receipts of regular Government departments, which are deposited in the U.S. Treasury. Under its statutory charter, the Smithsonian, with its Board of Regents, is an establishment distinct from the Government itself. (You will remember the letter on this subject I recently addressed to the Chancellor.) Although there are several Comptroller General decisions recognizing the unique status of the Smithsonian (e.g., the cafeteria decision recognizing that the Museum 32

of History and Technology is Smithsonian, and not United States, property), and the GAO staff appears not to be familiar with the history of the Institution and its organic Act which vests independent control of the Smithsonian and its funds in the Board of Regents. Thus, the objective of our continuing discussions is to inform the GAO staff about the Smithsonian's traditional practices and the statutory authority therefor. We hope to reach a cooperative understanding on the proper ways in which the Miscellaneous Receipts statutes can or cannot be applied to Smithsonian activities. Mr. Ripley stated that the Institution's organic Act specifically states that receipts received by the Smithsonian are to be deposited in the Treasure of the United States to the credit of the Smithsonian. The Chancellor commented that in large operation there probably would be little difficulty in segregating the governmental income and expenses from those of the Smithsonian. But where there are two or three Federal employees working with two or three who are Smithsonian, all doing the same work for the Government and the Smithsonian, it would perhaps cost more to identify the items than the amount of money would warrant. He hoped that procedures may be found which will satisfy the Smithsonian. The Chancellor observed that ours is quite a different situation from that of a profit-making corporation engaged in a joint enterprise with the Government. There it would be extremely important to identify Government personnel and Government equipment being used because there should be a reasonable charge for the use of that personnel or equipment. But in our case, there is a small quasi-public institution with a Federal participation and the need would be considerably less. That we will explore with the Comptroller General when we meet with him. The Vice President asked if the private-funds audit was routinely distributed to the General Accounting Office for their inspection. He asked if the dispute revolves not around any challenge of the private audit but simply around a procedure which does not allow them to audit the entire public and private areas. Mr. Bradley replied that the private-funds audit report had been given to the General Accounting Office during this recent audit but that it is not given out routinely. He explained that it is routinely printed in principal part in the [[underline]] Smithsonian Year [[/underline]], the Institution's annual report. This is a public document, published and generally available. Mr. Ripley commented that the General Accounting Office had questioned the use of receipts and not specifically the audit of the private funds. 33

Mr. Ripley cited two organizations which operate substantially like the Smithsonian, Howard University and Gallaudet College. Each receives a Federal appropriation in addition to its endowment funds and retains receipts from tuitions and miscellaneous activities. Mr. Ripley reported that the Museum Shops' operation should show a profit next year. Records show a profit in 1967, a loss in 1968, and near break-even operations in 1969 and 1970. [[underline]] Sale of Paintings [[/underline]] The Secretary reported that as the result of an inquiry from a Member of Congress, the General Accounting Office instituted an audit concerning the sale and exchange of works of art in the Smithsonian's National Collection of Fine Arts. He requested the Regents to consider the following statement and resolution. The authority of the Smithsonian to exchange or sell works of art is clear. The Act of March 12, 1894, confirmed the "power of the Smithsonian Institution to receive money or other property by gift, bequest, or devise, and to hold or dispose of the same in promotion of the purposes thereof." The National Portrait Gallery Act authorizes the Board of Regents "to sell, exchange, or otherwise dispose of any property of whatsoever nature held by it." Similarly, the NCFA legislation of 1938 authorizes the Regents to "sell contemporary works of art or copies thereof." Under the Hirshhorn Museum legislation of 1966, the Trustees of the Hirshhorn Museum have "sole authority...(ii) to loan, exchange, sell, or otherwise dispose of said works of art." The Board of Trustees of the National Gallery of Art, under that Gallery's 1937 legislation, have "all the usual powers and obligations of a trustee in respect of...all works of art acquired by it." In the case of the National Portrait Gallery and the National Collection of Fine Arts, where the authority to exchange or sell is vested in the Regents, there should be a statement by the Regents concerning the exercise of this authority. It is proposed that the approval of the Secretary continue to be required in the case of the exchange or sale of any object of more than nominal value (e.g., over $100); and that the prior consent of the Regents be required in the case of the sale or exchange of any object valued at over $50,000. The Director of the Gallery would secure the approval of his Commission and the Office of the General Counsel. The Secretary would report all transactions to the Board of Regents and would request the Board's prior consent to any transaction above the stated dollar amount. 34

Mr. Burden questioned the $100 limit on the dollar value of the art objects to be exchanged or sold without prior approval of the Secretary. It was unanimously agreed that this figure be changed to $1,000. In the last few years only four paintings had been sold or exchanged. The largest amount for a single painting was $120,000. As recorded in the December 3, 1968, minutes of the Smithsonian Art Commission, approved by the Board of Regents at their meeting on January 15, 1969, the Smithsonian Art Commission reported that a Guardi had been sold in London in order to purchase the Hiram Powers collection of famous American sculpture for the National Collection of Fine Arts. The Powers collection cost approximately $120,000 which was the amount realized from the sale of the Guardi. According to the resolution, this transaction would require approval by the Regents as indicated by the amount involved. Mr. Ripley commented that appraisals were costly and that a continuous appraisal would be prohibitively expensive. Mr. Brown felt that because of the reviews of the National Collection of Fine Arts Commission and the National Portrait Gallery Commission, it was perfectly proper to propose the level of $50,000 each for items to be approved by the Board of Regents. In response to the Vice President's inquiry, Mr. Ripley stated that the advisory commissions have the responsibility for recommendations and approvals and all of their actions are reported annually to the Board of Regents for approval. The Chancellor suggested that the amount of $1,000 be used in the first paragraph of the proposed resolution and that the Secretary report back to the Board of Regents after a year's experience. Senator Fulbright inquired as to the number of sales per year and it was explained that in the case of the National Collection of Fine Arts, possibly one painting would be sold or traded in a year and the range in value might be from $30,000 to $120,000. On motion by Mr. Greenewalt, seconded by Mr. Brown, and carried, it was RESOLVED that no object of art in the permanent collection of the National Portrait Gallery or the National Collection of Fine Arts valued at more than $1,000 shall be exchanged or sold without prior approval of the museum Director, the museum's Commission, the Smithsonian's Office of General Counsel, and of the Secretary; 35

that no object of art in the permanent collection of the National Portrait Gallery or the National Collection of Fine Arts valued at more than $50,000 shall be exchanged or sold without prior approval of the museum Director, the museum's Commission, the Smithsonian's Office of General Counsel, the Secretary, and the Board of Regents; that the exchange or sale of any object of art in the National Portrait Gallery and the National Collection of Fine Arts shall be reported to the Board of Regents by the Secretary; and that the proceeds from any such sale shall be used solely for the acquisitions of works of art for the museum from which it came. In response to the Vice President's question, Mr. Ripley explained that there was no ready basis of estimating how many objects of art would be valued at less than $1,000. The collections contain thousands of items. The popularity of collections changes as does their value. For example, the National Collection of Fine Arts has a very fine, large collection of miniatures. Yet, they are unpopular now and to appraise their value would probably be costly in relation to their value. [[underline]] Proposed Revision in Smithsonian Investment Procedures [[/underline]] Mr. Ripley stated that on the agenda of the January 28, 1970, meeting of the Board, four recommendations were made which were intended to introduce more flexible procedures for handling our investments and improving our investment performances. Briefly, these were: 1. Greater delegation of authority for specific investment actions to our professional investment managers. 2. Further consolidation of our funds for investment purposes. 3. The introduction of competitive investment management through assignment of responsibility for one-half the funds to a new professional manager. 4. The allocation to income of our unrestricted endowment funds and possibly certain restricted funds of a small portion of their realized or unrealized capital appreciation. At the January meeting only a very limited discussion of the proposals was possible, and further consideration was deferred to the present meeting. It was suggested that the Board may wish to approve item No. 1 granting "discretion" to our present professional investment manager. 36

Mr. Ripley stated that at present, before purchase or sale recommendations of our investment manager can be executed, approval must be obtained from two of the five members of the Permanent Committee. This usually involves a week's delay due to writing and mailing of letters spelling out the recommendation and then obtaining the approvals. It is now recommended that authority for the purchase and/or sale of investments be delegated directly to our investment manager, subject only to the restrictions that (1) such investment transactions be within the general objectives established from time to time by the Permanent Committee, (2) all transactions be reported promptly to the Treasurer and members of the Permanent Committee, and (3) unusual cases be discussed in advance with the Treasurer. Any specific instructions to the investment manager that may be necessary will be made under the existing procedures of the Permanent Committee. Such changes of approval procedure would be of great benefit to the Smithsonian. Analysis of the investment recommendations of the past two years has shown that approval delays have cost the Smithsonian $75,000 because of adverse movements of the prices of securities during the delay periods. In addition a number of important investment opportunities have been lost as securities moved out of buying range. It is significant, furthermore, that no recommendation of our investment manager during these past two years has been disapproved by the members of the Permanent Committee. The requirement that the investment manager report all transactions immediately would appear to offer and adequate safeguard against imprudent actions. Such a change would be in line with the recommendations of the August 1969 report to the Ford Foundation on "Managing Educational Endowments." Harvard University follows this procedure for its endowment of over one billion dollars. There is a trend towards such delegation of investment authority by other major institutions throughout the country: U. S. Chamber of Commerce, Occidental College, University of the South, and New York Hospital, for example. Numerous corporate pension funds follow this practice. Mr. Greenewalt stated that it is difficult to appraise the performance of any firm that manages investments, especially when particular people are assigned to handle each account. He commented that a billion dollar fund, with which he is involved, also has an investment advisory service, and believed that Scudder, Stevens & Clark has an excellent reputation. The procedures recommended above were approved and a motion was made by Mr. Brown seconded by Senator Fulbright, and voted that the Board of Regents adopt the following specific resolutions: 1. RESOLVED that Scudder, Stevens & Clark be, and hereby is, engaged as investment counsel to the Smithsonian Institution; 37

II. RESOLVED that Scudder, Stevens & Clark be and hereby is authorized on behalf of the Smithsonian Institution at any time and from time to time to issue to Riggs National Bank as custodian of cash and of certain securities of this Institution now held or form time to time to be held for the account of this Institution, and to any broker, dealer, or underwriter designated from time to time by this Institution or selected by Scudder, Stevens & Clark (which is hereby empowered to utilize the services of its own wholly-owned affiliate Scudder Fund Distributors, Inc., or any successor to it), instructions for the sale, purchase, or deposit in connection with any plan or reorganization, recapitalization or other like plan, or exchange, of stocks, bonds, or other securities or investments, for the account of this Institution; [[underline]] provided [[/underline]] that no such instruction shall direct the delivery of any of the stocks, bonds, other securities, investments or cash owned or held by this Institution to Scudder, Stevens & Clark or shall authorize any disposition thereof except to this Institution or to said Riggs National Bank for the account of this Institution or against counter-value; III. RESOLVED that Riggs National Bank as aforesaid custodian, or any broker, dealer, or underwriter selected by this Institution or by Scudder, Stevens & Clark, and each of them, is hereby authorized to carry out promptly any instructions issued by Scudder, Stevens & Clark with respect to investment transactions to be effected for the account of this Institution and shall be under no obligation to inquire as to whether such instructions have been issued in compliance with the conditions of the foregoing resolution; IV. RESOLVED that while this Institution is confident that Scudder, Stevens & Clark will exercise diligence and care in issuing investment instructions in behalf of this Institution, that neither Scudder, Stevens & Clark nor any partner or employee thereof nor any successor firm or corporation thereto shall be liable for any losses incurred by this Institution by reason of any investment transaction recommended or effected upon the instructions of Scudder, Stevens & Clark for the account of this Institution or by reason of any failure on its part to recommend any investment transaction or, pursuant to the foregoing resolutions, to issue instructions to carry out any discretionary recommendations, except for losses caused by fraud or willful misconduct on the part of Scudder, Stevens & Clark or any partner or employee thereof; V. RESOLVED that so long as the foregoing resolutions shall remain in full force and effect, the Secretary or 38

Treasurer of this Institution be, and hereby is, authorized to certify to Scudder, Stevens & Clark, to The Riggs National Bank, or to any broker, dealer, or underwriter selected by this Institution or by Scudder, Stevens & Clark in accordance with the foregoing resolutions, that these resolutions have been duly adopted, are in conformity with the charter of this Institution and are in full force and effect. The Secretary called to the attention of the Board Exhibit B, titled "Multiple Management." Analysis during the past year of the performance of our endowment funds has revealed information not readily apparent from Scudder, Stevens & Clark data, showing that the performance of our Consolidated Fund investments in recent years has been less satisfactory than previously believed. It has also become apparent that in any large investment counselling firm such as Scudder, Stevens & Clark the performance of the counselling firm will vary with the individual actually in charge of the account and is, therefore, subject to considerable variation over a period of time. It is felt that this and other background information relating to our investment portfolio should be reviewed in detail by members of the Board of Regents. Mr. Greenewalt suggested that in view of the attitude taken by Mrs. Meyer against the consolidation of funds, the effect of the recent tax bill on certain foundations, and the possibility of applying a portion of capital gains to current operating expenses, it would be most appropriate for an [[underline]] ad hoc [[/underline]] Regents' committee to consider the three remaining points (listed on page 36) and report back to the Board of Regents. On motion by Senator Scott, seconded by the Vice President, and carried, it was VOTED that the Chancellor designate two or three members of the Board of Regents to serve as an [[underline]] ad hoc [[/underline]] committee to review with the Secretary and the Treasurer of the Institution the information which has been developed with respect to investment performance and to consider the possible consolidation of funds for investment purposes, the possible assignment of part of the funds to another investment manager, and the possible allocation to income of a portion of capital appreciation. Its findings are to be presented at the next meeting of the Board of Regents. [[underline]] H. Res. 910, Resolution authorizing investigations and studies relating to the administration of the Smithsonian Institution [[/underline]] The Secretary reported on his meeting of May 8, 1970, with Congressman Frank Thompson. This referred to a pending resolution which would authorize investigations and studies relating to the management of the Smithsonian. 39

Mr. Thompson told the Secretary that he needed more information on the Smithsonian in order to make competent representations in the House of Representatives on various legislative proposals of the Institution. It was evident that through the intervention of Mr. Mahon and Mr. Bow, Mr. Thompson does not intend to ask the House for the power of subpoena and the swearing-in of witnesses. It is expected that Mr. Thompson will pursue several hearings for informational purposes in accordance with the customary procedure of inviting Smithsonian representatives to testify before a Congressional Committee. [[underline]] Bureau of the Budget recommendation on the Science Information Exchange [[/underline]] The Secretary stated that the Bureau of the Budget has suggested informally that the Science Information Exchange be administered by the National Science Foundation in lieu of the Smithsonian Institution. Funding of this operation, in an amount of about $1.5 million currently, has been supplied by the National Science Foundation although the function has been carried on by the Smithsonian for over 15 years. The Bureau of the Budget recognizes that the National Science Foundation has a statutory responsibility in this field and that the funding is being supplied by the Foundation. It was proposed that the Bureau of the Budget be requested to defer the transfer of the administrative responsibility for one year, i.e., to fiscal year 1972, in order to provide time for a study of the operation and for an orderly transfer of employees and other administrative responsibilities if that is decided to be appropriate. [[underline]] Nominations for Board of Trustees for the Joseph H. Hirshhorn Museum and Sculpture Garden [[/underline]] The Secretary stated that now that the museum and sculpture garden are under contract and construction is in progress, it appears to be appropriate to submit nominations from the Board of Regents for appointments to the Board of Trustees of the Hirshhorn Museum. Four appointments are made by the President from among nominations submitted by the Board of Regents and four other appointments are made by the President from among nominations submitted by Mr. Hirshhorn. There are a total of eight general trustees plus the Chief Justice and the Secretary serving as ex officio members. It was mentioned that the members so appointed by the President shall have terms expiring one each on July 1, 1971, and each subsequent year, as designated by the President and that successor general members (who may be elected from among members whose terms have expired) shall serve for a term of six years. Mr. Bow stated that he had talked over our suggestions for nominations with the appropriate White House staff and that they were interested in receiving the nominations. 40

On motion by Senator Anderson, seconded by Senator Fulbright, and carried, it was VOTED that the following list of names be presented to the President: Mrs. Howard Ahmanson of Los Angeles Mrs. Philip Berman of Allentown, Pennsylvania Mr. Edward Carter of Los Angeles Mr. John D. Ehrlichman of Seattle Mr. Leonard Firestone of Los Angeles Mrs. J. Clifford Folger of Washington, D.C. Mr. Armand Hammer of Los Angeles Mr. George Heard Hamilton of Williamstown, Massachusetts Mr. H. J. Heinz, II, of Pittsburgh Mr. Eric Larrabee of New York Mr. Vincent Price of Los Angeles Mr. David Rockefeller of New York Mr. Henry Strong of Washington, D.C. [[underline]] National Air and Space Museum Advisory Board [[/underline]] A meeting was held on May 18, 1970. Present were: Colonel William C. Moore, USAF Vice Admiral Thomas F. Connolly, UNS Dr. Stetson Conn Chief Historian Department of the Army Colonel New representing Deputy Chief of Staff (Air), USMC Captain Terence McDonald Chief, Public Information Division U. S. Coast Guard General Gustav Lundquist Acting Associate Administrator Federal Aviation Administration Mr. Shelby Thompson for Julian Scheer, NASA Lt. General Elwood R. Quesada (Presidentially appointed) Lt. Gen. William E. Hall (Presidentially appointed) S. Dillon Ripley Secretary (present part of meeting) Frank A. Taylor Acting Director of the National Air and Space Museum Sidney R. Galler Assistant Secretary (Science) Charles Blitzer Assistant Secretary (History & Art) Mrs. Beech (the third Presidentially appointed member) could not be present. Frank A. Taylor, Acting Director of the National Air and Space Museum (NASM), and Assistant Secretary (Science) Sidney R. Galler opened the meeting with welcoming remarks. Reports were given by NASM Assistant Directors F. C. Durant, III, Louis S. Casey, and E. W. Robischon on their departmental activities. 41

A visit was made to NASM's Preservation and Restoration Division at Silver Hill, Maryland, to inspect storage and restoration operations. This was followed by brief tours of the aeronautical and astronautical exhibits at the Smithsonian and NASM's Historical Research Center. (NOTE: The Secretary joined the meeting at this point of its proceedings.) The Secretary reviewed the progress toward construction of a new building to house the Museum. He reviewed the history of Congressional approval of the building as designed, the designation of a site on the Mall, and discussed the estimated increase in construction costs of the past few years because of inflation. He stated further that a request for $2,500,000 to redesign the building had been denied in the fiscal year 1971 budget but will be resubmitted later this year. A discussion followed on the search for an appropriate individual to fill the post of Director, National Air and Space Museum. A principal responsibility of this position will be to obtain the appropriate Administration and Congressional support for construction of this Museum and to oversee the major expansion program which will be needed. A resolution was adopted by the Board endorsing the activities at Silver Hill, the condition of specimens stored, and the quality of restoration. It was agreed and reconvene the Advisory Board this fall. [[underline]] Award of the Langley Medal [[/underline]] The Langley Medal was last awarded in 1967 to Dr. Von Braun. Since 1909, 12 awards have been made. In the belief that it would be appropriate at this time to confer the medal again, the Secretary made inquiry of Dr. Paine and others, including Dr. Whipple, for appropriate names to be placed before the Board of Regents for their determination. So far these include: Lt. General Samuel C. Phillips Dr. George Mueller Dr. Robert R. Gilruth It was anticipated that members of the Board of Regents may have other suggestions. Subsequently, the Secretary proposed the name of Edwin A. Link for his services to aviation, and to the Smithsonian. Senator Scott suggested that the two astronauts who first landed on the Moon would be worthy candidates. The Vice President agreed but pointed out that some of the earlier flights were very risky and are also deserving of recognition. Senator Anderson felt that George Mueller has done a fine piece of work. Mr. Webb felt that those who had already received considerable recognition need not be candidates for this award. It was concluded that the Chancellor should appoint a subcommittee to study the matter. On motion by Mr. Bow, seconded by Senator Fulbright, and carried, it was 42

VOTED that a subcommittee of the Board of Regents be designated by the Chancellor to make inquiry and recommendations, with supporting statements, concerning an appropriate recipient of the Langley Medal, for consideration by the Board of Regents. [[underline]] Legislation on which the Regents' comments are requested [[/underline]] The Secretary briefly commented on the bill, H. R. 16848 (Dingell), "To amend the National Environmental Policy Act of 1969, to provide for a National Environmental Information Bank within the Smithsonian Institution." The Chancellor commented that previous discussions had established that a data bank operation could be troublesome. Mr. Bow concluded that since so many legislative measures relating to environmental control were now under consideration by the Congress that Smithsonian should defer comments until it can determine the best manner in which its resources might be most effective. The Secretary proposed that the two other legislative measures be mailed to the Regents for comment. One is a GSA draft bill, "To establish the Federal Center City Bicentennial Development Corporation, a public building corporation, to provide for the preparation and carrying out of a Development Plan for certain areas between the White House and the Capitol." The second is a State of Colorado Resolution "Proposing the Establishment of an Historical Museum by the Smithsonian Institution in the Denver Skyline Renewal Project." [[underline]] Folklife Foundation Legislation [[/underline]] Senator Fulbright requested clarification of the position of the Smithsonian concerning the Yarborough bill, S. 1591, "To establish an American Folklife Foundation." He said that Senator Yarborough was not clear on whether the Board of Regents wanted the reference to the Smithsonian deleted from the bill. It was agreed that Senator Fulbright would advice Senator Yarborough that the bill will require more study by the Board of Regents and will make a final determination at a future time. It was decided that when appropriate the Regents could be polled by mail. [[underline]] S. 706, a bill to add three additional Citizen Members to the Board of Regents [[/underline]] Senator Anderson mentioned that enactment of legislation to add three non-Congressional Regents to the Board might be unwise now because of the many cross currents in the country, but that he would suspend the hold he had placed on the bill if the Regents wished. Mr. Brown pointed out that with the growth of the Institution, the work of the Board is increasing and additional members on the Board are needed. 43

The Secretary called attention to the action of the Regents on January 15, 1969, which provided that if the legislation is passed, the Chancellor would appoint a nominating committee to present a list of candidates to the full Board for its consideration. Senator Anderson said he would withdraw his objection to enactment of the pending legislation and would so advise Senator Pell, Chairman of the Subcommittee on the Smithsonian Institution of the Senate Committee on Rules and Administration. [[underline]] Adjournment [[/underline]] Upon advice that Mrs. Meyer had arrived for the presentation ceremony, the meeting was adjourned at 6:20 p.m. The date for the fall meeting of the Board of Regents will be fixed by mail ballot. Respectfully submitted: [[signature, underlined]]S. Dillon Ripley [[/signature, underline]] S. Dillon Ripley, Secretary 44

PROCEEDINGS OF THE FALL MEETING OF THE BOARD OF REGENTS SMITHSONIAN INSTITUTION October 28, 1970 INDEX | Page Attendance | 1 Minutes of the May 20, 1970 Meeting | 1 Report of the Executive Committee (Permanent Committee) | 1 Resolution on the death of Michael J. Kirwan | 11 Report of the Regents' [[underlined]] Ad Hoc [[/underlined]] Investment Policy Committee | 12 Freer Gallery of Art | 14 National Zoological Park | 15 Status Report on Hearings | 15 Status Report on the Magazine | 18 Supplemental Appropriations Requests | 18 Ceremony for the Langley Medal Presentation | 19 National Portrait Gallery | 19 National Armed Forces Museum Advisory Board | 19 Other Business | 20 National Associates | 20 Cooper-Hewitt | 20 Symposium, November 16 - 19, 1970 | 20 Drug Exhibit | 20 Gift of Mrs. Howard Bruce | 21 Next Meeting of the Board of Regents | 21 National Air and Space Museum Presentation | 21

PROCEEDINGS OF THE FALL MEETING OF THE BOARD OF REGENTS OF THE SMITHSONIAN INSTITUTION October 28, 1970 [[underlined]] Hour of Meeting [[/underlined]] The Board of Regents met in the Aerospace Hall of the Arts and Industries Building. The meeting was called to order by the Chairman (ad interim) of the Executive Committee (Permanent Committee), Mr. Haskins, at 4:05 p.m. on Wednesday, October 28, 1970. [[underlined]] Attendance [[/underlined]] Mr. Caryl P. Haskins Mr. John Nicholas Brown Mr. William A. M. Burden Mr. Crawford H. Greenewalt Mr. Thomas J. Watson, Jr. Mr. James E. Webb Mr. S. Dillon Ripley, Secretary The Vice-President, the Chancellor, and the Congressional Regents were not present because of the press of other business. Also in attendance were Under Secretary James Bradley, Assistant Secretaries Sidney R. Galler, Charles Blitzer, and William Warner (Acting), Frank A. Taylor, Director General of Museums, T. Ames Wheeler, Treasurer, Peter G. Powers, General Counsel, and John H. Dobkin, Executive Assistant to Mr. Ripley. [[underlined]] Minutes of the May 20, 1970 Meeting [[/underlined]] A motion was made and seconded and it was VOTED that the Board of Regents approves the minutes of the May 20, 1970 meeting as previously circulated. [[underlined]] Report of the Executive Committee (Permanent Committee) [[/underlined]] Mr. Haskins, Chairman (ad interim) announced that the Executive Committee (Permanent Committee) met on October 26, 1970. He summarized the report which follows:

2 [[underlined]] REPORT OF THE CHAIRMAN (AD INTERIM) OF THE EXECUTIVE COMMITTEE (PERMANENT COMMITTEE) OF THE BOARD OF REGENTS OF THE SMITHSONIAN INSTITUTION OF THE MEETING ON OCTOBER 26, 1970 [[/underlined]] The meeting of the Executive Committee (Permanent Committee) was called to order by the Chancellor. In attendance were the Chief Justice, Dr. Haskins, Mr. Webb, and the Secretary. Also in attendance were Mr. Bradley and Mr. Wheeler. [[underlined]] Report of Ad Hoc Investment Policy Committee [[/underlined]] Mr. Webb reported on a meeting of the [[underlined]] Ad Hoc [[/underlined]] Committee of the Board of Regents to review Smithsonian investment policy which was held on September 15, 1970. Attending were Mr. Burden, Mr. Greenewalt, Mr. Webb, Secretary Ripley, Mr. Wheeler, Mrs. Morgan, and Mr. Powers. A second meeting of the Committee will be held on October 28, 1970, prior to the Regents' meeting. Mr. Webb stated that the Committee will undoubtedly recommend to the Board that an investment policy committee be established. Its function would be to review investment plans and performance of the Institution's investment counselor as well as investment questions raised by the Treasurer. Mr. Webb also observed that service on such a committee would be one way to interest additional people in the Smithsonian and aid its fund-raising efforts. The Chancellor suggested that such a committee could serve as a communication link between the investment counselor and the Board of Regents. It was felt that the committee should probably include the three present [[underlined]] Ad Hoc [[/underlined]] Committee Regents (Messrs. Webb, Burden, and Greenewalt) and three or four experienced investment advisors from outside the Institution. Various individuals who might be asked to serve

3 on the committee, as suggested by Mr. William McC. Martin and others with whom Mr. Webb had discussed the matter, include the following: Mr. Andrew Overby, formerly with U. S. Treasury Robert V. Roosa, former Under Secretary of Treasury Harold Linder former President, Export-Import Bank Donald Moriarty partner, William A. Burden Co. Mr. Webb stated that on another matter being discussed by the [[underlined]] Ad Hoc [[/underlined]] Committee, namely, the possibility of appointing an additional investment counselor to handle a portion of the Institution's endowment funds, Mr. Martin had advised against having more than one such counselor. Mr. Webb feels, therefore, that unless the Committee is unanimous in favoring the use of two investment counselors, this particular proposal should be dropped. Mr. Webb and Mr. Wheeler will meet with Mr. Martin, however, to discuss the question further. It was concluded that the Executive Committee (Permanent Committee) sees no objection to the appointment by the Chancellor of the proposed investment policy committee and will concur in such a recommendation to the Board by the [[underlined]] Ad Hoc [[/underlined]] Committee. It was suggested that Mr. ^[[BURDEN]] [[strikethrough]] Webb, as a member of the Executive Committee (Permanent Committee), [[/strikethrough]] might serve as coordinator of the investment policy committee. [[underlined]] Freer Gallery of Art [[/underlined]] The Secretary reported that the Freer Search Committee, comprised of Laurence Sickman, Senator Hugh Scott, Oleg Grabar, Roswell Gilpatric, and J. Carter Brown had made its report.

4 The majority of the committee recommended that Dr. Harold Stern, currently the Assistant Director, be appointed the next Director. In addition, two other candidates were proposed. The Executive Committee (Permanent Committee) concurred in the recommendation of the Secretary that he consult with Dr. Stern as soon as possible and proceed to fill this position. [[underline]] Freer Visiting Committee [[/underline]] The Secretary pointed out that the 1969 [[underlined]] ad hoc [[/underline]] Committee on Smithsonian Oriental Program had unanimously recommended that a Freer Visiting Committee be established. Such a committee would be appointed by the Secretary in consultation with the Director of the Freer Gallery from among museum and university specialists in Asian and non-Asian arts, educators, and interested, informed members of the community. Its powers would be confined to advising the Secretary and the Director. It seems especially appropriate to appoint such a committee in light of the death of Mrs. Meyer and thus the termination of the original committee appointed under Mr. Freer's will. The Executive Committee (Permanent Committee) concurred in this recommendation. [[underline]] Status Report on the National Zoological Park [[/underline]] The Secretary discussed the potential charges for automobile parking and for admission at the National Zoological Park.

5. He recalled that in November 1969 the staff at the Zoo had presented a program on their operations and research. This resulted in a request by the Board of Regents for a report to show a comparison of zoo practices both in the United States and abroad. This Zoo Survey Report was presented to the Board of Regents in January 1970 and was reviewed by them. Mr. Ripley stated that he would now like to report further on the status of the Zoo and on possible charges for parking and admissions. He recognized that while the maintenance of order was generally satisfactory at the Zoo, nevertheless, the peripheral fence has deteriorated, entry has been forced into the park on occasions, two dogs had entered the animal pen and had killed four waterbucks, and certain specimens of geese had disappeared. Now that the Federal operating budget of the Zoo has been consolidated with the Federal appropriations of the Institution, it is believed timely to review all phases of Zoo operations and policies. We are now reviewing administrative operations through a series of meetings with the Zoo's senior staff. Representatives of the Civil Service Commission have been making a field survey of Zoo personnel and personnel practices. The Friends of the Zoo are improving their services to the public but rather slowly.

6 Discussions are being carried on with the General Accounting Office in regard to the proper handling of revenues received from the operation of Zoo concessions, such as the trackless train and the cafeteria. It is evident that while Federal appropriations have increased from $1,655,000 in 1965 to $3,025,000 in 1971, additional funds are needed by the Zoo. First, we need an automobile parking garage for visitors. Secondly, we need to strengthen our educational and research programs, programs for which the prospects of Federal appropriations are not promising. The Secretary believes, therefore, that additional funds should be obtained for these purposes through charging a parking fee and also an admission fee. Automobile parking capacity is grossly inadequate during the five-month peak period (April-August). The ultimate solution is multi-story garage. Preliminary estimates show that a charge of 50¢ for the first two hours of parking with a maximum of $1 would produce gross revenues of $300,000 per annum. After deducting start-up costs in the first year, the net revenue remaining would be $9,000 in the first year and $206,000 in each succeeding year. These funds could provide a persuasive basis for constructing a garage.

7 In regard to charging for admission, the Secretary reported that the following zoos do charge: New York Zoological Park (Bronx) Milwaukee County Zoological Park Portland Zoological Gardens Philadelphia Zoological Gardens Chicago Zoological Park (Brookfield) San Diego Zoological Gardens Only St. Louis and Washington, D. C. among the larger cities, permit free admission. Evidently, there prevails a conviction that the tax dollar should be augmented by a reasonable charge for admission to a zoological park. Such revenue would be committed to strengthening a program of education and of scientific research in zoological science. It has been the experience elsewhere that the reasonableness of an admission charge is generally accepted in a number of other cities, once it has been established. An indirect benefit is the reduction in vandalism. On the assumption that a charge of 75¢ would be charged for adults and 25¢ for those under 18 years, and the assumption that 1,250,000 adults and an equal number of children (under 18 years of age), the potential receipts are estimated at $937,000 from adults and $312,000 from children. If those under 18 were admitted free, the gross receipts would be $937,000 per annum. In the first year the gross would be reduced by $50,000 for start-up costs and $40,000 for operating costs (computed as incrementals to the cost of collecting a parking fee). This gives a net revenue in the first

8 year of $847,000 and thereafter a net revenue of $897,000, if we are to assume that those under 18 would be admitted free. The Chancellor remarked that there is always a risk that the revenues might be directed to be placed in the Treasury. The Secretary expressed confidence that there would be public acceptance of the charges and that a way would be found to retain the revenues. He reported that the General Counsel is currently negotiating with the General Accounting Office in regard to the retention of receipts derived from various activities. It is not yet clear whether parking and admission receipts at the Zoo may be retained by the Smithsonian under existing law. The Secretary recommended that he be authorized to proceed with studies and bring back a definite plan of the necessary physical improvements, capital and operating costs, and expected revenues, for further review at the Regents' meeting in January 1971. Mr. Webb said that he favored such a two-stage process of review. The Executive Committee (Permanent Committee) concurred in this recommendation. [[underline]] Hearings on the Smithsonian before the House Subcommittee on Library and Memorials [[/underline]] The Secretary reported that hearings on the operations of the Institution, its structure, its policies, and its services to the public,

9 over a period of seven days between July 16 and July 31, 1970, had been conducted in a friendly way and were concluded satisfactorily. The Chairman, Congressman Thompson, concluded by saying that the Secretary and his staff on short notice had prepared careful and comprehensive testimony. He said that there have been some areas of doubt and some areas of criticism as might be expected. He recalled that his intention was to learn more about the nature of the Smithsonian and that that has been accomplished. He concluded by saying "In general, despite some criticism, I am very pleased with this whole set of hearings." [[underline]]Presentation on the National Air and Space Museum [[/underline]] The Secretary outlined a presentation on the National Air and Space Museum which will represent the principal part of the Regents meeting on October 28. Included will be questions relating to the proposed redesign of the building and questions raised by the National Capital Planning Commission regarding the Mall site. Brief slide talks will describe various aircraft museums of the United States and abroad and also space artifacts. The Secretary reported that Mr. Ehrlichman and Mr. Shultz had recently visited the Institution in order to gain information on various Smithsonian programs.

10 [[underline]]Status Report on the Magazine [[/underline]] The Secretary reported that there is sound basis for optimism for the future of the Smithsonian magazine. A further report will be provided to the Regents on October 28. [[underline]]Supplemental Appropriation Requests [[/underline]] The Secretary reported that he considers it necessary to request supplemental appropriations for fiscal year 1971 totaling $2,475,000. These funds will be in addition to the base operating appropriation of $34,702,000. A request of $1,220,000 is included for statutory pay increases of Civil Service employees. A request for $775,000 is to repair fire damage in the Museum of History and Technology. A request of $250,000 is for necessary technical support in the Museum of Natural History. And the amount of $230,000 is for additional protection of Smithsonian buildings and property. The meeting was concluded by calling attention to the proposed dates for the next Executive Committee meeting on January 26, 1971; and for the meeting of the Board of Regents at Hillwood on January 28, 1971. The meeting adjourned at approximately 6:00 p.m. Respectfully submitted: [[underline]] /signed/ Caryl P. Haskins [[/underline]] Caryl P. Haskins Chairman (ad interim) Executive Committee (Permanent Committee) Board of Regents of the Smithsonian Institution

11 After the summarization of the Executive Committee (Permanent Committee) report, several Regents pointed out that in their experience there would be an advantage in having a member of the Board of Regents serve as the Chairman of the Freer Visiting Committee and similar committees. Mr. Ripley stated that he hoped that Senator Hugh Scott, an authority on oriental art, would serve. The following motion was made, seconded and carried and it was VOTED that the Board of Regents accepts the Report of the Executive Committee (Permanent Committee), directs that it be included in the minutes of the present meeting, and requests that Mr. Haskins serve as Chairman (ad interim) of the Executive Committee (Permanent Committee). [[underline]]Resolution on the death of Michael J. Kirwan [[/underline]] The following resolution was unanimously approved by a standing vote: RESOLVED: That the members of the Board of Regents of the Smithsonian Institution wish to express their sincere regret at the loss suffered by the Institution because of the death of Mr. Kirwan, a Member of the Congress of the United States for 33 years and a Member of the Board of Regents since 1962. His personal concern for the welfare of the Smithsonian Institution and his valued counsel and devotion to the affairs of the Institution will be missed by his colleagues on the Board. BE IT FURTHER RESOLVED: That this resolution be entered in the minutes of the Board; and that a copy be sent to Mrs. Kirwan.

12 [[underline]] Report of the Regents' Ad Hoc Investment Policy Committee [[/underline]] Mr. Burden reported that the [[underline]] Ad Hoc [[/underline]] Investment Policy Committee had met today. Attending were Messrs. Burden, Greenewalt, Webb, Wheeler, and Powers, with Mrs. Morgan as secretary. As had been reported by Mr. Webb to the Executive Committee the [[underline]] Ad Hoc [[/underline]] Committee recommended that an Investment Policy Committee be appointed to serve on a regular basis for the purpose of reviewing general investment programs, policies and performance of the Institution's investment counselors as well as investment questions which may be raised by the Treasurer. The committee would meet at the call of its chairman, possibly in New York. It was suggested that the committee include the three present Regent members of the [[underline]] Ad Hoc [[/underline]] Committee (Messrs. Burden, Greenewalt, and Webb) and three or four outside experienced investment people. The following persons were suggested as possible members of the committee. Harold Linder, former President, Export-Import Bank Robert V. Roosa, former Under Secretary of Treasury Andrew Overby, formerly with U. S. Treasury Donald P. Moriarty, Partner, William A. Burden Co. William Salomon, Head of Salomon Brothers and Hutzler Benno C. Schmidt, Managing Partner, J. H. Whitney

13 It was further suggested that until the full committee was appointed investment procedures should continue as at present with the three Regent members in effect acting as the Investment Policy Committee. Mr. Burden commented that there was no intention to change investment policy at this time and that any major recommendations would be submitted to the Regents. The following motion was made, seconded and passed, and it was VOTED that an Investment Policy Committee be appointed by the Chancellor to exercise the powers of the Board with regard to investment policy questions and to report to the Board thereon; and that it include Messrs. Burden, Greenwalk, and Webb plus three or four additional non-Regent experienced investment persons of the type recommended by the [[underline]] Ad Hoc[[/underline]] Committee. Mr. Burden stated that the [[underline]]Ad Hoc[[/underline]] Committee also recommended that the total return concept of income be adopted for the investment management of the J. Seward Johnson Trust Fund. Mr. Wheeler pointed out that the capital as well as the income from dividends and interest of this fund can be used for its stated purposes, and that because the fund is largely made up of high-growth, low-dividend stock the current income is very low, well below the budgeted requirements of the projects for which the fund was contributed. Mr. Watson and Mr. Brown raised a number of questions regarding the applicability of the total return concept of income to Smithsonian endowment funds.

14 Mr. Webb suggested, however, that Mr. Wheeler be given clearance to proceed with the total return concept of income for the J. Seward Johnson Trust Fund only and to carry out a study of the legal restrictions applying to various endowments making up the Consolidated fund for a further report to the Regents. There was general agreement among the Board members with this suggestion. [[underline]]Freer Gallery of Art [[/underline]] The Secretary commented that in the light of the report of the Freer Search Committee, he would discuss with Dr. Stern the future program of the Freer Gallery of Art. The Secretary observed that the death of Mrs. Meyer makes particularly appropriate the appointment of a Visiting Committee for the Freer Gallery. Such a Committee was recommended by the [[underling]]Ad Hoc [[/underline]] Committee on Smithsonian Oriental Programs in 1969. A motion was made, seconded and carried and it was VOTED that the recent report of the [[underline]]Ad Hoc[[/underline]] Freer Search Committee be accepted; that the pending appointment by the Secretary of Dr. Harold P. Stern as Director of the Freer Gallery of Art be approved; and that the Secretary proceed with the appointment of a Visiting Committee.

15 [[underline]] National Zoological Park [[/underline]] The Secretary reported that a year ago a presentation was made before the Board of Regents on the programs of the National Zoological Park. Now that the Federal operating budget of the Zoo has been included in the Federal appropriation of the Institution, it is timely to review all phases of Zoo operations and policies. We are not reviewing administrative operations with the senior staff of the Zoo. Representatives of the Civil Service Commission have been making a survey of Zoo personnel practices. A study of other zoos showed a trend to charging for parking and for admission. Our consultants forecast a demand by 1980 of over 1,400 additional spaces for automobile parking. The estimated cost of a multi-story garage of this capacity would be $6.6 million. In addition to the parking garage, the educational and research programs at the Zoo should be strengthened. Accordingly, the Secretary said he would like to have the approval of the Regents to continue studies of possible charges for parking and for admission. On all these matters, a further report would be made to the Regents in January 1971. In the meantime exploratory discussions would be held with all necessary officials. After considerable discussion it was agreed that the subject should be continued under study and reports given to the Regents when ready. [[underline]] Status Report on Hearings [[/underline]] The Secretary recalled that he had kept the Regents informed during the summer concerning the hearings before the Subcommittee on Library and Memorials in July 1970. He considered that the hearings were worthwhile and commended the staff most highly for their invaluable aid in assembling testimony. He recognized that the General Accounting

16 Office had recommended that the Smithsonian reimburse the Natural History Building construction appropriation in the amount of $40,095 representing the cost of alterations to the Smithsonian's Arts and Industries Building. He reported that he has received the approval of the Chairman of the Appropriation Subcommittees of the House and the Senate which will permit the reprogramming of this amount so that a bookkeeping transfer may be made from the Arts and Industries Building to reimburse the Natural History Building appropriation. The Secretary thought that Mr. Thompson was sincerely and genuinely interested in learning of the history and evolution of the Institution. Mr. Powers pointed out that the report of the Committee is not yet available but is expected before the end of the year. Mr. Brown asked if the publicized criticisms of the General Accounting Office had been satisfied. Mr. Bradley replied affirmatively. He reported that a response has been made to the Government Operations Committee along the following lines. The criticism of using $40,095 of an appropriation intended for constructing additions to the Natural History Building to pay for alterations to the Arts and Industries Building has been satisfied by gaining the approval of the Chairmen of the Appropriations Subcommittees for the transfer of that amount from an appropriation for the Arts and Industries Building to the appropriation for the Natural History Building, a bookkeeping transaction.

17 The criticism by the General Accounting Office that proper procurement procedures had not been followed in all cases has resulted in corrective action. The Secretary has advised all principal professional and administrative employees that any procurement made without following the prescribed procedures must be investigated by an Assistant Secretary or other supervisory authority. We have also issued a purchasing handbook to assist employees in proper procurement practices. The General Accounting Office report stated that Federal funds were used partially to support revenue producing activities and that the revenues received are considered to be private funds by the Institution. A representative of the General Accounting Office testified before the House of Representatives Subcommittee on Library and Memorials that in view of the unique status of the Smithsonian Institution and the legal provision that all revenues are to be credited to the Smithson bequest, the General Accounting Office cannot conclude that monies received from revenue producing activities must be deposited in the Treasury as miscellaneous receipts. The General Accounting Office and the Smithsonian are currently engaged in a joint study of our public service activities which generate revenues used to help defray the cost of the activities. As recommended by the General Accounting Office we have established an Office of Audits which is now staffed by five employees. Concerning the use of $336,000 of construction funds to purchase furniture and equipment, we have advised that the printed

18 House Hearings explicitly itemized the purposes of the appropriation and clearly stated the intent of the Congress in approving the appropriation. Included in the itemization of the appropriation totaling $13,500,000 was the item for furniture and equipment in the amount of $685,000. We have therefore advised the concerned Congressional Committees and the General Accounting Office that the expenditure for furniture and equipment as a necessary part of the construction project for the Natural History Building Additions was in accordance with the intent of Congress and was consistent with the practice of the Institution and of other agencies. Accordingly, no further action is contemplated. [[underlined]] Status Report on the Magazine [[/underlined]] The Secretary referred to a summary of the present and projected status of the [[underlined]] Smithsonian [[/underlined]] magazine. It appears that there is a sound basis for optimism for the future of the magazine. Income should cover expenses in the fiscal year 1971. Mr. Watson commented that earlier there was some question of making the venture a success, but he believes that congratulations are now in order. [[underlined]] Supplemental Appropriations Requests [[/underlined]] The Secretary explained that it had become necessary to request supplemental appropriations for fiscal year 1971 totaling $2,475,000. These are for pay and related benefits ($1,220,000); repair of the fire damage in the National Museum of History and Technology ($775,000); partial correction of support fund requirements in the National Museum of Natural History ($250,000); and improved protection of Smithsonian buildings, property, and visitors ($230,000).

19 An additional request under the Smithsonian Special Foreign Currency Program for the fiscal year 1972 was submitted to finance a joint research proposal in environmental management involving the Smithsonian and Yugoslav research institutions. Referring to the fire early in the morning on September 30, 1970, in the computer exhibit area on the third floor of the National Museum of History and Technology, the Secretary explained that the fire resulted not from arson but from some malfunction in the electrical circuits. The exhibition areas are not equipped with sprinklers because of the hazard of accidental water damage. The fire was restricted by the existence of fire doors. In accordance with Government-wide practice, public buildings are not covered by fire insurance. [[underlined]] Ceremony for the Langley Medal Presentation [[/underlined]] The Secretary reported that he had invited the President, through Mr. Ehrlichman, to present the Langley Medal to Lt. General Samuel C. Phillips. [[underlined]] National Portrait Gallery [[/underlined]] Mr. Brown reported that the National Portrait Gallery is operating satisfactorily. He thought that the special presentation of portraits of John Quincy Adams next month will be spectacular. An [[underlined]] ad hoc [[/underlined]] committee had been formed to select a historian, and Professor Lillian Miller of the University of Wisconsin (Milwaukee) has now been offered the position. [[underlined]] National Armed Forces Museum Advisory Board [[/underlined]] Mr. Brown commented that the White House evidently takes seriously the Armed Forces Museum in that the President had appointed

20 Lt. General Milton G. Baker, Mr. Alexander P. Butterfield, and Mr. William H. Perkins, Jr. to the Advisory Board. The Board has reviewed and approved a brochure which will describe the first phase of the proposed museum park. This phase will be oriented to the Bicentennial of the American Revolution. He expressed his continuing hopes for this project on which he has worked since 1954. [[underlined]] Other Business [[/underlined]] Mr. Ripley reported that he has been active in promoting the National Associates of the Smithsonian Institution with the effective assistance of Mr. Thomas J. Watson. During the coming week he plans to visit Los Angeles, San Francisco, and New York City. The Secretary reported further that at the suggestion of Mr. Watson he had sent letters to forty corporations seeking their financial support for the National Associates program. He reported that a gift of $100,000 for the Cooper-Hewitt Museum had been received from the Arts Council of the State of New York. Funds totaling $4 1/2 million are being sought for the renovation of the Carnegie Mansion to house the Cooper-Hewitt Museum. He referred to the forthcoming Symposium on "Cultural Styles and Social Identities: interpretations of protest and change" to be held November 16 through 19. A related exhibit, scheduled to open in the spring of 1971, will focus on the historical uses of drugs. Several Regents expressed concern that the exhibition might be misinterpreted as an implied acceptance of the use of drugs. The Secretary explained that the purpose of the exhibit would be to deflate the preoccupation of the young by showing the history of the use of drugs, particularly in the fields of medicine and religion, and to document more fully the results of the use of drugs.

21 [[underlined]] Gift of Mrs. Howard Bruce [[/underlined]] The Secretary announced that Mrs. Howard Bruce of Baltimore plans to transfer to the Smithsonian an additional 23 acres of land adjoining the Belmont property in Howard County, Maryland. A motion was made, seconded, and it was VOTED that the Board of Regents accepts the gift of Mrs. Howard Bruce to the Smithsonian Institution of approximately 23 acres of land adjoining the Belmont property in Howard County, Maryland. [[underlined]] Next meeting of the Board of Regents [[/underlined]] It was agreed that the next meeting of the Board of Regents would take place on January 28, 1971, at Hillwood. [[underlined]] National Air and Space Museum Presentation [[/underlined]] The Secretary reviewed briefly the history of the National Air and Space Museum, beginning with the founding act of August 12, 1946, which established the museum to memorialize the national development of aviation. In 1958, the preparation of plans was authorized and a site on the Mall was designated. Construction was authorized in 1966. The Senate Committee at that time included the recommendation that funding for the museum should be deferred until there is a substantial reduction in military expenditures in Vietnam. In November 1969, the Regents approved a recommendation that because of substantial increases in construction costs, the building should be scaled-down from its present level of $65,000,000 to a cost not to exceed $40,000,000. The Regents also approved an urgent request to the President for $2,000,000 to finance the redesign.

22 These funds were not included in the President's Budget for the fiscal year 1971. Since that time, however, Senators Jordan and Pell have advised that a request for planning funds would be consistent with the 1966 recommendation of the Committee, deferring construction funds until the war in Vietnam is substantially curtailed. The Secretary reported that he had met with the staff of the National Capital Planning Commission in regard to the review of the site for the National Air and Space Museum as requested by the Office of Management and Budget. Together with Mr. Webb, he presented a forceful argument for retaining the site authorized in 1958 by the Congress. He pointed out that the Mall had been reserved for public service buildings such as museums and galleries. By the use of modern display techniques it will be possible to create on this site a spectacular center of exhibition. Of equal importance, the museum at this location will provide a center for documentation of the history and science of air and space flight and an unrivaled opportunity for education in this field. Mr. Webb expressed his hope that the National Air and Space Museum would be included in any review that might be undertaken of the Nation's air and space programs and the industry itself. An illustrated lecture on "Aircraft Museums of the United States and Abroad" was presented by Louis S. Casey, Acting Assistant Director (Aeronautics). Similarly, "Space Artifacts Program" was presented by Frederick C. Durant, III, Assistant Director (Astronautics). A guided tour of the Air and Space exhibits was conducted by Paul E. Garber, Historian Emeritus. Respectfully submitted: [[line]] Secretary, Smithsonian Institution

^[[Dec 1970]] [[stamped]] Dec 1970 [[/stamped]] Mr. James E. Webb 1771 N Street, N. W. Washington, D. C. 20036 Dear Jim: Thank you for your note of November 30, relating to the October 28, 1970, minutes of the Board of Regents. I shall be pleased to make the correction noted in your letter. The impending retirement of Frank A. Taylor, Director General of Museums and Acting Director of the Air and Space Museum, requires that I now assign another Acting Director. For the interim, Dr. Sidney R. Galler, Assistant Secretary for Science^[[,]] will serve. Finding a Director for the Air and Space Museum continues to be a major recruitment problem. It will be even more urgent if the President includes a request for a redesign appropriation in the budget for fiscal year 1972. We should know about this sometime this month. I shall be pleased to meet with you at your convenience to discuss further any candidates you may be considering. With all best wishes. Sincerely yours, [[arrow pointed to signature space]] [[very faint]] ^[[/s/]] S. Dillon Ripley [[/faint]] S. Dillon Ripley Secretary Mr. Ripley, Mr. Blitzer, Dr. Galler, Mr. Warner, Mr. Wheeler, cc: Secy's Files, C, R.F., [[underlined]] Mr. Bradley, [[/underlined]] Mr. Powers, Mr. Dobkin -DRosenberg;JBradley:emh 12-7-70

[[preprinted]] LAW OFFICES JAMES E. WEBB 1771 N STREET, N.W. WASHINGTON, D.C. 20036 AREA CODE 202 293-5516 [[/preprinted]] ^[[RHS Bradley-achen]] [[stamped]] 20170 [[/stamped]] [[stamped]] File [[/stamped]] ^[[Bd of Regents Mtg 10/28/70]] November 30, 1970 [[stamped]] INDEXED [[/stamped]] Honorable Dillon Ripley Secretary Smithsonian Institution Washington, D.C. Dear Dillon, ^[[X [[line leading to underline of name at end of letter]] ]] This will acknowledge your letter of November 9 enclosing the proceedings of the Fall Meeting of Regents. I have gone through these and they look fine with one possible suggestion for change. On page 3, next to last paragraph the words "It was suggested that Mr. Webb ... might serve as coordinator of the investment policy committee," might be deleted in view of the fact that in the subsequent Regents' Meeting it was decided that Mr. Burden was to continue as the chairman of our ad hoc committee and was willing to undertake to sound out possible members of the investment committee. Therefore, if you will remember, I made the suggestion that it be clear I would do what I could as a member of that committee but that the chairman would be the proper focal point for carrying forward the word of the committee and keeping in touch with you and the officials of the Smithsonian. With best wishes, believe me, Sincerely yours, [[signature]] Jim Webb [[/signature]] James E. Webb

IDENTICAL LETTERS TO ALL REGENTS ^[[checkmark]] ^[[11-9-70]] The Vice President of the United States Regent of the Smithsonian Institution Washington, D. C. 20501 Dear Mr. Vice President: There is enclosed for your consideration a copy of the Proceedings of the Fall Meeting of the Board of Regents which took place on October 28, 1970. With all best wishes. Sincerely yours, ^[[/S/]] S. Dillon Ripley Secretary Enclosure cc: Secy's Files, C, R.F., Mr. Ripley, Mr. Bradley, Mr. Blitzer, Dr. Galler, Mr. Warner, Mr. Wheeler, Mr. jPowers, Mr. Dobkin DRosenberg:emh 11-6-70 [[preprinted]] SI-SEC-845 Rev. 3-66 [/[preprinted]]

[[NOTE pasted in]] [[underline]] ADMINISTRATIVELY CONFIDENTIAL [[/underline]] No part of these minutes are to be divulged unless specifically authorized by the Secretary.]] [[/NOTE]] PROCEEDINGS OF THE AUTUMN MEETING OF THE BOARD OF REGENTS SMITHSONIAN INSTITUTION November 20, 1972 INDEX [[index topic]] | Page Attendance | 1 Death of Honorable Frank T. Bow | 2 Report of the Executive Committee (Permanent Committee) | 2 Minutes of May 10, 1972 Meeting | 3 Retirement of Senator Anderson and Congressman Bow | 8 Financial Reports | 10 Review of Executive Level Salary Scale for Senior Smithsonian Positions | 16 Status Report - Hirshhorn Museum and Sculpture Garden | 16 Status Report - National Air and Space Museum | 17 Status Report - National Armed Forces Museum Advisory Board | 19 Status Report - Marine Science Programs at Fort Pierce, Florida | 21 Status Report - Tonka Corporation Product Development | 21 Status Report - Smithsonian Magazine | 22 Status Report - National Zoological Park | 22 New Director, Smithsonian Astrophysical Observatory | 23 Acquisition of Property for the Chesapeake Bay Center for Environmental Studies | 26 Dates for January 1973 Meetings | 27 Report of the Investment Policy Committee | 28 Total Return Investment Policy | 29 Mid-America Center, Hot Springs, Arkansas | 33 Second Annual Meeting of the National Board of the Smithsonian Associates | 34

[[index topic]] | Page Medallion Award to Mrs. Marjorie Merriweather Post | 37 History of James Smithson | 37 National Portrait Gallery Commission Member | 37 Statement on History and Art Programs | 39 Attachments: Appendix A, History and Art Programs Appendix B, Acquisition of Kirkpatrick-Howat Property Appendix C, Remarks by The Secretary Appendix D, Remarks by The Chancellor

1 PROCEEDINGS OF THE AUTUMN MEETING OF THE BOARD OF REGENTS OF THE SMITHSONIAN INSTITUTION November 20, 1972 [[underlined]]Hour of Meeting[[/underlined]] The meeting of the Board of Regents was convened by the Secretary in the Regents' Room of the Smithsonian Institution at 10:20 a.m. [[underlined]]Attendance[[/underlined]] Chief Justice Warren E. Burger, Chancellor Senator J. W. Fulbright Mr. John Nicholas Brown Mr. Robert F. Goheen Absent were the Vice President, Senators Anderson and Scott, Representatives Mahon and Rooney, and Messrs. Burden, Greenewalt, Haskins, Watson, Webb, Austin, and Higginbotham. Many of the Regents who had planned to attend were unable to be present because of a change in their plans. However, in order to have a quorum the Chancellor announced that he had received proxies from the Vice President, and Messrs. Haskins, Burden, and Watson. Also in attendance were Assistant Secretaries Brooks, Blitzer, Challinor, Perrot, and Euell; Director of Support Activities, Richard L. Ault; Treasurer, T. Ames Wheeler; General Counsel, Peter G. Powers; Consultant to the Secretary, James Bradley; Executive Assistant to the Secretary, Christian Hohenlohe; and Administrative Office, Dorothy Rosenberg.

2 [[underlined]]Death of Representative Frank T. Bow[[/underlined]] It was unanimously recommended that the Board record, with great sorrow, the death of Frank T. Bow, a distinguished member of the Board of Regents for fourteen years, who made many constructive contributions to the Smithsonian Institution. The citation recommended by the Executive Committee for approval by the Board and included in its report which follows, will be presented to Mrs. Caroline Bow at an appropriate time. [[underlined]]Report of the Executive Committee (Permanent Committee)[[/underlined]] The Secretary reported that the Executive Committee (Permanent Committee) met on November 1, 1972, at 4 p.m. Attending were the Chancellor, Messrs. Webb, Haskins, Burden, and Watson; Secretary Ripley and also Messrs. Brooks and Wheeler. The Secretary presented a summary of the Report of the Chairman of the Executive Committee. [During the reading of this report, the Regents discussed and took action on several of the items.]

3 ^[[Nov 72]] [[underlined]]Minutes of May 10, 1972, Meeting[[/underlined]] A review of the "Proceedings of the Spring Meeting of the Board of Regents" held on May 10, 1972, pointed out certain matters requiring clarification in the membership of the Executive Committee and the Permanent Committee and the role of the Executive Committee. The revisions suggested by the Chancellor and Mr. Webb have been incorporated in the following proposed amendment to the proceedings of May 10, 1972, and were recommended by the Executive Committee to be approved by the Board of Regents. The changes are as follows: Mr. Webb was named Chairman of the Executive Committee, not the Executive Committee (Permanent Committee). Mr. Burden was appointed as a member of the Executive Committee (not of the Permanent Committee). The membership of the Permanent Committee was specified with the Chancellor named as Chairman. The duties of the Executive Committee, rather than the Executive Committee (Permanent Committee) were specified more precisely in assisting the Board of Regents.

4 PROPOSED REVISION OF MINUTES OF MAY 10, 1972, RELATING TO EXECUTIVE COMMITTEE OF THE BOARD OF REGENTS It is proposed that the Minutes of the May 10, 1972, meeting of the Board of Regents be revised starting on page 2 to read as follows: [[underline]]New Member of Executive Committee[[/underline]] The appointment of Mr. William A.M. Burden to the Executive Committee by the Chancellor and the Secretary was recommended to be approved by the Board of Regents. The following motion was offered and it was VOTED that the Board of Regents confirms the appointment of William A.M. Burden to be a member of the Executive Committee of the Board of Regents. Page 3 should also be amended to read: The membership of the Executive Committee is composed of: James E. Webb, Chairman Caryl P. Haskins William A. Burden The membership of the Permanent Committee is again brought up to six, the level of the 1927 action by the Board of Regents, and is composed of the following: James E. Webb Caryl P. Haskins William A.M. Burden Thomas J. Watson, Jr. The Chancellor, Chairman The Secretary

5 PROPOSED REVISION TO MINUTES OF MAY 10, 1972, page 3 [[underline]]Report of the Executive Committee (Permanent Committee)[[/underline]] Mr. Webb reported that the Chancellor had suggested that the Executive Committee should serve in a more active role in considering the affairs of the Institution. The Chancellor commented that in consideration of the limits of his time, it would be most helpful if the Executive Committee would meet more frequently and predigest significant matters to be presented to the Regents with recommendations to the Regents for final action. Dr. Haskins, having declined to continue as Chairman because of his many commitments outside of Washington, was willing, however, to remain as a member of the Executive Committee. The Chancellor prevailed upon James Webb to accept the Chairmanship of the Executive Committee of the Board of Regents, and Mr. Webb expressed willingness to set aside a number of other activities so as to devote more time on the affairs of the Smithsonian Institution. The Chancellor envisions the responsibility of the Executive Committee and its Chairman as coordinating the views of the Regents on basic policy and assisting the Board of Regents in their processes of decision making. The Executive Committee would meet with the Secretary and such of the staff as seems appropriate, on a regular schedule in order to follow the developing pattern of actions moving toward decision by the Board of Regents to permit them to review and understand the problems and opportunities which the Institution faces.

6 Meetings of the Executive Committee will include discussions of the agenda with the Secretary in advance of Regents meetings. Through this advance preparation the Executive Committee could crystallize views sufficiently so as to permit the Regents to base their decisions on carefully considered recommendations. An important function of the Executive Committee and the Secretary would be to anticipate possible questions or challenges concerning programs or policies by having early discussions of new projects or expanding activities, or any program bringing the Smithsonian into increased visibility by the public and the Congress. The Chairman of the Executive Committee would undertake to maintain communication with the Secretary on a regular basis to keep the Executive Committee informed so they would be familiar with current matters of interest to the Regents. The Executive Committee should be prepared to explore all aspects of the policy factors involved and make a recommendation both as to policy and as to any specific actions which are proposed. In this concept the role of the Permanent Committee, consisting of the Executive Committee plus the Chancellor, and the Secretary, may conceivably be less active than the Executive Committee but not necessarily so; in controversial or sensitive matters, the order consideration might be consideration first by the Secretary, then by the Executive Committee, and third by the Permanent Committee, before being submitted to the Regents. This would in no way impair the operation and usefulness of the Permanent Committee or prevent it being utilized on any matters where the larger group is desirable.

7 The Secretary will bring the full Executive Committee into appropriate matters, meeting either in Washington, D.C., or even New York City, if necessary. The question was raised as to whether the Executive Committee or Permanent Committee has authority to act on matters between Regents meetings. The consensus was that on an important policy matter, such as the problem concerning the total return concept for investments, neither the Executive Committee nor the Permanent Committee would have such authority. It was suggested that the limits of the interim actions of the Executive Committee and Permanent Committee be described. The Secretary stated that there would be prepared a monthly report to the Executive Committee setting forth matters of interest as well as major issues with appropriate financial statements, sample of which is included in Appendix A. Mr. Webb referred to the background paper on the relationship of the Board of Regents, the Executive Committee, the Permanent Committee, and the Secretary which is included also in Appendix A. The Chancellor reemphasized the importance of having the Executive Committee fully informed. The Regents will receive minutes of the Executive Committee meetings promptly so as to keep them apprised also. A motion for approval of the minutes was offered and it was VOTED that the Minutes of the May 10, 1972 meeting, as amended, be approved. The proxies were cast in support of the consensus of those attending the meeting.

8 [[underline]]Retirement of Senator Clinton P. Anderson and Representative Frank T. Bow.[[/underline]] The retirement of two distinguished Members of Congress and Regents of the Smithsonian Institution has been announced. Senator Anderson, upon completion of more than twenty-eight years in the Congress of the United States and twenty-four years as a Member of the Smithsonian Board of Regents, will not be a candidate for re-election. He served on the Executive Committee for eight years. Representative Frank T. Bow will retire from the House of Representatives where he has served for twenty-two years, and for fourteen years as a Member of the Board of Regents. Mr. Bow has been named Ambassador to Panama by the President and will assume this challenging responsibility at the end of the year. The Committee wished to express its regret that Senator Anderson and Representative Bow will no longer serve the Smithsonian Institution as Regents. In tribute to their distinguished service and with admiration and gratitude for their participation in the affairs of the Smithsonian Institution, the Executive Committee recommended that a resolution be adopted by the Board of Regents and that a citation be presented to Senator Anderson and Representative Bow to record the great appreciation of their fellow Regents. The citations read as follows.

9 PROPOSED CITATION FOR SENATOR CLINTON P. ANDERSON The Members of the Board of Regents and the Secretary of the Smithsonian Institution with admiration, gratitude, and respect for SENATOR CLINTON P. ANDERSON commend him for his distinguished service as a dedicated member of the Board of Regents since 1949, supporting and advancing the programs of the Institution, and for the profound effect his leadership has had on our Nation through more than twenty-eight years of service in The Congress of the United States PROPOSED CITATION FOR REPRESENTATIVE FRANK. BOW The Members of the Board of Regents and the Secretary of the Smithsonian Institution with admiration, gratitude, and respect for Representative Frank T. Bow commend him for his distinguished service as a dedicated member of the Board of Regents since 1959, supporting and advancing the programs of the Institution, and for the profound effect his leadership has had on our Nation through twenty-two years of service in the Congress of the United States

10 [[underlined]]Financial Reports[[/underlined]] Mr. Wheeler presented brief reports concerning the non-Federal and Federal finances of the Institution. He pointed out that a surplus of $61,000 in private unrestricted fund accounts was achieved for Fiscal Year 1972 and that a further gain of $200,000 is currently budgeted for Fiscal Year 1973. Present encouraging results of the Magazine, Museum Shops, and Product Development Program are major factors in the current year's outlook. The current financial situation is satisfactory, as shown by the private funds balance sheet of September 30, 1972. With respect to Federal appropriations, final appropriations for Fiscal Year 1973 resulted in a substantial increase for operating funds to $51,633,000 (excluding Smithsonian Science Information Exchange and Excess Foreign Currency Program) with additional increases for construction. For Fiscal Year 1974 an increase has been requested in our Budget submission to the Office of Management and Budget amounting to $14,720,000 for operating expenses which include anticipated costs of increased salaries; mandatory commitments for staffing and preparing exhibitions for the new National Air and Space Museum building and the Hirshhorn Museum and Sculpture Garden; preparation for the Bicentennial of the American Revolution; and correction of deficiencies in support of research, the stewardship of the National collections and in maintenance and protection of existing buildings and facilities. Also requested is an amount of $11,955,000 for construction, principally for the 6th floor addition to the National Museum of History and Technology, Zoo construction, and building repairs. In addition, an increase of $5,500,000 for Special Foreign Currency Program, including $4,000,000 for the UNESCO program for cooperative preservation of the Philae temple, has been requested.

11 Mr. Burden suggested that any such contribution should also take into account the international issues involved and it was agreed that Mr. Ripley should discuss the question with Mr. Joseph Sisco of the Department of State.* _________________ *N.B. This has been done and Mr. Sisco endorsed the concept of the request from the Smithsonian at this time, as a policy matter.

12 [[underline]]SMITHSONIAN PRIVATE FUNDS - CURRENT FUNDS FINANCIAL STATEMENT - SEPT. 30, 1972[[/UNDERLINE]] [[table - 6 columns]] [[column 1]] | [[column 2]] | [[column 3]] | [[column 4]] | [[column 5]] | [[column 6]] ($1,000's) | [[underline]]Fiscal Year 1973[[/underline]] | | | FY 1972 | FY 1971 | [[underline]]Year to Date[[/underline]] | | Annual | Full Year | Full Year [[underline]]UNRESTRICTED FUNDS[[/underline]] | [[underline]]Actual[[/underline]] | [[underline]]Budget[[/underline]] | [[underline]]Budget[[/underline]] | [[underline]]Actual[[/underline]] | [[underline]]Actual[[/underline]] [[underline]]Income[[/underline]]: Investment Income | 91.6 | 91.8 | 350.0 | 331.1 | 330.0 Gifts | 21.2 | 20.0 | 120.0 | 102.2 | 304.3 Concession Fees & Misc. | [[underline]] 54.2[[/underline]] | [[underline]]128.2[[/underline]] | [[underline]]274.2[[/underline]] | [[underline]]158.0[[/underline]] | [[underline]]208.2[[/underline]] Total Income | 167.0 | 240.0 | 744.0 | 591.3 | 842.5 [[underline]]Expenditures[[/underline]]: Administrative | 678.3 | 767.9 | 3,144.0 | 2,941.1 | 2,712.6 Less Overhead Recovery | [[underline]]636.0[[/underline]] | [[underline]]685.8[[/underline]] | [[underline]]2,751.0[[/underline]] | [[underline]]2,638.6[[/underline]] | [[underline]]2,254.1[[/underline]] Net Admin. Expense | 42.3 | 82.1 | 393.0 | 302.5 | 458.5 Activities - Magazine | (5.3) | 49.7 | (50.0) | (2.5) | 209.0 Associates Programs | 46.2 | 70.0 | 164.0 | 51.4 | 5.4 Foreign Study Tours | 2.1 | 6.3 | (20.0) | (41.2) | (14.9) Shops & Prod. Devel. | (13.5) | (17.2) | (100.0) | (19.2) | 79.8 SI Press | 26.1 | 18.7 | 100.0 | 111.1 | 158.9 All Other | [[underline]] 31.5[[/underline]] | [[underline]] (1.0)[[/underline]] | [[underline]] 57.0[[/underline]] | [[underline]]127.8[[/underline]] | [[underline]] 96.0[[/underline]] Total Expenditures | 129.4 | 208.6 | 544.0 | 529.9 | 992.7 [[underline]]Net Gain (Loss)[[/underline]] | 37.6 | 31.4 | 200.0 | 61.4 | (150.2) Balance End of Year | [[double underline]]1,818.7[[/double underline]] | [[double underline]]1,812.5[[/double underline]] | [[double underline]]1,981.1[[/double underline]] | [[double underline]]1,781.1[[/double underline]] | [[double underline]]1,719.7[[/double underline]] [[underline]]RESTRICTED FUNDS[[/underline]] [[underline]]Freer Fund[[/underline]] - Income | 241.8 | | | 796.9 | 742.6 - Expenditures | [[underline]]267.3[[/underline]] | | | [[underline]]887.7[[/underline]] | [[underline]]966.9[[/underline]] [[underline]]Net Gain (Loss)[[/underline]] | (25.5) | | | (90.8) | (224.3) Balance End of Year | [[double underline]] 94.3[[/double underline]] | | | [[double underline]]119.8[[/double underline]] | [[double underline]]210.6[[/double underline]] [[underline]]Gifts & Other Restr. Fds[[/underline]]. Income | 1,621.1 | | | 4,464.8 | 2,471.2 Expenditures | [[underline]] 756.8[[/underline]] | | | [[underline]]3,079.1[[/underline]] | [[underline]]2,841.1[[/underline]] [[underline]]Net Gain (Loss)[[/underline]] | 864.3 | | | 1,385.7 | (369.9) Balance End of Year | [[double underline]]3,801.0[[/double underline]] | | | [[double underline]]2,936.7[[/double underline]] | [[double underline]]1,551.0[[/double underline]] [[underline]]Contracts & Grants[[/underline]] Income | 1,970.0 | | | 7,847.6 | 9,317.0 Expenditures | [[underline]]1,866.4[[/underline]] | | | [[underline]]8,088.3[[/underline]] | [[underline]]9,312.4[[/underline]] [[underline]]Net Gain (Loss)[[/underline]] | 103.6 | | | (240.7) | 4.6 Balance End of Year | [[double underline]]153.6[[/double underline]] | | | [[double underline]]50.0[[/double underline]] | [[double underline]]290.7[[/double underline]] [[end table]] [[underline]]BALANCE SHEET - CURRENT FUNDS[[/underline]] [[underline]]ASSETS[[/underline]] | | | [[underline]]LIABILITIES[[/underline]] [[table - 6 columns]] [[column 1]] | [[column 2]] | [[column 3]] | [[column 4]] | [[column 5]] | [[column 6]] | [[underline]]6/30/72[[/underline]] | [[underline]]9/30/72[[/underline]] | | [[underline]]6/30/72[[/underline]] | [[underline]]9/30/72[[/underline]] Cash | 464 | 457 | Accts Pay & Acc'd Exp. | 1,090 | 1,146 Investments | 4,186 | 4,680 | Notes Payable | 384 | 360 Accts Rec - | | | Gr & Contr Adv Owed | 50 | 154 Gr & Contr | 987 | 1,117 | Undistr. Gain (Loss) | --- | 16 Magazine | 109 | 137 | Deferred Inc. (Magaz) | 2,048 | 1,719 Other | [[underline]] 826[[/underline]] | [[underline]] 815[[/underline]] | Balances-Unrestricted | 1,781 | 1,819 Total Receiv. | 1,922 | 2,069 | Restricted-Freer | 120 | 94 Inventories | 567 | 644 | Gifts | 2,506 | 3,369 Prepaid Exp's | 863 | 881 | Other | [[underline]] 431[[/underline]] | [[underline]] 432[[/underline]] Equipment | 408 | 378 | Total Restrict. | 3,057 | 3,895 | [[underline]] [[/underline]] | [[underline]] [[/underline]] | | [[underline]] [[/underline]] | [[underline]] [[/underline]] Total Assets | [[double underline]]8,410[[/double underline]] | [[double underline]]9,109[[/double underline]] | Total Liabilities | [[double underline]]8,410[[/double underline]] | [[double underline]]9,109[[/double underline]]

13 SMITHSONIAN INSTITUTION SUMMARY OF APPROPRIATION ACCOUNTS (In thousands of dollars) Appropriated Appropriated Increase Request FY 1972 FY 1973 Sought 1974 -------------------------------------------------- Salaries and Expenses $44,701 $51,633 $14,720 $66,353 Science Information Exchange 1,600 1,600 300 1,900 Museum Programs & Related Research (Special Foreign Currency Program) 3,500 3,500 5,500 9,000 Construction Accounts: Construction and Improvements, Nat'l Zoological Park 200 675 4,125 4,800 Restoration and Renovation of Buildings 550 5,014 2,141 7,155 Construction 1,900 1/ 40,000 2/ -40,000 - 3/ ------- -- -------- -- -------- ------- -- Grand Total $52,451 $102,422 $-13,214 $89,208 1/ Plus $3,697 liquidation of contract authority -- 2/ $13,000 in new obligational authority plus $27,000 in contract authority -- 3/ Plus $27,000 liquidation of contract authority --

[[page number]] 14 [[/page number]] SMITHSONIAN INSTITUTION Salaries and Expenses Summary of the 1972 and 1973 Appropriations and the 1974 Estimates [[FY 1972/]] [[FY 1973/]] [[FY 1974/]] Page Pos. MY Amount Pos. MY Amount Pos. MY Amount ---- ---- ---- ------ ---- ---- ------ ---- ---- ------ Assistant Secretary for Science 6 9 9 $ 170 9 9 $ 123 9 9 $ 127 National Museum of Natural History 7 335 305 5,676 358 328 6,442 418 388 7,933 Smithsonian Astrophysical Observatory 14 57 57 2,653 57 57 2,999 68 68 3,700 Smithsonian Tropical Research Institute 20 52 50 843 58 52 906 67 67 1,349 Radiation Biology Laboratory 22 46 40 1,105 48 46 1,354 50 48 1,546 Office of Environment Sciences 24 32 31 682 33 35 719 35 36 770 Chesapeake Bay Center for Environmental Studies 26 10 10 160 10 10 140 19 19 373 National Air and Space Museum 28 44 42 754 56 56 1,070 91 91 2,192 Center for the Study of Man 31 10 8 202 12 10 243 15 13 328 National Zoological Park 32 286 249 3,827 286 272 4,166 322 308 4,970 Fort Pierce 36 - - - - - - 3 3 100 ---------------------------------------------------------- Subtotal, Science 881 801 $16,072 927 875 $18,162 1,097 1,050 $23,288 Assistant Secretary for History and Art 37 9 9 $ 221 9 9 $ 184 10 10 $ 209 National Museum for History and Technology 39 155 137 2,457 161 150 2,835 171 160 3,787 National Collection of Fine Arts 42 72 59 1,221 75 70 1,396 80 75 1,810 National Portrait Gallery 44 39 40 924 43 48 1,052 47 52 1,418 Hirschhorn Museum and Sculpture Garden 48 21 21 623 23 23 1,166 42 42 1,400 Freer Gallery of Art 51 8 4 78 14 13 186 16 15 292 Archives of American Art 53 11 9 193 11 10 190 13 12 243 National Armed Forces Museum Advisory Board 55 6 6 131 6 6 134 6 6 136 Smithsonian Archives 56 6 5 81 7 7 107 10 10 151 ---------------------------------------------------------- Subtotal, History and Art 327 290 $5,929 349 336 $7,250 395 382 $9,446 Assistant Secretary for Public Service 57 6 6 $ 147 6 5 $ 106 10 10 $ 183 Anacostia Neighborhood Museum 60 15 10 206 18 13 267 23 18 327 Office of International Activities 62 9 9 140 9 9 155 11 11 201 International Exchange Service 64 9 9 147 9 9 160 10 10 185 Division of Performing Arts 65 7 7 265 9 9 303 12 12 416 Office of Public Affairs 67 12 13 372 12 16 281 15 18 337 Smithsonian Institution Press 68 25 24 816 25 24 810 27 26 935 ---------------------------------------------------------- Subtotal, Public Service 83 78 $2,093 88 85 $2,082 108 105 $2,584 Assistant Secretary for Museum Programs 70 9 4 $ 250 9 8 $ 319 10 9 $ 347 Conservation Analytical Laboratory 71 13 11 195 14 13 269 24 23 465 Office of Exhibits Programs 72 158 140 2,580 158 138 2,552 183 163 3,517 Office of the Registrar 74 31 27 323 32 31 373 32 31 379 Smithsonian Institution Libraries 75 59 48 864 63 61 1,058 80 78 1,343 Smithsonian Traveling Exhibition Service 77 - - - - - - 7 7 115 National Museum Act 81 3 3 600 3 3 798 3 3 1,000 ---------------------------------------------------------- Subtotal, Museum Programs 273 233 $4,812 279 254 $5,369 339 314 $7,166

15 FY 1972 FY 1973 FY 1974 ------------------ ----------------- ------------------ Page Pos. MY Amount Pos. MY Amount Pos. MY Amount ---- ---- ---- ------ ---- ---- ------ ---- ---- ------ American Revolution Bicentennial Program 83 2 2 $ 356 2 2 $ 754 2 2 $1,987 Environmental Science Program 85 8 8 268 8 10 273 8 10 425 Major Exhibition Program 87 - - 525 - - 749 - - 950 Academic and Educational Programs 88 22 15 653 23 19 729 29 25 989 Research Awards 91 - - 425 - - 450 - - 550 ---------------------------------------------------------- Subtotal, Special Programs 32 25 $2,227 33 31 $2,955 39 37 $4,901 Administrative and Support Activities Office of the Secretary 93 22 22 $ 391 24 24 $ 425 28 28 $ 520 Office of General Counsel 94 9 9 213 10 10 192 12 12 250 Office of the Treasurer 95 33 28 647 35 33 754 38 36 831 Office of Personnel 97 32 29 471 35 32 534 40 37 639 Office of Audits 98 5 5 116 6 6 107 8 8 139 Office of Equal Employment Opportunity 99 3 3 64 3 3 63 6 6 121 Photo Services Division 100 26 22 368 29 27 520 36 34 600 Information Systems Division 102 14 14 267 17 17 322 22 22 421 Supply Division 105 21 21 365 21 21 404 24 24 463 Management Analysis Office 106 10 11 168 10 11 186 14 15 242 Other 107 10 10 165 10 10 147 12 12 195 --------------------------------------------------------- Subtotal, Administrative and Support Activities 185 174 $3,235 200 194 $3,654 240 234 $4,421 Buildings Management 109 789 731 $10,442 851 797 $12,161 1,098 1,044 $14,447 TOTAL 2,570 2,332 $44,810 2,727 2,572 $51,633 3,316 3,166 $66,353

16 [[underline]]Review of Executive Level Salary Scale for Senior Smithsonian Positions[[/underline]] Mr. Webb referred to serious problem of the proper salary scale for senior staff members at the Institution brought to his attention by Mr. Ripley. The current recruitment effort for a new Director of the National Museum of Natural History has precipitated the present problem. It was therefore proposed that a study group be organized under the chairmanship of Caryl Haskins who will suggest to the Chancellor two proposed members to be appointed to the group. It was suggested also that all senior positions in the Institution be reviewed. The study group is to report to the Executive Committee and to the Board of Regents at their respective January meetings. [[underline]]Status Reports[[/underline]] [[underline]]Hirshhorn Museum and Sculpture Garden[[/underline]] Mr. Ripley reported that construction of the Hirshhorn Museum and Sculpture Garden continues to lag behind schedule. The total percentage completed through October 31, 1972, is 56.5% compared to normal completion which would be 97%. A second shift of workers was reinstated on October 2, 1972, and every effort is being made to make up some lost time. In response to representations made to officials of the Public Buildings Service, General Services Administration, renewed assurances were given that their full attention and efforts were concentrated on completion of the structure by June 30, 1973.

17 It is understood from the General Services Administration that a number of claims against the Government have been filed by the contractor, Piracci. The first of these claims, relating to alleged deficiencies in the drawings and specifications for the fabrication of steel forms for pouring the four major pedestals upon which the building rests, is scheduled to be heard by the GSA Board of Contract Appeals in the middle of this month. (NOTE: The date of this hearing is now scheduled on January 30, 1973.) This claim is in the approximate amount of $1 million and about seven months of delay beyond the control of the contractor, he alleges. Other claims totaling approximately $3 1/2 million have either been filed or referred to by the contractor in correspondence. The office of our General Counsel is inquiring of the General Accounting Office as to the ways and means of paying for any such claims, or any part thereof, that may ultimately be presented to the Smithsonian. This is a very complicated subject and we plan to keep the Regents posted. The settlement will undoubtedly be stretched over many months if not several years. The next meeting of the Board of Trustees of the Hirshhorn Museum and Sculpture Garden will be held on November 16 in Washington, D. C. [[underlined]]National Air and Space Museum[[/underlined]] Mr. Ripley reported that the Commission of Fine Arts approved the design of the National Air and Space Museum on

18 May 17, 1972; final site and building plans were approved by the National Capital Planning Commission on June 29, 1972; construction funds were transferred to the General Services Administration on September 7; the Traffic Survey required by the House Committee report on the Appropriation Act for 1973 was approved on September 7; the first construction contracts were awarded on September 11; and construction started on September 18, 1972. The budget for the total project is $41,900,000 and is currently estimated to be completed by April 1975. The design is approximately 90% complete and all contracts are scheduled to be awarded in fiscal year 1973. The schedule for this project requires completion within three and a half years. The contract for construction manager was awarded to the Gilbane Building Company on February 25, 1972. To assure completion of the project on schedule and within the budget, Mr. Arthur A. Sampson, then Commissioner, Public Buildings Service, and now Acting Administrator, General Services Administration, assigned the project to a Project Manager, Mr. H. F. Offenbacher. The Project Manager was given complete responsibility for the project, delegated full contracting authority, and was authorized to cross organizational lines throughout GSA as required to meet the project schedule. The Project Manager is, in effect, the General Contractor. As

19 such, he has far better control of and responsibility for scheduling, in that he is working directly with the firms that do 80% to 90% of the work. The Chancellor reported that the President has been invited to make the dedicatory address on the occasion of the ground breaking ceremony to take place on Monday, November 20, 1972, at noon. A response may be received. [[underlined]]National Armed Forces Museum Advisory Board[[/underlined]] Mr. Ripley reported that after long deliberation, and after extensive discussion with a number of interested parties, the difficulties in the way of our plan to create the Bicentennial Outdoor Museum at Fort Foote seem insuperable. The rugged topography of the Fort Foote site, the strong feelings of the local residents, and above all, the nearly insoluble problem of access, lead to the conclusion that neither our objective for 1976 nor our long-term objectives can be appropriately fulfilled there. In our plans for the Bicentennial Outdoor Museum, we have been encouraged by Russell Dickenson, Director, National Capital Parks, to believe that some of our short-term plans for the summer of 1976 might be accommodated at Fort Washington, the site originally preferred by the National Armed Forces Museum Advisory Board. On October 18, Mr. Ripley met with George Hartzog, Director, National Park Service, to explore both the short-term possibility and the more important question

20 of whether the Park Service and the Smithsonian might work together toward the creation of the Bicentennial Outdoor Museum at Fort Washington. It was agreed that the Smithsonian and the National Park Service staff members will work together in developing plans for Fort Washington and exploring other possible sites around the District of Columbia. Mr. Brown, Chairman of the National Armed Forces Museum Advisory Board, reported to the Regents that the NAFMAB staff is developing documents to describe the respective roles of the National Park Service of the Department of the Interior and of the Smithsonian Institution for a cooperative program for the Bicentennial Outdoor Museum on parkland. The Secretary outlined the Smithsonian's program of the American Revolution Bicentennial. The projects planned, many of which are contained in the President's schedule of events for the celebration, will include the Nation of Nations exhibit in the National Museum of History and Technology; Ecology 200-U.S.A. in the National Museum of Natural History; Centennial 1876 in the Arts and Industries Building; the Artist and the American Scene and Design and the City in the National Collection of Fine Arts and the Renwick Gallery; Revolutionary Period exhibits in the National Portrait Gallery; Exhibits Design and Production Laboratory in Anacostia Neighborhood Museum; Festival of

21 American Folklife by the Division of Performing Arts; National Bicentennial Traveling Exhibits; and the opening of the National Air and Space Museum. [[underlined]]Marine Science Programs at Fort Pierce, Florida[[/underlined]] Mr. Ripley reported that former Director of the Smithsonian Oceanographic Sorting Center, Dr. Adair Fehlmann, a scientist as well as an administrator, was appointed Director of the Fort Pierce Bureau. He will coordinate with the Smithsonian Institution scientists in the development of appropriate marine science programs. With endowment funds of $14 - $15 million dedicated to oceanography, the Smithsonian's normal financial support in FY 1973 will equal $450,000. [[underlined]]Tonka Corporation Product Development[[/underlined]] After receiving approval from the Regents, by copy of Mr. Webb's September 15, 1972, letter to all Regents, the contract with Tonka Corporation was signed on September 29. Since this time, Tonka and Smithsonian personnel have been formulating specific ideas for the first year's products, which are expected to be on the market by 1974. The Smithsonian has also received from Tonka an advance payment against royalties of $100,000.

[[page number]] 22 [[/page number]] [[underlined]] Smithsonian Magazine [[/underllined]] Mr. Ripley reported that, based upon results to date, the Smithsonian Magazine should achieve or exceed its budgeted goals, shown below, for continued progress in current FY 1973: [[following is a 4 column table, columns shown separated by | ]] | | Budget | Actual | Actual | |[[underlined]] FY 1973 | FY 1972 | FY 1971 [[/underlined]] [[underlined]] Circulation [[/underlined]] at year-end (June 30) | 365,000 | 312,000 | 248,000 [[underlined]] Gross Revenues: [[/underlined]] Circulation | $3,460,000 | $2,885,000 | $2,217,000 Advertising | [[underlined]] 750,000 | 421,000 | 197,000 [[/underlined]] Total | $4,210,000 | $3,306,000 | $2,414,000 [[underlined]] Net Profit [[/underlined]] (Loss) | $ 50,000 | $ 2,500 | ($ 209,000) [[/end of table]] For the first three months through September 30 of FY 1973, actual gross revenues are 1% over budget and net income amounts to $5,000 as compared with an expected loss of $50,000 for this period. In addition to these favorable short-term results, the trend of advertising revenues is especially encouraging; for the November issue, advertising will exceed $100,000 for the first time. Subscriptions resulting from both continuing promotion for new memberships and from renewals are in line with budgeted rates (75% renewal for charter members; 55% for first-time renewals). [[underlined]] National Zoological Park [[/underlined]] Mr. Ripley reported that the National Capital Planning Commission, at its meeting on September 7, approved the Land Use and Circulation Plan elements and, as a guide to the development of individual projects, the Site Development and Landscape

23 Plan elements of the Revised Master Plan for the National Zoological Park. The Commission recommended further that detailed plans be prepared and further justification and data be submitted with plans for each additional increment of parking, which they stated should be constructed as soon as possible. The Commission found, based on the environmental description provided by the Smithsonian Institution, that the Revised Master Plan is consistent with the objectives and policies of the National Environment Policy Act of 1969 and will not adversely affect the quality of the National Capital Region. In fiscal year 1973, appropriations have been received for planning the construction of the large cat exhibit, the wolf exhibit, and pheasant cages. Construction funds will be requested in fiscal year 1974 for these items. The Executive Committee urged that the parking project be pushed ahead. [[underlined]]New Director, Smithsonian Astrophysical Observatory[[/underlined]] Dr. Fred L. Whipple, Director of the Smithsonian Astrophysical Observatory since 1955, will retire from the directorship on 1 July 1973 and will become a senior scientist of SAO to pursue his research. He will also remain the Phillips Professor of Astronomy at Harvard.

24 The Smithsonian is appointing Dr. George B. Field as Director of SAO to succeed Dr. Whipple. Dr. Field is a Professor of Astronomy at Harvard College Observatory and will become Director of the Harvard College Observatory on 1 July. Since 1955, the Harvard College Observatory and the Smithsonian Astrophysical Observatory have pursued astronomical research in close collaboration in jointly occupied buildings in Cambridge, Massachusetts. We believe that the unified scientific programs which the two observatories will pursue will afford extraordinary opportunities in astrophysics. Dr. Field will assume directorship of both observatories on 1 July 1973 and continue the cooperative effort which have been so effective in the past. A brief biographical resume of Dr. Field follows.

25 PROFESSOR GEORGE BROOKS FIELD Dr. George Brooks Field, a native of Providence, is a graduate of Massachusetts Institute of Technology and got his Ph. D. at Princeton in 1955. He is now Chairman of the Department of Astronomy at the University of California at Berkeley. Professor Field is a theoretician whose work has been concerned with the dynamics of interstellar matter, including the formation of stars and galaxies and other interstellar studies. Dr. Field joined the Harvard faculty in July 1972 as a professor of astronomy. He is scheduled to become Director of the Harvard College Observatory July 1, 1973.

26 [[underlined]]Acquisition of Property for the Chesapeake Bay Center for Environmental Studies[[/underlined]] The Institution is purchasing another parcel of land to add to the Chesapeake Bay Center for Environmental Studies, 45 acres of waterfront farm and woodland that is part of a 700 acre tract located in the middle of the Bay Center. The money for the first increments for the purchase was donated to the Institution by the Scaife Foundation. The tract is owned by a conservationist farmer and forester, Mr. Yvone Kirkpatrick-Howat, who has agreed to devote the balance of his land to farming, tree farming, or for a nature preserve, for as long as the Smithsonian will pay the property taxes thereon. Our present understanding with Mr. Kirkpatrict-Howat is that sometime this calendar year he will make a gift to the Smithsonian of an additional 58 acres of his farm, comprising two portions of his land known as the "Chicken Farm" (30.7 acres) and the Road Relocation Tract (27.4 acres). Formal action to accept this proposed gift of land that is so vital to the physical integrity of the Chesapeake Bay Center will be requested at the meeting of the Board of Regents on November 20, 1972. It should be noted that the Regents received a full report in advance of the meeting for their consideration. It is attached as Appendix B.

27 A motion for approval was offered and it was VOTED that the Regents approve accepting the proposed gift of 58 acres to be given by Mr. Yvone Kirkpatrick-Howat. The proxies were cast in support of the consensus of those attending the meeting. [[underlined]]Dates for the January meeting of the Board of Regents[[/underlined]] The following proposed meeting dates were recommended for approval. There being no objection, the dates are: Executive Committee, Friday, January 19, Day before Inauguration) Board of Regents, Wednesday, January 24, 1973 (at Hillwood) Respectfully submitted: /s/ [[signature line]] James E. Webb Chairman, Executive Committee Board of Regents of the Smithsonian Institution A motion for approval was offered and it was VOTED that the Board of Regents approves the report of the Chairman of the Executive Committee and directs that it be included in the minutes of the present meeting. The proxies were cast in support of this motion.

28 Report of the Investment Policy Committee As its meeting on November 3, 1972, the Smithsonian Investment Policy Committee reviewed the performance of our three investment managers for the fiscal year 1972 and quarter ending September 30, 1972. The results for the Institution's four investment funds are shown in attached Exhibit A. A comparison of these results for the 12 months ending June 30, 1972 and for the 15 months ending September 30, 1972 with performance of market averages for the same periods, based in all instances upon total return (market appreciation plus interest and dividend yield) is shown below: [[table - 3 columns]] [[column 1]] | [[column 2]] | [[column 3]] | 12 Month Period | 15 Month Period | [[underline]] Ending 6/30/72 [[/underline]] | [[underline]] Ending 9/30/72 [[/underline]] Freer Fund | +20.1% | +19.4% Consolidated Fund | +18.9% | +20.8% Special Endowment Fund | + 8.5% | +10.7 Endowment Fund #3 -- Portion Handled by Managers | +17.1% | 16.9% Total Fund, including J&J "control" shares | +27.4% | +29.2% --- Dow Jones Industrial Average | + 7.6% | +11.2% Standard & Poors 500 Stock Average | +10.6 | +14.8% [[/table]] Performance on the Special Endowment Fund suffered from special constraints against sale of stocks which would result in substantial capital losses. With this exception, our funds thus continued to show substantially better than average performance. A special analysis by the A. G. Becker Co. services of the three investment managers showed that the performance of all three managers with respect to the Freer Fund and Consolidated Fund during FY 1972 ranked them in the highest 25% of a large number of similar funds measured by that service.

29 [[underlined]]Total Return Investment Policy[[/underlined]] In the May 1972 meeting of the Smithsonian Board of Regents approval was given to the adoption of maximum total return as the Institution's policy for its endowment funds. At that time it was stated to the Board that a more detailed written policy would be presented to them in the future. In Exhibit B attached there is presented a detailed statement of policy on this matter which has received the approval of the Investment Policy Committee.

[[page number]] 30 [[/page number]] Exhibit A SMITHSONIAN INSTITUTION [[underlined]] INVESTMENT FUNDS SUMMARY [[/underlined]] Market Values ($1,000's) [[underlined]] By Fund [[/underlined]] [[table with 4 boxes, each with 1 or 2 columns inside. Vertical box lines shown as ||, columns within boxes separated with | ]] [[Box headings]] [[double underlined]] | || June 30, 1971 || June 30, 1972 || Sept 30, 1972 [[/double underlined]] [[underlined]] FREER FUND [[/underlined]] (TRP & TDPL) Cash || 14 | -% || 17 | -% || 441 | 2% Bonds || 5,710 | 31 || 4,125 | 19 || 2,859 | 13 Cv Bds & Pfd || 638 | 3 || 4,823 | 22 || 3,911 | 18 Common || [[underlined]] 12,444 | 66 || 13,008 | 59 || 14,481 | 67 [[/underlined]] Total || 18,805 | 100% || 21,973 | 100% || 21,481 | 100% Value Index || 100.0 || 116.9 || 115.4 Total Accomp || 100.0 || 120.1 || 119.4 [[double underlined]] Inc/Yr || 711 - 3.8% Mkt || 704 - 3.2% Mkt || 918* - 4.2% Mkt. [[/double underlined]] [[underlined]] CONSOLIDATED FUND [[/underlined]] (TDPL & DPB) Cash || 4 | -% || 481 | 4% || 90 | -% Bonds || 3,676 | 32 || 3,271 | 25 || 1,985 | 15 Cv Bds & Pfd || 525 | 5 || 667 | 5 || 665 | 5 Common || [[underlined]] 7,203 | 63 || 8,828 | 66 || 10,669 | 80 [[/underlined]] Total || 11,408 | 100% || 13,247 | 100% || 13,409 | 100% Value Index || 100.0 || 115.3 || 116.6 Total Accomp || 100.0 || 118.9 || 120.8 [[double underlined]] Inc/Yr || 574 - 5.0% Mkt || 540* - 4.1% Mkt || 575* - 4.3% Mkt [[/double underlined]] [[underlined]] SPECIAL ENDOWMENT FUND [[/underlined]] (DPB) | Cash || 31 | 2% || 202 | 14% || 71 | 5% Bonds || 222 | 16 || 37 | 3 || 36 | 2 Cv Bds & Pfd || 309 | 23 || 109 | 8 || 253 | 18 Common || [[underlined]] 795 | 59 || 1,060 | 75 || 1,065 | 75 [[/underlined]] Total || 1,357 | 100% || 1,408 | 100% || 1,425 | 100% Value Index || 100.0 || 103.8 || 105.4 Total Accomp || 100.0 || 107.3(108.5) || 108.7(110.7) [[double underlined]] Inc/Yr. || 61* - 4.5% Mkt || 61* - 4.3% Mkt || 66* - 4.6% Mkt [[/double underlined]] [[underlined]] ENDOWMENT FUND #3 [[/underlined]] (DPB & INCL J&J STK) Cash || - | -% || 696*** | 5% || 805 | 5% Bonds || 796 | 6 || - | - || - | - Cv Bds & Pfd || - | - || 146 | 1 || 697 | 5 Common - Other || - | - || 753 | 5 || 5,033 | 34 J&J Stock** || [[underlined]] 11,531 | 94 || 13,269 | 89 || 8,291 | 56 [[/underlined]] Total || 12,327 | 100% || 14,864 | 100% || 14,826 | 100% Value Index || 100.0 || 126.8 || 128.5 | Total Accomp || 100.0 || 127.4 || 129.2 [[double underlined]] Inc/Yr || 395* - 3.2% Mkt || 395* - 2.8% Mkt || 260* - 1.8% Mkt [[/double underlined]] [[/end of boxed table]] NOTES: *Based on Total Return Concept of Income To be Withdrawn [[underlined]] **J&J Stock [[/underlined]] # Shares | 119,800 | 108,100 | 66,600 Mkt Val/Sh | 96-1/4 | 122-3/4 | 124-1/2 Total Mkt Val | 11,531 | 13,269 | 8,291 Div/Sh Per Yr | 43cents | 44.72cents | 44.72 Div Inc/Yr | 51 | 48 | 30 *** Includes cash of $663,442 from sale of J&J stock held by Smithsonian

Exhibit B [[page number]] 31 [[/page number]] November 3, 1972 SMITHSONIAN INSTITUTION [[underlined]] TOTAL RETURN POLICY FOR ENDOWMENT FUNDS [[/underlined]] At its meeting on May 10, 1972, the Board of Regents approved the adoption of Maximum Total Return (dividend and interest yield plus capital gains, realized and unrealized) as the investment objective for the Institution's endowment funds, both "true" and "quasi" endowment funds, without, of course, assuming an inappropriate degree of risk. It also authorized the policy of determining the amounts to be distributed from the endowment funds each year as a prudent portion of the average total return expected on these funds over an extended period, taking into account both present and future needs of the Institution. The detailed application of the policy covering such determination of amounts to be distributed shall be as follows: [[underlined]](1)Income Pay-out Policy [[underlined]] The income pay-out is currently set at 4 1/2% times the running five-year average market valuation. This policy shall be subject to continuous review by the Investment Policy Committee with the view that different rates of pay-out may be approved by the Board of Regents from time to time if circumstances then existing appear to make such a change advisable. This pay-out policy shall be subject to the constraints set forth in Section 2 below with respect to maintenance of historic value of individual funds. This pay-out policy shall ordinarily apply to both "true"* endowment funds and "quasi"* endowment funds, but nothing in any section of this _________ *"True" endowment funds are those in which only interest may be distributed; in the case of "quasi" endowment funds, by the terms of the gift principal as well as the interest and dividend yield may be used if necessary.

32 policy statement shall limit the use, when needed, by the Institution of greater amounts of those funds where such is authorized by the deed of gift. [[underlined]] (2) Preservation of Historic Dollar Value [[/underlined]] It is considered important that the efforts be made to preserve the "historic dollar value" of the endowment funds, both "true" and "quasi" endowments, which are acquired by the Institution. "Historic dollar value" means the fair value in dollars of an endowment fund at the time it first became an endowment fund, plus the fair value in dollars of each subsequent donation to the fund at the time it is made, plus the fair value in dollars of each accumulation made pursuant to a direction in the gift instrument at the time the accumulation is added to the fund. The determination of historic dollar value made in good faith by the Institution is conclusive. To this end, for any funds whose market value on the March 31st immediately preceding the July 1 - June 30 Fiscal Year is less than 110% of the historic dollar value, the amount of income distributed for that Fiscal Year shall normally be limited to the interest and dividend yield allocable to the individual fund. Any exceptions to this income limitation shall be reported to the Investment Policy Committee. [[underlined]] (3) New Funds [[/underlined]] When new funds are acquired and added to an established consolidated (pooled) investment fund, the prior March 31st market valuations used in determining the running 5-year average valuation of the consolidated investment fund for pay-out policy purposes shall be adjusted by adding thereto the historic value of the new funds.

33 In the case of newly acquired funds where a separate investment pool is required and where a five-year record of values has not yet been established, the income pay-out shall be based upon the average of historic dollar value of the fund and such subsequent March 31st valuations as have occurred until a full five-year record has been established. A motion for approval was offered and it was VOTED that the Board of Regents approves the foregoing detailed statement covering the Total Return Policy for Endowment Funds as recommended by the Regents Investment Policy Committee on November 3, 1972. The proxies were cast in support of this motion. [[underlined]]Mid-America Center, Hot Springs, Arkansas[[/underlined]] Mr. Ripley reported that on Monday, November 13th, Dr. Robert McGrimsey, Director of the Museum of the University of Arkansas, Fayetteville, and Mr. Carl Whillock, Director of University Relations, University of Arkansas, met with Paul Perrot, our Assistant Secretary for Museum Programs, to discuss the progress made in investigating the proposed Mid-America Center in Hot Springs. The Arkansas people agreed entirely with the concept that the University be charged with the development of a program, and that the University contract with the Museum Commission for the construction and administration of the Mid-America Center. They plan on presenting their proposal, which includes a fairly detailed curriculum breakdown, to the Museum Commission next week. They plan to gain first-hand experience concerning existing programs and will tour Cooperstown, Winterthur, and Sturbridge.

34 particularly to find out what happened to the program developed in cooperation with the University of Connecticut. Their current timetable calls for preparation of a text to submit to the legislature by mid-December. Participation of the Smithsonian, at the present time, is conceived to be on an advisory basis and to be concentrated on the development of the master plan. We expect to hear from them after they have discussed their proposal with the Museum Commission. [[underlined]] Second Annual Meeting of the National Board of the Smithsonian Associates [[/underlined]] Mr. Ripley reported that on November 9, 1972, 18 of 27 members of the National Board of the Smithsonian Associates met at the Institution for orientation programs on the museums, a business discussion, and a dinner in the National Portrait Gallery. Smithsonian Regent Thomas J. Watson, Jr., presided as Chairman of the Board. (See page 36 for the names of Board members.) At the afternoon business session the Board received reports on the status of the Institution's private funds, Corporate Member solicitation efforts, and recommendations for a program of benefits and services designed to encourage continuing assistance from member firms. The Board took the following action: (1) Appointed Paul L. Davies a Vice Chairman and requested that he form a Program Committee to consider the recommendations presented at their meeting and then to advise the staff of the

35 Smithsonian Associates on the development of a program which will help to maintain corporate engagement with the Institution in the form of dollar contributions and participation in joint projects. (2) Appointed Lewis L. Lapham a Vice Chairman and successor to Mr. Watson as Board Chairman in June 1973. Mr. Lapham was asked to appoint a committee to recommend by-laws and consider the most satisfactory size and composition of the Board. (3) Appointed Smithsonian Regent Frank T. Bow an Honorary Member of the National Board. (NOTE: Mr. Bow died on November 13, 1972.) (4) Agreed to consider alternatives for a winter Board meeting to take place either at the Smithsonian Tropical Research Institute in the Panama Canal Zone or at the Fort Pierce, Florida, marine facilities. The National Board may come to play several roles in guiding the development of the Associates at the National level. In recent months the members have been especially helpful in broadening the base of business support by personally soliciting new Corporate Members. There are now 27 member companies. The Board showed much enthusiasm at its second meeting and should become increasingly helpful in the next year under the leadership of Messrs. Watson and Lapham.

[[underlined]] NATIONAL BOARD OF THE SMITHSONIAN ASSOCIATES* [[/underlined]] [[underlined]] Thomas J. Watson [[/underlined]], Jr., Chairman Chairman, Executive Committee of the International Business Machines Corp. [[check mark]] [[underlined]] Paul L. Davies [[/underlined]], Vice Chairman Senior Director, FMC Corp. Senior Partner, Lehman Brothers [[underlined]] Lewis A. Lapham [[/underlined]], Vice Chairman Vice Chairman, Bankers Trust Co. Alfred C. Glassell, Jr. President Glassell Producing Co., Inc. Richard P. Cooley President and Chief Executive Officer Wells Fargo Bank Leonard K. Firestone [[underline]]Merritt Kirk Ruddock [[/underline]] President, Almar Minerals Frank Y. Larkin Senior Vice President and Director Putman Trust Co. of Greenwich [[underline]]William Blackie [[/underline]] Caterpillar Tractor Co. [[check mark]] [[underline]]Ben W. Heineman [[/underline]] President and Chief Executive Officer Northwest Industries, Inc. [[check mark]] Joseph F. Cullman, III Chairman of the Board and Chief Executive Officer, Philip Morris, Inc. [[check mark]] [[underline]] William A. Hewitt[[/underline]] Chairman, Deere and Co. [[check mark]] [[underline]]G. Keith Funston[[/underline]] [[underline]]John W. Brooks [[/underline]] Chairman, President and Chief Executive Officer, Celanese Corp. of America [[check mark]] [[underline]]Francis C. Rooney, Jr. President and Chief Executive Officer Melville Shoe Corp. [[check mark]] [[underline]]Mrs. Henry P. Smith, III [[/underline]] Chairman, Women's Committee of the Smithsonian Associates [[underline]]Mrs. David L. Guyer [[/underline]] [[underline]]Henry J. Heinz [[underline]] Chairman, H. J Heinz [[underline]]Honorable George C. McGhee [[/underline]] [[underline]]Charles T. Fisher, III [[/underline]] President, National Bank of Detroit [[check mark]] [[underline]]Harry Hood Bassett[[/underlie]] Chairman, The First National Bank of Miami [[check mark]] James O. Wright Chairman and President, Badger Meter Manufacturing Co. [[check mark]] Harry B. Cunningham Chairman of the Executive and Finance Committees, S.S. Kresge [[check mark]] Mrs. Robert S. McNamara [[underline]]Ruben F. Mettler [[/underline]] President, TRW, Inc. [[underline]]Roger Milliken[[/underline]] President, Deering-Milliken, Inc. Charles M. Pigot President, PACCAR, Inc. [[check mark]] NOTE: Names of members attending Nov. 9, 1972, meeting are underlined. *Names, except officers, are listed in order of members' appt. to Board. [[check mark]] Indicates that the firm is a Corporate Member.

37 [[underlined]]Medallion Award to Mrs. Marjorie Merriweather Post[[/underlined]] It was announced that Mrs. Marjorie Merriweather Post would be award the new James Smithson Society medallion to express our deep appreciation for her many gifts to the Smithsonian Institution. This medallion recognizes donors for contributions which serve to renew the Smithson benefaction to mankind. It is proposed that the presentation be made at the next meeting of the Board of Regents to be held at Hillwood on January 24, 1973. [[underlined]]History of James Smithson[[/underlined]] Senator Fulbright suggested that an exhaustive search be undertaken to document the history of James Smithson. [[underlined]]National Portrait Gallery Commission Member[[/underlined]] Mr. Brown, Chairman of the National Portrait Gallery Commission, requested that the Board of Regents consider a candidate for membership on the National Portrait Gallery Commission. Dr. Ralph Waldo Ellison, distinguished as one of the best writers on the American scene today, was recommended unanimously for this appointment by the Commission members. (An excerpt from WHO'S WHO appears on page 38 .) A motion for approval of the appointment was offered and it was VOTED that Ralph Waldo Ellison be appointed a member of the National Portrait Gallery Commission. The proxies were cast in support of this motion.

38 RALPH WALDO ELLISON, b. Oklahoma City, 1914; student Tuskegee Institute, 1933-36; honorary doctorate Tuskegee, Rutgers, University of Michigan, Williams, Long Island University, Grinnell, and Adelphi; lecturer on creative writing N. Y. U., Columbia, Fisk, Antioch, Princeton, and Bennington; Alexander White visiting professor University of Chicago, 1961; Albert Schweitzer Professor in the Humanities, NYU, 1970--. Honorary Consultant in American letters, Library of Conress, 1966--; member Carnegie Commission on Educational Television, 1966-67; trustee John F. Kennedy Center for the Performing Arts. Numerous honors including the Medal of Freedom, 1969. Member American Academy of Arts and Sciences, National Institute of Arts and Letters, etc. Author [[underline]]The Invisible Man [/underline]](National Book Award, 1953), and other books, short stories, articles, etc.

39 [[underline]]Statement on History and Art Programs[[/underline]] A statement by Secretary Ripley concerning the history, the accomplishments, and the objectives of the History and Art Programs of the Smithsonian Institution was presented to the Board and is attached as Appendix A. The meeting adjourned at 11:40 a.m. The members then departed for the construction site of the National Air and Space Museum where ground breaking ceremonies took place. The Chancellor and the Secretary made the dedicatory addresses to an audience comprising many of the Regents, Members of the Congress, former Smithsonian Secretaries, the National Air and Space Museum Advisory Board, and other distinguished members of Federal agencies and the air industry. The texts of the addresses are attached as Appendices C and D. The ground breaking ceremony was followed by a luncheon in the Great Hall of the Smithsonian Institution Building. Respectfully submitted: [[signed]] S. Dillon Ripley [[/signed]] S. Dillon Ripley, Secretary Attachments: Appendix A, History and Art Programs Appendix B, Acquisition of Kirkpatrick-Howat Property Appendix C, Remarks by The Secretary Appendix D, Remarks by the Chancellor

Appendix A History and Art at the Smithsonian Institution I The Smithsonian's activities in history and art can be traced back to the founding of the Institution. While the organic act of 1846 did not enumerate the fields in which the Smithsonian was to increase and diffuse knowledge, it did explicitly state that the original Smithsonian building should contain a gallery of art, and it did authorize the transfer to the Institution of "all objects of art and of foreign or curious research . . . belonging, or hereafter to belong, to the United States." In 1858, the Smithsonian assumed responsibility for the patent models and the so-called American Museum of Arts transferred from the U.S. Patent Office. The receipt of the 66 freight cars of objects from the Philadelphia Centennial Exposition of 1876 led to the construction of a building for the U. S. National Museum and confirmed the Institution's responsibility for collection of both historical and artistic objects. It should be recognized, however, that during at least the first half-century of its existence, the attention, the resources and the energies of the Institution were concentrated primarily upon the physical and natural sciences. Secretary Langley felt that, "The scientific side of the Institution's activities has been in the past so much greater than its aesthetic that it is well to recall the undoubted fact that it was intended by Congress to be a curator of art, and that this function has never been forgotten, though often in abeyance." The acceptance of the magnificent

2 gifts of Charles Freer and Andrew Mellon led to the establishment, within the framework of the Smithsonian, of two art museums of towering importance. But these two notable events in themselves did little to clarify the Institution's responsibility in the general areas of history and the arts, or to determine how the Institution ight best make use of the historical and artistic objects it already possessed. William Henry Holmes, the first director (as such) of what was to become the National Collection of Fine Arts, spoke of its problems in the early decades of this century: "The story . . . from its beginning nearly a century ago is the record of the prolonged struggle of the art idea for national recognition, for a place in the serious consideration of the American people. ... The Smithsonian has harbored the dream of a gallery of art, but art has been in the shadow of diversified scientific activities and in the deeper shadow of the all-absorbing material interests of a rapidly developing nation. Growth of the collections through gratuitous contributions, even,is embarrassed by the almost complete exhaustion of space for the reception and display of all save accessions of very limited extent." A series of legislative enactments, beginning in 1938, has gradually defined the Institution's role in history and the arts. The 1938 Act, which was a direct consequence of the establishment of the National Gallery of Art, authorized the National Collection of Fine Arts (as it has been called since that time) to foster "a growing appreciation of art, both of past and contemporary time." Under the wise leadership of Secretary Carmichael, three signal events occurred: in 1956 the Congress appropriated funds for the construction of the National Museum of History

3 and Technology; by the Act of March 28, 1958, the historic Patent Office Building was transferred to the Smithsonian; and in 1962 the Congress established within the Smithsonian the National Portrait Gallery. The completion of the Museum of History and Technology in 1964 provided for the first time a fitting home for the great historical and technological collections of the Institution; the establishment of the museum as an administrative unit consisting of a number of specialized departments and divisions, provided a rational framework within which these collections could be used to the best possible advantage for research, education and exhibition. When the National Collection of Fine Arts and the National Portrait Gallery moved into the restored Patent Office Building in 1967 an 1968, the Institution was able for the first time to provide adequate facilities for its collection of American art. President Johnson's transfer to the Smithsonian of the original Corcoran Gallery building in 1966, and the establishment of the Hirshhorn Museum and Sculpture Garden by Act of Congress in the same year, provided the last major elements in the picture as we find it today. Although it is not easy at first glance to detect any master plan in these developments over a period of 120 years, it is clear that the combined acts of the successive Regents and Secretaries of the Smithsonian, with the generous and understanding support of the Congress, have created for the Smithsonian an extraordinary opportunity to serve the public and the scholarly community in the area and history and the arts. Appropriately enough, since we are a national institution, our greatest strengths and our greater opportunities lie in the area of

4 American civilization. Whether by design or by happy accident, the Smithsonian possesses an unparalleled array of resources for the understanding and illumination of our country's history through its material culture, its technology, and its art. The museums with primary concern here are, of course, the Museum of History and Technology, the National Collection of Fine Arts, and the National Portrait Gallery. But we must not underestimate the degree to which all of them are strengthened not only by each other, but also by the existence within the Smithsonian of other museums and bureaus that deal with such subjects as American Indians, design and the decorative arts, the history of air and space flight, and the history of America's armed forces. We are convinced, perhaps immodestly, that no other institution can surpass the breadth and depth of our resources, both material and human, for (in the words of Daniel Boorstin) demonstrating and celebrating what Americans -- all Americans -- have accomplished. This is surely one of our primary missions in the area of history and art. At the same time, it is clear that the Smithsonian's art museums, in combination with such distinguished private institutions as the Corcoran and Phillips Galleries and Dumbarton Oaks, have helped to make Washington one of the world's great art centers. In the National Gallery of Art, the Freer Gallery, the National Collection of Fine Arts and the Hirshhorn Museum we find four museums, each with its own character and traditions, each with its own point of view and areas of specialization, that splendidly complement each other in illuminating a large proportion of the artistic heritage of the human race. Again I should mention the benefit to each of these museums, and to the common enterprise, of the

5 existence within the Smithsonian of both objects and experts in such related fields as design and the decorative arts (in the Museum of History and Technology and the Cooper-Hewitt Museum), ethnology and primitive art (in the Museum of Natural History), and technology of all sorts. As we approach the Bicentennial of the American Revolution, it is satisfying to be able to report that the Smithsonian's history and art bureaus, both individually and considered together, are without exception stronger than they have ever been. This strength can be measured in terms of their physical facilities and available funds, in terms of their collections, in terms of the distinction of their professional staffs and directors, and, perhaps most important of all, in terms of their sense of purpose. Each has, and recognizes, its special role. Although much still remains to be done before we can be satisfied that each of these bureaus is fully meeting its national responsibilities, as defined by the Regents and the Congress over the years, the brief summaries that follow will indicate some of the accomplishments of recent months and some of our plans for the immediate future. II The [[underline]]National Museum of History and Technology[[/underline]] continues to be enormously popular with the visiting public. Attendance figures for the current calendar year will be around the 7,000,000 mark. During the single month of April 1972 an all-time peak of close to one million visitors was recorded.

6 The museum has now reopened three of the five halls damaged by the fire on the third floor in 1970. The necessity to redo these large installations was regarded by the staff as an opportunity to rethink and improve them, to relate them to each other, and to do more to help the visitor understand them as interconnected aspects of American history. The Hall of Printing and Graphic Arts and the Hall of the History of Money and Medals were opened to the public four months ago and the new Hall of Stamps and the Mails just opened this past weekend. Work is going ahead on halls devoted to photography and to news reporting. A major exhibition on American productivity, entitled "If We're So Good, Why Aren't We Better," funded by the U. S. Department of Labor, is scheduled to open next month. The museum now has the world's largest museum bookstore, organized and operated by McGraw-Hill. Stocked with more than 10,000 titles, the store is entirely devoted to American civilization. A study is now being made of the enclosure of space within the parapet walls on the sixth floor level. This would serve as a research center library of American history and of the history of science and technology. Work proceeded on the new museum being built to house the huge and distinguished Hirshhorn collection of late nineteenth and twentieth century European and American art, the [[underline]]Hirshhorn Museum and Sculpture Garden[[/underline]]. Construction delays were encountered and the General Services Administration now estimates that the completion date will be June 30, 1973. The original agreement of 1966 has accordingly been formally amended to extend the deadline to accommodate the new completion date.

7 In another amendment to the original agreement, Mr. Hirshhorn has added an additional 160 paintings and 166 sculptures with a value in excess of $7,000,000. Work on the design of the opening exhibition is well advanced, as is a plan for the placement of sculpture outdoors on the plaza and in the sunken sculpture garden on the Mall. The Board of Trustees of the Hirshhorn Museum has now met four times, under its Chairman,Daniel P. Moynihan. The [[underline]]National Collection of Fine Arts[[/underline]], a museum devoted to American art, has made great progress in getting settled in its new building, making full use of its space, and mounting a vigorous program of education, research, publication, and exhibition. New galleries have been opened and the study storage facilities on the third floor are now models of their kind. The museum has distinguished itself by its extraordinary ability to discover important but little known American artists. Exhibitions and catalogs of the work of such artists as H. Lyman Sayen, Romaine Brooks, and the black artist William H. Johnson have restored these artists to their rightful place in America art history. Other recent exhibitions included "National Parks and the American Landscape," an exhibition in honor of the National Parks centennial; "Two American Artists," the work of two notable contemporary American Indian painters; "The Hand and the Spirit," an exhibition devoted to the religious impulse in 18th and 19th century American art; and "American Pieced Quilts," presently on view at the Renwick Gallery.

8 The Lincoln Gallery remains closed due to the damage caused by the construction of the nearby Metro subway station. The situation appears to have stabilized, repairs are being made, and it is hoped that the famous room may be reopened before long. The Smithsonian Institution Traveling Exhibition Service, a department of the National Collection of Fine Arts, circulated exhibitions during the past year to all fifty states and nearly every Canadian province. These exhibitions were seen by more than three million people in towns ranging from Anchorage, Alaska, to Nassau in the Bahamas, in small, rural historical societies and some of the largest museums. Another curatorial department of the National Collection of Fine Arts, the [[underline]]Renwick Gallery[[/underline]], located next to Blair House at Pennsylvania Avenue and Seventeenth Street, opened to the public early this year. Hailed by the New York Times as "a notable preservation success," the gallery displays a changing series of exhibitions of American design, crafts, and decorative arts. One gallery is used for exhibitions from abroad. The National Portrait Gallery's popular exhibition, " 'If Elected...' " Unsuccessful Candidates for the Presidency 1796-1968" has attracted more than 150,000 visitors and has been held over beyond the originally scheduled closing date. A 512 page catalog accompanied the exhibition. Recent acquisitions included Norman Rockwell's portrait of President Nixon; a self-portrait by Alexander Calder; Jimilu Mason's bust of Lyndon Johnson; and a rare oil portrait of the nineteenth century black American actor Ira Aldridge, acquired from the Garrick Club in London.

9 The next major exhibition at the National Portrait Gallery will be "The Afro-American in the Age of the Revolution, 1770-1800." A monograph to be entitled "In the Minds and Hearts of the People: Prologue to the Revolution" is in preparation and will be published in April 1974 by New York Graphic/Time:Life, on the occasion of the opening of a major exhibition on the Bicentennial theme. The [[underline]]Cooper-Hewitt Museum of Decorative Arts and Design[[/underline]] has been given the Carnegie mansion and property on Fifth Avenue in New York City by the Carnegie Corporation. The gift of this valuable property will provide a home for the museum, but much work will be required before the existing structures and the garden may be converted into a modern museum facility. Some $4 million will be needed to do this work and the Cooper-Hewitt has made considerable progress toward this goal. The museum has received a $500,000 grant from the Andrew Mellon Foundation, $92,000 from the Samuel H. Kress Foundation, and a number of smaller grants and gifts. Discussions with the Johnson Wax Company have indicated to us that we are likely to receive a gift of $400,000 for the opening exhibition of this National Museum of Design. The architectural firm of Hardy Holzman and Pfeifer has been commissioned to do the architectural designs. In consultation with some of the world's leading designers, artists, architects, and other interested people, the museum has developed a rationale that will provide a basis for its entire operation and afford the museum an identity and a scope that will give it its own place in the national museum picture. The concept developed is that

10 of a National Museum of Design, building upon the fine traditions and collections of the old Cooper Union Museum to create a new and broadened institution suited to modern needs and aspirations. Design is defined to extend all the way from the large-scale planning of the man-made environment, through industrial design, down to small objects of decorative art. The [[underline]]Freer Gallery of Art[[/underline]], one of the world's leading museums of the art of the Near and Far East, is presently engaged in preparing special exhibitions for 1973, its fiftieth anniversary year. "Japanese Ukiyoe Painting" will open on May 2, 1973 (the museum opened originally on May 2, 1923.) Later in the year "Chinese Figure Painting" and "Islamic Art of the Book" will be presented. Each exhibition will be accompanied by a catalog and a two-day symposium. The Freer staff completed a film on Far Eastern paper restoration entitled "The Art of the Hyōgushi," which was recently premiered at the International Institute of Conservation Congress in Lisbon. It will be shown soon in Washington. The new Freer Visiting Committee, headed by Senator Scott, has been a welcome source of guidance and inspiration. Use of the [[underline]]Archives of American Art[[/underline]], the major depository of documentation on American art and artists, has more than doubled following its affiliation with the Smithsonian. The Archives rasied $90,000 this fall by means of an auction and sale in Detroit. The noted art bibliographer, Bernard Karpel, is under contract with the Archives to produce a long-needed bibliography of American art in time for the Bicentennial.

11 Sadly, we must report that the staff director of the [[underline]]National Armed Forces Museum Advisory Board,[[/underline]] Colonel John H. Magruder, III, died in a sailing accident early in September. We shall miss his leadership. The proposed site of the Bicentennial Outdoor Museum at Fort Foote was abandoned because of the problems presented by difficulties of access, opposition by nearby landowners, and basic questions concerning the suitability of the site for our purposes. We are excited by the possibility of a location at Fort Washington and we are working closely with Mr. Hartzog and the National Park Service to pursue this end. The first volume of the [[underline]]Joseph Henry Papers[[/underline]] will be published at the end of this year. Additional material has been gathered from fourteen countries and some 200 institutions in preparation for subsequent volumes. This work is jointly sponsored by the Smithsonian, the American Philosophical Society, and the National Academy of Sciences. Major support has been provided by the National Science Foundation. The [[underline]]Smithsonian Archives,[[/underline]] having completed and published the first complete guide to the archives of the Smithsonian, is now engaged in processing archives and manuscripts of the National Museum of Natural History in preparation for the publication of a second guide to major Smithsonian archival resources.

Appendix B CHESAPEAKE BAY CENTER FOR ENVIRONMENTAL STUDIES [[underline]]Acquisition of the Kirkpatrick-Howat Property[[/underline]] For the past several years, representatives of the Office of the General Counsel and the Treasurer's Office have been negotiating with Mr. Kirkpatrick-Howat for acquisition and/or coordination of the uses of his land for the purposes of the Chesapeake Bay Center. His land totals nearly 700 acres, and forms a corridor that cuts through the central land mass of the Bay Center. We have now purchased a 45 acre section of this property, and we have been assured that Mr. Kirkpatrick-Howat will make a gift of the additional 58 acres, probably this calendar year. The agreements governing the purchase also include a covenant restricting the use of the balance of his retained lands in perpetuity to agricultural uses, timber growing, or use as a nature preserve for scientific purposes, in return for the Smithsonian's agreement to pay the real estate taxes on the property retained by Mr. Howat. Smithsonian also has the right to purchase additional Howat land at a price based on present appraised market value adjusted for future inflation, prior to such land being sold to others. There is a very good probability, furthermore, that in the future Mr. Howat either

-2- will donate additional parcels of the property to the Smithsonian, or he will sell the Institution one section and donate a further parcel at approximately the same time. The general principles of the transaction, broadly summarized above, are covered in four separate documents--an Option Agreement, a Covenant of Restricted Uses, a Supplementary (purchase) Agreement and a Trust. The principal terms of these agreements are as follows: [[underline]]Purchase Price[[/underline]] Smithsonian has purchased 45 acres of Mr. Howat's prime waterfront property. The price was the present appraised value of $157,000 ($3,500 per acre), with $17,500 paid down and the balance to be paid in equal semi-annual payments over a seven year period, including interest at six percent. In addition, Smithsonian has paid all of Mr. Howat's related costs of $16,100, which have included appraisal and survey costs, plus his lawyer's fees. Mr. Howat has retained the timber rights on the property we purchased until the year 2000, but Mr. Howat is a conservationist as well as a forester, and we have guarantees that his uses of our land will not interfere with our programs.

-3- [[underline]]Restrictive Covenant on Use[[/underline]] The balance of the Howat property is restricted to agricultural and tree farming uses, to residential use by the Howats themselves, or to serve as a natural habitat for flora and fauna and for biological field studies. This covenant on restricted use will continue in perpetuity or until Smithsonian ceases paying the taxes on that retained property; although by its terms it runs unconditionally until June 30, 2000. The covenant will lapse if the Smithsonian sells its interests in the adjacent CBCES property or ceases "using said property for research and studies in ecology and biology." [[underline]]Payment of Taxes by Smithsonian[[/underline]] In consideration of the above covenant on restricted uses, Smithsonian is obligated to pay the property taxes on the retained Howat property (about 600 acres after the anticipated gift) for the duration of this use covenant. To implement this obligation, Mr. Howat's lawyer insisted that Smithsonian set up a separate "Smithsonian Environmental Research Trust" and transfer thereto enough securities to pay the taxes. These taxes now are running at the rate of about $2,750 per year, but may increase in future years, particularly following knowledge by the assessor's office of the purchase price paid for this property.

-4- We hope to be able to "freeze" the taxes on most of the property, at least for the next twenty-five years, through agreements with the State of Maryland that stop escalation of property taxes on lands committed to tree farming. Presently about three-fourths of the land could be so tied up, and most of the balance could be in the future as Mr. Howat proceeds to implement further his strong intention to tree farm the entire property. His tree farming will not be inconsistent with CBCES programs. Moreover, Mr. Howat will entertain specific Smithsonian proposals for the actual use of his retained land for CBCES projects. The trust agreement includes a procedure for adjusting the principal of this fund up or down, depending on the tax requirements. At the termination of the trust the funds would revert to the Smithsonian. [[underline]]Preemptive Purchase Rights[[/underline]] In consideration of our establishment of a trust to pay the taxes, Mr. Howat has agreed not to sell or otherwise dispose of his property

-5- or portions thereof to others (except his own immediate family) without first giving Smithsonian the right to purchase at the present appraised market value adjust for future changes in the Consumer Price Index. This purchase right will last until 21 years after the death of Mr. Kirkpatrick-Howat's daughter, now aged 20, so long as the Smithsonian continues payment of the property taxes through the vehicle of the trust. [[underline]]Comment[[/underline]] This is an unusual transaction, but the property is essential to the Chesapeake Bay Center's activities since it is in the main watershed area and located between other Smithsonian properties. The specific piece of Howat property we have purchased, moreover, is one of the most valuable to any potential developers and is, therefore, also one of high-priority for acquisition by the Chesapeake Bay Center. In addition to the 58-acre presently proposed gift, it is understood that Mr. Howat's will contains provisions giving "disposition in favor of the Smithsonian" as the most of the rest of the property. From all of our past dealings with Mr. Howat we feel that he wishes to see his property eventually owned by the Smithsonian to be used for environmental purposes rather than as a real estate development. Thus, it is reasonable to believe that Mr. Kirkpatrick-Howat will continue, over

- 6 - a period of time, a policy of selling portions of the property to us and then donating additional parcels. The Covenant of Restricted Uses precludes pressure on the Smithsonian to buy any additional Howat land in the future, since, presumably, the use of that retained property will be protected indefinitely. Also, this covenant will restrict the interest on the part of others in buying the property, and this will tend to hold down the price. The preemptive right to purchase the property affords protection against the remainder of the property being sold to others and against future exorbitant price increases on the property in the event we have the opportunity to exercise our option. The obligation to pay Kirpatrick-Howat's taxes on this property, while he continues ownership and use thereof, is not without precedent, since it is in the nature of a "scenic" or "conservation" easement. The arrangement can be looked upon as rent for a contiguous area that can serve at least as a buffer zone, and probably as an area where research can be carried out. [[underline]]Funding of the Purchase[[/underline]] All of the lands that comprise the Chesapeake Bay Center have been acquired either by donation or by purchase with funds donated for

-7- this purpose by various foundations. No federally-appropriated monies have been used. In order to acquire the properties essential to the Center as they become available for purchase, we occasionally have purchased land on a deferred-payment basis without complete funding at the outset. At its meeting on January 15, 1969, the Board of Regents reviewed the entire acquisition program, including the Kirkpatrick-Howat property discussed above, and approved the taking of all necessary steps for such acquisitions. Since that time four other properties in the program have been acquired using a combination of bank loans, purchase-money mortgages, and grant monies. To date we have received a total of $1.7 million for these acquisitions, largely from foundation grants. The payments of principal on the Kirkpatrick-Howat note will total $140,000 over the next seven years. Mr. Lynford Kautz, of our Development Office, appears close to agreement with two foundations interested in giving money for land acquisition at the Bay Center, each of which is considering a grant in excess of $500,000. Such grants would provide for currently incurred obligations as well as a surplus for the remaining land acquisitions. [[underlined]] Approval by Board of Regents[[/underlined]] This transaction involves long-term rights and obligations of the Institution, as well as a gift of 58 acres of valuable property. It would be appropriate therefore for these arrangements to be approved by the Board of Regents and the proposed gift accepted, in furtherance of the

-8- Board's resolution of approval of acquiring land for the Chesapeake Bay Center for Environmental Studies on January 15, 1969. November 13, 1972

Appendix C DRAFT REMARKS FOR MR. S. DILLON RIPLEY AT THE GROUND BREAKING CEREMONY OF THE NATIONAL AIR AND SPACE MUSEUM MONDAY, NOVEMBER 20, 1972, AT 12:00 NOON We are here today to record and to celebrate progress--progress not only in the air, but on the ground; indeed today we are interested in digging a little bit into the ground. The Mall is said to be a sacred sward. It is not, of course. Only tradition has ascribed that sanctity. But the Smithsonian since 1846, when its land, Smithsonian Park, was granted to it by the Congress, has planted any buildings here with due consideration for a noble if not a hallowed purpose, the increase and diffusion of knowledge among men. And so we approach our task with circumspection but also with confidence that this is the proper home for the National Air and Space Museum, which has been so long in coming. Were we able to turn the clock back to June of 1861, the third month of the Civil War, we would have found overhead, above this very spot, a balloon carrying Thaddeus Lowe and a telegrapher. From the gondola trailed a wire, which continued across the Mall and into the White House. The first Secretary of the Smithsonian Institution, Joseph Henry, had arranged for this unique method of getting President Lincoln's ear, and for the first time Smithsonian science took to the air. A bit later in 1899, an aeronautical student name Wilbur Wright wrote to Samuel

2 Langley, third Secretary of the Smithsonian Institution, and received sympathy from a fellow would-be aeronaut. Later a similar empathy existed between Secretary Abbot and the rocket pioneer Robert Goddard. The pace of progress has been amazingly swift--today a cross-country flight, which took 84 days when first accomplished in 1911 ,now takes less than six hours in a jetliner, or ten minutes in an orbiting spacecraft. The future promises even more dramatic advances, with science stretching its eye and mind out into the far reaches of our universe. In one exciting example, Smithsonian Astrophysical Observatory scientists have found life-building organic molecules floating free. These events, promising to cause fundamental changes in our understanding of our universe and of ourselves, must be added to the glories of the past, and made as intelligible as our minds permit. This is a formidable task, but one worthy of our finest efforts. Today we are taking a first step in that direction, and I anticipate with great pleasure the day when a fist class educational center will exist where today there is a mere hole in the ground. The going has not been easy, as Paul Garber can attest from his vantage point as a 52 year Smithsonian observer. It has required the enactment of legislation, as Senator Randolph knows, and enthusiastic support from those like Senators Goldwater and Fulbright, and, of course, from our Regents.

3 Some of the most helpful, like Frank Bow, are not with us today but they have left their trace with us and upon this new building. We owe our thanks to many, in this Thanksgiving week, and I am pleased that so many of you could be here to share this moment. It now gives me great pleasure to introduce the Chancellor of the Smithsonian Institution. The Honorable Warren F. Burger, the Chief Justice of the United States.

Appendix D REMARKS OF WARREN E. BURGER CHIEF JUSTICE OF THE UNITED STATES at the Ground Breaking Ceremony NATIONAL AIR AND SPACE MUSEUM Smithsonian Institution Washington, D. C. November 20, 1972 12:00 noon On this 20th day of November, 1972, fifteen years after the Russians first put the Sputnik into orbit and three years after the United States first put men on the moon--which are only two phases of exploration of the space above the earth--we formally break ground for the newest member of the Smithsonian family, the National Air and Space Museum. Man's probing into space is far more than a physical act and more than the genius of scientific planning or the miracle of industrial production. It is an act of the spirit. Acts of the spirit can recognize no boundaries of geography or politics, and on such acts no nation can have a monopoly. The Chinese began all this as the first to fly kites, and later they invented the basic principles of rocket propellants; Frenchmen were first to leave the earth in balloons; the Russians first to probe outer space and the first to send a man into orbit, as Americans were the first to make a landing on the moon.

2 Each nation builds on what others have done before. Now Russia and the United States are working together on plans for joint exploration of space, proving that outer space is the common domain of all Mankind. It is not surprising that the American people have supported the space programs and that American inventive genius, its industrial organization and the daring of its Astronauts have contributed so much in the short space of a dozen years. From the first explorers who landed here nearly five centuries ago to the most recent immigrant to pass through our gates, all have shared a common urge to look over the next hill to see what is there. Our folklore is filled with expression of this trait in poems, songs and novels about the hardy men and women who pushed constantly to the other side of the mountain, to the far side of rivers, to the edges of the continent, and then over the seas beyond. This is the inherent nature of the human species, and perhaps other nations will indulge us and be tolerant if we think this pioneering spirit takes on a special quality in our people and in our history. But even as we pay tribute to the brave Astronauts and great scientists of our own country, we should remember that the building we begin today will very soon be open to the men and

3 women of Europe, Russia, China, Japan, and all other countries who wish to gather here to share the secrets and discoveries of space. Archibald MacLeish caught something of this when he spoke of the people of all nations as "riders on the earth together" and Wendell Willkie did so in his book "One World." To those who ride in space, ours is one world. Mr. Secretary Ripley, if you feel up to it, the time has come to do a little digging on this cool November afternoon to see how far we can penetrate the other direction, down into the surface of the earth to prepare a proper launching pad for this new and great Smithsonian Institution.

[[underlined]]ADMINISTRATIVELY-CONFIDENTIAL[[/underlined]] (No part of these minutes is to be divulged unless specifically authorized by the Secretary.) PROCEEDINGS OF THE ANNUAL MEETING OF THE BOARD OF REGENTS SMITHSONIAN INSTITUTION January 24, 1973 INDEX [[topic]] | Page Attendance | 1 Welcome to New Regents | 2 Report of the Executive Committee | 2 New Senator Regent | 2 Minutes of Meeting of November 20, 1972 | 3 Annual Report for Fiscal Year 1972 | 17 Introduction of Legislation | 18 Museum Support Facilities | 18 Reservation of Mall Site | 23 Procedures for Use of Smithsonian Institution Facilities | 30 Visit to Ft. Pierce Facility | 32 Presentation of James Smithson Medallion | 32 National Armed Forces Museum Advisory Board | 33 National Collection of Fine Arts Commission Reports | 34 National Portrait Gallery Commission Report | 66 Status Report-Hirshhorn Museum and Sculpture Garden | 74 Status Report-National Air & Space Museum Construction | 92 Status Report-Parking at the National Zoological Park | 93 Freer Gallery of Art | 94 New Director, National Museum of Natural History | 110 Proposed Henry Medal award to Edward K. Thompson | 111 Smithsonian Institution Television Programs | 113 Dates for May 1973 Meetings | 115 Appendix: Executive Committee Discussion of Television Programs

1 PROCEEDINGS OF THE MEETING OF THE BOARD OF REGENTS SMITHSONIAN INSTITUTION January 24, 1973 [[underlined]]Hour of Meeting[[/underlined]] The meeting of the Board of Regents was convened by the Chancellor at Hillwood, the Marjorie Merriweather Post estate at 5:05 p.m. [[underlined]]Attendance[[/underlined]] Chief Justice Warren E. Burger, Chancellor John Paul Austin John Nicholas Brown William A. M. Burden Crawford H. Greenewalt Caryl P. Haskins A. Leon Higginbotham James E. Webb Senator J. W. Fulbright Senator Henry M. Jackson Senator Hugh Scott S. Dillon Ripley, Secretary Absent were the Vice President, Representatives Rooney and Minshall (Mr. Mahon did arrive late), and Messrs. Goheen and Watson. Also in attendance were Assistant Secretaries Brooks, Blitzer, Challinor, Perrot, and Euell; Treasurer T. Ames Wheeler; General Counsel Peter G. Powers; Consultant James Bradley; Executive Assistant to the Secretary, Christian Hohenlohe; and Administrative Officer, Dorothy Rosenberg.

2 [[underlined]]Welcome to New Regents[[/underlined]] The Chancellor welcomed the following newly appointed members of the Board of Regents; Senator Henry M. Jackson appointed by the President of the Senate on January 3, 1973. John Paul Austin and Judge A. Leon Higginbotham, appointed by Joint Resolutions of the Congress were attending for the first time. Representative William E. Minshall, appointed by the Speaker of the House on January 23, 1973, was unable to be present. [[underlined]]Report of the Executive Committee[[/underlined]] Mr. Webb reported that the Executive Committee of the Board of Regents met in the Office of the Secretary on January 19, 1973, at 4:20 p.m. Attending were: James E. Webb, Chariman, Members Caryl P. Haskins and William A. M. Burden, Secretary Ripley, and staff members: Robert A. Brooks, T. Ames Wheeler, Dorothy Rosenberg, and Consultant James Bradley. The Chairman, Mr. Webb, presented a summary of the Report of the Executive Committee. [Note: During the reading of this report, the Regents discussed and took action on several of the items.] [[underlined]]New Senator Regent[[/underlined]] Mr. Ripley announced that on January 3, 1973, the President of the Senate appointed Senator Henry M. Jackson as a member of the

3 Board of Regents of the Smithsonian Institution to succeed Senator Clinton P. Anderson, who did not run for re-election. Mr. Ripley also advised that in a letter dated January 11, 1973, the Speaker of the House advised that he had reappointed Representatives George H. Mahon and John J. Rooney as Members of the Board of Regents of the Smithsonian for a term of two years. He advised also that the Minority Leader has not made his recommendation for replacing the late Representative Bow. [It was learned that on January 23, 1973, the Speaker of the House had appointed William E. Minshall of Ohio to replace the late Representative Bow as a Member of the Board of Regents.] [[underlined]] Minutes of Meeting of November 20, 1972 [[/underlined]] The Executive Committee noted that the minutes had been sent on December 1, 1972, to the members of the Board and having no changes to suggest recommended approval of the Minutes of the meeting of November 20, 1972. A motion for approval of the Minutes was offered and it was: VOTED that the Minutes of the November 20, 1972 meeting, as previously circulated, be approved. [[underlined]] Financial Reports [[/underlined]] Mr. Webb requested Mr. Wheeler to give the Financial Report of the Federal and non-Federal funds of the Institution. This report, forwarded to each member of the Board in advance of the meeting, was included in the report of the Executive Committee. The Executive Committee particularly noted the [[underlined]] Investment Funds Summary [[/underlined]] which indicates that fund values have increased further in the fourth quarter of 1972. Mr. Burden stated that it was still too soon to pass judgment on the performance of our three investment managers.

4 Mr. Webb said that we owe a vote of thanks to Mr. Burden as Chairman of the Board of Regents Investment Policy Committee for its guidance in the handling of the Institution's investment funds. Mr. Wheeler summarized and highlighted for the Board of Regents the financial report and pointed out that since the previous Regents' meeting the Office of Management and Budget (OMB) had reviewed our FY 1974 Federal appropriation request and allowed us to request from Congress a total of $56,438,000 for operations, an increase of $4,805,000 (9%) over actual FY 1973 -- only one-third of our original request. Basic science cuts seem to be occurring across the board among agency budgets this year and the Smithsonian has similarly suffered a sharp cut in our request for science programs. This presents a particularly difficult problem for our Astrophysical Observatory at a time when our new and distinguished Smithsonian Astrophysical Observatory Director will be reporting for duty. OMB did allow however important increases for the new Air and Space Museum, the Bicentennial Program, and improved protection and custodial activities. No provision was included at this time for the January 1973 Federal pay boost, but a supplemental request may be made later. The small $65,000 increase allowed for the Smithsonian Science Information Exchange will mean a continuing financial squeeze for that organization. The $9,000,000 OMB allowance for the Excess Foreign Currency Program, if approved by Congress, would allow $4,000,000 for the preservation of archaeological monuments in Nubia as well as a $1,500,000 increase in this regular grant program.

5 The FY 1974 construction appropriation allowance by OMB totaling $5,070,000 would provide principally for the new $3,000,000 lion and tiger exhibit at the Zoo, as well as planning monies for Zoo parking facilities and improvements at Mt. Hopkins Observatory and the Silver Hill storage area plus planning for NMHT library addition. Operations on the Institution's Private side for the first half of the current year are somewhat better than previously expected, principally because of excellent results from the Magazine. Present budget projections call for an FY 1973 surplus of about $225,000 for our unrestricted fund operations. The Freer Gallery of Art is benefiting from increased endowment fund income from the Total Return investment policy and should live well within its income this year. The level of the Institution's grants and contracts is expected to rise by 5-10% this year. The Institution's financial position is currently quite healthy with respect to cash and current fund investments which now total $5,500,000 reflecting not only the improved current unrestricted fund operations but also greater advance cash flow from higher level Magazine operations and substantial gifts for restricted purposes which have not yet been expended. Mr. Wheeler pointed out that endowment funds as of December 31, 1972 show Total Return accomplishments since July 1, 1971 of 25% for the Freer Fund, 27 1/2% for the Consolidated Fund, 36% for Endowment Fund No. 3 and 19% for the Special Endowment Fund, -- as compared with a similar gain by the general market averages of about 20% in the same period. The complete financial report follows.

6 [[underlined]] FINANCIAL REPORT [[/underlined]] On the following pages there are financial reports covering both Federal and non-Federal funds of the Institution. These include the projected figures for FY 1973 for both Federal and Private funds as well as the present status of our Federal appropriation request for FY 1974 (July 1, 1973-June 30, 1974). Actual results for FY 1972 have already been reported in detail in previous Regents' meetings and in the financial section of the recently issued Secretary's Statement for that year, but are also included for comparative purposes in the enclosed reports. [[underlined]]Federal Funds [[/underlined]] The substantial increase in the Institution's Federal appropriation for FY 1973 was reviewed at the last Regents' meeting. Since then, the Office of Management and Budget response to our FY 1974 Federal appropriation request has been received and will shortly be presented for further review by Congressional Appropriation Committees. [[underlined]]For Operations[[/underlined]] -- As shown in the report on page 12. the FY 1974 OMB allowance for "Salaries and Expenses" amounting to $56,438,000 is $4,805,000 higher than our actual appropriation for FY 1973, but is only one-third of the $14,720,000 increase we requested. Increases were allowed by OMB principally for previously legislated pay increases ($750,000); stepped up operations in preparation for the new Air and Space Museum ($765,000), for the Hirshhorn Museum ($150,000) and for the Bicentennial Program ($1,000,000); plus improved protection

7 and custodial activities ($875,000) and $965,000 for all other purposes. In general, sharp cuts were made by OMB in our request for funds for our science programs. None of the figures for this FY 1974 allowance nor for the FY 1973 Appropriation include provision for the 5.1% Federal pay boost which is effective this month and for which a supplemental appropriation request may be made later. With respect to the Smithsonian Science Information Exchange, the $65,000 increase allowed for FY 1974 is minimal in relation to the needs of that organization, which is already so tightly squeezed financially in the current year that it has been necessary to limit the application of the general January 1973 salary increase to only the one-third of SSIE employees who are in the lower clerical grades; at the same time it was necessary to lengthen working hours to enable the Exchange to keep abreast of its increasing activity. An Excess Foreign Currency appropriations of $9,000,000 for FY 1974,thus far allowed by OMB, if approved by Congress, will permit a $1,500,000 increase in the regular grant program, and $4,000,000 for a one-time project to preserve the archaeological monuments in Nubia. It may be recalled that Mr. Burden had suggested that the Smithsonian seek the assurance of Mr. Joseph Sisco, Assistant Secretary of State, confirming that our efforts to support the salvage of Philae Island monuments are in the national interest. Mr. Sisco did confirm this on November 2, 1972 in a telephone call with Mr. Ripley.

8 No estimates are of course as yet available as to the level of research grant and contract moneys to be expected in FY 1974, nor for private fund income from gifts, investments and miscellaneous sources; the total funding for operation purposes, however, should be well above the $70,300,000 now estimated for FY 1973. [[underlined]]For Construction[[/underlined]] -- Office of Management and Budget has also approved our requesting from congress FY 1974 construction appropriations totaling $5,070,000, plus the remaining $27,000,000 for the new Air and Space Museum for which full contract authority was given with our 1973 appropriation. The total includes $3,850,000 for the Zoo ($3,000,000 for the new Lion and Tiger Exhibit, plus for repairs and for planning of parking facilities) and an additional $1,220,000 for various projects of which the principal ones are improvements at our Mt. Hopkins Observatory ($385,000), improvements to Silver Hill storage area ($250,000) and planning for the History and Technology library addition ($100,000). [[underlined]]Private Trust Funds[[/underlined]] The Operating Statement for Private Funds shows that following a small $61,000 surplus for our unrestricted funds in FY 1972, we now project further improvement in current in current FY 1973 to a surplus in the area of $225,000. This is somewhat higher than the originally budgeted surplus of $200,000 which reflected expectations of better results for the Magazine, Museum Shops and Product Development royalties. Results

9 for the first half of the year encourage us to be somewhat more optimistic at this time. Most budgetary units are thus far reasonably on target, and the Magazine is currently expected to show a surplus of $125,000 or more this year. As may be seen on page 14, our "revenue-producing activities" overall should do better than break even this year despite our continued subsidy of Press operations and the start-up efforts of our National Associates Program. Thus, in current FY 1973, we should be able to complete another step in the rebuilding of our current unrestricted funds working capital, while at the same time making a modest beginning toward reestablishment of the Secretary's "Fluid Research Funds"-- i.e, grants to priority research projects for our scientists for which funds are not otherwise available. Among our restricted fund accounts the Freer Gallery, aided by increased endowment fund income from adoption this year of the Total Return investment policy, should now live well within its income and rebuild its modest income reserve up to $175,000 by year end. Other restricted funds which are supported by income from endowment funds and also those restricted funds financed by gifts and private grants, should maintain roughly the same levels as for FY 1972, as shown in the bottom sections of page 13. Expenditures of contracts and grants received from Federal agencies are expected to rise by some 5-10% in current FY 1973.

10 Comparative balance sheets for our private trust funds given on page 15 show that the Institution's financial position is currently quite healthy with respect to cash and current fund investments which together now total approximately $5,500,000 compared with $4,650,000 on June 30, 1972, $3,440,000 a year earlier. These increases reflect not only the improved balance in current operations but also the greater advance cash flow from higher level magazine operations and substantial gifts for restricted purposes which have not yet been expended.

11 [[underline]]SMITHSONIAN MAGAZINE[[/underline]] First half year financial results of the [[underline]]Smithsonian[[/underline]] Magazine have encouraged us to boost our estimate of its FY 1973 gross revenues by 5% over the original budget to a new projection of $4,425,000. This would be 30% higher than the $3,411,000 revenues of FY 1972. A net surplus of $125,000 or more for the year should be achieved, compared with the practically break-even gain of $2,500 last year. Subscriptions continue to grow and are now estimated to be 380,000 by June 30, 1973, up from 310,000 a year earlier. Renewal rates and promotional returns continue to compare very favorably to those for other magazines. They are now closely in line with goals of 55% renewal for first-year members, 75% renewal for longer-term members and 1-1/2% acceptables from promotional mail-outs. Advertising revenues seem likely to double those of last year -- $830,000 in FY 1973 vs. $421,000 in FY 1972 and $210,000 in FY 1971. This is being aided by our ability to boost again next month the guaranteed minimum subscription from 300,000 to 350,000, an action which carries with it a 175% increase in advertising rates. A very favorable review of the grwoth and status of the magazine by Philip H. Dougherty in the N. Y. TIMES on December 5, 1972 gives further, impartial testimony to the fact that [[underline]]Smithsonian[/underline]] has arrived.

12 [[underline]] SMITHSONIAN INSTITUTION FINANCIAL REPORT [[/underline]] The Smithsonian Institution derives its financial support as follows: ($1,000's) [[underline]] FY 1974 [[/underline]] [[underline]]FY 1973 [[/underline]][[underline]] FY 1972 [[/underline]] [[underline]]FY 1971 [/[underline]] (OMB Allow.) (Projected) (Actual) (Actual) [[underline]]FOR OPERATING PURPOSES: [[/underline]] [[underline]]FEDERAL APPROPRIATIONS [[/underline]] Salaries and expenses $56,438 $51,633 $44,701 $36,895 Smithsonian Science Info. Exchange 1,665 1,600 1,600* Special Foreign currency program 9,000 3,500 3,500 2,500 ----- ----- ----- ----- Subtotal 67,103 56,733 49,801 39,395 Research grants and contracts 8,600 8,088 9,312 Nonfederal Funds: Gifts (excluding gifts to endowments) Restricted purpose 2,450 2,618 1,905 Unrestricted purpose 120 171 356 Income from endowment and current funds invested Restricted purpose 1,460 1,178 1,115 Unrestricted purpose 340 334 330 Miscellaneous 636 548 406 ---- ----- ----- Total Operating Support $70,339 $62,738 $52,819 ---- ------- ------ [[underline]]CONSTRUCTIONS FUNDS (FEDERAL)[[/underline]] National Zoological Park $3,850 $675 $200 $200 National Air and Space Museum 27,000 13,000***1,900 - Joseph H. Hirshhorn Museum - - 3,697 5,200 Restoration and renovation of buildings 1,220 5,014 550 1,725 Total ----- ----- ------ ----- $32,070 $18,689 $6,347 $7,125 ----- ------- ------- ------ [[underline]]ENDOWMENT FUND GIFTS & BEQUESTS [[/underline]] $54** $44 $1,425 [[underline]]NUMBER OF PERSONNEL [[underlined]] 12/31/72 6/30/72 6/30/71 6/30/70 -------- ------- ------- ------- Federal 2,379 2,338 2,332 2,238 Private 904 913 925 957 ------- --- --- --- Total 3,283 3,251 3,257 3,195 *Previously funded by NSF grant **For period July 1 through December 31, 1972 ***Plus an additional $27,000,000 in contract authority for a total obligational authority of $40,000,000

13 [[underlined]] PRIVATE FUNDS - OPERATING STATEMENT [[/underlined]] $1,000's [[underlined]] UNRESTRICTED FUNDS | FY 1973 Projected | FY 1972 Actual | FY 1971 Actual | FY 1970 Actual | FY 1969 Actual [[/underlined]] [[underlined]] Income: [[/underlined]] Investment Income $340.0 | $346.7 | $334.5 | 323.2 | $379.2 Gail(Loss) on Invest. - | (15.6) | (4.5) | (41.9) | 62.1 Gifts (Excl.Gifts to Nat'l Asso)20.0 | 17.7 | 306.8 | 17.6 | 181.1 O/H Recovery & Adm. Fees 2,718.0 | 2,640.4 | 2521.6 | 2435.3 | 2389.5 Other 233.0 | 154.7 | 219.8 | 444.1 | 167.2 Adj. to Accrual Basis - | - | (11.6) | 26.6 | 4.6 ________________________________________ Total Income $3311.0 | 3143.9 | 3366.6 | 3204.9 | 3185.7 [[underlined Expenditures: [[/underlined]] (Gain) Administrative $3118.0 | 2941.1 | 2982.6 | 3183.7 | 2916.2 Activities (Net) Magazine (125.0) | (2.5) | 209.0 | 471.9 | 70.0 Other(Incl Gifts to Nat Assoc)93.0 | 143.9 | 325.2 | 516.2 | 405.8 Transfers - | - | [[empty section]] | 14.7 | 26.5 __________________________________________________ Total Expense $3086.0 | $3082.5 | $3516.8 | $4186.5 | $3418.5 [[underlined]] Excess Income (Expenditures) [[/underlined]] 225.0 | 61.4 | (150.2) | (981.6) | (234.8) [[underlined]] Balance End of Year [[/underlined]] $2006.1 | $1781.1 | $1719.70 | $1869.9 | $2851.5 __________________________________________________ __________________________________________________ [[underlined]] RESTRICTED FUNDS FREER FUND Income: [[/underlined]] Investments $868.0 | $678.5 | $673.6 | $666.7 | $640.6 Other 125 | 118.4 | 69.0 | 68.6 | 67.7 _________________________________________________ Total $993.0 | 796.9 | $742.6 | 735.3 | 708.3 [[underlined]] Expenditures: [[/underlined]] Salaries & Benefits $466.6 | $437.7 | $386.8 | $356.7 | $286.1 Purchases for Collections 233.0 | 122.9 | 249.9 | 208.1 | 258.2 Other 239.0 | 327.1 | 330.2 | 207.9 | 175.2 __________________________________________________ Total $938.0 | $887.7 | $966.9 | $772.7 | $719.5 __________________________________________________ Excess Income (Expenditures) $55.0 | $(90.8) | $(224.3) | $(37.4) | $ 11.2) __________________________________________________ Balance End of Year $174.8 | $119.8 | $210.6 | $434.9 | $472.3 ______________________________________ _______________________________________ [[underlined]] OTHER RESTRICTED FUNDS [[/underlined]] Income $600.0 | $473.6 | $414.4 | $309.2 | $320.9 Expenditures 590.0 | 484.1 | 328.0 | 275.4 | 395.4 ________________________________________________ Excess Income (Expend's) $10.0 | $(10.5) | $86.4 | $33.8 | $(74.5) _________________________________________________ _________________________________________________ Balance End of Year $440.8 | $430.8 | $441.3 | $354.9 | $321.1 _________________________________________________ _________________________________________________ [[underlined]] GIFTS [[/underlined]] Income $2700.0 | $2898.5 | $2056.8 | $2386.6 | $2386.6 | $1905.1 Expenditures 2400.0 | 1502.3 | 2513.1 | 1895.5 | 1145.8 ________________________________________________ Excess Income (Expend's) $300.0 | $1396.2 | $(456.3) | $491.1 | $759.3 ________________________________________________ ________________________________________________ Balance End of Year $2805.9 | $2505.9 | $1109.7 | $1566.0 | $1074.9 ________________________________________________ ________________________________________________ [[underlined]] CONTRACTS AND GRANTS [[/underlined]] Income $8600.0 | $7847.6 | $9317.0 | $9806.2 | $11525.5 Expenditures 8400.0 | $8088.3 | $9312.4 | 10825.1 | $11431.5 _________________________________________________ Excess Income (Expend's) $200.0 | (240.7) | $4.6 | ($1018.9) | $94.0 _________________________________________________ Balance End of Year $250.0 | $50.0 | $290.7 | $286.1 | $1305.0

14 [[underlined]]SMITHSONIAN REVENUE PRODUCING ACTIVITIES[[/underlined]] $1,000's [[ITEM]] | FY 1973 Projected | FY 1972 Actual | FY 1971 Actual Smithsonian Magazine Sales and Revenues | 4425 | 3411 | 2418 Income (Loss) before Admin Costs | 275 | 152 | (109) Less Admin Costs | 150 | 150 | 100 Net Income (Loss) [[sub-totals]] | 125 | 2 | (209) [[underlined]] Associates Program [[/underlined]] Gifts Received | 120 | 145 | 46 Other Revenues | 1,025 | 872 | 597 Income (Loss) before Admin Exp. | 33 | 116 | 40 Less Admin Costs | 51 | 42 | 31 New Income (Loss) [[sub-totals]] | (18) | 74 | 9 [[underlined]] Museum Shops [[/underlined]] Sales & Revenues | 1,540 | 1,374 | 1,020 Income (Loss) before Admin Costs | 225 | 138 | 7 Less Admin Costs | 125 | 119 | 87 New Income (Loss) [[sub-totals]] | 100 | 19 | (80) [[underlined]] Smithsonian Press [[/underlined]] Sales & Revenues | 80 | 127 | 148 Income (Loss) before Admin Costs | (87) | (91) | (136) Less Admin Costs | 13 | 20 | 23 Net Income (Loss) [[sub-totals]] | (100) | (111) | (159) [[underlined]] Performing Arts [[/underlined]] Sales & Revenues | 247 | 130 | 142 Income (Loss) before Admin Cost | 8 | (34) | (58) Less Admin Costs | 23 | 16 | 20 New Income (Loss) [[sub-totals]] | (15) | (50) | (78) [[underlined]] Other [[/underlined]] Sales & Revenues | 411 | 386 | 335 Income (Loss) before Admin Costs | (25) | (42) | 11 Less Admin Costs | 35 | 33 | 28 Net Income (Loss) [[sub-totals]] | (60) | (75) | (17) [[underlined]] Total Activities [[/underlined]] Sales, Revenues & Gifts Rec'd. | 7,848 | 6,445 | 4,706 Income (Loss) before Admin Costs | 429 | 239 | (245) Less Admin Costs | 397 | 380 | 289 Net Income (Loss) [[grand-totals]] | 32 | (141) | (534)

[[page number]] 15 [[page number]] [[underlined]] PRIVATE FUNDS COMPARATIVE BALANCE SHEET [[/underlined]] $1,000's [[underlined]] CURRENT FUNDS [[/underlined]] [[underlined]] Assets: 12/31/72 | 6/30/72 | 6/30/71 [[/underlined]] Cash 822.7 | 463.8 | 649.1 Investments 4,682.0 | 4,186.2 | 2,788.7 Receivables 2,114.1 | 1,921.2 | 2,338.9 Inventories 642.6 | 567.2 | 522.9 Equipment 350.6 | 408.2 | 521.3 Prepaid expense 43.0 | 114.1 | 117.0 Deferred magazine subscription expense 830.0 | 749.2 | 404.5 ______________________________________________ Total Assets 9,485.0 | 8,409.9 | 7,342.4 ______________________________________________ ______________________________________________ [[underlined]] Liabilities & Fund Balances: [[/underlined]] Notes Payable 343.7 | 383.7 | 654.6 Other Current Liabilities 1,062.8 | 1,207.3 | 1,514.9 Deferred magazine subscription income 2,296.7 | 1,931.3 | 1,400.9 Fund Balances: Unrestricted Funds 2100.1 | 1781.1 | 1719.7 Restricted Funds: Unexpended Income-Freer 141.9 | 119.8 | 210.6 Unexpended Income-Other 438.3 | 430.8 | 441.3 Gifts, Grants & Contracts 3,101.5 | 2,555.9 | 1,400.4 _________________________________________ Total Restricted Funds 3,681.7 | 3,106.5 | 2,052.3 Total Liabilities 9,485.0 | 8,409.9 | 7,342.4 ___________________________________________ ___________________________________________ [[underlined]] ENDOWMENT FUNDS [[/underlined]] [[underlined]] Assets: [[/underlined]] Cash and Notes Receivable 1,644.5 | 1,394.4 | 261.7 Investments (Book Values)* 36,212.3 | 32,273.5 | 31,288.6 Loan to U.S. Treasury 1,000.0 | 1,000.0 | 1,000.0 ____________________________________________ Total Assets 38,856.8 | 34,667.9 | 32,550.3 ____________________________________________ ____________________________________________ [[underlined]] Endowment Fund Balances: [[/underlined]] Freer 16,311.7 | 15,447.1 | 13,328.5 Other Restricted 17,319.6 | 13,873.7 | 14,166.8 _____________________________________________ Total Restricted 33,631.3 | 29,320.8 | 27,495.3 Unrestricted 5,225.5 | 5347.1 | 5,055.0 _____________________________________________ Total End. Fund Balances 38,856.8 | 34,667.9 | 32,550.3 _____________________________________________ _____________________________________________ *Market Values [[empty slot]] | 48,629.7 | 42,467.4 [[underlined]] REAL ESTATE ACQUISITION FUNDS [[/underlined]] Real Estate (at cost or appraised value) [[underlined]] 2,314.4 [[/underlined]] | 2,326.9 | 2,176.2 [[underlined]] Fund Balances: [[/underlined]] Mortgage - Notes Payable 294.6 | 353.1 | 293.6 Fund Balance 2,019.8 | 1,973.8 | 1,882.6 ___________________________________________ Total Mortgage & Fund Bal. 2,314.4 | 2,326.9 | 2,176.2

[[page number]] 16 [[/page number]] SMITHSONIAN INSTITUTION [[underline]] INVESTMENT FUNDS SUMMARY [[/underline]] (1,000's) Market Values [[underline]] By Fund [[/underline]] Jun 30, 1971 | Dec 31, 1971 | Sep 30, 1972 | Dec 31, 1972 |---------------------------------------------------------------------------------------------| |[[underline]] FREER FUND (TRP & TDPL) [[/underline]] | | Cash | 14 -% | 79 -% | 441 2% | 285 1% | | Bonds | 5,710 31 | 4,139 21 | 2,859 13 | 2,731 12 | | Cv Bds & Pfd | 638 3 | 4,843 24 | 3,911 18 | 3,208 14 | | Common | 12,444 66 | 11,120 55 | 14,481 67 | 16,282 73 | | | ------ --- | ------ --- | ------ --- | ------ ---- | | Total | 18,805 100% | 20,181 100% | 21,481 100% | 22,506 100% | | Value Index | 100.0 | 107.3 | 115.4 | 120.2 | | Total Accomp | 100.0 | 109.1 | 119.4 | 124.8 | | Inc/Yr. | 711 - 3.8% Mkt | 692 - 3.4% Mkt | 918*- 4.2% Mkt | 918*- 4.1% Mkt | |---------------------------------------------------------------------------------------------| |[[underline]] CONSOLIDATED FUND (TDPL & DPB) [[/underline]] | | Cash | 4 -% | 195 2% | 90 -% | 417 3% | | Bonds | 3,676 32 | 3,814 31 | 1,985 15 | 1,470 10 | | Cv Bds & Pfd | 525 5 | 577 4 | 665 5 | 468 3 | | Common | 7,203 63 | 7,737 63 | 10,669 80 | 11,745 84 | | | ------ --- | ------ ---- | ------ --- | ------ --- | | Total | 11,408 100% | 12,323 100% | 13,409 100% | 14,100 100% | | Value Index | 100.0 | 107.6 | 116.6 | 122.9 | | Total Accomp | 100.0 | 109.7 | 120.8 | 127.6 | | Inc/Yr. (T.R.) | 574 - 5.0% Mkt | 592 - 4.8% Mkt | 575*- 4.3% Mkt | 575*- 4.1% Mkt | |---------------------------------------------------------------------------------------------| |[[underline]] ENDOWMENT FUND NO. 3 (DPB, TRP, TDPL) [[/underline]] | | Cash | - -% | 20 -% | 805 5% | 96 1% | | Bonds | 796 6 | - - | - - | 371 2 | | Cv Bds & Pfd | - - | 305 3 | 697 5 | 975 6 | | Commons - Other | - - | 492 4 | 2,293 16 | 5,697 37 | | J&J Stock | 11,531 94 | 11,603 93 | 11,031 74 | 8,430 54 | | | ------ --- | ------ --- | ------ --- | ------ --- | | Total | 12,327 100% | 12,420 100% | 14,031 100% | 15,569 100% | | Value Index | 100.0 | 102.2 | 128.5 | 134.8 | | Total Accomp | 100.0 | 102.5 | 129.2 | 135.8 | | Inc/Yr (T.R.) | 395*- 3.2% Mkt | 395*- 3.2% Mkt | 485*- 3.3% Mkt | 485*- 3.1% Mkt | |---------------------------------------------------------------------------------------------| |[[underline]] SPECIAL ENDOWMENT FUND (DPB) [[/underline]] | | Cash | 31 2% | 8 1% | 71 5% | 79 5% | | Bonds | 222 16 | 38 3 | 36 2 | - - | | Cv Bds & Pfd | 309 23 | 148 11 | 253 18 | 272 18 | | Common | 795 59 | 1,123 85 | 1,065 75 | 1,164 77 | | | ----- --- | ----- --- | ----- --- | ----- --- | | Total | 1,357 100% | 1,317 100% | 1,425 100% | 1,515 100% | | Value Index | 100.0 | 97.1 | 105.4 | 113.0 | | Total Accomp | 100.0 | 99.2 | 110.7 | 118.9 | | Inc/Yr | 61* - 4.5% Mkt | 61* - 4.6% Mkt | 31* - 2.2% Mkt | 31* - 2.0% Mkt | |---------------------------------------------------------------------------------------------| |---------------------------------------------------------------------------------------------| |[[underline]] STOCK MARKET AVERAGES - TOTAL ACCOMPLISHMENT INDEX [[/underline]] (6/30/71 = 100.0)| | D-J Industrials 100.0 | 101.7 | 111.2 | 119.7 | | S&P's 500 Stocks 100.0 | 103.9 | 114.8 | 120.7 | |---------------------------------------------------------------------------------------------| |---------------------------------------------------------------------------------------------| |[[underline]] NOTES [[/underline]] : | | * Based on Total Return Concept of Income to be Withdrawn. | | ** [[underline]] J&J Stock [[/underline]] | | #Shares | 119,800 | 117,800 | 88,600 | 64,600 | | Mkt Val/Sh | 96-1/4 | 98-1/4 | 124-1/2 | 130-1/2 | | Total Mkt Val. | 11,531 | 11,603 | 11,031 | 8,430 | | Div/Sh/Yr | 43[[c]]| 43[[c]]| 44.72[[c]]| 44.72[[c]]| | Div Inc/Yr | 51 | 51 | 40 | 29 | |---------------------------------------------------------------------------------------------| |---------------------------------------------------------------------------------------------|

17 [[underline]]The Annual Report of the Secretary for Fiscal Year 1972 [[/underline]] It was noted that the Annual Report of the Secretary for Fiscal Year 1972 was circulated in galley proof form to the Board of Regents on October 16, 1972. Mr. Webb commented that it was a fine report. [Copies of the Annual Report were presented to each Regent.] The Committee recommended its acceptance by the Board of regents. A motion for approval of the report was offered and it was: VOTED that the Board of Regents accepts the Annual Report of the Secretary for Fiscal Year 1972.

18 [[underline]] Introduction of Legislation [[/underline]] Mr. Ripley reviewed the status of the legislative programs of the Smithsonian Institution for the 93rd Congress. In addition to bills now being proposed, Mr. Ripley stated that other possible legislation would relate to a radio-radar telescope and to a bill which would establish certain senior level positions in the Smithsonian Institute in the Executive Level Salary Scale. Further information will be furnished after the Regents' Study Group organized under the Chairmanship of Caryl Haskins makes its report relating to compensation of senior positions at the Smithsonian Institution. [[underline]] Museum Support Facilities [[/underline]] A legislative history, justifications statement, and a draft bill were previously mailed to the Regents. Previous approval for this legislation had been granted by the Board of Regents as indicated in the following history of the proposed bill to plan and construct museum support and depository facilities for the Smithsonian Institution. The consensus of the Committee was to support the Secretary in seeking enactment of this bill. The following resolution was proposed and it was: VOTED that the Congressional Members of the Board of Regents be requested to introduce and support legislation that would authorize the Smithsonian Institution to plan museum support facilities.

19 [[underline]]HISTORY OF BILL TO PLAN AND CONSTRUCT MUSEUM SUPPORT AND DEPOSITORY FACILITIES FOR THE SMITHSONIAN INSTITUTION[[/underline]] [[underline]] 91st Congress [[/underline]] Approved by the Board of Regents on May 8, 1968, to be introduced to Congress. Introduced in the Senate as S. 209 by Senators Anderson, Fulbright, and Scott on January 15, 1969. Referred to Senate Committee on Rules and Administration. Referred to the Office of Management and Budget on December 19, 1968, and clearance received on February 20, 1969. Introduced in the House as H.R 13954 by Representative Frank Thompson on September 23, 1969. Referred to the Committee on House Administration. Joint Senate-House hearing held on September 23, 1969. Full House Committee approval reported on September 24, 1969. On March 16, 1970: denied a rule for floor action. The Senate Committee on Rules and Administration approved the legislation on July 15, 1970. It was passed by the Senate on July 17, 1970, with a limitation on the current authorization to $500,000 for preliminary planning and design. [[underline]] 92nd Congress [[/underline]] On October 12, 1971, Mr. Bow introduced H.R 11201, an identical bill but containing a limitation of $500,000 for preliminary planning and design (the limitation as passed by the Senate in the previous session.) This bill was referred to the Committee on House Administration and no further action was taken. In the Senate on September 28, 1971, S 2597 was introduced by Senator Anderson, Fulbright, Scott and Pell, referred to the Senate Committee on Rules and Administration, but no action was taken. The bill currently contemplated would, if enacted, achieve the same object of the previous bill.

20 MUSEUM SUPPORT FACILITIES The Smithsonian Institution's present facilities and space in the Washington area are heavily concentrated in and around the national Mall, an area explicitly and properly dedicated to the use, education and enjoyment of the American public. The complex of Smithsonian activities encompassing exhibits, education, collections, conservation, research and support fully occupies its available space on the Mall and elsewhere. Yet each day the National collections of specimens and artifacts are growing, even with deliberate and selective acquisition policies, and are competing for the space on the Mall with the expanding public function of the Institution. The collections themselves cannot be made properly available for study and exhibition unless they are well documented and conserved--activities which also require space. Space economies are being pursued, including more compact storage and access systems, programs of loan and transfer of collections, and traveling exhibitions. But the preservation and progress of essential public services require the development of plans for additional facilities to house the equally necessary but less visible service of collection management with its associated functions of preparation, conservation, care, study and publications. Two needs are apparent. Improved housing on existing sites should be achieved where feasible in the future for services remaining on the Mall such as central conservation research and training and central library services. The most immediate requirement is for a museum support facility in the service of collections

21 management and related museum needs. Such an annex to the national museums should be located away from the Mall but within Washington area for efficient access. It must be within easy reach of the museum and designed for effective integration of its collections and work space with those on the Mall. It would serve as port of entry to the Institution for new collections, including their registration and assessment for conservation purposes. Objects would be transferred to the Mall museums only when required for exhibition or for designated programs of research or reference. Objects would move back to the support facility when released from such needs. The facility would also incorporate space for on-site research, computer support for documentation, exhibits preparation, document distribution, and maintenance support. The facility would help to provide for the future a long range solution to the Institution's current holdings at the Suitland Federal Center in Maryland. Authorization for planning is sought for these purposes.

22 DRAFT A BILL TO AUTHORIZE THE SMITHSONIAN INSTITUTION TO PLAN MUSEUM SUPPORT FACILITIES [[underline]] be it enacted by the Senate and House of Representatives of the United States of America in Congress assembled,[[/underline]] The Regents of the Smithsonian Institution are authorized to prepare plans for museum support facilities for the care, conservation, deposit, preparation, and study of the national collections of scientific and historical and artistic objects, specimens, and artifacts, and for the related documentation of such collections of the Smithsonian Institution. Sec. 2. The museum support facilities referred to in Sec. 1. shall be located on Federally owned land within the metropolitan area of the District of Columbia. Any Federal agency is authorized to transfer land under its jurisdiction to the Smithsonian Institution for such purposes without reimbursement. Sec. 3. There are hereby authorized to be appropriated to the Smithsonian Institution such sums as may be necessary to accomplish the purposes of this Act.

23 [[underline]] Introduction of Legislation Reservation of the last remaining site on the Mall [[/underline]] A legislative history, justification statement, and a draft bill to reserve the last remaining site on the Mall for museum purposes was also referred to the Regents in advance for their consideration. The consensus of the Committee was to support the Secretary in seeking enactment of the legislation. The following resolution was proposed and it was: VOTED that the Congressional members of the Board of Regents be requested to introduce and support legislation that would reserve a site for the use of the Smithsonian Institution described as that portion of the Mall bounded by Third Street, Maryland Avenue, Fourth Street, and Jefferson Drive in the District of Columbia.

[[Page 24]] [[underline]]HISTORY OF MALL SITE AQUISITION[[/underline]] [[underline]]91st Congress[[/underline]] The Board of Regents at its meeting on November 5, 1969, considered the desirability of proposing legislation to appropriate the last remaining site on the Mall as a site for a museum of man for the Smithsonian Institution. On December 23, 1969, Mr. Bow introduced H.R 15429 which was referred to the Committee on House Administration. No action was taken by that Committee. On December 4, 1969, Senators Anderson, Fulbright, and Scott introduced S. 3206 which was referred to the Senate Committee on Rules and Administration. No action was taken by that Committee. In the course of seeking clearances from the appropriate check points, we were advised by the Federal Planning and Projects Committee of the National Capital Planning Commission on April 2, 1970, that the Committee recommended that the Commission report favorably to the Bureau of the Budget and to the Senate Committee on Rules and Administration on the proposed legislation (S. 3206) to appropriate a site for the museum of man on that portion of the Mall bounded by Third Street, Maryland Avenue, Fourth Street, and Jefferson Drive, S. W. Copy of that memorandum is attached. [[underline]]92nd Congress[[/underline]] Identical Legislation was not introduced in the 92nd Congress. Legislation is presently being proposed as indicated by the attached draft bill and justification statement to reserve the last remaining site on the Mall for museum purposes. [[End page]]

25 NATIONAL CAPITAL PLANNING COMMISSION WASHINGTON, D.C. 20576 MEMORANDUM OF ACTIONS TAKEN AT COMMISSION MEETING ON APRIL 2, 1970 (Continued) Executive Session Present: Acting Chairman Edwards, Messrs. Banks, Dye, Horne, Lamm, Thiry and Wirth, and Col. Wilder. 13. Report of the Acting Chairman No action. 14. Report of the Executive Director No action. 15. S. 3206, a bill "To appropriate a site for a museum of man for the Smithsonian Institution" (NCPC File No. 0715) Mr. Thiry (on behalf of the Federal Planning and Projects Committee) MOVED the approval of the report of the Committee (Attachment No. 10). The motion was seconded by Mr. Wirth. UPON MOTION by Mr. Horne, seconded by Mr. Dye, and unanimously carried, the report of the Committee was amended by substituting the word "designate" for the word "appropriate" in the first sentence of the report. Mr. Thiry's motion to approve the report of the Committee, as amended, was unanimously carried.

26 Attachment No. 10 NATIONAL CAPITAL PLANNING COMMISSION WASHINGTON, D.C. 20576 NCPC File No. 0715 S.3206, A BILL "TO APPROPRIATE A SITE FOR A MUSEUM OF MAN FOR THE SMITHSONIAN INSTITUTION" [[underlined]]Report of the Federal Planning and Projects Committee[[/underlined]] April 2, 1970 The Committee recommends that the Commission report favorably to the Bureau of the Budget and to the Senate Committee on Rules and Administration on the proposed legislation, submitted by the Smithsonian Institution, to appropriate a site for a Museum of Man on that portion of the Mall bounded by Third Street, Maryland Avenue, Fourth Street and Jefferson Drive, S.W. * * * * The Committee has reviewed S.3206, a legislative proposal of the Smithsonian Institution which would appropriate to the Smithsonian Institution a site on the Mall bounded by Third Street, Maryland Avenue, Fourth Street and Jefferson Drive, S.W., for the National Museum of Man. The General Development Plan for the Mall, as submitted by the National Park Service and endorsed in concept by the Commission on September 15, 1966, indicated this site as part of the park-like open space on the Mall rather than as a future building site. However, in view of the Addition to the National Gallery of Art to be located directly across the Mall from this site and the modification to the Mall Plan approved by the Commission on July 10, 1969, to incorporate the Addition, the Committee believes that: 1. The prepared Museum use for the site is in keeping with existing types or uses along the Mall and is considered appropriate, and

27 Attachment No. 10 2. The Mall Plan should be modified to reflect this site as a future building site for the proposed museum. Building lines have been established for this site, as shown on NCPC Map File No, 1.41(05.20)-1201, and any proposed museum building would be required to conform to these building lines. In addition, the site and building plans for any museum, in both preliminary and final stages, are subject to Commission review and approval in accordance with Section 5 of the National Capital Planning Act of 1952, as amended, and Section 16 of the Act of June 20, 1938 (D. C. Code, Section 5-428).

28 RESERVATION OF MALL SITE FOR FUTURE PUBLIC USES OF THE SMITHSONIAN INSTITUTION Long standing policies guiding the development of the Mall have reserved land use almost entirely to museums, galleries, and similar public uses. With construction of the addition to the National Gallery of Art on the square bounded by Third Street, Madison Drive, Fourth Street, and Pennsylvania Avenue, the north side of the Mall is fully committed to use. To assure that the last remaining square on the southern side is used for public purposes, and to balance the Gallery addition now under construction, legislation is now needed to reserve the site bounded by Third Street, Maryland Avenue, Fourth Street, and Jefferson Drive for the future public uses of the Smithsonian Institution. If now legislatively reserved for this purpose, the site at some future date will be available to complete the Smithsonian complex of institutions for public education and enjoyment. At the appropriate time, the new museum would be submitted for specific construction authorizing legislation by the Congress. Thus, the present proposal looks to the future and will assure the orderly and proper development of the Mall. The land proposed to be reserved is owned by the Federal Government and its reservation would entail no cost.

29 A BILL TO RESERVE A SITE FOR THE USE OF THE SMITHSONIAN INSTITUION. Be it enacted by the Senate and House of Representatives of the United States of America in Congress assembled, That the portion of the Mall bounded by Third Street, Maryland Avenue, Fourth Street, and Jefferson Drive, in the District of Columbia, is reserved as a site for the future public uses of the Smithsonian Institution.

30 [[underline]]Procedures for use of Smithsonian Institution facilities for special events[[/underline]] Mr. Webb was pleased to note that the Secretary has made a review of existing policy related to the use of Smithsonian facilities for special events. This review has resulted in a revised policy, rewritten to establish tighter administrative requirements and controls.

[[Page 31]] 31 [NOTE: Discussion of Smithsonian Television Programs was considered as the last item on the agenda. Papers relating to the Executive Committee discussion which begins on page 113.] [[End page]]

32 [[underline]]Other Executive Committee business:[[/underline]] Other items on the agenda were considered and are noted where appropriate. [[underline]]Information Items:[[/underline]] [[underline]]Visit to the Ft. Pierce Bureau[[/underline]] As has previously been proposed, the Secretary inquired as to the advisability of scheduling a visit to the Ft. Pierce Bureau, Ft Pierce, Florida, to inspect the facility and the research being conducted there. The trip would be patterned after the very successful visit to the Smithsonian Tropical Research Institute last year by a number of the members of the Board of Regents. [[underline]]Presentation of James Smithson Society Medallion[[/underline]] At the Regents' dinner on January 24, 1973, the James Smithson Society Medallion will be awarded to Mrs. Marjorie Merriweather Post and accepted for her by one of her daughters. [[underline]]Suggested dates for May 1973 Meetings[[/underline]] Executive Committee, Wednesday, May 2, 1973 Board of Regents, Wednesday, May 9, 1973. The meeting adjourned at 6:30 p. m. Respectfully submitted: /signed/ James E. Webb Chairman, Executive Committee Board of Regents A motion for approval of the report was offered and it was: VOTED that the Board of Regents approves the Report of the Executive Committee (excluding the TV item) and directs that it be included in the minutes of the present meeting.

33 [[underline]]National Armed Forces Museum Advisory Board[[/underline]] Mr. Brown, Chairman of the National Armed Forces Museum Advisory Board, reported that a meeting of that Board had been held this morning (January 24, 1973). Among the matters discussed were: -- Conversations are continuing with the National Park Service of the Department of the Interior, working toward a cooperative agreement between them and the Smithsonian Institution for the use of Fort Washington as the site for the Bicentennial celebration and thereafter. -- It was agreed to proceed immediately with the announcement of the establishment of the Dwight D. Eisenhower Institute for Historical Research in the National Museum of History and Technology, under the guidance of the National Armed Forces Museum Advisory Board. Mr. Brown mentioned the status of the suit against the Smithsonian by Expeditions Unlimited, Inc., being handled by the Justice Department and relating to Tecumseh. The Regents had been advised of the jury verdict by telegram and this was followed up by a detailed report. It was observed that we must await the outcome of the two motions now pending before the trial judge. Additional information will be furnished to the Regents as it is received.

34 [[underline]]Report of the National Collection of Fine Arts Commission[[/underline]] Mr. Ripley explained that the Board of Regents by statute has various responsibilities for the National Collection of Fine Arts including the responsibility to maintain a worthy standard for acceptance or other acquisition of art objects. Consequently, at each January meeting reports of the two meetings held annually by the National Collection of Fine Arts Commission are submitted to the Board of Regents for approval. The Executive Committee after considering these reports recommended that the listed acquisitions be revised to include the purchase price. A motion for approval of the reports was offered and it was VOTED that the Board of Regents approves the actions recommended by the National Collection of Fine Arts Commission at its meetings of May 9, 1972, and December 5, 1972.

35 [[underline]]National Collection of Fine Arts Commission Meeting[[/underline]] The winter meeting of the National Collection of Fine Arts Commission was held in the David E. Finley Conference Room on December 5, 1972, with eleven members attending. Minutes of the Commission meeting held May 9, 1972 were approved unanimously. [[underline]]Report of the Secretary[[/underline]] Mr. Ripley stated that the Smithsonian was very pleased with activities of the National Collection, especially with its exhibitions and its work with young people, which have solicited much favorable comment. In order to make NCFA/PG building more independent and simplify administration, the Building Manager is now directly under the Directors. Mr. Ripley reported that during the summer there was a concession to have food served in the courtyard, which was very successful. The 7th Street corridor of the first floor is to be renovated for a restaurant. [[underline]]Commission Membership[[/underline]] The Commission voted to reelect the following members whose terms expire in 1972 and to submit their names to the Board of Regents for approval: Page Cross David Finley Martin Friedman August Heckscher Thomas C. Howe Charles H. Sawyer Mrs. Otto L. Spaeth Mr. Burden and Mr. Baskin, whose terms expire, were to be asked if they wish to continue since they have rarely attended. Reelected by the Commission for office were: Thomas Howe - Chairman Page Cross - Vice Chairman S. Dillon Ripley - Secretary

36 The Commission voted to recommend the following people for membership in the Commission, should they be willing to serve: Mrs. Guiberson of Dallas Mr. Harold Rosenberg Mr. David Kreeger Mrs. Walter Mondale [[underline]]Report of the Director[[/underline]] Mr. Taylor reported on various staff changes: The Smithsonian Institution Traveling Exhibition Services is to be transferred to the Office of Museum Programs January 1, 1973; The name of the International Art Program has been changed to Office for Exhibition Programs Abroad; Harry Lowe is now the Assistant Director for Operations; Walter Hopps has joined the staff as Visiting Curator for Contemporary Painting and Sculpture; and Robert Tyler Davis is Assistant to the Director for the Collections. Three new permanent galleries have been opened on the second floor, and the Discover Gallery on the first floor is now open and has been turned over to the Education Department. The Lincoln Gallery is still closed. Metro is planning on putting a temporary ceiling over the first half of the gallery and replacing all of the cornice. [[underline]]Presentations [[/underline]] Mr. Darrel Sewell, Curator of Education, gave a presentation to the Commissioners on the program of the Education Department. Dr. Lois Fink discussed the purpose of the Research Program in its relation to students and scholars of American art. Slides were shown to the Commissioners of the major exhibitions that were held during the summer and fall.

37 [[underline]]Works Presented[[/underline]] Recent accessions of the National Collection of Fine Arts were approved by the Commission unanimously.

38 WORKS ACCEPTED BY THE NATIONAL COLLECTION OF FINE ARTS COMMISSION December 5, 1972 [[underlined]]Paintings - Gifts[[/underlined]] ARTIST | TITLE | MEDIUM | DIMENSIONS (IN.) | SOURCE ETHEL ISADORE BROWN | 1. [[underline]] St. John on Patmos [[/underline]] 1894 | oil on canvas | 54 x 42 | Gift of Miss Frances Smyth CHARLES BIRD KING (1785-1862) | 2. [[underline]] Juvenile Ambition [[/underline]] 1852 | oil on canvas | 45 x 35 | Gift of Scott Lentz HERMAN MARIL (1908) | 3. [[underline]] Interior with Cat [[/underline]] | oil on canvas | 60 x 50 | Gift of Mr. Jules Horelick *KEITH MARTIN (1911) | 4. [[underline]] Altar Table [[/underline]] 1966 | oil on canvas | 30 x 38 | Gift of Mrs. Ruth M. Bernstein WILLIAM PAGE | 5. [[underline]] Portrait of an Unknown Man [[/underline]] 1835-1838 | oil on canvas | 27 x 20 1/4 | Gift of the Archives of American Art JOHN SLOAN | 6. [[underline]] Travelling Carnival, Santa Fe [[/underline]] | oil on canvas | 29 1/4 x 25 1/2 | Gift of Cyrus McCormick ROBERT WALTER WEIR (1803-1889) | 7. [[underline]] Moses [[/underline]] | oil on canvas | 20 1/8 x 24 | Gift of Rev. De Wolf Perry THEODORE WORES (1860) | 8. [[underline]] Fishmonger in Chinatown, San Fransico [[/underline]] 1881 | oil on canvas | 35 x 46 | Gift of Dr.s' Ben & A. Jess Shenson *Location-NCFA Third Floor Exhibition Area

39 [[underlined]] Paintings - Purchases [[/underlined]] JOHN F. FRANCIS (1810-1885) 9.[[underlined]] Luncheon Still Life [[/underlined]] oil on canvas 25 x 30 Purchase from Mrs. L.A. Poole $2,500.00 MORGAN RUSSELL (1886-1953) 10. [[underlined] Nu-Assis [[/underlined]] oil on canvas 28 3/4 x 21 3/4 11.[[underlined]] Untitled (Still Life)[[/underlined]] oil on canvas 14 7/8 x 17 3/4 Purchase from Lucien Goldschmidt, Inc $2,700.00 (both) ALMA THOMAS (1895) 12. [[underlined]] Gray Night[[/underlined]] acrylic on canvas 69 x 57 Purchase from the artist $800.00 [[underlined]]PAINTINGS - TRANSFERS[[/underlined]] *STUART DAVIS (1894-1964) 13. [[underlined]] Abstract Landscape [[/underlined]] oil on canvas 22 5/8 x 9 3/4 Transfer from GSA LOREN MACIVER (1909) 14. [[underlined]] Downstairs [[/underlined]] oil on canvas 29 7/8 x 19 1/2 Transfer from GSA *JOSEPH STELLA (1880) 15. [[underlined]] Metropolitan Port [[/underlined]] oil on canvas 35 1/8 x 29 1/4 Transfer from GSA [[underlined]] MINIATURES - PURCHASES [[/underlined]] THOMAS S. CUMMINGS (1804-1894) [[underlined]] Portrait of Eliza Hooper 1828 [[/underlined]] watercolor on ivory 3 1/2 x 2 3/4 Purchase from Adam A. Weschler & Son, Inc. $450.00 *Location - NCFA Third Floor Exhibition Area

40 [[underlined]] SCULPTURE - GIFTS [[/underlined]] EUGENIE GERSHOY (1901) [[underlined]] Virgil Thompson [[/underlined]] bronze 17 1/2 x 7 x 8 [[underlined]] Raphael Soyer [[/underlined]] bronze 20 x 9 o/2 x 7 1/2 Gift of Prof. & Mrs. Leo Gershoy ALBERT LAESSLE (1877-1954) A Collection of 90 Sculptures and medals, represented by: [[underlined]] Turkey [[/underlined]] bronze 32 x 24 1/2 x 24 1/2 [[underlined]] Paul Laessle [[/underlined]] plaster bust 14 x 7 x 7 1/2 [[underlined]] Abandoned [[/underlined]] bronze 4 1/2 x 5 x 6 1/2 [[underlined]] Toad [[/underlined]] bronze 4 x 6 x 4 Gift of the Heirs of Albert Laessle *ELIE NADELMAN (1885) [[underlined]] Dancer [[/underlined]] bronze ca. 30 high Gift of Countess Helen Naselli in memory of Count Giovanni Naselli *ANNE TRUITT [[underlined]] Keep [[/underlined]] 1962 wood 72 high Gift of Mr. and Mrs. Philip Sterne HEINZ WARNEKE (1895) [[underlined]] Elegance [[/underlined]] stone 17 1/4 x 8 1/4 x 7 3/4 Gift of Mrs. Julia Bretzman Helms *Location - NCFA Third Floor Exhibition Area

41 [[underlined]] PRINTS AND DRAWINGS - GIFTS [[/underlined]] JAMES E. ALLEN (1894-1964) A Collection of 51 Prints, Represted by: [[underlined]] The Builders [[/underlined]] 1933 etching 9 7/8 x 11 7/8 [[underlined]] Pipe & Brawn [[/underlined]] lithograph 11 7/8 x 14 3/8 (image) Gift of the Family of James E. Allen STEPHEN ANDREWS (1922) [[underlined]] Funda II [[/underlined]] 1970 acrylic wash on paper 24 x 18 Gift of the artist LILA OLIVER ASHER (1921) [[underlined]] Persephone [[/underlined]] paper print 13 x 31 Gift of the artist WANDA GAG (1893-1946) [[underlined]] Untitled [[/underlined]] ca. 1930 lithograph 7 5/8 x 10 3/4 (image) Gift of Mrs. Walter Loucheim BENJAMIN KOPMAN (1887-1965) [[underlined]] Refugees [[/underlined]] 1926 gouache wash drawing 19 3/4 x 28 3/8 Gift of Dr. and Mrs. James Rudel ELAINE MARCUS LANGERMAN [[underlined]] I Made Me Gardens and Parks [[/underlined]] 1972 pen and ink 30 1/16 x 22 5/16 (sheet) Gift of the artist EUGENE LARKIN (1921) [[underlined]] The Bystander [[/underlined]] ca. 1959 woodcut 26 x 18 3/8 (image) Anonymous Gift CHARLES MAGNUS (PUBLISHER) (ac. 1854-1877) [[underlined]] View of Washington City [[/underlined]] engraving 5 3/4 x 8 7/8 [[underlined]] Washington D.C. [[/underlined]] engraving 5 1/4 x 8 [[underlined]] The Presidents of Our Great Republic [[/underlined]] engraving 6 1/4 x 8 1/8 Gift of Mr. and Mrs. David H. Kushner

42 [[underlined]] PRINTS AND DRAWINGS - GIFTS Continued [[/underlined]] KEITH MARTIN (1911) [[underlined]] Witch Box [[/underlined]] 1964 collage 12 x 10 Gift of the artist [[underlined]] Dried Leaves [[/underlined]] 1965 pencil drawing 23 1/2 x 17 5/8 [[underlined]] #46 Disaster Area [[/underlined]] 1970 pencil & wash 23 1/2 x 17 3/4 [[underlined]] Yellow Lily #1 (Ghent) [[/underlined]] 1971 pencil drawing 16 3/4 x 14 KENNETH HAYES MILLER (1876-1952) [[underlined]] Untitled (Two Shoppers) [[/underlined]] ca. 1930 etching 7 15/16 x 9 7/8 (plate) Gift of The Zabriskie Gallery ESTA NESBITT Collection of 33 Xerography prints and Documentary material, represented by: [[underlined]] #9 [[/underlined]] 1971 xerograph 8 1/8 x 10 15/16 Gift of the artist [[underlined]] #53 [[/underlined]] 1971 xerograph 8 1/8 x 9 7/8 [[underlined]] Everyman fades out-comes in [[/underlined]] 1971 xerograph 5 1/2 x 14 7/8 CLAES OLDENBURG (1929) [[underlined]] Typewriter Eraser as Tornado [[/underlined]] 1972 off-set lithograph 26 9/16 x 17 15/16 (sheet) Gift of Mrs. Adelyn Breeskin

43 [[underlined]] PRINTS AND DRAWINGS - GIFTS Continued [[/underlined]] FERDINAND R. PETRIE [[underlined]] Jersey Shore [[/underlined]] watercolor 29 1/2 x 37 1/2 Gift of the artist (Currently on Museum Loan) [[underlined]] Stevensburg Bridge [[/underlined]] watercolor 29 1/2 x 37 1/2 [[underlined]] Garret Mountain [[/underlined]] watercolor 21 7/8 x 27 7/8 [[underlined]] Clouster Boat [[/underlined]] watercolor 23 7/8 x 27 5/8 ALEX REDEIN [[underlined]] Low Tide at the Flats [[/underlined]] gouache & collage 19 5/8 x 25 1/2 Gift of the Artist KARL SCHRAG [[underlined]] Ecce Homo [[/underlined]] 1940 aquatint & etching 12 x 12 (plate) Gift of Mrs. Walter Loucheim WALTER SHIRLAW (1838-1909) [[underlined]] The Gate Slide [[/underlined]] watercolor & pencil drawing 9 x 5 3/8 (sheet) Gift of The Zabrinskie Gallery BENTON SPRUANCE (1904-1967) [[underlined]] God Bless America [[/underlined]] 1951 lithograph 21 x 13 Anonymous Gift CATRYNA TEN EYCK (1931) [[underlined]] Red Maple [[/underlined]] 1971 serigraph 24 x 20 (image) Gift of Seymour Graphics [[underlined]] American Elm #1 [[/underlined]] serigraph 24 x 21 (image) JOHN FERGUSON WEIR (1841-1926) [[underlined]] Untitled (Kalorama) [[/underlined]] pencil 6 3/8 x 9 7/8 recto-verso Gift of Rev. De Wolf Perry [[underlined]] Untitled (Kalorama) [[/underlined]] pencil 6 3/8 x 9 7/8 recto-verso A Collection of 12 Contemporary Prints by Various Artists, Represented by: HERB JACKSON [[underlined]] Passage [[/underlined]] 1972 lithograph 18 x 29 5/8 (sheet) Gift of Dr. Christopher A. Graf and Janet Graf NISCH KOHN (1916) [[underlined]] Long Beaked Bird [[/underlined]] 1970 lithograph 28 1/2 x 19 3/4 (image)

44 [[underlined]] PRINTS AND DRAWINGS - PURCHASES [[/underlined]] **THOMAS HART BENTON (1889) [[underlined]] Self Portrait [[/underlined]] 1971 lithograph 19 5/8 x 13 13/16 Purchase from The Hom Gallery $350.00 **LEON DERKOWITZ (1915) [[underlined]] Dualities No. 1 [[/underlined]] lithograph 29 3/4 x 21 3/4 Purchase from the artist $185.00 LEE BONTECOU [[underlined]] Wish Well [[/underlined]] 1967 etching and aquatint 26 1/8 x 17 Purchase from Associated American Artists $112.50 **JOHN CAGE (1912) [[underlined]] Not Wanting to Say Anything About Marcel [[/underlined]] 1969 lithograph 27 1/2 x 40 (sheet) Purchase from Graphics International Ltd. $250.00 RALSTON CRAWFORD (1906) [[underlined]] Lafayette Street [[/underlined]] 1954 lithograph 16 1/4 x 22 1/8 (image) $78.00 Purchase from the Bertha Schaefer Gallery $194.00 [[underlined]] The Table [[/underlined]] 1955 litograph 9/3/4 x 17 (image) $53.00 [[underlined]] The Class #4 [[/underlined]] 1955 lithograph 12 5/8 x 19 5/8 (image) $63.00 ADOLF DEHN (1895-1968) [[underlined]] Untitled (Easter Parade) [[/underlined]] ca. 1940-49 lithograph 9 3/4 x 13 3/8 (image) Purchase from the June 1 Gallery of Fine Arts $25.00 **RICHARD DIEBENKORN (1922) [[underlined]] Number Five [[/underlined]] 1965 etching & aquatint 9 3/8 x 6 7/8 (plate) Purchase from the Martha Jackson Gallery $202.50 **Location - "Recent Acquisitions" Exhibition

45 ***FRANK DUVENECK (1848-1919) [[underline]] Bridge of Sighs II [[/underline]] 1885 etching 12 x 9 3/4 (plate) Purchase from the Lunn Gallery, Inc. $250.00 MARY FORNACE (1847-1937) [[underline]] Sea Shells [[/underline]] lithograph 12 5/8 x 17 1/4 (sheet) 30.00 [[underline]] Landscape [[/underline]] ca. 1878 lithograph 10 7/8 x 16 11/16 (image) 30.00 Purchase from Mrs. Charles Clement III $60.00 HELEN FRANKENTHALER (1928) [[underline]] Nepenthe [[/underline]] 1972 aquatint 15 11/16 x 24 5/16 (plate) Purchase from the Fendrick Gallery $450.00 HENRICH GLINTENKAMP (1887-1946) [[underline]] Street, Granada [[/underline]] 1922 woodcut 6 1/8 x 8 5/8 (image) 25.00 Purchase from Paintings and Drawings, Ltd. [[underline]] Sailor on Board S.S. Flandre [[/underline]] ca. 1925 woodcut 4 x 2 7/8 (image) 25.00 $75.00 [[underline]] For Horace Liveright [[/underline]] 1929 woodcut 6 x 5 (image 25.00 MARSDEN HARTLEY (1877-1943) [[underline]] Waxenstein [[/underline]] 1933 lithograph 13 1/8 x 10 1/4 (image) Purchase from Associated American Artists $367.00 JOHNNIE JOHNSON (1943) [[underline]] Under the Sea [[/underline]] 1970 aquatint with drypoint 16 x 14 1/2 Purchase from the Lakeside Studio $27.00 **LESTER JOHNSON (1919) [[underline]] Men Walking [[/underline]] 1971 lithograph 22 1/4 x 29 7/8 (image) Purchase from the Martha Jackson Gallery $247.50 MORRIS KANTOR (1896) [[underline]] Head [[/underline]] 1932 drawing 11 5/16 x 14 3/8 (sheet) Purchase from the Zabriskie Gallery $300.00 LOUIS LOZOWICK (1892) [[underline]] Drawbridge [[/underline]] 1939 drawing 16 x 8 1/2 (image) Purchase from the Zabriskie Gallery $600.00 ** Location - "Recent Acquisitions" Exhibition *** Location - "Granite Gallery"

46 [[underline]] PRINTS AND DRAWINGS - PURCHASES, Continued [[/underline]] **REGINALD MARSH (1898-1954) [[underline]] Irving Place Burlesk [[/underline]] 1929 etching 7 13/16 x 9 7/8 (plate) Purchase from Graphics International, Ltd. $400.00 KENNETH HAYES MILLER (1876-1952) [[underline]] Untitled (Saleswomen) [[/underline]] ca. 1930 etching 4 15/16 x 5 15/16 (plate) $90.00 Purchase from the Zabriskie Gallery $270.00 [[underline]] Untitled (Shopper and Salesgirl) [[/underline]] ca. 1930 etching 8 7/16 x 6 7/16 (plate) $90.00 [[underline]] Untitled (Woman with Umbrella) [[/underline]] ca. 1930 etching 4 15/16 x 3 15/16 (plate) $90.00 JEROME MYERS (1867-1940) [[underline]] Lemon Vendor [[/underline]] 1905 etching 6 7/8 x 5 1/8 (plate) Purchase from the Kennedy Galleries $122.85 ****LOWELL NESBITT (1933) Untitled (Renwick Gallery Staircase) pencil drawing 42 x 30 1/4 (sheet) Museum Purchase, Commissioned for the Renwick Gallery Opening STEPHEN PARRISH (1846-1938) [[underline]] On the Schroon-Drought [[/underline]] 1880 etching 4 13/16 x 7 15/16 (plate) Purchase from the Kennedy Galleries $122.85 **MATT PHILLIPS (1927) [[underline]] A Summer's Day [[/underline]] 1972 monotype, pastel & pencil 19 5/8 x 14 (image) Purchase from the artist $225.00 **Ken Price (1935) [[underline]] Chairs, Table, Rug, Cup [[/underline]] 1971 serigraph 51 1/2 x 41 1/2 (image) Purchase from the Fendrick Gallery $270.00 LOUIS SCHANKER (1903) [[underline]] Football Players [[/underline]] woodcut 9 7/8 x 13 3/4 (image) Purchase from Associated American Artists $36.00 **Location -"Recent Acquisitions" Exhibition ****Location - Renwick Gallery

[[page number]] 47 [[/page number]] [[underline]] PRINTS AND DRAWINGS - PURCHASES, Continued [[/underline]] BENTON SPRUANCE (1904-1967) [[underline]] Arrangement for Drums [[/underline]] 1941 lithograph 9 1/2 x 14 11/16 (image) Purchase from the June 1 Gallery of Fine Arts $100.00 LAURA VOLKERDING [[underline]] Eclipse [[/underline]] 1970 intaglio 15 7/8 x 19 3/4 (plate) Purchase from the Lakeside Studio $67.50 ABRAHAM WALKOWITZ (1880-1965) [[underline]] Cityscape [[/underline]] ca. 1917 lithograph 15 9/16 x 10 1/4 (image) Purchase from the Zabriskie Gallery $150.00 [[underline]] PRINTS AND DRAWINGS - TRANSFERS [[/underline]] STUART DAVIS (1894-1964) [[underline]] Abstraction [[/underline]] watercolor & gouache 10 7/8 x 12 1/4 (image) Transfer from GSA PRESCOTT JONES (1904) [[underline]] McKinley Park Station in Snow [[/underline]] ca. 1933-1934 watercolor 19 1/8 x 25 9/16 Transfer from GSA SACHA KOLIN [[underline]] Untitled [[/underline]] watercolor 11 x 13 5/8 [[underline]] Untitled [[/underline]] watercolor 12 x 18 Transfer from MHT, Division of Graphic Arts EDWARD PENFIELD (1886-1925) [[underline]] Merry Xmas 1921: Edward Penfield Pelham Manor N.Y. [[/underline]] linoleum cut 11 7/8 x 15 7/8 (page) Transfer from the Archives of American Art [[underline]] DECORATIVE ARTS - GIFTS [[/underline]] UNIDENTIFIED ARTIST Pendant diamond & onyx 3 1/2 x 1 1/8 Gift of Natalie C. and Laura D. Barney in memory of Romaine G. Brooks UNIDENTIFIED ARTIST Two Wine Coolers early 20th C. silver plated 11 3/4 x 10 Gift of Mr. and Mrs. M.B. Furman UNIDENTIFIED ARTIST Twelve Plates (Royal Worcester) 1885 ceramic 9 1/4 diameter Gift of Mr. and Mrs. M.B. Furman

48 MINUTES OF THE SPRING MEETING OF THE NATIONAL COLLECTION OF FINE ARTS COMMISSION May 9, 1972 The spring meeting of the National Collection of Fine Arts Commission was held in the Docent Lounge of the Renwick Gallery, and later in the auditorium of the Fine Arts Building, on Tuesday May 9, 1972. [[underlined]]ATTENDANCE[[/underlined]] Those present were: Thomas C. Howe, Chairman H. Page Cross, Vice Chairman David E. Finley Charles H. Sawyer Walker Hancock Eloise Spaeth (Mrs. Otto L.) August Heckscher George B. Tatum Also present were: S. Dillon Ripley, Secretary, Smithsonian Institution; Charles Blitzer, Assistant Secretary for History & Art, S.I.; Richard Grove, Deputy Assistant Secretary for History & Art, S.I.; Joshua C. Taylor, Director, NCFA; Robert Tyler Davis, Special Assistant for the Collections, NCFA; Harry Lowe, Special Assistant for Exhibits and Museum Operations, NCFA; and George Riggs, Administrative Officer, NCFA. The Chairman, Mr. Howe, called the meeting to order at 10:45 a.m. in the Docent Lounge of the Renwick Gallery. The minutes of the December 1, 1971 meeting, previously circulated, were approved unanimously. The Chairman expressed his pleasure in the newly opened Renwick Gallery and noted the extremely complimentary response of public and press. (Many of the Commissioners had the opportunity to visit the exhibitions prior to the meeting.) He then called on the Secretary for his report. [[underlined]]SECRETARY'S REPORT[[/underlined]] Mr. Ripley commented with satisfaction on the new understanding between the United States Information Agency and the Smithsonian Institution regarding exhibitions abroad. A copy of the memorandum of agreement was furnished members. He expressed his particular pleasure in meeting at the Renwick Gallery, because from the time it was transferred to the Smithsonian

49 by President Johnson, there were five years of struggle to complete it, including the necessity of obtaining appropriations from Congress. The exterior is not yet complete. Cast iron ornaments on the roof are yet to be replaced, and it is hoped that two of the original sculptures by Moses Ezekiel can be restored to the two remaining niches on the west elevation of the building. He reported on the status of the Cooper-Hewitt Museum in New York, pointing out that the recent benefit at the Wildenstein Gallery had raised $25,000. However, five million dollars are needed to restore the building - the Carnegie Mansion -- and convert it to museum use. Congress has been asked for funds to support operation of the museum. A grant of one-half million dollars has been received from other sources. Mr. Ripley reported that Mr. Frank Taylor had retired and that Mr. Paul Perrot would join the S.I. in August as Assistant Secretary for Museum Programs. Although the Hirshhorn Museum is more than six months behind schedule, all seems to be progressing well. The Secretary expressed his satisfaction with the building as it is now taking shape, commenting that the museum, once opened, would be a great addition. The National Endowment for the Arts has received a healthy boost in its budget which benefits all associated with the arts. The Corcoran Gallery of Art continues to have difficulties but there is a happy cooperation between the Corcoran and the NCFA. It is good to have the Renwick Gallery and the Corcoran so close together. After briefly discussing the budget submission to Congress, the Secretary asked for questions. In reply to Mr. Howe, he pointed out that grants from the National Endowment for the Arts had to be matched by private funds. The Chairman called on the Director for his report. [[underlined]]DIRECTOR'S REPORT[[underlined]] Mr. Taylor reported that the Renwick Gallery opened late in January with eight exhibitions. Some galleries will be changed infrequently, one area is allotted chiefly to exhibitions from abroad, and a large gallery is set aside for major temporary shows. The large gallery for temporary exhibitions is on the first floor, gallery 104, now showing [[underlined]] Woodenworks,[[/underlined]] installed by NCFA's Office of Exhibition and Design. Exhibitions in other galleries for the opening were installed with the aid of the Office of Exhibits of the S.I. Eventually these will be replaced by exhibitions reflecting the same level of design as [[underlined]]Woodenworks[[/underlined]], produced by the NCFA staff.

50 A list of exhibitions held in the Fine Arts building was distributed, attesting to the activity of this program. Only two of the exhibitions were not organized by the museum staff. Mr. Taylor described plans for the large summer exhibition, [[underline]]National Parks and the American Landscape: An Approach to Nature in the 19th Century[[/underline]], to open on June 23. The Director reported changes within the organization of the museum. He emphasized that the staff has been working extraordinarily well, and the museum has made very recognizable progress in its internal operation. A new organizational chart was distributed and explained. Robert Tyler Davis, formerly Assistant Director, is now giving his full attention to the collections, especially to the Gellatly Collection, and has taken on the new title, Special Assistant for the Collections. There is to be no assistant director as such. The operation of the museum under the director is divided into two parts: administrative activities, including personnel and budget; and museum operations, including all matters related to the development of exhibitions and galleries. In this latter category Mr. Harry Lowe, Curator of Exhibition and Design, is assuming a greater share of responsibility. The line of communication is determined by the nature of the transaction, and all have direct access to the Director on curatorial and policy matters. It was pointed out that aside from usual gallery operations, the Renwick Gallery is a curatorial part of the museum, supported by other elements of the museum staff. There is also a separate Office of Research and Professional Training, which has to do with the research program, of visiting scholars and the training in museum practice. There are two offices that concern themselves with traveling exhibitions: the Smithsonian Institution Traveling Exhibition Service (SITES) and the International Art Program (IAP). Referencing to Mr. Ripley's mention of the new agreement with USIA, Mr. Taylor pointed out that this is the first time there has been a detailed plan of procedure agreed to by both parties since the activity was taken over in 1966. In the new agreement USIA will handle all details of the exhibitions pertaining to their showing abroad, while the content is wholly the responsibility of the S.I. (NCFA). The cost of the program this year, including personnel, is less than $200,000, a decrease from the previous figure of $240,000. In the future, with savings on administrative overhead, this will decrease even more. There will be less organizing of original exhibitions expressly for USIA, and greater use of exhibitions from this and other museums. The Director then commented on the United States exhibition in the current Venice Biennal. Although there was no intention to participate in the preparation of this exhibition or future Biennals, in accordance with

51 agreements reached in extensive conversations with the State Department and representation from the White House, pressure did come from various sources and Mr. Taylor called a meeting in New York City of museum directors and Mr. Schneidman of USIA to discuss the problem. It was determined that there should be an exhibition, and the Museum of Modern Art's International Council was asked to organize one show that would reflect the work of young artists and would be available for limited circulation. After a period of consideration, the Museum of Modern Art decided it could not produce the exhibition. Mr. Walter Hopps, who had earlier been asked to plan an exhibition for circulation, was then asked to adapt his ideas for Venice as a part of NCFA's program of exhibitions abroad. At the close of the Biennal, the show will travel in Europe under USIA. Assembling such an exhibition on short notice was difficult, but the staff, working with Mr. Hopps, has produced an excellent show. There is no intention of NCFA's sponsoring future biennals in Venice or elsewhere. The entire question of the United States representation abroad will be further discussed with directors of major museums in the autumn. A new program started this year in Museum Training that will be in full force in September. Students usually with at least Master's degrees in the history of art, will be awarded a stipend of $5,000, the same as our research scholars, to spend a year preparing for museum work. A staff committee for museum training will supervise the program that will engage each intern in every section of the museum. It is hoped to make the museum an attractive option to the university for soundly prepared students in art. A new center for this work has been created on the third floor. The research program will have three doctoral students this year, and one post-doctoral fellow. There will be two interns in conservation. All of these are provided with fellowships either by the S.I. Board of Academic Studies or the NCFA. The need for eating facilities has become increasingly urgent. The Women's Committee of the Smithsonian Associates has also been concerned about this, and space is being prepared. By summer there will be a contract for transient catering of good sandwiches and soft drinks. The Metro excavation continues to be a serious inconvenience. In addition to the loss of the main entrance and the freight elevator, the Lincoln Gallery is still closed. Engineers will not commit themselves on the possibility of future damages, nor precisely when the Lincoln Gallery can again be opened. There have been changes in several of the galleries and new galleries are being installed on the second floor. A selection of Rogers groups and paintings of the domestic scene will occupy one, and paintings by Dewing,

52 Thayer and LaFarge will be installed in two others. Two magnificent stained glass windows by LaFarge are eventually to be installed, but cannot be shown in their present condition. Some $12,000 is needed for their restoration. Although the installation of Ryders on the second floor was originally planned as a temporary solution when Lincoln Hall was closed, the plan is now to make this a permanent installation. Designs for the second floor gallery to display a selection of the Hiram Powers' original plasters has been completed. The miniature gallery is designed but must await more funds. Still in the planning stage is the first floor gallery of European art. Mr. Taylor described new storage facilities on the third floor (to be examined during the afternoon session), and the plans for improved storage in the remaining areas, planned for completion this year. Rather than "storage," these areas are looked upon as "study" or "consultation" areas. It is hoped that part of the garage can be converted for the storage of frames and heavy sculpture. All of these developments are difficult to budget. The Office of Budget shows little enthusiasm for the needs of the collections and their maintenance, yet this work is absolutely essential to the museum. An increase is being asked for in the 1973 budget. The Director then reviewed some of his thoughts concerning the future of the Collection. It should provide a documentation of the many currents of American art and not be restricted only to those examples found worthy for showing on the gallery walls. A problem in this long-neglected collection is conservation; an extraordinary task remains before works are presentable and in secure condition. By the end of the fiscal year, all space suitable for gallery exhibition will have been opened, and all storage areas, although not wholly filled, will be in active use. In every area of the museum, there is space for both permanent and temporary display, in order that the entire museum be looked upon as an active enterprise. Only a small portion of the collection, however, can be shown at one time, and there is no further room for expansion. Cutting down the collection is not a solution; it must be realized that this is a basic reference collection, not just a museum for display. In fact, the collection must grow, both in the addition of recent works and in weakly represented areas of the past. Growth is made difficult by the scarcity of purchase funds.

53 Because of the demands of an expanded operation, only some $60,000 has been available for the acquisition of works of art. Further, with regard to space, workshop facilities have been provided for SITES and improvements are underway in the Barney Studio House to aid that operation. The offices for the international exhibition program have been set up in the Liberty Loan Building. This dispersal of activities has added to the burden of the staff. Our educational program needs more space, but there is none to be had. The records of the collection are now on their way to being in exemplary shape, and the computer program is continuing at a good pace. By the end of the year, the collection will be securely housed. We are, in brief, finally becoming an established museum. Now serious thought must be given to future programs, to determining clearly the continuing role of the NCFA. The question is complicated by the National Gallery's moving into the field of contemporary art, the coming of the Hirshhorn, and the unclear future plans of the Corcoran Gallery. The Director asked the Commissioners to help him in shaping plans for the future. [[underlined]]DISCUSSION[[/underlined]] [[underlined]]Mr. Sawyer[[/underlined]] emphasized the significance of the internship and research programs, calling it a mission of national importance. He emphasized that the research activity and internship training are closely linked, and that this service should be considered by the entire Smithsonian complex, in spite of its demands on museum staff and time, and energies and resources. [[underlined]]Mr. Heckscher[[/underlined]] asked if works could be "weeded out." Mr. Taylor pointed out that an artist would not be eliminated because he ceased to be popular and pointed out the instructive aspect of the landscape installation on the second floor. In recent years many of these artists have been totally overlooked, but freshly seen their works constitute an important statement. A further example of saving unpopular work is the attention being given to the art of the WPA. NCFA is working with the General Services Administration. The planned 1973 exhibition of WPA art has now been postponed for a later date to allow for further cataloguing of newly discovered works and doing some of the necessary conservation. Mr. Francis O'Connor has completed a two-year research fellowship with the NCFA on this project. Money must be found for restoration of works which are now in private hands, but for which the title of ownership is unclear.

54 [[underlined]] MEMBERSHIP [[/underlined]] The Chairman called for a discussion of the membership of the Commission. Both Mrs. Jaquelin Hume and Mr. Thomas Buechner have accepted membership in the Commission, but were unable to attend this meeting. Mr. Sawyer reported that Mr. Robert Motherwell had siassociated himself from the Commission. Mrs. Spaeth urged that a woman be considered. Mr. Taylor suggested that Mr. Romaire BEarden would make a valuable contribution. Richard Diebenkorn was recommended by Mr. Howe, and Mrs. Spaeth proposed Jimmy Ernst. Each said that they would put into writing their recommendation. The difficulty of evaluating both the 19th and 20th century art was discussed, and separate accessions committees were considered. This concluded the morning business session and transportation was provided to the NCFA, where luncheon was served in the Associates Lounge. [[underlined]] AFTERNOON SESSION [[/underlined]] New accessions were viewed and an informal tour of the galleries took place before the afternoon business session in the Lecture Hall. The meeting was reconvened at 3:00 p.m. Press releases of NCFA activities and copies of the new monthly calendar were distributed. The Chairman appointed Mrs. Spaeth and Mr. Sawyer to select a fifth member for the Accessions Committee. Otto Wittmann was recommended by Mr. Sawyer, seconded by Mrs. Saeth. The date for the next meeting of the Commission was tentatively set at December 5. The Chairman asked Mr. Taylor for a final review of other matters. The need for more purchase funds was again emphasized. In order that the Director may have discretionary fund from private sources, Mr. Sawyer proposed that the Commission assume the responsibility of raising a fund of $5,000 as a beginning. The proposal was seconded by Mrs. Spaeth and carried unanimously. Mr. Sawyer volunteered to solicit the Commissioners for the fund. The Chairman proposed the existing list of important artists not represented in the collection be bought up to date. Mr. Taylor warned that when this list is revised, it should not be considered exclusive. Attention was called to the exhibition of the paintings of Jennie Cell, an untaught Illinois painter, whose works are on display in the second floor

55 temporary gallery. For these small exhibitions, of which there are many, a simple check sheet is now usually published as a matter of record. Mr. Taylor reported that SITES has become a rather complicated problem. Under Mr. Dennis Gould's excellent leadership, it has become a new operation, has taken on new direction and quality, but is in great need of federal support if the exhibitions are to continue to reach its wide public. Both for SITES and other purposes, the museum has been investigating and experimenting with packing and crating methods, with the help of the conservation department. While the new standards adopted give needed protection to the works, they also raise substantially the cost of preparing exhibitions for travel. The freeze on personnel this past year has made it necessary to make temporary appointments and contracts in order to meet our commitments. This has made for unfortunate administrative difficulties, and has contributed little to staff development. In budgeting, the complexity of the NCFA's operation seems not to be fully recognized. Aside from the cost of traveling exhibitions, with Renwick, NCFA now has a new museum on its hands. The whole operation, including staff and exhibitions, comes out of the regular NCFA budget. There are also continuing expenses, for example, an $8,000 annual subsidy to the [[underlined]]Art Quarterly[[/underlined]] and about $7,000 obligated to the acquisition of the Juley Archives. Although the NCFA has probably the most active exhibition program in the Smithsonian, its exhibition costs are far smaller than for those produced elsewhere in the Institution. This is of necessity, since when all other obligations are taken care of, there is none too much left for exhibitions in the galleries. Mr. Cross commented favorably on the variety and number of exhibitions. Mr. Taylor emphasized that they were an important part of the intellectual activity of the museum, not simply "show biz." There was a brief discussion concerning exhibitions abroad, publications and general matters of funding. [[underlined]]WORKS ACCEPTED[[/underlined]] A list of works accepted is appended. The meeting was adjourned at 3:50 p.m.

56 WORKS ACCEPTED BY THE NATIONAL COLLECTION OF FINE ARTS COMMISSION May 9, 1972 [[underlined]]PAINTINGS[[/underlined]] [[underlined]]GIFTS[[/underlined]] 1. ILYA BOLOTOWSKY (1907) [[underlined]]Vibrant Reds[[/underlined]], 1971 acrylic on canvas, 72 x 48" Gift of Ira Agress JENNIE CELL (1904) 2. [[underlined]]Pruning Time[[/underlined]] oil on board, 16 x 27 1/2" 3. [[underlined]]Butchering Day[[underlined]] oil on board, 15 1/2 x 25 3/4" Gifts of Mr. and Mrs. James M. Mundis 4. C. K. CHATTERTON (1880) [[underlined]]Near Portsmouth[[/underlined]], 1933 oil on canvas, 24 x 30" Gift of Mrs. John M. Van de Water 5. KATHLEEN MCENERY CUNNINGHAM (1888 - 1971) [[underlined]]Going to the Bath[[/underlined]], ca 1913 oil on canvas, 50 x 31" Gift of the Estate of Kathleen McEnery Cunningham (presented by photograph) 6. GUY PENE DU BOIS (1884 - 1958) [[underlined]]Pirates Alley, New Orleans[[/underlined]] oil on canvas Gift - Henry Ward Ranger Fund (currently assigned to Philbrook Art Center, Tulsa, Oklahoma) (presented by photograph) 7. MINNIE EVANS (1892) [[underlined]]Dingl [Design] Made at Airlie Garden[[/underlined]], 1967 oil, collage and mixed media, canvas on board, 19 3/4 x 23 3/4" Gift of Mrs. Minnie Evans 8. JOHN FRANCIS (1810) [[underlined]]Mary Elisabeth Francis, the Artist's Daughter[[/underlined]] oil on canvas, 36 x 30" Partial gift, partial purchase by Miss Brereton Sturtevant

57 [[underlined]]PAINTINGS - GIFTS, Continued[[/underlined]] 9. GERRIT HONDIUS (1891 - 1970) [[underlined]]Still Life[[/underlined]] oil on masonite, 24 1/4 x 40 1/2" Gift of Mrs. Gerrit Hondius 10. JACOB KAINEN (1905) [[underlined]]Cosmo-Queen[[/underlined]], 1972 oil on canvas, 66 x 48" Purchase from Jacob Kainen $1200.00 11. SIDNEY LAUFMAN (1891) [[underlined]]Morning[[/underlined]] oil on canvas, 40 x 50" Gift of Forum Gallery, Inc. 12. ALFRED LESLIE (1927) [[underlined]]Teryuko[[/underlined]], 1960 oil on canvas, 30 x 60" Gift of the Estate of Martha Jackson ALFRED H. MAURER (1868 - 1932) *13. [[underlined]]Two Women[[/underlined]], mixed media, 21 3/4 x 18" *14. [[underlined]]Portrait of a Woman[[/underlined]], mixed media, 21 1/2 x 18 1/4" *15. [[underlined]]Portrait of a Woman[[/underlined]], mixed media, 21 1/2 x 18" *16. [[underlined]]Landscape (a & b)[[/underlined]], oil on pulp board, 21 3/4 x 18" Gifts of the Weyhe Gallery 17. KENNETH HAYES MILLER (1876 - 1952) [[underlined]]Shopper[[/underlined]], 1930 oil on board, 30 x 25" Gift of Miss Isabel Bishop ROBERT PHILIPP, N. A. (1895 - 1958) 18. [[underlined]]Dust to Dust[[/underlined]], painting (currently assigned to Dayton Art Institute, Dayton, Ohio) 19. [[underlined]]Patio Royale[[/underlined]], painting (currently assigned Springfield Museum of Fine Arts, Springfield, Mass.) Gifts - Henry Ward Ranger Fund (presented by photograph) 20. ANNE RYAN (1889 - 1954) a. [[underlined]]Untitled[[/underlined]] (#8t), collage, 6 7/8 x 5" b. [[underlined]]Untitled[[/underlined]] (#36), collage, 5 7/8 x 4 1/2" c. [[underlined]]Untitled[[/underlined]] (#424), collage, 5 7/8 x 4 1/2" d. [[underlined]]Untitled[[/underlined]] (#461), collage, 5 7/8 x 4 1/2" Gifts of Miss Elizabeth McFadden * Location - Department of Conservation

58 [[underlined]]PAINTINGS - GIFTS, Continued[[/underlined]] JESSE TALBOT (1806-1879) 21. [[underlined]]Untitled (Landscape)[[/underlined]], oil on board, 7 5/8 x 9" 22. [[underlined]]Untitled (Landscape)[[/underlined]], oil on board, 7 5/8 x 9" Gifts of Mrs. Linda Adair Miller 23. ESTEBAN VICENTE (1906) [[underlined]]Untitled[[/underlined]], 1971 oil on canvas, 80 x 60" Gift of Mrs. Susan Morse Hilles (presented by slide) 24. JOHN VON WIGHT (1888) [[underlined]]Joy[[/underlined]] oil on canvas, 34 x 42" Gift of Martin H. Bush [[underlined]]TRANSFERS[[/underlined]] *33. ALZIRA PEIRCE [[underlined]]Untitled (Ellsworth Lumber Port)[[/underlined]], 1937 - 1938 oil on canvas, 4' x 11'6" Transfer from General Services Administration **34. MERLIN POLLOCK (1905) [[underlined]]View Near Chatham, Alaska[[/underlined]] oil on gesso, 16 1/4 x 23" Transfer from Department of the Interior (through GSA) **35 VERNON SMITH (1894) [[underlined]]Foot of Glacier, Valdez, Alaska[[/underlined]] oil on gesso, 16 x 20" Transfer from Department of the Interior (through GSA) * Location - City Hall, Ellsworth, Maine ** Location - Department of the Interior

59 [[underlined]] PRINTS AND DRAWINGS GIFTS [[/underlined]] IRVING AMEN (1918) [[underlined]] Domes of Padua [[/underlined]] woodcut, 20 1/4 x 30 7/8" Gift of John B. Turner WILL BARNET (1911) [[underlined]] Seated Figure [[/underlined]] aquatint, 13 3/4 x 8 1/8" Gift of John B. Turner HERBERT BAYER (1900) [[underlined]] Untitled [[/underlined]], lithograph, 14 1/4 x 18 1/4" [[underlined]] Untitled [[/underlined]], lithograph, 14 1/4 x 18 1/2" [[underlined]] Untitled [[/underlined]], 1948 (from portfolio - "Seven Convolutions") lithograph, 14 1/4 x 17 3/4" [[underlined]] Untitled [[/underlined]], 1948 (from portfolio - "Seven Convolutions") lithograph, 13 3/4 x 17 1/4" [[underlined]] Untitled [[/underlined]], 1948 (from portfolio - "Seven Convolutions") lithograph, 14 1/4 x 18 1/4" [[underlined]] Untitled [[/underlined]], 1948 (from portfolio - "Seven Convolutions") lithograph, 14 1/4 x 18 1/4" [[underlined]] Untitled [[/underlined]], 1948 (from portfolio - "Seven Convolutions") lithograph, 13 3/4 x 17 1/4" Gifts of Jack Lord CLARK BRITTON [[underlined]] Untitled [[/underlined]], 1970 watercolor, 10 x 8 3/8" Gift of Harry Lowe HOWARD RUSSELL BUTLER Collection of fifty-four drawings, pastels and watercolors Gift of H. Russell Butler, Jr. FEDERICO CASTELLON (1914) [[underlined]] Portrait of the Artist as an Old Man [[/underlined]] aquatint and etching, 8 7/8 x 11 7/8" Gift of John B. Turner JEAN CHARLOT (1898) Collection of 51 Prints Various titles Gift of Jack Lord MINNA CITRON (1896) [[underlined]] Slip Stream [[/underlined]], 1956 etching and aquatint, 18 1/2 x 14 1/2" Gift of John B. Turner

60 [[underlined]] PRINTS AND DRAWINGS - GIFTS Continued [[/underlined]] SISTER MARY CORITA (1918) [[underlined]] A Covert of Cypress for its Walls [[/underlined]] silkscreen, 24 x 33" Anonymous gift JOHN STEUART CURRY (1897 - 1946) [[underlined]] The Fugitive [[/underlined]] lithograph, 13 x 9 1/2" Gift of Mrs. Adelyn Breeskin ADOLF DEHN (1895) [[underlined]] Bonjour M'siew [[/underlined]] 1952 lithograph 12 x 15 7/8" Gift of John B. Turner JUAN DOWNEY [[underlined]] Invisible Architecture, Inc [[/underlined]]. drawing, 49 1/2 x 39 1/2" Gift of Juan Downey ERNEST FREED (1908) [[underlined]] The Tumblers [[/underlined]], 1957 intaglio 21 5/8 x 35 5/8" Gift of John B. Turner WILLIAM GLACKENS (1870 - 1938) [[underlined] ]Figure Sketches No.2 [[/underlined]], ca 1905 - 1910 Chalk on paper, 15 x 22 3/4" Gift of Mr. Ira Glackens CHAIM GOLDBERG [[underlined]] Dreamer [[/underlined]] line engraving, 11 1/2 x 9" Gift of Chaim Goldberg HELEN WEST HELLER (1885 -1955) [[underlined]] Rustic Sounds [[/underlined]], 1949 wood engraving, 10 1/2 x 8 7/8" Gift of John B. Turner EDWARD HOPPER (1882 - 1967) [[underlined]] Untitled [[/underlined]], drawing, 17 7/8 x 11 3/4" [[underlined]] Untitled [[/underlined]], drawing, 22 1/8 x 15 1/4" Gifts of the Whitney Museum of American Art

61 [[underlined]] PRINTS AND DRAWINGS - GIFTS, Continued [[/underlined]] MITCHELL JAMIESON [[underlined]] G. I. Near Pleiku - Vietnam, [[/underlined]] drawing, 9 1/2 x 7 7/8" [[underlined]] G. I. Near Dak To, Vietnam, [[/underlined]] drawing, 13 x 9" [[underlined]] G. I. Profile - Vietnam, [[/underlined]] drawing, 8 x 5" Gifts of Mrs. Harold Ickes ARMIN LANDECK (1905) [[underlined]] Untitled [[/underlined]] engraving, 14 1/2 x 19 1/4" Gift of John B. Turner EMANUEL GOTTLIEB LEUTZE (1816 - 1868) [[underlined]] Elizabeth Dunn Finney, [[/underlined]] 1851 drawing, 12 1/8 x 8 1/2" Gift of Mrs. Harry N. Burgess ALFRED MAURER Collection of twenty-five drawings Various titles Gift of Hudson D. Walker L. W. NEILSON [[underlined]] Untitled [[/underlined]] (two roses), 1894 watercolor, 9 3/8 x 14 3/4" Gift of William Raiford JOSE GUADALUPE POSADA One hundred woodcuts Various titles Gift of Jack Lord ANDRE RACZ (1916) [[underlined]] Minotaur, [[/underlined]] 1955 intaglio, 19 1/8 x 27 3/4" Gift of John B. Turner ROBERT RAUSCHENBERG (1925) [[underlined]] Waves, [[/underlined]] 1969 lithograph, 89 x 42" Gift of Harry Zichterman JEANNE HERRON RICHARDS (1923) [[underlined]] Blue Zone III [[/underlined]] etching, 12 1/16 x 14 5/8" Gift of Society of Washington Printmakers

62 [underlined]] PRINTS AND DRAWINGS - GIFTS, Continued [[/underlined]] KARL SCHRAG (1912) [[underlined]] Merging Clouds and Mountains, [[/underlined]] 1956 etching and aquatint, 15 x 23 7/8" Gift of John B. Turner BENTON SPRUANCE (1904) [[underlined]] Memorial, [[/underlined]] 1951 lithograph, 18 1/2 x 13 1/2" Gift of John B. Turner JENNINGS TOFEL [[underlined]] Untitled [[/underlined]] pen and ink drawing, 14 x 11 1/2" Gift of Mrs. Jennings Tofel VARIOUS ARTISTS Group of World War I and II Posters (approximately eighty) Gift of C. Marvin Harwood, Sr. LYND WARD (1905) [[underlined]] Two Men [[/underlined]] wood engraving, 16 x 5 7/8" Gift of John B. Turner JULIAN ALDEN WEIR (1852 - 1919) Collection of Various prints (number to be determined later) Gift of Brigham Young University. JOHN S. WELLER [[underlined]] Prairie Machine [[/underlined]] color intaglio, 17 3/4 x 23 1/4" Gift of John B. Turner STOW WENGENROTH (1906) [[underlined]] Mid-summer Shade [[/underlined]] lithograph, 12 3/8 x 17 3/4" Gift of John B. Turner RICHARD CLAUDE ZIEMANN (1932) [[underlined]] Landscape 224 [[/underlined]] etching, 17 5 8 x 23 1/2" Anonymous gift in honor of Jane Farmer RICHARD ZOELLNER (1908) [[underlined]] Horn Player, [[/underlined]] 1951 lithograph, 17 3/4 x 13 1/2" Gift of John B. Turner

63 [[underlined]] PRINTS AND DRAWINGS, Continued [[/underlined]] [[underlined]] PURCHASES [[/underlined]] JOHN TAYLOR ARMS (1887-1953) [[underlined]] The Enchanted Doorway, [[/underlined]] 1930, etching, 12 3/8 x 6 1/2" [[underlined]] Porta della Carta, [[/underlined]] 1929, drawing, 12 3/8 x 6 1/2" Purchase from Associated American Artists $405.00 PEGGY BACON (1895) [[underlined]] The Promenade Deck [[/underlined]] drypoint, 6 x 8 3/8" Purchase from E. Weyhe, Inc. $58.50 GEORGE BELLOWS (1882 - 1925) [[underlined]] The Black Hat, [[/underlined]] 1921, lithograph, 12 7/8 x 9 1/8" $350.00 [[underlined]] Nude Study: Classic on a Couch, [[/underlined]] 1924, lithograph, 10 1/8 x 12 1/2"$200.00 Purchase from H.V. Allison & Co., Inc. $550.00 AARON BOHROD (1907) [[underlined]] Revery, [[/underlined]] 1929 etching, 5 x 3 7/8" Purchase from June 1 Gallery of Fine Art $75.00 THOMAS CORNELL (1937) [[underlined]] Frederick Douglass [[/underlined]] etching, 19 3/4 x 14 1/2" Purchase from Associated American Artists $135.00 RALSTON CRAWFORD (1906) [[underlined]] The Pitcher [[/underlined]] lithograph, 23 x 15 3/8" Purchase from Bertha Schaefer Gallery $78.00 ARTHUR B. DAVIES (1862 - 1928) [[underlined]] Harvest Festival [[/underlined]] lithograph, 15 3/4 x 10 3/4" Purchase from Associated American Artists $225.00 ADOLF DEHN (1895 - 1968) [[underlined]] Bridge at Pont St. Michel, [[/underlined]] 1928 lithograph chine-colle, 11 x 15 1/4" Purchase from the Weyhe Gallery $112.50 MABEL DWIGHT (1876 - 1955) Self-Portrait lithograph, 10 1/2 x 8 1/4" (image) Purchase from the Weyhe Gallery $45.00 EMIL GANSO (1895 - 1941) [[underlined]] Odalisque [[/underlined]] lithograph, 15 3/4 x 12" Purchase from the Weyhe Gallery $67.50.

64 [[underlined]] PRINTS AND DRAWINGS - PURCHASES, Continued [[underlined]] ROCKWELL KENT (1882 - 1971) [[underlined]] Self-Portrait [[underlined]] lithograph, 13 1/4 x 9 5/8" Purchase from E. Weyhe, Inc. $205.50 NICHOLAS KRUSHENICK (1929) [[underlined]] NO. 5 [[underlined]] from Portfolio Fire/Flash/Fire/Fade, 1971 serigraph, 32 1/4 x 23 3/4" Purchase from Fendrick Gallery $135.00 LOUIS LOZOWICK (1892) [[underlined]] Still Life [[underlined]], 1929 lithograph, 10 1/4 x 13 1/8" Purchase from Weyhe Gallery $90.00 KENNETH HAYES MILLER (1876 - 1952) [[underlined]] Play [[underlined]] etching, 4 3/4 x 6" Purchase from E. Weyhe, Inc. $45.00 LOUIS SCHANKER (1903) [[underlined]] 3 Figures No. 1 [[underlined]] color woodcut, 12 x 15 3/4" Purchase from E. Weyhe, Inc. $67.50 EUGENE SPEICHER (1883 - 1962) [[underlined]] Portrait of Louis Bouche [[underlined]] lithograph, 15 1/2 x 12" Purchase from Kraushaar Galleries $112.50 ABRAHAM WALKOWITZ (1880) [[underlined]] The Mountain Village [[underlined]], 1908, monotype, 8 5/8 x 13 5/16" $90.00 [[underlined]] The Bathers [[underlined]], 1927, lithograph, hand-colored, 9 5/8 x 15 15/16" $110.00 Purchase from Graphics International, Ltd. $200.00 RICHARD ZIEMANN (1932) [[underlined]] Edge of the Clearing [[underlined]], 1968-'69 etching, 19 7/8 x 23 5/8" Purchase from Jane Haslem Gallery $100.00 [[underlined]] TRANSFERS [[underlined]] PRESCOTT JONES (1904) * [[underlined]] Mountains Near Resurrection Bay, Alaska [[underlined]] watercolor, 15 1/2 x 19 1/2" Transfer from Department of the Interior (through GSA) * Location - Department of the Interior

65 [[underlined]] PRINTS AND DRAWINGS - TRANSFERS, Continued [[/underlined]] ARTHUR KERRICK * [[underlined]] Russian Church and Three Mountains, Sitka [[/underlined]] watercolor, 13 1/2 x 23" Transfer from Department of the Interior (through GSA) TONY MATTEI (1900) * [[underlined]] Rain, Ketchikan, Alaska [[/underlined]] watercolor, 14 3/4 x 25 3/4" Transfer from Department of the Interior (through GSA) [[underlined]] SCULPTURE GIFTS [[/underlined]] KARL BITTER Two plaster reliefs Designed and modeled for the Prehn Memorial, Passaic, New Jersey 36 x 36" Gift of Karl H. Gruppe LILLIAN FLORSHEIM [[underlined]] Untitled [[/underlined]] mixed media, 22 1/2 x 22 1/2 x 4 3/4" Gift of Pyramid Galleries, Ltd. EUGENIE GERSHOY (1901) ** [[underlined]] Concetta Scaravaglione [[/underlined]], 1940 bronze, 18 1/2 x 8 1/2 x 6 3/4" Gift of Dr. and Mrs. James Neely in memory of Miss Maybelle Steinman LILA KATZEN *** [[underlined]] Untitled [[/underlined]] Black acrylic sheet, fluorescent acrylic sheet and ultra-violet light tubes, 7' x 18" x 4" Gift of Mr. and Mrs. Eugene Schwartz (presented by photograph) UNIDENTIFIED ARTIST **** Bronze bust of James Renwick, Jr. Gift of Mr. and Mrs. James Garber [[underlined]] DECORATIVE ARTS [[/underlined]] KATHERINE WESTPHAL ROSSBACH **** [[underlined]] Unveiling of the Statue of Liberty [[/underlined]] quilted textile, 92 3/4 x 66 1/2" Gift of Mrs. Katherine Westphal Rossbach * Location - Department of the Interior ** Location - Granite gallery *** Location - Lincoln Gallery **** Location - Renwick Gallery

66 [[underlined]] Report of the National Portrait Gallery Commission [[/underlined]] The statute in the case of the National Portrait Gallery Commission stipulates that authorization is vested in the Board of Regents to accept works of art and other property for the benefit of the Portrait Gallery. A summary of each meeting held in 1972, including lists of accessions acquired either by gift or purchase, were sent to the Regents for their advance consideration. The Executive Committee suggested that the purchase price of accessions also be included on the list of works appended. The Executive Committee, after considering these minutes, recommended approval of the following motion and it was VOTED that the Board of Regents approves the actions recommended by the National Portrait Gallery Commission at its meetings on May 10, 1972, and November 16, 1972.

67 8 January 1973 Summary of the Minutes of the National Portrait Gallery Commission [[underlined]] Meeting on November 16, 1972 [[/underlined]] The Director reported on the following: 1. Mr. Michael Richman, who is completing his doctoral dissertation on Daniel Chester French at the University of Delaware, has been hired on a term appointment to do research for the NPG on portrait sculpture. Mr. Richman formerly was a Kress Fellow at the National Gallery of Art. 2. A suitable picture has not yet been found to exchange for the original life portrait of Thomas Jefferson by Gilbert Stuart, known as the "Edgehill Portrait", which Mr. and Mrs. Donald Straus of New York have promised to the NPG. 3. Renovation of the third floor mezzanine of the NPG with funds appropriated by Congress will commence in late winter or early spring. Half of the area which until now has been used entirely for storage will be prepared as an exhibition space. 4. A double-decker British bus painted Smithsonian blue will, beginning in April, run back and forth between the NMHT and the FAPG from 10:00 a.m. to 5:30 p.m., seven days a week, in order to provide convenient free transportation for some of the visitors to the NMHT who may wish to come to the FAPG building. Such transportation is not now available except by cab and parking in the vicinity of the FAPG is very limited. 5. Commissioner McNeil proposed that it would be helpful if the NPG had advisers to suggest persons in their fields whose portraits ought to be represented in the Gallery's permanent collection. Mr. McNeil suggested Dr. Julius Comroe of the University of California Medical Center at San Francisco and Dr. Robert D. Dripps of the University of Pennsylvania at Philadelphia for the medical sciences. The Director pointed that the NPG already has such advisers in a number of areas, such as Dr. John Kirkpatrick, Professor Emeritus of Music at Yale, who has been assisting the Gallery in its search for portraits of American composers.

68 NATIONAL PORTRAIT GALLERY COMMISSION Meeting of November 15-16, 1972 [[underline]]GIFTS[[/underline]] Samuel Putnam Avery, oil on canvas, by Charles Loring Elliott, gift of Mrs. C. Telford Erickson Samuel Putnam Avery, engraving, by T. Johnson, gift of Mrs. C. Telford Erickson Bernard Baruch, oil on academy board, by Joseph Cummings Chase, gift of Mr. Mendel Peterson Frederick Douglass, sepia ink and watercolor on paper, by Charles Wells, gift of Mr. Hobart Taylor, Jr. Mary Baker Eddy, oil on canvas, by E. T. Billings, gift of Mrs. Joseph E. Johnson Dr. Basil L. Gildersleeve, copper bas relief, by Adalbert J. Volck, gift of Mr. Bryden B. Hyde David Jayne Hill, bronze bust, by Augustus Saint-Gaudens, gift of Mrs. Margaret Garber Blue Patrick Hurley, oil on academy board, by Joseph Cummings Chase, gift of Mr. Mendel Peterson Charles Ives, ink drawing on paper, by Raymond Crosby, gift of Mr. George G. Tyler Fritz Kreisler, gouache and colored pencil on artist's board, by Boris Chaliapin, gift of the artist Abraham Lincoln, engraving, by Frederick W. Halpin after F. B. Carpenter, gift of Mrs. Robert McCormick John Cash Penney, oil on canvas, by D. Berney, gift of Mr. David M. Gwinn Charles M. Schwab, oil on academy board, by Joseph Cummings Chase, gift of Mr. Mendel Peterson John Steinbeck, pencil on paper, by James Fitzgerald, gift of Mr. and Mrs. Edgar F. Hubert Adalbert Volck, impressed tin bas-relief, self-portrait, gift of Mr. Bryden B. Hyde Henry White, oil on canvas, by unidentified artist after John Singleton Copley, gift of Mr. and Mrs. R. Hilles Graham Leonard Wood, oil on academy board, by Joseph Cummings Chase, gift of Mr. Mendel Peterson Mary Church Terrell, oil over photographic emulsion on canvas, by J. Richard Thompson, gift of Mrs. Phyllis T. Langston

69 NPG Commission Meeting, 11/16-17, 1972 [[underline]]PURCHASES[[/underline]] Ivan Albright, lithograph, self-portrait $825.00 Benjamin P. Bristow, oil on canvas, by P. Oscar Jenkins $675.00 Grover Cleveland, drawing, by Sir John Tenniel $150.00 Charlotte Cushman, oil on canvas, by unidentified artist $3,000.00 F. Scott Fitzgerald, oil on canvas, by David Silvette $4,000.00 Thomas Jefferson, plaster bust, by Peter Cardelli $1,500.00 Martin Luther King, Jr., bronze head, by Charles Alston [donor to be found] $7,500.00 Elmer Rice, drypoint, by George Constant $150.00 Thomas Say, oil on paper, by Thomas Wood $2,500.00 John Smith, engraving, by unidentified artist $70.90 Joseph Stella, oil and crayon on paper, self-portrait $3,150.00

70 8 January 1973 Summary of the Minutes of the National Portrait Gallery Commission [[underlined]]Meeting on May 10, 1972[[underlined]] The Director reported on the following: 1. The Gallery has made an arrangement with Educational Ventures, Inc., of Middletown, Connecticut, to produce 60,000 copies of a 48-page student booklet on the "If Elected..." exhibition. EVI is also producing a 16-page teaching guide and a package of 42 color slides on the exhibition. This material will be distributed nationally with royalties to be paid to the NPG. The Gallery is acquiring 5,000 copies of the 48-page booklet plus 200 teaching guides and slide sets for free distribution to school children from the greater Washington area who come to see the exhibition in classes with their teachers. 2. The Director has recorded a 45-minute Acoustiguide tour of the "If Elected..." exhibition; and a similar tape on the permanent collection is being planned for the spring of 1973. 3. Negotiations with the New York Graphic Society have resulted in the signing of a contract for a book to accompany the first of the NPG's Bicentennial exhibitions entitled "In the Minds and Hearts of the People", dealing with the period 1760-1774. Materials for the book and exhibition are being researched and written by the Gallery's staff. The advantage of such a publication is that it will contain a large number of color plates of portraits and other related material and will be distributed nationally by a major publisher with royalties for the NPG. 4. The Gallery has employed Mr. Richard Kenin, a young American student who is a doctoral candidate in history at Oxford to search for portraits and other relics in the British Isles for possible use in connection with the NPG's Bicentennial undertakings. Ambassador Annenberg has provided space in the American Embassy in London for Mr. Kenin. 5. In response to a request from the Secretary, the NPG is planning a small exhibition on the Lazzaroni, a group of mid-19th century American scientists, to celebrate the meeting of the American Association for the Advancement of Science in Washington in late December. [The exhibition is scheduled for December 26, 1972 - May 6, 1973.]

71 6. The NPG has established a regional office for the Catalogue of American Portraits in Fort Lauderdale, Florida, headed by Mr. Richard Doud, formerly editor of the Winterthur Annual. This office will coordinate the gathering of information on portraits in South Carolina, Georgia, and Florida. Volunteers are being solicited in various communities to supervise the accumulation of data in their locales. 7. Negotiations with Mr. and Mrs. Donald Straus of New York have resulted in their agreement to give the Gilbert Stuart life portrait of Thomas Jefferson, known as the "Edgehill Portrait" to the National Portrait Gallery. The Strauses have asked for a suitable picture to hang in place of the "Edgehill Portrait." 8. At the last meeting of the Commission eight items were approved for acquisition with the hope that in lieu of the expenditure of funds from the Gallery's appropriation donors might instead be found. The Gallery has been successful in seven of the eight instances: The Barra Foundation of Philadelphia, Pa., gave the physiognotrace which is believed to have belonged to Raphaelle Peale; the Richard Nixon Foundation of Los Angeles, Calif., gave the portrait of President Nixon by Norman Rockwell (Mr. McNeil's assistance was instrumental in this case); Mr. J. R. Parten of Houston, Texas, gave the bust of Sam Rayburn by Jimilu Mason; the Brown Foundation of Houston, Texas, gave the bust of Sam Rayburn by Jimilu Mason; the Brown Foundation of Houston, Texas, gave the bust of Lyndon B. Johnson by Jimilu Mason; the Phelps-Dodge Corporation of New York gave the portrait of Anson Phelps by Waldo and Jewett; Mr. David P. Becker of Brunswick, Maine, gave the bust of Dr. Martin Luther King, Jr. by Charles Wells; and Miss Ethel Merman gave her portrait by Rosemarie Sloat. Although a number of individuals and organizations were approached for a gift to acquire the bust of Norman Thomas by Joy Buba, no donor could be found. [The bust has since been acquired by the Gallery with its own funds.] 9. The Director requested the Commission's approval to acquire a collection of portraits by Winold Reiss of major figures of the Harlem Renaissance for which the Gallery already had received a matching grant of $10,000 from the National Endowment for the Arts. The Director was empowered by the members of the Commission to acquire the Reiss portraits. [Gifts of $5,000 each from Mr. Howard H. Garfinkle of Miami, Fla., and Mr. Lawrence Fleischman of New York, N.Y. have been received by the NPG to match the NEA grant.]

72 NATIONAL PORTRAIT GALLERY COMISSION Meeting of May 9-10, 1972 [[underlined]] GIFTS [[/underlined]] Simon Cameron, oil on canvas, by John Dabour, gift of G.H. Chase Enrico Caruso, ink on paper, self-portrait caricature, gift of Mrs. Lisette Thompson John W. Davis, bronze replica, by Eleanor Platt, gift of the firm of Davis, Polk and Wardwell George Dewey, plaster death mask, by U.S.J. Dunbar, gift of Mrs. Lisette Thompson William Henry Hunt, oil on fabric, by Domingos Rebelo, gift of Mrs. Dorothy Porter Josiah Quincy, marble bust, by Horatio Greenough, gift of Edmund Quincy Walter Reuther, bronze bust, by Oskar Stonorov, gift of Mrs. Oskar Stonorov Franklin D. Roosevelt, stone head, by Jo Davidson, gift of the Honorable Averell Harriman Lucy M. Stanton, wash and stipple on ivory, self-portrait miniature, gift of Mrs. Betty Forbes Loughlin William Howard Taft, oil on artist's board, by William V. Schevill, gift of William E. Schevill George Washington, plaster mask, after Houdon, gift of Mrs. William D. Chandler [[underlined]] PURCHASES [[/underlined]] John Armstrong, oil on panel, replica by or copy after John Wesley Jarvis $1800.00 P.T. Barnum, colored lithograph, by Spy (Sir Leslie Ward) $7.50 Bernard Berenson, pencil on paper, by Miriam Troop $500.00 William Augustus Bowles, mezzotint, by T. Grozer after T. Hardy $225.00 John C. Calhoun, lithograph, by F. D'Avignon $10.00 Lewis Cass, lithograph, by F. D'Avignon $15.00 Charlie Chaplin, bronze bust, by Jo Davidson (NPG seeking donor) $6500.00 George Rogers Clark, watercolor, by James B. Longacre after John Wesley Jarvis/ $4500.00 Henry Clay, paper medallion, by Frederick C. Key $75.00 Henry Clay, engraving, by Peter Maverick $35.00 Charlotte Cushman, oil on canvas, by William Page $7500.00 Joseph Delaplaine, oil one canvas, by John Wesley Jarvis $18,000.00 William O. Douglas, pencil on paper, by Oskar Stoessel $67.50 Albert Einstein, etching, by Julius C. Turner $45.00 Edward Everett, lithograph, by F. D'Avignon $15.00 Millard Fillmore, lithograph, by F. D'Avignon $20.00

NPG Commission meeting, May 9-10, 1972 [[underlined]] PURCHASES [[/underlined]] (cont'd) John C. Fremont, oil on panel, by William S Jewett $8500.00 Charles Dana Gibson, charcoal on paper, by Soss Melik $500.00 Edward Hopper, charcoal on paper, self-portrait $3,000.00 Andrew Jackson, oil on canvas, by Trevor Thomas Fowler $5,000.00 William S. Johnson, oil on canvas, by John Wesley Jarvis $20,000.00 Joseph E. Johnston, oil on artist's board, by Benjamin F Reinhardt $2500.00 Fitzhugh Lee, lithograph poster, by F. D'Avignon and C. H. Brainard $15.00 Henry R. Luce, pencil on paper, by Miriam Troop $500.00 Frank Murphy, pencil on paper, by Oskar Stoessel $67.50 Charles Wilson Peale, original copper plate and engraving, by C. B. J. F. St. Memin/ $1300.00 Charles Cotesworh Pinckney, engraving, by C. Tiebout after J. Paul $180.00 Peter Perkins Pitchlynn, lithograph, by Charles Fenderich $20.00 Pocahontas, 1793 engraving, by unidentified artist, after Simon van der Pass $50.00 Stanley Reed, pencil on paper, by Oskar Stoessel $67.50 Owen J. Roberts, pencil on paper, by Oskar Stoessel $67.50 Edward Arlington Robinson, etching, by Richard Hood $10.80 Helena Rubinstein, pencil on paper, by Miriam Troop $500.00 Ruth St. Denis, pastel on paper, by Max Wieczorek $2500.00 Winfield Scott, lithograph, by F. D'Avignon $20.00 William H. Seward, lithograph, by F. D'Avignon $15.00 Norman Thomas, pencil on paper, by Miriam Troop $500.00 Truman and Dewey, lithograph poster, by Ben Shahn $200.00 Earl Warren, pencil on paper, by Miriam Troop $500.00 John Gilbert Winant, oil on canvas, by Sir James Gunn $2500.00 Samuel Washington Woodhouse, oil on canvas, by Edward Bowers $7500.00 Richard Wright, pencil on paper, by Miriam Troop $500.00 Silas Wright, lithograph, by F. D'Avignon $15.00

74 [[underlined]]Status Report[[/underlined]] [[underlined]]Hirshhorn Museum and Sculpture Garden[[/underlined]] [[underlined]]Status of Construction of Building[[/underlined]] The current estimate by the General Services Administration is that we may have beneficial occupancy of the museum building by August 19, 1973. On the basis of this estimate we are planning to have staff move into the building at that time and installation of equipment and furnishings will begin. The collection will be transferred to the museum in November and December 1973. The public opening will be in the spring of 1974. [[underlined]]Board of Trustees' Meetings[[/underlined]] Attached are copies of the minutes of the Board of Trustees' meetings held on May 13, 1972, and November 16, 1972. It was mentioned that the statement by Mr. Hirshhorn appearing in the minutes of the November 16, 1972, meeting of the Board of Trustees was of particular interest. This statement set forth the philosophy of the donor regarding the exhibition of the collection and his aspirations for that museum and the collection for the future. Daniel P. Moynihan, having been appointed Ambassador to India, resigned as Chairman of the Board of Trustees and it was revealed that the Vice Chairman would be requested to serve as Chairman.

75 [[underlined]] Board of Trustees, Hirshhorn Museum and Sculpture Garden, Proceedings of the Meeting of November 16, 1972, Held at the National Portrait Gallery, Washington, D.C. [[/underlined]] Following a tour of the construction site led by Gordon Bunshaft, the 4th meeting of the Board of Trustees of the Hirschhorn Museum and Sculpture Garden was called to order by Daniel P. Moynihan, Chairman. Other members present were: S. Dillon Ripley H. Harvard Arnason Leigh Block George H. Hamilton Taft B. Schreiber Also present were staff members Brooks, Bradley, Blitzer, Lerner, MacAgy, and Sefekar. Other guests included Representative John Brademas, Mr. Joseph H. Hirschhorn, and Mr. Gordon Bunshaft. [[underlined]] Minutes of May 13, 1972 [[/underlined]] The minutes of the May 13, 1972 meeting were previously circulated to each Trustee. On motion by Mr. Schrieber, seconded by Mr. Block, it was VOTED that the minutes of May 13, 1972 meeting, as previously circulated, be approved. [[underlined]] Report of Committee on Collections [[/underlined]] Mr. Arnason, chairman of the Committee on Collections, proposed the addition to the Committee of two new members, both eminent authorities on modern art. They are Dr. William Seitz of the University

76 of Virginia and Dr. Brian O'Doherty of [[underlined]]Art in America[[/underlined]]. The proposal was received with enthusiasm by members of the Board of Trustees and by Mr. Lerner. It was agreed that Mr. Arnason should invite Dr. Seitz and Dr. O'Doherty to become full members of the Committee on Collections for the remainder of this fiscal year, with the understanding that they would be reappointed for a regular one-year term to begin July 1, 1973. Mr. Arnason recalled that the Directors of the Hirshhorn Museum and the National Collection of Fine Arts are ex officio members of the Committee on Collections. He hopes that the Committee, including its two newly-elected members, will be able to meet with Mr. Lerner prior to the spring meeting of the Board of Trustees to discuss its functions in relation to the museum staff and the collection. Mr. Schreiber asked that the members of the Board of Trustees be given a complete inventory of the museum's collection, including Mr. Hirshhorn's recent gift. He also mentioned again his hope that the museum staff could be strengthened by an additional administrative appointment. The Chairman reported that a building manager is now being recruited. [Mr. Schreiber left for another meeting] [[underlined]]Revision of Bylaws[[/underlined]] The Chairman noted the present requirement that the Board of Trustees meet three times a year, including one meeting in Washington.

77 For the present at least, he feels that two meetings a year will probably suffice -- one in the autumn principally to discuss budget matters, and one in the spring principally to consider nominations to fill vacancies on the Board and on its committees. Since the bylaws require prior notification of proposed amendments, the Chairman proposed that Article V be amended to provide that there shall be two regular meetings of the Board of Trustees each year, that the meetings may be held in Washington, D. C., or elsewhere, and that special meetings may be called when necessary. This proposed amendment will be formally considered at the May meeting of the Board of Trustees. (Amendment attached) The Chairman further proposed the appointment of a standing Nominating Committee to put before the Board recommendations of persons to fill vacancies on the Board and its committees. The establishment of such a Nominating Committee was approved, and the Chairman appointed as its members: the Secretary of the Smithsonian Institution as chairman, and Miss Houghton and Mr. Schreiber. The Chairman then called upon Mr. Hirshhorn for a statement of his views about the museum and its future. Mr. Hirshhorn thanked the Board for inviting him to attend the meeting and made the following statement: [[underlined]] Statement of Mr. Hirshhorn Board of Trustees Meeting, November 16, 1972 [[/underlined]] I have spent more than 40 years in the art world, as a collector of paintings and sculpture. Those years have been exciting and have given

78 me pleasures and rewards beyond anything I had a right to expect when I first began to collect. I must admit that it is difficult to set an objective 40 years ahead of the fact. I started to collect out of some personal need, and for my own pleasure. It wasn't until many years later that I began to realize that the collection had outgrown that personal need and belonged to the people. It was not an easy or a simple decision. I am now speaking of more than 40 years of expended energy and time, time taken from my business, my leisure and even from my family. Naturally, I am concerned about what happens now that these works of art, these adopted children of mine, have a new home of their own, and the Smithsonian Institution to pamper them, keep them in good health and introduce them to millions of new friends. If I have learned one thing as a collector, it is that a contemporary collection must acquire constantly, and keep up with significant developments and new modes of expression in painting and sculpture. The artists are our guides, and we must be responsive to their creations or we will stop functioning as a living and vital contemporary Museum. Some of the items in the collection have already been judged by time and will take their place with the masterpieces of past ages. Others are still to be judged. I refer to the works which are relatively recent and still require history's verdict. We can afford to wait. But I am thinking of the present and the future, of the art of today and tomorrow, which may be as puzzling to future generations as Picasso and

79 Mondrian were to mine. I believe our museum must act as an intermediary between the artist and the public, and that by acquiring and showing what is new, significant, and vital, we will be instrumental in helping to narrow the aesthetic and cultural generation gap. It is also vital that we fill in our own gaps, so as to make our collections as comprehensive and distinguished as possible. In a related context, I am convinced that our Museum must maintain an active exhibition program which will provide at least three exhibitions each year. These should concentrate on recent developments as well as on historical surveys and whatever else is relevant to the collections and functions of the Museum. My own feeling is that no tight lines should be drawn, that our Museum should be free to show art of all types and epochs, and from every culture. After all, contemporary art is a continuation of past cultures, and one of the positive aspects of our age is its interest [[underlined]]in[[/underlined]] and familiarity [[underlined]]with[[/underline]] the cultures of the past. In the arts, we are as intrigued by what was once called primitive or savage art as we are with what we refer to as the classical tradition of the West. As a society is always in the process of transforming itself, it is more necessary than ever to study the many facets of our cultures and traditions. For this purpose, a permanent collection is not enough. The director and his staff must mount informative and provocative exhibitions which will reinforce and illuminate the permanent collections and the art of our time. I am also concerned that the greatest care be taken to protect and conserve the collections. The Museum is intended for posterity, and

80 we are living through strange and violent times. It may well be that our most valuable contribution to the future will be in conserving and protecting the artifacts of our culture, keeping them safe from vandals of all persuasions. In any case, it is our obligation to conserve the collections for future generations. I would like to see the Museum engage in an educational program which would reach children and adults from Washington, D. C., to every corner of our nation. I would welcome an active publications program, which would include monographs, guides, picture books, catalogues, reproductions, post cards; in short, every available modern technique that will help us reach a wide public. Naturally, we should also encourage research and scholarship to the greatest degree possible, and make all our facilities available for this purpose. In turn, scholars should be presented to the public by way of lectures and forums. I would like to see related activities such as concerts and screen filmings also become part of the Museum's public service program. To detail these activities and make them workable will be the responsibility of the Smithsonian and the Museum's director and staff. And here I address myself to you Miss Houghton and gentlemen of the Board of Trustees. Without your active interest and support, the job will not be properly done. The Smithsonian and the Museum need your knowledge, your experience, and your involvement. In my opinion your help is absolutely essential in every respect, and we can only benefit

81 to the degree you are willing to involve yourselves. You are the first Board of Trustees of this Museum, and I know it is an opportunity and a responsibility to which you will respond with skill and dedication. Thank You. Please, please take care of my children. ********************** The Chairman and members of the Board of Trustees expressed their great appreciation to Mr. Hirshhorn for his statement and agreed that it should be included in its entirety in the minutes of the meeting. Representative Brademas said that he would be happy to submit Mr. Hirshhorn's statement for publication in the [[underlined]]Congressional Record.[[superscript]]1 [[/underlined]]/[[/superscript]] Mr. Hirshhorn thanked the Trustees and Congressman Brademas and added that he hopes the museum will receive another substantial gift before its opening. [[underlined]]Director's Report[[/underlined]] The Chairman then called upon Mr. Lerner for his report, which follows: [[underlined]]Building Progress [[/underlined]] The new scheduled building completion date of June 30, 1973 has shifted our opening date to the spring of 1974. This shift is necessary to accommodate the interior completion of the building - painting, electrical installation, furnishing, getting our staff settled, in addition to mounting the inaugural exhibition and arranging all the events that will accompany the formal opening. Transfer of the works of art from New York and Greenwich to Washington will begin as soon as the building is ready to ________________________________________________ [[footnote]][[underlined]]1[[/underlined]]/ Mr. Hirshhorn's statement was placed in the [[underlined]]Congressional Record[[/underlined]] of January 16, 1973, Vol. 119, No. 8, page E231, by Representative Brademas.[[/footnote]]

82 receive the works of art. According to estimates received from experienced art movers it will take from 7 1/2 to 9 months, including packing and boxing the more fragile pieces, to move the entire collection. In our judgment, packing should start no later than February 1973 in order to give us sufficient time to prepare our opening. [[underlined]]Appropriation, F.Y. 1973[[/underlined]] Our appropriation for F.Y. 1973 (beginning July 1, 1972, ending June 30, 1973) was $1,166,000 which included $600,000 for museum furnishings. We have contracted with Skidmore, Owings, & Merrill, our architects, for the interior designing which will include all public areas as well as staff offices and will specify the types of furniture and carpeting, interior colors for the galleries and offices, arrangement of lobby areas, library layout, etc. This will assure a consistency of quality design throughout the museum in keeping with the architecture. [[underlined]]Organization[[/underlined]] Our current staff consists of 16 permanent and 3 temporary employees. This is 4 less than our authorized 23 positions in FY 1973 and we are recruiting qualified personnel to bring our staff to full strength. The professional staff is divided into an Office of the Director with two employees, an Office of the Administrator with three employees, a Department of Painting and Sculpture with eight employees, a Department of Exhibitions with three employees, a Registrar's Office with three employees, and a Department of Education which has no employees at this time. All these departments and Offices are linked by areas of responsibility to the Director's Office. Of the 19 current employees in New York, 17 have indicated their intention to continue in Washington, although this was not a condition of employment. I think this is a fair measure of our staff's interest and enthusiasm. In January 1972 we added a Curator of Exhibitions, Mr. Douglas MacAgy, to design our inaugural exhibition. Mr. MacAgy was formerly Director of National Exhibitions at the National Endowment of the Arts in Washington and has had wide museum experience. We are also happy to have the services of a new Registrar, Miss Nancy Sage, formerly in the Registrar's Office of the Museum of Modern Art. We are presently on the lookout for a Building Manager whose familiarity with the building from scratch would make him invaluable in the future.

83 [[underlined]]Loans Made by the Museum[[/underlined]] Although we have established a limitation on loan requests, the requests still arrive, and certain ones cannot be refused. From January 1 to October of this year, we agreed to lend seventy-nine paintings, sculptures, drawings and photographs to twenty-nine museums, galleries and institutions in the United States and abroad. Some of these bear mentioning, such as the loan of our Frances Bacon [[underlined]]Triptych[[/underlined]] to the artist's retrospective exhibition at the Grand Palais in Paris and the Kunsthalle in Dusseldorf; our Agam [[underlined]]Double Metamorphosis[[/underlined]] to his current retrospective at the National Center of Contemporary Art in Paris; our Frank Stella [[underlined]]Darabjerd III[[/underlined]] to the inaugural exhibition of the Art Museum of South Texas at Corpus Christi; our larger Miro [[underlined]]Circus Horse[[/underlined]] currently on display, and our Mondrian, to the Guggenheim Museum; our Barnett Newman [[underlined]]Covenant[[/underlined]] to the artist's retrospective exhibition at the Museum of Modern Art, the Stedelijk Museum, the Tate Gallery and the Grand Palais; seven Matisse sculptures to the Museum of Modern Art. And in the spirit of geographical fraternity we are happy to lend various items to the National Gallery of Art, the National Collection of Fine Arts, the Phillips Collection, the Corcoran Gallery and the Washington Museum of African Art. [[underlined]]Curatorial Activity[[/underlined]] During this same period, January to October 1972, we answered one hundred and twenty requests from scholars, students, publishers and museum personnel for information on artists and for works in the Museum Collections. Our staff also processed eighty-three requests from scholars, students, institutions and publishers for photographs and for permission to reproduce works. Seventy scholars, artists and museum officials visited the Hirshhorn Museum office and warehouse in New York for research purposes. Thirty-five hundred people attended tours of the Hirshhorn Sculpture Garden in Greenwich for the benefit of educational, cultural and philanthropic organizations. Works from the Museum Collections were used on TV Educational Programs and some of the year's most significant art publications contained reproductions of works in the collections and information provided by our staff. A recent Italian publication on De Kooning includes seven color plates and seven black and white reproductions of our paintings; a book on the photography of Thomas Eakins contains seventy-seven of our Eakins photographs; a publication on American Painting and Sculpture in the twentieth century includes twenty-one items; one of our paintings illustrates the cover jacket of a recent book on the American painter Raphael Soyer, etc.

84 One of the major tasks of the staff has been the preparation of research and photographic materials for the Abrams publication which will coincide with our opening exhibition. We are currently completing the editing of the manuscript for this book and are satisfied that it will be a major contribution to the history of the twentieth century painting and sculpture, as well as an attractive and desirable item for the general public. We are continuing to build our research library. Catalogue cards using the Library of Congress system are being prepared for approximately four thousand volumes, not including catalogues and periodicals. We are also preparing Data Collection Forms containing pertinent inventory information for computer processing. This is in line with efforts by major museums to establish computer inventory data banks which would simplify and speed up the availability of information through computer retrieval systems. The ease and accuracy with which it becomes possible to isolate or link information makes this a very desirable project for our museum. Our photograph library is developing an archive of the entire collection. This includes black and white photographs and color slides. Aside from our own use of these archives for inventory and identification purposes, they are also available to scholars, other museums and institutions, publishers, etc. [[underlined]]Museum Sales Shop[[/underlined]] In preparation for our opening, we are beginning to plan our Museum Sales Shop. With the Smithsonian's Department of Museum Shops, we are now determining the items to be offered (reproductions, color slides, color post cards, multiples, etc.) and the best method for their manufacture and distribution. I would like to mention that at this time there are already available twenty color reproductions of works from the Hirshhorn Museum Collections. ************** The Chairman asked Mr. Lerner about arrangements for the transfer of the collection to Washington upon completion of the museum and sculpture garden. Mr. Lerner reported that discussions have been

85 held with various moving companies, and that in order to meet the schedule for a public opening in the spring of 1974 it will be necessary to engage a mover by February of 1973. In response to a further question from the Chairman, Mr. Hirshhorn assured the Trustees that this would be done. [[underlined]]Committee on Exhibitions[[/underlined]] Mr. Hamilton, the chairman of the Committee on Exhibitions, began by making some general observations on the relation of museum trustees and museum directors in the formulation and implementation of exhibition programs. The Chairman, expressing the warm sense of the meeting, asked Mr. Hamilton to submit a written version of his extremely insightful statement for inclusion in the Minutes of the meeting. (This text will be circulated to the members when received.) It was pointed out that Mr. Hamilton's position as a museum director, as a trustee, and as chairman of the Committee on Ethics of the Association of Art Museum Directors, gave added weight to his views on this delicate and important subject. Mr. Hamilton proposed that Miss Houghton be added to the membership of the Committee on Exhibitions, and said that he will have other suggestions for new members at the next Trustees meeting. He intends that his committee shall work closely with Mr. Arnason.

86 [[underlined]]Other Business[[/underlined]] There was some discussion of the question of selling works in the collection of the Hirshhorn Museum and Sculpture Garden. The Chairman summarized this discussion by pointing out (1) that the Act of Congress establishing the Museum gives the Board of Trustees authority to sell or otherwise dispose of objects in the collection and (2) that there is no present intention on the part of the Board to do so. Because of the lateness of the hour, it was agreed that Mr. MacAgy's discussion of plans for the opening exhibition would be deferred until the next meeting of the Board. Mr. Brademas expressed his pleasure at having been invited to attend the meeting. He spoke of his own interest in museums and of the legislation (H. R. 8677, The Museum Services Act) that he and Congressman Rostenkowski introduced in the 92nd Congress. He predicted that the completion and opening of the Hirshhorn Museum and Sculpture Garden will do much to stimulate national interest in museums and that Mr. Hirshhorn's generosity will thus take on even broader significance. He hoped that his Select Subcommittee on Education, which has already held extensive hearings on the needs of America's museums, would be kept informed of the progress of the Hirshhorn Museum and invited to inspect the construction. Mr. Hirshhorn invited Mr. Brademas and his colleagues to visit Greenwich and see the part of his collection that is there. [[underlined]]Next Meeting[[/underlined]] It was agreed that the next meeting of the Board of Trustees will be held on Friday, April 6, 1973.

87 BYLAWS OF THE TRUSTEES OF THE HIRSHHORN MUSEUM AND SCULPTURE GARDEN Proposed Amendments to be voted on at the April 1973 meeting [[underlinedd]]Article V, Section 1[[/underlined]] - The Board shall hold two regular meetings each year, and such special meetings as shall be called in accordance with the following procedure: [[underlined]]Article IV, New Section 5[[/underlined]] - Officers of the Board shall be elected at the Spring meeting of the Board and their terms shall run from the following July 1 for one year. [[underlined]]Article VI, New Section 5[[/underlined]] - Members of committees shall be elected at the Spring meeting of the Board and their terms shall run from the following July 1 for one year.

88 Minutes of the Board of Trustees Meeting of the Joseph H. Hirshhorn Museum and Sculpture Garden May 13, 1972 The Third meeting of the Board of Trustees of the Joseph H. Hirshhorn Museum and Sculpture Garden was held at the Hirshhorn estate in Greenwich, Connecticut on Saturday, May 13, 1972, at 2:45 p.m. [[underlined]]Present[[/underlined]] Dr. Daniel Patrick Moynihan, Chairman presiding Mr. H. Harvard Arnason Mr. Leigh Block Mr. George Heard Hamilton Miss Elisabeth Houghton Mr. Taft Schreiber Mr. Hal B. Wallis Mr. Joseph Hirshhorn, Mr. James Bradley, Mr. Abram Lerner, and Mr. Charles Blitzer also attended. The Chairman opened the meeting by expressing the Board's gratitude for Mr. Hirshhorn's latest great gift to the museum and to the Nation. Mr. Hirshhorn responded, "I did it with love." [[underlined]]MINUTES OF DECEMBER 13, 1972 MEETING[[/underlined]] The Chairman stated that the minutes of the December 13, 1971 meeting had been circulated to each Trustee. A motion for approval was offered and it was VOTED that the minutes of the December 13, 1971 meeting are approved. [[underlined]]REPORT BY THE DIRECTOR[[/underlined]] Mr. Lerner showed slides of the building construction and of a model of its gallery space with installations.

89 Mr. Lerner stated that another model is in the process of being made of the sculpture garden. He also mentioned that the sculpture garden may be completed before the museum, and that planning for placement of some 100 pieces of sculpture is proceeding. The catalogue for the opening exhibition is being published by Harry Abrams. The catalog will include 1,000 illustrations, 300 in color, and will not be limited to the opening exhibition. It will contain six scholarly essays and considerable scholarly apparatus. The Museum staff is continuing to work toward establishing an art library for use by the curatorial staff, scholars and students. In 1972 the curatorial staff answered 170 requests for information from scholars, students and museum officials there were 125 requests for photographs and permission to reproduce works from the collection, 82 paintings and sculptures were lent to other museums; 115 scholars visited the warehouse and museum office; and at least 2,300 people visited the Hirshhorn estate in Greenwich. Mr. Hirshhorn mentioned that the previous Saturday 1,000 people went through the estate. Dr. Moynihan and the Board thanked Mr. Lerner for his report. [[underlined]]STATUS OF BUILDING CONSTRUCTION[[/underlined]] Mr. Bradley reported that the present General Services Administration estimate calls for completion of construction on April 30, 1973. At our request, the White House directed the Office of Management and Budget to confer with General Services Administration Acting Administrator Trimmer and Deputy Commissioner of Public Buildings Sanders to press for timely completion of the museum and garden. Dr. Moynihan asked, if we have a building delivered to us by April 30, 1973, when will the museum open to the public Mr. Lerner responded by saying that he is hoping to open sometime in October or November 1973, because he plans to use the garden as part of the opening and the weather therefore has to be fairly good.

90 [[underlined]]COMMITTEE ON COLLECTIONS[[/underlined]] Mr. Arnason reported on the preliminary deliberations of the Committee on Collections. It is his view, and Mr. Schreiber's, that the greatest task facing the Committee and the Board in the immediate future will be to study and evaluate the museum's collection. Only when this has been done will it be possible to formulate a coherent program of additions and deletions. There was considerable discussion of various ways in which this study and evaluation might be accomplished. Mr. Arnason and Mr. Schreiber felt that professional assistance, beyond the members of the Board and the present staff of the museum, would be needed. One possibility would be for the Committee to establish an advisory subcommittee of three or four distinguished professionals, people like William Seitz and Brian O'Doherty, who would be engaged to advise the Committee on the collection. The Chairman raised the question of whether the Bylaws contemplate the establishment of such a subcommittee, and Mr. Blitzer express concern at the prospect of having two paid staff in effect, one reporting to the Director and the other to the Board. Mr. Wallis observed that what is apparently needed is the advice of experts on an [[underlined]]ad hoc[[/underlined]] basis about the existing collection; he suggested that this could be secured without the establishment of any new committees or subcommittees. The Chairman and members agreed that Mr. Wallis' suggestion was sensible one. The Chairman requested that the Committee on Collections make further recommendations at the next meet of the Board. There was some discussion of acquisition funds. Mr. Bradley and Mr. Blitzer reported that other Smithsonian museums receive funds from the Congress for purchases, but suggested that the most pressing need of the Hirshhorn Museum at the moment is for funds to furnish and equip the building and build up a full professional staff.

91 [[underlined]] ACTION ON GIFTS [[/underlined]] Although the Trustees had previously voted by mail ballot to accept Mr. Hirshhorn's latest gift of 160 paintings and 166 sculptures appraised at a total value of $7,7,39,000, it was felt that a formal action at this meeting would be appropriate. The following resolution was therefore recommended for approval by the Board of Trustees and it was unanimously VOTED that the Board of Trustees gratefully accept the gift of 326 works of art for the Hirshhorn Museum. [[underlined]] EXPIRATION OF MR. CUMMINGS APPOINTMENT [[/underlined]] The Chairman stated that the Executive Commitee, meeting as a Nominating Committee, proposed the election of Mr. Theodore Cummings to a full six-year term. The following resolution was therefore recommended for approval by the Board of Trustees and it was VOTED that the Board of Trustees elects Theodore Cummings to serve for a six-year term. [[underlined]] OTHER BUSINESS [[/underlined]] It was agreed, at the suggestion of the Chairman, that the question of further administrative staff for the Museum should be considered by the Executive Committee and Smithsonian officials. Mr. Schreiber reminded Mr. Hirshhorn that the Board was looking forward to receiving his statement of his vision of the Hirshhorn Museum and its programs. Mr. Hirshorn agreed to prepare such a statement for the next meeting of the Board. [[underlined]] DATE AND PLACE OF NEXT MEETING [[/underlined]] The next meeting will be held in Washington, D.C. on Thursday, November 16, 1972, at the Smithsonian Institution. [[underlined]] ADJOURNMENT [[/underlined]] The meeting adjourned at 4:15 p.m.

92 [[underlined]] Status Report [[/underlined]] [[underlined]] National Air and Space Museum Construction [[/underlined]] Mr. Ripley reported that construction of the National air and Space Museum is proceeding on schedule. The excavation work is 70% complete, and the contractor plans to begin pouring footings in early February. The General Services Administration Project Manager has awarded contracts for the structural steel, metal decks, foundation, roofing, sheetmetal, elevators, escalators, and electrical work. The contract for the mechanical equipment should be awarded by February 15, 1973. All of the awards have been made at prices within or below the architect's budget estimates. Mr. Ripley stated that we fully expect construction of the building to be completed and open to the public by July 4, 1976.

93 [[underlined]] Status Report Parking at the National Zoological Park [[/underlined]] Mr. Ripley reported that in accordance with the approval of the Board of Regents on January 28, 1971, and subsequent rejoinders (pages 23, Regents' Minutes of November 20, 1972) to inaugurate paid parking at the National Zoological Park, the staff has been pursuing arrangements to provide for collecting charges for parking facilities at the Zoo. In consultation with the firm of DeLeuw, Cather Associates, plans for improvements and changes to present parking lots indicate requirements for electric eye gates, signs, attendant shelters and installation of electric service lines to five locations. The Friends of the National Zoo (FONZ), an organization created to assist and support educational programs at the Zoo, will propose a contract with the Smithsonian for operating the parking lots. Any net proceeds derived by FONZ from such an operation will be used for enhancing the educational research programs of the Zoo. Tentative plans call for devoting the remainder of net proceeds toward a construction fund for the future multi-level expansion of Zoo parking facilities. It is anticipated that the interim parking facilities should be ready by April 1, 1973, the start of the Zoo's busy season. It was disclosed that the parking charge will be $1 per automobile for an unlimited amount of time. Mr. Ripley reiterated that the Smithsonian hopes to apply remaining net proceeds to construction of multi-level garage located in the side of the hill, to exhibit our earnest intention of helping to finance the project.

94 [[underlined]] Report of the Freer Visiting Committee [[/underlined]] The report of the Freer Gallery of Art Visiting Committee is included for the information of the Regents. No action is required. Mr. Ripley referred to the schedule of events planned for the 50th anniversary celebration of the Freer Gallery of Art. A copy of that schedule is attached.

95 Freer Gallery of Art Visiting Committee Wednesday, May 31, 1972 Present: Senator Scott Laurence Sickman Mrs. Jackson Burke Kwang-chih Chang Miss Edith Ehrman Mrs. Katherine Graham John M. Rosenfield Charles Blitzer Ames Wheeler Harold P. Stern Thomas Lawton Absent: Marvin Eisenberg

96 The second meeting of the Freer Gallery of Art Visiting Committee took place on May 31, 1972. After Senator Scott convened the meeting, Dr. Stern commented on the first report presented by the Committee. Dr. Stern noted the suggestions for an increase in educational activities, in staff, in curatorial personnel, and in docent service. While he agreed with all of these suggestions, Dr. Stern pointed out that their implementation depends upon a corresponding increase in federal funding. The Committee then discussed the importance of a Gallery handbook. A suggestion was made that a handbook might contain approximately 300 pages of text combined with 300 black-and-white illustrations and several color plates. For economy, it was suggested that an edition of 25 - 30,000 copies be printed. The Committee suggested that the handbook might possibly be published by a commercial publishing house. The question of achieving more rapid distribution and sale of the handbook as well as the two Kodansha volumes was also brought up. The Committee discussed the possibility of setting up some form of centralized intermuseum consortium which would serve as a single distribution and publicity

97 outlet for museum catalogues. Mr. Sickman noted that a similar suggestion had been made and endorsed by the Museum Directors' Association some years ago, but no results were forthcoming. Senator Scott asked that all possibilities be explored and all available information including commercial possibilities, be gathered together for discussion at the next meeting. Ames Wheeler, Treasurer of the Smithsonian Institution, explained to the Committee the total return concept of investment. Mr. Wheeler pointed out that the original Freer bequest was less than $2,000,000.00. With growth over the years, the present endowment is now over $20,000,000.00. In instituting the total return concept, new managers were engaged. Freer funds are now being managed 75% by T. Rowe Price of Baltimore and 25% by Thorndike, Doran, Paine and Lewis of Boston. As a result of the increase return from the investment, it is anticipated that in 1973 the yield in interest and dividends will be $868,000.00. At the same time, the Smithsonian Institution increased the overhead charge against the Freer Gallery from $40 - 45,000

98 per year to $75,000. There was also an increase in the investment manager's fees and custodial fees by the new managers. Dr. Stern asked whether it would be possible for the Freer Gallery to obtain a breakdown on the administrative fees and some indication of the reasons for the increase in overhead charges made by the Smithsonian Institution. He pointed out that under the terms of the Freer Deed of Gift, some services were to be provided by the Smithsonian at no charge whatsoever. Mr. Wheeler agreed to make such a breakdown available. Dr. Stern then discussed plans for the coming year. He noted the educational materials being prepared by the Gallery. Several sets of study slides were available for study by the Committee. He also outlined plans for celebrating of the 50th anniversary of the Freer Gallery, which begins on May 2, 1973 with the presentation of the Freer medal to the distinguished Japanese scholar. Tanaka Ichimatsu, the opening of a special exhibition on Ukiyo-e painting, and the convening of a two-day symposium. A special exhibition on Chinese figure

99 painting will open in September 1973, and a third exhibition on Islamic ceramics is slated to open in January 1974. The Committee examined various means the Gallery might use to secure additional funds. They suggested it might be unwise to set up a group such as the "Friends of the Freer," since such groups can sometimes cause more work and expense than is derived from them. Mr. Blitzer pointed out that the Smithsonian Institution, particularly in response to the recommendation of the Visiting Committee, was making every effort to increase the federal appropriation to the Freer Gallery. In response to questions concerning overhead charges made by the Smithsonian Institution on private funds raised to assist the Freer Gallery in the anniversary year. Mr. Blitzer noted that there is a policy statement that explicitly excludes overhead charges being levied against lump sums that are given for a specific purpose. Mr. Blitzer explained the history of the objects in the former Von der Heydt collection to the Visiting Committee. He concluded that the question of how many objects from that collection should come to the Freer Gallery should be resolved by the next meeting

of the Visiting Committee. Dr. Stern introduced some problems that might arise when gifts of objects are made to the Gallery. He suggested that all questions relating to the gift program should be discussed with Peter Powers. Legal Counselor for the Smithsonian. Dr. Stern asked that plans for extension of the Freer Gallery not be allowed to drop from sight, since the Gallery urgently requires additional space for research, storage and offices.

SCHEDULE FOR THE 50TH ANNIVERSARY CELEBRATION May 2, 1973 Presentation of the Freer Medal to Professor Tanaka Ichimatsu and the opening of the exhibition of Ukiyoe Paintings. May 3 & 4 The Third International Symposium on Ukiyoe Art. Sept. 11 Presentation of the Freer Medal for Chinese Art to Mr. Laurence Sickman and opening of an exhibition on Chinese Figure Painting. Sept. 12 & 13 A symposium on this topic. Jan. 22, 1974 Presentation of the Freer Medal to Professor Roman Ghirshman. Jan. 23 & 24 Symposium on the Art of the Islamic Book and Near Eastern Ceramics.

102 TENTATIVE SCHEDULE SYMPOSIUM ON UKIYOE PAINTING FREER GALLERY OF ART Thursday, May 3, 1973 - Freer Auditorium Morning session: 9:30 a.m. - 1:00 p.m. 9:30 - 9:45 Opening remarks and announcements 9:45 - 10:15 Professor Narazaki Muneshige, Editor of KOKKA and Chairman, Japan Ukiyoe Society, The Chunichi Shimbun [[underlined]] Early Ukiyoe Painting [[/underlined]] 10:15 - 10:45 Discussion 10:45 - 11:00 Coffee Break 11:00 - 11:30 Professor Tsuji, Nobuo, Tohoku University [[underlined]] Iwasa Matabei and His Link with the Ukiyoe School [[/underlined]] 11:30 - 12:00 Discussion 12:00 - 12:30 Dr. Howard Link, Honolulu Academy of Arts [[underlined]] The Torii School [[/underlined]] 12:30 - 1:00 Discussion Lunch: 1:00 p.m. - 2:00 p.m. Afternoon session: 2:00 p.m. - 5:30 p.m. 2:00 - 3:00 Storage and Gallery Discussion Tour 3:00 - 3:30 Mr. Jack Hillier [[underlined]] The Katsukawa School [[/underlined]] 3:00 - 3:45 Discussion 3:45 - 4:15 Dr. Rose Hempel, Museum für Kunst und Gewerbe, Hamburg (Topic to be announced) 4:15 - 4:30 Discussion 4:30 - 5:00 Mr. Suzuki Juzo, National Diet Library (Topic to be announced) 5:00 - 5:30 Discussion Dinner: 7:00 - 1:30 - Potomac Excursion to Mt. Vernon

[[page number]] 103 [[/page number]] Friday, May 4, 1973 - Freer Auditorium Morning Session: 9:30 a.m. - 1:00 p.m. 9:30 - 10:00 Mr. Lawrence Smith, British Museum [[underline]] Utamaro and the Portrait of Him Attributed to Eishi [[/underline]] 10:00 - 10:30 Discussion 10:30 - 10:45 Coffee Break 10:45 - 11:15 Dr. Steffi Schmidt, Museum fur Ostasiatische Kunst, Berlin (Topic to be announced) 11:15 - 11:30 Discussion 11:30 - 12:00 Mr. Kikuchi Sadat, Tokyo National Museum [[underline]] Hiroshima and Toyokuni [[/underline]] 12:00 - 12:15 Discussion 12:15 - 1:00 Storage Tour Luncheon: 1:00 p.m. - 2:00 p.m. 2:00 - 2:30 Mme. Chantal Kozyreff, Musee Royaux d'Art et d'Histoire, Brussels [[underline]] The Theme of Children in Ukiyoe [[/underline]] 2:30 - 2:45 Discussion 2:45 - 3:15 Dr. Willem van Gulik, Rijksmuseum Voor Volkenkunde, Leiden [[underline]] Hokusai and Keiga [[/underline]] 3:15 - 3:45 Discussion 3:45 - 4:15 Mr. Donald Jenkins, Art Institue of Chicago [[underline]] Kiyonaga and His Influence [[/underline]] 4:15 - 4:30 Discussion 4:30 - 5:00 Technical Notes - Freer Technical Laboratory Staff 5:00 - 5:30 Open Discussion from the floor 5:30 - 6:30 Panels and review of paintings in storage and on exhibition Dinner: 8:00 - Cosmos Club

104 TENTATIVE SCHEDULE SYMPOSIUM ON CHINESE FIGURE PAINTING FREER GALLERY OF ART Wednesday, September 12, 1973 - Freer Auditorium Morning session: 9:30 a.m. - 1:00 p.m. Chairman: Professor Max Loehr. Harvard University 9:30 - 10:15 - Professor Alexander C. Soper, Institute of Fine Arts New York University [[underlined]] Chinese Art Theory and Figure Painting [[/underlined]] 10:15 - 11:00 Discussion: [[underlined]] Changing Evaluations of Chinese Figure Painting in Early Chinese Texts [[/underlined]] Panel: William Watson, Percival David Foundation; Roger Goepper, Museum fur Ostasiatische Kunst; William Acker. University of Ghent; Chiang Chao-shen, National Palace Museum; Susan Bush, University of Massachusetts 11:00 - 11:30 - Coffee Break 11:30 - 12:15 - Professor Richard Barnhart. Yale University [[underlined]] Chinese Figure Painting in the 10th Century [[/underlined]] 12:15 - 1:00 - Discussion: [[underlined]] The Role of T'ang Figure Painting Traditions During the Sung and Yuan Dynasties [[/underlined]] Panel: Michael Sullivan, Stanford University; Li Lin-tsan, National Palace Museum; John Hay, University of London; George Kuwayama, Los Angeles County Museum; Per-Olow Leijon, Museum of Far Eastern Antiquities; Akiyama Terukazu, University of Tokyo

105 Lunch: 1:00 p.m. - 2:00 p.m. Afternoon session: 2:00 p.m. - 5:30 p.m. Chairman: Mr. Laurence SIckman, Director, Nelson Gallery of Art 2:00 - 2:45 - Mr. Marc F. Wilson. Associate Curator of Chinese Art. Nelson Gallery of Art [[underlined]] The Jen Jen-fa Tradition [[/underlined]] 2:45 - 3:30 - Discussion: [[underlined]] The Influence of Li King-lin's "Five Horses" Handscroll on Literati Masters. [[/underlined]] Panel: Martie Young. Cornell University; Roderick Whitfield, British Museum; Suzuki Kei, University of Tokyo; James Y. C. Watt, Chinese University of Hong Kong; Martin Lerner, Metropolitan Museum of Art; Bo Gyllensvard, Museum of Far Eastern Antiquities 3:30 - 4:00 Coffee Break 4:00 - 4:45 - Dr. Helmut Brinker, Museum Reitberg. Zurich [[underlined]] Aspects of Sung and Yuan Portraiture [[/underlined]] 4:45 - 5:30 - Discussion: [[underlined]] Contrasts Between Sacred and Secular Portraiture During the Sung and Yuan Dynasties [[/underlined]] Panel: Jan Fontein, Boston Museum of Fine Arts; Harrie Vanderstappen, University of Chicago; Betty Ecke, Academy of Arts; Dietrich Seckel, University of Heidelberg; Toda Teisuke, University of Tokyo; Shujiro Shimada, Princeton University Thursday, September 13, 1973 - Freer Auditorium Morning session: 9:30 a.m. - 1:00 p.m. Chairman: Dr. Sherman E. Lee. Director, Cleveland Museum of Art 9:30 - 10:15 - Professor Wen Fong, Princeton University [[underlined]] Chinese Lohan Painting [[/underlined]]

106 10:15 - 11:00 - Discussion: [[underlined]] The Importance of Daitokuji "Five Hundred Lohan" Paintings [[/underlined]] Panel: Richard Edwards, University of Michigan; Watanabe Akiyoshi, National Commission for the Protection of Cultural Properties; John Ayers, Victoria and Albort Museum; Jack Sewell, Chicago Art Institute; Hsio-yen Shih, Royal Ontario Museum; Robert J. Maeda, Brandeis University 11:00 - 11:30 - Coffee Break 11:30 - 12:15 - Mr. Leslie B. Nerio, Honolulu Academy of Arts [[underlined]] Figure Paintings of Ch'en Hung-shou [[/underlined]] 12:15 - 1:00 - Discussion: [[underlined]] Archaism in Sung, Yuan and Ming Figure Painting [[/underlined]] Panel: Rene-Ivon Lefebvre d'Argence, de Young Museum of Art; Chu-tsing Li, University of Kansas; Kohara Hironobu, Nara Women's College; Nelson I. Wu, Washington University; Eleanor von Erdberg Consten, University of Aachen Jessica Rawson, British Museum Lunch: 1:00 p.m. - 2:00 p.m. Afternoon session: 2:00 p.m. - 5:30 p.m. Chairman: Professor James F. Cahill, University of California 2:00 - 2:45 - Professor Akiyama Terukazu, National Institute of Art Research, Tokyo [[underlined]] Chinese Narrative Figure Painting [[/underlined]] 2:45 - 3:30 - Discussion: [[underlined]] Chinese Narrative Figure Painting and Japanese Genre Painting [[/underlined]] Panel: John Rosenfield, Harvard University; Money Hickman, Boston Museum of Fine Arts;

107 Chou Ju-hsi, Oberlin College; George J. Lee, Yale University Museum; Robert Moes, Denver Museum 3:30 - 4:00 - Coffee Break 4:00 - 4:45 - Mr Wai-kam Ho. Cleveland Museum of Art [[underlined]] Buddhist Figure Painting [[/underlined]] 4:45 - 5:30 - Discussion: [[underlined]] Textual Sources for Chinese Buddhist Iconography [[/underlined]] Panel: Henry Trubner, Seattle Museum of Art; Clarence Shangraw, de Young Museum of Art; Robert A. Rorex, University of Iowa; Wu T'ung, Boston Museum of Fine Arts; Vadime Elisseeff, Gernuschi Museum; Anne Clapp, Wellesley College

108 TENTATIVE SCHEDULE Symposium on Islamic Ceramics Freer Gallery of Art Wednesday, January 23, 1974 - Freer Auditorium Chairman: Richard Ettinghausen 9:30 - 10:30 Henry Hodges, [[underlined]] Technical Problems of Early Islamic Pottery [[/underlined]] 10:30 - 11:00 Discussion. Panel: Frederick Matson, James Allan, David Whitehouse, Edward Sayre 11:00 - 11:30 Coffee Break 11:30 - 12:00 Fay Frick, [[underlined]] Recent Findings on Lustre Wares of Samarra [[/underlined]] 12:00 - 12:30 Discussion. Panel: Oleg Grabar, Priscilla Soucek, Ernst Grube, Rexford Stead Lunch: 1:00 - 2:00 Afternoon session: 2:00 p.m. - 5:30 p.m. Chairman: Oleg Grabar 2:00 - 3:00 Renata Holod - Tretiak, [[underlined]] Freer Plate with Battle Scenes [[/underlined]] 3:00 - 3:30 Discussion. Panel: Firooz Bagherzadeh, Parvin Barzin, Lisa Golombek, G. M. Meredith-Owens 3:30 - 4:00 Coffee Break 4:00 - 5:00 John Winter, [[underlined]] New Techniques in Dating Pottery [[/underlined]] 5:00 - 5:30 Discussion. Panel: Thomas Chase, Jacqueline Olin, William young, Dorothy Shepherd Dinner: 8:00 -

109 Thursday, January 24, 1974 - Freer Auditorium Morning session: 9:30 a.m. - 1:00 p.m. Chairman: Ralph Pinder-Wilson 9:30 - 10:30 George Scanlon, [[underlined]] New Findings at Fustat [[/underlined]] 10:30 - 11:00 Discussion. Panel: Yolanda Crowe, Johanna Zick-Nissen, John Williams, Ulku Bates 11:00 - 11:30 Coffee Break 11:30 - 12:30 John Carswell, [[underlined]] Problems of 15th Century Persian and Syrian Wares [[/underlined]] 12:30 - 1:00 Discussion. Panel: Afifa izzi, Donal Wilber, Dorothy Miner, Marilyn Jenkins Lunch: 1:00 - 2:00 Afternoon session: 2:00 p.m. - 5:30 p.m. Chairman: Charles Wilkinson 2:00 - 3:00 Oktay Aslanapa, [[underlined]] New Techniques of Early Ottoman Pottery [[/underlined]] 3:00 - 3:30 Discussion. Panel: Filiz Cagman, Nurhan Atasoy, Walter Denny Ernst Grube 3:30 - 4:00 Coffee Break 4:00 - 5:00 Gonul Oney, [[underlined]] New Approach to the Classification of Ottoman Pottery [[/underlined]] 5:00 - 5:30 Discussion. Panel: Veronika Gervers, Stuart C. Welsh, Katerina Otto-Dorn, Don Aanavi Dinner: 8:00 -

110 [[underline]]New Director, National Museum of Natural History[[/underline]] Mr.s Ripley announced that Dr. Porter M. Kier has been named Director of the Smithsonian Institution's National Museum of Natural History. The appointment became effective January 15, 1973. Dr. Kier succeeds Dr. Richard S. Cowan who will resume his research career as a Senior Scientist on the Museum staff. Dr. Cowan, 52, had served in the Director's post with distinction since 1965. The new Director served as Chairman of the Department of Paleobiology from 1967 through 1972. A paleontologist who joined the NMNH staff as a curator in 1957, Dr. Kier has won recognition within the field of museum administration and the paleontology profession. He is the current President of the Paleontological Society. The Smithsonian was indeed fortunate to have someone with Dr. Kier's qualifications already on the staff to succeed Dr. Cowan. Dr. Kier is highly respected by his colleagues both within the Smithsonian and in the scientific community at large. We are delighted that he will be taking on this new responsibility and confident that he will continue his outstanding record of service. Dr. Kier, 44, earned a B. A. (1950) and M. A. (1951) from the University of Michigan and a Ph. D. (1957) from Cambridge University, which he attended as a Fulbright scholar. Prior to coming to the Smithsonian, he served for two years in the U. S. Army and one year in a teaching post at the University of Houston. His research interest is in both fossil and living echinoids (sea urchins), on which he has published a large number of monographs and other works. In 1968, he studied echinoids in England on a Guggenheim fellowship. He is married to the former Mary E. Lavely and has two children, William, 16, and Elizabeth, 14. He lives at 5104 Bradford Drive, Annandale, Virginia.

113 Members of the Board engaged in an [[underline]]ad hoc[[/underline]]as well as subsequent formal discussion of the official Smithsonian policy towards engaging in contract negotiation with an independent TV producer, David Wolper, for producing Smithsonian-related television programs to be commercially sponsored on prime time. During the discussion it was concluded that dominant policy implications to be resolved concerned the degree of exclusivity which the Institution could tolerate, the invasion in the prime time TV area of advertising and its implication on Smithsonian quality presentation both in the type of advertising and also rivalries between possible competing sponsors and the pressures involved. In addition, the firming up of a contract between the Smithsonian and any producer to exclude loopholes and to attain an ironclad contractual arrangement to benefit the Institution, as in competitive business contracts, was deemed essential. In this area Mr. Austin agreed to furnish a review of any contractual arrangements by the advertising agency used by Coca-Cola. Mr. Austin also felt that [[underline]]any[[/underline]]contract in which all the funds were to be produced by the producer was likely not to be foolproof, and that the Institution could not hope to retain control over the product. This evoked a suggestion from Judge Higginbotham that the Smithsonian, recognizing the urgent national need (in view of his experience on the President's Commission on the Causes and

114 Prevention of Violence) should undoubtedly embark on a program of the preparation and dissemination of educational TV programs for prime time in fulfillment of its mission "to increase and diffuse." It was the consensus of the meeting that the Smithsonian should not exclude TV from its program by rather should set up a Regent' subcommittee to examine ways and means of going about the including dealing with production firms, that the draft of conclusions or actions should be submitted to the Congressional members for comments on how to proceed, and that possible legislation was not to be excluded from such plans, opening the way to Federal support for programs which were estimated to cost approximately $800,000 a year. The subcommittee, (like the Finance Subcommittee) could consist of Regents as well as non-Regent consultant members, and will be appointed by the Chancellor in consultation with the Executive Committee and the Secretary. Mr. Wolper will be informed of the need to wait until such a report has been completed by the Regents subcommittee and approved by the Board. It was agreed that there were many aspects of TV participation which were of great potential use to the Smithsonian exhibits program and in-house capability. It was also agreed that a parallel development of educational aids, film strips, cassettes, etc., could or could not be helped by TV film production in itself, by [[underline]]by[[/underline]]-[[underline]]product[[/underline]] or not, was of the utmost importance as a Smithsonian concern and development program. The Regents will be kept informed concerning progress in this matter.

115 [[underline]]Suggested dates for May 1973 meetings[[/underline]] The following dates for the May meetings were approved: Executive Committee, Wednesday, May 2, 1973 Board of Regents, Wednesday, May 9, 1973 [[underline]]Award of the James Smithson Society Medal[[/underline]] Mr. Ripley announced that following the dinner tonight the James Smithson Society Medal would be awarded to Mrs. Marjorie Merriweather Post in recognition of her dedication to the Smithsonian's mandate to increase and diffuse knowledge. In the absence of Mr.s Post, the Chancellor present the medal and citation to her daughter, Mrs. Augustus Riggs IV. The citation read as follows: "To Marjorie Merriweather Post in grateful appreciation for her most generous renewal of James Smithson's challenge to mankind for the increase and diffusion of knowledge, the Regents of the Smithsonian Institution present its highest benefactor honor, the device of the James Smithson Society." [[underline]]Adjournment[[/underline]] The meeting adjourned at 6:55 p.m. Respectfully submitted: [[signed]]S. Dillon Ripley[[signed]] S. Dillon Ripley, Secretary Smithsonian Institution

[[underlined]]APPENDIX[[/underlined]] CONSIDERATIONS OF THE TELEVISION PROGRAMS BY THE EXECUTIVE COMMITTEE RESULTED IN THE FOLLOWING: [[underlined]]Smithsonian Television Programs[[/underlined]] A discussion ensued based on a substantial review by The Chairman of the Executive Committee concerning the Smithsonian entering into a contract with The Wolper Organization, Inc. for the purpose of producing Smithsonian-related network television programs, to be commercially sponsored on prime time. The chairman had requested for us by the Regents a question and answer paper relating to the basic factors involved in such an undertaking. A copy of this document is included at the end of this discussion. As developed in the discussion there are three principal objectives of the Smithsonian Institution in entering into such a contract: 1. To extend public diffusion of the education, exhibits and other activities of the Institution more broadly to the mass audience served by the television medium, with active direction and participation by the Institution as a whole. 2. To develop the Institution's own knowledge and capabilities in the field of audio-visual media, including anticipated developments such as cable TV, cassettes and interactive audio-visual defies for use in museums as well as the home.

2 3. To bring monetary returns to the Institution. It was agreed that the direct returns anticipated from this contract will be relatively modest, probably averaging about $160,000 annually, and that they would be used principally to recruit and develop the Institution's own media capability. Indirect financial benefits may be anticipated in such areas as increased circulation of the [[underlined]] Smithsonian [[/underline]] magazine and memberships in the Associates program. There are two principal problems in entering into the contract: 1. The producer desires the maximum degree of exclusivity in use of the Smithsonian name, both for commercial and educational television programs, in order to assure potential sponsors that there will not be competitive programs with a Smithsonian identification. 2. The producer also proposes a contract duration of four years (until 30 June 1977), including exclusivity provisions for that period and terminable only if less than two programs are presented in the first year and less than three in subsequent years. In addition, the producer retains distribution rights to all programs produced for an additional ten years (until 30 June 1987).

3 In discussion it was the opinion of the Executive Committee that the Secretary and staff of the Institution should be encouraged by the Board of Regents to proceed with negotiations leading to a contract under the following policy guidelines: 1. The contract, while serving to carry out the educational responsibilities of the Smithsonian, should also recognize the need to avoid any situation which could impair, in any important way, the Smithsonian's ability to carry out its established and understood mission as a unique national institution supported in large measure by public funds. 2. Accordingly, the exclusivity features of the contract should not preclude access by others to the Smithsonian's exhibits, facilities, services and personnel, for television coverage of newsworthy and educational events of public interest, and for other Smithsonian mission related activities where its need to preserve its unique institutional role should override the Wolper need for exclusivity to protect its investments of time and money, and further that the Smithsonian name may be permitted to be used by others in television programs, although only after consultation with the producer and upon determination by the Smithsonian in the specific cases that such permission is of real significance in carrying out the Smithsonian's mission as described above. 3. The Smithsonian will appoint a responsible official to serve as an authoritative focal point for all programming under the contract.

4 4. The Smithsonian shall have final approval of written and filmed materials, promotion, and sponsor selections from the standpoint of accuracy, good taste, and effect on the reputation, stand and effectiveness of the Institution. The Executive committee therefore recommends the following resolution to the Board of Regents: VOTED: That the Secretary is authorized to enter into a contract with the Wolper Organization, Inc. for development of television programs, which shall reflect in its provisions and execution the policy guidelines set forth in this report of the Executive Committee and such others as the Secretary considers necessary.

[[underlined]]THE SMITHSONIAN INSTITUTION AND CHANGING COMMUNICATIONS TECHNOLOGY[[/underlined]] The attached memorandum concerns questions and answers relating to the Smithsonian Institution's opportunities and challenges in the developing diverse communications revolution. It discusses various efforts proposed to develop "in-house" capability in radio, television, video cassettes, cable television, audio cassettes, information retrieval and interactive communications techniques. Specifically, this paper also outlines a proposal that the Smithsonian develop a prime-time, commercial television network documentary series for the 1973-74 season, and perhaps beyond, through a contract with an independent producer. The paper further notes that there are both early and recent historical precedents at the Smithsonian for granting exclusivity rights to book publishers as well as television producers in the tradition of diffusing knowledge to the greatest number possible. An index of the questions is listed on the following page. January 22, 1973

2 [[underlined]] QUESTIONS [[/underlined]] 1. Is the Smithsonian responding to the "communications revolution?" 2. What are the Smithsonian's needs at the present time to move ahead properly in this area of changing communications technology? 3. What general Smithsonian programs covering new communications technology are underway? 4. What is the interest of the Smithsonian Institution in the field of prime-time network television? 5. What experience does the Institution have in mass electronic communications? 6. Why should the Smithsonian enter into a contract for a prime-time commercial television series at this time? 7. How did the Smithsonian choose the David L. Wolper organization as the possible producer? 8. What does the Wolper contract propose? 9. What about residual rights? 10. Why should the Smithsonian agree to the grant of some exclusive rights requested by Wolper? 11. Is there a precedent for the allocation of such "exclusivity" rights by the Smithsonian? 12. What is the present status of the proposed Wolper contract? 13. Will the Smithsonian have any control over the selection of the sponsor of the proposed commercial television network series? 14. What staffing needs are required for the Smithsonian to respond properly to the proposed Wolper contract? 15. Will all of the Smithsonian bureaus participate in the series? 16. Are any difficulties foreseen in the execution of the proposed commercial television contract? 17. What is lacking in the television image of Smithsonian resources and activities? 18. What will the Smithsonian gain from such a national commercial television activity?

3 1. [[underlined]] Question: Is the Smithsonian responding to the "communications revolution?"[[/underlined]] [[underlined]] Answer: [[/underlined]] By 1980, it has been observed by competent authorities, the United States will be rewired for a new era in the communication of sight, sound and data. Major industries already are recasting strategies for the future revolution in communications-related products and services. The innovations will provide dramatic and promising opportunities for institutions, such as the Smithsonian, which are charged with increasing and diffusing meaningful knowledge. The "frontiers" include such areas as cable television with its many channels; visual cassettes capable of bringing the classroom into the living room; audio cassettes which can provide delayed-reception of lectures and seminars; laser-bright, wall-sized TV pictures in the home and office; and world-side, satellite-linked distribution systems for information and education -- among others. The prospect for the development of interactive devices through which museum exhibits and countless viewers will be able to have a continuing

4 "dialogue" looms brighter than ever before. By the Bicentennial, the Smithsonian hopes to offer authentic exhibits of some of these new and exciting developments. The "hardware" is virtually ready; we need the "software" -- budget, staffing, programs to respond properly to the new technology. The Institution has already established a Telecommunications Study Committee to explore the opportunities and challenges before us with the hope that the Institution will be able to move into this new electronic generation efficiently, economically and effectively. In a memorandum dated october 4, 1972, Secretary Ripley asked that the Telecommunications Study Group take a broad view in defining their area and further asked that their studies include (1) cable television and related "wired city" concepts: (2) video cassettes and similar video packaging; (3) information, storage, retrieval and display systems useful for visitors and research application; and, (4) any other potentially useful display devices such as facsimile transmission and remote blackboards of videophones.

5 2. [[underlined]] Question: What are the Smithsonian's needs at the present time to move ahead properly in this era of changing communications technology? [[/underlined]] [[underlined]]Answer:[[underlined]] The primary need is to develop a sophisticated, "in-house" capability that would be able to react professionally to the diverse opportunities certain to come in the years immediately before us. The Institution requires greater expertise in various and complex film-related areas so that it will be able to answer public education needs for filmstrips, cassettes, and other forms of motion and still picture technology as they develop. It is felt that the beginning steps towards the development of such a capability at this time might follow a two or three-track system -- (1) through the development of a small cadre to work on this assignment; (2) through contracts with outside firms which have demonstrated professional competence in these areas; and, (3) through continued activities with other governmental agencies and/or university institutions also interested in the promises of new communications technology. 3. [[underline]] Question: What general Smithsonian programs covering new communications technology are underway?[[/underlined]] [[underlined]]Answer:[[/underlined]]The Institution already has made a number of significant moves toward accepting the opportunities offered by the approaching "communication revolution." A pilot study of video cassette production and capabilities is underway; the Office of Personnel Administration is using audio-visual presentations for the orientation of new employees; the Office of Museum Programs and the Conservator are planning a series of demonstration tapes on technical matters for distribution to museums across the nation; the recent Drug Exhibit was the subject of closed circuit video-taping;

6 the purchase of video-tape cameras any several organizational units within the Smithsonian Institution has been authorized; a workshop for Smithsonian staff members interested in learning more about the potentials of half-inch video tape equipment has been developed; Radio Smithsonian, heard on about 90 stations across the nation, has purchased new technical equipment making it easier to reach more stations; an inventory of motion picture film held by the Institution is underway to determine its potential for future uses; and a proposed anthropological film archives to collect ethnographic films from throughout the world is being assessed. We hope that support will be gained to increase our own motion picture footage holdings many times since such film can be used a number of ways in the development of learning materials. 4. [[underline]] Question: What is the interest of the Smithsonian Institution in the field of prime-time network television?[[/underlined]] [[underlined]]Answer:[[/underlined]]The Smithsonian is a national institution, with an obligation to seek ways to reach out beyond the City of Washington and the confines of the museums. It has done so through its publication program, through the use of radio, through its successful national magazine and by lectures and seminars. Television is a further powerful means of communication in which we have gained some experience in the past and which we hope to utilize in more important ways to carry out the Institution's mandate for the diffusion of knowledge. It appears that the structure of the mass media in the United States will be altered dramatically in the next two decades. The Smithsonian hopes to be prepared to respond to the opportunities that certainly will develop during this period and it views the immediate proposals for commercial television ventures as a means toward preparation for that end.

7 5. [[underlined]] Question: What experience does the Institution have in mass electronic communications? [[/underlined]] [[underlined]] Answer [[/underlined]]: Nearly 50 years ago, in 1923, the Smithsonian began its use of the electronic media by initiating a series of weekly broadcast talks on scientific subjects over a local radio station. The program continued for four years. In 1933, with the cooperation of the National Broadcasting Company and the U. S. Office of Education, the Institution launches its very popular series "The World Is Yours." This program lasted six years and was broadcast by 85 stations across the country. Since the 1960's, the Smithsonian has been concerned, from time to time, with the systematic development of television programs and popular motion pictures, directly or indirectly, about the Institution and its activities. In 1966-67, the National Broadcasting Company network developed a series titled [[underlined]] "The Smithsonian" [[/underlined]] which was telecast on 173 stations. A popular educational series aimed at the junior high school level, it stressed the excitement of the search for knowledge and the breadth of Smithsonian interests. This series still is being circulated to schools through McGraw-Hill, Inc., with 15% royalty of the National Broadcasting Company's net income still coming to the Smithsonian. In recent years, the Office of Public Affair's fund from these royalties and other television and film payments has totaled about $11,000--with relatively little effort. Over the last eight years, the Smithsonian has been the subject of several major educational network documentaries as well as hundreds of news featurettes. In National Educational Television's "What's New"

8 series, three half-hour programs featured the creation of exhibits at the Smithsonian. Later a "What's New" special was done on the Anacostia Museum. In 1967-68, Smithsonian made two one-hour network specials with the National Broadcasting Company. In 1968-69, Office of Public Affairs' efforts on a proposed series titles "What in the World" were terminated when anticipated sponsorship failed to materialize. Similar negotiations with Metro-Goldwyn-Mayer for a series of four one-hour specials per year on Smithsonian-related interests also came to naught in 1968-69 because of MGM's inability to find a sponsor. Later, an agreement was worked out with the Columbia Broadcasting System News for a continuing series of at least two specials per television year on the Smithsonian, but only one program was produced and broadcast in each of 1971 and 1972, and broadcast was delayed by pre-emption. The Smithsonian finally exercised its option to cancel the agreement. 6. [[underlined]] Question: Why should the Smithsonian enter into a contract for a primetime commercial television series at this time? [[/underlined]] [[underlined]] Answer: [[/underlined]] We believe that the Institution has a continuing responsibility to spread the knowledge acquired by its museum and research staffs to the greatest number of persons possible. Television obviously is one medium that provides us with a means to meet that responsibility. It also is an expensive medium. Neither the Federal not private budgets of the Institution offer us even a minor fraction of the "independence moneys" required to enter into a sustained, unsponsored television venture--even if we has the opportunity to do so. It has been estimated that it will require from $2,500,000 to $5,000,000 for an interested sponsor to support three, four or five Smithsonian special programs each

9 year when network time charges, script and talent fees, promotion and advertising costs and production charges are added together. It is also our view that such a joint experimental venture for the Smithsonian essentially would be a "research and development" project in that it would help to develop "in-house" capability and resources. With the approach of the Bicentennial, the Institution must broaden its modern techniques for even wider educative activities since it is apparent that the number of Americansinterested in the Smithsonian's resources is growing month by month. A commercial television series will bring the Smithsonian to millions; it also will stimulate internal staff examination of just how, when and where the Institution should use the mass media in the diffusion of knowledge. 7. [[underlined]] Question: How did the Smithsonian choose the David L. Wolper organization as the possible producer? [[/underlined]] [[underlined]] Answer: [[/underlined]] For nearly a year, the Institution conducted a thorough search for a means of obtaining suitable television coverage. Script control and quality of production were prime considerations since the reputation of the Institution, of course, is a prime concern. Despite continued assurances of their good will, our arrangement with CBS News had been restrictive and disappointedly unproductive. Our investigations included discussions and proposals from more than a dozen network and independent producers and consultation with academic, advertising and media specialists. Research indicated that there are very few producers with documentary film experience capable of undertaking subjects as complex as the Smithsonian and that there is apparently only one whose general reputation with many sponsors and some networks would assure that the programs produced actually would be telecast.

10 (Our earlier contract with CBS News, over a three-year period, led to only two one-hour specials being telecast.) The producer who has repeatedly been brought to our attention is David L. Wolper, associated with many prime-time commercial documentary specials through the years, including the National Geographic Specials. 8. [[underlined]] Question: What does the Wolper contract propose? [[/underlined]] [[underlined]] Answer: [[/underlined]] Wolper would produce three, four, or five television specials a year for four years beginning next fall (the 1973-74 television season) to be aired on prime-time, network television and subsequently distributed through syndication. Smithsonian will receive as a royalty 7 1/2% of the first $350,000 gross received by Wolper and 10% on all receipts above that. In addition to an advance upon signing, Smithsonian will receive certain minimum guaranteed payments when the programs are telecast. Smithsonian will not license another producer to make Smithsonian films or commercial or educational television during those four years, though we may produce noncompeting television programs for the growing market for children. Wolper will assume full financial responsibility and may not hold us responsible for any costs arising out of the contract. Wolper will also bear the costs of any extraordinary demands made upon the Institu-

11 tion's resources during production. Throughout our preliminary contract negotiations with Wolper, we have had the advice of attorneys and consultants experienced in the entertainment and television fields, and we are assured that the terms we have been offered are within the range of typical television licensing agreements. Smithsonian shall have absolute approval of the subjects, scripts, the rough and final cuts of the films, and of the sponsors. It should be noted, too, that Wolper acknowledges that the Smithsonian must allow others access to its facilities and services for television purposes, and that in exceptional cases the public interest may demand that such others use the Smithsonian name in the program's title. As a rule, however, we agree not to license someone else to use our name for television programs or to film subjects which would conflict with any Wolper program, produced or planned. Smithsonian staff members may appear on other television programs, and in connection with such appearances their Smithsonian job title may be appropriately credited. 9. [[underlined]] Question: What about residual rights? [[/underlined]] [[underlined]] Answer: [[/underlined]] Wolper has informed us that the initial sale for network telecast usually serves only to recover his costs, and that he counts upon subsequent syndication and other related rights to provide the normal margin of return. He first asked for perpetual broadcast rights to the films and the right to convert the films into other educational materials for further distribution. We have

12 agreed to grant him the right to distribute the films to broadcasters for a period of only ten years after the final telecast in the series. Smithsonian and Wolper jointly will explore distribution of the programs as educational films and television cassettes. Wolper will of course remit royalties to Smithsonian on all income from these uses. Smithsonian reserves the right to produce books and other printed materials based on the programs. 10. [[underlined]] Question: Why should the Smithsonian agree to the grant of some exclusive rights requested by Wolper? [[/underlined]] [[underlined]] Answer: [[/underlined]] David Wolper has requested the almost totally exclusive right to produce television programs in the name of the Institution. He also has asked for certain protection for subjects treated in programs he will produce against their possible exploitation by other producers even though our name does not appear in the title of such other shows. This exclusive right extends to public as well as commercial television and applies to occasional special programs as well as a continuing series. The Smithsonian has an obligation, as a public institution, to make its collections and research available to the public at large and it does not favor agreements which would limit free access to such resources. From the earliest days, however, we have found it necessary upon occasion to grant exclusive rights to publishers and other outside enterprises in exchange for the ability to reach beyond the confines of the museum to a wider public and to achieve a suitable standard of quality.

13 11. [[underlined]] Question: IS there a precedent for the allocation of such "exclusivity" rights by the Smithsonian? [[/underlined]] [[underlined]] Answer: [[/underlined]] The Institution's earliest publications were copyrighted and were privately financed. In this case, the very high cost of quality television productions, which cannot be met by the Smithsonian itself, creates a necessity that the investment of a sponsor be granted some protection even if only for a brief period. It is doubtful that a sponsor will commit $4 or $5 million per year for the presentation of the Smithsonian programs if he cannot be assured that another competing series will not be permitted by Smithsonian. The producer himself would not be so likely to invest his time, resources, energy and imagination to produce a striking or original series; and in addition, the ability of the Institution to participate in the research, preparation, and production of more than one series of major films at a time is seriously in question. The demands made on the time and creative abilities of our curators and scientists by the production during only one year of the NBC series were tremendous, and we should proceed cautiously in committing the Institution to more than one venture such as this at the present time. Various "exclusivity right" provisions have been made, from time to time, with performing artists appearing at the Smithsonian. The Smithsonian also has granted exclusivity rights for the production of postcards, toys, and brochures about the Smithsonian. The Smithsonian has engaged in such "commercialization" to meet public needs that can best be served, most economically and efficiently, by the private sector.

14 Further, it should be pointed out that the Smithsonian will not be providing the funding for these proposed programs, unlike the National Geographic Society, which has been allocating millions of dollars from its treasury for the production of its popular and respected television series that has been telecast for nearly a decade. (Incidentally, the circulation of the National Geographic Magazine is near 8 million copies--and this growth has been attributed, in part, to the identity provided by television.) 12. [[underlined]] Question: What is the present status of the proposed Wolper contract? [[/underlined]] [[underlined]] Answer: [[/underlined]] The Smithsonian legal, business and public affairs staffs are proceeding with discussions with Wolper organization representatives towards the preparation of a final contract draft. The final draft has been approved internally, and has been approved by the Executive Committee of the Board of Regents. It will not be signed until the Board of Regents has indicated its approval of this course of action. 13. [[underlined]] Question: Will the Smithsonian have any control over the selection of the sponsor of the proposed commercial television network series? [[/underlined]] [[underlined]] Answer: [[/underlined]] The Institution will have the absolute right to disapprove the sponsor of any program for the initial network telecast, and any repeat network telecasts, according to the proposed contract. A list of corporations which might be interested in supporting such a series will be reviewed by the Smithsonian. The approval of the Secretary will be sought before a sponsor is approved for the proposed series. 14. [[underlined]] Question: What staffing needs are required for the Smithsonian to respond properly to the proposed Wolper contract? [[/underlined]] [[underlined]] Answer: [[/underlined]] After considerable study, Julian Euell, the Acting Assistant Secretary for Public Service, has recommended that two professional staff members be added to an early date to provide the adequate staff which will be required to work on various aspects of the proposed

15 television documentary productions. One staff member would be required to monitor the activities of the producers and his programs and another would be required to assist in researching subjects and information for programs that might be developed under the contract. These additional staff members would minimize the burden to the Institution in terms of staff time commitments. They also would seek to assure accuracy, authenticity and good taste in the programs. Secretary Ripley has proposed that these staff additions be compensated from the royalties which will accrue under the Wolper contract. Over the longer range, it would be our hope that the responsibilities of these staff members would be broadened as they gained a deeper understanding of the Institution and its mission. They would be assigned to the Smithsonian's Office of Public Affairs. 15. [[underlined]] Question: Will all of the Smithsonian bureaus participate in the series? [[/underlined]] [[underlined]] Answer: [[/underlined]] It is our intent to assure ourselves that the television series will cover the academic disciplines of primary interest to the Smithsonian--art, history and the sciences. Mr. Euell has held briefing sessions for representatives of the various Smithsonian bureaus on two occasions and there was eloquent enthusiasm for the prospect of the Smithsonian becoming more visible on television. 16. [[underlined]] Question: Are any difficulties foreseen in the execution of the proposed commercial television contract? [[/underlined]] [[underlined]] Answer: [[/underlined]] Yes, there may be problem, as there always are in an experimental venture. Though the Smithsonian has participated in television before, a contract with an independent producer which would bring a financial return will be a new experience. It would require the same continued vigilance as before, by the Institution's legal and business staffs to enforce the contract and also require constant monitoring to assure that the producer provides a satisfactory creative, informational and artistic content in the programs. The Smithsonian staff is aware of these risks, and measures

16 are being taken to develop a competent staff to foresee and forestall the administrative problems that might develop. Any contract that we might sign will have a system of checks and approvals to insure that we have control throughout the production of the rough cuts and final versions of the films being produced. We foresee problems in asking scientists and scholars to cooperate with film makers, but the problem is not new, as television shows concerning the Smithsonian are constantly being filmed on and off the Mall. In addition, Wolper has agreed to employ as consultants, on their own time, those scientists and curators on whom he will make demands above and beyond their daily duties. 17. [[underlined]]Question: What is lacking in the television image of Smithsonian resources and activities?[[/underlined]] [[underlined]] Answer: [[/underlined]] Smithsonian museum and research staff members are seen frequently on national television, mainly in news or discussion programs. But there is no continuing, coordinated, overall program identified with the Institution as a whole on television and we believe that, under the proper supervision, the Smithsonian offers a virtual intellectual storehouse for a high-quality, interesting and educative television series. Even without the proposed contract, the Smithsonian would be on television but without any Institutional identity. In February, for example, the National Geographic Society's prime-time television series on commercial television will feature the Smithsonian Institution's Center for Short-Lived Phenomena at Cambridge, Mass., in a program to be titled "The Violent Earth." This program was produced during the period in which the Institution has been examining which route to take in television. It also should be noted that the Center for Short-Lived

17 Phenomena, which is concerned with earthquakes, volcanic disturbances, etc., represents an intellectual asset of considerable interest to television producers. (Note: The Center was the subject of a widely sold, commercially published book titled, "The Pulse of the Planets," which made [[underlined]]Time [[/underlined]]magazine's list of best books for Christmas, 1972.) 18. [[underlined]]Question: What will the Smithsonian gain from such a national commercial television activity?[[/underlined]] [[underlined]]Answer:[[/underlined]] Over the long range,the Institution will gain valuable experience in the preparation and presentationof its resources and collections through television and film. The materials produced under this experimental contract will be available for the development of educational by-products. In addition,there are financial benefits. There is an initial non-returnable advance of $10,000 against the royalties, which amount to 7 1/2% of the first $350,000 of gross revenues from the original network telecast of each program and 10% on all such revenues above that figure from wherever derived, including residual rights. For each one hour program aired, there is a guaranteed minimum of $30,000. If the proposed four programs are produced and aired in the first year, there will be a $120,000 return to the Smithsonian. Revenues produced under the contract will enable us to hire qualified media experts to assist in producing the television programs. After a few years' experience with this experimental venture, these experts will enable us to judge how the Institution can make more effective use of these modern methods of

18 communication, and the Institution ultimately should be able to produce materials and programs itself. As a spin-off, we hope that the circulation of the [[underlined]]Smithsonian[[/underlined]] magazine will rise sharply, memberships in the Associates program will increase and become even more widespread, and that the number of visitors to the Smithsonian's museums will reach even greater heights. The Smithsonian is a multifaceted, interdisciplinary institution, with more than 3,000 staff members around the world, concerned with significant research and exhibition programs. It seems apparent that one important "ripple effect," among others, from the proposed television series, if it is well done, would be that of increasing the sense of coherence and institutional loyalty among the Smithsonian's scholars and support staff. The wider public identity of the Institution that would ensue from such a series certainly should provide a basis for greater prestige in academic and lay environments for the Smithsonian. Over the past 125 years, the U. S. Government has invested millions of dollars in the Institution; we feel that we will be providing the people of the nation an even greater return on their investment by giving them educative entertainment through this popular medium.

[[underline]]ADMINISTRATIVELY - CONFIDENTIAL [[/underline]][No part of these minutes is to be divulged unless specifically authorized by the Secretary.] PROCEEDINGS OF THE SPRING MEETING OF THE BOARD OF REGENTS SMITHSONIAN INSTITUTION May 9, 1973 INDEX Page Attendance | 1 Minutes of Meeting of January 24, 1973 | 2 Report of the Executive Committee | 2 Financial Report | 3 Status of Television Contract | 14 Smithsonian Policy on Museum Acquisitions | 18 Report on Smithsonian Priorities Conference | 21 American Type Culture Collection | 27 Major Personnel Changes | 28 Settlement of Tecumseh Case | 29 Regents' Meeting in January 1974 | 33 Executive Committee and Board of Regents dates for Fall Meetings | 34 Report of the Investment Policy Committee | 35 Procedure for the Naming of Exhibit Halls in Museums | 38 Status Report - Construction of National Air & Space Museum | 41 Status Report - Construction of Hirshhorn Museum & Sculpture Garden | 42 Status Report - Paid Parking at the National Zoological Park -|43 Status Report - Legislation | 44 Status Report - Piracci Claim | 45 The Festival of American Folklife | 46 Freer Gallery of Art Celebration | 48 Compensation of Senior Positions | 49 APPENDIX A: Draft of Television Contract

1 PROCEEDINGS OF THE SPRING MEETING OF THE BOARD OF REGENTS SMITHSONIAN INSTITUTION May 9, 1973 [[underline]]Hour of Meeting[[/underline]] The meeting of the Board of Regents was called to order by the Chancellor in the Regents' Room of the Smithsonian Institution Building at 4:15 p.m. [[underline]]Attendance[[/underline]] Chief Justice Warren E. Burger, Chancellor Senator J. W. Fulbright Senator Henry M. Jackson Representative George H. Mahon Representative William E. Minshall Mr. J. Paul Austin Mr. John Nicholas Brown Mr. Robert F. Goheen Mr. Caryl P. Haskins Judge A. Leon Higginbotham, Jr. Mr. Thomas J. Watson, Jr. Mr. James E. Webb Mr. S. Dillon Ripley, Secretary The Vice President, Senator Hugh Scott, Representative John J. Rooney, and Messrs. William A. M. Burden, and Crawford H. Greenewalt were unable to attend the meeting.

2 Also in attendance were Assistant Secretaries Brooks, Blitzer, Challinor, Perrot; Acting Assistant Secretary, Julian Euell; Treasurer, T. Ames Wheeler; General Counsel, Peter Powers; Director of Support Activities, Richard L. Ault; Consultant, James Bradley; and Executive Assistant to the Secretary, Dorothy Rosenberg. [[underline]]Minutes of Meeting of January 24, 1973[[/underline]] It was noted that the minutes had been sent on February 8, 1973, to the members of the Board. There being no suggested changes, a motion for the approval of the minutes was offered and it was VOTED that the Minutes of the January 24, 1973 Meeting, as previously circulated, be approved. [[underline]]Report of the Executive Committee[[/underline]] Mr. Webb reported that the Executive Committee of the Board of Regents of the Smithsonian Institution met in the Chambers of the Chief Justice on May 2, 1973. In attendance were The Chancellor; James E. Webb, Chairman; Caryl P. Haskins; William A. M. Burden; S. Dillon Ripley, Secretary; and staff members Robert A. Brooks, The Assistant Secretary, and T. Ames Wheeler, Treasurer.

3 The Chairman, Mr. Webb, proposed that in summarizing the minutes of the Executive Committee that he would call on the staff, as appropriate, to give their reports. [NOTE: During the presentation of this report, the Regents discussed and took action on several of the items.] [[underline]] Financial Report [[/underline]] Mr. Wheeler presented a financial report with particular reference to a statement showing where the Smithsonian derives its financial support; the private funds operating statement and estimated budget for fiscal year 1974; the private funds comparative balance sheet and a statement on Smithsonian revenue producing activities. The complete report follows.

4 [[underline]]FINANCIAL REPORTS[[/underline]] The first page of financial data sets forth the overall financial support of the Institution covering both Federal and non-federal funds. The data for Federal funds are the same as presented and explained at the last Regents' meeting, but are included to show the overall picture. It may be noted again that total operating support of the Institution will be close to $71 million in the current fiscal year and if Congress grants us appropriations at the levels recommended by OMB, this total support will likely exceed $80 million in FY 1974, although $4 million of this would be for a one-time contribution of special foreign currencies to the international campaign to salvage the Philae monuments in Nubia. Final congressional action on our request is not expected until July or even later. In addition, we are seeking Federal construction appropriations totaling $32,070,000. Of this, $27 million would provide for completion of the $40,000,000 National Air and Space Museum, and $3,000,000 would allow construction of the new lion and tiger exhibit at the Zoo. For [[underline]]FY 1975[[/underline]] OMB has asked that we limit our request, due next September, for any increase in operating funds to $3,000,000, and that we cut back our request for funds for all other programs to somewhat below OMB's present FY 1974 allowance for such programs exclusive of the $4 million for the Philae Project.

5 [[underlined]] Private Trust Funds [[/underlined]] The remaining financial tables cover the Institution's Private Funds. The picture here is decidedly better than projected in the January meeting. The original budget for Private Unrestricted funds, presented a year ago set a tentative surplus of $200,000 for the current fiscal year, compared to the actual surplus of $61,000 achieved in FY 1972 after deficits in several preceding years. In January 1973, this estimate was cautiously raised to $225,000. Now the encouraging results for the first nine months of the year through March 31st have caused a substantial further jump in this estimate to a $675,000 surplus for the year. The principal reasons for the brightened picture, in addition to continued close control over expenditures are found in (1) improved recovery of our administrative expenses through "overhead" charges to grants and contracts, restricted funds, revenue-producing activities and other programs administered by the Institution, and (2) large gains by the [[underlined]] Smithsonian [[/underlined]] Magazine. Recovery of administrative expense is unusually favorable this year because of our sharply declining overhead rate -- from 26% to less than 20%. In turn, this reflects our expanding grants, contracts and revenue-producing activities while administrative expenses have remained constant. The result is a non-recurring improvement, now estimated at $150,000, which was not anticipated earlier in the year.

6 As to the second major improvement factor, the [[underline]]Smithsonian[[/underline]] Magazine, in addition to continuing to gain widespread approval as an educational arm of the Smithsonian, is demonstrating even more strongly that it is also a source of substantial financial support. Compared to a break-even result last year, it now appears that a surplus of perhaps $350,000 will be achieved in the current fiscal year 1973. Membership subscriptions which totaled 347,000 last June 30th are projected to increase by over 100,000 in the current year, to reach at least 450,000 by June 30th, 1973. In FY 1974 we should easily exceed the 500,000 mark. At the same time, advertising revenues, which in FY 1972 doubled those of the preceding year, will more than double again this year to around $850,000, and the Magazine's Advertising Manager feels that a further very substantial jump will be seen next year. According to [[underline]]Publishing Trends Journal[[/underline]], the [[underline]]Smithsonian[[/underline]] showed the second largest increase in revenues (110%) in the first quarter of this year compared with the same quarter of the previous year for any of its reporting members. I believe we are conservative in projecting a further improvement in the Magazine's surplus for FY 1974 to perhaps $500,000. Other efforts to help ourselves to strengthen our non-federal financial resources are also gradually paying off as shown in the separate detailed statement of our so-called Revenue-Producing Activities. It may be noted that the Museum Shops and the Associates Program, which includes gifts from our National Associates and the results of our Resident Associates Program and Foreign Study Tours continue to show

7 surpluses. These offset in part the losses of the Smithsonian Press, Performing Arts and the Belmont Conference Center. In total, over the four years, these activities show an expected improvement of more than $1,000,000, from a loss of more than $500,000 in FY 1971, to a gain of more than $500,000 projected for FY 1974. In seeking to establish a budget for private unrestricted funds for FY 1974, we have taken into acccount, (1) the projected improvements in financial results of the Magazine and other revenue-producing activities, (2) an expected gain in interest income from investing the larger cash balances generated from advance Magazine subscription monies, (3) moderate increases in administrative costs and special-purpose allotments and (4) the elimination in FY 74 of the current year's unusally favorable overhead recovery mentioned above. The result is the indicated tentative FY 74 budget for unrestricted private funds showing a surplus of $700,000, slightly above the gain of $675,000 projected for FY 73. If this can be achieved our "working funds" balance for these unrestricted funds will be restored to about $3,150,000, or close to the level at the end of FY 1967. Data for Restricted Funds are shown at the bottom of page 10 of the financial statements. The Freer Fund, benefiting from higher investment income from adoption of the Total Return investment policy should show slight surpluses in FY 73 and FY 74, despite sizeable purchases of collection items in each of these years. "Other Restricted Funds" includes the investment income from all other

8 restricted funds in our Consolidated Endowment Fund and from the "Johnson & Johnson" Fund for the Fort Pierce Oceanographic Center. The latter fund caused the sharp jump in income in FY 71 and the variations between FY 72 and FY 73 are the result of a premature bookkeeping transfer of $225,000 of FY 73 income from the endowment fund to the income amount at the end of FY 72. Income from gifts has continued to rise to an estimated total of $3,100,000 for the current year. Major elements include $1,200,000 for the Reading is Fundamental program (principally foundation support for a three-year period), $500,000 of support for Cooper-Hewitt operations and its renovation program, $250,000 from Time-Life for the NMHT Publications Hall, another $300,000 from Mr. Seward Johnson to complete the reconstruction of the R/V JOHNSON sea-tender at Fort Pierce, a $100,000 gift for additional Chesapeake Bay Center land acquisition, and $210,000 of private support generated by the Archives of American Art. The balance sheet as of March 31, 1973 for the Private Fund accounts (page 11) shows cash and investments of nearly $6,600,000. This includes our "Special Endowment Fund" of $1,447,000, and cash and short-term investments of over $5,000,000. The increase since June 30, 1972, has come from (1) advance membership fees from the Magazine (now a net balance of $1,830,000) (2) the rise in restricted income and gift funds not yet expended ($530,000) and (3) this year's improvement in our unrestricted fund accounts. The large balance is being kept invested on a revolving basis in one-year certificates of deposit, high grade commercial paper and U.S. Government obligations. Currently an average yield of 6% is being realized on these short-term investments.

[[page number]] 9 [[/page number]] [[underlined]] SMITHSONIAN INSTITUTION FINANCIAL REPORT [[/underlined]] The Smithsonian's Institution derives its financial report as follows: [[begin five columns) | ($1,000's) | [[underline ]] FY 1974 [[/underline]] (OMB Allow.) | [[underline]] FY 1973 [[/underline]] (Projected) | [[underline]] FY 1972 [[/underline]] (Actual) | [[underline]] FY 1971 [[/underline]] (Actual) | | [[underline]] FOR OPERATING PURPOSES: FEDERAL APPROPRIATIONS [[/underline]] | | | | | | Salaries & expenses | $56,438 | $51,633 | $44,701 | $36,895 | | Smithsonian Science Info. Exchange | 1,665 | 1,600 | 1,600* | | | Special Foreign Currency Program | [[underline]] 9,000 [[/underline]] | [[underline]] 3,500 [[/underline]] | [[underline]] 3,500 [[/underline]] | [[underline]] 2,500 [[/underline]] | | Subtotal | 67,103 | 56,733 | 49,801 | 39,395 | | Research grants and contracts | N.A. | 8,800 | 8,088 | 9,312 | | Nonfederal Funds: Gifts (excluding gifts to endowments) | | | | | | Restricted purpose | N.A. | 2,800 | 2,618 | 1,905 | | Unrestricted purpose | N.A. | 140 | 171 | 356 | | Income from endowment and current funds invested | | | | | | Restricted purpose | 1,500 | 1,460 | 1,178 | 1,115 | | Unrestricted purpose | 475 | 360 | 334 | 330 | | Miscellaneous | [[underline]] 600 [[/underline]] | [[underline]] 593 [[/underline]] | [[underline]] 548 [[/underline]] | [[underline]] 406 [[/underline]] | | Total Operating Support | [[ double underline]] N.A. [[/ double underline]] | [[double underline]] $70,886 [[/double underline]] | [[double underline]] $62,738 [[/double underline]] | [[double underline]] $52,819 [[/double underline]] | | [[underline]] CONSTRUCTION FUNDS (FEDERAL) [[/underline]] | | | | | | National Zoological Park | $3,850 | $675 | $200 | $200 | | National Air and Space Museum | 27,000 | 13,000*** | 1,900 | - | | Joseph H. Hirschhorn Museum | - | - | 3,697 | 5,200 | | Restoration and renovation of buildings | [[underline]] 1,220 [[/underline]] | [[underline]] 5,014 [[/underline]] | [[underline]] 550 [[/underline]] | [[underline]] 1,725 [[/underline]] | | Total | [[ double underline]] $32,070 [[/ double underline]] | [[double underline]] $18,689 [[/double underline]] | [[double underline]] $6,347 [[/double underline]] | [[double underline]] $7,125 [[/double underline]] | | [[underline]] ENDOWMENT FUND GIFTS & BEQUESTS [[/underline]] | - | $112** | $44 | $1,425 | | [[underline]] NUMBER OF PERSONNEL [[/underline]] | 3/31/73 | 6/30/72 | 6/30/71 | 6/30/70 | | Federal | 2,401 | 2,338 | 2,332 | 2,238 | | Private | [[underline]] 929 [[/underline]] | [[underline]] 913 [[/underline]] | [[underline]] 925 [[/underline]] | [[underline]] 957 [[/underline]] | | Total | 3,330 | 3,251 | 3,257 | 3,195 | *Previously funded by NSF grant **For period July 1 through March 31, 1973 ***Plus an additional $27,000,000 in contract authority for a total obligational authority of $40,000,000

10 PRIVATE FUNDS - OPERATING STATEMENT | Est Budget Projected FY 1974 | Est Budget Projected FY 1973 | ACTUAL FY 1972 | ACTUAL FY 1971 | ACTUAL FY 1970 [[underlined]] UNRESTRICTED FUNDS [/[underlined]] [[underlined]] INCOME: [[/underlined]] Investment Income | $475.0 | $360.0 | $346.7 | $334.5 | $323.2 Gain (Loss) on Investment | - | - | (15.6) | (4.5) | (41.9) Gifts (Excl Gifts to Assoc's) | 40.0 | 40.0 | 17.7 | 306.8 | 17.6 O/H Recovery & Admin Fees | 2,950.0 | 2,850.0 | 2,640.4 | 2,521.6 | 2,435.3 Other | 160.0 | 228.0 | 154.7 | 208.2 | 470.7 Total Income | $3,625.0 | $3,478.0 | $3,143.9 | $3,366.6 | $3,204.9 [[underlined]] EXPENDITURES: [[/underlined]] [[underlined]] Activities [[/underlined]] Net Loss (Gain) Magazine | $(500.0) | $(350.0) | $(2.5) | $209.0 | $471.9 Other (Incl Gifts to Assoc's) | (50.0) | 122.0 | 143.9 | 325.2 | 516.2 Administrative | 2,950.0 | 2,700.0 | 2,714.1 | 2,662.1 | 2,790.4 Special Purpose Allotments | 525.0 | 331.0 | 227.0 | 320.5 | 408.0 Total Expenditures | $2.925.0 | $2,803.0 | $3,082.5 | $3,516.8 | $4,186.5 [[underlined]] Excess Income (Expenditures) [[/underlined]] | 700.0 | 675.0 | 61.4 | (150.2) | (981.6) [[underlined]] Balance End of Year [[/underlined]] | $3,156.1 | $2,456.1 | $1,781.1 | $1,719.7 | $1,869.9 [[line across page]] [[underlined]] RESTRICTED FUNDS [[/underlined]] [[underlined]] FREER FUND [[/underlined]] [[underlined]] Income ([[/underlined]] Investments | $875.0 | $865.0 | $678.5 | $673.6 | 666.7 Other | 240.0 | 180.0 | 118.4 | 69.0 | 68.6 Total | $1,115.0 | $1,045.0 | $796.9 | $742.6 | $735.3 [[underlined]] Expenditures [[/underlined]] Salary & Benefits | 435.0 | 430.0 | 437.7 | 386.8 | 356.7 Purchase for Collections | 315.0 | 300.0 | 122.9 | 249.9 | 208.1 Other | 280.0 | 255.0 | 327.1 | 330.2 | 207.9 Total | $1,030.0 | $985.0 | $887.7 | $966.9 | $772.7 [[underlined]] Excess Income (Expend's) [[/underlined]] | 85.0 | 60.0 | (90.8) | (224.3) | (37.4) [[underlined]] Balance End of Year [[/underlined]] | $264.8 | $179.8 | $119.8 | $210.6 | $434.9 [[underlined]] OTHER RESTRICTED FUNDS [[/underlined]] Income | - | $825.0 | $1,098.6 | $715.3 | $309.2 Expenditures | - | 875.0 | 1,109.1 | 628.9 | 275.4 Excess Income (Expend's) | N.A. | (50.0) | (10.5) | 86.4 | 33.8 Balance End of Year | - | $380.8 | $430.8 | $441.3 | $354.9 [[underlined]] GIFT FUND & MISC. [[/underlined]] Income | - | $3,100.0 | $2,898.5 | $2,056.8 | $2,386.6 Expenditures | - | 2,600.0 | 1,502.3 | 2,513.1 | 1,895.5 Excess Income (Expend's) | N.A. | 500.0 | 1,396.2 | (456.3) | 491.1 Balance End of Year | - | $3,005.9 | $2,505.9 | $1,109.7 | $1,566.0 [[line across page]] [[underlined]] GRANTS AND CONTRACTS [[/underlined]] Income | - | $8,900.0 | $7,847.6 | $9,317.0 | $9,806.2 Expenditures | - | 8,800.0 | 8,088.3 | 9.312.4 | 10,825.1 Excess Income (Expenditures) | N.A. | $100.0 | $(240.7) | $4.6 | ($1,018.9) Balance End of Year | - | $150.0 | $50.0 | 290.7 | $286.1

11 [[underline]]PRIVATE FUNDS[[/underline]] $1,000's [[underline]] COMPARATIVE BALANCE SHEET[[/underline]] [[underline]]CURRENTS FUNDS[[/underline]] [[four column tables, all headers are underlined]] Assets: | 3/31/73 | 6/30/72 | 6/30/71 Cash| $999.8 | $463.8 | $649.1 Investments |5,596.9 | 4,186.2 | 2,788.7 Receivables | 2,178.4 | 1,921.2 | 2,338.9 Inventories | 684.9 | 567.2 | 522.9 Equipment | 325.7 | 408.2 | 521.3 Prepaid expense | 33.0 | 114.1 | 117.0 Deferred magazine subscription expense | 906.1 | 749.2 | 404.5 Total Assets |[[double underlined]] $10,724.8 [[/double underlined]]|[[double underlined]] $8,409.9 [[/double underlined]]|[[double underlined]] $7,342.4 [[/double underlined]] [[underlined]]Liabilities & Fund Balances:[[/underlined]] Notes Payable $343.7 | $383.7 | $654.6 Other Current Liabilities 990.8 | 1,207.3 | 1,514.9 Deferred magazine subscription income 3,120.0 | 1,931.3 | 1,400.9 Fund Balances: Unrestricted Funds 2,339.8 | 2,339.8 | 1,781.1 | 1,719.7 Restricted Funds: Unexpended Income-Freer 153.2 | 119.8 | 210.6 Unexpended Income-Other 264.0 | 430.8 | 441.3 Gifts, Grants & Contracts [[underlined]] 3,513.3 [[/underlined]] | [[underlined]] 2,555.9 [[/underlined]] | [[underlined]] 1,400.4 [[/underlined]] Total Restricted Funds [[underlined]]$3,90.5[[/underlined]] | [[underlined]] $3,106.5 [[/underlined]] | [[underlined]] $2,052.3 [[/underlined]] Total Liabilities [[double underlined]] $10,724.8 [[/double underlined]] | [[double underlined]] $8,409.9 [[/double underlined]] | [[double underlined]] $7,342.4 [[/double underlined]] [[ - - - - - - - - - - - - - - - - - - - - ]] [[underlined]]ENDOWMENT FUNDS[[/underlined]] [[underlined]]Assets:[[/underlined]] Cash and Notes Receivable $ 778.7 | $1,394.4 | $ 261.7 Investments (Book Values)* 39,374.7 | 32,273.5 | 31,288.6 Loan to U.S. Treasury [[underlined]]1,000.0[[/underlined]] | [[underlined]] 1,000.0 [[/underlined]] | [[underlined]] 1,000.0 [[/underlined]] Total Assets [[double underlined]] $41,153.4 [[/double underlined]] | [[double underlined]] $34,667.9 [[/double underlined]] | [[double underlined]] $32,550.3 [[/double underlined]] [[underlined]]Endowment Fund Balances:[[/underlined]] Freer $16,780.8 | $15,447.1 | $13,328.5 Other Restricted [[underlined]] 19,100.5 [[/underlined]] | [[underlined]] 13,873.7 [[/underlined]] | [[underlined]] 14,166.8 [[/underlined]] Total Restricted $35,881.3 | $29,320.8 | $27,495.3 Unrestricted [[underlined]] 5,272.1 [[/underlined]] | [[underlined]] 5,347.1 [[/underlined]] | [[underlined]] 5,055.0 [[/underlined]] Total End. Fund Balances [[double underlined]] $41,153.4 [[/double underlined]] | [[double underlined]] $34,667.9 [[/double underlined]] | [[double underlined]] $32,550.3 [[/double underlined]] *Market Values [[underlined]] $47,784.0 [[/underlined]] | [[underlined]] $48,629.7 [[/underlined]] | [[underlined]] $42,467.4 [[/underlined]] [[- - - - - - - - - - - - - - - - - - - - -]] [[underlined]]REAL ESTATE ACQUISITION FUNDS **[[/underlined]] Assets - Real Estate (at cost or appraised value) [[underlined]] $2,314.4 [[/underlined]] | [[underlined]] $2,326.9 [[/underlined]] | [[underlined]] $2,176.2 [[/underlined]] [[underlined]]Fund Balances:[[/underlined]] Mortgage - Notes Payable 293.5 | 353.1 | 293.6 Fund Balance [[underlined]] 2,020.9 [[/underlined]] | [[underlined]] 1,973.8 [[/underlined]] | [[underlined]] 1,882.6 [[/underlined]] Total Mortgage & Fund Balances [[double underlined]] $2,314.4 [[/double underlined]] | [[double underlined]] $2,326,9 [[/double underlined]] | [[double underlined]] $2,176.2 [[/double underlined]]

[[underlined]]SMITHSONIAN REVENUE PRODUCING ACTIVITIES[[/underlined]] $1,000's FY 1974 FY 1973 FY 1972 FT 1971 [[underlined]]Est. Budget Projected Actual Actual[[/underlined]] [[underlined]]Smithsonian Magazine[[/underlined]] Sales & Revenues 6,100 4,649 3,411 2,418 Income (Loss) before Admin Costs 700 500 152 (109) Less Admin Costs [[underlined]] 200 150 150 100 [[/underlined]] Net Income (Loss) 500 350 2 (209) [[underlined]]Associates Program[[/underlined]] Gifts Received 125 100 145 46 Other Revenues 1,300 1,116 872 597 Income (Loss) before Admin Exp. 140 88 116 40 Less Admin Costs [[underlined]] 60 58 42 31 [[/underlined]] New Income (Loss) 80 30 74 [[underlined]]Museum Shops[[/underlined]] Sales & Revenues 1,700 1,540 1,374 1,020 Income (Loss) before Admin Costs 200 175 138 7 Less Admin Costs [[underlined]] 100 125 119 87 [[/underlined]] New Income (Loss) 100 50 19 (80) [[underlined]]Smithsonian Press[[/underlined]] Sales & Revenues 90 80 127 148 Income (Loss) before Admins Costs (88) (88) (91) (136) Less Admin Costs [[underlined]] 12 12 20 23 [[/underlined]] Net Income (Loss) (100) (100) (111) (159) [[underlined]]Performing Arts[[/underlined]] Sales & Revenues 90 80 127 148 Income (Loss) before Admin Costs (88) (88) (91) (136) Less Admin Costs [[underlined]]12 12 20 23[[/underlined]] New Income (Loss) (25) (50) (50) (78) [[underlined]]Other*[[/underlined]] Sales & Revenues 565 433 386 335 Income (Loss) before Admin Costs 39 (16) (42) 11 Less Admin Costs [[underlined]] 44 36 33 28 [[/underlined]] Net Income (Loss) (5) (52) (75) (17) [[underlined]]Total Activities[[/underlined]] Sales, Revenues & Gifts Rec'd 10,230 8,138 6,445 4,706 Income (Loss) before Admin Costs 1,001 635 239 (245) Less Admin Costs [[underlined]] 451 407 380 289 [[/underlined]] Net Income (Loss) [[double underlined]] 550 228 (141) (534) [[/double underlined]] *This includes Traveling Exhibits, Belmont, Photo Services, and Commons.

13 The unanimous consensus was that the Secretary and his staff are to be congratulated for achieving such excellent financial standing. The following motions were offered and it was unanimously VOTED that the Board of Regents approves the budget of the private funds for the fiscal year 1974. [[underline]]Resolution on Income and Expenditures[[/underline]] VOTED that the Board of Regents appropriates for the service of the Institution, to be expended by the Secretary, with the advice of the Executive Committee, with full discretion on the part of the Secretary as to items, the income of the Institution for the fiscal year ending June 30, 1974.

14 [[underlined]] Status of Television Contract [[/underlined]] It was noted that following the January meeting of the Board of Regents, a subcommittee was appointed to examine the posture of the Smithsonian Institution with respect to programming for the public on television and other audio-visual media, and to determine and recommend to the Board how the Institution should best proceed in this endeavor. The subcommittee considered the Regents Webb (Chairman), Austin, and Goheen. The subcommittee has concentrated its attention upon the proposed contract with a commercial television producer which was discussed at the January meeting of the Board, with the objectives of: (1) providing appropriate means for the Smithsonian to exercise its public responsibilities, including programming for public television, in any such agreement, and (2) obtaining through expert consultation the most effective and favorable contract terms for the Institution. Actions to accomplish both of these objectives have been carried out under the supervision of the subcommittee. The subcommittee unanimously recommended to the Executive Committee that the Institution be authorized to enter into a contract with the Wolper Organization, Inc. for commercial television programming. The Executive Committee endorsed the recommendation of the subcommittee and recommends adoption of a resolution authorizing this contract.

15 In the discussion it was pointed out that the draft contract submitted to the Regents in January has since been modified as a result of instructions from the Regents themselves, from the subcommittee of the Regents for television, and advice from advertising executives of McCann-Erickson, and from experienced New York television counsel, as well as further consultation with Smithsonian management. The major new provisions permit Smithsonian to produce programs for public television, with appropriate credit to the Institution, funded from non-commercial sources on subjects which do not compete with the Wolper series, and without Smithsonian's name in the title. The question was raised concerning whether or not bidding competition had been observed in the method of selecting the Wolper Oganization, Inc. It was stated that investigations included discussions and proposals from more than a dozen network and independent producers and consultation with academic, advertising and media specialists. Research indicated that there are very few producers with documentary film experience capable of undertaking subjects as complex as the Smithsonian and that there is apparently only one whose general reputation with many sponsors and some networks would assure that the programs produced actually would be telecast. Consideration of who would best perform this function for us was of primary importance.

16 The following summarizes further the elements of the contract which were discussed: Wolper agrees to develop, produce, sell to a sponsor for national network telecast on prime-time at least three one-hour television specials per year from 1974 to 1978, on the subject of and bearing the name Smithsonian. Smithsonian agrees generally not to license other television productions that would compete with the Wolper programs, unless the Secretary finds an overriding public need therefor. Wolper may distribute the programs ten years beyond the last telecast. In return, the Smithsonian will receive a royalty of 7-1/2 to 10% based on gross receipts. Non-broadcast uses will be undertaken jointly by both parties, though Smithsonian alone may produce written materials. Smithsonian has the right to approve the subjects, the producer, the writer and narrator of the programs, and will approve in advance a list of sponsors to be approached. The outline, script, and rough and final cuts will be submitted for review as to factual accuracy, taste, and reflection upon or detriment to the reputation or effectiveness of the Institution. No program may be issued which contains matter to which Smithsonian has properly objected.

17 Promotion of the programs shall be limited to advertisement of their telecast; product or service endorsements are explicitly disclaimed. Smithsonian bears no financial responsibility under the contract, and Wolper warrants to hold Smithsonian harmless from any claims which may arise. Smithsonian will be reimbursed for out-of-pocket costs in connection with production. The contract is included in these minuts as Appendix A. The following resolution was proposed and with the exception of the Chancellor who did not vote, it was VOTED that the Board of Regents authorizes the Secretary to enter into a contract with the Wolper Organization, Inc. for commercial television programming, under the terms specified in the attached contract.

18 [[underline]] SMITHSONIAN POLICY ON MUSEUM ACQUISITIONS [[/underline]] Mr. Ripley reported that the following Policy on Museum Acquisitions, having been reviewed by the Bureau Directors and the administration of the Institution, and endorsed by the Executive Committee is submitted to the Board of Regents for approval. Intended to codify and publish existing Smithsonian procedures, the statement addresses the subject of illicit traffic in art, antiquities and natural objects, which broad international efforts now seek to control. The United States Senate has consented to ratification of the UNESCO Convention Concerning the Means of Prohibiting and Preventing the Illicit Import, Export and Transfer of Ownership of Cultural Property, which established a scheme of regulations for transfers of cultural property across national boundaries. Many nations have adopted laws protecting their cultural heritage, and the International Council of Museums, of which the Smithsonian is a member, has urged museums to support those laws and adopt ethical standards for acquisitions. Professional associations of scholars, scientists and museums in this country have condemned the illicit traffic in objects. A number of collecting institutions, most notably Harvard University, have adopted their own rules on acquisitions. The attached statement declares that the policy of the Institution is not to acquire or exhibit objects and specimens which have been stolen, unscientifically gathered or excavated or unethically acquired from their source. The Institution will cooperate with governmental authorities and other institutions in their efforts to protect their natural and cultural heritage.

19 SMITHSONIAN INSTITUTION POLICY ON MUSEUM ACQUISITIONS The documentary value of a museum collection is a principal criterion of its excellence, and museum accession records should therefore be of the highest order of accuracy and completeness. To this end, each object acquired should have a provenance as completely documented as possible. Objects with incomplete provenance should be acquired only when they are of exceptional rarity, and when it is reasonably certain that their origin, context, and history can be established through scholarly research. An inadequate provenance may give rise to doubt as to the licit quality of an object. Each provenance should be a matter of public record. The Institution supports the free exchange of information and artifacts which contributes to the advancement of knowledge and promotes international comprehension and goodwill. The legitimate international transfer of natural and cultural material should be facilitated by all available means, including loans and sales, and the Institution encourages such transfers in the same manner as it now fosters international exchanges between museums. At the same time, the Institution undertakes to cooperate fully with local, state, Federal and foreign authorities and institutions in their endeavors to protect their art, antiquities, national treasures and ethnographic material from destructive exploitation. An illicit international market has contributed to the despoliation of museums and monuments, and the irreparable loss to science and humanity of archaeological remains. The Institution repudiates the illicit traffic in art and objects. Objects and specimens which have been stolen, unscientifically gathered or excavated or unethically acquired should not be made part of Smithsonian museum collections. In consideration of this policy, the Regent of the Smithsonian Institution adopt the rules set forth below for the acquisition of art, antiquities, and other specimens. The Director of each Bureau shall be responsible for the application of the rules. Donors, vendors, and correspondents will be notified of this policy. 1. Each Director of a museum or collection, before authorizing the acquisition of an object, whether by purchase, transfer, gift or bequest, has the responsibility, in good faith, to ascertain, from the circumstances surrounding the transaction, or his knowledge of the object's provenance, that the object in question was not stolen or wrongfully converted, and is not illegally present in the United States.

20 2. Each Director also has the responsibility to ascertain that any proposed new acquisition was not unethically acquired from its source, unscientifically excavated or illegally removed from its country of origin after the date of adoption of this policy. 3. (a) In cases of doubt, the Director should consult widely within the Institution, particularly with those scientists and curators whose interests would be affected by acquisition of the object, and with the General Counsel. Where helpful, a special panel should be created to help pass on the questions raised. (b) In case of a substantial proposed acquisition of foreign provenance whose acceptability is in question, the Institution will contact the competent authorities or corresponding national museums of the probable countries of origin, or the countries whose laws may be affected by the transaction, in order to determine whether the latter can advise the Institution as to the status of the object. If any such object can be demonstrated to form part of the national patrimony of another country, the Institution will take reasonable steps within its power to aid that country in its efforts to effect the object's return. 4. In case the Institution should hereafter come into possession of an object which can be shown to have been acquired, excavated or exported in violation of Rule 2 above, the Institution should proceed as appropriate in each case, to seek to return the object to the donor or vendor or to contact the competent authorities or corresponding national museum in the probable country of origin, to determine what steps might be taken best to preserve the interests of all parties. 5. The policy set forth here should be applied in determining whether to accept loans for display or other purposes. 6. The provenance of acquired objects shall be a matter of public record. A resolution was offered and it was VOTED that the Board of Regents approves the statement on policy of the Institution on museum acquisitions as specified above.

21 [underline]Report on the Smithsonian Priorities Conference[/underline] The following news release summarizes the proceedings of the conference which took place at the Belmont Conference Center, Elkridge, Maryland, from February 20-22, 1973. Representatives from various Smithsonian museums, bureaus, laboratories, support organizations, and central management were in attendance. The conference was the initial step in evolving an Institutional perspective on diverse operating issues which Smithsonian professionals and administrators must address over the next few years. In addressing these issues, the Secretary stated that the common objective should be "to develop the most effective ways of administering so extraordinary an institution, preserving the richness of its variety and the liveliness of its parts, while retaining a general identity and a sense of purpose and direction." It was reported that this news release will be distributed after this meeting to all organizations having an interest in the Institution.

22 [[image - Seal, Smithsonian Institution and drawing of an owl, a branch and the letters A O E]] NEWS from the Office of Public Affairs Smithsonian Institution Washington, D.C. 20560 Telephone: (202) 381-5911 FOR IMMEDIATE RELEASE SMITHSONIAN CONFERENCE CONSIDERS LONG-RANGE GOALS FOR INSTITUTION Broad new goals for the Smithsonian Institution in the decade ahead were proposed at a recent conference of the Institution's bureau of directors and senior administrators. Among the goals are: *To continue to develop exhibits, publications, research, and educational activities that will serve to make the Smithsonian historical and scientific collections a creative resource for the advancement of public knowledge. *To achieve an improved balance of Federal and private support for these and other activities of the Institution. *To remedy deficiencies of space and services in support of the Institution's growing collections and its associated research and educational activities. The lengthy and detailed analysis of the Institution was undertaken at a conference at the Smithsonian's Belmont Conference Center earlier this year. It represented the first step in a process to set a new long-range course for the evolution of the 127-year-old Institution. Participants in the conference included officials from the Smithsonian's museums, bureaus, laboratories, support organizations and central management.

23 The Conference's purpose, according to Smithsonian Secretary S. Dillon Ripley, was to develop "the most effective ways of administering so extraordinary an institution, preserving the richness of its variety and the liveliness of its parts, while retaining a general identity and sense of purpose and direction." Overriding much of the discussion was the need to develop a broader base of institutional support for the activities of the Smithsonian. With the advent of the 1960's there was growing interest in increasing the public's recognition of the importance of the Smithsonian's basic activities, and increasing the public's support of these activities, Mr. Ripley said. A conscious effort has been made in recent years to achieve this support by reminding the Institution's audience that the kinds of science and education done at the Smithsonian are important; and at the same time by seeking increased Federal appropriations. One way in which the Smithsonian has reminded persons about the significance of its science is through the public's growing interest in the environment. "We were studying the environment long before it became a fashionable subject," Mr. Ripley notes. "The Smithsonian's splendid tradition of scientific research in the distribution and evolution of organisms already had won worldwide recognition, and in the sixties strong support was being received from those in the scientific community whose interest had be re-awakened in such traditional institutional research fields. "We have our major collections as an ecological data bank, and our Zoo collections related to the environmental concern over threatened species and the understanding of behavior. We continue to underscore the importance of our collections and research to terrestrial environmental studies, and also to atmospheric studies through the medium of research done at the Smithsonian Astrophysical Observatory, and the Radiation Biology Laboratory.

24 "All these activities fit together and provide a basis from which to develop public support. It has been in this connection that we have been anxious to remind the President and the Congress that because we have organizations such as the Smithsonian Tropical Research Institute and the Chesapeake Bay Center for Environmental Studies, which are involved with collecting, field research, and monitoring, we are capable of carrying on strategic and contemporary activities in the field of the environment. "As far as humanistic activities are concerned, there has been a parallel incentive for the Smithsonian to re-emphasize its interest in the intellectual field, as an institution based in Washington and recognized internationally. By making the Institution visible to scholars of the first rank, and by developing the concept of their coming here to work, the interplay between scholars and the resources on the Mall would be made patent. To this end, we worked to set up the Woodrow Wilson International Center for Scholars as an integral part of the Institution to focus on the traditional role of the Smithsonian as a postdoctoral center where people could perform research. The Center cross-fertilizes international scientists with resident scholars in Washington. The Center's enterprise reinforces the fact that Washington is a great scholarly city." At the same time, in connection with the Smithsonian's educational activities, Mr. Ripley said, it has scholars doing research with its collection. "What it is we are doing with research on collections and the exhibition of objects? What does it mean to the advancement of public knowledge when we have interfaced with these objects? What are we telling the public and what are they learning from us? What is the learning process which the Institution offers the Nation?"

25 It will only be when the public knows the answers to these questions and when the Smithsonian is thoroughly understood to be an educational institution, that we will be able to gain the kind of public and financial support that we need for our programs, and be able to evoke the true meaning of the Smithsonian Institution, Mr. Ripley said. The Institution is funded from three sources for broad and specific operating purposes, it was pointed out at the conference: a) Federal appropriations for general operations; b) Private or non-Federal funds provided for restricted and unrestricted purposes; and c) grants and contracts from Federal agencies and foundations for specific projects, primarily research. Historical trends covering the last decade indicate the following: --A steadily rising Federal appropriation which now provides about 77% of total Institution operating funds. Federal "Salaries and Expenses" funds now approach 52 million. On a percentage basis, the historical application of this appropriation to each program category (e.g., science, history and art, etc.) has remained remarkably stable. --A steady decline in the percentage of Institutional resources coming from grants and contracts (from 31% in 1960 to 15% in 1972), although the dollar amount is beginning to rise. The fiscal year 1972 level was $9,688,000. --A relatively stable percentage of operating funds provided by private funds (7% or 8% since 1960). The dollar level is low, however, amounting to only $4,740,000 in fiscal year 1972. Of this figure about $4,100,000 are for purposes restricted by the donors, and only the remainder is available for general operators of the Institution. Major suggestions resulting from the conference, which may affect the future operations of Smithsonian activities and programs, can be itemized as follows: A) The development of a broader base of Institutional support and a larger constituency are of high priority. New ways must be found to demonstrate the value of the Smithsonian's basic and traditional interests in the environment, and the importance of its role as an educational and cultural institution.

26 B) Institutional management will give high priority to obtaining a better funding balance for support activities (security, maintenance, information services, etc.) for the coming year, in order to bring them more nearly in line with program requirements. In addition, resources will continue to be organized to provide a more responsive delivery of support services to program activity. C) Specific criteria for reviewing proposed new programs should be developed, both centrally and within bureaus. The review criteria should include conclusions about the basic compatibility of the proposed program with the Institution's mission and with current activities. D) In conjunction with the annual budget formulations, a review of current activities will attempt to improve on the identification of areas where base resources could be directed to higher priority items. E) Concerted efforts to reach new audiences through television and other media are of high priority. The Washington Metropolitan Area should be more effectively utilized as an experimental laboratory in developing new approaches to Institutional exhibition and educational activities. Teacher workshops, commercial publishing arrangements, and traveling exhibits are areas which will receive greater Institutional management attention. F) Additional facilities and resources are needed for curation, conservation, and registration of collections. These requirements need to be documented and communicated to the President and Congress. G) Private funding should expand. A fund raising campaign is a possibility together with better bureau coordination in Institutional development efforts. Chief concerns over the new few years include rebuilding the Institution's private working capital and improving the product development program. ***** 5-11-73 SI-123-73 [[overline]]For further information contact:[[/overline]] [[underline]] Mary Krug 381-5911[[/underline]]

27 APPROACH BY THE AMERICAN TYPE CULTURE COLLECTION TO BECOME PART OF THE SMITHSONIAN INSTITUTION The American Type Culture Collection (ATCC) operates a new million dollar facility in Rockville, Maryland. This facility was built by a grant from the National Institutes of Health (NIH) and the National Science Foundation (NSF). The building houses a staff of about 35 who maintain a collection of live colonies of virus, bacteria and fungi. These are all pure strains and are used in research by various government agencies and by private pharmaceutical companies. The facility is thus a center for the taxonomy of these organisms -- a kind of combination zoo and museum. The trustees of the ATCC would like the Regents to consider making the ATCC part of the Smithsonian so that this organization would have a direct approach to Congress. It presently operates on a budget of about $1.5 million a year, about 60% of which are grants from NSF and NIH, and the balance from the sale of goods and services to the big drug companies. The trustees are concerned about the decline in grant support they are receiving from NSF and NIH. The operation of the ATCC is only of peripheral interest to the Smithsonian. No bureau of the Institution uses its services. I can think of no reason why it should become a part of the Smithsonian, but thought that it was important for the Regents to know that we had been approached. They might be subject to lobbying pressure directly. The Board of Regents concurred in accepting this report.

28 [[underline]]Major Personnel Changes[[/underline]] Mr. Ripley brought to the attention of the Executive Committee and the board of Regents the following two major personnel vacancies. [[underline]]Director, National Museum of History and Technology[[/underline]] Dr. Daniel Boorstin has tendered his resignation as Director of the National Museum of History and Technology effective October 1973. He will remain as a senior historian of the Museum and will be concerned largely with research and writing. A search committee is now actively seeking potential candidates. [[underline]]Director, Woodrow Wilson International Center for Scholars[[/underline]] The Act of 1968 establishing the Woodrow Wilson International Center for Scholars (WWICS) in the Smithsonian also established a Board of Trustees. The Board has the authority to appoint and fix the compensation and duties of the director and such other officers as may be necessary for the efficient administration of the Center. The former director, Mr. Benjamin H. Read, recently resigned and the search committee appointed by Mr. William J. Baroody, Chairman of the Board of Trustees, includes the Secretary of the Smithsonian Institution. They are now actively seeking candidates for the position.

29 [[underline]]Settlement of the Tecumseh Case[[/underline]] During the negotiations for the settlement of the Tecumseh case, there were certain conditions requiring immediate action on the part of the Smithsonian. It is to be noted that with the concurrence of the Chairman of the Executive Committee, a satisfactory settlement was concluded. The Regents were requested, therefore, to endorse the action of the Executive Committee as set forth in the following papers. The following resolution was proposed and it was VOTED that the Board of Regents endorses the action of the Executive Committee regarding settlement of the Tecumseh case.

30 [[underline]]MEMORANDUM[[/underline]] April 26, 1973 SUBJECT: Report on the Settlement of the "Tecumseh Case" (Expeditions Unlimited, Inc. v. Smithsonian [[underline]]Institution - Civil Action No. 55-71) [[\underline]] In a prior memorandum, dated January 11, 1973, the origin of this action was outlined and its progress to that date. To recapitulate briefly: in December 1972 a jury verdict was rendered against the Smithsonian in favor of Expeditions Unlimited, Inc., in the amount of $212,000, based upon the plaintiff's claim that there was a relationship between the two parties which amounted to a contract, the breach of which by the Smithsonian entitled EUI to recover damages. Following the jury verdict, the Justice Department, which has represented the Institution throughout this case, filed motions for [[underline]]judgment notwithstanding the verdict[[/underline]], and for a new trial. Judge Oliver Gasch, who tried this case, heard the motions and took the matter under advisement. In a subsequent conference in his chambers, the judge indicated that he was inclined to grant the motion for a new trial; however, he indicated that he was inclined to award to the plaintiff approximately $150,000 based upon a number of equitable issues that had been reserved for decision by the court, and on which he had not yet ruled formally. Following the above statement by the court, the parties agreed to dismissal of all proceedings upon the payment to EUI by the Smithsonian of $150,000, without interest. The settlement agreement has been signed, and the plaintiff has requested dismissal with prejudice of the action, following receipt of a United States Treasury check in the amount of $150,000. This settlement has been paid from the residual of obligated but unexpended funds appropriated in prior years to the Smithsonian, for which the Institution has a credit in the United States

31 Treasury. These funds are available for obligations that arose, as did that in favor of EUI, in such prior years. These residual funds frequently are used for the settlement of contingent liabilities that become fixed in a subsequent year. The amount of the settlement and the method of payment have been discussed with Regent James E. Webb, as reflected in the attached letter from Mr. Webb to the Secretary, dated April 9, 1973. In the opinion of our General Counsel, this transaction represents a proper expenditure of federal funds for the favorable settlement of a liability that was created in furtherance of the activities of the National Armed Forces Museum Advisory Board.

32 1771 N Street, N.W. Washington, D.C. 20038 Area Code 202 293-5516 April 9, 1973 The Honorable S. Dillon Ripley Secretary The Smithsonian Institution Washington, D.C. 20560 Dear Dillon: This is to confirm the discussions I have held as Chairman of the Executive Committee with Mr. Wheeler and others who have been handling the efforts of the Smithsonian to reach a proper settlement of the Tecumseh case. My understanding is that the judge himself suggested the amount of the settlement and that both the Smithsonian attorneys and the attorneys for the plaintiff have agreed at the level suggested by the judge. I understand further that there is an immediate need for payment of the settlement as one element in the agreement to it. Under the circumstances I believe the Executive Committee will fully support your action in making this settlement and its payment from the proper funds of the Smithsonian which may be available for this purpose, which I understand to be the residual from obligated but unexpended appropriated funds. By copy of this letter to the Chancellor and the other members of the Executive Committee I am letting them know that I have taken this position in order for you to proceed expeditiously to make this settlement. Sincerely yours, [signed] James E. Webb cc: Chancellor Burger Mr. Burden Dr. Haskins

33 [[/underline]] Regents' Meeting in January 1974 [[/underline]] It has been proposed that the January 1974 meeting of the Board of Regents might take place at the Smithsonian marine research facility in Fort Pierce, Florida. The Fort Pierce Bureau is presently conducting research in a variety of projects involving, for example, pressure effects on marine organisms, the ecology of tropical waters and underwater archeology. To accomplish this an oceanographic vessel, the R/V JOHNSON has been built with special facilities for servicing a research submersible. The submersible accommodates a five-man research team and has reached to 1,000 ft. depths. Ocean trials currently show that this equipment has successfully completed trial runs and programs are underway. The dates of January 25, 26, or 27, 1974 (Friday, Saturday, or Sunday) were proposed to the Board for this meeting. The consensus of the Board was favorable for having the meeting at Fort Pierce on one of the dates mentioned above. Final arrangements will be worked out with the members of the Board. *****************

34 The following proposed dates for the fall meetings were approved. Executive Committee: Tuesday, September 11, 1973, in New York City at Carnegie Mansion for luncheon Board of Regents: Friday, September 21, 1973, at 4 p. m. Respectfully submitted: /signed/ James E. Webb, Chairman Executive Committee ************* A motion was offered and it was VOTED that the Board of Regents approves the Report of the Executive Committee and directs that it be included in the minutes of the present meeting.

35 [[underlined]] Report of the Investment Policy Committee [[/underlined]] In the absence of Mr. Burden, the report of the Investment Policy Committee was give by Mr. Wheeler, Treasurer of the Institution. Mr. Wheeler reported that at its meeting on April 30, 1973, the Smithsonian Investment Policy Committee reviewed the performance of our three investment managers since their appointment as of July 1, 1971. The results for the Institution's four investment funds are shown in attached Exhibit A. Results for the 21 months' period (ending March 31, 1973) and for the last quarter of this period, in which stocks declined sharply, compared with performance of market averages in the same periods are summarized below (based in all instances upon total return -- market appreciation or depreciation plus interest and dividend yield): [[3 column table]] | 21 Months' Period Ending Mar. 31, 73 | Months' Period Ending Mar. 31, 73 Freer Fund | + 14.7% | -8.1% Consolidated Fund | + 19.6 % | - 6.3 % Special Endowment Fund | + 10.0 % | - 7.5 % Endowment Fund #3 (J&J) | [[underlined]] + 25.0 % [[/underlined]] | - 8.0 % Dow Jones Industrial Avgs. | + 12.6 % | - 5.9 % Standard & Poors 500 Stocks | + 17.5 % | - 4.6 %

36 Thus the Freer and Consolidated funds have performed about as well as the average, or a little better, over the entire period. The small Special Endowment Fund has done slightly worse and Endowment Fund #3, largely as the result of the excellent record of Johnson & Johnson stock itself, has done much better than average; holdings of this stock have now been diversified and reduced from about 120,000 shares to less than 40,000 shares. During the first quarter of 1973 our funds all declined slightly more than the averages, an experience believed common to a great many endowment portfolios since stocks not represented by the averages have in general shown considerably greater declines in this period than those represented in these weighted averages. As a result of this review and thorough discussions with all of the investment managers, the Committee agreed unanimously (only Mr. Greenewalt being absent from the meeting) that our funds are being handled in a satisfactory manner.

[[page number]] 37 [[/page number]] SMITHSONIAN INSTITUTION [[underlined]] INVESTMENT FUNDS SUMMARY [[/underlined]] ($1,000's) Market Values [[underlined]] By Fund [[/underlined]] | Jun 30, 1971 | Dec 31, 1971 | Dec 31, 1972 | Mar 31, 1973 [[line across page]] [[underline]] FREER FUND (TRP & TDPL) [[/underline]] | Cash | 14 -% | 19 -% | 285 1% | 685 3% | | Bonds | 5,710 31 | 4,139 21 | 2,731 12 | 2,481 12 | | Cv Bds & Pf | 638 3 | 4,843 24 | 3,208 14 | 2,408 12 | | Common | 12,444 66 | 11,120 55 | 16,282 73 | 14,858 73 | ------ --- ------ --- ------ --- ------ --- | Total | 18,805 100% | 20,181 100% | 22,506 100% | 20,432 100% | | Value Index | 100.0 | 107.3 | 120.2 | 109.0 | | Total Accomp | 100.0 | 109.1 | 124.8 | 114.7 | | Inc/Yr. |711 - 3.8% Mkt|692 - 3.4% Mkt|918*- 4.1% Mkt|918* - 4.5% Mkt| [[line across page]] [[underline]] CONSOLIDATED FUND (TDPL & DPB) [[/underline]] | Cash | 4 -% | 195 2% | 417 3% | 1,321 10% | | Bonds | 3,676 32 | 3,814 31 | 1,470 10 | 1,470 11 | | Cv Bds & Pfd | 525 5 | 577 4 | 468 3 | 77 1 | | Common | 7,203 63 | 7,737 63 | 11,745 84 | 10,288 78 | ------ --- ------ --- ------ --- ------ --- | Total | 11,408 100% | 12,323 100% | 14,100 100% | 13,156 100% | | Value Index | 100.0 | 107.6 | 122.9 | 113.8 | | Total Accomp | 100.0 | 109.7 | 127.6 | 119.6 | | Inc/Yr. (T.R.) |574 - 5.0% Mkt|592 - 4.8% Mkt|575*- 4.1% Mkt|575* - 4.4% Mkt| [[line across page]] [[underline]] ENDOWMENT FUND NO. 3 (DPB, TRP, TDPL) [[/underline]] | Cash | - -% | 20 -% | 96 1% | 2,061 15% | | Bonds | 796 6 | - - | 371 2 | - - | | Cv Bds & Pfd | - - | 305 3 | 975 6 | 366 3 | | Common - Other | - - | 492 4 | 5,697 37 | 6,875 48 | | J&J Stock | 11,531 94 | 11,603 93 | 8,430 54 | 4,891 34 | ------ --- ------ --- ------ --- ------ --- | Total | 12,327 100% | 12,420 100% | 15,569 100% | 14,193 100% | | Value Index | 100.0 | 102.2 | 134.8 | 123.5 | | Total Accomp | 100.0 | 102.5 | 135.8 | 125.0 | | Inc/Yr (T.R.) |395*- 3.2% Mkt|395*- 3.2% Mkt|485*- 3.1% Mkt|485* - 3.4% Mkt| [[line across page]] [[underline]] SPECIAL ENDOWMENT FUND (DPB) [[/underline]] | Cash | 31 2% | 8 1% | 79 5% | 414 29% | | Bonds | 222 16 | 38 3 | - - | - - | | Cv Bds & Pfd | 309 23 | 148 11 | 272 18 | 120 9 | | Common | 795 59 | 1,123 85 | 1,164 77 | 864 62 | ----- --- ----- --- ----- --- ----- --- | Total | 1,257 100% | 1,317 100% | 1,515 100% | 1,398 100% | | Value Index | 100.0 | 97.1 | 113.0 | 103.8 | | Total Accomp | 100.0 | 99.2 | 118.9 | 110.0 | | Inc/Yr | 61*- 4.5% Mkt| 61*- 4.6% Mkt| 31*- 2.0% Mkt| 31* - 2.2% Mkt| [[double line across page]] [[underline]] STOCK MARKET AVERAGES - TOTAL ACCOMPLISHMENT INDEX [[/underline]] (6/30/71 = 100.0) | D-J Industrials | 100.0 | 101.7 | 119.7 | 112.6 | | S&P's 500 Stocks | 100.0 | 103.9 | 123.2 | 117.5 | [[double line across page]] [[underline]] NOTES [[/underline]] : * Based on Total Return Concept of Income to be Withdrawn. ** [[underline]] J&J Stock [[/underline]] | #Shares | 119,800 | 117,800 | 64,600 | 40,300 | | Mkt Val/Sh | 96-1/4 | 98-1/4 | 130-1/2 | 121-3/8 | | Total Mkt Val. | 11,531 | 11,603 | 8,430 | 4,891 | | Div/Sh/Yr | 43[[c]] | 43[[c]] | 44.72[[c]] | 44.72[[c]] | | Div Inc/Yr | 51 | 51 | 29 | 18 | [[double line across page]]

38 [[underline]] Procedure for the Naming of Exhibit Halls in the Museums [[/underline]] Senator Fulbright had proposed by letter dated May 1, 1973, that an item be added to the agenda for discussion, namely, the procedure for the naming of halls in the various museums. He wished to register his disapproval of the action designating the Luce Hall of News Reporting and thought this kind of action should be submitted to the Board of Regents. Mr. Ripley explained that the public acknowledgement of gifts and other contributions to the Smithsonian has taken a variety of forms. These have ranged from the affixing of labels and plaques on individual objects to the naming of buildings (Freer, Hirshhorn) and indeed the naming of the Institution, which was an explicit condition of Mr. Smithson's bequest. Thus we find today such designations as the Johnson Gallery of paintings (at the National Collection of Fine Arts), the Chester Dale Collection Galleries and The Samuel Kress Collection of paintings (at the National Gallery, the Doubleday Lectures (at the National Museum of History and Technology) and the Mellon Lectures (at the National Gallery). Similar examples could be multiplied almost indefinitely both within the Smithsonian and in other public and private museums, in universities, hospitals, and the like.

39 The role of the Board of Regents in this area has not been explicitly laid down as a matter of policy. As a matter of practice, it is clear that the Regents have not generally been involved in decisions about the public acknowledgement of individual objects given to the Institution, and [[underline]] have [[/underline]] been involved in decisions about the naming of buildings after benefactors. The question is where the line is to be drawn between these two extremes. Again in practice, that line seems to have been drawn in terms of two considerations: the size of the gift, and the permanence of the commitment to recognize it publicly. On both counts, the Luce Hall of News Reporting would seem to fall toward the lower end of the scale, and for this reason the Regents were not asked to approve it in advance. The Luce Hall of News Reporting, successful thought it is, is a relatively small exhibit in a very large museum. Constructed with the help of a $250,000 gift from Time-Life Incorporated, it was named for an important, deceased figure in the history of American journalism. Its content was in no way designated to commemorate Mr. Luce or any of his enterprises, which are treated precisely as that would have been in any event; the donors exercised absolutely no control over any aspect of the hall. Furthermore,

40 the hall is in no sense a permanent structure and its present name can be changed whenever the museum staff feels the time has come to make substantial changes in the exhibit. The consensus of the Board of Regents was that they should be asked to approve the naming of any public Smithsonian building and also the public use of the donor's name in connection with a substantial gift, such as in the naming of an exhibition hall. The Secretary stated further that a memorandum would be sent to all bureau directors directing that any proposal to name any building or part of a building, or any exhibit or collection of objects, after a person or corporation should be referred to the Secretary for referral to the Board of Regents, prior to the making of any commitment to a potential donor.

41 [[underlined]] STATUS REPORTS [[/underlined]] [[underlined]] Construction of the National Air and Space Museum [[/underlined]] Progress to date has been excellent. Our schedule indicates that we will be substantially complete in March 1975 and will receive the building for occupancy in May 1975. Total projected project costs are $41,000,000. Fourteen of the twenty-two separate construction contracts proposed for the project have been awarded. Awarded contracts total $17,702,258. Work is 4.9% complete against a projected completion of 4.7%. The watermain relocation contract is substantially complete, the excavation work is nearly complete, foundation work is three weeks ahead of schedule. Structural steel and steel decks are being fabricated. Approximately 25,000 sq. ft. of marble has been sawed into slabs. Marble for approximately twice that quantity of slabs has been quarried. Tests for the window wall and skylights and retesting of the marble suspension system have been scheduled. Steel erection will start in May 1973. At this point, steel is the critical element. Metal decks, concrete slabs and marble follow the steel in that order. We plan to purchase carpeting through a supply contract to be awarded in December 1973.

42 [[underlined]] Construction of Hirshhorn Museum and Sculpture Garden [[/underlined]] Mr. Ripley reported that we are finally within sight of completion of the Hirshhorn Museum and Sculpture Garden. Total completion of the entire project is now estimated for mid-November 1973. Under this timetable we will begin to get beneficial occupancy of parts of the building, starting at the top, by July. This will permit us to begin the installation of storage screens, equipment, carpets and furniture during the summer. At the same time, the General Services Administration inspectors will be examining the various parts of the building as the are completed and the contractor will be correcting any defects and omissions. Also at the same time, the heating, cooling and humidity control systems will be checked out and adjusted. If all goes as planned, we will be occupying and using very substantial parts of the building by the end of the summer. And by mid-November the building and garden should indeed by totally complete. If this schedule can be met we should be able to meet the May 1974 opening date.

43 [[underlined]] Paid Parking at the National Zoological Park [[/underlined]] The minutes of the Board of Regents' meeting of January 24, 1973, outlined our plans for the inauguration of paid parking at the Zoo on approximately April 1, 1973. We experienced some unavoidable delays in securing the contract for paving modifications to the existing parking lots but they were accomplished incrementally to insure continued availability of public parking. Paid parking was initiated on May 7. The gross receipts for the first three days totaled $1,720, and estimates for a week are running about $5,600. After operating the parking lot for a year we will have a much better idea of how we might plan the large parking facility for the future.

44 [[underlined]] Legislation [[/underlined]] As requested by the Board of Regents at its meeting on January 24, 1973, legislation was introduced in the Senate by Senators Fulbright, Jackson, and Scott as follows: S. 856 - A bill to reserve a site for the use of the Smithsonian Institution; and S. 857 - A bill to authorize the Smithsonian Institution to plan museum support facilities. Both bills were referred to the Senate Committee on Rules and Administration. In the House identical bills, H. R. 4540 and H. R. 4541, were introduced by Rep. Minshall and were referred to the Committee on House Administration. Information is currently being prepared to justify these requests in anticipation of hearings on this legislation. With regard to the National Museum Act, although the reauthorization of appropriations approved by the Congress in 1970 provides funding to the end of the fiscal year 1974, it is recommended that a bill for the further extension of this authority be introduced in this session to allow for its consideration well in advance of next year's hearings on Smithsonian appropriations for fiscal year 1975. The Regents approved submission of this legislation.

45 [[underlined]] Piracci Claim [[/underlined]] On February 26, 1973, we reported to the Executive Committee and the Board of Regents the status of the Piracci Claim. As of this date there has been no further action. The report at that time was as follows: "The claim by the Piracci Construction Company is being handled by the General Services Administration, which has had full responsibility for all contracting, design, and construction work on the museum, as is customary in federally-funded construction projects. The Piracci Company is seeking additional funds for work which the General Services Administration believes the contractor was obligated to perform within the original contract price. In any event, however, this claim does not represent any increase in the scope of work or extent of the museum building. "The substance of the claim now being heard before the General Services Administration Board of Contract Appeals is highly technical, involving the legal meaning of specifications in the contract and directions to the contractor. At present we have no way of telling whether the contracting agency will be adjudged liable to the contractor. This hearing is limited to the issue of liability only. If the contracting agency should be found liable, a further hearing could be required to determine the amount of any liability. We do not expect any decision in the near future, especially as to a definite amount. The contractor and his subcontractors either have filed or referred in correspondence to additional claims. These claims will have to be litigated through the same process."

46 [[underlined]] The Festival of American Folklife [[/underlined]] Mr. Ripley advised that the seventh annual Festival of American Folklife will be jointly sponsored for the first time as the National Park Service participates with the Smithsonian Division of Performing Arts in producing what has become the largest annual event in the Nation's Capital. The nine-day festival will be held between June 30th and July 8th bordering both sides of the reflecting pool at the foot of the Lincoln Memorial. Metro construction on the Mall forced relocation of the event. This summer's festival marks the establishment of the Bicentennial format which will characterize the structure of our Folklife Festivals through the four-month presentation planned for the summer of 1976. The four themes are: --Native Americans, presenting regional cultures of American Indian tribal groups, this summer from the Northern Plains; --Working Americans, which we are producing with the cooperation and support of the Department of Labor and the AFL/CIO, presents the skills, technology and lore of our craftsmen, industrial and agricultural. This summer will focus on workers who build our shelters, be they teepees, log structures or tract houses;

47 -- Regional Americans, an extension of our practice of presenting a state at each fesitval, will feature the Commonwealth of Kentucky; -- Old Ways in the New World is an acknowledgment of the fact that our cultural fabric consists of strands which can still be identified in terms of their countries of origin ... here our field research programs in the U. S. and abroad will permit us to bring together American traditional forms alongside the surviving cognate forms from the mother country. This summer the "Old Ways" program, presented in conjunction with the Government of Yugoslavia, the Serb National Federation and the Croatian Fraternal Union, will bring together Serbian and Croatian American musicians, dancers, cooks, and supporting participants with their counterparts from the corresponding Republics in Yugoslavia. In addition, the "Old Ways" program will focus on a preview of next summer's British Isles presentations with fiddlers, ballad singers and dancers from the U.S., Britain, and Ireland.

48 [[underlined]] Freer Gallery of Art 50th Anniversary Celebration [[/underlined]] Mr. Ripley reported that the continuation of the 50th anniversary celebration of the Freer Gallery of Art will include the presentation of the Freer Medal for Chinese Art to Mr. Laurence Sickman and opening of an exhibition on Chinese Figure Painting on September 11, 1973; a symposium on Chinese Figure Painting will take place on September 12 and 13, 1973; presentation of the Freer Medal to Professor Roman Ghirshman will be held on January 16, 1974; and, there will be a symposium on Islamic Ceramics on January 17 and 18, 1974.

49 [[underlined]] Compensation of Senior Positions [[/underlined]] Discussion of the compensation of senior positions took place in executive session. At the conclusion of the discussion Dr. Haskins dictated the following: The subcommittee of the Board of Regents which was established to consider the salaries of the senior level positions of the Smithsonian staff made the following recommendations which were approved by the Board of Regents: 1. That the Secretary's salary be increased from $52,500 to $59,000 and that his salary will be subject to reconsideration by the Board of Regents whenever there is a new ruling affecting executive level salaries by the Cost of Living Council. 2. That Robert A. Brooks be named Under Secretary of the Institution and that he be transferred to the private roll of the Institution at a salary of $42,500 per annum. 3. That the Secretary recommend certain of the existing General Schedule level positions be changed to Executive Level V by requesting that legislation be introduced by the Congressional Regents.

50 The meeting adjourned at 6:40 p.m. and the Board of Regents joined their wives and other invited guests for dinner in the Great Hall and for presentation of the James Smithson Society medal to Mr. Joseph H. Hirshhorn by the Secretary. Respectfully submitted: [[stamped]] S. Dillon Ripley [[/stamped]] [[signature line]] S. Dillon Ripley, Secretary Appendix A: Draft of television contract

APPENDIX A APRIL 25, 1973 DRAFT THE WOLPER ORGANIZATION INC. Smithsonian Institution 1000 Jefferson Drive, S. W. Washington, D. C. Gentlemen: This will confirm the following agreement between us: 1. The purpose of this agreement is to establish the framework for a working relationship, and the terms and conditions, under which we, (Wolper) shall develop, license, produce, and distribute, one or more television programs involving the exhibits, activities and facilities of the Smithsonian ("you"). It is understood that "the Smithsonian" herein does not refer to the independently administered National Gallery of Art, Kennedy Center for the Performing Arts, or the Woodrow Wilson International Center for Scholars.

2 2. We have agreed to undertake the development of a format and sales presentation for a proposed series of one-hour special television programs that would be suitable for prime-time network television broadcast. We shall discuss and consult with designated members of your staff the development thereof, and the final materials shall be subject to your approval as hereinafter provided. Should it appear that prime-time television program formats other than one hour specials are desirable and suitable to your purposes, we agree to explore mutually the feasibility of producing such programs within the framework of this contract. We shall offer these programs for initial licensing either by one or more sponsors and/or one of the three major television networks for telecast commencing during the 1974-75 broadcast season. We would assume full and sole contractual responsibility with the sponsor and/or network for the production and delivery of the completed programs, for the content thereof, and would bear full financial responsibility for the cost of production, without any financial liability or contribution on your part. We shall bear the basic responsibility for the creation of the programs, including development of subjects, treatment outlines and scripts. Smithsonian personnel will not be required to develop such creative

3 efforts, though they will of course be available through your designated official, to cooperate in finding potential subjects for the programs, and to review the factual content of programs dealing with the areas of their expertise. Subsection 4A (4) below takes into account those cases in which Smithsonian personnel may be asked, subject to your policies, to perform specific services on or in connection with the programs under separate agreements with us. The subjects to be included in the programs, which shall include topics illustrating the breadth of interests of the Institution in art, history and science, and be capable of presentation in such a way as to illustrate the policies, doctrines and practices utilized by the Smithsonian n the pursuit of these interests, and the actual production thereof, will be subject to certain reviews and approvals on your behalf as hereinafter provided. 3. While it is understood that we shall have final creative control over the production of the programs, in order to preserve and protect the reputation and image of the Smithsonian, to insure the accuracy and authenticity of the content of the programs, and to take into account the responsibilities of the Smithsonian as a public institution, the following procedures and approvals shall apply:

4 A. The subjects to be included in, the producer, the writer, and the narrator of each program shall be subject to the absolute approval of the Smithsonian. B. An official specifically designated by the Smithsonian for each program shall verify the accuracy and authenticity of the content of the programs, utilizing relevant Smithsonian experts, and serve as the authoritative focal point of contact, coordination and control for said program. No material will be included in a program which is deemed by the Smithsonian to be inaccurate or misleading and is so designated by the said official. C. No materials which you deem to be in bad taste or to reflect unfavorably upon or which shall be detrimental in any way to the reputation and standing or the effectiveness of the Smithsonian in the discharge of its responsibilities shall be included in any program. D. The designated official for a specific program will be provided in advance with copies of outlines and scripts of the programs for which he is responsible and such officials shall have the right to view the rough cut and final cut of the programs for which they are designated in order to implement the foregoing.

5 The designated official or his representative may of right be present during the photography of episodes to be included in the programs, and the director shall give due consideration to his comments. You shall be given 7 business days' notice in advance of availability of outline, script, rough cut, and final cut, and you shall have 7 business days after receipt to make objections at the outline and script stages; 6 business days at rough cut stage. Objections to final cut must be made at the screening; it being understood that because of the number and duties of the Smithsonian personnel involved, the screening shall, at your option, be held in Washington. If you require changes to be made in the outline, script or film cuts submitted for review, we agree to make the necessary changes and resubmit the revised materials to you within a reasonable time. You shall there upon have 6 additional business days after receipt in which to determine whether the changes are satisfactory. If after review of the final cut we have included material to which you have duly objected on proper grounds, then you have the absolute right to prohibit completion of the film under this contract. E. It is further understood and agreed that under no circumstances shall you be held responsible for costs incurred by us as a result of the exercise of your rights of approval hereunder.

6 4. In connection with the production and telecast of the programs hereunder, you have agreed to, and do hereby, grant to us the following rights: A. Subject to the limitations provided in this agreement, and for a period terminating as providing in paragraph 8, but not later than June 30, 1978, the right to offer and produce programs for television utilizing the name of, official identification with, and official endorsement of the Smithsonian, and, in conjunction therewith: (1) The exclusive right to use the name "Smithsonian," or "Smithsonian Institution" as part of the title of the programs produced hereunder, the exact language and the exact form of the credit to be afforded to the Smithsonian and any component thereof shall be subject to your approval; you agree not to authorize the use of these names as the title or sub title of any other television programs, or to authorize any other use subject to the other provisions of this agreement. (2) The right (for ourselves, sponsors, and networks) to use your name, trademark, and insignia solely in connection with the advertising and promotion of the telecast of the programs produced hereunder, subject to your approval as to taste and content, but no endorsement of any product or service may be implied from such use.

7 (3) The right to film appropriate facilities, exhibits, materials, events, and activities of the components of the Smithsonian Institution, subject to your approval of the appropriateness and the specific times, places and other operational requirements. (4) Access, arranged by the official designated under paragraph 3. B., to available research materials, writings, and members of your professional staff for advice and consultation in the preparation of the programs hereunder, it being understood that we may enter into agreements to separately employ and pay certain staff members to render specific services on the programs subject to your policies and approval as communicated to us by the official designated under paragraph 3. B. (5) Subject to effective copyright or other legal restrictions or basic Smithsonian policy, the right to photograph and reproduce for use, without compensation, any works, films, photographs, and other objects, materials, and things owned by you. In the event the right to reproduce any such material belongs to third parties, we agree to obtain all necessary permissions and releases.

8 B. We acknowledge that the responsibilities of the Smithsonian as a unique national institution will require it, from time to time, to allow others access to its exhibits, facilities, services and personnel for television purposes, and it is therefore understood that: (1) Nothing herein is intended to preclude television coverage of newsworthy and educational events of public interest. (2) Nothing herein is intended to preclude the Smithsonian from supplying materials to or permitting filming of its exhibits, activities and facilities by other television producers for programs on specific topics and subject matters provided that any such permission and use shall specifically limit the use of the name Smithsonian in the title of the program, and in the advertising and promotion, to areas where such permission is of real significance in the carrying out of the Smithsonian mission as a unique national institution supported in large measure by public funding. If the subject matter to be filmed is similar to or would conflict with the subject matter of programs produced or planned under this agreement, the Smithsonian will confer with Wolper before a decision

9 and grant such permission only in cases where there is an over-riding public interest need to do so; it is understood that this decision shall be at the sole discretion of the Secretary of the Institution. The latter provision is limited to a period of up to six months after the initial network telecast of such a program. (3) Nothing herein is intended to preclude the Smithsonian from entering into agreements for the production of programs for public television distribution, funded by non-profit organizations or by government sources, with appropriate credit to the Smithsonian, provided that such programs do not bear the name of the Smithsonian in the title, and that the formats differ from, and the subjects do not conflict with, those of the programs produced under this agreement. (4) Nothing herein is intended to preclude individual professional experts of the Smithsonian staff from appearing in television programs relating to their fields of activities, provided the programs and the publicity and advertising of such appearances and for such programs do not use the name of the Smithsonian in a manner which violates the basic premise of this agreement or imply participation by the Smithsonian in a form inconsistent with such premises.

10 It is expected that the word "Smithsonian" will be included in identifying the job title of the individual professional expert in the material related to such appearances. (5) Smithsonian shall have the right to produce, or authorize others to produce, television programs designed especially for children, provided that: (a) The network and sponsor of the programs produced hereunder both approve; or (b) The children's series is to be funded solely from non-profit, non-commercial sources, exhibited over public or educational television facilities, and shall be different in purpose, format, subject matter, and style from the programs to be produced hereunder; (c) Starting with the 1975-76 broadcast season the children's series to be designed for a lower age bracket than the prime-time programs would appeal to, to be aired before five o'clock p.m., and not involving subject matter which is similar to or would conflict with the subject matter of programs produced or planned hereunder, for sponsors whose products to be advertised do not compete with products to be advertised by sponsors of the programs hereunder, under a licensing agreement whereby Smithsonian will receive a substantial consideration;

11 (d) The Secretary of the Smithsonian shall find that there is an over-riding public interest in the presentation of the subject matter to children. (5) Before Smithsonian undertakes any other major national television projects, you agree to review such projects with us, and consider them in light of our current production plans, our commitments to and interests of the sponsor(s) and network, and the public responsibilities of the Smithsonian. You shall not participate in any other such projects contrary to the basic provisions of this agreement. We will provide you with written comments on any such other television projects reviewed by us within 14 business days of their submission to us. 5. For the rights herein granted to us, we agree to pay you, and you hereby accept the following: A. A royalty based upon the total gross revenues derived by us from any television programs produced hereunder from all sources, including all forms and uses, throughout the world, as follows: (1) Seven and one-half (7 1/2%) percent of the first $350,000 of such revenues from the original network telecast of each so-called special program;

12 Ten (10%) percent of such revenues in excess of $350,000 for each such special program; (2) Ten (10%) percent of the gross revenues derived by us from network repeats, domestic and foreign syndication, pay T.V., cable T.V., and all other subsidiary sources of income derived from each such special program; Accountings and payments due hereunder shall be rendered on a quarterly basis. B. As minimum guarantee payments, which shall constitute advances against the royalties provided in A above: (1) Upon execution of this agreement, a non-returnable advance of ten thousand ($10,000) dollars against the royalties due hereunder; (2) For each one-hour special program produced hereunder - $30,000. Payments under this sub-paragraph B(3) shall be made one-half upon the commencement of principal photography and one-half within fifteen (15) days after telecast of the particular program, except that

13 payment of 1/2 of the royalty due in respect of the first program shall be made not later than 60 days prior to the scheduled commencement of principal photography of the first program hereunder. 6 A. We agree to assign an employee who shall serve as liaison representative with you in connection with the production of each program hereunder, and that he shall be available in Washington for such times as shall be necessary to facilitate the exchange of information and comments during periods of production. B. Smithsonian shall be reimbursed for any and all out-of-pocket costs that it may be required to incur or disburse for services, facilities, and other needs of the production, in accordance with the following: (1) No reimbursement shall be made for ... (a)Services of Smithsonian staff in connection with interviews by Wolper personnel to ascertain who, and what and where are potential subjects for the programs; (b) Services of any staff persons required to make necessary reviews, approvals, and authentications of scripts, films and other functions assigned by Smithsonian;

14 (c) Normal complements of personnel in buildings and facilities where shooting takes place during normal working hour, unless Smithsonian operating bureaus would normally be charged for such services and personnel. (2) Wolper shall provide Smithsonian through the latter's designated official at least 10 business days in advance with a written schedule of shooting and required location and curator services, and Smithsonian shall supply an estimated budget of out-of-pocket costs required not covered in sub-paragraph (1) above, including but not limited to, overtime, hiring additional personnel, special maintenance and construction, and similar items, which services and facilities and budgets shall be approved in advance by us. Any additional costs for labor and materials, above the estimated budgets shall be borne by Wolper and paid to Smithsonian upon billing, provided the uses of materials and services were duly authorized by Wolper. C. We also agree to provide suitable transportation and per diem allowances for any trips that we shall require of Smithsonian employees in connection with the production of the programs, including any trips to Los Angeles to view the rough cut, and should it be shown in Los Angeles, the final cut of the programs.

15 7. All advertising and promotion material issued or authorized for issue by us, our sponsor or network, relative to the programs shall be subject to absolute approval in writing by your designated official. Once so approved, references to Smithsonian may be used again so long as the references and the format in which they appear are the same as those originally approved in writing, but such references my not be used in any event after June 30, 1988. You agree to cooperate in such activities, and to promote reasonably the telecasts in your magazines, publications, and in other ways which you shall deem appropriate. 8. The term of this agreement shall commence on the date hereof and continue until June 30, 1974, provided that the term shall be automatically extended for one year, until June 30, 1975, in the event we secure a firm commitment for the prime-time network telecast of at least three but not more than four one-hour special programs, during the 1974-75 broadcast season. The term shall similarly be automatically extended on a year by year basis in the event we secure firm commitments for the network telecast of at least three but not more than five one-hour special programs in prime time during the immediately succeeding broadcast season on or before June 30 of each year.

16 All exclusive rights to produce new programs hereunder shall terminate in any event on June 30, 1978, if not terminated sooner. Notwithstanding such termination of the exclusive production rights, we shall have the right to continue to distribute the programs produced hereunder and to advertise them for a period of ten (10) years after the initial network telecast of the last program produced hereunder, but in no event later than June 30, 1988, provided that our right to network syndication shall terminate two years after such last initial telecast, or no later than June 30, 1980. You shall have the right to require us to remove your name and identification from the title and promotion of the programs five years after the initial network telecast of the last program produced hereunder; in such event, you agree to waive your right to such compensation which would be due to you under this agreement for the distribution of such programs not bearing your name and identification. 9. You shall have the absolute right to disapprove the sponsor of any program hereunder for the initial network broadcast, any repeat network telecasts, and of any first syndication sale on a

17 nationwide basis. Any request for approval of a given sponsor may be designated by us as being of special urgency, in which event the sponsor shall be deemed approved if you do not disapprove within three business days. Requests shall be directed to your designated official. You agree to review a list of potential sponsors in advance of our sales effort, and to advise us of which are approved. We will reach general agreement with you as to format and manner of sales presentation before we approach potential sponsors. If such format is materially altered as a result of discussions with a sponsor, we will notify you promptly. It is agreed that sponsors of spot announcements made on a non-network basis and sponsors of any subsequent local syndication of the programs shall not be subject to your approval. We agree that we will not license, or authorize the licensing of, any program for sponsorship by any periodical or publication, or by any product dealing with or relating to personal hygiene, undergarments, depilatories, deodorants, laxatives, anti-perspirants, insecticides, drain and toilet bowl cleaners, oral hygiene products, products which vividly depict bodily disorders or the application of remedies thereto, alcoholic beverages and birth control products, and similar products for any purpose under this agreement. We will work out mutually acceptable card language for the end titles of the programs disclaiming endorsement by Smithsonian of any products and services.

18 10. We shall own all right, title and interest in and to the programs produced hereunder, the copyrights thereto, and the contents as embodied therein, and shall have the right to sell, assign, or otherwise dispose of same, or grant rights in respect thereto subject to the specific provisions of and your rights under this agreement, and subject to your right, title and interest in your name, insignia, trade marks, etc., and photographs of property of the Smithsonian. We agree not to assign our rights under this agreement without your prior written consent. You shall have a right of first refusal to purchase the programs produced hereunder, but not in the event of any merger, consolidation, or other sale of all of the stock or assets of the Wolper Organization. 11. With respect to non-broadcast uses of the programs hereunder, the following shall apply: A. You shall have the right to distribute copies of the programs through your regular self-administered and self-financed lending program at a charge to cover actual out-of-pocket costs, and we hereby agree to waive any right to payments therefor.

19 B. We agree to mutually explore entering into a joint agreement with a major distribution company for the distribution of the programs to educational channels such as schools, libraries, churches, clubs and similar organizations, the net profits of which shall be split between us on a fifty-fifty basis. Net costs shall be determined by subtracting from gross revenues the cost of prints and other materials necessary to fulfilling our responsibilities under such joint agreement, the cost of advertising specifically related to the distribution of such prints, and residual payments to third parties. Any and all expenses incurred with respect to the distribution of these programs under this subparagraph B shall be subject to our mutual agreement. C. The exercise of the right to license the production of video recordings for distribution of the programs produced hereunder to consumers for use in home entertainment systems shall require our mutual approval. Neither of us should enter into any agreement which would serve to limit the ability to exploit this use through any possible person.

20 D. If you shall desire to furnish prints of the programs to schools or other educational institutions without charge, where the costs of the prints are financed by Act of Congress or a charitable foundation, we shall be paid ten ($10) dollars for each print so distributed. E. Unless otherwise precluded by an agreement under B above, we shall have the right to distribute the films for non-broadcast purposes, and the net profits realized by us therefrom shall be split on a fifty-fifty basis. Net profits shall be determined as in subparagraph B above, and may also involve deduction of distribution fees and expenses if such function is not performed by a third party. Such fees shall not exceed those prevailing in the industry. F. As between us, you shall have the sole and exclusive right to publish or have published books or other printed materials from the programs, subject to any rights of third persons employed by us under their contracts or applicable collective bargaining agreements. We waive any right to compensation for ourselves in respect to such uses.

21 G. All uses of the programs hereunder shall be subject to any provisions or restrictions of all applicable collective bargaining agreements. In the event any residual payments are due to any third persons by virtue of contractual or union requirements, you agree to reimburse us for any out-of-pocket costs involved from your distribution activities hereunder. We agree that in entering into contracts with talent rendering services or otherwise performing in connection with these programs, we shall use our best efforts to obtain whatever approvals you require to fulfill our rights under this paragraph 11. 12. A. We warrant and represent that in the making or performance of this agreement we will not violate any laws, orders, or regulations or the rights, legal or equitable, of anyone, that we have the full right to do any and all things called for by this agreement, and that there is no agreement with other persons which would prevent us from including in the programs any substantive area of Smithsonian interest, or from meeting the performance standards of this agreement.

22 B. You warrant and represent that in the making or performance of this agreement you will not violate any laws, orders, or regulations or the rights, legal or equitable of anyone, that you have the full right to do any and all things called for by this agreement. C. We acknowledge that you have advised us of certain continuing rights that NBC and CBS have in television programs heretofore produced under agreements, copies of which have been given to us. D. Nothing herein is intended to prevent you from producing a series of commercially sponsored special television programs on the subject of American contributions to science and technology as a result of the existing proposed project to be supported by the National Science Foundation. Wolper shall have the right of first refusal to contract to produce such series, if Smithsonian is involved therein, and if our exclusive right to produce programs hereunder has not terminated. E. Nothing herein is intended to prevent you from permitting the production of a television special concerning the opening exhibit at the Cooper-Hewitt Museum of Design, which is to be supported under a pending grant from a major industrial corporation.

23 13. A. Wolper will at all times indemnify and hold harmless Smithsonian, its officers, Regents, employees, and agents and each of them, against and from any claims, damages, liabilities, costs and expenses, including reasonable counsel fees arising out of: (1) the preparation, production, rehearsal, existence, or any use of any Special, or any other thing produced by Wolper hereunder, except material that may be furnished by Smithsonian in connection therewith; (2) any act or omission by Wolper or any person whose services shall be furnished by Wolper in connection with any of the foregoing, or; (3) any breach by Wolper of any warranty, representation or other provision hereof. B. Smithsonian shall indemnify and hold harmless Wolper, its offices, directors, employees, and agents of each of them, against and from any and all claims, damages, liabilities, costs, and expenses, including reasonable counsel fees arising out of:

24 (1) the use of any materials or services that may be furnished by the official designated in paragraph 3B above in connection with anything specified in subdivision (1) of such sub-paragraph (A) with the exception of those materials mentioned in 4 A (5) above, for which the Smithsonian does not have the right to permit reproduction; (2) any breach by Smithsonian of any representation, or other provision hereof. C. The indemnitor (party hereto on whom the duty of indemnification is imposed hereunder) will be notified by the indemnitee as soon as reasonably possible of any litigation or any claim coming within the purview of the indemnity and the indemnitor shall at its own cost and expense assume the defense of any such litigation or claim. The indemnitee, upon request, will furnish indemnitor with all the relevant facts in its possession or under its control and will cooperate fully with indemnitor. The indemnitee, if it deems it important, may join in or assume control of the defense of any such litigation or claim. The provisions of this paragraph shall survive the expiration, termination, or cancellation of this agreement for any reason.

25 14. A. Wolper agrees to secure and maintain during the term hereof producer's liability insurance (so-called "errors and omissions") with standard coverage, under coverage with Firemen's Fund, Seaboard Surety, or other carrier of equivalent standing which engages in the business of writing such policies. Such insurance will have limits of $500,000 for the claim of any single party arising out of any single occurrence. Such insurance will include coverage of Smithsonian, its officer, Regents, agents, and employees, as an additional "insured" party thereunder, and Wolper shall supply Smithsonian with a certificate of such coverage. The insurer will be required to give Smithsonian 10 days' notice prior to cancellation of such coverage. B. We agree to maintain in full force and effect comprehensive public liability insurance with limits of not less than $1 million, which coverage shall be endorsed on the policy, and Wolper shall supply Smithsonian with a certificate of such coverage. C. We agree to comply with the Occupational Safety and Health Act. 15. A. We agree to supply you with two 16 mm prints of each program in color for your non-broadcast, non-competitive use within thirty days after initial telecast at no cost to you.

26 B. Subject to applicable contractual and collective bargaining restrictions, we agree to make available for you to purchase copies of outtake materials for your non-broadcast, non-competitive use, which shall be sold at our out-of-pocket cost. 16. This agreement does not constitute and shall not be construed as constituting a partnership or joint venture between Wolper and the Smithsonian Institution. Wolper shall have no right to bind or obligate the Smithsonian in any manner whatsoever, and nothing herein shall give or is intended to give any rights of any kind to third persons. 17. Any approvals or notices hereunder shall be given the other party in writing at the following addresses --for the Smithsonian Institution: Office of Public Affairs Arts and Industries Building Room 1235 Smithsonian Institution 900 Jefferson Drive, S. W. Washington, D. C. 20560 --for the Wolper Organization: 18. You shall have the right upon reasonable notice at all reasonable times to inspect, at our place of business, the books and records of the Wolper Organization connected with the production, sale and distribution of the programs produced hereunder, and to make extracts therefrom.

27 19. In performance of this agreement we agree to carry out the policies of non-discrimination and of equal employment opportunity set out in Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d), in Executive Order No. 11246, September 24, 1965, and in the rules, regulations and orders issued by the Secretary of Labor pursuant thereto (41 C.F.R. Chapter 60). If the foregoing meets with your approval, kindly confirm your acknowledgement and agreement by signing and returning two copies of this agreement to us. Very truly yours, THE WOLPER ORGANIZATION, INC. By: [[signature line]] ACKNOWLEDGED AND AGREED SMITHSONIAN INSTITUTION By: [[signature line]]

PROCEEDINGS OF THE FALL MEETING OF THE BOARD OF REGENTS SMITHSONIAN INSTITUTION September 21, 1973 INDEX Attendance 1 Report of the Executive Committee 3 Death of Leonard Carmichael 3 National Board of Smithsonian Associates: Bylaws and Institutional Development Committee fund raising for Cooper-Hewitt 5 Financial Report 28 Dentzel Carrousel 38 Henry Medal Awarded to Dr. Fred L. Whipple 42 Smithsonian Product Development Program 47 Regents' Meetings in January 1974 48 Minutes of Meeting May 9, 1973 50 Doris M. Magowan Portrait Miniatures Gallery 51 Development of the South Yard 52 Smithsonian Council 54 Status Report - Legislation 71 Status Report - Hirshhorn Museum and Sculpture Garden 76 Status Report - National Air and Space Museum 78 Status Report - Arts and Industries Building 79 Status Report - American Revolution Bicentennial Programs 81 Status Report - Johnson-Sea-Link Expert Review Panel 85 Status Report - National Zoological Park Breeding Farm 87

Portrait of George Washington for Bicentennial 88 Legal Proceedings against former Smithsonian Employee at Mount Hopkins Observatory in Arizona 88 Status of Current Litigation 90 Claims Arising out of Construction of the Hirshhorn Museum 91 Personnel Appointments 91 Hillwood 92 Adjournment 92

[[underline]] ADMINISTRATIVELY-CONFIDENTIAL [[/underline]](No part of these minutes is to be divulged unless specifically authorized by the Secretary.) PROCEEDINGS OF THE LEONARD CARMICHAEL MEMORIAL MEETING OF THE BOARD OF REGENTS September 21, 1973 [[underline]] Hour of Meeting [[/underline]] The Leonard Carmichael Memorial Meeting of the Board of Regents was called to order by Dr. Caryl P. Haskins, acting for the Chancellor, in the Regents Room of the Smithsonian Institution Building at 4:15 p.m. [[underline]] Attendance [[/underline]] Senator J. W. Fulbright Senator Henry M. Jackson Representative George H. Mahon Mr. J. Paul Austin Mr. John Nicholas Brown Mr. William A. M. Burden Mr. Robert F. Goheen Mr. Caryl P. Haskins Mr. Thomas J. Watson, Jr. Mr. James E. Webb Mr. S. Dillon Ripley The Vice President, the Chief Justice of the United States, Senator Hugh Scott, Representative William Minshall, and Representative John J. Rooney, Mr. Crawford H. Greenewalt, and

2 Judge A. Leon Higgenbotham, Jr., were unable to attend the meeting. Mr. Ripley introduced invited guests Mr. Lewis A. Lapham, Chairman of the National Board of the Associates, and Mr. Gordon Ray, President of the Guggenheim Foundation and Chairman of the Smithsonian Council. Also present were Under Secretary Brooks; Assistant Secretaries Blitzer, Challinor, Perrot, Euell; Treasurer T. Ames Wheeler; Director of Support Activities Richard L. Ault; General Counsel Peter Powers; Consultant James Bradley; and Executive Assistant to the Secretary, Dorothy Rosenberg. [PLEASE NOTE: During the presentation of the following Report of the Executive Committee the Regents discussed and took action on many of the items, all of which have been incorporated in these minutes of the Regents' Meeting.]

3 REPORT OF THE EXECUTIVE COMMITTEE OF THE BOARD OF REGENTS OF THE SMITHSONIAN INSTITUTION, SEPTEMBER 17, 1973. Mr. Ripley was asked to report on the Executive Committee Meeting of the Board of Regents of the Smithsonian Institution which met at the Cooper-Hewitt Museum located in the Carnegie Mansion, 2 East 91st Street in New York City. In attendance were James E. Webb, Chairman; William A. M. Burden; Caryl P. Haskins; S. Dillon Ripley, Secretary; Robert A. Brooks, Under Secretary, and T. Ames Wheeler, Treasurer. Mr. Lewis A. Lapham, Chairman of the National Board of the Smithsonian Associates, was an invited guest. Mr. Ripley opened the meeting by reporting on the death on Sunday, September 16, 1973, of Dr. Leonard Carmichael, the seventh Secretary of the Smithsonian Institution. Mr. Ripley submitted a resolution to the Executive Committee proposing the designation of the forthcoming meeting of the Board of Regents as "The Leonard Carmichael Memorial Meeting of the Board of Regents." The Executive committee also discussed plans for a Memorial Ceremony for Secretary Carmichael to be held at the Smithsonian at a time when his many distinguished colleagues would be available to participate, including the former Chancellor of the Smithsonian, Chief Justice Earl Warren, retired, who served as Chancellor during the years when Dr. Carmichael served as Secretary. The Executive Committee recommended the following resolution which was unanimously approved by the Board of Regents.

4 RESOLVED that the Board of Regents of the Smithsonian Institution records with deep sorrow the death, on September 16, 1973, of Dr. Leonard Carmichael and proclaims this meeting THE LEONARD CARMICHAEL MEMORIAL MEETING OF THE BOARD OF REGENTS In honor and memory of the distinguished leadership of LEONARD CARMICHAEL as the seventh Secretary of the Smithsonian Institution from 1953 to 1964, the Board of Regents recalls the splendid accomplishments of this scholar and administrator. Included in this record were the construction of the National Museum of History and Technology, the monumental additions to the National Museum of Natural History, the restoration of the Fine Arts and Portrait Galleries, and the re-establishment of the Smithsonian Astrophysical Observatory. Consonant with these physical improvements was the revitalization of the scholarly programs of research and study in science, history and art. As a fitting tribute to Secretary Carmichael, the Board of Regents now, therefore, declares that the auditorium of the National Museum of History and Technology be dedicated to his memory and hereafter designated as the LEONARD CARMICHAEL AUDITORIUM September 21, 1973

5 Mr. Ripley announced that flags were to be flown at half-mast from the day of Dr. Carmichael's death to after this Memorial Meeting. In further discussion it was proposed that the January 1974 meeting of the Executive Committee convene in the National Museum of History and Technology (NMHT) and be preceded by a ceremony to dedicate the NMHT auditorium in memory of Dr. Carmichael. As plans develop for this ceremony, the Board of Regents will be kept advised. [[underlined]] National Board of the Smithsonian Associates [[/underlined]] The Executive Committee welcomed Lewis A. Lapham to the meeting indicating, in reaction to the discussions held at the July 6 meeting of the Executive Committee of the Board of Regents, there was enthusiastic support for much closer relationships between the Board of Regents and the National Board of the Associates. Mr. Webb reported that the Executive Committee had reviewed the proposed bylaws of the National Board and after careful examination had made a few suggestions for appropriate revisions which were concurred in by Mr. Lapham as well. He stated that he believed the bylaws were completely adequate. These revisions, copy attached, were endorsed and recommended to the Board of Regents for approval. It is to be noted that these bylaws have been patterned after existing bylaws of other boards and commissions of the Institution. For convenience, a brief summary of the principal provisions of the bylaws precedes the complete document. (Attached) The Executive Committee discussed the Institutional Development Committee of the National Board of the Associates as an excellent means to involve the National Board in the affairs of the Smithsonian and further discussed the funding needs of the Cooper-Hewitt Museum as an urgently needed first effort for the Institutional Development

6 Committee. Accordingly, it was proposed that the following resolution, approved by the Executive Committee, be transmitted to the Chairman of the National Board of the Smithsonian Associates, endorsing this priority project for the Institutional Development Committee. (A statement describing this committee is attached also). The following motions were proposed by Mr. Webb and it was VOTED that the Board of Regents approves the Bylaws of the National Board of the Smithsonian Associates; and Whereas the Cooper-Hewitt Museum of Decorative Arts and Design located in New York City requires financial assistance, sufficient to renovate and restore the Carnegie Mansion at 2 East 91st Street to permit a public opening; and Whereas an additional amount of $750,000 to aggregate $1.5 million dollars is the target figure to be raised by the first quarter of 1974; Now, therefore, be it RESOLVED, That the Executive Committee of the Board of Regents endorses the concept that the Institutional Development Committee of the National Board of the Smithsonian Associates undertake the Cooper-Hewitt capital fund raising as its first effort. It was suggested that a letter to Mr. Lapham signed jointly by the Chancellor and the Secretary, indicate the importance of this undertaking. Coordinated effort on this project as well as other joint efforts in the future will be encouraged. A proposed letter was presented to the Secretary by Mr. Webb for subsequent approval by the Chancellor as indicated above.

NATIONAL BOARD OF THE SMITHSONIAN ASSOCIATES The National Board of the Smithsonian Associates was established to bring the Institution into closer association with businesses and other potential sources of substantial private gifts. The Secretary and his staff look to the Board for guidance in developing annual financial support from business (Corporate Membership) and in stimulating appropriate forms of cooperation. In addition, the Board is expected to participate in other areas of resource development and Associates' programs, including capital fund raising, educational services and products, and regional Smithsonian activities. It is most important for the Board to cooperate closely with the Board of Regents in matters of resource development. At the Executive Committee meeting of July 6, consideration was given to the National Board and the proposed bylaws. Suggestions offered by Regents Haskins and Webb have been included in the bylaws which will be presented to the National Board for adoption on September 21. The Executive Committee was most enthusiastic about the idea of the Chairman of the National Board being invited to attend the Regents' meetings. They also felt that the meetings of the National Board should be arranged to coincide with the presence of Regents in Washington and that Board members could be invited to join possible subcommittees of the Regents or vice versa. They would encourage new Regents to work closely with the National Board in the same way that Regent Watson contributed to the organization of the Board. Such close working relationships between the Regents and the Board would enhance the activities of both. According to the bylaws, the Board will be organized into the following standing committees: Executive Committee, Nominating Committee, Corporate Membership Committee, Popular Membership Programs Committee, and Institutional Development Committee. A summary of the principal provisions of the National Board bylaws is attached for review by the Regents.

8 AN INSTITUTIONAL DEVELOPMENT COMMITTEE AND THE COOPER-HEWITT MUSEUM AS ITS FIRST PRIORITY An Institutional Development Committee has been proposed to advise and assist the Secretary in capital fundraising, promotion of giving by individuals and business organizations, and other development projects. (A separate corporate committee to advise and assist the Secretary with Corporate Associates memberships will provide the leadership to achieve annual support from corporations.) The Development Committee will be established as a committee of the National Board of the Associates in order to give assistance to the identification of workers and donors among the Institution's constituency. The bylaws of the National Board provide that the Committee will consist of at least five Board members, two Regents, and an unspecified number of non-Board members. The Secretary or his representative and the Development Officer serve [[underline]]ex officio.[[/underline]] It is anticipated that the National Board will adopt the proposed bylaws on September 21 and that the Institutional Development Committee will then begin its work. The Committee will be requested by the Regents to undertake the Cooper-Hewitt Museum funding program as the Institution's first development priority. Regent Paul Austin has generously agreed to serve and will be the first member of the Committee.

9 The Cooper-Hewitt Museum urgently requires an additional $750,000 to open on schedule in 1974. An opening exhibition will call for $400,000, which has been given by C. S. Johnson Company. Renovation and restoration of the property to permit a public opening will cost $1.5 million. To date, about $750,000 of this amount is in hand. The balance of funds needed for the public opening must be raised by the first quarter of 1974. This is the first step in a $5 million program for total renovation of the mansion, the adjoining townhouse, and the garden. The chance of raising the entire amount will be greatly improved by the 1974 opening and demonstration to the public and the design community that the Cooper-Hewitt Museum is a going concern. In addition to the funds for refurbishment of the property, the museum staff has raised well over $2.5 million for programs. Many foundations and individuals, unwilling to give money for bricks and mortar, have shown great confidence in the promise of the Cooper-Hewitt's plan for exhibiting about the process of design as no other museum has. Notable gifts include the following: Andrew W. Mellon Foundation $500,000 S. C. Johnson and Son, Inc. 400,000 New York State Council on the Arts 167,000

10 Enid A. Haupt Charitable Trust - $100,000 Samuel H. Kress Foundation - 92,000 J. M. Kaplan Fund - 51,000 Robert Sterling Clark Foundation - 25,000 National Endowment for the Arts - 40,000 National Endowment for the Humanities - 40,000 Henry Dreyfuss Family Fund - 40,000 Charles E. Merrill Trust - 35,000 Charles Hayden Foundation - 25,000 Mary Duke Biddle Trust - 10,000 Elsie deWolf Foundation - 5,000 Ingram-Merrill Trust - 5,000 Ellen Lehman Long Trust - 5,000 Mrs. Arthur H. Sulzberger - 10,000 Mrs. Neville Booker - 15,000 Mr. and Mrs. Richard Rogers - 2,000 Arkville Erp Foundation - 1,000 William B. Little Foundation - 3,000 Bliss and Sampson bequests - 112,000 Mrs. Rosemary Carroon - 25,000 [[total]] $1,708,000

11 [[underline]] Bylaws [[/underline]] Article I : [[underline]] Name [[/underline]] Article II: [[underline]] Membership [[/underline]] 50 members 3-year terms, renewable once. Chairman of Women's Committee an ex officio member; members of other boards and commissions may be nominated by Chairman. Board members distributed geographically and among business and other fields. New members nominated by Secretary or any member, approved by Nominating Committee, and elected by Executive Committee between meetins or membership at annual meeting. Nominating Committee proposes names. Confirmation by Regents required. Article II: [[underline]] Officers [[/underline]] Chairman and Vice Chairman from Board Secretary and Treasurer from SI staff 2-year term, renewable once Chairman reports to and attends meetings of Regents at Secretary's request

12 Article IV: [[underline]] Committees [[/underline]] Executive - may fill member vacancies during year, reports major actions to membership Nominating - responsible to propose names for vacancies, review qualifications and distribution criteria. Includes one (1) Regent and the Secretary. Corporate - advises and helps with contributions from and relations with business Popular Membership - advises on National and Resident Programs Institutional Development - advises and helps with all other development plans, including capital funding and annual giving unrelated to Associates. Includes two (2) Regents. Article V: [[underline]] Meeting [[/underline]] Once yearly in Washington required, 1/3 for quorum, majority action Chairman and Committees report Members and officers elected Article VI: [[underline]] Amendments to By-Laws [[/underline]] By 2/3 majority of a quorum

13 CHARTER AND BYLAWS OF THE NATIONAL BOARD, SMITHSONIAN ASSOCIATES September, 1973

14 CHARTER OF THE NATIONAL BOARD OF THE SMITHSONIAN ASSOCIATES [[underlined]] Preamble [[/underlined]] The Smithsonian Associates was formed in September 1965 by the Secretary of the Smithsonian, a membership "open to all who care to join with the Smithsonian Institution in furtherance of the Institution's objective." Associates' programs contribute to attainment of the Institution's goals of public education and development of private funds and a national constituency. The Smithsonian's aims in public education are to make its resources of knowledge and collections increasingly accessible to people of all ages without regard to their geographical distance from the National Mall. The Resident program for the Washington, D. C. area was designed to provide members special educational and cultural services and to stimulate their participation in the mission of the Institution through voluntary work. Program expenses are paid from annual dues and subscription income; any net gain is contributed to the unrestricted private funds of the Smithsonian. With the introduction of SMITHSONIAN Magazine in April 1970, the Institution expressed a commitment to the building of a national, popular constituency through membership in the Associates. The aim of National

15 membership, like the Resident program, is educational extension of the Smithsonian through the publication of SMITHSONIAN, travel, information, and other services to be developed. Future development may include educational services for the general public as well as members, such as home-study material in printed, cablecast, or video-cassette format. Promotion of gifts and bequests from individuals and continuing financial support from foundations and businesses for the advancement of Institutional objectives, is integrally related to the building of a loyal and interested constituency for the Institution. Through Associates' programs, the Smithsonian seeks to engage donors and other supporters in the pursuit of its goals and, in so doing, to learn about the effects of its programs and the interest and criticism of constituents. This open exchange between the Institution and its several publics is an important aspect of the public educational process for it helps to link development of resources with educational objectives. With increasing use of network television special programs, magazine publishing, and popular book publishing, the Institution must also speed up the development of private financial resources necessary to sustain more extensive educational programming and to stimulate promising areas of research.

16 [[underlined]] Purpose [[/underlined]] The National Board of the Smithsonian Associates was established to bring the Institution into closer association with business and other potential sources of substantial private gifts. The Institution looks for guidance from the National Board in developing annual financial support from business and in stimulating appropriate forms of cooperation. Additionally, the Institution looks to the National Board to participate in other areas of resource development and Associates' programs, including capital fundraising, educational services and products, and regional Smithsonian activities. It is most important for the National Board to communicate with the Board of Regents who bear the ultimate responsibility for the Institution's resources. The Chairman of the National Board will therefore be called upon by the Secretary of the Smithsonian from time to time to attend meetings of the Regents, report on the National Board's activities an make recommendations. The Chairman may suggest Regent participation in the work of standing or ad hoc committees. [[underlined]] Committees [[/underlined]] The National Board will be organized into standing and occasional [[underlined]] ad hoc [[/underlined]] committees as a means of accomplishing its work between annual meetings. The standing committees are:

17 a) [[underlined]] Executive Committee [[/underlined]] consisting of the Chairman, Vice Chairman, Secretary of the Smithsonian or his representative ([[underlined]] ex officio [[/underlined]]), and two (2) members of the Board to carry out the customary functions of an executive committee. b) [[underlined]] Nominating Committee [[/underlined]] consisting of five (5) Board members appointed by the Chairman, the Secretary of the Smithsonian or his representative ([[underlined]] ex officio [[/underlined]]), and one Regent designated by the Chancellor of the Board of Regents ([[underlined]] ex officio [[/underlined]]), to select members and officers for Board Consideration. c) [[underlined]] Corporate Membership Committee [[/underlined]] consisting of at least seven (7) Board members to advise the Associates and other Institutional staff on the formulation of programs to serve business organizations and to assist in solicitation. The Secretary of the Smithsonian or his representative and the Development Officer of the Smithsonian are members [[underlined]] ex officio [[/underlined]]. d) [[underlined]] Popular Memebership Programs Committee [[/underlined]] consisting of at least five (5) Board members and the following members [[underlined]] ex officio [[/underlined]]: the Secretary of the Smithsonian or his representative, the Director of the Resident Program, the Editor of SMITHSONIAN or his representative, the Executive Director of the Smithsonian Associates, and an unspecified number of other non-Board members. This committee shall advise on the development and implementation of the National and the Resident Programs.

18 e) [[underlined]] Institutional Development Committee [[/underlined]] consisting of no fewer than five (5) Board members, two (2) Regents of the Smithsonian, the Secretary of the Smithsonian or his representative ([[underlined]] ex officio [[/underlined]]), the Development Officer of the Smithsonian ([[underlined]] ex officio [[/underlined]]), and an unspecified number of non-members to advise and assist in the consideration of capital fundraising, annual giving, and other development projects in relation to Associates' programs. [[underlined]] BYLAWS [[/underlined]] The rules and operating procedures of the National Board are set forth in accompanying bylaws.

19 NATIONAL BOARD OF THE SMITHSONIAN ASSOCIATES BYLAWS [[underlined]] Article I [[/underlined]] [[underlined]] Name [[/underlined]] The name of this organization is "National Board of the Smithsonian Associates" (hereinafter referred to as the Board). [[underlined]] Article II [[/underlined]] [[underlined]] Membership [[/underlined]] Sec. 1. The Board shall consist of no more than fifty (50) members to be elected for terms of three (3) years each under a staggered system so that the terms of approximately one-third (1/3) of the members shall expire each year. The Secretary of the Smithsonian or his representative and the Chairman of the Women's Committee of the Smithsonian Associates shall be ex officio members of the Board. With the concurrence of the Secretary, the Chairman may nominate for [[underlined]] ex officio [[/underlined]] membership the members of other Smithsonian boards, commissions and committees. Members may be re-elected for a second term of three (3) years. No member may serve longer than six (6) consecutive years. Sec. 2. Members shall be elected by majority vote of the Board at the annual meeting from among nominations submitted by the Nominating Committee and confirmed in advance by the Board of Regents. The Secretary

20 of the Smithsonian and any Board member may recommend nominations to the Nominating Committee. Members may also be elected to fill any vacancies which may exist between annual meetings of the Board, by the Executive Committee, upon approval of the Nominating Committee and confirmation by the Board of Regents. A Nominating Committee shall be appointed by the Chairman to propose names for Board vacancies, bearing in mind the criteria in Sec. 3. Sec. 3. In the exercise of its discretion in the selection of individuals as new members, the Board should seek a distribution among business, community, and cultural leaders useful for the purposes of the Board. Business fields may include marketing and communications, publishing, manufacturing, banking and finance, and educational technology. The Board should make a reasonable effort to obtain a wide regional distribution of members. Sec. 4. If, during any period of three (3) consecutive meetings of the Board, any member shall be absent without excuse from two (2) of the meetings, he shall be deemed to have resigned. Requests for excuse shall be submitted to the Chairman prior to the applicable meeting and shall be approved by the Board at said meeting. Any member may resign at any time by notifying the Chairman. In the event of unusual circumstances, the Executive Committee, on request of the Chairman, may waive the requirement for a member's resignation after two consecutive unexcused absences.

21 [[underlined]] Article III [[/underlined]] [[underlined]] Officers [[/underlined]] Sec. 1. The officers shall be a Chairman, Vice Chairman, Secretary and Treasurer, and such other officers as the Board may elect from time to time. The Executive Director of the Smithsonian Associates shall serve as the Secretary, and the Treasurer of the Smithsonian Institution shall serve as the Treasurer. Sec. 2. Officers, with the exception of the Secretary and the Treasurer, shall be elected by the Board. The term of office of each elected officer shall be two (2) years. Elected officers may serve no longer than four (4) years consecutively. The Board may remove any such officer without cause and declare such office vacant. Any such officer may resign at any time by notifying the Chairman or the Secretary of the Smithsonian. Sec. 3. In addition to the duties assigned to them from time to time by the Board, the officers shall have the following duties: (a) The Chairman shall preside at all meetings of members and of the Board; shall give notice of such meeting, shall, at the request of the Secretary of the Smithsonian, report to and attend meetings of the Board of Regents; and shall otherwise perform the duties customarily incident to the office of Chairman. The Chairman shall submit the names of newly elected members to the Secretary of the Smithsonian for confirmation by the Board of Regents.

22 (b) The Vice Chairman shall, in the absence or inability of the Chairman to act, perform the duties of Chairman and such other duties as may be assigned or are customary for the office of Vice Chairman. (c) The Secretary shall, upon instruction of the Chairman, send notice of meetings; prepare agendas and make physical arrangements for meetings; record all proceedings of the Board; keep records; and perform other duties assigned to him. (d) The Treasurer shall report to the Board on the collection and accounting of all monies received and expended in the name of the Board, the Corporate Membership of the Smithsonian Associates, and such other private, unrestricted fund transactions of the Smithsonian as the Board, with the concurrence of the Secretary of the Smithsonian, may wish to be informed. Sec. 4. Officers may be reimbursed for expenses incurred in the performance of their duties. [[underlined]] Article IV [[/underlined]] [[underlined]] Committees [[/underlined]] Sec. 1. The Executive Committee shall consist of the Chairman of the Board, the Vice Chairman, the Secretary of the Smithsonian or his representative ([[underlined]] ex officio [[/underlined]], and two (2) members of the Board. The

23 Executive Committee shall be presided over by the Chairman and shall have the authority to act upon all matters customarily acted upon by the Board between regular meetings or when the Board cannot conveniently be convened and action cannot reasonably be deferred. A majority of the Executive Committee shall constitute a quorum, and all actions of the Executive Committee shall be taken by majority vote. The Chairman may call meetings of the Executive Committee at such times and places as he may designate in advance. The Executive Committee may by majority vote, elect members to the Board to fill vacancies therein between meetings of the full Board. The Executive Committee shall notify members of any major actions taken by it, specifically including any election of new members. Sec. 2. The Nominating Committee shall consist of five (5) members of the Board appointed by the Chairman not less than three (3) months prior to the annual meeting of the Board. The Secretary of the Smithsonian Institution or his representative and one Regent designated by the Chancellor of the Board of Regents shall be ([[underlined]] ex officio [[/underlined]]) members of the Nominating Committee. The Nominating Committee shall designate one or more candidates for each office and vacancy on the Board, bearing in mind the criteria set forth in Article II, Sec. 3, and individual qualifications for membership. A list of such nominees shall be transmitted by the Chairman to the membership at least three (3) weeks in advance of

24 the annual meeting, or to the Executive Committee in advance of any meeting at which vacancies on the Board are to be filled by election. Sec. 3. The Corporate Membership Committee shall consist of no fewer than seven (7) Board members. The Secretary of the Smithsonian or his representative and the Development Officer of the Smithsonian shall be members [[underlined]] ex officio [[/underlined]]. The Corporate Membership Committee shall advise and assist the Secretary of the Smithsonian in promoting annual contributions and other forms of support from business organizations for Smithsonian programs. The committee shall report annually to the Board on its activities and any recommendations made to the Secretary of the Smithsonian. Sec. 4. The Popular Membership Programs Committee shall consist of five (5) Board members. The Secretary of the Smithsonian or his representative, the Director of the Resident Program, the Editor of SMITHSONIAN or his representative, and the Executive Director of the Smithsonian Associates shall be [[underlined]] ex officio [[/underlined]] members. An unspecified number of non-Board members including members of the Smithsonian scholarly and administrative staffs may be selected for membership. This committee shall advise the Secretary on the plans and programs of the National and Resident memberships. The committee shall report annually to the Board on its activities and any recommendations made to the Secretary of the Smithsonian.

25 Sec. 5. The Institutional Development Committee shall consist of no fewer than five (5) Board members, two (2) Regents, and an unspecified number of non-Board members as necessary. The Secretary of the Smithsonian or his representative and the Development Officer of the Smithsonian shall be members [[underlined]]ex officio[[/underlined]]. This Committee shall advise and assist the Secretary of the Smithsonian in the planning of capital fundraising, the promotion of annual giving from individuals and non-business organizations, and other developments projects. The Committee shall report annually to the Board on its activities and any recommendations made to the Secretary of the Smithsonian. Sec. 6. The Chairman with the concurrence of the Secretary of the Smithsonian may establish special or [[underlined]]ad hoc[[/underlined]] committees as he shall see fit. Members and chairmen of standing committees shall be appointed by the Chairman with the approval of the Board; members and chairmen of special or [[underlined]]ad hoc[[/underlined]] committees shall be appointed by the Chairman, but need not be members of the Board. Members of standing committees shall serve for terms of two (2) years; special or [[underlined]]ad hoc[[//underlined]] committees shall serve at the pleasure of the Board. [[underlined]]Article V[[/underlined]] [[underlined]]Meeting[[/underlined]] Sec. 1. The Board shall meet at least once each year at

26 the Smithsonian Institution in Washington, D. C., at a time specified by the Chairman upon notice. Special meetings may be called by the Chairman or by any five (5) members upon request to the Chairman. Sec. 2. Notice of meetings shall be given in writing, signed by the Chairman or the Secretary to the Board, and sent to the members not less than twenty-one (21) days before the date designated for such meeting. The presence of one-third (1/3) of the members of the Board shall be necessary and sufficient to constitute a quorum. Sec. 3. The act of a majority of the Board present at a meeting at which a quorum is present shall be necessary and sufficient to take any action. Sec. 4. At each annual meeting, the Board members shall hear the report of the Chairman, the reports of standing committees as provided elsewhere in the by-laws, such other reports as the Chairman shall request, and shall receive the nominations for vacancies on the Board and officers presented by the Nominating Committee and other nominations from the floor. The Board shall elect the number of members necessary to fill vacancies and may transact other business as may properly come before the meeting.

27 [[underlined]] Article VI Amendments to the By-Laws [[/underlined]] These by-laws may be amended at any meeting of the Board by a two-thirds (2/3) vote of the members present, provided that notice of the proposed amendment(s) shall have been mailed to the Board members at least three (3) weeks before the meeting; and provided further that at least a majority of the members shall be present at such meeting.

28 [[underlined]] Financial Report [[/underlined]] The Secretary reported on the status of the appropriations bill for fiscal year 1974 now pending final action in the Congress. Also reported were the priorities for the fiscal year 1975 budget as presented to the Office of Management and Budget. Mr. Wheeler highlighted the financial reports which follow and which were accepted by the Board of Regents as recommended by the Executive Committee.

29 [[underlined]] FINANCIAL REPORTS [[/underlined]] Brief financial reports for the Institution, covering both Federal and non-Federal funds, are shown on the following pages. [[underlined]] Federal Funds. For Operations: [[/underlined]] -- The House and Senate have both acted on the [[underlined]] FY 74 [[/underlined]] Smithsonian appropriation bills, and final action on a Conference Committee report may be completed this month. The FY 74 Salaries and Expenses appropriation passed by both Houses is $55,438,000, but with slightly different allocations among Smithsonian bureaus. This is a reduction of $1,000,000 from the OMB allowance previously reported to the Board but is $3,805,000 above FY 73. As reported previously, this increase is intended primarily to allow us to step up the National Air and Space and Bicentennial programs, and add needed protection services but, unless supplemented later, fails to provide for $3,000,000 of legislated federal salary increases effective January 7, 1973, and prospective for December 1, 1973. Both Houses cut the separately requested Special Foreign Currency Program appropriation in half, continuing the normal grant program at the $3,500,000 level and allowing only $1,000,000 for the Philae Project. The Science Information Exchange request was reduced by $15,000, but this represents a $50,000 increase over FY 1973. For [[underlined]] FY 75 [[/underlined]], as mentioned at the last meeting, OMB has for the first time given the Institution a target level of funding for FY 75, asking us to limit our operating funds increase to approximately $4,000,000

30 over FY 74 levels. We have submitted to OMB, at its request six weeks earlier than usual, a FY 75 budget within these guidelines; in addition, however, OMB has allowed submission of an alternative budget giving the highest Institutional priorities without regard to their target limit. This higher budget request totaling $70.2 million for regular operating costs ($14.7 million higher than FY 74) includes the following increases: $6.5 million entirely for support functions, such as conservation, libraries, protection, etc., in line with the policy developed at our Belmont priorities conference last spring; $4.2 million for uncontrollable expenses (legislated pay raises, postage rate increase, federally legislated increased rental charges), and $4.0 million for publicly committed programs ($1.7 million for exhibit preparations for the new National Air and Space Museum and $2.3 million for the Bicentennial program). In addition, increases were requested for the Science Information Exchange ($250,000) and the Excess Foreign Currency Program ($1,500,000). [[underlined]] For Construction [[/underlined]]:-- For [[underlined]] FY 74, [[/underlined]] the House and Senate have both voted $1,070,000 for Restoration and Renovation of Buildings, and $17,000,000 for continued contract authority liquidation for NASM construction. In addition, Zoo construction and repair funds of $3,650,000 - 3,850,000 were approved with the difference still to be resolved by Senate-House conference. The [[underlined]] FY 75 [[/underlined]] request to OMB includes a final $10,000,000 for contract authority liquidation for NASM, $13,870,000 for Zoo construction to give major impetus to the master plan which will total perhaps $100,000,000

31 over the next 10-20 years, and $8,097,000 for restoration and renovation of buildings, including $4,000,000 for the sixth floor library addition to MHT. [[underlined]] Private Trust Funds [[/underlined]] As indicated in the financial tables, the [[underlined]] Unrestricted [[/underlined]] Private Funds of the Institution show a net gain of $543,000 for FY 73 as compared to $61,000 in FY 72. This result is slightly less than projected in May due to unanticipated year-end accounting adjustments but is certainly a healthy result and moves us forward substantially toward the objective of restoring unrestricted fund balances to at least the $3,000,000 level (now $2,324,000). The major contributor to the FY 73 surplus was [[underlined]] Smithsonian Magazine [[/underlined]] which showed a net income of $330,000 for the year. Paid circulation as of June 30, 1973, totaled 458,000 compared to 330,000 the previous year. With currently very favorable results for renewals and new subscriptions as well as high advertising revenues net income of $500,000 is projected for FY 74. The Product Development Program produced $118,000 in our first advance royalties and the Museum Shops and increased interest income on current fund investments also added to the improved FY 73 results. For [[underlined]] FY 74 [[/underlined]] unrestricted funds, despite somewhat higher anticipated expenditures a surplus of $600,000 is projected. In addition to the further gain expected for our magazine, the new Smithsonian guidebook, issued in June and of which our Museum Shops alone have sold 40,000 copies in the first three months, should now add about $75,000 annually to Smithsonian funds.

32 The initiation in April of paid parking at the Zoo, operated by The Friends of the National Zoo (FONZ), has produced revenue in the first three months of operation of over $100,000 from the $1.00 a car charge. After deduction of expenses, FONZ has thus far received $18,000 to use in support of Zoo activities and the Smithsonian has received $53,000. The Institution should net close to $100,000 annually, which will be used for future expansion of the Zoo's parking facilities and a parking garage which will free up space for expanded animal exhibits. Gifts to the Institution in FY 73, totaled approximately $3,500,000 (including gifts through the Associates Program) but of this 91% was for restricted purposes. In addition to the gifts specified in the May financial report, we received $150,000 from S. C. Johnson & Son, Inc., the first installment of its $400,000 grant toward the opening of the Cooper-Hewitt Museum. Among our more important restricted funds, the Freer Gallery was benefited by a substantial increase in investment income under the Total Return policy; this plus some additional Federal support enabled the Gallery to balance its FY 1973 budget. Two other major restricted fund programs, however, are in urgent need of additional help from outside sources. The Cooper-Hewitt Museum, which had a balance of $885,000 of building renovation funds as of June 30, 1973, still requires another $750,000 to complete minimum alterations before it can establish itself in the Carnegie mansion; in addition, a higher level of support for minimum operation purposes is required. In another area the Chesapeake Bay Center still requires at least $500,000 to complete its land acquisition

33 program and to construct the urgently needed building for a conference center and student's quarters. Expansion of the Institution's revenue-producing activities as well as increased research grant and contract work (while administrative costs remained relatively stable) brought about a very favorable reduction in the overhead rate on federal grants and contracts from 26% to 20%. The Comparative Balance Sheets for our private funds shows that cash and current fund investments now total $6,930,100, compared to $4,650,000 on June 30, 1972, and $3,440,000 on June 30, 1971. The bulk of these funds, which are generated largely from advance magazine subscription fees and from unexpended restricted income and gift funds, are maintained in very short-term investments currently yielding an average of 7.4%. The market value of our Endowment Funds equalled $44,941,000 at June 30, 1973. The decline in value due to changes in security values alone equalled about $5,723,000, a percentage decline somewhat greater than the decrease in the major stock market indexes since June 30, 1972 but for the last two year period the endowment funds have performed about on a par with market averages on a total accomplishment basis.

34 [[underlined]]SMITHSONIAN INSTITUTION FINANCIAL REPORT[[/underlined]] The Smithsonian Institution derives its financial support as follows: ($1,000's) | [[underlined]] FY 1975 [[/underlined]] (Submitted to OMB)| [[underlined]] FY 1974 [[/underlined]] (Cong Action to date) | [[underlined]] FY 1973 [[/underlined]] (Actual) | [[underlined]] FY 1972 [[/underlined]] (Actual) [[underlined]] FOR OPERATING PURPOSES: FEDERAL APPROPRIATIONS [[/underlined]] Salaries and expenses | $70,164 | $55,438 | $51,633 | $44,701 Smithsonian Science Info. Exchange | 1,900 | 1,650 | 1,600 | 1,600 Special Foreign Currency Program | [[underlined]] 6,000 [[/underlined]] | [[underlined]] 4,500 [[/underlined]] | [[underlined]]3,500 [[/underlined]] | [[underlined]] 3,500 [[/underlined]] Subtotal | 78,064 | 61,588 | 56,733 | 49,801 Research grants and contracts | N.A. | N.A. | 8,996 | 8,088 Nonfederal Funds: | | | | Gifts (excluding gifts to endowments) | | | | Restricted purpose | N.A. | N.A. | 3,107 | 2,618 Unrestricted purpose | N.A. | N.A. | 33* | 26* Income from endowment and current funds invested | | | | Restricted purpose | N.A. | 1,920 | 1,736** | 1,573 Unrestricted purpose | N.A. | 475 | 436 | 334 Revenue-producing activities (net) | N.A. | 575 | 170 | (141) Miscellaneous | N.A. | 900 | 1,118 | 548 Total Operating Support | N.A. | N.A. | $72,329 | $62,847 [[underlined]]CONSTRUCTION FUNDS (FEDERAL)[[/underlined]] | | | | National Zoological Park | $13,870 | $3,850*** | 675 | 200 National Air and Space Museum | 10,000 | 17,000 | 13,000 | 1,900 Joseph H. Hirshhorn Museum | - | - | - | 3,697 Restoration and renovation of Bldgs. | [[underlined]] 8,097 [[/underlined]] | [[underlined]] 1,070 [[/underlined]] | [[underlined]] 5,014 [[/underlined]] | [[underlined]] 550 [[/underlined]] Total | [[double underlined]] $31,967 [[/double underlined]] | [[double underlined]] $21,920 [[/double underlined]] | [[double underlined]] $18,689 [[/double underlined]] | [[double underlined]] $6,347 [[/double underlined]] [[underlined]]ENDOWMENT FUND GIFTS & BEQUESTS[[/underlined]] | - | - | $112 | $44 [[underlined]]NUMBER OF PERSONNEL[[/underlined]] | | [[underlined]] 6/30/73 [[/underlined]] | [[underlined]] 6/30/72 [[/underlined]] | [[underlined]] 6/30/71 [[/underlined]] Federal | | 2,717 | 2,561 | 2,315 Private | | [[underlined]] 948 [[/underlined]] | [[underlined]] 913 [[/underlined]] | [[underlined]] 925 [[/underlined]] Total | | 3,665 | 3,474 | 3,240 *Excluding gifts to Associates (included under Revenue-Producing Activities). **Includes $225,000 of FY 1973 income transferred from Endowment Fund #3 for this purpose in FY 1972. ***Senate Bill; The House Bill provides for $3,650,000.

[[page number]] 35 [[/page number]] PRIVATE FUNDS - OPERATING STATEMENT [[line across page]] |Est. Budget| [[underline]] ACTUAL [[/underline]] |FY 1974 | FY 1973 | FY 1972 | FY 1971 | FY 1970 [[underlined]] UNRESTRICTED FUNDS [[/underlined]] [[underlined]] INCOME [[/underlined]]: Investment Income |$ 475.0 |$ 423.6 |$ 346.7 |$ 334.5 |$ 323.2 Gain (Loss) on Investment | - | - | (15.6)| (4.5)| (41.9) Gifts (Excl Gifts to Assoc's) | 60.0 | 32.7 | 17.7 | 306.8 | 17.6 O/H Recovery & Admin Fees | 3,090.0 | 2,872.2 | 2,640.4 | 2,521.6 | 2,435.3 Other | 295.0 | 321.7 | 154.7 | 208.2 | 470.7 ------- ------- ------- ------- ------- Total Income |$3,920.0 |$3,650.2 |$3,143.9 |$3,366.6 |$3,204.9 [[underline]] EXPENDITURES [[/underline]]: [[underline]] Activities [[/underline]] Net Loss (Gain) Magazine |$ (500.0) |$ (329.6)|$ (2.5)|$ 209.0 |$ 471.9 Other (Incl Gifts to Assoc's) | (75.0) | 160.0 | 143.9 | 325.2 | 516.2 Administrative | 3,250.0 | 2,797.5 | 2,714.1 | 2,662.1 | 2,790.4 Special Purpose Allotments | 645.0 | 479.4 | 227.0 | 320.5 | 408.0 ------- ------- ------- ------- ------- Total Expenditures |$3,320.0 | 3,107.3 | 3,082.5 | 3,516.8 | 4,186.5 [[underline]] Excess Income (Expenditures) [[/underline]] | 600.0 | 542.9 | 61.4 | (150.2 | (981.6) [[underline]] Balance End of Year |$2,924.0|$2,324.0 |$1,781.1 |$1,719.7 |$1,869.9 ------- ------- ------- ------- ------- [[dashed line across page]] [[underline]] RESTRICTED FUNDS [[/underline]] [[underline]] FREER FUND [[/underline]] [[underline]] Income [[/underline]] Investments |$ 875.0 |$ 862.5 |$ 678.5 |$ 673.6 |$ 666.7 Other | 134.0 | 182.2 | 118.4 | 69.0 | 68.6 ------- ------- ------- ------- ------- Total |$1,009.0 |$1,044.7 |$ 796.9 |$ 742.6 |$ 735.3 [[underline]] Expenditures [[/underline]] Salary & Benefits |$ 431.0 | 434.4 | 437.7 | 386.8 | 356.7 Purchase for Collections | 330.0 | 237.9 | 122.9 | 249.9 | 208.1 Other | 248.0 | 342.9 | 327.1 | 330.2 | 207.9 ------- ------- ------- ------- ------- Total $1,009.0 |$1,015.2 |$ 887.7 |$ 966.9 |$ 772.7 [[underline]] Excess Income (Expend's) [[/underline]] | - | 29.5 | (90.8)| (224.3)| (37.4 [[underline]] Balance End of Year [[/underline]] 149.3 | 149.3 |$ 119.8 |$ 210.6 |$ 434.9 ------ ------ ------- ------- ------- ------ ------ ------- ------- ------- [[underline]] OTHER RESTRICTED FUNDS [[/underline]] Income | |$ 828.9 |$ 873.6 |$ 715.3 |$ 309.2 Expenditures | | 896.1 | 884.1 | 628.9 | 275.4 -------- -------- -------- -------- Excess Income (Expend's) | N.A. | (67.2)| (10.5)| 86.4 | 33.8 --------- -------- -------- -------- Balance End of Year | |$ 363.6 |$ 430.8 |$ 441.3 |$ 345.9 -------- -------- -------- -------- -------- -------- -------- -------- [[underline]] GIFT FUND & MISC. [[/underline]] Income | |$3,712.7 |$2,898.5 |$2,056.8 |$2,386.6 Expenditures | | 2,914.6 | 1,502.3 | 2,513.1 | 1,895.5 -------- -------- -------- -------- Excess Income (Expend's) | N.A. | 798.1 | 1,396.2 | (456.3)| 491.1 -------- -------- -------- -------- Balance End of Year | |$3,304.0 |$2,505.9 |$1,109.7 |$1,566.0 -------- -------- -------- -------- -------- -------- -------- -------- [[dashed line across page]] [[underline]] GRANTS AND CONTRACTS [[/underline]] Income | |$9,027.1 |$7.847.6 |$9.317.0 |$9.806.2 Expenditures | |$8,996.2 | 8,088.3 | 9.312.4 |10,825.1 -------- -------- -------- -------- Excess Income (Expenditures) | N.A. |$ 30.9 |$ (240.7)|$ 4.6 |($1,018.9) -------- -------- -------- ---------- Balance End of Year | |$ 80.9 |$ 50.0 | 290.7 |$ 286.1 -------- -------- -------- -------- -------- -------- -------- --------

[[page number]] 36 [[/page number]] [[underline]] PRIVATE FUNDS COMPARATIVE BALANCE SHEET [[/underline]] 1,000's [[underline]] CURRENT FUNDS Assets [[/underline]]: | 6/30/73 | 6/30/72 | 6/30/71 ------- ------- | ------- Cash |$ 706.8 |$ 463.8 |$ 649.1 Investments | 6,223.3 | 4,186.2 | 2,788.7 Receivables | 2,169.3 | 1,921.2 | 2,338.9 Inventories | 602.2 | 567.2 | 522.9 Equipment | 328.1 | 408.2 | 521.3 Prepaid expense | 456.7 | 114.1 | 117.0 Deferred magazine | 769.7 | 749.2 | 404.5 subscription expense -------- ------- ------- Total Assets $11,256.7 |$8,409.9 |$7,342.4 -------- ------- ------- -------- ------- ------- [[underline]] Liabilities & Fund Balances [[/underline]]: Notes Payable |$ 295.8 |$ 383.7 |$ 654.6 Other Current Liabilities | 1,992.2 | 1,207.3 | 1,514.9 Deferred magazine subscription income | 2,746.9 | 1,931.3 | 1,400.9 Fund Balances: Unrestricted Funds | 2,323.9 | 1,781.1 | 1,719.7 Restricted Funds: Unexpended Income-Freer | 149.3 | 119.8 | 210.6 Unexpended Income-Other | 363.6 | 430.8 | 441.3 Gifts, Grants & Contracts | 3,385.0 | 2,555.9 | 1,400.4 ------- ------- ------- Total Restricted Funds |$3,897.9 |$3,106.5 |$2,052.3 -------- ------- ------- Total Liabilities |$11,256.7 |$8,409.9 |$7,342.4 --------- ------- ------- --------- ------- ------- [[dashed line across page]] [[underline]] ENDOWMENT FUNDS [[/underline]] [[underline]] Assets [[/underline]]: Cash and Notes Receivable |$ 410.9 |$ 1,394.4 |$ 261.7 Investments (Book Values)* |41,266.8 | 32,273.5 | 31,288.6 Loan to U.S. Treasury | 1,000.0 | 1,000.0 | 1,000.0 -------- --------- --------- Total Assets |$42,677.7 |$34,667.9 |$32,550.3 -------- --------- --------- -------- --------- --------- [[underline]] Endowment Fund Balances [[/underline]] : Freer |$17,174.6 |$15,447.1 |$13,328.5 Other Restricted | 19,907.9 | 13,873.7 | 14,166.8 --------- --------- --------- Total Restricted |$37,082.5 |$29,320.8 |$27,495.3 Unrestricted | 5,595.2 | 5,347.1 | 5,055.0 --------- --------- --------- Total End. Fund Balances |$42,677.7 |$34,667.9 |$32,550.3 --------- --------- --------- --------- --------- --------- *Market Values |$43,530.1 |$48,629.7 |$42,467.4 --------- --------- --------- [[dashed line across page]] [[underline]] REAL ESTATE ACQUISITION FUNDS ** [[/underline]] Assets - Real Estate (at cost or appraise value) |$3,471.8 |$3,326.9 |$3,176.2 -------- -------- -------- [[underline]] Fund Balances [[/underline]] : Mortgage - Notes Payable | 432.5 | 353.1 | 293.6 Fund Balance | 3,039.3 | 2,973.8 | 2,882.6 --------- --------- -------- Total Mortgage & Fund Balance |$3,471.8 |$3,326.9 |$3,176.2 -------- -------- -------- -------- -------- --------

[[underline]] SMITHSONIAN REVENUE PRODUCING ACTIVITIES [[/underline]] 37 ($1,000) [[begin five columns]] | | FY 1974 [[underline ]] Budget [[/underline]] | FY 1973 [[underline]] Actual [[/underline]] | FY 1972 [[underline]] Actual [[/underline]] | FY 1971 [[underline]] Actual [[/underline]] | | [[underline]] Smithsonian Magazine [[/underline]] | | | | | | Sales & Revenues | 6,147 | 4,731 | 3,411 | 2,418 | | Income (Loss) before Admin Costs | 700 | 480 | 152 | (109) | | Less Admin Costs | [[underline]] 200 [[/underline]] | [[underline]] 150 [[/underline]] | [[underline]] 150 [[/underline]] | [[underline]] 100 [[/underline]] | | Net Income (Loss) | 500 | 330 | 2 | (209) | | [[underline]] Associates Program [[/underline]] | | | | | | Gifts Received | 256 | 157 | 145 | 46 | | Other Revenues | 1,800 | 1,104 | 872 | 597 | | Income (Loss) before Admin Exp. | 210 | 18 | 116 | 40 | | Less Admin Costs | [[underline]] 85 [[/underline]] | [[underline]] 61 [[/underline]] | [[underline]] 42 [[/underline]] | [[underline]] 31 [[/underline]] | | Net Income (Loss) | 125 | (43) | 74 | 9 | | [[underline]] Museum Shops [[/underline]] | | | | | | Sales & Revenues | 1,800 | 1,622 | 1,374 | 1,020 | | Income (Loss) before Admin Costs | 225 | 172 | 138 | 7 | | Less Admin Costs | [[underline]] 100 [[/underline]] | [[underline]] 125 [[/underline]] | [[underline]] 119 [[/underline]] | [[underline]] 87 [[/underline]] | | Net Income (Loss) | 125 | 47 | 19 | (80) | | [[underline]] Smithsonian Press [[/underline]] | | | | | | Sales & Revenues | 95 | 81 | 127 | 148 | | Income (Loss) before Admin Costs | (71) | (97) | (91) | (136) | | Less Admin Costs | [[underline]] 12 [[/underline]] | [[underline]] 12 [[/underline]] | [[underline]] 20 [[/underline]] | [[underline]] 23 [[/underline]] | | Net Income (Loss) | (83) | (109) | (111) | (159) | | [[underline]] Performing Arts [[/underline]] | | | | | | Sales & Revenues | 323 | 205 | 130 | 142 | | Income (Loss) before Admin Costs | 29 | (41) | (34) | (58) | | Less Admin Costs | [[underline]] 29 [[/underline]] | [[underline]] 24 [[/underline]] | [[underline]] 16 [[/underline]] | [[underline]] 20 [[/underline]] | | Net Income (Loss) | -0- | (65) | (50) | (78) | | [[underline]] Product Development [[/underline]] | | | | | | Royalties | 98 | 118 | - | - | | Transfers to Bureaus | 28 | 34 | - | - | | Income (Loss) before Admin Costs | 5 | 69 | - | - | | Less Admin Costs | [[underline]] 5 [[/underline]] | [[underline]] - [[/underline]] | [[underline]] - [[/underline]] | [[underline]] - [[/underline]] | | Net Income (Loss) | -0- | 69 | - | - | | [[underline]] Other [[/underline]] | | | | | | Sales & Revenues | 542 | 458 | 386 | 335 | | Income (Loss) before Admin Costs | (52) | (21) | (42) | 11 | | Less Admin Costs | [[underline]] 40 [[/underline]] | [[underline]] 38 [[/underline]] | [[underline]] 33 [[/underline]] | [[underline]] 28 [[/underline]] | | Net Income (Loss) | (92) | (59) | (75) | (17) | | [[underline]] Total Activities [[/underline]] | | | | | | Sales, Revenues & Gifts Rec'd. | 11,061 | 8,476 | 6,445 | 4,706 | | Income (Loss) before Admin Costs | 1,046 | 580 | 239 | (245) | | Less Admin Costs | [[underline]] 471 [[/underline]] | [[underline]] 410 [[/underline]] | [[underline]] 380 [[/underline]] | [[underline]] 289 [[/underline]] | | Net Income (Loss) | [[ double underline]] 575 [[/ double underline]] | [[double underline]] 170 [[/double underline]] | [[double underline]] (141) [[/double underline]] | [[double underline]] (534) [[/double underline]] | *This includes Traveling Exhibits, Belmont, Photo Services and Commons.

38 SMITHSONIAN'S DENTZEL CARROUSEL After an extensive search, the Institution acquired in 1966 one of the largest and finest carrousels built in America. Constructed in the first decade of this century by one of the nation's pioneer carrousel makers, Gustave A. Dentzel, this machine measures 52 feet in diameter and carries a menagerie of 54 hand-carved animals and two chariots. The carrousel, said to be Dentzel's favorite, spun at Woodside Park in Philadelphia until 1954. It was then moved to Rockaway, Long Island, and was later reassembled and operated at the Music Circus, Lambertville, New Jersey, where the Institution purchased it for $20,000. The carrousel is now stored in Gilbertville, Massachusetts, awaiting completion of restoration. To date, seven animals have been repaired and painted and are on display in the Museum of History and Technology. (Photographs showing the results of almost 400 man/hours devoted to returning the carved figure to its original state; the boy and girl astride a Dentzel horse taken before the carrousel was committed to storage; and a photograph of the architectural model of the shelter had been sent to the Regents in advance of the meeting.) Since 1966, we have sought to raise private funds to restore the merry-go-round and house it permanently in front of the Arts and Industries Building under the large elm trees. The carrousel would form a living exhibit which visitors could see twelve months of the year and would ride during the spring and summer and on weekends during the fall and winter. We expect to erect a shelter which would display the carrousel effectively and relate harmoniously to the architecture of the Arts and Industries Building and the Smithsonian castle. The designer, Charles Eames, has conceived and modelled, at no cost to the Institution a delicate, faceted, all-glass building which elegantly meets these requirements. This structure and several lower cost options including a traditional carrousel pavilion and a free-form tent of the sort erected at Expo '67 and the 1972 Olympics are being considered. In 1972, columnist Jack Anderson heard about the Smithsonian carrousel, stored for lack of funds, and wrote a sympathetic account of the project. This publicity stimulated a flurry of contributions

39 (totalling $6,000) and caught the interest of several helpful groups. The Women's Committee of the Associates offered to help raise funds for this project but found it to be too large an undertaking. This was followed by a very generous offer from Metromedia to raise the entire amount in a national campaign. A proposed agreement is presently being reviewed. The principal features of this understanding between Metromedia and the Smithsonian are that: - Smithsonian will restore and house the carrousel by July 4, 1976, as a long term outdoor exhibit. - Metromedia has two years beginning January 1974 to raise $500,000 for the project; if the national fundraising campaign falls short of this goal, Metromedia will contribute the balance. - If more than $500,000 is raised, Metromedia may recover Smithsonian-approved out-of-pocket expenses and the cost of mementos for contributors to a limit of 45% of the fundraising goal. - Smithsonian will credit to the same fund all donations received for the project from non-Metromedia sources. (Donations of goods and services are not included.) - Metromedia may use the Smithsonian name in soliciting funds and may enlist the aid of other persons and companies, with Smithsonian consent. - Smithsonian will retain absolute control over all details of promotion. - Smithsonian will receive the names and addresses of contributors for possible future solicitation.

40 It was stated that before entering into any final agreement with Metromedia, Inc., a thorough review of the corporation will be undertaken to ascertain its motives, as well as assuring that Smithsonian operations will not be impaired. It was suggested that a list of the Board of Directors be obtained. (A list of the members of the Board of Directors has been attached.) Mr. Webb, on behalf of the Executive Committee, moved that the project be permitted to go ahead and it was VOTED that the Secretary be authorized to continue negotiations with Metromedia, Inc. and to submit the final contract for approval by the Executive Committee.

41 BOARD OF DIRECTORS Metromedia, Inc. *John W. Kluge - Chairman of the Board and President, Metromedia, Inc. Lloyd M. Bauman - Consultant John P. Crisconi - President, Philadelphia Motor Car Company Thomas T. Goldsmith, Jr. - Physics Department, Furman University *John C. Griswold - Director of various companies Warren H. Lasher - President, American National Bank of Maryland David J. Mahoney - Chairman of the Board and President, Norton Simon, Inc. *James H. Manges - General Partner Kuhn, Loeb & Co. John P. Lomenzo - Secretary of State of the State of New York Gilbert W. Fitzhugh - retired Oct. 1, 1973, as Chairman of the Board of Directors and Chief Executive Officer, Metropolitan Life Insurance Co. *Member of Executive Committee

42 [[underline]] Proposed Award of the Henry Medal to Dr. Fred L. Whipple [[/underline]] Mr. Ripley stated that the Henry Medal, originally presented in 1897, is reserved for presentation to individuals in recognition of their distinguished service, achievements or contributions to the prestige and growth of the Smithsonian Institution. The Henry Medal is awarded by the Board of Regents upon nomination by the Secretary. Previous recipients of the Henry Medal were: David E. Finley, 1967 Frank A. Taylor, 1968 Charles G. Abbot, 1970 Edward K. Thompson, 1973 Dr. Fred L. Whipple, Director of the Smithsonian Astrophysical Observatory from 1955 to 1973 has earned a special kind of recognition. His career with the Smithsonian Institution has been highlighted by numerous outstanding achievements in the fields of astronomy and space sciences. Although Dr. Whipple retired as director in July 1973, he will continue his work in his new role as Senior Research Scientist. In recognition of Dr. Whipple's outstanding achievement in conceiving and developing "an optical satellite tracking system which stood ready to track the first artificial satellite launched and has since provided valuable scientific data" he was awarded the Presidential Award and Gold Medal for Distinguished Federal Civilian Service on June 12, 1968, at the White House. In 1972 he received the National Civil Service League Career Service Award for Sustained Excellence for his contributions to national programs in astronomy and space research. It is proposed that Dr. Whipple, who pursued his career with extraordinary intelligence, imagination and perseverance, and who

43 has brought great credit to the Smithsonian Institution be awarded the Henry Medal and an honorarium in the amount of $1,000. A brief history of Dr. Whipple and a justification for this award are attached. The Executive Committee recommended that a resolution be presented to the Board of Regents for its approval and it was VOTED that the Board of Regents awards the Henry Medal and an honorarium in the amount of $1,000 to FRED LAWRENCE WHIPPLE in recognition of his important contributions to the Smithsonian Institution and in recognition of his extraordinary intelligence, imagination, and perseverance in the fields of astronomy and space sciences, particularly those in which the Smithsonian was involved.

44 FRED L. WHIPPLE Director Smithsonian Astrophysical Observatory 1955-1973 Fred L. Whipple, former Director of the Smithsonian Astrophysical Observatory and Phillips Professor of Astronomy at Harvard University, is internationally known for his research on meteors, interplanetary dust, comets, solar-system evolution, and the Moon. Through a distinguished career he has contributed significantly to the success of many of this nation's programs in astronomy and the space sciences and to many important programs of the Smithsonian Institution. Born in Red Oak, Iowa, Dr. Whipple attended Occidental College and received the A.B. and the Ph.D. degrees from the University of California. Dr. Whipple came to Harvard in 1931, became Professor of Astronomy in 1950 and served as Chairman of the Department of Astronomy from 1949 until named Director of the Smithsonian Astrophysical Observatory (SAO) in 1955. During World War II, as a research associate of the Office of Science Research and Development, Dr. Whipple directed "Operation Window," which developed the confusion reflectors to "trick" enemy radar. His contributions as an astronomer include the development of a new technique for the simultaneous photography of meteors from two or more stations. This technique was eventually adopted for use in a 16-site network of automatic camera stations in the mid-western United States for the recording of very bright meteors and the recovery of meteoritic fragments. In 1955, Dr. Whipple was appointed Director of the Smithsonian Astrophysical Observatory (SAO). The Observatory was then moved from Washington, D. C. to Cambridge, Mass., where its proximity to the Harvard College Observatory made possible a close and beneficial cooperation between the two organizations.

45 Dr. Whipple enlarged the scope of SAO's program to include not only research in solar radiation and its effects on the earth, but also studies of meteors, meteorites, and of the high atmosphere. Also under Dr. Whipple's direction, the Observatory assumed responsibility for the optical tracking of American satellites launched during the International Geophysical Year of 1957-1958. A Baker-Nunn tracking camera was designed and built to meet Dr. Whipple's specifications and twelve astrophysical observing stations, each equipped with that camera, were established around the world. Also established was a network of amateur visual observers (Moonwatch), a computations center to receive the observational data and to prepare predictions of satellite transits, and a communications network to link observing stations and teams with headquarters. The results of this program are impressive. To date, the Baker-Nunn camera stations have made more than 400,000 successful photographs of satellite transits; and from these films, the precise time and position of 100,000 satellite images have been determined. Moonwatch teams have recorded more than 250,000 observations. More important, data derived from tracking photographs have contributed to an accurate representation of the gravitational field of the earth, and to knowledge of the upper atmosphere. Overwater distances between land masses, known before the advent of satellite only to within 100 meters, have now been determined to within 10 to 20 meters from SAO data. These and other results form the basis of a "Smithsonian Standard Earth". The precision of Smithsonian tracking techniques had been improved recently by the addition of laser tracking systems at several camera sites. In a period of 14 years, Dr. Whipple planned and directed the growth of the Smithsonian Astrophysical Observatory from an initial staff of five to a peak staff of more than 300,

46 including some 60 Ph.Ds. engaged in studies of the upper atmosphere, celestial mechanics, geodesy, gammy-ray astronomy, radio astronomy, meteoritics, stellar and planetary atmospheres, lunar and solar astronomy, stellar interiors, and comets and small particles in the solar system. Under Whipple's guidance, SAO also developed one of the first orbiting observatories: Project Celescope, a telescope-television system to observe stars in ultraviolet light and launched aboard NASA's OAO-2 satellite Dec. 7, 1968. The SAO has also pioneered in gamma-ray astronomy, with a program of laboratory experiments, balloon-flight tests, and ground-based observations. Dr. Whipple also has directed the construction and development of a multi-purpose astronomical observatory at Mt. Hopkins, Arizona. The largest and most extensive of the SAO field stations, Mt. Hopkins will be the site of a new Multiple Mirror Telescope now under construction by SAO and the University of Arizona. One of Dr. Whipple's most valuable contributions to science has been as a spokesman for national research efforts. He has helped guide public and scientific opinion in support of an expanded space exploration through active participation in public forums and by sponsorship of a vigorous publications program within the observatory. Dr. Whipple has truly fulfilled the intent of James Smithson's bequest "to increase and diffuse knowledge among men."

47 [[underline]]SMITHSONIAN PRODUCT DEVELOPMENT PROGRAM[[/underline]] Mr. Wheeler stated that the Smithsonian Product Development program has been discussed at several meetings of the Regents. Last year an agreement with the Tonka Corporation was approved. Since then our dealings with Tonka have proceeded smoothly, with $100,000 of advance royalties having been received and with the first new products expected to become available next spring. [[underline]]Stieff Company[[/underline]]--In line with our plans to expand the program carefully into other areas, we recently entered into an agreement with the Stieff Company for the manufacture of pewter and silver items based upon Smithsonian collection items and under the same guidelines established with Tonka. Stieff is a small, privately-held company located in Baltimore. Throughout its 80-year history, Stieff has had a reputation for high quality. Its products are distributed through top retail stores. They have had a long-term relationship with the Williamsburg reproduction program. Under the terms of the agreement, Stieff will pay a royalty of 7-1/2% on any items based on Smithsonian collections. They guarantee a minimum of $173,750 over five years, with $25,000 paid in advance. Their initial group of Smithsonian products will be introduced to the public in January 1975, although some products may be ready for sale in our Museum Shops before that date. [[underline]]Fieldcrest Mills[[/underline]]--We have also been developing another proposed agreement with Fieldcrest Mills which should be more comparable in size and importance with the one with Tonka. As with Tonka and Stieff, Fieldcrest Mills under this proposal would work with Smithsonian in the manufacture and sale of products (textiles in this case) based on collections in the Smithsonian (including the outstanding design collections of the Cooper-Hewitt Museum) and utilizing the Smithsonian name. The textile products involved would include bedspreads, comforters, sheets, pillowcases, towels and throw rugs. Fieldcrest has an outstanding reputation in design and marketing and sells its top-line Fieldcrest brand (which would be the Smithsonian line) through leading department stores. The products themselves and the proposed merchandising methods were all reviewed thoroughly by the Smithsonian Product Development Committee and considered to be in excellent taste. Fieldcrest management, employment policies and labor and community relations appear to be exemplary. The Valentine Museum, which has been working with Fieldcrest on a similar program for some time, reports that they are "very pleased with our working relationship....this company has been an exceptional company with which to work. They have been understanding, direct and always fair in their dealings with the Museum." The Fieldcrest proposal provides for a $50,000 advance to be paid at the signing of the contract against royalties of 5-3/4% on net sales. The contract would run until May, 1978, and Fieldcrest would guarantee Smithsonian a minimum of $200,000 during this period. It is conceivable that royalties may eventually be as high as $500,000 per year.

48 Contract terms, presently being negotiated with Fieldcrest, and very closely in line with the Tonka contract, were, at the suggestion of Mr. Webb sent to Mr. Paul Austin for review. Comments and suggestions received from Mr. Austin's legal division provided useful advice on contract negotiations were most helpful and will be incorporated, as appropriate, in the proposed contract. The Executive Committee moved that the following resolution be recommended for the approval of the Board of Regents and it was VOTED that the Secretary is authorized to proceed to finalize and execute the proposed agreement with Fieldcrest Mills. [[underline]] Regents' Meetings in January 1974 [[/underline]] The Executive Committee approved the date of Wednesday, January 16, 1974, for the meeting of the Executive Committee in Washington, D. C. The meeting of the Board of Regents was recommended to be held at Fort Pierce, Florida, on Friday, January 25, 1974, and the Board of Regents approved. It is quite possible that a dinner might be arranged for the evening of January 24 so as to permit a full day at the Fort Pierce Bureau for the Regents' meeting and tour of the facility. A tentative program for the meeting day follows.

49 POSSIBLE PROGRAM FOR MEETING OF BOARD OF REGENTS AT FORT PIERCE BUREAU ON FRIDAY, JANUARY 25, 1974. [[underlined]] Time [[/underlined]] [[underlined]] Program [[/underlined] 9:30 a.m. to 11:00 a.m. Meeting of the Board of Regents 11:30 a.m. Introduction - Model Display Film: Birth of a Research Submersible 1:00 p.m. Adjourn for catered lunch at Hilltop Restaurant 2:30 p.m. Inspection of R/V JOHNSON Launch and Recovery of Johnson-Sea-Link 3:30 p.m. Tour of labs and barge - Displays - short talks Closing - Question and Answer Session Mr. Burden has offered to arrange for a luncheon or dinner at Hobe Sound and there is a possibility that accommodations could be provided by the Jupiter Island Club for those who wish to stay overnight. Further details such as travel arrangements (flight schedules) and accommodations will be worked out and the Board of Regents will be kept advised. Respectfully submitted: James E. Webb Chairman, Executive Committee of the Board of Regents

50 On motion by Mr. Austin, seconded by Mr. Goheen it was VOTED that the Board of Regents approves the Report of the Executive Committee and directs that it be included in the minutes of the present meeting. [[underline]] Minutes of May 9, 1973 Meeting [[/underline]] On motion by Mr. Mahon, seconded by Mr. Brown, it was VOTED that the Minutes of the May 9, 1973 Meeting, as previously circulated, are approved.

51 [[underline]] Statement for Regents - Doris M. Magowan Portrait Miniatures Gallery [[/underline]] The National Collection of Fine Arts' collection of American portrait miniatures is one of the most outstanding in the country. The characteristics of these portrait miniatures mean, however, that a special gallery is required for their proper exhibition. The Charles E. Merrill Trust has generously made available $30,000 for construction of a special gallery for permanent display of portrait miniatures. These miniatures will now be on exhibition for the first time, for the enjoyment and education of the general public, as well as scholars. In recognition of this worthwhile public service rendered by the Merrill Trust, Secretary Ripley, Dr. Joshua Taylor, and the Office of Development felt it would be a fitting recognition of the generosity of the Trustees for this installation to be designated the "Doris M. Magowan Portrait Miniatures Gallery," named for the daughter of Charles E. Merrill. In keeping with the procedure for the naming of exhibit halls in the museums, a motion was presented and carried and it was VOTED that the Board of Regents approves the designation of the "Doris M. Magowan Portrait Miniatures Gallery" in the National Collection of Fine Arts.

52 DEVELOPMENT OF THE SOUTH YARD The Secretary referred to the ramshackle appearance and on the whole inefficient use of the South Yard (the area bounded by the Smithsonian, Arts and Industries, and Freer buildings and Independence Avenue) which has been of serious concern to the Institution for some time. In particular, the appearance of the Yard, with its old and ugly buildings, Tin Shed and unattractively laid out parking has been the subject of much criticism from outside the Institution, and rightly so. The approaching Bicentennial adds urgency to the need to make substantial improvements in that area. Planning for improvements to the South Yard is proceeding. The Secretary has approved the following, pending the development of detailed schedules and specifications, and further study of several of the proposals. The views of the Regents on these would be most helpful. 1. The [[underline]] beetle colony [[/underline]] will be moved to another site; the West and East Courts of the Museum of Natural History and the Silver Hill location are under study. 2. All functions of the [[underline]] Smithsonian Associates [[/underline]] will be relocated to the A&I Building, except the dining (Commons) and reception facilities. Temporary buildings in the South Yard now used by the Associates will be demolished. 3. The [[underline]] Greenhouse [[/underline]] in the South Yard will be moved, either to Rockville, Maryland, with other Radiation Biology Laboratory facilities, or to Silver Hill. The new location is under study. 4. The [[underline]] Tin Shed [[/underline]] which now houses a part of the Air and Space Museum will be taken down in approximately February 1976. This will mean that there will be no NASM exhibits between that date and the opening of the new Air and Space Museum in July 1976. 5. The plan is to demolish all other structures in the South Yard in July 1974.

53 6. The long range plan for the Yard includes a building and underground garage (see below). However, if construction of these were begun prior to the spring of 1976, the Yard would be torn up during the Bicentennial; in any event, the budget cycle would preclude such timing. It is therefore planned to replace existing structures with an interim refurbishment, the space to be occupied half by a quiet [[underline]] Victorian garden [[/underline]] and the other half by [[underline]] surface parking. [[/underline]] 7. After the Bicentennial, it is planned to construct in the Yard a two-story [[underline]] underground garage [[/underline]] accommodating approximately three hundred cars; a [[underline]] two-story building, [[/underline]] one story above ground and one below, in approximately the present location of the Tin Shed; and a permanent [[underline]] quiet garden [[/underline]] in the space remaining. These plans, of course, are subject to the approval of the Board of Regents, and also of the National Capital Planning Commission, Fine Arts Commission, Office of management and Budget and the Congress. 8. With reference to the parking garage: it is recognized that the construction of parking facilities becomes less popular every day, what with the pressure to reduce the automobile traffic and pollution in the downtown area. However, planning must face the fact that many Smithsonian employees and, on the weekend, tourists, will be dependent on their cars to get into the area for a number of years to come, given the inadequacy in many parts of the area of present and projected public transportation. 9. With regard to the building: sketches are being developed to illustrate both a bermed and an unbermed building, in particular to see if an unbermed building can be designed which would be both feasible and compatible architecturally with the SI and A&I buildings. As plans proceed for the orderly development of this area the Regents will be informed.

54 Mr. Ripley introduced Mr. Gordon Ray, Chairman of the Smithsonian Council for the past three years. Mr. Ray briefly reviewed the activities of the Council since its inception, citing its membership, its considerations and conclusions, as indicated in the attached more comprehensive statement which had been sent to the Regents in advance of the meeting. The Secretary and the Board of Regents thanked Mr. Ray for his efforts in behalf of the Institution and also conveyed appreciation to the Council members for their interest and work in our behalf.

55 [[underlined]] The Smithsonian Council: History and Workings [[/underlined]] Prepared for the Board of Regents Meeting Gordon N. Ray Chairman of the Council and President, John Simon Guggenheim Memorial Foundation [[underlined]] History and Purpose [[/underlined]] Secretary Ripley, with the approval of the Board of Regents, established the Smithsonian Council on January 27, 1966. It is composed of twenty-five of the Nation's leaders in art, science, history and museology. Its purpose is to advise the Secretary on broad Institutional program interests, and provide guidance on long-range matters affecting the progress of science and learning within the Institution. It appraises Smithsonian contributions to the advancement of public knowledge and understanding in those areas of science, arts, and humanities of primary interest to the Institution. A roster of current active members is attached (Attachment 1). [[underlined]] Operating Mode [[/underlined]] The Council meets twice a year. Fall meetings are held in Washington; spring meetings usually take place at the Smithsonian's Belmont Conference Center. The agenda topics for the meetings are chosen by the Council members at the suggestion of the Chairman and the Under Secretary. Institutional meeting participants include curators, scientists, technicians, museum directors and administrators involved in the selected topics. Following the meetings, the Council prepares a letter containing a summary of suggestions and recommendations for the Secretary's review regarding matters discussed. The Secretary responds by letter, indicating which recommendations will be incorporated into the program operations, which should be delayed, and which are not acceptable. These communications between the Council and the Secretary are distributed to Institutional museum and laboratory staff. [[underlined]] Samples of Council Operations and Achievements [[/underlined]] The first few meetings were devoted to gradually familiarizing the Council with the scope of operations of the Institution, staff members, new activities, and traditional areas of endeavor and responsibility. Early meetings covered topics such as Institutional work in systematics, taxonomy, art history, various exhibits and museum's collection efforts, and the Smithsonian's role as a national educational resource. While many examples can be cited, four specific instances where Council guidance has been of significant importance are:

56 1. In 1967-69 the Institution began an effort to establish a quality fellowship program in various disciplines and areas of scholarship to make more national use of the educational and teaching talents of the Institution, and to reinforce the curatorial and scientific relationships with the nation's universities. It was a difficult undertaking, and the Council lent its interest throughout the period by helping to precipitate Institutional and staff participation, by providing guidance regarding selection mechanics, and by clarifying "ways in which the Institution relates to the university" and higher education in general. 2. The fall meeting of 1970 was devoted to the administrative and budgetary development of the Institution, particularly internal management efforts related to the historical program operations of the various bureaus and museums. As a result of that meeting the Council encouraged a consolidated development posture for future years, and greater consideration for organizational management. The members suggested more selectivity and executive control over emerging programs and stated that it may be time for scrutinizing Institutional activities "with a view of curtailing, even in one or two instances eliminating, those that are not absolutely necessary------- Nor should any new enterprize be undertaken without full understanding of the hidden costs entailed by further extending the base of the Institution's service operations." Philip Handler, on the basis of his experience at the National Academy of Sciences, suggested that Institutional administration might be facilitated by the appointment of a high level executive to assemble a coherent and balanced program picture of the substantive and financial aspects of the Smithsonian's extensive activities. 3. During 1970, meetings were devoted to the Council's, and the Smithsonian's concerns about national environmental issues and the Institution's role in systematic biology. At the spring meeting the Council made the following recommendation: "In view of the present need to protect and appreciate the diversity of the environment, the Council is deeply concerned with the present trend relating to systematic biology as it affects the National Museum of Natural History and strongly urges the allocation of additional resources to the museum to promote this field." This recommendation was included in the FY 1972 justification to the Office of Management and Budget, and to Congress, and helped the Institution break through the Federal funding plateau for the Museum by obtaining an approximate $1.2 million for badly needed

57 ecological and environmental research which would use the museum's collections and related historical records. 4. Prior to Dr. Brooks' appointment as Deputy Under Secretary on 7 July 1971, the Council began a series of discussions on the Smithsonian's exhibition philosophies and procedures. In the Council's judgement, the Smithsonian had been doing an excellent job in presenting artifacts in revealing and educational contents. Of chief concern was that presentation of the larger human ideas and ideals embodied in the Institution's collections tended to get lost. Over the course of the Council's deliberation, it became evident that a greater Institutional effort was needed in strengthening the creative relationships between curatorial and exhibit professionals across the Institution . The Council observed that the evolving exhibit programs of the museums were different in concept, associated collections, and ultimate display, and that successful exhibition programs required a closer bond between curator and exhibit professional. In response to the Council's suggestions resulting from the spring 1972 meeting Dr. Brooks initiated an Institutional in-depth review of the prevailing exhibits mechanism, from the conceptual stage through production. This review recently culminated in the Secretary's decision (November 1972) to locate exhibits resources under the control of the various museum directors, and place overall program coordination and responsibility with the Assistant Secretary for Museum Programs. Areas which are drawing the Council's attention currently include the Smithsonian's international activities and image, initiatives and directions in astronomy, astrophysics, and oceanography, and the Institution's visitor orientation efforts. In addition, the Council will continue to give consideration to various aspects of the Institution's bicentennial activities. Throughout the gestation of the bicentennial program, through open and frank discussions with administrators and museum directors the Council has helped to provide a unifying element to Institutional operations. [[underline]] New Relations with the Board of Regents and the National Board of the Smithsonian Associates [[/underline]] At the April 1970 meeting, the Council listed a series of issues which formed the nucleus of what can be called "unfinished business." This list is contained in Attachment2, and as can be surmised from the samples cited in the preceding paragraphs some of the items on the list have been partially or wholly dealt with. Item 4 stresses the need to develop the Council's working relationships with the Board of Regents. The meeting between the Council Chairman and the Regents on September 21, is the initial step to create defined interests between the two groups. The Secretary relies on the Regents, of course, for ultimate management decisions.

58 However, the Council has proved to be an excellent source of guidance to the Secretary for identifying broad new program directions and evaluating old program deficiencies, since its membership consists of eminent scientists, experts in museology and art/history authorities. Over the years it has grown in stature. It is invaluable as a stable, friendly, but critical outside group which will deliberate on problems in a dispassionate way with Institutional museum and administrative staff. After the meeting on September 21, 1973, it is hoped that communications and information flow will begin to develop among the Regents, the Council, and Institutional administrator's which will be useful in the program decision making process of the Institution. In addition, as the National Associates Board begins to develop its role in the area of Institutional fund raising, the Council will consider ways it can serve the Board in achieving its objectives.

59 Attachment # 1 SMITHSONIAN COUNCIL MEMBERS Professor Roger D. Abrahams Professor of English and Anthropology Director, African and Afro-American Research Institute The University of Texas Austin, Texas 78712 Born 1933. B.A. Swarthmore College (1955) with Honors in English; M.A. Columbia University (1959) Honors, English Literature; Ph.D., University of Pennsylvania (1961) Folklore and Literature. Taught at University of Texas in English Department since 1961. Guggenheim Fellow, 1965-66. Member, Social Science Research Council, Committee on Afro-American Societies and Cultures. Editor, Warner Publishing Company Series "The Anthropology of Performance." Author of [[underline]] Deep Down in the Jungle [[/underline]] (1964, second edition 1970); [[underline]] Anglo-American Folksong Style [[/underline]] (with George Foss)(1968); [[underline]] Jump Rope Rhymes: A Dictionary [[/underline]] (1969); [[underline]] Positively Black [[/underline]] (1970); [[underline]] A Singer and Her Songs [[/underline]] (1970); [[underline]] Language and Cultural Diversity in American Education [[/underline]] (with Rudolph Troike) (1972); [[underline]] Deep the Water, Shallow the Shore [[/underline]] (in Press); [[underline]] Counting-Out Rhymes: A Dictionary [[/underline]] (in Press); [[underline]] Afro-American Folklore in the New World: An Annotated Bibliography [[/underline]] (with John Szwed) (in press); [[underline]] The Anthropology of Performance [[/underline]] (in Press). Dr. Herman Russell Branson President Central State university Wilberforce, Ohio 45384 Born Pocahontas, Virginia, August 14, 1914. University of Pittsburgh, Virginia State College (B.S. 1936), University of Cincinnati (Ph.D. 1939). Sc. D. Virginia State 1967; Sc. D. Cincinnati 1967; Sc. D. Lincoln (Pa.) 1969. Rosenwald Fellow U. Chicago, 1940. Senior Fellow National Research Council, California Institute of Technology, 1948-1949. Faculty Fellow, National Science Foundation, University of Hamburg and French Atomic Energy Commission, 1962-1963. Commission on College Physics, Carnegie Commission on the Education of Educators, Institute for Services to Education ( vice president and president), Council Biophysical Society, Board National Medical Fellowships, Board Carver Foundation of Tuskegee, Visiting Educational Committee of the Franklin Institute, vice president National Association Equality of Opportunity in Higher Education; The Cosmos Club, Sigma Xi, Sigma Pi Sigma, Pi Mu Epsilon, Alpha Phi Alpha, Sigma Pi Phi. Research: Structure of proteins (alpha and gamma helixes), electron impact on molecules, information theory in biology, mathematical biophysics, isotopic tracers.

60 Professor Carl W. Condit Center for Urban Affairs Northwestern Universtiy 2040 Sheridan Road Evanston, Illinois 60201 Born Cincinnati, Ohio, 1914; B.S., Purdue University, 1936; M.A.,; Cincinnati, 1939; Ph.D., Cincinnati , 1941; Litt. D., Cincinnati, 1967; Post-doctoral fellow, University of Wisconsin, 1951-52. Taught in Ordnance Training Division, War Production School, and Army Specialized Training Program, 1942-44; assistant designing engineer, Building Department, New York Central RR., Cincinnati, O., 1944-45; taught at Carnegie Institute of Technology, 1946-47, at Northwestern University, 1945-46; 1947 to date. Member founding group, Society for the History of Technology; co-editor, TECHNOLOGY AND CULTURE, journal of the above society. Author of [[underline]] The Rise of the Skyscraper [[/underline]] (1952), [[underline]] American Building Art: The 19th Century [[/underline]] (1960), [[underline]] American Building Art: The 20th Century [[/underline (1961), [[underline]] The Chicago School of Architecture [[/underline]] (1964), various chapters in [[underline]] Technology in Western Civilization [[/underline]] (1967), [[underline]] American Building: Materials and Techniques [[/underline]] (1968), [[underline]] Chicago since 1910: Building, Planning, and Urban Technology [[/underline]] (vol. I, 1973). Awarded Abbott Payson Usher Prize, Society for the History of Technology, 1968, and History and Heritage Award, American Society of Civil Engineers, 1971. Mrs. Camille W. Cook Assistant Dean University of Alabama School of Law Box 1435 University, Alabama 35486 Born 14 April 1924 in Tuscaloosa, Alabama. A.B. The University of Alabama, 1945. J.D., The University of Alabama, 1947. Part-time instructor, Auburn University, 1948-1960. Assistant Professor, Auburn University, 1960-68. Member, Park and Recreation Board, City of Auburn, 1958-1968. President, Auburn University Womens Club, 1964. Administrative Assistant to the Dean, The University of Alabama School of Law, 1968-1970. Assistant Dean and Lecturer in Law, 1970 to present. Appointed by Governor to Air Pollution Control Commission in 1971 serving as coordinator on grant from Environmental Protection Agency to study implementation of Alabama Air Pollution Control Act of 1971. Areas of interest: Seminar on "Women and the Law," domestic relations, environmental law. Home: 32 Ridgeland, Tuscaloosa, Alabama 35401, telephone 345-6720. Office: Box 1435, University of Alabama 35486.

61 Professor Fred R. Eggan Department of Anthropology University of Chicago 1126 East 59th Street Chicago, Illinois 60601 Born 1906. Ph. B. University of Chicago, Ph. D. University of Chicago, 1933. Has been with the University of Chicago since 1934 (Chairman of the Department of Anthropology 1948-51 and Director of the Philippine Studies Program since 1953). Has served as the official delegate to the Pacific Science Congresses in Manila (1953), Bangkok (1957), Honolulu (1961) and Tokyo (1967) and as a member of the Pacific Science Board, National Academy of Sciences (1968 - ). Research centers on the Indians of Western United States and the people of the Philippines. Author of [[underlined]] Social Organization of the Western Pueblos [[/underlined]] (1959) and [[underlined]] The American Indian: Perspectives for the Study of Social Change [[/underlined]] (1966). Editor of [[underlined]] Social Anthropology of North American Tribes [[/underlined]] (1937 and 1955). Dr. Murray Gell-Mann California Institute of Technology 1201 East California Avenue Pasadena, California 91109 Born 1929. B.S. Yale University, Ph.D. Massachusetts Institute of Technology, 1951. Has served as a member of the faculty and conducted research at the University of Illinois, University of Chicago, and Columbia University. Has been a member of the Institute for Advanced Study, Princeton, New Jersey, 1967-68; Fellow of the American Physical Society; and member of the National Academy of Sciences since 1960. Author of [[underlined]] The Eightfold Way [[/underlined]] (with Yuval Ne'eman) (1964) and numerous articles on elementary particle physics and related fields. Received Franklin Medal 1967; Research Corp. Award 1969; Nobel Prize 1969. Honorary degrees received: Sc. D. - Yale University, 1959; Sc. D. - University of Chicago, 1967; Sc. D. - University of Illinois, 1968; Sc. D. - Wesleyan University, 1968; Honorary Doctorate - University of Turin, Italy, 1969. Dr. Frank B. Golley Executive Director Institute of Ecology Rockhouse University of Georgia Athens, Georgia 30602 Born 1930. Married, with three children. B.S. Purdue University (1952); M.S. Washington State University (1954); Ph.D. Michigan State

62 University (1957). Author or coauthor of [[underlined]] Mammals of Georgia: a Study of their Distribution and Functional Role in the Ecosystem [[/underlined]], 1962, U. of Ga. Press, Athens; [[underlined]] Principles in Mammalogy [[/underlined]], 1963, Reinhold Publishing Corporation, New York; [[underlined]] South Carolina Mammals [[/underlined]], Charleston Museum; [[underlined]] IBP Handbook on Large Grazing Herbivores [[/underlined]], 1969, Oxford Press, and over 50 technical articles. Series editor of Benchmark Books in Ecology. Member of the Hazardous Material Advisory Committee of the EPA, the National Academy of Sciences--National Research Council Committee on the effects of defoliation in Viet Nam, the General Ecology Panel of the National Science Foundation, Vice President of the Ecological Society of America, member of the Board of Directors of the Organization for Tropical studies and of the International Society of Tropical Ecology. Dr. Philip Handler President National Academy of Sciences 2101 Constitution Avenue, N. W. Washington, D. C. 20418 Became President of the National Academy of Sciences on July 1, 1969. Chartered by Congress 110 years ago to advise Government on scientific matters, the NAS is a non-profit institution that is considered to be the most prestigious body in American science. A noted biochemist and member of the National Science Board, Dr. Handler is James B. Duke Professor of Biochemistry and was chairman of the Biochemistry Department at Duke University School of Medicine. He is on indefinite leave of absence from Duke where he had been a member of the faculty since 1939, the year he received his PH.D. in biochemistry from the University of Illinois. He is a past president and chairman of the Federation of American Societies for Experimental Biology as well as part president of the American Society for Biological Chemists. In addition to holding memberships in the major American scientific societies, he is an elected member of several distinguished foreign scientific societies. Coauthor of the textbook, "Principles of Biochemistry," now in its fifth edition, Dr. Handler has had over 200 research papers published in professional journals. Since 1953, he has served on a series of panels and the Councils of the National Institutes of Health, including the National Advisory Council on Research Resources and Facilities and the National Advisory Health Council. He also served on the President's Commission on Heart Disease, Cancer and Stroke, the President's Science Advisory Committee and The Surgeon General's Committeee on Environmental Health. He is a trustee of the Rockefeller University and of several philanthropic and research organizations and foundations, such as the National Multiple Sclerosis Society, the Nutrition Foundation, the Manpower Institute. He is the recipient of numerous honorary doctoral degrees.

63 Dr. David Hawkins Director, Mountain View Center for Environmental Education University of Colorado 1511 University Avenue Boulder, Colorado 80302 Born El Paso, Texas, Feb. 28 1913. A.B., M.A. in Philosophy, Stanford 1934-36. Ph.D. in Philosophy, University of California, 1940. Instructor in Philosophy, Stanford, 1940-41, University of California 1941-43. Los Alamos Laboratory, Administrative Aide, 1943-44; Historian, 1946-46. Associate Professor of Philosophy, Georgetown Washington University, 1946-47. Associate Professor of Philosophy, University of Colorado, 1947-49; Professor, 1949---. On leave to University of California, Summer, 1948; Spring, 1949, American Council of Learned Societies fellow; 1952-53, Carnegie Internship, Harvard; University of Colorado Faculty Fellowship, Mexico, 1957. University of North Carolina, Fall, 1960; Director of Elementary Science Study, Educational Services Inc., 1962-64; University of Colorado General Education Division in charge of Physical Science, 1947-62; Director of Elementary Science Advisory Center, University of Colorado, 1965-1970; on leave to Cornell University, Spring, 1968; University of Colorado Faculty Fellowship, England, 1968-69; on leave to Institute for Advanced Study, Princeton, 1969-70; Director, A Center for Environmental Education, University of Colorado, 1970--. Professor Jan LaRue 15 Edgehill Drive Darien, Connecticut 06820 Born 1918. S.B. Harvard, M.F.A. Princeton University, PH.D. Harvard University 1952. Taught at Wellesley College 1942-1943, 1946-57 (Instructor to Associate Professor and Chairman of the Music Department), with New York University since 1957. Author of Guidelines for Style Analysis (New York 1970) and numerous articles on 18th century music, style analysis, ethnomusicology, papyrology and bibliography of music, and computer applications to music. Editor of Report of the 8th International Musicological Congress (2 vols. 1961); Festschrift OttoErich Deutsch (1963); Aspects of Medieval and Renaissance Music (1965). Dr. James L. Liverman U. S. Atomic Energy Commission Washington, D.C. 20545 b. Brady, Tex, Aug. 17,21; B.S. Agr. & Mech. Col, Texas, 49; Clark fel, Calif. Inst. Tech, 51-52, Ph.D. (plant physiol, bioorg. chem),

64 52. Fel. plant physiol, Calif. Inst. Tech, 52-53; asst. prof. biochem, Agr. & Mech. Col, Tex, 53-56, assoc. prof, 56-58, prof, 59-60; biochemist, Atomic Energy Cmn, 58-59, asst. chief biol. br., 59-60; chief, 60-64, assoc. dir. div. Oak Ridge Nat. Lab, 64-67, Asst. Dir. Biomed. Sci, 67- Interim dir, Univ. Tennessee - Oak Ridge Grad. Sch. Biomed. Sci, 65-66. Consult. agr. chemist, Atomic Energy Cmn, 56-58; chmn, Gordon Conf. Biochem. & Agr, 61. USAF, 42-45, Res, 45-, maj. AAAS; Soc. Plant Physiol; Chem. Soc; Radiation Res. Soc. Cell physiology; photoperiodism; radiation in biological systems. Dr. Giles W. Mead Director, Los Angeles County Museum of Natural History 900 Exposition Boulevard Los Angeles, California 90007 Born 1928. A.B., A.M., Ph.D. Stanford University, 1949-1953. Ichthyologist and high-seas ecologist with the International Fur Seals Investigations, the International Indian Ocean Expeditions and others; the U.S. Bureau of Commercial Fisheries (Washington, D.C.) and the Woods Hole Oceanographic Institution. Taught at Harvard and Stanford; Curator of Fishes in the Museum of Comparative Zoology (Harvard); formerly Editor-in-Chief, "Fishes of the Western North Atlantic" (Yale Univ.); and currently President of the California Natural Areas Coordinating Council.. Author of about forty papers on high-seas subjects. Los Angeles Museum of Natural History since 1970. Professor Norman Holmes Pearson Department of English and American Studies 2731 Hall of Graduate Studies Yale University New Haven, Connecticut 06520 Chairman of the American Studies Program (1958-1968), Yale University, Chancellor, Academy of American Poets. President, American Studies Association, 1968. Born 1909. A.B. Yale University, M.A. Oxon (1941), Ph.D. Yale University 1941. Has been with Yale University since 1941. Editor of [[underlined]]Complete Novels of Hawthorne[[.underlined]] (1973), [[underlined]]The Oxford Anthology of American Literature[[/underlined]] (with W.R. Benet) (1938), [[underlined]] Walden[[/underlined]] (1948). [[underlined]]Poets of the English Language[[/underlined]] (with W.H. Auden) (1950), and [[underlined]]Decade[[/underlined]] (1969). Author of [[underlined]]Some American Studies[[/underlined]] (1964), [[underlined]]American Literary Fathers[[/underlined]] (1965), [[underlined]]The History of American Literature[[/underlined]] (1967).

65 Mr. Gordon N. Ray President John Simon Guggenheim Memorial Foundation 90 Park Avenue New York City, New York 10016 Born 1915. A.B. and A.M. Indiana University Ph.D. Harvard. Professor of English, University of Illinois, 1946-60, Head of Department, 1950-1957, Vice President and Provost, 1957-1960; Professor of English, New York University since 1962. Fellow, Royal Society of Literature, 1948; Fellow, American Academy of Arts and Sciences, Honorary degree from Columbia, California, Illinois, Indiana, and other universities. Trustee, Guggenheim Foundation; Modern Language Association of America, Pierpont Morgan Library, Rosenbach Foundation; Author of books on Thackeray, H.B. Wells, and other writers. Mr. Ray joined the administrative staff of the John Simon Guggenheim Memorial Foundation in 1960. He has been President since 1963. Mr. Philip C. Ritterbush Chairman, ORGANIZATION: :RESPONSE 3233 P Street, N.W. Washington, D. C. 20007 Director, Archives of Institutional Change and Chairman, ORGANIZATION: :RESPONSE. Editor, "Prometheus" series of policy studies of contemporary institutions. Former Director of Academic Programs (1968-70) and staff assistant to the Secretary (1964-67) at the Smithsonian. Formerly served in policy assignments in the U. S. Senate and office of the science adviser to the President. Born 1936. Graduate of Yale University (1958) and the University of Oxford (D. Phil., 1961). Address: 2324 Tracy Place, N.W. Washington, D. C. 20008.

Mr. Harold Rosenberg New Yorker Magazine New York, New York Born 1906. Harold Rosenberg's most recent books The De-Definition of Art, Artworks and Packages, and Act and Actor, published in 1970. He is also an art critic of The New Yorker. In the thirties Mr. Rosenberg was National Art Editor of the American Guide Series. During World War II he served as Deputy Chief of the Domestic Radio Bureau, OWI, and as Consulting Expert to the U.S. Treasury. He has been employed as Program Consultant by The Advertising Council since 1946. He has been a lecturer at the New School, Regents Lecturer at the University of California at Berkeley, has conducted the Christian Gauss Seminar in Criticism at Princeton, the Baldwin Seminar at Oberlin, and has given talks at Brandeis, Bard, The Pennsylvania State University, University of Alabama, University of Ohio, the Cleveland Museum, the Baltimore Museum, the Los Angeles County Museum, the Museum of Modern Art, the University of Chicago, etc. In 1964 he received the Frank Jewett Mather Award of the College Art Association. In 1968 he was awarded the Honorary degree of Doctor of Letters by Lake Forest College and in 1971 Doctor of Fine Arts by the Maryland Institute College of Art. Mr. Andre Schiffrin Managing Director Pantheon Books New York City, New York 10022 Born 1935. B.A. Yale University 1957. Received degree from Cambridge 1959. Has been with Pantheon Books since 1962. Professor Cyril Stanley Smith Institute Professor Room 14N - 317 Massachusetts Institute of Technology 77 Massachusetts Avenue Cambridge, Massachusetts 02139 Born 1903. B.S. University of Birmingham, Sc. D. Massachusetts Institute of Technology 1926. D. Litt, Case Institute 1965. With American Brass Company from 1927-1942; became Director of the Institute for the Study of Metals, University of Chicago in 1945; with M.I.T. since 1961. Was a member of the President's Science Advisory Committee in 1959. Co-author of Treatise on Divers Arts by Theophilus (1963) and several other translations of sources for the history of metallurgy. Author of A History of Metallography (1960). A primary interest in the historical interaction between science, technology and art. He is consultant to the Freer Gallery of Art and the Smithsonian Office of Anthropology.

Professor Stephen E. Toulmin Provost Crown College University of California Santa Cruz, California 95060 Born 1922. B.A., Ph.D. Cambridge, 1948. Fellow of King's College, Cambridge, 1947-1951. He has taught at the universities of Oxford, Melbourne and Leeds, and at Columbia, Brandeis, and Michigan State Universities in the United States. From 1960-1965, was Director of the Nuffield Foundation Unit for History of Ideas, Author of The Place of Reason in Ethics (1950); The Philosophy of Science (1953); The Uses of Argument (1958); Foresight and Understanding (1961); Human Understanding (1972); and three volumes on The Ancestry of Science - vol. I The Fabric of the Heavens (1961); vol. II The Architecture of Matter (1962), vol. III The Discovery of Time (1965); also Night Sky at Rhodes (1963). Mrs. Barbara W. Tuchman 875 Park Avenue New York, New York 10021 Born 1912. B.A. Radcliffe College, 1933. D. Litt. (hon.) Bates College, U. Mass., Yale, Columbia U., New Sch. for Social Research, Williams. Research asst. Inst. Pacific Relations, N.Y.C., 1934, Tokyo, 1935; editorial asst. The Nation, N.Y.C., 1936, Spain, 1937; staff writer in Spain, London, 1937-38; Am. Corr. New Statesman and Nation, London, 1939; with Far East news desk, OWI, N.Y.C., 1944-45. Trustee Radcliffe Coll., 1960-72. Mem. Author's League (council), Pres. Soc. Am. Historians, fellow Am. Academy of Arts and Letters. Author: The Lost British Policy, 1938; Bible and Sword, 1956; The Zimmerman Telegram, 1958; The Guns of August, 1962 (Pulitzer prize, 1963, Book - of-Month Club selection), 1966; Stilwell and the American Experience in China: 1911-1945, 1971 (Pulitzer Prize, 1972, Book-of-Month Club selection); Notes from China, 1972. Dr. William von Arx Senior Scientist Woods Hole Oceanographic Institution Woods Hole, Massachusetts 02543 Born 1916. A.B., Brown University, 1942; Sc. M., Yale University, 1943, Sc. D., Massachusetts Institute of Technology, 1955; Instructor, Physics, 1943-45, Yale University; Physicist, 1945, Columbia Radiation Laboratory; Physical Oceanographer, Senior Scientist, 1945 to present, Woods Hole Oceanographic Institution; Lecturer, Oceanography, 1947-48, Harvard University; Lecturer, Oceanography, 1956, Massachusetts Institute of Technology. Research Interests: Primary circulations of oceans and atmosphere, heat balance of the earth, physical geodesy of ocean areas. Author of many papers, articles and several books on oceanography.

68 Dr. Rainer Zangerl Chairman Department of Geology Field Museum of Natural History Roosevelt Road at Lake Shore Drive Chicago, Illinois 60605 Born 1912. Winterthur, Switzerland, November 19, 1912. Citizenship: U.S. Education: Gymnasium, 1924-31; University of Zurich, Switzerland, 1931-1936. Matura, 1931; Ph. D., 1936. Area of Specialization: Lower Vertebrates. Professor Vet. Anatomy, School of Vet. Med., Middlesex University, 1938-1939; Instructor, Zoology, University of Detroit, 1939-1943; Assistant Professor, Comparative Anatomy, University of Notre Dame, 1943-1945; Curator of Fossil Reptiles and Amphibians. Field Museum of Natural History 1945-1962; Chief Curator, Department of Geology, Field Museum of Natural History (present position). Society Affiliations: Schweizerisch Palaeontologische Gesellschaft; Society of Vertebrate Paleontology, President 1965; American Society of Zoologists and Comparative Anatomists A.A.A.S.; The Geological Society of America; President, North American Paleontological Convention, 1969. Publications: Some 60 technical publications in the fields of comparative anatomy, fossil reptiles and fishes, and paleoecology.

69 Attachment # 2 [[underline]] MEMORANDUM [[/underline]] May 15, 1970 TO: Bureau and Program Directors FROM: S. Dillon Ripley ^[[S Dillon Ripley]] SUBJECT: Smithsonian Council At the [[underline]] meeting of April 25 - 27, [[/underline]] the members of the Council conducted a most profitable discussion of their future relationship to the Smithsonian. They adopted several recommendations and transmitted them to me in writing. I am very pleased that the Council took this initiative and concur in their recommendations. I am pleased to inform you that Gordon Ray has agreed to serve as Chairman of the Council through its spring, 1972 meeting. Dr. Ray has indicated that he wishes to explore with you the possibility of creating a number of sub-committees, whether from within the Council membership or by adding to it in certain areas. Clifford Lord has joined him in suggesting that, with a few more appointments in the area of American history, a group might be constituted to assist regarding the development of historical programs. We also recognize that the Smithsonian's many interests in the arts are under-represented on the Council. Please consider nominating additional members of the Council in these or other areas. Your recommendations might be addressed to Dr. Ray, c/o Mr. Ritterbush, 444 Smithsonian Building. Mr. Ritterbush will see Dr. Ray on May 28 and will convey your letters or memoranda to him. Dr. Ray proposes to identify a small number of questions which the Council will explore in the coming year. Your suggestions for these would be most welcome whether addressed to me, to Mr. Ritterbush, or to Dr. Ray. Attachments

70 SMITHSONIAN COUNCIL, Meeting of April 25-27, 1970 Resolution One: That the Council continue its examinations of the pattern of objectives and the inter-relations of programs of the Smithsonian so as to advise the principal officers of the Institution and to foster the development of a critical dialogue regarding basic policies in scholarship, education and national service. Resolution Two: me That the Council should have a Chairman selected from its membership and a secretary chosen from the staff of the Institution. Resolution Three: In view of the present need to protect and appreciate the diversity of the environment the Council is deeply concerned with the present trend relating to systematic biology as it affects the Museum of Natural History and strongly urges the allocation of additional resources to the museum to promote this field. Questions which exemplify the interest and concern of the Council are the following: 1. May the Council receive information on a regular basis about trends in resource allocation and also an analytic digest of the recently concluded visitor survey? 2. Might the Council be brought into a defined relationship with other Smithsonian advisory boards and also the Board of Regents? 3. How does the Smithsonian coordinate its museum activities ( in art, for example and with regard to acquisitions especially) with other Washington museums? 5. How may the Institution guarantee that the objectives announced when new projects are established are not later frustrated through lack of support? 6. How can basic concepts of science (molecular biology, differing cosmologies, puzzling astrophysical objects, continental drift) be communicated to museum visitors? 7. How may the Institution improve communication among its principal officers and professional staff members? Members of the Council again expressed their appreciation to the staff of the Belmont Conference Center and to the members of the Smithsonian staff who participated in discussions at this meeting.

71 [[underline]] STATUS OF PENDING LEGISLATION [[/underline]] [[underline]] National Museum Act Extension [[/underline]] As requested by the Board of Regents at its meeting on May 9, Mr. Minshall introduced a bill to further extend appropriations authority for the purposes of the National Museum Act. The bill, H.R. 8601, was referred to the Committee on House Administration. No action has been taken on it in the House and none is expected in this session. Senators Fulbright, Jackson, and Scott introduced identical legislation in the Senate. The bill, S. 2137, was referred to the Committee on Rules and Administration. The Subcommittee on the Smithsonian Institution held hearings on it July 18-19. The Office of Management and Budget has stated that it has no objection to S. 2137 and H. R. 8601. [[underline]] Executive Compensation [[/underline]] Mr. Minshall introduced a bill, H.R. 8731, to establish rates of compensation for certain positions within the Smithsonian Institution. The bill was referred to the Committee on Post Office and Civil Service. No action has been taken on it, and none is anticipated in this session. Identical legislation, S. 2010, was introduced by Senators Fulbright, Jackson, and Scott and referred to the Committee on Rules and Administration. No action has been taken, and none is anticipated. The Office of Management and Budget has advised the Secretary that it does not concur in our legislative proposal to place the Assistant Secretary for Public Service and the directors of the Museum of History and Technology, and the Museum of Natural History in Level V of the Executive Schedule. Further consultation with OMB concerning this initial response is contemplated.

72 [[underline]] Museum Support and Depository Facilities [[/underline]] No action has been taken on S. 857 and H.R. 4541 to authorize the Smithsonian Institution to plan museum support facilities and none is anticipated until the Second Session of the 93rd Congress. Consultant services have been engaged to prepare comprehensive justification material. The Office of Management and Budget has taken no position on these bills. [[underline]] Mall Site Reservation [[/underline]] No action has been taken on S. 856 and H.R. 4540, bills to reserve the last site on the Mall for the Smithsonian Institution, and none is anticipated. The Office of Management and Budget has taken no position on these bills.

73 LEGISLATION OF INTEREST TO THE SMITHSONIAN INSTITUTION A number of bills have been introduced in both Houses which relate to the Smithsonian either institutionally or by the naming of offices within it. [[underline]] H.R. 8575, [[/underline]] introduced by Mr. Rarick of Louisiana, would change the name of the Hirshhorn Museum and Sculpture Garden to "The Andrew Jackson Center." The Committee on Public Works requested comment and was advised that enactment of the bill would violate the terms of the agreement with Mr. Hirshhorn and the Hirshhorn Foundation and that, therefore, we strongly objected to it. The Office of Management and Budget advised the Committee that it also opposes enactment of the bill. No action on the bill is expected. [[underline]] S. 2145, [[/underline]] introduced by Senator Hollings of South Carolina, provides for standards for underwater research facilities. The Secretary of the Smithsonian Institution, or his designee, would be a statutory member of the Advisory Board charged with assisting the Secretary having jurisdiction over the National Oceanic and Atmospheric Administration in the prescription of safety standards. The proposed standards appear, by definition, applicable to the Smithsonian. The possibility of hearings has been raised, but they are not likely to be scheduled until after release of the [[underline]] Sea-Link [[/underline]] panel report. Related legislation has been introduced in the House by Mr. Downing of Virginia. It provides for regulation and licensing of submersible vessels and operators, but does allow exemptions for vessels engaged in developmental, experimental, or research work. [[underline]] H.R. 9082, [[/underline]] introduced by Mr. Gibbons of Florida, provides authority for the Comptroller General to audit the Federal Reserve Board banks and branches, the Internal Revenue Service, the Comptroller of the Currency, the Office of Alien Property, the trust funds of the Smithsonian Institute /sic/, and the U.S. Soldiers' Home. Subsequent bills were introduced to accommodate co-sponsors and references to the Smithsonian Institution and the Soldiers' Home were eliminated. The bills are aimed primarily at the Federal Reserve and the Internal Revenue Service. Hearings have not been scheduled. (NOTE: it is not expected that any action will be taken on this legislation but should this situation change the matter will be brought to the attention of the Executive Committee promptly.)

74 [[underline]] H.R 37, [[/underline]] reported by the Committee on Merchant Marine and Fisheries, is designed to expand protection of endangered species. Section 12 of the bill authorizes and directs the Secretary of the Smithsonian to review (1) species of plants which are now or may be endangered or threatened and (2) methods of providing adequate protection to such species. The Secretary is to report to Congress, within a year after enactment, the results of these reviews and to recommend new legislation. The Committee was advised of our objection to the section on the grounds that the Smithsonian already has such authority. Further representations were made to the Committee pointing out that such authority and direction might more properly be vested in departments of the executive branch. Comparable Senate legislation, S. 1983, was passed on July 24 and contained a similar provision. However, in the course of debate Senator Fulbright introduced an amendment, which was adopted, changing the "Secretary of the Smithsonian" to the "Secretary of Agriculture." H.R. 37 is expected to be acted on by the House in September. It is hoped that the Senate version of Section 12 will prevail in conference. Bills have been introduced in both Houses to establish an [[underline]] American Folklife Center [[/underline]] in the Library of Congress. The Center would be subject to the supervision and direction of a Board of Trustees, of which the Secretary of the Smithsonian would be a statutory member. Bills have also been introduced to establish a [[underline]] National Zoological and Aquarium Corporation. [[/underline]] The Director of the National Zoological Park would be an [[underline]] ex officio [[/underline]] member of the Board of Directors of the Corporation. [[underline]] H.R. 7785, introduced by Mr. Blackburn of Georgia, provides additional authorities to the Secretary of the Interior for the designation and protection of natural areas. The Secretary of the Smithsonian would be a statutory member of the Advisory Council which is to advise the President and the Congress on various matters pertaining to natural areas. Early enactment of these three bills is not anticipated.

75 On June 7 the House passed H.R. 7446, to establish the [[underline]] American Revolution Bicentennial Administration. [[/underline]] Section 5(c) of the bill authorizes and requests the Librarian of Congress, the Secretary of the Smithsonian Institution, and the Archivist of the United States to cooperate with the Administration "especially in the development and display of exhibits and collections and in the development of bibliographies, catalogs, and other material relevant to the period of the Revolutionary War." Section 6 authorizes the Administrator to accept donations of money, property and services. Disposal of objects is to be made in consultation with the officials named in Section 5(c), as well as the Administrator of General Services.

76 [[preprinted]] UNITED STATES OF AMERICA GENERAL SERVICES ADMINISTRATION Public Buildings Service Washington, DC 20405 [[image - logo of GSA]] [[/preprinted]] [[stamped]] SEP 20 1973 [[/stamped]] Mr. A. F. Michaels Director, Buildings Management Department Smithsonian Institution Washington, DC 20560 Subject: PMCC - GS-03B-16254 - Hirshhorn Museum and Sculpture Garden, Washington, DC Gentlemen: I have had several discussions with representatives of the Smithsonian Institution regarding the problems encountered in regard to construction and the effect on the occupancy schedule which I would like to confirm. The most serious problem encountered has been the window glass which at first was delivered late and now it has been discovered that it was shipped as solar-bronze rather than the required solar-grey, and therefore cannot be used. The glass color problem was not discovered until September 19, 1973. Based on discussions with all of the contractors and suppliers involved the proper glass is being produced immediately to correct the error and delivery to the jobsite is now scheduled for October 5, 1973. In order to assist you in your future planning, we have re-evaluated job progress and have updated the schedule to indicate the effect of the glass problem, as well as other problems. The following is our best estimate of a revised schedule, but it is dependent upon the successful delivery of the glass: [[three column table, all headers are underlined]] Area | Previous Schedule | Present Schedule Fourth Floor | Sept. 15, 1973 | Oct. 15, 1973 Third Floor | Oct. 15, 1973 | Oct. 23, 1973 Second Floor | Nov. 15, 1973 | Nov. 15, 1973 First Floor | Dec. 31, 1973 | Dec. 31, 1973 Basement | Dec. 31, 1973 | Dec. 31, 1973 Sculpture Garden | Oct. 15, 1973 | East Half - Oct. 15, 1973 West Half - Nov. 1, 1973 Passenger Elevator | Dec. 1, 1973 | Dec. 1, 1973 Freight Elevator | Dec. 31, 1973 | Dec. 31, 1973 [[preprinted]] Keep Freedom in Your Future with U.S. Savings Bonds [[/preprinted]]

77 2 The temporary roadway north of the sculpture garden was closed off effective September 19, 1973 and Jefferson Drive with adjoining sidewalks was opened to traffic at the same time. Although construction problems continue to be encountered, we still believe that substantial completion of this project can be achieved by December 31, 1973. We will continue to keep you advised as construction progresses. Sincerely, [[signature]] Walter E. Huber [[/signature]] WALTER E. HUBER Acting Assistant Chief, Construction Branch Design and Construction Division Contracting Officer

78 NATIONAL AIR AND SPACE MUSEUM [underlined]] Summary Project Status [[/underlined]] a. Construction work is 16.2% complete against 15.9% scheduled. Nineteen contracts totalling $23,834,002 have been awarded. Change orders have increased this total to $24,324,664. Proposals received for the Spacearium Dome are being evaluated. b. Scheduled Completion - June 1975 Projected Completion - June 1975 c. Costs | Construction | Project Budget | $38,135,000 | $41,900,000 Current Estimate | 36,700,000 | 41,900,000 d. Financial Authorized | | $41,900,000 Funded by Appropriation Act - PL 92-369 | 13,000,000 | PL 92-76 | 1,900,000 | 1974 Appropriation Act | 17,000,000 Authority to Obligate Transferred to GSA | | $41,700,000 Funds Transferred to GSA | | 14,700,000 Obligated to 9/1/73 | | $28,768,187 Expenditures to 9/1/73 | | 6,249,372

79 STATUS OF THE ARTS AND INDUSTRIES BUILDING PROJECT The scope of work to be performed includes the installation of heating, ventilating and air conditioning systems, necessary improvements to electrical and utilities systems, the installation of rest rooms, construction of 2nd and 3rd floor levels in the N.E. Court, the installation of a west entrance to provide visitor access to the area to the south of the S. I. Building, the installation of fire detection and extinguishing systems for the safety of personnel and protection of the building and contents. This project will include restoration of the 1876 appearance to the four main halls and the rotunda. Extensive restoration work is planned for the rotunda including the installation of the pool in the center with a ceramic tile floor surrounding it. The pool will be a reproduction of the original one and the floor tiles, color and patterns will be matched as closely as possible to the original floor. The walls of the rotunda and four main halls will receive authentic stenciled designs to further reflect the ornate appearance of that period. The major thrust has been to prepare the building for the presentation "Centennial - 1876" however, the improvements will result in long term benefits of safety and comfort for visitors and staff, as well as improved environmental conditions for the conservation of the museum objects. Funds in the amount of $3, 355, 000 were appropriated in FY 73 for this project. The project documents have been developed for a base bid and a list of add alternates in order to hold the overall costs within the available funds and to allow for selection of the most important items of work when bids are received from contractors. The project is to be accomplished in two major phases beginning about November 1, 1873 and the work is programmed for completion in 18 months. [[preprinted]] [[image - logo]] 2010-102 Buy U.S. Savings Bonds Regularly on the Payroll Savings Plan [[/preprinted]]

80 In order to perform this project it will be necessary to relocate the staff on a phased basis and to coordinate the contract work with the ongoing exhibition program of N.A.S.M. Some portions of the work such as the final decorative treatment and the restoration work in the rotunda will be performed as late as possible in order to allow for public use of the spaces with a minimum of interruption. Detailed schedules for the relocations are being developed.

81 AMERICAN REVOLUTION BICENTENNIAL PROGRAM September 1973 The Smithsonian is now in its fourth year of work on its Bicentennial Program for 1976 -- The American Experience. Through Fiscal Year 1973, a total of $754,000 has been expended on our special Bicentennial Projects. It is anticipated that $1,718,000 will be appropriated in Fiscal Year 1974, and an additional $4,064,000 will be requested to complete the Program. In addition to the specially funded projects listed on the attachment, a number of other Bicentennial efforts are in various stages of completion. Construction of the National Air and Space Museum building, scheduled to open July 4, 1976, is proceeding according to plan and within budget. Study of a proposed film series on the history of American science and technology is underway financed by a planning grant from the National Science Foundation. Private fund raising continues in support of the proposed new Hall of Maritime Enterprise in the National Museum of History and Technology. And a planning effort has begun on a spectacular 70 millimeter Bicentennial film for use in the auditorium of the new National Air and Space Museum building.

82 [[underlined]] STATUS REPORT [[/underlined]] PROJECTS WITHIN THE SPECIAL AMERICAN REVOLUTION BICENTENNIAL PROGRAM MAJOR EXHIBITIONS[[underlined]]| STATUS | OPENING DATE [[/underlined]] [[underlined]] Nation of Nations [[/underlined]] (NMHT)| Model and exhibit schematic completed. In FY 1974, script will be written, objects for the exhibition collected, and construction in the exhibit space begun.| January 1976 [[underlined]] Ecology 200 - Our Changing Land [[/underlined]] (NMNH)| Floor plans, model, and exhibit schematic completed. In FY 1974, script will be written, specimens collected, and preparation of the space for the exhibition begun.| November 1975 [[underlined]] Centennial 1876 [[/underlined]] (A&I)| Floor and exhibition schematic completed. In FY 1974, script will be written, and objects for the exhibition collected.| May 1976 [[underlined]] The Artist and the American Scene [[/underlined]] (NCFA)| Exhibit plan and schematic completed. In FY 1974, research, collection and preparation of paintings and catalogue will begin.| April 1976 [[underlined]] Design in the City [[/underlined]] (RG)| Seminar of consultants and scholars held, and exhibit schematic in preparation. In FY 1974, the initial phases of planning for development of exhibit script will be completed.| February 1976 [[underlined]] Revolution Period Exhibitions [[/underlined]] (NPG)| Research, planning and script for the first of these four exhibitions is completed. In FY 1974, the first exhibition will be installed, and preparation of the second exhibition begun. | |1. In the Minds and Hearts of the People: Prologue to Revolution 1760-1774| April 1974 | |2. Founding Fathers: First Continental Congress| April 1975

83 | |3. In the Spirit of the Declaration: Two Centuries of Dissent in America |March 1976 | |4. (No title)| October 1976 [[underlined]] City with a Plan [[/underlined]] (SI)| Exhibition in concept form only. In FY 1974, feasibility study will be made, models located, and working plans developed.| No date yet [[underlined]] Traveling Exhibit Systems [[/underlined]] (SITES)| First structural exhibition in a series of 16 (Evolution of American Culture), American Coverlets completed, the first three in a series of 24 (The American Experience) portfolios in prototype stage. In FY 1974, American Coverlets will begin circulating as of October, five additional structural exhibitions will be developed, and an additional 16 titles in the portfolio will be developed and printing begun.| Continuous |SPECIAL PROJECTS| [[underlined]] Festival of American Folklife [[/underlined]] (DPA)| First experiments with the Bicentennial format (Old Ways in the New World, Working Americans, The Regional American) were made this past summer. In FY 1974, a major portion of research will be completed, and Old Ways in the New World and Working Americans' segments developed into full-scale prototypes.| May 1976 [[underlined]] Anacostia Exhibit Design and Production Laboratory [[/underlined]] (ANM) |Contract for the facility has been let, and a grant from the Ford Foundation received. In FY 1974, the building will be completed, and basic curriculum plan developed.| Summer 1974 [[underlined]] Bicentennial Outdoor Museum [[/underlined]] (NAFMAB)| An agreement for cooperation with the Park Service has been drawn up. In FY 1974, a site will be selected, and program plans developed.| June - August 1976

84 |SCHOLARLY CONTRIBUTIONS| [[underlined]] Inventory of American Paintings Before 1914 [[/underlined]] (NCFA)| More than 45,000 listings of paintings have now been received. In FY 1974, it is anticipated that another 30,000 listings will be received, and all processed for computer storage.| Directory publish Summer 1976 [[underlined]] Bibliography of American Art [[/underlined]] (AAA)| Organization of the project is completed and associated bibliographers have been hired. In FY 1974, major research will be conducted throughout the country, and compilation of source material begun.| Published Winter 1977 [[underlined]] Encyclopedia of North American Indians [[/underlined]] (CSM)| Approximately one-fourth of the manuscripts for this 20-volume publication have been received and edited. In FY 1974, another half of the manuscripts will be at hand, and setting manuscripts in type will begin.| Published July 1976

85 JOHNSON-SEA-LINK EXPERT REVIEW PANEL [[underlined]] Status Report [[/underlined]] Following the accident off Key West involving the submersible [[underlined]] Johnson-Sea-Link [[/underlined]], in which two lives were lost, the Secretary appointed an Expert Review Panel to inquire into the circumstances surrounding the accident and to make recommendations to him regarding the safety of future operations of the submersible. The Panel consists of the following: Robert A. Brooks, Under Secretary, Smithsonian Institution - Chairman Dr. Robert W. Morse, Associate Director, Woods Hole Oceanographic Institute; former Assistant Secretary of the Navy for Research and Development Dean Alfred A. H. Keil, Massachusetts Institute of Technology Captain William M. Nicholson, USN (RET), National Oceanic and Atmospheric Administration Christian J. Lambertson, M. D., University of Pennsylvania Medical Center RADM Andrew McKee, USN (RET), Electric Boat Division, Groton, Connecticut William O. Rainnie, Woods Hole Oceanographic Institute George S. Robinson, Jr., Office of General Counsel, Smithsonian Institution - Secretary Observer: Commander Edward E. Henifin, USN

86 The Panel held its first meeting on 29 June 1973, an organizational one. Since then it has met in Washington on 11 July, in Florida 30 July - 2 August, and again in Washington 5-6 September. In those meetings, the Panel has interviewed officials associated with management of the program involving the [[underlined]] Sea-Link [[/underlined]] and the principal personnel involved in the submersible's fatal operations. The Panel has begun to draft its final report and recommendations. One and possibly two additional meetings will be held to complete the report, which is expected to be ready for formal submission to the Secretary in November. In the meantime, the Coast Guard has completed its inquiry, and is now preparing its report. This is not expected to be released for at least another two or three months.

87 Breeding Farm The former Beef Cattle Experiment Station at Front Royal, Virginia, which the National Zoo seeks as a breeding farm, has not yet been declared excess. Secretary Butz has advised Secretary Ripley that such declaration will be made within the next few weeks. Zoo officials have met with officials of the Commonwealth of Virginia, which has also expressed interest in the site. It appears the programs of chief interest to the State could be accommodated without conflict. The New York and Chicago Zoological societies (Bronx and Brookfield zoos) have declared readiness to participate in cooperative programs at the site. The site produces high quality hay. Analysis of samples shows the hay contains sufficient selenium to meet Zoo requirements. Presently the Zoo must buy specially-certified hay in the Middle West, at relatively high cost. Negotiations have begun to obtain an immediate use permit for portions of the site. This would permit maintenance of the hay fields, which are now untended, and preparations of enclosures to receive animals in the spring. It is unlikely that a use permit would be approved by the General Services Administration unless there were a presumption that the site will be transferred to the Smithsonian Institution. The formalities of transfer are time-consuming even when the decision has been made.

88 [[underlined]] Portrait of George Washington for Bicentennial Celebration [[/underlined]] It would be most fitting if the portrait of George Washington by Gilbert Stuart could be given to the United States by the present owner of the portrait so as to be in hand by the time of the celebration of the Bicentennial. Mr. Ripley reported that he has started some correspondence with the present owner in order to acquire the Gilbert Stuart full-length portrait of George Washington known as the "Lansdowne Portrait," which was painted at the behest of U. S. Senator William Bingham for Lord Lansdowne, whom Americans considered one of their best friends in England. The portrait was sold at auction after Lord Lansdowne's death in 1805 and purchased by the American Consul in London, General William Lyman. He subsequently sold the picture to Samuel Williams, a British merchant. When Williams became insolvent, his creditors sold the portrait by lottery, the winner being John Delaware Lewis, M. D. Toward the end of the 19th century, it passed into the hands of Lord Rosebery, the grandfather of the present owner, Lord Primrose. The portrait has been on loan to the National Portrait Gallery for five years, since September 1968. [[underlined]] Legal Proceedings against Former Smithsonian Employees at Mount Hopkins Observatory in Arizona [[/underlined]] Since the establishment of the Mount Hopkins Observatory (SAO) in the mid-1960's, considerable amounts of excess Government property have been acquired and utilized in the construction of that facility. Particularly important during the early days of the Observatory were the Government excess vehicles, used to provide supplies for the Observatory and transportation along the rough, narrow road up the mountain.

89 Beginning in 1970 and 1971, however, increasingly larger amounts of excess property were acquired by the station manager and his assistant. At some point, and apparently without the knowledge of supervisory Smithsonian personnel, the sale of a considerable amount of this property was arranged through salvage dealers in that area. The dealers purchased and gave to the Observatory some property or equipment from the proceeds of their sales, and returned relatively small amounts of cash, at least some of which was used for projects at the Observatory. Following an investigation by the FBI, the Smithsonian employees were suspended from their duties at the Mount Hopkins Observatory, and subsequently they resigned. The material developed by the FBI was presented to the Grand Jury and they are charged in multiple counts with conspiracy to sell and with theft of Government property. The allegations presented in the indictments is scheduled for trial on November 28, 1973. The defense that will be presented by our former employees is that all of their activities were carried out for the benefit of the Mount Hopkins Observatory. So far the FBI has been unable to prove that either profited personally from these transactions although, as a technical matter, it is not necessary for the Government to prove personal gain. The essential elements of the crimes charged are formation of a conspiracy to sell Government property without authority, and the actual sale thereof.

90 New procedures instituted at the Mount Hopkins Observatory assure that excess Government property that is acquired either is used or given back to the General Services Administration for proper disposal. At this point it is impossible to predict the outcome of the trial with respect to the ex-employees. However, it does appear unlikely that the defendants will be able to establish that their activities with respect to unauthorized sales of Government property were carried out with the knowledge or approval of responsible officials at the Smithsonian Astrophysical Observatory. [[underlined]] Status of Current Litigation [[/underlined]] There are three negligence actions pending against the Smithsonian based on denials by the Institution of claims brought under the Federal Tort Claims Act (28 U.S.C. 2671 et. seq.). All three cases have been referred to the Justice Department for representation by the appropriate U. S. Attorney's Office. In [[underlined]] Boswell [[/underlined]] v. [[underlined]] U.S. [[/underlined]] the plaintiff seeks $50,000 for injuries suffered in a fall while touring the Smithsonian. The U. S. Attorney's Office is considering settling this matter for $3,000 without determination of a liability. [[underlined]] Long [[/underlined]] v. [[underlined]] U. S. [[/underlined]] involved serious injury to a child who fell from the South entranceway of the Museum of Natural History. A natural sympathy for the plaintiff and the amount of the claim $500,000 raises this matter above routine status. In the recently filed complaint of [[underlined]] Ross [[/underlined]] v. [[underlined]] Powers, and Grunley & Walsh [[/underlined]] an employee of a Smithsonian contractor seeks damages of $2,500,000 for work-related injuries. To date we have no evidence of Smithsonian liability in this matter.

91 In a libel action entitled [[underlined]] Expeditions Unlimited Aquatic Enterprises, Inc. [[/underlined]] v. [[underlined]] Smithsonian Institution [[/underlined]], summary judgment was granted to the defendant (Smithsonian) in January 1972. The decision is being appealed. An employee's discrimination case, Jenkins v. Smithsonian Institution, decided in favor of the Institution by the Board of Appeals and Review of the Civil Service Commission, is being appealed in the federal district court. [[underlined]] Claims Arising out of Construction of the Hirshhorn Museum [[/underlined]] A number of claims have been filed by the contractor and various subcontractors employed in the construction of the Hirshhorn Museum. Two of these claims already have been decided in favor of the General Services Administration, which is responsible for the construction of this building. Other claims have been heard by the GSA Board of Contract Appeals, but have not yet been decided. While the total of these claims may exceed $3 million, it is possible that all or substantially all of them will be decided adversely to the contractor. None of these claims represent expansion of the original scope of this museum, but arise from questions such as alleged defective specifications which frequently arise in the course of constructing any large facility. [[underlined]] Personnel Appointments [[/underlined]] Mr. Ripley advised the Regents of the appointment of Historian Brooke Hindle as Director of the National Museum of History and Technology to succeed Daniel J. Boorstin who will become Senior Historian at the Museum and devote his full time to writing and

92 research. Dr. Hindle's experience will be invaluable in the continued growth of a museum dedicated to the Nation's heritage. He is an outstanding historian whose work is greatly respected by the members of the Museum staff. We are indeed fortunate that he has agreed to join us. Mr. Ripley announced the appointment of James H. Billington as Director of the Woodrow Wilson International Center for Scholars to succeed Benjamin H. Read who left in February 1973 to become President of the German Marshall Fund of the United States. [[underlined]] Hillwood [[/underlined]] Mr. Ripley announced with sadness the passing of Mrs. Marjorie Merriweather Post on September 12, 1973. Mrs. Post has been a great and sincere friend and benefactor of the Smithsonian Institution. Mr. Ripley has appointed a Smithsonian Committee to work with the lawyers, Trustees, and executors of her will to facilitate an orderly transfer of the property and collections which have been bequeathed to the Smithsonian. It is expected that the settlement of Mrs. Post's estate may well take some six months to a year. ****************************** The meeting adjourned at 6:15 p.m. and the Board of Regents joined their wives, the National Board of the Smithsonian Associates members, and the Chairman of the Smithsonian Council, Dr. Gordon Ray, for dinner in the Great Hall and for the presentation of the

93 James Smithsonian Benefactor Medallion to Thomas J. Watson, Jr., for his important financial contributions to the Smithsonian Institution. Respectfully submitted: [[signature line]] S. Dillon Ripley Secretary

[[underline]] ADMINISTRATIVELY-CONFIDENTIAL [[/underline]] (No part of these minutes is to be divulged unless specifically authorized by the Secretary.) PROCEEDINGS OF THE ANNUAL MEETING OF THE BOARD OF REGENTS SMITHSONIAN INSTITUTION January 25, 1974 [[underline]] INDEX [[/underline]] [[2 column table]] | [[underline]] Page [[/underline]] Attendance | 1 Report of the Executive Committee | 3 Designation of this meeting as the Charles Greeley Abbot Memorial Meeting | 3 Naming of Smithsonian Facility in memory of Dr. Abbot | 4 Minutes of Meeting September 21, 1973 | 4 Expiration of Terms of Three Regents | 5 Proposal to provide survivorship annuity to Mrs. Charles G. Abbot | 7 Financial Report | 9 Hillwood | 20 Annual Report of the Secretary | 21 Mayer House in New York City | 22 Review of Current Holdings of the Smithsonian Institution | 29 Acee Blue Eagle Collection | 30 Naming of Zoo Lion House | 38 Leonard Carmichael Auditorium Dedication | 38 National Armed Forces Museum Advisory Board | 39 Report of the National Portrait Gallery Commission | 40 Report of the National Collection of Fine Arts Commission | 44 Consideration of Proposal of Mr Sergei N. Grimm | 57 Legislation on which comments of the Regents were requested - S. 2347 and S. 2774 | 60 Status Report - National Air and Space Museum | 64

[[table of contents transcribed as two column table]] | [[underline]] Page [[/underline]] Status Report - Hirshhorn Museum & Sculpture Garden | 66 Status Report - Pending Legislation | 67 Status Report - National Zoological Park Breeding Farm | 70 Proposed Ban on Traffic and Parking on the Mall | 71 Status Report - Smithsonian Associates | 74 Status Report - American Film Institute | 75 Status Report - Endangered Species Act | 76 Status Report - Litigation | 77 Proposed Dates for Next Meetings | 81 Adjournment | 81

[[underline]] SMITHSONIAN INSTITUTION [[/underline]] CHARLES GREELEY ABBOT MEMORIAL MEETING of the BOARD OF REGENTS January 24, 1974 Fort Pierce, Florida [[underline]] Hour of Meeting [[/underline]] The Charles Greeley Abbot Memorial Meeting of the Board of Regents of the Smithsonian Institution was called to order by James E. Webb, Chairman of the Executive Committee at the Fort Pierce Bureau, Fort Pierce, Florida, at 10:15 a.m. on January 25, 1974 [[underline]] Attendance [[/underline]] Present were: James E. Webb John Nicholas Brown Crawford H. Greenewalt Robert Goheen J. Paul Austin William E. Minshall Thomas J. Watson, Jr. S. Dillon Ripley, Secretary Also present were Under Secretary Robert A. Brooks, Assistant Secretaries Charles Blitzer and David Challinor, Treasurer T. Ames Wheeler, General Counsel Peter G. Powers, Consultant James Bradley and Executive Assistant to the Secretary Dorothy Rosenberg.

2 Mr. Webb announced that in the absence of a quorum he had received proxies from Regents Haskins, Mahon, Higginbotham, Fulbright and Scott. Mr. Webb reported also that the Executive Committee had met in advance of the meeting to discuss the agenda in order to minimize the time required at this Board meeting for the conduct of necessary business. As much time as possible was to be devoted to inspection of the facilities at the Fort Pierce Bureau and the Harbor Branch Laboratory as well as the research barge and the R/V Johnson. [[underlined]] NOTE: [[/underlined]] The minutes of the meeting of the Executive Committee were reviewed briefly and specific actions taken as the meeting proceeded. Discussion concerning any subject has been inserted as it took place so as to simplify the proceedings.

3 [[underline]] SMITHSONIAN INSTITUTION [[/underline]] Report of the Chairman of the Executive Committee Board of Regents January 21, 1974 The Executive Committee of the Board of Regents of the Smithsonian Institution met in the Director's Conference Room in the Museum of History and Technology Building at 11:00 a.m. on January 21, 1974. Present were: Warren E. Burger, Chancellor James E. Webb, Chairman S. Dillon Ripley, Secretary Also present were Under Secretary Robert A. Brooks and Treasurer T. Ames Wheeler. [[underline]] Designation of this meeting as the Charles Greeley Abbot Memorial Meeting [[/underline]] The January 24th 1974 meeting of the Board of Regents was designated as the Charles Greeley Abbot Memorial Meeting. The Executive Committee agreed that as a tribute to Dr. Abbot it is proposed to name a Smithsonian facility in his memory. Dr. Charles Greeley Abbot was a pioneer in his branch of science and very much interested in solar radiation. It would be appropriate, therefore, to honor him by designating the Radiation Biology Laboratory as the Abbot Radiation Biology Laboratory.

4 It has been determined that, although the Radiation Biology Laboratory facilities are adequate for the present, there will ultimately be needed a facility designed for the sophisticated research this laboratory is increasingly performing, and located in a site that can provide for more fruitful cooperation with other Smithsonian bureaus. The following motion was suggested by the Executive Committee. VOTED, That the Board of Regents approves the designation of The Abbot Radiation Biology Laboratory as an appropriate tribute to the memory of Charles Greeley Abbot. [[underline]] Minutes of Meeting of September 21, 1973 [[/underline]] The Executive Committee noted that the minutes had been sent to the members of the Board of Regents on October 29, 1973, and having no changes to suggest recommended approval of the minutes of the meeting. The following motion was proposed and it was: VOTED, That the minutes of the September 21, 1973 meeting, as previously circulated, be approved.

5 [[underline]] Expiration of Terms of Three Regents [[/underline]] The Act of August 10, 1846, as amended, which established the Smithsonian Institution, provides that the business of the Institution shall be conducted at the city of Washington by a Board of Regents. In addition to the Vice-President, the Chief Justice of the United States, three members of the Senate, and three members of the House of Representatives, it is provided that there shall be nine other Regents, other than members of Congress. Two of the latter shall be residents of the city of Washington and the other seven shall be inhabitants of States and no two of them the same State. Appointments of the non-Congressional Regents are by joint resolution of the Senate and House of Representatives, for a term of six years. Traditionally, the Congress acts on the recommendations of the Board of Regents. Three of the Regents will reach the end of their current terms this spring, namely: Mr. Burden: July 2, 1974 Mr. Greenewalt: May 30, 1974 - has submitted resignation Mr. Haskins: May 30, 1974 Mr. Webb reported that it is with great reluctance that the Committee accepts the decision of Crawford Greenewalt not to stand for reappointment. It was noted that Mr. Greenewalt has served for 18 years as an outstanding and distinguished Regent. Mr. Greenewalt's

6 specific reluctance relates to the fact that should he serve another six year term his age would be 78. The age factor for consideration of a new Regent in order to insure a longer period of service was suggested to be limited to age 60. Mr. Webb disclosed also that William A.M. Burden has consented to stand for reappointment and that Caryl Haskins is considering whether or not he will serve another term. The Chancellor is inclined to urge him to stay on. Mr. Webb stated that the Chancellor will appoint a nomination Committee, as is customary, and is considering the appointment of Thomas J. Watson, Jr. as chairman, with George H. Mahon and J. Paul Austin serving as members. Further information will be supplied to the Board of Regents.

7 [[underline]] Proposal to Provide Survivorship Annuity to Mrs. Charles G. Abbot [[/underline]] Upon Dr. Abbot's retirement on July 1, 1944 at age 72 years, the Board of Regents approved an annual annuity of $10,000 (the equivalent of the salary paid to him as Secretary). The annual rate of annuity remained unchanged until July 1, 1965 when an increase to $15,000 to equal the pension provided Dr. Carmichael was requested and approved. Then, on May 21, 1969, the Board approved the adoption of the cost-of-living provision contained in the Civil Service retirement system for annuities paid to Dr. Abbot, Dr. Wetmore, and Dr. Carmichael from Smithsonian funds. The additions resulting from the cost-of-living adjustments brought Dr. Abbot's annual annuity to $21,676, the rate of annuity paid to him at the time of his death of December 17, 1973. The various employment benefits available today through group plans were not in existence during Dr. Abbot's tenure as Secretary and therefore he did not have an option to participate in the life insurance, hospitalization, or retirement plans which would have provided some survivorship benefits to his widow. His successors have had an opportunity to participate in the Civil Service retirement system which provides the participants with an option to elect to receive an annuity based on a "single life" or to receive a reduced annuity (a reduction of approximately 10% of the "single life" annuity) with a survivorship annuity equal to 55% of the reduced annuity for the widow. Had this option been made available to Dr. Abbot and had he elected a reduced annuity with survivorship benefits, Mrs. Abbot would now be entitled to receive an annual annuity of $10,878.

8 In view of these circumstances and the immediate needs which Mrs. Abbot faces and after considering the fact that since the Secretaries who succeeded Dr. Abbot have had the benefit of the survivorship provisions of the Civil Service system and that no precedent is involved, the Executive Committee recommended the following resolution for the approval of the Board of Regents. The following motion was therefore proposed and it was: VOTED That the Board of Regents approves a survivorship annuity for Mrs. Charles G. Abbot in the amount of $12,000, retroactive to January 1, 1974, with the same provisions to apply as contained in Dr. Abbot's pension, and in addition, a death benefit of $2,500 to be made at once. It was further suggested that the staff discreetly ascertain that this annuity is adequate to sustain Mrs. Abbot. If it is found to be inadequate it is to be brought to the attention of the Board of Regents.

9 [[underline]] FINANCIAL REPORT [[/underline]] Mr. Ripley reported that the Smithsonian Institution had submitted its budget for FY 1975 to the Office of Management and Budget (OMB) in advance of the usual submission date on the advice of our cognizant review committee. The results of our budget request which will be included in the President's Budget Submission to the Congress will include approximately 75% of our initial request. The head of our Review Committee Mr. John C. Sawhill (now deputy administrator of the Energy Commission) was particularly helpful. The attached financial statements reflect the current status of allowances by OMB. 1. [[underline]]Supplemental Appropriation[[/underline]] -- OMB approval of our requested $3,200,000 supplemental appropriation to cover in FY1974 (also continuing in subsequent years) the costs of federally legislated pay increases effected over the past 18 months. Assuming approval of Congress, this raises the FY 1974 appropriation for salaries and expenses from $55,438,000 to $58,596,000 (see attached Exhibit A) and will make it possible for the Institution to provide previously approved levels of program and employment. 2. [[underline]]OMB FY75 Allowance[[/underline]] -- For [[underline]]operations[[/underline]] (salaries and expenses), $69,789,000, an increase of $11,193,000 over the revised OMB FY1974 allowance, such increase being about 75% of the amount requested. Separate OMB allowances would also continue the Foreign Currency Program at the $4,500,000 level (including the second $1,000,000 for the Philae Project) and would allow a minor increase to the Smithsonian Science Information Exchange for higher payroll costs. The increase allowed by OMB, for which Congressional approval will now be sought, reflects three high priority funding requirements: (a) $4,200,000 for support functions (collections registration and conservation, building protection and maintenance, library services, data processing, general administration, etc.)

10 identified at the Belmont Priorities Conference in February 1973 as needing strengthening in order to serve research and education activities. (b) $4,200,000 for special preparations to meet our public commitments to the Bicentennial commemoration, including $1,700,000 for exhibits and related preparations for the new National Air and Space Museum building. (c) $2,700,000 for certain uncontrollable expenses such as postal rate increases and federally legislated pay raises and increased rental charges. For [[underline]]construction[[/underline]], the OMB allowance of $21,325,000 for FY1975 provides the final $10,000,000 to liquidate contract authority (i.e., spend previously authorized funds) for the National Air & Space Museum construction; an additional $10,000,000 to continue and step up implementation of the approved master plan for the renovation of the Zoo; and $1,325,000 for general restoration, renovation and in minor improvement of buildings and facilities. The allowance for Zoo construction will permit construction of the Education Center (with expected major cost-sharing from a private source); renovation and improvement of the Elephant House yards and Bird House environs; a start on the construction of the service complex and parking facilities and the next stages of planning. Funds allowed for Restoration and Renovation of Buildings provide for the Zoo breeding farm, further facilities development at Mount Hopkins, improvements to the "yard" area south of the Old Castle Building, and general building repairs. 3. [[underline]]Private Unrestricted Funds[[/underline]] -- Present projections point to a $900,000 surplus for the current FY 1974. This compares with a preliminary budget projection of a $600,000 surplus presented at the September Regents' meeting and an actual FY 1973 surplus of $543,000. We are rather confident of achieving this substantially improved result even though it necessarily involves many uncertain factors. If so, we shall have

11 rebuilt our working capital position for these unrestricted funds by next June 30th to a total of about $3,200,000. Even now, the investment in high-grade, short-term securities (now averaging a return of over 8%) of a portion of these monies, together with advance magazine subscription receipts and unexpended balances of certain restricted, or special purpose, funds is augmenting income substantially. Of the $300,000 increase over our September estimate, $275,000 comes from a jump in estimated [[underline]]Smithsonian[[/underline]] Magazine results up to $775,000 for the year (versus $330,000 actual gain in FY 1973). The Magazine continues its remarkable No. 1 growth position in the publications field. Subscriptions, aided by the good 68% renewal rate and a 1.6% direct mail response, are now estimated at 550,000 by June 30, 1974, up from 458,000 a year earlier. Advertising revenues should approximate $1,675,000, nearly double those of FY 1973 ($907,000), which in turn had more than doubled those of the previous year. Advertising rates will increase 17% in February 1974 with the higher guaranteed minimum number of subscribers. Other "Revenue Producing Activities" on balance will also produce a surplus (see Exhibit C). Projected results for the Division of Performing Arts have been increased by $75,000 because of the tremendous success of the "History of Jazz" album of six records released in late November 1973; close to 20,000 copies of this album may be sold by June 30, 1974. Slight increases have also been projected for our Museum Shops and the Resident and National Associates Programs. Major improvements are now being planned for Museum Shop facilities which should produce further benefits in the future. Gifts from our National Associates are currently

12 quite encouraging and are exceeding previous expectations. On the other hand, we are offsetting some of these increases with increased contingency reserves in case some support allotments should become necessary for the operations of the Cooper-Hewitt Museum and the Chesapeake Bay Center. 4. [[underline]] Restricted Funds Supported by Endowments [[/underline]] -- Income and expenditures of these funds (see Exhibit B) are strictly preliminary and subject to considerable variation because of the unpredictability of gifts and grants. While "All Other" restricted funds, supplied principally from donations, show a projected decline to a $3,000,000 income level in FY 1974 because of the inclusion (non-repetitive) in the previous year of a $1,100,000 grant to Reading is FUNdamental, total income of these funds may well be higher than projected if fund raising efforts for Cooper-Hewitt or a new NMHT Marine Hall are unusually successful. Included in this category also are Zoo parking program receipts of an estimated $100,000 and $200,000 for Hillwood Museum, where activities preliminary to opening are now in progress. Mr. Webb indicated that review of the financial reports disclosed a very comfortable financial position and he wished to compliment the Secretary and his staff for their efforts.

13 5. [[underlined]] Endowment Funds [[/underlined]] -- During the year ending December 31, 1973, overall performance of our Endowment Funds has roughly matched that of the Dow-Jones and Standard & Poor's market averages which fell about 17%. The Freer Fund, however, declined more -- nearly 24% (see below -- all data adjusted for additions or withdrawals of capital but without consideration of interest and dividend income). The Consolidated Fund decline was in line with market averages while Endowment Fund #3 (J&J) and the Special Endowment Fund showed better than average results. For the 2-1/2 year period since starting with our new investment managers, the picture is somewhat better. The Freer Fund, with an 8% decline, showed a worse than average performance (averages dropped 2-4%) but all other funds were above average; Endowment Fund #3 results were outstandingly good but largely because of the superior record of Johnson & Johnson stock, most of which has now been diversified into other securities. [[3 column table, underlines omitted for clarity]] | 12-month period 12/31/72 - 12/31/73 | 30-month period 7/1/71 - 12/31/73 Freer Fund T. Rowe Price| -24.4% | -8.4% Thorndike, Doran, Paine & Lewis | -21.7% | -7.7% Total | -23.6% | -8.2% Consolidated Fund Thorndike, Doran, Paine & Lewis | -19.9% | -5.3% Davis, Palmer & Biggs | -14.8% | +10.2% Total | -17.7% | +1.1% Endowment Fund #3 (3 Managers) | -14.2% | +15.6% Special Endowment Fund (DPB) | -12.6% | -1.2% [[line]] Market Averages DJIA | -16.7% | -4.5% S&P's 500 | -17.4% | -2.2%

14 A summary of investment funds is attached as Exhibit E. The funds at December 31, 1973 were invested 76% in common stocks and 24% in cash bonds. Of our three managers, Davis, Palmer & Biggs has thus far done the best and its performance has, in fact, ranked in the upper 10% for a significant group of similar funds for these 1-year and 2-1/2-year periods. The total impact on the market values of the Endowment funds (does not include "Special Endowment Fund" which is part of our current operating funds) can be seen below: [[underlines deleted for clear reading]] Additions Deductions Increase Fund Mkt Val Gifts & Int & Inc. Pd Out (Decline) Mkt.Val 6/30/71 Transfers Divs. (Total Ret.) Mkt. Value 12/31/73 Freer $18,805 $ - $1,587 $1,981 ($1,481) $16,930 Consoli- 11,408 379 1,038 1,370 196 11,651 dated Endow.#3 12,327 (387) 461 1,146 1,909 13,164 Total $42,540 $(8) $3,086 $4,497 $ 624 $41,745 During this 2-1/2-year period, total income taken out of all three funds under the "Total Return" principle, amounted to $4,497,000, or $1,411,000 more than actual interest and dividend yield of the funds - an average of 1.3% per year of the beginning market value.

15 Exhibit A [[underline]]SMITHSONIAN INSTITUTION FINANCIAL REPORT[[/underline]] The Smithsonian Institution derives its financial support as follows: [[begin five column table]] | ($1,000's) | [[underline]]FY 1795 | FY 1974 | FY 1973 | FY 1972[[/underline]] | | (Submitted to Cong.) | (Est.) | (Actual) | (Actual) | [[underline]]FOR OPERATING PURPOSES: | | | | | | FEDERAL APPROPRIATIONS[[/underline]] | | | | | | Salaries and Expenses | $69,789 | $58,596* | $51,633 | $44,701 | | Smithsonian Science Info. Exchange | 1,770 | 1,695** | 1,600 | 1,600 | | Special Foreign Currency Progrom | [[underline]]4,500 | 4,500 | 3,500 | 3,500[[/underline]] | | Subtotal | 76,059 | 64,791 | 56,733 | 49,801 | | Research grants and contracts | N/A | 9,300 | 8,996 | 8,088 | | Nonfederal funds: | | | | | | Gifts (excluding gifts to endowments) | | | | | | Restricted purpose | N/A | 2,400 | 3,107 | 2,618 | | Unrestricted purpose | N/A | 40 | 33*** | 26*** | | Income from endowment and current funds invested | | | | | | Restricted purpose | N/A | 1,825 | 1,736**** | 1,573 | | Unrestricted purpose | N/A | 525 | 436 | 334 | | Revenue-producing activites (net) | N/A | 975 | 170 | (141) | | Miscellaneous | N/A | [[underline]]900 | 1,118 | 548[[/underline]] | | Total Operating Support | N/A | [[double-underline]]$80,756 | $72,329 | $62,847[[/double-underline]] | | [[underline]]CONSTRUCTION FUNDS (FEDERAL)[[/underline]] | | | | | | National Zoological Park | $10,000 | $ 3,790 | $ 675 | $ 200 | | National Air and Space Museum | 10,000 | 17,000 | 13,000 | 1,900 | | Hirshhorn Museum & Sculpture Garden | - | - | - | 3,697 | | Restoration and renovation of Bldgs. | [[underline]]1,325 | 1,070 | 5,014 | 550[[/underline]] | | Total [[double-underline]]$21,325 | $21,860 | $18,689 | $6,347[[/double-underline]] | | [[underline]]ENDOWMENT FUND GIFTS & BEQUESTS[[/underline]] | - | - | $109 | $44 | | [[underline]]NUMBER OF PERSONNEL | 12/31/73 | 6/30/73 | 6/30/72 | 6/30/71[[/underline]] | | Federal | 2,618 | 2,717 | 2,561 | 2,315 | | Private | [[underline]]935 | 948 | 913 | 925[[/underline]] | | Total | 3,553 | 3,665 | 3,474 | 3,240 | [[end five column table]] *Includes pay supplemental of $3,158. **Includes pay supplemental of $45. ***Excluding gifts to Associates (included under Revenue-producing Activities.) ****Includes $225 of FY 1973 income transferred from Endowment Fund #3 for this purpose in FY 1972. January 9, 1974

16 Exhibit B PRIVATE FUNDS - OPERATING STATEMENT (1,000S) [[begin six column table]] [[line]] | | PROJECTION FY1974 | [[underline]]ACTUAL[[/underline]] | | | | FY1973 | FY1972 | FY1971 | FY1970 | [[line]] | [[underline]]UNRESTRICTED FUNDS[[/underline]] | | | | | | | [[underline]]INCOME[[/underline]] | | | | | | | Investment Income | $525.0 | $423.6 | $346.7 | $334.5 | $323.2 | | Gain (Loss) on investment | - | - | (15.6) | (4.5) | (41.9) | | Gifts (Excl Gifts to Assoc's)| 40.0 | 32.7 | 17.7 | 306.8 | 17.6 | | O/H Recovery & Admin Fees | 3,115.0 | 2,872.2 | 2,640.4 | 2,521.6 | 2,435.3 | | Other | [[underline]] 235.0 | 321.7 | 154.7 | 208.2 | 470.7[[/underline]] | | Total Income | $3,915.0 | $3,650.2 | $3,143.9 | $3.366.6 | $3,204.9 | | [[underline]]EXPENDITURES[[/underline]] | | | | | | | [[underline]]Activitites[[/underline]] Net Less (Gain) | | | | | | | Magazine | $(775.0) | $(329.6) | $(2.5) | $209.0 | $471.9 | | Other (Incl Gifts to Assoc's) | (200.0) | 160.0 | 143.9 | 325.2 | 516.2 | | Administrative | 3,330.0 | 2,797.5 | 2,714.1 | 2,662.1 | 2,790.4 | | Special Purpose Allotments | [[underline]] 660.0 | 479.4 | 227.0 | 320.5 | 408.0[[/underline]] | | Total Expenditures | $3,015.0 | $3,107.3 | $3,082.5 | $3,516.8 | $4,186.5 | | [[underline]]Excess Income (Expenditures[[/underline]] | 900.0 | 542.9 | 61.4 | (150.2) | (981.6) | | [[underline]]Balance End of Year[[/underline]] | [[double-underline]] $3,224.0 | $2,324.0 | $1,781.1 | $1,719.7 | $1,869.9[[/double-underline]] | [[end six column table]] [[dashed line]] [[underline]]RESTRICTED FUNDS[[/underline]] [[begin six column table]] | [[underline]]FREER FUND[[/underline]] | | | | | | | [[underline]]Income[[/underline]] | | | | | | | Investments | $875.0 | $862.5 | $678.5 | $673.6 | $666.7 | | Other | [[underline]] 225.0 | 182.2 | 118.4 | 69.0 | 68.6[[/underline]] | | Total | $1,100.0 | $1,044.7 | $796.9 | $742.6 | $735.3 | | [[underline]]Expenditures[[/underline]] | | | | | | | Salary & Benefits | $435.0 | $434.4 | $437.7 | $386.8 | $356.7 | | Purchase for Collections | 330.0 | 237.9 | 122.9 | 249.9 | 208.1 | | Other | [[underline]] 325.0 | 342.9 | 327.1 | 330.2 | 207.9[[/underline]] | | Total | $1,090.0 | $1,015.2 | $887.7 | $966.9 | $772.7 | | [[underline]]Excess Income (Expenditures)[[/underline]] | $10.0 | $29.5 | $(90.8) | $(224.3) | $(37.4) | | [[underline]]Balance End of Year[[/underline]] | [[double-underline]]$159.3 | $149.3 | $119.8 | $210.6 | $434.9[[/double-underline]] | | [[underline]]OTHER RESTRICTED FUNDS SUPPORTED BY ENDOWMENT INCOME[[/underline]] | | | | | | | Income | $960.0 | $828.9 | $873.6 | $715.3 | $309.2 | | Expenditures | [[underline]] 980.0 896.1 884.1 628.9 275.4[[/underline]] | | Excess Income (Expenditures) | [[underline]]$(20.0) (67.2) (10.5) 86.4 $ 33.8[[/underline]] | | Balance End of Year | [[double-underline]]$343.6 $363.6 $430.8 $441.3 $354.9[[/double-underline]] | | [[underline]]ALL OTHER RESTRICTED FUNDS (GIFTS & MISC[[/underline]].) | | | | | | | Income | $3,000.0 | $3,712.7 | $2,898.5 | $2,056.8 | $2,386.6 | | Expenditures | [[underline]] $3,500.0 | $2,914.6 | $1,502.3 | $2,513.1 | $1,895.5[[/underline]] | | Excess Incomes (Expenditures) | [[underline]]$(500.0) | 798.1 | 1,396.2 | (456.3) | 491.1[[/underline]] | | Balance End of Year | [[double-underline]]$2,804.0 | $3,304.0 | $2,505.9 | $1,109.7 | $1,566.0[[/double-underline]] | [[end six column table]] [[dashed line]] [[underline]]GRANTS AND CONTRACTS FROM FEDERAL AGENCIES[[/underline]] [[begin six column table]] | Income | $9,325.0 | $9,027.1 | $7,847.6 | $9,317.0 | $9,806.2 | | Expenditures | [[underline]] 9,300.0 | 8,996.2 | 8,088.3 | 9,312.4 | 10,825.1[[/underline]] | Excess Income (Expenditures) | [[underline]] 25.0 | 30.9 | (240.7) | 4.6 | ($1,018.9)[[/underline]] | | Balance End of Year | [[double-underline]] $105.9 | $80.9 | $50.0 | $290.7 | $286.1[[/double-underline]] | [[end six column table]] January 9, 1974 [[End page]]

17 Exhibit C [[underline]]SMITHSONIAN REVENUE PRODUCING ACTIVITIES[[/underline]] ($1,000) [[five column table]] | | FY 1974 | FY 1973 | FY 1972 | FY 1971 | | [[underline]] | Projection | Actual | Actual | Actual [[/underline]] | | [[underline]] Smithsonian Magazine [[/underline]] | | | | | | Sales & Revenue | 6,670 | 4,731 | 3,411 | 2,418 | | Income (Loss) before Admin Costs | 975 | 480 | 152 | (109) | | Less Admin Costs | [[underline]] 200 | 150 | 150 | 100[[/underline]] | | Net Income (Loss) | 775 | 330 | 2 (209) | | | | | | | | [[underline]] Associate Program [[/underline]] | | | | | | Gifts Received | 285 | 157 | 145 | 46 | | Other Revenues | 1,825 | 1,104 | 872 | 597 | | Income (Loss) before Admin Exp. | 240 | 18 | 116 | 40 | | Less Admin Costs | [[underline]] 70 | 61 | 42 | 31[[/underline]] | | Net Income (Loss) | 170 | (43) | 74 | 9 | | | | | | | | [[underline]] Museum Shops [[/underline]] | | | | | | Sales & Revenues | 2,000 | 1,622 | 1,374 | 1,020 | | Income (Loss) before Admin Costs | 250 | 172 | 138 | 7 | | Less Admin Costs | [[underline]] 100 | 125 | 119 | 87 [[/underline]] | | Net Income (Loss) | 150 | 47 | 19 | (80) | | | | | | | | [[underline]] Smithsonian Press [[/underline]] | | | | | | Sales & Revenues | 100 | 81 | 127 | 148 | | Income (Loss) before Admin Costs | (76) | (97) | (91) | (136) | | Less Admin Costs | [[underline]] 12 | 12 | 20 | 23 [[/underline]] | | Net Income (Loss) | (88) | (109) | (111) | (159) | | | | | | | | [[underline]] Performing Arts [[/underline]] | | | | | | Sales & Revenues | 440 | 205 | 130 | 142 | | Income (Loss) before Admin Costs | 115 | (41) | (34) | (58) | | Less Admin Costs | [[underline]] 40 | 24 | 16 | 20 [[/underline]] | | Net Income (Loss) | 75 | (65) | (50) | (78) | | | | | | | | [[underline]] Product Development [[/underline]] | | | | | | Royalties | 100 | 118 | - | - | | Transfers to Bureaus | 30 | 34 | - | - | | Income (Loss) before Admin Costs | 5 | 69 | - | - | | Less Admin Costs | [[underline]] 5 | - | - | - [[/underline]] | | Net Income (Loss) | - 69 | - | - | | | | | | | | [[underline]] Other* [[/underline]] | | | | | | Sales & Revenues | 536 | 458 | 386 | 335 | | Income (Loss) before Admin Costs | (67) | (21) | (42) | 11 | | Less Admin Costs | [[underline]] 40 | 38 | 33 | 28 [[/underline]] | | Net Income (Loss) | (107) | (59) | (75) | (17) | | | | | | | | [[underline]] Total Activities [[/underline]] | | | | | | Sales, Revenues & Gifts Rec'd. | 11,956 | 8,476 | 6,445 | 4,706 | | Income (Loss) before Admin Costs | 1,442 | 580 | 239 | (245) | | Less Admin Costs | [[underline]] 467 | 410 | 380 | 289 [[/underline]] | | Net Income (Loss) | [[double-underline]] 985 | 170 | (141) | (534) [[/double-underline]]| [[end five column table]] *This includes Traveling Exhibits, Belmont, Photo Services, Commons, Center for Short-Lived Phenomena, Television Programs, and Private Publications Program. January 9, 1974

18 Exhibit D [[underline]]PRIVATE FUNDS COMPARATIVE BALANCE SHEET[[/underline]] $1,000's [[underline]]CURRENT FUNDS[[/underline]] [[four column table]] | 12/31/73 | 6/30/73 | 6/30/72 | [[underline]] Assets [[/underline]]: | | | | Cash | $936.9 | $706.8 | $463.8 | Investments | 6,522.2 | 6,223.3 | 4,186.2 | Receivables | 3,220.7 | 2,169.9 | 1,921.2 | Inventories | 583.1 | 602.2 | 567.2 | Equipment | 274.9 | 328.1 | 408.2 | Prepaid expense | 289.5 | 456.7 | 114.1 | Deferred magazine subscription expense | [[underline]] 810.9 | 769.7 | 749.2 [[/underline]] | Total Assets | $12,638.2 | $11,256.7 | $8,409.9 | [[underline]] Liabilities & Fund Balances [[/underline]]: | | | | Notes Payable | $247.8 | $295.8 | $383.7 | Other Current Liabilities | 1,523.7 | 1,992.2 | 1,207.3 | Deferred magazine subscription expense | 3,275.6 | 2,746.8 | 1,931.3 | Fund Balances: | | | | Unrestricted Funds | 3,206.1 | 2,324.0 | 1,781.1 | Restricted Funds: | | | | Unexd'd Endow Inc -Freer | 127.9 | 149.3 | 119.8 | Unexd'd Endow Inc -Other | 624.0 | 363.6 | 430.8 | Gifts, Grants & Contracts | [[underline]] 3,615.1 | 3,385.0 | 2,555.9 [[/underline]] | Total Restricted Funds | [[underline]] $4,385.0 | $3,897.9 | $3,106.5 [[/underline]] | Total Liab & Fund Bal | [[double-underline]] $12,638.2 | $11,256.7 | $8,409.9 [[/double-underline]] | [[end four column table]] [[dashed line across page]] [[underline]] ENDOWMENT FUNDS [[/underline]] [[four column table]] [[underline]] Assets [[/underline]]: | | | | Cash and Notes Receivable | $331.0 | $410.9 | $1,394.4 | Investments (Book Values)* | 42,321.1 | 41,266.8 | 32,273.5 | Loan to U.S. Treasury | [[underline]] 1,000.0 | 1,000.0 | 1,000.0 [[/underline]] | Total Assets | [[double-underline]] $43,562.1 | $42,677.7 | $34,667.9 [[/double-underline]] | [[underline]] Endowment Fund Balances [[/underline]]: | | | | Freer | 16,978.2 | 17,174.6 | 15,447.1 | Other Restricted | [[underline]] 20,872.9 | 19,907.9 | 13,873.7 [[/underline]] | Total Restricted | $37,851,1 | $37,082.5 | $29,320.8 | Unrestricted | [[underline]] 5,711.0 | 5,595.2 | 5,347.1 [[/underline]] | Total End. Fund Balances | [[double-underline]] $43,562.1 | $42,677.7 | $34,667.9 [[/double-underline]] | *Market Values | $43,090.5 | $43,530.1 | $48,629.7 | [[end four column table]] [[dashed line across page]] [[underline]] REAL ESTATE ACQUISITION FUNDS [[/underline]] [[four column table]] Assets - Real Estate (at cost or appraised value) | [[underline]] $3,482.2 | $3,471.8 | $3,326.9 [[/underline]] | [[underline]] Fund Balances [[/underline]]: | | | | Mortgage - Notes Payable | $407.2 | $432.5 | $353.1 | Fund Balance | [[underline]] 3,075.0 | 3,039.3 | 2,973.8 [[/underline]] | Total Mortgage & Fund Balances | [[double-underline]] $3,482.2 | $3,471.8 | $3,326.9 [[/double-underline]] | [[end four column table]] January 17, 1974

19 Exhibit E SMITHSONIAN INSTITUTION [[underline]] INVESTMENT FUNDS SUMMARY [[/underline]] (1,000's) Market Values [[underline]] By Funds [[/underline]] | Jun 30, 1971 | Jun 30, 1972 | Jun 30, 1973 | Dec 31, 1973 [[underline]] FREER FUND (TRP & TDPL) [[/underline]] | Cash | 14 -% | 17 -% | 1,378 8% | 1,217 7% | | Bonds | 5,710 31 | 4,125 19 | 2,267 12 | 2,219 13 | | Cv Bds & Pfd | 638 3 | 4,823 22 | 2,032 11 | 1,578 9 | | Common | 12,444 66 | 13,008 59 | 12,579 69 | 11,916 71 | | Total | 18,805 100% | 21,973 100% | 18,256 100% | 16,930 100% | | Value Index | 100.0 | 116.9 | 98.4 | 91.8 | | Total Accomp | 100.0 | 120.1 | 105.6 | 101.4 | | Inc/Yr. | 711 - 3.8% Mkt | 716 - 3.3% Mkt.|918* - 5.0% Mkt.|926* - 5.5% Mkt.| [[double line]] [[underline]] CONSOLIDATED FUND (TDPL & DPB) [[/underline]] | Cash | 4 -% | 481 4% | 1,523 12% | 1,344 12% | | Bonds | 3,676 32 | 3,271 25 | 1,471 12 | 1,099 9 | | Cv Bds & Pfd | 525 5 | 667 5 | - - | - - | | Common | 7,203 63 | 8,828 66 | 9,372 76 | 9,208 79 | | Total | 11,408 100% | 13,247 100% | 12,366 100% | 11,651 100% | | Value Index | 100.00 | 115.3 | 107.4 | 101.1 | | Total Accomp | 100.00 | 118.9 | 114.3 | 110.5 | | Inc/Yr. | 574 - 5.0% Mkt |540* - 4.1% Mkt.|575* - 4.6% Mkt |594* - 5.1% Mkt.| [[double line]] [[underline]] ENDOWMENT FUND No. 3 (DPB, TRP, TDPL) [[/underline]] | Cash | - -% | 696 5% | 2,962 22% | 2,188 17% | | Bonds | 796 6 | - - | 149 1 | 147 1 | | Cv Bds & Pfd | - - | 146 1 | 157 1 | 234 2 | | Common-Other | - - | 753 5 | 7,341 56 | 9,344 71 | | J&J Stock | 11,531 94 | 13,269 89 | 2,562 20 | 1,251 9 | | Total | 12,327 100% | 14,864 100% | 13,171 100% | 13,164 100% | | Value Index | 100.0 | 126.8 | 115.2 | 115.6 | | Total Accomp | 100.0 | 127.4 | 117.4 | 119.4 | | Inc/Yr | 395* - 3.2% Mkt|395* - 2.8% Mkt.| 485* - 3.7% Mkt| 561* - 4.3% Mkt| [[double line]] [[underline]] SPECIAL ENDOWMENT FUND (DPB) [[/underline]] | Cash | 31 2% | 202 14% | 359 27% | 290 22% | | Bonds | 222 16 | 37 3 | - - | - - | | Cv Bds & Pfd | 309 23 | 109 8 | 105 8 | 55 4 | | Common | 795 59 | 1,060 75 | 867 65 | 1,001 74 | | Total | 1,357 100% | 1,408 100% | 1,331 100% | 1,346 100% | | Value Index | 100.0 | 103.8 | 97.8 | 98.8 | | Total Accomp | 100.0 | 107.3 | 104.8 | 107.2 | | Inc/Yr | 61 - 4.5% Mkt | 36 - 2.6% Mkt | 60 - 4.5% Mkt | 64 - 4.8% Mkt.| [[double line]] [[underline]] STOCK MARKET AVERAGES - (6/30/71 = 100.0) [[/underline]] | D-J Industrials: | | | | | | Value Index | 100.0 | 104.3 | 100.1 | 95.48 | | Total Accomp | 100.0 | 107.6 | 106.9 | 104.24 | | S&P's 500 Stocks | | | | | | Value Index | 100.0 | 107.4 | 104.9 | 97.84 | | Total Accomp | 100.0 | 110.6 | 111.4 | 106.82 | [[double line]] [[underline]] NOTES [[/underline]] : * Based on Total Return Concept of Income to be withdrawn | ** [[underline]] J&J Stock [[/underline]] | | | | | | # Shares | 119,800 | 108,100 | 22,500 | 11,100 | | Mkt Val/Sh | 96-1/4 | 122-3/4 | 113-7/8 | 112-3/4 | | Total Mkt Val | 11,531 | 13,269 | 2,562 | 1,252 | | Div/Sh/Yr | 43[[c]] | 44.72[[c]] | 50[[c]] | 50[[c]] | | Div Inc/Yr | 51 | 48 | 11 | 6 | [[double line]]

20 [underlined] Hillwood [/underlined] Following the death of Mrs. Post last September, and pending the settlement of her estate, the Smithsonian has been working closely with the executors and with the officers of the Marjorie Merriweather Post Foundation to ensure an orderly transition to Smithsonian management of Hillwood. In response to a request from the Smithsonian, the Foundation has made a grant of $100,000 to cover Smithsonian expenses for the period December 1973 - February 1974, during which income from the special ten million dollar Hillwood Trust will not yet be available to us. These funds are required to meet the salaries of employees who were transferred to the Smithsonian private roll in December 1973, and for other necessary expenses which are already the responsibility of the Smithsonian. A budget for full Smithsonian operation of Hillwood is being prepared. If the funds required should exceed income from the Trust, a further request will be made to the Marjorie Merriweather Post Foundation, since the Agreement specifies that the Smithsonian shall be committed to no expenditures for Hillwood that are not either covered in advance or reimbursed by the Trust and Foundation.

21 [underlined] Annual Report of the Secretary [/[underlined]] The Annual Report of the Secretary for Fiscal Year 1973 has been circulated to the Board of Regents in galley proof form and certain changes and additions incorporated in the report. The final report titled [underlined] Smithsonian Year 1973 [[/underlined]]having been printed and ready for distributed was approved and on motion it was: VOTED that the Board of Regents accepts the Report of the Secretary for Fiscal Year 1973.

22 [[underlined]]Mayer House in New York City[[/underlined]] At the January 25, 1968, meeting of the Board of Regents it was VOTED "that the Board of Regents accepts the offer of Miss Clara Mayer to transfer the property at 41 East 72nd Street, New York City, including such furnishings as she may select, to the Smithsonian Institution in fee simple as soon as practicable. The Institution also accepts her offer to give $100,000 as an endowment for the maintenance of the property. The conditions of the gift are set forth in a letter dated December 18, 1967, addressed to Miss Mayer by the Secretary." (copy attached) It is understood that Miss Mayer wants ownership of her house to come to the Smithsonian at the time of her death, or perhaps sooner. The conveyance would be without restriction, but with the hope that the Institution would show the two lower floors of the house, furnished in the period of the 1890's, to the interested public from time to time. The first two floors are remarkably fine period pieces in substantially their original condition, while the basement and top two floors have been modernized. The entire building is in good condition. Miss Mayer has now stated that she is unable to give $100,000 to accompany the house and its furnishings, but can give $50,000. She would execute a legal transfer of ownership soon if the more modest

23 gift of $50,000 were acceptable. There is serious question, however, that the smaller monetary gift and the intervening six years of general cost inflation may make it difficult for the Institution to support ownership of the house without financial drain. Miss Mayer has reviewed her recent annual costs of maintaining the house and estimates a comparable 1974 cost of about $7,000 before taxes and exclusive of domestic services. Real estate taxes are estimated at $12,000. Smithsonian tax liability could reasonably be avoided if the use to which the house is put were limited strictly to educational activities of the Smithsonian, as is the case with the Cooper-Hewitt Museum. The house would, however, continue to require certain domestic services at a conservative cost of perhaps $5,000 per year. The top two floors of the house are served by an elevator and could provide office space for Smithsonian use. However, the only Smithsonian activity in New York whose needs for office space approximate that which would be available in the Mayer house is the Archives of American Art. The Archives has recently raised from private donors $30,000 to improve their current New York space, for which they pay about $10,000 per year in rental charges. Modification of the top two floors of the Mayer house from their current domestic use to a

24 comparable office configuration would require most, if not all, of the $50,000 monetary gift. In addition, the heavier requirements for utilities usage and routine maintenance that office space entails would increase the Smithsonian's annual cost accordingly. In short, it appears that the house could not support itself financially with sufficient leeway for prudent contingency reserves or administrative overhead costs. It was recommended that the Regents regretfully rescind the original motion of January 25, 1968 and it was: VOTED, That the Board of Regents rescinds, with regret, the original motion of January 25, 1968(attached) having found that it must decline the gracious offer of Miss Clara Mayer.

25 EXTRACT FROM MINUTES OF THE BOARD OF REGENTS MEETING OF JANUARY 25, 1968, CONCERNING THE GIFT OF MISS CLARA MAYER [[underlined]]Donation of the Mayer House in New York City[[/underlined]] Mr. Ripley stated that about a year ago Miss Clara Mayer, learning of the Smithsonian's plans for the Cooper Union Museum for the Arts of Decoration, wrote to express her desire to donate her brownstone house at 41 East 72nd Street to the Smithsonian, along with an endowment of $100,000, in order to preserve an example of the style of interior decoration of the last decades of the 19th century. The first two floors are remarkably fine period pieces in substantially their original condition, while the basement (kitchen and large breakfast room) and top two floors (bedrooms and bath) have been modernized. The building is in good condition. It is considered that the period rooms are worth preserving and that the house would be quite useful as a meeting place for Smithsonian activities in New York, such as the Cooper Union Museum. In answer to a question relating to the use of the house, Mr. Ripley explained that definite plans had not yet been formulated but that various council, Trustee, and board meetings of Cooper Union would be held there as well as lectures and symposia related to the decorative arts. Mr. Ripley stated that the Smithsonian would not be bound to maintain the property indefinitely and would receive an asset of considerable value, both in use or in the event the property were sold. The conditions set forth in the Secretary's letter of December 18, 1967, to Miss Clara Mayer (attached), were acceptable to the Board of Regents.

26 On motion by Mr. Greenewalt, seconded by Mr. Brown, and carried it was VOTED that the Board of Regents accepts the offer of Miss Clara Mayer to transfer the property at 41 East 72nd Street, New York City, including such furnishings as she may select, to the Smithsonian Institution in fee simple as soon as practicable. The Institution also accepts her offer to give $100,000 as an endowment for the maintenance of the property. The conditions of the gift are set forth in a letter dated December 18, 1967, addressed to Miss Mayer by the Secretary.

COPY 27 December 18, 1967 Miss Clara Mayer 41 East 72nd Street New York City, New York Dear Miss Mayer: I was delighted to hear from Peter Powers and Charles Blitzer of their meeting with you, Mr. Brenner, and Mr. Korn last month. Since I share your deep concern for the preservation of our country's cultural heritage, and since I feel that the Smithsonian Institution bears a special responsibility in this area, I very much hope that it will be possible for us to accept your most generous offer of your house. Formal action on matters of this importance must be taken by the Board of Regents of the Smithsonian, which meets on January 25, next. With your consent, I should like to propose the following arrangements to the Regents at that meeting: 1. The owner of the property at 41 East 72nd Street, New York City, will transfer it and such furnishings as may be appropriate, to the Smithsonian Institution, in fee simple, as soon as practicable; 2. At the same time, $100,000 will be given to the Smithsonian as an endowment for the maintenance of the property; 3. Miss Mayer will continue to occupy the house for as long as she wishes under the terms or a $1.00 lease from the Smithsonian which will provide that she will pay all costs of upkeep, maintenance, repairs, taxes, insurance, etc., during the term of such occupancy; 4. Upon taking possession of the property, the Smithsonian Institution will accept all responsibility for maintaining it and will undertake to preserve the first and second floors in substantially their present style and condition as examples of turn-of-the-century architecture and decoration and will use them for museum purposes; 5. If for any reason during a period of 30 years from transfer of title the Smithsonian Institution determines that it is not feasible to fulfill the condition described in 4 above, the

28 present owner or her designee shall have the right to purchase the property from the Smithsonian at an agreed value to be established by an appraisal to be made at the time of the gift. If this should occur, the endowment fund will remain the property of the Smithsonian Institution to be used for purposes consistent with the spirit of the original gift. I should say that, in recommending that the Regents accept this munificent gift, it is my hope that the Smithsonian will always be able to preserve the Mayer house as an invaluable example of the standards of design and craftsmanship which existed in the recent past and as a suitable monument to the generosity and good taste of your family. I believe the arrangements set forth above are those under which the Smithsonian could assume responsibility for your house and that they would be acceptable to the Board of Regents. Upon receipt of your confirmation and approval, I will enthusiastically recommend that the Regents authorize the transfer under these conditions. Best wishes, Sincerely yours, /s/ S. Dillon Ripley Secretary

29 [[underlined]] Review of Current Holdings of the Smithsonian Institution [[/underlined]] The question of the policy relating to the acceptance of gifts and bequests was raised by Mr. Watson. He likened his concern to that of Mr. Greenewalt in wondering about the number and variety of things that either logically or illogically are offered to the Institution. Mr. Webb stated that the Institution has experienced a period of considerable expansion and referred to the proposals from many areas in the country seeking some affiliation with the Smithsonian which if accepted would cause greater expansion. Mr. Ripley reported that numerous proposals may never reach the Board of Regents for decision because staff review often discourages any further consideration of such requests. It was the consensus of the meeting that an inventory of current holdings be undertaken in order to review the Institution's installations and what purposes they are serving. It was further suggested that a special meeting of the Board of Regents might be convened the day before the regular meeting of the Board to review this inventory in depth.

30 [[underline]] ACEE BLUE EAGLE COLLECTION [[/underline]] The Acee Blue Eagle Collection consists of forty of his major paintings, framed and signed, thirty-three paintings and sketches by other Indian artists, including Quincy Tahoma, considered the Michelangelo of Indian artists, and Allan Houser and Woody Crumbo, two other very important artists. All of Mr. Eagle's personal effects including costumes, his works of art in other media such as leather work, pottery, wood carving; artifacts that he collected and correspondence, scrapbooks, and photo albums have made this an extensive as well as important acquisition. The paintings alone are estimated to be worth $100,000. The donor, Mrs. Mae Abbott of Tulsa, Oklahoma, also has forty other signed paintings in her custody. The attached agreement provides (among other things) for the transfer of this material to the Smithsonian Institution in order to foster interest in and understanding of American Indian art and culture. The agreement also specifies that within three years of the date of the gift an exhibit area within the National Anthropological Archives of the Smithsonian be devoted to the memory and work of Acee Blue Eagle to be known as the Acee Blue Eagle Room. This room is located in the National Anthropological Archives, in an area not open to the general public, however, any interested citizen may have access to the room on request to the archivist.

31 It was recommended therefore that the Board of Regents approve the designation of the exhibit area in the Natural History Building in the name of Acee Blue Eagle. The following motion was: VOTED, That the Board of Regents approves the designation of the exhibit area in the Natural History Building as the Acee Blue Eagle Exhibit Area.

32 [[underlined]] AGREEMENT OF TRANSFER [[/underlined]] MATERIALS OF ACEE BLUE EAGLE

33 This Agreement of Transfer by and between Mae Abbott, a resident of Tulsa, Oklahoma, (hereinafter referred to as "Donor"), and the Smithsonian Institution, an establishment created by Act of Congress, dated August 10, 1846, for the increase and diffusion of knowledge among men, witnesseth that: 1. The Donor is the owner of artwork, papers, and other historical materials of Acee Blue Eagle, which is described in Appendix "A" of this instrument, (hereinafter referred to as "Materials"). Title to individual items of this Material shall pass to the Smithsonian upon the delivery of each such item to the Smithsonian at Tulsa, Oklahoma by the Donor. Any item of such Material not so transferred to the Smithsonian shall remain the property of the Donor. 2. The Smithsonian agrees to accept the donations of such Material in order to perpetuate the memory of, and to familiarize, artists, scholars, and the public with the work of Acee Blue Eagle, and in order to foster interest in, and understanding of, American Indian art and culture. To accomplish these purposes, the Smithsonian will maintain the Materials as the Acee Blue Eagle Collection (hereinafter referred to as "Collection"), and from time-to-time shall select items from the Collection for exhibit in appropriate areas of the Smithsonian or elsewhere.

34 It is understood that Smithsonian will, within three (3) years of the date of this gift, establish and maintain an exhibit area within the National Anthropological Archives of Smithsonian to be devoted to the memory and work of Acee Blue Eagle and to be known as the Acee Blue Eagle Room. It is further understood that such room will not accommodate all of the Collection, but it is agreed that such part of the Collection as may be will be kept on display at all times. 3. It is understood and agreed by the Donor and the Smithsonian that profits from reproductions of any artwork in the Collection that may be commercially marketed shall be placed in a fund to be known as the Acee Blue Eagle Fund. This fund shall be used to promote and facilitate research and study of American Indian art and culture, particularly by persons of American Indian descent, and to insure that the Collection is properly maintained, augmented, exhibited, and promoted by the Smithsonian. During the lifetime of the Donor, the Smithsonian shall not commercially reproduce any artwork from the Collection without first obtaining the approval of the Donor. For the purposes of this section, artwork shall not include textual, cartographic and photographic items, and other items in the Collections that are not artistic in nature. 4. It is the Donor's wish that the Collection be made available for exhibit and research as soon as possible, and to the fullest extent

35 possible. At the same time, it is her wish to guard against the possibility that any contents of the Collection might be used to embarrass, damage, insure, or harass living persons. Accordingly, the Smithsonian agrees to use its best efforts to review and place under seal, for whatever periods it deems necessary, any portions of the Collection which might be used to embarrass, damage, injure, or harass any living person, but the Smithsonian assumes no responsibility for the effectiveness of such review. 5. It is understood and agreed that the Donor shall be permitted freely to examine any of the Collection during the regular working hours of the unit of the Smithsonian having custody of the Collection. 6. It is understood and agreed that the Director of the National Anthropological Archives of the Smithsonian, or whatever individual the Secretary of the Smithsonian shall appoint to assume his duties, shall have the general care and control of the Collection. 7. The Smithsonian Institution agrees to accept the gifts and transfers set forth herein, subject to these specified terms and provisions. 8. In the event Smithsonian should fail to establish the Acee Blue Eagle Room, as herein agreed, or having established said room

36 should thereafter fail to maintain said room, or shall fail to exhibit the Collection as required by the terms hereof, all the Materials in the Collection shall revert to and thereafter be and remain in the property of Donor, her heirs, successors or assigns. In such event, the Smithsonian shall, within thirty (30) days after notice in writing, redeliver the Collection to Donor, her heirs, successors or assigns, at Tulsa, Oklahoma, or other place not further distant from Smithsonian as may be specified, in as good condition as when delivered, deterioration due to the passage of time alone excepted. IN WITNESS WHEREFORE, I, Mae Abbott, hereunto set my hand and seal this [[underline]] 23rd [[/underline]] day of [[underline]] August [[/underline]], 1973, and the Smithsonian Institution causes this Agreement to be executed by its agent [[underline]] David Challinor Assistant Secretary for Science Smithsonian Institution [[/underline]], and the seal of the Institution to be affixed hereto, this [[underline]] 12 [[/underline]] day of [[underline]] September [[/underline]], 1973. [[signed]] Mae Abbott [[/signed]] Mae Abbott [[signed]] Patricia Roberts [[/signed]] Witness SMITHSONIAN INSTITUTION By [[signed]] David Challinor [[/signed]] [[signed]] Ross B. Simons [[/signed]] Witness (Seal)

37 APPENDIX A (Attached to and forming part of instrument of gift of artwork; papers; and other historical materials of Acee Blue Eagle, executed by Mae Abbott, Donor, on Aug. 23, 1973 and accepted by the Director of the National Anthropological Archives on[[blank space]].) [[strikethrough]][[?]][[/strikethrough]]Description of Acee Blue Eagle artwork, papers, and other historical material.[[strikethrough]][[?]][[/strikethrough]] 1. 40 paintings signed by Acee Blue Eagle 2. 1 set of glassware designed by Acee Blue Eagle 3. 1 box, 19" x 25" x 25", purses with Acee Blue Eagle paintings and other artifacts 4. 4 portfolios containing artwork by Acee Blue Eagle and other artists 5. 1 box, 18" x 19" x 31", containing wood carvings and Indian clothing 6. 1 box, 18" x 19" x 31", containing purses, a copper plaque, and a hat, boots, purses, and other articles of clothing 7. 1 five-drawer dress containing small drawings, patters, photographs, motion picture cannisters, cuts for making print plates 8. 1 box, 12" x 10" x 15", containing correspondence of Acee Blue Eagle 9. 1 box, 11" x 14" x 6", containing newspapers and magazine clippings 10. Books, artifacts, carvings to fill one wall of shelves, 10" x 6' x 9' 11. Patterns,books, blankets, newspaper clippings, and other material that fill approximately one-half of a garage 18' x 10' x 8'. 12. 1 scrapbook of Christmas cards 13. 6 scrapbooks containing photographs, newspaper clippings, memorabilia for the period 1930-59. 14. Replicas of murals in the Colgate, Oklahoma, Post Office and the Seminole, Oklahoma, Post Office 15. Two wills of Acee Blue Eagle

38 [[underline]] Naming of Zoo Lion House [[/underline]] Mr. Ripley reported that it has been suggested that the Lion House soon to be constructed at the Zoo in accordance with the Master Plan be named in honor of Dr. William M. Mann, who is considered to have been the most beloved zoo director of his time. Dr. Mann, the 5th director of the Zoo from 1925 to 1956 devoted his career to the National Zoological Park. Mr. Ripley stated that the policy of naming Smithsonian facilities was considered on an ad hoc basis and on the merits of each individual case. In this instance the building will be of subterranean construction and a plaque will designate the building in memory of William M. Mann. [[underline]] Leonard Carmichael Auditorium Dedication [[/underline]] Mr. Webb called attention to the eloquence of the speakers and the excellent program presented on the dedication of the Leonard Carmichael Auditorium in the National Museum of History and Technology on January 21, 1974. The speakers were Mr. Ripley, Reverend John C. Harper of St. John's Church, Melvin M. Payne of the National Geographic Society, and the Chancellor, Chief Justice of the United States. A musical program was presented on instruments from the national collections by James M. Weaver and Robert F. Sheldon.

39 [[underline]] National Armed Forces Museum Advisory Board [[/underline]] The legislation which established the National Armed Forces Museum Advisory Board (P.L. 87-186) provides that nine members of the Board shall be appointed by the President, "two of whom shall be appointed from among persons recommended by the Regents of the Smithsonian Institution." These two members are John Nicholas Brown and Earl Warren, both of whose six year terms will expire in April 1974. Both Mr. Brown, who serves as Chairman of the Board, and Chief Justice Warren have served on the Board with great devotion and distinction. It is recommended that the Secretary transmit to the President, on behalf of the Board of Regents, the nominations of John Nicholas Brown and Earl Warren for reappointment to the National Armed Forces Museum Advisory Board. A motion was proposed and it was, VOTED that the Secretary transmit to the President, on behalf of the Board of Regents, the nominations of John Nicholas Brown and Earl Warren for reappointment to the National Armed Forces Museum Advisory Board.

40 [[underline]] Report of the National Portrait Gallery Commission [[/underline]] It was explained that in accordance with Title 20, U.S. Code, the Board of Regents is required to approve the actions taken by the National Portrait Gallery Commission. The Commission in addition to reviewing the business of the National Portrait Gallery very carefully considers the art and presented to its for its collections. The Director reported on the National Portrait Gallery Commission meeting of May 1, 1973. 1. The presentation of the bust of Sam Rayburn by Jimilu Mason, donated to the Gallery by Mr. and Mrs. J. R. Parten of Houston, Texas, took place on April 18. Mrs. Lyndon B. Johnson spoke at the event which was attended by approximately 300 people, including the Chief Justice, the Speaker of the House, and numerous members of the House of Representatives and the Senate. Concerning the bust of President Johnson, for which there never has been a formal ceremony of presentation at the Gallery, Mrs. Johnson indicated that she and her daughters would like to be present at such an occasion [and has since indicated that April 1974 would be best for her]. 2. On a visit to London last October, the Director met with the Chairman of the British Bicentennial Liaison Committee, Lord Lothian, to tell him of our interest in the possibility of the gift in 1976 by the British Nation to the American NPG of the Lansdowne portrait. Lord Lothian evinced genuine interest in the matter. [Before such a presentation could transpire, Parliament either would have to purchase the portrait from its present owner, Lord Primrose, or pass a special Act which would permit him to donate the portrait without prejudice to his tax situation. Information we recently have received in an informal way from London indicates that the gift of the portrait is under serious consideration.] 3. The NPG's application to the National Endowment for the Humanities for a grant to subsidize two one-year internships at $7,500 each at the Gallery was successful. The purpose of these internships is to train graduate students in American history with a Masters degree or its equivalent for employment in history museums (in a manner similar to the Ford Foundation's program to train candidates for careers in art museums). [The Gallery received 75 completed applications; six candidates were selected for personal interviews; and Richard Beard a graduate student at Emory University, and Kenneth Yellis of the University of Rochester, were chosen for the internships.]

41 4. The NPG's application to the Smithsonian Research Foundation for funds to begin work on the CHarles Willson Peale papers was turned down. [The Gallery has since made application to the National Endowment for Humanities, and all indications are that this request will prove successful and that we will at long last be able to launch this project.] 5. An exhibition entitled [[underline]] The Black Presence in the Era of the American Revolution, 1770-1800 [[/underline]] has been scheduled for July 4 - Sept. 3, 1973 [now extended through December 30, 1973]. The exhibition will be accompanied by a full scale catalog published by the New York Graphic Society in association with the Smithsonian Press. A softbound edition of 3,000 copies of this publication will be produced for the Gallery's use and an additional 11,000 hardbound copies for national distribution by the New York Graphic Society. The NPG will receive a royalty of 10% of all hardbound copies sold. 6. An exhibition commemorating the 150th anniversary of the Monroe Doctrine will open at the Gallery on December 2, 1973 and will run through May 23, 1974. It will be accompanied by a catalog published by the Smithsonian Press written by Mr. Gerald Levin of the staff of the Catalog of American Portraits. 7. An exhibition of Wedgwood portrait medallions of noted 18th century Americans is being tentatively scheduled for the fall of 1974. [This exhibition is still under consideration.] The Wedgwood people have suggested the possibility of striking from the original molds a special edition for the NPG of their medallions of George Washington, Benjamin Franklin, John Paul Jones, the Marquis de Lafayette, etc. 8. An exhibition of Northwest Coast American Indian portrait masks has been scheduled for February - August 1975. Although this venture sounds rather far afield for the NPG, Mrs. Susan Olsen, an expert in the field who suggested the idea, did so in such a brilliant and inspiring fashion that the Director is convinced these little-known portrait masks, many of which are important explorers and traders, can provide our public with a unique insight into the whole question of portraiture.

42 9. The NPG's first Bicentennial exhibition is scheduled for the period June 15 - November 18, 1974. It is entitled [[underline]] In the Minds and Hearts of the People: Prologue to Revolution, 1760-1774, [[/underline]] and will be accompanied by a book, written by the Historian and various members of her staff, to be published by the New York Graphic Society. As in the case of [[underline]] Black Presence, [[/underline]] a softbound edition will be available for Gallery use and a hardbound edition for national distribution by the New York Graphic Society. A second Bicentennial exhibition dealing with the period 1774-1776 is planned for 1975. [This exhibition tentatively entitled [[underline]] The Die is Now Cast, [[/underline]] will begin with the First Continental Congress in September 1774, cover such events as the Battles of Concord and Lexington and Bunker Hill, and conclude with deliberations of the Second Continental Congress leading up to the adoption of The Declaration of Independence. It is scheduled to open on the 200th anniversary of the Battle of Concord and Lexington, April 19, 1975.] A third Bicentennial exhibition to be held in 1976 probably covering some aspect of American life during the preceding two centuries is under consideration. Attached is a list of accessions by gift and purchase, all approved by the Commission A motion was presented and it was, VOTED, That the Board of Regents approves the actions recommended by the National Portrait Gallery Commission at its meeting on May 1, 1973.

43 NATIONAL PORTRAIT GALLERY COMMISSION Meeting of April 30-May 1, 1973 [[underline]]GIFTS [[/underline]] Maxwell Bodenheim, oil on panel, by De Grange, gift of Mrs. Thomas McClary Aaron Copland, oil on canvas, by Marcos Blahove, gift of Mrs. Felice Copland Marlin Arshile Gorky, watercolor on paper, by Raphael Soyer, gift of the artist Hubert Humphrey, oil on canvas, by Robert Templeton, gift of Senator Humphrey's family and friends James M. Robinson, bronze, by Elizabeth Bradford Holbrook, accepted as future bequest of Mr. and Mrs. J. A. McCuaig Leonard Wood, silver point on paper, by Ernest Haskell, gift of Ernest Haskell, Jr. The following oil portraits by Joseph Cummings Chase were accepted for the Study Collection as gifts of Mendel Peterson: Newton D. Baker George Earle Chamberlain George Edward Creel Josephus Daniels Harry A. Garfield, Jr. Cary Travers Grayson Frederick Paul Keppel Vance McCormick Henry Morgenthau Joseph Swager Sherley Edward R. Stettinius [[underline]]PURCHASES[[/underline]] Robert Flaherty, bronze, by Jo Davidson George Gershwin, oil on canvas, by Arthur Kaufmann John Paul Jones, watercolor on ivory, by Comtesse Constance de Lowendal de Turpin de Crissé Kings of Wall Street, chromolithograph, by Buek and Lindner Henry Knox, oil on canvas, by Charles Peale Polk after Charles Willson Peale Ezra Meeker, oil on canvas, by Kathleen Houlahan Marianne Moore, bronze, by Gaston Lachaise Charles Sheeler, pastel on paper, self-portrait [[underline]]ACCESSIONED AFTER MEETING[[/underline]] Joel Barlow by Jean-Antoine Houdon, plaster, transfer from National Collection of Fine Arts Robert Morris, oil on canvas, by Robert Edge Pine, purchase, approved by Acquisitions Committee (mail vote) Winfield Scott, plaster, by William Rush, purchase, approved by Acquisitions Committee (mail vote) Booker T. Washington, bronze, by Richard Barthé, cast made from original plaster, photograph of which was approved by Commission

44 National Collection of Fine Arts Commission Meeting The winter meeting of the National Collection of Fine Arts Commission was held in the David E. Finley Conference Room on December 4, 1973, with 17 members attending, chaired by Thomas Howe. Minutes of the Commission meeting held December 5, 1972 were approved unanimously. The following present members whose terms expire in 1973 were recommended for reappointment to the Commission: Henry P. McIlhenny Ogden M. Pleissner In addition it was recommended that the following who had agreed to serve be formally appointed as members of the Commission: Mrs. Elizabeth Brooke Blake Mr. David Lloyd Kreeger Mr. Harold Rosenberg The following were elected to office on the Commission: H. Page Cross, Chairman George B. Tatum, Vice Chairman S. Dillon Ripley, Secretary Thomas C. Howe, Chairman, Membership Committee. Reports were given by the Under Secretary of the Smithsonian and by the Director of the National Collection of Fine Arts. The Director pointed out that all galleries available to the museum had now been opened. The storage areas have been reorganized to make all of the 15,000 works in the collection available for study. He called attention to the extensive publication program carried out through the year. He also discussed the educational program, the intern programs, and the work of the visiting research scholars. The Director called attention to the exhibitions produced by the NCFA in Washington and for circulation abroad during the year. A report on the 5-years activity of the National Collection of Fine Arts in the former Patent Office building was distributed to members.

45 A resolution was passed marking with sorrow the death of Dr. Leonard Carmichael. Three major works from the collection of Lee Anderson were presented by the Director for acquisition but were not recommended by the Commission. The acquisitions of other works (see attached list) were approved. Miss Abigail Booth, Coordinator of the Bicentennial Inventory of American Paintings, a major bicentennial project of the NCFA, gave a report on the present state of that extensive project. The Commission discussed the possibility of changing the name of the NCFA but decided to postpone further discussion of such a change for another year. The Commissioners spent considerable time viewing the newly installed and newly opened galleries. The meeting was adjourned at 3:30 p.m. After due consideration of the report of the National Collection of Fine Arts Commission it was, VOTED, That the Board of Regents approves the actions recommended by the National Collection of Fine Arts Commission at its meeting on December 4, 1973.

46 [[underline]]WORKS TO BE PRESENTED AT THE NATIONAL COLLECTION OF FINE ARTS COMMISSION MEETING[[/underline]] December 4, 1973 [[underline]]PAINTINGS - GIFTS[[/underline]] [[4 columns]] [[headings, underline]] ARTIST | TITLE | MEDIUM | SOURCE [[/headings, /underline]] GUY ANDERSON | 1. [[underline]] Northern Birth [[/underline]] | oil on canvas | Gift of Jean Russell EMIL ARMIN | 2. [[underline]] My Neighbors [[/underline]] | oil on canvas | Gift of Mrs. Hilda D. Armin | 3. [[underline]] Wild West [[/underline]] | oil on canvas | " " " " " " ARNOLD BLANCH | 4. [[underline]] Fields and Hills [[/underline]] 1962 | oil on canvas | Gift of Doris Lee LOUIS BUNCE | 5. [[underline]] Untitled [[/underline]] 1959 | collage on masonite | Gift of Mr. and Mrs. Jacob Kainen G. P. A. HEALY | 6. [[underline]] Mrs. John Barton Payne [[/underline]] 1856 | oil on canvas | Gift of Mr. and Mrs. William Boswell in memory of H. Curlie Boswell BILLY MORROW JACKSON | 7. [[underline]] 3:30 P. M. [[/underline]] 1970-71 | oil on masonite | Gift of Billy Morrow Jackson YASUO KUNIYOSHI | 8. [[underline]] Head of a Young Girl [[/underline]] 1937 | oil | Gift of Dr. and Mrs. Barnett Malbin ROBERT LEE MACCAMERON | 9. [[underline]] Two Negro Musicians [[/underline]] | oil on canvas | Gift of Robert F. MacCameron and his sister Marguerite MacCameron ROBERT MOTHERWELL | 10. [[underline]] Untitled [[/underline]] ca. 1961 | casein on gesso on plaster | Gift of Mr. and Mrs. Philip M. Stern DAVID NOVROS | 11. [[underline]] Untitled [[/underline]] | metallic paint on canvas | Gift of Walter Hopps [[/columns]] On Exhibit In Conservation

[[page number]] 47 [[/page number]] [[underline]] PAINTINGS - GIFTS, continued [[/underline]] JOHN F. PETO | 12.[[underline]] Card Rack [[/underline]] 1882 | oil on canvas | Gift of Nathaly Baum in memory of Harry Baum JACKSON POLLACK | 13. [[underline]] Going West [[/underline]] | oil on pressed board | Gift of Thomas Hart Benton CHARLES S. RALEIGH | 14. [[underline]] The Yacht America [[/underline]] 1877 | oil on canvas | Gift of Mrs. Eugene O'Dunne FRITZ SCHOLDER | 15. [[underline]] Indian Image [[/underline]] | oil on canvas | Gift of Fritz Scholder UNIDENTIFIED ARTIST | 16. [[underline]] Boy in a Landscape [[/underline]] ca. 1820 | oil on canvas | Gift of Mr. and Mrs. William Boswell in memory of H. Curlie Boswell | 17. [[underline]] Boy with a Fishing Pole [[/underline]] ca. 1820 | oil on canvas | " " " " " " " " J. ALDEN WEIR | 18. [[underline]] Hunter and Dogs [[/underline]] | oil on canvas | Gift of Mrs. Charles Burlingham JOHN F. WEIR | 19. [[underline]] Kalorama Cottage [[/underline]] ca. 1860 | oil on canvas | Gift of Rev. DeWolf Perry CATHERINE WILEY | 20. [[underline]] Untitled [[/underline]] | oil on canvas | Gift of the family of Catherine Wiley [[underline]] PAINTINGS - BEQUESTS [[/underline]] JOHN F. KENSETT | 21. [[underline]] Forest Interior with Stream [[/underline]] 1860's | oil on canvas | Bequest of Mrs. Frances J. McCoy

[[page number]] 48 [[/page number]] [[underline]] PAINTINGS - PURCHASES [[/underline]] WILLIAM BEARD | 22. [[underline]] The Lost Balloon [[/underline]] 1880 | oil on canvas | Purchase from Mr. Lee Anderson CHARLES CODMAN | 23. [[underline]] Landscape with Farm and Mountains [[/underline]] 1832 | oil on wood | Purchase from Robbins Antiques THOMAS COLE | 24. [[underline]] Kaaterskill Falls [[/underline]] 1827 | oil on canvas | Purchase from Mr. Lee Anderson JOHN FRANKENSTEIN | 25. [[underline]] Portrait of Godfrey Frankenstein [[/underline]] ca. 1845 | oil on canvas | Purchase from Victor D. Spark SAM GILLIAM | 26. [[underline]] April 4th [[/underline]] 1969 | acrylic on canvas | Purchase from Jefferson Place Gallery HENRY PETERS GRAY | 27. [[underline]] Undine [[/underline]] ca. 1865 | oil on canvas | Purchase from Mr. Michael J. Jacobs REMBRANDT PEALE | 28. [[underline]] Niagara Falls [[/underline]] ca. 1832 | oil on canvas | Purchase from Mr. Lee Anderson

[[page number]] 49 [[/page number]] [[underline]] PRINTS AND DRAWINGS - GIFTS [[underline]] | ALAN H. CRANE | [[underline]] Cadet Chapel, West Point [[/underline]] 1937 | lithograph | Gift of Carlota S. Crane | | | [[underline]] Tlaxcala Church [[/underline]] 1942 | lithograph | Gift of Carlota S. Crane | | | [[underline]] Cape Ann Mood [[/underline]] 1944 | lithograph | Gift of Carlota S. Crane | | | [[underline]] Burro Train [[/underline]] 1945 | lithograph | Gift of Carlota S. Crane | | | [[underline]] Village in the Sun [[/underline]] 1946 | lithograph | Gift of Carlota S. Crane | | | [[underline]] Haunted Garden [[/underline]] 1947 | lithograph | Gift of Carlota S. Crane | | | [[underline]] Harbor Fog [[/underline]] 1949 | lithograph | Gift of Carlota S. Crane | | | [[underline]] Spires and Clouds [[/underline]] 1949 | lithograph | Gift of Carlota S. Crane | | | [[underline]] Sunday Noon [[/underline]] 1949 | lithograph | Gift of Carlota S. Crane | | | [[underline]] Coming Storm [[/underline]] 1950 | lithograph | Gift of Carlota S. Crane | | | [[underline]] Shadows at Noon [[/underline]] 1952 | lithograph | Gift of Carlota S. Crane | | | [[underline]] Farm by the Sea [[/underline]] 1953 | lithograph | Gift of Carlota S. Crane | | | [[underline]] Winter Memory [[/underline]] 1954 | lithograph | Gift of Carlota S. Crane | | | [[underline]] Race Day [[/underline]] 1954 | lithograph | Gift of Carlota S. Crane | | | [[underline]] Spring Cleaning [[/underline]] 1961 | lithograph | Gift of Carlota S. Crane | | LILLIAN DESOW-FISHBEIN | [[underline]] The New Image [[/underline]] (Portfolio) 1973 | lithographs | Gift of Dr. and Mrs. Irving Pudalov | ELEANOR DICKINSON | [[underline]] Let the lower lights be burning... [[/underline]] 1968 | ink drwg. | Gift of George and Elinore Poindexter | | JUAN DOWNEY | [[underline]] Awareness of Love [[/underline]] (Portfolio) | etchings | Gift of Kurt Wiener |

50 [[underline]] PRINTS AND DRAWINGS - GIFTS, continued [[/underline]] | JACOB KAINEN | [[underline]] Rampant [[/underline]] 1973 | lithograph | Gift of Mrs. B.S. Cole | | | [[underline]] Invader [[/underline]] 1973 | lithograph | Gift of Mrs. B.S. Cole | | | [[underline]] Anacharsis [[/underline]] 1973 | lithograph | Gift of Mrs. B.S. Cole | | | [[underline]] Tblisi Rose (Russian Suite) [[/underline]] 1973 | lithograph | Gift of Mrs. B.S. Cole | | | [[underline]] Dusk - Leningrad (Russian Suite) [[/underline]] 1973 | lithograph | Gift of Mrs. B.S. Cole | | | [[underline]] Vladimir (Russian Suite) [[/underline]] 1973 | lithograph | Gift of Mrs. B.S. Cole | | | [[underline]] Scythian (Russian Suite) [[/underline]] 1973 | lithograph | Gift of Mrs. B.S. Cole | | | [[underline]] Peter the Great (Russian Suite) [[/underline]] 1973 | lithograph | Gift of Mrs. B.S. Cole | | | [[underline]] Pushkin (Russian Suite) [[/underline]] 1973 | lithograph | Gift of Mrs. B.S. Cole | | | [[underline]] The Fabulous Manipulator [[/underline]] 1973 | lithograph | Gift of Mrs. B.S. Cole | | YASUO KUNIYOSHI | [[underline]] Acrobat [[/underline]] | lithograph | Gift of Dr. and Mrs. Barnett Malbin | | | [[underline]] Still Life at the Window [[/underline]] 1928 | lithograph | Gift of Dr. and Mrs. Barnett Malbin | | JACKSON POLLACK | [[underline]] Peddler [[/underline]] | pen and ink with watercolor | Gift of Thomas Hart Benton |

51 [[underline]] PRINTS AND DRAWINGS - GIFTS, continued [[/underline]] | PAUL REVERE | [[underline]] William Wetmore Bookplate [[/underline]] | engraving | Gift of John L. Folts | | BERNARD SOLOMON | [[underline]] Pontius Pilate [[/underline]] ca. 1972 | wood engraving | Gift of Bernard Solomon | | IDAHLIA STANLEY | [[underline]] Twilight; Mt. Sinai [[/underline]] | ink and felt-tip pen drwg. | Gift of Mary S. Dessauer | | LLOYD MCNEILL | [[underline]] Prints from Private Collections [[/underline]] 1969 | serigraph | Gift of the Washington Print Club | | MARK TOBEY | [[underline]] Untitled [[/underline]] 1966 | monotype | Gift of Mrs. Adelyn D. Breeskin | | VARIOUS ARTISTS | (various titles) | lithographs | Gift of Tamarind Lithography Workshop, Inc. | | ABRAHAM WALKOWITZ | [[underline]] Isadora Duncan [[/underline]] | drawing | Gift of Abraham Walkowitz in memory of Gertrude Vanderbilt Whitney | | | [[underline]] Cityscape [[/underline]] | drawing | Gift of Abraham Walkowitz in memory of Gertrude Vanderbilt Whitney | | | [[underline]] Still Life [[/underline]] | drawing | Gift of Abraham Walkowitz in memory of Gertrude Vanderbilt Whitney | | | [[underline]] Head (Red Turban) [[/underline]] | drawing | Gift of Abraham Walkowitz in memory of Gertrude Vanderbilt Whitney | | | [[underline]] Head (Pink Turban) [[/underline]] | drawing | Gift of Abraham Walkowitz in memory of Gertrude Vanderbilt Whitney | | | [[underline]] Head (Purple Turban) [[/underline]] | drawing | Gift of Abraham Walkowitz in memory of Gertrude Vanderbilt Whitney | | | [[underline]] Isadora Duncan (Red Dress) [[/underline]] | drawing | Gift of Abraham Walkowitz in memory of Gertrude Vanderbilt Whitney | | | [[underline]] Agna Enters ? [[/underline]] | drawing | Gift of Abraham Walkowitz in memory of Gertrude Vanderbilt Whitney | | | [[underline]] Isadora Duncan [[/underline]] | drawing | Gift of Abraham Walkowitz in memory of Gertrude Vanderbilt Whitney | | | [[underline]] Untitled [[/underline]] | monotype | Gift of Abraham Walkowitz in memory of Gertrude Vanderbilt Whitney | | FEROL SIBLEY WARTHEN | [[underline]] Lighthouse [[/underline]] 1972 | woodcut | Gift of Society of Washington Printmakers |

52 [[underline]] PRINTS AND DRAWINGS - GIFTS, continued [[/underline]] | HERMAN A. WEBSTER | (various titles) | 210 etchings, drypoints, lithographs, drawings, and watercolors | Gift of Moune G.H. Webster | | JOHN W. WINKLER | [[underline]] The Basket Weaver - Large [[/underline]] | etching | Gift of Dr. A. Jess Shenson | | | [[underline]] Teel Wagon - Wares fm. China [[/underline]] | etching | Gift of Dr. Ben Shenson | [[underline]] PRINTS AND DRAWINGS - PURCHASES [[/underline]] | RICHARD ANUSZKIEWICZ | [[underline]] Silent Red [[/underline]] 1972 | serigraph | Purchase from Jane Haslem Gallery | | MILTON AVERY | [[underline]] Flight [[/underline]] 1955 | woodcut | Purchase from Zabriskie Gallery | | WENDELL BROOKS | [[underline]] Reflections [[/underline]] 1972 | woodcut | Purchase from Smith-Mason Gallery of Art | | FEDERICO CASTELLON | [[underline]] Memories [[/underline]] ca. 1940 | lithograph | Purchase from Jem Hom Fine Arts | | KONRAD CRAMER | [[underline]] Untitled (Woman in Chair with Arm Raised) [[/underline]] ca. early 1920's | monotype | Purchase from Zabriskie Gallery | | RALSTON CRAWFORD | [[underline]] Composition [[/underline]] | drawing | Purchase from Zabriskie Gallery | | ARTHUR B. DAVIES | [[underline]] Growth of Spring [[/underline]] | lithograph | Purchase from E. Weyhe, Inc. | | | [[underline]] Duck Pond [[/underline]] ca. 1893-1895 | lithograph | Purchase from Jem Hom Fine Arts | | GENE DAVIS | [[underline]] Untitled [[/underline]] | drawing | Purchase from Max Protetch Gallery | | GUY PENE DU BOIS | [[underline]] Converstation [[/underline]] 1919 | drypoint | Purchase from Dain Gallery |

53 [[underline]] PRINTS AND DRAWINGS - PURCHASES, continued [[/underline]] | ERNEST FIENE | [[underline]] Central Park [[/underline]] | drypoint | Purchase from June 1 Gallery of Fine Art | | ANNE GOLDTHWAITE | [[underline]] Avenue of the Allies [[/underline]] 1918 | etching | Purchase from E. Weyhe, Inc. | | MARSDEN HARTLEY | [[underline]] Apples on a Table [[/underline]] 1923 | lithograph | Purchase from Bertha Schaefer Gallery | | LOUIS LOZOWICK | [[underline]] Blast Furnace [[/underline]] 1935 | drawing | Purchase from E. Weyhe, Inc. | | | [[underline]] Doorway Into Street [[/underline]] 1929 | lithograph | Purchase from Dain Gallery | | BORIS MARGO | [[underline]] A Moon [[/underline]] 1965 | cellocut | Purchase from Jane Haslem Gallery | | JAN MATULKA | [[underline]] Untitled [[/underline]] | lithograph | Purchase from E. Weyhe, Inc. | | | [[underline]] Cityscape [[/underline]] | aquatint | Purchase from Robert Schoelkopf Gallery | | DEAN MEEKER | [[underline]] Trojan Horse [[/underline]] 1954 | serigraph | Purchase from Jane Haslem Gallery | | AARON D. SHATTUCK | [[underline]] Tree Study, Bethel, Maine [[/underline]] 1859 | pencil drwg. | Purchase from Mr. and Mrs. Eugene D. Emigh | | LILLY MARTIN SPENCER | [[underline]] Benjamin Rush Spencer [[/underline]] 1848-1852 | pencil drwg. | Purchase from Hirschl and Adler Galleries | | ANSEI UCHIMA | [[underline]] Water Mirror [[/underline]] 1964 | woodcut | Purchase from E. Weyhe, Inc. | [[underline]] PRINTS AND DRAWINGS - PARTIAL GIFT, PARTIAL PURCHASE | REGINALD MARSH | [[underline]] Locomotive CCNJ [[/underline]] 1928 | etching | Partial gift, partial purchase from John L. Folts |

54 [[underline]] PRINTS AND DRAWINGS - TRANSFERS [[/underline]] CURRIER AND IVES, THE MORANS | (various titles) | 81 lithographs and etchings | Transfer from Museum of History and Technology Division of Graphic Arts HENRY WOLF | (various titles) | 191 wood engravings 111 reproductive wood engravings | Transfer from Archives of American Art [[underline]] PHOTOGRAPHS - GIFTS [[/underline]] WILLIAM EGGLESTON | [[underline]] Untitled (The Red Room) [[/underline]] | photograph - print made from 35mm transparency | Gift of Mr. Julian Hohenberg [[underline]] WATERCOLORS - GIFTS [[/underline]] ELIZABETH BOOTT DUVENECK | [[underline]] Richmond [[/underline]] 1884 | watercolor | Gift of Mr. and Mrs. Frank Duveneck | [[underline]] Sharon Springs [[/underline]] 1883 | watercolor | Gift of Drs. Ben and A. Jess Shenson EDWARD GLANNON | [[underline]] Illinois Landscape [[/underline]] 1971 | watercolor | Gift of Edward Glannon | [[underline]] Flying Over the Rockies [[/underline]] 1971 | watercolor | Gift of Edward Glannon WILLIAM HENRY HOLMES | [[underline]] In Colorado [[/underline]] | watercolor | Gift of Mr. and Mrs. Neil M. Judd | [[underline]] Enchanted Mesa, New Mexico [[/underline]] | watercolor | Gift of Mr. and Mrs. Neil M. Judd | [[underline]] In Mexico [[/underline]] | watercolor | Gift of Mr. and Mrs. Neil M. Judd | [[underline]] Untitled (Beach Scene) [[/underline]] | watercolor | Gift of Mr. and Mrs. Neil M. Judd [[underline]] WATERCOLORS - PURCHASE [[/underline]] DELANCEY GILL | Washington, D.C. | watercolor | Purchase from Remaily Gallery

55 [[underline]] SCULPTURE - GIFTS [[/underline]] | JOSE BERMUDEZ | [[underline]] A La Maniere Greque VII [[/underline]] 1962 | steel | Gift of Pyramid Galleries | | PETER CHINNI | [[underline]] Interlocking Form [[/underline]] | bronze | Gift of Joshua Gollin | | WALTER CLARK | [[underline]] Traveling [[/underline]] | terra cotta | Gift of Mr. Eliot Clark | | | [[underline]] Decay [[/underline]] | terra cotta | Gift of Mr. Eliot Clark | | | [[underline]] Indian and Buffalo [[/underline]] | terra cotta | Gift of Mr. Eliot Clark | | MARGARET F. FOLEY | [[underline]] Cleopatra [[/underline]] | marble | Gift of Paul William Garber and Philip C. Garber in honor of Sarah R. Garber | | ROCKNE KREBS | [[underline]] Stern Line [[/underline]] | Laser light | Gift of Mr. and Ms. Philip M. Stern | | HIRAM POWERS | [[underline]] Diana [[/underline]] 1853 | marble | Gift of William Gerdts | [[underline]] SCULPTURE - PURCHASES [[/underline]] | THOMAS BALL | [[underline]] La Petite Pensee [[/underline]] ca. 1880 | marble | Purchase from Adams Davidson Galleries, Inc. | | JOHN B. FLANNAGAN | [[underline]] Donkey [[/underline]] | stone | Purchase from Larcada Gallery | [[underline]] SCULPTURE - TRANSFERS [[/underline]] | DANIEL CHESTER FRENCH | [[underline]] Winged Victory (model for) [[/underline]] | bronze | Gift of Cass Gilbert, Jr. Transfer from SI Furnishings | | PAUL MANSHIP | [[underline]] Samuel Osgood of Massachusetts [[/underline]] | marble | Transfer from General Services Administration | | RANDOLPH ROGERS | [[underline]] Nydia [[/underline]] | marble | Transfer from Museum of History and Technology, Division of Cultural History |

56 [[underline]] DECORATIVE ARTS - GIFTS [[/underline]] Marie Martinez and Santana | Bowl 1968 | baked clay | Gift in honor of Marie Martinez, the Potter of San Idlefonso and the late Felix S. Cohen. Presented by his family - Lucy Kramer Cohen, Gene Cohen Tweraser and Karen Cohen Holmes Unidentified Artist | Screen (oriental) | wood | Gift of Mr. and Mrs. G. Howland Chase Unidentified Artist | Table | wood | " " " " " " "[[dittos for Gift of Mr. and Mrs. G. Howland Chase ]] Unidentified Artist | Table | veneered wood | " " " " " " "[[dittos for Gift of Mr. and Mrs. G. Howland Chase ]] Unidentified Artist | Renwick Keystone Casting - Architectural Ornament 1967 (date of mold from which casting was made) | plaster finished with Dekosit | Gift of Universal Restoration, Inc. [[underline]] DECORATIVE ARTS -TRANSFER [[/underline]] (Steinway and Sons) | Grand Piano (Style 3) | | Transfer from the Division of Musical Instruments, Museum of History and Technology

57 [[underline]]Consideration of Proposal of Mr. Sergei N. Grimm[[/underline]] In November 1973 Mr. Sergei N. Grimm, President of the Center for Development of Scientific Urban Planning Methods, Inc., approached us about transferring the assets of the Center to the Smithsonian Institution. He has used Smithsonian facilities a number of times for seminars, most recently in May 1973, sponsored and completely financed by his Center. These seminars have produced numerous unpublished manuscripts, which are the main assets of the Center. Mr. Grimm fled Russia in his youth and escaped to Seattle in 1923. He attended the University of Wyoming where he earned a degree as an engineer. He developed an interest in later life in urban and environment planning. Mr. Grimm is the retired Executive Director of Planning and Housing for the city of Syracuse, New York. He also served as an adviser to President Eisenhower on housing. The seminars organized by him have dealt with the exchange of scientific knowledge and engineering experience with urban planners and land use managers. This is a field with which we have become increasingly involved in at the Chesapeake Bay Center through our grant from the Noble Foundation. When the Smithsonian approves the transfer, the manuscripts will go to the Smithsonian and the Center will go out of existence. An Advisory Committee will be appointed by the Secretary in consultation with the Center's former Board of Trustees. This Committee would recommend topics for seminars and Mr. Grimm would finance them directly. In discussions with Mr. Grimm and the Board it was recognized that seminars would not be confined to urban planning but could appropriately include the total concept of environmental planning. It was also understood that any manuscripts resulting from these seminars would only be published if they met Smithsonian standards. If the proposed arrangements work out as well as both parties think they will, Mr. Grimm anticipates leaving a substantial sum ($750,000) in his will to the Smithsonian Institution to keep the seminar program going. Mr. Grimm who is 74 years old is also prepared to give $100,000 lump sum to get the seminars started during his lifetime. Mr. Grimm is highly regarded by colleagues as a "utopian idealist" even to the point of being considered as sort of a "saint" by many mid and high level government officials. One of these Mr. Ronald Pulling formerly of the Federal Aviation Administration had great confidence in Mr. Grimm's integrity and felt the Smithsonian would be an excellent place for the Center. The Center through the sheer force of his personality has put together an impressive advisory board made up of many prominent specialists in the field. (See the list attached)

58 The Board of Regents was advised that the Smithsonian would not be bound to accept the gift and that Smithsonian would have control of the funds if the gift were accepted. It was therefore recommended that the following motion as herein revised be adopted and it was VOTED, That the Board of Regents approves in principle the acceptance of the Sergei N. Grimm proposal to fund seminars for the purpose of exchanging scientific knowledge related to the total concept of environmental planning, subject to terms acceptable to both the Smithsonian Institution and Mr. Grimm.

59 [[underline]]BOARD OF DIRECTORS OF THE CENTER[[/underline]] Sergei N. Grimm - Retired Executive Director of Planning and Housing, Syracuse, New York (President) Dr. Kenneth Sargent - Dean Emeritus, School of Architecture, Syracuse University - President of Sargent, Webster, Crenshaw and Folley Dr. Guthrie S. Birkhead - Chairman, Metropolitan Studies, Maxwell Graduate School of Citizenship, Syracuse University Ronald W. Pulling - Retired Deputy Associate Administrator for Plans, FAA - Senior Vice President, Wm. L. Pereia Associates Stuart E. Pomeroy - Attorney. Chairman, Onondaga County Water Authority - President, Auto Club of Syracuse (Secretary and Treasurer) [[underline]]LIST OF ADVISORY SPECIALISTS[[/underline]] Dr. William C. Loring - Science Advisor, Bureau of Community Environmental Management of HEW Dr. William C. Lehman, Professor Emeritus of Sociology, Syracuse University Mason Mahin - Retired General Counsel, Highway Users Federation for Safety and Mobility Fred B. Smith - Retired General Counsel, U.S. Department of the Treasury Dr. Arthur A. Levin - Senior Environmental Advisor, Battelle Memorial Institute Dr. P. Walton Purdom - Director, Center for Urban Restoration and Environmental Studies - Head of CE Department, Drexel University Ralph C. Graber - Consultant, Montgomery County Health Department - Retired Director, Manpower of HEW Dr. Donald E. Marlowe - Vice President, Catholic University of America - Former President ASME Dr. T. O. Wallin - Professor of Marketing and Transportation, Syracuse University Graduate School of Management Dr. Robert Lothes - Electrical Engineer, Syracuse University Research Corporation Max S. Wehrly - Planning Consultant - Former Executive Director, Urban Land Institute Samuel S. Baxter - Consulting Engineer - Former Commissioner, Philadelphia Water Department - Former President ASCE Henry S. Brooks - Director of Government Relations, Vosbeck, Vosbeck, Kendrick and Redinger - Former Chief, Engineering Review Division, Economic Development Administration, US Department of Commerce Herbert A. Goetsch - Commissioner of Public Works, Milwaukee, Wisconsin James W. Follin - Consulting Engineer - Former Commissioner Urban Renewal - Deputy Administrator, Federal Works Agency Dr. Ernest M. Fisher - Consulting Economist - Retired Chairman, Land Research Institute, Columbia University Joseph Guandolo - Partner, Mitchell, Petty and Shetterly - Former Deputy General Counsel of HUD, Bureau of Public Roads, Federal Works Agency Dr. Paul Kurtz - Professor Department of Philosophy, State University of New York at Buffalo Dr. Robert F. Steadman - Retired Director, Committee for Improvement of Management in Government, Committee for Economic Development John Nolen, Jr. - Planning and Engineering Consultant - Retired Director of Planning Commission of Washington, D.C. Dr. Paul Brennan - Head, CE Department, College of Engineering, Syracuse University Minott Silliman, Jr. - Retired Assistant Director, Resource Development Division, Soil Conservation Service, US Department of Agriculture

60 [[underlined]]Legislation on which comments of the Regents were requested S.2347 S.2774[[underlined]] The Board of Regents considered S. 2347, a bill concerning the Historical Structures Tax Act of 1973. S. 2347 amends the Internal Revenue Code to encourage the preservation and rehabilitation of historic buildings and structures, the rehabilitation of other property, and charitable transfers for conservation purposes. The most important provisions of the bill would permit an accelerated 5-year depreciation deduction of expenses of rehabilitating historic structures and other existing buildings used in trade or business. Another section would allow no deduction for amounts expended in the demolition of a registered historic structure, or for the undepreciated cost of such a structure. A charitable deduction would for the first time be allowed on the donation of a partial or remainder interest in real property which is granted exclusively for conservation purposes. "Conservation purposes" means the preservation of open land areas for public outdoor recreation or education, or scenic enjoyment; the preservation of historically important land areas or structures; or the protection of natural environmental systems. The accelerated depreciation deduction now permitted for new construction has created an irresistible economic incentive to demolish useable existing buildings rather than rehabilitate them. The proposed amendments which would give the same substantial tax advantages to those who refurbish older structures are of central importance to the preservation of the architectural heritage of cities like Washington. The other provisions would create additional incentives for the conservation of historic structures and natural areas.

61 The Smithsonian is an ex officio member of the Advisory Council on Historic Preservation and it has traditionally supported efforts to encourage the preservation of historic buildings and the conservation of natural environmental systems. The provisions of this bill have the endorsement of the President and the Secretary of the Treasury. Comparable legislations, H. R. 5584, is pending before the House Ways and Means Committee. The Regents recommended that the Smithsonian endorse the objectives of S. 2347, and similar legislation to create tax incentives for the preservation and restoration of historic structures and neighbourhoods; to encourage rehabilitation instead of demolition of older buildings in urban environments; and to promote charitable contributions of land and rights for conservation purposes. The Board of Regents considered the bill S. 2774 which would provide assistance in improving zoos and aquariums by creating a National Zoological and Aquarium Board and which had been referred to the Committee on Rules and Administration, Subcommittee on the Smithsonian Institute (Senate Pell), United States Senate, on December 20, 1973. This bill would establish, as an independent agency in the executive branch, the National Zoological and Aquarium Board, consisting of the Director of the National Zoological Park, the Comptroller General, and fifteen individuals, appointed by the President with the advice and consent of the Senate, drawn from agencies of the executive branch, professional and humane associations, and zoos and aquariums. The Board would be authorized to appoint an Executive Director and other necessary personnel.

62 One of the main functions of the Board would be to establish standards for the national accreditation of zoos and aquariums, and to provide technical assistance in meeting such standards. Another function is the making of grants to non-profit organizations for training and research related to accreditation; for meeting and maintaining accreditation standards; and for establishing model zoos and aquariums as pilot projects. In addition, the Board is authorized to guarantee loans to zoos and aquariums to assist in meeting and maintaining accreditation standards. In each of the past several Congresses legislation with the ultimate objective of providing Federal funding to zoos and aquariums has been introduced. In earlier versions, the vehicle for funding has been an independent corporation rather than the Board proposed in the current version. An identical bill, H. R. 12047, is pending before the Committee on Merchant Marine and Fisheries. Zoos and aquariums, like museums, are under financial pressure because of rising attendance and increased costs, but the exact nature and extent of their needs have not been clearly demonstrated. Standards imposed by the Animal Welfare Act are likely to increase financial strains, particularly at smaller zoos and aquariums, but the Act does provide authority for accreditation and regulation of zoos by the Department of Agriculture, which has the necessary apparatus to make standards and regulations meaningful. The inclusion on the Board of the Directors of the National Zoological Park assigns to that officer Executive Branch responsibilities which are inappropriate for an officer of a bureau of the Smithsonian Institution.

63 Although the Administration has not taken a position on the legislation, staff level discussions at the Office of Management and Budget suggest that, in view of the Administration's opposition to new granting programs and overall budgetary pressures, support of such a measure would not be forthcoming. The Board of Regents recommended that while the Smithsonian recognizes that zoos and aquariums are valuable means of public instruction and recreation and that they offer useful research facilities for veterinary science and for the study and propagation of endangered species, it believes there is a need for a comprehensive survey of the nature and extent of the needs of zoos and aquariums before framing a legislative program. In any case, it would be inappropriate for Smithsonian Institution officials to participate in an Executive Branch function such as that proposed, except in an advisory capacity.

64 Status Report on Construction of the National Air and Space Museum Progress Report National Air and Space Museum Washington, D.C. January 7, 1974 Proj. No. 49266 Project Mgr. - Hurley F. Offenbacher Architect - Hellmuth, Obata & Kassabaum Constr.Mgr. - Gilbane Building Company 1. [[underline]]Summary project status[[/underline]] a. Construction is now 25% complete. Bids on our landscaping contract have been opened, expect to award contract in January. Carpet and auditorium seating packages being wrapped-up, FSS will purchase. Exhibit moving equipment specs. being reviewed, plan to have Gilbane purchase. We are completing design development stage of interior design and graphics. Closer review of layouts is generating change orders. b. Scheduled Completion June 1975 Projected Completion June 1975 c. Costs | [[underline]]Construction[[/underline]] | [[underline]]Project[[/underline]] Budget | $38,135,000 | $41,900,00 Current Estimate | 36,580,000 | 40,950,000 d. Financial Authorized | $41,900,000 Funded by Appropriation Act - | PL 92,76 | $1,900,000 | PL 92-369 | 13,000,000 | PL 93-120 | [[underline]] 17,000,000[[/underline]] | | $31,900,000 Authority to Obligate Transferred to GSA | | $40,950,000 Funds transferred to GSA | | $31,500,000 Obligated to 11/1/73 | | $29,074,914 Expenditures to 11/1/73 | | 10,038,414

65 2. [[underline]]Preceding Period[[/underline]] $17,000,000 appropriated for FY 1974. Smithsonian transferred $16,800,000 to GSA; holding $200,000 for spacearium projector, which NASM will purchase at estimated cost of $750,000. We are completing design development stage of interior design and graphics. Preliminary estimates indicate we are within budget. Landscaping bids opened, low bid is $350,000, budget--$400,000; expect to award contract next month. Steel erector was behind but is now back on schedule. Window wall and skylight erection have started in east bay. Value engineering change proposals resulted in saving of $36,448 on mechanical contract, additional savings of $25,945 anticipated. VE review of architectural change by Resident Engineer resulted in a saving of approximately $38,000. Total savings to date $85,134. 3. [[underline]]Plans for current period[[/underline]] Complete fabrication of all structural steel, complete erection of all steel except pipe trusses in areas F and G and west plaza. Complete work deck for Skylight and start layout. Install window wall mullions, caps and sills in area A, E, and B. Start roofing work in area A. Continue plumbing and electrical rough-in and installation of ducts. Start sprayed-on insulation application to marble and sprayed-on fireproofing to vertical steel.

66 Status Report Hirshhorn Museum and Sculpture Garden Construction was 90.3% complete on January 1, 1974. We received beneficial occupancy of the fourth floor in mid December, which permitted the director and staff to move into their offices on December 27; installation of painting storage screens is proceeding in the remainder of the fourth floor. We expect all construction to be essentially complete by March, 1974, which should allow sufficient time to prepare for the public opening of the museum and sculpture garden on October 1, 1974. On December 20, 1973 Mr. Hirshhorn and the Hirshhorn Foundation agreed to extend the deadline for completion of construction to June 1974. On December 26, 1973 we received an initial payment of $250,000 from Mr. Hirshhorn toward the one million dollars he had pledged toward construction.

67 STATUS OF PENDING LEGISLATION [[underline]]National Museum Act[[/underline]] The Smithsonian Institution Subcommittee of the Senate Committee on Rules and Administration has not yet reported S. 2137, reauthorizing appropriations for the Museum Act, on which it held hearings in July. Concern for the possible incorporation of the provisions of S. 796, the proposed Museum Services Act, a $30 million museum grant-in-aid program, administration of which may be assigned to the Smithsonian, has been the cause of delay. During the July hearings, the Secretary informed the Subcommittee that, while we support the concept of Federal aid to museums, we cannot assume national program responsibility. The Office of Management and Budget has no objection to the National Museum Act extension, but is opposed to the Museum Services Act on the grounds that the Arts and Humanities Endowments already have the necessary authority and have received substantial and increasing appropriations for their museum programs. [[underline]]Executive Compensation[[/underline]] No action was taken on H. R. 8731 and S. 2010 to establish rates of compensation for certain positions within the Smithsonian Institution. The bills are with the Post Office and Civil Service Committees. As reported earlier, the Office of Management and Budget advised that it does not concur in our legislative proposal to place the Assistant Secretary for Public Service and the directors of the Museum of History and Technology and the Museum of Natural History in Level V of the Executive Schedule. Comprehensive material justifying the proposal has been assembled and will be submitted to the Office of Management and Budget, along with a request for reconsideration of its position.

68 [[underline]]Museum Support Facilities[[/underline]] No Congressional action has as yet been taken on S. 857 and H.R. 4541, to authorize the Smithsonian Institution to plan museum support facilities. However, it is hoped that the Subcommittee on Library and Memorials of the Committee on House Administration will hold a hearing early in the Second Session of this and the Museum Act extension. The Office of Management and Budget has taken no position on the Museum Support Facilities bills. The Regents approved the submission of proposed legislation to authorize the planning of Museum Support Facilities five years ago. This legislation was passed by the Senate and was approved by the Committee on House Administration, but was not reached for consideration on the floor of the House. Since that time, the needs of the Institution have been studied further and as may be expected from its substantial growth - in visitors, research, appropriations, and grants - the growth of need for support facilities has been studied comprehensively. We can surely forecast the need in the next twenty-five years of two million square feet of floor area, in the aggregate for all bureaus of the Institution. The Institution now operates close to 4,000,000 sq. ft. of buildings. Our earlier proposal had been for about 600,000 sq. ft. for the National Museum of Natural History alone. Consequently, we have searched for federally owned land of a size to accommodate this ultimate expansion in support facilities - for deposit of collections in a controlled climate, restoration and preservation, examination of objects and specimens, comparative analyses, and other research in identification, publication of technical monographs, and all the related functions of a museum. These functions may be summarized as follows: to collect valuable objects in the fields of history, art, and science; to pursue the search for knowledge, whether based on collections or as in the case of astrophysics on original observations of phenomena; to preserve the objects considered worthy of collection; to study and to report the nature and findings concerning the objects and the observations made; and to offer both to the public and the specialist in an exposition of a discriminating selection of its collections and writings. The legislation already introduced in February 1973 to authorize the planning of museum support facilities will, if enacted, serve as a splendid recognition of these needs and the importance of this work. We have surveyed federally-owned land in the metropolitan area and firmly believe that a tract of 32 acres immediately adjoining our present tract of 22 acres in Suitland, Maryland, is the most suitable size. Most importantly, it now appears that our prospects for obtaining its transfer from the General Services Administration are favorable. It is now included in the Master Plan of the General Services Administration for the Suitland area as intended for a Smithsonian site.

69 [[underline]] Mall Site Reservation [[/underline]] No action was taken on S. 856 and H.R. 4540, bills to reserve the last site on the Mall for the Smithsonian Institution during the First Session of the 93rd Congress. The Office of Management and Budget has taken no position on these bills. Mr. Minshall volunteered to assist us in pressing for hearings with our subcommittees to consider these bills.

70 NATIONAL ZOOLOGICAL PARK BREEDING FARM The former Beef Cattle Experiment Station at Fort Royal, Virginia, which the National Zoological Park seeks as a breeding farm has been declared surplus to the needs of the Department of Agriculture by the General Services Administration. The Smithsonian has been granted a Use Permit by GSA for a period of one year, effective 5 December 1973. Since no other party applied for title to this property by the deadline, which occurred last December, transfer of permanent title to the Smithsonian is expected well before the temporary Use Permit expires. The National Zoological Park intends to make limited immediate use of the Permit by establishing a breeding facility for some rare and endangered hoofed stock. Further utilization depends upon funds requested in the FY 1975 budget for permanent improvements to the property.

71 [[underline]] PROPOSED BAN ON TRAFFIC AND PARKING ON THE MALL [[/underline]] A serious matter has developed in regard to the Mall, sometimes referred to as Smithsonian Park. As you know, the Smithsonian has been given portions of the Mall, namely, 9th to 12th Streets, Independence Avenue to the center line of the Mall; in addition, all sites of all buildings are appropriated to the Institution but the transcendental consideration is that the Mall is used primarily by the 14 million visitors we receive each year. The National Park Service has been given police authority and responsibility for landscaping the Mall. The National Park Service and their architectural firm under Nat Owings is aggressively proposing to ban all traffic from the Mall (Jefferson, Adams, Washington, and Madison Drives) and to ban all parking. Only the Park Service tour-mobile would travel the Mall along Jefferson and Madison Drives, the outer roadways. The interior drives would be excavated and planted in grass. Today, the Mall parks 1200 cars with a turnover of some three hours. While this parking capacity is not adequate, it is not to be scorned and eliminated without careful planning. It is very important to be maintained until such time as fringe parking lots are made available and publicized. Now, the Park Service proposes an experiment, to close down the entire Mall to all traffic except their tour-mobile and to ban all parking.

72 We have urged that the experiment be deferred until the fringe parking lots, to be utilized until the subway tracks extend to such areas which are to be procured for subway commuters, and which are about eight miles from the Mall, are actually available, several years in the future. Meanwhile, the Park Service plans to provide bus service this spring to the Redskins Stadium (R.F. Kennedy Stadium) -- a single, remote, fringe parking lot for our 14 million visitors -- a six mile round trip requiring over 30 minutes plus waiting time for the next bus. This is not a fair prototype of the ultimate plan which, for better or worse, envisages a series of fringe parking lots around the city lying beyond the District lines and inside the beltway. Eventually, of course, the subway riders will engulf the capacity of these lots. Consequently, we have counselled the Park Service and the Secretary of the Interior not to embark on so radical a move until some certain place is found and prepared for the banished automobiles to go to other than the single, remote Redskin Stadium lot. We have even suggested that some parkland in downtown Washington might be declared available for temporary parking to offset the loss of parking on the Mall and to attempt to accommodate the Bicentennial crowds. An equally serious prospect is seen in the loading and unloading of school buses. At the present time, there is no acceptance of our insistence that school buses must be accommodated at the front door of our museums for loading and unloading on the relatively quiet roadways of the Mall. Otherwise, the buses would be forced to line up along the heavily traveled traffic arteries of Constitution and

73 Independence Avenues -- with great hazard to the millions of children we receive each year and with substantial interruption to automobile traffic on those streets. A further element apparently overlooked is found in the numerous openings of exhibitions and other performances at night at the museums when the matter of parking is critical. Who would venture to attend an opening if his destination was actually the Redskin Stadium rather than the roadway outside the Freer Gallery or the National Museum of History and Technology. A long-range solution will take some years for study and acquisition of the necessary real estate and also for the subway to make its contribution, however, limited, to the transportation and parking dilemma. In the meantime, an experiment in the banning of parking and traffic, starting this spring, should be opposed by the Smithsonian. Nathaniel Owings has assured us that he will attempt to work out a satisfactory solution. The Board of Regents adopted the following motion: VOTED, That the Board of Regents directs the Secretary to advise the appropriate parties of their opposition to the banning of parking and traffic on the Mall until a practical alternative is devised for the visitors to arrive and park nearby.

74 [[underline]] SMITHSONIAN ASSOCIATES [[/underline]] [[underline]] National Board [[/underline]] Plans are being laid for a combined survey of astrophysical-astronomical programs and business session at the Smithsonian Astrophysical Observatory in Cambridge, Massachusetts, on the weekend of May 10-12. Members will meet with the Observatory's research staff and visit telescope facilities at Harvard, before assembling on Sunday morning to consider committee assignments, progress of fund-raising for the Cooper-Hewitt Museum, and election of new members. [[underline]] Resident Program [[/underline]] In response to a sparkling program of classes, lectures, and field trips, the Resident Associates membership has continued to grow beyond estimates. The current paid membership is 18,100 households, an increase of 5,000 over the same period a year ago. Over 2,100 students enrolled in classes and workshops during the 1973 fall semester, a record number for the Associates and making this one of the largest continuing education programs offered anywhere in the United States. [[underline]] Women's Committee [[/underline]] The third annual Christmas dinner-dance, held in the rotunda of the National History Building on December 21, 1973, was a delightful occasion attended by 400 persons. The proceeds of the benefit, estimated at more than $14,000, will provide children's scholarships to Associates classes and will support other education projects. [[underline]] SMITHSONIAN Magazine [[/underline]] Both [[underline]]Newsweek[[/underline]] and [[underline]]Time[[/underline]] have become aware of SMITHSONIAN's presence and paid tribute to its rapid growth in circulation and unique editorial style. At the last count, SMITHSONIAN was reaching 518,000 Smithsonian Associates. [[underline]]Time[[/underline]] writes in the January 14, 1974, issue, "Thanks to its unpredictable mix and sparkling graphics, SMITHSONIAN ... has become one of the nation's fastest-growing new magazines."

75 [[underline]] American Film Institute [[/underline]] The Secretary reported that in September, Mr. George Stevens, Jr., Director of the American Film Institute, wrote the Secretary, seeking a means of association with the Smithsonian in order for the American Film Institute to receive direct Congressional appropriations. He proposed a relationship similar to that of the Kennedy Center in which the American Film Institute would be administered by an independent Board of Trustees. The Acting Secretary advised Mr. Stevens that the Smithsonian could not support such a proposal because of the absence of direct relationship to traditional Smithsonian interests; the independence of operational authority; and the implied assumption of national responsibilities which are more appropriately the concern of the Executive Branch. The American Film Institute is currently funded by private contributions and a grant from the National Endowment for the Arts.

76 ENDANGERED SPECIES ACT On December 28, 1973, the President signed into law S. 1983, The Endangered Species Act of 1973. The conference report on the bill was filed on December 19, approved by the Senate the same day, and by the House on December 20. Section 12 of the Act states: "The Secretary of the Smithsonian Institution, in conjunction with other affected agencies, is authorized and directed to review (1) species of plants which are now or may become endangered or threatened and (2) methods of adequately conserving such species, and to report to Congress, within one year after the date of the enactment of this Act, the results of such review including recommendations for new legislation or the amendment of existing legislation." On a number of occasions parties to the bill were advised of Smithsonian objections to this directive. In July, during the Senate debate on the bill, Senator Fulbright introduced an amendment, which was adopted, changing the "Secretary of the Smithsonian Institution" to the "Secretary of Agriculture." However, the conferees adopted the House language assigning, according to the conference report, "...this function to the Smithsonian, as an institution with no bias in the eventual outcome of the study."

77 STATUS REPORT ON LITIGATION The following are brief notes on developments that have occurred since the report to the Regents on September 1973 on various litigation-related matters. 1. [[underline]] Pierce Associates, Inc., [[/underline]] v. [[underline]] John McShain, Inc. [[/underline]] v. [[underline]] Board of Trustees of the John F. Kennedy Center for the Performing Arts [[/underline]]. United States District Court for the District of Columbia, CA No. 2112-72. Pierce Associates was the mechanical subcontractor and McShain the prime contractor for the construction of the Kennedy Center. This District Court action is a legal maneuver directly related to the main construction litigation instituted against the United States in the Court of Claims by McShain in 1972. In the present case the named defendants are the Board of Trustees and the individual members of the Board, past and present, including Senator Fulbright, the Secretary, and the Director of the National Gallery. The complaint was formally served in November 1973, and the Department of Justice has agreed to represent the Trustees. It is understood that Justice attorneys will file a motion to dismiss within the next few weeks. 2. Legal Proceedings against Former Smithsonian [[underline]]Employees at Mount Hopkins Observatory in Arizona[[/underline]] As previously reported, two Smithsonian employees, Mr. Charles Tougas, the station manager at the Mount Hopkins Observatory, and his assistant, Mr. Kenneth Morrison, were indicted on June 1973 by a Federal Grand Jury for unauthorized sales of a considerable amount of excess Government property through salvage dealers in the Tucson area. The sales were made without the knowledge of supervisory Smithsonian personnel. Messrs. Tougas and Morrison were immediately suspended from any supervisory duties at the Mount Hopkins Observatory, and subsequently they resigned. In addition to Mr. Tougas and Mr. Morrison, two other individuals who previously were employed by the Observatory, as well as the principal junk dealer and some of his associates, were indicted. They are charged in multiple counts with conspiracy to sell and with theft of Government property. Trial is scheduled to begin March 26, 1974.

78 It is not possible to predict the outcome of the trial with respect to ex-employees Tougas and Morrison. However, it does not appear likely that the defendants will be able to establish that their activities with respect to unauthorized sales of Government property were carried out with the knowledge or approval of responsible officials at the Smithsonian Astrophysical Observatory. New procedures instituted at the Mount Hopkins Observatory assure that excess Government property that is acquired either is used or given back to the General Services Administration for proper disposal. 3. [[underline]] Insurance Claims Arising out of Submarine Accident [[/underline]] Pending the issuance of the reports of the investigations of the submarine accident in June 1973, the underwriters at Lloyds of London have so far denied any liability for possible claims from the relatives of the two deceased Smithsonian employees. With the advice and assistance of the Admiralty Section of the Department of Justice, negotiations will begin shortly with counsel for Lloyds in the hopes of reaching a settlement without court action. However, the possibility of litigation cannot be ruled out. 4. [[underline]] Living Window, ICC, Inc. [[/underline]] v. [[underline]] James S. Ward, Inc. and the Smithsonian Institution [[/underline]]. A claim was filed in December 1973 against the Smithsonian Institution and James S. Ward, Inc., a contractor who had agreed to furnish the Institution with a museum display apparatus to be constructed by Living Window, Inc. This apparatus was not accepted by the Smithsonian, and Ward thereafter supplied the Smithsonian with a similar device from another firm. Living Window is seeking $1,000,000 in damages, and the Institution is being represented in this matter by the Department of Justice. 5. [[underline]] Pierce Associates, Inc., [[/underline]] v. [[underline]] S. Dillon Ripley and Fred Barwick [[/underline]], United States District Court for the District of Columbia. This is a suit for an injunction concerning the award of the contract for the restoration and renovation of the Arts and Industries Building. After opening the bids for this contract, Smithsonian was apprised by a protest that an indispensable provision had been omitted from the invitation for bids. Upon consultation with the

79 General Accounting Office, it was determined that the omission could not be remedied and the invitation for bids was cancelled and reissued correctly. The initial low responsible bidder, Pierce Associates, Inc., brought this action to cancel the new invitation and to compel Smithsonian to contract with Pierce. The application for a temporary restraining order was denied December 19, 1973. The U.S. Attorney filed a motion for summary judgment on January 7, 1974. 6. [[underscore]]Jenkins [[/underscore]]v. [[underscore]]Smithsonian Institution[[/underscore]]. This suit arises out of an employee's discrimination case which was decided in favor of the Institution by the Civil Service Commission's Board of Appeals and Review. The decision of the Board was upheld by the United States District Court on a motion for summary judgment. The employee has taken an appeal from the U.S District Court's order. 7. [[underscore]]Expeditions Unlimited Aquatic Enterprises, Inc.,[[/underscore]] v. [[underscore]]Smithsonian Institution[[/underscore]]. In this libel action, summary judgment was granted in favor of the Smithsonian in January 1972. The date for appealing this decision has expired. The plaintiff, contending that he did not have notice of the Court's decision, has asked that the time be extended to allow him to appeal. The District Court denied this request, and this procedural question has been appealed to the D. C. Circuit Court of Appeals. The Justice Department has filed a brief in opposition to granting this request. 8.[[underscore]]Boswell[[/underscore]] v. [[underscore]]United States[[/underscore]]. The plaintiff in this case sought $50,000 for injuries suffered in a fall while touring the Smithsonian. With the concurrence of the Smithsonian, the U.S. Attorney's Office settled the matter for $3,000 without admitting any liability. 9. [[underscore]]Other Tort Claims Act Cases[[/underscore]]. The following cases, which involve claims for injuries and are being handled by the Justice Department, have been inactive since the September 1973 report: (a) [[underscore]]Long[[/underscore]] v.[[underscore]] U.S[[/underscore]]. - A suit for damages for injuries suffered by a child in a fall while visiting the National Museum of Natural History.

80 (b) [[underlined]] Ross [[/underlined]] v. [[underlined]] Powers, and Grunley & Walsh [[/underlined]] - A suit filed by a Smithsonian contractor's employee seeking damages for work-related injuries. 10. [[underlined]] Claims Arising out of Construction of the Hirshborn Museum [[/underlined]] As reported previously, a number of claims have been filed by the contractor and various subcontractors employed in the construction of the Hirshhorn Museum. Two of the smaller claims already have been decided in favor of the General Services Administration, which is responsible for the construction of this building. Other claims have been heard by the GSA Board of Contract Appeals and not yet decided. A decision on the principal claim for approximately $1,000,000 is expected in the next few months. None of these claims represent expansion of the original scope of this museum, but arise from questions such as alleged defective specifications which frequently arise in the course of constructing any large facility.

81 Proposed dates for next meetings: Executive Committee May 8, 1974 Board of Regents May 14, 1974 (in Washington, D.C.) The meeting adjourned at noon and the Regents and guests assembled to hear Secretary Ripley explain the history of the Fort Pierce Bureau, its programs and plans for the future. A tour of the facilities included a brief talk by Dr. Mary Rice on her research on sipunculan worms; a tour of the model shop; inspection of the [[underlined]] Research/Vessel Johnson, [[/underlined]] the mother ship of the submersible, and a demonstration of the launch and recovery of the submarine. The program ended with a late luncheon aboard the [[underlined]] R/V Johnson [[/underlined]]. Respectfully submitted: ^[[S. Dillon Ripley]] S. Dillon Ripley Secretary

[[underlined]] ADMINISTRATIVELY-CONFIDENTIAL [[/underlined]](No part of these minutes is to be divulged unless specifically authorized by the Secretary.) PROCEEDINGS OF THE SPRING MEETING OF THE BOARD OF REGENTS SMITHSONIAN INSTITUTE May 14, 1974 INDEX | Page Attendance | 1 Report of the Executive Committee | 2 Minutes of Meeting of January 25, 1974 | 2 Citation of Crawford H. Greenewalt | 3 Appointment and Reappointments of Citizen Regents | 4 Financial Report | 18 Report of the Investment Policy Committee | 32 Hillwood Budget | 35 Hillwood Director | 41 National Air and Space Museum Spacearium | 43 A Proposed Gift: The Dibner Library | 46 Textile Museum's Proposal to Change its Name | 57 Possible NMNH West Court Construction | 59 National Collection of Fine Arts Commission Report | 62 National Portrait Gallery Commission Report | 62 Status of the National Armed Forces Museum Advisory Board | 79 Status Report - Traffic and Parking on the Mall | 80 Status Report - Product Development Program | 81 Status Report - Endangered Flora | 82

INDEX | Page Status Report - American Revolution Bicentennial Program | 83 Status Report - Pending Legislation | 94 Status Report - National Air & Space Museum Construction | 96 Status Report - National Zoological Park Construction | 98 Information Item - Summation of Priorities Conference 1974 | 100 Information Item - Status Report in Litigation | 132 Rates of Pay on Principal Administrative Officers | 141 Hirshhorn Museum | 144 Survey of Buildings & Other Facilities, Smithsonian Institution | 144 Suggested Dates for Next Meetings, September 1974 | 144 Appendix: Survey of Buildings and Other Facilities Smithsonian Institution, April 1974

1 PROCEEDINGS OF THE MEETING OF THE BOARD OF REGENTS SMITHSONIAN INSTITUTION May 14, 1974 [[underlined]]Hour of Meeting[[/underlined]] The meeting was called to order by the Chancellor in the Regents Room of the Smithsonian Institution Building at 4:15 p.m. [[underlined]]Attendance[[/underlined]] Chief Justice of the United States, Warren E. Burger, Chancellor Vice President of the United States, Gerald R. Ford Representative George H. Mahon Representative William E. Minshall Mr. J. Paul Austin Mr. John Nicholas Brown Mr. William A. M. Burden Mr. Robert F. Goheen Mr. Caryl P. Haskins Judge A. Leon Higginbotham, Jr. Mr. James E. Webb Secretary S. Dillon Ripley Senator Fulbright, Senator Jackson, Senator Scott, Representative Rooney, Mr. Greenewalt, and Mr. Watson were unable to attend. Also present were Under Secretary Brooks, Consultant Bradley; Assistant Secretaries Blitzer, Challinor, Perrot, Euell; Treasurer Wheeler; General Counselor Powers; Executive Assistant to the Secretary Dorothy Rosenberg; Director of Support Activities Ault.

2 SMITHSONIAN INSTITUTION Report of the Chairman of the Executive Committee, Board of Regents May 8, 1974 The Executive Committee of the Board of Regents of the Smithsonian Institution met in the Chambers of the Chief Justice at 4 p.m. on May 8, 1974. Present were: Warren E. Burger, Chancellor James E. Webb, Chairman William A. M. Burden, Member S. Dillon Ripley, Secretary Also present were Under Secretary Robert A. Brooks and Treasurer T. Ames Wheeler. The Executive Committee considered the items on the agenda and their discussion and recommendations are included in the following material. The Committee noted that the Nominating Committee had not followed the past practice of recommending alternate nominations for Regents consideration and the Chancellor suggested that this practice be resumed in connection with future vacancies. [[underline]]Minutes of meeting of January 25, 1974[[/underline]] The Executive Committee noted that the minutes of the January 25 meeting of the Regents had been sent to the members of the Board of Regents on March 1, 1974, and having no changes to suggest recommended approval of the minutes. The following motion was recommended by the Executive Committee and it was VOTED by the Board of Regents that the minutes of the January 25, 1974 meeting, as previously circulated, be approved.

3 [[underline]] Citation for Crawford H. Greenewalt [[/underline]] The following recommendation was submitted as a proposed citation for Crawford H. Greenewalt and it was unanimously voted by the Board of Regents that the following resolution be prepared in the form of a scroll and presented to Mr. Greenewalt. The Members of the Board of Regents and the Secretary of the Smithsonian Institution with admiration, gratitude, and respect for Crawford H. Greenewalt commend him on the occasion of completion of eighteen years of distinguished service as a dedicated member of the Board of Regents since 1956, supporting and advancing the programs of the Institution as an outstanding leader in the fields of industry, science, and education.

4 [[underlined]] Appointment and Reappointments of Citizen Regents [[/underlined]] Mr. Austin presented the report of the nominating committee for the Chairman, Mr. Watson, who was unable to attend because of illness. Mr. Austin referred to the papers contained in the agenda book before each Regent relating to the background, and is incorporated in the discussion that follows. The Act of August 10, 1846, as amended, which established the Smithsonian Institution, provides that the business of the Institution shall be conducted at the city of Washington by a Board of Regents. In addition to the Vice President, the Chief Justice of the United States, three members of the Senate, and three members of the House of Representatives, it is provided that there shall be nine other Regents, other than members of Congress. Two of the latter shall be residents of the city of Washington and the other seven shall be inhabitants of States and no two of them of the same State. Appointments of the non-Congressional Regents are by joint resolution of the Senate and House of Representatives, for a term of six years. Traditionally, the Congress acts on the recommendations of the Board of Regents. Three of the Regents will reach the end of their current terms this spring, namely: Mr. Burden: July 2, 1974 Mr. Greenewalt: May 30, 1974 Mr. Haskins: May 30, 1974

5 Mr. Webb reported at the meeting of January 25, 1974, that it was with great reluctance that the Committee accepted the decision of Crawford Greenewalt not to stand for reappointment. Mr. Burden (original appointment July 2, 1962) and Mr. Haskins (original appointment April 6, 1956) have consented to stand for reappointment. The Chancellor by letter of January 21, 1974, appointed a nominating committee for the vacancy created by Mr. Greenewalt's retirement. The committee consisted of Mr. Watson as Chairman, Mr. Mahon and Mr. Austin. It was noted that no prior instructions to the nominating committee had indicated that more than a single name should be submitted as there was only a single vacancy. Mr. Austin mentioned that the candidates who were considered were Samuel C. Johnson, Stephen Flaherty Keating, Murry Gell-Mann, D. Stanton Hammond, III, Howard W. Johnson, former President of MIT, Edward R. Kane, President of Dupont. There were three additional candidates recommended but their names were received too late to be considered. Presumably they will remain in the file for possible consideration at another time. These candidates were William S. Mailliard, Representative from California (retiring) now Ambassador to OAS, Clifton R. Wharton, Jr., President of Michigan State University, and John H. Johnson, President of Johnson Publication Co., Inc.

6 Mr. Watson had previously advised the Chancellor that the committee unanimously recommended the name of Dr. Murray Gell-Mann of California be submitted for approval by the Board of Regents and subsequently for approval of the Congress. The members of the Executive Committee suggested in keeping with the Regents' caution concerning its membership, that further inquiries be made of the proposed new candidate as is customary in the selection of any new Regent. As a result, it was found that Dr. Gell-Mann enjoys an excellent reputation in his field of science as well as personally. Mr. Austin read Mr. Watson's letter to the Secretary of April 2, 1974, transmitting a copy of his letter to the Chief Justice dated April 2, 1974, which follows.

7 [[pre-printed]] Thomas J. Watson,Jr. Old Orchard Road, Armonk, New York 10504 [[/pre-printed]] April 2, 1974 Dear Dillon, Thank you for all your help yesterday in Congressman Mahon's office. I have called Paul Austin and he is in agreement with our nomination of Dr. Murray Gell-mann so I have written the attached letter to the Chief Justice. I take it this completes the report of the Nominating Committee and I am deeply grateful to you and your associates for making it such a painless chore. I am particularly enthusiastic about Murray Gell-mann. It is a top selection and the staff is to be congratulated. Sincerely, [[signature]] Tom [[/signature]] Dr. S. Dillon Ripley Smithsonian Institution Washington, D.C. 10560

8 [[pre-printed]] Thomas J. Watson,Jr. Old Orchard Road, Armonk, New York 10504 [[/pre-printed]] April 2, 1974 Dear Mr. Chief Justice, The Nominating Committee Meeting of the Regents of The Smithsonian Institution met yesterday afternoon in Congressman George H. Mahon's office. Two of the three members were present, Congressman Mahon and the under signed. John Paul Austin had expected to be there but was prevented at the last minute by a business commitment. However I kept in touch with him by telephone as to the progress of the meeting. Dr. S. Dillon Ripley was also present. We considered all the names which had been submitted to us as per copy of our work paper attached. The unanimous conclusion of the Committee was that the name of Dr. Murray Gell-Mann be submitted for approval by the Congress as Regent of the Smithsonian to fill the place being vacated by Crawford H. Greenewalt. There were several reasons for this conclusion: 1. Dr. Gell-Mann has always been scientifically oriented. He received a Nobel Prize in Physics, and is an R. A. Millikan Professor of Physics at the California Institute of Technology. 2. Dr. Gell-Mann brings relative youth to the board in that he is 49 [[hand-written in below]] 45 [[/handwritten]] years old. 3. He brings to the Board, residency in the State of California which is a new geographic representation for us.

9 4. He was nominated by the Staff of the Smithsonian since he has been active in many meetings relative to the staff over the past several years. His attendance at these meetings has been high and one would, therefore, anticipate that his attendance at Regent meetings would be similarly high. I hope you will get in touch with me if you have any questions in this regard. If you have none, his name will be submitted at the next meeting of the Regents. Sincerely yours, [[signature]] Tom W Jr [[/signature]] The Honorable Warren E. Burger Chief Justice The United States Supreme Court Washington, D. C.

10 The following resolution was suggested and it was VOTED that the Board of Regents requests the Congressional Members of the Board to introduce Joint Resolutions in the Senate and in the House of Representatives to provide for the reappointment of Dr. William A. M. Burden and Dr. Caryl P. Haskins and for the appointment of Dr. Murray Gell-Mann as Citizen Regents of the Board of Regents of the Smithsonian Institution, each for the statutory term of six years. It was noted that in accordance with the Senate Report dated July 15, 1970, the Senate Subcommittee on the Smithsonian Institution (Senator Pell) expects to be consulted before the submission of the above recommendations. Accordingly, the Secretary will advise Senator Pell of the recommendations to be submitted to Congress.

11 D R A F T JOINT RESOLUTION To provide for the reappointment of Doctor William A. M. Burden as Citizen Regent of the Board of Regents of the Smithsonian Institution. RESOLVED BY THE SENATE AND HOUSE OF REPRESENTATIVES OF THE UNITED STATES OF AMERICA IN CONGRESS ASSEMBLED, That the vacancy in the Board of Regents of the Smithsonian Institution, of the class other than Members of Congress, which will occur by the expiration of the term of Doctor William A. M. Burden of New York, New York, on July 2, 1974, be filled by the reappointment of the present incumbent for the statutory term of six years.

12 BURDEN, WILLIAM ARMISTEAD MOALE, financier; b. N. Y. C., Apr. 8. 1906; s. William A. M. and Florence Vanderbilt (Twombly) B.; A. B. cum laude, Harvard, 1927; D. Sc., Clarkson Coll. Tech., 1953; LL. D., Fairleigh Dickinson U., 1965, Johns Hopkins U., 1970;m. Margaret Livingston Partridge, Feb. 16, 1931; children--William A. M. (dec.), Robert Livingston, Hamilton Twombly, Ordway Partridge. Analyst aviation securities Brown Bros., Harriman & Co., N. Y. C., 1928-32; charge of aviation research Scudder, Stevens & Clark, N. Y. C., 1932-39; v.p., dir. Nat. Aviation Corp., aviation investment trust, N.Y.C., 1939-41; v.p. Def. Supplies Corp. (subsidiary RFC), 1941-42; spl. aviation asst. Sec. of Commerce, 1942-43; mem. NACA, 1942-47, asst. Sec. Commerce for Air, 1943-47; U. S. del. Civil Aviation Conf., 1944; chmn. U. S. delegation interim assembly Provisional Internat. Civil Aviation Orgn., 1946; aviation cons. Smith Barney & Co., Inc., 1947-49; partner William A. M. Burden & Co., 1949--; spl. asst. for research and devel. to Sec. of Air Force, 1950-52; mem. Nat. Aeros. and Space Council, 1958-59; U.S. ambassador to Belgium, 1959-61; mem. U.S. Citizens Commn. for NATO, 1961-62; dir. Am. Metal Climax, CBS, Inc., Mfrs. Hanover Trust Co. (hon.). Chmn. bd. Inst. for Def. Analyses, 1961--; trustee, past pres., chmn. Mus. Modern Art; gov. Soc. of N. Y. Hosp., 1950--; trustee Columbia, 1956--, Fgn. Service Edn. Found., French Inst. in U. S., Regent Smithsonian Instn., 1962--; bd. dirs. Atlantic council U. S., 1961--; bd. govs. Atlantic Inst., 1964--. Decorated comdr. Cruzeiro do Sul (Brazil), comdr.'s cross Order of Merit (Fed. Republic of Germany), grand official El Sol del Peru (Peru), grand officer French Legion of Honor, comdr.'s cross Order of Merit (Italy), grand cordon Order of Leopold (Belgium), asso. comdr. (Bro.) Order of St. John Mem. Council Fgn. Relations (dir.), Am. Inst. Aeros. and Astronautics, France-Am Soc. (pres.), Confrerie des Chevaliers du Tastevin. Clubs: Somerset (Boston, Mass.); The Brook, Racquet and Tennis, River, Links, Century, Downtown Assn. (N. Y. C.); Metropolitan, Chevy Chase, Cosmos (Washington); Buck's and White's (London); Travelers (Paris). Author: The Struggle for Airways in Latin America, 1943. Address: 630 Fifth Av. New York City N. Y. 10020.

13 DRAFT JOINT RESOLUTION To provide for the reappointment of Doctor Caryl P. Haskins as Citizen Regent of the Board of Regents of the Smithsonian Institution. RESOLVED BY THE SENATE AND HOUSE OF REPRESENTATIVES OF THE UNITED STATES OF AMERICA IN CONGRESS ASSEMBLED, That the vacancy in the Board of Regents of the Smithsonian Institution, of the class other than Members of Congress, which will occur by the expiration of the term of Doctor Caryl P. Haskins of Washington, District of Columbia, on May 30, 1974, be filled by the reappointment of the present incumbent for the statutory term of six years.

14 [[underlined]] HASKINS, CARYL PARKER [[/underlined]] Educator, research scientist; b. Schenectady, Aug. 12, 1908; s. Caryl Davis and Frances Julia (Parker) H.; Ph.B., Yale, 1930; Ph.D., Harvard, 1935; D.Sc., Tufts Coll., 1951, Union Coll., 1955, Northeastern U., 1955, Yale, 1958, Hamilton Coll., 1959, George Washington U., 1963 LL.D., Carnegie Inst. Tech., 1960. U. Cin., 1960, Boston Coll., 1960, Washington and Jefferson Coll., 1961, U. Del., 1965; m. Edna Ferrell, July 12, 1940. Staff mem. research lab. Gen. Electric Co., Schnectady, 1931-35; research asso. Mass. Inst. Tech. 1935-45; pres., research dir. Haskins Labs., Inc. 1935-55, dr., 1935--, Chmn. bd., 1970--; pres. Carnegie Instn. of Washington, 1956-71, also trustee. Dir. E.I. duPont de Nemours & Co. Asst. liaison officer OSRD. 1941-42, sr. liaison officer, 1942-43; exec. asst. to chmn. NDRC, 1943-44, dep. exec. officer, 1944-45; sci. adv. bd. Policy Council, Research and Devel. Bd. of Army and Navy, 1947-48; cons. Research and Develop. Bd., 1947-51, to sec. of def., 1950-60, to sec. of state 1950-60; mem. President's Sci. Adv. Com., 1955-58, cons., 1959--; mem. President's Nat. Adv. Commn. on Libraries, 1966-67; mem. Joint U.S.-Japan Com. on Sci. Coop., 1961-67, cons., 1967--. Internat. Conf. Insect Physiology and Entomology; panel advisers Bur. East Asian and Pacific Affairs, Dept. of State, 1966-68. Trustee Carnegie Corp. N.Y., 1955--, Rand Corp., 1955-65, 66--; fellow Yale Corp., 1962--; regent Smithsonian Instn., 1956--;bd. dirs. Council Fgn. Relations, 1961--, Population Council, Ednl. Testing Service, Center for Advanced Study in Behavioural Scis., Inst. Current World Affairs, Arctic Inst. N.Am., Schenectady Trust Co., Woods Hole Oceanographic Instn., Nat. Geog. Soc., Franklin Book Programs, 1953-58, Council on Library Resources, Pacific Sci. Center Found., Asia Found., Marlboro Coll. Mem. vis. coms. Harvard Overseers Com., Johns Hopkins U.; bd. visitors, Tulane U. Recipient Certificate of Merit (U.S.), 1948, Kings Medal for Service in Cause of Freedom (Gt. Britain), 1948. Fellow Am. Phys. Soc., A.A.A.S. (dir.), Am. Acad. Arts and Scis., N.Y. Zool. Soc., Pierpont Morgan Library, Royal Entomol. Soc. (Gt. Britain), Entomol. Soc. Am.; mem. Washington Acad. Scis., Royal Soc. Arts (Benjamin Franklin fellow), Faraday Soc., Met.Mus. Art, Am. Mus. Natural History, Am. Philos. Soc., Brit. Assn. Advancement Sci., Audubon Soc., Save-the-Redwoods League, West Australian Naturalist Soc., Biophys. Soc. Nat. Acadm. Sci. N.Y. Acad. Scis., N.Y. Bot. Garden, P.E.N.,

15 Pilgrims, Sigma Xi (nat. pres. 1967-69), Delta Sigma Rho, Omicron Delta Kappa, Phi Beta Kappa, Episcopalian.Clubs: Century, Coffee House (N.Y.C.); Mohawk (Schenectady); Metropolitan, Cosmos, Chevy Chase, Federal City, University (Washington). Author: Of Ants and Men, 1939; The Amazon, 1943; Of Societies and Men, 1950; The Scientific Revolution and World Politics, 1964; contbr. to anthologies and tech. papers. Editor: The Search for Understanding, 1967; (with others): Am. Scientist, 1971--. Home: 1545 18th St., N.W., Washington, D.C. 20036, Office: 2100 M St., N.W., Washington, D.C. 20037 also: 22 Green Acre Lane Westport Ct. 06880.

16 DRAFT JOINT RESOLUTION To provide for the appointment of Doctor Murray Gell-Mann as Citizen Regent of the Board of Regents of the Smithsonian Institution. RESOLVED BY THE SENATE AND HOUSE OF REPRESENTATIVES OF THE UNITED STATES OF AMERICA IN CONGRESS ASSEMBLED, That the vacancy in the Board of Regents of the Smithsonian Institution, of the class other than Members of Congress, which will occur by the expiration of the term of Doctor Crawford H. Greenewalt of Wilmington, Delaware, on May 30, 1974, be filled by the appointment of Dr. Murray Gell-Mann of California for the statutory term of six years.

17 GELL-MANN, Murray, theoretical physicist; b. N.Y.C., September 15, 1929; s. Arthur and Pauline (Reichstein) Gell-M.; B.S., Yale, 1948; Ph. D., Mass. Inst. Tech., 1951; m. J. Margaret Dow, April 19, 1955; children-Elizabeth, Nicholas. Mem. Inst. for Advanced Study, 1951; instr. U. Chicago, 1952-53, asst. prof., 1953-54, asso. prof., 1954, research dispersion relations, developed strangeness theory; asso. prof. Cal. Inst. Tech., Pasadena, 1955-56, prof., 1956--, now R.A. Millikan prof. physics, research theory of weak interactions, developed eightfold way theory and Quark scheme. NSF post doctoral fellow, vis. prof. Coll. de France and U. Paris, 1959-60. Recipient Dannie Heineman prize Am. Phys. Soc., 1959; E.O. Lawrence Meml. award AEC, 1966; Franklin medal, 1967; Carty medal Nat. Acad. Scis., 1968; Research Corp. award, 1969; Nobel prize in physics, 1969. Fellow Am. Phys. Soc., mem. Nat. Acad. Scis., Am. Acad. Arts and Scis. Club: Cosmos. Author (with Y. Ne'eman) Eightfold Way. Home: 1024 Armada Dr., Pasadena, California 91103.

18 [[underline]] Financial Report [[/underline]] Mr. Wheeler summarized the following financial report: [[underline]] Status of Federal Appropriations [[/underline]] In mid-March Congressional hearings were held on our FY 1975 appropriation request of $76,059,000 for operating purposes (S&E), including $4,500,000 for the Special Foreign Currency Program, plus $21,325,000 for construction funds. Details of these requests were given at the last Regents' meeting. In addition, House hearings were held on our supplemental appropriation request for an additional $3,203,000 for the current fiscal year to cover costs of Congressionally legislated federal salary increases not included in our regular appropriation request. While reception of our requests by both House and Senate Committees appeared favorable, no action has yet been reported on our FY 1975 appropriations. The House has, however, approved $3,150,000, or 98% of our supplemental requests. Similar action by the Senate seems likely and the final amount may possibly be increased to provide for an additional $300,000 of costs caused by the reinstatement of the previously withheld pay increase of October 1, 1972. It was the sense of the meeting that the record should show that the Secretary be authorized to request funds for back pay and it was noted that the Secretary has the authority to request this. Thus, as shown in Exhibit A, approval of the FY 1975 federal appropriation for operating purposes at the requested levels, plus estimated research grants and contracts of $10,200,000 and net receipts from all private fund sources totaling $8,615,000 would mean that total operating support for the Institution for the fiscal year beginning next July 1 would be close to $95 million, an increase of nearly $12 million over the present year. Of this, the federal appropriation would provide 80%, grants and contracts 11%, and private sources 9%.

19 [[underline]] PRIVATE UNRESTRICTED FUNDS [[/underline]] [[underline]] Projects Results for FY 1974 [[/underline]] The outlook for our important private unrestricted funds has continued to brighten steadily throughout the year to the point where we now are projecting a surplus for the current fiscal year of $1,800,000 compared to a surplus of $543,000 last year (see Exhibit B). The principal causes of this unexpectedly favorable result are our revenue-producing activities (see Exhibit C), and particularly the [[underline]] Smithsonian [[/underline]] Magazine, which should show a gain of $1,200,000 compared to only $330,000 in FY 1973, and break-even in FY 1972. Subscriptions are now expected to exceed 600,000 by next June 30th, a 12-month increase of 142,000. Advertising revenues will be over $1,750,000, nearly double those of the previous year. It is entirely possible that some income taxes will now be payable on a portion of these advertising revenues. Other revenue-producing activities also have shown greater than expected gains. The Associates Program, which includes the many varied programs for Resident (Washington area) Associates, foreign study tours and gifts from National Associates, will provide $325,000 of net income, compared to a slight loss in the previous year, after paying costs of the Associates' reception center, one-half of our fund raising efforts and administration of the National Associates Board program. Our Museum Shops are showing substantial gains in sales volume and profits of $200,000 or more despite the recent lower visitor count resulting from the energy crisis. Sales of our highly successful "History of

20 Jazz" album produced by our Division of Performing Arts has turned previous losses of that Division into a sizeable gain. In total, these revenue-producing activities, therefore, should contribute a surplus of about $1,660,000 compared to only $204,000 in the previous year. As shown on the first line of Exhibit B, investment income has also jumped nearly $200,000 this year. This comes entirely from an increasing and now substantial amount of investable current funds shown on the Balance Sheet (Balance D). Growth of these funds is illustrated in the chart, Exhibit E. Not including the value of securities in the Special Endowment Fund, current cash and short-term investments total over $8,400,000 as of March 31st, of which approximately $7 million was invested in short-term Government securities, bank certificates of deposit and high-grade commercial paper with maturities of one year or less. As shown in the chart, this increase in investable funds arises from mounting advance Magazine subscription monies, and improved balances of both unrestricted and restricted funds. Currently, the yield on these funds is 8.5% and the average maturity is 116 days. Administrative expenses have also increased significantly and unavoidably in the current year, but are expected to be fully recovered through overhead and administrative fees assessed against grants and contracts, revenue-producing activities and other types of Institutional expenditure. At the same time there has also been a large increase in special purpose allotments to $780,000 for a great variety of operating

21 purposes such as temporary payments for insurance and storage on the Hirschhorn Collection, increased allotments for special research projects and the financing of Cooper-Hewitt fund raising efforts. [[underline]] Budget for FY 1975 (Exhibit B, 1st column) [[/underline]] While there are still a number of important unknown factors which can affect our private unrestricted fund results in the next fiscal year, we are tentatively budgeting a surplus of about the same amount as that being realized currently. Magazine income is being projected at the same $1,200,000 level as this year because of the possibility that a down-turn in advertising revenues may off-set expected higher subscription income. Further gains are expected in investment income, but lower estimates are being conservatively used for the Associates Programs, both National and Resident. Museum Shops' income should definitely be higher, particularly with the opening of the Hirschhorn Museum Shop and the very attractive improvements planned for the Museum of History & Technology Shop. It is expected that a policy of sharing perhaps half of the Museum Shop profits with the Bureaus in which they are located will be started this year to aid the Bureaus in specific projects such as collection purchases. Some expansion of support for special research projects, for the Cooper-Hewitt Museum and for the Chesapeake Bay Center to meet present land acquisition commitments has been allowed for, accounting for the further rise in expenditures under Special Purpose Allotments.

22 At this time, therefore, the tentative budget for which we are now asking approval, projects a surplus of $1,715,000, just slightly under that of the current year. With the surpluses of FY 1973 and 1974 and this now projected for FY 1975, the balance of our unrestricted funds by June 30, 1975 should have risen to a point where a transfer from current funds into unrestricted endowment funds should be possible. Thus, we have tentatively indicated a $1,000,000 transfer for this purpose in FY 1975; it would be a most welcome addition to our present limited amount of such funds, now totaling $5,800,000. After such a transfer the balance of current unrestricted funds would still total over $4,800,000, compares to a low point of $1,720,000 reached at the end of FY 1971. [[underline]] PRIVATE RESTRICTED FUNDS [[/underline]] As also shown in Exhibit B, the Freer Gallery is expected to show a surplus of $26,000 in FY 1974. A balanced budget is also expected for FY 1975, despite a slight drop in Endowment Fund income from $875,000 to $850,000; this results from present lower stock market values and is based on the Total Return formula of 4-1/2% of average market value of the Fund for the past five years. Total income for other restricted funds supported by endowment income, as determined by this same formula will, however, remain unchanged at $890,000 in FY 1975. The income for all other restricted funds, coming from gifts and miscellaneous sources, is projected at $3,775,000 for FY 1974, about the same as the previous year. This includes the gift of $1,000,000 from

23 Joseph H. Hirshhorn towards construction of the Hirshhorn Museum. For FY 1975, gifts and miscellaneous income should be slightly higher due to expected receipt of substantial funding for Hillwood as well as a fund-raising drive for Cooper-Hewitt and a new Marine Hall in the National Museum of History and Technology.

24 Exhibit A [[underline]] SMITHSONIAN INSTITUTION FINANCIAL REPORT [[/underline]] The Smithsonian Institution derives its financial support as follows: [[five column table]] ($1,000's) | | [[underline]] FY 1975 [[\underline]] (Submitted to Cong.) (Estimated) | [[underline]] FY 1974 [[\underline]] (Projected) | [[underline]] FY 1973 [[\underline]] (Actual) | [[underline]] FY 1972 [[\underline]] (Actual) | | [[underline]] FOR OPERATING PURPOSES: FEDERAL APPROPRIATIONS [[\underline]] | | | | | |Salaries and Expenses | $69,789 | $58,543* | $51,633 | $44,701 | |Smithsonian Science Info. Exchange | 1,770 | 1,695** | 1,600 | 1,600 | |Special Foreign Currency Program | [[underline]] 4,500 [[\underline]] | [[underline]] 4,500 [[\underline]] | [[underline]] 3,500 [[\underline]] | [[underline]] 3,500 [[\underline]] | |Subtotal | 76,059 | 64,738 | 56,733 | 49,801 | |Research grants and contracts | 10,200 | 9,800 | 8,996 | 8,088 | |Nonfederal Funds: Gifts (excluding gifts to endowments) | | | | | |Restricted purpose | 3,500 | 3,500 | 3,107 | 2,618 | |Unrestricted purpose | 50*** | 60*** | 33*** | 26*** | |Income from endowment and current funds invested | | | | | |Restricted purpose | 1,850 | 1,850 | 1,736**** | 1,573 | |Unrestricted purpose | 790 | 620 | 436 | 334 | |Revenue-producing activities (net) | 1,570 | 1,660 | 170 | (141) | |Miscellaneous | [[underline]] 855 [[\underline]] | [[underline]] 760 [[\underline]] | [[underline]] 1,118 [[\underline]] | [[underline]] 548 [[\underline]] | |Total Operating Support | [[double underline]] $94,874 [[\ double underline]] | [[double underline]] $82,988 [[\ double underline]] | [[double underline]] $72,329 [[\ double underline]] | [[double underline]] $62,847 [[\ double underline]] | | [[underline]] CONSTRUCTION FUNDS (FEDERAL) [[\underline]] | | | | | |National Zoological Park | $10,000 | $3,790 | $675 | $200 | |National Air and Space Museum | 10,000 | 17,000 | 13,000 | 1,900 | |Hirshhorn Museum & Sculpture Garden | - | - | - | 3,697 | |Restoration and Renovation of Bldgs. | [[underline]] 1,325 [[\underline]] | [[underline]] 1,070 [[\underline]] | [[underline]] 5,014 [[\underline]] | [[underline]] 550 [[\underline]] | |Total | [[double underline]] $21,325 [[\ double underline]] | [[double underline]] $21,860 [[\ double underline]] | [[double underline]] $18,689 [[\ double underline]] | [[double underline]] $6,347 [[\ double underline]] | | [[underline]] ENDOWMENT FUND GIFTS & BEQUESTS [[\underline]] | - | $204 | $109 | $44 | | [[underline]] NUMBER OF PERSONNEL [[\underline]] | 3/31/74 | 6/30/73 | 6/30/72 | 6/30/71 | |Federal | 2,757 | 2,717 | 2,561 | 2,315 | |Private | [[underline]] 967 [[\underline]] | [[underline]] 948 [[\underline]] | [[underline]] 913 [[\underline]] | [[underline]] 925 [[\underline]] | |Total | 3,724 | 3,665 | 3,474 | 3,240 | *Includes pay supplemental of $3,105. **Includes pay supplemental of $45. ***Excluding gifts to Associates (included under Revenue-producing Activities). ****Includes $225 of FY 1973 income transferred from Endowment Fund #3 for this purpose in FY 1972.

25 Exhibit B PRIVATE FUNDS - OPERATING STATEMENT ($1,000s) [[begin six columns]] | | [[underline]] Est. Budget FY 1975 [[\underline]] | [[underline]] Projected FY 1974 [[\underline]] | [[underline]] Actual FY 1973 [[\underline]] | [[underline]] Actual FY 1972 [[\underline]] | [[underline]] Actual FY 1971 [[\underline]] | | | [[underline]] UNRESTRICTED FUNDS [[\underline]] | | | | | | [[underline]] INCOME: [[\underline]] | | | | | | | Investment Income | $790.0 | $620.0 | $423.6 | $331.1 | $330.0 | | Gifts (Excl Gifts to Assoc's) | 50.0 | 60.0 | 32.7 | 17.7 | 306.8 | | Activities - Gross | 13,720.0 | 12,445.0 | 8,476.0 | 6,445.1 | 4,706.0 | | Less costs and exp. | (12,150.0) | (10,785.0) | (8,272.0) | (6,586.5) | (5,240.2) | | O/H Recovery & Admin Fees | 3,700.0 | 3,275.0 | 2,872.2 | 2,640.4 | 2,521.6 | | Other | [[underline]] 290.0 [[\underline]] | [[underline]] 270.0 [[\underline]] | [[underline]] 321.7 [[\underline]] | [[underline]] 154.7 [[\underline]] | [[underline]] 208.2 [[\underline]] | | Total Income | $6,400.0 | $5,885.0 | $3,854.2 | $3,002.5 | $2,832.4 | | [[underline]] EXPENDITURES: [[\underline]] | | | | | | | Administrative | $3,700.0 | $3,275.0 | $2,797.5 | $2,714.1 | $2,662.1 | | Special Purpose Allotments | 830.0 | 780.0 | 479.4 | 227.0 | 320.5 | | Transfers to Bur.fr Activ's. | [[underline]] 155.0 [[\underline]] | [[underline]] 30.0 [[\underline]] | [[underline]] 34.4 [[\underline]] | [[underline]] - [[\underline]] | [[underline]] - [[\underline]] | | Total Expenditures | $4,685.0 | $4,085.0 | $3,311.3 | $2,941.1 | $2,982.6 | | [[underline]] Excess Income (Expend) bef.trans [[\underline]] | $1,715.0 | $1,800.0 | $542.9 | $61.4 | $(150.2) | | Transfer to Endowment | 1,000.0 | - | - | - | - | | [[underline]] Balance End of Year [[\underline]] | [[ double underline]] $4,839.0 [[\ double underline]] | | [[ double underline]] $4,124.0 [[\ double underline]] | [[ double underline]] $2,324.0 [[\ double underline]] | [[ double underline]] $1,781.1 [[\ double underline]] | [[ double underline]] $1,719.7 [[\ double underline]] [[end six columns]] [[underline]] RESTRICTED FUNDS [[/underline]] [[underline]] FREER FUND [[/underline]] [[begin six columns]] | [[underline]] Income [[\underline]] | | | | | | | Investments | $850.0 | $875.0 | $862.5 | $678.5 | $673.6 | | Other | [[underline]] 200.0 [[\underline]] | [[underline]] 300.0 [[\underline]] | [[underline]] 182.2 [[\underline]] | [[underline]] 118.4 [[\underline]] | [[underline]] 69.0 [[\underline]] | | Total | $1,050.0 | $1,175.0 | $1,044.7 | $796.9 | $742.6 | | [[underline]] Expenditures [[\underline]] | | | | | | | Salary & Benefits | $460.0 | $420.0 | $434.4 | $437.7 | $386.8 | | Purchase for Collection | 300.0 | 330.0 | 237.9 | 122.9 | 249.9 | | Other | [[underline]] 290.0 [[\underline]] | [[underline]] 399.0 [[\underline]] | [[underline]] 342.9 [[\underline]] | [[underline]] 327.1 [[\underline]] | [[underline]] 330.2 [[\underline]] | | Total | $1,050.0 | $1,149.0 | $1,015.2 | $887.7 | $966.9 | | [[underline]] Excess Income (Expenditures [[\underline]] | - | $26.0 | $29.5 | $(90.8) | $(224.3) | | [[underline]] Balance End of Year [[\underline]] | [[ double underline]] $175.3 [[\ double underline]] | | [[ double underline]] $175.3 [[\ double underline]] | [[ double underline]] $149.3 [[\ double underline]] | [[ double underline]] $119.8 [[\ double underline]] | [[ double underline]] $210.6 [[\ double underline]] | | [[underline]] OTHER RESTRICTED FUNDS SUPPORTED BY ENDOWMENT INCOME [[\underline]] | | | | | | | Income | $890.0 | $890.0 | $828.9 | $873.6 | $715.3 | | Expenditures | [[underline]] 890.0 [[\underline]] | [[underline]] 905.0 [[\underline]] | [[underline]] 896.1 [[\underline]] | [[underline]] 884.1 [[\underline]] | [[underline]] 628.9 [[\underline]] | | Excess Income (Expend) | [[underline]] $ - [[\underline]] | [[underline]] $(15.0) [[\underline]] | [[underline]] $(67.2) [[\underline]] | [[underline]] $(10.5) [[\underline]] | [[underline]] $86.4 [[\underline]] | | Balance End of Year | [[ double underline]] $348.6 [[\ double underline]] | | [[ double underline]] $348.6 [[\ double underline]] | [[ double underline]] $363.6 [[\ double underline]] | [[ double underline]] $430.8 [[\ double underline]] | [[ double underline]] $441.3 [[\ double underline]] | | [[underline]] ALL OTHER RESTRICTED FUNDS (GIFTS & MISC.) [[\underline]] | | | | | | | Income | $3,975.0 | $3,775.0 | $3,712.7 | $2,898.5 | $2,056.8 | | Expenditures | [[underline]] 4,175.0 [[\underline]] | [[underline]] 3,579.0 [[\underline]] | [[underline]] 2,914.6 [[\underline]] | [[underline]] 1,502.3 [[\underline]] | [[underline]] 2,513.1 [[\underline]] | | Excess Income (Expend) | [[underline]] (200.0) [[\underline]] | [[underline]] 196.0 [[\underline]] | [[underline]] 798.1 [[\underline]] | [[underline]] 1,396.2 [[\underline]] | [[underline]] (456.3) [[\underline]] | | Balance End of Year | [[ double underline]] $3,300.0 [[\ double underline]] | | [[ double underline]] $3,500.0 [[\ double underline]] | [[ double underline]] $3,304.0 [[\ double underline]] | [[ double underline]] $2,505.9 [[\ double underline]] | [[ double underline]] $1,109.7 [[\ double underline]] | [[end six columns]] [[dotted line]] [[underline]] GRANTS AND CONTRACTS FROM FEDERAL AGENCIES [[/underline]] [[begin six columns]] | Income | $10,200.0 | $9,819.1 | $9,027.1 | $7,847.6 | $9,317.0 | | Expenditures | [[underline]] 10,200.0 [[\underline]] | [[underline]] 9,800.0 [[\underline]] | [[underline]] 8,996.2 [[\underline]] | [[underline]] 8,088.3 [[\underline]] | [[underline]] 9,312.4 [[\underline]] | | Excess Income (Expend) | [[underline]] - [[\underline]] | [[underline]] 19.1 [[\underline]] | [[underline]] 30.9 [[\underline]] | [[underline]] (240.7) [[\underline]] | [[underline]] 4.6 [[\underline]] | | Balance End of Year | [[ double underline]] $100.0 [[\ double underline]] | | [[ double underline]] $100.0 [[\ double underline]] | [[ double underline]] $80.9 [[\ double underline]] | [[ double underline]] $50.0 [[\ double underline]] | [[ double underline]] $290.7 [[\ double underline]] |

26 Exhibit C [[underline]] SMITHSONIAN REVENUE PRODUCING ACTIVITIES [[/underline]] [[begin five columns]] ($1,000s) | FY 1975 [[underline]] Budget [[/underline]] | FY 1974 [[underline]] Projection [[/underline]] | FY 1973 [[underline]] Actual [[/underline]] | FY 1972 [[underline]] Actual [[/underline]] | | [[underline]] Smithsonian Magazine [[/underline]] | | | | | | Sales & Revenues | 7,600 | 6,890 | 4,731 | 3,411 | | Income (Loss) Before Admin Costs | 1,400 | 1,400 | 480 | 152 | | Less Admin Costs | [[underline]] 200 [[/underline]] | [[underline]] 200 [[/underline]] | [[underline]] 150 [[/underline]] | [[underline]] 150 [[/underline]] | | Net Income (Loss) | 1,200 | 1,200 | 330 | 2 | | [[underline]] Associates Program [[/underline]] | | | | | | Gifts Received | 150 | 200 | 157 | 145 | | Other Revenues | 1,775 | 1,835 | 1,104 | 872 | | Income (Loss) Before Admin Costs | 260 | 391 | 18 | 116 | | Less Admin Costs | [[underline]] 70 [[/underline]] | [[underline]] 66 [[/underline]] | [[underline]] 61 [[/underline]] | [[underline]] 42 [[/underline]] | | Net Income (Loss) | 190 | 325 | (43) | 74 | | [[underline]] Museum Shops [[/underline]] | | | | | | Sales & Revenues | 2,650 | 2,100 | 1,622 | 1,374 | | Income (Loss) Before Admin Costs | 350 | 300 | 172 | 138 | | Less Admin Costs | [[underline]] 100 [[/underline]] | [[underline]] 100 [[/underline]] | [[underline]] 125 [[/underline]] | [[underline]] 119 [[/underline]] | | Net Income (Loss) | 250 | 200 | 47 | 19 | | [[underline]] Smithsonian Press [[/underline]] | | | | | | Sales & Revenues | 110 | 100 | 81 | 127 | | Income (Loss) Before Admin Costs | (88) | (83) | (97) | (91) | | Less Admin Costs | [[underline]] 12 [[/underline]] | [[underline]] 12 [[/underline]] | [[underline]] 12 [[/underline]] | [[underline]] 20 [[/underline]] | | Net Income (Loss) | (100) | (95) | (109) | (111) | | [[underline]] Performing Arts [[/underline]] | | | | | | Sales & Revenues | 500 | 650 | 205 | 130 | | Income (Loss) Before Admin Costs | 80 | 145 | (41) | (34) | | Less Admin Costs | [[underline]] 40 [[/underline]] | [[underline]] 60 [[/underline]] | [[underline]] 24 [[/underline]] | [[underline]] 16 [[/underline]] | | Net Income (Loss) | 40 | 85 | (65) | (50) | | [[underline]] Product Development [[/underline]] | | | | | | Royalties | 105 | 90 | 118 | - | | Income (Loss) Before Admin Costs | 35 | 36 | 103 | - | | Less Admin Costs | [[underline]] 5 [[/underline]] | [[underline]] 6 [[/underline]] | [[underline]] - [[/underline]] | [[underline]] - [[/underline]] | | Net Income (Loss) | 30 | 30 | 103 | - | | [[underline]] Other* [[/underline]] | | | | | | Sales & Revenues | 830 | 580 | 458 | 386 | | Income (Loss) Before Admin Costs | 4 | (42) | (21) | (42) | | Less Admin Costs | [[underline]] 44 [[/underline]] | [[underline]] 43 [[/underline]] | [[underline]] 38 [[/underline]] | [[underline]] 33 [[/underline]] | | Net Income (Loss) | (40) | (85) | (59) | (75) | | [[underline]] Total Activities [[/underline]] | | | | | | Sales, Revenues & Gifts Rec'd. | 13,720 | 12,445 | 8,476 | 6,445 | | Income (Loss) Before Admin Costs | 2,041 | 2,147 | 614 | 239 | | Less Admin Costs | [[underline]] 471 [[/underline]] | [[underline]] 487 [[/underline]] | [[underline]] 410 [[/underline]] | [[underline]] 380 [[/underline]] | | Net Income (Loss) | [[double underline]] 1,570 [[/double underline]] | [[double underline]] 1,660 [[/double underline]] | [[double underline]] 204 [[/double underline]] | [[double underline]] (141) [[/double underline]] | *This includes Traveling Exhibits, Belmont, Photo Services, Commons, Center for Short-Lived Phenomena, Television Programs and Private Publications Program.

[[page number]] 27 [[/page number]] Exhibit D [[underline]] PRIVATE FUNDS [[/underline]] $1,000's [[underline]] COMPARATIVE BALANCE SHEET [[/underline]] [[underline]] CURRENT FUNDS [[/underline]] [[begin four columns]] | | [[underline]] 3/31/74 [[/underline]] | [[underline]] 6/30/73 [[/underline]] | [[underline]] 6/30/72 [[/underline]] | | [[underline]] Assets: [[/underline]] | | | | | Cash | $1,521.7 | $706.8 | $463.8 | | Investments | 8,579.3 | 6,223.3 | 4,186.2 | | Receivables | 2,972.4 | 2,169.9 | 1,921.2 | | Inventories | 637.9 | 602.2 | 567.2 | | Equipment | 254.2 | 328.1 | 408.2 | | Prepaid expense | 480.4 | 456.7 | 114.1 | | Deferred magazine subscription expense | [[underline]] 1,269.0 [[/underline]] | [[underline]] 769.7 [[/underline]] | [[underline]] 749.2 [[/underline]] | | Total Assets | $15,714.9 | $11,256.7 | $8,409.9 | | [[underline]] Liabilities & Fund Balances: [[/underline]] | | | | | Notes Payable | $215.8 | $295.8 | $383.7 | | Other Current Liabilities | 2,239.3 | 1,992.2 | 1,207.3 | | Deferred magazine subscription income | 4,559.9 | 2,746.8 | 1,931.3 | | Fund Balances: | | | | | Unrestricted Funds | 3,826.7 | 2,324.0 | 1,781.1 | | Restricted Funds: | | | | | Unexp'd Endow Inc-Freer | 171.1 | 149.3 | 119.8 | | Unexp'd Endow Inc-Other | 321.1 | 363.6 | 430.8 | | Gifts, Grants & Contracts | [[underline]] 4,381.0 [[/underline]] | [[underline]] 3,385.0 [[/underline]] | [[underline]] 2,555.9 [[/underline]] | | Total Restricted Funds | [[underline]] 4,873.2 [[/underline]] | [[underline]] 3,897.9 [[/underline]] | [[underline]] 3,106.5 [[/underline]] | | Total Liab & Fund Bal | [[double underline]] $15,714.9 [[/double underline]] | [[double underline]] $11,256.7 [[/double underline]] | [[double underline]] $8,409.9 [[/double underline]] | [[end columns]] [[dotted line]] [[underline]] ENDOWMENT FUNDS [[/underline]] [[begin four columns]] | [[underline]] Assets: [[/underline]] | | | | | Cash and Notes Receivable | $225.9 | $410.9 | $1,394.4 | | Investments (Book Values)* | 41,359.9 | 41,266.8 | 32,273.5 | | Loan to U.S. Treasury | [[underline]] 1,000.0 [[/underline]] | [[underline]] 1,000.0 [[/underline]] | [[underline]] 1,000.0 [[/underline]] | | Total Assets | [[double underline]] $42,585.8 [[/double underline]] | [[double underline]] $42,677.7 [[/double underline]] | [[double underline]] $34,667.9 [[/double underline]] | | [[underline]] Endowment Fund Balances: [[/underline]] | | | | | Freer | $16,379.9 | $17,174.6 | $15,447.1 | | Other Restricted | [[underline]] 20,404.8 [[/underline]] | [[underline]] 19,907.9 [[/underline]] | [[underline]] 13,873.7 [[/underline]] | | Total Restricted | $36,784.7 | $37,082.5 | $29,320.8 | | Unrestricted | [[underline]] 5,801.1 [[/underline]] | [[underline]] 5,595.2 [[/underline]] | [[underline]] 5,347.1 [[/underline]] | | Total End. Fund Balances | [[double underline]] $42,585.8 [[/double underline]] | [[double underline]] $42,677.7 [[/double underline]] | [[double underline]] $34,667.9 [[/double underline]] | | *Market Values | [[underline]] $39,866.1 [[/underline]] | [[underline]] $43,530.1 [[/underline]] | [[underline]] $48,629.7 [[/underline]] | [[end columns]] [[dotted line]] [[underline]] REAL ESTATE ACQUISITION FUNDS [[/underline]] [[begin four columns]] | [[underline]] Assets - Real Estate [[/underline]] | | | | | (at cost or appraised value) | [[underline]] $3,842.2 [[/underline]] | [[underline]] $3,471.8 [[/underline]] | [[underline]] $3,326.9 [[/underline]] | | [[underline]] Fund Balances: [[/underline]] | | | | | Mortgage - Notes Payable | 361.2 | $432.5 | $353.1 | | Fund Balance | [[underline]] 3,481.0 [[/underline]] | [[underline]] 3,039.3 [[/underline]] | [[underline]] 2,973.8 [[/underline]] | | Total Mortgage & Fund Balances | [[double underline]] $3,842.2 [[/double underline]] | [[double underline]] $3,471.8 [[/double underline]] | [[double underline]] $3,326.9 [[/double underline]] |

Exhibit E [[underline]] SMITHSONIAN CURRENT FUNDS [[/underline]] Growth in Sources of Funds for Investment [[image: bar graph with x axis consisting of the months of fiscal years 1971-1974 and y axis consisting of monetary figures. The items being tracked include Special Endowment Fund & Cash/Short-term Investments, Cash/Short-term Investments, Restricted Funds, Unrestricted Funds, and Magazine Subscriptions.]]

29 At the conclusion of the review of the financial reports the Executive Committee recommended approval of the following motions and the Board of Regents voted as follows: Private Funds Budget: VOTED that the Board of Regents approves the budget of the private funds for the fiscal year 1975. Resolution on Income and Expenditures VOTED that the Board of Regents appropriates for the service of the Institution, to be expended by the Secretary, with the advice of the Executive Committee, with full discretion on the part of the Secretary as to items, the income of the Institution for the fiscal year ending June 30, 1975.

30 [[underlined]] RESOLUTION ON INVESTMENT OF CURRENT FUNDS [[/underlined]] As indicated by the Balance Sheet chart included in the Financial Report, the current funds of the Institution have grown considerably over the last two years, due primarily to an increase in the unexpended Restricted Funds balance, additions to Unrestricted Funds from favorable operating results, and a growing amount of [[underlined]] Smithsonian [[/underlined]] Magazine pre-paid subscriptions. A portion of the current funds are held in the Special Endowment Fund, managed by Davis, Palmer & Biggs, under the supervision of the Investment Policy Committee; the market value of this fund was $1,285,000 on March 31, 1974. A far larger portion of current funds, however, is kept in cash and short-term investments -- $8,423,600 as of March 31, 1974. The actual cash balance is kept as low as possible, consistent with payroll and other operating needs, and the remainder is invested by the Treasurer in short-term investments (staggered maturities of one year or less) consisting of Bank Certificates of Deposit, high-grade commercial paper, and debt of U.S. Government instrumentalities. As of March 31, 1974, $7,100,000 was invested with a weighted average maturity of 116 days, an annual rate of return of $575,000 and an annual yield of 8.4%. For FY 1974 as a whole, income should total over $400,000. The current funds of the Institution have included such short-term investments since 1947. The Treasurer maintains these investments under his responsibility to manage and account for current funds. Due to the increasingly large amounts of money in these short-term investments,

31 however, a resolution was requested of the Board giving the Treasurer express authority to reinvest these funds at his discretion. The Board of Regents: VOTED, That the Treasurer may invest such current funds as are not required for operating purposes in bills or notes of the U.S. Treasury or of U.S. Government agencies, in bank Certificates of Deposit, or in high-grade commercial paper, and also may sell such investments before maturity when funds are necessary for approved commitments, [[underlined]] provided [[/underlined]] that the maturities of such investments shall be restricted to approximately one year or less from date of purchase.

[[page number]] 32 [[/page number]] [[underline]] Report of the Investment Policy Committee [[/underline]] Mr. Burden, Chairman of the Investment Policy Committee, reported that at its meeting on April 29, 1974, the Smithsonian Investment Policy Committee reviewed the performance of the three investment managers for the past quarter as well as since their appointment on July 1, 1971. The table below shows the percentage changes of the endowment funds (adjusted for additions or withdrawals of capital, but without consideration of interest or dividend income) since July 1, 1971, since the market high point in December, 1972, and for the last quarter. For comparative purposes, the Dow-Jones Industrials, Standard & Poor's 500, and the Value Line Composite, an average of 1,470 leading publicly owned common stocks, are also shown. Further detail is given in attachment A. [[begin four columns]] | | Last 3 Months 12/31/73-[[underline]] 3/31/74 [[/underline]] | Last 15 Months 12/31/72-[[underline]] 3/31/74 [[/underline]] | 33-Month Period 7/1/71-[[underline]] 3/31/74 [[/underline]] | | [[underline]] FREER FUND [[/underline]] | | | | | T. Rowe Price | -6.0% | -28.9% | -13.9% | | Thorndike, Doran, Paine & Lewis | [[underline]] -2.8% [[/underline]] | [[underline]] -23.9% [[/underline]] | [[underline]] -10.3% [[/underline]] | | Total | 5.1% | -27.5% | -12.9% | | [[underline]] CONSOLIDATED FUND [[/underline]] | | | | | Thorndike, Doran, Paine & Lewis | 0% | -19.9% | -5.3% | | Davis, Palmer & Biggs | [[underline]] -7.4% [[/underline]] | [[underline]] -21.2% [[/underline]] | [[underline]] +2.0% [[/underline]] | | Total | -3.2% | -20.4% | -2.1% | | [[underline]] ENDOWMENT FUND #3 [[/underline]] (3 Managers) | -4.2% | -17.8% | +10.8% | | [[underline]] SPECIAL ENDOWMENT FUND [[/underline]] (DPB) | -5.9% | -17.7% | -7.0% | - - - - - | [[underline]] Market Averages [[/underline]] | | | | | DJIA | -0.87% | -17.4% | -5.35% | | S&P 500 | -3.66% | -20.4% | -6.02% | | Value Line | +6.58% | -31.21% | -32.55% |

33 For the entire 33-month period from July 1, 1971 to March 31, 1974, the Freer Fund has declined 12.9%, about twice that of the major averages but only 40% the decline of the Value Line Index. This below average performance continued in the last quarter. The Consolidated Fund and Endowment Fund #3 have, however, both performed better than the major market averages, with a 10.8% increase in the Endowment Fund #3 over the 33-month period due in part to the superior market performance of Johnson & Johnson stock, which now, however, constitutes only 8% of the Fund's holdings. The "Special Endowment Fund" (really a part of current funds) shows a decline of 7.0% since July 1, 1971, slightly below the Standard & Poor's 500, but substantially ahead of the 23% drop in the Value Line Index, which measures the performance of a much broader and unweighted group of listed stocks. The total Smithsonian Endowment investment portfolios (not including the Special Endowment Fund) had a market value as of March 31, 1974 of $39,866,000 compared to $42,540,000 on July 1, 1971. They are currently invested 79% in common stocks and 21% in cash and bonds. The three managers discussed their views on present economic conditions and they generally felt that inflation would continue at least through 1974 at 9-10% on an annual rate. While they agreed that current stock prices are very cheap and that for the long term equities provide the best type of long-term investment, there was little feeling of an immediate upturn in the stock market. The Investment Policy Committee is generally satisfied to retain the present investment managers at this time, but will continue to monitor closely their activities and performance.

34 SMITHSONIAN INSTITUTION [[underline]]INVESTMENT FUNDS SUMMARY[[/underline]] ($1,000) Market Values [[underline]]By Fund[[/underline]] | | June 30, 1971 | Dec 31, 1972 | Dec 31, 1973 | Mar 31, 1974 [[line across page]] |[[underline]]FREER FUND (TRP & TDPL)[[/underline]] | | | | | | Cash | 14 -% | 285 1% | 1,217 7% | 990 6% | | Bonds | 5,710 31 | 2,731 12 | 2,219 13 | 2,132 13 | | CV Bds & Pfd | 638 3 | 3,208 14 | 1,578 9 | 1,455 9 | | Common | [[underline]]12,444[[/underline]] [[underline]]66[[/underline]] | [[underline]]16,282[[/underline]] [[underline]]73[[/underline]] | [[underline]]11,916[[/underline]] [[underline]]71[[/underline]] | [[underline]]11,400[[/underline]] [[underline]]72[[/underline]] | | Total | 18,805 100% | 22,506 100% | 16,930 100% | 15,977 100% | | Value Index | 100.0 | 120.2 | 91.8 | 87.1 | | Total Accomp. | 100.0 | 124.8 | 101.4 | 98.2 | | Inc/Yr | 711 - 3.8% Mkt | 918* - 4.1% Mkt | 926* - 5.5% Mkt | 926* - 5.8% Mkt | [[line across page]] |[[underline]]CONSOLIDATED FUND (TDPL & DPB)[[/underline]] | | | | | | Cash | 4 -% | 417 3% | 1,344 12% | 1,425 13% | | Bonds | 3,676 32 | 1,470 10 | 1,099 9 | 1,224 11 | | CV Bds & Pfd | 525 5 | 468 3 | - - | - - | | Common | [[underline]] 7,203[[/underline]] [[underline]]63[[/underline]] | [[underline]]11,745[[/underline]] [[underline]] 84[[/underline]] | [[underline]] 9,208[[/underline]] [[underline]] 79/[[underline]] | [[underline]] 8,675[[/underline]] [[underline]] 76/[[underline]] | | Total | 11,408 100% | 14,100 100% | 11,651 100% | 11,324 100% | | Value Index | 100.0 | 122.9 | 101.1 | 97.9 | | Total Accomp. | 100.0 | 127.6 | 110.5 | 108.3 | | Inc/Yr | 574 - 5.0% Mkt | 575* - 4.1% Mkt | 594* - 5.1% Mkt | 594* - 5.3% Mkt | [[line across page]] |[[underline]]ENDOWMENT FUND No. 3 (DPB, TRP, TDPL[[/underline]]) | | | | | | Cash | - -% | 96 1% | 2,188 17% | 2,317 18% | | Bonds | 796 6 | 371 2 | 147 1 | 388 3 | | Cv Bds & Pfd | - - | 975 6 | 234 2 | 236 2 | | Common-Other | - - | 5,697 37 | 9,344 71 | 8,643 69 | | J&J Stock ** | [[underline]]11,531[[/underline]] [[underline]] 94[[/underline]] | [[underline]] 8,430[[/underline]] [[underline]] 54[[/underline]] | [[underline]] 1,251[[/underline]] [[underline]] 9[[/underline]] | [[underline]] 981[[/underline]] [[underline]] 8[[/underline]] | | Total | 12,327 100% | 15,569 100% | 13,164 100% | 12,565 100% | | Value Index | 100.0 | 134.8 | 115.6 | 110.8 | | Total Accomp. | 100.0 | 135.8 | 119.4 | 115.9 | | Inc/Yr. | 395* - 3.2% Mkt | 485* - 3.8% Mkt | 561* - 4.3% Mkt | 561* - 4.5% Mkt | [[line across page]] |[[underline]]SPECIAL ENDOWMENT FUND (DPB)[[/underline]] | | | | | | Cash | 31 2% | 79 5% | 290 22% | 406 32% | | Bonds | 222 16 | - - | - - | 38 3 | | Cv Bds & Pfd | 309 23 | 272 18 | 55 4 | 54 4 | | Common | [[underline]] 795[[/underline]] [[underline]] 59[[/underline]] | [[underline]] 1,164[[/underline]] [[underline]] 77[[/underline]] | [[underline]] 1,001[[/underline]] [[underline]] 74[[/underline]] | [[underline]] 787[[/underline]] [[underline]] 61[[/underline]] | | Total | 1,357 100% | 1,515 100% | 1,346 100% | 1,285 100% | | Value Index | 100.0 | 113.0 | 98.8 | 93.0 | | Total Accomp. | 100.0 | 118.9 | 107.2 | 103.2 | | Inc/Yr | 61 - 4.5% Mkt | 45 - 3.0% Mkt | 64 - 4.8% Mkt | 74 - 5.7% Mkt | [[double line across page]] |[[underline]]STOCK MARKET AVERAGES - TOTAL ACCOMPLISHMENT INDEX[[/underline]] (6/30/71 = 100.0) | | | | | | D-J Industrials | 100.0 | 119.7 | 104.24 | 104.46 | | S&P's 500 Stocks | 100.0 | 123.2 | 106.82 | 104.07 | [[double line across page]] |[[underline]] NOTES [[/underline]] | | | | | | *Based on Total Return Concept of Income to be Withdrawn. | | | | | | **[[underline]]J&J Stock[[/underline]] | | | | | # Shares | 119,800 | 64,600 | 11,100 | 9,000 | | Mkt Val/Sh | 96-1/4 | 130-1/2 | 112-3/4 | 109 | | Total Mkt Val | 11,531 | 8,430 | 1,252 | 981 | | Div/Sh/Yr | 43¢ | 44.72¢ | 50¢ | 50¢ | | Div Inc/Yr | 51 | 29 | 6 | 5 | [[double line across page]]

35 [[underline]] Hillwood Budget [[\underline]] The last Will and Testament of Marjorie Merriweather Post established a $10,000.00 Hillwood Trust Fund, and provided that the net income thereon should be paid as follows: to the Smithsonian Institution so much thereof as the Board of Regents of the said Smithsonian Institution shall certify to the Trustees to be necessary for the operation of 'Hillwood' as a nonprofit museum of the entire amount thereof if the amount so certified shall be equal to or greater than the net income. . . . The attached Budget for the operation of Hillwood in Fiscal Year 1975 is submitted to the Regents for certification so that it may be submitted to the Trustees in pursuance of the above provision. This budget is based upon our experience in operating Hillwood during the last five months under grants received from the Marjorie Merriweather Post Foundation prior to funding of the Hillwood Trust. In preparing the Budget we have considered the cost to Mrs. Post of operating Hillwood during her lifetime, as well as the cost of operating similar facilities (notably Dumbarton Oaks), and we have relied heavily upon the judgement of Smithsonian experts in such areas as security, horticulture and museum operations. The Board of Regents should be aware that the total amount called for in this Budget -- $735,000 -- will almost certainly exceed the income available from the Hillwood Trust in Fiscal Year 1975. It is our present

36 belief that this situation will continue for the foreseeable future. In anticipation of this possibility, Mrs. Post's last Will and Testament contains the following provision: I direct that the directors of the Marjorie Merriweather Post Foundation of D.C., at least annually, consider making contributions to said the Smithsonian Institution to supplement the income received by said the Smithsonian Institution under the Trust created by Subdivision (B) of Article Ninth should the income from the said Trust be insufficient to adequately maintain 'Hillwood' as a nonprofit museum. It is our intention, therefore, to submit the attached Budget to the Director of the Marjorie Merriweather Post Foundation at the same time that it is submitted to the Trustees, with a request that the Foundation grant us sufficient funds to make up the difference between our necessary expenses and the income from the Hillwood Trust. If for any reason the Foundation should be unable or unwilling to make such a grant, it will be necessary for us to consider very seriously the possibility of giving Hillwood and its collections to the Foundation, as provided in the will. We propose to adhere strictly to the principle set forth in the December, 1968, Agreement between the Smithsonian and Mrs. Post: The Smithsonian Institution shall not be required to make any expenditures except from funds advanced or reimbursed to it by the Trustees designated in the donor's will or by the Marjorie Merriweather Post Foundation of D.C.

37 It was therefore recommended and the Regents approved the following motion: VOTED that the Board of Regents certifies that the amount of $735,000 is necessary for the operation of Hillwood as a nonprofit museum during the Fiscal Year 1975, in accordance with the terms of the agreement of December 14, 1968, and the last Will and Testament of Mrs. Marjorie Merriweather Post.

HILLWOOD MUSEUM Budget FY 1975 5/3/74 Budget by Month [[begin 14 columns]] | | July | Aug | Sept | Oct | Nov | Dec | Jan | Feb | Mar | Apr | May | June | Total FY 1975 | | [[underline]] Administrative & Curatorial [[/underline]] | | | | | | | | | | | | | | | Salary | 5.5 | 5.5 | 5.5 | 7.3 | 7.3 | 7.4 | 7.3 | 7.3 | 7.3 | 7.4 | 7.3 | 7.4 | 82.5 | | Benefits | .8 | .8 | .7 | 1.0 | 1.0 | 1.1 | 1.1 | 1.1 | 1.1 | 1.0 | 1.0 | 1.1 | 11.8 | | Travel & Transportation | | | .5 | | | .5 | | | .5 | | | .5 | 2.0 | | Insurance | 3.8 | 3.7 | 3.8 | 3.7 | 3.8 | 3.7 | 3.8 | 3.7 | 3.7 | 3.8 | 3.7 | 3.8 | 45.0 | | Contractual Servs (Docent & Registrar) | 1.0 | 1.0 | | | | | 1.0 | 1.0 | 1.0 | 1.0 | 1.0 | 1.0 | 8.0 | | Supplies & Printing | .5 | | | | 10.0 | .5 | | | | .5 | | | 11.5 | | TOTAL | 11.6 | 11.0 | 10.5 | 12.0 | 22.1 | 13.2 | 13.2 | 13.1 | 13.6 | 13.7 | 13.0 | 13.8 | 160.8 | | [[underline]] House Maintenance [[/underline]] | | | | | | | | | | | | | | | Salary | 4.4 | 4.4 | 4.4 | 4.5 | 4.6 | 4.6 | 4.6 | 4.5 | 4.6 | 4.6 | 4.6 | 4.7 | 54.5 | | Benefits | .9 | .9 | .8 | .9 | .9 | .9 | .9 | .8 | .9 | .9 | .9 | 1.0 | 10.7 | | Maintenance & Repairs | .3 | .3 | 2.0 | .3 | .3 | .3 | .2 | .3 | .3 | .3 | .2 | .2 | 5.0 | | Supplies & Utilities | 2.0 | 2.0 | 2.5 | 2.0 | 2.0 | 2.0 | 2.0 | 2.0 | 2.5 | 2.0 | 2.0 | 2.0 | 25.0 | | TOTAL | 7.6 | 7.6 | 9.7 | 7.7 | 7.8 | 7.8 | 7.7 | 7.6 | 8.3 | 7.8 | 7.7 | 7.9 | 95.2 | | [[underline]] Grounds & Garden Maintenance [[/underline]] | | | | | | | | | | | | | | | Salary | 10.0 | 10.0 | 10.0 | 9.5 | 9.5 | 9.5 | 9.6 | 9.5 | 9.5 | 9.5 | 9.5 | 9.6 | 115.7 | | Benefits | 2.0 | 2.0 | 2.0 | 1.9 | 1.9 | 1.9 | 2.0 | 2.0 | 1.9 | 1.9 | 2.0 | 1.9 | 23.4 | | Contractual Services | | | | 1.5 | | | | 1.5 | | | | | 3.0 | | Supplies | 1.0 | 1.0 | 1.0 | 1.0 | 1.0 | 2.0 | 1.0 | 1.0 | 1.0 | 1.0 | 1.0 | 1.0 | 13.0 | | Equipment | | 2.0 | | 1.0 | | 1.0 | 1.0 | | | | | | 5.0 | | TOTAL | 13.0 | 15.0 | 13.0 | 14.9 | 12.4 | 14.4 | 13.6 | 14.0 | 12.4 | 12.4 | 12.5 | 12.5 | 160.1 | | [[underline]] Security [[/underline]] | | | | | | | | | | | | | | | Salary | 10.8 | 10.9 | 11.7 | 12.3 | 12.3 | 12.3 | 12.3 | 12.4 | 12.3 | 12.4 | 12.4 | 12.4 | 144.5 | | Benefits | 1.4 | 1.4 | 1.6 | 1.7 | 1.6 | 1.7 | 1.6 | 1.6 | 1.5 | 1.6 | 1.6 | 1.6 | 18.9 | | Maintenance Contract (ADT) | .6 | .6 | .6 | .7 | .6 | .6 | .6 | .7 | .6 | .6 | .6 | .7 | 7.5 | | Supplies | .2 | | .2 | | | .2 | | | .2 | | .2 | | 1.0 | | TOTAL | 13.0 | 12.9 | 14.1 | 14.7 | 14.5 | 14.8 | 14.5 | 14.7 | 14.6 | 14.6 | 14.8 | 14.7 | 171.9 | | Subtotal Operations | 45.2 | 46.5 | 47.6 | 49.3 | 56.8 | 50.2 | 49.0 | 49.4 | 48.9 | 48.5 | 48.0 | 48.9 | 588.0 | | [[underline]] Non-Recurring Expenses [[/underline]] | | | | | | | | | | | | | | | Pre-opening Costs | | 12.0 | | 10.0 | | | | | | | | | 22.0 | | Total All Expenses | 45.2 | 58.5 | 47.3 | 59.3 | 56.8 | 50.2 | 49.0 | 49.4 | 48.9 | 48.5 | 48.0 | 48.9 | 610.0 | | Administrative Support | 6.8 | 8.5 | 6.9 | 8.6 | 8.1 | 7.2 | 7.4 | 7.2 | 7.2 | 7.4 | 7.4 | 7.3 | 90.0 | | Contingency Fund | 3.0 | 3.0 | 3.0 | 3.0 | 3.0 | 3.0 | 3.0 | 3.0 | 3.0 | 3.0 | 3.0 | 2.0 | 35.0 | | GRAND TOTAL ALL COSTS | 55.0 | 70.0 | 57.2 | 70.9 | 67.9 | 60.4 | 59.4 | 59.6 | 59.1 | 58.9 | 58.4 | 58.2 | 735.0 |

39 Notes to the Hillwood Budget Administrative and Curatorial ($160.8) Includes (1) a position for an assistant director beginning October 1, 1974, (2) insurance premiums of $45.0 to cover Fire and Fine Arts insurance costs, (3) a registrar ($2.0) for July and August, (4) two part-time docents ($6.0) beginning in January 1975 when the museum opens, (5) printing costs (10.0) for printing brochures and postcards, and (6) miscellaneous supplies ($1.5). House Maintenance ($95.2) Includes (1) a staff of five full-time employees, (2) maintenance contracts ($3.2) for elevator service, extermination service, burner service, temperature control and lightning protection service, (3) miscellaneous repairs and painting ($1.8), (4) utility costs ($24.0), and (5) miscellaneous cleaning supplies ($1.0). Grounds and Garden Maintenance ($160.0) Includes (1) eleven full-time and two summer part-time employees, (2) contractual services ($3.0) for tree pruning, (3) lawn and garden supplies ($13.0), and (4) equipment purchases ($5.0). Security ($171.9) Includes (1) nineteen full-time guards for twenty-four hour protection, (2) maintenance contract ($7.5) for annual costs of alarm system, and (3) miscellaneous supplies ($1.0) including care and cleaning of guard uniforms. Non-recurring Expenses ($22.0) Includes estimated costs of installing security bars on a portion of the ground floor windows and the purchase of items such as floor mats, ropes, and signs necessary for opening Hillwood as a museum. Contingency Fund ($35.0) This money will be used to cover other costs that may occur, not already identified in the budget.

40 HILLWOOD ESTATE ORGANIZATION CHART May 3, 1974 [[underlined]] Office of Director [[/underlined]] R. Howland, Director Vacant, Assistant Director L. Burjorjee, Secretary [[The following five organizations report directly to the Office of Director]] [[underlined]] Curatorial [[/underlined]] M. Ross, Curator K. Von Taylor, Assistant Cur. [[underlined]] House Staff [[/underlined]] G. Modig, Chief Museum Aid A. Field, Museum Aid R, Bachman, Museum Aid J. Mattson, Museum Aid [[underlined]] Maintenance [[/underlined]] B. Walton [[underlined]] Grounds and Gardens [[/underlined]] C. Pecora, Head Gardener S. Jarrell, Gardener D. Hill, Gardener H. Rhine, Gardener C. Harris, Gardener L. Jarrell, Gardener A. Berg, Gardener N. Carace, Gardener W. Henderson, Gardener S. Pistorio, Gardener B. Shur, Greenhouse Vacant, Gardener-p/t summer Vacant, Gardener-p/t summer [[underlined]] Security [[/underlined]] A. Riedell, Guard Supervisor J. Olesnanik, Guard G. Olesnanik, Guard J. Harris, Guard H. Harper, Guard E. Bradley, Guard G. Thompson, Guard G. Gray, Guard J. Melnick, Guard J. Richardson, Guard R. Hunt, Guard J. Morrill,Guard L. Wiggs, Guard R. Kennedy, Guard W. Smith, Guard P. Fleener, Guard K. Billings, Guard N. Dixon, Guard S. Burke, Guard

41 [[underlined]] Hillwood Director [[/underlined]] The 1968 Agreement between the Smithsonian Institution and Mrs. Post specifies that the first Director of Hillwood shall be appointed jointly by the Regents of the Smithsonian and the Directors of the Foundation. It states that "An adequate staff ... shall consist of a highly competent Director who has demonstrated scholarly distinction and publications in the fields of art that are mainly represented at Hillwood." It is proposed that Dr. Richard H. Howland, a distinguished art historian who has been a valued member of the Smithsonian staff since 1960, be appointed. Dr. Howland is thoroughly familiar with Hillwood, its collections and its staff, and is in every way eminently qualified for this position. As Director, Dr. Howland would devote one-half time to Hillwood and the remainder to his present Smithsonian duties as Special Assistant to the Secretary; one-half of his salary ($18,000) would be charged to the Hillwood budget. It was therefore recommended and the Regents approved the following motion: VOTED that the Board of Regents approve the appointment of Richard H. Howland as Director of Hillwood.

42 HOWLAND, RICHARD HUBBARD, archtl. historian; b. Providence, Aug. 23, 1910; S. Carl Badger and Cora Augusta (Hubbard) H.; A.B., Brown U., 1931, also hon. doctor's degree; A.M., Harvard, 1933; Ph. D., John Hopkins, 1946. Fellow Agora excavations, Athens, Greece, 1936-38; instr. Wellesley Coll., 1939-42; chief pictorial records sect. OSS, 1943-44; organizer dept. history art Johns Hopkins, 1947, chmn. dept., 1947-56; pres. Nat. Trust for Historic Preservation, 1956-60; chmn. dept. civil history Smithsonian Instn., Washington, 1960-67, spl. asst. to sec. instn., 1968--. Mem. bldg. com. Nat. Cathedral, Washington; chmn. mng. com. Am. Sch. Classical Studies, Athens, founding mem. Am. Com. Internat. Commn. Historic Sites and Monuments. Trustee L. A. W. Found., Sotterley., Evergreen Found. Mem. Fellows in Am. Studies, Soc. Archtl. Historians (dir.), Irish Georgian Soc. (trustee), Archaeol. Inst. Am., Soc. Cincinnati (hon.), Phi Gamma Delta. Clubs: Century Assn. (N.Y.C.); 14 West Hamilton Street (Balt.); Arts, Metropolitan, 1925 F Street, Cosmos (Washington). Author: (with Elanor Spencer Architecture of Baltimore, 1954; Greek Lamps and Their Survivals, 1958. Home: 1516 33rd Street, Washington, D. C. 20007 Office: Smithsonian Instn. Washington, D. C. 20560

43 underline [[National Air and Space Museum Spacearium]] The Smithsonian Institution will open its newest museum, the National Air and Space Museum, to the public on July 4, 1976. In addition to its various exhibit halls, the new museum will contain a planetarium chamber with a dome twenty-one meters in diameter. Mr. Collins, Director of the National Air and Space Museum, and his staff have studied the matter of a planetarium instrument for the past two years and have decided that the Zeiss Model VI projector manufactured in West Oberkochen, Germany, would be the most suitable of all machines to simulate the wonders of space. In March of this year a request was made to the Federal Republic of Germany to explore the possibility of acquiring this Zeiss projector as a Bicentennial gift to the United States. The letter is quoted in part as follows: "I can see several mutual benefits from the marriage of our new musuem and your magnificently designed star projector. First, of course, is the fact that the Carl Zeiss Company invented the planetarium projector as we know it today, and therefore the name Zeiss enjoys an historical importance which the Smithsonian would be honored to acknowledge, just as it does Keppler in the field of astronomy. Further the instrument would be a tangible and highly visible manifestation of German-American friendship. Unlike other Bicentennial proposals

44 which are ephemeral in nature, a Zeiss instrument would continue to serve for at least a quarter of a century. Our new museum, located in the heart of Washington, will enjoy the visits of approximately seven million people a year, from all over our globe, and this product of German ingenuity and craftsmanship would be an integral part of our planetarium presentations. "I am writing to you at this particular time because the complex nature of planetarium equipment requires two years in advance for planning the design and its installation. I realize that it may seem premature for your government to make a sizeable commitment of this nature so far in advance, but the time is rapidly approaching when the Smithsonian must prepare alternate plans in the event my proposal does not meet with your approval. Since the Zeiss is clearly our first choice, I did want to seek your assistance first, and I hope that it may be possible for you to give me an indication of how we might proceed in this important matter." We have now heard unofficially that the Federal Republic of Germany will act favorably on our request and donate this equipment which is valued at approximately $600,000., with the proviso that the area to house the planetarium be named the "Albert Einstein Spacearium." The name Albert Einstein, of course, is well known to all

45 of us. In addition to his professional accomplishments in the field of theoretical physics, it is interesting to note that Dr. Einstein immigrated to this country in 1933 and became a naturalized citizen of the United States in 1940. It was suggested that the American people should notice that the National Air and Space Museum will be opened soon and that gifts from them will be most appropriate and most welcome. It was recommended that the Board of Regents authorize the Secretary to accept this gift and the following motion was suggested. The Board of Regents then: VOTED that the Board of Regents authorizes the Secretary to accept the proposed gift of a Zeiss planetarium instrument from the Federal Republic of Germany and that the exhibition hall in which it is housed to be named the "Albert Einstein Spacearium."

46 [[underlined]] A PROPOSED GIFT: [[/underlined]] [[underlined]] THE DIBNER LIBRARY [[/underlined]] [[underlined]] The Proposed Gift [[/underlined]] Dr. Bern Dibner, founder of the Burndy Corporation in Norwalk, Connecticut proposes to make a gift to the Smithsonian Institution for the National Museum of History and Technology, of a collection of books, incunabula, manuscripts and related materials on the history of science and technology, to be transferred physically and in title upon it acceptance by the Regents of the Smithsonian Institution, and the provision of adequate space and facilities to house it. The items in the gift are to be identified by bookplate as the Dibner Library or the Dibner Collection, and those components for general circulation are to be integrated with the Museum's holdings of works in the history of science and technology, so that it will become of maximum use to the Museum staff and visiting scholars and students. Manuscripts and those parts of the collection which are in the category of rare books will be maintained in special rare book vaults having all the provisions required for their maintenance. Such a gift was originally suggested to Dr. Dibner by Silvio A. Bedini, Deputy Director of the National Museum of History and Technology, in a letter dated November 6, 1972. Dr. Dibner not

47 only responded promptly but proposed to make the major holdings of the Burndy Library, which he had assembled and established, a gift to the nation to come to the Smithsonian Institution, retaining as the holdings of the Burndy Library in Norwalk only those materials which are duplicates in its own or the Smithsonian's collections. The proposed gift and its terms are described in a letter from Dr. Dibner to Mr. Ripley dated May 10, 1974. [[underlined]] Content [[/underlined]] The proposed gift from Dr. Bern Dibner to the Smithsonian Institution is the largest single library in the United States, and possibly elsewhere, of works on the history of science and technology. It will consist of approximately 50,000 bound volumes in all languages although predominantly English, 500 incunabula (books published between 1455-1500, the first 45 years of printing), 800 portraits in the form of engravings and other graphic representations and well as several painted portraits, a selection of manuscripts and original laboratory notes as well as a collection of scientific instruments. [[underlined]] Historical Association Items [[/underlined]] Items of important historical association range in nature from --an autograph letter from Galileo Galilei to Nicolas Claude de Peiresc dated May 12, 1635 describing the invention of a magnetic water clock;

48 [[underlined]] Historical Association Items (continued) [[/underlined]] --calendar notes made by Regiomontanus in 1475; -- Albert Einstein's handwritten summary of "The General Theory of Relativity;" --more than a dozen manuscripts of Sir Isaac Newton including 66-page autograph work on alchemy and chemistry; --99 letters written between 1742 and 1770 between Abbe Jean Nollet and Etienne Dutour; --The Weiner Collection, consisting of more than 1,000 items of manuscript correspondence of many of the world's foremost scientists including Born, Boyle, Euler, Frauenhofer, Kepler,Mach, Pasteur, Planck and Priestly; --Notes, letters and a manuscript of Wilhelm Roentgen, discoverer of x-rays; --Volumes from Robert Hooke's personal library with his handwritten annotations; --65 letter of Cyrus W. Field relating to the Atlantic cable project; --40 letters of Michael Faraday; --Manuscript on fortifications of the Comte de Vauban, general and military engineer of Louis XIV; --Manuscript of Cecco d'Ascoli, dated 1461, of the 15th century astronomer's views on the natural history of the world; --More than 300 items from the personal library of Alessandro Volta;

49 [[underlined]] Historical Association Items (continued) [[/underlined]] --A manuscript page of Charles Darwin's [[underlined]] The Origin of Species [[/underlined]]; --Holograph letter form Sir Humphrey Davy referring to his discovery of the alkali metals in 1808; --A collection of more than 200 works relating to the scientific and technological interests of Leonardo da Vinci; --One of the dozen surviving copies of Pliny's [[underlined]] Historia Naturalis [[/underlined]] (1469); --Copies of the rare [[underlined]] De Motu Cordis [[/underlined]] of William Harvey (1628); --Francis Bacon's [[underlined]] Instauratio Magna [[/underlined]] (1620); --Sir William Gilbert's [[underlined]] De Magnete [[/underlined]] (1600); --[[underlined]] De Revolutionibus [[/underlined]] by Nicolaus Copernicus (the copy personally owned by De Rheticus). The manuscript holdings alone number nearly 4,000 items, including works of scientists from the 1400s to the early 1900s. [[underlined]] Portraits and Iconography [[/underlined]] A feature of the gift is a remarkable number of outstanding portraits and busts, such as ranging form a portrait in oils of Galileo Galilei (presumed to have been painted from life in 1641), portraits of Samuel F. B. Morse, Charles Goodyear, Robert Stephenson, Michael Faraday, John Ericsson, Josiah Willard Gibbs and Lee de Forest, among others, and a rare bronze bust of Benjamin Franklin, sculpted by Houdon in 1778, when Franklin was Ambassador to France.

50 [[underlined]] Portraits and Iconography [[underlined]] (continued) Among the specialized holdings are 900 engraved portraits of chemists and physicists. [[underlined]] Scientific Instruments [[underlined]] The Dibner gift includes numerous examples of early optical and electrical instruments and devices and laboratory apparatus used by various great scientists. These range from a number of authentic electrostatic generators of the "bottle and brush" and later disk types, the earliest dating from 1740 and ranging through the mid 1800's to a collection of compact portable generators and their ancillary apparatus, such as a Nairne electrical machine for demonstrating the "electric phenomenon" during the latter part of the 18th century, and an excellent collection of Leyden jars. The collection includes lodestones and combination pocket compasses and sundials of European and Arabic origin, dating from 1550 to the early 1800's, an impressive number of early telescopes, microscopes, surveyors' levels, transits and sextants. Included in the holdings of electrical apparatus are Morse-type telegraph keys, relays, coils and examples of the Cooke and Wheatstone telegraph systems, together with a large portion of the Groenendijk Collection from Holland--some 150 devices and laboratory apparatus of amateur scientists dating as early as 1777.

51 [[underlined]] Scientific Instruments [[underlined]] (continued) Another remarkable dimension is the large Westinghouse-Hibben collection of early incandescent bulbs and vacuum tubes consisting of more than 400 items dating from about 1890 to 1915. Among the most important holdings is a collection of materials relating to Louis Pasteur, including his own laboratory microscope, laboratory slides, and holograph notes relating to his scientific endeavors. [[underlined]] Value of the Gift [[underlined]] The most conservative estimate of the present market value of the proposed gift, made a few years ago, is in excess of ten million dollars, in a field in which the prices realized escalate with considerable rapidity. The value of this resource to the National Museum of History and Technology is beyond estimation. The Museum has achieved world-wide recognition as the most important establishment of its kind not only in the United States but in the world, in which are combined the national museum of national history and the most important center for the study of the history of science and technology.

52 The Museum's collections of approximately sixteen million artifacts of history are unparalleled in any other institution of the world. Of this number approximately one half are related to the history of science and technology. A feature article in the July 28, 1966 issue of the literary supplement of [[underlined]] The London Times [[underlined]] (page 659) noted that "The Museum of History and Technology of the Smithsonian Institution in Washington now contains the largest concentration of young and able specialist historians of science in the western world..." The Dibner Library, if accepted by the Regents, would provide the Museum with a unique opportunity, such as has not been possible before anywhere in the world since the creation of the great Mouseion at Alexandria in the third century B.C., for it makes it possible to combine under one roof the largest collection of scientific artifacts and the largest existing single staff of subject specialists with the finest library resource on the subject, a combination which would serve as a magnet to attract important scholars and students from all over the world. It was explained that our current budget appropriation request contains planning funds for eventual construction of a sixth floor atop the Museum of History and Technology Building to house this collection as well as other rare books on science and technology and which will also provide for study space for visiting scholars. The estimated cost of this 6th floor is around $3 million to $4 million. It was therefore proposed that the Board of Regents adopt the following resolution and it was:

53 VOTED that the Board of Regents has learned with pleasure of Mr. Bern Dibner's intention to give his great collection of books, manuscripts and instruments to the Smithsonian's National Museum of History and Technology. The Board would be prepared to commit the Institution to use its best efforts, as a matter of high priority, to provide suitable space in the National Museum of History and Technology for the Dibner Library. The Board encourages the Secretary to work out with Mr. Dibner suitable terms for this magnificent gift in time for consideration by the Board at its next meeting.

54 [[preprinted letterhead]]BURNDY LIBRARY Norwalk, Connecticut [[Burndy Library Stamp]][[/preprinted letterhead]] May 10, 1974 Mr. S. Dillon Ripley Secretary Smithsonian Institution Washington, D.C. 20560 Dear Mr. Ripley: For more than a year I have engaged in informal discussions with Mr. Silvio A. Bedini, Deputy Director of the National Museum of History and Technology, and other members of your staff, concerning a possible transfer to that Museum and the Smithsonian Institution of the major portion of the resources of the Burndy Library, presently located in Norwalk, Connecticut. As representative of that Library, I am now prepared to make a definite commitment on this matter if we can agree on certain conditions of transfer. The purpose of this letter is to outline for your consideration general terms of such a gift which would be acceptable to the library. The Burndy Library consists of an extensive collection of scientific and industrial publications, manuscripts, portraits, devices and memorabilia which has been carefully collected over more than forty years. A most modest estimate of the present value of the collection is in excess of ten million dollars. As founder and chief architect of the collection I can state that a major objective of the Library has been and is to make this excellent resource widely available to scholars and the public in the most effective manner. Is is presently felt that this can be best accomplished at the Smithsonian Institution, as part of the National Museum of History and Technology. It should be understood, therefore, that the proposal outlined in this letter is being made solely to the Smithsonian Institution and if the Institution cannot accept, the collection will remain in its present situation in the Burndy Library at Norwalk, Connecticut. The Library proposes to offer as a gift to the Smithsonian Institution a collection of rare works in the history of science and technology, which presently constitutes the major resource of the Burndy Library. It is estimated that this gift collection will be selected from a total of approximately 50,000 published works, over 300 incunabula, 300 medallions, about 2,000 painted or engraved portraits, a selection of manuscripts, and scientific instruments. On a mutually

55 Mr. S. Dillon Ripley May 10, 1974 Page 2. agreed upon time schedule the gift collection will be selected by myself in cooperation with a named Smithsonian representative, preferably Mr. Bedini, who will be assisted by a rare book librarian, and transferred to the Smithsonian. It is anticipated that duplicate materials and materials not appropriate to the gift collection will remain with the Burndy Library. The gift collection transferred to the Smithsonian Institution will be designated as the Dibner Library of the History of Science and Technology, with a separate and distinct identity from the Burndy Library remaining at Norwalk. Although this gift collection will be identified as indicated, in the catalogue and the use of a bookplate, it is understood and agreed that other Smithsonian Libraries holdings and future gifts in the subject field may be integrated into the Dibner Library. It is our understanding that if accepted, the Smithsonian will house the gift collection in an appropriately designed and constructed rare book facility within the National Museum of History and Technology, and this facility will bear the name of the Dibner Library. It is contemplated that this facility will be incorporated into the sixth floor addition presently being planned for the National Museum of History and Technology. Mr. Silvio A. Bedini has suggested that as an interim measure a significant selection of the gift collection could be housed in a controlled atmosphere and secure rare book room on the fourth floor and in an exhibit area on the first floor which could be made available within the existing facilities of the National Museum of History and Technology. Such an arrangement will be most agreeable. It is my understanding that the Regents and the Secretary of the Smithsonian Institution have assigned a very high priority to the sixth floor addition to the National Museum of History and Technology and will actively seek the funds required for the project at the earliest possible date. It is furthermore understood that the Smithsonian Institution will make every effort to fulfill the above representations with respect to the sixth floor addition but that the Institution has no power to commit in advance the use

56 Mr. S. Dillon Ripley May 10, 1974 Page 3. of federal funds and that the realization of these representations is dependent on the availability of federal funds. It is intended to continue the mission of the Burndy Library in serving scholarship, especially in the area between New York and New Haven, after the gift is effected. It will, therefore, be the program of Burndy Library's management to replace the given material by duplicates, reprints, and other reference material and to add it to the items which are not selected as part of the gift and retained by the Burndy Library. The help and cooperation of the Smithsonian in keeping the Burndy Library as a viable institution by providing exhibits and rendering similar assistance is expected. I would welcome your comments on this proposal. If agreeable to you, I will ask my attorney to work with your staff in preparing a definitive gift instrument by next fall for submission to my Trustees and to your Board of Regents. Hopefully, our mutual desire to advance scholarship will lead us to a productive agreement. Very truly yours, [[signed]] Bern Dibner [[/signed]] Bern Dibner Director

57 TEXTILE MUSEUM'S PROPOSAL TO CHANGE ITS NAME TO "NATIONAL MUSEUM OF TEXTILE ARTS" The Board of Trustees of the Textile Museum met on March 29, 1974, and on that date passed a resolution changing the name of the Textile Museu to the "National Museum of Textile Arts." In order to complete the legal formalities for this name change, the Textile Museum has employed the law firm of Williams, Myers, and Quiggle to amend the Museum by-laws and to register the change with the Superintendent of Corporations for the District of Columbia. These formalities have not yet been initiated. The District of Columbia Code provides that the name of a corporation "...shall not be the same as, or deceptively similar to, the name of any domestic corporation...or that of any corporation created pursuant to any special Act of Congress to transact business in the District of Columbia...." D.C. Code Ann. §29-906 It would appear from the foregoing that should it be determined that the proposed name is deceptively similar to any bureau of the Smithsonian Institution, or to the Smithsonian itself as [[underline]]the[[/underline]] National Museum, the Superintendent of Corporations might, upon our arguing, refuse to allow registration. In any event, the Executive Director of the Textile Museum has requested a formal statement from the Board of Regents of the Smithsonian Institution as to whether the Smithsonian Institution has any objection to the proposed name, and has stated that he would be willing to recommend that the Board of Trustees of the Textile Museum reconsider their March resolution, if necessary. [[End page]]

58 On a number of occasions in the past legislation has been introduced which would have created "National" museums not under the jurisdiction of the Smithsonian Institution. At its meeting on January 23, 1964, with reference to proposed legislation "to incorporate the National Aviation Hall of Fame," it was "VOTED that the Board of Regents instructs the Secretary to advise that it has no objection to this bill except to question the appropriateness of using the word, 'National.'" Similarly, in 1966 with regard to proposed legislation "to authorize the establishment of a National Nuclear Museum," the Institution responded, in part, as follows: "The Smithsonian Institution consistently has indicated its reservations about the use of the title 'National Museum' in connection with proposals to the Congress to establish museums outside of the Smithsonian's administration. The reason is the confusion which results in the public mind from the association of these museums with the Smithsonian's long-established United States National Museum, National Portrait Gallery, National Air and Space Museum, and others. It is recommended that the proposed museum be designated by another name such as the American Museum of Nuclear Energy." The Regents then: VOTED that the Secretary is authorized to advise the Textile Museum of its reservations concerning the use of the title "National Museum" as indicated in the above paragraph.

59 [[underline]]Possible National Museum of Natural History West Court Construction[[/underline]] The National Museum of Natural History has for some time felt a growing need for restaurant facilities and improved Museum Shop facilities in its building. The increase in visitors anticipated with the 1976 Bicentennial Year is increasing the urgency of these needs. Additionally there is now a growing conviction that a more suitable reception center for our National and Resident Associates would add greatly to the value of this program. Studies indicate that the open West Court area of the Natural History Museum now temporarily occupied by movable operating units would be the most suitable place for such facilities. An intensive study is now being made of the feasibility of accomplishing the needed construction within the next 12 months. Construction would be limited to two floors (30,000 sq. ft.) and would probably cost around $2,500,000. Various construction financing options are to be considered. Chances of obtaining federal funds for these purposes in the fiscal year 1976 appropriation, or even in immediately subsequent years, are not considered too promising. It seems probable, however, that construction could be financed satisfactorily from a combination of outside and internal private funds. The Marriott Corp., for example, has indicated that they would undoubtedly be willing to finance and construct the project in return for a satisfactory 10-year contract for the food concession. Smithsonian private funds should be available to fund the Museum Shop portion in the same way we will be funding the new Shop in the History and Technology Building. Resulting increased returns should be sufficient to amortize these costs over a reasonable period.

60 While there are numerous problems to be solved before arriving at a definite construction and financing proposal the Regents are requested to consider and approve in principle construction of an appropriate building, provided that suitable engineering plans establish its feasibility and acceptable financing can be arranged. Future plans, specifications and funding arrangements would be developed, subject to the approval of the Executive Committee. Judge Higginbotham stated we should be sure to consider other firms and to approach competitive bidding. This proposal was approved in principle by the Board of Regents.

61 Respectfully submitted: ^ [[James E Webb signature]] James E. Webb Chairman, Executive Committee Board of Regents VOTED that the Board of Regents approves the report of the Executive Committee and directs that it be included in the minutes of the present meeting.

62 [[underline]]National Collection of Fine Arts Commission Meeting[[/underline]] The spring meeting of the National Collection of Fine Arts Commission was held in the Renwick Gallery and the Fine Arts and Portrait Gallery Building on May 7, 1974. Thirteen members attended the meeting which was chaired by Mr. Page Cross. Minutes of the December 4, 1973 meeting were approved as written. Reports were given by Secretary Ripley and the Director of the National Collection. The Director summarized the activity of the past six months, including the educational program, exhibitions and publications. He outlined plans for the immediate future, including continued efforts to clarify the situation regarding the representation of American art in exhibitions abroad, cooperative ventures with university departments, and projects concerning the estates of deceased artists (at present that of Joseph Cornell). The members of the staff of Renwick Gallery, Mr. Michael Monroe and Miss Ellen Myette, presented a report on two years of activity at the Renwick (which opened to the public in January 1972). In the afternoon the Commission inspected the plans for the street in front of the restored G Street entrance, the entrance itself and the restored loading dock. They toured the new installations and temporary exhibitions, and viewed works for acquisition. A copy of approved accessions is attached. The meeting was adjourned at 3:10 p.m. The Board of Regents: VOTED, That the Board of Regents approves the actions recommended by the National Collection of Fine Arts Commission at its meeting on May 7, 1974.

63 WORKS ACCEPTED AT THE NATIONAL COLLECTION OF FINE ARTS COMMISSION MEETING May 7, 1974 [[underlined]]PAINTINGS - GIFTS[[/underlined]] [[begin four columns]] NORMAN BLUHM | [[underline]]Erythea[[/underline]] 1971 | oil on canvas | Offered gift of Mr. and Mrs. Oscar Piagentini WENDELL BRAZEAU | [[underline]]Still Life[[/underline]] ca. 1948 | oil on paper mounted on board | Offered gift of Professor and Mrs. Spencer Moseley MICHAEL DAILEY | [[underline]]Scapa Evening[[/underline]] 1973 | oil on canvas | Offered gift of Mr. and Mrs. Vernon Koenig (arranged by Wesley Wehr) SAM GILLIAM | [[underline]]Swing[[/underline]] 1969 | acrylic and aluminum draped canvas | Gift of Edwin Janss, Jr. JOHN KOCH | (Family Group) | oil on canvas | Offered gift of Mrs. Barbara Wood I. RICE PEREIRA | [[underline]]Mecca[[/underline]] (1953) | oil on canvas | Gift of Mr. Leslie Dame I. RICE PEREIRA | [[underline]]Roselit Day[[/underline]] (1953) | oil on canvas | Gift of Mr. Leslie Bokor ERIC RUDD | [[underline]]Sea Tracks[[/underline]] 1971 | acrylic on canvas | Gift of Irving G. Rudd UNIDENTIFIED ARTIST (attributed to Daniel Huntington) | [[underline]]Perry Transferring His Flag to the Niagara[[/underline]] (after 1858) | oil on canvas | Offered gift of George B. Tatum WESLEY WEHR | [[underline]]Haida[[/underline]] (or another of our choice) | oil pastel and wax crayon | Offered gift of Joseph Goldberg

64 [[underlined]] PAINTINGS - PURCHASES [[/underlined]] [[four column table]] JAY BACKSTRAND | [[underline]] Songs of Sleep #2 [[/underline]] 1973 | oil and wax on canvas | Museum Purchase (The Fountain Gallery of Art) GEORGE LORING BROWN | [[underline]] View of the Temple of Peace [[/underline]] 1864 | oil on canvas | Possible Museum Purchase (Victor D. Spark) GEORGE LORING BROWN | [[underline]] Italian Landscape Near Florence [[/underline]] 1846 | oil on canvas | Museum Purchase (Victor D. Spark) SIMEON GRISWOLD | [[underline]] Conversion of Paul [[/underline]] 1857 | oil on canvas | Possible Museum Purchase (Mrs. Thomas E. Ennis) GEORGE JOHANSON | [[underline]] Self-Portrait with Tropical Box [[/underline]] 1972 | oil on canvas | Museum Purchase (Sally Judd Gallery FRANK LOBDELL | [[underline]] November 1953 Number 1 [[/underline]] 1953 | oil on canvas | Possible Museum Purchase (Martha Jackson Gallery) JACK PORTLAND | [[underline]] Toot Toot, the Fog [[/underline]] 1972 | tempera, oil and pencil on paper | Museum Purchase (The Fountain Gallery of Art) UNIDENTIFIED ARTIST (after Thomas Cole) | [[underline]] The Voyage of Life - Youth [[/underline]] (1860's - '70) | oil on canvas | Possible Museum Purchase (Weaver B. Hatcher, Weaver Roderick Hatcher) [[underline]] MINIATURES - PURCHASES [[/underline]] JOHN CARLIN | [[underline]] James Suydam [[/underline]] (1859) | watercolor on ivory | Museum Purchase (Adam A. Weschler & Son) JOHN CARLIN | [[underline]] Mrs. James Suydam (Charlotte Heyer) [[/underline]] 1859 | " " "[[ditto for watercolor on ivory]] | " " " " " "[[ditto for Museum Purchase (Adam A. Weschler & Son)]]

65 [[underline]] PAINTING - TRANSFERS [[/underline]] VARIOUS ARTISTS | Various titles (180 works) WPA | various media | Transfer from General Services Administration

[[underlined]] SCULPTURE - GIFT [[/underlined]] [[begin four columns]] | ED BEREAL | [[underline]] America: A Mercy Killing [[/underline]] | wood, plastic, etc., also black and white video-tape cassette | Funds given by Edwin Janss | [[underlined]] SCULPTURE - TRANSFER [[/underlined]] | PAUL MANSHIP | [[underline]] George McAheny [[/underline]] 1955 | painted plaster bas-relief on wooden circular disk | Transfer from the National Park Service |

67 [[underlined]]PRINTS AND DRAWINGS - GIFTS[[/underlined]] [[4 column table]] NICK BRIGANTE | Untitled 1963 | ink wash drwg. | Gift of John Alan Walker WERNER DREWES | [[underline]] At Play No. 1 (Departure) [[/underline]] 1972 | woodcut | Gift of Werner Drewes | [[underline]] Woman with Pearl Necklace [[/underline]] 1973 | "[[ditto for woodcut]] | " " " "[[ditto for Gift of Werner Drewes]] | [[underline]] At Play No. 2 (Encounter) [[/underline]] 1973 | "[[ditto for woodcut]] | " " " "[[ditto for Gift of Werner Drewes]] | [[underline]] Self Portrait [[/underline]] 1973 | woodcut | " " " "[[ditto for Gift of Werner Drewes]] | [[underline]] Broken Shells [[/underline]] 1973 | "[[ditto for woodcut]] | " " " "[[ditto for Gift of Werner Drewes]] | [[underline]] Broken Shells [[/underline]] 1973 | "[[ditto for woodcut]] | " " " "[[ditto for Gift of Werner Drewes]] | [[underline]] At Play No. 3 (Fight) [[/underline]] 1973 | "[[ditto for woodcut]] | " " " "[[ditto for Gift of Werner Drewes]] | [[underline]] The Green Moon [[/underline]] 1973 | "[[ditto for woodcut]] | " " " "[[ditto for Gift of Werner Drewes]] ALFRED J. FRUEH | [[underline]] Joseph Webber and Lew Fields [[/underline]] 1955 | linoleum cut | Gift of Nora Panzer and Jody Wight THOMAS GEORGE | [[underline]] Lofoten (From Series, Norway) [[/underline]] 1970 | woodcut | Gift of Thomas George | [[underline]] Lofoten (From Series, Norway) [[/underline]] 1972 | "[[ditto for woodcut]] | " " " "[[ditto for Gift of Thomas George]] | [[underline]] Lofoten (From Series, Norway) [[/underline]] 1972 | "[[ditto for woodcut]] | " " " "[[ditto for Gift of Thomas George]] | [[underline]] Oslo Fjord (From Series, Norway) [[/underline]] (ca. 1972) | "[[ditto for woodcut]] | " " " "[[ditto for Gift of Thomas George]] | [[underline]] Veslehorn (From Series, Norway) [[/underline]] 1973 | "[[ditto for woodcut]] | " " " "[[ditto for Gift of Thomas George]] NANCY GRAY | [[underline]] Wonder Wheel [[/underline]] 1950 | serigraph | Gift of Harry W. Zichterman JOSEPH HIRSCH | [[underline]] Brief [[/underline]] (1946) | lithograph | Gift of Dr. Frank McClure RICHARD HUNT | Untitled 1972 | lithograph | Gift of Dr. and Mrs. Christopher A. Graf | Untitled 1972 | "[[ditto for lithograph]] | " " " " "[[ditto for Gift of Dr. and Mrs. Christopher A. Graf

68 [[four columns]] DAVID ITCHKAWICH | [[underline]] A Really Big One at the Jeu d'Orange Table [[/underline]] (ca. 1971) | etching | Gift of Harry W. Zichterman HERB JACKSON | [[underline]] Open [[/underline]] 1973 | lithograph | Gift of Dr. and Mrs. Christopher A. Graf PAUL RIPLEY JENKINS | [[underline]] Drawing from Sketchbook in Progress [[/underline]] | pencil drwg. | Gift of Jean Russell HAYDON JONES | [[underline]] Governor, You Must Speak Tonight at Our Dinner [[/underline]] (ca. 1900) | pen and ink drwg. | Gift of Mrs. H. C. Menger | [[underline]] Prisoner in the Dock ...Crown Court [[/underline]] (ca. 1900) | pen and ink and pencil drwg. | " " " " " "[[ditto for Gift of Mrs. H. C. Menger]] | [[underline]] Going Over the List With Him [[/underline]] (ca. 1900) | " " " " " "[[ditto for pen and ink and pencil drwg.]] | " " " " " "[[ditto for Gift of Mrs. H. C. Menger]] | Untitled (Group in the Street) (ca. 1900) | " " " " " "[[ditto for pen and ink and pencil drwg.]] | " " " " " "[[ditto for Gift of Mrs. H. C. Menger]] WALT KUHN | [[underline]] Ivoire [[/underline]] (ca. 1930) | lithograph | Gift of Dr. Frank McClure TADEUSZ LAPINSKI | [[underline]] Lunar Ballet [[/underline]] 1972 | lithograph | Gift of Tadeusz Lapinski MARVIN LOWE | [[underline]] Voodoo of the Western World [[/underline]] 1973 | intaglio | Gift of Dr. and Mrs. Christopher A. Graf ED MCGOWIN | [[underline]] Fandove [[/underline]] (portfolio of 26 in vacuum-formed container) | serigraphs | Anonymous Gift BROR JULIUS OLSSON NORDFELDT | various titles (44 works) 1909-1925 | etchings | Gift of Mrs. B. J. O. Nordfeldt GEORGE O'CONNELL | [[underline]] Leda and the Swan [[/underline]] 1973 | lithograph | Gift of Dr. and Mrs. Christopher A. Graf THOM O'CONNOR | [[underline]] The Witches [[/underline]] 1972 | lithograph | Gift of Dr. and Mrs. Christopher A. Graf WILLIAM PAGE | various titles (43 works) | various drwgs. | Gift of Pauline Page Howell RUDY POZZATTI | [[underline]] Turn-About [[/underline]] 1972 | lithograph | Gift of Dr. and Mrs. Christopher A. Graf

[[underlined]]PRINTS AND DRAWINGS - GIFTS, continued[[/underlined]] | JEANNE RICHARDS | [[underlined]]Big Meadows[[/underlined]] 1973 | etching | Gift of Dr. and Mrs. Christopher A. Graf | | ROBERT RIGGS | [[underlined]] One-Punch Knockout [[/underlined]] (ca. 1948) | lithograph | Gift of Dr. Frank McClure | | MICHAEL ROTHENSTEIN | [[underlined]] Belfast [[/underlined]] 1973 | serigraph | Gift of Dr. and Mrs. Christopher A. Graf | | ERIC RUDD | Untitled 1972 | mixed media drwg. | Gift of Mr. Irving G. Rudd | | JOHN SCHLUMP | [[underlined]] The Seat of Consciousness [[/underlined]] 1972 | serigraph | Gift of Dr. and Mrs. Christopher A. Graf | | THOMAS SEAWELL | [[underlined]] Michigan [[/underlined]] 1973 | collagraph | Gift of Dr. and Mrs. Christopher A. Graf | | DAVID SEYLER | (Lakeside Studio Print Shop) 1973 | lithograph | Gift of Dr. and Mrs. Christopher A. Graf | | ARTHUR HALL SMITH | [[underlined]] Study: Angel [[/underlined]] 1953 | w/c drwg. | Gift of Wesley Wehr | | SAUL STEINBERG | Untitled (31 works) 1967 | various drawings | Gift of Saul Steinberg | | JAMES K. SUNDQUIST | [[underlined]] Sky Lines [[/underlined]] (portfolio of 6) 1973 | lithograph | Gift of Graphics International Ltd. | | JOHN TALLEUR | [[underlined]] The Elephant [[/underlined]] 1973 | intaglio | Gift of Dr. and Mrs. Christopher A. Graf | | VARIOUS ARTISTS | [[underlined]] Equal Employment Opportunity is the Law [[/underlined]] (portfolio of 10) 1973 | serigraphs | Gift of the BLK Group | | VARIOUS ARTISTS | 22 contemporary prints 1972 and 1973 | etching, lithographs and woodcut | Gift of Dr. and Mrs. Frederick P. Nause | | VARIOUS ARTISTS (after James Otto Lewis) | [[underlined]] The Aboriginal Portfolio [[/underlined]] (71 plates) 1835 | lithographs | Gift of Anne Sayen |

70 [[underline]]PRINTS AND DRAWINGS - PURCHASES[[/underline]] MILTON AVERY | [[underline]]Gray Sea[[/underline]] 1963 | lithograph | Museum Purchase (Associated American Artists) JOLAN GROSS BETTELHEIM | [[underline]]Assembly Line [[/underline]] (ca. 1940) | lithograph | Museum Purchase (Mason Fine Prints) " " "[[ditto for JOLAN GROSS BETTELHEIM]] |[[underline]]Beneath the Bridge[[/underline]] (ca 1935) | lithograph | " " " " "[[ditto for Museum Purchase (Mason Fine Prints)]] HOWARD NORTON COOK | [[underline]]Machinery[[/underline]] (ca 1930-1940) | lithograph | Museum Purchase (Mason Fine Prints) " " "[[ditto for HOWARD NORTON COOK]] | [[underline]]3rd Ave. E1[[/underline]] 1928 | woodcut | Museum Purchase (Kennedy Galleries) RICHARD DIEBENKORN | Untitled 1970 | lithograph | Museum Purchase (Graphics International, Ltd.) ANTONIO FRASCONI | [[underline]]The Storm is Coming[[/underline]] 1950 | woodcut | Museum purchase (Jem Hom Fine Arts) SIDNEY GOODMAN | [[underline]]Courtyard[[/underline]] 1969 | etching | Museum Purchase (Terry Dintenfass, Inc.) GEORGE O "POP" HART | [[underline]]Dias De Fiesta[[/underline]] | drwg. | Museum Purchase (Kraushaar Galleries) PETER HOAG | [[underline]]The Cry[[/underline]] 1955 | woodcut | Museum Purchase (Jem Hom Fine Arts) WILLIAM MORRIS HUNT | [[underline]]The Street Musician[[/underline]] 1857 | lithograph | Museum Purchase (Gropper Art Gallery, Inc..) | [[underline]]Child Selling Violets[[/underline]] 1857 | "[[ditto for lithograph]] | " " " " "[[ditto for Museum Purchase (Gropper Art Gallery, Inc..)]] ARMIN LANDECK | [[underline]]Manhattan Nocturne[[/underline]] (with presentation page and letter) 1938 | etching and drypoint | Museum Purchase (Mason Fine Prints)

71 [[underline]]PRINTS AND DRAWINGS - PURCHASES, continued[[/underline]] LEONARD MAURER | [[underline]]Proust[[/underline]] 1973 | woodcut | Museum Purchase (Franz Bader, Inc.) CHARLES FREDERICK WILLIAM MIELATZ | [[underline]]Grand Central Station at Night[[/underline]] 1890 | etching | Museum Purchase (Kennedy Galleries, Inc.) LOUISE NEVELSON | (Untitled #1) 1973 | aquatint and collage | Museum Purchase (Pace Editions, Inc.) BROR JULIUS OLSSON NORDFELDT | [[underline]]Neighbors (Provincetown)[[/underline]] (1916) | woodcut | Museum Purchase (Zabriskie Gallery) EDWARD PENFIELD | [[underline]]Harper's Christmas[[/underline]] (ca. 1898) | lithograph | Museum Purchase (Angus Whyte Gallery) BERNARD REDER | Untitled (1951 | monotype | Museum Purchase (Graphics International, Ltd.) BOARDMAN ROBINSON | [[underline]]Billy Sunday[[/underline]] | drawing | Museum Purchase (Kraushaar Galleries) JAMES NAUMBURG ROSENBERG | [[underline]]Dies Irae (Oct 29)[[/underline]] 1929 | lithograph, trial proof | Museum Purchase (Mason Fine Prints) " " "[[ditto for JAMES NAUMBURG ROSENBERG]] | [[underline]]Dies Irae (Oct 29)[[/underline]] 1929 | lithograph | " " " " "[[ditto for Museum Purchase (Mason Fine Prints)]] " " "[[ditto for JAMES NAUMBURG ROSENBERG]] | [[underline]]Shambles (Nov 1929)[[/underline]] 1929 | lithograph | " " " " "[[ditto for Museum Purchase (Mason Fine Prints)]] JOHN ROSS | [[underline]]Ascent[[/underline]] (ca 1965) | collagraph | Museum Purchase (Jem Hom Fine Arts) WALTER SHIRLAW (after painting by Eastman Johnson) | [[underline]]The Reprimand[[/underline]] (ca. 1880) | etching | Museum Purchase (Martin Diamond) JAMES SMILLIE (after painting by Thomas Cole) | [[underline]]The Voyage of Life - Youth[[/underline]] (1850) | engraving | Museum Purchase (Martin Diamond)

72 [[underlined]] PRINTS AND DRAWINGS - PURCHASES, continued [[/underlined]] MING WANG | [[underlined]] The Dignity of Brushwork [[/underlined]] (portfolio of 6) 1973 | lithographs | Museum Purchase (Franz Bader, Inc.) LAWRENCE NELSON WILBUR | [[underlined]] Peck's Slip, New York City [[/underlined]] (ca. 1940-1949) | etching and drypoint | Museum Purchase (Milton M. Rose) [[underlined]] PRINTS AND DRAWINGS - PARTIAL GIFT, PARTIAL PURCHASE [[/underlined]] MABEL DWIGHT | [[underlined]] Fish (Aquarium) [[/underlined]] (1928) | lithograph | Gift of Ben and Beatrice Goldstein Foundation, Inc., and Museum Purchase (Ben Goldstein) " "[[ditto for MABEL DWIGHT]] | [[underline]] The Villain [[/underline]] 1928 | "[[ditto for lithograph]] | " " " " " " " " "[[ditto for Gift of Ben and Beatrice Goldstein Foundation, Inc., and Museum Purchase (Ben Goldstein)]] KYRA MARKHAM | [[underlined]] Well Met in the Subway [[/underlined]] 1937 | "[[ditto for lithograph]] | " " " " " " " " "[[ditto for Gift of Ben and Beatrice Goldstein Foundation, Inc., and Museum Purchase (Ben Goldstein)]] BORIS GORELICK | [[underline]] Fantasy [[/underline]] (ca. 1930-1939) | "[[ditto for lithograph]] | " " " " " " " " "[[ditto for Gift of Ben and Beatrice Goldstein Foundation, Inc., and Museum Purchase (Ben Goldstein)]] LOUIS SCHANKER | [[underline]] Forms in Action [[/underline]] (1941) (WPA) | woodcut | " " " " " " " " "[[ditto for Gift of Ben and Beatrice Goldstein Foundation, Inc., and Museum Purchase (Ben Goldstein)]] [[underlined]] WATERCOLORS - GIFTS [[/underlined]] C. RONALD BECHTLE | [[underlined]] Sketch For a Poetry Machine [[/underlined]] 1972 | watercolor and chalk | Gift of C. Ronald Bechtle

73 [[underlined]] PHOTOGRAPHS - PURCHASE [[/underlined]] GEORGE N. BARNARD | [[underlined]] U.S.M. Bridge Chattanooga [[/underlined]] ca. 1861-1865 | black & white photograph | Museum purchase (from Robert Schoelkopf Gallery) ROBERT FRANK | [[underlined]] Butte Montana, 1956 [[/underlined]] 1956 | "[[ditto for black & white photograph]] | Museum purchase (from Light Gallery) LEWIS HINE | [[underlined]] Heart of the turbine [[/underlined]] (also called [[underline]] Worker in his Shrine...) [[/underline]] 1930 | "[[ditto for black & white photograph]] | Museum purchase (from Witkin Gallery) WILLIAM HENRY JACKSON | [[underline]] Pulpit Rock, Perry Park [[/underline]], #1055 | "[[ditto for black & white photograph]] | "[[ditto for Museum purchase (from Witkin Gallery)]] | [[underline]] Toltec Gorge and Tunnel[[/underline]], #1021 | "[[ditto for black & white photograph]] | "[[ ditto for Museum purchase (from Witkin Gallery)]] H.F. NIELSON (attributed to) | [[underlined]] Unterhalb des Table Rock auf Canadischer Seite [[/underlined]] 1876 | "[[ditto for black & white photograph]] | Museum purchase (from Robert Schoelkopf Gallery) T.H. O'SULLIVAN | [[underline]] Ancient Ruins in the Canon de Chelle, N.M. [[/underline]] 1873 | "[[ditto for black & white photograph]] | Museum purchase (from Graphics International Ltd.) | [[underline]] Historic Spanish Record of the Conquest [[/underline]] 1873 | "[[ditto for black & white photograph]] | Museum purchase (from Witkin Gallery) | [[underlined]] Water Rhyolites near Logan Springs, Nevada [[/underlined]] 1871 | "[[ditto for black & white photograph]] | Museum purchase (from Graphics International Ltd.)

74 [[underlined]] PHOTOGRAPHS - PURCHASE, CONT'D [[/underlined]] FREDERICK SOMMER | [[underlined]]The Furies,1946[[/underlined]] 1946 | black & white photograph | Museum purchase (from Light Gallery) EDWARD J. STEICHEN | [[underlined]]Aerial Bombs Dropping on Montmedy [[/underlined]] ca. 1914-1918 | "[[ditto for black & white photograph]] | Museum purchase (from Scott C. Elliott Gallery) | [[underlined]]Brequet Photographic Plane Brought Down in Flames[[/underlined]] ca. 1914-1918 | "[[ditto for black & white photograph]] | "[[ditto for Museum purchase (from Scott C. Elliott Gallery)]] ALFRED STIEGLITZ | [[underline]] The Steerage [[/underline]] 1907 | black & white photogravure | Museum purchase (from Graphics International Ltd. PAUL STRAND | [[underline]] Telegraph Pole [[/underline]] 1915 | "[[ditto for black & white photogravure]] | Museum purchase (from Witkin Gallery) UNIDENTIFIED ARTIST | [[underlined]] Chicago Grain Elevater [[/underlined]] (sic) | black & white photograph | Museum purchase (from Robert Schoelkopf Gallery) | [[underline]] Displaced monuments, First Presb. church... [[/underline]] 1883 | "[[ditto for black & white photograph]] | "[[ditto for Museum purchase (from Robert Schoelkopf Gallery)]] CARLETON E. WATKINS (attributed to) | [[underlined]] Dale Creek Bridge, [[/underlined]] #331 from partial album, [[underline]] Views [[/underline]] | "[[ditto for black & white photograph]] | "[[ditto for Museum purchase (from Robert Schoelkopf Gallery)]] | [[underlined]] Devil's Slide, [[/underlined]] #233 from partial album, [[underline]] Views [[/underline]] | "[[ditto for black & white photograph]] | "[[ditto for Museum purchase (from Robert Schoelkopf Gallery)]] CARLETON E. WATKINS | [[underline]] Grizzly Giant, Mariposa Grove [[/underline]] ca. 1861 | "[[ditto for black & white photograph]] | Museum purchase (from Graphics International Ltd.) WEEGEE | Untitled | "[[ditto for black & white photograph]] | Museum purchase (from Witkin Gallery)

75 [[underline]] REPORT OF THE NATIONAL PORTRAIT GALLERY [[/underline]] At the meeting of the National Portrait Gallery Commission held on May 8, 1974 at the National Portrait Gallery, it was proposed that two new members be appointed to the National Portrait Gallery Commission. They are as follows: [[underline]] Barry Bingham. [[/underline]] Chairman of the Board of the Louisville Courier-Journal and Times. Bingham has has an enormously successful career in publishing and was for twelve years (1956-1968) a member of the Pulitzer Prize Advisory Board. He has received many honors and is a Commander of the Order of the British Empire and is a member of the Legion of Honor (Commander). Bingham is very interested in the NPG, and I think he could be of great help to us in a number of ways, while adding yet another dimension of expertise of the Commission. [[underline]] Katie Louchheim. [[/underline]] Mrs. Louchheim was Vice Chairman of the Democratic National Committee (1956-1960) and Deputy Assistant Secretary of State for Public Affairs (1962-1963) -- the first woman ever to attain that rank in the State Department. She subsequently was Deputy Assistant Secretary of State for Educational and Cultural Affairs (1966-1968) and Ambassador to UNESCO (1968-1969). She is an author and poet of some distinction and is presently at work on another book. Mrs. Louchheim is very interested in the Gallery and already has been of considerable help to us. We should have a woman on the Commission, and I feel that Katie Louchheim would not only be a distinguished addition, but that she would be an extremely effective Commissioner. The Board of Regents voted as follows: VOTED that the Board of Regents approves the appointment of Barry Bingham and Katie Louchheim to the National Portrait Gallery Commission as recommended at its meeting on May 8, 1974, and approves the accessions as recommended at its meetings of November 26 - 27, 1973 and May 8, 1974.

76 NATIONAL PORTRAIT GALLERY COMMISSION Meeting of November 26-27, 1973 [[underline]]GIFTS [[/underline]] Ethel Barrymore, bronze bas-relief, by Mabel Conkling, gift of Mr. and Mrs. Louis Green Pearl S. Buck, oil on canvas, by Vita Petrosky Salomon, gift of the Pearl S. Buck Foundation Joseph G. Cannon, oil on canvas, by Harriet Anderson Stubbs Murphy, gift of Harriet M. Ross Frederick Douglass, marble head, by Charles Wells, gift of anonymous donor Max Eastman, oil on canvas, by Kurt Delbanco, gift of the artist F. Scott Fitzgerald, sanguine conte crayon on paper, by Harrison Fisher, gift of Mrs. Scottie Smith Zelda Fitzgerald, sanguine conte crayon on paper, by Harrison Fisher, gift of Mrs. Scottie Smith Theresa Helburn, oil on canvas, by Marion H. Beckett, gift of Larry Aldrich Charles F. Kettering, oil on canvas, by unidentified artist, gift of Mrs. Warren Kampf Andrew Mellon, oil on canvas, by Sir Oswald H. J. Birley, gift of Paul Mellon John Quinn, oil on canvas, by George Luks, gift of Thomas F. Conroy, M.D. Carl Sandburg, oil on canvas, by William A. Smith, gift of William A. Bowland, Jr. [[underline]]PURCHASES [[/underline]] E.E Cummings, oil on canvas, self-portrait Theodore Dreiser, oil on canvas, by Henry Varnum Poor Martha Graham, oil on canvas, by Paul Meltsner Tom Molineaux, hand-colored print, published by Dighton, Spring Gardens Theodore Roosevelt, pencil on paper, by Charles Dana Gibson Augustus Saint-Gaudens and Model, etching, by Anders Zorn Augustus Saint-Gaudens, etching, by Anders Zorn Carl Sandburg, oil on canvas, by Emerson Burkhart George Santayana, oil on canvas, by Harry Wood Scofield Thayer, oil on artist's board, E. E. Cummings

77 NATIONAL PORTRAIT GALLERY COMMISSION Meeting of May 7-8, 1974 [[underline]] GIFTS [[/underline]] Benjamin Franklin, plaster bust, by Jean Antoine Houdon, gift of Joseph Hennage, Washington, D.C. Richard Henry Lee, oil on canvas, by Charles Willson Peale, gift of Mr. Duncan Lee, Toronto Norman Rockwell, bronze, by Peter Rockwell, gift of the artist Gustavus Franklin Swift, oil on canvas, by Ralph Clarkson, gift of George H. Swift, Jr., Chicago, Illinois William White, enamel on copper, by William Russell Birch, gift of Reverend DeWolf Perry, Princeton, Massachusetts [[underline]] FUTURE BEQUESTS [[/underline]] Ottmar Mergenthaler, bronze, by Hans Schuler, future bequest by Mrs. Elizabeth Harris, Washington, D.C. Francis Davis Millet, oil on canvas, by George Maynard, future bequest by Dr. John A.P. Millet, Nyack, New York [[underline]] PURCHASES [[/underline]] Maxwell Anderson, charcoal and pencil on paper, by Soss Melik Sherwood Anderson, charcoal on paper, by Soss Melik Stephen Vincent Benet, charcoal on paper, by Soss Melik James G. Blaine, cast metal plaque, by unidentified artist John Brown, oil on canvas, by Ole Peter Hansen Balling Pearl Buck, charcoal on paper, by Soss Melik John M. Clayton, oil on canvas, by David Acheson Woodward Howell Cobb, lithograph, by Casimir Bohn William J. Donovan, oil on canvas, by Gregory Stapko after Stephens Theodore Dreiser, plaster, by Onorio Ruotolo Ralph Waldo Emerson, bronze, by Daniel Chester French James Fisk, Jr., wood engraving from Brady photograph Joseph Gales, oil on linen, by Thomas Waterman Wood Zane Grey, charcoal on paper, by Soss Melik John Hay, etching, by Anders Zorn Three Indian Chiefs, mezzotints, by I. Simon after I. Verelst Dolly Madison, oil on canvas, by William S. Elwell Edna St. Vincent Millay, charcoal on paper, by Soss Melik Dwight L. Moody, pastel on paper, by Edward Clifford Marianne Moore, charcoal heightened with pastel, by Soss Melik

78 NPG Meeting, 5/7-8, 1974 [[underline]] PURCHASES [[/underline]] (cont'd) Bertha Honoré Palmer, etching, by Anders Zorn Cole Porter, charcoal on paper, by Soss Melik Theodore Roosevelt, bronze bas relief, by Sally James Farnham William Winston Seaton, oil on paper, mounted on panel, attrib. to Joseph Wood Henry Stimson, bronze bust, by Joy Buba Booth Tarkington, charcoal on paper, by Soss Melik John Greenleaf Whittier, plaster model, by William Ordway Partridge Thomas Wolfe, charcoal on paper, by Soss Melik

79 7 May 1974 [[underlined]] Status of the National Armed Forces Museum Advisory Board (NAFMAB) [[/underlined]] Mr. Brown, chairman of NAFMAB, reported that in observance of the Bicentennial of the American Revolution the National Armed Forces Museum Advisory Board is now involved in active preparations for a public presentation in downtown Washington during the summer of 1976. The presentation will consist of an authentic portrayal, via the proven technique of "living history," of the camp life of the citizen-soldier of the Revolution. Thus there is coming into being an idea envisioned by the Advisory Board in 1969 as a contribution both educational and inspirational to our Nation's 200th birthday. Our Revolutionary historical encampment will be open to the public out of doors from about Memorial Day to Labor Day 1976 in that portion of West Potomac Park known as the "Old Polo Grounds." There will be authentic demonstrations of the various skills and crafts employed by Washington's men in order to live in the field and colorful presentations of the 18th century fife and drum music, drill, and parading. This Bicentennial program will be presented jointly by the Smithsonian Institution and the National Park Service. There is a very good possibility that the Department of the Army will join in the program, contributing personnel who are now undergoing special training in the drill and marching evolutions of the Continental Army. Such participation would be most appropriate and very desirable. To that end, Secretary Ripley has already signed, and we expect that Secretary of the Interior Morton will shortly sign, a joint letter to Secretary of Defense Schlesinger inviting Army participation in this undertaking.

80 [[underlined]] Status Reports [[/underlined]] The Secretary stated that the following had been sent to the Board of Regents in advance of the meeting. [[underlined]] Traffic and Parking on the Mall [[/underlined]] The proposal of the National Park Service to redevelop the Mall for the Bicentennial commemoration has caused concern on the part of the Smithsonian principally because of the proposed restriction on automobile parking without adequate replacement parking and because of proposed restrictions on automobile traffic on the Mall. Also, other concerns have been encountered. The earlier bans proposed to eliminate all parking, with replacement by bus transportation to Kennedy Stadium with parking there, and to eliminate all traffic on Mall drives have now been modified substantially. The National Capital Planning Commission has responded to our presentations of the essentiality of the Mall to the Smithsonian complex of museums and galleries. It has requested that the National Park Service fully coordinate their proposed construction schedule for the redevelopment with the Smithsonian, complete with provisions to alleviate visitor parking displacement. Other problems, including the loading of school and charter buses with safety, access to museums, food service, and similar necessities and amenities are being discussed constructively with the Park Service. We are continuing to press forcefully to assure that the practical requirements of the Smithsonian museums and the millions of visitors received annually are accommodated equally as well as the aesthetics of the architectural design of the Mall.

81 [[underlined]] Product Development Program [[/underlined]] The three companies participating in our evolving Product Development Program are proceeding on schedule. TONKA will introduce four hobbycraft kits (Dioramas) to their trade early in June for retail sale in the fall. The subjects chosen for these educational kits are the Spirit of St. Louis, the Wright Flyer, the Pioneer locomotive, and the Model T Ford. Advertisements will first appear in October in several magazines popular with boys, including Boys' Life, Scholastic, and Sports Illustrated. FIELDCREST will have an introductory party at the Cooper-Hewitt Museum on the evening of May 21st. Their initial line consists of approximately twelve designs drawn from the collections of the National Museum of History and Technology. Advertisements will first appear in late September in several magazines, including the New Yorker, the New York Times Magazine, House Beautiful, and the Smithsonian magazine. STIEFF continues to work on the development of their line of silver and pewter items. Their initial line, scheduled for introduction early in 1975, will include a tankard, a bowl with an engraved sailing ship, a punch cup, a wine coaster, an inkwell, a funnel, assorted measures and a medallion. We are currently negotiating terms for a contract with the SCHUMACHER Company for a line of decorative fabrics and wall coverings. Schumacher is a respected quality manufacturer that has worked with the Williamsburg program of reproduction since 1936.

82 The financial results for fiscal year 1975 are expected to be minimal due to our having received advances against royalties during the last two fiscal years. The outlook for fiscal year 1976 and later years, however, remains optimistic. [[underlined]]Endangered Flora[[/underlined]] Section 12 of PL93-205, The Endangered and Threatened Species Conservation Act on 1973 authorized and directed the "Secretary of the Smithsonian Institution, in conjunction with other affected agencies... to review (1) species of plants which are now or may become endangered or threatened and (2) methods of providing adequate protection to such species, and to report to Congress, within one year after the date of the enactment of this Act, the results of such review including recommendations for new legislation or the amendment of existing legislation." The Smithsonian in order to carry out this provision of the Act has budgeted $52,000, one-quarter of which will be obligated from the FY74 funds, the remaining sum out of FY75 monies. The money will be spent on the preparation and coordination of data on plant species in the United States, the Commonwealth of Puerto Rico, American Samoa, the Virgin Islands and Guam. In addition, a conference will be held in order to draft management regulations which could be applied to flora in order to increase its conservation. Additional monies for the program will be sought from the Departments of Agriculture and Interior, the World Wildlife Fund and the Garden Clubs of America. The Department of the Interior has already expressed a willingness to grant $15,000 towards this program.

83 [[underlined]] The American Experience [[/underlined]] SMITHSONIAN INSTITUTION American Revolution Bicentennial Program [[underlined]] INTRODUCTION [[/underlined]] For the past five years the Smithsonian has engaged in planning and developing a major program for the observance of the Bicentennial. The result is a broad and impressive list of twenty-two separate projects involving thirteen bureaus of the Institution. As we go into final construction, installation, and publication phases, it is gratifying to report that the Institution has received encouragement and considerable support for the program from our Congressional Subcommittees on Appropriations, the American Revolution Bicentennial Administration, the Bicentennial Coordination Center, and a number of other Federal Agencies including the Department of Interior. The program commences this June with the opening of our first Bicentennial exhibition, "In the Minds and the Hearts of the People: Prologue to the American Revolution, 1760-1774." The realization of the other projects will follow consistently thereafter climaxing with the opening of the new National Air and Space Museum on July 4, 1976. The Hirshhorn Museum and Sculpture Garden, opening this October, will also provide a new experience for many visitors during 1976. Following is a program schedule and description of those projects specially funded by the Bicentennial appropriations. The project are categorized under four major headings: Bicentennial Exhibitions, Traveling Exhibitions, Special Bicentennial Projects, and Major Scholarly Projects.

84 [[underlined]] The American Experience [[/underlined]] SMITHSONIAN INSTITUTION American Revolution Bicentennial Program [[underlined]] BICENTENNIAL EXHIBITIONS [[/underlined]] I. [[underlined]] A NATION OF NATIONS [[/underlined]] [[underlined]] A Nation of Nations [[/underlined]], the largest exhibition ever produced by the Smithsonian Institution, will occupy the entire west side on the Mall level of the National Museum of History and Technology (NMHT), an area of approximately 30,000 square feet. It will explore the peopling of America, which resulted in the formation of a new society incorporating the different cultures and experiences brought from all over the world. The exhibition will not slight the difficulties faced by many immigrants and immigrant groups -- but will emphasize one of the great human dramas of modern history: never have so many people moved to one place in such a short period of time. As a result of their decision a new nation and new people came into being. In the exhibition, visitors will have an opportunity to consider the following topics: the motivations for coming to America and the story of the passage, not just trans-oceanic but trans-continental as well; immigrant pioneering; the process of becoming Americans -- our institutions, common language, new traditions, and new ways of doing things; the persistance of old feelings -- the problems of prejudice and discrimination together with the strengths of old and familiar traditions; the contributions made by the world to the new American nation and America's contributions in return. II. [[underlined]] Ecology 200 [[/underlined]] [[underlined]] Ecology 200 [[/underlined]] will be installed just off the Constitution Avenue entrance in the largest gallery of the National Museum of Natural History (NMNH). The theme of the exhibition is our changing land with emphasis on the impact man has made on that land over the past 200 years. In a series of four habitats describing times before man, at colonization, at our independence, and the present, the visitor will walk through hundreds of years

85 at one location -- the confluence of Rock Creek and the Potomac River -- seeing the land, animal, and plant forms at each period and experiencing the changes that occurred over time. Integrated exhibits will combine the central theme of environmental change with the major concepts of ecology, using examples of similar changes occurring throughout the country. Some of the subjects explored are energy shifts from sun to carbon fuels, introductions and extinctions of flora and fauna, land comparisons, and migrations of people. The purpose of the exhibition is the help the visitor understand the delicate relationships of all the life systems, to see man's place as one of those systems, and to know what options there may be for the future. [[underlined]] Ecology 200 [[/underlined]] will also serve as an orientation to the rest of the museum, referring the visitor to other exhibitions for further study of related subject matter. III. [[underlined]] Centennial - 1876 [[/underlined]] This exhibition in the Arts and Industries Building (A&I) will recreate the character of the late nineteenth century and the Smithsonian's first National Museum. The Smithsonian, as part of its buildings improvement program, is currently restoring and modernizing the building, and installing air-conditioning. When the collections of the National Air and Space Museum are moved, final restoration of the exhibit areas will be completed. [[underlined]] Centennial - 1876 [[/underlined]] will then be mounted in the building which was originally opened in 1881 to house objects displayed at the Centennial Exhibition in Philadelphia. The feeling will be much like that of Victorian extravaganza with the great variety of objects displayed totally dominating the spaces; banners, flags, bunting, and signs seen in 1876, wooden benches for visitors to rest on, and the sounds of nineteenth-century music in the air. The exhibits will be contained in the building's four major halls and created around the Centennial 1876 system of classification -- Manufacturers in the North Hall; Foreign Exhibits, Agriculture and Horticulture, U.S. Government and State Exhibits in the South Hall; Machinery, much of it working, in the East Hall; and finally, exhibits on Women, the Arts, Mining and Metallurgy, Education, and Science in the West Hall. The focal point will be the central rotunda where visitors will see a hydraulic display powered by pumping engines in the Machinery Hall. The Centennial celebrated a period of major technical and industrial accomplishment, and it

86 was a time when Americans were immensely proud of themselves. This exhibition is designed to provide present-day visitors the opportunity to reconsider that period a century ago when America was a century old. IV. [[underlined]]The Artist and the American Scene[[/underlined]] [[underlined]]The Artist and the American Scene[[/underlined]] exhibition at the National Collection of Fine Arts (NCFA) will consist of some 150 paintings. This exhibition is concerned with the American artist as he has responded to his immediate environment over the past two hundred years. It will provide a visual commentary on a changing America and document two particular currents: the change in the domestic environment itself, marked by the growth of cities, industrial expansion, and new demands of society; and the artist's own changing concept of what constituted his immediate environment (in general a change from objective reporting of places and things to a psychological involvement with contemporary activity). Many of the works will be selected from the Inventory of American Paintings (see Major Scholarly Projects I.) and will be shared wealth, coming from all over America -- from small and large museums, historical societies, and community town halls; from libraries and schools; from private homes, and even from attics and barns. V. [[underlined]]Design in the City[[/underlined]] and [[underlined]]The Americas[[/underlined]] The Renwick Gallery will house two Bicentennial exhibitions. The first is [[underlined]]Design in the City[[/underlined]], planned to focus attention on the city -- its promises and its problems -- from a design perspective. In the exhibition the Gallery will concentrate on public use of the city's parks, streets, playgrounds, schools, and other spaces; and the objects which furnish them and make them functional and enjoyable -- streetlights, sculpture, mailboxes, street graphics, traffic lights, bus stops, and trash cans, etc. Both historical and contemporary objects will be shown as well as photographs, films, and live video projections of selected points in Washington, D.C. The exhibition is planned to demonstrate the impact that design elements in shared, public places have on the people who use them, what alternatives there may be, and how people can participate in making changes.

87 The second Bicentennial exhibition, [[underlined]]The Americas[[/underlined]], will concentrate on the other countries of the Americas -- the richness of design, crafts, and the decorative arts during the period around 1776. It will explore the European roots common to us all, showing the similarities but describing the cultural uniqueness of our very near neighbors who used much of the same material in very different ways. Some 200 objects of furniture, silver, ceramics, and architectural elements, as well as both folk and sophisticated art forms will be shown. VI. [[underlined]]The Revolutionary Period[[/underlined]] The National Portrait Gallery (NPG) is planning a series of three exhibitions which will deal with the Revolutionary period itself. The purpose is to bring to the history of the period a sense of personal reality through a biographical approach -- the study of individuals who were caught up in the train of events or who sparked or participated in incidents which gave momentum to the cause of independence. Scholarly monographs, plus secondary educational booklets, teaching guides, and slide sets will be created around each exhibition and distributed throughout the country. [[underlined]]In the Minds and the Hearts of the People, 1760-1774[[/underlined]], the first of the three special Bicentennial exhibitions, will open in June 1974. This exhibition will set the historical stage for the Revolutionary period, identifying the personalities involved and the events that occurred. The second exhibition is scheduled for the spring of 1975 and will cover the period from the military engagements at Lexington and Concord to the adoption by the Second Continental Congress of the Declaration of Independence. American history following that declaration will be the subject of the third exhibition planned for the spring of 1976. VII. [[underlined]]City with a Plan[[/underlined]] In the Great Hall of the old Smithsonian Institution Building, an exhibition on the development of the Federal City is planned. It will focus on the architectural and planning history of the Mall area from 1776 to the present with particular emphasis on the major periods of change. Through historical models, maps, photographs, plans, and other related objects, the visitor will be able to see the development along the central Mall axis of the Nation's Capital, how it came to look as it does today, and what some of the elements in planning a city are.

88 This Bicentennial exhibition is being done in cooperation with the National Capital Planning Commission and the Commission of Fine Arts. It will involve the restoration of one of the McMillan models as well as a booklet relating to the exhibition and resulting from a major publication on the planning of Washington under the auspices of the Planning Commission. VIII. [[underlined]]The Arts of Asia[[/underlined]] From the collections of the Freer Gallery of Art, a special Bicentennial exhibition on [[underlined]]The Arts of Asia[[/underlined]] during the late 18th century will be assembled. Selected objects to be included will provide insight into the civilizations of the Near and Far East during the period of the American Revolution: a time when China was dominated by the successive reigns of three major emperors, Japan was ruled by the Tokugawa Shogunate, and the Near East was under the nominal control of the Ottoman sultans whose rival was soon to be Persia. The variety of materials and modes of expression from these cultures form an important contrast to expressions in the new world and will give American visitors today an opportunity to consider a background quite different from their own. [[underlined]]TRAVELING EXHIBITIONS[[/underlined]] I. [[underlined]]Information and Exhibit Systems[[/underlined]] Although the Smithsonian holds large collections of objects for the Nation, there are far too few to meet the demand for exhibitions of original materials from around the country. To fulfill its commitment to the Bicentennial, the Institution has developed two series of [[underlined]]Information and Exhibit Systems[[/underlined]] which make some of its resources available to museums, historical societies, libraries, schools, colleges, and community centers for use in local Bicentennial celebrations. The systems are designed with three points in mind: to make the broadest possible use of Smithsonian collections and research capabilities, to provide exhibitions at a minimal cost, and to provide systems which will enable local communities to participate in creating their own exhibitions by adding local resources -- objects and collections. The first of the systems is a series of sixteen Poster-Panel Exhibits under the theme "The Evolution of American Culture."

89 These exhibits deal with American material culture and relate both to Smithsonian collections and to the kinds of objects likely to be found in collections throughout the country. Some of the subjects to be covered include glass, silver, stamps, furniture, and textiles. "The American Experience" is the theme of the second series -- twenty-four Exhibit Portfolios. This series is concerned with American cultural history from Native Americans to contemporary art and will be particularly useful in schools and libraries. The Portfolios are planned to be used individually or mixed as needed, and each can be expanded by the addition of photographs, books, documents, clippings, and related artifacts. II. [[underline]]Object-oriented Exhibitions[[/underline]] The Smithsonian Institution Traveling Exhibition Service (SITES), which has operated continuously over the past twenty-one years, circulates approximately 100 exhibitions with objects a year. Some of the exhibitions currently in circulation include American Coverlets, Bikes, Mississippi Folk Architecture, Objects for Preparing Food, and The Magnificent West: American Heritage. During the Bicentennial period, SITES will expand its program considerably, scheduling and circulating the Poster-Panel Exhibits and developing a special series of Bicentennial exhibitions with objects. There is an immense demand for such material (the first Bicentennial exhibition on Manuscripts of the American Revolution, which has just become available, is already fully booked). Other exhibitions planned include U.S. Maritime Capability in the Revolutionary Period, The Men and Machines of American Journalism, The Black Presence in the Era of the American Revolution, Centennial-1876, The Sketches for Great American Paintings, and Tall Grass Prairies. III. [[underline]]Anacostia Exhibits Design and Production Laboratory[[/underline]] [[underline]]The Exhibits Design and Production Laboratory[[/underline]] of the Anacostia Neighborhood Museum will produce a series of special exhibitions for the Bicentennial. These exhibitions, which will circulate at a minimum cost nationwide, will be concerned with the American scene from a minority perspective and with minority contributions to American culture. Some will be designed for museums; others will be capable of reproduction in sets for use in community centers, store-fronts, and other non-museum settings.

90 Among some of the titles under consideration are The Black Man in the West, The Rat: Man's Invited Affliction, Black Patriots of the American Revolution, and the Life and Times of Frederick Douglass. Students and their instructors at the Laboratory, established to train inner-city young people for careers in museums and related fields, will create and produce the Bicentennial exhibitions. [[underline]]SPECIAL BICENTENNIAL PROJECTS[[/underline]] I. [[underline]]Festival of American Folklife[[/underline]] On the Mall, the Division of Performing Arts, in cooperation with the National Park Service, plans for the summer of 1976 its most comprehensive [[underline]]Festival of American Folklife[[/underline]]. The purpose of the Festival is to exhibit the vitality of today's continuing folk traditions in a living museum setting. The flow of activities and performances will be built around five themes illustrating the origins and continuities of American culture. The first theme is Old Ways in the New World. It will deal with the culture which the immigrants brought with them to the new world -- their crafts and skills, their song and dance. In addition, examples of music and crafts still central to the life of foreign cultures today will be compared with their American analogues. Evolving out of Old Ways in the New World is a special theme area, African Diaspora. It will deal with material from the Black peoples of the United States, Africa, the Caribbean, Central and South America, and Canada. Here will be explored the relationships and interconnections among the many different but linked expressions of American Black culture. It is an indigenous product of the American environment but has emerged from a much more complicated cultural process than the transplanted cultures included in the Old Ways theme area. The Native Americans is the third theme, and its principal thrust will be to replace the stereotype of American Indian people as quaint exotics with a more realistic picture of a tradition-oriented people striving to adapt their culture to new experiences. Presentation will take place within the structure of eight cultural areas ranging from the Northwest Coast and the California Basin to the Northeast woodlands. The crafts, music, and dance, part

91 of the continuing traditions which have survived in contemporary life, will be shown together with present-day Indian expressions developing in urban and industrial life. Working Americans, the fourth Festival theme, will be concerned with demonstration of occupational skills and the sometimes complex systems of folk expression that develops in these occupations. The emphasis here is on the person rather than the machine, and material to be covered includes occupational traditions, jokes, rituals, beliefs, customs, and language. Workers from some ninety different trades, crafts, arts, and professions will be shown in their everyday environments. Among those who will provide demonstrations are workers who feed and clothe us, build our shelters, and man our intricate systems of communications. The fifth theme is Regional America. Here, house types and farm implements, types of breads and other forms of cookery, material crafts such as chairs or quilts, even verbal systems will be viewed from a geographical perspective. II. [[underline]] Bicentennial Outdoor Museum [[/underline]] The Bicentennial Outdoor Museum is planned in cooperation with the National Park Service as a living-history museum recreating the camp life of the citizen soldier during the Revolution. There will be a continuous flow of activities ranging from colorful parades, infantry and artillery drills, and fife and drum music to construction of field fortifications, blacksmithing, and harness making -- all performed with careful attention to accurate, historical detail. Through the program, visitors will have an opportunity to see the life of an eighteenth century garrison and to get a feeling of America during the Revolutionary Period in a dramatic and authentic setting. [[underline]] MAJOR SCHOLARLY PROJECTS [[/underline]] I. [[underline]] Inventory of American Paintings Before 1914 [[/underline]] The National Collection of Fine Arts' [[underline]] Inventory of American Paintings Before 1914 [[/underline]] is engaged in searching for and recording the whole range of American paintings from the earliest years of our history to the present century. This comprehensive directory will significantly extend the available resources for study of

92 American art and history. The work of building the Inventory, thus focusing attention on identifying and recording paintings long ignored, will bring recognition and, in many cases, salvation to works which now go unregarded. The Inventory will be a massive, ordered compilation of comparatively limited inventories, catalogues, and listings which exist or will be made for the first time. Included will be paintings an individual hangs in his own home or stores in his barn; works held in a community's town hall, library, and schools; and collections in museums and historical societies across the country. All the information gathered is compiled in three indexes -- by artist's name, by subject matter, and by owner/location -- and stored by computer. It will be available to scholars, and a guide to the Inventory -- an annotated directory of its sources -- will be published in 1976. In addition, the National Collection's major Bicentennial Exhibition will result from the research conducted through the Inventory. This exhibition, The Artist and the American Scene, will include approximately 150 paintings, some of which will not have been shown publicly before. II. [[underline]]Bibliography of American Art[[/underline]] The Archives of American Art, which is the national archival resource for the history of art in America, is compiling for the Bicentennial a critical [[underline]]Bibliography of American Art[[/underline]]. A comprehensive reference directory of this type is long overdue in the field of American studies, and it is directly related to the work of the Archives -- to make available to scholars the primary documentation required for serious research in American art history. For the first time, the [[underline]]Bibliography of American Art[[/underline]] will make available a complete and scholarly listing not only of major works on American art, but also of important periodicals, dissertations, brochures, catalogues, articles, variant editions, recordings, and tapes, etc. The Bibliography will be chronological, ranging from American Indians to modern times. Among sections already completed by the editor, a noted American bibliographer, along with a team of twelve associated bibliographers, are American Art and Culture, American Architecture, American Painters, Photography and Photographers in America, Arts of the American Indian - Past and Present, and American Sculpture.

93 III. [[underline]]Encyclopedia of North American Indians[[/underline]] The Center for the Study of Man is producing a twenty-volume [[underline]]Encyclopedia of North American Indians[[/underline]] which will summarize all that is known of the pre-history, history, and traditional and modern cultures of all the Indian groups north of Mexico and bring up to date and replace the previous standard encyclopedia work which was issued by the Smithsonian in 1907-1910. This will become the standard reference work on all aspects of North American Indian history and anthropology for students, teachers, authors, researchers, and administrators, both non-Indian and Indian, both U.S. and foreign. Ever since its founding, the Smithsonian has conducted important research on American Indian history and cultures, and has been looked to as an important source of information on these topics. As a result, the resources of the Institution -- scientific staff, manuscript and pictures archives, library, and museum collections -- are unexcelled anywhere as a basis for this project. Planning for the Encyclopedia has been completed, and a distinguished group of anthropologists and historians have been selected as volume editors. There will be contributions to the Encyclopedia by more than 500 individuals including Native Americans, and the volumes will contain more than a thousand articles plus several thousand biographical entries. More than four hundred manuscripts are completed and currently being edited. IV. [[underline]]Sternwheeler Bertrand[[/underline]] In the spring of 1865, the Sternwheeler Bertrand, bound for the Montana territory with a cargo of 75 tons of stores for pioneers working in the northwest, sank in the Missouri River. The cargo remained on board for over 100 years, protected under the silt of what is now part of the DeSoto National Wildlife Refuge. The Bertrand was rediscovered in 1968, with its cargo of historical artifacts virtually intact. Over the past five years, the Department of Interior (Bureau of Sport Fisheries and Wildlife and the National Park Service) has excavated and taken initial steps to preserve the artifacts, which represent the largest collection ever found of cultural materials relating to America's westward expansion. The Smithsonian Institution, in cooperation with the Department of Interior, plans over the next several years to conduct a complete documentary inventory and photographic record for serious study and interpretation of this important find.

94 STATUS OF PENDING LEGISLATION [[underline]]National Museum Act[[/underline]] The Subcommittee on Library and Memorials of the Committee on House Administration has reported H.R.8601, reauthorizing appropriations for the Museum Act, to the full Committee with an amendment limiting funding to $1,000,000 annually for the next three fiscal years. The Smithsonian Institution Subcommittee of the Senate Committee on Rules and Administration will soon report companion legislation, S.2137, with a similar amendment as well as language emphasizing conservation and and a requirement to spend at least $200,000 each year in support of it. Committee, floor, and conference action is expected by the end of June. [[underline]]Executive Compensation[[/underline]] No action has been taken on H.R.8731 and S.2010 to establish rates of compensation for certain positions within the Smithsonian Institution. The House bill is with the Post Office and Civil Service Committee, and the Senate version is with the Committee on Rules and Administration. Last year the Office of Management and Budget advised that it did not concur in our legislative proposal to place the Assistant Secretary for Public Service and the directors of the Museum of History and Technology and the Museum of Natural History in Level V of the Executive Schedule. Comprehensive material justifying the proposal has been submitted to the Office of Management and Budget, together with a request for reconsideration of its position, and we have been advised that the Office of Management and Budget is still of the opinion that the Assistant Secretary for Public Service and the Directors of the Museum of Natural History and the Museum of History and Technology do not warrant placement in Level V of the Executive Schedule,an opinion with which we strongly disagree, based on comparable salaries in the museum field as well as autonomous affiliated bureaus of the Smithsonian. The attention of the Regents is directed to this matter and its advice would be very much appreciated.

95 [[underlined]]Museum Support Facilities[[/underlined]] No Congressional action has as yet been taken on S.857 and H.R.4541, to authorize the Smithsonian Institution to plan museum support facilities. However, it is possible that the Subcommittee on Library and Memorials of the Committee on House Administration and the Smithsonian Institution Subcommittee of the Senate Committee on Rules and Administration will hold a joint hearing on these measures in May. The Office of Management and Budget has advised that it has no objection to the legislation. [[underlined]] Mall Site Reservation [[/underlined]] No action has been taken on S.856 and H.R.4540, bills to reserve the last site on the Mall for the Smithsonian Institution. The Office of Management and Budget has advised that it has no objection to the legislation which has been referred to the Senate Committee on Rules and Administration and the Committee on House Administration. The bills may be heard at the same time as those on the Museum Support Facilities.

96 Mr. Ripley reported that progress still is holding very well. Construction-Progress Report as of May 6, 1974 [[underline]]National Air and Space Museum [[/underline]] Project Mgr. - Hurley F. Offenbacher Architect - Hellmuth, Obata & Kassabaum Constr. Mgr. - Gilbane Building Company 1. [[underline]]Summary Project Status[[/underline]] a. Construction is now 42% complete. Auditorium and Spacearium seating has been ordered thru Federal Supply Service (FSS). Carpet colors have been finalized and FSS is taking bids. Smithsonian Institution budget which included funds for the Museum was presented to the Appropriations Subcommittee. b. Schedule Completion June 1975 Projected Completion June 1975 c. Costs | [[underline]]Construction [[/underline]] | [[underline]] Project[[/underline]] Budget | $38,135,000 | $41,900,000 Current Estimate | 36,580,000 | 40,950,000 d. Financial Authorized | | $41,900,000 Funded by Appropriation Act - | PL 92-76 | $1,900,000 | PL 92-369 | 13,000,000 | PL 93-120 | [[underline]] 17,000,000[[/underline]] | | $31,900,000 Authority to Obligate Transferred to GSA | | $40,950,000 Funds Transferred to GSA | | 31,627,000 Obligated to 5/1/74 | | 30,000,000 (est.) Expenditures to 5/1/74 | | 15,500,000 (est.)

97 2. [[underlined]] Preceding Period [[/underlined]] Graphics package was approved by NASM, bids to be invited. Carpet package, including colors, was finalized and forwarded to Federal Supply for procurement. Orders for the Auditorium and Spacearium seating were placed with FSS for procurement thru a schedule contract. Elevator equipment was delivered to the site and installation has begun. Masonry partitions and dry-wall partitions have commenced and are proceeding very well. 3. [[underlined]] Plans for Current Period [[/underlined]] Prepare graphics contract for bid. Issue solicitations for carpeting. Begin ordering furniture thru FSS. Close out contract on Watermain Relocation, Structural Steel, and Metal Deck. Issue change orders affecting the auditorium. Revise specifications for auditorium projection screen. Continue mechanical, electrical, window wall, skylight, etc. as planned. 4. [[underlined]] Potential Problems [[/underlined]] The auditorium changes requested by NASM after the February 2, 1974, cutoff date may have an adverse effect on the project since the numerous changes requested will severely tax the contractors involved.

98 Zoo Construction [[underline]]Current Construction[[/underline]] [[underline]]Monkey House:[[/underline]] Renovation 20% completed; final completion scheduled November 1974. [[underline]]William Mann Lion Hill[[/underline]]: Plans and specifications completed Bids open mid-June [[underline]]Puma Area[[/underline]]: Demolition completed; redevelopment of the area by late Fall 1974. [[underline]]1975 Fiscal Year Request [[/underline]] [[underline]]Elephant House and Bird House Environs:[/[underline]] $2,970,000; Construction of outside paddock for the elephants and viewing and educational facilities; redevelopment of bird plaza for exhibits and education, including pools, crane yards, and flight cages. Completion by early 1976. [[underline]]Service and Parking Facility:[[/underline]] 2,730,000; Completion of working drawings and initiation of site and foundation work. This is a pivotal project for the whole program of improvements. [[underline]]Connecticut Avenue Entrance to the Zoo:[[/underline]] $3,000,000; In association with private donations, plans and construction will be undertaken for the educational building and restaurant facilities at the Connecticut Avenue Entrance. Planning: $650,000 Working will be continued on the Master Plan. Renovation and Repairs: $650,000 Necessary repairs will be made to the existing buildings and grounds.

99 [[underlined]] Information Items [[/underlined]] The following items were presented to the Board of Regents for information.

100 SMITHSONIAN INSTITUTION SUMMATION OF PRIORITIES CONFERENCE HELD AT THE BELMONT CONFERENCE CENTER February 19 - 21, 1974 Elkridge, Maryland Assembled by the Agenda Office Office of the Under Secretary 25 March 1974

101 HIGHLIGHTS AND SUMMARY Major suggestions resulting from the conference, which may affect future directions and operations of Smithsonian activities and programs, can be itemized as follows: A. The public-private operations of the Smithsonian have been basic characteristics since the Institution's establishment. With cooperative ventures among governments and private enterprises on the increase, the Institution should try to capitalize on its dual nature. In this manner, flexibility in program planning and in the setting of priorities can be maintained. In planning the future of the Institution, every effort should be made to avoid administrative stagnation and bureaucratic growth. Channels of communication should be strengthened and remain open among the staff members. B. Special emphasis and attention should be given to Institutional exhibitions, collections and collections management including conservation and restoration of objects, and the growth needs of the Zoo. C. Scientific research has always been of high priority to the Institution, but public concern and pressing contemporary issues may affect the Institution's ability to obtain support in the near future. A strong effort should be made to obtain needed support and, at the same time, rethink how current science funds can be best applied to traditional research endeavors. Of particular importance is support for fellowships, distinguished curators, and project research. D. For the past six years, the Smithsonian has been establishing and developing a meaningful Bicentennial program. The Institution now needs to request support for the logistics of carrying through with this program. The next budget cycle, FY 1976, represents the last opportunity to make such a request to the White House and to Congress. Furthermore, internal cooperation and coordination are required for successfully implementing the support aspects of the Bicentennial activities. Actions and suggestions for pursuing this implementation are contained in the body of the report.

102 E. The Smithsonian has been successful to date in its FY 1975 argument for support resources across the Institution. This important result stemmed from the program and priorities approach developed during the conference at Belmont in February of last year. While conferences are helpful in precipitating common approaches and unified resource presentations to the government and other sources of support, the coming budget cycle will be adjusted to allow more advance time for the development and review of bureau and organization goal statements and operational plans for the year immediately ahead, FY 1975. This added step should result in better communications between central management and bureau administration. In the process, a reasonably standard categorization of Institutional programs will be developed which will have utility for unit self-evaluation, help portray the full range of activities conducted by the bureaus, and be usable to capture requirements for incorporation into next fall's budget request to the White House. F. Over the next few years, some flexibility is expected in the Institution's private unrestricted funds, and possible application of these funds may include increasing the principal on the unrestricted endowment funds, payment of interest on restricted fund balances, sharing of museum shop profits, and enlarging the fluid research funds. G. The problems associated with potential Museum of Man must thought through. The concept needs to be refined and related to the existing activities. H. Planning for facilities should be preceeded by program planning. In the years ahead, a greater congruency in program and capital planning should be developed. Institutional priorities should emerge which have the support of all bureaus. While the Institution is still in the initial stages of planning for the much-needed Museum Support Facility, the efforts to date in building bureau and outside support have been successful, and are illustrative of the congruency between Institutional program and capital planning which might transpire in the future.

103 THE SECRETARY'S OPENING STATEMENT It is my pleasure to be here this morning and to open in a ceremonial sense the second Smithsonian Priorities Conference. I hope participants in this conference will think not only of efficiencies to be obtained with current resources, and of clear ways to engender future development, but also will bear in mind that we do not want to perpetuate a series of priorities every year which will entrench us as administrators to the end of time, and which will not allow us to think about anything new. This is not characteristic of the Institution, although it tends to be a Washington phenomenon. For example, one of the important Smithsonian achievements of the last decade is reflected in many letters coming in from various Federal Government bureaus. These letters usually begin with some phrase like "Although we realize, of course, that you are not a line agency..." or, "Although we realize, of course, that you are not a Government enterprise..." There is a moral in all of this. We are not a line agency. We are not a strict Government bureau. There are pleasures to be derived from not being so, as well as perhaps some pain. The pain would be for us to sit back and simply go to Congress every year for ever larger appropriations. The pleasures are that we can derive satisfaction from knowing that we are real people with real plans to think about. We have priorities, and we are able to make very firm and careful choices between activities we think are in the best interest of the Institution, or our respective divisions of the Institution, and those things which may grow like Topsey, with little purpose other than they mean just a little bit more money from the Federal Government. I hope that in planning priorities for the future we try to emphasize continually the private side of the Institution. This has been the great neglect of the past fifty years. We have gotten into the habit of assuming that we were not going to get any private funds, and that we would have to go back every year along the appropriations line. This is the easy way out.

104 Getting into this frame of mind is a contagious virus in Washington. In our recent attempts at development, we have tried to educate people to understanding that we are the sort of quasi-government or semi-government organization that we know we are. To acquire private money is very difficult, and it isn't getting any easier, but therein lies our salvation. I feel sure that the Smithsonian must keep stressing its dual nature; we are both public and private, and our private side is where the innovation, the style, and the tidiness rest. Rampant untidiness, administratively, appears in government bureaucracies and all very large organizations. As our budget creeps up, this may pose one of our most serious potential problems. We must control the pyramiding of staff and the accompanying remoteness. We must prevent difficulties in communication, and the little shattering of lines of communication. These are little arteriosclerosis-like phenomena within the veins that extend out from you to me, and from each of us to the other. Clear channels keep us vital and alive, and keep us trying to marshal our traditions and hopes, which the Smithsonian, I think, engenders in all of us. So I caution all of you participating in this conference. Do not get into a pattern. Do not get into a role of merely accepting increasing Federal budgets. Do not become complacent to the point where you believe that solutions to problems lie with simply hiring two more people, and that somehow they will think for you. If these things happen we will surely lose some of our uniqueness, our importance, and our ability to lead the way for our colleagues in the various professions that we represent across the country. The museums across the country continue to look to us for leadership and guidance, and we must remain very selective and flexible. We must continue to recognize that today's gimmick might be tomorrow's failure. Today's gimmick, whether it be some new audio-visual scheme of making people understand and be educated as they come through our doors, or some other device, might turn out to be tomorrow's disaster. We have got to be aware of our internal priorities. In particular, we must be thinking about exhibitions, and our ability to explore methods of educating people through open experiences.

105 We also have to look for private support for collections and collections management, for chairs for distinguished curators, for ways of adding to our ability to run acceptable museums. In this connection, I think that conservation is an activity that we are rightly and wisely emphasizing in our discussions with the Congress and in our planning. We should strive to develop a large conservation and restoration capability somewhere in the vicinity of Washington to serve ourselves and the country's museums. With regard to research and our laboratories, we are facing a changing situation. With the present public concern about usage of energy and the disenchantment for basic science, we are going to have to rethink our relationship to the world of nature, and rethink how best to put our funds and support toward the traditional endeavors of which the Smithsonian has been so proud. We must use our traditions as a blueprint for the future. Political thoughts and impressions, and public opinion will affect the magnitude of support that we will be able to muster for science. The Zoological Park is facing a new dimension of growth partially reflected by the recent acquisition of the Front Royal, Virginia, property for experimental breeding purposes. In the future, new laws may prevent zoos from operating in the old ways. In addition, there simply will not be a ready supply of wild things to put in cages and have people look at any more. We will have to make significant choices in what we wish to do in administering the educational and other values of the zoo. There are areas in our studies of cultures and ethnic diversities which show great promise for the future. But, again, we must be very careful not to analyze this promise in terms of the fashion of the times. We must not let ourselves be led astray by the headlines or what the newspapers tell us we ought to be doing. We must think through the problems of a Museum of Man. We must define how best to relate it to the existing activities of man which are already here at the Smithsonian and then speculate about what such a museum is going to be like. This is a very problematical and fascinating priority for the future.

106 My tenth Smithsonian anniversary occurred in February, and for me these past ten years have been a fascinating and most rewarding experience. I go back from time to time to the universities where I used to work, and I am pleased and happy that I came to the Smithsonian. The potential for public education here is limitless. The opportunities for helping to play a part, a small part, for our Institution in raising the level of consciousness of people in this country and abroad are limitless. There is an excitement in working with the Smithsonian and being involved with this enigmatic organization. I am sure this feeling pervades all of us, and is one for the reasons we are here today. May we have the best possible success in this meeting, and may we do our best in thinking how to run this strange and quixotic organization in the years ahead. Thank you very much.

107 BRIEF REVIEW OF THE PAST YEAR In reviewing the progress of the past year, it is sufficient to list the following points brought out during the initial Conference discussions: 1. Much remains to be done regarding the Institution's collections management activities, but positive steps have been taken with regard to storage and warehousing, registration and inventory control, and acquisition policies. 2. Support Activities are moving forward in terms of obtaining added resources and, in terms of redefining responsibilities of bureau directors for various support endeavors conducted within their respective buildings. But the Institution still has some distance to go in achieving its objectives of providing quality support to program activities. 3. The private financial picture continues to improve, and some greater sharing of private resources may be on the horizon. 4. There has been substantial progress in creating the much needed new operating philosophy between curators and exhibits professionals. The restricting of exhibits operations and resources has been meaningful and has helped. 5. The Institution has addressed several issue of public service and education in the past year. Elementary and secondary education has been reassigned as a program responsibility of the museums; a better focus for understanding and utilizing Institutional publications efforts is emerging; larger audiences are being reached through the magazine and membership programs; the Institution is actively involved in reaching national audiences through television. 6. Steps are being taken to provide a better employment environment and opportunities, especially related to minorities. More improvement is expected in the coming year, particularly in the upward mobility program.

108 THE INSTITUTIONS'S BICENTENNIAL READINESS Mr. Anderson and Mrs. Hamilton presented thoughts on the subject of logistical planning for the Bicentennial. By 1976, more than half a dozen years of planning and $10,000,000 will have been expended on Bicentennial programs and projects of Smithsonian bureaus. Regardless of fuel shortage projections, it would be unwise not to plan and budget for a record number of Smithsonian visitors in 1976. These visitors will need to be protected, informed, guided, fed, and in other ways provided for in larger numbers than ever before. Similarly, the proper maintenance of Smithsonian buildings and exhibitions will place demands on the Institution far greater than our already limited capability. The next budget cycle represents the Institution's last chance for obtaining adequate logistical support to carry through with our Bicentennial program. The Smithsonian Bicentennial visitor will tend to focus his attention on the museum's Bicentennial exhibits. Conference discussions centered around how to afford the visitor consistent service, building by building, in terms of information, signs, safety and the like, and how to provide this service in a coordinated fashion. Conference participants addressed themselves to a series of recommendations which would allow visitor services to be strengthened and coordinated. The principal conclusions reached are contained in the following summary of descriptive responsibilities. [[underline]]Director of Support Activities[[/underline]] 1. Continue to negotiate with the Park Service for tourmobile service by 1976 to the NCFA and NPG Building, the Renwick Gallery, the National Zoo, and the Kennedy Center. Through: Richard L. Ault or appointed representative Time: Through 1976 2. Assign a Smithsonian Institution central administration staff person to work on Bicentennial transportation questions on behalf of all the museums, working with WMATA, the Park Service, Metrobus, and the Bicentennial Committee at the White House.

109 Through: Richard L. Ault or appointed representative. Time: Through 1976 3. Study, with the technical advice of experts, the alternative communications systems geared to informing the public as quickly as possible of a range of items from hourly Festival of American Folklife events to exhibit halls that have been temporarily closed due to crowding (i.e., Direct telephone links from museum director's office, guard office, and the Festival, to one central office where incoming information would be transformed on a teletype or video screen and immediately relayed to all public information desks around the Institution). Through: Robert B. Burke, Director, Office of Protection Services, in conjunction with Mary Grace Potter, Director, Smithsonian Associates Reception Center Time: For inclusion of FY 1976 budget (May- June 1974) 4. Increase guard employment to make up for current estimated short-fall--current needs should be justified on their own merits (regardless of Bicentennial) plus appropriate increases based on visitor level projections for the Bicentennial. Also, an improved visitor counting system should be adopted for 1976. Through: Robert B. Burke Time: For inclusion in FY 1976 Budget (May-June 1974)

110 5. Consult with the museum directors on increased manpower to make up for the deficiency in custodial and maintenance areas--current needs should be justified on their own merits (without Bicentennial) plus increases based on visitor level projections for the Bicentennial. Through: Chief, Office of Plant Services Time: For inclusion in FY 1976 budget (May-June 1974) 6. Development of comprehensive first aid plan for 1976. Through: Robert B. Burke Time: For inclusion in FY 1976 budget (May-June 1974) [[underline]]Office of the Assistant Secretary for History and Art[[/underline]] Continue to negotiate with the Park Service for provision of additional outdoor information kiosks at more frequent intervals along both sides of the Mall. Through: Dean Anderson, Program Management Officer [[underline]]Office of the Assistant Secretary for Public Service [[/underline]] 1. Maximum notification of transportation options for 1976 in the District of Columbia to all Smithsonian Associates and other mailing lists. Through: Robert Mason, Deputy Assistant Secretary for Public Service, with representative from Support Services Time: Spring 1975

111 2. The consideration of further development of the Information Center in the Smithsonian Institution Building for Visitor Services in 1976. Through: Robert Mason and Mary Grace Potter Times: Beginning FY 1975 3. Development of a redesigned Smithsonian Institution brochure incorporating information on all museums' Bicentennial programs as well as Bicentennial publications, and inclusion of Bicentennial notices in Smithsonian's Calendar of Events. Through: Carl Larsen, Director, Office of Public Affairs Time: Beginning immediately 4. Development of procedures for a roving volunteer docent program to provide visitor information and counselling to visitors waiting for entry into various museums and galleries during the Bicentennial period. Through: Mary Grace Potter and in conjunction with individual museum directors Time: FY 1975 5. Evaluation of this spring's planned experiment with foreign language codephones in National Museum of Natural History and National Museum of History and Technology for applicability in all museums during 1976. Through: Mary Grace Potter Time: June 1974

112 [[underlined]]Office of the Assistant Secretary for Museum Programs[[underlined]] 1. Design, fabrication, and installation of direction signs on the Mall on Smithsonian property in full cooperation with museum directors. Through: Office of Exhibits Central Time: Plan in FY 1975--installation by fall of 1975 2. Design, fabrication, and installation of map signs at the major approaches to each museum showing relationship to other buildings, major exhibitions, and object locations. Through: Office of Exhibits Central Time: Plan in FY 1975--installation by fall of 1975 [[underlined]]Office of the Treasurer[[underlined]] In cooperation with the National Park Service, explore the merits of nearby Government buildings' cafeterias remaining open for service to visitors during the peak months of 1976. Through: James Pinkney, Chief, Business Management Office Time: Begin now and continue [[underlined]]Museum Directors[[underlined]] 1. Consideration of using tour docents as additional information specialists within museums along with consideration of limiting or adjusting school and group tours during peak summer months of 1976. Time: By end of FY 1974

113 2. Development of visitor information strategy for the Bicentennial period including: a. Floor plan hand-outs for each building b. Improved information desks in coordination with the Great Hall Reception Center c. Consideration of foreign language labeling in major Bicentennial exhibitions d. Consideration of the development of visitor orientation exhibitions or slide shows for each museum with complimentary version for the Great Hall Reception Center e. Schedule for keeping open to the public all exhibition halls during prime Bicentennial period of April through September 1976 Note: Recommended that all design efforts be coordinated with the Office of Public Affairs, as well as the bureaus and central exhibit offices. Time: For inclusion in FY 1976 budget 3. Plan for interior signs in each museum, using international symbols when possible (i.e., food, information, telephones, rest rooms, etc.) In coordination with: Office of Protection Services and all exhibits offices 4. Establish crowd capacity for each museum and for each gallery within the museum, especially Bicentennial exhibition galleries. In conjunction with: Robert B. Burke and the Office of Protection Services. It is recommended that Joseph M. Chapman be asked to help in the development of these figures. Time: By FY 1976

114 5. Consideration of possibility of creating modest outdoor exhibits for the approach to entries of museums during peak summer months of Bicentennial period for waiting crowds. Also, consideration of how to communicate to the public the waiting time outside the heavily visited museums and how to redirect crowds to lightly visited areas. 6. Consideration and recommendation of open-hour policy for peak period of 1976. [[underlined]] NOTE:[[underlined]] In all likelihood, there will be a Federal or District of Columbia-wide requests regarding open hours of all public institutions. The main thrust will be for late evening hours with the aim of keeping the visitors in town until well after commuter traffic has cleared. Recommendation from museum directors to Executive Committee Time: For inclusion in FY 1976 budget (already established needs for guard and maintenance personnel will be over a million dollars in FY 1976. Extended open hours may add further costs.) 7. Be aware of needs for special service personnel; i.e., carpenters, cabinet-makers, painters, electricians, etc., and printing needs. Demands for these services, both within the Smithsonian Institution and externally, will be heavy over the next 18 months to two years, and emergency problems will be exceedingly difficult to solve. Bureau needs for FY 1976 should be communicated to the Office of Plant Services and Smithsonian Press.

115 PROGRAM IDENTIFICATION AND EVALUATION Messrs. Brooks, Wheeler, Kier and Sadik presented viewpoints on the topic of program identification and evaluation. During the presentations and the discussions, steps which have been taken in the recent past to improve the central and bureau management processes were reviewed. These included central budget control on all funds, development of the audit function, creation of additional Assistant Secretary positions and a Director of Support Activities, establishment of the Council of Directors, focusing of management studies on troublesome areas, and decentralizations and reorganizations to strengthen bureau heads' ability to manage. Some suggestions for continuing to refine the program decision process were discussed. Among the comments and conclusions reached during the session were the following: 1. Priority-setting for the Institution does work insofar as budget presentation is concerned, as witnessed by the success to date of the FY 1975 budget which presented several important Institutional priorities to the Executive and Congressional branches of government. There are other equally important reasons for setting priorities, not the least of which is the need for effective management and application of existing resources. 2. There is a strong and growing need for the development, exchange, and review of good information on present and planned activities. This need stems from the increasingly complex job bureau managers have of administering growing organizations, from the needs of the Assistant Secretaries in order for them to counsel their bureaus and offices as well as the Secretary, and from the benefits that managers can get from the experiences of others. To some extent information must be developed along consistent and common lines to facilitate the review and decision-making process. There must be compromises, however, in order that each bureau or office head may feel that the information he produces and submits for his programs has a reasonably comfortable fit with reality.

116 3. The budget process should be adjusted to allow more advance time for the thoughtful development by the heads of bureaus and offices, with the participation of their staffs, of unit planning and goal statements. The Assistant Secretaries and Director of Support Activities would be given opportunities to review and recommend adjustments to these statements. It was suggested that these planning documents be kept informal and nonstatistical in order to encourage their development. 4. It was further proposed that there should be regular analyses of the base as an essential first step to the development of future year budget projections. The National Portrait Gallery affirmed the benefits to be gained from first learning how resources are consumed, and then redirecting those resources to more productive purposes. These budget documents could be separately prepared from the director's statement of plans and priorities provided there were certain common denominators to tie the two efforts together for review purposes. 5. In order to achieve an order of uniformity of presentation and the common denominators for related planning and budget documents, it was agreed that some reasonable categorization of Institutional programs would have utility for unit self-evaluation, and would help portray the full range of activities of one kind or another in any single organization. 6. Future planning and budgeting efforts can now be enhanced by the consideration of the priority uses of anticipated surpluses of private unrestricted funds. A number of possible applications were presented including the increase of unrestricted purpose endowment funds, payment of interest on restricted fund balances, sharing of museum shop profits, and enlarging the fluid research fund. A schedule for planning and budgeting activity over the next year was distributed and discussed. This schedule calls for the development of planning and goal statements by bureaus and offices in April 1974, followed by the development of budgets in May and the beginning of the review process by members of the Executive Committee.

117 SCIENCE AT THE SMITHSONIAN Mr. Challinor and various bureau directors presented viewpoints on the processes of scientific research at the Institution. The discussion concentrated on the nature of science research and the need to heighten the Institution's capability to support these efforts. In general, while management judgments about directions and priorities have to be made because of limited resources available for the conduct of science research, at the Smithsonian the vast majority of these judgments are made at the bureau director's level, or below, while the very broad research policy directions are left to the Secretary with the advice of the Assistant Secretary for Science. Decisions on research direction must remain subjective and flexible. However, the conference participants found value in the suggestion regarding the development and review of goal statements and operational plans by various museums and laboratories to complement the current methods of resource review. This effort will incorporate research activities in a broad sense, but will not disturb the investigative independence which has served the Institution so well in the past. The discussions on science were important because they helped to clarify and emphasize the following points: 1. The Smithsonian is one of the important national focuses for fostering basic research, and is becoming more important as other institutions try to secure funds on the basis of fashionable or applied reasons. Scientific research is of high priority to the Institution, and must receive greater attention and support. The fact that basic research is fundamental to the Smithsonian should be underscored, and we should not be bashful about presenting this to the Federal governing bodies or to other funding agencies. 2. Individual bureau directors decide on priorities and directions for research by interpreting what needs to be done next in building a sense of a coherent community in their

118 organizations, and a concept of scientific unity and integrity of purpose. A director's efforts should be supported by central management. But there is a limit to the desirable size and growth rate of the Institution, and a clear identification and communication of gaps and deficiencies that exist in the bureau director's concept of his charter is of great importance for the upcoming budget cycle. 3. The common theme of [[underline]] Evolution [[/underline]] ran through many of the science bureau's presentations. This thread of mutual interest should be encouraged and nurtured. The Smithsonian should consider using such interbureau science themes in demonstrating its research efforts without sacrificing the goals of individual units. 4. A substantial increase in the number of pre-doctoral and post-doctoral fellowships is required to enhance the value and quality of research at the Smithsonian. A suggested target would be to double the number of fellowships. More quality fellows working at the Smithsonian will undoubtedly assist us in our selection of scientists for long term basic research. A larger number of fellows also will provide us with the possibility of increasing minority professional scientific representation at the Institution. 5. The Smithsonian administration should seek to reinstate a program of bringing short-term (12-16 month) scholars to certain of the bureaus. This program should involve 3 to 4 scientists at any one time. If they are eminent in their field and use Institution facilities, they would bring suitable national attention to the importance of our research effort. A strong association with the Woodrow Wilson International Center for Scholars needs to be developed. 6. Greater effort must be made in bringing together the community of scientists at the Smithsonian. The Institution's science administration must make every effort in forming a Smithsonian family of scholars through seminars and other gatherings of senior scientists. Not only would a cohesion of approach be fostered as at the Institution's Belmont meetings, but also, each researcher could be made aware that he, or she, is part of a unique scientific community.

119 7. Project research is important because it allows the individual researcher freedom of direction. There should be a sizeable increase in the funds available for project research through the Smithsonian Research Awards Program to complement the science efforts of the bureau directors. In conclusion, the conference participants generally agreed that because of the diversity of the Institution's scientific efforts, the development of highly sophisticated and detailed research objectives and performance standards might be unnecessary for the science carried out at the Smithsonian. Although desirable in other areas for clear management, with regard to research it may be possible only to speak to the most general of Institutional goals, and then rely upon the competence of the individual scientist pursuing his project goals and the skill of the bureau director pursuing his organizational goals. In this manner, the Smithsonian will continue to evolve the coherence of spirit and integrity of purpose which has nourished its science since 1846.

120 CULTURAL CONCERNS Mr. Blitzer led the discussions related to the cultural concerns of the Institution. During the meetings several observations were made which should be useful in clarifying, to internal or external audiences, current deficiencies or forthcoming developments and requirements in the cultural arena. Some common concerns which were expressed involve: 1. Obtaining additional physical facilities. 2. Exploring ways of getting the published results of research, exhibitions, and other activities disseminated to as wide an audience as possible. 3. Correcting collection cataloguing, inventorying, and management techniques where deficiencies exist. 4. Strengthening the processes for transfer and loan of objects. 5. Precipitating more interbureau cooperation, not simply among history and art museums, but across the science, art, and history operations. 6. Obtaining enough funding support to allow the individual bureaus to carry through with their own priorities, whether they be associated with research, exhibits, catalogues, or other programs. 7. Establishing some informal planning group to explore ways of precipitating a unified Institutional approach to program identification, presentation, and evaluation. It is difficult to define the exact configuration of further Smithsonian art, culture, and history activities that may exist at the end of the century. Whatever the result, it will continue to be erected upon the Institution's basic interests in quality scholarship, and the desire to interpret and present to the public, in the best fashion possible, the ideas, customs, skills, and art of various civilizations.

121 CAPITAL PLANNING Mr. Perrot, Mr. Frank Taylor, and Mr. Gilmore collaborated in presenting the salient points to the participants. The following summary was agreed upon after considerable discussion and a gradual realization that it is desirable to develop a scheme which will allow for the thorough and complete review of capital planning needs -- a review which would take into account various capital projects of the Institution and subject these to collective review, so that top priorities could emerge with the general concurrence and backing of units whose projects would have to be postponed. It is hoped that, in the years ahead, a greater congruency in program and capital planning may be developed, and that it may include the kind of give-and-take which will permit items of obvious priority to emerge from others and have the total support of all of the bureaus. The historical patterns reflected in the capital planning decision-making process of the Institution were carefully considered. A consensus emerged that the bureaus' large number of conflicting desires and needs may not all be allowable with what can occur realistically in terms of projected Institutional resource growth. Key points affecting the improvement of the capital planning process, which were agreed upon, follow: 1. The ability of the Smithsonian to fulfill its program objectives is directly related to its ability to secure the necessary financial support for those programs, both operational funds and capital funds. 2. An ordered, structured process should be established, uniformly employed by all bureaus, to implement conceptual planning, develop space needs, and communicate these to the administration in the clearest possible terms. 3. The Assistant Secretaries should review the result of this planning process, assess its effectiveness, and present the options and their recommendations to the Secretary and the Under Secretary.

122 4. In the planning process, special attention should be given to the consequences, operational and capital, that any major project can have within the various units of a bureau and on other bureaus, departments or units of the Institution. 5. Careful consideration should be given to operating budget requirements; i.e., maintenance, protection, administration, program and exhibition. 6. Any department or bureau having direct or indirect involvement in a project should receive timely feedback from the Executive Committee, the appropriate Assistant Secretary, or the administrative unit involved. 7. It is the responsibility of a bureau to provide full-- indeed, thoughtful and detailed--information on its budget submission. 8. Prior commitments and current obligations should receive first consideration in the search for, and in the allocation of, new resources. 9. Cost estimating should be as precise as possible and be subjected to strict periodic review. 10. Finally, there was a generally recognized need for the development of a Museum Support Facility. It was recognized that this had profound implications, many of which had not been fully explored. Detailed study is needed to assess the effects of the Support Facility on the programs and budgets of the bureaus and departments involved, so that full advantage can be taken of freed spaces and the attendant improvement in the Institution's operating climate.

123 THE SECRETARY'S CLOSING STATEMENT I am happy to make some closing remarks, but I hope they will not necessarily be considered as conclusive and if anybody has comments I hope they will bring them up. Coming to this meeting reminds me of some feelings I had about ten years ago when I took the job of running the Smithsonian. Being Secretary, I thought, would be a little bit like running one of those Hungarian horse acts. I always say Hungarian because I think of the Hungarians as being good at it. A man starts off in a circus ring standing on one large horse, on which he is bouncing along. By the end of the act he is riding about eighteen horses. Similarly, it is hard to maintain one's intellectual balance and consistency when thinking about the various kinds of disciplines and activities that are involved in an organization like the Smithsonian. It has always been my hope that the Smithsonian would be different from a university, and would develop a more coherent approach. I hoped that we could realize that we were involved in a common intellectual pursuit and that our diverse disciplines were related. This is an extremely difficult concept to communicate because it runs counter to our individual training nowadays in universities where specialties and special training are the rule. It is always difficult to approach things synthetically and to attempt to bring disciplinary threads together and think of them as having a common relationship. We are, of course, a family in an administrative sense, and yet we are a whole separate series of disciplines; we are "fragmented parts to make a whole" as Joshua Taylor describes the Institution. I keep hoping that as time goes on we will all begin to perceive a common understanding of traits that unite us intellectually, and not simply in an administrative fashion. This will strengthen the purposes of the Institution. Scientists seem to be thinking broadly about getting together, thinking of common themes, and a kind of commonality of purpose. But in

124 the realm of art and culture there is a more disjunctive approach. Some of this is reflected in our Smithsonian organization. In David Challinor's bailiwick, it sometimes seems easier to bring scientists together to think of common themes than it does to bring art directors or historians together in Charles Blitzer's. The art units, wherever they are, tend to think of their own programs and want to go their own way. It is difficult for an art museum director to get away from the central problem of exhibiting art to the public. At the same time it is easier for the science or history museum director to think of objects as serving many purposes. This kind of difference is something I hope we can rationalize and perhaps make less distinct over a period of time. Washington as an art center, of course, contains these same conditions. There are many individuals involved. Individuals take high priority in the art world. There are many types of museums and it is almost impossible to speak with one voice. As a result, we speak in many tongues. Whether or not this community issue can be resolved, I do not know. I would hope that the directors of art museums would gradually approach the thought that analysis of objects is important to the study of political history, civilization and cultural history, and develop ways to broaden the thematic base a little bit. As an example, at times I have urged the Director of the Freer to think of the Gallery as an institute of oriental culture, rather than an institute of oriental art, pure and simple. In this way, we could study the history of oriental art, which involves technology, metallurgy, and other factors, and make it significant to political evolution, or to the cultural evolution of people. The resultant studies of the diffusion and distribution of cultures, as analyzed from the art objects, could then be interpreted in ways which would be of great value to political and cultural historians. When we go to Congress, we ask for funds for things that we do, rather than ask support for things which need to be done. In this regard, the Smithsonian is almost unique. To a large extent, we go each year and ask for funds for specific projects

125 in our science or our art operations. The average government agency uses a different method which buffers their requests and allows Congress to understand their operations. We are not buffered, nor do the Congressional committees understand what, for example, our research endeavors are about. When the National Science Foundation puts forward its request, it is explained and described in terms of what benefits are going to be derived. It belongs to the Nation. It is with the people. We say we are going to put some bones together, or take some bones apart, or buy some paintings. We are operating in a field that is fairly new to the understanding of most Congressmen. Our problem has been much more difficult all along the line. I have tried to correct this situation over the past years in various ways. For example, I felt that we might obtain more gradual and incremental support for our operations if we developed some thematic approaches. Ten years ago the Institution was not researching cancer, or heart disease or stroke, but we were researching the environment, and we could speak about our ecological efforts. These were very new approaches ten years ago and, although we had been in the business for some time, few people understood the significance of our work. I remember approaching one individual for support who didn't know what I was talking about when I said that we ought to do an ecological analysis about the results of trying to blow up a canal at sea-level between the Atlantic and Pacific. He thought I was referring to studying fall-out. Now, of course, ecology has become so public, so overworked, that it attracts little attention or support. It is, of course, still important to the Institution. It enables us to describe what we do, and to compete with other interests. A second example which came down the pike, and which we approached in a thematic way, was the Bicentennial. By using a programmatic approach, with the help of our internal budget unit, we have been able to develop the Bicentennial program.

126 In the Institution's science efforts, such as the Tropical Research Institute and the Astrophysical Observatory, I saw the possibility that grant funds from other agencies would inevitably diminish, and that these would have to be replenished through increases to basic operations. Our appropriations support for science has roughly tripled in the last ten years while the government grant funds have ebbed and flowed, reflecting the support for the agencies themselves. We should continue to look for opportunities with regard to grants which are related to our traditional endeavors. We should keep exploring, keep flexible, and keep light on our feet. But we should not rely on grant support from Federal agencies to sustain our programs. In building support, we have been open in our attempts to analyze the Institution's base, both internally and publicly, for purposed of constructing our OMB requests and our Congressional presentations. If we continue to improve on our past models, we could derive even further benefits for the Institution's programs. Examining our base operations is important. The average government bureau does not keep sight of its base, or is it able to get back to that base. It cannot open up the base and expose it to clean up dead wood, to clear out the white ash and termites, and to be prudent and thrifty. We must, because our basic operations are what we rely on, and what we must build. On the essential private side of the Institution, we have been working in two directions. One is what I call operation "boot-strap." We have been making a firm and determined attempt, which is beginning to show certain returns, at developing marketable products. The other effort has been to develop a constituency. By developing a constituency we can broaden our support potential. The overall objective of these efforts is to balance private resources, in some equivalent way, with our government resources. Because of the dual nature of the Institution, it is also the responsibility of our bureaus to help achieve this objective, and not sit back and relax and assume that the Federal

127 Government is the only source of support. Every one of us should be thinking, in a versatile way, about how to enlarge our private sector. The central administration of the Smithsonian is obligated to support and to assist in the best way it can. We have started to build a development effort, and so far we have not had great success. But we have started, and we hope that over time our efforts will have significant results. Development is a very difficult exercise to understand, but it is an exercise of tremendous importance. Success in private development isn't related to engaging a third party to approach a benefactor or a foundation. It is related to your individual efforts. With regard to constituencies and development, I hope that our magazine will continue to be successful, and that it will eventually initiate a book club similar to that of TIME-LIFE. We studied the magazine industry for several years before we launched our project. It has been very successful. Magazine publishing requires a tremendous amount of savy, and we are fortunate to have that savy. Even so, we have a difficult path ahead of us. Priorities regarding paper use, mail problems, postal regulations, consumer response, and a whole series of intricacies affecting the publication business cloud the future. It could be that unforeseen factors will force magazines out of business. But our record to date has been very encouraging. Again the moral is that we must not count on historical patterns any more than we count on the course of evolution as being fixed and finite. We must work hard in a number of directions. As an Institution we face other uncertainties. For example, the resource and operating climate of the country is changing in ways which we cannot ascertain at the present. We are guaranteeing to ourselves that we will have somewhere around 35 million to 40 million visitors in Washington in 1976; but we do not know if there will be any such number of people for reasons beyond our control. Nevertheless we must be prepared.

128 Also, we have not thought about the results of this changing climate on the interdependence of our culture and society. I believe that we should be thinking, as a nation, as an institution and as bureaus, about our future growth limits. I see an emerging theme to what is happening in our culture and how it will affect the Institution. It is related to what we have been talking about at various times in this meeting with regard to a potential Museum of Man. It may be possible to demonstrate in such a museum that we are all indeed one group of human beings in this little envelope called the Earth. Perhaps there is a theme here that the Smithsonian should utilize. If we are to have another museum, it should be referred to as a Museum for the Family of Man, because its purpose is not really encompassed by the word "Man." Try to think of a museum in which we would not be exactly object oriented. Try to think of ways the various interests of the Smithsonian can be synthesized and utilized to demonstrate the interdependence of man and his cultures. Try to think of a grassroots museum educational process with dimensions that we cannot yet begin to grasp, but which would help to get on with the job of internationalizing the world and of explaining to its peoples why things are the way they are. I believe there is a nascent understanding of this interdependence and internationalism in our citizens and in our Congress. But we must help them to reach a complete understanding. To do this we need to develop a theme, a concept, and then attempt to gain support. I would urge you to capture in your imaginations the thrust of what such a museum would be like, what the implications are for us, and how the Smithsonian, in a positive and important fashion, might be able to remind all peoples of who they are, and from where they came. In closing, there is an aspect to these ideas on limits of growth and interdependencies which I would like to emphasize. It was touched on lightly when we were discussing common Institutional purposes. I think there should be a way of having interbureau appointments. The science area, perhaps, is more ready for this than the others, but the idea of joint appointments should be considered. You may feel it is not my prerogative to make such a suggestion. But using the Air and Space Museum as an example, where museum research could encompass

129 physics, energy and radiation, astrophysics, and so on, these efforts might well be expressed by a historian of science within the composition of an Institutional faculty. In the same way, commonality of interest could be surfaced and expressed among the anthropologists, conservators, technologists, and some of the art curators that are involved in collections research such as in the Freer, where they have highly specialized objects relating to the cultural history of the people they represent. Another example where joint faculty efforts might be beneficial would be the National Collection of Fine Arts and the Hirshhorn Museum. Universities are now going to interdepartmental appointments in some situations. We should have been thinking about it, and perhaps doing something about it many years ago. But I am convinced that this is a part of the wave of the future.

130 APPENDIX ATTENDANCE AT THE SMITHSONIAN INSTITUTION PRIORITIES CONFERENCE February 19-21, 1974 S. Dillon Ripley, Secretary Robert A. Brooks, Under Secretary Charles Blitzer, Assistant Secretary for History and Art David Challinor, Assistant Secretary for Science Julian Euell, Assistant Secretary for Public Service Paul Perrot, Assistant Secretary for Museum Programs T. Ames Wheeler, Treasurer Richard L. Ault, Director of Support Activities Peter G. Powers, General Counsel Porter M. Kier, Director, National Museum of Natural History Michael Collins, Director, National Air and Space Museum Theodore H. Reed, Director, National Zoological Park Joshua C. Taylor, Director, National Collection of Fine Arts Marvin S. Sadik, Director, National Portrait Gallery Harold P. Stern, Director, Freer Gallery Abram Lerner, Director, Hirshhorn Museum and Sculpture Garden Lisa M. Taylor, Director, Cooper-Hewitt Museum of Decorative Arts and Design John R. Kinard, Director, Anacostia Neighborhood Museum Francis S. L. Williamson, Director, Chesapeake Bay Center for Environmental Studies James R. Morris, Jr., Director, Division of Performing Arts Russell Shank, Director, Smithsonian Institution Libraries Ira Rubinoff, Director, Smithsonian Tropical Research Institute George Field, Director, Smithsonian Astrophysical Observatory Andrew F. Michaels, Director, Office of Facilities Planning and Engineering Services William H. Klein, Director, Radiation Biology Laboratory Brooke Hindle, Director, National Museum of History and Technology Silvio A. Bedini, Assistant Director, National Museum of History and Technology Robert W. Mason, Deputy Assistant Secretary for Public Service John F. Jameson, Assistant Treasurer, Programming and Budget Vincent J. Doyle, Director, Office of Personnel Administration Robert L. Farrell, Director, Agenda Office Michael Huxley, Deputy Assistant Secretary for Science Dorothy Rosenberg, Executive Assistant to the Secretary James F. Mello, Assistant Director, National Museum of Natural History John G. Motheral, Administrative Officer to the Under Secretary Dean Anderson, Program Management Officer, Office of the Assistant Secretary for History and Art Susan Hamilton, Bicentennial Coordinator Douglas E. Evelyn, Assistant Director for Administration, National Portrait Gallery

[[page number]] 131 [[/page number]] [[underline]] Appendix (continued) [[/underline]] ATTENDANCE AT SMITHSONIAN INSTITUTION PRIORITIES CONFERENCE (continued) Archie D. Grimmett, Director, Office of Equal Opportunity John P. Wilbern, Acting Director, Office of Facilities Planning and Engineering Services Frank C. Gilmore, Space Resources Officer Margaret Gaynor, Special Assistant to the Secretary Wymberly Coerr, Director, Office of International and Environmental Programs Harry Jordan, Assistant Director for Administration, National Collections of Fine Arts Edward F. Rivinus, Special Assistant to the Assistant Secretary for Public Service Carl Larsen, Chief, Office of Public Affairs Frank A. Taylor, Consultant to the Secretary James Bradley, Consultant to the Secretary Smithsonian Council Representatives Gordon N. Ray, Chairman, Smithsonian Council Barbara W. Tuchman, Member, Smithsonian Council Frank Golley, Member, Smithsonian Council

[[page number]] 132 [[/page number]] [[underline]] Status Report on Litigation [[/underline]] 1. [[underline]] Claims Arising out of Submarine Accident. [[/underline]] We have been advised by the Department of Justice that the claims of the widows of the two deceased Smithsonian employees may be cognizable under the Federal Employees' Compensation Act. If the Department of Labor (which administers the Act) concurs, this remedy would preclude recovery against the underwriters at Lloyds of London, but would provide the basis for settlement of these claims without litigation. The opinion of the Solicitor of Labor has been requested. 2. [[underline]] Living Window, ICC, Inc. [[/underline]] v. [[underline]] James S. Ward, Inc. and the Smithsonian Institution. [[/underline]] As reported previously, a claim was filed against the Smithsonian Institution and James S. Ward, Inc., a contractor who had agreed to furnish the Institution with a museum display apparatus. This action was dismissed on the basis that the Federal District Court in Connecticut, where the action was filed, had no jurisdiction over the Smithsonian. It is anticipated that the suit will be filed again in Washington, D. C. 3. [[underline]] Pierce Associates, Inc., [[/underline]] v. [[/underline]] S. Dillon Ripley and Fred Barwick, United States District Court for the District of Columbia. [[/underline]] As previously reported, this is a suit for an injunction concerning the award of the contract for the restoration and renovation of the Arts and Industries Building. After opening the bids for this contract, the Smithsonian was apprised by a protest that an indispensable provision had been omitted from the invitation for bids. Upon consultation with the General Accounting Office, it was determined that the omission could not be remedied and the invitation for bids was cancelled and reissued correctly. The initial low responsible bidder, Pierce Associates, Inc., brought this action to cancel the new invitation and to compel Smithsonian to contract with Pierce.

133 The application for a temporary restraining order was denied December 19, 1973. The U. S Attorney filed a motion for summary judgement on January 7, 1974. The contract was readvertised and let to another bidder on January 21, 1974; the suit for injunction has therefore been modified, by plaintiff's motion, to a demand for damages. This motion and our motion for summary judgement await hearing in the District Court. 4. [[underline]]Jenkins [[/underline]] v. [[underline]]Smithsonian Institution.[[/underline]] As previously reported, this suit arises out of an employee's discrimination case which was decided in favor of the Institution by the Civil Service Commission's Board of Appeals and Review. The decision of the Board was upheld by the United States District Court on a motion for summary judgment. The employee has taken an appeal from the U. S District Court's order. The plaintiff's brief has not been filed, as motions for extension of time have been requested, the latest of which on April 23, requesting extension to June 24, 1974. 5. [[underline]]Expeditions Unlimited Aquatic Enterprises, Inc.[[/underline]] v. [[underline]]Smithsonian Institution[[/underline]]. In this libel action, summary judgment was granted in favor of the Smithsonian in January 1972. The date for appealing this decision has expired. The plaintiff, contending that he did not have notice of the Court's decision, has asked that the time be extended to allow him to appeal. The District Court denied this request, and this procedural question was appealed to the D. C. Circuit Court of Appeals. Argument was held on April 12, and the case is now under advisement. 6. [[underline]]Long [[/underline]]v. [[underline]] U.S.[[/underline]] This is a suit for damages for injuries suffered by a child in a fall while visiting the National Museum of Natural History. The child was seriously injured. On January 29, 1974, the plaintiff's attorney filed interrogatories with the Court and these were answered by the U. S. Attorney on April 18, 1974. It is believed by both the Smithsonian and the Justice Department that there was no clear negligence on the part of Smithsonian employees in this matter.

[[page number]] 134 [[/page number]] 7. [[underline]] Ross, v. Powers, and Grunley & Walsh. [[/underline]] This suit was filed by a Smithsonian contractor's employee seeking damages for work-related injuries. The suit was dismissed by the Court on December 18, 1973, for failure to state a cause of action. 8. [[underline]] Claims Arising out of Construction of the Hirshhorn Museum. [[/underline]] As reported previously, a number of claims have been filed by the contractor and various subcontractors employed in the construction of the Hirshhorn Museum. Two of the smaller claims already have been decided in favor of the General Services Administration, which is responsible for the construction of this building. Other claims have been heard by the GSA Board of Contract Appeals and not yet decided. A decision on the principal claim for approximately $1,000,000 is expected soon. None of these claims represents expansion of the original scope of this museum; they arise from questions such as alleged defective specifications which frequently arise in the course of constructing any large facility.

[[page number]] 135 [[/page number]] [[underline]] LEGAL NOTES [[/underline]] [[underline]] D. C. Real Property Tax Exemption [[/underline]] The institution recently requested and received a ruling from the Corporation Counsel of the District of Columbia holding that the Hillwood property, bequeathed to the Institution by the late Marjorie Merriweather Post, is exempt from D. C. real property taxes. A copy of this request and ruling is attached. A similar ruling was obtained for "Barney Studio House" at 2306-2308 Massachusetts Avenue, N. W., donated to the Institution by the late Natalie C. Barney. [[underline]] Board of Regents Meetings [[/underline]] In response to an inquiry referred to the Smithsonian Institution by Senator Claiborne Pell, the attached memorandum of law was prepared concerning the authority of the Board of Regents to hold its meetings outside the city of Washington, D. C.

[[page number]] 136 [[/page number]] [[preprinted letterhead]] GOVERNMENT OF THE DISTRICT OF COLUMBIA DEPARTMENT OF FINANCE AND REVENUE [[image - round seal of DISTRICT OF COLUMBIA]] REPLY TO: DIRECTOR OF FINANCE AND REVENUE ROOM 4138 MUNICIPAL CENTER 300 INDIANA AVE., N.W. WASHINGTON, D.C. 20001 [[/preprinted letterhead]] [[stamp]] FEB 21 1974 [[/stamp]] Mr. Peter G. Powers General Counsel Smithsonian Institution Washington, D. C. 20560 Dear Mr. Powers: This is in reference to your request for exemption from real estate taxes on Parcel 57/116, assessed to the Smithsonian Institution. After inspection of this property and consideration of the facts involved, we are of the opinion that this property qualifies for exemption from real estate taxes under the provisions of Public Law 846-77th Congress approved December 24, 1942. The real estate records have been noted placing this property in an exempt status effective July 1, 1974. Sincerely, [[signature]] Kenneth Back Director

137 [[preprinted letterhead]] [[image - Smithsonian Institution logo of Castle]] SMITHSONIAN INSTITUTION Washington, D.C. 20560. U.S.A. [[/preprinted letterhead]] December 6, 1973 Mr. Kenneth Back Director Department of Finance and Revenue Government of the District of Columbia Washington, D. C. 20001 Dear Mr. Back: On or about Monday, November 12, 1973, the Smithsonian Institution received a D. C. real estate tax bill for fiscal year 1974 on "Hillwood," 4155 Linnean Avenue, N. W. (Square. PAR; Suffix. 0057; Lot 0116). The Institution is the fee owner of this property, pursuant to the terms of a deed (copy attached) which requires the Smithsonian to "operate the said premises, known as 'Hillwood' as a non-profit museum," and which reserves a life estate to the grantor, Mrs. Marjorie Merriweather Post. Mrs. Post died on September 12, 1973, and this deed was recorded in the Office of the Recorder of Deeds of the District of Columbia on October 18, 1973 (Instrument #25855). The property is, I believe, entitled to a real estate tax exemption under Section 47-801a(a) of the D. C. Code, and I hereby request recognition of this exemption. The Smithsonian Institution is an instrumentality of the United States created by Congress to exercise the authority of the United States in carrying out the trust responsibilities of the United States accepted by Congress in the Act of July 1, 1836, 5 Stat. 64. In accepting the testamentary trust of James Smithson, who had bequeathed his entire estate to the United States, this Act pledged "the faith of the United States" to the "founding and endowing at Washington, under the name of the Smithsonian Institution, an establishment for the increase and diffusion of knowledge among men," in such manner as Congress would thereafter direct. By the Act of August 10, 1846, 9 Stat. 102, 20 U.S.C. 41, et seq., Congress

138 established the Smithsonian Institution and vested the executive authority of the United States as trustee in the Smithsonian Board of Regents, composed of the Chief Justice, the Vice President, three members of the Senate, three members of the House of Representatives, and nine citizen members appointed by Joint Resolution of Congress. All of the property of the Smithsonian Institution, real and personal, is held in trust for the United States pursuant to these two statutes. The Act of 1846 appropriated to the Institution the lands selected for buildings for the Smithsonian Institution, 40 U.S.C. Sec. 52. The tax exempt status of the real property of the Institution has been recognized throughout this 127 year period. I shall be happy to furnish whatever additional information you might require. Sincerely yours, [[signed]] Peter G. Powers General Counsel Enclosure

139 [[underlined]] MEMORANDUM [[/underlined]] PLACE OF MEETINGS OF THE BOARD OF REGENTS The question has been raised whether Section 42 of the Smithsonian's organic legislation deprives the Board of Regents of the discretion to hold meetings outside the city of Washington. This section provides, in part, "The business of the Institution shall be conducted at the city of Washington by a Board of Regents,...." 20 U.S.C. Sect. 42, Act of August 10, 1846, ch. 178, §3, 9 Stat. 103. This general requirement that "the business" of the Institution be conducted "at the city of Washington" is clearly a reflection of the basic provision of the bequest of James Smithson, recited in the preamble of the Act of August 10, 1846, "to found, at Washington, under the name of the 'Smithsonian Institution' an establishment for the increase and diffusion of knowledge among men." The principal place of business of the Institution has been located in Washington since 1846. Section 41 establishes the Institution "with the powers, limitations, and restrictions hereinafter contained, and no other." In Section 42, this plenary authority is vested in a Board of Regents composed of the Chief Justice of the United States, who traditionally serves as Chancellor of the Board, the Vice President, three members of the Senate, three members of the House of Representatives, and nine private citizens. Harlan Fiske Stone (later Chief Justice), while serving as Attorney General of the United States, stated: "The Board of Regents is charged with the duty, as trustee, of administering the trust and furthering the purpose of the endowment for the 'diffusion of knowledge among men.' The methods of achieving that purpose is left largely to the discretion of the Board." 34 Op. Atty. Gen. 338 (1924). In the exercise of this discretion the Regents determine when and where they will meet. The only specific mention of the place of

140 meetings is found in Section 44, which appears to require that the Board shall meet in Washington when choosing a Chancellor or Secretary: "The Board of Regents shall meet in the city of Washington and elect one of their number as chancellor, who shall be the presiding officer of the Board of Regents, and called the chancellor of the Smithsonian Institution, and a suitable person as secretary of the institution, who shall also be the secretary of the Board of Regents." However, the language of the original Act from which Section 44 derives is as follows: "And the said regents shall meet in the city of Washington, [[underlined]] on the first Monday of September next after the passage of this act [[/underlined]], and organize by the election of one of their number as chancellor, who shall be the presiding officer of said board of regents, by the name of the Chancellor of the 'Smithsonian Institution," and a suitable person as secretary of said institution, who shall also be the secretary of said board of regents." (Emphasis added). 9 Stat. 103. It is clear that the limitation to Washington applies to the organizational meeting of the Board of Regents. There is no evidence that Congress intended to limit the discretion of the Board of Regents to hold meetings thereafter wherever "they shall deem best suited for the promotion of the purpose of the testator." 9 Stat. 106, 20 U.S.C. §56. March 7, 1974 Peter G. Powers General Counsel

[[page number]] 141 [[/page number]] In regard to the rates of pay of principal administrative officers, the discussion is summarized as follows. The Secretary referred to his memorandum of May 7, 1974, to the Members of the Board of Regents. The Chancellor observed that the cost-of-living increases were pushing salaries of some subordinates to the ceiling of $36,000. He likened the Smithsonian's situation to that of the Judiciary. The Secretary remarked that he normally has had responsibility and authority to employ assistants and to determine their compensation. Accordingly, and in the terms of his memorandum, he felt bound to recommend the raising of the salaries of his principal assistants and to request the advice of the Regents. Mr. Brown stated that he had always understood that the Secretary had the principal responsibility of appointing and setting the compensation of his assistants. The Secretary recalled specific examples of salary difficulties in recruiting for the Directors of the National Museum of Natural History and the National Museum of History and Technology. The assistance of the Regents is needed in convincing the Civil Service Commission that more of the existing supergrades should be allotted to the Smithsonian. The Chancellor suggested creation of a subcommittee of Regents to support the Secretary. It was the sense of the meeting that such a subcommittee be appointed for consideration of the problem but not to act until the time is appropriate. No changes from federal to trust funds payroll are intended at present.

[[page number]] 142 [[/page number]] The Vice President thought there would be no action on pay until after the elections or in the next Session, except the appointment of a commission for comparability studies of executives. He mentioned the paradox of having cost-of-living increases for annuitants but not for active service employees. Several Regents concurred in the opinion that no action separate from the Government's action should be taken. The Secretary asked that his memorandum of May 7 be held confidential. The Regents agreed to support a request for additional supergrades within existing quotas and non-quota qualifications. Mr. Mahon said the specific needs and justifications need to be known and suggested these be made available to the Executive Committee. It was suggested that a group of Regents meet to consider the supergrades to be submitted to the Civil Service Commission within the next thirty days in order to alleviate the immediate problem. As soon as the appropriate papers are prepared, such a meeting will be scheduled. The special subcommittee of Regents to consider the Executive Level positions will be appointed at an appropriate time. [[underline]]Hirshhorn Museum[[underline]] The Secretary reported briefly that a news column by Clark Mollenhoff related that Senator Clark (D. -Iowa) would inquire into the matter of the Hirshhorn Museum and Sculpture Garden with a view to considering changing the name to the Franklin D. Roosevelt Museum of Contemporary Art and to taking control of the museum from Mr. Hirshhorn.

143 Smithsonian staff members have been in touch with the Senator and his staff and information is being furnished as it is requested. (It may be recalled that in various hearings and correspondence, such data have been furnished since 1966.) The Secretary recalled that title to the collection has recently been transferred by Mr. Hirshhorn to the Smithsonian and that the museum will be opened in October 1974. The Regents will be informed further as developments occur.

144 [[underline]]Survey of Buildings and Other Facilities, Smithsonian Institution[[/underline]] At the January 25, 1974 meeting of the Board of Regents it was the consensus of the Regents that an inventory of current holdings be undertaken in order to review the Institution's installations and what purposes they are serving. A number of Regents attended a pre-Regents meeting when Under Secretary Brooks presented an outline, with slides, of the survey of buildings and facilities owned or occupied by the Smithsonian Institution. A catalogue of these current locations and program purposes is attached to these proceedings. [[underline]]Suggested dates for next meetings[[/underline]] Executive Committee, Wednesday, September 11, 1974 Regents Meeting, Tuesday, September 24, 1974. Respectfully submitted: [[signed]] S. Dillon Ripley Secretary

ADMINISTRATIVELY - CONFIDENTIAL [No part of these minutes is to be divulged unless specifically authorized by the Secretary.] PROCEEDINGS OF THE FALL MEETING OF THE BOARD OF REGENTS SMITHSONIAN INSTITUTION September 24, 1974 INDEX | Page Attendance | 1 Report of the Executive Committee | 2 Minutes of May 14, 1974 Meeting | 2 Financial Reports | 3 Report of the Investment Policy Committee | 14 Gift of Mr. Bern Dibner | 18 Cooper Hewitt Museum | 26 Hillwood Museum | 30 West Court Construction | 43 Supergrades | 49 Status of Pending Legislation | 54 Proposals to change the name of the National Air & Space Museum | 56 Legislation on which comments of the Board of Regents are requested | 58 Status Report of the Construction and Exhibit Programs of the National Air & Space Museum | 63 Status Report: Construction Summary-National Zoological Park | 66 Mall Parking Ban | 67 Transfer of R/V Johnson and Johnson-Sea-Link to Harbor Branch Foundation | 69 GAO Report on Hirshhorn Museum and Sculpture Garden | 70 Honor Offered to the Secretary | 85 [[underlined]]The Art Quarterly[[/underlined]] | 86 Personnel Appointments | 88 Presentation of Scrolls of Appreciation | 88

SMITHSONIAN INSTITUTION [[underline]]Proceedings of the Meeting of the Board of Regents[[/underline]] [[underline]]on September 24, 1974[[/underline]] [[underline]]Hour of Meeting[[/underline]] The meeting was called to order by Mr. Webb in the absence of the Chancellor. Mr. Webb had been requested by the Chancellor to preside at this meeting of the Board. The meeting was held in the Regents' Room in the Smithsonian Institution Building at 4 p.m. [[underline]]Attendance[[/underline]] Mr. John Paul Austin Mr. John Nicholas Brown Mr. William A. M. Burden Senator J. W. Fulbright Mr. Murray Gell-Mann Mr. Robert F. Goheen Mr. Caryl P. Haskins Representative William E. Minshall Senator Hugh Scott Mr. Thomas J. Watson, Jr. Mr. James E. Webb Secretary S. Dillon Ripley The Chief Justice, Senator Jackson, Representative Mahon, Representative Rooney, and Judge Higginbotham were not able to be present. Also present were Under Secretary Brooks; Consultant Bradley; Assistant Secretaries Blitzer, Challinor, Perrot, Euell; Treasurer Wheeler; General Counsel Powers; Director of Support Activities Ault; and Executive Assistant to the Secretary Dorothy Rosenberg.

2 Mr. Watson, Chairman of the Regents' Nominating Committee, on behalf of the Board extended a warm welcome to Mr. Gell-Mann recently appointed as a Regent. He also expressed pleasure in noting the reappointments of Mr. Burden and Mr. Haskins by the Congress as Regents. Individual bills had been signed by the President on August 30, 1974, for these appointments which are for the statutory term of six years. [[underline]]Report of the Executive Committee[[/underline]] Mr. Webb reported that the Executive Committee of the Board of Regents of the Smithsonian Institution met in the Chambers of the Chief Justice at 4 p.m. on September 11, 1974. Present were: Warren E. Burger, Chancellor James E. Webb, Chairman William A. M. Burden S. Dillon Ripley, Secretary Also present were Under Secretary Robert A. Brooks and Treasurer, T. Ames Wheeler. The Chairman reported that THE EXECUTIVE COMMITTEE CONSIDERED THE ITEMS ON THE AGENDA AND THEIR DISCUSSION AND RECOMMENDATIONS AREINCLUDED IN THE FOLLOWING MATERIAL. [[underline]]Minutes of May 14, 1974 Meeting[[/underline]] The Executive Committee noted that the minutes of the May 14, 1974 meeting of the Board of Regents had been sent to the members of the Board of Regents on June 17, 1974, and having no changes to suggest recommended approval of the minutes. It was VOTED that the Board of Regents approves the minutes of the meeting of May 14, 1974, as circulated on June 17, 1974.

3 [[underline]]Financial Reports[[/underline]] The financial report was reviewed by the Executive Committee as presented in summary by T. Ames Wheeler. The Executive Committee expressed its congratulations to the Secretary and his staff for the especially good financial position of the Institution and recommended its acceptance. The Board of Regents confirmed acceptance of the report which follows.

4 [[underline]]FINANCIAL REPORT[[/underline]] [[underline]]FEDERAL FUNDS[[/underline]] [[underline]]For Operations:[[/underline]] --Our federal appropriation for operating purposes in the current FY 1975 has been approved at $67,789,000, a Congressional reduction of $2,000,000 from the amount recommended by OMB, but $9,246,000 more than FY 74 (not including $325,000 provided for retroactive pay for FY 73). Although nearly $3,000,000 of this increase must be used to meet uncontrollable expenses such as annualizing the funding of the prior year pay raises and meeting higher charges for GSA building space, the additional funds will help substantially in preparing the National Air and Space Museum opening exhibitions, in producing the Smithsonian's Bicentennial commemorative activities, and in correcting deficiencies in supporting services such as libraries, protection, conservation and custodial operations. Progress towards these ends will be slowed, however, unless additional funds are provided to cover the new pay raises expected in the current year. In addition to this regular Smithsonian operating appropriation, $1,755,000 was provided for the operations of the Science Information Exchange, up from $1,695,000 in FY 74. This will assist the Exchange to serve more responsively a wider segment of the research community. The Congress reduced the appropriation for the Special Foreign Currency Program to $2,000,000 from its FY 74 level of $4,500,000. This will provide the $1,000,000 payment (second of four such payments) to UNESCO for the Philae Project but will curtail the regular grants programs. A carry-forward balance of about $1,400,000 from FY 74 will help to provide for FY 75 projects but a serious impact may be felt in FY 76. For [[underline]]FY 76,[[/underline]] the Institution has submitted to OMB an operating budget at various levels at and above the total target for all appropriation accounts

5 established by that Office in February of this year. At target, the Smithsonian is requesting operating funds of $72,549,000, an increase of $4,760,000 over FY 75 for the continued phased correction of identified support service deficiencies plus a lesser amount for high priority research programs. In addition we are asking for (1) another $4,387,000 for Bicentennial preparations with emphasis on NASM exhibits and supportive buildings maintenance and protection forces (2) $2,620,000 more for uncontrollable needs such as pay and utility rate increases and (3) a final increment of $2,970,000 (for a grand total of $82,526,000) for a further strengthening of regular program and support operations. The total request for the Science Information Exchange (treated separately) is $1,825,000 at target plus another $30,000 above target. Within the total OMB target amount, no increase was proposed for the Special Foreign Currency Program and its FY 76 level would remain at $2,000,000. An increment of $1,500,000 was proposed over target for a total of $3,500,000. [[underline]]For Construction[[/underline]]: --For FY 75, the Smithsonian has been appropriated $1,490,000 as requested for essentially routine maintenance and improvement projects within the Restoration and Renovation of Buildings account, and $7,000,000 (of $10,000,000 sought) for continued NASM construction contract authority liquidation. Zoo construction and repair funding of $9,420,000 (of $10,000,000 requested) will permit significant progress to be made on implementing the approved Master Plan with work on the general services and parking facility, elephant house yards and bird house plaza, and education center. The [[underline]] FY 76 [[/underline]] construction request to OMB also has been presented at various levels. At the target level, $1,365,000 has been requested for a minimal program of building and facility repairs, maintenance and improvements and

6 $10,000,000 for continuation of the Zoo construction program (with emphasis on the general services and parking facility, lower Rock Creek Valley development, Beaver Valley planning, and renovation and improvements to the newly acquired Front Royal animal breeding farm. Above target, a further $3,505,000 is requested for general building needs and another $15,260,000 for the Zoo, primarily to gain contract authority to cover the entire general services and parking facility, thereby saving perhaps $1,100,000. Also, $3,000,000 will be sought for final NASM contract authority liquidation and $690,000 for the first phase of detailed planning for the National Museum Support Facility legislation which passed the Senate on August 1, 1974, and is pending before the House.

7 [[underlined]] PRIVATE UNRESTRICTED FUNDS [[/underlined]] [[underlined]] Results for FY 1974 [[/underlined]] As shown in the accompanying Exhibit B, the Unrestricted Private Funds show a net gain for FY 1974 of $1,792,000 before transfers, as compared to the $543,000 in FY 1973. The 1974 gain was after making provision for $198,000 of accumulated annual leave as now required by new accounting guidelines, and also after funding the accumulated $182,000 operating deficit of the Cooper-Hewitt Museum. With the approval of the Regents' Executive Committee, $1,017,100 of the FY 1974 gain was transferred to our Plant Funds: $365,000 for redesign and reconstruction of the Museum Shop in NMHT, $150,000 for the unfunded portion of the new Chesapeake Bay Center's Visitor and Conference Building, and $500,000 toward the proposed new restaurant facilities, training and orientation quarters and Associates' Reception Center in the west court of NMNH. The major contributor to the FY 1974 gain was the [[underlined]] Smithsonian Magazine [[/underlined]], which showed a net income of $1,327,000, as compared to $330,000 in the previous year. Magazine sales and revenues increased to $7,127,000 from $4,731,000 in FY 1973, and added substantially to cash available for short-term investment. As discussed at the last Regents' meeting, and as detailed in Exhibit C, other revenue producing activities, particularity the Associates Program, the Museum Shops and the Division of Performing Arts together, boosted income by another nearly $450,000. As shown on the Balance Sheet,(Exhibit D) current cash and investments totaled $9,089,000 on June 30,1974, compared to $6,930,000 a year earlier. At FY 1974 year-end, $6,600,000 was invested in very high-grade short-term securities with an average maturity of about 3-1/2 months and an average yield of about 8.8% (currently about 9-1/2%).

8 [[underline]] FY 1975 Budget [[/underline]] The FY 1975 budget presented at the May Regents meeting has been pushed upward somewhat to reflect greater gains from the Magazine and other revenue-producing activities and from investment income. Barring any sharp downturn in the economy, we estimate [[underline]] Smithsonian Magazine [[/underline]] net income at $1,500,000. Income from Museum Shops will also increase with redesigned facilities, improved product lines and added sales from the new Hirshhorn Museum shop. Due to recent more favorable financial results, we are now in a position to give greater financial assistance to our Bureaus. For FY 1975, in addition to small but increasing allotments for special research programs, we anticipate sharing with the Bureaus a portion of Museum Shop income and Product Development royalties (estimated total, $149,000). Such funds will be used principally to acquire items for collections. At the same time, waiver of overhead charges on certain restricted funds and the crediting of interest against balances maintained in other restricted funds, both sound practices which is has heretofore been impossible to implement, will also make more funds available for research and other museum projects. For the anticipated gain of $1,975,000 before transfers in FY 1975 in Private Unrestricted Funds, it is now planned to devote approximately $1 million to the construction of the West Court facility, in addition to the $500,000 set aside for this purpose last year. Another $75,000 will be required to meet current land acquisition commitments at Chesapeake Bay Center. Even with these transfers, we should be able to come very close to meeting our previous goal of setting aside $1 million for our Endowment Funds in the current year without reducing our balance of current unrestricted funds.

9 [[underline]] Endowment and Plant Funds [[/underline]] As shown in the accompanying Balance Sheet (Exhibit D), the market value of the Smithsonian's Endowment Funds at June 30, 1974, was almost $9,000,000 below the market value at June 30, 1973, and a decline in the stock market has brought these values down still further. While a detailed review of the market performance of these endowment funds will be given in the Investment Policy Committee report, values of these funds have obviously suffered drastically in the past year, sharing fully in the general fall of stock prices. While income from these funds will be only slightly affected in FY 75, a continuation of present low valuations of the funds will mean a cut in this type of support by FY 76. The Plant Funds (previously referred to as Real Estate Acquisition Funds) have increased sharply in the past year due to (1) the transfer of $1,017,000 from Unrestricted Funds (mentioned above), (2) the gift of $1,000,000 from Joseph H. Hirshhorn toward construction of the Hirshhorn Museum, and (3) the accounting transfer of shops and computer equipment from Current Funds to Plant Funds. In addition, under new accounting guidelines, funds reserved for real estate acquisition or construction, such as the Carnegie Mansion renovation fund and the CBCES Land Acquisition Fund have now been included in Plant Funds, further increasing the balance.

10 Exhibit A [[underlined]]SMITHSONIAN INSTITUTION FINANCIAL REPORT[[/underlined]] The Smithsonian Institution derives its financial support as follows: ($1,000's) | FY 1976 | FY 1975 | FY 1974 | FY 1973 | (Submitted to OMB) | (Budget) | (Actual) | (Actual) [[underlined]]FOR OPERATING PURPOSES[[/underlined]]: | | | | [[underlined]]FEDERAL APPROPRIATIONS[[/underlined]] | | | | Salaries and Expenses | $82,526 | $67,789***** | $58,868* | $51,633 Smithsonian Science Info. Exchange | 1,855 | 1,755***** | 1,695** | 1,600 Special Foreign Currency Program | [[underlined]] 3,500[[/underlined]] | [[underlined]] 2,000[[/underlined]] | [[underlined]] 4,500[[/underlined]] | [[underlined]] 3,500[[/underlined]] Subtotal | $ 87,881 | $71,544 | $65,063 | $56,733 Research grants and contracts | N.A. | 10,200 | 9,996 | 8,996 Nonfederal Funds: | | | | Gifts (excluding gifts to endowments) | | | | Restricted purpose (Includes Gifts to Plant) | | 3,500 | 3,347 | 3,107 Unrestricted purpose | | 90*** | 50*** | 33*** Income from endowment and current funds invested | | | | Restricted purpose | N.A. | 1,850 | 1,824 | 1,736**** Unrestricted purpose | | 830| 674 | 436 Revenue-producing activities (net) | | 1,765 | 1,775 | 204 Miscellaneous | | [[underlined]] 900[[/underlined]] | [[underlined]] 1,189[[/underlined]] | [[underlined]] 1,118[[/underlined]] Total Operating Support | | [[double underlined]]$90,679[[/double underlined]] | [[double underlined]]$83,918[[/double underlined]] [[double underlined]]$72,363[[/double underlined]] [[underlined]]CONSTRUCTION FUNDS (FEDERAL)[[/underlined]] | | | | National Zoological Park | $ 25,260 | $ 9,420 | $ 3,790 | $ 675 National Air and Space Museum | 3,000 | 7,000 | 17,000 | 13,000 Museum Support Facility | 690 | - | - | - Restoration and Renovation of Bldgs. | [[underlined]] 4,870[[/underlined]] | [[underlined]] 1,490[[/underlined]] | [[underlined]] 1,070[[/underlined]] | [[underlined]] 5,014[[/underlined]] Total | [[double underlined]]$ 33,820[[/double underlined]] | [[double underlined]]$17,910[[/double underlined]] | [[double underlined]]$21,860[[/double underlined]] | [[double underlined]]$18,689[[/double underlined]] [[underlined]]ENDOWMENT FUND GIFTS AND BEQUESTS[[/underlined]] | | | $ 205 | $ 109 [[underlined]]NUMBER OF PERSONNEL]] | | [[underlined]]6/30/74[[/underlined]] | [[underlined]]6/30/73[[/underlined]] | [[underlined]]6/30/72[[/underlined]] Federal | | 2,994 | 2,717 | 2,561 Private | | [[underlined]]1,104[[/underlined]] | [[underlined]] 948[[/underlined]] | [[underlined]] 913[[/underlined]] Total | | 4,098 | 3,665 | 3,474 * Includes pay supplemental of $3,105 and retroactive pay of $325. ** Includes pay supplemental of $45. *** Excluding gifts to Associates (included under Revenue-producing Activities). **** Includes $225 of FY 1973 income transferred from Endowment Fund #3 for this purpose in FY 1972. ***** Does not include provision for possible FY 75 pay increases.

11 PRIVATE FUNDS - OPERATING STATEMENT Exhibit B ($1,000s) [[line]] | Est.Budget | [[underline]] | ACTUAL | | [[/underline]] | FY 1975 | FY 1974 | FY 1973 | FY 1972 | FY 1971 [[line]] [[underline]]UNRESTRICTED FUNDS[[/underline]] [[underline]]INCOME[[/underline]]: Investment Income | $ 830.0 | $ 674.4 | $ 423.6 | $ 331.1 | $ 330.0 Gifts (Excl Gifts to Assoc's) | 90.0 | 50.2 | 32.7 | 17.7 | 306.8 Activities - Gross | 15,752.0 | 12,735.2 | 8,476.0 | 6,445.1 | 4,706.0 Less costs and exp. | (13,987.0 | (10,960.0) | (8,272.0) | (6,586.5) | (5,240.2) O/H Recovery & Admin Fees | 3,849.0 | 3,408.4 | 2,872.2 | 2,640.4 | 2,521.6 Other | [[underline]] 250.0 | 283.5 | 321.7 | 154.7 | 208.2[[/underline]] Total Income | $6,784.0 | $6,191.7 | $3,854.2 | $3,002.5 | $2,832.4 [[underline]]EXPENDITURES[[underline/]] Administrative | $3,899.0 | $3,493.0 | $2,797.5 | $2,714.1 | $2,662.1 Special Purpose Allotments | 761.0 | 874.0 | 479.4 | 227.0 | 320.5 Transfers to Bur.fr Activ's. | [[underline]] 149.0 | 33.0 | 34.4| - | - |[[/underline]] Total Expenditures | $4,809.0 | $4,400.0 | $3,311.3 | $2,941.1 | $2,982.6 Excess Income (Expend)bef.trans | $1,975.0 | $1,791.7 | $ 542.9 | $ 61.4 | $ (150.2) Transfers to Plant Funds | 1,075.0 | 1,017.1 | - | - Transfers to Endowment Funds | 900.0 | - | - | - [[underline]]Balance End of Year[[/underline]] | [[double underline]]$3,066.6 | $3,066.6 | $2,324.0* | $1,781.1 | $1,719.7 ---------------------------------------------- [[underline]]RESTRICTED AND SPECIAL PURPOSE FUNDS[[/underline]] [[underline]]FREER FUND[[/underline]] | | | | | [[underline]]Income[[/underline]] | | | | | Investments | $ 850.0 | $ 875.7 | $ 862.5 | $ 678.5 | $ 673.6 Other | [[underline]] 124.1 | 325.1 | 182.2 | 118.4 | 69.0[[/underline]] Total | $ 974.1 | $1,200.8 | $1,044.7 | $796.9 | $742.6 [[underline]]Expenditures[[/underline]] | | | | | Salary & Benefits | $ 465.0 | $ 410.1 | $ 434.4 | $ 437.7 | $ 386.8 Purchase for Collection | 310.8 | 325.1 | 237.9 | 122.9 | 249.9 Other | [[underline]] 260.0 | 423.9 | 342.9 | 327.1 | 330.2[[/underline Total | $1,035.8 | $1,159.1 | $1,015.2 | $887.7 | $966.9 [[underline]]Excess Income (Expenditures)[[/underline]] | $ (61.7) | $ 41.7 | $ 29.5 | $ (90.8) | $ (224.3) [[underline]]Balance End of Year[[/underline]] | [[double underline]] $ 129.3 | $ 191.0 | $ 149.3 | $ 119.8 | $ 210.6[[/double underline]] [[underline]]OTHER RESTRICTED FUNDS SUPPORTED BY ENDOWMENT INCOME[[/underline]] | | | | | Income | $ 890.0 | $ 943.4 | $ 828.9 | $ 873.6 | $ 715.3 Expenditures | [[underline]] 890.0 | 966.4 | 896.1 | 884.1 | 628.9[[/underline]] Excess Income (Expend) | [[underline]] - | (23.0) | $ (67.2) | $ (10.5) | $86.4 Balance End of Year | [[double underline]] $ 340.6 | $ 340.6 | $ 363.6 | $ 430.8 | $ 441.3[[/double underline]] [[underline]]ALL OTHER RESTRICTED FUNDS (GIFTS & MISC.)[[/underline]] | | | | | Income | $3,400.0 | $2,624.5 | $3,712.7 | $2,898.5 | $2,056.8 Expenditures | [[underline]] 3,400.0 | 2,120.1 | 2,914.6 | 1,502.3 | 2,513.1[[/underline]] Excess Income (Expend) | [[underline]] - | 504.4 | 798.1 | 1,396.2 | (456.3)[[/underline]] Balance End of Year | [[double underline]] $2,721.9 | $2,721.9 | $3,304.0* | $2,505.9 | $1,109.7[[/double underline]] ---------------------------------------------- [[underline]]GRANTS AND CONTRACTS FROM FEDERAL AGENCIES[[/underline]] Income | $10,200.0 | $9,967.6 | $9,027.1 | $7,847.6 | $9,317.0 Expenditures | [[underline]] 10,200.0 | 9,996.1 | 8,996.2 | 8,088.3 | 9,312.4[[/underline]] Excess Income (Expend) | [[underline]] - | (28.5) | 30.9 | (240.7) | 4.6[[/underline]] Balance End of Year | [[double underline]] $ 52.4 | $ 52.4 | $ 80.9 | $ 50.0 | $ 290.7[[/double underline]] *6/30/73 Fund Balances subsequently adjusted for reclassification transfer from current funds to Plant Funds.

12 Exhibit C [[underline]]SMITHSONIAN REVENUE PRODUCING ACTIVITIES[[/underline]] (1,000's) | FY 1975 | FY 1974 | FY 1973 | FY 1972 | [[underline]]Budget [[/underline]] | [[underline]]Actual [[/underline]] | [[underline]]Actual [[/underline]] | [[underline]]Actual [[/underline]]| [[underline]] Smithsonian Magazine [[/underline]] | | | | Sales & Revenues | 8,955 | 7,127 | 4,731 | 3,411 Income (Loss) Before Admin Costs | 1,750 | 1,527 | 480 | 152 Less Admin Costs | [[underline]] 250 | 200 | 150 | 150[[/underline]] Net Income (Loss) | 1,500 | 1,327 | 330 | 2 | | | | [[underline]]Associates Program[[/underline]] | | | | Gifts Received | 55 | 260 | 157 | 145 Other Revenues | 2,007 | 1,778 | 1,104 | 872 Income (Loss) Before Admin Costs | 127 | 332 | 18 | 116 Less Admin Costs | [[underline]] 83[[/underline]] | [[underline]] 69[[/underline]] | [[underline]] 61[[/underline]] | [[underline]] 42 [[/underline]] Net Income (Loss) | 44 | 263 | (43) | 74 | | | | [[underline]]Museum Shops[[/underline]] | | | | Sales & Revenues | 2,919 | 2,141 | 1,622 | 1,374 Income (Loss) Before Admin Costs | 470 | 326 | 172 | 138 Less Admin Costs | [[underline]] 100[[/underline]] | [[underline]] 100[[/underline]] | [[underline]] 125[[/underline]] | [[underline]] 119[[/underline]] Net Income (Loss) | 370 | 226 | 47 | 19 | | | | [[underline]]Smithsonian Press[[/underline]] | | | | Sales & Revenues | 120 | 111 | 81 | 127 Income (Loss) Before Admin Costs | (83) | (72) | (97) | (91) Less Admin Costs | [[underline]] 12[[/underline]] | [[underline]] 12[[/underline]] | [[underline]] 12[[/underline]] | [[underline]] 20[[/underline]] Net Income (Loss) | (95) | (84) | (109) | (111) | | | | [[underline]]Performing Arts[[/underline]] | | | | Sales & Revenues | 872 | 597 | 205 | 130 Income (Loss) Before Admin Costs | 48 | 138 | (41) | (34) Less Admin Costs | [[underline]] 48[[/underline]] | [[underline]] 34[[/underline]] | [[underline]] 24[[/underline]] | [[underline]] 16[[/underline]] Net Income (Loss) | 0 | 104 | (65) | (50) | | | | [[underline]]Product Development[[/underline]] | | | | Royalties | 93 | 107 | 118 | - Income (Loss) Before Admin Costs | 39 | 43 | 103 | - | Less Admin Costs | [[underline]] 5[[/underline]] | [[underline]] 6[[/underline]] | [[underline]] -[[/underline]] | [[underline]] -[[/underline]] Net Income (Loss) | 34 | 37 | 103 | - | | | | [[underline]]Other*[[/underline]] | | | | Sales & Revenues | 731 | 614 | 458 | 386 Income (Loss) Before Admin Costs | (46) | (58) | (21) | (42) Less Admin Costs | [[underline]] 42[[/underline]] | [[underline]] 40[[/underline]] | [[underline]] 38[[/underline]] | [[underline]] 33[[/underline]] Net Income (Loss) | (88) | (98) | (59) | (75) | | | | [[underline]]Total Activities[[/underline]] | | | | Sales & Revenues & Gifts Rec'd. | 15,752 | 12,735 | 8,476 | 6,445 Income (Loss) Before Admin Costs | 2,305 | 2,236 | 614 | 239 Less Admin Costs | [[underline]] 540[[/underline]] | [[underline]] 461[[/underline]] | [[underline]] 410[[/underline]] | [[underline]] 380[[/underline]] Net Income (Loss) | [[double-underline]] 1,765[[/double-underline]] | [[double-underline]] 1,775[[/double-underline]] | [[double-underline]] 204[[/double-underline]] | [[double-underline]] (141)[[/double-underline]] *This includes Traveling Exhibits, Belmont, Photo Services, Commons, Center for Short-Lived Phenomena, Television Programs and Private Publications Program.

13 Exhibit D [[underline]] PRIVATE FUNDS [[/underline]] $1,000's [[underline]] COMPARATIVE BALANCE SHEET [[/underline]] [[underline]] CURRENT FUNDS [[/underline]] $1,000's [[three column table]] | [[underline]]6/30/74[[/underline]] | [[underline]]6/30/73[[/underline]] [[underline]]Assets[[/underline]]: | | Cash | $ 790.8 | $ 706.8 Investments (Book Values)* | 8,298.3 | 6,223.3 Receivables | 3,848.6 | 2,169.9 Inventories | 780.1 | 602.2 Prepaid Expense | 420.3 | 456.7 Deferred Magazine expense | [[underline]] 1,208.6[[/underline]] | [[underline]] 769.7[[/underline]] Total Assets | [[double underline]]$15,346.7[[/double underline]] | [[double underline]]$10,928.6[[/double underline]] [[underline]]Liabilities and Fund Balances:[[underline]] | | Due to other funds | 2,387.6 | 1,069.3 Deferred Magazine subscription income | 3,645.8 | 2,746.9 Other current liabilities | 2,931.3 | 1,992.2 Fund balances: | | Unrestricted Funds: | | General Purpose | 3,066.6 | 2,292.0 Special Purpose | 460.5 | 201.5 Restricted Funds: [[underline]] 2,854.9[[/underline]] | [[underline]]2,626.7[[/underline]] Total Liabilities & Fund Balances | [[double underline]]$15,346.7 [[/double underline]] | [[double underline]]$10,928.6[[/double underline]] *Market Values | [[underline]] $ 7,971.1 [[/underline]] | [[underline]]$ 6,078.2[[/underline]] ---------------------------------------------- [[underline]]ENDOWMENT FUNDS[[/underline]] [[underline]]Assets[[/underline]]: | | Cash and Notes Receivable | $ 556.0 | $ 410.9 Due from Current Funds | 240.0 | - Investments (Book Values)* | 40,043.6 | 41,266.8 Loan to U.S. Treasury | [[underline]] 1,000.0[[/underline]] | [[underline]] 1,000.0[[/underline]] Total Assets | [[double underline]]$41,839.6[[/double underline]] | [[double underline]]$42,677.7[[/double underline]] [[underline]]Endowment Fund Balances[[/underline]]: | | Endowment | $35,072.7 | $36,913.7 Quasi-endowment | [[underline]] 6,766.9[[/underline]] | [[underline]] 5,764.0[[/underline]] Total Endowment Fund Balances | [[double underline]]$41,839.6[[/double underline]] | [[double underline]]$42,677.7[[/double underline]] *Market Values | [[underline]]$34,822.4[[/underline]] | [[underline]]$43,530.1[[/underline]] ---------------------------------------------- [[underline]]PLANT FUNDS[[/underline]] [[underline]]Assets[[/underline]]: | | Due from Current Funds | $1,934.5 | $ 938.5 Real Estate - Cost or Appraised Value | $4,838.0 | 3,471.8 Equipment - Net Total Assets | [[underline]] 237.0[[/underline]] | [[underline]] 328.1[[/underline]] Total Assets | [[double underline]]$7009.5[[/double underline]] | [[double underline]]$4,738.4[[/double underline]] [[underline]]Liabilities and Fund Balances[[/underline]] | | Liabilities | $ 578.3 | $ 728.3 Acquisition Fund Balance | 1,897.7 | 938.5 Investment in Plant | [[underline]] 4,533.5[[/underline]] | [[underline]] 3,071.6[[/underline]] Total Liabilities & Fund Balances | [[double underline]]$7009.5[[/double underline]] | [[double underline]]$4738.4[[/double underline]] ---------------------------------------------- [[underline]]AGENCY FUNDS[[/underline]] [[underline]]Assets[[/underline]] | | Due from Current Funds | $ 76.9 | $ 130.8 Investment at Cost | [[underline]] 10.0|[[/underline]] | [[underline]] - [[/underline]] Total Assets | [[double underline]]$ 86.9[[/double underline]] | [[double underline]]$ 130.8[[/double underline]] [[underline]]Fund Balance[[/underline]]: | | Deposits Held in Custody | [[double underline]]$ 86.9[[/double underline]] | [[double underline]]$ 130.8[[double underline]]

14 [[underlined]] Report of the Investment Policy Committee [[/underlined]] Mr. Burden reported that at its meeting on September 19, 1974, the Smithsonian Investment Policy Committee reviewed with our three investment managers their performance since their appointment July 1, 1971, together with their outlook for the economy and their proposed future investment strategies. The total of the four funds, including the "Special Endowment Fund" which is part of our Current Funds rather than an endowment, equalled $31,459,000 at the end of last month compared with a beginning value of $43,897,000 on July 1, 1971, and $53,690,000 on December 31, 1972, the approximate high point of the market. The decline in value reflects principally the fall in general stock market prices but also the net withdrawals from the funds of $1,220,000, almost all of which represented the amount by which our "Total Return" (4 1/2% of the 5-year running average) exceeded dividend and interest yield for this period. After adjustment for additions and withdrawals of capital, but without consideration of interest and dividend income, the percentage changes of the funds have been: [[3 column table]] | For the whole 38 month period 7/1/71-8/31/74 | For the last 20 months from high point 12/31/72-8/31/74 Freer Fund | -39% | -49% Consolidated Fund | -27% | -41% Endowment Fund #3 | -14% | -35% Special Endowment Fund | -22% | -31% Standard & Poors Stock Av. | -28% | -39%

15 Data based upon total return (i.e. taking dividend and interest yield into account) show just about the same relative performance relationships. Of the three investment managers, Davis, Palmer & Biggs with higher cash reserves and fixed income securities in this period of decline in equities, has shown the best performance over the 38 months' period, and one that is considerably better than the market averages. Performance of Thorndike, Doran, Paine & Lewis has been about the same as that of the market averages. The poorest performance in this period has been that of T. Rowe Price, which placed more reliance on smaller growth companies which have shown much greater than average declines in the recent weak market. In their discussions at the meeting the three managers were in rather close agreement on the economic outlook and views of investment markets, although Davis, Palmer and Biggs still appears to be more negative on this outlook than the others. Generally they see inflation and short-term interest rates both declining to about 8% by mid-1975 with corporate profits off 15-20% next year. All felt that there is a good chance that the stock market is at or close to its current bottom but expect in the future to emphasize higher than usual cash and bond positions as well as investments in larger, better situated and financially strong companies. Following these discussions with the managers, the Investment Policy Committee drew the conclusion that Smithsonian experience here has been very similar to that of most major funds. While recognizing the variations in performance, members agreed that this did not appear the appropriate time to recommend a change in managers, feeling that completion of a more complete market cycle rather than an arbitrary three-year period would present the best performance test. Mr. Burden commented that of the 8 or 10 corporations that he is close to, there is only one that is changing managers at this time.

16 Mr. Burden also wanted to make it clear that we have the right to cut off any one of the managers if we wish, whenever we wish or we have the option to change any position from one manager to another. At the end of its discussions, the Committee also noted that there was now little if any point in maintaining the present separate funds which currently have the same investment objectives and whose once unusually large concentrations in Johnson & Johnson and IBM stock have now been greatly diversified. Accordingly the Committee unanimously agreed to recommend to the Board of Regents that the various Endowment Funds of the Institution, namely the Freer, Consolidated and #3 Funds, and possibly also the Special Endowment Fund, be pooled for investment purposes although, of course, maintained separately for all accounting and income purposes, with the Treasurer to be asked to draw up specific plans to implement this pooling of funds. To this end following proposed resolution was approved by the Board of Regents: Resolved: That the endowment funds of the Smithsonian Institution may be placed in a pooled fund which will be maintained by the Institution for investment purposes; That any endowment funds so pooled for investment purposes shall nonetheless be maintained separately for all other accounting and income distribution purposes; and, That the Treasurer of the Institution shall formulate a plan to implement this policy, which plan shall be presented to the Investment Policy Committee for final approval.

17 ($1,000) Market Values SMITHSONIAN INSTITUTION [[underline]]INVESTMENT FUNDS SUMMARY[[/underline]] [[underline]]By Fund[[/underline]] [[table - 5 columns]] | June 30, 1971 | Dec 31, 1972 | June 30, 1974 | Aug 31, 1974 [[underline]]FREER FUND (TRP & TDL)[[underline]] | | | | Cash | 14 -% | 285 1% | 1,292 9% | 1,691 14% Bonds | 5,710 31 | 2,731 12 | 1,725 12 | 1,640 14 Cv Bds & Pfd | 638 3 | 3,208 14 | 1,350 10 | 1,124 10 Common | [[underline]]12,444[[/underline]] [[underline]]66[[/underline]] | [[underline]]16,282[[/underline]] [[underline]]73[[/underline]] | [[underline]] 9,785[[/underline]] [[underline]] 69[[/underline]] | [[underline]] 7,341[[/underline]] [[underline]] 62[[/underline]] Total | 18,805 100% | 22,506 100% | 14,152 100% | 11,796 100% Value Index | 100.0 | 120.7 | 75.3 | 61.4 Total Accomp. | 100.0 | 126.3 | 85.8 | 72.6 Total Ret Inc/Yr | 711* - 3.8% Mkt | 918 - 4.1% Mkt | 884 - 6.2% Mkt (FY 75) | 884 - 7.5% Mkt (FY 75) [[underline]]CONSOLIDATED-FUND (TDPL & DPB)[[/underline]] | | | | Cash | 4 -% | 417 3% | 1,111 11% | 1,110 13% Bonds | 3,676 32 | 1,470 10 | 1,723 17 | 1,914 21 Cv Bds & Pfd | 525 5 | 468 3 | - - | 150 2 Common | [[underline]] 7,203[[/underline]] [[underline]]63[[/underline]] | [[underline]]11,745[[/underline]] [[underline]]84[[/underline]] | [[underline]]7,295[[/underline]] [[underline]]72[[/underline]] | [[underline]]5,704[[/underline]] [[underline]]64[[/underline]] Total | 11,408 100% | 14,100 100% | 10,129 100% | 8,878 100% Value Index | 100.0 | 123.7 | 84.6 | 73.2 Total Accomp. | 100.0 | 129.6 | 96.0 | 85.2 Total Ret Inc/Yr | 574* - 5.0% Mkt | 575 - 4.1% Mkt | 578 - 5.7% Mkt (FY 75) | 578 - 6.5% Mkt (FY 75) [[underline]]ENDOWMENT FUND No. 3 (DPB, TRP, TDPL)[[/underline]] | | | | Cash | - -% | 96 1% | 1,964 18% | 1,744 18% Bonds | 796 6 | 371 2 | 1,005 9 | 1,153 12% CV Bds & Pfd | - - | 975 6 | 205 2 | 492 5 Common-Other | - - | 5,697 37 | 6,962 | 63 | 5,706 | 59 J&J Stock ** | [[underline]]11,531[[/underline]] [[underline]]94[[/underline]] | [[underline]]8,430[[/underline]] [[underline]]54[[/underline]] | [[underline]]940[[/underline]] [[underline]]8[[/underline]] | [[underline]]601[[/underline]] [[underline]]6[[/underline]] Total | 12,327 100% | 15,569 100% | 11,076 100% | 9,696 100 % Value Index | 100.0 | 133.3 | 98.6 | 86.1 Total Accomp. | 100.0 | 134.2 | 103.3 | 91.5 Total Ret Inc/Yr | 395 - 3.2% Mkt | 485 - 3.8% Mkt | 563 - 5.1% Mkt (FY 75) | 563 - 5.8% Mkt (FY 75) [[underline]]SPECIAL ENDOWMENT FUND (DPB)[[/underline]] | | | | Cash | 31 2% | 79 5% | 487 41% | 469 43% Bonds | 222 16 | - - | 111 9 | 147 | 14 Cv Bds & Pfd | 309 23 | 272 18 | 22 2 | -0- -0- Common | [[underline]] 795[[/underline]] [[underline]] 59[[/underline]] | [[underline]]1,164[[/underline]] [[underline]] 77[[/underline]] | [[underline]] 562[[/underline]] [[underline]] 48[[/underline]] | [[underline]] 473[[/underline]] [[underline]] 43[[/underline]] Total | 1,357 100% | 1,515 100% | 1,182 100% | 1,089 100% Value Index | 100.0 | 113.0 | 83.0 | 78.2 Total Accomp. | 100.0 | 118.9 | 95.7 | 88.9 Div+Int/Yr | 61 - 4.5% Mkt | 45 - 3.0% Mkt | 83 - 7.0% Mkt | 85 - 8% Mkt. [[underline]]STOCK MARKET AVERAGES - TOTAL ACCOMPLISHMENT INDEX[[/underline]] (6/30/71 = 100.0) | | | | D-J Industrials | 100.0 | 119.77 | 100.97 | 87.90 Value Line Comp. | 100.0 | 103.38 | 66.45 | 59.14 S&P's 500 Stocks | 100.0 | 122.88 | 95.57 | 82.26 [[underline]]NOTES:[[/underline]] *Actual dividend and interest income since Total Return not in effect. **[[underline]]J&J Stock[[/underline]] | | | | # Shares | 119,800 | 64,600 | 8,300 | 7,000 Mkt Val/Sh | 96-1/4 | 130-1/2 | 113-1/4 | 85-7/8 Total Mkt Val | 11,531 | 8,430 | 940 | 601 Div/Sh/Yr | 43¢ | 44.72¢ | 65¢ | 85¢ Div Inc/Yr | 51 | 29 | 5 | 6 [[/table]]

18 [[underlined]] Gift of Mr. Bern Dibner [[//underlined]] At its May 14, 1974, meeting the Board of Regents welcomed Mr. Bern Dibner's overture to negotiate the transfer of the major resources of the Burndy Library to the Smithsonian Institution. The Board encouraged the Secretary to work out with Mr. Dibner suitable terms for this magnificent gift in time for consideration by the Board at its next meeting. Consideration was given to the gift by the Executive Committee at its meeting and approval of the agreement which had been circulated to the Regents in advance was recommended. The attached agreement represents the product of those negotiations. Highlights of the agreement are as follows: 1) The gift, to be known as the Dibner Library of the History of Science and Technology,will consist of approximately the following: 20,000 to 25,000 volumes, 200 science medallions, 450 portraits, and important incunabula, manuscripts and instruments; 2) it is anticipated that the gift will eventually be housed in the planned sixth floor addition to the National Museum of History and Technology. In the meantime existing space within that museum will be renovated to provide suitable accommodations for the collection.

19 3) The collection will be managed in accordance with established Smithsonian procedures with these variations: Loans of individual items from the collection will be made upon request to the Burndy Library during the lifetime of Mr. Bern Dibner; and if the Smithsonian wishes to dispose of items from the collection it will first offer these gifts to the Burndy Library. It was suggested that the Smithsonian try to fill-in the gaps that may exist in the Dibner Collection and that efforts be made to attract other first editions such as Newton's [[underlined]] Principia Mathematica [[/underlined]] presently owned by Mrs. Hugh Bullock. The board then: VOTED that the Board of Regents accepts with pleasure the gift of Mr. Bern Dibner consisting of the major resources of the Dibner Library of the History of Science and Technology and authorizes the Secretary to execute an appropriate agreement for the transfer of the collection.

20 September 9, 1974 [[underline]]DRAFT[[/underline]] AGREEMENT CONVEYING THE DIBNER LIBRARY OF THE HISTORY OF SCIENCE AND TECHNOLOGY TO THE SMITHSONIAN INSTITUTION WHEREAS Burndy Library Inc. of Norwalk, Connecticut is a chartered, non-profit institution devoted to the history and mission of science, and WHEREAS Burndy Library Inc., through its founder and chief architect, Mr. Bern Dibner, has amassed an extensive collection of scientific and technical publications, manuscripts, portraits, devices and memorabilia, valued at over ten million dollars, and WHEREAS, a major objective of Burndy Library Inc. is to make these excellent resources more widely available to scholars and the public, and WHEREAS, the Smithsonian Institution of Washington, D. C., through its National Museum of History and Technology, has the unique ability and the desire to realize this objective;

21 NOW, THEREFORE; Burndy Library Inc., through its representative, Mr. Bern Dibner, and the Smithsonian Institution agree as follows: 1. For one dollar and other valuable considerations Burndy Library shall give, grant and convey to the Smithsonian Institution all right, title and interest to the items listed in Appendix A, as supplemented by items selected pursuant to section 6 hereof, [hereinafter called the Collection], which items comprise the major resources of Burndy Library, and Burndy Library warrants that it has good title to the Collection. It is understood that the Collection will include substantially all museum quality items in Burndy Library (but no duplicates) and should consist of approximately 20,000 to 25,000 volumes, approximately 200 science medallions, approximately 450 portraits and substantially all important incunabula, manuscripts and instruments. 2. The Smithsonian Institution shall proceed expeditiously and to the best of its ability with the renovation of space within the National Museum of History and Technology to accommodate the Collection.

22 The renovation shall be essentially in accordance with the architectural plans and sketches prepared by Walker O. Kane and Associates and dated __________. Substantial deviations from these plans and sketches shall require the written approval of Bern Dibner. It is anticipated that the renovations should be accomplished within approximately __________ months from the date of this Agreement. 3. As soon as the Smithsonian Institution can accommodate the Collection it shall so notify Burndy Library in writing, and an immediate transfer of the Collection to the Smithsonian Institution shall be accomplished. Title to the Collection shall pass to the Smithsonian Institution upon physical transfer of the items to the control of the Smithsonian Institution. Smithsonian Institution shall pay for all costs of recording, cataloging, packing and shipping the items comprising the Collection. 4. Upon transfer of the Collection to the Smithsonian Institution it shall be known as the Dibner Library of the History of Science and Technology.

23 It shall be so identified at the Smithsonian Institution in its catalogue and through the use of bookplates and plaques. Other Smithsonian library holdings and future gifts may be interspersed or displayed with items from the Dibner Library of the History of Science and Technology. 5. The Collection or a major portion of the Collection shall be housed in the renovated facility described in section 2 hereof, which facility shall be known as the Dibner Library, but it is anticipated by both parties that the Dibner Library will be incorporated into the sixth floor addition presently being planned for the National Museum of History and Technology. The Smithsonian Institution plans to seek actively funds required for the sixth floor addition at the earliest possible date. It is understood, however, that the Smithsonian Institution has no power to commit in advance the use of federal funds and that the realization of these plans is dependent on the availability of federal funds. 6. Within __________ months of the signing of this Agreement Mr. Bern Dibner in cooperation with a designated Smithsonian representative,

24 preferably Mr. Silvio Bedini, Deputy Director of the National Museum of History and Technology, and with the assistance of a rare book librarian in the employ of the Smithsonian Institution, shall select additional items from Burndy Library, other than those specifically listed in Appendix A, which will be suitable for the Dibner Library of the History of Science and Technology. These additional items shall become part of this Agreement and subject to its terms upon written confirmation of this intention by the signatories to this Agreement. 7. Burndy Library intends to continue the mission of serving scholarship, especially in the area between New York City and New Haven, and it intends to supplement its remaining resources by replacing items which are subject to this Agreement by duplicates, reprints and other reference material. The Smithsonian Institution agrees to cooperate in keeping Burndy Library a viable institution by providing exhibits, technical advice and related help, but the type and extent of such assistance shall be in the sole discretion of the Smithsonian Institution. As part of this assistance Burndy Library may request in writing that certain items from the Collection be displayed at Burndy Library

25 for stated periods of time during the lifetime of Mr. Bern Dibner, and the Smithsonian agrees to honor these requests. 8. It is anticipated by the Smithsonian and Burndy Library that the Collection will be preserved essentially intact at the Smithsonian, but nothing in this Agreement shall be construed as limiting the power of the Smithsonian to manage the Collection in accordance with established Institution policies and prudent judgment. If over the years the Smithsonian deems it prudent to dispose of items from the Collection such items will first be offered as gifts to Burndy Library, if said library is still in existence. SIGNED AND SEALED this [[date line] day of [[month line]], 1974 in Washington, D. C. For Burndy Library, Inc.: Bern Dibner [[signature line]] For Smithsonian Institution: S. Dillon Ripley [[signature line]] Attest: [[signature line]] Attest: [[signature line]]

26 [[underlined]] Cooper Hewitt Museum [[/underlined]] The Executive Committee reviewed the status of the Cooper Hewitt Museum and recommended that the following report be accepted without objection. The Board then: VOTED that the Board of Regents accepts the report on the Cooper Hewitt Museum and directs the Secretary to continue to pursue his efforts to bring the Cooper Hewitt Museum into active operation.

27 COOPER HEWITT MUSEUM On January 28, 1965, the Board of Regents authorized the Secretary to negotiate with the Trustees of the Cooper Union for the transfer to the Smithsonian of the collections of the Cooper Union Museum. On January 25, 1968, the Secretary reported that an agreement for the transfer of the Cooper Union Museum had been signed on October 9, 1967. In the years since acquiring these great decorative arts and design collections, the Smithsonian has sought to solve three closely related problems with respect to the operation of the Cooper Hewitt Museum, as it is now called. The first of these was the formulation of an appropriate definition of the scope and program of the new museum. The second was the provision of a suitable home for it in New York City. The third was the raising of funds, both for operations and for necessary construction. We can now report substantial progress on all three fronts. The Cooper Union Museum was originally intended by its founders, the Misses Hewitt, to be a resource for students and practitioners of design. They imagined that it would serve as a repository of information about, and examples of, design of all sorts through the ages. They intended that it should be an active institution and that all its collections should be easily accessible to professionals in the field of design, as well as to the general public. By the time the Smithsonian acquired the Museum much of this original vision had been lost and the Museum had tended to become a rather rarefied collection of decorative art objects appealing primarily to a small number of connoisseurs. The new director of the Cooper Hewitt Museum, Mrs. Lisa Taylor, joined with her small staff and a number of distinguished outside consultants to reexamine the program of the Museum. After a number of conferences and discussions, including participation by other Smithsonian museums and administrators, it was agreed that the Cooper Hewitt Museum should in effect revert to its origins and become a national museum of design. Building upon its excellent collections, and particularly upon its unequalled archive of illustrative materials, the Cooper Hewitt Museum intends to make use of appropriate modern technology -- including computers, holography, and other forms of data storage and retrieval -- to achieve this objective. We believe that this renewed determination to serve society

28 by serving the design profession in the broadest sense is in keeping with the traditions of the Museum and of the Smithsonian, and will also have important consequences for future financial support. Concurrent with program development, the Institution was also engaged in a search for suitable quarters for the Museum in New York City. On January 27, 1972, the Regents were informed that the Carnegie Corporation of New York had given the Smithsonian the Andrew Carnegie Mansion, the adjoining Miller House and the grounds comprising the entire block from 90th to 91st Streets on Fifth Avenue. (The acceptance of this gift had been authorized in principle by the Regents on May 19, 1971.) Under the terms of gift, the Smithsonian is free to sell the property if this should become necessary; in that event, all Smithsonian expenditures on the property are to be reimbursed from the funds realized, and all remaining funds are to be divided equally between the Smithsonian and the Carnegie Corporation. Having acquired the Carnegie property, the Smithsonian engaged the New York architectural firm of Hardy, Holzman, Pfeiffer to prepare a master plan for the ultimate use of the entire property, as well as a phased plan for the remodeling of the Carnegie Mansion to permit its use as a museum as soon as possible. Both plans now exist, and in August, 1974, the Institution signed a contract in the amount of $1,150,000, including contingency funds, for the first phase of reconstruction of the Mansion. Of this amount, $300,000 remains to be raised by the National Associates Board, or otherwise, by July 1975 in order to avoid the expenditure of current Smithsonian private funds. This contract will finish the public exhibition areas of the Mansion (with the exception of floor coverings); install all necessary heating, ventilating, and air-conditioning equipment, save for a piece of refrigeration equipment that can be installed at a later date; create the shaft for a new elevator; complete one of the study floors (the third), but not the other; and do some but not all of the work in the nonpublic spaces in the basement and cellar. It is estimated that additional funds on the order of $200,000, including allowances for inflation, will be required to finish all work required for public museum use. Fund raising for the Cooper Hewitt has been a continuing preoccupation of both the Museum and the Smithsonian, and has produced impressive results. In the period 1969-1974, more the $1,100,000 (including interest) has been raised from private donors, corporations, foundations and government agencies to meet operating expenses. In the period 1971-1974, approximately $1,300,000 has been raised for architect's fees and renovation. In addition, S.C. Johnson & Son, Inc. has given the Cooper Hewitt $400,000 to meet the costs of an opening exhibition in the newly-renovated Mansion.

29 As far as Federal funds are concerned, we have operated on the principle that the programs of the Cooper Hewitt and the renovation of its buildings should be supported by non-appropriated funds, and that the use of appropriated funds should insofar as possible be limited to the protection and preservation of the museum's collections and property. These funds, which have been justified in our federal budgets as necessary for these purposes, have been provided through our Buildings Management Department, Central Library, and Registrar's Office; they amounted in the last fiscal year to $179,800. As a result of internal reorganization, our Congressional budget submissions, beginning with Fiscal Year 1976, will show a number of these sorts of expenditures under the headings of our several bureaus, rather than under the headings of a number of central activities. For this reason, and also for the sake of clarity, we expect that our FY 1976 submission to the Congress will for the first time show the Cooper Hewitt Museum as a separate line. We shall make clear to the Congress our intention to continue to confine Federal expenditures to the purposes stated above. As to the future of the Cooper Hewitt Museum our attitude is one of guarded optimism, tempered of course by general uncertainty about the national economy. Just a year ago, at the urging of the Board of Regents, the National Board of the Smithsonian Associates accepted the raising of funds for the renovation of the Carnegie property as its most urgent task. The Chairman, Mr. Lewis Lapham, has agreed to set an immediate goal of $750,000 for this effort. Contributions in this amount would meet all the requirements of the first phase of renovation of the Mansion and would bring us within about $100,000 of completing all work on all parts of the Mansion, both public and nonpublic. We believe that the psychological effect of actual construction work on the site, and in particular of achieving a $400,000 opening exhibition in the renovated Mansion, will help greatly with the raising of additional funds. Furthermore, we have great confidence in the ability of Mrs. Taylor to raise operating funds through membership programs and other activities once she has a going museum to work with, as she demonstrated when she was director of our Resident Associates' programs in Washington.

[[page number]] 30 [[/page number] [[underline]] Hillwood Museum [[/underline]] The following information describe the current status of the Hillwood Museum. The Executive Committee recommends ratifications of its action by the Board of Regents. The Board then: VOTED that the Board of Regents ratifies the action of the Executive Committee as indicated in the attached minutes of the Executive Committee meeting of September 11, 1974, and encourages the Secretary to work out a satisfactory solution with the Foundation to be presented to the Regents at the January 1975 meeting.

[[page number]] 31 [[/page number]] HILLWOOD MUSEUM On June 4, 1974, it was learned that the administration of Mrs. Post's Will will take substantially longer than anticipated and that this will adversely affect the funds available for operation of Hillwood. On June 8, 1974, the Executive Committee of the Board of Regents considered and approved the attached statement which proposed curtailed operations and a reduced budget to keep expenditures within available resources. The principal points approved by the Executive Committee were that: 1. There will be a minimal holding operation at Hillwood for the fiscal year ending June 30, 1975, which will involve maintenance of the house, gardens and greenhouses at a level that would insure against serious deterioration, institution of adequate security, and retention of key personnel. 2. The new budget, based on the above new premises (attached) would be submitted to the Post Trustees and the Marjorie Merriweather Post Foundation. 3. A satisfactory long-term solution to the financing problem should be presented to the Regents at their January 1975 meeting. [[line across page]] The new budget was submitted to the Trustees and Foundation. The Foundation has promised us $100,000 and the Trustees have estimated that $400,000 will be available for this fiscal year, thus meeting our needs.

[[page number]] 32 [[/page number]] [[preprinted]] [[image - drawing of Smithsonian Castle]] SMITHSONIAN INSTITUTION Washington DC 20560 U.S.A [[/preprinted]] June 18, 1974 TO: Mr. Webb Mr. Burden Dr. Haskins SUBJECT: Hillwood budget for Fiscal Year 1975 On June 4 Messrs. Bradley, Wheeler, Blitzer, Powers, Howland, and Anderson met with a group including executors of Mrs. Post's Will, trustees of the Hillwood Trust, and officers of the Marjorie Merriwether Post Foundation.* [[footnote 1]] The purpose of the meeting was to discuss the $735,000 Hillwood budget for FY 75 that had been certified by the Board of Regents and transmitted to the Trust and Foundation. They learned at the outset that the administration of Mrs. Post's Will will take substantially longer than the executors had anticipated, and had led us to anticipate. The executors have secured from the IRS a one-year extension, to September 1975, for filing estate tax returns. Accordingly, it is not anticipated that the estate will be settled, nor the status of the collections and funds finally determined, until after September 1975. This has two major consequences for the Smithsonian: (1) the "receipt and refunding" agreement signed by Mr. Powers on May 26, 1974 does [[underline]] not [[/underline]] give us outright ownership of the Hillwood collections; if problems were to arise in the settlement of the estate they could be recalled by the executors; and (2) the estimated income from the Hillwood Trust for Fiscal Year 1975, they were informed, will be approximately $400,000. In view of these new facts, it was suggested that the Smithsonian should reconsider its plan to open Hillwood to the public about January 1, 1975. On the one hand, we would be uncomfortable about beginning public operation while the collections are subject to recall. On the [[footnote 1]] *These groups overlap very considerably. Among those attending the meeting were Mrs. Riggs, Henry Dudley, Fred Korth, Leonard Genz, David Close, and the Handelmans [[underline]] pere et fils [[/underline]].

33 other hand, the difference between anticipated income from the Trust and the funds necessary for public operation (as certified by the Regents) is so great as to raise real questions about the ability of the Foundation to make up the anticipated deficit. The first of these problems will disappear completely when the estate is finally settled; the second should be considerably alleviated when the Trust is fully funded and produces income on the order of $600,000 a year. In view of all this, there was general agreement on both sides that we should seriously consider a minimal holding operation at Hillwood for FY 75. This would involve maintenance of the house, gardens, and greenhouses at a level that would insure against serious deterioration, institution of adequate security, and retention of key personnel. A new budget, based upon these new premises, has been prepared and is attached. We recommend that this revised plan of operations for Hillwood during Fiscal Year 1975 be adopted and that the attached budget be submitted to the Hillwood Trust and the Marjorie Merriweather Post Foundation. At the same time, the Trust and Foundation should be urged to work with the Smithsonian to produce, in time for the January 1975 Regents meeting, a satisfactory solution to the long-term problem of adequate financing for Smithsonian operation of Hillwood as a public museum. In our view a satisfactory solution should contain the following ingredients: assurance of adequate income without the necessity of continually requesting funds from the Foundation; increased freedom and flexibility for the Smithsonian in the operation of Hillwood; or, as an option that is always available to us, the turning over of Hillwood to the Foundation. We intend to embark upon the proposed holding operation only with the assurance that a satisfactory permanent solution will be reached within six months. I approve- -the revised Hillwood budget for Fiscal Year 1975. /signed/ ---------- Executive Committee of the Board of Regents of the Smithsonian Institution

34 Hillwood Museum (Reconciliation of original and amended budgets) Original budget request | $735.0 Amended budget request | [[underlined]] 497.0 [[/underlined]] Difference | $238.0 [[underlined]]Accounted for by:[[/underlined]] Elimination of Director | $20.6 Delay hire of Assistant Director | 6.0 Elimination of 2 museum aides | 25.6 Reduction to part-time 1 museum aide | 4.9 Eliminate 1 full-time gardener | 13.5 Eliminate 1 part-time gardener | 1.8 Elimination of 2 guards | 15.8 Convert 1 museum aide to guard | (11.6) Reduction of insurance | 18.0 Reduction of travel | 1.5 Reduction of printing and supplies | 9.5 Reduction of house repairs | 1.0 Reduction of utilities and supplies | 4.5 Reduction of garden supplies and equipment | 11.0 Reduction of ADT maintenance contract | 1.0 Elimination of pre-opening costs | 22.0 Elimination of registrars and docents | 8.0 Installation of ADT in 1975 instead of 1974 | (29.5) Reduction of administration fees | 17.0 Reduction of contingency | 10.0 Rental income from Hillwood quarters | 4.8 Carry over from FY 1974 | [[underlined]]82.6[[/underlined] Total | $238.0

35 ($1,000s) Hillwood Museum [[underline]]Budget - FY1975[[/underline]] Amended Request 6-18-74 [[table - 14 columns]] | [[column heading - spans 12 columns]]Budget by Month | | July | Aug | Sep | Oct | Nov | Dec | Jan | Feb | Mar | Apr | May | June | Total FY 1975 [[underline]]Administrative & Curatorial[[/underline]] | | | | | | | | | | | | | Salary | 4.0 | 4.0 | 4.0 | 4.3 | 4.3 | 4.3 | 5.5 | 5.6 | 5.6 | 5.6 | 5.6 | 5.6 | 58.4 Benefits | .6 | .6 | .7 | .7 | .7 | .6 | .9 | .9 | .8 | .9 | .9 | .9 | 9.2 Travel | | .1 | | .1 | | | .1 | | | .1 | | .1 | .5 Insurance | 2.2 | 2.2 | 2.2 | 2.3 | 2.3 | 2.3 | 2.2 | 2.2 | 2.3 | 2.3 | 2.3 | 2.2 | 27.0 Printing & Supplies | .1 | .1 | .1 | .5 | .1 | .1 | .1 | .1 | .1 | .5 | .1 | .1 | 2.0 TOTAL | 6.9 | 7.0 | 7.0 | 7.9 | 7.4 | 7.3 | 8.8 | 8.8 | 8.8 | 9.4 | 8.9 | 8.9 | 97.1 [[underline]]House Maintenance[[/underline]] | | | | | | | | | | | | | Salary | 2.3 | 2.3 | 2.3 | 2.4 | 2.4 | 2.4 | 2.4 | 2.4 | 2.5 | 2.5 | 2.5 | 2.5 | 28.9 Benefits | .4 | .4 | .5 | .5 | .4 | .5 | .5 | .4 | .5 | .5 | .5 | .5 | 5.6 Maintenance & repairs | .3 | .3 | .4 | .3 | .4 | .3 | .4 | .3 | .4 | .3 | .3 | .3 | 4.0 Utilities | 2.0 | 2.0 | 1.9 | 1.6 | 1.6 | 1.6 | 1.6 | 1.6 | 1.6 | 1.5 | 1.5 | 1.5 | 20.0 Supplies | | .1 | | .1 | | .1 | | | .1 | | .1 | | .5 TOTAL | 5.0 | 5.1 | 5.1 | 4.9 | 4.8 | 4.9 | 4.9 | 4.7 | 5.1 | 4.8 | 4.9 | 4.8 | 59.0 [[underline]]Grounds & Garden Maintenance[[/underline]] | | | | | | | | | | | | | Salary | 8.5 | 8.5 | 8.5 | 8.6 | 8.6 | 8.7 | 8.7 | 8.7 | 8.7 | 8.7 | 8.7 | 8.7 | 103.6 Benefits | 1.7 | 1.7 | 1.7 | 1.7 | 1.7 | 1.7 | 1.8 | 1.7 | 1.7 | 1.7 | 1.7 | 1.7 | 20.5 Contractual Services | | | | 1.5 | | | | | 1.5 | | | | 3.0 Supplies & Equipment | .5 | .5 | .5 | .5 | .5 | 1.0 | 1.0 | .5 | .5 | .5 | .5 | .5 | 7.0 TOTAL | 10.7 | 10.7 | 10.7 | 12.3 | 10.8 | 11.4 | 11.5 | 10.9 | 12.4 | 10.9 | 10.9 | 10.9 | 134.1 [[underline]]Security[[/underline]] | | | | | | | | | | | | | Salary | 10.4 | 10.4 | 11.2 | 12.1 | 12.1 | 12.1 | 12.1 | 12.1 | 12.1 | 12.1 | 12.1 | 12.1 | 140.9 Benefits | 1.3 | 1.4 | 1.4 | 1.6 | 1.6 | 1.5 | 1.6 | 1.6 | 1.5 | 1.6 | 1.6 | 1.6 | 18.3 Maintenance contract | .3 | .3 | .5 | .6 | .6 | .6 | .6 | .6 | .6 | .6 | .6 | .6 | 6.5 Supplies | .1 | .1 | | .1 | .1 | .1 | .1 | .1 | | .1 | .1 | .1 | 1.0 Equipment | | 29.5 | | | | | | | | | | | 29.5 TOTAL | 12.1 | 41.7 | 13.1 | 14.4 | 14.4 | 14.3 | 14.4 | 14.4 | 14.2 | 14.4 | 14.4 | 14.4 | 196.2 TOTAL Operating Costs | 34.7 | 64.5 | 35.9 | 39.5 | 37.4 | 37.9 | 39.6 | 38.8 | 40.5 | 39.5 | 39.1 | 39.0 | 486.4 Administrative Support | 5.2 | 9.7 | 5.4 | 5.9 | 5.6 | 5.7 | 5.9 | 5.8 | 6.1 | 5.9 | 5.9 | 5.9 | 73.0 Contingency Fund | 3.0 | 2.0 | 2.0 | 2.0 | 2.0 | 2.0 | 2.0 | 2.0 | 2.0 | 2.0 | 2.0 | 2.0 | 25.0 Grand Total - All Costs | 42.9 | 76.2 | 43.3 | 47.4 | 45.0 | 45.6 | 47.5 | 46.6 | 48.6 | 47.4 | 47.0 | 46.9 | 584.4 Less - Rental Income | .4 | .4 | .4 | .4 | .4 | .4 | .4 | .4 | .4 | .4 | .4 | .4 | 4.8 - Est. Balance from FY 1974 | 42.5 | 40.1 | - | - | - | - | - | - | - | - | - | - | 82.6 Funding Requirements - FY 1975 | - | 35.7 | 42.9 | 47.0 | 44.6 | 45.2 | 47.1 | 46.2 | 48.2 | 47.0 | 46.6 | 46.5 | 497.0 [[/table]]

36 Notes to Budget [[underlined]] Administrative and Curatorial [[/underlined]] $97.1 Includes salary and benefits of assistant director (to be hired 1/1/75), curator, assistant curator (part-time), and the administrative assistant. There is no charge for the acting director since the museum will not be opened until sometime after July of 1975. The insurance costs are estimated to be $27.0 ($20.0 for fine arts coverage and $7.0 for fire insurance on the real estate). Travel, printing, and supplies are estimated to cost $2.5. [[underlined]] House Maintenance [[/underlined]] $59.0 Includes salary and benefits of 2 full-time and 1 part-time staff members. Also includes $4.0 for maintenance contracts ($3.2) and minor maintenance and repairs ($.8). The cost of utilities for running the museum in a semi-holding action is estimated at $20.0. [[underlined]] Grounds & Garden Maintenance [[/underlined]] $134.1 Includes salary and benefits of 10 full-time gardeners ($124.1) and contractual services of $2.0 for pruning and tree removal. Also included is $5.0 for garden and law supplies and $2.0 for purchase and repair of equipment. [[underlined]] Security [[/underlined]] $196.2 Includes $159.2 for salary and benefits of 18 guards and $6.5 for burglar alarm system. Also included is $1.0 for miscellaneous supplies including laundry and dry cleaning of guards uniforms. The installation of the burglar alarm ($29.5) was previously projected to take place prior to June 30. It has been delayed until late July or early August. [[underlined]] Contingency [[/underlined]] $25.0 This will provide funding for other costs that may occur not already identified in the budget.

37 June 18, 1974 HILLWOOD ESTATE Organization Chart [[organization chart format with lines from "Office of Director" to five boxed organizational sections: Curatorial, Grounds and Gardens, House Staff, Maintenance, and Security]] [[boxed]] [[underlined]] Office of Director [[/underlined]] R. Howland, Director[[underlined]]/1[[/underlined]] L. Burjorjee, Adm. Assistant Vacancy - Ass't Director [[underlined]]/2[[/underlined]] [[/boxed]] [[boxed]] [[underlined]] Curatorial [[/underlined]] M. Ross, Curator K. Von Taylor, Assistant Cur. [[/boxed]] [[boxed]] [[underlined]] Grounds and Gardens [[/underlined]] C. Pecora, Head Gardener S. Jarrell, Gardener D. Hill, Gardener H. Rhine, Gardener C. Harris, Gardener L. Jarrell, Gardener A. Berg, Gardener N. Carace, Gardener W. Henderson, Gardener S. Pistorio, Gardener D. Formal, P/T Gardener [[/boxed]] [[boxed]] [[underlined]] House Staff [[/underlined]] G. Modig, Chief Museum Aid J. Mattson, Museum Aid [[/boxed]] [[boxed]] [[underlined]] Maintenance [[/underlined]] B. Walton [[/boxed]] [[boxed]] [[underlined]] Security [[/underlined]] C. Bohnensteil, Guard Super J. Olesnanik, Guard G. Olesnanik, Guard J. Harris, Guard H. Harper, Guard N. Dixon, Guard G. Thompson, Guard K. Billings, Guard J. Melnick, Guard V. Penelehto, Guard P. Fleener, Guard W. Smith, Guard D. Brown, Guard R. Kennedy, Guard T. Greenwood, Guard F. McHenry, Guard Vacancy Vacancy [[/boxed]] [[/organization chart]] [[underlined]]/1[[/underlined]] The need for a director will be greatly minimized by the type of operations conducted at Hillwood during 1975. [[underlined]]/2[[/underlined]] To be hired January 1, 1975.

38 Smithsonian Institution Budget of Salary Costs Fiscal Year 1975 ($1,000s) [[box]] Note: Col. 4 + or - Col. 7 = Col. 8 [[/box]] [[box]] [[underline]]Key[[/underline]] S=Step H=New Hire T=Termination [[/box]] [[table: 11 columns]] (1) | (2) | (3) | (4) | (5) | (6) | (7) | (8) | (9) | (10) | | | | [[span 3 columns]]Planned Increases[[/span 3 columns]] | | | | No. | Name | Grade & Step 7/1/74 | Annual Salary 7/1/74 | Date | Type | Cost | Total Salary Costs FY 1975 | Benefit Costs | Proj. Grade Step 6/30/75 | Computations of Col. 7 1 | [[underline]]Administrative & Curatorial[[/underline]] | | | | | | | | | 2 | R. Howland | | | | | | | | | 3 | M. Ross | 14-6 | 28.3 | - | - | | 28.3 | 4.4 | 14-6 | 4 | K. Von Taylor | 7-5 | 11.3 | - | - | (4.5) | 6.8 | .7 | 7-5 | 3/5 time only 5 | L. Burjorjee | 9-2 | 12.6 | 4/75 | S | .1 | 12.7 | 2.8 | 9-3 | 25% of 406 = 101 6 | Vacancy, Ass't Director | 12-1 | | 1/1/75 | H | 8.0 | 8.0 | 1.0 | | 7 | | | | | | | | | | | 8 | | | | | | | | | | | 9 | | | | | | | | | | | 10 | | | | | | | | | | | 11 | | | | | | | | | | | 12 | | | | | | | | | | | 13 | | | | | | | | | | | | Sub total | XXX | 52.2 | XXX | XXX | 3.6 | 55.8 | 8.9 | XXX | XXX | Est. Costs of Pay Raise 10/13/74 @ 6.5% | XXX | XXX | XXX | XXX | 2.6 | 2.6 | .3 | XXX | 4.625% x Total Years Salary will= approx costs at 6.5% (Oct.-June) | Lump Sum Costs of Promotions & Qualities | XXX | XXX | XXX | XXX | - | - | - | XXX | incl. promotions for [[underline]] - [[/underline]] Employee incl. qualities for [[underline]] - [[/underline]] Employees | GRAND TOTAL | XXX | 52.2 | XXX | XXX | 6.2 | 58.4 | 9.2 | XXX | XXX [[/table]] [[underline]]Hillwood Museum 6-18-74 O. J. Boyd 6345[[/underline]] (Unit) (Date) (Submitted by) (Tel. #) SI-1827 4/9/74 (Rev)

39 Smithsonian Institution Budget of Salary Costs Fiscal Year 1975 ($1,000s) [[box]] Note: Col. 4 + or - Col. 7 = Col. 8 [[/box]] [[box]] [[underline]]Key[[/underline]] S=Step H=New Hire T=Termination [[/box]] [[table: 11 columns]] (1) | (2) | (3) | (4) | (5) | (6) | (7) | (8) | (9) | (10) | | | | [[span 3 columns]]Planned Increases[[/span 3 columns]] | | | | No. | Name | Grade & Step 7/1/74 | Annual Salary 7/1/74 | Date | Type | Cost | Total Salary Costs FY 1975 | Benefit Costs | Proj. Grade Step 6/30/75 | Computation of Col. 7 1 | [[underline]]House Staff[[/underline]] | | | | | | | | | 2 | B. Walton | 9-5 | 11.5 | | | - | 11.5 | 2.5 | 9-5 | 3 | G. Modig | 9-5 | 11.5 | | | - | 11.5 | 2.5 | 9-5 | 4 | J. Mattson | 5-1 | 7.7 | | | (3.1) | 4.6 | .5 | 5-1 | 3/5 time only 5 | | | | | | | | | | | 6 | | | | | | | | | | | 7 | | | | | | | | | | | 8 | | | | | | | | | | | 9 | | | | | | | | | | | 10 | | | | | | | | | | | 11 | | | | | | | | | | | 12 | | | | | | | | | | | 13 | | | | | | | | | | | | Sub total | XXX | 30.7 | XXX | XXX | (3.1) | 27.6 | 5.5 | XXX | XXX | Est. Costs of Pay Raise 10/13/74 @ 6.5% | XXX | XXX | XXX | XXX | 1.3 | 1.3 | .1 | XXX | 4.625% x Total Years Salary will= approx costs at 6.5% (Oct.-June) | Lump Sum Costs of Promotions & Qualities | XXX | XXX | XXX | XXX | - | - | - | XXX | incl. promotions for [[underline]] - [[/underline]] Employee incl. qualities for [[underline]] - [[/underline]] Employees | GRAND TOTAL | XXX | 30.7 | XXX | XXX | (1.8) | 28.9 | 5.6 | XXX | XXX [[/table]] [[underline]]Hillwood Museum 6-18-74 O. J. Boyd 6345[[/underline]] (Unit) (Date) (Submitted by) (Tel. #) SI-1827 4/9/74 (Rev)

40 Smithsonian Institution Budget of Salary Costs Fiscal Year 1975 ($1,000s) [[box]] Note: Col. 4 + or - Col. 7 = Col. 8 [[/box]] [[box]] [[underline]]Key[[/underline]] S=Step H=New Hire T=Termination [[/box]] [[table: 11 columns]] (1) | (2) | (3) | (4) | (5) | (6) | (7) | (8) | (9) | (10) | | | | [[span 3 columns]]Planned Increases[[/span 3 columns]] | | | | No. | Name | Grade & Step 7/1/74 | Annual Salary 7/1/74 | Date | Type | Cost | Total Salary Costs FY 1975 | Benefit Costs | Proj. Grade Step 6/30/75 | Computation of Col. 7 1 | [[underline]]Grounds Staff[[/underline]] | | | | | | | | | 2 | C. Pecora | 11-4 | 16.1 | | | - | 16.1 | 1.3 | 11-4 | 3 | S. Jarrell | 7-2 | 10.3 | | | - | 10.3 | 2.3 | 7-2 | 4 | D. Hill | 7-4 | 10.1 | | | - | 10.1 | 2.2 | 7-4 | 5 | H. Rhine | 4-2 | 8.9 | | | - | 8.9 | 2.0 | 4-2 | 6 | C. Harris | 4-1 | 8.5 | 7/1 | S | .3 | 8.8 | 2.0 | 4-2 | 7 | L. Jarrell | 5-1 | 8.9 | 7/1 | S | .3 | 9.2 | 2.1 | 5-2 | 8 | A. Berg | 4-1 | 8.5 | 7/1 | S | .3 | 8.8 | 2.0 | 4-2 | 9 | N. Carace | 4-1 | 8.5 | 7/1 | S | .3 | 8.8 | 2.0 | 4-2 | 10 | W. Henderson | 6-1 | 9.4 | 7/1 | S | .4 | 9.8 | 2.2 | 6-2 | 11 | S. Pistorio | 6-1 | 9.4 | 7/1 | S | .4 | 9.8 | 2.2 | 6-2 | 12 | Summer Help | - | - | 7/1 | H | 1.8 | 1.8 | .1 | - | 1 Gardener @ 148 per wk for 12 weeks = $1,776. 13 | | | | | | | | | | | Sub total | XXX | 98.6 | XXX | XXX | 3.8 | 102.4 | 20.4 | XXX | XXX | Est. Costs of Pay Raise 10/13/74 @ 6.5% | XXX | XXX | XXX | XXX | 1.2 | 1.2 | .1 | XXX | 4.625% x Total Years Salary will= approx costs at 6.5% (Oct.-June) | Lump Sum Costs of Promotions & Qualities | XXX | XXX | XXX | XXX | - | - | - | XXX | incl. promotions for [[underline]] - [[/underline]] Employee incl. qualities for [[underline]] - [[/underline]] Employees | GRAND TOTAL | XXX | 98.6 | XXX | XXX | 5.0 | 103.6 | 20.5 | XXX | XXX [[/table]] [[underline]]Hillwood Museum 6-18-74 O. J. Boyd 6345[[/underline]] (Unit) (Date) (Submitted by) (Tel. #) SI-1827 4/9/74 (Rev)

41 Smithsonian Institution Budget of Salary Costs Fiscal Year 1975 ($1,000s) [[box]] Note: Col. 4 + or - Col. 7 = Col. 8 [[/box]] [[box]] [[underline]]Key[[/underline]] S=Step H=New Hire T=Termination [[/box]] [[table: 11 columns]] (1) | (2) | (3) | (4) | (5) | (6) | (7) | (8) | (9) | (10) | | | | [[span 3 columns]]Planned Increases[[/span 3 columns]] | | | | No. | [[underline]]Security Staff[[/underline]] Name | Grade & Step 7/1/74 | Annual Salary 7/1/74 | Date | Type | Cost | Total Salary Costs FY 1975 | Benefit Costs | Proj. Grade Step 6/30/75 | Computation of Col. 7 1 | J. Olesnanik | 4-1 | 7.2 | | | - | 7.2 | 1.7 | 4-1 | 2 | G. Olesnanik | 4-1 | 7.2 | | | - | 7.2 | 1.7 | 4-1 | 3 | T. Greenwood | 3-1 | 6.4 | | | - | 6.4 | .8 | 4-1 | 4 | H. Harper | 3-1 | 6.4 | | | - | 6.4 | .8 | 4-1 | 5 | D. Brown | 3-1 | 6.4 | | | - | 6.4 | .8 | 4-1 | 6 | G. Thompson | 3-1 | 6.4 | | | - | 6.4 | .8 | 4-1 | 7 | F. McHenry | 4-1 | 7.2 | | | - | 7.2 | .9 | 4-1 | 8 | J. Melnick | 3-1 | 6.4 | | | - | 6.4 | .8 | 4-1 | 9 | V. Penelehto | 5-10 | 10.5 | | | - | 10.5 | 1.1 | 5-10 | Serves as inside guard 10 | Vacancy | 3-1 | 6.4 | | | - | 6.4 | .8 | 4-1 | 11 | J. Morrill | 3-1 | 6.4 | | | - | 6.4 | .8 | 4-1 | 12 | Vacancy | 3-1 | 6.4 | | | - | 6.4 | .8 | 4-1 | 13 | R. Kennedy | 3-1 | 6.4 | | | - | 6.4 | .8 | 4-1 | | Sub total page 1 of 2 | XXX | 89.7 | XXX | XXX | - | 89.7 | 12.6 | XXX | XXX | Est. Costs of Pay Raise 10/13/74 @ 6.5% | XXX | XXX | XXX | XXX | 4.1 | 4.1 | .4 | XXX | 4.625% x Total Years Salary will= approx costs at 6.5% (Oct.-June) | Lump Sum Costs of Promotions & Qualities | XXX | XXX | XXX | XXX | - | - | - | XXX | incl. promotions for [[underline]] - [[/underline]] Employee incl. qualities for [[underline]] - [[/underline]] Employees | SUB TOTAL | XXX | 89.7 | XXX | XXX | 4.1 | 93.8 | 13.0 | XXX | XXX [[/table]] [[underline]]Hillwood Museum 6-18-74 O. J. Boyd 6345[[/underline]] (Unit) (Date) (Submitted by) (Tel. #) SI-1827 4/9/74 (Rev)

42 Smithsonian Institution Budget of Salary Costs Fiscal Year 1975 ($1,000s) [[box]] Note: Col. 4 + or - Col. 7 = Col. 8 [[/box]] [[box]] [[underline]]Key[[/underline]] S=Step H=New Hire T=Termination [[/box]] [[table: 11 columns]] (1) | (2) | (3) | (4) | (5) | (6) | (7) | (8) | (9) | (10) | | | | [[span 3 columns]]Planned Increases[[/span 3 columns]] | | | | No. | [[underline]]Security Staff[[/underline]] (cont) Name | Grade & Step 7/1/74 | Annual Salary 7/1/74 | Date | Type | Cost | Total Salary Costs FY 1975 | Benefit Costs | Proj. Grade Step 6/30/75 | Computation of Col. 7 1 | W. Smith | 3-1 | 6.4 | | | - | 6.4 | .8 | 4-1 | 2 | P. Fleener | 3-1 | 6.4 | | | - | 6.4 | .8 | 4-1 | 3 | K. Billings | 3-1 | 6.4 | | | - | 6.4 | .8 | 4-1 | 4 | N. Dixon | 3-1 | 6.4 | | | - | 6.4 | .8 | 4-1 | 5 | C. Bohnenstiel | 7-1 | 10.0 | | | - | 10.0 | 1.0 | 7-1 | Guard Supervisor 6 | | | | | | | | | | 7 | | | | | | | | | | 8 | | | | | | | | | | 9 | | | | | | | | | | 10 | | | | | | | | | | 11 | | | | | | | | | | 12 | | | | | | | | | | 13 | | | | | | | | | | | Sub total page 2 of 2 | XXX | 35.6 | XXX | XXX | - | 35.6 | 4.2 | XXX | XXX | Est. Costs of Pay Raise 10/13/74 @ 6.5% | XXX | XXX | XXX | XXX | 1.6 | 1.6 | .2 | XXX | 4.625% x Total Years Salary will= approx costs at 6.5% (Oct.-June) | Lump Sum Costs of Promotions & Qualities | XXX | XXX | XXX | XXX | 9.9 | 9.9 | .9 | XXX | incl. promotions for [[underline]] - [[/underline]] Employee incl. qualities for [[underline]] - [[/underline]] Employees | GRAND TOTAL pages 1 & 2 | XXX | 125.3 | XXX | XXX | 15.6 | 140.9 | 18.3 | XXX | XXX [[/table]] [[underline]]Hillwood Museum 6-18-74 O. J. Boyd 6345[[/underline]] (Unit) (Date) (Submitted by) (Tel. #) SI-1827 4/9/74 (Rev)

43 [[underlined]] West Court Construction [[/underlined]] Construction in the West Court of the National Museum of Natural History building had been approved in principle at the May 14, 1974 meeting. Since that time the Executive Committee of the Regents had approved proceeding with this project as described in the following material. It was recommended that the Board of Regents ratify the action of the Executive Committee. The Board then: VOTED that the Board of Regents ratifies proceeding with the agreement with Marriott for construction of the West Court improvements in the Natural History Building as set forth in the document dated August 22, 1974, and approved by the Executive Committee.

44 [[image - letterhead logo]] SMITHSONIAN INSTITUTION Washington, D.C. 20560 U.S.A. August 22, 1974 [[underline]]MEMORANDUM[[/underline]] [[underline]]CONFIDENTIAL[[/underline]] TO: Mr. William A. M. Burden Dr. Caryl P. Haskins Mr. James E. Webb FROM: T. Ames Wheeler SUBJECT: Proposed Construction in the West Court of the National Museum of Natural History At the May 14, 1974 meeting of the Board of Regents, there was outlined briefly a proposed project for construction of restaurant, shop and other facilities in the West Court of the National Museum of Natural History, utilizing private funds rather than federal appropriations, such funds, hopefully, to be supplied by a food handling concessionaire (sec section of minutes of Regents' meeting attached, Exhibit A). The use of private rather than federal funds was proposed in order to expedite the project to provide adequate eating facilities for the expected Bicentennial crowds in 1976; with reliance on federal appropriations, completion probably could not be accomplished before FY 1978, if then. Since May, further studies, have changed the proposal in certain respects: 1. Construction of three floors rather than two is both desirable and feasible. Aerial photo, schematic layout drawings and tentative design for furnishings (Exhibits B 1, 2 & 3, attached) show that the top floor would be used for public fast-food restaurant and museum shop; the middle floor would be temporarily left in the rough construction stage, hopefully, awaiting federal funds later to complete it for use as offices, training rooms, etc.; the ground floor level would be devoted to an employee's dining room (none in this building currently), a reception center and restaurant for National Associates (replacing their use of the "Commons" in the Old Castle Building), and an orientation center for student tours, much desired by NMNH. 2. The cost now estimated at $2,500,000 for the construction, plus $500,000 more for kitchen equipment and furnishing of food areas,

45 cannot be carried by the estimated revenues of the food service alone in this area. Instead, the injection of $1,500,000 of Smithsonian private, unrestricted funds would be necessary, with another $1 million borrowed by Smithsonian with repayment fully guaranteed by the food concessionaire. Competitive responses to the Smithsonian's broadly outlined proposal for the West Court construction and restaurant operation were requested from eight food service firms. All of the eight companies indicated either a lack of interest or stated that the proposal could not be financed from food revenues alone. Requests for alternate proposals resulted in only three substantive responses, with only the Marriott Corporation response being a practical one. Terms of the Marriott proposal, to which we have indicated tentative approval in principle are as follows: [[table - 3 columns]] [[underline]]ESTIMATED COST[[/underline]]: | Construction (steel) - | $2,500,000 | Kitchen equipment and food area furnishings - | [[underline]]500,000[[/underline]] | | $3,000,000 | Museum Shop (later)-Maximum | 500,000 [[/table]] [[underline]]CONTRACT TERM[[/underline]]: Ten years. [[underline]]FEE[[/underline]]: 15% of gross revenues from food operations (should generate at least $225,000 per year), with minimum guarantee of $170,000 per year. [[underline]]MARRIOTT INVESTMENT[[/underline]]: $500,000 (Kitchen equipment and furnishings). [[underline]]SMITHSONIAN INVESTMENT[[/underline]]: $1,500,000 [[underline]]BANK LOAN[[/underline]]: -$1.0 million for ten years at 10-1/2%. -Annual payments (interest and principal) of $170,000 would be covered by minimum guarantee. -Loan would be in Smithsonian's name and would be arranged by Marriott. With respect to Smithsonian's ability to supply $1,500,000 toward this program, we have already set aside $500,000 toward this construction from FY 1974's $1,946,000 gain in private unrestricted funds. In spite of this and other transfers, our current working capital is adequate at more than $3 million as of June 30, 1974. We currently anticipate a further gain in private unrestricted funds of over $2 million in FY 1975. Thus, if we proceed with the West Court construction we would plan to set aside this year the remaining $1 million needed to complete the construction. Funds needed for the NMNH Museum Shop could wait until FY 1976.

46 These plans depend, of course, to some degree upon the state of the economy and particularly the continued success of the Smithsonian Magazine, but we feel that our current estimates are reasonably conservative in this respect. The application of $1,500,000 of private funds to the West Court program will, of course, cost the Smithsonian interest which we would otherwise receive. We believe that some portion of this lost in interest will be recovered during the 10-year lease period from excess revenues received from Marriott over and above those needed to retire the $1 million loan. In any event, we would, at the end of the ten-year period, be in possession of a facility which should generate substantially greater revenues (perhaps more than $300,000 per year), and in the meanwhile would be able to provide much-needed food, shop and other facilities for our visitors. Your concurrence with these plans on behalf of the Board of Regents is now being sought in order that we may proceed rapidly with the Letter of Intent and contract negotiations with Marriott, while specific architectural and engineering plans are being established to permit an early start and completion by March, 1976. Enclosures **************** On August 22, 1974, Mr. T. Ames Wheeler, Treasurer, reported that this memorandum had been approved by the Executive Committee of the Board of Regents.

47 Extract from Board of Regents' Minutes of May 14, 1974, meeting. [[underlined]] Possible National Museum of Natural History West Court Construction [[/underlined]] The National Museum of Natural History has for some time felt a growing need for restaurant facilities and improved Museum Shop facilities in its building. The increase in visitors anticipated with the 1976 Bicentennial Year is increasing the urgency of these needs. Additionally there is now a growing conviction that a more suitable reception center for our National and Resident Associates would add greatly to the value of this program. Studies indicate that the open West Court area of the Natural History Museum now temporarily occupied by movable operating units would be the most suitable place for such facilities. An intensive study is now being made of the feasibility of accomplishing the needed construction within the next 12 months. Construction would be limited to two floors (30,000 sq. ft.) and would probably cost around $2,500,000. Various construction financing options are to be considered. Chances of obtaining federal funds for these purposes in the fiscal year 1976 appropriation, or even in immediately subsequent years, are not considered too promising. It seems probable, however, that construction could be financed satisfactorily from a combination of outside and internal private funds. The Marriott Corp., for example, has indicated that they would undoubtedly be willing to finance and construct the project in return for a satisfactory 10-year contract for the food concession. Smithsonian private funds should be available to fund the Museum Shop portion in the same way we will be funding the new Shop in the History and Technology Building. Resulting increased returns should be sufficient to amortize these costs over a reasonable period.

48 While there are numerous problems to be solved before arriving at a definite construction and financing proposal the Regents are requested to consider and approve in principle construction of an appropriate building, provided that suitable engineering plans establish its feasibility and acceptable financing can be arranged. Future plans, specifications and funding arrangements would be developed, subject to the approval of the Executive Committee. Judge Higginbotham stated we should be sure to consider other firms and to approach competitive bidding. This proposal was approved in principle by the Board of Regents.

49 [[underlined]] Supergrades [[/underlined]] Mr. Ripley reported that the Smithsonian was most successful in receiving quota supergrades from the Civil Service Commission as indicated in the following correspondence. The Executive Committee discussed at some length the compensation of Smithsonian executives at levels higher than those currently established by Congress including those paid exclusively from private funds of the Institution. They agreed that it was a continuing problem, and it was suggested that the Secretary draw up for consideration one or more proposals which might be deemed innovative approaches to the problem of comparability in view of the differing procedures of the two independent bureaus of the Smithsonian, the National Gallery and the John F. Kennedy Center, as well as the continuing disparity with the university and museum profession in general. It is understood that the Secretary will continue to search for suggested remedies.

50 [[preprinted]] [[image - drawing of the Smithsonian Institution]] SMITHSONIAN INSTITUTION Washington, D.C. 20560 U.S.A. [[/preprinted]] August 23, 1974 Honorable Robert E. Hampton Chairman U. S. Civil Service Commission 1900 E Street, N. W. Washington, D. C. 20415 Dear Bob: Thank you very much for your interest and concern for the Smithsonian Institution and our dilemma with quota super-grades. Your recent action in approving four positions was a great help, and your continuing interest in our additional requirements will most certainly assist us in obtaining a more balanced personnel structure. I am enclosing eight requests for supergrade allocations. These positions represent my most recent assessment of the Smithsonian's needs in properly aligning our executive grade structure and recognizing our management priorities. Thus, this list is an updating of the one attached to my memorandum to the Vice President dated June 17, 1974, a copy of which you have. In the following list of positions requested, two, Associate General Counsel and Assistant Director, National Collection of Fine Arts, are new. The others are existing supergrade positions for which we request upgradings. I consider all these positions to be of great importance to the Institution, at the grade levels requested, if we are adequately and equitably to meet the Institution's management needs.

51 Assistant Secretary for Public Service GS-18 (now 17) Director, National Museum of Natural History GS-18 (now 17) Director, National Museum of History and Technology GS-18 (now 17) Director, National Collection of Fine Arts GS-18 (now 17) Director of Libraries GS-17 (now 16) Associate General Counsel GS-16 (now 15) Assistant Director, National Collection of Fine Arts GS-16 (now 15) In addition to these seven positions, I feel strongly that the Director of the National Air and Space Museum should also be upgraded from GS-17 to GS-18. The statute (20 U. S. C. 77(b)) establishing this position states that, "The Secretary of the Smithsonian Institution, with the advice of the board, may appoint and fix the compensation and duties of the head of a national air and space museum whose appointment shall not be subject to the Civil Service laws." It is our understanding that, because of this language, this position is a non-quota position. If we are not correct in this interpretation, I would appreciate your so informing me in order that we might have an opportunity to substitute the Director of the National Air and Space Museum for one of the seven positions listed above. Please be assured that your generous assistance is deeply appreciated in helping us to solve what has been an increasingly serious problem. With all best wishes, Sincerely yours, [[signed]] Dillon [[/signed]] S. Dillon Ripley Secretary Enclosures

52 [[preprinted]] [[image - United States Civil Service Commission logo]] UNITED STATES CIVIL SERVICE COMMISSION WASHINGTON, D.C. 20415 IN REPLY PLEASE REFER YOUR REFERENCE [[/preprinted]] [[stamped]]9 Sep 1974[[/stamped]] Honorable S. Dillon Ripley Secretary Smithsonian Institution Washington, DC 20560 Dear Mr. Secretary: In your letter of August 23, 1974, you listed eight positions on the staff of the Smithsonian Institution for which you requested upward reclassifications. I am happy to inform you that the Commission has approved six of these requests: - Director, National Museum of Natural History, from grade GS-17 to grade GS-18. - Director, National Collection of Fine Arts, from grade GS-17 to grade GS-18. - Assistant Director, National Collection of Fine Arts, from grade GS-15 to grade GS-16. - Director of Libraries, from grade GS-16 to grade GS-17. - Associate General Counsel, from grade GS-15 to grade GS-16. - Director, National Air and Space Museum, from grade GS-17 to grade GS-18. A review of their records indicates that neither Mr. Brooke Hindle, Director of the National Museum of History and Technology nor Mr. Julian T. Euell, Assistant Secretary for Public Service has completed a year of service in grade GS-17. Consequently, in view of the [[preprinted]] [[image - boxed 90]] 1883-1973 MERIT PRINCIPLES ASSURE QUALITY AND EQUAL OPPORTUNITY [[/preprinted]]

53 provisions of the Whitten Amendment, we are returning without action the request to classify those two positions from grade GS-17 to grade GS-18. We will, however, be glad to give further consideration to these requests when Mr. Hindle and Mr. Euell have completed the required length of service in grade GS-17. Sincerely yours, [[signed]] Bob [[/signed]] Robert E. Hampton Chairman

54 The Secretary reported on the status of pending legislation as follows: [[underlined]] National Museum Act [[/underlined]] The reauthorization of the National Museum Act was passed by the Senate on May 28 and by the House on July first. It was approved by the President on July 12. [[underlined]] Executive Compensation [[/underlined]] H. R. 8731 and S. 2010, bills to establish rates of compensation for certain positions within the Smithsonian Institution, have been referred respectively to the House Post Office and Civil Service Committee and the Senate Committee on Rules and Administration. If Congress reconvenes after the November elections the House Committee may consider a general Executive Level bill which would include the Smithsonian's request for three positions at Executive Level V, namely, Assistant Secretary for Public Service and the Directors of the National Museum of Natural History and Technology, respectively. [[underlined]] Museum Support Facilities [[/underlined]] On August first the Senate passed S. 857 to authorize the Smithsonian Institution to plan museum support facilities. The bill limits appropriations to $690,000 and also includes authority to plan for the training of museum conservators at the facilities. The Subcommittee on Library and Memorials of the Committee on House Administration expects to take action on the Senate-passed measure before adjournment. The Secretary requested and Mr. Minshall agreed to confer with Mr. Mahon and to join with him in communicating the Institution's need to Mr. Hays and Mr. Nedzi for Congressional approval in this session. [[underlined]] Mall Site Reservation [[/underlined]] No action has been taken on S. 856 and H. R. 4540, bills to reserve the last site on the Mall for the Smithsonian Institution and none is likely before adjournment of the 93rd Congress.

55 Senator Pell, Chairman of the Subcommittee on the Smithsonian Institution of the Senate Committee on Rules and Administration, is not enthusiastic about the legislation. The House Subcommittee on Library and Memorials is not prepared to consider a bill with no prospect of Senate approval. [[underlined]] Appointment and Reappointment of Citizen Regents [[/underlined]] Resolutions providing for the appointment of Dr. Murray Gell-Mann and for the reappointment of Dr. Burden and Dr. Haskins to the Board of Regents were approved by the Senate on July 16 and by the House on August 19. They were signed by the President on August 30.

56 PROPOSALS TO CHANGE THE NAME OF THE NATIONAL AIR AND SPACE MUSEUM On Tuesday, August 27, it was learned that Senator Humphrey was considering the introduction of a resolution to rename the National Air and Space Museum in honor of Charles A. Lindbergh who was born in Minnesota. In a telephone conversation with the Senator on August 29 the Secretary pointed out that legislation in 1966 had given the bureau its present official name, it having been designated in an earlier statute as the "National Air Museum." He also mentioned that funding for the new museum building had been approved, construction was well along, and "National Air and Space Museum" has been etched into the marble walls on the Mall and Independence Avenue sides. Further in the course of the conversation Colonel Lindbergh's interests other than flight were discussed, and it was suggested that a more suitable means for an institutional memorial may exist. To initiate consideration and discussion among the Regents it was recommended that Senator Humphrey write to the Chief Justice with such a request and he indicated a willingness to do so. The Secretary is hopeful that Senator Humphrey may have been persuaded to proceed in a way that will permit the matter to be undertaken at the Regents' level rather than by the Congress. On September 4 a letter was received from the White House advising that an identical recommendation had been made to the President by the National Aviation Club. In his reply the Secretary pointed to the Regents' tradition of approving the designation of "National" for those museums housing the national collections in particular fields of study such as the National Museum of History and Technology and the National Museum of Natural History. He also mentioned the 1966 legislation naming the bureau the "National Air and Space Museum," and the fact that further legislation would be required to change the name.

57 It is understood that the President does not have a personal interest in this matter and would defer to the Regents on it. The designation of museums as "National" museums derives from the reference "the National Museum in the Smithsonian Institution" which first appeared in an appropriation for postage in the Act of June 20, 1874, and the subsequent appropriation in 1879 of a building for the National Museum, which is now the Arts and Industries Building. The museums which are not designated as "National" museums, e.g., the Freer and the Hirshhorn, were named for donors, and house distinct elements of the national collections. There have been many contributors to the development of air and space flight who are worthy of honor, and there are concomitant difficulties in choosing among them. By tracing such development; collecting, preserving, and exhibiting material of historical importance; and providing resources for research, a museum denoted as "National" can memorialize many significant achievements as well as individuals. In order to pursue the intent of existing law and to affirm institutional practices with respect to the designation of museums it is recommended, and the Executive Committee concurred, that the Board of Regents disapprove proposals to rename the National Air and Space Museum. It was suggested that we might seek alternative ways of creating a memorial to Colonel Lindbergh such as the naming of a room or possibly having a hall of fame as the one in New York. The Board then voted: Notwithstanding the desirability of giving special recognition to leading figures in the history of flight, the Board of Regents does not believe that it would be in keeping with the past practice and the intent of prior law to propose legislation to rename the National Air and Space Museum.

58 BILL AND AUTHOR: H. R. 15906 (Mr. Murphy of New York) TITLE: To establish the National Trust for the Preservation of Historic Ships COMMITTEE REQUESTING REPORT AND DATE: House Committee on Merchant Marine and Fisheries, July 19, 1974 SUMMARY OF LEGISLATION: H. R. 15906 would create an Historic Ships Trust with principal offices in the District of Columbia to acquire, preserve, display, and operate U.S. ships significant in national maritime history. The trust would have the authority necessary to carry out its purposes and would be directed by a Board of Trustees which would include the Secretary of the Smithsonian Institution and the Secretary of Interior as [[underline]]ex officio[[/underline]] members. A temporary Board of twelve, including both Secretaries, would meet within ninety days of enactment to adopt by-laws and appoint the permanent Board. The two Secretaries would have authority to appoint a "suitable advisory commission," the members of which are named individually in the bill, and $1,000,000 could be appropriated annually for the current and four succeeding fiscal years for trust purposes. DISCUSSION: The bill is modeled on the statute which created the National Trust for Historic Preservation and may, in fact, duplicate that authority, for while existing law does not mention ships specifically, it appears to be sufficiently broad to include them.

59 [[DISCUSSION: continued]] Because of the individuals, other than the two Secretaries, named to the temporary Board of Trustees, which would make major decisions affecting the nature of the new trust, it appears that the bill has been designed to benefit specific interests. At least one person has been included on the advisory commission without his permission, and many of the nation's leading maritime museum directors have not been included at all. The bill appears to ignore the high costs of marine salvage, restoration and maintenance, as well as commendable local and regional endeavors to preserve historic ships. RECOMMENDATION: The Smithsonian should disapprove the proposed legislation because of its apparently duplicative authority and because it would unnecessarily compete with and fragment existing preservation efforts and research associated with maritime museums. Furthermore the responsibilities devolving on the Secretary of the Smithsonian and its Curator of Transportation are of a nature and scope that do not appear to be compatible with their primary institutional ones. They should not, therefore, be identified in the legislation. The Board then voted: Since the proposed bill would appear to duplicate existing authority in the field of historic preservation, The Board of Regents does not favor enactment of this legislation.

60 BILL AND AUTHOR: H. R. 16277 (Mr. Hanna) S.3716 (Mr. Abourezk) TITLE: To facilitate the transfer of science and technology and increase cooperation between the United States and other nations through the full utilization of global telecommunication services. COMMITTEE REQUESTING REPORT AND DATE: Senate Committee on Government Operations, July 3, 1974, Messrs. Hanna and Abourezk, August 21, 1974 SUMMARY OF LEGISLATION: The bill seeks to aid the U.S. in development of an international science and technology policy to meet various objectives; to utilize more fully earth-orbiting satellites; and to urge developing nations to adopt compatible systems. It would establish a semi-autonomous International Science and Technology Transfer Institute. An Advisory Council would provide policy and technical guidance, and would be composed of twenty-one members, fourteen of whom are senior officals of Federal entities, including the Secretary of the Smithsonian Institution. The Council would advise the Institute on standards and procedures related to information, operations, and communications centers; secure information from U.S. agencies and departments; use the U.S. mails; establish procedures to monitor inventions and research; purchase information deriving therefrom; encourage communication between scientists in the U.S. and abroad; and disseminate information under certain conditions.

61 [[SUMMARY OF LEGISLATION: continued]] The bills provide a means by which foreign countries may request information from the Institute; obtain assistance in establishing and maintaining communications centers; and transmit and receive information. The Institute could transmit technology assessment recommendations to countries having one of its communication centers; encourage the country to conform to industrial and product standards embodied in transmitted information; and enter into agreements to provide information on an on-going basis. It could also charge countries for certain services. The Secretary of State is directed to send a copy of the Act to certain foreign governments and to invite them to participate. To carry out the purposes of the Act the appropriation of such sums as may be necessary is authorized. DISCUSSION: The International Science and Technology Transfer Institute has been described by its sponsors as a "facilitating structure for the transfer of computer and library information programs, voice, video, and teletype communications..." It is aimed primarily at "friendly less developed countries." The bill appears not to take into account current activities in technology transfer to developing countries. The Technical Assistance Bureau of the Agency for International Development has several offices devoted to the sharing of science and technology. It has supported projects for the application of satellite remote-sensing data to resource inventories, early warnings of plant diseases, crop forecasting, and disaster alert techniques. Its contract with the National Academy of Sciences identifies attractive new U.S. technologies and scientific advances, which may have particular relevance to problems of less developed countries, and have included the application of ferro-cement technologies for boat-building and grain storage silos; techniques of water-weed control; and new approaches in food technology. The proposed International Science and Technology Transfer Institute would appear to duplicate these on-going functions, and, to some extent, those of NASA, USIA, and the Department of Commerce.

62 [[DISCUSSION: continued]] UNESCO's regional scientific and technological documentation centers seek to make technology available through library and microfiche collections of scientific and technical journals from around the world. Industrial and food research centers in many less developed countries already have good channels into new scientific and technological breakthroughs in more advanced nations and may not benefit substantially from the proposed new facility. It is believed that science and technology cannot be transferred effectively to developing countries through telecommunications facilities because they require traditional face-to-face communications between scientists at conferences, through the exchange of professional articles, and through working together in one another's laboratories. RECOMMENDATION: In order to clarify the question of possible duplication and to consider that of necessity, the Smithsonian believes that a survey should be conducted of existing transfer programs and mechanisms. Research institutes in developing countries should also be surveyed to assess needs for U.S. technology transfer so that systems could be devised to tap sources of technology for which there is an articulated demand. In addition the Smithsonian would also request that the Secretary not be included on the Advisory Council as its policy and technical guidance functions may not be compatible with his responsibilities to the Board of Regents. The Board then voted: The Board of Regents recommends that the Committee consider the advisability of conducting a survey to identify relationships between existing programs and mechanisms and to estimate the requirements for additional services in specific areas of technology. Since the Smithsonian has no special expertise in the complex questions of technology transfer, it is believed that it would not be appropriate to include the Secretary among the members of the proposed Advisory Council.

63 Status Report of the Construction and Exhibit Programs of the National Air and Space Museum The construction of the building is now 60 percent complete, and in spite of a five week strike by the iron-workers and stone masons the construction schedule has been maintained. June 1975 is still the projected date for the completion of construction. The current estimate of the cost of the building is $41,650,000. The Congress has authorized $41,900,000 for design and construction and has appropriated $38,900,000. The final $3,000,000 needed to complete construction will be requested in the FY 1976 budget. The new National Air and Space Museum building will embody 25 major exhibition galleries and two large presentation centers. Total exhibit and presentations space will be approximately 250,000 square feet. Major emphasis over the past two years has been placed on: the production and installation of major exhibits; the planning and production of programs for the 70-foot domed Spacearium and the 400-seat Theater; and the installation and shakedown of presentation and control equipment for all these facilities. To date, five of the core exhibits have been completed and tested in the Arts and Industries Building. Two of the five have been dismantled and stored, the remaining three will soon follow. These prototype

64 halls have featured advanced presentation techniques and they have been extremely well received. By the time the building opens to the public in 1976 half of the exhibit halls will have core, or permanent type, exhibits. The remaining halls will contain temporary exhibits which will feature large artifacts, and supporting graphic material. Successful planetarium shows have been running in the 30-foot domed Experimentarium, which was constructed to test programs and equipment and to develop a staff for the new Spacearium. All shows and equipment will be revised for incorporation into the 70-foot dome Spacearium with its more sophisticated, computerized star projector and supporting audiovisual equipment. A first film "treatment" for the Theater has been written and is now awaiting production. Projection equipment for the giant screen and necessary support systems must be purchased, installed, and tested. Of the approximately 60 aircraft that are planned to be exhibited in the new building, 35 are now ready with the remaining 25 in various stages of restoration.

65 Mr. Webb encouraged Mr. Gell-Mann to call on Mr. Collins, Director of the National Air and Space Museum, to discuss the inclusion in the exhibitions of a recognition of the importance of space exploration. Also he would emphasize his belief in the importance of the underlying science and technology of the field of air and space flight and exploration. The Secretary commented that the Center for Astrophysics in Cambridge, Massachusetts, should be encouraged to participate more actively in the various programs of the National Air and Space Museum.

66 [[underline]]CONSTRUCTION SUMMARY - NATIONAL ZOOLOGICAL PARK[[/underline]] Improvements at the National Zoological Park are being accelerated in an effort to improve the appearance of the Park for the Bicentennial year. The major construction effort is on the new $3,000,000 Lion and Tiger Exhibit scheduled to be completed early in 1976. This exhibit will be a major improvement permitting viewing of lions and tigers outdoors across a water moat. Also in progress is a complete renovation of the old Monkey House which should open to the public in the spring of 1975. The next major construction items, now out for bid and which will be completed by the end of 1975, are reconstruction and enlargement of the outdoor yards for elephants, hippos and giraffes around the Elephant House and a complete reconstruction of the outdoor area around the Bird House. Smaller improvement projects now in progress or to be started this fall include a nearly complete Cheetah House and yards, a new exhibit of small cats to be constructed in the old Puma House area, renovation of the Reptile House windows and graphics, skylight repairs and painting in the Bird House, and painting the great flight cage. Projects for the near future, which are now on the drawing boards, include a new Services Building and Parking Structure, new exhibits along lower Rock Creek for bears, goats and sheep which should be under construction by the fall of 1975, preliminary plans for new exhibits in the so-called "Beaver Valley Area" to include beavers, seals, sea lions, otters and canines, and planning for a new Visitors Center and Education Building.

67 MALL PARKING BAN The National Park Service hopes to start refurbishing the Mall by late October, at which time parking and traffic on Adams and Madison Drives will be banned. At its January 25, 1974 meeting, the Board of Regents voted its "opposition to the banning of parking and traffic on the Mall until a practical alternative is devised for the visitors to arrive and park nearby." Smithsonian has been working actively with Park Service to obtain alternatives. The October ban would eliminate some 700 parking spaces from the Mall. Park Service will provide 417 alternative visitor spaces in West Potomac Park and at the Jefferson Memorial. The D. C. Department of Highways and Traffic plans to provide curb-side metered two-hour parking on 3rd, 4th and 7th Streets, and is investigating metered visitor parking on Independence Avenue; this could provide another 150 spaces. SI has proposed making 110 employee spaces available in its Mall parking areas to visitors, in return for 110 permit-only spaces to be made available by Park Service in East Potomac Park for SI employees; we would provide a shuttle for our people thus relocated. Park Service is studying this. The total of these three efforts: 677 spaces vs. the 700 lost. Since we are entering our slack season, the difference is not considered serious, and it is proposed that firm agreements from Park Service and D. C. Highways to provide the above would satisfy the Regents' resolution.

68 In March 1975, Park Service hopes to obtain parking at R. F. Kennedy Stadium for Mall visitors, and to be operating a shuttle service from the Stadium to the Mall. However, while D.O.T. has approved a grant for this purpose, a number of problems must first be resolved. The staff of the Smithsonian has questioned the practicability of using this remote (6.5 miles round trip to the Mall) stadium for visitor parking. We hope that by July 1, 1975, the garage at the new National Air and Space Museum, with 400 spaces for visitors, will be ready for use; by then, also 51 spaces now used by NASM construction workers will be available for the public. We would then take back the 110 spaces made available in our own lots, leaving 341 new spaces for visitors. Park Service is well aware of the Regents' concern in this matter, and is making every effort to help resolve the problem; D.C. Highways is also taking a positive attitude. If present plans materialize as hoped, parking for visitors should be reasonably good in the winter and early spring, our light season, recognizing that parking on and near the Mall has always been inadequate. The situation will be tighter in late spring, but should improve by July. NOTE: It was noted on September 27 that construction on the Visitor Center at Union Station with a potential parking capacity of 1200 cars had been stopped due to difficulties with financing and provision of adequate rail terminal facilities. Resumption of work is based on action by the Congress. The House passed a bill to appropriate $12.9 million to continue construction of the Visitor Center and the Senate passed the House bill on October 11. It is expected that the bill will be signed by the President within a short time.

69 TRANSFER OF R/V JOHNSON & JOHNSON-SEA-LINK TO HARBOR BRANCH FOUNDATION After extensive consultation during the past few months with the General Services Administration and Harbor Branch Foundation, arrangements have been approved by the General Services Administration for the sale of the hull of the R/V Johnson and other associated Federal property to the Harbor Branch Foundation. It is hoped that this transfer may be consummated in the near future. At the same time the Smithsonian will transfer its interest in the R/V Johnson and the research submersible, Johnson-Sea-Link, to Harbor Branch.

70 [[underline]]General Accounting Office Report on the Hirshhorn Museum and Sculpture Garden[[/underline]] On August 20, the members of the Board of Regents were sent copies of the report submitted by the General Accounting Office, in response to a number of legal and financial questions raised by Senator Dick Clark relating to the conditional gift of the Hirshhorn art collection and to construction of the museum and sculpture garden. The Comptroller of the United States responded to each of the legal questions and concluded as follows: "In sum, we have examined the circumstances of the Hirshhorn Museum and Sculpture Garden gift to the Smithsonian Institution, with respect to the legal questions you have raised, and find no evidence that the transaction was illegally consummated in any particular." Informal advice from the General Accounting Office indicates that the only significant matter discussed in their report on the financial investigation is the additional construction costs which could accrue because of claims currently pending by the contractor. This report is expected to be received by the end of this week.

71 [[underline]]This report is issued for Smithsonian officials. It is not for publication.[[/underline]] [[preprinted]] [[image - Seal of the Comptroller General of the United States]] COMPTROLLER GENERAL OF THE UNITED STATES WASHINGTON, D.C. 20548 [[/preprinted]] B-167068 [[hand stamped]] AUG 2 1974 [[/hand stamp]] The Honorable Dick Clark, Chairman Subcommittee on Buildings and Grounds Committee on Public Works United States Senate Dear Mr. Chairman: This is in response to your letter of May 20, 1974, in which you raise a number of legal and financial questions relating to the conditional gift to the United States of the Joseph H. Hirshhorn art collections, and to the construction of the Joseph H. Hirshhorn Museum and Sculpture Garden to house and display them. By arrangement with your staff on June 13, 1974, we are reporting in this letter on the legal questions raised by your letter, and pursuant to an oral request from Mr. Loewi of your staff, on the possible effect of legislation that might be enacted to change the name of the Museum. Your first concern is the legality of the Agreement of May 17, 1966, between the Smithsonian Institution and Joseph H. Hirshhorn and the Joseph H. Hirshhorn Foundation, (hereafter called "the donors"), in view of the conditions imposed in the Agreement which you feel bind the Congress to adhere to the terms of the authorizing legislation (Pub. L. 89-788, enacted November 7, 1966) in perpetuity. The question assumes (1) that the Smithsonian is a Federal agency or institution and (2) that certain of its commitments to the donors, as set forth in the Agreement of May 17, 1966, purport to bind the United States in perpetuity. However, we believe that neither assumption can be supported. The unique nature of the Smithsonian Institution was described at length by James Bradley, Under Secretary of the Institution, in the course of his testimony before the Subcommittee on Library and Memorials, Committee on House Administration, July 21, 1970, p. 262: "* * * The Smithsonian was established as a charitable, nonprofit corporation to carry out the trust responsibilities of the United States, but independent of the Government itself. lvb

72 B-167068 "It receives the support and assistance of each branch of the Government without becoming a part thereof." Mr. Bradley also quoted former Chief Justice Taft who said, at a Conference on the Future of the Smithsonian Institution in 1927: "'I must make it clear, gentlemen, that the Smithsonian is not and has never been considered a government bureau. It is a private institution under the guardianship of the government.'" (Hearings, [[underline]]id.[[/underline]], p. 262.) Finally, the witness brought to the Subcommittee's attention a letter from former Comptroller General Joseph Campbell on September 1, 1961 (B-145878): "'* * * However, there is for consideration in this instance the unique nature of the Smithsonian Institution and of the property appropriated for its uses and purposes. * * * From time to time the functions of the Smithsonian have been increased by laws placing under its control additional estabhlishments or authorizing it to extend its activities into additional fields, but its organization and powers with respect to the subject matter of its creation have remained substantially unchanged. (See 20 U.S.C. 41-57). * * * By the act of June 28, 1955, 69 Stat. 189, the Congress authorized the construction of "a suitable building for a Museum of History and Technology * * * for the use of the Smithsonian Institution," at a cost not to exceed $36,000,000. While the cost of this building is covered entirely by appropriations from the general treasury, we find nothing in the act to indicate any intention that the building when complete shall not be as much the property of the Institution, and subject to its control to the same extent, as the buildings originally constructed from funds of the Smithson trust. In effect, the building is appropriated to the Institution and dedicated to the trust purposes, without qualification or restriction. Cf. 20 Comp. Gen. 581; 16 Comp. Gen. 887. In the absence of any limitations in the authorizing act upon the powers and authority of the Regents with respect to the completed building, we conclude that the Regents have plenary authority to enter into whatever leases or concession agreements they may deem proper for the accommodation of the public for whose benefit the Museum is provided, and are not in that respect subject to any laws requiring advertising of Government contracts.'" (p. 264) [[underline]]Cf.[[/underline]] also 41 Comp. Gen. 177 (1961) -2-

73 B-167068 Thus the Agreement in question was not between the donor and the sovereign United States but between the donor and the Smithsonian Institution. It set forth a number of terms and conditions which, if met, would result in a substantial gift of paintings and sculpture [[underline]]to the Smithsonian Institution[[/underline]] in trust for the benefit of the general public. (It is true that President Johnson at a ceremony in the Rose Garden of the White House of May 17, 1966, accepted Mr. Hirshhorn's gift "on behalf of the American people." We believe he spoke as the representative of the ultimate beneficiaries of the gift--that is, the general public--and not for the United States in its sovereign capacity.) Were it not for the necessity to construct a new building to house the proffered art collection, it would not have been necessary to seek legislation at all to accept the Hirshhorn gift, since the Institution was already authorized to "receive money or other property by gift, bequest, or devise, and to hold and dispose of the same in promotion of the purposes thereof." 20 U.S.C. 55, 28 Stat. 41. However, the proposed gift was clearly too large to be housed in existing facilities. The Smithsonian then asked the Congress to appropriate a site and to authorize the appropriation of funds to construct the Museum and Sculpture Garden for the purposes and subject to the conditions set forth in the trust Agreement. With a single exception, discussed [[underline]]infra[[/underline]], the Congress was not asked and did not make any long-range or perpetual commitments for the United States. Pub. L. 89-788 is primarily an authorizing and appropriation act. It appropriates a particular tract of public land to the Smithsonian Institution, to be used in accordance with the terms of an Agreement between the donor and the Smithsonian. It also authorizes the appropriation of up to $15 million for the planning and construction of a museum building and sculpture garden, and such additional sums as may be necessary to maintain and operate the museum and garden--again, for the purpose of enabling the Smithsonian to carry out [[underline]]its[[/underline]] commitments to the donor. The act recognizes the restrictions of the Agreement, restates them in the act itself, and thus authorizes the Smithsonian to use the Federal property and funds appropriated in accordance with those term. Thus it is the Smithsonian (acting, of course, with legislative sanction) and not the Congress which promised to maintain the museum and garden as a "permanent home" for the Hirshhorn Collections and to name these structures "in perpetuity" after the donor. Such promises are not without precedent. The original benefactor of the Smithsonian Institution, James Smithson, specified in his will that his estate was to be used to found "an establishment for the increase and diffusion of knowledge among men;" "[[underline]]under the name of the Smithsonian Institution[[/underline]]." (Emphasis added.) (See Preamble to title 73 of the -3-

74 B-167068 Revised Statutes, 2ndEdition, 1878, page 1082.) Under circumstances remarkably like the Hirshhorn case, Charles Lang Freer, a Detroit industrialist, through the intervention of President Theodore Roosevelt, donated his oriental art collection to the Smithsonian Institution and $1 million under certain specific conditions, including a commitment to build a museum of art to be known as the Freer Gallery of Art. At the hearings before the Subcommittee on Library and Memorials (cited [[underline]]supra[[/underline]]), Representative John Brademas asked Smithsonian Secretary S. Dillon Ripley for his views on the propriety of naming the Hirshhorn Museum and Garden after Joseph H. Hirshhorn. Dr. Ripley replied (p. 120, 122): "We have many examples of equivalent buildings on the Mall and in other parts of the Nation which have been named after a donor. There is constant discussion and argument in the press and among aficionados of this sort of thing as to whether or not this is noble or ignoble in any instance, whether or not it will add to the collection or depreciate the collection, whether or not it will serve the general purposes of the public. * * * * * "* * * After a period of time the museum stands as as entity by itself. * * *" Regardless of the merits of this position, this Office can perceive nothing illegal or even unusual in the commitment made by the Smithsonian to memorialize the name of the donor in perpetuity, or to dedicate the museum and garden to the donor's purposes in perpetuity. We do not agree that the contract terms require "perpetual funding." It is true that section 2(b) of Pub. L. 89-788, in accordance with the requirements of the Agreement, pledges "The faith of the United States" that it will "provide such funds as may be necessary for the upkeep, operation, and administration of the Joseph H. Hirshhorn Museum and Sculpture Garden." We believe that "pledge" should be regarded as a strongly worded expression of intent, designed to strengthen the likelihood of funds being appropriated in accordance with the appropriation authorization of section 5. It amounts to a moral commitment to assist the Smithsonian in preserving the property it is about to acquire. See, for example, 20 U.S.C. 74(a) in which "The faith of the United States" is "pledged" that once the National Gallery of Art was completed and the works of art acquired from the donor (Andrew W. Mellon), "the United -4-

75 B-167068 States will provide such funds as may be necessary for the upkeep of the National Gallery of Art and the administrative expenses and costs of operation thereof * * *." The Congress has regularly appropriated funds for such upkeep but we were unable to discover in any of the budget justifications for this item or in any of the appropriations committees' reports that the funds were provided in fulfillment of a mandatory requirement. We do not agree that a legislative amendment which would alter the terms of the Agreement, particularly the name of the museum and garden, is [[underline]]necessarily[[/underline]] precluded. The right of the Congress to exercise its constitutional powers cannot be contracted away, and there is a long line of cases which distinguish carefully between acts of the United States in its sovereign capacity and acts of the United States as a contractor. In [[underline]]Horowitz[[/underline]] v. [[underline]]United States[[/underline]], 267 U.S. 458, 461 (1925), the Supreme Court said that "The United States, when sued as a contractor, cannot be held liable for an obstruction to the performance of the particular contract resulting from its public and general acts as a sovereign." But [[underline]]cf[[/underline]]. [[underline]]Jones[[/underline]] v. [[underline]]U.S.[[/underline]], 1 Ct. Cl. 383, 384 (Oct. T. 1865); [[underline]]Deming[[/underline]] v. [[underline]]U.S.[[/underline]], 1 Ct. Cl. 190, 191 (Oct. T. 1865); [[underline]]Sunswick Corp[[/underline]]. v. [[underline]]U.S.[[/underline]], 75 F. Supp. 221, 228 (1948) (cert. denied 334 U.S. 827 (1948)), and [[underline]]Perry[[/underline]] v. [[underline]]U.S.[[/underline]], 294 U.S. 330, 350-351 (1935), which distinguish carefully between a [[underline]]general[[/underline]] enactment which may incidentally work harm to a specific contractor, and the use of that power to repudiate or alter the terms of the sovereign's own engagements. The court, in the [[underline]]Perry[[/underline]] case, [[underline]]supra[[/underline]], quoted with approval the words of the court in the [[underline]]Sinking Fund Cases[[/underline]], 99 U.S. 700, 718-719 (Oct. 1878): "The United States are as much bound by their contracts as are individuals. If they repudiate their obligations, it is as much repudiation, with all the wrong and reproach that term implies, as it would be if the repudiator had been a State or a municipality or a citizen." Of course it is technically the Smithsonian and not the United States per se that might be held liable for the breach of contract, but for all practical purposes the results would be the same. We cannot, of course, predict the outcome of such a suit for breach of contract but should the court hold in favor of Mr. Hirshhorn, the American people may lose the benefit of his donated works of art and be left with an empty doughnut-shaped building in the middle of the Mall. Your second question asks whether certain amendments to the original Agreement were legal. -5-

76 B-167068 Mr. Hirshhorn originally pledged $1 million to serve an an endowment to acquire subsequent works of art for the museum. (Paragraph Fifth, Agreement of May 17, 1966.) It then appeared that the costs of construction of the building might exceed the amount authorized by Congress by $1 million. At the suggestion of the Smithsonian Secretary, Dr. Ripley, the donor agreed to modify the original purpose of his $1 million gift for art acquisitions to permit it to be used for construction instead. He also volunteered a contribution of additional works of art, valued at approximately $1 million, to compensate for the loss of the endowment fund. (Letter from Joseph H. Hirshhorn to Secretary S. Dillon Ripley, March 23, 1970.) We can find no impropriety in the "reprogramming" by mutual consent of the $1 million cash gift since the Smithsonian has general authority to accept a contribution for construction had it been offered for that purpose in the first place. The Smithsonian Institution has the power to receive money or other property by gift, bequest, or devise, and hold and dispose of the same in promotion of the purposes thereof." 20 U.S.C. 55. It is true that in the absence of specific legislative authority, voluntary donations or contributions of cash may not be used to augment appropriations made by the Congress for particular purposes. 26 Comp. Dec. 43 (1919); 2 Comp. Gen. 775 (1923); 16 [[underline]]id[[/underline]]. 911 (1937); 23 [[underline]]id[[/underline]]. 694 (1944); 36 [[underline]]id[[/underline]]. 268, 269 (1956). However, when a Federal officer is authorized to accept donations for a particular purpose and a trust fund is set up to receive such donations, the custodian of the trust fund may make expenditures necessary to carry out the purposes of the trust without regard to general regulatory and prohibitory statutes applicable to public funds. 16 Comp. Gen. 650, 655 (1937); 36 [[underline]]id[[/underline]]. 771, 773 (1957). There were, as you mention in your letter, several amendments to the Agreement modifying the required date for completion of the construction of the museum. These amendments were made through an exchange of letters ([[underline]]cf[[/underline]]. May 9, 1973, December 20, 1973, letters) culminating in a letter from the donor expressly agreeing to extend the deadline for completion and acknowledging that the original Agreement is superseded with respect to this provision. The letter also contains the Smithsonian Secretary's signature to indicate his concurrence. These changes appear to have been made in proper form and we have no reason to question their validity. You ask about the legality of an amendment to the original Agreement concerning the location of the Sculpture Garden. Paragraph Second of -6-

77 B-167068 the original Agreement (May 17, 1966) makes the gifts conditional upon the enactment by Congress of "[[underline]]legislation to the following effect[[/underline]]." (Emphasis added.) It then describes an overall area "bounded by Seventh Street, Independence Avenue, Ninth Street and Madison Drive * * *" which must be appropriated to the Institution as the permanent site of a museum and sculpture garden. The language of the implementing appropriation act (section 1(a) of Pub. L. 89-788) is slightly different. It specifies: "The area bounded by Seventh Street, Independence Avenue, Ninth Street, and Jefferson Drive * * * is * * * appropriated * * * as the permanent site of a museum and the area bounded by Seventh Street, Jefferson Drive, Ninth Street, and Madison Drive * * * is * * * made available as the permanent site of the sculpture garden * * *." The descriptive language is not identical, and in that sense could be regarded as amending the Agreement. Nevertheless, the Agreement does not require identical language in the implementing legislation. Paragraph Ninth requires only that the legislation contain provisions "* * * [[underline]]substantially[[/underline]] as set forth in Paragraph Second hereof * * *." (Emphasis added.) Thus a minor deviation in the boundaries was sanctioned in the original Agreement. There is no evidence that the donor objected to the changes or considered them to be major rather than minor deviations. Your third question asks whether the Agreement has been breached since the donor agreed to "* * * care for the said works of art * * *" prior to the passage of title to the Institution (Paragraph Fourth of the May 17, 1966, Agreement) but Federal funds appear to have been appropriated and expended for the same purpose. This question was raised during the course of the House Hearings before the Subcommittee on Library and Memorials, by the Chairman, Frank Thompson, Jr. James Bradley, Under Secretary for the Smithsonian replied: "Mr. Chairman, there is a provision such as you enumerate. But the particular words bear out this interpretation, that Mr. Hirshhorn is responsible and does provide warehousing and guarding and insurance. Those responsibilities we interpreted to meaning 'care.' The preparation for exhibition, and we do this in all of our galleries--is quite another matter. We have some examples which we can show you--I dare say we are spending less than 1 or 2 percent of the value of the works of art -7-

78 B-167068 of art in the interest of their being reframed, cleaned, touched up, and made ready for exhibition in this building in 2 years." (Hearings, [[underline]]supra[[/underline]], p. 540) In its budget justification for its "Salaries and expenses" appropriation for fiscal years 1969, 1970, and 1971, the Smithsonian clearly identified the expenses it felt were necessary to get the collection ready for the initial opening to the public. For example, its 1971 submission details "restoration" and "framing" requirements for each group of paintings and sculpture items, as well as contractual service costs for moving items in and out of storage for inspection, protective packing, etc. (Testimony of Smithsonian Institution Before Subcommittee on Appropriations for Department of the Interior and Related Agencies Appropriations for 1970: Vol. 4.) We are thus unable to find that the Smithsonian expenditures for preservation and preparation of the collections entrusted to its care prior to passage of legal title were not sanctioned by the Congress and "incident to and essential in the accomplishment of the authorized purposes of the appropriation." 42 Comp. Gen. 480, 485 (1963). See also Hearings before the Subcommittee on Public Buildings and Grounds, Committee on Public Works, United States Senate, on S. 3389, 89th Congress, 21. Questions 4 and 5 of your letter pertaining to naming and "permanent" functions of the Museum were discussed, [[underline]]supra[[/underline]]. In Question 6, you ask whether it was legal for the Museum to operate from 1967 to 1971 without an appointed Board of Trustees, as provided in Pub. L. 89-788. Section 3 of the act establishes a Board of Trustees to advise and assist the Board of Regents of the Smithsonian Institution on matters relating to the administration, operation, maintenance, etc. of the Museum and Garden. It also invests the Board with "sole authority" to buy, sell or exchange works of art for the Museum and gallery and to set policy as to the method of display of the works of art. It then sets forth the composition of the Board and the method of appointing its members. The first Board was not appointed until July 2, 1971. If, in the period about which you inquire, decisions with respect to operation or display of the art works had been made, or works of art bought, sold, or exchanged by the Regents, we would agree that such actions were not in accordance with the legislative authority since participation by the Board of Trustees is required in making such decisions. However, from 1967 to 1971, there was no building to "operate" or "maintain;" no place -8-

79 B-167068 to "display" works of art, and no possibility of selling or exchanging the works of art since title had not passed to the Institution. We do not believe that the act requires appointment of a Board of Trustees five years before it is possible for it to perform any of its statutory functions. As indicated to your staff, our auditors are presently examining expenditures within selected object classes for the years in question, and the answer to your seventh legal question will be included in our subsequent report on your accounting questions. With regard to your eighth question, the legality of using private funds to supplement funds appropriated for construction was previously discussed in connection with your Question 2(a) relating to the amendment of the original Agreement. As indicated, the Smithsonian is authorized by statute to accept private funds for construction purposes and under these circumstances, the usual prohibition against augmenting a Federal appropriation with private funds does not apply. The premise of your ninth question is that the National Collection of Fine Arts was assigned by statute the function of operating in the field of contemporary art and that this function was transferred administratively to the Hirshhorn Museum. This premise is not precisely correct. The National Collection of Fine Arts was one of the original Bureaus of the Smithsonian and at one time was the repository of all art donated to the Federal Government. In 1906 it was named by statute the Smithsonian Gallery of Art but when the Andrew Mellon gift of traditional art was made to a newly designated "National Gallery of Art" in 1937, the Smithsonian Gallery was renamed the National Collection of Fine Arts (NCFA). Act of March 24, 1937, 50 Stat. 51. In 1938, the Congress authorized the designation of "a site for a suitable building" to house and display the national collection of fine arts and also authorized the Regents of the Smithsonian to solicit private donations to pay for the buildings and for works of art, "both of past and contemporary time." Act of May 17, 1938, 52 Stat. 400, 20 U.S.C. 76b(a), 76c(a). This is the only statutory reference which links the NCFA with contemporary art. There is a statement of general policy in a subsequent subsection (see 20 U.S.C. 76c(b)), as follows: "In order to encourage the development of contemporary art and to effect the widest distribution and cultivation -9-

80 B-167068 in matters of such art, the Regents are authorized to solicit and receive funds from private sources, to acquire (by purchase or otherwise) and sell contemporary works of art or copies thereof, to employ artists and other personnel, award scholarships, conduct exhibitions, and generally to do such things and have such powers as will effectuate the purposes of this subsection. * * *" We believe this language does not constitute an exclusive mandate for the NCFA to work in the area of contemporary art although it is an expression of congressional interest in seeing that the area is developed. It is our understanding that while the NCFA does contain a number of contemporary paintings, its primary emphasis is on indigenous art while the Hirshhorn collection contains paintings and other works of art of the 20th Century only, of both American and European origin. ("Increase and Diffusion - a Brief Introduction to the Smithsonian Institution," Office of Public Affairs, Smithsonian Institution, 1970, p. 28.) There does not appear to be any transfer of functions involved, each Museum fulfilling complementary missions. Even if a transfer of functions had been effected, in the absence of any statutory directive to the contrary, we believe such transfer would have been a permissible exercise of administrative discretion by the Board of Regents which, by law, has general authority to conduct the business of the Institution (20 U.S.C. 42) and to receive and make arrangements for the display of specimens and objects of art (20 U.S.C. 50). We have examined the two deeds of gift, pursuant to your Question 10, with particular reference to the authority of the signatories thereto. Mr. Ripley signed the deeds in question as Secretary of the Smithsonian Institution. He also serves as Secretary of the Board of Regents, which Board by law is designated to administer the affairs of the Institution (20 U.S.C. 42). The Secretary is elected by the Board of Regents and serves as the Smithsonian's Executive officer and the director of its activities. The Regents meet regularly three times a year, but pursuant to legislative authority (20 U.S.C. 45), have created an Executive committee, also called the Permanent Committee, of which the Secretary is a member, to deal with the urgent affairs of the Institution. A Resolution, adopted January 24, 1894, by the Board of Regents, delegated to the Permanent Committee its authority to accept for the Institution any property, real, personal, or mixed that might be given to it for its purposes. (See Hearings, [[underline]]supra[[/underline]], p. 127.) The Secretary's deposition, as attested to by the notary public, states that his signature and the seal of the Institution were affixed by order of the Board of Regents on the deeds in question. While we do not -10-

81 B-167068 have available a written record of such order, in view of the authority as described above, which has been invested in Dr. Ripley and in view of the fact that the deeds represent the consummation of a transaction authorized by law in 1966, the progress of which has been well known to the Regents as well as the Nation as a whole, we have no reason to question further the authority of the Secretary to sign the deeds on behalf of the Institution. Similarly, we have no reason to question the authority of Joseph H. Hirshhorn to sign one of the deeds on behalf of the Hirshhorn Foundation, (the other deed was signed by Mr. Hirshhorn in his personal capacity as donor) since the Foundation Board is composed of three individuals and Mr. Hirshhorn as President. The documents in question are deeds of gift, subject to the continued compliance by the Smithsonian with the terms of the Agreement of May 17, 1966 as amended, as you point out in Question 11. However, "the mere fact that a gift is accompanied by a condition or qualification, not inconsistent with the vesting of title in the donee, does not necessarily render it invalid." 38 CJS Gifts §36 (See, e.g., [[underline]]Warner[[/underline]] v. [[underline]]Keiser[[/underline]], 177 NE 369, 376; 93 Ind. App. 547 (1931) in which it was held that where a gift of stock was conditioned on its administration in accordance with a specified trust agreement, such condition was not a condition precedent to the vesting of title.) Although a gift absolute in form may be defeated on the happening of a certain event, such a condition accompanying the gift does not invalidate it. 38 CJS Gifts §37. In the instant case, there is no evidence that the donor and the Foundation were not the legal owners of the property in question or that they were not authorized to convey it. Being possessed of clear title, they passed it on to the Smithsonian absolutely, subject to no conditions precedent to vesting of title. The existence of a condition which could possibly defeat the gift some time in the future, should the Smithsonian default on its commitments, does sot serve to cloud the title, according to the rule cited [[underline]]supra[[/underline]]. Your final question asks whether the acceptance of certain pre-Columbian and other excavated antiquities of foreign origin contravenes the official policy on such acquisitions established by the Board of Regents on May 9, 1973. We have examined the policy statement to which you refer. We note that the statement does not forbid the acquisition of such objects of art but asks only that each Director of a museum or collection ascertain in good faith either from the circumstances surrounding the transaction or from his own knowledge that the object in question was not stolen or wrongfully acquired. The new Director of the Hirshhorn Museum, Mr. Abram Lerner, has been curator of the private Hirshhorn collection for 30 years. In the absence of evidence to the contrary, we have no reason to doubt his knowledge of the circumstances under which these objects were acquired or his good faith in accepting them as having been lawfully obtained. -11-

82 B-167068 In sum, we have examined the circumstances of the Hirshhorn Museum and Sculpture Garden gift to the Smithsonian Institution, with respect to the legal questions you have raised, and find no evidence that the transaction was illegally consummated in any particular. Sincerely yours, [[stamped]] SIGNED ELMER B. STAATS [[/stamped]]]] Comptroller General of the United States -12-

83 B-167068 [[stamped]] AUG 2 1974 [[/stamped]] Digest 1. Agreement between Smithsonian Institution and Joseph H. Hirshhorn, private citizen, in which the latter agreed to donate valuable art and sculpture collection to the Institution plus additional $1 million endowment on condition that Congress enact legislation appropriating a designated site on the Mall, authorizing $15 million to construct a museum and sculpture garden on the site to house the collection, and generally incorporating the terms of the Agreement in the legislation, including a commitment to name the museum after the donor in perpetuity, was not unlawful for attempting to bind future Congresses to terms of present legislation in perpetuity because (a) Agreement was with Smithsonian Institution and not Federal Government since Smithsonian is charitable nonprofit corporation under guardianship of Government but not itself a Government bureau or agency; (b) Smithsonian had authority to enter into such agreements under 20 U.S.C. 55; and (c) legislation merely recognized terms of Agreement and authorized Smithsonian to operate in accordance with them. 2. There is no impropriety in using funds originally donated to Smithsonian Institution for future art acquisitions for construction instead with consent of donor since Smithsonian could have accepted donation for construction purposes in the first place under 20 U.S.C. 55. 3. While normally voluntary donations may not be used to augment congressional appropriations made for particular purposes in the absence

84 B-167068 of specific legislative authority, when a Federal officer is authorized to accept donations for a particular purpose and a trust fund is set up to receive such donations, the custodian of the trust fund may make expenditures necessary to carry out the purposes of the trust without regard to general regulatory and statutory prohibitions applicable to public funds. [[underline]]Cf[[/underline]]. 16 Comp. Gen. 650 (1937); 36 [[underline]]id[[/underline]]. 771 (1957). -2-

85 [[underlined]] Honor Offered to the Secretary [[/underlined]] Mr. Brown made the following report. Mr. Ripley has been offered the honor of the rank of Officier of the Ordre Francais des Arts et des Lettres by the Ambassador of France. This order was established May, 1957 by decree of the President of the French Republic to reward persons who have distinguished themselves by creative work in the field of arts and letters and by their contribution to propagating arts and letters in France and all over the world. It is understood that there are no obligations on the part of the recipient of this award nor are there any political implications. Mr. Ripley has been a Trustee of the French Institute/Alliance Francaise for twenty years as well as a member of the International Council of Museums, including six years as Vice President. He was informed of this honor by M. Chatelain, Director of the Louvre, also a Vice President of the International Council of Museums. It is hoped that the Board of Regents would have no objection to acceptance of this honor by the Secretary as a citizen, and that this award be made known to the Office of Protocol of the Department of State as required under the Constitution of the United States and pursuant to the Foreign Gifts and Decorations Act of 1966. The Regents agreed to this procedure and complimented the Secretary on receiving this honor.

86 [[underline]]The Art Quarterly[[/underline]] [[underline]]The Art Quarterly[[underline]] is probably the best and most important scholarly journal in its field in this country, and perhaps in the English language. Since its establishment some 35 years ago by the Detroit Institute of Arts, the [[underline]]Quarterly[[/underline]] has been published by the Detroit Founders Society. Last June the Founders Society rather precipitately decided to cease publication of the [[underline]]Quarterly[[/underline]]. It was the virtually universal opinion among art scholars in museums and in colleges and universities that it would be most regrettable for the [[underline]]Quarterly[[/underline]] to cease. Subsequent conversations with the Detroit Institute and a number of other museums sought a way to avert this crisis. As a result, arrangements are being explored for the Smithsonian to assume sponsorship of the [[underline]]Art Quarterly[[/underline]]. Joshua Taylor, Director of the National Collection of Fine Arts, who has been a member of the editorial committee of the [[underline]]Quarterly[[/underline]], would become chairman of a Smithsonian Advisory Board composed of the directors of our art museums and a few outside scholars. In addition, staff of the [[underline]]Smithsonian[[/underline]] magazine have offered to provide advice and assistance concerning circulation and advertising. As a Smithsonian-wide publication of established pre-eminence, and with the technical expertise available within the Institution, the [[underline]]Quarterly[[/underline]] should be able to reduce its modest annual financial deficit by increasing its revenues while maintaining its high level of quality. The new affiliation between the Smithsonian and the [[underline]]Quarterly[[/underline]] would be particularly appropriate, not only as a demonstration of our commitment to art-historical scholarship of the highest quality, but also because the [[underline]]Quarterly[[/underline]] regularly reviews museum exhibits and publishes in each issue an illustrated listing of recent major museum accessions in the United States and Canada. That the [[underline]]Quarterly[[/underline]] will contribute to the Smithsonian's program for the increase and diffusion of knowledge in the arts is attested by the comments of a number of experts in the field.

87 The Regents expressed appreciation of the quality of this publication and agreed that not to exceed $40,000 for the next year could be applied to meets it deficit of that amount. It was: VOTED that the Secretary be authorized to assume responsibility for future publication of the [[underline]]Art Quarterly[[/underline]] subject to annual review, and that funds not to exceed $40,000 for the first year be approved for this purpose.

88 [[underlined]] Personnel Appointments [[/underlined]] Mr. Ripley announced that Dr. Forrest C. Pogue was appointed Director of the Dwight D. Eisenhower Institute for Historical Research in the National Museum of History and Technology. This Institute was created by P.L. 87-186, National Armed Forces Museum Advisory Board legislation. Mr. Nazaret Cherkezian has been appointed Television Coordinator as of September 9, 1974. He replaces Mr. Charles DeVault. Mr. Cherkezian was previously Director of Programming for the National Public Affairs Center for Television. Mr. Stephen E. Weil has been appointed Deputy Director of the Hirshhorn Museum and Sculpture Garden as of May 31, 1974. He was previous Administrator and Deputy to the Director of the Whitney Museum of American Art. [[underlined]] Presentation of Scrolls of Appreciation [[/underlined]] The Secretary presented scrolls on behalf of the Institution, expressing appreciation for their valued services to Senator Fulbright and to Representative Minshall. Since Mr. Rooney was unable to be present at the meeting, a similar scroll was forwarded to him. [[underlined]] Next Meeting dates [[/underlined]]: To be determined after consultation with the Chancellor and other Regents. The meeting was adjourned at 6 p.m. and was followed by a pre-opening tour of the Hirshhorn Museum and Sculpture Garden Respectfully submitted: [[signed]] S. Dillon Ripley [[/signed]] S. Dillon Ripley Secretary

[[underline]]ADMINISTRATIVELY - CONFIDENTIAL[[/underline]] [No part of these minutes is to be divulged unless specifically authorized by the Secretary.] PROCEEDINGS OF THE ANNUAL MEETING OF THE BOARD OF REGENTS SMITHSONIAN INSTITUTION January 24, 1975 INDEX | Page Attendance | 1 Reappointment of Citizen Regents | 1 Appointment of New Congressional Regents | 7 Report of the Executive Committee | 7 Minutes of September 24, 1974 Meeting | 8 Annual Report of the Secretary of Fiscal Year 1974 | 8 Financial Reports | 8 Change in Smithsonian Fiscal Year | 19 Report of the Investment Policy Committee | 20 West Court Construction Project | 24 Fort Pierce Bureau | 32 National Armed Forces Museum Advisory Board | 36 National Support Facilities Legislation | 51 Reservation of Mall Site for the Future Public Uses of the Smithsonian Institution | 56 Report of the National Collection of Fine Arts Commission | 61 Legislative Proposal for the National Portrait Gallery | 75 Report of the National Portrait Gallery Commission | 77 Status of Construction Projects: National Air & Space Museum | 85 Status of Construction Projects: National Zoological Park | 86 Status of Construction Projects: Restoration and Renovation of the Arts and Industries Building | 87

| Page Status Report: Hillwood Museum | 88 Gifts to the Smithsonian Institution | 90 Personnel Appointments | 92 Naming of the Education Building at the CBCES | 93 Report on Litigation | 95 Status of Mall Parking Ban | 97 Executive Staff of the Smithsonian Institution Brochure | 98 Dates for Next Meetings | 98

SMITHSONIAN INSTITUTION Proceedings of the Meeting of the Board of Regents January 24, 1975 [[underline]] Hour of Meeting [[/underline]] The meeting was called to order by Mr. Webb, Chairman of the Executive Committee, pending the arrival of the Chancellor. The meeting was held in the Regents' Room in the Smithsonian Institution Building at 4:00 p.m. [[underline]] Attendance [[/underline]] Warrant E. Burger, Chancellor John Paul Austin John Nicolas Brown Murray Gell-Mann Caryl P. Haskins A. Leon Higgenbotham, Jr. George H. Mahon Hugh Scott James E. Webb S. Dillon Ripley The Vice President, Senator Jackson, William A. M. Burden, Robert F. Goheen, and Thomas J. Watson, Jr., were not able to be present. Also present were Under Secretary Brooks, Assistant Secretaries Blitzer, Challinor, Perrot, Euell; Treasurer Wheeler; General Counsel Powers; Director of Support Activities Ault; and Executive Assistant to the Secretary Dorothy Rosenberg.

2 [[underlined]] Reappointment of Citizen Regents [[/underlined]] The Board was advised of the expiration of the appointments of two Citizen Regents, namely, John Nicholas Brown whose term expires on June 13, 1975, and Thomas J. Watson, Jr., whose term expires on June 17, 1975. Both have indicated their willingness to stand for reappointment. The Board of Regents unanimously approved the following motion: VOTED, That the Congressional Members of the Board of Regents are requested to introduce legislation to reappoint John Nicholas Brown and Thomas J. Watson, Jr., as Citizen Regents for the statutory term of six years. The draft bills and biographies appearing on the following pages will be transmitted to the Congressional Regents for their convenience in introducing the legislation to effect these reappointments.

3 DRAFT BILL [[underlined]] Joint Resolution [[/underlined]] To provide for the reappointment of Doctor John Nicholas Brown as citizen regent of the Board of Regents of the Smithsonian Institution. [[underlined]] Resolved by the Senate and House of Representatives of the United States of America in Congress assembled, [[/underlined]] That the vacancy in the Board of Regents of the Smithsonian Institution, of the class other than Members of Congress, which will occur by the expiration of the term of Doctor John Nicholas Brown of Rhode Island on June 13, 1975, be filled by the reappointment of the present incumbent for the statutory term of six years.

4 [[underlined]] JOHN NICHOLAS BROWN [[/underlined]] BROWN, John Nicholas; b. New York, N.Y., Feb. 21, 1900; s. John Nicholas and Natalie Bayard (Dresser) B.; grad. St. George's School, Newport, R.I. 1918; A.B., magna cum laude, Harvard, 1922, M.A. 1928; LL.D., Ripon College, 1947, Tufts College, Trinity College, Rhode Island College, 1948, Special Honorary Degree from Brown University; m. Anne Seddon Kinsolving, Oct. 18, 1930; children, Nicholas, John Carter, Angela Bayard. President Counting House Corp.; Secretary of Board and Fellow, Brown University; Board of Trustees, Brown University; Committee of Management, John Carter Brown Library; Chairman, Planning and Building Committee, Brown University; Treasurer of the Mediaeval Academy of America; President, Byzantine Institute; Trustee of American School of Classical Studies at Athens; Trustee, St. George's School, Newport; Chief of Monuments, Fine Arts and Archives Section, U.S. Group Control Council (German) 1945; Assistant Secretary of the Navy for Air 1946-49; Regent of Smithsonian Institution and Chairman of its National Portrait Gallery and National Armed Forces Museum Advisory Board; Chairman of the Board Providence Preservation Society; Trustee, Preservation Society of Newport; Original Trustee, National Cultural Center (now Kennedy Memorial Center for the Performing Arts). Office: Counting House Corporation, 50 South Main Street, Providence, Rhode Island 02903.

5 DRAFT BILL [[underlined]] Joint Resolution [[/underlined]] To provide for the reappointment of Thomas J. Watson, Junior, as citizen regent of the Board of Regents of the Smithsonian Institution. [[underlined]]Resolved by the Senate and House of Representatives of the United States of America in Congress assembled,[[/underlined]] That the vacancy in the Board of Regents of the Smithsonian Institution, of the class other than Members of Congress, which will occur by the expiration of the term of Thomas J. Watson, Junior, of Connecticut on June 17, 1975, be filled by the reappointment of the present incumbent for the statutory term of six years.

6 [[underlined]] THOMAS J. WATSON, JR. [[/underlined]] WATSON, Thomas J., Jr., corp. exec.; b. Dayton, Ohio, Jan. 8, 1914; s. Thomas J. and Jeannette (Kittridge) W.; grad, Brown U., 1937; m. Olive Field Cawley, Dec. 15, 1941; children- Thomas J.III, Jeannette, Olive, Lucinda, Susan, Helen. With Internat. Bus. Machines Corp., 1937-40, 46--, pres., 1952-61, chmn., 1961-71, chmn. exec. com. 1971--. Dir. Bankers Trust, Pan Am. World Airways, Citizen regent Smithsonian Instn.; mem. nat. adv. council Boy Scouts Am. Trustee Brown U., Am. Mus. Natural History, Cal. Inst. Tech., Inst. Advanced Study, Princeton. Served to lt. col. USAF, 1940-45; sr. pilot. Mem. Council Fgn. Relations, Pilgrims of U.S., Royal Yacht Squadron, Psi Upsilon. Episcopalian. Clubs: Cruising of America, N.Y. Yacht, Links, Economic, Explorers (N.Y.C.); Indian Harbor Yacht, Round Hill (Greenwich). Home: Meadowcroft Lane Greenwich CT 06830 Office: Old Orchard Road, Armonk, N.Y. 10504.

7 [[underlined]] Appointment of new Congressional Regents [[/underlined]] The vacancies created on the Board of Regents by three Congressional members who would not be coming back to the 94th Congress, namely, Senator J. William Fulbright and Congressmen William E. Minshall and John J. Rooney, require that their replacements be named by the President of the Senate for the Senator Regent and by the Speaker of the House for the two Representative Regents. It was suggested that Senator Mansfield be contacted by the Secretary to appraise him of the vacancy in the hope that an appointment might be made soon. Mr. Mahon offered to talk with the Speaker of the House about the two Representative appointments. [[underlined]] Report of the Executive Committee [[/underlined]] The Executive Committee of the Board of Regents of the Smithsonian Institute met in the Secretary's Office at 5:00 p.m. on January 22, 1975. Present were: Warren E. Burger, Chancellor James E. Webb, Chairman William A. M. Burden Caryl P. Haskins S. Dillon Ripley, Secretary Robert A. Brooks, Under Secretary T. Ames Wheeler, Treasurer The Executive Committee considered the items on the agenda. Their recommendations together with any revisions resulting from their discussions are contained in the following proceedings.

8 [[underlined]] Minutes of September 24, 1974 Meeting [[/underlined]] The Executive Committee noted that the minutes of the September 24, 1974 meeting of the Board of Regents had been sent to the members of the Board and having no changes to suggest recommended approval of the minutes. It was VOTED, That the Minutes of the September 24, 1974 meeting, as previously circulated, are approved. [[underlined]] Annual Report of the Secretary for Fiscal Year 1974 [[/underlined]] It was noted that the Annual Report of the Secretary for Fiscal Year 1974 had been completed and will be transmitted to Congress upon acceptance by the Board of Regents. The Regents had had an opportunity to review the report in gallery proof. The Secretary stated that this was the first time that the Government Printing Office had permitted an off-site printing and this resulted in a considerably improved publication. It was noted also that the contents were also improved through thoughtful writing and editing by the staff, accompanied by interesting photographs. A motion for approval of the report was offered and it was: VOTED, That the Board of Regents accepts the Annual Report of the Secretary for the Fiscal Year 1974. [[underlined]] Financial Reports [[/underlined]] The Secretary summarized the following financial report which had been considered by the Executive Committee.

9 [[underlined]] FINANCIAL REPORT [[/underlined]] [[underlined]] FEDERAL FUNDS [[/underlined]] Federal funds for operations and construction are summarized on Exhibit A. Highlights for both the current year, FY 1975, and for FY 1976 follow: [[underlined]]OPERATIONS:[[/underlined]] Our original FY 75 appropriation at the beginning of this year did not provide for the federal wage and salary increase in October, nor for unanticipated increases in rent and utility costs (steam alone rose in November from #3.25 to $4.61/M.LB., retroactive to July 1974 -- an increase of $363,000). While not allowing for the estimated full amount of these cost increases, Office of Management and Budget is recommending approval of a supplemental appropriation of $2,967,000 for these purposes for this year; with Congressional approval this will raise our FY 75 Salaries & Expenses (operating purpose) appropriation to $70,706,000. The substantial increase over the previous year, in addition to protecting us against this and previous years' inflationary increases, is allowing the Institution to make steady progress in our Bicentennial programs, including preparation of exhibits for the new Air and Space Museum, and to continue correction of deficiencies in supporting services. For FY 1976, OMB is allowing an operating (S&E) budget request of $79,408,000, an increase of $8,702,000 over FY 1975. This additional funding is for three important needs: -- $2,454,000 for further increases in largely uncontrollable expenses: normal pay raises, higher utility costs, increased rental charges for GSA-provided space,

10 -- $3,528,000 for further Bicentennial and NASM needs, including related protection and custodial support, -- $2,720,000 for regular program and support purposes. Despite the sizeable increase in the total, it is substantially less than the amount requested and is quite limiting in many areas. Other OMB allowances for operations provide a slightly higher amount for SSIE and for continuing the Foreign Currency Program at the current year's reduced level of $2,000,000 of which $1,000,000 is for continued support of the Philae project. [[underlined]]CONSTRUCTION:[[/underlined]] With the amounts shown in Exhibit A (FY 1975 - $17,910,000) construction of the National Air & Space Museum is proceeding on schedule and within budget to a public opening in July 1976. Initial occupancy will take place this spring. Good progress is also being made at the National Zoological Park on the new lion and tiger exhibit, renovation of the Monkey House, and enlargement and improvement of the Elephant House yards and Bird House plaza. The renovation of the Arts and Industries Building is on schedule. [[underlined]]For FY 1976,[[/underlined]] the OMB total allowance of $14,017,000 provides the final $3,000,000 to fund the $40,000,000 NASM construction contract authority provided in FY 1973; $9,550,000 to continue the renovation program at the Zoo; and $1,467,000 for general restoration, renovation, and minor improvement of other buildings and facilities. The allowance for Zoo construction will allow planning to be completed and construction to start on the general services and parking facility and on the lower Rock Creek Valley bear exhibits; planning to be continued on other projects; and a program of repairs and maintenance to be sustained. Other restoration and renovation efforts

11 emphasize road improvement at Mt. Hopkins, completion of plans for the History and Technology Sixth Floor Library (to house the Dibner gift), renovation of the Arts and Industries Building, and improvements to the yard area south of the original Smithsonian Building. [[underlined]] PRIVATE UNRESTRICTED FUNDS [[/underlined]] The current projection for FY 1975 (Exhibit B) shows a $2,100,000 surplus in private unrestricted funds, before designating portions of such surplus to be used for approved construction projects. This is somewhat higher than the $1,975,000 surplus projected for the last Board of Regents meeting and also higher than last year's figure of $1,890,000. The upward revision of expected surplus for this year can be attributed principally to the continued growth of our revenue-producing activities (Exhibit C) and particularly to the [[underline]]Smithsonian[[/underline]] magazine which continues to enjoy increasing popularity, both among advertisers and its subscriber-members. As of December 31, 1974, about 725,000 Associates were receiving the magazine, 200,000 more than the 525,000 subscribers at December 31, 1973. Advertising revenue also continue to exceed those of comparable periods a year earlier despite the fact that many other magazines are currently showing less favorable results. Nor are our Museum Shops reflecting the down-trends in the nation's economy. On the contrary our investments in better merchandise and shop design are resulting in substantially higher sales and earnings with a projected net income of $525,000 this year, more than double the $226,000 earned in FY 1974. The Product Development Program should produce around $100,000 this year over and above related expenditures due to the enthusiastic acceptance

12 nationally of Smithsonian licensed products, particularly the Smithsonian-line of textiles of Fieldcrest Mills whose sales have exceeded $4.2 million in the four months of September - December 1974 -- reportedly the most successful line of products in Fieldcrest's history. Tonka Corporation, on the other hand, is finding that the introduction of its new product line of Smithsonian-based craft kit is a slower process under present market conditions; it is nevertheless proceeding with additional products for 1975. Silver and pewter products (Stieff), tapestry and wallpapers (Shumacher) and other products will also be introduced this year. One-third of the net gain of the Product Development Program and of the Museum Shops is now being distributed directly to the Smithsonian bureaus, giving them this year an estimated $225,000 toward purchase of collection items or exceptional programmatic needs. Current plans point to a need to devote a large portion of this year's expected gain of $2,100,000 in unrestricted private funds to building purposes as follows: [[underlined]]TRANSFERS TO PLANT FUNDS[[/underlined]] (Amounts required in FY 1975 in addition to previous or later transfers) West Court Facility (Nat. Hist. Bldg.) | $1,000,000 Museum Shops Construction Natl. Museum of Hist. & Tech. | 62,000 Natl. Museum of Nat. History | 75,000 J.H. Hirshhorn Museum | 18,000 Chesapeake Bay Center Land Acquisition | 75,000 Cooper-Hewitt Bldg. Renovation | [[underlined]]425,000[[/underlined]] Total transfers to Plant | $1,655,000 Full details on the West Court facility are being discussed as a separate agenda item of this meeting. Receipt of hoped-for donations for the Cooper-Hewitt Renovation may reduce or eliminate the amount shown for that item. In this case it may be

13 possible to recommend later that $500,000 or more be added to our Endowment Funds or perhaps held to insure the financing of the West Court construction. [[underlined]] PRIVATE RESTRICTED FUNDS [[/underlined]] Exhibit B also sets forth results of our Restricted Funds. These include the Freer Gallery operations which derive support largely from private funds, (i.e., mainly from the Freer Endowment Fund). "Other Restricted Funds Supported by Endowment Income" include some 55 varied funds, established principally for scientific research purposes and deriving their support entirely from the Consolidated Endowment Fund, and also the Underwater Oceanographic Research activity funded by income from the Seward Johnson Endowment Fund. Endowment income for all these funds ($1,721,000 in FY 1975) has thus far held up well under the total return principal of utilizing 4 1/2% of the 5-year valuation average regardless of actual interest and dividend yield, but will fall off in the next year or more because of the drop in these fund valuation averages resulting from present depressed securities markets. "All Other Restricted Funds" accounting for the bulk of our restricted funds, includes a huge number of funds, large and small, for varied purposes. The larger ones in this category include those for Cooper-Hewitt Museum, Archives of American Art, Hillwood, the new Maritime Hall in NMHT, Zoo Parking receipts, various museum "discretionary funds," and funds donated for a number of new exhibits. Expenditures from all of these restricted funds are, of course, limited to the amount of income received for the specified purposes. There are strong indications that new gifts totalling

14 $1,000,000 - $2,000,000 will be received shortly in support of the Smithsonian Folklife Festival during the Bicentennial period. Not shown in this brief summary are the Institution's "Plant Funds" (representing both fixed assets already acquired with private funds and also funds transferred to the Plant Acquisition Funds for future expenditure for this purpose), nor small "Agency" funds which we hold as a fiscal agent. As shown at the bottom of Exhibit B, the level of federal grants and contract funding for FY 1975 is expected to run at $10,200,000, slightly ahead of the previous year. [[underlined]] BALANCE SHEET [[/underlined]] The status of all of these private funds is, however, shown in the comparative balance sheets in Exhibit D. Figures for December 31, 1974, show a strong financial position. The General Purpose Unrestricted Fund balance equalled $4,123,000 - the highest level in many years, well above the low point in 1971 of $1,720,000, and up $1,056,000 since last June. Cash and investments totalled $9,338,000 of which $6,522,000 was held in short-term investments yielding 8.9%, $1,477,000 was invested in the "Special Endowment Fund," $261,000 represented miscellaneous investments and $1,078,000 was cash. The total is, of course, bolstered by advance magazine subscription monies as well as by the rise in operating income.

15 Exhibit A [[underlined]]Smithsonian Institution Financial Report[[/underlined]] The Smithsonian Institution derives its financial support as follows: [[5-column table]] ($1,000's) | [[underlined]]FY 1976[[/underlined]] (OMB Allowance) | [[underlined]]FY 1975[[/underlined]] (Projected) | [[underlined]]FY 1974[[/underlined]] (Actual) | [[underlined]]FY 1973[[/underlined]] (Actual) [[underlined]]FOR OPERATING PURPOSES:[[/underlined]] | | | | [[underlined]]FEDERAL APPROPRIATIONS[[/underlined]] | | | | Salaries and Expenses | $79,408 | $70,706 | $58,868 | $51,633 Smithsonian Science Info. Exchange | 1,875 | 1,805 | 1,695 | 1,600 Special Foreign Currency Program | [[underlined]] 2,000[[/underlined]] | [[underlined]] 2,000[[/underlined]] | [[underlined]] 4,500[[/underlined]] | [[underlined]] 3,500[[/underlined]] Subtotal | $83,283 | $74,511 | $65,063 | $56,733 Research grants and contracts | N.A. | 10,200 | 9,996 | 8,996 Nonfederal funds: | | | | Gifts (excluding gifts to endorsements) | | | | Restricted and special purpose | | 2,540 | 2,094 | 2,901 Unrestricted purpose | | 50* | 151* | 33* Income from endowment and current funds invested | | | | Restricted purpose | N.A. | 1,721 | 1,753 | 1,736** Unrestricted purpose | | 925 | 744 | 436 Revenue-producing activities (net) | | 2,100 | 1,770 | 204 Miscellaneous | | [[underlined]] 1,100[[/underlined]] | [[underlined]] 1,110[[/underlined]] | [[underlined]] 1,069[[/underlined]] Total Operating Support | | [[double-underlined]]$93,147[[/double-underlined]] | [[double-underlined]]$82,681[[/double-underlined]] | [[double-underlined]]$72,108[[/double-underlined]] [[underlined]]CONSTRUCTION FUNDS[[/underlined]] | | | | [[underlined]]Federal Construction Funds:[[/underlined]] | | | | National Zoological Park | $ 9,550 | $ 9,420 | $ 3,790 | $ 675 National Air and Space Museum | 3,000 | 7,000 | 17,000 | 13,000 Restoration and Renovation of Bldgs. | [[underlined]] 1,467[[/underlined]] | [[underlined]] 1,490[[/underlined]] | [[underlined]] 1,070[[/underlined]] | [[underlined]] 5,014[[/underlined]] Total Federal Construction Funds | [[double-underlined]]$14,017[[/double-underlined]] | [[double-underlined]]$17,910[[/double-underlined]] | [[double-underlined]]$21,860[[/double-underlined]] | [[double-underlined]]$18,689[[/double-underlined]] [[underlined]]Private Plant & Land Acquisition Funds:[[/underlined]] | | | | Cooper-Hewitt | | $ 250 | $ 262 | $ 106 Hirshhorn Museum | | - | 1,000 | - Chesapeake Bay Center | N.A. | [[underlined]] 15[[/underlined]] | [[underlined]] 70[[/underlined]] | [[underlined]] 149[[/underlined]] Total Private | | $ 265 | $ 1,332 | $ 255 [[underlined]]ENDOWMENT FUND GIFTS AND BEQUESTS[[/underlined]] | | | $ 105 | 109 [[underlined]]NUMBER OF PERSONNEL[[/underlined]] | [[underlined]]12/31/74[[/underlined]] | [[underlined]]6/30/74[[/underlined]] | [[underlined]]6/30/73[[/underlined]] | [[6/30/72[[/underlined]] Federal | 2,933 | 2,994 2,717 | 2,561 Private | [[underlined]]1,017[[/underlined] | [[underlined]]1,104[[/underlined] | [[underlined]] 948[[/underlined] | [[underlined]] 913[[/underlined] Total | 3,950 | 4,098 | 3,665 | 3,474 [[/5-column table]] * Excluding gifts to Associates (included under Revenue-producing Activities). ** Includes $225 of FY 1973 income transferred from Endowment Fund #3 for this purpose in FY 1972.

16 Exhibit B [[underline]]PRIVATE FUNDS - OPERATING STATEMENT[[/underline]] ($1,000s) [[6-column table]] [[underline]] | | | | [[/underline]] | EstBudget | [[span 4 columns]]ACTUAL[[/span]] [[underline]] | FY 1975 | FY 1974 | FY 1973 | FY 1972 | FY 1971[[/underline]] [[underline]]UNRESTRICTED FUNDS[[/underline]] [[underline]]INCOME[[/underline]]: | | | | | Investment Income | $ 925.0 | $ 744.3 | $ 423.6 | $ 331.1 | $ 330.0 Gifts (Excl Gifts to Assoc's) | 50.0 | 150.6 | 32.7 | 17.7 | 306.8 Activities - Gross | 17,263.0 | 12,735.2 | 8,476.0 | 6,445.1 | 4,706.0 Less costs and exp. | (15,163.0 | (10,964.8) | (8,272.0) | (6,586.5) | (5,240.2) O/H Recovery & Admin Fees | 3,934.0 | 3,408.4 | 2,872.2 | 2,640.4 | 2,521.6 Other | [[underline]] 235.0[[/underline]] | [[underline]] 283.5[[/underline]] | [[underline]] 321.7[[/underline]] | [[underline]] 154.7[[/underline]] | [[underline]] 208.2[[/underline]] Total Income | $ 7,244.0 | $ 6,357.2 | $ 3,854.2 | $3,002.5 | $2,832.4 | | | | | [[underline]]EXPENDITURES[[/underline]]: | | | | | Administrative | $ 3,934.0 | $ 3,440.6 | $2,797.5 | $2,714.1 | $2,662.1 Special Purpose Allotments | 985.0 | 998.2 | 479.4 | 227.0 | 320.5 Transfers to Bur.fr Activ's. | [[underline]] 225.0[[/underline]] | [[underline]] 28.4[[/underline]] | [[underline]] 34.4[[/underline]] | [[underline]] - [[/underline]] | [[underline]] - [[/underline]] Total Expenditures | $ 5,144.0 | $ 4,467.2 | $3,311.3 | $2,941.1 | $2,982.6 | | | | | [[underline]]EXCESS INCOME (EXPEND)BEF.TRANS[[/underline]] | $ 2,100.0 | $ 1,890.0 | $ 542.9 | $ 61.4 | $ (150.2) [[underline]]TRANSFERS[[/underline]] - to Plant Funds | 1,655.0 | 1,015.0 | - | - | - - to Endowment Funds | - | 100.4 | - | - | - [[underline]]EXCESS INCOME AFTER TRANSFERS[[/underline]] | [[underline]]$ 445.0[[/underline] | [[underline]]$ 774.6[[/underline] | [[underline]]$ 542.9[[/underline] | [[underline]]$ 61.4[[/underline] | [[underline]]$ (150.2)[[/underline] [[underline]]BALANCE END OF YEAR [[/underline]] | [[double-underline]]$ 3,511.6[[/double-underline]] | [[double-underline]]$ 3,066.6[[/double-underline]] | [[double-underline]]$2,324.0[[/double-underline]]* | [[double-underline]]$1,781.1[[/double-underline]] | [[double-underline]]$1,719.7[[/double-underline]] [[dotted line across page]] [[underline]]RESTRICTED AND SPECIAL PURPOSE FUNDS[[/underline]] [[underline]]FREER FUND[[/underline]] | | | | | [[underline]]Income[[/underline]] | | | | | Investments | $ 850.0 | $ 876.1 | $ 862.5 | $ 678.5 | $ 673.6 Other | [[underline]] 125.0[[/underline]] | [[underline]] 299.9[[/underline]] | [[underline]] 182.2[[/underline]] | [[underline]] 118.4[[/underline]] | [[underline]] 69.0[[/underline]] Total | $ 975.0 | $ 1,176.0 | $1,044.7 | $ 796.9 | $ 742.6 [[underline]]Expenditures[[/underline]] | | | | | Salary & Benefits | $ 450.0 | $ 410.1 | $ 434.4 | $ 437.7 | $ 386.8 Purchase for Collection | 325.0 | 325.1 | 237.9 | 122.9 | 249.9 Other | [[underline]] 245.0[[/underline]] | [[underline]] 399.1[[/underline]] | [[underline]] 342.9[[/underline]] | [[underline]] 327.1[[/underline]] | [[underline]] 330.2[[/underline]] Total | $ 1,020.0 | $ 1,134.3 | $1,015.2 | $ 887.7 | $ 966.9 | | | | | [[underline]]Excess Income (Expenditures)[[/underline]] | $ (45.0) | $ 41.7 | $ 29.5 | $ (90.8) | $ (224.3) [[underline]]Balance End of Year[[/underline]] | [[double-underline]]$ 146.0[[/double-underline]] | [[double-underline]]$ 191.0[[/double-underline]] | [[double-underline]]$ 149.3[[/double-underline]] | [[double-underline]]$ 119.8[[/double-underline]] | [[double-underline]]$ 210.6[[/double-underline]] | | | | | [[underline]]OTHER RESTRICTED FUNDS SUPPORTED BY ENDOWMENT INCOME[[/underline]] | | | | | Income | $ 871.0 | $ 956.1 | $ 828.9 | $ 873.6 |$ 715.3 Expenditures | [[underline]] 871.0[[/underline]] | [[underline]] 979.1[[/underline]] | [[underline]] 896.1[[/underline]] | [[underline]] 884.1[[/underline]] | [[underline]] 628.9[[/underline]] Excess Income (Expend) | [[underline]]$ - [[/underline]] | [[underline]] (23.0)[[/underline]] | [[underline]]$ (67.2)[[/underline]] | [[underline]]$ (10.5)[[/underline]] | [[underline]]$ 86.4[[/underline]] Balance End of Year | [[double-underline]]$ 340.6[[/double-underline]] | [[double-underline]]$ 340.6[[/double-underline]] | [[double-underline]]$ 363.6[[/double-underline]] | [[double-underline]]$ 430.8[[/double-underline]] | [[double-underline]]$ 441.3[[/double-underline]] | | | | | [[underline]]ALL OTHER RESTRICTED FUNDS (GIFTS & MISC.)[[/underline]] | | | | | Income | $ 3,280.0 |$2,541.0 | $3,712.7 | $2,898.5 | $2,056.8 Expenditures | [[underline]] 2,771.4[[/underline]] | [[underline]] 2,044.0[[/underline]] | [[underline]] 2,914.6[[/underline]] | [[underline]] 1,502.3[[/underline]] | [[underline]] 2,513.1[[/underline]] Excess Income (Expend) | [[underline]]$ 508.6[[/underline]] | [[underline]]$ 497.0[[/underline]] | [[underline]] 798.1[[/underline]] | [[underline]] 1,396.2[[/underline]] | [[underline]] (456.3)[[/underline]] Balance End of Year | [[triple-underline]]$ 3,240.0[[/triple-underline]] | [[triple-underline]]$2,731.4[[/triple-underline]] | [[double-underline]]$3,304.0[[/double-underline]]* | [[double-underline]]$2,505.9[[/double-underline]] | [[double-underline]]$1,109.7[[/double-underline]] [[dotted line across page]] [[underline]]GRANTS AND CONTRACTS FROM FEDERAL AGENCIES[[/underline]] Income | $10,200.0 | $9,967.6 | $9,027.1 | $7,847.6 | $9,317.0 Expenditures | [[underline]] 10,252.4[[/underline]] | [[underline]] 9,996.1[[/underline]] | [[underline]] 8,996.2[[/underline]] | [[underline]] 8,088.3[[/underline]] | [[underline]] 9,312.4[[/underline]] Excess Income (Expend) | [[underline]] - [[/underline]] | [[underline]] (28.5)[[/underline]] | [[underline]] 30.9[[/underline]] | [[underline]] (240.7)[[/underline]] | [[underline]] 4.6[[/underline]] Balance End of Year | [[double-underline]]$ - [[/double-underline]] | [[double-underline]]$ 52.4[[/double-underline]] | [[double-underline]]$ 80.9[[/double-underline]] | [[double-underline]]$ 50.0[[/double-underline]] | [[double-underline]]$ 290.7[[/double-underline]] [[/6-column table]] * 6/30/73 Fund Balances subsequently adjusted for reclassification transfers to Plant and Agency Funds. ($32.0 from Unrestricted; $1,069.6 from Restricted)

[[right justified]] 17 Exhibit C [[/right justified]] [[underline]]SMITHSONIAN REVENUE PRODUCING ACTIVITIES[[/underline]] ($1000's) | FY 1975 | FY 1974 | FY 1973 | FY 1972 | [[underline]]Projection[[/underline]] | [[underline]]Actual[[/underline]] | [[underline]]Actual[[/underline]] | [[underline]]Actual[[/underline]] | [[underline]]Smithsonian Magazine[[/underline]] | | | | Sales & Revenues | 9,400 | 7,127 | 4,731 | 3,411 Income (Loss) Before Admin Costs | 1,950 | 1,527 | 480 | 152 Less Admin Costs | [[underline]] 250[[/underline]] | [[underline]] 200[[/underline]] | [[underline]] 150[[/underline]] | [[underline]] 150[[/underline]] Net Income (Loss) | 1,700 | 1,327 | 330 | 2 [[underline]]Associates Program[[/underline]] | | | | Gifts Received | 55 | 260 | 157 | 145 Other Revenues | 2,500 | 1,778 | 1,104 | 872 Income (Loss) before Admin Costs | 133 | 332 | 18 | 116 Less Admin Costs | [[underline]] 83[[/underline]] | [[underline]] 69[[/underline]] | [[underline]] 61[[/underline]] | [[underline]] 42[[/underline]] Net Income (Loss) | 50 | 263 | (43) | 74 [[underline]]Museum Shops[[/underline]] | | | | Sales & Revenues | 3,600 | 2,141 | 1,622 | 1,374 Income (Loss) before Admin Costs | 625 | 326 | 172 | 138 Less Admin Costs | [[underline]] 100[[/underline]] | [[underline]] 100[[/underline]] | [[underline]] 125[[/underline]] | [[underline]] 119[[/underline]] Net Income (Loss) | 525 | 226 | 47 | 19 [[underline]]Smithsonian Press[[/underline]] | | | | Sales & Revenues | 175 | 111 | 81 | 127 Income (Loss) before Admin Costs | (88) | (77) | (97) | (91) Less Admin Costs | [[underline]] 12[[/underline]] | [[underline]] 12[[/underline]] | [[underline]] 12[[/underline]] | [[underline]] 20[[/underline]] Net Income (Loss) | (100) | (89) | (109) | (111) [[underline]]Performing Arts[[/underline]] | | | | Sales & Reviews | 650 | 597 | 205 | 130 Income (Loss) Before Admin Costs | (2) | 138 | (41) | (34) Less Admin Costs | [[underline]] 48[[/underline]] | [[underline]] 34[[/underline]] | [[underline]] 24[[/underline]] | [[underline]] 16[[/underline]] Net Income (Loss) | (50) | 104 | (65) | (50) [[underline]]Product Development[[/underline]] | | | | Royalties | 165 | 107 | 118 | - Income (Loss) Before Admin Costs | 105 | 43 | 103 | - Less Admin Costs | [[underline]] 5[[/underline]] | [[underline]] 6[[/underline]] | [[underline]] - [[/underline]] | [[underline]] - [[/underline]] Net Income (Loss) | 100 | 37 | 103 | – [[underline]]Other*[[/underline]] | | | | Sales & Revenues | 718 | 614 | 458 | 386 Income (Loss) Before Admin Costs | (83) | (58) | (21) | (42) Less Admin Costs | [[underline]] 42[[/underline]] | [[underline]] 40[[/underline]] | [[underline]] 38[[/underline]] | [[underline]] 33[[/underline]] Net Income (Loss) | (125) | (98) | (59) | (75) [[underline]]Total Activities[[/underline]] | | | | Sales, Revenues & Gifts Rec'd. | 17,263 | 12,735 | 8,476 | 6,445 Income (Loss) Before Admin Costs | 2,640 | 2,231 | 614 | 239 Less Admin Costs | [[underline]] 540[[/underline]] | [[underline]] 461[[/underline]] | [[underline]] 410[[/underline]] | [[underline]] 380[[/underline]] Net Income (Loss) | [[double underline]] 2,100[[/underline]] | [[double underline]] 1,770[[/underline]] | [[double underline]] 204[[/underline]] | [[double underline]] (141)[[/underline]] *This includes Traveling Exhibits, Belmont, Photo Services, Commons, Center for Short-Lived Phenomena, Television Programs and Private Publications Program.

[[right justified]] 18 Exhibit D [[/justified]] [[centered]] [[underline]]PRIVATE FUNDS[[/underline]] [[/centered]] [[centered]] [[underline]]COMPARATIVE BALANCE SHEET[[/underline]] $1,000's [[centered]] [[underline]]CURRENT FUNDS[[/underline]] [[/centered]] [[underline]]Assets:[[/underline]] | [[underline]]12/31/74[[/underline]] | [[underline]]6/30/74[[/underline]] | [[underline]]6/30/73[[/underline]] Cash | $1,078.1 | $790.8 | $706.8 Investments (Book Values)*| 8,260.3 | 8,298.3 | 6,223,3 Receivables | 4,487.3 | 3,848.6 | 2,169.9 Inventories | 775.2 | 780.1 | 602.2 Prepaid Expense | 382.2 | 420.3 | 456.7 Deferred Magazine expense | [[underline]] 1,525.5[[/underline]] | [[underline]] 1,208.6[[/underline]] | [[underline]] 769.7[[/underline]] Total Assets | [[double underline]]$16,508.6[[/underline]] | [[double underline]]$15,346.7[[/underline]] | [[double underline]]$10,928.6[[/double underline]] [[underline]]Liabilities and Fund Balances:[[/underline]] | | | Due to other Funds | $ 1,768.4 | $ 2,387.6 | $ 1,069.3 Deferred Magazine Subscr. Inc. | 5,346.2 | 3.645.8 | 2,746.9 Other current liabilities | 2,083.8 | 2,931.3 | 1,992.2 Fund Balances: | | | Unrestricted Funds: | | | General Purpose | 4,122.9 | 3,066.6 | 2,292.0 Special Purpose | 655.9 | 460.5 | 201.5 Restricted Funds: | [[underline]] 2,531.4[[/underline]] | [[underline]] 2,854.9[[/underline]] | [[underline]] 2,626.7[[/underline]] Total Liabilities & Fund Bal.| [[double underline]]$16,508.6[[/underline]] | [[double underline]]$15,346.7[[/underline]] | [[double underline]]$10,928.6[[/underline]] *Market Values | [[underline]]$ 7,782.6[[/underline]] | [[underline]]$ 7,971.1[[/underline]] | [[underline]]$ 6,078.2[[/underline]] [[dotted line]] [[centered]] [[underline]]ENDOWMENT FUNDS[[/underline]] [[/centered]] [[underline]]Assets:[[/underline]] | | | Cash & Notes Receivable | #$ (188.9) | $ 556.0 | $ 410.9 Due from Current Funds | 207.8 | 240.0 | – Investments (Book Values)*| 39,802.6 | 40,043.6 | 41,266.8 Loan to U. S. Treasury | [[underline]] 1,000.0[[/underline]] | [[underline]] 1,000.0[[/underline]] | [[underline]] 1,000.0[[/underline]] Total Assets | [[double underline]]$40,821.5[[/underline]] | [[double underline]]$41,839.6[[/underline]] | [[double underline]]$42,677.7[[/underline]] [[underline]]Endowment Fund Balances:[[/underline]] | | | Endowment | 34,103.1 | $35,072.7 | $36,913.7 Quasi-endowment | [[underline]] 6,718.4[[/underline]] | [[underline]] 6,766.9[[/underline]] | [[underline]] 5,764.0[[/underline]] Total Endow. Fund Bals. | [[double underline]]$40,821.5[[/double underline]] | [[double underline]]$41,839.6[[/double underline]] | [[double underline]]$42,677.7[[/double underline]] *Market Values | [[underline]]$31,255.8[[/underline]] | [[underline]]$34,822.4[[/underline]] | [[Double underline]]$43,530.1[[/underline]] [[dotted line]] [[centered]] [[underline]]PLANT FUNDS[[/underline]] [[/centered]] [[underline]]Assets:[[/underline]] | | | Due from Current Funds | $ 1,388.0 | $ 1,934.5 | $ 938.5 Real Estate--Cost or appraised value | 5,349.3 | 4,847.9 | 3,471.8 Equipment – Net | [[underline]] 186.7[[/underline]] | [[underline]] 237.0[[/underline]] | [[underline]] 328.1[[/underline]] Total Assets | [[double underline]]$ 6,924.0[[/double underline]] | [[double underline]]$ 7,019.4[[/double underline]] | [[double underline]]$ 4,738.4[[/double underline]] [[underline]]Liabilities and Fund Balances:[[/underline]] | | | Liabilities | $ 465.1 | $ 578.3 | $ 728.3 Acquisition Fund Balance | 1,377.7 | 1,897.7 | 938.5 Investment in Plant | [[underline]] 5,081.2[[/underline]] | [[underline]] 4,543.4[[/underline]] | [[underline]] 3,071.6[[/underline]] Total Liabil. and Fund Bals. | [[double underline]]$ 6,924.0[[/double underline]] | [[double underline]]$ 7,019.4[[/double underline]] | [[double underline]]$ 4,738.4[[/double underline]] [[dotted line]] [[centered]] [[underline]]AGENCY FUNDS[[/underline]] [[/centered]] [[underline]]Assets[[/underline]] | | | Due from Current Funds | $ 283.4 | $ 213.1 | $ 130.8 Investment at Cost | [[underline]] 10.0[[/underline]] | [[underline]] 10.0[[/underline]] | [[underline]] – [[/underline]] Total Assets | [[double underline]]$ 293.4[[/double underline]] | [[double underline]]$ 223.1[[/double underline]] | [[double underline]]$ 130.8[[/double underline]] [[underline]]Fund Balance:[[/underline]] | | | Due To Current Funds | $ 206.5 | $ 136.2 | $ – Deposits Held in Custody | [[underline]] 86.9[[/underline]] | [[underline]] 86.9[[/underline]] | [[underline]] 130.8[[/underline]] Total Funds | [[double underline]]$ 293.4[[/double underline]] | [[double underline]]$ 223.1[[/double underline]] | [[double underline]]$ 130.8[[/double underline]] # As of 11/30/74

19 [[underlined]] Change in Smithsonian Fiscal Year [[/underlined]] The Congressional Budget and Impoundment Control Act of 1974 changes the federal fiscal year from July 1 - June 30 to October 1 - September 30, beginning October 1, 1976. At its meeting of January 21, 1885, the Board of Regents resolved: "That the fiscal year of the Institution shall hereafter terminate on the 30th day of June in each year." Thus, since 1885 the fiscal year of the Institution, for both appropriated and private funds, has been the same as the federal fiscal year. To continue this practice, it was recommended that the new federal fiscal year be adopted by the Board of Regents as the fiscal year of the Institution. The Board approved the following motion: VOTED that, beginning October 1, 1976, the fiscal year of the Institution shall begin on October 1 of each year and end on September 30 of the following year.

20 [[underlined]] Report of the Investment Policy Committee [[/underlined]] Mr. Burden, Chairman of the Investment Policy Committee, had presented the following report at the Executive Committee meeting. [[underlined]] Pooling of the Endowment Funds [[/underlined]] - Following a resolution of the Smithsonian Board of Regents at the September 24, 1974 meeting, and with the approval of the Investment Policy Committee, the Institution's Endowment Funds have been pooled for investment purposes, although maintained separately for accounting and income distribution purposes. Retroactive to July 1, 1974, the pooled funds consist of the Freer Fund, the Consolidated Fund, and Endowment Fund #3, and this new fund is known as the Consolidated Endowment Fund. The Special Endowment Fund will be invested separately since it represents current funds rather than a true endowment. The same three managers continue to manage the funds in the same proportion as before -- amounting to roughly one-third each -- but record-keeping and performance evaluation of each of the managers will be greatly facilitated by the pooling, while investment decisions themselves should be simplified. [[underlined]] Status of the Endowment Funds [[/underlined]]- The total market values of the funds, including the Special Endowment Fund, equaled $31,757,000 on December 31, 1974, as compared to $29,007,000 on September 30, 1974. This represents only a modest recovery toward the market values of $43,897,000 on June 30, 1971 (the date on which the present managers assumed responsibilities) and $53,690,000 on December 31, 1972 (the high point for our funds).

21 After adjustment for additions and withdrawals of capital, but without consideration of interest and dividend income, the percentage changes of the portions of the funds under each manager have been: [[5-column table]] | Last Quarter | Last 6 Months | Last 24 Months | Last 42 Months | 9/30/74-[[underline]]12/31/74[[/underline]] | 6/30/74-[[underline]]12/31/74[[/underline]] | 12/31/72-[[underline]]12/31/74[[/underline]] | 7/1/71-[[underline]]12/31/74[[/underline]] [[underline]]T. Rowe Price[[/underline]] | +13.2% | -16.3% | -48.4% | -37.2% [[underline]]Davis, Palmer & Biggs[[/underline]] | + 8.8% | - 7.6% | -32.6% | -14.5% [[underline]]Thorndike, Doran, P. & L.[[/underline]] | +12.5 | -18.8% | -44.5% | -34.1% [[underline]]Total Smithsonian Consolidated Endowment[[/underline]] | +11.3% | -14.3% | -42.1% | -29.2% [[underline]]Spec. Endowment (Davis,Palmer)[[/underline]] | + 4.7% | - 8.0% | -30.7% | -27.3% - - - - - - - - - - [[underline]]Market Averages[[/underline]] | | | | [[underline]]Dow Jones Industrials[[/underline]] | +1.5% | -23.1% | -39.6% | -30.9% [[underline]]Standard & Poor's 500[[/underline]] | +8.0% | -20.2% | -41.9% | -31.2% [[underline]]Value Line Index[[/underline]] | -2.4% | -24.2% | -57.3% | -57.9% [[/5-column table]] As the figures above indicate, both the total Smithsonian Consolidated Endowment and the "Special Endowment Fund" have, in the full 3-1/2-year period, declined slightly less than the Dow Jones and Standard & Poor's market averages. Davis, Palmer & Biggs (in its portion of the Consolidated Endowment) has shown decidedly the best performance of the three managers for the 42 months since inception, and has been the only manager to out-perform all three market averages listed above for that period. Thorndike, Doran, Pain & Lewis, and T. Rowe Price, with worse than average 3-1/2-year performances, have both regained some lost ground in

22 the past quarter, each showing a recovery of roughly 13% compared to lower gains of the market averages. The attached table summarizes the holdings and performances of the funds. Thorndike, Doran and T. Rowe Price have consistently maintained higher commitments to equities (including convertible bonds and preferred stocks) of 70% or more, which does much to explain their poorer performance than Davis, Palmer & Biggs (with 62% and 47% equities now in Consolidated and "Special Endowment" funds respectively). The managers share the general view that there will be a moderate upturn in the economy in the second half of 1975, and that despite current uncertainties, present prices of sound stocks represent very good values.

23 ($1,000) Market Values SMITHSONIAN INSTITUTION [[underline]]INVESTMENT FUNDS SUMMARY[[/underline]] By Fund [[table - 6 columns]] | June 30, 1971 | Dec 31, 1972 | June 30, 1974 | Sept 30, 1974 | Dec 31, 1974 [[line]] [[underline]]T. ROWE PRICE & ASSOCIATES[[/underline]] | | | | | Cash | 14 -% | 154 1% | 1,681 14% | 2,093 22% | 1,395 13% Bonds | 4,124 29 | 1,882 9 | 944 8 | 530 6 | 1,436 14 Cv Bds & Pfd | 634 5 | 3,261 17 | 1,555 13 | 1,480 16 | 1,719 17 Common Stock | [[underline]] 9,333[[/underline]] [[underline]] 66 [[/underline]] | [[underline]]14,221[[/underline]] [[underline]] 73 [[/underline]] | [[underline]] 7,935[[/underline]] [[underline]] 65 [[/underline]] | [[underline]] 5,200[[/underline]] [[underline]] 56 [[/underline]] | [[underline]] 5,752[[/underline]] [[underline]]56[[/underline]] Total | [[double underline]]14,105[[/double underline]] [[double underline]]100%[[/double underline]] | [[double underline]]19,518[[/double underline]] [[double underline]]100%[[/double underline]] | [[double underline]]12,115[[/double underline]] [[double underline]]100%[[/double underline]] | [[double underline]]9,303[[/double underline]] [[double underline]]100%[[/double underline]] | [[double underline]]10,302[[/double underline]] [[double underline]]100%[[/double underline]] Value Index | 100.0 | 121.7 | 75.0 | 55.5 | 62.8* Total Accomp. | 100.0 | 127.2 | 84.9 | 66.2 | 74.8* Div + Int/Yr | 532 - 3.8% Mkt | 448 - 2.3% Mkt | 496 - 4.1% Mkt | 583 - 6.3% Mkt | 575 - 5.6% Mkt Tot Ret Inc/Yr | - | 689 - 3.5% Mkt | 784 - 6.5% Mkt | 741 - 8.0% Mkt | 741 - 7.2% Mkt [[line]] [[underline]]DAVIS, PALMER & BIGGS[[/underline]] | | | | Cash | - -% | 38 -% | 2,570 23% | 1,960 20% | 840 8% Bonds | 796 14 | 371 2 | 1,362 12 | 1,820 18 | 3,158 30 Cv Bds & Pfd | - - | 979 6 | - - | 446 5 | 440 4 Common Stock | [[underline]]5,014[[/underline]] [[underline]] 86[[/underline]] | [[underline]]14,500[[/underline]] [[underline]] 92[[/underline]] | [[underline]] 7,409[[/underline]] [[underline]] 65[[/underline]] | [[underline]] 5,505[[/underline]] [[underline]] 57[[/underline]] | [[underline]] 6,105[[/underline]] [[underline]] 58 [[/underline]] Total | [[double underline]]5,810[[/double underline]] [[double underline]]100%[[/double underline]] | [[double underline]]15,888[[/double underline]] [[double underline]]100%[[/double underline]] | [[double underline]]11,341[[/double underline]] [[double underline]]100%[[/double underline]] | [[double underline]] 9,731[[/double underline]] [[double underline]]100%[[/double underline]] | [[double underline]]10,543[[/double underline]] [[double underline]]100%[[/double underline]] Value Index | 100.0 | 126.8 | 92.5 | 78.6 | 85.5* Total Accomp. | 100.0 | 129.9 | 99.9 | 87.3 | 95.7* Div + Int/Yr | 215 - 3.7% Mkt | 274 - 1.7% Mkt | 641 - 5.6% Mkt | 676 - 6.9% Mkt | 655 - 6.2% Mkt Tot Ret Inc/Yr | - | 515 - 3.2% Mkt | 645 - 5.7% Mkt | 615 - 6.3% Mkt | 615 - 5.8% Mkt [[line]] [[underline]]THORNDIKE, DORAN, PAINE & LEWIS[[/underline]] | | | | Cash | 4 -% | 606 4% | 117 1% | 518 6% | 852 9% Bonds | 5,262 47 | 2,319 14 | 2,147 18 | 2,066 23 | 2,109 21 Cv Bds & Pfd | 529 5 | 411 2 | - - | - - | - - Common Stock | [[underline]] 5,300[[/underline]] [[underline]] 48[[/underline]] | [[underline]]13,433[[/underline]] [[underline]] 80[[/underline]] | [[underline]] 9,637[[/underline]] [[underline]] 81[[/underline]] | [[underline]] 6,336[[/underline]] [[underline]] 71[[/underline]] | [[underline]] 6,842[[/underline]] [[underline]] 70 [[/underline]] Total | [[double underline]]11,095[[/double underline]] [[double underline]]100%[[/double underline]] | [[double underline]]16,769[[/double underline]] [[double underline]]100%[[/double underline]] | [[double underline]]11,901[[/double underline]] [[double underline]]100%[[/double underline]] | [[double underline]] 8,920[[/double underline]] [[double underline]]100%[[/double underline]] | [[double underline]] 9,803[[/double underline]] [[double underline]]100%[[/double underline]] Value Index | 100.0 | 118.7 | 81.2 | 58.6 | 65.9* Total Accomp. | 100.0 | 125.7 | 93.4 | 71.4 | 79.5* Div + Int/Yr | 526 - 4.7% Mkt | 405 - 2.4% Mkt | 465 - 3.9% Mkt | 516 - 5.8% Mkt | 538 - 5.5% Mkt Tot Ret Inc/Yr | - | 549 - 3.3% Mkt | 652 - 5.5% Mkt | 664 - 7.4% Mkt | 664 - 6.8% Mkt [[line]] [[underline]]TOTAL SMITHSONIAN CONSOLIDATED ENDOWMENT[[/underline]] | | | | Cash | 18 -% | 798 1% | 4,367 12% | 4,571 16% | 3,087 10% Bonds | 10,182 24 | 4,572 9 | 4,453 13 | 4,416 16 | 6,703 22 Cv Bds & Pfd | 1,163 3 | 4,651 9 | 1,555 4 | 1,926 7 | 2,159 7 Common Stock | [[underline]]31,178[[/underline]] [[underline]] 73[[/underline]] | [[underline]]42,154[[/underline]] [[underline]] 81[[/underline]] | [[underline]]24,982[[/underline]] [[underline]] 71[[/underline]] | [[underline]]17,041[[/underline]] [[underline]] 61[[/underline]] | [[underline]]18,699[[/underline]] [[underline]] 61 [[/underline]] Total # | [[double underline]]42,540[[/double underline]] [[double underline]]100%[[/double underline]] | [[double underline]]52,175[[/double underline]] [[double underline]]100%[[/double underline]] | [[double underline]]35,357[[/double underline]] [[double underline]]100%[[/double underline]] | [[double underline]]27,954[[/double underline]] [[double underline]]100%[[/double underline]] | [[double underline]]30,648[[/double underline]] [[double underline]]100%[[/double underline]] Value Index | 100.0 | 122.3 | 82.6 | 63.6 | 70.8* Total Accomp. | 100.0 | 127.8 | 92.8 | 74.7 | 83.1* Div + Int/Yr | 1,680 - 3.9% Mkt | 1,127 - 2.2% Mkt | 1,602 - 4.5% Mkt | 1,775 - 6.3% Mkt | 1,768 - 5.8% Mkt Tot Ret Inc/Yr | - | 1,753 - 3.4% Mkt | 2,081 - 5.9% Mkt | 2,020 - 7.2% Mkt | 2,020 - 6.6% Mkt [[line]] # Includes Freer Fd | 18,805 | 22,506 | 14,152 | 10,757 | 12,259 Consolidated Fd | 11,408 | 14,100 | 10,129 | 8,182 | 8,888 Endowment #3 | [[underline]] 12,327[[/underline]] | [[underline]] 15,569[[/underline]] | [[underline]] 11,076[[/underline]] | [[underline]] 9,015 [[/underline]] | [[underline]] 9,501[[/underline]] Total | 42,540 | 52,175 | 35,357 | 27,954 | 30,648 [[line]] [[underline]]SPECIAL ENDOWMENT FUND (DPB)[[/underline]] | | | | | Cash | 31 2% | 79 5% | 487 41% | 454 43% | 222 20% Bonds | 222 16 | - - | 111 9 | 163 15 | 366 33 Cv Bds & Pfd | 309 23 | 272 18 | 22 2 | - - | - - Common Stock | [[underline]] 795[[/underline]] [[underline]] 59[[/underline]] | [[underline]]1,164[[/underline]] [[underline]] 77[[/underline]] | [[underline]] 562[[/underline]] [[underline]] 48[[/underline]] | [[underline]] 436[[/underline]] [[underline]] 42[[/underline]] | [[underline]] 521[[/underline]] [[underline]] 47 [[/underline]] Total | [[double underline]]1,357[[/double underline]] [[double underline]]100%[[/double underline]] | [[double underline]]1,515[[/double underline]] [[double underline]]100%[[/double underline]] | [[double underline]]1,182[[/double underline]] [[double underline]]100%[[/double underline]] | [[double underline]]1,053[[/double underline]] [[double underline]]100%[[/double underline]] | [[double underline]] 1,109[[/double underline]] [[double underline]]100%[[/double underline]] Value Index | 100.0 | 113.5 | 85.5 | 75.2 | 78.7* Total Accomp | 100.0 | 117.9 | 95.4 | 86.6 | 92.5* Div + Int/Yr | 61 - 4.5% Mkt | 45 - 3.0% Mkt | 83 - 7.0% Mkt | 92 - 8.7% Mkt | 81 - 7.3% Mkt [[line]] [[underline]]STOCK MARKET AVERAGES - TOTAL ACCOMPLISHMENT INDEX (6/30/71 = 100)[[/underline]] | | | | | D-J Industrials | 100.0 | 119.77 | 101.11 | 80.32 | 82.40* S&P's 500 Stocks | 100.0 | 122.88 | 95.57 | 73.92 | 79.89* Value Line Comp. | 100.0 | 103.38 | 66.45 | 55.31 | 55.36* [[underline]]STOCK MARKET AVERAGES - VALUE INDEX (Excluding Dividends & Interest Yield 6/30/71 = 100)[[/underline]] | | | | | D-J Industrials | 100.0 | 114.44 | 89.96 | 68.13 | 69.15* S&P's 500 Stocks | 100.0 | 118.36 | 86.17 | 63.65 | 68.76* Value Line Comp. | 100.0 | 98.60 | 55.52 | 43.12 | 42.10* [[line]] [[/table]] *Estimated

24 [[underlined]] West Court Construction Project [[/underlined]] Mr. Wheeler had presented the following report to the members of the Executive Committee. At their meetings of May 14, 1974 and September 24, 1974, the Board of Regents approved the proposal to proceed with construction improvements in the West Court of the Natural History Building, designed principally to provide public, staff and Associates' dining rooms, a student tour orientation center and additional areas for a new museum shop and future federally-funded office and training quarters. The project was to be completed by April 1, 1976. It was estimated that Smithsonian would have to provide $1,500,000 of its current private funds for the project, with another $1,000,000 provided by Marriott Corporation guaranteed loan, and with Marriott also providing around $500,000 additional itself for kitchen equipment and furnishing of the restaurant areas. While schematic engineering drawings were available at that time, many of the details were not definite since we were expecting to work with Marriott's Construction Division on a "fast track" basis which allowed for reaching agreement on such elements of the plan as construction proceeded. A letter of intent to proceed with Marriott on the basis was entered into in November 1974. Subsequently, Smithsonian officials became concerned that the level of decor and furnishings to be provided by Marriott under the proposed contract would not be in keeping with the quality levels needed for a Smithsonian facility of this type. As a result, we obtained the consulting services of Becker & Becker Company, architects for our museum shops, who have a long and outstanding record for handling similar work for Williamsburg, Nantucket restoration and similar projects. The immediate result was to introduce a number of distinct improvements in the architectural plans themselves, and to point out the lack of provision for compliance with certain safety and health requirements. At the same time, review by the National Capital Planning Commission added additional requirements entailing further cost increases and review by our own engineers disclosed the lack of utility terminals adjacent to the West Court construction which had apparently been overlooked in the Marriott proposal. Thus, it appeared for a time that Smithsonian's share of the cost of the project would be increased by $800,000-$850,000 -- about half for improvements from design changes and half for improved decor and furnishings. After extensive negotiations with Marriott as well as detailed cost analyses by both Marriott and Smithsonian, we now estimate that the planned improvements will add $400,000 to the cost of the project, raising the Smithsonian contribution of private funds from $1,500,000 to $1,900,000, or a total project cost to Smithsonian of $2,900,000, including the Marriott guaranteed loan of $1,000,000.

25 Smithsonian's private finances have now been closely reviewed to determine the effect of proceeding with the West Court project at this increased cost. Financial projections for fiscal year 1975 and 1976, including balance sheets and projects changes in fund balances and cash balances are shown in the attached Exhibits A and B. It may be seen from these projections that despite the expenditure required for the West Court project ($1,900,000) and for completion of new Museum Shops in the Museum of Natural History ($500,000) and in the National Air and Space Museum ($100,000 of private funds), the total cash balance of the private funds of the Institution should increase somewhat over the next one to one and one-half years to June 30, 1976, to around $8.7 million. The balance of our unrestricted private funds (corresponding to "net worth" of these funds) should also increase to about $5,000,000 at the end of FY 1976 from a figure of $3,067,000 at the beginning of this current fiscal year 1975. Thus, these projections would indicate that if our assumptions are reasonably correct, the West Court project can be funded without strain to our private side finances. The assumptions used in these projects are believed to be conservative. It must be recognized, of course, that they depend to a great extent upon the continued success of the Magazine and our Museum Shops. In both cases, however, very substantial gains are being realized up to the present moment with no sign of adverse effects of reduction in advertising, subscriptions or change in the substantial sales gains of our Museum Shops. Despite this highly satisfactory outlook for continued growth, only nominal increases are being assumed in the net profits of these two activities in FY 1975 and fY 1976. Additional revenues from renegotiation of the NMHT restaurant contract next June and from the scheduled opening of the National Air and Space Museum parking lot at about the same time have been held to less than expected levels. One factor which might adversely affect cash and net worth projections would be additional construction or operating requirements for the Cooper-Hewitt Museum, since the projection includes only sufficient funds to complete basic renovation of the Carnegie Mansion; opening of the Museum at the end of this calendar year will undoubtedly require federal support or a substantial increase in private donations. A safety factor in these projections is the fact that if conditions at the beginning of fiscal year 1976 appear less satisfactory, the proposed $500,000 expenditure of the Natural History Building Museum Shop can be deferred to some future date. In any case, it should be recognized that essentially we have the total required funds already on hand to complete this project, in the form of advance magazine subscriptions (total as of December 31, 1974 - $5,346,000) which is currently being held in the form of cash and short-term investments, but could be used to finance this construction if necessary.

26 The value of this project cannot be analyzed strictly in terms of economics since it provides many benefits in the way of tour orientation center and areas for administrative and training offices which allow programmatic rather than financial return, and since the benefits of the new dining facilities in terms of serving our staff, public, and Associates are in part intangible but important. It can be measured, however, that the application of $1,900,000 of private funds to the West Court program will cost us in future years the interest which we would otherwise receive. This loss in interest, calculated at an assumed 8% rate, would amount to $152,000 per year. During the ten-year lease period we would expect to recover this amount as follows: Concession income from restaurant:- $1,500,000 sales X 15% fee = $ 225,000/yr. Less required for loan repayment - [[underline]] 170,000 [[/underline]] [[difference]] $ 55,000 Add expected add'l Museum Shop profit from improved Shop facilities [[underline]]$ 100,000 [[underline]] Total increase in concession and shop income $ 155,000/yr. Deduct loss of interest income [[underline]] 152,000[[/underline]] Net income during 10-year contract period $ 3,000/yr. At the end of the 10-year contract period Smithsonian should receive a large financial net benefit from the project, particularly as restaurant sales by then should be substantially higher (assume $2,000,000 per year-- about equal to those in NMHT restaurant). The increased benefit would be as follows: Restaurant ($2 million sales per year @ 18% fee) $ 360,000/yr. Additional profit from new Museum Shop [[underline]] 100,000 [[/underline]] Less continued loss of interest on $1,900,000 @ 8% [[underline]]$ 152,000 [[/underline]] Net gain in income end of contract period $ 308,000/yr. Thus, despite the increased projected cost of this project, it appears that we may conservatively estimate that we will be able to handle the project from our private funds, even though it may restrict us somewhat for the next year or two from transferring monies to our Endowment Funds and perhaps to other worthy projects. The expected ultimate financial return from the project seems worthwhile, especially when added to the other important intangible benefits to be gained. The latter are outlined in detail in a letter from the Museum Director (attached). To obtain these benefits for the Museum, to enable us to serve the Bicentennial visitors adequately and to avoid still further escalation of construction costs, therefore, we plan to proceed with the completion of the project as planned. [[signed]] TW [[/signed]] T. Ames Wheeler Treasurer Attachments 1/21/75

[[page number]] 27 [[/page number]] Smithsonian Institution [[underline]] Financial Projection - Fiscal Year 1975 & 1976 [[/underline]] Exhibit A [[underline]] Balance Sheet [[/underline]] [[5 column table]] | Actual [[underline]] 6/30/74 [[/underline]] | Actual [[underline]] 12/31/74 [[/underline]] | Projected [[underline]] 6/30/75 [[/underline]] | Projected [[underline]] 6/30/76 [[/underline]] [[underline]] ASSETS:[[/underline]] | | | | [[underline]]Current Funds[[/underline]] | | | | Cash & Short Term Invest. | 7,390 | 7,600 | 9,153 | 8,723 Other Curr. Acct. Invest. | | | | Spec. Endow. Fund | 1,432 | 1,477 | 1,460 | 1,475 Miscellaneous | 267 | 261 | 261 | 275 | | | | Acts. Receiv. - Gr. & Contr. | 2,201 | 1,952 | 2,200 | 2,400 Mag. Subscrip. | 392 | 1,193 | 200 | 250 Other | 1,256 | 1,248 | 1,510 | 1,470 Inventories | 780 | 775 | 870 | 1,000 Prepaid & Defer'd - Mag. | 1,209 | 1,525 | 1,200 | 1,500 Other | 420 | 478 | 300 | 250 | ----- | ----- | ----- | ----- Total Current Funds | 15,347 | 16,509 | 17,154 | 17,343 [[underline]] Plant Funds [[/underline]] | | | | Due from Curr. Funds | 1,934 | 1,388 | 681 | 6 Plant | 5,085 | 5,536 | 7,993 | 9,668 | ------- | ------- | ------- | ------- Total Plant Funds | 7,019 | 6,924 | 8,674 | 9,674 | | | | [[underline]] Agency Funds [[/underline]] | | | | Due from Curr. Funds | 213 | 283 | 315 | 150 Other | 10 | 10 | 10 | 10 | ---- | ---- | ---- | ---- Total Agency Funds | 223 | 293 | 325 | 160 | | | | [[underline]] TOTAL ASSET - All Funds [[/underline]]* | 22,589 | 23,726 | 26,153 | 27,177 | -------- | -------- | -------- | -------- | -------- | -------- | -------- | -------- | | | | [[underline]]LIABILITIES[[underline]]: | | | | [[underline]]Current Funds[[/underline]] | | | | Accts. Payable | 2,596 | 1,651 | 2,634 | 2,575 Deferred Revenue - Mag. | 3,646 | 5,346 | 5,800 | 6,000 Other | 335 | 434 | 475 | 525 Due to Other Funds | 2,388 | 1,768 | 1,006 | 156 | | | | Fund Balances - Unrestr. | 3,067 | 4,123 | 3,512 | 5,012 Restric. | 3,315 | 3,187 | 3,727 | 3,075 | ------- | ------- | ------- | ------- Total - Current Funds | 15,347 | 16,509 | 17,154 | 17,343 | | | | [[underline]]Plant Funds[[/underline]] | | | | Accts. Payable | 578 | 465 | 500 | 220 | | | | Funds Bal's: Plt. Acquis. Fd. | 1,898 | 1,378 | 681 | 6 Plant Fund | 4,543 | 5,081 | 7,493 | 9,448 | ------- | ------- | ------- | ------- Total Plant Funds | 7,019 | 6,924 | 8,674 | 9,674 | | | | [[underline]]Agency Funds[[/underline]] Fund Balances | 223 | 293 | 325 | 160 | | | | [[underline]]TOTAL LIABILITIES - All Funds[[/underline]]* | 22,589 | 23,726 | 26,153 | 27,177 | -------- | -------- | -------- | -------- | -------- | -------- | -------- | -------- [[/table]] * Excluding Endowment Funds

28 Exhibit B Smithsonian Institution [[underline]]Financial Projection - Fiscal Years 1975 & 1976[[/underline]] ($1,000's) [[underline]] Changes in Funds and Cash Balances [[/underline]] [[6-column table]] [[double line]] | | [[span 3 columns]]FY 1975[[/span 3 columns] | | Actual | Actual | [[span 2 columns]]Proj'd.[[span 2 columns]] | Proj'd. | FY 1974 | 1st 6 Mo | 2d 6 Mo | Total | FY 1976 [[line]] Changes in Fund Balances - Increase (Decrease) | | | | | | | | | | [[underline]]CURRENT UNRESTRICTED FUNDS[[/underline]] | | | | | Income from Operations | $ 1,790* | $ 1,056 | $ 1,044 | $2,100 | $ 2,500 | | | | | [[underline]]PLANT FUNDS[[/underline]] (Expenditures]] | | | | | West Court | - | - | (1,500) | (1,500) | (400) Museum Shops - MHT | (57) | (52) | (318) | (370) | - JHH | - | (18) | - | (18) | - MNH | - | - | - | - | (500) NASM | - | - | - | - | (100) CBCES - Land | (73) | (71) | (61) | (132) | (75) Building | (24) | (147) | (41) | (188) | - Cooper-Hewitt Renovation | 98 | (259) | (441) | (700) | (600) | [[line]] Total Plant Expenditures | (56) | (547) | (2,361) | (2,908) | (1,675) | | | | | [[underline]]RESTRICTED FUNDS[[/underline]] | 487 | (128) | 593 | 465 | (653) | | | | | [[underline]]AGENCY FUNDS[[/underline]] | 92 | - | 208 | 208 | (175) | [[line]] Total Changes in Fund Balances | $ 2,313 | $ 381 | $ (516) | $ (135) | $ (3) [[double line]] | | | | | | | | | | Changes in Cash - Increase (Decrease): | | | | | | | | | | [[underline]]BALANCE SHEET ITEMS[[/underline]] | | | | | Magazine - Deferred Subscrip. Income | $ 899 | $1,700 | $ 454 | $2,154 | $ 200 -Accts Receivable: Subscrip. & Adv. | (486) | (547) | 743 | 196 | (75) -Accts Payable & Def. Promo. Exp. | [[underline]](439)[[/underline]] | [[underline]] (456)[[/underline]] | [[underline]] 414[[/underline]] | [[underline]] (42)[[/underline]] | [[underline]](175)[[/underline]] Total Magazine | (26) | 697 | 1,611 | 2,308 | (50) Inventories | (178) | 5 | (95) | (90) | (130) Accts. Receivable-Grants & Contracts | (1,199) | 309 | (248) | 61 | (200) -Other | 6 | (443) | (64) | (507) | 65 Accounts Payable - Sea Tragedy | - | - | - | - | (450) All Other Changes - Net 1,246 | (739) | 865 | 126 | 338 | [[line]] Total Change Bal. Sheet Items | $[[underline]] (151)[[/underline]] | $[[underline]] (171)[[/underline]] | $ [[underline]]2,069[[/underline]] | $[[underline]]1,898[[/underline]] | $[[underline]] (427)[[/underline]] | | | | | [[double line]] | | | | | TOTAL CHANGE IN CASH BALANCE | $ 2,162 | $ 210 | $ 1,553 | $1,763 | $ (430) [[double line]] | | | | | [[underline]]BEGINNING CASH BALANCE[[/underline]] | $ 5,228 | $ 7,390 | $ 7,600 | $7,390 | $ 9,153 | | | | | ENDING CASH BALANCE | $ 7,390 | $ 7,600 | $ 9,153 | $9,153 | $ 8,723 [[double line]] * After transfer of $100,000 to Endowment Funds.

29 [[preprinted]] [[image - drawing of Smithsonian Natural History building dome in a circle]] National Museum of Natural History • Smithsonian Institution WASHINGTON, D.C. 20560 • TEL. 202-[[/preprinted]]381-5954 January 7, 1975 Mr. S. Dillon Ripley Thru: Dr. Challinor ^[[P.C. 1/7]] Room 207 SI Building Dear Dillon: I am very concerned to hear that the increased estimate for the West Court building is causing some apprehension amongst the Regents. The construction of this building is so vital to this Museum that I thought it might be useful to review its functions. Besides the fact that more eating facilities are needed on the Mall, we are particularly anxious to get a cafeteria for the public in this building so that our visitors will spend more time in our exhibits. Most visitors must schedule their tours with food in mind, and if we can provide lunch and snack facilities we will be able to keep more visitors for longer periods of time. We believe that our new exhibits will have much to offer our visitors and therefore the more time they spend here the more they will learn about natural history. The staff dining room will do much to break down the divisional and departmental barriers that have kept our staff isolated from one another. As we move further into interdisciplinary studies it is essential that our scientists and the support staff communicate more with one another. Having a restaurant in the building will guarantee that many who never see each other will meet frequently. The Associates dining room will not only serve as a contribution to the Associates but will also bring these people, who have already shown a keen interest in the Smithsonian, into the Museum of Natural History. The building of the new Shops in the West Court building will not only provide us with a far larger and more attractive Shop but, of equal importance, will make it possible for us to remove the Shop from

30 the Constitution Avenue portico. We will then be able to convert that area into a pleasant lounge where our visitors can come to relax and see exhibits of the research that is going on behind the scenes in the Museum and at STRI, RBL, and Chesapeake Bay Center. The education area that will be available on the first floor of the West Court building will enable us to present to all the guided student tour groups an orientation program (including a movie) that will prepare them for their visit to the exhibit halls. It will be modeled after the Introductory Theater at Williamsburg. At the present our student tour groups hit the Rotunda in a state of chaos without any understanding of what to expect from the Museum. In the evenings and on weekends the education area will be used by the Associates for their classes. We have a most exciting plan for the use of the second floor. Here we intend to have a "Discovery Room" for the amateur naturalists. On this floor will be assembled synoptic collections of biological, geological, paleontological and anthropological specimens. The people using these collections will be able to handle specimens directly so that they can compare and identify their own material. Microscopes, hand lenses and other equipment will be available to them together with a small reference library. Local amateur science clubs will be able to use this area for their meetings. Trained volunteer docents will help the visitors by showing them how to use the collections and the equipment. This area will function like a library but with specimens in place of books. It will serve to bridge the gap between the regular exhibits and the research collections. So as you can see, the West Court building will make it possible for us to do many things which we have not been able to do. Although construction has turned out to be more expensive than was first considered, most of the operation will be self-supporting and it will eventually pay for itself entirely. I am most alarmed at any possible delay, for not only will it postpone the availability of the new facilities and services, but it will also result in an increase in the cost for the building owing to inflation. This West Court building will do much to give the Museum of Natural History the kind of luster and excitement already present in the other "new" Museums on the Mall. We need the sparkle that this new building will provide. I hope that you will be able to convince the Regents to support this investment. With best wishes, Sincerely, [[signed]] Porter [[/signed]]

31 The Board of Regents determined that in view of the many programmatic advantages as well as the ultimate financial benefits to be derived from this project, the following motion would be adopted and it was: VOTED, That the Board of Regents approves proceeding with the West Court construction as previously authorized at the Regents' meeting on September 24, 1974 and as revised in accordance with the document dated January 21, 1975 contained in the minutes of this meeting.

37 [[preprinted]] [[image - drawing of the Smithsonian Castle]] SMITHSONIAN INSTITUTION Washington, D.C. 20560 U.S.A. [[/preprinted]] December 20, 1974 Mr. S. Dillon Ripley Secretary, Smithsonian Institution Washington, D. C. 20560 Dear Dillon: It gives me great pleasure to transmit to the Board of Regents herewith a report by the National Armed Forces Museum Advisory Board, as approved unanimously at its meeting on December 16, 1974. The report results from the Advisory Board's participation in the investigation and survey of lands and buildings in and near the District of Columbia suitable for the display of military collections, pursuant to the provisions of Section 3(a), Public Law 87-186. I should point out that, under those same provisions, it now remains for the Board of Regents to submit recommendations to the Congress with regard to the acquisition of lands and buildings for such purposes. With kindest regards I remain, as always, Sincerely, [[signature]] John Nicholas Brown [[/signature]] John Nicholas Brown Chairman National Armed Forces Museum Advisory Board Enclosure

38 [[preprinted]] [[image - drawing of Smithsonian Institution Castle]] SMITHSONIAN INSTITUTION Washington D.C. 20560 U.S.A. [[/preprinted]] December 20, 1974 Mr. S. Dillon Ripley Secretary, Smithsonian Institution Washington, D. C. 20560 Dear Mr. Ripley: I have the honor to report to the Board of Regents of the Smithsonian Institution the findings and recommendations of the National Armed Forces Museum Advisory Board resulting from its participation in the investigation and survey of lands and buildings in and around the District of Columbia suitable for the display of military collections, pursuant to the provisions of Section 3(a), Public Law 87-186. In participating in this investigation and survey the Advisory Board has been guided by Section 3(b), Public Law 87-186, which provides that "buildings acquired ... shall be used to house public exhibits and study collections that are not appropriate for the military exhibits of the Smithsonian Institution on the Mall." Section 3(b) provides further that, on lands acquired, "facilities shall be provided for the display of large military objects and for the reconstruction, in an appropriate way, ... of exhibits showing the nature of fortifications, trenches, and other military and naval facilities characteristic of the American colonial period, the War of the Revolution, and subsequent American military and naval operations." The Advisory Board's participation in the investigation and survey extended from 1962 to 1974. During that period, with the assistance of the Advisory Board, and with the approval of the Board of Regents, the Smithsonian Institution made a series of efforts, without success, to acquire lands whereon to establish a National Armed Forces Museum Park as a separate entity, with facilities such as are described in Section 3(b), Public Law 87-186. The principal difficulty encountered lay in acquiring a site which lay in or near the District

39 of Columbia, which bordered the Potomac River (thus affording facilities for the required display of naval craft) and which was, at the same time, appropriate as a location for the land facilities envisioned in Section 3(b). A narrative history of the Smithsonian's efforts to acquire such a site is submitted as an enclosure to this report. On September 20, 1973, the Smithsonian Institution entered into a cooperative agreement with the Department of the Interior, whereby the Smithsonian and the National Park Service may conduct jointly at Fort Washington, in Prince George's County, Maryland, a long-term outdoor museum program exemplifying the purposes expressed in Section 3(b), Public Law 87-186. Such program would seek to interpret the historic fortifications at Fort Washington as, in the overall, illuminating historical American attitudes toward matters of national defense. The Advisory Board gave its endorsement to this program on November 28, 1973. The cooperative agreement provides that--upon receipt from the Smithsonian of a proposal defining the nature, scope, and physical layout of such program as it considers suitable at Fort Washington--the National Park Service will prepare and carry out jointly with the Smithsonian a master plan for historical interpretation at Fort Washington. The plan will, so far as is consistent with the Department of the Interior's own statutory responsibilities and obligations regarding the site, provide facilities for such program as the Smithsonian may propose. The National Armed Forces Museum Advisory Board here reaffirms its approval of the cooperative agreement of September 20, 1973, in the conviction that the Smithsonian, working in concert with the National Park Service, can develop at Fort Washington over time a program which will exemplify the spirit of Section 3(b), Public Law 87-186. Toward such an end no additional legislation would appear necessary. It is the considered opinion of the Advisory Board that, in view of recent history, renewed efforts by the Smithsonian to acquire lands and buildings in and around the District of Columbia whereon to establish a National Armed Forces Museum Park as a separate entity are not

40 advisable at this time. The Advisory Board, therefore, respectfully recommends to the Board of Regents that such efforts not be undertaken until circumstances materially change. The Advisory Board notes with pleasure that, in a step which it approved on January 24, 1973, there has been established in the National Museum of History and Technology, the study center--known as the Dwight D. Eisenhower Institute for Historical Research--authorized under Section 2(a), Public Law 87-186, quoted above. It is the conviction and the recommendation of the Advisory Board that the Eisenhower Institute, working in concert with the curatorial and exhibits components of the National Museum of History and Technology, can and should play a vital part in the development of future programs toward the portrayal of the historic contributions made by the Armed Forces of the United States. It is further recommended that, both within that museum and at Fort Washington, there be carried out the purposes of Section 2(a), Public Law 87-186, which provides that: The Smithsonian Institution shall commemorate and display the contributions made by the military forces of the Nation toward creating, developing, and maintaining a free, peaceful, and independent society and culture in the United States of America. The valor and sacrificial service of the men and women of the Armed Forces shall be portrayed as an inspiration to the present and future generations of America. The demands placed upon the full energies of our people, the hardships endured, and the sacrifice demanded in our constant search for world peace shall be clearly demonstrated. The extensive peacetime contributions the Armed Forces have made to the advance of human knowledge in science, nuclear energy, polar and space exploration, electronics, engineering, aeronautics, and medicine shall be graphically described. The Smithsonian Institu-

41 tion shall interpret through dramatic display significant current problems affecting the Nation's security. It shall be equipped with a study center for scholarly research into the meaning of war, its effect on civilization, and the role of the Armed Forces in maintaining a just and lasting peace by providing a powerful deterrent to war. In fulfilling its purposes, the Smithsonian Institution shall collect, preserve, and exhibit military objects of historical interest and significance. Toward the furtherance of all programs to carry out such purposes in the Smithsonian Institution, the National Armed Forces Museum Advisory Board stands ready at all time to advise and assist the Board of Regents, as provided in Section 1(a), Public Law 87-186. Respectfully, [[signature]] John Nicholas Brown [[/signature]] John Nicholas Brown Chairman National Armed Forces Museum Advisory Board Enclosure

42 (Enclosure to report by the National Armed Forces Museum Advisory Board to the Board of Regents, Smithsonian Institution dated December 20, 1974) A HISTORY OF EFFORTS BY THE SMITHSONIAN INSTITUTION, 1962-1974, TO ACQUIRE A SITE FOR A PROPOSED NATIONAL ARMED FORCES MUSEUM PARK, PURSUANT TO THE PROVISIONS OF SECTION 3, PUBLIC LAW 87-186

43 From 1962 to 1974, toward assisting the Board of Regents of the Smithsonian Institution pursuant to the provisions of Section 3(a), Public Law 87-186, the National Armed Forces Museum Advisory Board participated in an investigation and survey of lands and buildings in and near the District of Columbia suitable for the display of military collections. In participating in this investigation and survey the Advisory Board was guided by Section 3(b), Public Law 87-186, which provides that "buildings acquired ... shall be used to house public exhibits and study collections that are not appropriate for the military exhibits of the Smithsonian Institution on the Mall." Section 3(b) provides further that, on lands acquired, "facilities shall be provided for the display of large military objects and for the reconstruction, in an appropriate way, ... of exhibits showing the nature of fortifications, trenches, and other military and naval facilities characteristic of the American colonial period, the War of the Revolution, and subsequent American military and naval operations." During 1962-1964, toward selection of a site which would fulfill the requirements stated above, the Advisory Board conducted a preliminary survey of fifteen potential sites, such as Anacostia Naval Air Station-Bolling Field, District of Columbia; the Naval Weapons Plant, District of Columbia; Jones Point, Virginia; Fort Washington, Maryland; and Hallowing Point, Virginia. In considering all such potential sites, the Advisory Board used as principal criteria the following: 1. Location in or near the District of Columbia 2. Accessibility to the public via exiting public roads 3. Accessibility to naval vessels 4. Sufficient acreage to accommodate exhibits and visitors 5. Diversity of terrain

44 6. Initial cost of land acquisition 7. Land development and construction costs required to activate a National Armed Forces Museum In 1964 the Advisory Board recommended to the Board of Regents that--of all the sites considered--Fort Washington, in Prince George's County, Maryland, was, in its judgment, most appropriate to fulfill the provisions of Section 3(b), Public Law 87-186. The Advisory Board recommended further that provisions be made in a reorganization plan by the President or by legislation to transfer this site from the jurisdiction of the National Park Service, Department of the Interior, to that of the Smithsonian. The Board of Regents approving these recommendations, the Smithsonian pursued lengthy negotiations with the National Park Service looking to acquisition of Fort Washington by transfer but to no avail, the latter agency evincing strong opposition to the idea of relinguishing the site. During 1964-1965, seeking a solution of the Fort Washington impasse, the Smithsonian, the National Park Service and the National Capital Planning Commission devised jointly an alternate plan whereby the major elements of the proposed National Armed Forces Museum Park might be located on a 500-acre site in the Fort Foote-Smoot Bay area, on the Potomac River just below the Woodrow Wilson Bridge, in Prince George's County, Maryland. Under this plan the National Park Service would transfer to the Smithsonian a portion of the site already under its jurisdiction, namely Fort Foote Park, consisting of 77 acres. The remainder, in private ownership, would have had to be acquired out of appropriated funds. Through the site would pass a right-of-way for a parkway which the National Park Service planned to construct along the east bank of the Potomac from Interstate Route 495 southward to Fort Washington. The National Park Service indicated also a willingness to share with the Smithsonian use of certain of the historic structures at Fort Washington as a means of rounding out the facilities contemplated in Section 3,

45 Public Law 87-186. On January 24, 1966, the Advisory Board recommended to the Board of Regents that the Smithsonian seek legislative authority to establish a National Armed Forces Museum Park and to acquire necessary lands in the Fort Foote-Smoot Bay area by transfer from the National Park Service and by purchase. The Advisory Board recommended further that the Smithsonian negotiate with the National Park Service a joint-use agreement permitting development of certain historic features at Fort Washington. The Board of Regents approved these recommendations and, further, voted that there be reported to the Congress its approval of the Fort Foote-Smoot Bay site plan, leaving to the discretion of its Executive Committee the determination of a suitable time for making such a report. The Fort Foote-Smoot Bay site having been approved, the Smithsonian moved during 1966 and 1967 toward seeking legislative authority for the purchase of the privately-owned lands which made up the preponderance of the site. In September 1966 the Executive Committee of the Board of Regents decided that early action to acquire these lands was called for in view of a growing threat of commercial and residential development. In December 1966 the Smithsonian received from the Prince George's County Planning Board and the Maryland-National Capital Park and Planning Commission their approval of the proposed site for museum park use. In January 1967 the National Capital Planning Commission followed suit. That same month the Board of Regents, in accordance with new recommendations by the Advisory Board, voted submission of proposed legislation to the Congress authorizing acquisition of the private lands within the site. Accordingly, in May 1967, the Smithsonian referred to the Bureau of the Budget a legislative proposal designed to authorize acquisition of the privately-owned lands within the Fort Foote-Smoot Bay site. No action was taken by the Bureau of the Budget. On October 6, 1967, Senator Clinton P. Anderson (for himself and Senator J. William Fulbright) introduced Senate Bill S.2510, to authorize acquisition by the Smithsonian of

46 the desired land. And on January 25, 1968, Congressman Michael J. Kirwan introduced House Bill H.R.14853 for the same purpose. On August 23, 1968, while S.2510 and H.R.14853 were pending, there was enacted legislation which was to exercise a profound effect upon the viability of the Fort Foote-Smoot Bay site for National Armed Forces Museum Park purposes. This was the Federal-Aid Highway Act of 1968, under which the National Park Service was authorized to acquire the private lands needed for its intended parkway from Interstate Route 495 to Fort Washington. Within the approved taking lines for the Fort Washington Parkway there lay (with the exception of 126 acres) all the site which the Smithsonian, the National Park Service, and the National Capital Planning Commission had selected collaboratively for the proposed museum park. Thus, it appeared, by means of the Federal-Aid Highway Act of 1968, there had been accomplished almost all that the Smithsonian was seeking to achieve via S.2510 and H.R.14853. In view of this, the Smithsonian concluded it was advisable to make a new legislative proposal--one that would provide authority to establish a National Armed Forces Museum Park and to negotiate with the Secretary of the Interior for joint use of that portion of the previously-approved museum park site to be acquired under the Federal-Aid Highway Act of 1968. The Smithsonian concluded also that it would be better to forgo an attempt to acquire the privately-owned acreage lying outside the approved parkway taking lines. In January 1969, the Advisory Board endorsed and the Board of Regents approved submission to the 91st Congress of the proposed legislation and, that April, Congressman Frank Bow introduced House Bill H.R.10001 for that purpose. But even before H.R.10001 could be introduced, there were taking place events such as to render it increasingly uncertain when, if ever, the Department of the Interior might be able to acquire those lands which lay within the Fort Washington Parkway taking lines and which were designated as the site of the proposed museum park and study center. The National Park Service, it is understood, found that available funds were

47 insufficient for the purchase of property lying within the parkway taking lines. At the same time there was expressed increasing local opposition to the parkway. In June 1969, in the face of these developments, the National Park Service indicated to the Smithsonian its continuing willingness to make Fort Foote Park itself available for museum park use and, further, offered for such use another of its tracts, namely, Jones Point Park, lying partly in Prince George's County, Maryland. The idea was that Fort Foote Park and Jones Point Park together might prove suitable for museum park purposes in lieu of the previously-approved single Fort Foote-Smoot Bay site. In December 1969, the Smithsonian submitted to the Bureau of the Budget a revised legislative proposal looking to combined use of Fort Foote Park and Jones Point Park. On January 26, 1970, the Advisory Board endorsed both this step and preliminary plans whereby the proposed museum park would focus initially upon the approaching Bicentennial of the American Revolution. In keeping with this the Advisory Board approved changing the name of the proposed facility to Bicentennial Park. In a report to the President, on July 4, 1970, the American Revolution Bicentennial Commission included Bicentennial Park among its specific recommendations. On June 24, 1971, Senator Clinton P. Anderson (for himself, Senator Hugh Scott, and Senator Alan Bible) introduced Senate Bill S.2153 in the 92nd Congress, to establish Bicentennial Park in the Smithsonian and to authorize the Board of Regents of the Smithsonian and the Secretary of the Interior to enter into an agreement for the use of Fort Foote Park and Jones Point Park. On August 3, 1971, Congressman Frank Bow introduced House Bill H.R.10311, with provisions parallel to those of S.2153. On February 4, 1972, the support of the administration was added when, in a message to the Congress on his District of Columbia Bicentennial Program, the President of the United States signified support of the proposed Bicentennial Outdoor Museum (the name had been changed from Bicentennial Park at the request of the National Park Service), designating it an important undertaking and asking prompt congressional action on pending

48 legislation to approve it and to authorize appropriations for planning it. In the spring of 1972, as the time neared for a joint hearing on S.2153 and H.R.10311 by the Subcommittee on Smithsonian Institution of the Senate Committee on Rules and Administration and by the Subcommittee on Library and Memorials of the Committee on House Administration, associations of citizens residing in the near vicinity of Fort Foote Park came forth to protest establishment of Bicentennial Outdoor Museum. Their objections centered upon the intended use of county roads which led through residential areas for public access into Fort Foote Park. Use of these roads was, indeed, a necessity if the public were to reach the Bicentennial Outdoor Museum site at Fort Foote Park. The Prince George's County Planning Board and the Prince George's County Executive also announced their opposition to the pending legislation. In the face of such opposition the Smithsonian obtained a postponement of the joint hearing on S.2153 and H.R.10311 and turned to consideration of a proposal which seemed to offer a possibility of satisfactory public access into Fort Foote Park. A private firm owning some of the shoreline between Fort Foote Park and the Woodrow Wilson Memorial Bridge, proposed to fill Smoot Bay and to give to the Smithsonian much of the newly-created shoreline for Bicentennial Outdoor Museum and other uses. The Smithsonian, however, found public sentiment against any effort to fill Smoot Bay. Accordingly, in the fall of 1972, the Smithsonian decided not to become involved in the proposal and abandoned efforts to locate the proposed museum park at Fort Foote Park and Jones Point. In October 1972, at the request of Mr. John Nicholas Brown, Chairman of the National Armed Forces Museum Advisory Board, the Smithsonian undertook new discussions with the National Park Service, seeking to join with the Park Service on a cooperative basis in pursuing at Fort Washington outdoor museum programs consonant with the purposes expressed in Section 3, Public Law 87-186. Such programs, as outlined by the Smithsonian, were two-- (1) a short-term living-history presentation directed specifically at the Bicentennial, to take place

49 in 1976, and (2) a long-term interpretive program bearing upon the historic fortifications at Fort Washington as, in the overall, illuminating historical American attitudes towards matters of national defense viewed from a military standpoint and, as well, from social, political, cultural, and economic points of view. On September 20, 1973, the Smithsonian and the Department of the Interior entered into a cooperative agreement for the operation of such programs at Fort Washington. The Advisory Board gave its endorsement to this cooperative agreement on November 28, 1973. The cooperative agreement of September 20, 1973, recognized that--for want of appropriate transportation facilities--Fort Washington might not prove suitable for the short-term Bicentennial program planned for 1976. A subsequent study tending to confirm this, the National Park Service agreed in May 1974 to use of a portion of West Potomac Park instead of Fort Washington for the 1976 program. On November 6, 1974, however, the Smithsonian was forced to cancel this 1976 program in the face of substantial reductions made by the Congress in appropriations to the Institution for fiscal year 1975. The provisions of the September 20, 1973 agreement looking to a long-term cooperative program at Fort Washington, remain in force.

50 The Board of Regents then approved the following motion: VOTED that the Board of Regents of the Smithsonian Institution accepts and concurs in the December 20, 1974 report of the National Armed Forces Museum Advisory Board, as unanimously approved by the Advisory Board, and directs the Secretary to transmit this report to the Congress pursuant to the provisions of Section 3(a), Public Law 87-186.

51 [[underline]] Museum Support Facilities Legislation [[/underline]] Mr. Ripley reported to the Board of Regents that the Smithsonian Institution's facilities in the Washington area are heavily concentrated in and around the Mall, an area explicitly and properly dedicated to the use, education and enjoyment of the American public. Smithsonian activities, encompassing exhibits, education, collections, conservation, research and support, fully occupy available Mall space, yet each day the national collections of specimens and artifacts are growing, despite deliberate and selective acquisition policies, and are competing for space on the Mall with the expanding public functions of the Institution. The collections cannot be made properly available for study and exhibition unless they are well documented and preserved, activities which also require space. Space economies are being pursued, but the continuation and expansion of essential public services require the development of plans for additional facilities to house necessary, but less visible, services of collection management, conservation, documentation, and publication. To restore as much Mall building space as possible to public use and to provide for the long-range needs of the Institution's collections an off-Mall Museum Support Facility is required. A facility within easy reach of the museums and designed for effective integration of its collections and work space with those on the Mall would serve as

52 the point of entry into the Institution for new collections. Objects would be transferred to and from the Mall museums when required for exhibition or for designated programs of research or reference. The facility would also incorporate space for on-site research, computer support for documentation, exhibits preparation, registrarial functions, document distribution, conservation, and maintenance support. A building site appropriate to these needs is being sought adjacent to the Institution's current holdings at the Suitland Federal Center in Maryland. Development of the site of approximately 70 acres is viewed as a twenty-five year program, successive stages of which would be constructed when approved by Congress. The proposed legislation seeks planning authority for the first phase of this program.

53 HISTORY OF BILLS RELATED TO MUSEUM SUPPORT FACILITIES [[underlined]]91st Congress[[/underlined]] Introduction of legislation approved by the Board of Regents on May 8, 1968. On January 15, 1969 Senator Anderson, for himself and Senators Fulbright and Scott introduced S.209 which was referred to the Senate Committee on Rules and Administration. Legislation approved by the Office of Management and Budget on February 20, 1969. H. R. 13954 introduced by Representative Frank Thompson on September 23, 1969, and referred to the Committee on House Administration. Joint Senate-House hearing held on September 23, 1969. Full House Committee approval reported on September 24, 1969. Denied a rule for House floor action on March 16, 1970. The Senate Committee on Rules and Administration approved S.209 July 15, 1970 with an amendment limiting the authorization to $500,000 for preliminary planning and design only. S.209 passed by the Senate on July 17, 1970. [[underlined]]92nd Congress[[/underlined]] On September 28, 1971 Senator Anderson, for himself and Senators Fulbright, Scott, and Pell, introduced S.2597, providing planning and construction authority. It was referred to the Senate Committee on Rules and Administration but no action was taken.

54 On October 12, 1971 Mr. Bow introduced H. R. 11201, identical to S.209 passed by the Senate in the previous Congress. The bill was referred to the Committee on House Administration but no action was taken. [[underlined]]93rd Congress[[/underlined]] At its meeting on January 24, 1973 the Board of Regents approved the introduction of legislation authorizing planning for museum support facilities. For himself, Senator Jackson and Senator Scott, Senator Fulbright introduced S.857 on February 15, 1973. It was referred to the Senate Committee on Rules and Administration. Mr. Minshall introduced a companion measure, H. R. 4541, on February 21, 1973, and it was referred to the Committee on House Administration, which took no action on it. On April 17, 1974 the Office of Management and Budget approved the Smithsonian's favorable report on the legislation. The report was forwarded to Congress on May 22, 1974. On May 30 the National Capital Planning Commission also reported favorably to the Congress, and the Department of the Interior did the same on June 10. The Senate Committee on Rules and Administration reported favorably on S.857 on July 31, 1974 with two key amendments. One limited the planning appropriation to $690,000, and the other authorized the training of conservators at the facility. S.857 was approved by the Senate on August 1, 1974.

55 A BILL TO AUTHORIZE THE SMITHSONIAN INSTITUTION TO PLAN MUSEUM SUPPORT FACILITIES Be it enacted by the Senate and House of Representatives of the United States of America in Congress assembled, The Regents of the Smithsonian Institution are authorized to prepare plans for museum support facilities for the care, curation, conservation^[[,]] deposit, preparation and study of the national collections of scientific, historic, and artistic objects, specimens, and artifacts; for the related documentation of such collections of the Smithsonian Institution; and for the training of museum conservators. Sec. 2. The museum support facilities referred to in section 1 shall be located on federally owned land within the metropolitan area of Washington, District of Columbia. Any federal agency is authorized to transfer land under its jurisdiction to the Smithsonian Institution for such purposes without reimbursement. Sec. 3. There are hereby authorized to be appropriated to the Smithsonian Institution such sums as may be necessary to accomplish the purposes of this Act.

56 Both Senator Scott and Mr. Mahon indicated their interest in making every effort to seek action in the Congress to enact this legislation. It was then: VOTED, That the Congressional Members of the Board of Regents are requested to introduce and support legislation authorizing them to prepare plans for Museum Support Facilities. [[underlined]] Reservation of Mall Site for the Future Public Uses of the Smithsonian Institution [[/underlined]] Mr. Ripley stated that long standing policies guiding the development of the Mall have reserved land use almost entirely to museums, galleries, and similar public purposes. With the addition to the National Gallery of Art on the square bounded by Third Street, Madison Drive, Fourth Street, and Pennsylvania Avenue, the north side of the Mall is fully committed to use. To assure that the last remaining square on the south side is used for public purposes, and to balance the Gallery addition now under construction, legislation is required to reserve the site bounded by Third Street, Maryland Avenue, Fourth Street and Jefferson Drive for the future public uses of the Smithsonian Institution. Mr. Ripley emphasized his concern that in the orderly development of the Mall, the last remaining site should be earmarked for public education purposes. He stated that a building on this site is not contemplated for the immediate future and expressed his ideas of developing a small plot plan for the area for studying plant resource use for food as well as other human needs. He suggested

57 an outdoor garden with perhaps a small pavilion where we could demonstrate to the people of this country, in terms of grains and other basic foodstuffs, the life support systems, the food problems that we are addressing ourselves to and perhaps providing a fascinating expose of what the family of man is going to be thinking about in the Twenty-First Century. Senator Scott said that the essential point to be remembered is not so much whether a building should be erected (perhaps we could even say that for the present it shouldn't), but unless this ground is reserved for use by the Smithsonian, at some point someone else might ask for the area which might prove to be incompatible with the Mall. If legislatively reserved for the Smithsonian at this time, the site will be available at some future date to complete the Smithsonian complex on the Mall for public education and enjoyment. At the appropriate time, legislation authorizing construction of a new museum building would be requested. Thus, the present proposal looks to the future and will assure the orderly and proper development of the Mall.

58 The land proposed to be reserved is owned by the Federal government and currently under the jurisdiction of the Department of the Interior. Its reservation would entail no cost. On February 15, 1973, Senator Fulbright introduced S. 856 for himself, Senator Jackson and Senator Scott. It was referred to the Committee on Rules and Administration which took no action. On February 21, 1973, Mr. Minshall introduced H.R. 4540. It was referred to the Committee on House Administration which took no action. The Office of Management and Budget approved the Smithsonian's report on the legislation on April 17, 1974. The National Capital Planning Commission reported favorably on the legislation to the Committee on House Administration on May 30, 1974, and the Department of the Interior did the same on June 10, 1974. It is proposed that legislation, identical to that introduced in the 93rd Congress, be introduced in the 94th. A justification statement and draft bills are attached.

59 HISTORY OF MALL SITE RESERVATION LEGISLATION [[underlined]]91st Congress[[/underlined]] At its meeting on November 5, 1969, the Board of Regents considered the desirability of proposing legislation to appropriate the last remaining site on the Mall for a museum of man for the Smithsonian Institution. On December 4, 1969, Senators Anderson, Fulbright, and Scott introduced S.3206 which was referred to the Senate Committee on Rules and Administration. No action was taken by that Committee. In the course of seeking clearances the Federal Planning and Projects Committee of the National Capital Planning Commission advised on April 2, 1970 that the Committee recommended that the Commission report favorably on the proposed legislation (S.3206). [[underlined]]92nd Congress[[/underlined]] Legislation was not introduced in the 92nd Congress. [[underlined]]93rd Congress[[/underlined]] On January 24, 1973 the Board of Regents voted to request its Congressional members to introduce legislation to reserve the site bounded by Third Street, Maryland Avenue, Fourth Street, and Jefferson Drive in the District of Columbia, for the use of the Smithsonian Institution.

60 A BILL TO RESERVE A SITE FOR THE USE OF THE SMITHSONIAN INSTITUTION [[underlined]]Be it enacted by the Senate and House of Representatives of the United States of America in Congress assembled[[/underlined]], That the portion of the Mall bounded by Third Street, Maryland Avenue, Fourth Street, and Jefferson Drive in the District of Columbia is reserved as a site for the future public uses of the Smithsonian Institution. The Board of Regents then approved the following motion: VOTED, That the Congressional Members of the Board of Regents are requested to introduce and support legislation that would reserve the site described as that portion of the Mall bounded by Third Street, Maryland Avenue, Fourth Street, and Jefferson Drive in the District of Columbia for the use of the Smithsonian Institution.

61 [[underlined]]Report of the National Collection of Fine Arts Commission[[/underlined]] It was explained that in accordance with Title 20, U.S.Code, the Board of Regents is required to approve the actions taken by the National Collection of Fine Arts Commission. The following report was received from that Commission for consideration. The National Collection of Fine Arts Commission met on 3 December 1974 at 10:00 at the museum. Page Cross, Chairman, presided. The present officers were reelected to a second term. It was recommended by unanimous vote, that the Smithsonian Institution Board of Regents ask Mrs. Doris Magowan to become a member of the National Collection of Fine Arts Commission. Works presented for accession were approved. A presentation was made of the totally reorganized registrarial system and the Commission examined the various facilities controlled by the Registrar's Office. These included the systematic storage of works in such a way as to be available for immediate consultation, the accession files and the computerized listing of the collection. The meeting was adjourned at 3:30 p.m.

62 WORKS ACCEPTED BY THE NATIONAL COLLECTION OF FINE ARTS COMMISSION December 3, 1974 [[underline]] PAINTINGS - GIFTS [[/underline]] [[four column table]] KARL BENJAMIN | [[underline]]#3[[/underline]] 1968 | oil on canvas | Gift of Karl Benjamin KEITH BOYLE | [[underline]]Orange Inside Out[[/underline]] 1973 | acrylic on canvas | Gift of Mr. and Mrs. Wyatt Jacobs STUART DAVIS | [[underline]]Newark[[/underline]] 1910 | oil on wood | Gift of Nathaly Baum ANNE GOLDTHWAITE | [[underline]]Portrait of Young Man[[/underline]] 1914 | oil on canvas | Gift of Richard Wallach Goldthwaite TOM HOLLAND | Untitled | oil on paper | Gift of Theodore Fields SARGEANT KENDALL | [[underline]]Désirs[[/underline]] 1892 | oil on canvas | Gift of Elizabeth Kendall Underwood WILLIAM PAGE | [[underline]]Charles Sumner[[/underline]] | oil on canvas | Gift of William Page Howell and Richard Stockton Howell | [[underline]]Sarah Leaning on the Bannister[[/underline]] | " " "[[ditto for oil on canvas]] | " " " " " " " " "[[ditto for Gift of William Page Howell and Richard Stockton Howell]] SAUL SCHARY | Untitled | oil on canvas | Gift of Mrs. Walter Loucheim ETHELYN COSBY STEWART | [[underline]]Sung Tranquility[[/underline]] 1936 | oil on canvas | Gift of Warren E. Cox BOB THOMPSON | [[underline]]Enchanted Rider[[/underline]] 1962 - 1963 | oil on canvas | Gift of Mr. and Mrs. David Anderson in memory of Martha Jackson RUEL PARDEE TOLMAN | 4 small paintings | oil on board | Gift of Edgar Douglass

63 [[underline]]PAINTINGS - GIFTS, continued [[/underline]] [[four column table]] RICHARD VAN BUREN | Untitled 1970 | polyester resin, fiberglass, etc. (3-part piece) | Gift of David Bourdon RICHARD GUY WALTON | [[underline]]Aunt Polly's Sid[[/underline]] 1939 | oil on board | Gift of Richard Guy Walton | [[underline]]Tom, Huck and the Dead Cat[[/underline]] 1939 | " " "[[ditto for oil on board]] | " " " " "[[ditto for Gift of Richard Guy Walton]] WESLEY WEHR | [[underline]]Dungeness[[/underline]] 1973 | oil on paper mounted on paperboard | Gift of Elizabeth Bishop | [[underline]]Haida[[/underline]] 1973 | oil pastel, etc. on paperborad | Gift of Joseph Goldberg [[underline]]PAINTINGS - PURCHASES[[/underline]] W. J. BRICKEY | Untitled | oil on canvas | Museum Purchase ROGER BROWN | [[underline]]World's Tallest Disaster[[/underline]] 1972 | oil on canvas | Museum Purchase WALTER GOULD | [[underline]]Portrait of John B. Carmac in Greek Costume[[/underline]] 1853 | oil on canvas | Museum Purchase SIMEON GRISWOLD | [[underline]]Conversion of Paul[[/underline]] 1857 | oil on canvas | Museum Purchase PHILIP GUSTON | [[underline]]Painting No. 6[[/underline]] 1951 | oil on canvas | Museum Purchase ROBERT L. NEWMAN | [[underline]]Flight into Egypt[[/underline]] | oil on canvas | Museum Purchase WILLIAM RIMMER | [[underline]]At the Window[[/underline]] | oil on canvas | Museum Purchase

64 [[underline]]PAINTINGS - TRANSFERS[[/underline]] [[four column table]] JAMES CARROLL BECKWITH | (views of Florence, Versailles, Rome) 19 works | oil on board | Transfer from the Cooper-Hewitt Museum | WILLIAM MERRITT CHASE | [[underline]]Head of a Man[[/underline]] | oil on canvas | Transfer from the Cooper-Hewitt Museum | [[underline]]Cruxifixion[[/underline]] | " " "[[ditto for oil on canvas]] | " " " " " "[[ditto for Transfer from the Cooper-Hewitt Museum]] | [[underline]] St. Jerome [[/underline]] | " " "[[ditto for oil on canvas]] | " " " " " "[[ditto for Transfer from the Cooper-Hewitt Museum]] VARIOUS ARTISTS | (groups of works) (represented by two by Moses Soyer) | | Transfer from GSA [[underline]]MINIATURES - PURCHASES[[/underline]] CHARLES WILLSON PEALE | [[underline]]Portrait of Duke of Laincourt[[/underline]] | watercolor on ivory | Museum Purchase | [[underline]]Portrait of Mathias and Thomas Bordley[[/underline]] | watercolor on ivory | Partial gift - partial Museum Purchase [[underline]]SCULPTURE - GIFTS[[/underline]] GEORGE GRAY BARNARD | [[underline]]Mother [[/underline]] 1935 | plaster | Gift of the Barnard Family FRANZ BARWIG | [[underline]]Eve (or Eva)[[/underline]] 1910 | brass | Gift of Mrs. Wagner-Barwig

65 [[underline]]SCULPTURE - GIFTS[[/underline]] [[four column table]] PIERCE FRANCIS CONNELLY | [[underline]]Mrs. E. T. Potter[[/underline]] | marble | Gift of Allyn Cox DOROTHEA GREENBAUM | [[underline]]Dancing Class[[/underline]] 1966 | bronze | Gift of David S. Greenbaum PAUL MANSHIP | [[underline]]Sarah Janet Manship[[/underline]] 1929 | marble | Gift of Mrs. Pauline Natti | [[underline]]Theseus and Ariadne[[/underline]] 1928 | marble | Gift of Bayard Cutting Arboretum ED MCGOWIN | [[underline]]Room for Leaving[[/underline]] | mixed media construction | Gift of Claudia de Monte OLIN LEVI WARNER | [[underline]]Unidentified Man[[/underline]] 1872 | bronze medallion | Gift of Mrs. Frances F. Jones | [[underline]]Unidentified Man[[/underline]] 1876 | plaster medallion | " " " " " "[[ditto for Gift of Mrs. Frances F. Jones]] | [[underline]]Unidentified Woman[[/underline]] 1880 | plaster bust | " " " " " "[[ditto for Gift of Mrs. Frances F. Jones]] | [[underline]]Isobel ("Ella") Cottier[[/underline]] 1882 | plaster bust | " " " " " "[[ditto for Gift of Mrs. Frances F. Jones]] | [[underline]]Unidentified Man[[/underline]] 1884 | plaster medallion | " " " " " "[[ditto for Gift of Mrs. Frances F. Jones]] | [[underline]]Mrs. Bradford R. Alden[[/underline]] 1879 | plaster medallion | " " " " " "[[ditto for Gift of Mrs. Frances F. Jones]] | [[underline]]Thomas Allen, Jr.[[/underline]] 1889 | plaster bust | " " " " " "[[ditto for Gift of Mrs. Frances F. Jones]] | [[underline]]Truman H. Bartlett[[/underline]] 1886 | plaster head | " " " " " "[[ditto for Gift of Mrs. Frances F. Jones]] | [[underline]]William Gedney Bunce [[/underline]] 1885 | plaster bust | " " " " " "[[ditto for Gift of Mrs. Frances F. Jones]] | [[underline]]Daniel Cottier[[/underline]] 1876 | plaster bust | " " " " " "[[ditto for Gift of Mrs. Frances F. Jones]] | [[underline]]Margaret ("Peggy") Cottier[[/underline]] 1890 | plaster head | " " " " " "[[ditto for Gift of Mrs. Frances F. Jones]]

66 [[underline]] SCULPTURE [[/underline]] - [[underline]] GIFTS, continued [[/underline]] [[four column table]] OLIN LEVI WARNER, continued | [[underline]] Dancing Numph [[/underline]] 1881 | plaster stuatuette | Gift of Mrs. Frances F. Jones | [[underline]] "Doc" (Dr. Duane) [[/underline]] 1887 | plaster head | " " " " " "[[ditto for Gift of Mrs. Frances F. Jones]] | [[underline]] W. B. Duncan [[/underline]] 1880 or earlier | plaster medallion | " " " " " "[[ditto for Gift of Mrs. Frances F. Jones]] | [[underline]] Wyatt Eaton [[/underline]] 1883 | plaster medallion | " " " " " "[[ditto for Gift of Mrs. Frances F. Jones]] | [[underline]] Thomas Fenton [[/underline]] 1879 | plaster medallion | " " " " " "[[ditto for Gift of Mrs. Frances F. Jones]] | [[underline]] General Gibbon [[/underline]] 1890 | plaster medallion | " " " " " "[[ditto for Gift of Mrs. Frances F. Jones]] | [[underline]] Rutherford B. Hayes [[/underline]] 1876 | plaster bust | " " " " " "[[ditto for Gift of Mrs. Frances F. Jones]] | [[underline]] Hodgkins Medal [[/underline]] 1894 | plaster | " " " " " "[[ditto for Gift of Mrs. Frances F. Jones]] | [[underline]] Chief Joseph [[/underline]] 1889 | plaster medallion | " " " " " "[[ditto for Gift of Mrs. Frances F. Jones]] | [[underline]] George Jones [[/underline]] 1880 | plaster medallion | " " " " " "[[ditto for Gift of Mrs. Frances F. Jones]] | [[underline]] Mrs. Charles E. Ladd [[/underline]] 1890 | plaster head | " " " " " "[[ditto for Gift of Mrs. Frances F. Jones]] | [[underline]] Charles Ludd (?) [[/underline]] 1891 | plaster medallion | " " " " " "[[ditto for Gift of Mrs. Frances F. Jones]] | [[underline]] Augusta Miller [[/underline]] 1889 | plaster bust | "" " " " " "[[ditto for Gift of Mrs. Frances F. Jones]] | [[underline]] W. F. Mills [[/underline]] 1880 | plaster medallion | " " " " " "[[ditto for Gift of Mrs. Frances F. Jones]]

67 [[four column table]] [[underline]]PRINTS AND DRAWINGS - GIFTS[[/underline]] PEGGY BACON | [[underline]]Crosspatch[[/underline]] | lithograph | Gift of Mr. and Mrs. William Benedict GEORGE C. BARNARD | Various titles (12 works) | drawings | Gift of the Barnard Family WILL BARNET | [[underline]]Big Grey[[/underline]] 1963 | woodcut | Given anonymously in memory of Peter Deitsch JAMES BURR | [[underline]]Sun Landscape[[/underline]] 1968 | intaglio | Gift of Mrs. Adelyn D. Breeskin WILLIAM MERRITT CHASE | [[underline]]Portrait of Dr. Eduardo San Giovanni[[/underline]] (Father of the donor) | charcoal drawing | Gift of Harriet S. Eklund JACK COPELLO | Untitled | embossed color print with etching | Gift of Mr. and Mrs. William Benedict JACK COUGHLIN | [[underline]]Go Up To the Zoological Garden[[/underline]] | etching | Gift of Mr. and Mrs. William Benedict KATHERINE CRAPSTER | [[underline]]Staphyles[[/underline]] 1968 | intaglio | Gift of Mrs. Adelyn D. Breeskin JOSE LUIS CUEVAS | [[underline]]"Music Is A Higher Revelation than Philosophy" Beethoven [[/underline]] | | Gift of William M. Speiller MABEL DWIGHT | [[underline]]Greetings From the House of Weyhe, 1928[[/underline]] | lithograph | Gift of Mrs. Gertrude Dennis HENRY EVANS | [[underline]]Black Eyed Susan, Maryland State Flower[[/underline]] | linoleum cut | Gift of Mr. and Mrs. William Benedict JAMES FORBES | [[underline]]Mexico Two[[/underline]] | silkscreen | Gift of James Forbes | Bach's Flower | " [[ditto for silkscreen]] | " " " " [[ditto for Gift of James Forbes]]

[[page number]] 68 [[/page number]] [[underline]]PRINTS AND DRAWINGS, continued [[/underline]] ALINE FRUHAUF | [[underline]]Head [[/underline]] | lithograph | Gift of Aline Fruehauf THEO HIOS | [[underline]]Thunderbolt [[/underline]] | silkscreen | Gift of Theo Hios ROBERT HINSHELWOOD (after T. E. Rosenthal) | [[underline]]Elaine[[/underline]] | engraving | Gift of Mrs. Ernest R. Bryan KELLOGGS and BULKELEY | Various titles (4 works) | lithographs | Gift of Mrs. and Mrs. William Bulkeley ELLSWORTH KELLY | Untitled | lithograph | Gift of Mrs. Adelyn D. Breeskin ROBERT KNIPSCHILD | [[underline]]Movement Sea Growth[[/underline]] 1953 | gouache | " " " " " " [[ditto for Gift of Mrs. Adelyn D. Breeskin]] | Untitled 1950 | ink, crayon and chalk drwg. | " " " " " " [[ditto for Gift of Mrs. Adelyn D. Breeskin]] MARGARET M. LAW | [[underline]]The Elite Tea Room[[/underline]] | linoleum cut | " " " " " " [[ditto for Gift of Mrs. Adelyn D. Breeskin]] MARVIN LOWE | [[underline]]Blue L Jungle[[/underline]] | color intaglio | Gift of the Society of Washington Printmakers AD REINHARDT | Untitled (from the WADSWORTH ATHENEUM SERIES) | silkscreen | Gift of Mr. and Mrs. William Benedict RAPHAEL SOYER | [[underline]]The Model[[/underline]] | lithograph | Gift of Mr. and Mrs. William Benedict PRENTISS TAYLOR | Various titles (41 works) 1931,1932,1933,1934,1935,1936,1937,1938,1939,1940,1941,1942,1943,1944,1945 | lithographs | Gift of Mrs. Irina A. Reed

[[page number]] 69 [[/page number]] [[underline]]PRINTS AND DRAWINGS - GIFTS, continued[[/underline]] MARK TOBEY | [[underline]]Flame of Colors[[/underline]] | lithograph | Gift of Mark Tobey | [[underline]]Grand Parade[[/underline]] | " [[ditto for lithograph ]] | " " " " [[ditto for Gift of Mark Tobey]] | [[underline]]Crowded City[[/underline]] | " [[ditto for lithograph ]] | " " " " [[ditto for Gift of Mark Tobey]] | [[underline]]The Awakening Night [[/underline]] | etching | " " " " [[ditto for Gift of Mark Tobey]] | [[underline]]To Life[[/underline]] | " [[ditto for etching]] | " " " " [[ditto for Gift of Mark Tobey]] | [[underline]]Winter Leaves[[/underline| " [[ditto for etching]] | " " " " [[ditto for Gift of Mark Tobey]] RUEL P. TOLMAN | Various titles | etchings (14) lithograph monotype | Gift of Dr. and Mrs. Jack H. U. Brown VARIOUS ARTISTS | Various titles (New Deal Projects) | prints | Gift of Mrs. J. D. Nichols EMILY BURLING WAITE | [[underline]]Portrait of Ruel P. Tolman[[/underline]] | etching | Gift of Dr. and Mrs. Jack H. U. Brown

70 [[underlined]]PRINTS AND DRAWINGS - PURCHASES[[/underlined]] [[four column table]] JOHN TAYLOR ARMS | [[underlined]]West Forty-Second Street, Night[[/underlined]] | aquatint and etching | Museum Purchase PEGGY BACON | [[underlined]]The Elevated [[/underlined]] 1919 | drypoint | Museum Purchase SAMUEL COLMAN | Untitled | etching | Museum Purchase WARRINGTON COLESCOTT | [[underlined]]Secretary Seward Buys Alaska [[/underlined]] 1973 | intaglio | Museum Purchase HOWARD COOK | [[underlined]]Maria de la Boca[[/underlined]] 1931 | ink drawing | Museum Purchase | [[underlined]]Mexican Interior[[/underlined]] | wood engraving | Museum Purchase ROBERT COTTINGHAM | [[underlined]]Fox[[/underlined]] 1973 | lithograph | Museum Purchase STUART DAVIS | [[underlined]]Anchor[[/underlined]] 1936 | lithograph | Museum Purchase JIM DINE | [[underlined]]Wrench[[/underlined]] 1973 | lithograph with watercolor | Museum Purchase FRITZ EICHENBERG | [[underlined]]Jane Eyre[[/underlined]] | wood engraving | Museum Purchase | Untitled | " " [[ditto for wood engraving]] | Museum Purchase ERNEST FIENE | [[underlined]]Dyckman Street Church[[/underlined]] 1926 | lithograph | Museum Purchase ALINE FRUHAUF | [[underlined]]Louis Michel Eilshemius[[/underlined]] | woodcut | Museum Purchase

71 [[underlined]]PRINTS AND DRAWINGS - PURCHASES, continued[[/underlined]] GOTTFRIED GRAF | Untitled | woodcut | Museum Purchase JOHN H. GRAZIER | [[underlined]]House on a Hill in a Dream[[/underlined]] 1974 | pencil drawing | Museum Purchase HANS JELINEK | [[underlined]]The Funeral[[/underlined]] | woodcut | Museum Purchase | [[underlined]]The Execution[[/underlined]] | " [[ditto for woodcut]] | Museum Purchase ROCKWELL KENT | [[underlined]]The Imperishable[[/underlined]] 1927 | engraving | Museum Purchase BENJAMIN KOPMAN | [[underlined]]Benefactress[[/underlined]] | lithograph | Museum Purchase WALT KUHN | [[underlined]]Standing Nude[[/underlined]] | woodcut | Museum Purchase LOUIS LOZOWICK | [[underlined]]Crane [[/underlined]] | lithograph | Museum Purchase JOHN J. A. MURPHY | Various titles (4 works) | woodcuts | Museum Purchase CLAES OLDENBURG | [[underlined]]Hats Vesuvius [[/underlined]] 1973 | lithograph | Museum Purchase ROBERT RAUSCHENBERG | [[underlined]]Tanya [[/underlined]] 1974 | lithograph and embossing | Museum Purchase EDWARD PENFIELD (attri. to) | Untitled | drawing | Museum Purchase (Larry E. Rutter) BERNARD REDER | [[underlined]]God and Noah Planning the Ark[[/underline]] | woodcut | Museum Purchase | [[underlined]]The Meal Inside the Ark[[/underlined]] | " [[ditto for woodcut]] | Museum Purchase | [[underlined]]The Sadists[[/underlined]] | " [[ditto for woodcut]] | Museum Purchase

72 [[underlined]]PRINTS AND DRAWINGS - PURCHASES, continued[[/underlined]] EDWARD RUSCHA | [[underlined]]Sin[[/underlined]] 1970 | serigraph | Museum Purchase MARGARET SCHLOMANN | [[underlined]]Movie, N. Y.[[/underlined]] | woodcut | Museum Purchase | [[underlined]]Speak Easy[[/underlined]] | " [[ditto for woodcut]] | Museum Purchase MIKLOS SUBA | [[underlined]]Atlantic Avenue[[/underlined]] | drawing | Museum Purchase WAYNE THIEBAUD | [[underlined]]Big Suckers[[/underlined]] | aquatint | Museum Purchase LYND WARD | [[underlined]]Angel of Glory[[/underlined]] | wood engraving | Museum Purchase | Untitled | " " [[ditto for wood engraving]] | Museum Purchase | (from Madman's Drum) | " " [[ditto for wood engraving]] | Museum Purchase | " " " [[ditto (from Madman's Drum) | " " [[ditto for wood engraving]] | Museum Purchase | " " " [[ditto (from Madman's Drum) | " " [[ditto for wood engraving]] | Museum Purchase ANDY WARHOL | [[underlined]]Marilyn [[/underlined]] 1968 | serigraph | Museum Purchase with the aid of funds from the National Endowment for the Arts REYNOLD H. WEIDENAAR | [[underlined]]Eyes of the City[[/underlined]] 1953 | etching | Museum Purchase

73 [[underlined]]PRINTS DRAWINGS - MUSEUM ACQUISITION[[/underlined]] TIMOTHY COLE | Old Italian Masters (68 works) | wood engravings | Museum Acquisition [[underlined]]PRINTS AND DRAWINGS - TRANSFER[[/underlined]] LEONARD BASKIN | [[underlined]]Portrait of Copernicus [[/underlined]] | pen and ink wash drawing | Transfer from the Office of Symposia and Seminars, Smithsonian Institution [[underlined]]WATERCOLORS - GIFTS[[/underlined]] SALLIE CURB ARNOLD | [[underlined]]Nasturtiums[[/underlined]] | watercolor | Gift of Margaret Arnold Griffith EDWARD GLANNON | [[underlined]]Illinois Landscape[[/underlined]] | watercolor | Gift of Edward Glannon [[underlined]]WATERCOLORS - PURCHASES [[/underlined]] SAM GILLIAM | Untitled 1971 | watercolor | Museum Purchase EMILE MASSON | [[underlined]]Self-Portrait in the Artist's Studio[[/underlined]] 1862 | watercolor | Museum Purchase

74 After noting that the National Collection of Fine Arts Commission had met and submitted its report, the Board of Regents approved the following motion: VOTED, That the Board of Regents approves the actions recommended by the National Collection of Fine Arts Commission at its meeting on December 3, 1974.

75 [[underlined]] Legislative Proposal for the National Portrait Gallery [[/underlined]] Mr. Brown, Chairman of the National Portrait Gallery Commission, reported that the National Portrait Gallery Act of 1962 defines portraiture as "painted or sculpted likenesses." The original bill approved by the Board of Regents in January 1961, and introduced by Senator Anderson in February 1961, had defined portraiture as "portraits and reproductions thereof made by any means or process, whether invented or developed heretofore or hereafter." The more restrictive language that became part of the final legislation was substituted in the Senate committee at the request of the Librarian of Congress, who argued that the new National Portrait Gallery would otherwise enter into competition with the Library of Congress in the collecting of prints and photographs. The National Portrait Gallery Commission, and the director and staff of the Gallery, now urge that appropriate steps be taken to seek an amendment to the 1962 legislation along the lines of the original proposal of the Board of Regents. It has become increasingly clear over the years that the National Portrait Gallery can not fully perform its legislated functions, either in exhibition or in research, under the existing restriction. More than half of our national history has occurred since the invention of photography. Many Americans who should be represented in our National Portrait Gallery are best portrayed by photographs,

76 and some are portrayed only by photographs. As a center for the study of history through portraiture, the Gallery requires photographic and printed reproductions of portraits in all media not in its own collection. Given the very restricted area in which the Portrait Gallery would collect and display prints, photographs, films and other likenesses, competition with the collections of the Library of Congress would be minimal. Indeed, we are confident that sensible cooperative arrangements between the Library and the Gallery can be worked out. No other Smithsonian museum is prevented by law from collecting prints and photographs in its areas of specialization; it is difficult to imagine that any of them could operate effectively if it were so limited. The Board of Regents approved the following motion: VOTED, That the Board of Regents authorizes the Secretary to undertake appropriate steps to bring about amendment of the Act of April 27, 1962, Public Law 87-443, so as to permit the Gallery to collect and display prints, photographs, films and other likenesses of men and women who have made significant contributions to the history, development, and culture of the people of the United States.

77 [[underlined]]Report of the National Portrait Gallery Commission[[/underlined]] Summaries of the Minutes of the May 8, 1974 and November 11-12, 1974 meetings of the National Portrait Gallery Commission were presented to the Board of Regents, including lists of acquisitions recommended for acceptance by the Regents. Mr. Brown was most complimentary of the staff of the National Portrait Gallery citing the success of the first exhibition for the Bicentennial, [[underlined]]In the Minds and Hearts of the People[[/underlined]] and preparation for the next one which is titled [[underlined]]The Dye is Cast[[/underlined]].. The Board of Regents then adopted the following motion: VOTED that the Board of Regents approves the actions recommended by the National Portrait Gallery Commission at its meetings on May 8, 1974 and November 11-12, 1974.

78 SMITHSONIAN INSTITUTION MINUTES: TWENTY-EIGHTH MEETING NATIONAL PORTRAIT GALLERY COMMISSION May 8, 1974 COMMISSION MEMBERS PRESENT: Mr. John Nicholas Brown, Chairman Mr. Finley Mr. Lewis Mr. McNeil Dr. Richardson Mr. Smith Mr. Ripley, Ex-Officio Mr. J. Carter Brown, Ex-Officio COMMISSION MEMBERS ABSENT: Chief Justice Burger, Ex-Officio Mr. Ellison Mr. Oliver Dr. Prown OTHERS PRESENT: Mr. Blitzer Mr. Sadik Mrs. Miller Mr. Evelyn Mr. Stewart Secretary

79 The Director reported on the following: 1. Attendance between this meeting and the last totalled approximately 130,000 as compared to 110,000 for the comparable period last year. 2. For a period of eighteen months beginning in September, under the supervision of the Redevelopment Land Authority, F Street in front of the NPG will be converted into a mall which will include fountains, trees, and benches. Vehicular and pedestrian access to the front door will be preserved during construction and provided for permanently in the final design. Our building occupies the very center of urban redevelopment plans for downtown Washington, and the work to be done on F Street will be the first of many projects, all of which should benefit visitor access to the NPG. [Work on the mall to be developed in front of the NPG has been rescheduled to commence in January 1975 and to be completed in approximately a twelve-month period thereafter.] 3. When the Chairman raised the matter of a possible shuttle bus service between the Mall and the NPG, the Director responded that he was still in favor of acquiring a British double-decker vehicle for the purpose. The Secretary pointed out that he had seen such a bus used for a similar purpose by the Bishop Museum in Honolulu and that it worked out beautifully. [A British double-decker bus has now been acquired by the NPG with funds generously provided by a donor who wishes to remain anonymous. The bus will go into service coincident with the opening of the Gallery's second Bicentennial exhibition "The Dye is Now Cast" next April.] 4. The possibility of amending the legislation establishing the NPG so that the Gallery might begin collecting photographs is being studied by the General Counsel's Office. When and if this happens, the Gallery intends to hire a Curator of Photographs. Mr. Lewis pointed out that the fourth paragraph of the Rules of the NPG adopted by the Board of Regents stated that:

80 "The research center shall include archival material necessary for iconographical, biographical, and historical study," and that photographs clearly were vital for this work. The Director responded that the Regents nevertheless could not abrogate a Congressional statute which was intended to prohibit the NPG from collecting photographs with public money in competition with other government agencies such as the Library of Congress. He added, however, that splendid daguerreotypes of John Quincy Adams and Edgar Allan Poe had been acquired with private funds. [See the conclusion of this report for a further discussion of this matter.] 5. Renovation of the third floor of the Gallery at long last has begun and hopefully will be finished by early Fall. [As a result of delays in this construction, the first use of this area as a public exhibition space has had to be postponed until next Spring.] 6. The acquisition of the portrait of the first Speaker of the House of Representatives, Frederick Muhlenberg, by Joseph Wright, which the Gallery had been trying to purchase since 1968, finally has been consummated. A major element in persuading the owner to part with the portrait was the Gallery's promise to provide a copy of the portrait in addition to the purchase price. A similar arrangement was made with the owners of the portrait of Richard Henry Lee by Charles Willson Peale, which was given to the Gallery. A discussion ensued as to whether such copies ought to be slightly reduced in size from the original as is customary or might be the same size. Dr. Richardson pointed out that in view of the fact that owners frequently wish to hang a copy exactly where the original was in their homes, we might well consider departing from the customary rule. The Chairman moved that in the case of copies made for private use there should be a differentiation in size, but where such copies were part of a purchase or

81 gift arrangement that the question of size should be left to the discretion of the Director. This proposal was adopted unanimously. 7. Barry Bingham of Louisville, Kentucky and Mrs. Walter C. Louchheim of Washington, D. C. were proposed and approved for membership on the National Portrait Gallery Commission. [These names were submitted by the Chairman to the Board of Regents on May 14, 1974 and approved.] The Secretary asked the Director if he wished the matter of photographs to be brought to the attention of the Board of Regents. The Director responded that in view of the fact that there was to be a new Librarian of Congress in early 1975, the matter might wait until that time. The Chairman concurred. The Assistant Secretary added that he felt it would be very useful to talk with the next Librarian of Congress before proceeding. Mr. Lewis added that he quite agreed that it was sensible to wait until the new Librarian took office. Mr. J. C. Brown suggested that a resolution of appreciation be sent Mr. Prown in recognition of his services to the NPG. The Chairman moved that such a resolution be prepared. This motion was adopted unanimously. Dr. Richardson suggested that the Director send a letter of thanks to Mr. Paul Mellon for his gift of his collection of Saint-Memins to the NPG. This motion was adopted unanimously.

82 NATIONAL PORTRAIT GALLERY COMMISSION Meeting of May 7-8, 1974 [[underline]]GIFTS[[/underline]] Richard Henry Lee, oil on canvas, by Charles Willson Peale, gift of Duncan Lee and his son, Davin Dunbar Lee, Toronto Norman Rockwell, bronze, by Peter Rockwell, gift of the artist Gustavus Franklin Swift, oil on canvas, by Ralph Clarkson, gift of George H. Swift, Jr., Chicago William White, enamel on copper, by William Russell Birch, gift of the Reverend DeWolf Perry, Princeton, Mass. [[underline]]FUTURE BEQUESTS[[/underline]] Ottmar Mergenthaler, bronze, by Hans Schuler, future bequest by Mrs. Elizabeth Harris, Washington, D.C. Francis Davis Millet, oil on canvas, by George Maynard, future bequest by Dr. John A: P. Millet, Nyack, N.Y. [[underline]]PURCHASES[[/underline]] Maxwell Anderson, charcoal and pencil on paper, by Soss Melik Sherwood Anderson, charcoal on paper, by Soss Melik Stephen Vincent Benet, charcoal on paper, by Soss Melik James G. Blaine, cast metal plaque, by unidentified artist John Brown, oil on canvas, by Ole Peter Hansen Balling Pearl Buck, charcoal on paper, by Soss Melik John M. Clayton, oil on canvas, by David Acheson Woodward Howell Cobb, lithograph, by Casimir Bohn William J. Donovan, oil on canvas, by Gregory Stapko after Thomas Stephens Theodore Dreiser, plaster bust, by Onorio Ruotolo Ralph Waldo Emerson, bronze, by Daniel Chester French James Fisk, Jr., wood engraving from Brady photograph Joseph Gales, oil on linen, by Thomas Waterman Wood Zane Grey, charcoal on paper, by Soss Melik John Hay, etching, by Anders Zorn Three Indian Chiefs (Saga Yean Qua Prab Ton, King of the Maquas; E Tow Oh Koam, King of the River Nation; Oh Nee Yeath Ton No Prow, King of the Ganajoh-Hore), mezzotints by I. Simon after I. Verelst

83 NPG Commission Meeting, 5/7-8, 1974 [[underline]]PURCHASES[[/underline]] (cont'd) Dolly Madison, oil on canvas, by William S. Elwell Edna St. Vincent Millay, charcoal on paper, by Soss Melik Dwight L. Moody, pastel on paper, by Edward Clifford Marianne Moore, charcoal heightened with pastel, by Soss Melik Bertha Honoré Palmer, etching, by Anders Zorn Cole Porter, charcoal on paper, by Soss Melik Theodore Roosevelt, bronze bas relief, by Sally James Farnham William Winston Seaton, oil on paper mounted on panel, attrib. to Joseph Wood Henry Stimson, bronze bust, by Joy Buba Booth Tarkington, charcoal on paper, by Soss Melik John Greenleaf Whittier, plaster model, by William Ordway Partridge Thomas Wolfe, charcoal on paper, by Soss Melik ACCESSIONED AFTER COMMISSION MEETING Approved by the Acquisitions Committee [[underline]]GIFTS[[/underline]] Dean Acheson, oil on canvas, by Gardner Cox, gift of Mr. Acheson's partners at Covington & Burling (approved at April 1971 meeting) Franklin MacVeagh, oil on canvas, by Alexander James, bequest of Mrs. Eames MacVeagh (approved at November 1968 meeting) Lucretia Mott, oil on canvas, by Joseph Kyle, gift of Mrs. Alan Valentine, Princeton, N.J. (approved at April 1967 meeting) St. Mémin Collection, gift of Paul Mellon [[underline]]PURCHASES[[/underline]] Martin Luther King, Jr., bronze head, by Charles Alston (approved at November 1972 meeting) John Marshall, oil on canvas, by William James Hubard (approved by mail ballot) Marianne Moore, bronze, by Gaston Lachaise (approved at May 1973 meeting) F. A. C. Muhlenberg, oil on canvas, by Joseph Wright (approved at November 1969 meeting)

84 NATIONAL PORTRAIT GALLERY COMMISSION Meeting of November 11-12, 1974 [[underline]]GIFTS[[/underline]] Andrew Carnegie, oil on canvas, by unidentified artist, gift of Margaret Carnegie Miller, Fairfield, Connecticut Henry Clay, plaster bust, attributed to Shobal Vail Clevenger, gift of an anonymous donor William Harrison (Jack) Dempsey, oil on canvas mural, by James Montgomery Flagg, gift of Mr. and Mrs. Jack Dempsey, New York City William Lloyd Garrison, plaster bust, by Anne Whitney, gift of Lloyd Kirkham Garrison, New York City Cyrus Hall McCormick, oil on canvas, by Charles Loring Elliot, gift of the McCormick Family, Chicago Gouverneur Morris, pastel on paper, by James Sharples, gift of Miss Ethel Turnbull, Princeton, New Jersey Lucretia Mott, oil on canvas, by Joseph Kyle, gift of Mrs. Alan Valentine, Princeton, New Jersey Franklin Watkins, oil on canvas, self-portrait, gift of Mrs. John Steinman, Lancaster, Pennsylvania and The Barra Foundation, Philadelphia [[underline]]PURCHASES[[/underline]] John Quincy Adams, crayon on paper, by Eastman Johnson W.H. Auden, bronze head, by Micheal Werner Heywood Broun, pencil on paper, by Peggy Bacon Hattie Caraway, pencil on paper, by Peggy Bacon John Carroll, engraving, by W. S. Leney and B. Tanner after J. Paul Congress Voting Independence, engraving, by Edward Savage Frederick Douglass, oil on canvas, attributed to Elisha Hammond John Nance Garner, pencil on paper, by Peggy Bacon George Overbury (Pop) Hart, ink on paper, by Charles Sarka Childe Hassam, oil on canvas, by Peggy Bacon John Jay, oil on canvas, by Gilbert Stuart and John Trumbull Abraham Lincoln, plaster bust, by Thomas D. Jones Jonathan Mayhew, mezzotint, by Richard Jennys Henry McBride, pencil on paper, by Peggy Bacon George W. Norris, pencil on paper, by Peggy Bacon Robert Oppenheimer, bronze bust, by Una Hanbury Jules Pascin, crayon on paper, by Peggy Bacon Thomas B. Reed, ink on paper, by Thomas Nast Bill (Bojangles) Robinson, pencil on paper, by Peggy Bacon Igor Stravinsky, oil on canvas, by René Bouché William Ashley (Billy) Sunday, lithograph, by George Bellows Wendell Willkie, pencil on paper, by Samuel Johnson Woolf

85 [[underline]] Status of Construction Projects [[/underline]] The Secretary reported on the status of construction projects, as follows: [[underline]] National Air and Space Museum [[/underline]] Construction of the National Air and Space Museum continues at a pace which will see the building completed on schedule -- by June 1975 -- and within the authorized funding. The project has been divided into 24 construction contract packages and two supply contract packages. Five of the construction contracts have been completed. Four contracts are in the final stages. The remaining contracts are on schedule and in various stages of completion. The last increment of the $40 million appropriation, to liquidate the final $3,000,000 of contract authority, will be requested from the Congress in fiscal year 1976 to assure the timely completion of the building for its public opening on July 4, 1976.

86 [[underlined]] Status of National Zoological Park Construction [[/underlined]] Monkey House - Final work now underway with an opening expected in early spring. Lion & Tiger Exhibit - Now at 30% completion and will be complete by January 1976. Elephant House Yards - Now at 40% completion with final completion in November 1975. Bird House Plaza - Now at 25% completion with final completion expected in November 1975. Administration & Visitors Buildings - Plans and specifications are being prepared for bid opening in May 1975 and completion of construction by January 1977. General Services & Parking Building - Plans and specifications are being completed for a construction start in November 1975 (on the base level service facilities including one complete parking level) pending an appropriation in the FY 1976 budget. Polar Bear Dens, new grizzly and small bear dens and renovation of existing bear dens are now in design with construction to start in November pending receipt of an appropriation in the FY 1976 budget. Beaver Valley projects including exhibits for seals, sea lions, beavers, otters and wolves are in the preliminary design stage preparatory to starting final design with FY 1976 funds and construction with FY 1977 funds.

87 [[underlined]] Restoration and Renovation of the Arts and Industries Building [[/underlined]] The initial phase of the restoration and renovation of the Arts and Industries Building commenced in February 1974 and is scheduled for completion in February 1976. Grunley Walsh Construction Company is the contractor for the $2,838,000 contract which calls for renovation of major portions of the building and installation of a central heating and air conditioning system. The project is presently 46% complete and is approximately 2% ahead of schedule. Other work not included in this contract but which hopefully we will have accomplished prior to the Bicentennial would include roof and other exterior repairs to the building for which funds in the amount of $300,000 have been appropriated in fiscal year 1975. The total restoration and renovation of the Arts and Industries Building will be accomplished over a three to four year period, predicated on the availability of funds. Total amount for the project was estimated in fiscal year 1974 at $5,000,000.

88 [[underlined]] Status Report: Hillwood Museum [[/underlined]] On September 24, 1974 the Board of Regents voted to ratify the June 18, 1974 action of the Executive Committee in approving a curtailment of proposed operations and a lower fiscal 1975 budget for Hillwood consonant with reduced funding available to the Institution during the administration of Mrs. Post's will. At the present time, expenditure projections through June 30, 1975 indicate that we will finish the fiscal year slightly below the $584,400 budget approved for this year's holding action. Through January 31, 1974 the Smithsonian received some $322,000 from the Marjorie Merriweather Post Foundation and from the Hillwood Trust toward this year's costs at Hillwood. These funds have been sufficient to date. Further, we have been assured by officials of the Post Foundation and the Hillwood Trust that additional funds will be made available to meet our needs through the remainder of this fiscal year. The administration of Mrs. Post's estate, however, continues to be a lengthy process, with no firm date yet established for the conclusion of legal and fiscal matters involved in the final settlement and distribution of the estate. Consequently, it must be assumed at this time that Smithsonian activities at Hillwood for the period beyond July 1, 1975 will continue to be restricted to a holding action, delaying any public opening of the Museum for all or part of another year.

89 A budget of proposed Smithsonian expenditures at Hillwood for fiscal 1976 will be presented to the Board of Regents for approval at its May, 1975 meeting. It was the consensus of the Board that a letter should be written to the executors of the estate or to the foundation to inquire as to the future prospects for Hillwood.

90 [[underline]]Gifts to the Smithsonian Institution[[/underline]] Mr. Ripley was pleased to announce the following gifts to the Institution: [[underline]]GIFT OF MR. WILLIAM A.M. BURDEN[[/underline]] Mr. William A.M. Burden has very generously donated his valuable collection of ballooning artifacts and books to the National Air and Space Museum. The collection includes many fine pieces of 18th century French furniture with a balloon motif, as well as many works of 18th century French art, also in the balloon motif. This balloon furniture and art was displayed in the Balloon Room, a very popular and effective unit of the Ballooning Exhibit, which was on display for two years in the Arts & Industries Building. It will form an important part of our Balloons and Airships Exhibit planned for the new National Air and Space Museum building. The books and periodicals donated by Mr. Burden form a major portion of the historical collection of the NASM Library. The collection includes rare and scarce aeronautica. [[underline]]Gift from Continental Oil Company[[/underline]] Negotiations are continuing between the Continental Oil Company (Conoco), the Smithsonian, and the Francis Thompson organization leading to the creation of a twenty-five minute Super 70 mm film for the Theatre in the new National Air and Space Museum. Conoco will pay Francis Thompson $750,000 to produce the film which will be shown in the Museum from July 4, 1976 and for at least a year thereafter.

91 [[underline]] Smithsonian-Summa Corp. Agreement Concerning the "HK-1" Aircraft [[/underline]] For over two years the General Services Administration has been negotiating with Summa Corporation (formerly the Hughes Tool Co.) concerning the disposition of the experimental wooden cargo plane known as the "HK-1" that was constructed by Howard Hughes' company in the 1940's under a Government contract. The "HK-1" is of historic interest, but it is an enormous aircraft presenting major housing and maintenance problems. Within the last few months the Smithsonian has been drawn into these negotiations because of the National Air and Space Museum's interest in the "HK-1" and in another aircraft owned by Summa called the "Hughes Racer." GSA, Summa, and SI are now exploring the feasibility of an arrangement whereby GSA will transfer its rights to the "HK-1" to the Smithsonian, and the Smithsonian will exchange the "HK-1" with Summa in return for a model of the "HK-1" suitable for museum display, the "Hughes Racer," and $600,000. Such an arrangement will also settle any dispute between GSA and Summa regarding existing ownership rights in the "HK-1" and will protect the "HK-1" from commercial exploitation.

92 [[underline]] Personnel Appointments [[/underline]] Mr. Ripley announced the following personnel newly appointed to the Smithsonian staff: [[underline]] Director of Personnel [[/underline]] Mr. Howard Toy was appointed Director of the Office of Personnel Administration on December 2, 1974. In his new position he will report to the Director of Support Activities and will be responsible for personnel administration matters for the entire Institution. Prior to coming to the Smithsonian Institution on December 2, 1974, Mr. Toy was Director of Personnel for the Office of Economic Opportunity. Mr. Toy holds a Bachelor of Arts degree from San Francisco State College, California, and has done advanced studies at George Washington University.

93 ^[[Coordinator]] [[underline]] Director of Membership and Development [[/underline]] Mr. Lawrence E. Laybourne will join the Smithsonian as [[light underline in pencil]]Coordinator of Membership and Development[[/underline]] February 17, 1975. In this capacity Mr. Laybourne will be the principal officer for advancing efforts in fund-raising and membership activities directed to our public and corporate constituencies. He will be a member of the Secretary's Executive Committee, and will provide advice and guidance on a variety of matters relating to the Institution's development. Mr. Laybourne, an alumnus of Ohio State University, has had a distinguished career in journalism, publishing, and corporate development with a variety of national and international assignments. Since 1970 he has been Vice President and Director of Corporate Affairs for TIME, Incorporated, in Washington, D.C. He started his career in 1934 with the [[underline]]St. Louis Post-Dispatch[[/underline]], as a member of the reporting staff which won that firm acclaim and a Pulitzer Prize for news reporting in 1936. During the intervening years, Mr. Laybourne progressed in a number of responsible posts with TIME, Incorporated. These included assignments in Canada, where he helped establish and develop news coverage from that nation, and New York, where he became general manager and chief of correspondents for TIME-LIFE. Mr. Laybourne was instrumental in creating and developing the highly successful TIME news tours, and in bringing together leaders of U.S. business with heads of foreign governments to discuss useful ways to collaborate on social, industrial and economic matters. In 1967, stationed in Tokyo, he served as managing director of TIME in Asia, and in 1969 returned to New York as international editor of TIME-LIFE books. [[underline]] Naming of the Education Building at the CBCES [[/underline]] The concurrence of the Board of Regents is sought in connection with the naming of a building at the Chesapeake Bay Center for Environmental Studies. The Regents were informed that in order to provide needed space for the CBCES education program, construction of an additional building financed with private funds was begun in June 1974 and is nearing completion with dedication ceremonies planned for this March.

94 The new building was designed with two particular functions in mind. It has a large meeting room to carry out activities with elementary and secondary grade school children, and it also provides housing for primarily undergraduate students participating in the Center's work-study program. In addition, the large meeting room will serve as a meeting place for workshops for local science teachers, adult environmental education classes, and environmentally concerned civic groups. Because of the educational role prescribed to this building it is most appropriate that it bear the name of a particularly dynamic individual involved with environmental education. Jean Schmidt, during her short tenure at the CBCES, was a vital and moving force in the development of an environmental awareness program for fourth grade children. Ms. Schmidt's untimely death at age 22 prevented the further development of her program, but in large part the new education building will be used to carry out the ideas that she had. It is therefore suggested that it be named the Jean C. Schmidt Environmental Education Building: The Board of Regents then adopted the following motion: VOTED that the Board of Regents approves the designation of the education building at the Chesapeake Bay Center for Environmental Studies as the Jean C. Schmidt Environmental Education Building.

95 [[underline]]Report on Litigation[[/underline]] Mr. Ripley reported on the status of litigation on certain issues as follows: 1. [[underline]]Expeditions Unlimited Aquatic Enterprises, Inc.[[/underline]] v. [[underline]]Smithsonian Institution[[/underline]]. In this libel action, summary judgment was granted in favor of the Smithsonian in January 1972. A procedural question (concerning expiration of the time for appeal) was decided by the U. S. Court of Appeals in June 1974. The plaintiff now has appealed the initial 1972 decision in favor of the Smithsonian. A responding brief now is due in the Court of Appeals from the U. S. Attorney. 2. [[underline]]Real Estate Taxes in Cambridge, Massachusetts[[/underline]]. The Smithsonian Institution (for the Astrophysical Observatory) is a tenant of Harvard University in two buildings on Garden Street in Cambridge, Massachusetts. Under the lease, the real estate taxes on these buildings are included in the rental payments. Massachusetts law exempts from taxation real property owned by a charitable corporation and occupied by another charitable corporation, [[underline]]provided[[/underline]] both are incorporated in Massachusetts. Local counsel, Choate, Hall and Steward of Boston, advises that the reliance on this limitation by the City of Cambridge in denying Smithsonian's application for abatement of the current tax may be an unconstitutional denial of the equal protection of the laws, and that a petition for a declaratory judgment of tax exemption might well be granted by the Supreme Judicial Court of Massachusetts. Subject to further discussion of the matter with local counsel and the Department of Justice, it is proposed to institute this litigation prior to February 18, 1975, the date on which the time for filing for refund of current taxes will expire. The amount of tax involved, for the current Fiscal Year, is $155,225.81.

96 3. [[underline]]Settlement of Claims Arising from Submarine Accident[[/underline]]. When the Smithsonian first began its submersible and support vessel operations in Fort Pierce, Florida, considerable difficulty was encountered in obtaining adequate insurance to cover the operations of the Johnson-Sea-Link. Since this was an experimental submarine, there were uncertainties whether the indemnity coverage obtained at Lloyds of London could be relied on in all cases. In order to have additional resources to provide for those that might be affected by accidents involving the submarine, a key-man life insurance policy was purchased to cover Smithsonian personnel killed while working with the submersible. The Smithsonian, as named beneficiary under this policy, has received $200,000 for each of the two employees killed in the accident. Pending the determination of other sources of financial recovery, the families of the decedents were assured that the proceeds of this insurance would be transferred to them at an appropriate time, with any interest accrued in the interval. Last year, following Lloyd's assertion that its policy did not cover this accident, the Department of Justice reviewed the matter and advised that the claims of the widows might be cognizable under the Federal Employees' Compensation Act (FECA) and, if so, were excluded from coverage under the Lloyds' policy. Although private roll employees had been held by the Department of Labor, in 1962, to be entitled to federal unemployment benefits, the question of FECA benefits for such employees had never been raised. In an opinion dated September 30, 1974, the Department of Labor held that these employees are entitled to FECA benefits, and claims on behalf of the widows and children are now being processed by the Department. These benefits are estimated at about $12,000 a year for Mrs. Stover and her seven children, and $7,000 a year for Mrs. Link and her one child. As the children come of age these amounts will be reduced, although they are also subject to periodic cost-of-living increases. In anticipation of the transfer of the insurance proceeds in the near future, counsel for Mrs. Stover and Mrs. Link are establishing trusts to insure that the interests of the children as well as the widows will be protected. If these trust instruments are adequate, the $200,000 insurance proceeds plus about $25,000 in interest will be sent directly to each trust. It is hoped that the transfer of the Johnson-Sea-Link, along with the R/V Johnson, to the Harbor Branch Foundation effective November 1, 1974, has eliminated the problems of insuring this particular type of exceptional risk.

97 [[Underline]] Status of Mall Parking Ban [[/underline]] Mr. Ripley reported that the most up-to-date information concerning the Mall parking ban is that the National Park Service (NPS) now plans to close Adams and Washington Drives no earlier than February 3, 1975. These streets will not be closed until a shuttle service is ready for operation from RFK Stadium. NPS plans to sign necessary contracts for this service in the next few days. The National Park Service is still working on our request for additional visitor parking in West Potomac Park, Tidal Basin and on Ohio Drive. NPS was to have had specifics ready for us to review on January 15, then January 22; the date now is approximately January 29. We will insist upon identification of spaces to become available, pledges to patrol those spaces and ticket commuters and over-parkers, and plans for signs and visitor information. The Board of Regents unanimously proposed that authority be delegated to the Executive Committee to represent the position of the Board of Regents in intervening in behalf of the Smithsonian Institution to alleviate the problems being created by the Mall parking ban and to seek immediate answers to questions previously posed to the National Park Service concerning substitute parking closer to the museums on the Mall.

98 [[underline]] Executive Staff of the Smithsonian Institution Brochure [[/underline]] In response to a request from Mr. Watson at the last meeting of the Board of Regents, a brochure has been prepared including a photograph and biography of the executive staff of the Secretary. [[underline]] Dates for Next Meetings [[/underline]] The following dates were generally acceptable. Executive Committee: Wednesday, May 7, 1975 Board of Regents: Wednesday, May 14, 1975 [[underline]] Adjournment [[/underline]] The meeting adjourned at 6 p.m. and the Board of Regents joined their wives, the Secretary and Mrs. Ripley, and executive staff in the Great Hall for dinner. Respectfully submitted: [[signed]] S. Dillon Ripley [[/signed]]]] S. Dillon Ripley Secretary

[[underline]] ADMINISTRATIVELY-CONFIDENTIAL [[/underline]] [No part of these minutes is to be divulged unless specifically authorized by the Secretary] PROCEEDINGS OF THE SPRING MEETING OF THE BOARD OF REGENTS SMITHSONIAN INSTITUTION May 14, 1975 INDEX [[2 column table]] | Page Attendance | 1 Welcome to New Regents | 2 Minutes of January 24, 1975 Meeting | 2 Report of the Executive Committee | 2 Financial Reports | 3 Report of the Investment Policy Committee | 16 National Armed Forces Museum Advisory Board Appointments | 20 Wells Fargo Proposal | 25 Museum of African Art | 44 Hillwood Budget for Fiscal Year 1976 | 46 Review of the Fort Pierce Bureau | 73 Legislative Report | 87 Mall Parking and Planning for Bicentennial in D. C. | 89 Status of Construction, Renovation and Improvement Projects | 91 National Air and Space Museum Sculpture | 93 Smithsonian Priorities | 95 Information Report - HK-1 | 105 Information Report - Co-sponsors of the Bicentennial Festival of American Folklife | 106 Information Report - Litigation Report | 107 Information Report - Proposed Agreement with Republic of Panama for Benefit of STRI | 111 [[/2 column table]]

[[2 column table]] | Page Dr. Greenewalt's continuing work for the Smithsonian | 115 New Business | 122 Next Meetings | 128 After dinner remarks and presentation | 129 [[/2 column table]]

SMITHSONIAN INSTITUTION Proceedings of the Meeting of the Board of Regents May 14, 1975 [[underlined]] Hour of Meeting [[underlined]] The meeting was called to order by The Chancellor in the Regents Room of the Smithsonian Institution Building at 4:15 p.m. Attendance: Warren E. Burger, Chancellor Nelson A. Rockefeller, Vice President of the United States Senator Frank E. Moss John Paul Austin John Nicholas Brown Robert F. Goheen Murray Gell-Mann Caryl P. Haskins A. Leon Higginbotham, Jr. Thomas J. Watson, Jr. James E. Webb S. Dillon Ripley. Senators Jackson and Scott, Representatives Cederberg, Mahon and Yates were unable to be present because of late sessions in the Congress. Mr. William A.M. Burden was also unable to be present: The following members of the executive staff were present: Under Secretary Brooks, Assistant Secretaries Blitzer, Challinor, Perrot, Euell; Treasurer T. Ames Wheeler, General Counsel Powers, Director of Support Activities Ault, Consutant to the Secretary James Bradley, Director of Membership and Developement Lawrence E. Laybourne, and Executive Assistant to the Secretary, Dorothy Rosenberg.

2 [[underline]] Welcome to New Regents [[/underline]] The Chancellor warmly welcomes two of our new Regents, the Vice President and Senator Moss, both of whom were attending their first meeting as members of the Board. Unfortunately, Congressmen Cederberg and Yates had to remain on the Floor of the House and could not get away. [[underline]] Minutes of January 24, 1975 Meeting [[/underline]] It was noted that the minutes of the January 24, 1975 meeting of the Board of Regents had been circulated to members of the Board. The Board, having no changes to suggest, recommended approval of the minutes. it was VOTED that the Minutes of the January 24, 1975 meeting, as previously circulated, are approved. [[underline]] Report of the Executive Committee [[/underline]] Mr. Webb reported that the Executive Committee of the Board of Regents met in the Chambers of the Chief Justice at 4 p.m. on May 7, 1975. Present were: Warren E. Burger, Chancellor James E. Webb, Chairman William A. M. Burden Caryl P. Haskins S. Dillon Ripley, Secretary Robert A. Brooks, Under Secretary Charles Blitzer, Assistant Secretary for History and Art T. Ames Wheeler, Treasurer [[underline]] The Executive Committee considered the items on the agenda. Their recommendations together with any revisions resulting from their discussions are contained in the following papers. [[/underline]]

3 Mr. Ripley reported that the Executive Committee had considered the status of our Federal Appropriations and presented the Private Funds Budget for fiscal year 1976, both of which follow: [[underlined]] Status of Federal Appropriations [[underlined]] House and Senate Appropriations Subcommittee hearings were held in March and April on the requested FY 1975 supplemental appropriations, and on the FY 1976 budget requests. The FY 1975 supplemental is for an amount of $2,967,000: $2,577,000 to meet additional costs resulting from federal wage and salary increases and $390,000 to help meet a portion of the estimated $1,000,000 of higher utility costs this year attributed primarily to a series of rate increases. As detailed in the January 1975 Regents' meeting, the FY 1976 budget proposes $79,408,000 for operating purposes, $1,875,000 for the operations of the Science Information Exchange, $2,000,000 of Special Foreign Currency Funds for research and the Philae project, $9,550,000 for the Zoo construction program, $1,467,000 for other building repairs and renovation, and $3,000,000 to complete the National Air and Space Museum construction funding (see Exhibit A). Mr. Ripley made special reference to the request pending in our current appropriation bill relating to $1,000,000 of excess foreign currencies to be used for payment by the Smithsonian of the U. S. contribution to the Restoration of the Egyptian Temples at Philae.

[[page number]] 4 [[/page number]] Mr. Ripley explained that the Smithsonian is aware of the present restrictions on support of UNESCO, contained in P. L. 93-559 of December 30, 1974, which in pertinent part states: Congress directs that no funds shall be obligated or expended to support the United Nations Educational, Scientific, and Cultural Organization until the President certified to the Congress that such organization (1) has adopted policies which are fully consistent with its educational, scientific, and cultural objectives, and (2) has taken steps to correct its recent actions of a primarily political character. Mr. Ripley stated that such payments as are made by Smithsonian through UNESCO do not violate either the letter or spirit of the enactment since in this particular instance UNESCO is merely a conduit and the payment does not provide any direct or indirect support of UNESCO. UNESCO handles the details of this transaction without any allocation from these monies for administrative expenses. The Smithsonian therefore does not believe that the payment to UNESCO, which was immediately transferred in toto to the National Bank of Egypt, represents any direct or indirect support for UNESCO. The point of the discussion was to advise the Regents that the Smithsonian is concerned about how we are going to make this payment. Obviously, if it becomes a crisis, we will withdraw that item and say that we cannot give this payment because we cannot imperil our entire annual appropriated budget. Mr. Ripley stated that he had been given to understand that at least one Senator will object on the basis of the above quoted language in the act. Further information will be supplied as it becomes available.

5 [[underlined]] Private Unrestricted Funds Projected Results for FY 1975 [[underlined]] The current projection for our unrestricted private funds shows a surplus before transfers of $2,400,000 for FY 1975 (see Exhibit B). Of this amount, $405,000 will be redistributed to Bureaus and various restricted-purpose funds: $133,000, representing one-third of the net Museum Shop profits, will go to Bureaus in which the Shops operate, $72,000 from Product Development royalties will benefit museums involved in the program, and $200,000 will be paid to various restricted funds as earned interest. The net gain of $2,400,000 before transfers compares favorably with last year's gain before transfers of $2,107,000. Once again, this surplus is primarily attributable to the success of the [[underlined]]Smithsonian[[underlined]] Magazine. The anticipated net gain of $1,9000,000 (compared to $1,327,000 in FY 1974) has resulted from the continued increase in circulation (900,000 subscribers in March 1975 vs. 622,000 as of June 30, 1974) and a projected 70% gain in advertising revenues. The probable gain for the Museum Shops should approximate $400,000 for the year, down from an earlier estimate, but still substatially higher than the $226,000 gain last year. Delays in construction of the new MHT shop (opened in March) and poor weather cut into the expected sales volume, but total sales, aided by the new Hirshhorn shop, are up almost 60% over last year. The Product Development program will receive royalties this year of $240,000: $230,000 or more from Fieldcrest and $10,000

6 from other sources, $160,000 after expenses. With respect to the $1,995,000 of remaining FY 1975 projected surplus after distribution of $405,000 to bureaus, it wa contemplated at the time of the January 1975 Regents' meeting that $1,655,000 should be transferred to Plant Funds, with $1,000,000 of this representing a further transfer for the cost of the Museum of Natural History West Court construction. It is now felt that this West Court transfer can best be postponed until FY 1976 and replaced in FY 1975 by a transfer of the so-called "Special Endowment Fund" (book value $1,422,000, market value approximately $1,235,000) from Current Funds to Endowment Funds. This action would strongly signal our intention of increasing our Endowment Funds from such annual surpluses in future years and would additionally have the advantage of allowing this fund to be merged with other endowment funds for investment purposes (effective May 31, 1975). Thus, transfers proposed in FY 1975 would be: [[underlined]]To Endowment Funds: [[underlined]] Special Endowment Fund investments $1,422,000 [[underlined]]To Plant Funds:[[underlined]] Cooper-Hewitt Renovation 425,000 Zoo Restaurant Renovation 100,000 Museum Shops Construction - NMHT 62,000 -Hirshhorn 20,000 -Natl. Air and Space Museum 15,000 Chesapeake Bay Center-land mortgage payments 75,000 Computer Equipment 98,000 [[lined]] Total Plant Transfers $795,000 Total Transfers $2,217,000 The funds for the Cooper-Hewitt will hopefully be recovered from contributions; the advance to FONZ to finance the Zoo Restaurant improvements will be repaid by FONZ over a five-year period; and

7 computer payments are actually recovered currently through computer usage charges. The Museum Shops funds are for previously approved improvement programs. These proposed transfers would exceed the $1,995,000 gain for the year before such transfers by about $222,000, but there would remain a balance of current Unrestricted Funds of approximately $2,845,000. Budget [[underlined]]for FY 1976 [[underlined]] The tentative budget for FY 1976 for which we are seeking approval calls for a further gain over the year's figures. Income from investment (both Unrestricted Endowment and Current Funds) expected to increase as the fund balances available for short-term investment continue to grow. As noted above, a portion of the interest earned is then distributed to the Bureau funds. Gifts, always an unknown, are projected at the low level of $25,000. Concessions and miscellaneous income are expected to increase substantially during the Bicentennial Year, with income from NASM garage ($150,000), MHT Cafeteria ($300,000), and Zoo Cafeteria ($45,000) making the bulk of this total. Net income from Revenue Producing Activities is expected to increase once again to a level of $2,450,000. [[underlined]]Smithsonian[[underlined]]is budgeted to show a further gain of $200,000 over the current year. The Associates program will increase its gain to $125,000, but due to the closing of the shop in the A&I Building, plus costs to acquire new computer equipment, the net for Museum Shops is expected to drop to $250,000. Other activities will remain at roughly the levels of the current year.

8 Transfers to Bureaus as their share of net gains from revenue-producing activities and as interest earned on their funds galances should remain constant at just over $400,000. The result is that net gain before transfers to Plant and Endowment is expected to increase to $2,600,000 from the current year's projection of $1,995,000. PLanned construction projects will then require the following additional transfers to Plant Funds in FY 1976: Cooper-Hewitt (contigency) $200,000 West Court 1,500,000 Zoo Restaurant 180,000 Museum Shops - NMNH 500,000 NASM 100,000 Warehouse 35,000 Chesapeake Bay Center 75,000 Computer Equipment 100,000 [[underlined]] $2,690,000 The total of such transfers would approximate the FY 1976 projected gain, although some additional construction funds may still be required for Cooper-hewitt Museum. The Unrestricted Fund Balance at year-end should remain clost to $2,800,000. [[underlined]] Private Restricted Funds[[underlined]] In schedule C expanded information on our Restricted Funds is shown, to give the Board a clearer understanding of these accounts. Included therein are projected their FY 1975 operating results (exclusive of Federal Grants and Contracts) as well as tentative budgets for FY 1976. Endowment income next year will increase slightly to $1,720,00; of that total, however, the relative shares to Smithsonian programs will change. The pooling of the Emdowment Funds for investment purposes, as authorized by the Board and effective last July 1, 1974, was based on the market value of each

9 participating fund at that time. Due to poorer performance of the Freer Fund up to that date, its share of the total fund has been somewhat reduced. The result is that next year's net income to Freer will drop from $840,000 in FY 1975 to $770,000; income to Endowment Fund #3 (Fort Pierce) will increase from $525,000 to $600,000, and other Restricted Endowment Fund income will remain relatively constant at $350,000. (Freer operating income for FY 1976 in total, however, is budgeted at the same level as this year's with the anticipated increase in Shop sales and interest payments on their funds offsetting the drop in Endowment income). As gifts to Restricted Funds in FY 1976, we are projecting $3,000,000. This, of necessity, can only be a guess based on the prior years' experiences, but funding expectations for such projects as Hillwood, MHT Marine Hall, Arts and Industries Centennial Exhibit, and 1976 Folklife Festival should help reach that goal. Gifts to Plant Funds (such as the Cooper-Hewitt Renovation) are not included in these Restricted Funds, but rather are now accounted for in separate Plant accounts. At the bottom of Exhibit C is a detail of some of the miscellaneous funds included in Smithsonian Restricted Funds, to give an example of some of the larger fund balances; in total, some 500 distinct restricted funds were being maintained as of March 31, 1975. [[underline]] Balance Sheet [[/underline]] Exhibit D shows the status of all private funds, including Agency, Plant, and Endowment funds, as of March 31, 1975, compared to prior dates. The sharp increase in Current Funds is due to

10 substantially higher Unrestricted Funds balance (prior to transfers to Plant and Endowment Funds which should occur by year-end), the larger amount of Restricted Funds now on hand (including the receipt of $700,000 from Summa Corporation), and larger advance Magazine subscriptions. These increases have allowed investments (including $9,411,000 short-term cash equivalents and $1,422,000 Special Endowment Fund) to grow from $8,300,000 on June 30, 1974, to $11,100,000 as of March 31, 1975. The Endowment Funds have decreased slightly in book value due to realized losses during the year, but market values have grown, as will be further detailed in the report of the Investment Policy Committee. The only significant change in Plant Funds has been the conversion of the Acquisition Fund balance to Investment in Plant with expenditures for construction at Cooper-Hewitt, Chesapeake Bay Center and the Museum Shops.

11 Exhibit A [[underline]]SMITHSONIAN INSTITUTION FINANCIAL REPORT[[/underline]] The Smithsonian Institution derives its financial support as follows: ($1,000's) [[5-column table]] [[headers]] | [[underline]]FY 1976[[/underline]] | [[underline]]FY 1975[[/underline]] | [[underline]]FY 1974[[/underline]] | [[underline]]FY 1973[[/underline]] | (To Congress) | (Projected) | (Actual) | (Actual) [[/headers]] [[underline]]FOR OPERATING PURPOSES[[/underline]]: | | | | [[underline]]FEDERAL APPROPRIATIONS[[/underline]] | | | | Salaries and Expenses | $79,408 | $70,706 | $58,868 | $51,633 Smithsonian Science Info. Exchange | 1,875 | 1,805 | 1,695 | 1,600 Special Foreign Currency Program | [[underline]]2,000[[/underline]] | [[underline]]2,000[[/underline]] | [[underline]]4,500[[/underline]] | [[underline]]3,500[[/underline]] Subtotal | $83,283 | $74,511 | $65,063 | $56,733 Research grants and contracts | 11,500 | 11,000 | 9,996 | 8,996 Nonfederal Funds: | | | | Gifts (excluding gifts to endowments) | | | | Restricted and special purpose | 3,000 | 3,000 | 2,094 | 2,901 Unrestricted purpose | 25 | 50 | 151* | 33* Income from endowment and current funds invested | | | | Restricted purpose | 1,720 | 1,710 | 1,753 | 1,736** Unrestricted purpose | 1,115 | 910 | 744 | 436 Revenue-producing activities (net) | 2,450 | 2,225 | 1,770 | 204 Miscellaneous | [[underline]] 1,305[[/underline]] | [[underline]] 875[[/underline]] | [[underline]] 1,110[[/underline]] | [[underline]] 1,069[[/underline]] Total Operating Support | [[double-underline]]$104,398[[/double-underline]] | [[double-underline]]$94,281[[/double-underline]] | [[double-underline]]$82,681[[/double-underline]] | [[double-underline]]$72,108[[/double-underline]] | | | | [[underline]]CONSTRUCTION FUNDS[[/underline]] | | | | [[underline]]Federal Construction Funds[[/underline]]: | | | | National Zoological Park | $ 9,550 | $ 9,420 | $ 3,790 | $ 675 National Air and Space Museum | 3,000 | 7,000 | 17,000 | 13,000 Restoration and Renovation of Bldgs. | [[underline]] 1,467[[/underline]] | [[underline]] 1,490[[/underline]] | [[underline]] 1,070[[/underline]] | [[underline]] 5,014[[/underline]] Total Federal Construction Funds| [[double-underline]]$14,017[[/double-underline]] | [[double-underline]]$17,910[[/double-underline]] | [[double-underline]]$21,860[[/double-underline]] | [[double-underline]]$18,689[[/double-underline]] | | | | [[underline]]Private Plant & Land Acquisition Funds[[/underline]]: | | | | Cooper-Hewitt | | $ 260 | $ 262 | $ 106 Hirshhorn Museum | | - | 1,000 | - Chesapeake Bay Center | N.A. | [[underline]] 15[[/underline]] | [[underline]] 70[[/underline]] | [[underline]] 149[[/underline]] Total Private | | $ 275 | $ 1,332 | $ 255 | | | | [[underline]]ENDOWMENT FUND GIFTS AND BEQUESTS[[/underline]] | - | - | $ 105 | $ 109 [[/5-column table]] [[5-column table]] [[underline]]NUMBER OF PERSONNEL[[/underline]] | 3/31/75 | 6/30/74 | 6/30/73 | 6/30/72 Federal | 3,103 | 2,994 | 2,717 | 2,561 Private | [[underline]]1,026 [[/underline]]|[[underline]] 1,104 [[/underline]]| [[underline]] 948[[/underline]] | [[underline]]913 [[/underline]] Total | 4,129 | 4,098 | 3,665 | 3,474 [[/5-column table]] * Excluding gifts to Associates (included under Revenue-producing Activities). ** Includes $225 of FY 1973 income transferred from Endowment Fund #3 for this purpose in FY 1972.

12 Exhibit B ($1,000's) UNRESTRICTED PRIVATE FUNDS - OPERATING STATEMENT [[6-column table]] [[headers]] [[line across page]] | Tent. Bud. | Proj. | [[span 3 columns]][[underline]]Actual[[/underline]][[/span 3 columns]] | FY1976 | FY1975 | FY1974 | FY1973 | FY1972 [[line across page]] [[/headers]] [[underline]]Income[[/underline]] - Investment | $1,115 | $910 | $744 | $436 | $334 - Gifts | 25 | 50 | 151 | 33 26 - Concessions & Misc. | [[underline]] 605[[/underline]] | [[underline]] 225[[/underline]] | [[underline]] 284[[/underline]] | [[underline]] 374[[/underline]] | [[underline]] 197[[/underline]] Total Income | 1,745 | 1,185 | 1,179 | 843 | 557 [[underline]]Revenue Producing Activities[[/underline]] | | | | | Gross Revenue | 21,960 | 18,405 | 12,735 | 8,476 | 6,445 Less Costs and Expenses | [[underline]]19,510[[/underline]] | [[underline]]16,180[[/underline]] | [[underline]]10,965[[/underline]] | [[underline]]8,272[[/underline]] | [[underline]]6,586[[/underline]] Total Act. Gain (Loss) | 2,450 | 2,225 | 1,770 | 204 | (141) [[underline]]Expenditures[[/underline]] | | | | | Admin. Exp/Allotments | 5,435 | 4,985 | 4,187 | 3,193 | 2,994 Less Adm O/H recovery | [[underline]] 4,250[[/underline]] | [[underline]] 3,975[[/underline]] | [[underline]] 3,345[[/underline]] | [[underline]] 2,772[[/underline]] | [[underline]] 2,639[[/underline]] Net Adm. Expense | [[underline]]1,185[[/underline]] | [[underline]]1,010[[/underline]] | [[underline]] 842[[/underline]] | [[underline]] 421[[/underline]] | [[underline]] 355[[/underline]] [[underline]]Net Gain Bef. Rev. Sharing[[/underline]] | [[double-underline]] 3,010[[/double-underline]] | [[double-underline]] 2,400[[/double-underline]] | [[double-underline]] 2,107[[/double-underline]] | [[double-underline]] 626[[/double-underline]] | [[double-underline]] 61[[/double-underline]] Revenue Sharing - Int. & Activ. | [[underline]] 410[[/underline]] | [[underline]] 405[[/underline]] | [[underline]] 98[[/underline]] | [[underline]] 83[[/underline]] | [[underline]] -[[/underline]] [[underline]]Net Gain (Loss) before Transfers[[/underline]] | [[double-underline]] 2,600[[/double-underline]] | [[double-underline]] 1,995[[/double-underline]] | [[double-underline]] 2,009[[/double-underline]] | [[double-underline]] 543[[/double-underline]] | [[double-underline]] 61[[/double-underline]] [[underline]]Transfers[[/underline]] - To Plant Funds | 2,690 | 795 | 1,134 | - | - - To Endow Funds | [[underline]] -[[/underline]] | [[underline]] 1,422[[/underline]] | [[underline]] 100[[/underline]] | [[underline]] -[[/underline]] | [[underline]] -[[/underline]] [[underline]]Net Gain (Loss) after Transfers[[/underline]] | [[double-underline]] (90)[[/double-underline]] | [[double-underline]] (222)[[/double-underline]] | [[double-underline]] 775[[/double-underline]] | [[double-underline]] 543[[/double-underline]] | [[double-underline]] 61[[/double-underline]] | | | | | [[double-underline]]Ending Fund Balance[[/double-underline]] | [[double-underline]] 2,755[[/double-underline]] | [[double-underline]] 2,845[[/double-underline]] | [[double-underline]] 3,067[[/double-underline]] | [[double-underline]] 2,292[[/double-underline]]** | [[double-underline]] 1,781[[/double-underline]] | | | | | [[underline]]DETAIL OF REVENUE PRODUCING ACTIVITIES[[/underline]] [[underline]]Magazine[[/underline]] - Income | 13,400 | 10,500 | 7,127 | 4,731 | 3,411 Expenses | [[underline]]11,300[[/underline]] | [[underline]] 8,600[[/underline]] | [[underline]] 5,800[[/underline]] | [[underline]] 4,401[[/underline]] | [[underline]] 3,409[[/underline]] Net Gain (Loss) | 2,100 | 1,900 | 1,327 | 330 | 2 | | | | | [[underline]]Associates[[/underline]] - Gifts | 125 | 140 | 260 | 157 | 145 Other Income | [[underline]] 2,700[[/underline]] | [[underline]] 2,600[[/underline]] | [[underline]] 1,778[[/underline]] | [[underline]] 1,104[[/underline]] | [[underline]] 872[[/underline]] Total Income | 2,825 | 2,740 | 2,038 | 1,261 | 1,017 Expenses | [[underline]] 2,700[[/underline]] | [[underline]] 2,695[[/underline]] | [[underline]] 1,775[[/underline]] | [[underline]] 1,304[[/underline]] | [[underline]] 943[[/underline]] Net Gain (Loss) | 125 | 45 | 263 | (43) | 74 | | | | | [[underline]]Shops[[/underline]] - Income | 3,700 | 3,400 | 2,141 | 1,622 | 1,374 Expenses | [[underline]] 3,450[[/underline]] | [[underline]] 3,000[[/underline]] | [[underline]] 1,915[[/underline]] | [[underline]] 1,575[[/underline]] | [[underline]] 1,355[[/underline]] Net Gain (Loss) | 250 | 400 | 226 | 47 | 19 | | | | | [[underline]]Press[[/underline]] - Income | 150 | 140 | 111 | 81] | 127 Expenses | [[underline]] 250[[/underline]] | [[underline]] 260[[/underline]] | [[underline]] 200[[/underline]] | [[underline]] 190[[/underline]] | [[underline]] 238[[/underline]] Net Gain (Loss) | (100) | (120) | (89) | (109) | (111) | | | | | [[underline]]Performing Arts[[/underline]] - Income | 700 | 600 | 597 | 205 | 130 Expenses | [[underline]] 700[[/underline]] | [[underline]] 630[[/underline]] | [[underline]] 493[[/underline]] | [[underline]] 270[[/underline]] | [[underline]] 180[[/underline]] Net Gain (Loss) | - | (30) | 104 | (65) | (50) | | | | | [[underline]]Product Devel[[/underline]]. - Income | 225 | 240 | 107 | 118 | - Expenses | [[underline]] 60[[/underline]] | [[underline]] 80[[/underline]] | [[underline]] 70[[/underline]] | [[underline]] 15[[/underline]] | [[underline]] -[[/underline]] Net Gain (Loss) | 165 | 160 | 37 | 103 | - | | | | | [[underline]]Other[[/underline]]* - Income | 960 | 785 | 614 | 458 | 386 Expenses | [[underline]] 1,050[[/underline]] | [[underline]] 915[[/underline]] | [[underline]] 712[[/underline]] | [[underline]] 517[[/underline]] | [[underline]] 461[[/underline]] Net Gain (Loss) | (90) | (130) | (98) | (59) | (75) | | | | | [[underline]]Total Activities[[/underline]] - Income | 21,960 | 18,405 | 12,735 | 8,476 | 6,445 Expenses | [[underline]]19,510[[/underline]] | [[underline]]16,180[[/underline]] | [[underline]]10,965[[/underline]] | [[underline]] 8,272[[/underline]] | [[underline]] 6,586[[/underline]] Net Gain (Loss) | [[double-underline]] 2,450[[/double-underline]] | [[double-underline]] 2,225[[/double-underline]] | [[double-underline]] 1,770[[/double-underline]] | [[double-underline]] 204[[/double-underline]] | [[double-underline]] (141)[[/double-underline]] [[/6-column table]] * This includes SITES, Belmont, Photo Svcs, Commons, Center for Short-Lived Phenomena, Television Pgms, Private Publications Pgm, and [[underline]]Art Quarterly[[/underline]]. ** Adj. to reflect reclassification to plant funds of $32,000. 5/1/75

13 Exhibit C ($1,000's) PRIVATE RESTRICTED FUNDS - OPERATING STATEMENT [[6-column table]] [[headers]] [[line across page]] | Est. Bud. | Projected | [[span 3 columns]][[underline]]ACTUAL[[/underline]][[/span 3 columns]] | FY 1976 | FY 1975 | FY 1974 | FY 1973 | FY 1972 [[line across page]] [[/headers]] [[underline]]RESTRICTED & SPECIAL PURPOSE FUNDS[[/underline]] | | | | | [[underline]]INCOME[[/underline]]: | | | | | Endowment Income | $1,720 | $1,710 | $1,754 | $1,736 | $1,573 Gifts and Grants | 3,000 | 3,000 | 2,093 | 2,901 | 1,598 Rev. Shar'g & Int Trans. | 410 | 405 | 98 | 83 | - Miscellaneous | [[underline]] 700[[/underline]] | [[underline]] 650[[/underline]] | [[underline]] 826[[/underline]] | [[underline]] 695[[/underline]] | [[underline]] 285[[/underline]] Total Income | $5,830 | $5,765 | $4,771 | $5,415 | $3,456 | | | | | [[underline]]FUNDS APPLIED[[/underline]]: | | | | | Freer Operating-Income* | $1,050 | $1,050 | $1,176 | $1,045 | $ 797 -Expenses | [[underline]] 1,050[[/underline]] | [[underline]]1,110[[/underline]] | [[underline]]1,135[[/underline]] | [[underline]]1,015[[/underline]] | [[underline]] 888[[/underline]] -Ending Balance | $ 131 | $ 131 | $ 191 | $ 150 | $ 120 | | | | | Cooper-Hewitt Oper.-Inc.* | $ 255 | $ 190 | $ 134 | $ 159 | $ 108 -Expenses | 400 | 210 | 190 | 200 | 243 -Net Transfers in (out) | [[underline]] - [[/underline]] | [[underline]] - [[/underline]] | [[underline]] 170[[/underline]] | [[underline]] (1)[[/underline]] | [[underline]] 54[[/underline]] -Ending Balance | $ (165) | $ (20) | $ -0- | $ (114) | $ (72) | | | | | Arch. Am. Art Oper.-Inc.* | $ 215 | $ 250 | $ 199 | $ 241 | $ 137 -Expenses | [[underline]] 195[[/underline]] | [[underline]] 190[[/underline]] | [[underline]] 200[[/underline]] | [[underline]] 134[[/underline]] | [[underline]] 115[[/underline]] -Ending Balance | $ 273 | $ 253 | $ 193 | $ 194 | 87 | | | | | Ft. Pierce Oper-Inc.* ** | $ 600 | $ 525 | $ 953 | $ 748 | $ 585 -Expenses | 525 | 625 | 1,007 | 1,083 | 788 -Net Transfers in (out) | [[underline]] - [[/underline]] | [[underline]] - [[/underline]] | [[underline]] 300[[/underline]] | [[underline]] 237[[/underline]] | [[underline]] 150[[/underline]] -Ending Balance | $ 125 | $ 50 | $ 150 | (96) | 2 | | | | | Hillwood Oper.-Income* | % 520 | $ 500 | $ 287 | - | - -Expenses | [[underline]] 510[[/underline]] | [[underline]] 500[[/underline]] | [[underline]] 210[[/underline]] | [[underline]] - [[/underline]] | [[underline]] - [[/underline]] -Ending Balance | $ 87 | $ 77 | $ 77 | - | - | | | | | All Other Funds - Income* | $3,190 | $3,250 | $2,022 | $3,222 | $1,829 -Expenses | 3,291 | 1,685 | 1,950 | 2,308 | 1,360 -Net Transfers in (out) | [[underline]] - [[/underline]] | [[underline]] - [[/underline]] | [[underline]] (33[[/underline]]) | [[underline]] (275[[/underline]]) | [[underline]] 304[[/underline]] | | | | | Total Restricted Funds Inc.* | $5,830 | $5,765 | $4,771 | $5,415 | $3,456 -Expenses | 5,971 | 4,320 | 4,692 | 4,740 | 3,394 -Net Transfers in (out) | [[underline]] - [[/underline]] | [[underline]] - [[/underline]] | [[underline]] 437[[/underline]] | [[underline]] (39[[/underline]]) | [[underline]] 508[[/underline]] -Ending Balance | [[double-underline]]$4,567[[/double-underline]] | [[double-underline]]$4,708[[/double-underline]] | [[double-underline]]$3,263[[/double-underline]] | [[double-underline]]$2,747[[/double-underline]]*** | [[double-underline]]$2,242[[/double-underline]] | | | | | [[line across page]] [[underline]]Detail of All Other Funds Balances[[/underline]]: | | | | | Cooper-Hewitt: S.C. Johnson Exhibit | | $ 295 | $ 150 | $ 150 | $ - -Kress Foundation | | 92 | 92 | 92 | 92 -Purchase of Collections | |252 | 250 | 69 | 69 MHT - Banking Exhibit | | 300 | 268 | - | - -Marine Hall | | 220 | 166 | 114 | - -News Reporting Hall | | 30 | 49 | 148 | - NASM - Summa Corporation | | 700 | - | - | - Other Bureau Gifts/Act. - NASM | | 160 | 85 | 46 | 38 -MHT | | 150 | 64 | 24 | 10 -MNH | | 34 | 19 | 17 | 10 -NCFA | | 75 | 54 | 19 | 5 -Zoo | | 220 | 126 | 19 | - All Other | | [[underline]] 1,689[[/underline]] | [[underline]] 1,329[[/underline]] | [[underline]] 1,915[[/underline]] | [[underline]] 1,881[[/underline]] Total | [[double-underline]]$4,217[[/double-underline]] | [[double-underline]]$2,652[[/double-underline]] | [[double-underline]]$2,613[[/double-underline]] | [[double-underline]]$2,105[[/double-underline]] [[/6-column table]] [[short line]] *Income includes revenue sharing and interest transfers from Unrestricted Funds. ** Includes Indian River Grant $353: FY 1974 & 75. *** Reflects 6/30/74 Reclassification of $131 to Agency Funds.

14 Exhibit D [[underline]]PRIVATE FUNDS COMPARATIVE BALANCE SHEET[[/underline]] $1,000's [[4-column table]] [[underline]]CURRENT FUNDS[[/underline]] | | | [[underline]]Assets[[/underline]]: | [[underline]]3/31/75[[/underline]] | [[underline]]6/30/74[[/underline]] | [[underline]]6/30/73[[/underline]] Cash | $ 1,120.8 | $ 790.8 | $ 706.8 Investments (Book Values)* | 11,094.3 | 8,298.3 | 6,223.3 Receivables | 4,446.9 | 3,848.6 | 2,169.9 Inventories | 697.9 | 780.1 | 602.2 Prepaid Expense | 658.8 | 420.3 | 456.7 Deferred Magazine expense | [[underline]] 1,710.1[[/underline]] | [[underline]] 1,208.6[[/underline]] | [[underline]] 769.7[[/underline]] Total Assets | [[double-underline]]$19,728.8[[/double-underline]] | [[double-underline]]$15,346.7[[/double-underline]] | [[double-underline]]$10,928.6[[/double-underline]] [[underline]]Liabilities and Fund Balances[[/underline]]: | | | Due to other Funds | $ 1,057.7 | $ 2,387.6 | $ 1,069.3 Deferred Magazine Subscr. Inc. | 6,687.4 | 3,645.8 | 2,756.9 Other current liabilities | 2,649.6 | 2,931.3 | 1,992.2 Fund balances: | | | Unrestricted Funds: | | | General Purpose | 4,752.9 | 3,066.6 | 2,292.0 Special Purpose | 869.5 | 460.5 | 201.5 Restricted Funds: | [[underline]] 3,711.7[[/underline]] | [[underline]] 2,854.9[[/underline]] | [[underline]] 2,626.7[[/underline]] Total Liabilities & Fund Bal. | [[double-underline]]$19,728.8[[/double-underline]] | [[double-underline]]$15,346.7[[/double-underline]] | [[double-underline]]$10,928.6[[/double-underline]] *Market Values | [[underline]]$10,830.2[[/underline]] | [[underline]]$ 7,971.1[[/underline]] | [[underline]]$ 6,078.2[[/underline]] [[dashed line across page]] | | | [[underline]]ENDOWMENT FUNDS[[/underline]] | | | [[underline]]Assets[[/underline]]: | | | Cash & Notes Receivable | $ 201.0 | $ 556.0 | $ 410.9 Due from current funds | 165.0 | 240.0 | - Investments (Book Values)* | 38,672.7 | 40,043.6 | 41,266.8 Loan to U. S. Treasury | [[underline]] 1,000.0[[/underline]] | [[underline]] 1,000.0[[/underline]] | [[underline]] 1,000.0[[/underline]] Total Assets | [[double-underline]]$40,038.7[[/double-underline]] | [[double-underline]]$41,839.6[[/double-underline]] | [[double-underline]]$42,677.7[[/double-underline]] [[underline]]Endowment Fund Balances[[/underline]]: | | | Endowment | $33,417.5 | $35,072.7 | $36,913.7 Quasi-endowment | [[underline]] 6,621.2[[/underline]] | [[underline]] 6,766.9[[/underline]] | [[underline]] 5,764.0[[/underline]] Total Endow. Fund Balances | [[double-underline]]$40,038.7[[/double-underline]] | [[double-underline]]$41,839.6[[/double-underline]] | [[double-underline]]$42,677.7[[/double-underline]] *Market Values | [[underline]]$35,087.0[[/underline]] | [[underline]]$34,822.4[[/underline]] | [[underline]]$43,530.1[[/underline]] [[dashed line across page]] | | | [[underline]]PLANT FUNDS[[/underline]] | | | [[underline]]Assets[[/underline]]: | | | Due from Current Funds | $ 821.8 | $ 1,934.5 | $ 938.5 Real Estate - Cost or appraised val. | 5,939.0 | 4,847.9 | 3,471.8 Equipment - Net | [[underline]] 162.5[[/underline]] | [[underline]] 237.0[[/underline]] | [[underline]] 328.1[[/underline]] Total Assets | [[double-underline]]$ 6,923.3[[/double-underline]] | [[double-underline]]$ 7,019.4[/double-underline]] | [[double-underline]]$ 738.4[[/double-underline]] [[underline]]Liabilities and Fund Balances[[/underline]]: | | | Liabilities | $ 447.9 | $ 578.3 | $ 728.3 Acquisition Fund Balance | 814.4 | 1,897.7 | 938.5 Investment in Plant | [[underline]] 5,661.0[[/underline]] | [[underline]] 4,543.4[[/underline]] | [[underline]] 3,071.6[[/underline]] Total Liabil. & Fund Balances | [[double-underline]]$ 6,923.3[[/double-underline]] | [[double-underline]]$ 7,019.4[[/double-underline]] | [[double-underline]]$ 4,738.4[[/double-underline]] [[dashed line across page]] | | | [[underline]]AGENCY FUNDS[[/underline]] | | | [[underline]]Assets[[/underline]] | | | Due from Current Funds | $ 237.8 | $ 213.1 | $ 130.8 Investment at Cost | [[underline]] 10.0[[/underline]] | [[underline]] 10.0[[/underline]] | [[underline]] - [[/underline]] Total Assets | [[double-underline]]$ 247.8[[/double-underline]] | [[double-underline]]$ 223.1[[/double-underline]] | [[double-underline]]$ 130.8[[/double-underline]] [[underline]]Fund Balance[[/underline]]: | | | Due to Current Funds | $ 182.9 | $ 136.2 | $ - Deposits Held in Custody | [[underline]] 64.9[[/underline]] | [[underline]] 86.9[[/underline]] | [[underline]] 130.8[[/underline]] Total Funds | [[underline]]$ 247.8[[/underline]] | [[underline]]$ 223.1[[/underline]] | [[underline]]$ 130.8[[/underline]] [[/4-column table]]

15 At the conclusion of presentation of the private funds report and budget for fiscal year 1976, the following motion was approved: VOTED that the Board of Regents approves the budget of the private funds for the fiscal year 1976. The following resolution on income and expenditures was approved: VOTED that the Board of Regents appropriates for the service of the Institution, to be expended by the Secretary, with the advice of the Executive Committee, with full discretion on the part of the Secretary as to items, the income of the Institution for the fiscal year ending June 30, 1976.

16 [[underlined]] Report of the Investment Policy Committee [[/underlined]] Mr. Wheeler presented the following Investment Policy Committee Report in behalf of Mr. Burden, Chairman of the Investment Policy Committee, who was unable to be present. At its meeting on May 5, 1975, the Smithsonian Investment Policy Committee reviewed the performance of the three investment managers for the past quarter as well as since their appointment on July 1, 1971. On March 31, 1975, the total market values of the Smithsonian funds equaled $36,292,000, an increase of $4,535,000 since December 31, 1974, but still considerably below the market value on June 30, 1971, ($43,897,000). The Endowment funds are once again at substantially the same level as nine months ago, at the beginning of FY 1975, whereas the Dow Jones Average has dropped from 802.41 to 768.15. After adjustments for additions and withdrawals of capital, but without consideration of interest and dividend income, the percentage changes of the portions of the funds under each manager have been: [[5-column table]] | Last Qtr. 12/31/74-3/31/75 | Last 9 Mo. 6/30/74-3/31/75 | Last 27 Mo. 12/31/72-3/31/75 | Since Inception 7/1/71-3/31/75 | [[line]] | [[line]] | [[line]] | [[line]] T. Rowe Price | +21.1% | +1.6% | -37.4% | -23.8% Davis, Palmer & Biggs | + 8.7% | +0.9% | -26.4% | - 6.7% Thorndike, Doran, P&L | [[underline]]+21.5%[[/underline]] | [[underline]]-1.2%[[/underline]] | [[underline]]-32.4%[[/underline]] | [[underline]]-19.8%[[/underline]] Total Smithsonian Consolidated Endowment | +16.8% | +0.4% | -32.2% | -17.1% Spec. Endow. (DP&B) | +10.0% | +1.9% | -23.3% | -12.9% | | | | ************** | | | | [[underline]]Market Averages[[underline]] | | | | Dow Jones Industrials | +24.5% | -4.3% | -24.8 | -13.9% Standard & Poors | +21.4% | -3.1% | -29.4% | -16.5% Value Line Index | +38.5% | +5.0% | -40.9% | -41.7% [[/5-column table]]

17 At the meeting, representatives from Davis, Palmer & Biggs expressed a feeling of caution for the short-term market, reflected in their continuing lower commitment to equities than the other managers; they see a slow economic recovery, and a reduced growth rate in the decade ahead. T. Rowe Price reiterated its investment policy of concentrating on long-term growth stocks, and expects to maintain its 80% commitment to equities (including convertible bonds and preferred stocks); they expect the market to continue its upward course. Thorndike, Doran, Paine & Lewis struck a mid-ground between the other managers, building up its position in basic industrial stocks, and anticipating greater volatility in the market in the future. [[underline]] Investment of Current Funds[[/underline]] Messrs. Ripley and Wheeler outlined to the Investment Policy Committee the cash and equivalent short-term investments that the Smithsonian had as part of its current fund assets as of March 31, 1975. These funds, made up of advance Magazine subscriptions, Restricted Fund Balances, and Unrestricted Funds for operating purposes, have increased steadily in recent years to now equal about $10,500,000. The $9,900,000 currently invested by the Treasurer in Government guaranteed notes, Bank Certificates of Deposit, and high-grade commercial paper, have an average yield of 7.7% and an average maturity of 5-1/2 months, with the longest less than 12 months. Interest rates for short-term securities have recently declined sharply from around 12% at the high point to about 7% or less at the present; at the same time intermediate maturity high-grade notes (2-5 year maturity) are yielding 8-8-1/2%.

18 Following discussion of the handling of these funds the Investment Policy Committee approved a recommendation to the Board of Regents that a portion of these current funds be invested in somewhat longer-term, higher yielding maturities to achieve a greater return to the Institution. Mr. Webb mentioned that Mr. Watson is a new member of the Committee, replacing Mr. Greenewalt, who attended these sessions and suggested he might want to give his views. Mr. Watson stated that he thought the firms chosen are as good and as responsible as one could find. Although the results were disappointing, he felt that anyone would have had the same problems. The Board of Regents then approved the following motion: VOTED that the authority of the Treasurer to invest current funds of the Institution in bills or notes of the U.S. Treasury or of U.S. Government agencies, in bank Certificates of Deposit, or in high-grade commercial paper of maturities of approximately one year or less from date of purchase, be expanded to include authority to invest a prudent portion of these funds, approximating 75% of net advance Magazine subscriptions (defined as Deferred Magazine Revenue plus Payables less Magazine Receivables and Deferred Expenses), in U.S. Government or Government guaranteed securities or other very high-grade bonds maturing in approximately two to five years, subject to the concurrence of any one of three members of the Investment Policy Committee designated by the Chairman of the Committee: currently, William A. M. Burden, William Salomon and Donald Moriarty.

19 SMITHSONIAN INSTITUTION [[underline]] INVESTMENT FUNDS SUMMARY [[/underline]] [[underline]] By Fund [[/underline]] ($1,000) Market Values [[6 column table]] | Jun 30, 1971 | Dec 31, 1972 | Jun 30, 1974 | Dec 31, 1974 | Mar 31, 1975 [[underline]] T. ROWE PRICE & ASSOCIATES [[/underline]] | | | | | Cash | 14 -% | 154 1% | 1,681 14% | 1,395 13% | 336 3% Bonds | 4,124 29 | 1,882 9 | 944 8 | 1,436 14 | 2,100 17 Cv Bds & Pfd | 634 5 | 3,261 17 | 1,555 13 | 1,719 17 | 1,849 15 Common Stock | [[underline]] 9,333 66 | 14,221 73 | 7,935 65 | 5,752 56 | 7,825 65[[/underline]] Total | [[double-underline]]14,105 100% | 19,518 100% | 12,115 100% | 10,302 100% | 12,110 100%[[/double-underline]] Value Index | 100.0 | 121.7 | 75.0 | 62.9 | 76.2 Total Accomp. | 100.0 | 127.2 | 84.9 | 74.8 | 89.0 Div + Int/Yr | 532 - 3.8% Mkt | 448 - 2.3% Mkt | 496 - 4.1% Mkt | 575 - 5.6% Mkt | 535 - 4.4% Mkt Tot Pct Inc/Yr | - | 689 - 3.5% Mkt | 784 - 6.5% Mkt | 741 - 7.2% Mkt | 741 - 6.1% Mkt [[line]] [[underline]] DAVIS, PALMER & BIGGS [[/underline]] | | | | | Cash | - -% | 38 -% | 2,570 23% | 840 8% | 258 2% Bonds | 796 14 | 371 2 | 1,362 12 | 3,158 30 | 3,352 29 Cv Bds & Pfd | - - | 979 6 | - - | 440 4 | 521 5 Common Stock | [[underline]] 5,014 86 | 14,500 92 | 7,409 65 | 6,105 58 | 7,340 64[[underline]] Total | [[double-underline]] 5,810 100% | 15,888 100% | 11,341 100% | 10,543 100% | 11,471 100%[[/double-underline]] Value Index | 100.0 | 126.8 | 92.5 | 85.8 | 93.3 Total Accomp. | 100.0 | 129.9 | 99.9 | 96.1 | 104.8 Div + Int/Yr | 215 - 3.7% Mkt | 274 - 1.7% Mkt | 641 - 5.6% Mkt | 655 - 6.2% Mkt | 606 - 5.3% Mkt Tot Ret Inc/Yr | - | 515 - 3.2% Mkt | 645 - 5.7% Mkt | 615 - 5.8% Mkt | 615 - 5.4% Mkt [[line]] [[underline]] THORNDIKE, DORAN, PAINE & LEWIS [[/underline]] | | | | | Cash | 4 -% | 606 4% | 117 1% | 852 9% | 468 4% Bonds | 5,262 47 | 2,319 14 | 2,147 18 | 2,109 21 | 2,128 18 Cv Bds & Pfd | 529 5 | 411 2 | - - | - - | - - Common Stock | [[underline]] 5,300 48 | 13,433 80 | 9,637 81 | 6,842 70 | 8,910 78[[/underline]] Total | [[double-underline]]11,095 100% | 16,769 100% | 11,901 100% | 9,803 100% | 11,506 100%[[/double-underline]] Value Index | 100.0 | 118.7 | 81.2 | 66.0 | 80.2 Total Accomp. | 100.0 | 125.7 | 93.4 | 79.8 | 95.0 Div + Int/Yr | 526 - 4.7% Mkt | 405 - 2.4% Mkt | 465 - 3.9% Mkt | 538 - 5.5% Mkt | 474 - 4.1% Mkt Tot Ret Inc/Yr | - | 549 - 3.3% Mkt | 652 - 5.5% Mkt | 664 - 6.8% Mkt | 664 - 5.8% Mkt [[line]] [[underline]] TOTAL SMITHSONIAN CONSOLIDATED ENDOWMENT [[/underline]] | | | | | Cash | 18 -% | 798 1% | 4,367 12% | 3,087 10% | 1,062 3% Bonds | 10,182 24 | 4,572 9 | 4,453 13 | 6,703 22 | 7,580 22 Cv Bds & Pfd | 1,163 3 | 4,651 9 | 1,555 4 | 2,159 7 | 2,370 7 Common Stock | [[underline]]31,177 73 | 42,154 81 | 24,982 71 | 18,699 61 | 24,075 68[[/underline]] Total* | [[double-underline]]42,540 100% | 52,175 100% | 35,357 100% | 30,648 100% | 35,087 100%[[/double-underline]] Value Index | 100.0 | 122.3 | 82.6 | 71.0 | 82.9 Total Accomp. | 100.0 | 127.8 | 92.8 | 83.3 | 96.3 Div + Int/Yr | 1,680 - 3.9% Mkt | 1,127 - 2.2% Mkt | 1,602 - 4.5% Mkt | 1,768 - 5.8% Mkt | 1,615 - 4.6% Mkt Tot Ret Inc/Yr. | - | 1,753 - 3.4% Mkt | 2,081 - 5.9% Mkt | 2,020 - 6.6% Mkt | 2,020 - 5.8% Mkt [[line]] *Includes Freer Fd | 18,805 | 22,506 | 14,152 | 12,259 | 14,035 Consolidated Fd | 11,408 | 14,100 | 10,129 | 8,888 | 10,175 Endowment #3 | [[underline]] 12,327 | 15,569 | 11,076 | 9,501 | 10,877[[/underline]] Total | 42,540 | 52,175 | 35,357 | 30,648 | 35,087 [[double line]] [[underline]] SPECIAL ENDOWMENT FUND (DPB) [[/underline]] | | | | | Cash | 31 2% | 79 5% | 487 41% | 222 20% | 180 15% Bonds | 222 16 | - - | 111 9 | 366 33 | 378 31 Cv Bds & Pfd | 309 23 | 272 18 | 22 2 | - - | - - Common Stock | [[underline]] 795 59 | 1,164 77 | 562 48 | 521 47 | 647 54[[/underline]] Total | [[/double-underline]]1,357 100% | 1,515 100% | 1,182 100% | 1,109 100% | 1,205 100%[[/double-underline]] Value Index | 100.0 | 113.5 | 85.5 | 79.2 | 87.1 Total Accomp. | 100.0 | 117.9 | 95.4 | 92.6 | 101.7 Div + Int/Yr | 61 - 4.5% Mkt | 45 - 3.0% Mkt | 83 - 7.0% Mkt | 81 - 7.3% Mkt | 76 - 6.3% Mkt [[double line]] [[underline]] STOCK MARKET AVERAGES - TOTAL ACCOMPLISHMENT INDEX (6/30/71 = 100) [[/underline]] | | | | | D-J Industrials | 100.0 | 119.77 | 101.11 | 82.35 | 100.45 S&P's 500 Stocks | 100.0 | 122.88 | 95.57 | 79.84 | 95.56 Value Line Comp. | 100.0 | 103.38 | 66.45 | 55.36 | 70.55 [[underline]] STOCK MARKET AVERAGES - VALUE INDEX (Excluding Dividends & Interest Yield - 6/30/71 = 100) [[/underline]] | | | | | D-J Industrials | 100.0 | 114.44 | 89.96 | 69.16 | 86.10 S&P's 500 Stocks | 100.0 | 118.36 | 86.17 | 68.78 | 83.51 Value Line Comp. | 100.0 | 98.60 | 55.52 | 42.10 | 58.31 [[double line]] [[/6 column table]]

20 [[underlined]] National Armed Forces Museum Advisory Board (NAFMAB) [[/underlined]] Mr. Brown reported that the membership of the National Armed Forces Museum Advisory Board as specified in the statute (U.S.C. 20, 80b(3)) states that: "(3) Nine members appointed by the President, (A) three of whom shall be appointed from persons recommended by the Secretary of Defense to represent the Armed Forces, and (B) two of whom shall be appointed from among persons recommended by the Regents of the Smithsonian Institution. Not less than two members appointed by the President shall be from Civilian life." The following slate of prospective nominees in order of priority as presented by the Chairman are: Professor Theodore Ropp Mr. Hanson W. Baldwin Mr. John H. G. Pell Mr. Drew Middleton A biography of each of the above is attached. The Board of Regents had recommended to the President the reappointment of John Nicholas Brown as a member of the NAFMAB. His reappointment was effective on April 30, 1975, for a term of five years. It is the feeling of the Chairman of the National Armed Forces Museum Advisory Board, the Director of the National Museum of History and Technology, and the Director of the Eisenhower Institute for Historical Research that Professor Ropp be recommended as the prime nominee for this appointment. The Executive Committee recommended that the Board of Regents authorize the Secretary to transmit to the President the nominations of Theodore Ropp and John H. G. Pell. The following motion was approved: VOTED that the Secretary transmit to the President on behalf of the Board of Regents the nominations of Theodore Ropp and John H. G. Pell for appointment to the National Armed Forces Museum Advisory Board.

21 [[stamp]]32573[[/stamp]] ROPP, THEODORE, educator; b. Hollywood, Ill., May 22, 1911; s. Irwin and Margaret (Esh) R.; A.B. summa cum laude, Oberlin Coll., 1934; A.M., Harvard, 1935, Ph.D., 1937; m. Elizabeth S. Chapman, Sept. 8, 1937; children- Stephen C., Frederick, Paul T. Instr. history Harvard, 1937-38, vis. lectr., 1947-48; faculty Duke, 1938-, prof. history, 1959-. Ernest J. King prof. U.S. Naval War Coll., 1962-63; spl. research compulsory mil. service and mil. conscription in Brit. Commonwealth; mem. Hist. Adv. Com. to sec, army 1962-65; dir., policy adv. com. Hist. Evaluation and Research Orgn., 1963-, chmn. bd. 1965-. Trustee Am. Mil. Inst., 1961-, pres., 1968-. Social Sci. Research Council fellow, 1958-59. Mem. Am. So. hist. assns., Am. Assn. U Profs. (pres. N.C. conf. 1959-61, mem. council 1964-67). Author: (with Harold T. Parker) Historical Background of the World Today, 1947; War in the Modern World, 1959. Contbr. to Makers of Modern Strategy, 1943. Home: 302 Woodridge Dr. Durham NC 27707. [[underlined]] Who's Who in America ... 1972-1973. Volume 1 [[/underlined]] p. 2698

22 PELL, JOHN HOWLAND GIBBS, historian, financial cons.; b. Southampton, L.I., N.Y., Aug. 9, 1904; s. Stephen Hyatt Pelham and Sarah Gibbs (Thompson) P.; student St. Paul's Sch., 1917-21, Harvard, 1922-24; LL.D., Adelphi Coll., 1953, Chung-ang U., 1963, Fairleigh Dickinson U., 1964; L.H.D., Russell Sage Coll., 1964; m. Pyrma Tilton, Sept. 3, 1929; children-Sarah (Mrs. Edwin Dunning), John Bigelow. Engaged in hist. research Ft. Ticonderoga, 1925-29; in estate management, 1930-32; organzier, partner John H. G. Pell & Co., 1932; dir. Crowell-Collier Macmillan, Inc., Dime Savs. Bank of N.Y.; chancellor L.I.U., 1962-64. Pres. Ft. Ticonderoga Assn., 1950-; mem. Interstate Comm. on Lake Champlain Basin, 1955-65; chmn. Fed. Hudson-Champlain Celebration Commn, 1958-59; chmn. N.Y. State Am. Revolution Bicentennial Commn., 1969-; mem. N.Y.C. Am. Bicentennial Com., 1971-. Trustee, N.Y. State Historic Trust, 1966-; bd. mgrs. lay v.p. Seaman's Ch. Inst., 1935-. Served from lt. to comdr., USNR, 1941-45; enlisted personnel officer 3rd Naval Dist., duty in U.S.S. Ordroneaux, 1944. Decorated officer Order of Orange Nassau (Holland), chevalier Legion of Honor (France); recipient Chauncey Depew medal, citation and gold medal S.A.R. Mem. N.Y. State Hist. Assn. (trustee 1950-), Am. Scenic and Historic Preservation Soc. (trustee 1950-, pres. 1970-); Soc. Colonial Wars, Pilgrims of U.S. Colonial Lords of Manor (pres.), Theodore Roosevelt Assn. (pres.), Soc. of Cincinnati (hon.). Clubs: Knickerbocker, Down Town Assn., Century Assn., Seawanhaka Corinthian Yacht, Piping Rock, Metropolitan (Washington); Grolier. Author: Life of Ethan Allen, 1929; also articles in hist. and financial field. Home: 870 Fifth Av. New York City NY 10021 also Pelican Point Centre Island Oyster Bay NY 11771 also Fort Ticonderoga NY 12883 Office: 1 Wall St New York City NY 10005 [[underlined]] Who's Who in America ... 1972-1973. Volume 1 [[underlined]] p. 2458

23 BALDWIN, HANSON WEIGHTMAN, author, editor; b. Balt., Mar. 22, 1903; s. Oliver Perry and Caroline (Sutton) B.; prep. edn. Boys' Latin School, Balt.; B.S. U. S. Naval Acad., 1924; m. Helen Bruce, June 8, 1931; children- Barbara, Bruce, Elizabeth. Commd. ensign U.S. Navy, 1924, advanced through ranks to lt. (j.g.); served aboard battleships and a destroyed on East Coast, Caribbean and European Squadron; resigned, 1927; police reporter Balt. Sun, later gen. assignment report, 1928-29; with N.Y. Times 1929--, mil. and naval corr., 1937-42, mil. editor, 1942-. Recipient Pulitzer Prize, 1942. Author: Men and Ships of Steel (with W. F. Palmer), 1935; The Caissons Roll-A Military Survey of Europe, 1938; Admiral Dealth, 1939; What the Citizen Should Know About the Navy, 1941; United We Stand!, 1941; Strategy for Victory, 1942; The Price of Power, 1948; Great Mistakes of the War, 1950; Sea Fights and Shipwrecks, 1955; The Great Arms Race, 1958; World War I: An Outline History, 1962; Battles Lost and Won: Great Campaigns of World War II, 1966; Strategy for Tomorrow, 1970. Editor; We Saw It Happen (with Shepard Stone), 1938. Contbr. N.Y. Times mag., U.S. Naval Inst. Proc., Harpers, Atlantic Monthly, Sat. Eve. Post. Office: New York Times New York City NY 10036. [[underlined]] Who's Who in America ... 1972-1973, Volume 1 [[/underlined]] p. 139

24 MIDDLETON, DREW, fgn. correspondent; b. N.Y.C., Oct. 14, 1913; s. Elmer Thomas and Jean (Drew) M., B.S. in Journalism, Syracuse U., 1935, LL.D. (hon.), 1963; m. Estelle Mansel-Edwards, Mar. 31, 1943; 1 dau. Judith Mary. Sports editor Poughkeepsie (N.Y.) Eagle News, 1936; reporter Poughkeepsie Eve. Star, 1936-37; sports writer, N.Y.C. office Asso. Press, 1939; war corr. attached to British Expeditionary Force in France and Belgium, 1939-40; attached as corr. RAF, Brit. Home Army, 1940-41, U.S. Army and Navy as corr. in Iceland, 1941-42; Allied Forces, London, 1942; mem. staff N.Y. Times, London, 1942; corr. in Tunisia, Algeria, and Mediterranean area, and Allied Hdqrs., Algiers, 1942-43; with U.S. Eighth Air Force and Bomber Command, RAF, 1943-44; accredited U.S. First Army and Supreme Hdqrs. Allied Expeditionary Force, 1944-45; at Frankfurt, Berlin and at Internat. Mil. Tribunal trials, Nuremberg, Germany, 1945-46; chief corr. N.Y. Times, to USSR, 1946-47; chief corr. Germany, 1947-53, London, 1953-63, Paris, France, 1963-65, UN 1965-. Recipient Headliners club award fgn. corr., 1943; Internat. News Service medal for Dieppe coverage, 1942; U.S. Navy Certificate of Merit, 1945; U.S. Medal of Freedom, 1948; Order Brit. Empire (mil. div.), 1947. Mem. Am. Corr. Assn., London Ango-Am. Corr. Assn., Moscow, Arras and Louvain Marching Soc., Delta Upsilon, Phi Kappa Alpha. Clubs: Garrick, Press (London); Overseas Press, Brook (N.Y.C.); Travellers (Paris). Author: Our Share of the Night, 1945; The Struggle for Germany, 1949; The Defense of Western Europe, 1952; These are the British, 1957; The Sky Suspended, 1960; The Supreme Choice, 1963; The Atlantic Community, 1965. Home: 39 Gramercy Park, New York City NY 10010 Office: NY Times Bur UN New York City NY 10017 [[underline]]Who's Who in America ... 1972-1973. Volume 1[[/underline]] p. 2177

25 [[underline]]Wells Fargo Proposal[[/underline]] The Executive Committee previously considered a proposal by Wells Fargo and Company to hold a Bicentennial essay contest during the Bicentennial Year. The attached papers relate to the proposal. Mr. Ripley reported that Mr. Richard P. Cooley, President of the Wells Fargo Bank, and a member of the National Board of the Smithsonian Associates, approached the Smithsonian with the suggestion that the Bank and he would like to sponsor a national essay contest. They asked the Smithsonian to do this and propose to pay for all expenses involved as well as paying a fee to the Smithsonian. Mr. Ripley stated that the staff considered the proposal quite carefully and are in favor of it because it falls into a very nice tradition within the Institution of sponsoring student lectures and student contests and it is the kind of endeavor Joseph Henry was very much in favor of with his premiums for essays. Mr. Thompson, Editor of our Magazine, has expressed interest in the possibility of publishing some of the essays in the Magazine. We feel it would be an inspirational activity especially during the Bicentennial Year. Mr. Ripley said that Mr. Cooley had come to Washington to discuss the proposal and had expressed his willingness to be guided by the Smithsonian in the development of plans for the contest. Indeed, he suggested that it could be advertised as the Smithsonian

26 Bicentennial Essay Contest, with simply a line crediting Wells Fargo as the sponsor. The Smithsonian would be expected to formulate the topic, or topics, for the essays and entries in other media, and would choose the judges who would make the final awards. Although Wells Fargo would undertake all the trouble and expense of publicizing the contest, of dealing with entries, and of paying readers and judges, all such arrangements would be subject to Smithsonian approval. There was some concern expressed about the timing, the amount of work involved, selection of the judges and the design of the program which should be consonant with Smithsonian standards. The Executive Committee, in their previous consideration, had also expressed similar apprehension but had decided that since the action recommended would simply authorize the Secretary to negotiate with Wells Fargo, there would be ample opportunity to assure that any final plan would be thoroughly considered as being appropriate and attainable. The following motion was proposed and it was: VOTED that the Board of Regents authorizes the Secretary to negotiate with Wells Fargo and Company for support of a Bicentennial Essay Contest, and authorizes the Secretary to proceed with the development of plans for such a national contest that would serve to focus attention in the Bicentennial Year on the more positive and exciting prospects that face our country in its third century.

27 [[preprinted]] WILLIAM A. M. BURDEN 630 FIFTH AVENUE NEW YORK, N.Y. 10020 [[/preprinted]] April 25, 1975 Dear Dillon, Many thanks for your letter about your further discussion on the Essay contest problem. This makes it seem more practical, and I will look forward to talking to you about it when I see you next. Sincerely, [[signature]] Bill [[/signature]] William A. M. Burden Dr. S. Dillon Ripley Secretary Smithsonian Institution Washington, D. C. 20560 hz

28 April 18, 197. Honorable Warren E. Burger The Chief Justice of the United States Chancellor, Smithsonian Institution Washington, D.C. 20 43 Dear Warren: On Tuesday of this week I met with Jim Webb and Bill Burden to discuss various Smithsonian matters which are described in the enclosed papers. Unfortunately, Caryl Haskins was unable to attend. It was a fine meeting and served to bring them up-to-date on a variety of matters and served also to discuss several projects currently being considered. You will note under Tab A papers relating to a proposed Bicentennial Essay Contest sent to us by Mr. Richard P. Cooley, President of the Wells Fargo Bank; he is also a member of the National Board of the Smithsonian Associates. At the meeting, Mr. Web and Mr. Burden approved the idea of going ahead with the Bicentennial Essay Contest provided that you be offered an opportunity to demur, if you wish. The matter of the Museum of African Art was considered and the consensus of the meeting was that the subject be presented to the Board of Regents at its meeting in May. The Executive Committee approved the steps recommended on page 2 of the memorandum dated March 19, 197 , from Mr. Blitzer to the Secretary (Tab B) with particular emphasis on the questions of authorizing continuing exploration of the possibility of acquiring the museums as well as exploring the possibility of federal authorization and appropriation. Mr. Webb suggested that we provide the Regents with a statement showing Smithsonian program priorities. We will be glad to submit such a list before the May meeting.

29 The subject of sculpture to be placed outside the new National Air and Space Museum has been considered by a number of Smithsonian staff members as well as outside consultants and members of the Commission of Fine Arts as is required by statute. The expertise of our art directors was sought and a committee was organized to review the work of recommended artists, and you will note that Richard Lippold and Charles O. Perry were selected to receive small study contracts to develop scale models. Mr. Webb suggested that other scientists connected with space programs be contacted to be sure the sculpture selection is appropriate and of the best possible design for this purpose. I hope to get in touch with Fred Selt and others to obtain their views on this matter. I should be pleased to hear from you when you have had an opportunity to consider these matters. With kind regard, I am, Always sincerely yours, S. Dillon Ripley Secretary Enclosure

30 [[preprinted]] [[image - line drawing of Smithsonian Castle]] SMITHSONIAN INSTITUTION Washington, D. C. 20560 U.S.A. [[/preprinted]] [[stamp]] APR 14 1975 [[/stamp]] April 14, 1975 Dr. William A. M. Burden Regent of the Smithsonian Institution 630 Fifth Avenue New York, New York 10020 Dear Bill: I am writing to report to you on our meeting last week with Dick Cooley of Wells Fargo, and his associate Richard Rosenberg, to discuss the proposed Bicentennial essay contest. Our chief purpose at the meeting was to pursue the question of what -- apart of course from the $50,000 fee -- the Smithsonian might stand to gain from association with this undertaking. First, I should say that before the meeting we had spoken with Ed Thompson and had discovered that he is interested in the possibility of publishing the winning essays in the [[underline]]Smithsonian[[/underline]] magazine. At the meeting, Dick Cooley expressed his strong feeling, and Wells Fargo's, that such a national contest could serve to focus attention in the Bicentennial year on the more positive and exciting prospects that face our country in its third century. It seems to him that the Smithsonian, as the guardian of so much of the heritage of the last two centuries, is ideally suited to be the sponsor of an enterprise designed to link the past with the future. As in his earlier meeting with Charles Blitzer, Mr. Cooley expressed his willingness to be guided by the Smithsonian in the development of plans for the contest. Indeed, he suggested that it could be advertised as the Smithsonian Bicentennial Essay Contest, with simply a line crediting Wells Fargo as the sponsor. The Smithsonian would be expected to formulate the topic, or topics, for the essays and entries in other media, and would choose

31 the judges who would make the final awards. Although Wells Fargo would undertake all the trouble and expense of publicizing the contest, of dealing with entries, and of paying readers and judges, it is my understanding that all such arrangements would be subject to Smithsonian approval. In short, then, we are being offered the opportunity of adding a national essay contest to our Bicentennial program -- a contest designed by the Institution, conducted in a manner satisfactory to the Institution, and at no expense to the Institution. Apart from the $50,000 contribution from Wells Fargo, this proposal if accepted would emphasize the Institution's concern for the future as well as the past, and would presumably produce a number of interesting articles for the [[underline]]Smithsonian[[/underline]] magazine. I believe the terms proposed by Wells Fargo are both generous and extremely sensitive to our feeling that the Smithsonian's name must only be associated with enterprises worthy of the Institution. Essentially, the question is whether the Board of Regents, and especially its Executive Committee, shares Mr. Cooley's enthusiasm for this means of exploring the future. I look forward to discussing all this with you. Sincerely yours, [[signature]] Dillon [[/signature]] S. Dillon Ripley Secretary

32 [[preprinted]] WILLIAM A. M. BURDEN 630 FIFTH AVENUE NEW YORK, N.Y. 10020 [[/preprinted]] April 1, 1975 Dear Dillon: Many thanks for your letter about the Bicentennial essay contest suggested by Richard Cooley, President of the Wells Fargo Bank and member of the National Board of the Smithsonian Associates. I had a long discussion about this on the telephone with Caryl Haskins and gave him my opinion in full, based on the very limited information which was available. My initial feeling is that there is very little in this for the Smithsonian, except for perhaps possible financial support for the Smithsonian. I told Caryl at length the type of information I think we should get before we make a decision. I certainly do not want to get the Smithsonian involved in a highly complicated administrative problem which might produce a minimum amount of favorable publicity for the Smithsonian. However, my mind is open, and when we get some really adequate information I would be glad to discuss this with you or anyone else involved. All the best, Sincerely, [[signed]] Bill [[/signed]] William A. M. Burden Dr. S. Dillon Ripley Secretary Smithsonian Institution Washington, D. C. 20560 cc: Mr. Robert A. Brooks

33 Identical letters sent to: Mr. Caryl P. Haskins and Mr. James E. Webb [[preprinted]] [[image - line drawing of Smithsonian Castle]] SMITHSONIAN INSTITUTION Washington, D. C. 20560 U.S.A. [[/preprinted]] March 25, 1975 Mr. William A. M. Burden Regent of the Smithsonian Institution 630 Fifth Avenue New York, New York Dear Bill: On my return from our field trip, I can report that I passed through San Francisco and had an opportunity to meet with Dick Cooley, President of the Wells Fargo Bank, and a member of the National Board of our Associates. As you know, we had sent you, on March 12th, a letter enclosing a copy of the proposal of the Wells Fargo Bank, hoping for comments from members of the Executive Committee. I would be most glad to hear what you think of it as Cooley is, of course, extremely interested, not only in the Smithsonian, but in any proposal which he believes will help the Smithsonian. As President of the San Francisco Bank, he feels that he cannot suggest major donations to an institution in Washington, but, indirectly, the fees and services which would accrue to the Smithsonian, seems to him to be a way in which he could render a service to this Institution. I incline to agree and much value your comments. With warm good wishes to you, I am Sincerely yours, [[signed]] Dillon [[/signed]] S. Dillon Ripley Secretary

34 Identical letters to Mr. Caryl P. Haskins; Mr. William A. M. Burden March 12, 1975 Mr. James E. Webb Chairman, Executive Committee Board of Regents of the Smithsonian Institution 1707 H Street, N. W. Washington, D. C. Dear Mr. Webb: Mr. Ripley has asked me to circulate to the members of the Executive Committee the enclosed papers relating to a proposed Bicentennial Essay Contest You will note from the enclosed memorandum for the record that the proposal is sent to us by Mr. Richard P. Cooley, President of the Wells Fargo Bank, and a member of the National Board of the Smithsonian Associates. If the contest should ever come about, it would most assuredly receive national publicity. We would greatly appreciate receiving your opinion as to the advisability of the Smithsonian considering such a proposal. Should you wish further information, we would be glad to supply it or meet with you at your convenience. With best wishes, Sincerely yours, /signed/ Robert A. Brooks Under Secretary Enclosure

35 A PROPOSAL FOR THE SMITHSONIAN INSTITUTION FROM: Wells Fargo & Company 420 Montgomery Street San Francisco, California

36 THE BI-CENTENNIAL YEAR AN OPPORTUNITY TO PLAN FOR AN EVEN BETTER FUTURE As the nation approaches its Bi-Centennial year, a great many programs, on both the national and the local level, will take place throughout the nation to commemorate this event. Wells Fargo & Company, a company with unique roots in the nation's history, believes it has an opportunity to accomplish, during this historic period, an important project of great social value with local, national and perhaps even international significance. The project would take the form of stimulating throughout the United States thoughtful discussion of important areas of human concern that will profoundly affect all citizens in the third century of the nation's existence. This program, although far-reaching in its implications, is relatively simple in concept and would take shape as follows: Wells Fargo & Company would sponsor a [[underline]]national[[/underline]] contest for the best 10,000-word essay or equivalent 15-minute oral/visual or oral (recorded) presentation of the important issues that must be faced in the

37 third century of the United States if we are to achieve an even better nation in the year 2076. Under the rules that would be promulgated, essays or presentations should focus on appropriate subjects such as housing, energy, transit, education, land use, world food supply, changes in individual freedoms or other issues vital to our own national interests and to the interest of world survival. Although final selection criteria would be formulated in conjunction with the distinguished panel or panels of judges to be selected, Wells Fargo & Company believes the essays and presentations should discuss the subject in terms of what the future likely holds and some ideas for evaluating and/or coping with the changes that must surely come if we are to reach our tri-centennial year. In other words, the entries would address the shape of the future and what we must first consider and perhaps accomplish if we are to produce a better 100 years for the United States and perhaps the world. Cash prizes for the contest would total $100,000 in order to attract both a sufficient quantity as well as a high level of quality in the entries submitted. Entries may represent a collaboration of effort and the winning awards would be divided

38 appropriately. For example, an entire school class may desire to submit a presentation representing its collective effort. Three categories would be established for entries: [[underline]]Category 1: Young people under the age of 18[[/underline]]. The insight of this group is often remarkable and fresh, and it is this group which would be the major beneficiaries or victims of the third century. The contributions of people under 18 to such a dialogue of the future would provide a dimension which, heretofore, has never been present in prior centuries when planners "planned" for the years ahead. Category 1 prizes would total $30,000, with a first prize of $10,000; a second prize of $5,000; a third prize of $3,000 and twelve $1,000 fourth-place prizes for a total of 15 awards in this category. [[underline]]Category 2: Academicians[[/underline]]. This category would be defined as those individuals associated in some capacity with an institution of higher learning or an institution receiving grants for work n the area of planning for the future. This is the group

39 that has done much of the thinking and writing about the future, and the best of their thoughts should be given the widest possible forum, which the Wells Fargo program can provide. Category 2 prizes would also total $30,000, to be divided in the same manner as Category 1 for a total of 15 awards. [[underline]]Category 3: Citizens over 18 from every and any walk of life[[/underline]]. There is no monopoly by any group on the important ideas that must come forth if we are to progress in the next 100 years. Consequently, we must encourage the widest possible participation and, therefore, non-academicians should not be placed in competition with those who often spend their entire lives engaged in the effort of predicting and planning for the future. Non-academicians' thinking about the future may bring an entirely different perspective to the same data available to academicians. Therefore, we should encourage people from all occupations and all ages to come forth with their thoughts. Category 3 prizes would total $40,000, with a first prize of $10,000; a second prize of $5,000; a third prize of $3,000 and twenty-two fourth-place

40 prizes of $1,000 each for a total of 25 awards. The larger number of awards in this category is predicated on the belief that the largest number of entries, hopefully, would come from this, heretofore, largely untapped source of ideas concerning the nation's future. To help ensure that a broad spectrum of America is represented in the process of selecting the award-winning presentation, Wells Fargo & Company requests the Smithsonian Institution to select the panel of judges that would judge the entries. Wells Fargo believes that the Smithsonian, which has been so much of a keeper of our past, now, by its selection of judges in this national effort, has an opportunity to have an important role in our future, as well as in our past. A fee of $50,000 would be paid by Wells Fargo & Company for its assistance in the selection of the panels of judges. Staff assistance for the judging process and logistical support will be provided by Wells Fargo & Company, thus relieving the Smithsonian of the necessary, but time-consuming chores that will follow the selection of the judges who will be involved.

41 Approximately $200,000 will be budgeted by Wells Fargo for announcing the contest and for expenses involved in processing and judging the entries. Advertising announcements would appear in such diverse publications as magazines of general interest (U.S. News, Business Week) to specialized media such as Scientific American and educational and farming journals. In addition to advertising, Wells Fargo, with the cooperation of specialized public relations counsel, will launch a major communications program to gain as widespread knowledge of the contest as possible throughout the United States. All communications efforts and programs will, of course, be subject to approval of the Smithsonian. Following selection of the winning entries, in the Bi-Centennial year, Wells Fargo will publish the entries in book or booklet form and ensure distribution to thought and opinion leaders and to the general public throughout the nation. Further discussions of these vital issues will be encouraged, especially among those who will have an important role in shaping the future. Budget permitting, the ideas, concepts and recommendations

42 of the winning entries will be incorporated into a documentary film for showing on educational TV, in schools and universities, and with other audiences interested and concerned with the future of America. A budget of approximately $75,000 will be allocated by Wells Fargo & Company to achieve the proper dissemination of the important thoughts, opinions, ideas and recommendations that have been elicited by Wells Fargo & Company and the Smithsonian from this national process to mark our Bi-Centennial and provide a platform for thinking about our entry into the third century of the nation. A tentative timetable necessary to achieve this program is believed to be as follows: [[underline]]March 1975[[/underline]] Agreement between the Smithsonian Institution and Wells Fargo & Company concerning the general outline of the program. [[underline]]April - July 1975[[/underline]] 1) Selection of judges; receiving acceptances; deciding the composition of the panels of judges and development of the judging process.

43 2) Begin and complete planning for the communications program. [[underline]]August 1975[[/underline]] Announce program. [[underline]]September - December 1975[[/underline]] 1) Receive entries 2) Continue communications effort 3) Refine the judging logistics [[underline]]January - April 1976[[/underline]] Judge Entries [[underline]]July 1976[[/underline]] Announce Award Winners [[underline]]Fall 1976[[/underline]] Disseminate selected entries to general public, thought and opinion leaders and educational institutions by means of book, booklets, articles and film.

44 [[underlined]] Museum of African Art [[underlined]] Consideration has been given by the Secretary's top level Smithsonian staff and subsequent review by the Executive Committee of the Board of Regents. The consensus of the Regents' Executive Committee was that the subject be presented to the Board of Regents at the May 14 meeting and approval be sought for the Secretary to discuss the proposed acquisition within the Office of Management and Budget, appropriate members of Congress, and the Trustees of the Museum of African Art, particularly exploring the possibility of federal authorization and appropriation. In regard to finances, it is learned that while the museum has some funds, Mr. Warren Robbins, the Director, sees the grants dwindling and a need for aid. Accordingly he proposed to the Regents a merger with the Institution. Artistically the collection is excellent and would make a worthy complement to the ethnographic collection under the purview of Dr. Gordon Gibson. The combined collections would form one of the best assemblages of African ethnographic material in the United States. Mr. Brown expressed reservations against proliferating the Institution's program. Mr. Goheen asked about title to the real estate and Mr. Ripley thought that we could provide for a consolidation if later this proved necessary or desirable. It is understood that there is but little debt on the real estate.

45 Mr. Webb urged that we have a set of priorities so that such proposals could be appraised in the light of competing proposals and going programs. Mr. Ripley agreed and called attention to the text under the title "Smithsonian Priorities" resulting from an annual mid-winter review of institutional programs which appears at page 95. The Regents agreed that to assist Mr. Robbins in his private fund raising drives, he be permitted to say he was having conversations with the Smithsonian whose curators had expressed high regard for his museum. It was agreed that if the Congressional Regents failed to agree, the proposal would be refused. It was then: VOTED that the Board of Regents authorizes the Secretary to undertake exploratory discussions with the Museum of African Art, the Office of Management and Budget and appropriate members of the Congress in order to prepare a report and recommendations on possible acquisition of the museum through federal authorization and appropriation.

46 [[underlined]] Hillwood Budget for Fiscal Year 1976 [[underlined]] Since the death of Mrs. Marjorie Merriweather Post in September of 1973 we have experienced concern over the long range financial prospects for our operation of Hillwood as a non-profit museum under the terms and conditions contemplated in December 14, 1968, Agreement between the Smithsonian Institution and Mrs. Post. These financial prospects have been reviewed briefly in each of the last three meetings of the Board of Regents. The Secretary explained that the bequest was included in Mrs. Post's Will many years before he arrived. While it was understood from the beginning that the operation was to be without any cost to the Smithsonian, the Secretary asked for an additional bequest as inflation rose but was discouraged unmistakably by the Executors in respect to continuing grants in the future. Meantime, the Post lawyers suggested that the proceeds of the estate might be prorated among the beneficiaries when the estate is settled. Mr. Watson expressed doubt that the family understood fully the situation the Smithsonian is in. Mr. Ripley assured him that the elder daughter, Mrs. Riggs, did have a good understanding but that one of the other daughters had no interest in granting added funds to Hillwood. The Secretary urged that we await developments in respect to finances. He urged further we avoid if at all possible the adverse public reaction that would result from closing Hillwood finally. Mr. Brown concurred.

47 In response to a question the Secretary expressed his opinion that a second bequest of some $10 million would ultimately be necessary in order to permit the opening of Hillwood to the public. The Secretary stressed the importance of the Institution's making a "best effort" to open the museum at some future date. It was observed that we cannot under the will move the objects of art without a favorable legal opinion in view of the restriction in the will which excepts only temporary loan to other Smithsonian museums. There exists an ultimate possibility of returning the collection to the estate and possibly accepting a new agreement for operating a museum under less costly conditions. At its May 14, 1974 meeting the Board approved a budget of $735,000 for the estimated costs to the Smithsonian of operating Hillwood as a non-profit museum during fiscal year 1975. At that time it was anticipated that income from the $10,000,000 Hillwood Trust, as established by Mrs. Post's last Will and Testament, would necessarily be supplemented by grants from the Post Foundation to finance this $735,000 requirement. As provided by the Will and Mrs. Post's [[underlined]] inter vivos [[/underlined]] Agreement with the Smithsonian Institution, the Post Foundation is to "consider making contributions to said Smithsonian Institution to supplement the income received by said Smithsonian Institution under the Trust . . . should the income from the said Trust be insufficient to adequately maintain Hillwood as a non-profit museum," and under no circumstances is the Smithsonian Institution to bear any financial liability at Hillwood.

48 It was soon disclosed, however, that delays in the settlement of Mrs. Post's estate were preventing the full funding of the Hillwood Trust, and that Trust income plus the contribution the Foundation was willing to consider would be insufficient to finance this budget. On the assumption that the delays in settling the estate would be reasonably short and in a spirit of full cooperation with the executors of Mrs. Post's estate, the Trustees of the Hillwood Trust, and the directors of the Post Foundation, the Board of Regents at its meeting of September 24, 1974, approved a $155,000 reduction in the estimated Hillwood budget for a total of $580,000 for fiscal year 1975. This austerity budget eliminated seven staff positions and all public museum activities but permitted proper upkeep of the buildings and grounds and ensured full security and protection services. With payments of Trust income of about $380,000, and grants from the Post Foundation of about $130,000, plus carry forward of $77,000 from fiscal year 1974 this austerity budget has been fully funded during the course of fiscal year 1975. Most recently, at its January 24, 1975 meeting, the Board of Regents was presented a status report indicating that a date for the settlement of Mrs. Post's estate and distribution of its assets had still not been determined, and that the administration of the estate was likely to be a lengthy process continuing to restrict our activities at Hillwood to a holding action for all or part of another year. In response, the Board of Regents asked that a letter be written to the executors of Mrs. Post's estate to inquire about future funding prospects. A copy of our letter and the recent response from the executors is attached for reference.

49 To summarize the executors response, they foresee no settlement of the estate within the next six months, but predict that before July 1, 1976, a date will probably be selected for the distribution. Further, the income the Smithsonian can anticipate receiving from the Trust, should be no less than the $320,000 received for the current fiscal year. In short, twenty months after Mrs. Post's death we face perhaps twelve more months of uncertainty before the Hillwood Trust will be funded. Even more troubling, however, is the fact that inflation in the economy -- particularly the rise in salary scales -- may eventually push our original and modest operating budget out of the realm of affordability, if that has not already occurred. The $735,000 it would have cost to operate Hillwood as a non-profit museum in fiscal year 1975 will soon become $800,000, then $900,000 and so on. Even a fully funded $10,000,000 Trust invested for maximum return could not long keep up. And although Mrs. Post's last Will and Testament directs her Foundation to consider supplementary grants, our talks with the Directors of the Foundation have indicated at best a reluctance to consider such grants as an annual occurrence for the indefinite future. Nonetheless, pending resolution of the uncertainties surrounding the settlement of Mrs. Post's estate it is proposed that we continue to maintain Hillwood, but on an even more austere basis than we have to date. The budget proposed for fiscal year 1976 is $475,000, as shown in detail on the first page of the attached budget documents, in the middle column headed "Closed Museum." As compared with the current year austerity budget, the estimates of some items of expense have been refined through experience and others have been

50 projected to rise slightly with inflation. This budget reflects, however, one major change from our current holding action, namely, the recommended closing of the greenhouses and camellia house and the performance of only the minimum grounds maintenance necessary to prevent irretrievable loss through infestation or blight. This would permit releasing five of the present gardening staff of nine. The orchids in the greenhouse can be boarded out at no expense to the Smithsonian Institution. The total cost of $475,000 would be partially offset by a carry forward of $70,000 in unobligated balances from fiscal year 1975, as well as by modest rental income, leaving a further funding requirement of $393,000 for fiscal year 1976. This sum should be well within the funding capability of the Trust and Foundation. In addition to this recommended budget, the following attachment presents two other budgets for illustrative purposes. On the attachment they are shown as "Open Museum" and "Commercial Storage," respectively totaling $761,000 and $327,000 in costs. The first alternative budget, "Open Museum," represents an update of the fiscal year 1975 Hillwood budget initially approved by the Board of Regents one year ago. This budget, totaling $761,000, would permit a modest program of museum activities at Hillwood as contemplated in the 1968 Agreement between Mrs. Post and the Smithsonian Institution. The principal difference between this $761,000 and the $735,000 budget initially approved last year is twelve months of intervening inflation, partially offset by savings of $25,000 in insurance premium costs resulting from the recent

51 negotiation of a single Smithsonian-wide blanket policy. It is clear, however, that expectable income from all sources -- the Trust, the Foundation and available balances carried forward -- would fall far short of this $761,000 in fiscal year 1976. The other illustrative budget, "Commercial Storage," totaling $327,000 is the third budget on the attachment; it would represent a radical departure from the above. It contemplates that all movable items in the Hillwood collection would be transferred to dead storage in a commercial warehouse facility, that the house would be locked up, that security would be reduced to one guard around the clock, and that, again, only minimal attention would be given to the grounds to prevent irretrievable loss through infestation or blight. A total staff of nine would be retained to provide this minimal maintenance and security presence. The difficulties and risks of this third scheme should not be minimized, however. First there is the danger of loss and breakage of items in the collection (there are for example literally thousands of pieces of fine china and porcelain) during the moves to and from the commercial warehouse facility. Further, one must of course pay for shipping twice, as well as storage charges in the interim. These costs along with much higher insurance premiums would offset much of the savings that might otherwise be realized. In addition, skilled staff would have to be recruited anew before reopening, while in the interim absolutely no museum program or scholarly activity would accrue to the public benefit. Finally, there is some question as to the legality, under the Smithsonian Institution's

52 1968 Agreement with Mrs. Post, of our removing items of the collection from Hillwood "except for temporary loans to other Smithsonian museums." On balance, we would not recommend this less costly course of action unless it was clear that an additional period of some years was required for the settlement of Mrs. Post's estate and that adequate funds for full operation would then be available each year. Without the prospect of several years' worth of these savings, and eventual solvency, the risks inherent in this scheme, we feel, are too great to consider the proposition favorably. In requesting the Regents' approval of the "Closed Museum" budget for fiscal year 1976, we intend to require of the Trust and Foundation a viable, long range financing plan for an open museum to be worked out as soon as possible.

53 The Board of Regents approved the following motion: VOTED that the Board of Regents certifies that the amount of $475,000 is necessary for the operation of Hillwood as a non-profit museum during fiscal year 1976, in accordance with the terms of the Agreement of December 14, 1968, and the last Will and Testament of Mrs. Marjorie Merriweather Post.

54 BOARD OF DIRECTORS THE MARJORIE MERRIWEATHER POST FOUNDATION OF D.C. David P. Close Secretary-Treasurer 1000 Connecticut Avenue, N. W. Washington, D. C. 20036 C. W. Cook 250 North Street White Plains, New York 10025 Henry A. Dudley 910 17th Street, N. W. Washington, D. C. 20006 Leonard F. Genz Vice President One Putnam Park Greenwich, Connecticut 06830 Ellen M. Iverson 4101 Manor Road Chevy Chase, Maryland 20015 Fred Korth 910 17th Street, N. W. Washington, D. C. 20006 John A. Logan LaSalle Building Connecticut Avenue & L Street, N. W. Washington, D. C. 20036 Charles G. Mortimer 220 Westchester Avenue White Plains, New York 27031 Adelaide C. Riggs President 1000 Connecticut Avenue, N. W. Washington, D. C. 20036 Nedenia H. Robertson 870 United Nations Plaza New York, New York 10017 Douglas R. Smith National Savings & Trust 15th and New York Avenue, N. W. Washington, D. C. 20005 Kathleen M. Watson Longwood Towers Brookline, Massachusetts 02146 The Executors of Mrs. Post's estate are: National Savings and Trust Company 15th Street and New York Avenue, N. W. Washington, D. C. Meyer Handelman Henry A. Dudley Fred Korth

55 [[preprinted]] [[image - line drawing of Smithsonian Castle]] SMITHSONIAN INSTITUTION Washington, D. C. 20560 U.S.A. [[/preprinted]] [[stamp]] JAN [[unreadable]] 1975 [[/stamp]] Executors of the Estate of Marjorie M. Post c/o Mr. Michael F. Curtin McNutt, Dudley, Easterwood & Losch Barr Building Washington, D. C. 20006 Gentlemen: You will recall that when we reduced the Smithsonian's Hillwood budget last summer, the Board of Regents asked us to give them a status report at their January meeting. This was done last Friday. The Regents were pleased to learn that our expenditures at Hillwood are well within the budget approved last summer, and that we expect to end this financial year with a small surplus. They were also pleased to learn that the funds necessary to meet our budgeted expenses had been made available, and will almost certainly continue to be made available through this fiscal year, by the Trustees, the Executors and the Foundation. At the same time, however, the Regents expressed concern over the continuing uncertainty about the date of settlement of Mrs. Post's estate, and over possible obstacles to the full funding of the Hillwood Trust. While we are all very much aware of the difficulty of making accurate predictions in the present economic climate, both our short-term and long-term planning for Hillwood depend to a very considerable degree upon some assumptions about both the date of settlement of the estate, and the amount of income that may be available from the Trust. In the normal course of events we should soon begin preparation of a Hillwood budget for fiscal year 1976, for submission to the Board of Regents in May. In our preparation of this budget,

56 -2- as in the Regents' consideration of it, the best possible estimates of future funding possibilities, both short-term and long-term, will be crucial. The Regents have requested and I should very much appreciate, therefore, your best estimates of the probable date of settlement of the estate, and of the prospects of funding of the Hillwood Trust. Sincerely yours, [[signed]] S. Dillon Ripley [[/signed]] S. Dillon Ripley Secretary

57 [[preprinted]] LAW OFFICES MCNUTT, DUDLEY, EASTERWOOD & LOSCH BARR BUILDING WASHINGTON, D. C. 20006 296-4222 CABLE ADDRESS "McNUTTLAW" PAUL V. MCNUTT (1946-1955) HENRY A. DUDLEY O. P. EASTERWOOD, JR. ROBERT E. LOSCH MICHAEL F. CURTIN [[short line]] ROBERT H. HUNT NEW YORK OFFICE FRANK A. CELENTANO 102 MAIDEN LANE DIGBY 4-9200 [[/preprinted]] April 30, 1975 By Hand Mr. S. Dillon Ripley Secretary Smithsonian Institution Washington, D. C. 20560 Re: [[underline]] Estate of Marjorie M. Post [[/underline]] Dear Mr. Ripley: The executors have asked me to reply to your letter of January 30, 1975. The executors, like the Regents, were pleased to learn that the Smithsonian expenditures at Hillwood were well within the budget approved last year. The executors and trustees of the Hillwood Trust were likewise pleased to know that there is expected to be a small surplus at the end of the current fiscal year. In your letter you ask that the executors and trustees give you the best possible estimates of future funding possibilities as well as settlement of Mrs. Post's estate. While the executors and trustees would like very much to inform you that funding will be completed and the estate ready for closing within the next six months, neither is a likely possibility at this time. It is the hope

58 Mr. S. Dillon Ripley Page Two April 30, 1975 and firm belief of the trustees that sometime within the next fiscal year a definite determination can be made as to when the Hillwood Trust will be fully funded. The executors and trustees specifically asked that I inform you that notwithstanding the lack of full funding, the Hillwood Trust will nonetheless receive a proportionate share of the estate income allocable to the unfunded portion of the $10 million which is to be eventually placed in the Hillwood Trust. It is anticipated that this proportionate amount of income will not be any less than that which was paid this past year. As you know, a $38,000 payment will be available for distribution sometime in the month of June. If, because of funding problems, you would rather have this payment made to the Smithsonian in July of 1975, please advise and the trustees will be more than willing to restructure its cash position to meet that request. Very truly yours, [[signed]] Michael F. Curtin [[/signed]] Michael F. Curtin Attorney for the Executors Estate of Marjorie M. Post and Trustees of the Hillwood Trust

59 HILLWOOD MUSEUM Budget Requirement FY 1976 ($1,000s) [[4-column table]] [[headers]] *( ) indicates no. of employees | OPEN MUSEUM | CLOSED MUSEUM | COMMERCIAL STORAGE [[/headers]] | | | [[underline]]Admininstrative & Curatorial[[/underline]] | | | Salary and Benefits | $121.7 (6)* | $81.4 (4)* | $13.5 (-)* Travel and Transportation | 2.0 | .5 | - Insurance | 20.0 | 20.0 | 50.0 Contractual Services (Docents) | 12.0 | - | - Printing and Supplies | [[underline]] 10.0 | 1.5 | - [[/underline]] [[underline]]Total | 165.7 | 103.4 | 63.5 [[/underline]] | | | [[underline]]House & Building Maintenance[[/underline]] | | | Salary and Benefits | 53.6 (4) | 33.5 (2) | 17.6 (1) Maintenance and Repairs | 5.0 | 5.0 | 1.0 Utilities | 24.0 | 15.0 | 12.0 Supplies and Equipment | [[underline]] 1.0 | .5 | .4 [[/underline]] [[underline]]Total | 83.6 | 54.0 | 31.0 [[/underline]] | | | [[underline]]Grounds & Garden Maintenance[[/underline]] Salary and Benefits | 145.2 (11) | 52.1 (4) | 52.1 (4) Travel | .5 | - | - Contractual Services | 2.0 | 2.0 | 2.0 Supplies | 12.0 | 2.0 | 2.0 Equipment | [[underline]] 4.0 | 1.0 | 1.0 [[/underline]] [[underline]]Total | 163.7 | 57.1 | 57.1 [[/underline]] | | | [[underline]]Security[[/underline]] | | | Salary and Benefits | 182.3 (19) | 164.8 (17) | 35.7 (4) Maintenance Contracts (ADT) | 7.5 | 7.5 | 7.5 Supplies and Laundry | 2.5 | 2.5 | .5 Equipment | [[underline]] 1.0 | - | - [[/underline]] [[underline]]Total | 193.3 | 174.8 | 43.7 [[/underline]] | | | [[underline]]Total Operating Costs | 606.3 (40) | 389.3 (27) | 195.3 (9) [[/underline]] | | | [[underline]]Non-recurring Expenses[[/underline]] | | | Pre opening costs | 25.0 | - | - Packing and crating | | 20.0 Transportation to storage | | 7.5 Severance salary | | 4.0 | 18.0 Annual leave pay-off | [[underline]] | 2.0 | 4.0 [[/underline]] [[underline]]Total Non-recurring | 25.0 | 6.0 | 49.5 [[/underline]] | | | Storage Charges (9/12 of year) | - | - | 35.0 Admin. Support | 94.7 | 59.7 | 41.2 Contingency | 35.0 | 20.0 | 6.0 | [[underline]] | | [[/underline]] [[underline]]GRAND TOTAL ALL COSTS | 761.0 | 475.0 | 327.0 [[/underline]] | | | Less Rental and Other Income | 25.0 | 12.0 | 12.0 - Est. Carryover from FY 1975 | 70.0 | 70.0 | 70.0 | | | [[double-underline]]Net Funds Required | 666.0 | 393.0 | 245.0[[/double-underline]] [[/4-column table]] 5/2/75

60 Notes to Hillwood Budget FY 1976 [[underline]] Open Museum [[/underline]] --projected employment at the following levels: [[2-column table]] Admin. & Curatorial | 6 (includes employment of Assistant Curator) House Staff | 4 (employment of 2 museum aides) Grounds Staff | 11 (replacement and 4 part-time summer helpers) Security | 19 (employment of two additional guards) [[/2-column table]] --projected cost of two paid docents at $6.0 each or $12.0. --projected $25.0 for opening costs consisting of special opening celebration, carpet runners, ropes to control traffic, and other needs such as display cases. --projected increase in utility costs to $24.0 per year due to increase of traffic in and out of the museum. --provides a contingency of $35.0 for unforeseen costs. --projected income of $25.0 from rent and sale of postcards, slides, & admission. --projected carryover of $70.0 ($100.0 less cost of installation of security equipment). [[underline]] Closed Museum [[/underline]] --projected employment at the following levels: [[2-column table]] Admin. & Curatorial | 4 House Staff | 2 Grounds Staff | 4 Security | 17 [[/2-column table]] --projected decrease in utilities and garden supplies due to closing of Greenhouse and Camelia house. --projected costs of severance and annual leave pay-off of $6.0 for the 5 gardeners. (This can be absorbed from FY 1975 funds if decision is made prior to June 1, 1975.) --projected carryover of $70.0 ($100.0 less cost of installation of security equipment). [[underline]] Commercial Storage [[/underline]] --projected employment at the following levels: [[2-column table]] Admin. & Curatorial | 4 (people for 2 months for storage preparation) House Staff | 1 (general maintenance and care of buildings) Grounds Staff | 4 (care of trees, shrubs, and lawn only) Security | 4 (24 hour security for grounds and buildings) [[/2-column table]] --projected increase in insurance costs because of unfavorable warehouse rates estimated at 2 1/2 times current rates. --projected decrease of utility costs to approximately $12.0. --projected costs of packing, crating, and transportation of collection to storage warehouse at approximately $27.5. --projected costs of severance and annual leave pay-off at $25.0. (This could be absorbed from FY 1975 funds if decision is made by June 1, 1975.) --projected carryover of $70.0 ($100.0 less cost of installation of security equipment).

[[printed laterally]] 61 [[printed laterally]] [[Salary budget spreadsheet]] [[Left to right]] [[boxed]]Note: Col 5 + or - Col 8 = Col 9 [[/boxed]] Smithsonian Institution Budget of Salary Costs Fiscal Year 1976 [[boxed]] [[underlined]] KEY [[underlined]] S = Step H = Hire T= Termination Q = Quality P = Promotion [[/boxed]] [[12-column table]] (1) | (2) | (3) | (4) | (5) | (6) | (7) | (8) | (9) | (10) | (11) | (12) | | | Grade and Step | Annual Salary | [[span 3 columns]] Planned Actions[[/span 3 columns]] | Total Salary Costs | | Proj. Grade & Step | No. | Employee Name | Position | 7-1-75 | 7/1/75 | Date | Type | Cost | FY 1976 | Benefits Costs | 6-30-76 | | [[underlined]] Administrative & Curatorial [[underlined]] | | | | | | | | | | 1 | Vacancy | Director | 16-7 | 36,000 [[span 2 columns]] [1/2 time] [[/span 2 columns]] | (18,000) | 18,000 | 2,700 | 16-7 | 15.0% 2 | M. Ross | Curator | AD | 28,288 | - | - | - | 28,288 | 4,526 | AD | 16.0% 3 | K. Taylor | Ass't Curator | 7-5 | 11,918 | [[span 2 columns]] [3/5 time] [[/span 2 columns]] | (4,768) | 7,150 | 708 | 7-5 | 9.0% 4 | L. Burjoree | Admin Assistant | 9-3 | 13,697 | 5-76 | S | 108 | 13,805 | 3,106 | 9-4 | 22.5% 5 | O. Modig | Curatorial Ass't | 9-8 | 15,837 | - | - | - | 15,837 | 3,563 | 9-8 | 22.5% 6 | Vacancy | Ass't Curator | AD | 16,000 | - | - | - | 16,000 | 1,344 | AD | 8.4% | | | | | | | | | | | [[hashmarks]] | Subtotal | [[hashmarks]] | [[hashmarks]] | 121,740 | [[hashmarks]] | [[hashmarks]] | (22,660) | 99,080 | 15,947 | [[hashmarks]] | 16.10% [[hashmarks]] | Est. Cost of pay raise 10/12/75 @ 8% | (5.8% x full year's salary costs (Col 9) will equal approx. cost of 8% for Oct-Jun period) | 5,747 | 5,747 | 925 | [[hashmarks]] | [[hashmarks]] [[hashmarks]] | Lump sum costs of Promotions and Qualities | [[hashmarks]] | [[hashmarks]] | [[hashmarks]] | [[hashmarks]] | [[hashmarks]] | - | - | - | [[hashmarks]] | [[hashmarks]] [[hashmarks]] | GRAND TOTAL | [[hashmarks]] | [[hashmarks]] | 121,740 | [[hashmarks]] | [[hashmarks]] | (16,913) | 104,827 | 16,872 | [[hashmarks]] | [[hashmarks]] [[/12-column table]] [[4-column table]] [[underline]] Programming & Budget [[/underline]] | [[underline]] 5-2-75 [[/underline]] | [[image: Smithsonian Castle]] | [[underline]] Hillwood Museum - Open [[/underline]] (Submitted by) | (Date) | | (Unit) | [[underline]] 6344 [[/underline]] | | | (Tele #) | | [[/4-column table]] SI 1827 3/28/75 Rev.

62 Smithsonian Institution Budget of Salary Costs Fiscal Year 1976 [[box]]Note: Col 5 + or - Col 8 = Col 9[[/box]] [[box]] [[underline]] KEY [[/underline]] S = Step H = Hire T = Termination Q = Quality P = Promotion [[/box]] [[12 column table]] (1) | (2) | (3) | (4) | (5) | (6) | (7) | (8) | (9) | (10) | (11) | (12) | | | Grade and Step | Annual Salary | [[span 3 columns]] Planned Actions[[/span 3 columns]] | Total Salary Costs | | Proj. Grade & Step | No. | Employee Name | Position | 7-1-75 | 7/1/75 | Date | Type | Cost | FY 1976 | Benefits Costs | 6-30-76 | | [[underline]] House Staff [[/underline]] | | | | | | | | | | 1 | B. Walton | Maint. Engineer | 9-5 | 14,553 | 12-75 | S | 252 | 14,085 | 3,331 | 9-6 | 22.5% 2 | V. Penolehto | Museum Aide | 5-10 | 11,047 | - | - | - | 11,047 | 2,519 | 5-10 | 22.8% 3 | Vacancy | Museum Aide | 5-1 | | 7-75 | H | 8,500 | 8,500 | 961 | 5-1 | 11.3% 4 | Vacancy | Museum Aide | 5-1 | | 7-75 | H | 8,500 | 8,500 | 961 | 5-1 | 11.3% | | | | | | | | | | | [[hashmarks]] | Subtotal | [[hashmarks]] | [[hashmarks]] | 25,600 | [[hashmarks]] | [[hashmarks]] | 17,252 | 42,852 | 7,772 | [[hashmarks]] | 18.14% [[hashmarks]] | Est. Cost of pay raise 10/12/75 @ 8% | [[span 5 columns]] (5.8% x full year's salary costs (Col 9) will equal approx. cost of 8% for Oct-Jun period) [[/span 5 columns]] | 2,485 | 2,485 | 451 | [[hashmarks]] | [[hashmarks]] [[hashmarks]] | Lump sum costs of Promotions and Qualities | [[hashmarks]] | [[hashmarks]] | [[hashmarks]] | [[hashmarks]] | [[hashmarks]] | - | - | - | [[hashmarks]] | [[hashmarks]] [[hashmarks]] | GRAND TOTAL | [[hashmarks]] | [[hashmarks]] | 25,600 | [[hashmarks]] | [[hashmarks]] | 19,737 | 45,337 | 8,223 | [[hashmarks]] |[[hashmarks]] [[/12 column table]] [[4-column table]] [[underline]] Programming & Budget [[/underline]] | [[underline]] 5-2-75 [[/underline]] | [[image: Smithsonian Castle]] | [[underline]] Hillwood Museum - Open [[/underline]] (Submitted by) | (Date) | | (Unit) | [[underline]] 6344 [[/underline]] | | | (Tele #) | | [[/4-column table]] SI 1827 3/28/75 Rev

63 Smithsonian Institution Budget of Salary Costs Fiscal Year 1976 [[box]] Note: Col 5 + or - Col 8 = Col 9 [[/box]] [[box]] [[underline]] KEY [[/underline]] S = Step H = Hire T = Termination Q = Quality P = Promotion [[/box]] [[12 column table]] (1) | (2) | (3) | (4) | (5) | (6) | (7) | (8) | (9) | (10) | (11) | (12) No. | Employee Name | Position | Grade and Step 7-1-75 | Annual Salary 7/1/75 | [[span 3 columns]] Planned Actions [[/span 3 columns]] | Total Salary Costs FY 1976 | Benefit Costs | Proj. Grade & Step 6-30-76 | | | | | | Date | Type | Cost | | | | | [[underline]] Grounds Staff [[/underline]] | | | | | | | | | | 1 | C. Pecora | Grounds Manager | IS 11-4 | 17,029 | 4-76 | S | 129 | 17,158 | 1,441 | 11-5 | 8.4% 2 | A. Berg | Gardener | SW 4-2 | 9,297 | 1-76 | S | 187 | 9,484 | 2,162 | 4-3 | 22.8% 3 | N. Carace | Gardener | SW 4-2 | 9,297 | 1-76 | S | 187 | 9,484 | 2,162 | 4-3 | 22.8% 4 | C. Harris | Gardener | SW 4-2 | 9,297 | 1-76 | S | 187 | 9,484 | 2,162 | 4-3 | 22.8% 5 | W. Henderson | Gardener | SW 6-2 | 10,358 | 1-76 | S | 208 | 10,566 | 2,398 | 6-3 | 22.7% 6 | D. Hill | Gardener | SW 7-4 | 11,773 | 1-76 | S | 218 | 11,991 | 2,709 | 7-5 | 22.6% 7 | L. Jarrell | Gardener | SW 5-2 | 9,838 | 1-76 | S | 198 | 10,036 | 2,288 | 5-3 | 22.8% 8 | S. Jarrell | Ass't Gounds Mgr. | IS 7-3 | 11,232 | 8-75 | Ret | (10,292) | 940 | 213 | - | 22.7% 9 | S. Pistorio | Gardener | SW 6-2 | 10,358 | 1-76 | S | 208 | 10,566 | 2,398 | 6-3 | 22.7% 10 | H. Rhyne | Gardener | SW 4-3 | 9,672 | - | - | - | 9,672 | 2,205 | 4-3 | 22.8% 11 | Replacement | Gardener | SW 3-1 | - | 8-75 2-76 | H S | 7,722 148 | 7,870 | 1,802 | 3-2 | 22.9% 12 | Summer Help - 4 | Gardeners | - | - | [[span 2 columns]] [12 weeks] [[/span 2 columns]] | 7,200 | 7,200 | 864 | - | 12.0% [[hashmarks]] | Subtotal | [[hashmarks]] | [[hashmarks]] | 108,151 | [[hashmarks]] | [[hashmarks]] | 6,300 | 114,451 | 22,804 | [[hashmarks]] | [[hashmarks]] | Est. Cost of pay raise 10/12/75 @ 8% | [[span 5 columns]] (5.8% x full year's salary costs (Col 9) will equal approx. cost of 8% for Oct-Jun period) [[/span 5 columns]] | 6,638 | 6,638 | 1,322 | [[hashmarks]] | [[hashmarks]] [[hashmarks]] | Lump sum costs of Promotions and Qualities | [[hashmarks]] | [[hashmarks]] | [[hashmarks]] | [[hashmarks]] | [[hashmarks]] | - | - | - | [[hashmarks]] | [[hashmarks]] [[hashmarks]] | GRAND TOTAL | [[hashmarks]] | [[hashmarks]] | 108,151 | [[hashmarks]] | [[hashmarks]] | 12,938 | 121,089 | 24,126 | [[hashmarks]] | [[hashmarks]] [[/12 column table]] [[4-column table]] [[underline]] Programming & Budget [[/underline]] | [[underline]] 5-2-75 [[/underline]] | [[image: Smithsonian Castle]] | [[underline]] Hillwood Museum - Open [[/underline]] (Submitted by) | (Date) | | (Unit) | [[underline]] 6344 [[/underline]] | | | (Tele #) | | [[/4-column table]] SI 1827 3/28/75 Rev.

64 Smithsonian Institution Budget of Salary Costs Fiscal Year 1976 [[box]] Note: Col 5 + or - Col 8 = Col 9[[/box]] [[box]] [[underline]] KEY [[/underline]] S = Step H = Hire T = Termination Q = Quality P = Promotion [[/box]] [[12 column table]] (1) | (2) | (3) | (4) | (5) | (6) | (7) | (8) | (9) | (10) | (11) | (12) No. | Employee Name | Position | Grade and Step 7-1-75 | Annual Salary 7/1/75 | [[span 3 columns]] Planned Actions [[/span 3 columns]] | Total Salary Costs FY 1976 | Benefit Costs | Proj. Grade & Step 6-30-75 | | | | | | Date | Type | Cost | | | | | [[underline]] Security Staff [[/underline]] | | | | | | | | | | 1 | C. Bohnenstiel | Chief, Security Div | 7-2 | 10,871 | - | - | - | 10,871 | 1,120 | 7-2 | 10.3% 2 | K. Billings | Guard | 4-1 | 7,596 | 8-75 | S | 232 | 7,828 | 939 | 4-2 | 12.0% 3 | D. Brown | Guard | 4-1 | 7,596 | 9-75 | S | 211 | 7,807 | 937 | 4-2 | 12.0% 4 | P. Fleener | Guard | 4-1 | 7,596 | 8-75 | S | 232 | 7,828 | 939 | 4-2 | 12.0% 5 | J. Gallagher | Guard | 4-2 | 7,849 | - | - | - | 7,849 | 942 | 4-2 | 12.0% 6 | T. Greenwood | Guard | 4-1 | 7,596 | 9-75 | S | 211 | 7,807 | 937 | 4-2 | 12.0% 7 | H. Harper | Guard | 4-2 | 7,849 | 6-76 | S | 21 | 7,870 | 1,818 | 4-3 | 23.1% 8 | W. Henderson | Guard | 4-1 | 7,596 | 4-76 | S | 63 | 7,659 | 1,769 | 4-2 | 23.1% 9 | A. Johnson | Guard | 4-1 | 7,596 | - | - | - | 7,596 | 1,755 | 4-1 | 23.1% 10 | R. Kennedy | Guard | 4-1 | 7,596 | 8-75 | S | 232 | 7,828 | 938 | 4-2 | 12.0% 11 | F. McHenry | Guard | 4-2 | 7,849 | 6-76 | S | 21 | 7,870 | 944 | 4-3 | 12.0% 12 | J. Melnick | Guard | 4-2 | 7,849 | 6-76 | S | 21 | 7,870 | 1,818 | 4-3 | 23.1% [[hashmarks]] | Subtotal | [[hashmarks]] | [[hashmarks]] | | [[hashmarks]] | [[hashmarks]] | | | | [[hashmarks]] | [[hashmarks]] | Est. Cost of pay raise 10/12/75 @ 8% | [[span 5 columns]] (5.8% x full year's salary costs (Col 9) will equal approx. cost of 8% for Oct-Jun period) [[/span 5 columns]] | | | | [[hashmarks]] | [[hashmarks]] [[hashmarks]] | Lump sum costs of Promotions and Qualities | [[hashmarks]] | [[hashmarks]] | [[hashmarks]] | [[hashmarks]] | [[hashmarks]] | | | | [[hashmarks]] | [[hashmarks]] [[hashmarks]] | GRAND TOTAL | [[hashmarks]] | [[hashmarks]] | | [[hashmarks]] | [[hashmarks]] | | | | [[hashmarks]] | [[hashmarks]] [[/12 column table]] [[4-column table]] [[underline]] Programming & Budget [[/underline]] | [[underline]] 5-2-75 [[/underline]] | [[image: Smithsonian Castle]] | [[underline]] Hillwood Museum - Open [[/underline]] (Submitted by) | (Date) | | (Unit) | [[underline]] 6344 [[/underline]] | | | (Tele #) | | [[/4-column table]] SI 1827 3/28/75 Rev.

[[page number]] 65 [[/page number]] Smithsonian Institution Budget of Salary Costs Fiscal Year 1976 [[box]] Note: Col 5 + or - Col 8 = Col 9 [[/box]] [[box]] [[underline]] KEY [[/underline]] S = Step H = Hire T= Termination Q = Quality P = Promotion [[/box]] [[12 column table]] (1) | (2) | (3) | (4) | (5) | (6) | (7) | (8) | (9) | (10) | (11) | (12) No. | Employee Name | Position | Grand and Step 7-1-75 | Annual Salary 7/1/75 | [[span 3 columns]] Planned Actions [[/span 3 columns]] | Total Salary Costs FY 1976 | Benefit Costs | Proj. Grade & Step 6/30/76 | | | | | | Date | Type | Cost | | | | | [[underline]] Security Staff (con't) | | | | | | | | | | 13 | G. Olesnanik | Guard | 4-2 | 7,849 | 6-76 | S | 21 | 7,870 | 1,818 | 4-3 | 23.1% 14 | P. Pickett | Guard | 4-1 | 7,596 | - | - | - | 7,596 | 912 | 4-1 | 12.0% 15 | W. Smith | Guard | 4-1 | 7,596 | 9-75 | S | 211 | 7,807 | 937 | 4-2 | 12.0% 16 | L. Thames | Guard | 4-2 | 7,849 | - | - | - | 7,849 | 942 | 4-2 | 12.0% 17 | Vacancy | Guard | 4-1 | 7,596 | - | - | - | 7,596 | 912 | 4-1 | 12.0% 18 | Vacancy | Guard | 3-1 | 6,764 | 10-75 | P | 624 | 7,388 | 887 | 4-1 | 12.0% 19 | Vacancy | Guard | 3-1 | 6,764 | 10-75 | P | 624 | 7,388 | 887 | 4-1 | 12.0% | | | | | | | | | | | [[hashmarks]] | Subtotal | [[hashmarks]] | [[hashmarks]] | 147,453 | [[hashmarks]] | [[hashmarks]] | 2,724 | 150,177 | 22,150 | [[hashmarks]] | 14.75% [[hashmarks]] | Est. Cost of pay raise 10/12/75 @8% | [[span 5 columns]] (5.8% x full year's salary costs (Col 9) will equal approx. cost of 8% for Oct-Jun period) [[/span 5 columns]] | 8,710 | 8,170 | 1,285 | [[hashmarks]] | [[hashmarks]] [[hashmarks]] | Lump sum costs of Promotions and Qualities | [[hashmarks]] | [[hashmarks]] | [[hashmarks]] | [[hashmarks]] | [[hashmarks]] | - | - | - | [[hashmarks]] | [[hashmarks]] [[hashmarks]] | GRAND TOTAL | [[hashmarks]] | [[hashmarks]] | 147,453 | [[hashmarks]] | [[hashmarks]] | 11,434 | 158,887 | 23,436 | [[hashmarks]] | [[hashmarks]] [[/12 column table]] [[4-column table]] [[underline]] Programming & Budget [[/underline]] | [[underline]] 5-2-75 [[/underline]] | [[image: Smithsonian Castle]] | [[underline]] Hillwood Museum - Open [[/underline]] (Submitted by) | (Date) | | (Unit) | [[underline]] 6344 [[/underline]] | | | (Tele #) | | [[/4-column table]] SI 1827 3/28/75 Rev.

66 Smithsonian Institution Budget of Salary Costs Fiscal Year 1976 [[box]] Note: Col 5 + or - Col 8 = Col 9 [[/box]] [[box]] [[underline]]KEY[[/underline]] S = Step H = Hire T = Termination Q = Quality P = Promotion [[/box]] [[12 column table]] (1) | (2) | (3) | (4) | (5) | (6) | (7) | (8) | (9) | (10) | (11) | (12) | | | Grade and Step | Annual Salary | [[span 3 columns]]Planned Actions[[/span 3 columns]] | Total Salary Costs | | Proj. Grade & Step | No. | Employee Name | Position | 7-1-75 | 7/1/75 | Date | Type | Cost | FY 1976 | Benefits Costs | 6-30-76 | | [[underline]]Administrative & Curatorial[[/underline]] | | | | | | | | | | - | Vacancy | Director | | ----- | | | ------ | | | 1 | M. Ross | Curator | AD | 28,288 | | | 28,288 | 4,526 | AD | 2 | K. Taylor | Ass't Curator | 7-5 | 11,918 | [[span 2 columns]] [3/5 time] [[/span 2 columns]] | (4,768) | 7,150 | 708 | 7-5 | 3 | L. Burjorjee | Admin Assistant | 9-3 | 13,697 | 5-76 | S | 108 | 13,805 | 3,106 | 9-4 | 4 | O. Modig | Curatorial Ass't | 9-8 | 15,837 | | | 15,837 | 3,563 | 9-8 | | | | | | | | | | | | [[hashmarks]] | Subtotal | [[hashmarks]] | [[hashmarks]] | 69,740 | [[hashmarks]] | [[hashmarks]] | (4,660) | 65,080 | 11,903 | [[hashmarks]] | [[hashmarks]] | Est. Cost of pay raise 10/12/75 @ 8% | [[span 5 columns]] (5.8% x full year's salary costs (Col 9) will equal approx. cost of 8% for Oct-Jun period) [[/span 5 columns]] | 3,775 | 3,775 | 617 | [[hashmarks]] | [[hashmarks]] [[hashmarks]] | Lump sum costs of Promotions and Qualities | [[hashmarks]] | [[hashmarks]] | [[hashmarks]] | [[hashmarks]] | [[hashmarks]] | - | - | - | [[hashmarks]] | [[hashmarks]] [[hashmarks]] | GRAND TOTAL | [[hashmarks]] | [[hashmarks]] | 69,740 | [[hashmarks]] | [[hashmarks]] | (885) | 68,885 | 12,520 | [[hashmarks]] | [[hashmarks]] [[/12 column table]] [[4-column table]] [[underline]] Programming and Budget [[/underline]] | [[underline]] 5-2-75 [[/underline]] | [[image: Smithsonian Castle]] | [[underline]] Hillwood Museum - Closed [[/underline]] (Submitted by) | (Date) | | (Unit) | [[underline]] 6344 [[/underline]] | | | (Tele #) | | [[/4-column table]] SI 1827 3/28/75 Rev.

67 Smithsonian Institution Budget of Salary Costs Fiscal Year 1976 [[box]] Note: Col 5 + or - Col 8 = Col 9 [[/box]] [[box]] [[underline]]KEY[[/underline]] S = Step H = Hire T = Termination Q = Quality P = Promotion [[/box]] [[12 column table]] (1) | (2) | (3) | (4) | (5) | (6) | (7) | (8) | (9) | (10) | (11) | (12) | | | Grade and Step | Annual Salary | [[span 3 columns]]Planned Actions[[/span 3 columns]] | Total Salary Costs | | Proj. Grade & Step | No. | Employee Name | Position | 7-1-75 | 7/1/75 | Date | Type | Cost | FY 1976 | Benefits Costs | 6-30-76 | | [[underline]]House Staff[[/underline]] | | | | | | | | | | 1. | B. Walton | Maint. Engineer | 9-5 | 14,553 | 12-75 | S | 252 | 14,805 | 3,331 | 9-6 | 22.5% 2. | V. Penolehto | Museum Aide | 5-10 | 11,047 | - | - | - | 11,047 | 2,519 | 5-10 | 22.8% | | | | | | | | | | | | | | | | | | | | | | [[hashmarks]] | Subtotal | [[hashmarks]] | [[hashmarks]] | 25,600 | [[hashmarks]] | [[hashmarks]] | 252 | 25,852 | 5,850 | [[hashmarks]] | 22.6% [[hashmarks]] | Est. Cost of pay raise 10/12/75 @ 8% | [[span 5 columns]] (5.8% x full year's salary costs (Col 9) will equal approx. cost of 8% for Oct-Jun period) [[/span 5 columns]] | 1,499 | 1,499 | 339 | [[hashmarks]] | [[hashmarks]] [[hashmarks]] | Lump sum costs of Promotions and Qualities | [[hashmarks]] | [[hashmarks]] | [[hashmarks]] | [[hashmarks]] | [[hashmarks]] | - | - | - | [[hashmarks]] | [[hashmarks]] [[hashmarks]] | GRAND TOTAL | [[hashmarks]] | [[hashmarks]] | 25,600 | [[hashmarks]] | [[hashmarks]] | 1,751 | 27,351 | 6,189 | [[hashmarks]] | [[hashmarks]] [[/12 column table]] [[4-column table]] [[underline]] Programming and Budget [[/underline]] | [[underline]] 5-2-75 [[/underline]] | [[image: Smithsonian Castle]] | [[underline]] Hillwood Museum - Closed [[/underline]] (Submitted by) | (Date) | | (Unit) | [[underline]] 6344 [[/underline]] | | | (Tele #) | | [[/4-column table]] SI 1827 3/28/75 Rev.

68 Smithsonian Institution Budget of Salary Costs Fiscal Year 1976 [[box]] Note: Col 5 + or - Col 8 = Col 9 [[/box]] [[box]] [[underline]]KEY[[/underline]] S = Step H = Hire T = Termination Q = Quality P = Promotion [[/box]] [[12 column table]] (1) | (2) | (3) | (4) | (5) | (6) | (7) | (8) | (9) | (10) | (11) | (12) | | | Grade and Step | Annual Salary | [[span 3 columns]]Planned Actions[[/span 3 columns]] | Total Salary Costs | | Proj. Grade & Step | No. | Employee Name | Position | 7-1-75 | 7/1/75 | Date | Type | Cost | FY 1976 | Benefits Costs | 6-30-76 | | [[underline]]Grounds Staff[[/underline]] | | | | | | | | | | 1 | | Gardener | SW 5-2 | 9,838 | 1-76 | S | 187 | 10,025 | 2,288 | 5-3 | 2 | | Gardener | SW 5-2 | 9,838 | 1-76 | S | 187 | 10,025 | 2,288 | 5-3 | 3 | | Gardener | SW 5-2 | 9,838 | 1-76 | S | 187 | 10,025 | 2,288 | 5-3 | 4 | | Gardener | SW 5-2 | 9,838 | 1-76 | S | 187 | 10,025 | 2,288 | 5-3 | | | | | | | | | | | | [[hashmarks]] | Subtotal | [[hashmarks]] | [[hashmarks]] | 39,352 | [[hashmarks]] | [[hashmarks]] | 748 | 40,100 | 9,152 | [[hashmarks]] | [[hashmarks]] | Est. Cost of pay raise 10/12/75 @ 8% | [[span 5 columns]] (5.8% x full year's salary costs (Col 9) will equal approx. cost of 8% for Oct-Jun period) [[/span 5 columns]] | 2,300 | 2,300 | 548 | [[hashmarks]] | [[hashmarks]] [[hashmarks]] | Lump sum costs of Promotions and Qualities | [[hashmarks]] | [[hashmarks]] | [[hashmarks]] | [[hashmarks]] | [[hashmarks]] | - | - | - | [[hashmarks]] | [[hashmarks]] [[hashmarks]] | GRAND TOTAL | [[hashmarks]] | [[hashmarks]] | 39,352 | [[hashmarks]] | [[hashmarks]] | 3,048 | 42,400 | 9,700 | [[hashmarks]] | [[hashmarks]] [[/12 column table]] [[4-column table]] [[underline]] Programming and Budget [[/underline]] | [[underline]] 5-2-75 [[/underline]] | [[image: Smithsonian Castle]] | [[underline]] Hillwood Museum - Closed [[/underline]] (Submitted by) | (Date) | | (Unit) | [[underline]] 6344 [[/underline]] | | | (Tele #) | | [[/4-column table]] SI 1827 3/28/75 Rev.

69 Smithsonian Institution Budget of Salary Costs Fiscal Year 1976 [[box]] Note: Col 5 + or - Col 8 = Col 9 [[/box]] [[box]] [[underline]]KEY[[/underline]] S = Step H = Hire T = Termination Q = Quality P = Promotion [[/box]] [[12 column table]] (1) | (2) | (3) | (4) | (5) | (6) | (7) | (8) | (9) | (10) | (11) | (12) | | | Grade and Step | Annual Salary | [[span 3 columns]]Planned Actions[[/span 3 columns]] | Total Salary Costs | | Proj. Grade & Step | No. | Employee Name | Position | 7-1-75 | 7/1/75 | Date | Type | Cost | FY 1976 | Benefits Costs | 6-30-76 | | | | | | | | | | | | | [[underline]] Security Staff [[/underline]] | | | | | | | | | | 1 | C. Bohnenstiel | Chief, Security Div | 7-2 | 10,871 | - | - | - | 10,871 | 1,120 | 7-2 | 10.3% 2 | K. Billings | Guard | 4-1 | 7,596 | 8-75 | S | 232 | 7,828 | 939 | 4-2 | 12.0% 3 | D. Brown | Guard | 4-1 | 7,596 | 9-75 | S | 211 | 7,807 | 937 | 4-2 | 12.0% 4 | P. Fleener | Guard | 4-1 | 7,596 | 8-75 | S | 232 | 7,828 | 939 | 4-2 | 12.0% 5 | J. Gallagher | Guard | 4-2 | 7,849 | - | - | - | 7,840 | 942 | 4-2 | 12.0% 6 | T. Greenwood | Guard | 4-1 | 7,596 | 9-75 | S | 211 | 7,807 | 937 | 4-2 | 12.0% 7 | H. Harper | Guard | 4-2 | 7,849 | 6-76 | S | 21 | 7,870 | 1,818 | 4-3 | 23.1% 8 | W. Henderson | Guard | 4-1 | 7,596 | 4-76 | S | 63 | 7,659 | 1,769 | 4-2 | 23.1% 9 | A. Johnson | Guard | 4-1 | 7,596 | - | - | - | 7,596 | 1,755 | 4-1 | 23.1% 10 | R. Kennedy | Guard | 4-1 | 7,596 | 8-75 | S | 232 | 7,828 | 938 | 4-2 | 12.0% 11 | F. McHenry | Guard | 4-2 | 7,849 | 6-76 | S | 21 | 7,870 | 944 | 4-3 | 12.0% 12 | J. Melnick | Guard | 4-2 | 7,849 | 6-76 | S | 21 | 7,870 | 1,818 | 4-3 | 23.1% [[hashmarks]] | Subtotal | [[hashmarks]] | [[hashmarks]] | | [[hashmarks]] | [[hashmarks]] | | | | [[hashmarks]] | [[hashmarks]] | Est. Cost of pay raise 10/12/75 @ 8% | [[span 5 columns]] (5.8% x full year's salary costs (Col 9) will equal approx. cost of 8% for Oct-Jun period) [[/span 5 columns]] | | | | [[hashmarks]] | [[hashmarks]] [[hashmarks]] | Lump sum costs of Promotions and Qualities | [[hashmarks]] | [[hashmarks]] | [[hashmarks]] | [[hashmarks]] | [[hashmarks]] | | | | [[hashmarks]] | [[hashmarks]] [[hashmarks]] | GRAND TOTAL | [[hashmarks]] | [[hashmarks]] | | [[hashmarks]] | [[hashmarks]] | | | | [[hashmarks]] | [[hashmarks]] [[/12 column table]] [[4-column table]] [[underline]] Programming and Budget [[/underline]] | [[underline]] 5-2-75 [[/underline]] | [[image: Smithsonian Castle]] | [[underline]] Hillwood Museum - Closed [[/underline]] (Submitted by) | (Date) | | (Unit) | [[underline]] 6344 [[/underline]] | | | (Tele #) | | [[/4-column table]] SI 1827 3/28/75 Rev.

70 Smithsonian Institution Budget of Salary Costs Fiscal Year 1976 [[box]] Note: Col 5 + or - Col 8 = Col 9 [[/box]] [[box]] [[underline]]KEY[[/underline]] S = Step H = Hire T = Termination Q = Quality P = Promotion [[/box]] [[12 column table]] (1) | (2) | (3) | (4) | (5) | (6) | (7) | (8) | (9) | (10) | (11) | (12) | | | Grade and Step | Annual Salary | [[span 3 columns]]Planned Actions[[/span 3 columns]] | Total Salary Costs | | Proj. Grade & Step | No. | Employee Name | Position | 7-1-75 | 7/1/75 | Date | Type | Cost | FY 1976 | Benefits Costs | 6-30-76 | | | | | | | | | | | | | [[underline]] Security Staff (con't) | | | | | | | | | | 13 | G. Olesnanik | Guard | 4-2 | 7,849 | 6-76 | S | 21 | 7,870 | 1,818 | 4-3 | 23.1% 14 | P. Pickett | Guard | 4-1 | 7,596 | - | - | - | 7,596 | 912 | 4-1 | 12.0% 15 | W. Smith | Guard | 4-1 | 7,596 | 9-75 | S | 211 | 7,807 | 937 | 4-2 | 12.0% 16 | L. Thames | Guard | 4-2 | 7,849 | - | - | - | 7,849 | 942 | 4-2 | 12.0% 17 | Vacancy | Guard | 4-1 | 7,596 | - | - | - | 7,596 | 912 | 4-1 | 12.0% | | | | | | | | | | | [[hashmarks]] | Subtotal | [[hashmarks]] | [[hashmarks]] | 133,925 | [[hashmarks]] | [[hashmarks]] | 1,476 | 135,401 | 20,377 | [[hashmarks]] | 15.05% [[hashmarks]] | Est. Cost of pay raise 10/12/75 @8% | [[span 5 columns]] (5.8% x full year's salary costs (Col 9) will equal approx. cost of 8% for Oct-Jun period) [[/span 5 columns]] | 7,853 | 7,853 | 1,181 | [[hashmarks]] | [[hashmarks]] [[hashmarks]] | Lump sum costs of Promotions and Qualities | [[hashmarks]] | [[hashmarks]] | [[hashmarks]] | [[hashmarks]] | [[hashmarks]] | | | | [[hashmarks]] | [[hashmarks]] [[hashmarks]] | GRAND TOTAL | [[hashmarks]] | [[hashmarks]] | 133,925 | [[hashmarks]] | [[hashmarks]] | 9,329 | 143,254 | 21,558 | [[hashmarks]] | [[hashmarks]] [[/12 column table]] [[4-column table]] [[underline]] Programming and Budget [[/underline]] | [[underline]] 5-2-75 [[/underline]] | [[image: Smithsonian Castle]] | [[underline]] Hillwood Museum - Closed [[/underline]] (Submitted by) | (Date) | | (Unit) | [[underline]] 6344 [[/underline]] | | | (Tele #) | | [[/4-column table]] SI 1827 3/28/75 Rev.

71 Smithsonian Institution Budget of Salary Costs Fiscal Year 1976 [[box]] Note: Col 5 + or - Col 8 = Col 9 [[/box]] [[box]] [[underline]]KEY[[/underline]] S = Step H = Hire T = Termination Q = Quality P = Promotion [[/box]] [[12 column table]] (1) | (2) | (3) | (4) | (5) | (6) | (7) | (8) | (9) | (10) | (11) | (12) | | | Grade and Step | Annual Salary | [[span 3 columns]]Planned Actions[[/span 3 columns]] | Total Salary Costs | | Proj. Grade & Step | No. | Employee Name | Position | 7-1-75 | 7/1/75 | Date | Type | Cost | FY 1976 | Benefits Costs | 6-30-76 | | | | | | | | | | | | 1. | Marvin Ross | Curator | AD | 28,300 | 9-1 | T | (23,600) | 4,700 | 700 | - | 16.0% 2. | Kathrina Taylor | Ass't Curator | 7-5 | 11,900 | 9-1 | T | (9,900) | 2,000 | 200 | - | 9.0% 3. | Oscar Modig | Curatorial Ass't | 9-8 | 15,800 | 9-1 | T | (13,200) | 2,600 | 600 | - | 22.5% 4. | Lucille Burjorjee | Admin. Ass't | 9-2 | 13,300 | 9-1 | T | (11.100) | 2,200 | 500 | - | 22.5% | | | | | | | | | | | | [[span 9 columns]] Employees to be retained for a two month period for purpose of inventorying items that [[/span 9 columns]] | | | [[span 6 columns]] are to be placed in storage prior to packing and crating. [[/span 6 columns]] | | | | | | | | | | | | | | | | [[hashmarks]] | Subtotal | [[hashmarks]] | [[hashmarks]] | 69,300 | [[hashmarks]] | [[hashmarks]] | (57,800) | 11,500 | 2,000 | [[hashmarks]] | [[hashmarks]] | Est. Cost of pay raise 10/12/75 @8% | [[span 5 columns]] (5.8% x full year's salary costs (Col 9) will equal approx. cost of 8% for Oct-Jun period) [[/span 5 columns]] | - | - | - | [[hashmarks]] | [[hashmarks]] [[hashmarks]] | Lump sum costs of Promotions and Qualities | [[hashmarks]] | [[hashmarks]] | [[hashmarks]] | [[hashmarks]] | [[hashmarks]] | - | - | - | [[hashmarks]] | [[hashmarks]] [[hashmarks]] | GRAND TOTAL | [[hashmarks]] | [[hashmarks]] | 69,300 | [[hashmarks]] | [[hashmarks]] | (57,800) | 11,500 | 2,000 | [[hashmarks]] | [[hashmarks]] [[/12 column table]] [[4-column table]] [[underline]] Programming and Budget [[/underline]] | [[underline]] 5-2-75 [[/underline]] | [[image: Smithsonian Castle]] | [[underline]] Hillwood Museum - Commercial Storage[[/underline]] (Submitted by) | (Date) | | (Unit) | [[underline]] 6344 [[/underline]] | | | (Tele #) | | [[/4-column table]] SI 1827 3/28/75 Rev.

72 Smithsonian Institution Budget of Salary Costs Fiscal Year 1976 [[box]] Note: Col 5 + or - Col 8 = Col 9 [[/box]] [[box]] [[underline]]KEY[[/underline]] S = Step H = Hire T = Termination Q = Quality P = Promotion [[/box]] [[12 column table]] (1) | (2) | (3) | (4) | (5) | (6) | (7) | (8) | (9) | (10) | (11) | (12) | | | Grade and Step | Annual Salary | [[span 3 columns]]Planned Actions[[/span 3 columns]] | Total Salary Costs | | Proj. Grade & Step | No. | Employee Name | Position | 7-1-75 | 7/1/75 | Date | Type | Cost | FY 1976 | Benefits Costs | 6-30-76 | | | | | | | | | | | | 1 | | General Caretaker and Maintenance | 9-5 | 13,400 | | | 13,400 | 3,000 | 9-5 | 2 | | Guard | 4-1 | 7,600 | | | | 7,600 | 900 | 4-1 | 3 | | Guard | 4-1 | 7,600 | | | | 7,600 | 900 | 4-1 | 4 | | Guard | 4-1 | 7,600 | | | | 7,600 | 900 | 4-1 | 5 | | Guard | 4-1 | 7,600 | | | | 7,600 | 900 | 4-1 | 6 | | Gardener | SW 5-2 | 9,838 | 1-76 | S | 187 | 10,025 | 2,288 | SW 5-2 | 7 | | Gardener | SW 5-2 | 9,838 | 1-76 | S | 187 | 10,025 | 2,288 | SW 5-2 | 8 | | Gardener | SW 5-2 | 9,838 | 1-76 | S | 187 | 10,025 | 2,288 | SW 5-2 | 9 | | Gardener | SW 5-2 | 9,838 | 1-76 | S | 187 | 10,025 | 2,288 | SW 5-2 | | | | | | | | | | | | [[hashmarks]] | Subtotal | [[hashmarks]] | [[hashmarks]] | 83,152 | [[hashmarks]] | [[hashmarks]] | 748 | 893,900 | 15,752 | [[hashmarks]] | [[hashmarks]] | Est. Cost of pay raise 10/12/75 @8% | [[span 5 columns]] (5.8% x full year's salary costs (Col 9) will equal approx. cost of 8% for Oct-Jun period) [[/span 5 columns]] | 4,900 | 4,900 | 848 | [[hashmarks]] | [[hashmarks]] [[hashmarks]] | Lump sum costs of Promotions and Qualities | [[hashmarks]] | [[hashmarks]] | [[hashmarks]] | [[hashmarks]] | [[hashmarks]] | - | - | - | [[hashmarks]] | [[hashmarks]] [[hashmarks]] | GRAND TOTAL | [[hashmarks]] | [[hashmarks]] | 83,152 | [[hashmarks]] | [[hashmarks]] | 5,648 | 88,800 | 16,600 | [[hashmarks]] | [[hashmarks]] [[/12 column table]] [[4-column table]] [[underline]] Programming and Budget [[/underline]] | [[underline]] 5-2-75 [[/underline]] | [[image: Smithsonian Castle]] | [[underline]] Hillwood Museum - Commercial Storage[[/underline]] (Submitted by) | (Date) | | (Unit) | [[underline]] 6344 [[/underline]] | | | (Tele #) | | [[/4-column table]] SI 1827 3/28/75 Rev.

73 [[underline]] Review of the Fort Pierce Bureau [[/underline]] At its meeting on January 24, 1975, the Board of Regents voted to authorize the appointment by the Chancellor of an [[underline]] ad hoc [[/underline]] committee to review the corporate and fiduciary relationships of the Fort Pierce Bureau and to report to the Board at its next meeting in May, 1975. The committee was appointed by the Chancellor on April 3, and consists of: J. Paul Austin, Regent of the Smithsonian Institution Murray Gell-Mann, Regent of the Smithsonian Institution Harry Hood Bassett, Member, National Board of the Smithsonian Associates Frank Y. Larkin, Member, National Board of the Smithsonian Associates S. Dillon Ripley, ex officio The meeting of this committee took place at Fort Pierce on April 29 (unfortunately at the last minute Mr. Austin could not attend). Also in attendance were H. Adair Fehlmann, Director the Fort Pierce Bureau, T. Ames Wheeler, Treasurer, Dorothy Rosenberg, Executive Assistant to the Secretary, and Phillip Babcock, Manager of the Smithsonian Office of Grants and Insurance. The program for the day included a tour of the facilities, with brief talks by a few of the scientists on the research programs with which they are involved. This was followed by luncheon and the convening of the meeting. Mr. J. Seward Johnson and Mr. Edwin A. Link joined the meeting for a brief time. They stated their continuing interest in the science that can be achieved at Fort Pierce with the technology developed there. A recent prospectus on science direction for the next five to ten years to take place at the Fort Pierce Bureau had been supplied by Dr. H. Adair Fehlmann. It was considered appropriate to seek the views of Dr. Fehlmann's peers in evaluating the scientific merit of the three projects mentioned in the prospectus. Evaluations were submitted from the Director of the National Museum of Natural History, Porter M. Kier; Department of Paleobiology, Dr. Martin Buzas; and Dr. Mary E. Rice, who is currently a member of the staff at the Fort Pierce Bureau.

74 The principal ongoing programs are: 1. The Indian River Study 2. The Life Histories Studies 3. Submarine Exploration of the East Florida Continental Shelf The research programs are considered by the staff of the National Museum of Natural History to be exceedingly worthwhile and the hope was expressed that these programs will continue. At the conclusion of the meeting it was determined that the three principal members of the [[underline]] ad hoc [[/underline]] committee would submit their comments and recommendations as soon as possible, hopefully to be presented at the meeting of the Board of Regents on May 14, 1975. The following report of the [[underline]] Ad Hoc [[/underline]] Committee was presented by Dr. Murray Gell-Mann.

75 REPORT OF THE [[underline]] AD HOC [[/underline]] COMMITTEE REVIEW OF THE FORT PIERCE BUREAU The [[underline]] Ad Hoc [[/underline]] Committee received an impression of great enthusiasm among the principals and the Fort Pierce staff for the work in progress and for the future uses of the findings. This was borne out by the memorandum regarding the scientific direction of the Bureau for the next five to ten years (attached). It was the consensus of the Committee that the planned research programs are worthwhile and that the research facilities available from the Harbor Branch Foundation are impressive and apparently will be increased and improved through the support of Mr. Johnson and Mr. Link. As the facilities are evidently evolving at a reasonable rate, it would seem advisable to encourage their development to realize their potentialities. It was also determined that because of the private support of oceanographic exploration and of the case study of the Indian River, the Smithsonian participation can probably stay at approximately the same level as last year. Nothing in the Committee's conversation with principals or staff revealed any reason for terminating the existing arrangement. On the contrary, it was felt to be wise to continue as at present in the belief that this will lead to increased benefits for science. In summary, it is the considered opinion of the [[underline]] ad hoc [[/underline]] committee that the present arrangements for accomplishing the scientific objectives

76 of the Fort Pierce Bureau be continued on substantially the same lines, with a review of the objectives of the Fort Pierce Bureau in this area of oceanography on a year-to-year basis. Respectfully submitted by: Harry Hood Bassett Murray Gell-Mann Frank Y. Larkin

77 Science Programs at the Fort Pierce Bureau A recent prospectus on science direction for the next five to ten years to take place at the Fort Pierce Bureau was received from Dr. H. Adair Fehlmann, Director of the Fort Pierce Bureau. It was considered appropriate to seek the views of Dr. Fehlmann's peers in evaluating the scientific merit of the three projects mentioned in the prospectus. There are attached the views of the Director of the National Museum of Natural History, Porter M. Kier; Department of Paleobiology, Dr. Martin Buzas; and Dr. Mary E. Rice, who is currently a member of the staff at the Fort Pierce Bureau.

78 PROSPECTUS ON SCIENCE DIRECTION FOR THE NEXT 5-10 YEARS BY THE FORT PIERCE BUREAU AT LINK PORT The cooperative science of the Smithsonian's Fort Pierce Bureau, Harbor Branch Foundation, Inc., and Link Foundation is directed towards understanding the marine and estuarine environments along the east coast of Florida and adjacent continental shelf to establish baseline information for measuring natural and man-caused stresses and changes. Three long-range and inter-related programs are designed to carry out these goals and assess any pollution and its effects that may occur in this area. The programs described below can be accomplished most effectively at Link Port because of this facility's unique location on the Indian River intracoastal waterway with an easy accessibility to the continental shelf and oceanic waters rich in marine life. The cooperative science is favored also in having adequate private funding, excellent research-and-development and engineering support, underwater and surface craft and science laboratories with equipment for research. 1. [[underline]] THE INDIAN RIVER STUDY [[/underline]] employs a holistic approach to investigate the Indian River Region, defined as that area encompassed by the bar-built lagoon and watershed from Cape Canaveral to St. Lucie Inlet and the offshore continental shelf to a depth of 200 meters. Scientists of the Indian River Study, through an integrated field and laboratory approach are studying physical, chemical and biological processes in one coordinated program. A common data format is being used, by which correlations between variables and extrapolations with regard to space and time can be readily made by computer.

79 Strategies for sampling and data analyses are centering on determinations on long-term chronic changes of the ecosystem as opposed to short-term, site-specific effects. In this regard, the study differs from and is broader in scope than the type of research supporting Environmental Impact Statements as required by the National Environmental Policy Act of 1969. By obtaining long-term information about a coastal ecosystem over a large geographic area, the approach of the Study should provide a model for investigations of other areas with characteristics similar to the Indian River Region. The major project goals of the Indian River Study are as follows: (1) [[underline]] Inventory [[/underline]] - to obtain baseline information on diversity of organisms and quality of the environment of the Indian River ecosystem, particularly as related to effects of pollution. (2) [[underline]] Data Acquisition [[/underline]] - to establish a computerized data bank permitting a rapid and efficient storage and retrieval capability for environmental information concerning the Indian River ecosystem. (3) [[underline]] Prediction [[/underline]] - to gain a prediction capability of both short and long-term effects of natural and man-induced changes to the Indian River ecosystem. The phases of "Inventory" and "Data Acquisition" are well underway in this second year of the Study and it is expected that the first stages of the "Prediction" phase of research will be reached by the end of the third year. The inventory and data acquisition phases will continue at a reduced rate over the projected ten years

80 of the Study. Information about the Study from the data bank, technical reports and publications will be made available to state and federal agencies, civic and environmental groups, municipalities and industries, and the interested public at large. 2. [[underline]] THE LIFE HISTORIES STUDIES [[/underline]] program encompasses the entire life cycle of marine organisms from reproduction through larval development to the adult. This accumulation of basic knowledge of the total developmental history is essential to man's attempt to utilize the resources of the sea and analyze environmental contamination effects on critical life-history stages essential to survival and dispersal of the species. The research emphasizes as broad a spectrum of organisms as possible and represents common species of major groups of benthic marine invertebrates. Selection of organisms to be studied is based on their significance in marine ecosystems and their potential as indicator organisms in environmental stress investigations. Life-history studies necessitate long-term efforts, which funding agencies are now reluctant to support. Link Port offers the potential for such long-term studies by its consortium-supported facilities and unique location in a transitional zone with access to both tropical and temperate fauna and the ready accessibility of the Gulf Stream with its abundant supply of long-distance larvae. Laboratory facilities and short-term housing are available for visiting specialists to bring new talent and expertise into the program. 3. [[underline]] SUBMARINE EXPLORATION OF THE EAST FLORIDA CONTINENTAL SHELF [[/underline]] is in essence an expansion and refinement of the Indian River Study.

81 This program, which will be in full swing in June of this year, is designed to make use of the submersibles and support ships, along with advanced submarine technology, to investigate aspects of continental-shelf biology, geology and hydrography, correlated with physical and chemical measurements. The continental shelf will be systematically reconnoitered along transects from the 50-foot contour out to the continental slope at depths of 600-1000 feet. The submersibles can perform precision, in-situ investigations with their high degree of maneuverability, accurate positioning systems, expanded visibility, diver lock-out capability, surface and diver communications, conductivity-temperature-depth recorder, manipulator arm, visual and photographic monitoring devices. The long-range plan for the next five years is to build an inventory bank of continental-shelf organisms tied to environmental and ecological data with a precision heretofore unavailable in order to establish base-line data on the current conditions of the continental shelf against which to evaluate any changes that may occur in the future. This program can initiate repetitive qualitative and quantitative bottom sampling for the first time at exact locations in depths beyond the range of surface divers. It can also "ground-truth" the results of bottom sampling by trawl, dredge and grab traditionally done from surface vessels with ropes and cables. Areas on the continental shelf that hold particular interest for submarine exploration and sampling are the several coral-ledge and deep-reef systems that defy adequate sampling from surface vessels and possibly represent ancient Florida shorelines.

82 Fort Pierce Research Program By Porter M. Kier Director, National Museum of Natural History The three research programs that have been proposed at Fort Pierce are considered by the staff of the National Museum of Natural History to be exceedingly worthwhile, and we are hopeful these programs will continue under the direction of a scientific director. Just two weeks ago a delegation of our Museum scientists came to me to tell me of their strong support for both the Indian River and the Life History Studies. The comments of two of these people are attached. I personally hope to be involved in the submarine exploration of the East Florida Continental Shelf. For many years I have been trying to obtain long term use of an underwater vehicle for the study of ecology and life habits of sea urchins which live below scuba depth. In the last few years, we have learned much about animals and plants that live down to 200 feet but our knowledge below that depth is based almost entirely upon dredging and remote photography. One of the most important life zones in the ocean is that zone between the lighted part of the sea floor and the deeper unlighted region. This is where marked changes occur in the distribution of animals and in their way of life. The proposed study off Fort Pierce with the submarine will give us an excellent opportunity to learn about this zone. Initially, Dr. David Pawson, Chairman of Invertebrate Zoology, and I would like to conduct a study of the echinoderm fauna in the deeper waters off Fort Pierce. Echinoderms are ideally suited for study from an underwater vehicle because of their large size and because they move so slowly that they can be easily photographed and collected from within a submarine. Professional divers could be trained to make the collections, observations and do the photography which would enable us to carry on the research.

83 [[preprinted]] OPTIONAL FORM NO. 10 MAY 1962 EDITION GSA FPMR (41 CFR) 101-11.6 UNITED STATES GOVERNMENT Memorandum [[/preprinted]] [[preprinted]]TO:[[/preprinted]] Dr. Porter M. Kier, Director National Museum of Natural History [[preprinted]]DATE:[[/preprinted]] April 21, 1975 [[preprinted]]FROM:[[/preprinted]] Martin A. Buzas [[initials]]MAB[[/initials]] Department of Paleobiology [[preprinted]]SUBJECT:[[/preprinted]] The Indian River Study The Indian River is a long-narrow estuary separated from the Atlantic by a chain of barrier islands. The estuary supports a fantastic diversity of organisms. During the past few years the area has undergone a substantial increase in development urgently necessitating baseline environmental studies. The Indian River Study was undertaken to inventory the biotic and abiotic components of the environment, establish a computerized data bank, and gain predictive capability. The first of these objectives is nearly completed and the second well underway. Environmental prediction, however, requiring much time-consuming effort to quantify the variables, has just begun. My own work on foraminifera and that of several other researchers in other groups demonstrates that in warm-water abiotic variables do not account for observed changes in species abundances. Consequently, biotic studies must be conducted simultaneously at several different trophic levels. Such quantification requires a 'team' of investigators, each specialized in a particular group, but willing to co-operate in a mutual effort. The Indian River Study has brought together a group of specialists in planktonic, benthonic, and nektonic organisms who hope to quantitatively study selected areas to ascertain the interactions of biotic components in a natural ecosystem. The opportunity to conduct quantitative cooperative research is rare. The people and the habitats are there, to lose this opportunity would be a pity. [[preprinted]] [[image - Minuteman statue]] 5010-108 Buy U.S. Savings Bonds Regularly on the Payroll Savings Plan [[/preprinted]]

84 [[preprinted]] OPTIONAL FORM NO. 10 MAY 1962 EDITION GSA FPMR (41 CFR) 101-11.6 UNITED STATES GOVERNMENT Memorandum [[/preprinted]] [[preprinted]]TO:[[/preprinted]] Porter M. Kier [[preprinted]]DATE:[[/preprinted]] April 22, 1975 [[preprinted]]FROM:[[/preprinted]] Mary Rice SUBJECT: The objectives of the Life Histories Program at Link Port are to furnish basic information on reproduction, developmental patterns, and larval development of common marine organisms in the Indian River and off-shore oceanic water. It is intended that this knowledge be utilized as part of a coordinated program at Link Port, in the assessment of environmental stress on marine ecosystems. For marine organisms a consideration of life histories is of importance since, in the sea, animals often have larvae very dissimilar from the adult in form, behavior, feeding habits, habitat and sensitivity to environmental conditions. It is at the critical phases of reproduction, early development, and larval stages, essential to survival and dispersal of species, that environmental modifications and pollutants may first manifest deleterious effects. For more than three years I have conducted Life Histories Studies at Link Port on a group of Benthic marine worms, the Sipuncula. During this time I have studied reproductive cycles of two species and accumulated considerable data for several species on various aspects of reproductive biology, such as spawning, hermaphroditism and assexual reproduction. In addition, I have studied comparative development of ten species, made preliminary studies on salinity tolerances of larvae and experimental studies on maturation and fertilization of eggs and finally made comparative studies on functional morphology, behavior, metamorphosis, and systematics on long-lived planktonic oceanic larvae from the Gulf Stream. In the future I plan to continue this work at the ultra-structural level, to pursue some aspects experimentally, and to broaden the study to include other organisms. These studies are of significance to fundamental biological problems such as the relationship of developmental patterns to the adaptability of species to environmental stress, the influence of life histories of species on zoogeography and dispersal, and the controlling factors, both environmental and intrinsic, on reproductive cycles including formation of eggs and sperm, spawning, and fertilization. The knowledge also will be of value in interpretations of phylogenetic relationships, systematics, and evolutionary history. The location and facilities of Link Port are ideal for studies of life histories. An abundance and variety of organisms and environmental [[preprinted]] [[image - Minuteman statue]] 5010-108 Buy U.S. Savings Bonds Regularly on the Payroll Savings Plan [[/preprinted]]

85 conditions are available for study, with habitats ranging from esterine in the river to deep oceanic waters off shore. Temperate and tropical species overlap in the area and the nearby Gulf Stream is a source of numerous long-distance larvae. Other advantages are the sea water systems for culturing animals, high quality microscopic equipment, availability of boats and the capabilities of the Harbor Branch engineering laboratory in helping to develop and maintain culture facilities, equipment, and collecting gear. As space and facilities become available it is hoped to include in the Life Histories Program the expertise of scientists from the National Museum of Natural History and other institutions to work as visiting investigators from the groups of their various specialities. By this approach the goals of the program will be carried out with optimum proficiency and a first rate scientific program will be realized. Therefore, in conclusion, I strongly support this program.

86 The report was gratefully received by the Board of Regents and the following motion was approved: VOTED that the present arrangements for accomplishing the scientific objectives of the Fort Pierce Bureau be continued on substantially the same lines, with a review of the objectives of the Fort Pierce Bureau in this area of oceanography on a year-to-year basis.

87 [[underline]] Legislative Report [[/underline]] Mr. Ripley reported as follows: [[underline]] Museum Support Facilities [[/underline]]. H.R. 5328 was introduced by Mr. Mahon on March 12 and referred to the Committee on House Administration. On April 9, Mr. Cederberg introduced H.R. 5198, an identical measure, that was similarly referred. Senator Scott introduced S. 907 on March 3, and it was referred to the Senate Committee on Rules and Administration. The Smithsonian's report on the bills was approved by the Office of Management and Budget on April 25 and forwarded to the committees. The Subcommittee on Library and Memorials of the Committee on House Administration held a hearing on May first on the bills. H.R. 5328 was reported favorably to the Committee with minor amendments of a technical nature designed to clarify and emphasize the planning authority it contains. Mr. Ripley reported that he had met with Senator Pell, Chairman of the Senate Subcommittee on the Smithsonian Institution, to discuss the various bills pending before his committee. It is expected that the Senate will take up these bills in the coming months. The Subcommittee on Military Installations and Facilities (Chairman, Richard Ichord, D.,Missouri) of the House Armed Services Committee has placed a hold on the proposed transfer of 25 acres of Government-owned land to GSA for retransfer to the Smithsonian. It is understood from the Department of Defense that the Army's policy remains firm for ultimate disposal of the parcel of 25 acres. The Counsel of the Subcommittee stated that the Subcommittee has deferred hearing the Army's proposal for disposition of the property at the request of Mrs. Holt (R.,Md.) of Prince George's County. The Subcommittee plans to hold a hearing in three weeks and it is expected that the Smithsonian will be asked to testify on the need of this parcel as a part of an ultimate site of 71 acres. [[underline]] Mall Site Reservation [[/underline]]. Senator Scott introduced S. 906 on March 3, and it was referred to the Senate Committee on Rules and Administration. On March 21, Mr. Mahon introduced H. R. 5327 which was referred to the Committee on House Administration and on April 9 Mr. Cederberg introduced H. R. 5799, an identical bill, that was referred to the same committee. The Smithsonian's report on the bills was approved by the Office of Management and Budget on April 25 and forwarded to the committees. The Subcommittee on Library and Memorials of the Committee on House Administration held a hearing on May first on the bills. H. R. 5327 was reported favorably to the Committee with additional language requiring further authorization for utilization of the site reserved.

88 [[underlined]] Reappointment of Regents. [[/underlined]] Senate Joint Resolutions 41 and 42, providing for the reappointment of Thomas J. Watson, Jr. and John Nicholas Brown, respectively, were introduced by Senator Scott on March 3 and referred to the Senate Committee on Rules and Administration. Companion measures, H.J.Res. 353 and H.J.Res. 354, were introduced by Mr. Mahon on March 21 and referred to the Committee on House Administration. The Smithsonian's reports on these bills were forwarded to the committees on April 11. The Subcommittee on Library and Memorials of the Committee on House Administration held a hearing on the resolutions on May first and reported them favorably to the Committee. Senate action is anticipated in the near future. [[underlined]] National Portrait Gallery Legislation. [[/underlined]] The Board of Regents at the January 24, 1975, meeting authorized the Secretary to take appropriate steps to amend the Act of April 24, 1962, P.L. 87-443, to remove the restrictive definition of portraiture so as to permit the Gallery to collect and display prints, photographs, films, and other likenesses of men and women who have made significant contributions to the history of the United States. A meeting was held in April between the Acting Librarian of Congress and members of the Smithsonian staff to advise of our intentions and seek the Librarian's concurrence which was forthcoming. On April 28 Mr. Mahon, Mr. Yates, and Mr. Cederberg each introduced bills to remove the restriction, and subcommittee action is anticipated in the coming months. Mr. Ripley apologized to Senator Moss for having requested him to introduce legislation concurrently with the other Senator Regents. In the future every effort will be made to have the Regents act together.

89 [[underlined]]Mall Parking and Planning for Bicentennial in D.C.[[/underlined]] Mr. Ripley reported that the National Park Service (NPS) had scheduled the closing of Adams and Washington Drives and the operation of the shuttle bus service from the fringe parking area at R.F.K. Stadium for February 3, 1975. On February 7, 1975, U. S. District Court Judge Joseph C. Waddy ruled that the NPS had not complied with the requirements of the National Environmental Protection Act. Judge Waddy issued an injunction as requested by a citizens group enjoining the NPS from proceeding with its Mall plan and from continuing the shuttle service from R.F.K. Stadium until such time as they complied with the requirements of the National Environmental Protection Act. The Smithsonian position remains unchanged, in keeping with the Regents 1974 resolution: parking at R.F.K. Stadium is not an adequate alternative to parking on the Mall. In its place, we have proposed that NPS provide visitor parking around the Jefferson Memorial and Tidal Basin, along West Independence Avenue, and, for the Bicentennial, grass parking on the Old Polo Grounds. To our knowledge, NPS has not yet acted on this proposal. A consulting firm is preparing the required Environmental Impact Statement for the Mall project. Copies were expected to be distributed by April 30, but as of May 6, NPS had not yet received the statement. Public hearings before an Interior Department Hearing Officer are scheduled for May 28, 1975 with interested Members of Congress scheduled to be heard first. Interested parties may also file written statements for the record, which the Smithsonian will do. In the meantime, the Mall drives are still open to traffic and parking. NPS still expects that the Visitor Center at Union Station, including the parking garage, will be ready for public use on July 4, 1976. Of concern equal to that of visitor parking is the possibility that NPS is under increasing pressure to issue permits for use of the Mall in 1976 for events in addition to the Bicentennial Folklife Festival. Permits for several festivals, pageants and a theatrical production have been let or are under consideration by NPS. Having lost a court suit last year regarding its criteria for issuing use permits, the Park Service now feels that it is more difficult to turn down requests for such permits. If more than a very few large events are allowed to take place in the summer of 1976, the impact on the Smithsonian could be grave. There is no additional water or power capacity on the Mall; additional

90 requirements could only be met at the expense of existing users, notably the Folklife Festival. Also, crowds attracted to such events will further exacerbate the already critical Bicentennial parking problem, and would spill over into Smithsonian buildings, creating even larger crowds than those for which we are now planning. It is possible, however, that overall logistics planning for the Bicentennial celebrations in the District of Columbia will now receive heightened emphasis and coordinated action to solve these and other Bicentennial problems. A Federal Agency Bicentennial Task Force has been established by direction of the White House. It is chaired by Mr. Richard Hite, Interior Department, who is also on the board of the American Revolution Bicentennial Administration. The White House is represented by Dr. Theodore Marrs, a Special Assistant to the President. The Task Force held its first meeting on May 2. It is charged with the responsibility to meet at least once a month for the next twelve months, and to report on its action each month to Dr. Marrs. The major departments and agencies involved in the Bicentennial are represented, including the Smithsonian. The Task Force is to identify problems, develop solutions and assure that actions are taken to implement the solutions. It will consider four major problem areas, each of which will be the responsibility of a Task Force subcommittee. These are housing, food service, transportation and parking, and information, including dissemination of information outside the Metropolitan area. The Smithsonian representative will be a member of the information subcommittee, and is taking steps to gain membership on the transportation and parking subcommittee. While the problems of Mall parking and alternatives thereto, and possible overcrowding of the Mall with Bicentennial events, are still of concern and merit continued work with NPS to resolve them, it is expected that the new Task Force will provide a very useful service in resolving these and other Bicentennial problems. The Task Force merits full Smithsonian support, as well as participation.

91 [[underlined]] Status of Construction [[/underlined]] Mr. Ripley reported on the following construction, renovation and improvement projects. [[underlined]] National Air and Space Museum [[/underlined]] Construction of the National Air and Space Museum continues at a pace which will see the building completed on a schedule - by June 1975 - and within the authorized funding. The project is now approximately 90% complete. The remaining work concerns the interior finish. The move of NASM employees into the building will begin in early May. The work of replacing artifacts and exhibits will start in early July. The last increment of the $40 million appropriation, to liquidate the final $3,000,000 of contract authority, has been requested from the Congress. [[underlined]] Cooper-Hewitt Carnegie Mansion [[/underlined]] The renovation of the Carnegie Mansion, initiated in the fall of 1974 is estimated to cost $2.1 million. The present ongoing contract of $1.2 million is 50% completed. Completion date of the contract is scheduled for October 1975. Additional work is being programmed as private funding is received. [[underlined]] National Museum of Natural History - West Court Facility[[/underlined]] The contract for the National Museum of Natural History West Court facility has been signed. The total finished cost of the three-floor, 45,000 square foot structure, is estimated at $2.9 million with $2.58 million allocated for construction costs and contingencies. The completed facility will provide the public and the Smithsonian Institution Associates with eating areas and additional space for museum services. Completion time is estimated for 14 months. [[underlined]] National Museum of Natural History - East Court Facility[[/underlined]] The East Court of the National History Museum of Natural History will house the new Osteo-Prep (mammal preparation laboratory) facility. Various segments of the projects are under contract with the major construction phase in the bid solicitation process. The estimated cost of the equipped facility is $285,000.

92 [[underlined]] Arts and Industries Building[[/underlined]] The renovation of the Arts and Industries Building is estimated to cost $5.6 million. The restoration of the major halls and installation of central air-conditioning and heating systems is 60% completed under a $2.8 million contract. Additional major work to be contracted includes repair and replacement of the roof, windows, and exterior facades, installation and renovations of entrances, construction of elevator, sprinkler system installations, and exterior landscaping. The balance of work is scheduled over several years as appropriations are made available. [[underlined]] Conservation Analytical Laboratory[[/underlined]] The first phase of alterations for the Conservation Analytical Laboratory has been completed. Work pending completion is fabrication and installation of conservator's modules, sprinkler and fire detection systems. Additional office improvements ($35,000) are scheduled for the end of fiscal year 1975. [[underlined]] National Museum of History and Technology - Library[[/underlined]] The General Services Administration has completed 60% of planning for the 6th floor addition of the National Museum of History and Technology. An appropriation of $125,000 in fiscal year 1976 will complete plans and specifications. Construction costs are estimated at $5.0 million. The Library plans and specifications are to be completed by May 1975. [[underlined]] National Museum of Natural History - North Foyer[[/underlined]] Construction and installation of an escalator in the North Foyer of the National Museum of Natural History is proceeding on schedule. Completion date is schedule for October 1975. The escalator cost is $165,000. [[underlined]] South Yard Development[[/underlined]] Conceptual design for the South Yard Development has been completed. Architect-Engineer contract for plans and specifications are presently being negotiated. Demolition is scheduled for June 1975. The estimated cost of this project (Phase I) is $400,000. [[underlined]] Fine Arts and Portrait Galleries Building[[/underlined]] Renovation of the third floor of the Fine Arts and Portrait Galleries Building is essentially completed except for certain painting and new work. Total estimated completion cost is $205,000.

93 [[underlined]] National Air and Space Museum Sculpture[[/underlined]] A very important adjunct to the new home for the National Air and Space Museum (NASM) will be two major pieces of sculpture displayed at the Mall and Independence Avenue entrances respectively. Federal regulation authorizes Federal construction projects to spend a percentage of construction funds on decorative art. Funds for this purpose are available within the construction appropriation. However, it would seem that a project such as this would present an excellent opportunity to obtain outside support and free building funds for other purposes. In deciding which sculptors to work with, discussions were held with Dr. Joshua Taylor and Adelyn Breeskin of the National Collection of Fine Arts, with Gyo Obata, the building architect, and the late H. Lester Cooke of the National Gallery. A committee was formed at NASM to review the work of recommended artists and, as a result, Richard Lippold and Charles O. Perry were selected to receive small study contracts to develop scale models of what they felt would best represent the theme of art and space. The selection of Lippold and Perry has been discussed with Charles Atherton, Secretary of the Commission of Fine Arts, and Karel Yasko, art counselor at the General Services Administration. They, too, have been enthusiastic about the selection. The proposed pieces were submitted for approval to the Commission of Fine Arts on Wednesday, April 16. The Commission approved Charles Perry's sculpture which is planned for the Independence Avenue entrance and will measure about 16 feet in diameter on a ten foot pedestal. It will be cast in bronze and have a polished black finish. The model of it was shown at the Regents' meeting. It was suggested that the architects should be consulted to assure that the sculpture is not too small. The original sculpture proposed by Mr. Lippold was disapproved; however, the Commission of Fine Arts approved an alternate Lippold sculpture, which turned out to be too large for the site. Mr. Lippold will submit a reduced version of this approved one at the next meeting of the Commission on May 21, 1975. At the suggestion of Mr. Webb, other scientists connected with space programs are being sent photographs of the sculptures and kep advised of our plans. Attached is some background information on both Lippold and Perry. Upon approval of the Commission of Fine Arts we hope to be able to negotiate contracts with the sculptors (Lippold about $150,000 and Perry about $120,000). It would be a distinct help if outside financial support could be found for this project.

94 [[underlined]] Richard Lippold[[/underlined]] Study and Training: Art Institute of Chicago, BFA; University of Chicago; University of Michigan Work in Public Collections: Metropolitan Museum of Art, New York City; Museum of Modern Art, New York City; Virginia Museum of Fine Arts, Richmond; Des Moines Museum of Fine Arts, Iowa. Commissions: Harvard University, Cambridge, Mass.; Pan American Building, New York; Lincoln Center, New York; Jesse Jones Hall, Houston, Tex.; Cathedral of St. Mary, San Francisco. Exhibitions: St. Louis Museum, Mo.; Detroit Art Institute, Michigan; Tate Gallery, London, England; Museum of Modern Art, New York City; Museum Arte Mod., Paris, France; Whitney Museum of American Art, New York. Awards: Creative Arts Award, Brandeis University; Silver Medal, Architects League, New York; Fine Arts Medal, American Institute of Architects. [[underlined]] Charles O. Perry [[/underlined]] [[underlined]]Study and Training[[/underlined]]: Columbia University; Yale University, B. Arch. [[underlined]]Work in Public Collections[[/underlined]]: Museum of Modern Art, New York City; Art Institute of Chicago; Museum of Contemporary Art, London, England; San Francisco Museum of Art; Hirshhorn Museum Wash., D.C. [[underlined]]Commissions[[/underlined]]: Torrington Mfg.; Harvard Business School; Equitable Assurance, St. Louis, Mo.; Federal Reserve Bank, Minneapolis, Minn.; Embarcadero Center, San Francisco. [[underlined]]Exhibitions[[/underlined]]: Whitney Museum of American Art - Sculpture Biennial, New York; San Francisco Museum of Art; Milwaukee Art Center; Museum of Contemporary Art, Chicago; Venice Biennial, Italy. [[underlined]]Awards[[/underlined]]: Prix de Rome, American Academy, Rome; American Iron and Steel Inst.

95 [[underlined]]Smithsonian Priorities[[/underlined]] (referred to on page 45) Each year, in mid-winter, the Secretary initiates an executive review of institutional programs. This involves a close examination of activities consuming current resources, Federal and private, and relates these resources to Smithsonian objectives which are expected to be achieved during the new few years. The review is integrated into the annual budget process and usually lasts through mid-summer. Guidance on institutional objectives is given to the museums and galleries, and they are asked to provide information on ways their programs and resources relate to these. The Secretary, Under Secretary, other members of the Executive Staff and the bureau directors meet periodically during this time period and evaluate the information. AT the end of the review, executive determinations are made as to which new activities need to be undertaken or which programs need strengthening. Some activities may need to be scrutinized further, and some, it may be decided, should be abandoned in the long-term interest of the Institution. The review culminates in the formulation of the annual Federal and private budgets. The following year, the process is initiated again with new guidance on objectives, achievements during the year, and a call for bureau information. For this year's review, which started February 3, 1975, the attached material was distributed to the various organizations. The Smithsonian Council met May 2-4 and discussed the priority setting process, along with the general objectives which the Institution has set for itself over the next few years. Their reactions usually take the form of a letter from Mr. Gordon Ray, Council Chairman and President of the John Simon Guggenheim Memorial Foundation, to Secretary Ripley. The results of their recent meeting are not yet available. The council is the Institution's advisory body on broad institutional program interests. It is composed of twenty-five of the Nation's leaders in art, science, history, and museology and provides guidance to the Institution on long-range matters affecting the progress of science and learning within the Institution. Attachment

96 Attachment 1 INSTITUTIONAL STATUS AND PLANNING GUIDANCE [[underlined]] Status of Bureau and Institutional Objectives [[/underlined]] Over the past two years there have been numerous discussions of bureau and Institutional objectives and priorities, beginning at the Belmont Conferences of 1973 and 1974 and extending to many thoughtful written plans developed by bureaux and offices in connection with the conferences. This paper will present a summary of the major planning objectives that have surface so far in this process, together with an indication of the extent to which these objectives have been recognized in our allocation of resources. It is not all-inclusive, but attempts to cover those objectives which are common to several bureaux or between bureaux and Institutional management. It is important in looking to the post-Bicentennial future that we have general agreement on what should and should not be included in such a list, even without reference to the priority which any single objective should receive; your comments therefore are earnestly requested. 1. Accomplishing the Bicentennial programs of exhibition, scholarship, performances and education, including the preparations necessary to open the new National Air and Space Museum in 1976. 2. Improving the amount and quality of support services, both central and bureau-funded, especially protection, conservation, facilities management and library services. Funding these two objectives accounted for virtually all of our Federal operating program increases in FY 1975 (excluding pay costs and other uncontrollable rate increases) and about 90% of our Federal operating program increases to be requested in FY 1976. Clearly there has been little left over in the way of new Federal operating funds for advancing other valid objectives of the Smithsonian. A certain amount has been accomplished, however, by creative use of existing Federal funds and by obtaining new or increased support from private sources. In general the major visible objectives have been (not in order of priority): 3. Developing new research emphases, principally in science and history (e.g., redirection of astrophysical research, animal conservation, initiation of the Peale papers project, the Eisenhower Institute). 4. Promoting interbureau research and curatorial activity, principally in science and art (e.g., projects and research funding in environmental sciences, joint curatorial appointments among art museums).

97 5. Renovating and opening the Cooper-Hewitt Museum in New York, substantially with private funding. 6. Improvement of funding for acquisitions, particularly by history and art museums. We have only been able to make minimal improvements in general resources for this purpose, but have continued with some success in attracting major gifts such as the Hirshhorn collection and the Dibner library. 7. Major long-range renovation of science exhibits in the Museum of Natural History, the National Zoological Park (under the Zoo Master Plan), and the history of science at the National Museum of History and Technology, as well as the Bicentennial effort to develop new exhibits for the National Air and Space Museum. 8. Improving documentation and control of museum collections through programs of data organization and automation as well as photography and microfilming. This effort is still far from adequately supported with our available resources. 9. Extending Smithsonian educational resources to a broader national audience through traveling exhibitions, the magazine, publications, and radio and television media. This has been supported to date almost entirely from our private funds and revenues. 10. Improving educational materials and orientation for school pupils and teachers both in the local area and beyond. 11. Broadening the scope and number of fellowships, internships and visiting scholar appointments in the bureaux of the Institution. Only modest progress has been made here with redirection of Federal funds and some private support. 12. Planning and construction of a Smithsonian Museum Support Facility to provide for extended and improved collections storage, access, conservation and other support. 13. Planning and construction with private funds of a major public facility in the west court of the Museum of Natural History. 14. Planning and construction of an addition of the Museum of History and Technology to house improved library and research facilities, including the Dibner gift.

98 These are all objectives to which resources have already been committed in some degree. They do not include those which are still in the concept or discussion stage. Underlying all or most of them is the most important objective of all: improving the quality of our performance in research, collections management, exhibitions, education and the functions which support these principal activities of the Institution. [[underlined]] Management and Organizational Activities [[/underlined]] [[underlined]]General Program Planning, Review and Communications. [[/underlined]] There have been continuing efforts to strengthen and improve the information flow and the decision-making processes among administrators and program and service managers on various projects, regarding their progress, requirements, performance problems and issues (through the creation of the Council of Directors, Administrative Officers' Conference, the periodic Agenda reports to bureaux and offices, and the Under Secretary's monthly reports to the Secretary). Progress has been made in establishing a planning-budgeting review of activities, involving Executive Committee and Bureau Directors. [[underlined]] Exhibits Programs. [[/underlined]] The bureau and central offices, and functions, have been established. Exhibits programs have been developed involving more curatorial input and interdisciplinary themes. Bureaux are establishing better systems of work flow, review, and cost control. Central budget, planning, and progress review is partially established. Some strengthening of traveling exhibitions programs has occurred. [[underlined]] Research Activities. [[/underlined]] Steps are being taken in environmental and international science programs which should result in a better definition and a more effective role for Institutional activities in this area. There has been consideration of, and action on, several fronts regarding "spin off" of activities from central SI support. Efforts continue to be made to locate new programs within the administrative frameworks of the bureaux. Interbureau appointments have begun in the art museums, and a start has been made with regard to one to three-year scholarly appointments in interdisciplinary,environmental, and noncollections oriented areas. [[underlined]] Public Service and Education. [[/underlined]] The transfer of major education functions to bureaux and museums, while retaining a central coordinating focus, has been completed. The location of Symposia and Seminars in the Public Service area should result in more coordinated efforts with bureaux on scholarly and topical subjects. The Secretary's Publications Review Board has been created and is working. Recent successes have been achieved with the Government Printing Office (to allow private reprinting of past Federally supported publications), with the new Smithsonian book centers, and with internal marketing programs.

99 Central education activities are turning from classroom type operations to teacher workshops and training. Museums are concentrating on the establishment of in-house laboratories, touch exhibits, tours and workshops. [[underlined]]Collection Management (Museum Programs)[[/underlined]]. Some success has resulted from efforts to reorganize functions and resources in registration activities and with systems development. The central conservation role has been somewhat strengthened in terms of space, equipment, operations. There has been progress with establishing policies regarding acquisition of antiquities. Steps have been taken to define and organize natural history collections for a possible future move to a major support facility. [[underlined]]Support Activities and Services (Including Facilities and Space)[[/underlined]]. Concerted efforts have been made to reduce resource inbalances in support areas involving increased funding for specific functions as well as reallocation of resources and responsibilities to bureau control for more effective utilization. There has been a continuing review of the organization of resources and services: i.e., photo services, computer services, building and engineering services. Major progress has been recorded in storage and collection space utilization; there has been consolidation, clean-up, and organization of various buildings in the Washington area; acquisition of new space and more efficient use of available rental funds is occurring. Major progress has also been made with regard to the planning, scheduling, funding, review, and timely completion of various building renovation and construction projects. [[underlined]] Financial Activities [[/underlined]] The ratio of appropriated and nonappropriated funds for operating purposes in FY 1974 remains roughly the same as in FY 1972 but with notable improvement in the dollar share represented by non-Federal funds. In 1972, Federal operating appropriations (including S&E, Science Information Exchange and Special Foreign Currency Program) constituted 80.6 percent of the total $61.8 million; research grants and contracts made up 13.1 percent; and non-Federal funds 6.3 percent. In FY 1974, these percentages were 78.7, 12.1, and 9.2 respectively of total operating funds of $82.7 million. No major changes in these percentages is expected in FY 1975. The dollar growth in the Federal operating appropriation (from $49.8 million in FY 1972 to an estimated $71.0 million, including the supplemental appropriation, in FY 1975) has been matched by progress in developing other sources of funding. The dollar level of grants and contracts has risen from $8.1 million FY 1972 to an estimated $10.2 million in FY 1975 thus contributing significantly to the Institution's research programs, particularly in scientific disciplines.

100 Non-Federal resources have been bolstered very substantially over the period, thus helping to enhance the Institution's uniquely flexible and independent character among national establishments. Total non-Federal funding for operating purposes (including gifts, except to endowments, and investment income for restricted and unrestricted purposes, net income from revenue producing activities, and miscellaneous income 1/) grew from $3.9 million in FY 1972 to an estimate $8.9 million in FY 1975. Of these totals, restricted purpose funding increased from $35. million in FY 1972 to about $6.0 million in FY 1975 and unrestricted purpose funding grew from $.4 million to about $2.9 million over the same period. Net gain within the unrestricted private funds before transfer (to plant, endowment, or other purposes) rose from $99 thousand in FY 1972 to a current estimate of $2.1 million for FY 1975 as compared with the conservative projection of $14. million by FY 1978 as sated in the February 1972 Belmont Conference. This significantly improved situation in unrestricted private funds, largely attributable to the success of the [[underlined]]Smithsonian[[/underlined]] magazine, the museum shops, and the development of educational products, has permitted the Institution to begin to achieve a number of stated objectives. For example, the level of working capital has been increased from $1.8 million in FY 1972 to an estimate $3.1 million in FY 1975. These funds can be put to work with short term high quality investments at prevailing interest rates. An improved private financial position has allowed a number of actions to benefit to the bureaux and offices. For the first time, private monies are being applied to plant improvements, such as the Natural History Building West court development, not readily obtainable from Federal appropriations. Other benefits from the funds include some strengthening of support activities, a significant allocation to the fluid research grants program, the sharing of museum shop and product development program proceeds with the museums and galleries, and the payment of interest on restricted funds balances. [[underlined]] Planning Guidance [[/underlined]] [[underlined]]The Financial Environment[[/underlined]]. The apparent worsening national economic situation almost certainly will have some effects on Smithsonian operations. Possible lower funding growth combined with the likelihood of much higher prices reemphasizes the need for thorough program planning, base analysis, and the careful selection of priorities in order to make the most effective use of available resources. Speculation on funding levels is both interesting and difficult to do partly because of the special nature of the Institution and its apparent ability to attract funding. The following comments, [[line]] 1/ Miscellaneous income excludes gifts to plant renovation funds such as Cooper-Hewitt Museum, the Hirshhorn construction gift, and the gifts for the construction of the Chesapeake Bay Center education building.

101 however, attempt to provide guidance on the anticipated financial environment in which the Smithsonian may find itself. Individual bureaux, offices, and programs may experience different situations, of course, depending on the nature of their activities and the kinds of financial resources involved. Assuming successful presentation of supplemental appropriation requirements, the Institution will be at the operating fund (salaries and expenses only) level of about $71 million in FY 1975, having almost doubled since FY 1971. About one-third of this growth, however, is attributable to funding for legislated pay raises. While we anticipate that future such raises will be similarly funded, there is no reason to expect that the operating appropriation will double again by FY 1979. Indeed, at this point, further planning is required to determine growth requirements. Current economic policy offers little help. It appears uncertain whether Government spending should be curtailed because of inflation or increased to fight recession. Regardless of the outcome, Federal spending will continue under close scrutiny, particularly if the Congress implements its new in-house review, priority-setting, and budget allocations process required by the Congressional Budget Act of 1974. As required by this Act, the multiyear projection that OMB will include in the FY 1976 budget to Congress will show essentially level funding through FY 1980. The Smithsonian will be ready to present and defend its actual budget needs in these years but the results cannot be anticipated. Without major new program efforts, however (having requirements for substantial additional funding), it seems possible that the Institution's Federal operating budget might grow at the rate of perhaps $2 million a year (not including funds for new pay raises and utility rate inflation) for a total of some $81 million by FY 1980. This growth would be less than our recent average. This amount assumes retention in the base of about $4 million of special Bicentennial funds provided they can be justified for other purposes. This total is well below the bureaux' requirements for somewhat over $100 million in that year. All the more reason for analyzing the base and examining programs. Funds for other Federal appropriation accounts -- Science Information Exchange, Special Foreign Currency Program, Restoration and Renovation of Buildings, and NZP Construction -- should continue at their present levels for currently recognized programs and projects. They may be allowed to increase somewhat to meet inflation or to hasten completion of projects unless major national or international problems require Administration or Congressional redirection of these funds. It may be much more difficult, however, to obtain funds for major new construction projects for which there is no current OMB or Congressional commitment.

102 Overall, Federal grant and contract funding to the Institution appears to be holding up well with steady growth apparently continuing. At present, there are no signs of a falling-off of this support. Major reductions to the approprations of those agencies calling upon the SI for special work could result in fewer special projects for the Institution. Recent years' experience has indicated, however, that overall reductions in Federal agency funds do not necessarily result in any diminishment of projects for Smithsonian undertaking. Foundation support is likely to weaken as these institutions experience reductions in total return investment income resulting from the fall in market value of their portfolios. This situation will prevail also at the Smithsonian with resulting reduction of restricted and unrestricted investment income, although it is expected that this market condition will stabilize itself in the late 1970's with corresponding gains restoring the pre-1973 level. Under those assumptions, a slight rise of restricted investment income from the current level of $1.8 million to perhaps $2.2 million will occur. Restricted gifts may continue at about the same level as in the past ($3.0 to $4.0 million). The continuing needs of Cooper-Hewitt, the Chesapeake Bay Center, and others will keep active the quest for this type of funding. The unrestricted funds will be providing a substantial source of funding by 1980. It is anticipated that net earnings before transfers to bureaux will be approximately $4.0 million by 1980. Of this, the Smithsonian magazine is expected to be producing a net gain of $2.5 million. A merchandising program (consisting of museum shops, product development, and mail orders) is expected to produce a gain of $1.5 million. The net gain earned by such activities as the Associates program, Foreign Study tours, photo services and television programs will be offset with unavoidable losses incurred by other activities. Working capital will be increased but there may be as much as $0.5 million made available through transfers to bureaux for use by their directors. The balance could be made available to supplement selected programs within the institution. [[underline]] Program Direction [[/underline]]. We must begin with existing objectives as outlined in the first section of this attachment, with modifications, additions and deletions arising from continuing evaluation. Only a few (e.g., the West Court facility) will be essentially achieved by the time the next budget planning cycle begins. In arriving at the difficult decisions about resource allocations and organizational structures to further these objectives, we must take into account all possible sources of funding, including private support, revenues, and Federal grants and contracts as well as Federal appropriations. Both new and existing base appropriations must be considered. From this point of view, the objectives may be categorized as follows:

103 To be pursued primarily through Federal appropriations 1) Improvement of support functions. For the future, significant emphasis will continue to be placed on protection, conservation, and facilities management. Computer services are now being studied to obtain a better definition of needs. 2) Improvement of collections management, including the development of new construction such as the National Museum of History and Technology library addition and the Museum Support Facility. Registration, documentation and improved accessibility to collections will be emphasized. To be pursued primarily through Federal appropriations and Federal grants and contracts. 3) Development of new emphases and directions in research, including interbureau activities. The Secretary has requested consideration of the endangered species theme as potentially productive of research support. To be pursued primarily through Federal appropriations and private gifts, endowments and revenues. 4) Acquisitions for the museum collections in history, art and science. 5) Continuation and redevelopment of exhibition programs throughout the museums of the Institution, to include traveling exhibitions. Interdisciplinary exhibits looking toward the future will receive Institutional emphasis. 6) Expansion of fellowship and internship availability in all bureaux. To be pursued primarily through private gifts, endowments and revenues. 7) Extension of educational resources of the Smithsonian to the local and national public. 8) Opening and operation of the Cooper-Hewitt Museum. Clearly it will not be possible to achieve all these objectives fully and simultaneously. It would probably be a dissipation of effort to attempt to give them all equal attention in any one year's operating program, particularly under the restrictions cited in the preceding section on the financial environment. Bureaux and offices must decide individually how they wish to plan and approach their own goals, and

104 Institutional management must be prepared to discuss and react to these fully in the light of Smithsonian-wide objectives and constraints. It is with this necessity in mind that this year's review process has been scheduled to provide (1) more time for the planning-budgetary process and (2) a phasing of the process to permit interplay between institutional management and the bureaux and offices.

105 Mr. Ripley gave the following information report. [[underline]] Smithsonian-Summa Corp. Agreement Concerning the "HK-1" Aircraft [[/underline]] As a result of the negotiations reported to the Board of Regents in January 1975, the "HK-1" aircraft was transferred to the Smithsonian by the General Services Administration on February 27, 1975. At the same time, the Smithsonian agreed with Summa Corporation (formerly the Hughes Tool Co., which built the plane during World War II and has preserved it ever since) to exchange the "HK-1" for the "Hughes Racer," a cash contribution of $700,000, and the right to retain a 51-foot wing section of the "HK-1" for research and exhibition purposes. Summa agreed to make the remaining portions of the "HK-1" available to eight other public museums. On April 3, 1975, the Smithsonian and Summa Corporation agreed to delay any dismantling of the Hughes "HK-1" Flying Boat. The joint decision was prompted by expressions of public interest on the West Coast and elsewhere in favor of keeping the giant airplane intact. Summa Corporation, at its expense, will continue to maintain the aircraft in its present condition for one year, and possibly longer. Thereafter, Summa is free to donate the aircraft to a bona fide, nonprofit museum for appropriate display intact. If Summa proposes to cease preservation or to dismantle, Smithsonian may designate a museum, acceptable to Summa, for acquisition and display intact. If an acceptable museum is not so designated, Smithsonian and the eight other specified museums will have the right to take portions of the airplane. Although it is considered that a nonprofit museum might devise some method of preserving and displaying the "HK-1" intact, there are clearly many uncertainties as to the very substantial costs involved in providing a suitable building, moving this aircraft over land, and the operation and maintenance of such an exceptionally large museum display. Should no practicable and acceptable project materialize by April 1, 1977, Smithsonian has the right for the following two years to call for delivery of the wing section earlier agreed on. If Summa wishes nevertheless to continue to maintain the aircraft intact at its expense, a penalty of $100,000 is provided, which in no way alters Smithsonian's continuing right to receive the wing section whenever Summa should decide to cease preservation of the aircraft. In view of the costs of maintaining the aircraft (now estimated at close to $1,000,000 annually) it is believed that a decision by Summa to dispose of the aircraft will probably be reached prior to the expiration of the two-year period, referred to above, from April 1, 1977, to April 1, 1979.

106 [[underlined]] Co-sponsors of the Bicentennial Festival of American Folklife [[/underlined]] In response to a fund raising effort mounted by the Division of Performing Arts in consultation with Walker Williams, the General Foods Corporation of the White Plains, New York, responded in the affirmative on April 11, 1975. General Foods contribution will be $1,000,000. The first half of this contribution was delivered on May 5. The second half will be paid on May 1, 1976. General Foods sponsorship will be acknowledged in the Festival Program Book, through press announcements, and will be visibly announced at appropriate Festival performances. American Airlines confirmed on May 1 their role as co-sponsors of the Bicentennial Festival with a contribution of $1,000,000. American Airlines will be allowed to use the credit "Sponsoring Airlines," and will receive visibility through press releases and appropriate graphics. Both firms have stated as their primary concern a meaningful contribution to a major Bicentennial program, and as their secondary concern the identification with and involvement of their personnel, where appropriate. This involvement will occur principally in regards to the program elements which will tour to other cities in 1975 and 1976. Both corporations have agreed that any use of the Smithsonian name or the name of any Smithsonian programs will first receive clearance and approval from the Smithsonian in writing. The American Revolution Bicentennial Administration is supporting the 1975 Festival presentation with a grant of $500,000, and has expressed its intention to support the 1976 presentation at a similar level.

107 LITIGATION REPORT 1. [[underlined]] Expeditions Unlimited Aquatic Enterprises, Inc. [[/underlined]] v. [[underlined]] Smithsonian Institution. [[/underlined]] This is an action in libel in which summary judgement was granted in favor of the Smithsonian Institution. The plaintiff has taken an appeal. Oral argument before the U. S. Court of Appeals may be scheduled in the near future. 2. [[underlined]] Smithsonian Institution [[/underlined]] v. [[underlined]] City of Cambridge. [[/underlined]] On February 12, 1975, a complaint was filed in Middlesex Superior Court (Massachusetts) against the City of Cambridge for recovery of back taxes paid by the Institution for properties leased from Harvard University for the use of the Smithsonian Astrophysical Observatory. A companion suit for declaratory judgment of the Institution's tax-exempt status under Massachusetts law will be filed shortly in the State Supreme Judicial Court. 3. [[underlined]] Madam Hedia Baccar [[/underlined]] v. [[underlined]] Mediterranean Marine Sorting Center. [[/underlined]] In February 1975, a complaint for breach of contract and damage to reputation was filed against the Smithsonian Mediterranean Marine Sorting Center. The Mediterranean Marine Sorting Center is phasing out its operations by June 30, 1975, and the claimant was released pursuant to this phasing-out by non-renewal of her annual contract which expired in December 1974. It is believed that the complaint is without merit. With the approval and close cooperation of the Department of Justice, the Smithsonian secured local counsel in Tunisia for defense of the case. Several hearings have been held, with the conclusions of fact and law submitted by each party, and a decision should be rendered by the court sometime in May or June 1975. The Department of Justice has advised that an adverse decision on any count should be appealed immediately. The U. S. Embassy in Tunis has supported our efforts in this matter. 4. [[underlined]] Long [[/underlined]] v. [[underlined]] United States. [[/underlined]] This previously reported tort claim for very serious injuries suffered by a child who fell off the south steps of the Natural History Building is scheduled for pre-trial hearing on June 3, 1975.

108 5. [[underline]] Clark [[/underline]] v. [[underline]] Smithsonian Institution. [[/underline]] This new tort claim for injuries claimed in an automobile accident in which a Smithsonian vehicle was involved has been referred to the Justice Department, which filed answers to plaintiff's interrogatories on March18, 1975. A pretrial is scheduled for May 7, 1975. 6. [[underline]] Claims Arising out of Construction of the Hirshhorn Museum. [[/underline]] As previously reported, a number of claims have been filed by the contractor and various subcontractors employed in the construction of the Hirshhorn Museum. One of the larger claims has been decided in favor of the contractor, Piracy, Inc., by the General Services Administration's Board of Contract Appeals, but only on the question of entitlement to payment. The exact amount due the contractor, to be negotiated between the GSA and the contractor, may not be determined for a year or more. It is possible that all of the remaining claims may be determined during this negotiation. After consultation with the Department of Justice, it is understood that these claims will be paid through the normal procedures established for settlement of claims against the United States. 7. [[underline]] Fatal Accident at the National Zoological Park. [[/underline]] During the violent wind storm in the Washington area on April 3, 1975, and 8-year-old girl was fatally injured at the National Zoological Park when she was struck by a falling tree limb. It is believed that the accident was attributable solely to natural causes that could not have been foreseen a routine investigation of the accident is underway. No legal action against the Institution has been filed to date. 8. [[underline]] Christa E. Benard, et al. [[/underline]] v. [[underline]] United States. [[/underline]] This suit arises out of a pay differential discrimination claim of several U. S. female employees residing in the Canal Zone. A Smithsonian Tropical Research Institute employee is one of the plaintiffs in this case. Answers to plaintiffs' interrogatories and a counterclaim against the STRI employee for funds owed to the U. S. by her were filed with the court on December 12, 1974. A Motion for Issuance of Notice to Third Party Counter Defendants, or Alternatively, to Dismiss Defendant's Counterclaim was filed by the plaintiffs on February 20, 1975. A response in opposition was filed by the Justice Department on April 7, 1975.

109 9. The following previously reported cases have terminated in decisions favorable to the Institution: (a) [[underlined]] Jenkins [[/underlined]] v. [[underlined]] Smithsonian Institution. [[/underlined]] As previously reported, this suit arises out of an employee's discrimination case which was decided in favor of the Institution by the Civil Service Commission's Board of Appeals and Review. The decision of the Board was upheld by the U. S. District Court on a motion for summary judgment. An agreement of dismissal for this action signed by attorneys for both parties was filed with the Court on September 30, 1974, thereby dismissing the case. (b) [[underlined]] Ross [[/underlined]] v. [[underlined]] Powers and Grunley & Walsh. [[/underlined]] This suit was filed by a Smithsonian contractor's employee seeking damages for work-related injuries. The suit was dismissed by the court on December 18, 1973, for failure to state a cause of action. In July 1974 the plaintiff petitioned the court to reopen the case and requested a court-appointed attorney. On November 5, 1974, the court denied the request for a court-appointed attorney and on its own initiative dismissed the appeal. (c) [[underlined]] Pierce Associates, Inc., [[/underlined]] v. [[underlined]] S. Dillon Ripley [[/underlined]] As previously reported, this is a suit for an injunction concerning the award of the contract for the restoration and renovation of the Arts and Industries Building. After opening the bids for this contract, the Smithsonian was apprised by a protest that an indispensable provision had been omitted from the invitation for bids. Upon consultation with the General Accounting Office, t was determined that the omission could not be remedied and the invitation for bids was cancelled and reissued correctly. The initial low responsible bidder, Pierce Associates, Inc., brought this action to cancel the new invitation and to compel Smithsonian to contract with Pierce. The application for a temporary restraining order was denied December 19, 1973. The U. S. Attorney filed a motion for summary judgment on January 7, 1974. The contract was readvertised and let to another bidder on January 21, 1974; the suit for injunction had, therefore, been modified, by plaintiff's motion, to a demand for damages. After a hearing in the District Court, summary judgment was awarded to defendants and the case was dismissed on July 2, 1974.

110 (d) [[underlined]] Howze [[/underlined]] v. [[underlined]] Ripley et al. [[/underlined]] Mr. Howze, a worker in the Smithsonian Sheetmetal Shop, charged that he had not been promoted due to racial discrimination. After investigation Smithsonian decided that Mr. Howze was not the victim of discrimination. On appeal, the Civil Service Commission upheld the Smithsonian decision. Mr. Howze brought this action to appeal the decision of the Civil Service Commission on May 28, 1974. A motion for summary judgment was granted the defendant on February 24, 1975.

111 [[underline]] Proposed Agreement with Republic of Panama for Benefit of STRI [[/underline]] For many years the Smithsonian Tropical Research Institute (STRI), in addition to its operations in the Canal Zone, has carried out research activities in the Republic of Panama. In order to give formal recognition to these activities and to assist their continuance, the Smithsonian has requested and the Department of State has agreed to propose to the Republic of Panama an agreement designed to accord STRI operations official recognition in Panama and a number of specific benefits. Under the proposed agreement, which we understand is acceptable to Panama, STRI will keep appropriate Panama officials informed of its research activities and provide them with basic information concerning the ecology of the Isthmus resulting from such research. Panama will grant to STRI and its employees, and, in some instances foreign scientists employed by STRI, exemptions from specified Panamanian taxes, duties, customs charges, and related fees and regulations. Attached is a copy of the note containing the proposed agreement which the Secretary of State has requested the U. S. Ambassador to Panama to deliver to the appropriate official of the Republic of Panama. The Director of STRI has been in touch with the Embassy and Panamanian authorities to help assure that this proposal will be well received.

112 Your Excellency: The Smithsonian Institution, an instrumentality of my government, is authorized by the Congress of the United States of America and the Regents of the aforesaid Institution to engage in activities to promote research, education, and conservation of the Tropical Zones in both the new and old worlds. Such activities are carried out by the Smithsonian Institution through one of its bureaus, namely, the Smithsonian Tropical Research Institute (hereinafter referred to as the "Institute"). The Smithsonian Tropical Research Institute is entrusted by the Congress with the preservation and study of Barro Colorado Island in the Panama Canal Zone, maintains laboratories in various other locations within the same Zone, and desires to expand its activities in the Republic of Panama. With respect to the proposed expansion of the activities of the Smithsonian Tropical Research Institute, it is hereby proposed that our governments agree as follows: AGREEMENT 1. The Institute shall carry out in the Republic of Panama activities and research of an exclusively scientific nature in the field of tropical biology, including studies on the ecology of the Isthmus of Panama, subject to notification to the Government of the Republic of Panama, through the Ministry of Health. 2. The Institute shall defray completely the cost of the activities and research that it carries out, and it shall be obliged to keep the Republic of Panama informed of all the activities and research, and to furnish it with the result of the research free of charge. 3. The Institute shall furnish the Republic of Panama fundamental information on the ecology of the Isthmus, and shall cooperate in the execution of the research and programs agreed upon. 4. The Republic of Panama authorizes the Institute to establish offices, field stations, laboratories, and workshops for the activities and research mentioned in point 1, above, and, considering the benefits that the Republic of Panama will derive from the scientific research work and activities carried out by the Institute, the Republic of Panama grants to the Institute the following privileges: a. Exemption from all national taxes, real or personal, with the exception of: (i) Indirect taxes of the kind normally included in the price of merchandise or services;

113 (ii) Estate or inheritance taxes; (iii) Taxes and levies on private income originating in Panamanian territory, and taxes on capital that are levied on commercial investments in the Republic of Panama; (iv) Taxes or levies corresponding to services rendered; and (v) Registration, litigation, and mortgage fees, and stamp taxes. b. Exemption from the obligation to pay the contributions required by law to the Social Security Fund on the wages or renumerations that the Institute pays its foreign scientists and technicians who do not have permanent residence in the Republic of Panama. This exemption is extended to the Institute and to its aforesaid scientific and technical personnel. c. Exemption from payment of all kinds of customs duties, taxes, and related charges, other than charges for storage, transportation, and similar services, on the goods, equipment, and materials owned by the Institute which are intended exclusively for the operation of its office and the use of its personnel. Title may not be transferred through purchase or gift without prior payment of the pertinent charge. It is understood that if the Institute decides to construct its buildings, it may benefit from the exemption granted herein from payment of all kinds of customs duties, taxes, and related charges, only with respect to goods that are not produced in Panama. Exemption granted herein from payment of all kinds of customs duties and taxes shall extend to motor vehicles and major appliances purchased by its foreign, scientific personnel for their personal use, provided that title thereto may not be transferred through purchase or gift without prior payment of the pertinent charges.

114 d. Issuance of visas and permits to remain in the country to the foreign scientists and technicians contracted by the Institute to work in Panama. e. Exemption of the foreign scientists contracted by the Institute to service in the Republic of Panama, whose repatriation is guaranteed by the Institute, from the obligation of making a repatriation deposit and from any tax, levy, or charge with respect to immigration. f. Exemption from compliance with the laws regarding protection of Panamanian workers, with respect to the hiring of foreign scientists and technicians by the Institute. The Institute shall notify the Ministry of Labor and Social Welfare, for all legal purposes, of the arrival in Panama of the foreign scientists and technicians whom it hires. In all cases it must vouch for the contracted alien's status as a technician or scientist, if he is to be employed for more than six (6) months. 5. Upon request by the Republic of Panama, the Institute shall permit the use of its laboratories, shops, and field stations for scientific research and work when this is possible and practicable. 6. This Agreement shall become effective upon the acceptance of your Government, and shall remain in effect until one of the parties expresses its desire to terminate it, which must be stated at least one year prior to that date on which the party wishes the contract to end. 7. Accordingly, if the Government of Panama concurs, I propose that this note and the note in reply from your Excellency communicating your Government's concurrence shall constitute an agreement between the Government of the United States and the Government of Panama. Accept, Sir, the renewed assurances of my highest consideration.

115 [[underlined]]Dr. Crawford H. Greenewalt's continuing work for the Smithsonian [[/underlined]] Crawford Greenewalt, a former Regent,has been performing splendid tasks for the Institution. At our request he visited the Smithsonian Tropical Research Institute in Panama with a view to appraising its program both for the present and the future. He has written a comprehensive report on his visit there and has made recommendations which are currently being studied. The members of the Executive Committee have, I believe, seen a copy of his report. It will be made available to the Board. (attached) Dr. Greenewalt also visited our National Museum of Natural History and toured the museum with the Director. He was very interested and he learned about our long-range exhibit plan. He was hopeful that the Smithsonian might be able to use a system he has devised for exhibiting stereo photographs. Last week he brought to the museum a stereo viewer that he has developed along with some of his superb pictures and we plan to use it in the Discovery Room. The Regents expressed admiration for Dr. Greenewalt's continuing interest in the Smithsonian Institution.

116 [[underlined]] MEMORANDUM [[/underlined]] Some months ago I was asked to visit the Smithsonian Tropical Research Institute (STRI) with a view to appraising its program both for the present and the future. I paid this visit during the period March 10 - March 14, 1975 and had full and complete discussions with Messrs. Rubinoff and Rand, the director and assistant director, and with a number of staff scientists. I present my impressions herewith. Before doing so, I should record a caveat: I am not a biologist, certainly not a tropical biologist. Hence I have no basis for an appraisal of the individual programs occupying the staff scientists at STRI. All I can do is to take an overall look at STRI, considering it as I would consider any other research organization. I take some comfort from the fact that the scientific program was examined by Ernst Mayr a year ago and his memorandum, dated April 2, 1974, gives a scientific appraisal and analysis which I am not competent to do. By way of introduction, I might report that I visited STRI for the first time just twenty years ago during the year Carl Koford was its director. At that time STRI was little more than a scientific boarding house, taking as "boarders" both professionals and amateurs, housing them on Barro Colorado Island while they pursued whatever activity seemed good to them. At that time STRI exerted no influence on the programs that were undertaken, nor did it have a scientific program of its own. Now, twenty years later, STRI has a large staff of competent biologists studying many different aspects of tropical biology. STRI's internal competence has thus increased enormously, and while it still provides facilities which graduate students, post-doctoral candidates and others can use, the "scientific boarding house" aspect of STRI has faded very much into the background and internal research abilities have grown enormously. An indication of that growth is the current budget which approximates $1,500,000 annually. I shall deal first with questions relating to the current program at STRI. I suppose it is fair to say that the field of tropical biology is rich enough in unsolved problems so that several hundred top flight scientists could be gainfully employed for a considerable period of time. For STRI, this is impossible, nor would it be desirable to increase the staff there very much beyond its present numbers. Manifestly, some other way must be found for exercising selectivity. There would seem to me to be two possibilities. The first is to select those fields in tropical biology now considered to be most important, and to find individuals to fill staff positions who are highly skilled in those fields. The other solution is to go after top flight people, whatever their field of expertise, aiming for individuals with sufficient flexibility to find challenges in any problem within the broad spectrum which tropical biology offers.

117 This, I think, is the preferred solution, and I find that Messrs. Moynihan, Rubinoff and Rand all agree with its validity. I cannot emphasize too much the need for scientific flexibility. (Perhaps adaptability is a better word). It seems to me extremely unlikely that a given project will continue to be biological importance for many years in the future, and change in this relatively new day. STRI's people must be capable of making those changes, and of finding new challenges as the field of tropical biology develops and grows. Rubinoff feels that a permanent scientific staff of about twenty-five persons would be optimum. I think I would prefer to state the case on a non-numerical basis. For example, the staff should be small enough to promote frequent and easy interchange of ideas, and the problems of day to day management should be on a scale sufficiently small so that both the director and assistant director would have time to pursue research projects of their own. From my experience in other fields, I would guess that a staff between twenty and twenty-five would permit both of these objectives to be realized. A much larger staff would, I am afraid, become unwieldy. Furthermore, a small staff,in close proximity with frequent interchange of ideas, would be quick to discover new interests for the staff. This should make it easier to divert competent men from one program to another, an inevitable consequence of a rapidly growing and changing field. I would like to discuss next the stature of the STRI organization among its peers in universities and other outside laboratories. I am afraid it must be said that in-house government laboratories are viewed with some suspicion in circles outside the government. This suspicion can certainly not be documented, but it exisits nonetheless, and so places a particular burden on a government laboratory to establish its stature clearly and unequivocably to the outside world. With respect to STRI, I would think that this could best be done by establishing liason arrangements with one or more universities with strong graduate departments in biology, to the end that there be direct cooperation between STRI and the respective universities in the educational process. What I have in mind is something of the same arrangement that MIT has with Woods Hole, which I understand from Mr. Howard Johnson, chairman of the MIT Corportation, has been eminently satisfactory to both organizations. Indeed, it has been eminently satisfactory that similar arrangements are being set in motion between Woods Hole and both Harvard and Yale. Under such

118 arrangement STRI would accept graduate students and postdoctoral candidates from various universities together with the responsibility to contribute to the educational process, and to contribute in a way that would be recognized by the universities in the granting of degrees. This is quite different from the situation as it exists today in which STRI provides [[underlined]] facilities [[underlined]] for visiting scholars, but not [[underlined]] direction [[underlined]], and takes no position with respect to the scientific validity of the programs being pursued. I do not say that STRI should close its doors to the casual graduate student or scientifically inclined individual who wishes to pursue a program using its facilities. This is a very worthwhile facet of STRI's mission. I say only that STRI should satisfy itself that the program which a student wishes to pursue is indeed a worthwhile contribution to the field for which STRI is responsible. One other item which seems to me unconscionable is that NSF grants are refused to STRI's scientists, quite irrespective of the worthwhileness of the project being proposed for grant purposes. This seems a very unfair outlook on the part of the National Science Foundation, and one which in effect reduces STRI's scientists to a second class status as compared with their university compatriots. I can see no apriori reason why grants from NSF should not be as available to STRI scientists as they are to university scientists, and to make such a distinction is an unwarranted slur on STRI's scientific respectability. I would hope that this situation could be brought to the attention of our congressional regents to the end that they would inquire of NSF as to the reasons for this restriction, and would press for its elimination. An added reason for considering seriously some sort of formal STRI-university relationship arises out of the continuing activity of STRI's staff as it inevitably ages. The average age of STRI's scientists must be close to forty, and as I recollect, the oldest senior staff member is in his mid-forties. The question arises as to what will happen to these individuals as they approach normal retirement age. As I observed STRI's programs, it seemed quite clear that a staff scientist on location leads a very active life, one that would become more difficult, perhaps ultimately impossible, as the individual ages and comes close to a normal retirement age. If there were the possiblitity that STRI scientists would have the option of undertaking teaching responsibilities at on of the univerities with which STRI had liason, there would certainly be provided an opportunity for the future commensurate with the physical and temperamental abilities of the individual. If no such liason effort is made it would be quite difficult for STRI to provide more sedentary tasks for individuals who by virtue of age, were no longer able to undertake the considerable physical activity required by current STRI programs.

119 I gather that there has also been some interest from time to time in STRI reaching out to take over other tropical research institutions in various parts of the world. One such possibility has been the research center at Wau in New Guinea. With one exception, which I shall discuss later, it would seem to me that for STRI to "reproduce itself" in other parts of the world would be most unwise. The management problem is difficult enough within the environs of a single institution, and to stretch management responsibilities to other areas and other nations presents difficulties which are very real. I sympathize fully with STRI's desire to become involved in tropical biological problems elsewhere in the world but this, I should think, could best be accomplished by appropriate liason arrangements with existing organizations. There is, for example, at Heron Island on the Great Barrier Reef, a research station which is operated by the University of Queensland in Brisbane, and it would seem entirely appropriate for STRI and the University of Queensland to have mutual exchange relationships which would permit research people at one institution to work at the other. Furthermore, when on considers STRI's geographical location from the point of view of a rounded program in tropical biology, it is hard to imagine a research laboratory with better facilities. They have two oceans at their back door. They have tropical land areas of almost every character and addition, there exist comfortable, indeed almost luxurious living conditions relative to those which I have seen at other similar institutions. For example, at the research station on Heron Island, the living problems are far more difficult and the fields of interest far more restricted. I do not know how many tropical research institutions exist throughout the world, but I would certainly urge that all of those whose standing is substantial be approached with the point of view of establishing with STRI some sort of effective liason arrangement. The exception to STRI's expansion to other geographic areas, referred to above, relates to the Charles Darwin Foundation in the Galapagos Islands. After participating in a Smithsonian sponsored Galapagos cruise a couple of years ago, I suggested that the Smithsonian, through STRI, take on financial and operational responsibility for the Charles Darwin Foundation. The suggestion was not at the time looked on with favor by Smithsonian management. Nonetheless, I make the proposal again with added emphasis since I understand that the current financial position of the Charle Darwin Foundation is almost desperate. The Foundation is controlled by a committee representing many countries, none of which has the direct responsibility for providing funds. These come in completely inadequate quantity from a variety of sources, some very tenuous. For a good many years the

120 salary and some perquisites for the director were met by UNESCO, but UNESCO considered this to be a temporary arrangement, hoping that eventually other sources of support would be found. A year or so ago they withdrew this contribution. I am told that the current director is receiving a salary which is little more than a pittance and is accepting it simply because of his dedication to the work being done there. It would seem to me entirely natural for the Smithsonian to take over financial and operating responsibility for the Charles Darwin Foundation and make it a part of STRI's functions. This would solve the financial problem, and the supposed delicacy in European relationships could, I should think, be taken care of by having the current directors of the Foundation act as an advisory group, with the Smithsonian undertaking to accept at either location qualified tropical biologists whatever their country of origin. I should think also that the direct involvement of the Smithsonian with the Charles Darwin Foundation would make dealings with the Ecuadorian Government somewhat simpler since these could be carried forward at as high a level as necessary through the U.S.Embassy in Quito. The Galapagos Islands in my view provide a most unusual opportunity for research in tropical biology, one that does not exist anywhere else in the world. It seems a shame that this opportunity should languish for lack of funds and sound direction. In closing I should say that the hospitality of Messrs. Rubinoff, Rand and Moynihan was extraordinarily generous. I enjoyed every day of my visit, both the curricular and the extracurricular activities. I hope that in return I can make some contribution to STRI's consideration of its future position. [[signed]] Crawford H. Greenewalt [[/signed]] 4-23-75

121 Excerpts from letter of April 9, 1975 to C. H. Greenewalt from Dr. [[underlined]]Ira Rubinoff, Director, Smithsonian Tropical Research Institute.[[underlined]] "There are two points in your report which, in my opinion, might be looked at somewhat differently. "First, at the top of page 3 you say: 'This is quite differnt fromt he situation as it exists today in which STRI provides [[underlined]]facilities[[underlined]]for visiting scholars, but not [[underlined]]direction[[underlined]], and takes no position with respect to the scientific validity of the programs being pursued.' This is not quite the case with our Smithsonian pre-doctoral or post-doctoral fellows or the short-term graduate fellowship which we administer at STRI. These people make comprehensive applications for support and the successful applicants must have a STRI staff advisor who is responsible for their research. Of course, we also provide facilities for many people for whom we do not exercise this control, but the gap between the two groups is quickly closing. "Secondly, also on page 3 you are more concerned with age than I am. I believe that the ability to pursue vigorous field work is not a function of age, (barring physical disability) but rather of attitude. Many scientists are perfectly competent to pursue active physical activity long past normal retirement (recall your stroll across BCI) while others are inclined toward armchairs in their youth. I would hope that we at STRI would have the wisdom to select staff that are both 'adaptable' as well as energetic and agile."

122 [[underlined]]New Business[[/underlined]] Mr. Goheen raised the subject of the Smithsonian's equal employment opportunity as mentioned in articles appearing in the press on May 6 and May 7. He said he would like to know periodically what kinds of progress Smithsonian is making in terms of equal employment opportunity. Mr. Ripley stated that he had mailed a report to the Regents which referred to a Civil Service Commission Report on a survey conducted at the Smithsonian Institution in 1973. That report is attached herewith. The Regents will be receiving a report in the near future on equal employment opportunity, showing a statistical summary of comparative figures for the last three years. There will be a narrative section also on the issues we are facing such as upward mobility, recruitment, grievances and complaints, and specifically the major problem relating to professional positions in the Institution and our contemplated actions to make necessary improvements.

123 ENCLOSURE 1 During the past week the Smithsonian was the subject of some unfavorable publicity in two newspapers. The Washington Star-News on May 6, 1975 and the New York Times on May 7, 1975 carried articles (see Enclosures 2 and 3) reporting the findings of the U. S. Civil Service Commission in its studies of equal opportunity conducted at six Federal Agencies, including the Smithsonian, during 1973 and 1974. 1973. The critical tone of these articles invites an explanation of the report of the Smithsonian, and our subsequent responses to it. The equal opportunity review and report made by the Civil Service Commission is of a type performed periodically at all agencies by the Commission's Bureau of Personnel Management Evaluation. This Bureau is charged with the responsibility for monitoring the efforts of agencies in providing equal opportunity. The equal opportunity effort embraces all aspects of personnel administration including hiring practices, training, performance evaluation, and the classification of individual jobs. The monitoring studies attempt both to assess the degree of current responsiveness by agencies and to identify specific areas in which programs could be strengthened or altered. In its report on the Smithsonian, the Commission made a number of observations including significant recommendations on five personnel programs (see Enclosure 4). One finding to which both newspapers refer concerns the need to establish a system by which managers are held accountable for equal opportunity. The Institution has responded with a series of steps designed to achieve this objective. These actions and others taken in response to the Commission's recommendations are described in detail in Enclosure 4. In the year and a half since the study was made, the Smithsonian has been communicating its ongoing equal employment opportunity efforts to the Civil Service Commission. In a letter of October 3, 1974, the Commission said, "We are favorably impressed with the positive actions taken by both the Office of Equal Opportunity and the Office of Personnel Administration." In another letter of October 1, 1974, the Commission said, "We are very pleased at the timeliness of your complaints processing." As of that date, the Smithsonian's average processing time for equal employment opportunity (EEO) complaints was 130 days compared to the Government-wide average of 201 days. In addition, subsequent to the Commission review, the Smithsonian obtained its approval of the Institution's "Affirmative Action Programs"

124 for 1974 and 1975. We have also met our "Upward Mobility Program" goals for each of the last two years. The publicity we have received contains only part of the facts. It does not reflect our substantial improvements in the immediate past, nor our continuing commitment to the principle of equal employment opportunity.

125 ENCLOSURE 4 SUMMARY OF U. S. CIVIL SERVICE COMMISSION REVIEW OF EQUAL EMPLOYMENT OPPORTUNITY PROGRAM AT THE SMITHSONIAN INSTITUTION AND THE SMITHSONIAN'S ACTIONS SUBSEQUENT TO THE REPORT 1. Top Management must hold all managers, supervisors, and employees accountable for implementing the Smithsonian's Equal Employment Opportunity Action Plan. - A performance appraisal program has been drafted which specifies performance of equal employment functions as a factor which must be evaluated and documented for each supervisor. The Commission has approved this plan with only minor modification, and the new appraisal program will be implemented shortly. - The Smithsonian's 1975 Affirmative Action Plan adds a new section which details the manager's and supervisor's responsibilities to implement its provisions. - A special incentive award for equal employment activity has been created, and has been given to six employees for their efforts in 1974. - The Smithsonian is in the process of establishing a policy that a finding of discrimination can be cause for taking a disciplinary action against a supervisor so charged. - A series of commitments have been made in negotiated contracts with unions to take specific EEO actions and to provide reports to the union. 2. The Smithsonian should provide additional training for managers and Equal Employment Opportunity Officers and Counselors. - The Smithsonian offers a class titled "The Supervisor's Role in Equal Employment Opportunity" every two months. As of May 1, 1975. 250 supervisors or potential supervisors had taken the course.

126 -The Commission will train four new .EEO officers in 1975. -EEO Counselors receive refresher training approximately four times each year. 3. The acquisition, analysis, and distribution of statistics and other information about the status of the EEO program should be improved. - The 1974 and 1975 Action Plans require that managers provide periodic reports of actions taken in their organizations. These reports are consolidated and analyzed by the Director of Equal Opportunity who makes recommendations to the respective managers regarding improvements that could be made. - Monthly reports are made by the Personnel Office to the Equal Opportunity Office detailing personnel actions taken during the previous month. These reports are analyzed by the Director of Equal Opportunity for EEO implications. - Quarterly Computer printouts providing basic data about minority employment are distributed to each organization. - EEO Officers regularly receive feedback from EEO Counselors in their organizations. - Periodic meetings are held with the Smithsonian Women's Council, which makes comments and recommendations regarding personnel practices and which sponsors a number of activities held at the Smithsonian. 4. The Smithsonian should establish a regular schedule for position management and classification reviews. - In 1974, all positions in the Smithsonian were certified by supervisors as being accurately classified. - A similar survey is now in progress for 1975. - A classification specialist has been employed to study the larger occupational groupings in the Smithsonian, looking to the accuracy and consistency of position classifications.

127 - In 1947, a study was made of the Institution's core professional positions, such as curators and scientists, which will be used in designing an affirmative action recruiting program. 5. The Institution should improve the operation of the Merit Promotion Program by maintaining more complete documentation of personnel actions, developing a Smithsonian-wide upward mobility program, and initiating cooperative education programs. - Significant improvements have been made in recording individual promotion actions. - The Smithsonian is currently recruiting for two positions to coordinate its six upward mobility programs. Eighteen positions in these programs are in operation or under development. - A cooperative education program with Washington Technical Institute is an important source for recruiting guards and police officers.

128 [[underlined]]Next Meetings[[/underlined]] Executive Committee: Tuesday, September 23, 1975 Board of Regents: Tuesday, September 30, 1975 The Chancellor proposed that the Board of Regents be photographed at the September 30, 1975 meeting so as to have a photograph for the Bicentennial Year. All Regents are urged to be present. [[line]] The meeting adjourned at 6:15 p.m. The Regents joined their wives and guests for a reception and dinner honoring John Nicholas Brown on the occasion of the dedication of the Dwight D. Eisenhower Institute for Historical Research. The program consisting of remarks by Secretary, Regent Caryl Haskins, and acceptance remarks by John Nicholas Brown are attached. Respectfully submitted: [[signature line]] S. Dillon Ripley Secretary, Smithsonian Institution

129 REMARKS OF S. DILLON RIPLEY ON THE OCASSION OF THE PRESENTATION OF THE HENRY MEDAL TO THE HONORABLE JOHN NICHOLAS BROWN AND THE DEDICATION OF THE DWIGHT D. EISENHOWER INSTITUTE FOR HISTORICAL RESEARCH Ladies and Gentlemen, on behalf of the Board of Regents of the Smithsonian and the National Armed Forces Museum Advisory Board--our co-sponsors this evening--I take pleasure in bidding you a warm welcome. We have come together to dedicate the Dwight D. Eisenhower Institute for Historical Research and also to pay homage to a gentleman who role in bringing the Eisenhower Institute had been a crucial contribution to the Smithsonian. This year the United States Army, the United States Navy, and the United States Marine Corps all celebrate the 200th anniversary of their beginnings. It is with deep pleasure and pride that we salute these services as they mark a memorable milestone. Thus it seems singularly appropriate that the Eisenhower Institute should come into being in the very midst of the Bicentennial era--a time when concerned Americans, anxious to comprehend

130 the sweep of events at the present day, seek for understanding of the ideals, the longings and strivings of all our people. The war which necessitated the birth of our armed services was a revolution with all the social consequences of change and evolution in thought and manner of life. If we had devastating wars ever since, as we have, they have in almost every case been followed by Revolutionary changes in modes of life and manners of governance. This is a basic aim of the Eisenhower Institute--to help toward lighting man's way from what one scholar has called very aptly the "Drum and Bugle School" of military history to an enlightened understanding of the full historical relationship between the Armed Forces and the whole democratic society of which they constitute a part and, hence, a far fuller appreciation of the great contributions which the armed forces have made to national development throughout our two hundred years as a republic in war and in peace. It is most fitting that the Eisenhower Institute should bear the name of our thirty-fourth President, Dwight David Eisenhower, who gave so greatly of himself to the shaping of a free world. The idea for the Institute originated in the labors of an informal group which President Eisenhower established in 1958, known as the President's Committee on the American Armed Forces Museum. The Chairman

131 of that Committee was the late Chief Justice Earl Warren. The late Dr. Leonard Carmichael, my predecessor as Secretary of the Smithsonian, served as its Executive Director. Notable among the membership were the Honorable Nelson A. Rockefeller, now our Vice President, who has been with us this evening and our Rhode Island Citizen Regents, the Honorable John Nicholas Brown. President Eisenhower took a deep personal interest in the work of the Committee on the American Armed Forces Museum. In a letter to Dr. Carmichael in January 1958, the President emphasized his concern that the group could devise and recommend means to "help Americans to understand what war means today and how necessary it is, if our type of economy and civilization is to endure, that all citizens put their hearts and souls into the job of bringing about a more stable peace." Out of the Committee's final report to President Eisenhower in 1960 there resulted an Act of Congress approved on August 30th of the following year. By that Act the Congress authorized establishment in the Smithsonian of the National Armed Forces Museum Advisory Board, to provide advice and assistance to the Regents on matters concerned with the portrayal of the contributions which the armed forces have made to American society and culture. and by the same Act the Congress

132 authorized establishment in the Institution of a "Study center for scholarly research into the meaning of war, its effect on civilization, and the role of the armed forces in maintaining a just and lasting peace by providing a powerful deterrent to war." The Eisenhower Institute takes its place in the National Museum of History and Technology under the immediate direction of (I am very pleased to say) Dr. Forrest C. Pogue, the eminent biographer of General Marshall and former Director of the George C. Marshall Research Library at Lexington, Virginia. The Institute's activities will include research, publications, lectures, and conferences. As a branch of the Museum of History and Technology, the Institute's programs will be carried on under the broad supervision of the Director of that Museum, Dr. Brooke Hindle, in consultation with the National Armed Forces Museum Advisory Board. I turn now to speak of a gentleman whose services to the Smithsonian Institution are of the most distinguished order. John Nicholas Brown's labors in behalf of this establishment -- to 1943, when he accepted membership on the Smithsonian Art Commission, now known as the National Collection of Fine Arts Commission. This year marks his eighteenth anniversary of continuous service as a member of the Institution's governing body,

133 The Board of Regents. He has provided outstanding leadership as Chairman of the National Portrait Gallery Commission and as Chairman of the National Armed Forces Museum Advisory Board ever since the inception of those bodies in 1961. It is my great pleasure now to introduce Caryl P. Haskins, the senior member of the Board of Regents, who will present the medal to John Nicholas Brown.

134 Regent Caryl P. Haskins presented the Henry medal to John Nicholas Brown and read the following citation: John Nicholas Brown son of Rhode Island and citizen Regent of the Smithsonian Institution for eighteen years, your concern with matters of art and scholarship has been an illumination to all since your undergraduate days at Harvard. Your support of the study of antiquity, your perceptive and unassuming leadership in matters of taste and human culture has continued to delight your friends. As Chairman of the National Portrait Gallery Commission you have helped create the Nation's iconography of American biography. As Chairman of the National Armed Forces Advisory Board you have guided its destinies through fair weather and foul into the snug harbor of the Dwight D. Eisenhower Institute for Historical Research. The Regents of the Smithsonian Institution gain honour for all in this award of the Henry Medal for your devoted services to the Institution and to the Nation.

135 REMARKS BY THE HONORABLE JOHN NICHOLAS BROWN ON THE OCCASION OF HIS BEING AWARDED THE HENRY MEDAL MAY 14, 1975 Mr. Secretary and all these wonderful friends, generals, admirals, regents, and all of you others, I am quite overcome. I stand before you with the greatest feeling of bewilderment, for who am I to be honored in this way for having lived long enough to serve this great institution for eighteen years. To serve the Smithsonian has been one of the joys of my life and I can assure you that, as long as the good Lord allows me, I shall continue to do so. In the endeavor to establish an armed forces museum I look back upon many days of difficulty and frustration. Can anyone imagine an era in which it would be more difficult to do something for the military than the current one? We have, nevertheless, succeeded in small measure--although perhaps not with the larger vision with which we started. Well, you always should start with a large vision and we have succeeded in establishing in the National Museum of History and Technology an institute which I believe will grow and prosper and be of enormous importance to the culture of America. I say this advisedly because we have succeeded in obtaining the services of a man, Forrest Pogue, who is, I believe, the ideal director for

136 this organization. We had hoped to bring to the nation's capital some recognition of the military history of our country and of the service and sacrifice which the men who have born arms for her have endured. And this we will do, although not perhaps in the grandiose way originally intended. Here in the Smithsonian, in the Museum of History and Technology, with the help and cooperation of its very great direction, we shall endeavor to bring forth in as vivid a way as possible the many facets of the services which the armed forces have rendered to the nation. We must remember that there is no nation of significance that does not have in its capital large displays showing the history of those who have fought and died to make it great. And this we expect to back and hope to see accomplished here in two ways. First, there are the exhibits in the Museum of History and Technology. These are already excellent but they can be made even better. Second, we have this new institute, the Eisenhower institute, which will delve--by means of the verbal perhaps rather than the visual--into the theory and the understanding of the causes of war, that plague which has come upon this planet and stayed, alas, ever since history began. I do no know what percentage of man's energy has been directed toward military undertakings over the ages but it must be greater

137 than his efforts in any other area. That is a very sad fact in one sense. Yet we must not forget that it is the sacrifice, the discipline, and the courage of our men in uniform which makes it possible for us to sit here tonight and to be free people. I am deeply grateful for this honor--the greatest that I could possibly hope for. The Henry Medal is rarely awarded to anybody and, if I am correct, it is the first time it has ever been awarded to a regent. I will treasure it as a symbol of the deep relationship that has been formed over eighteen years and, indeed, more (because, as Dillon has said, I was on the Fine Arts Committee before I became a regent) that I have had with this great Smithsonian Institution. In accepting this medal, Mr. Secretary, I want to say that I wish with all my heart that the great enterprise of which you are the head will continue and prosper as long as the United States shall flourish. Thank you.

[[underline]] ADMINISTRATIVELY CONFIDENTIAL [[/underline]] [No part of these minutes is to be divulged unless specifcally authorized by the Secretary] PROCEEDINGS OF THE AUTUMN MEETING OF THE BOARD OF REGENTS SMITHSONIAN INSTITUTION September 30, 1975 INDEX [[underline]] Page [[/underline]] Attendance.....1 Reappointment of Citizen Regents....1 Minutes of May 14, 1975 Meeting....2 Report of the Executive Committee....2 Financial Report....3 Museum of African Art....17 [[underline]] Art Quarterly [[/underline]] .....18 Hillwood....18 Wells Fargo Proposal.....19 Status of Legislation....21 Status of Construction.....24 Proposed Agreement with Republic of Panama for Benefit of STRI....25 Ban on Mall Parking...26 Assistance from the Department of Justice on Basic Legal Issues....28 Program Spun off: Center for Short-Lived Phenomena....33 Litigation Report....33 Personnel Appointment....35 Staff Recruitment....36 Equal Employment Opportunity Program....36 Next Meetings.....37

1 PROCEEDINGS OF THE AUTUMN MEETING OF THE BOARD OF REGENTS OF THE SMITHSONIAN INSTITUTION September 30, 1975 [[underline]] Hour of Meeting [[/underline]] The meeting was called to order by the Honorable Warren E. Burger, Chancellor of the Board of Regents, in the Regents Room of the Smithsonian Institution Building at 4:15 p.m. [[underline]] Attendance [[/underline]] Chief Justice Warren E. Burger, Chancellor Nelson A. Rockefeller, Vice President of the United States John Nicholas Brown Robert F. Goheen Murray Gell-Mann Caryl P. Haskins Judge A. Leon Higginbotham, Jr. Senator Frank E. Moss Senator Hugh Scott Thomas J. Watson, Jr. James E. Webb S. Dillon Ripley Senator Henry M. Jackson, William A. M. Burden, and J. Paul Austing were unable to be present. Although Congressmen George H. Mahon, Elford A. Cederberg, and Sidney R. Yates were delayed because of Floor action legislation, they were able to arrive late. Also present were Under Secretary Robert A. Brooks; Assistant Secretaries Blitzer, Challinor, and Perrot; Treasurer T. Ames Wheeler; General Counsel Peter G. Powers; Director of Support Activities Richard L. Ault; and Executive Assistant to the Secretary Dorothy Rosenberg. [[underline]] Reappointment of Citizen Regents [[/underline]] The Chancellor congratulated John Nicholas Brown and

2 Thomas J. Watson, Jr., who were reappointed to serve and additional six-year term as citizen Regents of the Smithsonian. [[underline]]Minutes of May 14, 1975 Meeting [[/underline]] The Executive Committee noted that the minutes of the May 14, 1975 meeting of the Board of Regents had been circulated to the members of the Board. Since no changes or corrections were suggested, approval of the minutes was recommended and it was VOTED that the minutes of the May 14, 1975 meeting, as previously circulated, are approved. [[underline]] Report of the Executive Committee [[/underline]] The Executive Committee of the Board of Regents met in the Chambers of the Chief Justice at 4:00 p.m. on September 23, 1975. Present were: Warren E. Berger, Chancellor, and James E. Webb, Chairman. Mr. Webb had received Mr. Burden's proxy on the following agenda items. Mr. Haskins was unable to attend. Also present were: S. Dillon Ripley, Secretary; Robert A. Brooks, Under Secretary; and T. Ames Wheeler, Treasurer. The executive Committee considered the items on the agenda. Their recommendations together with any revisions resulting form their discussions are contained in the following papers. Two additional matters were considered by the Executive Committee, as follows --Pension Plan for Robert A. Brooks, Under Secretary; and --Compensation of the Secretary and the Under Secretary.

2a [[underline]] Pension Plan for Robert A. Brooks, Under Secretary [[/underline]] The Executive Committee approved the inclusion of Under Secretary Robert A. Brooks under the Smithsonian Pension Plan. This action was taken in recognition of the exceptional services provided by Mr. Brooks, now in his fifth year; the authorization for such action vested in the Executive Committee by the Board of Regents on May 17, 1966. and upon the Board's approval of this plan. [[underline]] Compensation of the Secretary and the Under Secretary [[/underline]] The President has recommended, and the Senate has supported, an increase of 5% for Federal employees generally, including the Executive Levels. The Executive Committee considered that a recommendation for a similar increase would be equitable for the Secretary and the Under Secretary. Accordingly, it was recommended that the Board of Regents adopt the following resolution: VOTED, that the Secretary's salary be increased by 5% (rounded as provided by the Act of August 9, 1975, the Executive Salary Cost-of-Living Adjustment Act), and that the salary of the Under Seccretary be increased in an equivalent amount by the Secretary. [For details, please consult the Office of the Secretary.]

3 [[underline]] FINANCIAL REPORT [[/underline]] Mr. Ripley summarized the following report: [[underline]] Status of Federal Appropriations [[/underline]] [[underline]] For Operations: [[/underline]] For [[underline]] FY 1975 [[/underline]] the Congress approved the requested supplemental appropriations of $2,577,000 to meet additional costs resulting from Federal salary and wage increases and $390,000 to help meet a portion of about $1,000,000 of higher utility costs attributed to a series of rate increases over the past 18 months. The balance of these uncontrollable costs (a strenuous and successful effort is being made to control consumption) had to be met from bureau and office funds at the expense of stock replenishment, obsolete equipment replacement, and filling job vacancies in the area of preventative maintenance. Similar effects may be felt in FY 1976 unless further supplemental funds can be obtained via the OMB and Congressional route. Estimates of utility costs are now being formulated taking the NASM building and other new spaces at the NZP into consideration. The regular [[underline]] FY 1976 [[/underline]] appropriation (see Exhibit A) is pending before the Congress with final action not expected before October or possibly November. House of Representatives action in July 1975 reduced requested operating budget levels by $3,875,000 (from $83,283,000 to $79,408,000). Components of the reduction include: $1,500,000 in the regular Salaries and Expenses (S&E) account (but House action still provided for an

4 increase of some $7,000,000 over FY 1975 for Bicentennial Program, NASM exhibits development, and other needs); $375,000 in the Science Information Exchange (which will reduce its appropriation $305,000, about 17% below the FY 1975 level and severely impair its operations); and $2,000,000 in the Special Foreign Currency Program (the entire amount of the request, thus eliminating the program). A carefully considered and selective appeal to the Senate urged (1) restoration of almost $800,000 for S&E pay, the Natural History exhibits program, library materials, and other minor needs; (2) the full amount of the Science Information Exchange cut of $375,000 to avoid a disastrous cutback in this currently successful operation, and (3) $500,000 of the foreign currency fund cut to keep ongoing projects alive to achieve some additional research result return on funds already invested. These currencies have been used very effectively by us in certain aspects of archaeological and anthropological research in a person-to-person program where U.S. scholars work with interested institutions abroad. The elimination of the Foreign Currency Program will have no real effect in saving U.S. dollars, and many of the projects which have been supported may be discontinued before being completed. However, we have appealed these cuts, at least to seek termination costs if the program is to be abandoned. No restoration was sought for the foreign currency support of the Philae monuments

5 salvage project on the assumption that the Congressional ban on funds to UNESCO may not be lifted this year. For the [[underline]]Transition Quarter[[/underline]] (July 1, 1976-September 30, 1976) to the new fiscal year, the House approved $21,634,000 for S&E (of $22,010,000 sought), $406,000 for the Science Information Exchange (of $500,000 requested), and nothing for the Foreign Currency Program. Our appeal was for $133,000 of the S&E reduction and all of the Exchange reduction. For [[underline]]FY 1977[[/underline]], the Institution's operating budget has been proposed to OMB at various levels at and above the target amounts set by that office in February 1975. For the S&E account, the Smithsonian proposes a base level budget of $79,635,000. This request includes the [[underline]]re-direction[[/underline]] of almost $4,200,000 of Bicentennial and other funds now in the base but not needed in FY 1977 for originally appropriated purposes. This base budget stresses funding: to annualize the costs of buildings management and protection personnel for the National Air and Space Museum for a full year of public operations; collections acquisition and study fellowship programs; and a selective augmentation of funds for research and support activities. Above target, a further $3,910,000 for uncontrollable costs (such as legislated pay raises, utilities, and mail rate increases) and $2,339,000 for other program requirements is also sought. The total S&E

6 request is $85,884,000, or about $6,500,000 (8 percent) above the original FY 1976 budget request to the Congress. These amounts do not include a possible FY 1976 supplemental appropriation for further legislated salary and wage increases or higher utility rates. For the Science Information Exchange the FY 1977 budget request is for $2,045,000, slightly above the OMB target level, again not including the effects of a FY 1976 supplemental appropriation for pay purposes. The request for the Foreign Currency Program is at two levels: $2,000,000 at OMB target level with a $2,500,000 increment for other research project support. [[underline]]For Construction:[[/underline]] House action resulted in a [[underline]]FY 1976[[/underline]] construction amount of $8,390,000 (of $9,550,000 requested) for new construction and repairs and improvements at the National Zoological Park. This amount will permit (with funds already appropriated) the construction of the Service Building to consolidate support functions, development of bear exhibits, new educational graphics, and a program of repairs and improvements to Rock Creek and to the Zoo's Conservation Center facilities at Front Royal, Virginia. Also provided by Congressional action to date is $1,192,000 of $1,467,000 sought for general repairs and improvements to other Smithsonian buildings and facilities (the cut has been appealed to the Senate) and $2,500,000 of the $3,000,000 requested to complete the contract authority funding for the NASM construction. This cut was not appealed since the

7 $500,000 is not needed in FY 1976 for cash flow purposes. For Zoo construction and general repair and renovation work in the [[underlined]] Transition Quarter [[/underlined]], amounts of $1,440,000 and $400,000 respectively were allowed. The [[underlined]] FY 1977 [[/underlined]] budget to OMB stresses the need for major additional funds for construction. Of the total request of $36,665,000, $12,765,000 is at OMB target and the balance of $23,900,000 is above target. Within the target level is $9,000,000 for the Zoo program to permit the development of beaver, otter, seal, monkey, ape and other animal displays and to allow continued repairs and improvements to the Rock Creek and Front Royal facilities. The balance of the target amount, $3,765,000, for the restoration and renovation of other buildings encompasses continued work on the A&I Building, safety and other repairs and improvements at the Mt. Hopkins, Arizona, Observatory, and a wide range of other measures needed to protect and enhance other facilities in Washington. D. C. and elsewhere. In the above target amount is $12,350,000 to construct at the Zoo the multi-level structure on top of the Service Building to provide badly needed additional visitor parking and $6,000,000 to construct the sixth floor addition to the History and Technology Museum to house a research and library center including the Dibner rare book collection. It also includes $500,000 for the final NASM payment, $1,800,00 for planning the first phase of the

8 Museum Support Facility, $700,000 for planning the long-range development of the grounds in back of the Smithsonian Buildings, and $2,550,000 for a number of smaller projects. [[underline]] Private Funds Unrestricted Funds Actual results for FY 1975 [[/underline]]were close to the estimates presented at the May Regents' meeting. Income for the year before transfers to Bureaus and Plant Funds which result from Institutional management decisions on uses of these available funds amounted to $2,225,000 compared to $2,107,000 for the previous year (see Exhibit B). Thus, this is a continuance of the steady improvement shown each year for the past five years. The Associates Program, particularly the Magazine, our Museum Shops, the Product Development Program, restaurant concession fees and larger interest income from higher cash balances and interest rates, as set forth in some detail at the bottom of Exhibit B, are responsible for the improvement. We have just been advised that the November issue of the Magazine will go to over 1,000,000 subscribers. Of the $2,225,000 gain, $416,000 was transferred to Bureaus and restricted funds during the year, about half of this representing interest credits and one-half the sharing with Bureaus of gains from their Museum Shops and royalties on products manufactured based on items in their collections. Of the remaining $1,809,000, $1,422,000 was

9 transferred to our Endowment Funds, allowing the pooling of Endowment investments of the so-called Special Endowment Fund which has long been carried among the current fund assets; another $97,000 went to cover mortgage payments on property acquired for Chesapeake Bay center. This left $290,000 to strengthen our current operating funds, raising the GEneral Unrestricted Balance of these funds to $3,767,000, about $2 million higher than the low point of about $1,700,000 at the end of FY 1971. In connection with these transfers, it should be pointed out that there was a charge in our accounting practices applicable to FY 1975. Capitalized improvements used in income-producing activities (Museum Shop renovations and equipment, etc.) which are purchased with private funds and depreciated regularly in our accounts, are now included in our Current Funds Balance Sheets as in normal corporate accounting practices. Our Plant Funds, maintained in a separate section of the Balance Sheet, now serve to record only land and buildings donated or purchased with private funds but not depreciated (such as Chesapeake Bay land, Freer Gallery, West Court construction, Cooper-Hewitt renovation, etc.). The most important effects of this change are that transfers from current funds to plant funds, although still required for the latter non-depreciated assets, are not now made for capital expenditures for Museum Shop improvements or

10 other capitalized assets of revenue-producing activities; at the same time, the handling of depreciation charges for revenue-producing activities is greatly simplified. Another development of some significance has been a revision of our agreement with Government agencies on determination of our administrative charge (overhead) applicable to grants and contracts received from such agencies. This has reduced our recovery moneys from this source, and accounts for most of the large increase in "net administrative expense" last year. The revision does, however, have the favorable effect of reducing our overhead rate to the low figure of 15%. [[underlined]] The FY 1976 private unrestricted funds budget [[/underlined]], also shown in Exhibit B, again is not greatly different from the tentative budget submitted at the May Regents meeting. The gain for the year before transfers is now projected at about $3,200,000 compared to the $2,225,000 realized in FY 1975. The increase of nearly $1,000,000 derives principally from further gains in the Magazine and in concession income, but it should be noted that this projection makes no provision for possible federal taxes on Magazine advertising (to be discussed later). After about the same $400,000 of revenue-sharing and interest credits to Bureaus and restricted funds, there should remain $2,800,000 of income for the year available for discretionary Institutional needs. We have estimated that $2,025,000 of this will be needed to cover $1,500,000 of additional

11 expenditures authorized for the West Court construction, and another $525,000 or more for the further Chesapeake Bay mortgage payments and Cooper-Hewitt renovation costs not covered by donations. Depending upon a number of factors, therefore, we would expect some $500-$775,000 to be available for an additional transfer to our Endowment Funds at year-end. [[underline]]Private Restricted Funds[[/underline]] Exhibit C shows that income to Restricted and Special Purpose Funds increased sharply in FY 1975 over prior years, and that the balance of these funds has reached a level of $5,445,000. A breakdown of certain of these funds is shown, but the majority of the receipts is in several hundred separate funds for widely varied purposes. For this reason, the estimates shown for FY 1976 can only be guesses, which will be updated based on our success in attracting funds from outside sources. [[underline]]Balance Sheet[[/underline]] The comparative balance sheets shown in Exhibit D reflect the income figures and various transfers referred to above. It may be noted that cash and investments have gone to $10,907,000 at 30 June 1975, compared to $9,089,000 (which at that time included the Special Endowment Fund of $1,422,000) at the end of FY 1974. The large increase reflects the jump in restricted fund balances and the steady rise in advanced Magazine

12 subscription income. At June 30, 1975, $9,900,000 was invested in very high-grade short term securities (principally Certificates of Deposit), with an average maturity of 5-1/2 months and an average yield of 7.4%.

[[page number]] 13 [[/page number]] Exhibit A [[underline]] SMITHSONIAN INSTITUTION FINANCIAL REPORT [[/underline]] The Smithsonian Institution derives its financial support as follows: ($1,000's) [[6 column table]] [[underline]] | FY 1977 | Transition Quarter | FY 1976 | FY 1975 | FY 1974[[/underline]] | (OMB Submission) | (Budget) | (Budget) | (Actual) | (Actual) [[underline]] FOR OPERATING PURPOSES: FEDERAL APPROPRIATIONS [[/underline]] | | | | | Salaries and Expenses | $85,884 | $21,767 | $78,708 [[footnote 2]] | $70,706 | $58,868 Smithsonian Sci. Info. Exch. | 2,045 | 500 | 1,875 | 1,805 | 1,695 Special Foreign Curr. Program [[underline]]| 4,500 | - | 500 | 2,000 | 4,500[[/underline]] Subtotal | $92,429 | $22,267 | $81,083 | $74,511 | $65,063 Research grants and contracts | | | 12,000 | 12,292 | 9,996 Nonfederal Funds: | | | | | Gifts (excl. gifts to endow.) | | | | | Restricted and sp. purpose | | | 3,100 | 4,384 | 2,094 Unrestricted purpose | | | 25 | 46 | 151 [[footnote 1]] Income from endow. and current funds invested | N.A. | N.A. | | | Restricted purpose | | | 1,728 | 1,727 | 1,753 Unrestricted purpose | | | 965 | 950 | 744 Revenue-producing acts.(net) | | | 2,468 | 2,308 | 1,770 Miscellaneous | | |[[underline]] 1,810 | 1,405 | 1,110[[/underline]] Total Operating Support | | |[[/double underline]] $103,179 | $97,623 | $82,681[[/double underline]] [[underline]] CONSTRUCTION FUNDS | | | | | Federal Construction Funds: [[/underline]] | | | | | National Zoological Park | $21,350 | $1,440 | $8,390 | $9,420 | $3,790 Nat'l. Air and Space Mus. | - | - | 2,500 | 7,000 | 17,000 Other Construction | 2,300 | - | - | - | - Restor. and Renov. of Bldgs. |[[underline]] 13,015 | 400 | 1,467 | 1,490 | 1,070[[/underline]] Tot. Fed. Construc. Funds |[[double underline]] $36,665 | $1,840 | $12,357 | $17,910 | $21,860[[/double underline]] [[underline]] Private Plant & Land Acq. Funds: [[/underline]] | | | | | Cooper-Hewitt | | | | $162 | $262 Hirshhorn Museum | | | | - | 1,000 Chesapeake Bay Center | | N.A. | N.A. | 15 | 70 Anacostia Neighborhood Mus. | | | | 10 | - Total Private | | | |[[underline]] $187 | $1,332[[/underline]] [[underline]] ENDOWMENT FUND GIFTS AND BEQUESTS [[/underline]] | | | | - | $105 [[underline]] NUMBER OF PERSONNEL [[/underline]] | | |[[underline]] 6/30/75 | 6/30/74 | 6/30/73[[/underline]] Federal | | | 3,257 | 2,994 | 2,717 Private | | | 1,182 | 1,104 | 948 Total | | |[[underline]] 4,439 | 4,098 | 3,665[[/underline]] [[/6 column table]] [[footnote 1]] Excluding gifts to Associates (included under Revenue-producing Activities). [[footnote 2]] Does not include provision for possible FY 1976 pay increases, which would be sought in Supplemental; represents House action modified by SI appeal to Senate.

14 [[underline]] UNRESTRICTED PRIVATE FUNDS - OPERATING STATEMENT [[/underline]] $1,000's EXHIBIT B [[line across page]] [[6 columns]] | Budget FY1976 | FY1975 | FY1973 | FY1972 [[line across page]] [[underline]] Income [[/underline]] - Investment | $965 | $950 | $744 | $436 | $334 - Gifts | 25 | 46 | 151 | 33 | 26 - Concessions & Misc.[[underline]] | 810 | 228 | 284 | 374 | 197[[/underline]] Total Income | 1,800 | 1,224 | 1,179 | 843 | 557 [[underline]] Revenue Producing Activities [[/underline]] | | | | | Gross Revenue | 24,302 | 18,802 | 12,735 | 8,476 | 6,445 Less Costs and Expenses [[underline]]| 21,834 | 16,494 | 10,965 | 8,272 | 6,586[[/underline]] Total Act. Gain (Loss) | 2,468 | 2,308 | 1,770 | 204 | (141) [[underline]] Expenditures [[/underline]] | | | | | Admin. Exp/Allotments | 5,475 | 4,951 | 4,187 | 3,193 | 2,994 Less Adm O/H recovery[[underline]] | 4,416 | 3,644 | 3,345 | 2,772 | 2,639[[/underline]] Net Adm. Expense[[underline]] | 1,059 | 1,307 | 842 | 421 | 355[[/underline]] [[underline]] Net Gain Bef. Rev. Sharing [[/underline]] [[double underline]]| 3,209 | 2,225 | 2,107 | 626 | 61[[/double underline]] Revenue Sharing - Int. & Activ.[[underline]] | 409 | 416 | 98 | 83 | -[[/underline]] [[underline]] Net Gain (Loss) before Transfers [[/underline]] [[/double underlie]]| 2,800 | 1,809 | 2,009 | 543 | 61[[/double underline]] [[underline]] Transfers [[/underline]] - To Plant Funds | 2,025 | 97 | 1,134 | - | - -To Endow. Funds | 775 | 1,422 | 100 | - | - [[underline]] Net Gain (Loss) after Transfers | - | 290 | 775 | 543 | 61 [[dbl. underline]] Ending Fund Balance | 3,767 | 3,767 | 3,477** | 2,292** | 1,781[[/dbl. underline]] [[underline]] DETAIL OF REVENUE PRODUCING ACTIVITIES | | | | | Magazine [[/underline]] - Income | 14,086 | 10,816 | 7,127 | 4,731 | 3,411 Expenses[[underline]] | 11,586 | 8,895 | 5,800 | 4,401 | 3,409[[/underline]] Net Gain (Loss) | 2,500 | 1,921 | 1,327 | 330 | 2 [[underline]] Associates [[/underline]] - Gifts | 198 | 145 | 260 | 157 | 145 Other Income [[underline]]| 4,206 | 2,749 | 1,778 | 1,104 | 872[[/underline]] Total Income | 4,404 | 2,894 | 2,038 | 1,261 | 1,017 Expenses[[underline]] | 4,455 | 2,847 | 1,775 | 1,304 | 943[[/underline]] Net Gain (Loss) | (51) | 47 | 263 | (43) | 74 [[underline]] Shops [[/underline]] - Income | 3,795 | 3,221 | 2,141 | 1,622 | 1,374 Expenses [[underline]]| 3,645 | 2,804 | 1,915 | 1,575 | 1,355[[/underline]] Net Gain (Loss) | 150 | 417 | 226 | 47 | 19 [[underline]] Press [[/underline]] - Income | 158 | 265 | 111 | 81 | 127 Expenses[[underline]] | 243 | 361 | 200 | 190 | 238[[/underline]] Net Gain (Loss) | (85) | (96) | (89) | (109) | (111) [[underline]] Performing Arts [[/underline]] - Income | 857 | 479 | 597 | 205 | 130 Expenses[[underline]] | 902 | 558 | 493 | 270 | 180[[/underline]] Net Gain (Loss) | (45) | (79) | 104 | (65) | (50) [[underline]] Product Devel. [[/underline]] - Income | 343 | 302 | 107 | 118 | - Expenses[[underline]] | 90 | 84 | 70 | 15 | -[[/underline]] Net Gain (Loss) | 253 | 218 | 37 | 103 | - [[underline]] Other* [[/underline]] - Income | 659 | 825 | 614 | 458 | 386 Expenses [[underline]]| 913 | 945 | 712 | 517 | 461[[/underline]] Net Gain (Loss) | (254) | (120) | (98) | (59) | (75) [[underline]] Total Activities [[/underline]] - Income | 24,302 | 18,802 | 12,735 | 8,476 | 6,445 Expenses[[underline]] | 21,834 | 16,494 | 10,965 | 8,272 | 6,586[[/underline]] Net Gain (Loss)[[double underline]] | 2,468 | 2,308 | 1,770 | 204 | (141)[[/double underline]] [[/6 columns]] _____ * This includes SITES, Belmont, Photo Svcs, Commons, and Television Pgms. **Adj. to reflect reclassification to plant funds of $32,000 in FY 1974 and $410,000 reclassification from Plant Funds to Current Funds in FY 1975.

15 PRIVATE RESTRICTED FUNDS - OPERATING STATEMENT ($1,000's) EXHIBIT C [[6 columns]] | Budget | ACTUAL | | | | FY 1976 | FY 1975 | FY 1974 | FY 1973 | FY 1972 [[underline]] RESTRICTED & SPECIAL PURPOSE FUNDS | | | | | INCOME: [[/underline]] | | | | | Endowment Income | $1,728 | $1,727 | $1,754 | $1,736 | $1,573 Gifts and Grants | 3,100 | 4,384 | 2,093 | 2,901 | 1,598 Rev Shar'g & Int Trans. | 409 | 416 | 98 | 83 | - Miscellaneous | 1,000 | 1,177 | 826 | 695 | 285 Total Income | $6,237 | $7,704 | $4,771 | $5,415 | $3,456 [[underline]] FUNDS APPLIED: [[/underline]] | | | | | Freer Operating - Income | $950 | $1,022 | $1,176 | $1,045 | $797 - Expenses | 960 | 1,088 | 1,135 | 1,015 | 888 - Ending Balance | $115 | $125 | $191 | $150 | $120 Cooper-Hewitt Oper.- Inc. | $259 | $210 | $134 | $159 | $108 Expenses - | 295 | 244 | 190 | 200 | 243 Net Transfers in (out) | - | 34 | 170 | (1) | 54 - Ending Balance | $(36) | $-0- | $-0- | $(114) | $(72) Arch. Am. Art Oper. - Inc. | $170 | $329 | $199 | $241 | $137 - Expenses | 209 | 201 | 200 | 134 | 115 - Ending Balance | $282 | $321 | $193 | $194 | 87 Ft. Pierce Oper - Inc. | $613 | $526 | $953 | $748 | $585 - Expenses | 563 | 645 | 1,007 | 1,083 | 788 - Net Transfers in (out) | (50) | (26) | 300 | 237 | 150 -Ending Balance | $5 | $5 | $150 | (96) | 2 Hillwood Oper. - Income | $405 | $532 | $287 | - | - -Expenses | 503 | 511 | 210 | - | - -Ending Balance | $-0- | $98 | $77 | - | - All Other Funds - Income | $3,840 | $5,085 | $2,022 | $3,222 | $1,829 -Expenses | 4,052 | 2,844 | 1,950 | 2,308 | 1,360 -Net Transfers in (out) | 50 | 3 | (33) | (275) | 304 -Ending Balance (see below) | $4,734 | $4,896 | $2,652 | $2,613 [[footnote 1]] | $2,105 Total Restricted Funds Inc. | $6,237 | $7,704 | $4,771 | $5,415 | $3,456 -Expenses | 6,582 | 5,533 | 4,692 | 4,740 | 3,391 -Net Transfers in (out) | - | 11 | 437 | (39) | 508 -Ending Balance | $5,100 | $5,445 | $3,263 | $2,747 [[footnote 1]] | $2,242 [[underline]] Detail of All Other Funds Balances: [[/underline]] | | | | | Cooper-Hewitt: S.C. Johnson Exhibit | | $381 | $150 | $150 | $ - -Kress Foundation | | 92 | 92 | 92 | 92 -Purchase of Collections | | 252 | 250 | 69 | 69 MHT - Banking Exhibit | | 272 | 268 | - | - -Marine Hall | | 185 | 166 | 114 | - -News Reporting Hall | | 18 | 49 | 148 | - NASM - Summa Corporation | | 695 | - | - | -Other Bureau Gifts/Act. - NASM | | 164 | 85 | 46 | 38 -MHT | | 158 | 64 | 24 | 10 -MNH | | 59 | 19 | 17 | 10 -NCFA | | 65 | 54 | 19 | 5 -Zoo | | 246 | 126 | 19 | - All Other | | 2,309 | 1,329 | 1,915 | 1,881 Total | | $4,896 | $2,652 | $2,613 | $2,105 [[/6 columns]] [[footnote 1]] Reflects 6/30/74 Reclassification of $131 to Agency Funds.

[[page number]] 16 [[/page number]] [[underline]] PRIVATE FUNDS COMPARATIVE BALANCE SHEET Exhibit D [[underline]] CURRENT FUNDS [[/underline]] $1,000's [[4 column table]] [[underline]]Assets[[/underline]]: | 6/30/75 | 6/30/74 | 6/30/73 Cash | $757.3 | $790.8 | $706.8 Investments (Book Values)* | 10,149.9 | 8,298.3 | 6,223.3 Receivables | 4,874.8 | 3,848.6 | 2,169.9 Inventories | 1,118.7 | 780.1 | 602.2 Prepaid Expense | 430.4 | 420.3 | 456.7 Deferred Magazine Expense | 1,781.1 | 1,208.6 | 769.7 Capital Improvements/Equipment | 597.6 | 294.0 | 328.1 Total Assets | $19,709.8 | $15,640.7 | $11,256.7 [[underline]]Liabilities and Fund Balances[[/underline]]: | | | Due to other Funds | $1,163.8 | $2,079.5 | $1,069.3 Deferred Magazine Subscr. Income | 5,217.0 | 3,645.8 | 2,746.9 Other current liabilities | 4,012.2 | 3,123.1 | 2,320.3 Funds balances: | | | Unrestricted Funds: | | General Purpose | 3,767.4 | 3,476.8 | 2,292.0 Special Purpose | 1,071.1 | 460.6 | 201.5 Restricted Funds: 4,478.3 | 2,854.9 | 2,626.7 Total Liabilities & Fund Bal. | $19,709.8 | $15,640.7 | $11,256.7 *Market Values | $10,083.4 | 7,971.1 | $6,078.2 [[/4 column table]] [[line across page]] [[underline]] ENDOWMENT FUNDS [[/underline]] [[4 column table]] [[underline]]Assets[[/underline]]: | 6/30/75 | 6/30/74 | 6/30/73 Cash & Notes Receivable |$110.3 | $556.0 | $410.9 Due from current funds |$295.1 | $240.0 | - Investments (Book Values)* |40,015.2 | 40,043.6 | 41,266.8 Loan to U.S. Treasury |1,000.0 | 1,000.0 | 1,000.0 Total Assets |$41,420.6 | $41,839.6 | $42,677.7 [[underline]] Endowment Fund Balances[[/underline]]: Endowment |$33,354.5 | $35,072.7 | $41,266.8 Quasi-endowment |8,066.1 | 6,766.9 | 5764.0 Total Endow. Fund Balances |$41,420.6 | $41,839.6 | $42,677.7 *Market Values |$40,532.2 | $34,822.4 | $43,530.1 [[line across page]] [[underline]] PLANT FUNDS [[/underline]] [[underline]] Assets [[/underline]]: Due from Current Funds |$461.3 | $1,626.5 | $938.5 Real Estate - Cost or appraised val. |6230.0 | 4,790.9 | 3,471.8 Equipment - Net |- | - | - Total Assets |$6,691.3 | $6,417.4 | $4,410.3

17 [[underline]] Museum of African Art [[/underline]] Mr. Blitzer reported that in considering the proposal that the Smithsonian take over the Museum of African Art, it became clear that the Institution could prudently accept such a responsibility only if it could rely upon continuing federal appropriations for the operation of the Museum. We had learned more about the budget and expense of operating the Museum and bringing up to standard the present real estate. It is our judgment that this is not an auspicious time to seek such Congressional authorization and appropriations, and that an attempt to do so might result in a reduction of appropriated funds desperately needed for existing Smithsonian activities. For this reason, it is recommended that consideration of the proposal be deferred indefinitely. It was noted that the Museum has this year received about $150,000 from the District of Columbia, and it is expected that the Museum will be able to survive through the current fiscal year. The prospects for the future, however, are uncertain, and it was specifically requested by several Regents that the Smithsonian staff keep in touch with the situation. The Executive Committee, therefore, recommended the following motion, and it was

18 VOTED, that the motion voted by the Regents on May 14, 1975, which authorized the Secretary to undertake exploratory discussions with the Museum of African Art, the Office of Management and Budget, and appropriate members of Congress in order to prepare a report and recommendation on possible acquisition of the Museum through federal authorization and appropriation, be tabled. [[underline]] Art Quarterly [[/underline]] Prolonged negotiations with the Founders Society of the Detroit Institute of Arts failed to produce a satisfactory agreement in time to offer reasonable assurances that the Smithsonian could continue publication of the [[underline]] Art Quarterly [[/underline]] within the budget approved by the Board of Regents. The Smithsonian, therefore, informed the Founders Society that it could no longer consider assuming responsibility for the [[underline]] Quarterly [[/underline]]. It is our understanding that attempts by the editor and friends of the [[underline]] Art Quarterly [[/underline]] to work out alternative arrangements failed for similar reasons. [[underline]] Hillwood [[/underline]] The Agreement under which the Smithsonian received Hillwood, its collections, and the income from the Hillwood Trust provides that, in the event the Regents should determine that the Smithsonian can not operate Hillwood as a public museum with the available funds, the estate, the collection and the related trust fund would become the property of the Marjorie Merriweather Post Foundation of the District of Columbiia. Because there is a possibility

19 that this might occur, the officers of the Post Foundation have been instructed by the Directors of the Foundation to seek professional advice about the requirements for operation of Hillwood. The firm of Haskins & Sells was engaged by the Foundation, and its representatives have had extensive discussions with various members of the Smithsonian staff, as well as access to financial and management information in our possession. They plan to report to the officers of the Post Foundation in late September or early October. In discussing their report with us, they have suggested that their major conclusion will be that the 1968 Agreement does not assure adequate funds for the operation of Hillwood. Their exploration of various alternatives may help to clarify the situation of the Smithsonian as well as that of the Foundation, and may help both parties to arrive at some resolution of this difficult problem. The Secretary stated that the Smithsonian has reached the same conclusion as to the inadequacy of projected Trust income, due largely to the constant escalation of costs. It was generally agreed that the Institution must now seriously consider informing the Marjorie Merriweather Post Foundation of its inability to operate Hillwood in the manner required by the 1968 Agreement. [[underline]]Wells Fargo Proposal[[/underline]] At its May 14, 1975 meeting the Board of Regents voted:

20 that the Board of Regents authorizes the Secretary to negotiate with Wells Fargo and Company for support of a Bicentennial Essay Contest, and authorizes the Secretary to proceed with the development of plans for such a national contest that would serve to focus attention on the Bicentennial Year on the more positive and exciting prospects that face our country in its third century. Having satisfied ourselves that the essay judging process developed in discussions with Wells Fargo would be fair, and that the mechanics of the process would not impose an undue administrative burden on the Smithsonian, an agreement with Wells Fargo Bank was entered into in mid-August. The agreement provides for three successive levels of judging: initial screening by Wells Fargo employees, intermediate judging by Smithsonian professional staff, and final judging by a panel of nine distinguished Americans. The nine who have agreed to serve as national judges are Eric Barnouw, faculty member at Columbia University and a respected writer and critic of films; Bernard Baylin, American historian, Harvard University; Fletcher Byrom, Chairman of Koppers Company in Pittsburgh; Joan Ganz Cooney, President of Children's Television Workshop; Arthur Goldberg, former Supreme Court Justice and U.S. representative to the U.N.; Julia Butler Hansen, former Congresswoman; Wilson Riles, Superintendent of Public Instruction in California; Charles Schulz, cartoonist; and Walter Sullivan, science editor for the New York [[underline]] Times. [[underline//]] The essay contest was announced to the press on September 9.

21 The deadline for submission of entries will be January 15, and the winners will be announced on July 4, 1976. Wells Fargo is paying all costs related to the contest, including $100,000 in prize money, judges' honoraria, and publicity expenses, as well as contributing $50,000 to the Smithsonian for its expenses. [[underline]] STATUS OF LEGISLATION [[/underline]] Mr. Ripley summarized the following reports on the status of legislation: [[underline]] Mall Site Reservation [[/underline]] legislation became law on August 8, following approval by the House on June 16 and by the Senate on July 25. A second section was added to the bill approved by the Regents in January prohibiting the Smithsonian from making use of the site without further congressional approval. [[underline]] Reappointment of Citizen Regents [[/underline]]. Resolutions providing for the reappointment of John Nicholas Brown and Thomas J. Watson Jr., to the Board of Regents were signed by the President on July 31. The reappointments are for the statutory term of six years. [[underline]] National Portrait Gallery. [[/underline]] Legislation to amend the [[underline]] National Portrait Gallery Act [[/underline]] to remove the restrictive definition of "portraiture" was introduced in the House on April 28 by Messrs. Mahon, Yates and Cederberg, and in the Senate on May 6 by Senator Hugh Scott. S. 1657 was approved by the Senate on July 25,

22 and will be taken up by the Subcommittee on Library and Memorials of the Committee on House Administration at its next meeting. [[underline]] Museum Support Facility. [[/underline]] At its meeting on January 24, 1975 the Board of Regents of the Smithsonian Institution requested that its Congressional members introduce and support legislation which would authorize them to prepare plans for museum support facilities for the care, curation, conservation, deposit, preparation, and study of the national collections of scientific, historic, and artistic objects, specimens, and artifacts; for related documentation of such collections of the Smithsonian Institution; and for the training of museum conservators. S. 907, introduced in the Senate on March 3, 1975 by Senator Hugh Scott of Pennsylvania, and H.R. 5328, a companion measure introduced on March 21 by Mr. George H. Mahon of Texas, resulted from that request. The enrolled bill was approved by the President on September 19, 1975, and provides the authority sought by the Regents, stipulates that the facilities be located on Federally owned land within the metropolitan area of the District of Columbia, and authorizes the appropriation of such sums as may be necessary for planning. No authorization for construction was submitted. A site appropriate to these needs is now being sought adjacent to the Institution's current holdings used largely by the National Air and Space Museum at Silver Hill, Maryland.

23 We are advised by the General Services Administration that a tract of 31 acres may be transferred to us very soon and that adjoining that tract there are two other tracts of over 40 total acres that may be transferred within the next year or so. A survey of our needs indicates an immediate requirement for 528,000 net assignable square feet or 776,000 gross square feet of building space. In February 1975 the General Services Administration provided us with an estimate of cost, based on then current prices, totaling $37,638,000 to meet this requirement and to plan and construct the first phase of the museum support facilities. Included in the estimate are architectural and engineering fees; site work and utilities; mechanical equipment; paving of roads, walkways, and parking areas; landscaping; and equipment. The estimated cost for planning, for which S. 907 provides authority, is $1,575,000, including design and review costs. To these costs must be added the estimated escalation to the date of contracting for construction. The estimates are based on a concept of a master plan for the construction of Smithsonian support facilities on approximately 71 acres of Federally owned land adjacent to our existing Maryland holdings. This proposal is included in the General Services Administration master plan concept for the Suitland Federal Center. Construction of the first phase and longer range development of the support facilities would be undertaken in increments

24 over a period of years as authorizations and appropriations for successive stages are approved, and would provide for an ultimate total of 1,852,000 gross square feet, which we estimate as the long term need of the Smithsonian for space at the support facilities during this century. We are grateful to the Regents and the Members of Congress who have so effectively acted in our behalf on this legislation. [[underline]] STATUS OF CONSTRUCTION [[/underline]] Mr. Ripley gave the following report on the status of construction: [[underline]] Arts and Industries Building [[/underline]] The Arts and Industries Building, which will house the 1876 exhibition for the Bicentennial year, is 76% completed and on schedule under the $2.8 million contract with Grunley-Walsh. [[underline]] South Yard Development - SI [[/underline]] The contract for demolition and development of the South Yard was awarded to Associated Builders in the amount of $427,000, and reconstruction began September 15. Total project should be completed by June 1976. [[underline]] West Court Facility - National Museum of Natural History [[/underline]] The contractor is approximately 20% complete. The first floor slab has been poured and the framing for the second floor is approximately 50% complete. Plumbers and electricians are

25 roughing in prior to pouring the second floor slab. A concrete truck driver strike delayed the project approximately 36 days. [[underlined]] National Air and Space Museum [[/underlined]] The construction of the National Air and Space Museum is virtually complete. The installation of air and space artifacts is well underway and the construction of exhibits is on schedule. The building will open to the public July 4, 1976. With the general approval of the Board and no dissent two pieces of sculpture have been authorized for the exterior. [[underlined]] National Zoological Park [[/underlined]] Intensive efforts are underway to complete a number of construction projects at the National Zoological Park by the spring of 1976 and to improve the general appearance of the Park for the Bicentennial summer. These include landscaping, sidewalk improvements, wheel chair ramps to all buildings, food service kiosks, visitor information facilities, and a glockenspiel to be purchased with a private bequest. [[underlined]] Proposed Agreement with Republic of Panama for Benefit of STRI [[/underlined]] As reported to the Regents at the May 1975 meeting, an exchange of notes which would give STRI official status and certain privileges such as tax exemption was proposed by the U.S. Embassy to the Government of Panama. Contrary to previous understandings, the Government of Panama has rejected the proposed exchange of notes.

26 [[underlined]] BAN ON MALL PARKING [[/underlined]] Mr. Ripley reported that on September 5, 1975, the National Park Service issued the final Environmental Impact Statement for the Mall Rehabilitation Project, which includes converting Adams and Washington Drives to pedestrian walkways. This Statement, in accordance with the National Environmental Protection Act (NEPA), was established as a requirement before parking could be banned on the Mall in the injunction issued early this year by the District Court. In addition to reiterating the Park Service's plan to replace the Mall parking to be lost with parking at RFK Stadium, serviced by shuttle buses, the Impact Statement also commits the Park Service to provide additional parking as follows (from the Statement, pages 262, 263): "a. The Tidal Basin parking lot has been posted for a 3 hour time limit at all times. This provided 212 spaces for visitors that were formerly used by Bureau of Engraving employees. "b. On Constitution Avenue between 15th and 21st, the 2 hour time limits are being changed to 3 hour limits. In addition, approximately 10-15 new spaces will be created by removing No Parking signs. "c. On Independence Avenue between 23rd Street and West Basin Drive, 110 3 hour spaces will be created by the removal of the No Parking signs. "d. In the Jefferson Memorial area, 100 3 hour spaces will be created by removal of the No Parking signs.

27 "e. In West Potomac Park the loop formed by Ohio Drive and West Basin Drive will be resigned for 3 hour parking. This will create 400-450 spaces for visitors or short term parkers. It is now used by both employees and visitors." The plans cited above are in line with proposals made to the Park Service by the Smithsonian; except that, shuttle-bus service from those locations to the Mall museums as proposed by us is not included. Although it would be desirable to have such shuttle service provided, it appears that the Park Service does not intend to press for additional buses. We are pressing Park Service to indicate when the cited visitor spaces will be appropriately posted; we expect this will be done within the next few months. We will also continue to push for shuttle-bus service, although the chances for this appear slim. For the longer range, we plan to explore with Park Service and others the possibility of eventually providing parking under the Mall. Although the plaintiffs whose suit resulted in the recent injunctions are still deciding what to do next, we expect, from conversations with their attorneys, that they will not pursue the matter further. It is suggested that, when the plans as cited for additional visitor parking at the west end of the Mall and nearby areas are implemented, the condition of the Regents' resolution of January 24, 1974 on this subject will have been substantially met, although many of the expected improvements such as the new Visitors' Center

28 will not have been achieved. Park Service must wait 30 days from the date of the Impact Statement before implementing it. We expect Adams and Washington Drives to be closed to vehicles on October 5. Meanwhile the messy conditions for pedestrians are expected to continue through winter and further interfere with our visitors. [[underline]] ASSISTANCE FROM THE DEPARTMENT OF JUSTICE ON BASIC LEGAL ISSUES [[/underline]] In recent months three separate legal issues, each posing important questions with regard to the proper interpretation of the Institution's basic statutory charter, have reached the point where it has been deemed prudent to seek the informal advice of the Department of Justice. In the light of these discussions it will later be determined whether or not to request a formal opinion of the Attorney General or an advisory opinion of the Department of Justice Office of Legal Counsel. I. [[underline]] Personal Liability of Trustees of the Kennedy Center or the National Gallery [[/underline]] At one point in the litigation arising out of the construction of the Kennedy Center a subcontractor filed suit against the Board of Trustees and also named all of the individual trustees as individual defendants. The Department of Justice agreed to move for dismissal against the individual trustees, but the case had now been settled without any action on the issue. Nevertheless, a number of the

29 trustees are still concerned about the possibility of personal liability. Similar concerns have been discussed by the trustees of the National Gallery. Since both the Center and the Gallery are, by statute, bureaus of the Smithsonian, the matter cannot be fully resolved without reference to the 1846 Smithsonian charter and the status of members of the Board of Regents thereunder. In July, Senator Charles H. Percy, a trustee of the Kennedy Center, discussed the matter with the Attorney General. Mr. Levi agreed to look into the question and to have a meeting which would include Senators Percy and Kennedy and the General Counsels of the Center, the Gallery, and the Smithsonian. It is understood that this meeting will be arranged in the near future. II. [[underline]] The Freedom of Information Act, the Federal Advisory Committee Act, and the Privacy Act [[/underline]] Each of these recent Acts applies, in virtually the same language, solely to the agencies within the executive branch of the government, and each requires executive branch procedures and approvals which, if applied to the Institution, would conflict with the basic independent statutory authority and responsibility of the Board of Regents. For example, under the Federal Advisory Committee Act the Regents' decisions as to the formation, operation, and retention of its own advisory groups such as the National Collection of Fine Arts Commission would subject to review by the Committee

30 Management Secretariat of the Office of Management and Budget. Similarly, under the Privacy Act the establishment or alteration of any Smithsonian system of records would be subject to Office of Management and Budget approval. Under the Freedom of Information Act agency personnel withholding information may be subject to disciplinary action by the Civil Service Commission, although the officers of the Smithsonian responsible for any final determination of denial are private roll employees outside the jurisdiction of the Civil Service Commission. It has been the Institution's consistent position that these Acts do not apply to it since the Board of Regents is not an executive branch agency, and since there is nothing in the legislative history of these Acts which indicates any Congressional intent to amend the basic charter of the Smithsonian so as to limit the authority of the Regents or to transfer that authority to the executive branch. This position has not as yet been challenged in any outside forum. However, in view of recent inquiries from the Office of Management and Budget concerning the Privacy Act, and other expressions of interest and concern, informal discussions have been initiated with the Department of Justice Office of Legal Counsel to explore the possibility of an opinion confirming this position. In practice the Institution has been sensitive to the public policy implicit in these Acts. The criteria established by the

31 Justice Department have been applied in responding to the half dozen or so requests for information under the Freedom of Information Act, and the sole refusal (for a mailing list to be used for commercial purposes) was informally approved by the Department of Justice. Where feasible, Smithsonian record maintenance and information gathering procedures are being revised to reflect the concerns of the Privacy Act. Nevertheless, both the manner and the extent of Smithsonian response to the objectives of theses Acts are matters within the discretion of the Regents and Secretary of the Institution under its basic charter. III. [[underline]] Federal Income Tax Status of the Institution [[/underline]] As a consequence of the continuing fiscal success of the magazine SMITHSONIAN the Institution will be faced at the end of the present fiscal year, and for the first time in its history, with the possible imposition of an income tax. Although the Institution has long been recognized as tax-exempt as a charitable and educational organization under Section 501(c)(3) of the Internal Revenue Code, the only organizations exempt from the "unrelated business tax" in Section 511, which would otherwise apply to any net profits from the sale of magazine advertising, are those described in Section 501(c)(1): "Corporations organized under Act of Congress, if such corporations are instrumentalities of the United States and if, under such Act, as amended and supplemented,

32 such corporations are exempt from Federal Income Taxes." After inconclusive discussions with several individuals in the Internal Revenue Service last year, an independent opinion was sought from the law firm of Cohen and Uretz. This opinion finds that the Institution may reasonably maintain that it is exempt from the unrelated business tax under its basic 1846 charter. Since this question turns on the fundamentals of the trust responsibilities of the United States, accepted by the Congress in 1836 and implemented in 1846 and subsequent legislation, rather than the specifics of the tax law, the firm recommends (1) approaching the Department of Justice with a request for an opinion that the organic Act of 1846 provides that the Institution is exempt from income tax; and (2) if such an opinion is received, seeking a letter ruling from the Internal Revenue Service recognizing the status of the Institution as exempt under both Section 501(c)(3) and Section 501(c)(1). To this end, informal discussions with the Department of Justice will be initiated in the near future. It was disclosed that in any event it would probably be fiscal year 1977 or 1978 before any tax could be levied. The Board concurred that these developments should be watched, not only in order to comply with all aspects of the laws, but also how we should anticipate expected income for the future.

33 [[underlined]] Program Spun off: Center for Short-Lived Phenomena [[/underlined]] The Center for Short-Lived Phenomena is scheduled to become independent of the Smithsonian in two steps starting October 1, 1975, when all private roll salaries of the Director and two assistants cease and the Federal employees and functions will transfer to the Museum of Natural History along with the balance of the Federal allotment. The Center will operate under the Smithsonian umbrella, however, until December 31, 1975, which allows it to use the postal indicia, the Federal Telecommunications System, and furniture in Cambridge. The Center will pay for all operating costs from subscription income during the October 1 to December 31 transition period, after which it will become a completely independent, privately funded, non-profit organization. [[underlined]] LITIGATION REPORT [[/underlined]] Developments since the May 1975 report to the Regents in current litigation involving the Institution are as follows: 1. [[underlined]] Expeditions Unlimited Aquatic Enterprises, Inc. [[/underlined]] v. [[underlined]] Smithsonian Institution [[/underlined]] As previously reported, this is a libel action involving a Smithsonian federal employee. Summary judgment was granted in favor of the Smithsonian Institution, but the decision has been appealed by the plaintiff. The case was argued before the U. S. Court of Appeals on September 18, 1975; no opinion has as yet been handed down.

34 2. [[underlined]] Smithsonian Institution [[/underlined]] v. [[underlined]] City of Cambridge [[/underlined]] This suit was filed by the Smithsonian Institution, in Middlesex Superior Court (Massachusetts), against the City of Cambridge for recovery of back taxes paid by the Institution for properties leased from Harvard University for the use of the Smithsonian Astrophysical Observatory. Subsequently, on June 3, 1975, the City Solicitor issued an opinion that the Smithsonian Institution is exempt from Massachusetts real property taxes. As a result, the 1975 taxes challenged by this suit ($155,225.81) have been refunded. A stipulation for dismissal of the action has been prepared and will be filed with the court in the near future. 3. [[underlined]] Madam Hedia Baccar [[/underlined]] v. [[underlined]] Mediterranean Marine Sorting Center [[/underlined]] As previously reported, this suit for breach of contract was filed in Tunis by a former employee of the Smithsonian Mediterranean Marine Sorting Center. The case was dismissed by the Tunisian Tribunal of the First Instance on May 17, 1975. The plaintiff has appealed that decision, and a hearing on the appeal is anticipated sometime this fall. 4. [[underlined]] Long [[/underlined]] v. [[underlined]] United States [[/underlined]] As previously reported, this suit arises out of a tort claim for injuries suffered by a child in a fall while visiting the National Museum of Natural History. The child was seriously injured, and damages in the amount of $500,000 are sought. A pre-trial hearing was held in June 1975, and the case is expected to go to trial before the end of the year.

35 5. [[underlined]] Paul F. Mason [[/underlined]] v. [[underlined]] United States [[/underlined]] This suit was brought by plaintiff in the U. S. District Court for the District of Columbia on July 3, 1975, for alleged discrimination by the Smithsonian Institution in recruiting for an animal keeper position at the National Zoological Park. The plaintiff is seeking mandatory employment and back pay with interest to October 16, 1974, as well as legal costs in bringing this action. An answer to the complaint was filed by the Department of Justice on September 5, 1975. 6. [[underlined]] Nancy Birdsall [[/underlined]] v. [[underlined]] Smithsonian Institution and Liberty Mutual Insurance Co. [[/underlined]] This civil action was filed by a private roll employee against the Smithsonian Institution and its insurance carrier, Liberty Mutual Insurance Company, requesting $3,500 for failure to pay medical benefits and for damages caused by alleged misrepresentations. The allegations have been denied. The case is being handled by the Washington, D.C. law firm of Macleay, Lynch, Bernhard & Gregg. It is believe that any possible recovery in this case is adequately covered by insurance. [[underlined]] Personnel Appointment [[/underlined]] Dr. Prosser Gifford was appointed as Deputy Director, Woodrow Wilson International Center for Scholars, on September 2, 1975. Dr. Gifford was born in New York City on Mary 16, 1929. He received his B. A. degree from Yale College in 1951 and his

36 Ph.D. in 1964, majoring in African History. He also attended Oxford University as a Rhodes Scholar, receiving his B.A. degree in 1953. He received an LL.B. degree from Harvard Law School in 1956. He passed the D.C. Bar in 1957. He was a Foreign Area Fellow in Northern Rhodesia from 1963 to 1964. From 1964 to 1966 Dr. Gifford was an Assistant Professor at Yale University. From 1967 until his appointment at the Smithsonian, he served as Dean of Faculty at Amherst College. [[underlined]] Staff Recruitment [[/underlined]] We are looking for a replacement for the position of the Chesapeake Bay Center for Environmental Studies Director, Dr. Francis S. L. Williamson, who is on leave without pay until March 2, 1976. He is serving as Commissioner of Health and Social Services of the State of Alaska. [[underlined]] Equal Employment Opportunity Program [[/underlined]] Mr. Ripley advised that a report on the status of minority and women employees and the Equal Employment Opportunity Program in the Smithsonian Institution was sent to all members of the Board of Regents on August 7, 1975. It is anticipated that further reports will be made to the Regents describing future progress. We believe that we are approaching this problem in the proper direction and are optimistic that we will do a lot better.

37 Mr. Goheen stated that he found the document impressive and was pleased to see the steps that are being taken as well as those proposed to be taken. Judge Higginbotham pointed out the particularly difficult problem of making progress in the intermediate range of employees, 9 through 15, with salaries between $12,000 and $36,000, where he felt we did not have good results. In order to make progress in this range, he believes we will have to do more effective recruiting now in order to avoid problems in the future. It was suggested that a resolution of acceptance of this report by the Board of Regents would be appropriate, and it was then VOTED, that the Board of Regents accepts the report on Equal Employment Opportunity at the Smithsonian Institution dated July 1975. [[underlined]] Dates for Next Meetings [[/underlined]] The following dates were approved for the next meetings: - Executive Committee: Monday, January 19, 1976. - Board of Regents: Thursday, January 22, 1976. At the conclusion of the meeting a photograph was taken of those Regents present and Secretary Ripley. Mr. Ripley announced that following the dinner of the Board of Regents we will celebrate the first anniversary of the opening of

38 the Hirshhorn Museum and Sculpture Garden at that building with music and refreshments. A book containing congratulatory letters from the public had been assembled and would be presented to Mr. Hirshhorn in honor of the occasion. Mr. Ripley announced also that the visitor attendance at the Hirshhorn had been 1.8 million, a number in excess of any art museum in the country except the Metropolitan. There is no feeling that this encouraging attendance will diminish. Respectfully submitted: [[signed]] S Dillon Ripley [[/signed]] [[line]] S. Dillon Ripley, Secretary Smithsonian Institution

[[underline]] ADMINISTRATIVELY CONFIDENTIAL [[/underline]] [No part of these minutes to be divulged unless specifically authorized by the Secretary.] SMITHSONIAN INSTITUTION PROCEEDINGS OF THE MEETING OF THE BOARD OF REGENTS January 22, 1976 INDEX | [[underline]]Page[[/underline]] Attendance | 1 Report of the Executive Committee | 2 Minutes of September 30, 1975 Meeting | 3 Reappointment of Citizen Regent James E. Webb | 3 Financial Reports | 6 Hillwood | 22 Award of Smithsonian Medals during the Bicentennial Year | 28 Smithsonian Tropical Research Institute Relation with the Gorgas Memorial Laboratory | 35 Proposed Re-study of Underground Parking on the Mall | 37 Annual Report of the Secretary | 46 Report of the National Portrait Gallery Commission | 47 Report of the National Collection of Fine Arts Commission | 51 Report of the Hirshhorn Museum and Sculpture Garden Board of Trustees | 78 Proposal by California Interests for a Smithsonian Museum in Sacramento | 82 Naming of Areas in Museums | 84 Legislative Proposals | 86

Index (page 2) [[blank]] | [[underlined]]Page[[/underlined]] Legislative Report | 98 Equal Employment Opportunity Progress Report | 105 Litigation Report | 108 Visit of the Queen of Great Britain | 110 The Noguchi Sculpture | 114 New Business | 114 Dates for Next Meetings | 116

SMITHSONIAN INSTITUTION PROCEEDINGS OF THE MEETING OF THE BOARD OF REGENTS January 22, 1976 [[underline]] Hour of Meeting [[/underline]] The meeting was called to order by the Chancellor in the Regents Room of the Smithsonian Institution Building at 4:15 p.m. [[underline]] Attendance [[/underline]] Chief Justice Warren E. Burger, Chancellor Nelson A. Rockefeller, Vice President of the United States Senator Frank E. Moss Representative Elford A. Cederberg Representative George H. Mahon J. Paul Austin John Nicholas Brown William A. M. Burden Robert F. Goheen Murray Gell-Mann Caryl P. Haskins Judge A. Leon Higginbotham, Jr. Thomas J. Watson, Jr. S. Dillon Ripley Senators Jackson and Scott, Representative Yates and Mr. Webb were unable to attend. The following members of the executive staff were present: Assistant Secretaries Blitzer, Challinor, Perrot and Euell; Treasurer T. Ames Wheeler; General Counsel Peter G. Powers; Director of Support Activities Richard L. Ault; Acting Director of Membership and Development William W. Warner; and Executive Assistant to the Secretary Dorothy Rosenberg.

-2- [[underline]] Report of the Executive Committee [[/underline]] In the absence of Mr. Webb, Chairman of the Executive Committee, Mr. Ripley reported that the Executive Committee of the Board of Regents of the Smithsonian Institution met in the Chambers of the Chief Justice at 4 p.m. on January 19, 1976. Present were: Chief Justice Warren E. Burger, Chancellor James E. Webb, Chairman William A. M. Burden S. Dillon Ripley, Secretary T. Ames Wheeler, Treasurer Dr. Caryl P. Haskins was unable to attend. [[underline]]The Executive Committee considered the items on the agenda. Their recommendations together with any revisions resulting from their discussions are contained in the following agenda material. [[/underline]]

-3- [[underline]] Minutes of September 30, 1975 Meeting [[/underline]] It was noted that the minutes of the September 30, 1975 meeting of the Board of Regents had been circulated to members of the Board. The Board, having no changes to suggest, recommended approval of the minutes. It was VOTED that the Minutes of the September 30, 1975 meeting, as previously circulated, are approved. [[underline]] Expiration of term of Citizen Regent James E. Webb on May 18, 1976 [[/underline]] The Board was advised that the term of James E. Webb, citizen member of the Board of Regents, will expire on May 18, 1976. It was explicitly recommended that the record show that the Regents were unanimous in their praise for the work being done by Mr. Webb as an outstanding Regent and Chairman of the Executive Committee. At the Executive Committee the Chancellor had encouraged Mr. Webb to stand for reappointment and Mr. Webb indicated his willingness to do so. The Board of Regents approved the following motion: VOTED that the Congressional Members of the Board of Regents are requested to introduce legislation to reappoint James E. Webb as Citizen Regent for the statutory term of six years. The draft bill and biographic material appearing on the following pages will be transmitted to the Congressional Regents for their convenience in introducing the legislation to effect this reappointment.

-4- JOINT RESOLUTION To provide for the reappointment of James E. Webb as citizen regent of the Board of Regents of the Smithsonian Institution. [[underline]] Resolved by the Senate and House of Representatives of the United States of America in Congress assembled, [[/underline]] That the vacancy on the Board of Regents of the Smithsonian Institution, of the class other than Members of Congress, which will occur by the expiration of the term of James E. Webb of Washington, District of Columbia, on May 18, 1976, be filled by the reappointment of the present incumbent for the statutory term of six years.

-5- JAMES EDWIN WEBB Lawyer; b. Granville County, N.C., Oct. 7, 1906; s. John Frederick and Sarah (Gorham) W.; A.B., U.N.C., 1928; student George Washington U. Law Sch., 1933-36, LL.D., 1961; LL.D., U.N.C., 1949, Syracuse U., Colo. Coll.; Sc.D., U. Notre Dame, 1961, also other hon. degrees; m. Patsy Aiken Douglas, May 14, 1938; children--Sarah Gorham, James Edwin, Jr. Exec. asst. to under-sec. of Treasury, 1946; dir. Bur. of Budget, 1946-49; undersec. of state, 1949-52; former mem. pres.'s com. study U.S. Mil. assistance program; dep. gov. International Bank for Reconstrn. and Devel. and IMF, 1949-52; pres. and gen. mgr. Republic Supply Co., 1953-58, chmn, bd., 1958-60; asst. to pres. and dir. Kerr-McGee Oil Industries, Inc., Oklahoma City, 1952-61; administr. NASA, 1961-1969. Served to lt. col. as comdg. officer, 1st Marine Air Warning Group, 1944-45; lt. col. Res. Recipient Robert J. Collier Trophy, 1966. Mem. Nat. Geog. Soc. (bd. trustees). Marine Corps Res. Officers Assn., Frontiers of Sci. Found. of Okla., Inc. Am. Soc. Pub. Administrn. (pres. 1966-67), Am. Polit. Sci. Assn., Am., D.C. bar assns., Acad. Polit. Sci., Am. Assn. Adv. Society, Phi Beta Kappa, Phi Delta Phi. Presbyn. Democrat. Mason. Clubs: University (N.Y.C.); Alfalfa, University, Chevy Chase, Army and Navy, Metropolitan (Washington). Office: 1707 H St., N.W., Washington, D. C.

-6- [[underline]] Financial Report [[/underline]] The Secretary summarized the following financial report which had been considered by the Executive Committee. [[underline]] FEDERAL APPROPRIATIONS [[/underline]] [[underline]] For Operating Purposes: [[/underline]] An FY 1976 appropriation of $80,207,000, and an additional $22,240,000 for the transition period of July 1 - September 30, 1976, received final approval on December 23, 1975. Also, OMB has now approved our requesting from the Congress a supplemental appropriation for FY 1976 of $3,675,000 to cover the uncontrollable pay increases (primarily resulting from pay raises legislated in October 1975) and higher steam, electricity and other utility cost increases despite our efforts to monitor and hold down consumption. A similar supplemental of $951,000 will be requested for the transition quarter. In addition, OMB, following its review of our proposed budget for FY 1977, has approved our requesting Congress for FY 1977 appropriations totaling $91,481,000. The breakdown of these appropriations between regular salaries and expenses, the Science Information Exchange and the Foreign Currency Program, together with a summarized explanation of the principal classifications of increases from FY 1975 to FY 1976 and from FY 1976 to FY 1977 are shown in the following table:

-7- ($1,000's) [[5-column table]] | [[underline]]OMB Approved FY 1977 Request | Transition Period (7/1/76-9/30/76) | FY 1976 | FY 1975 Actual[[/underline]] | | | | [[underline]]Sal. & Exp.[[/underline]]- Originally | 85,100 | 21,740 | 77,832 | Add Supp. to be request'd for pay and utils. | [[underline]] ? [[/underline]] | [[underline]] 928[[/underline]] | [[underline]] 3,606[[/underline]] | [[underline]] [[/underline]] Revised | | 22,668 | 81,438 | 70,706 | | | | [[underline]]SSIE[[/underline]] - Originally | 1,900 | 500 | 1,875 | Add Supp. request | [[underline]] ? [[/underline]] | [[underline]] 23[[/underline]] | [[underline]] 69[[/underline]] | [[underline]] [[/underline]] Revised | | 523 | 1,944 | 1,805 | | | | [[underline]]FOREIGN CURRENCY[[/underline]] | 4,481 | - | 500 | 2,000 | | | | [[underline]]TOTAL OPERATING APPROP.[[underline]]- Originally | 91,481 | 22,240 | 80,207 | -Add Supplemental | [[underline]] ? [[/underline]] | [[underline]] 951[[/underline]] | [[underline]] 3,675[[/underline]] | [[underline]] [[/underline]] Revised | | 23,191 | 83,882 | 74,511 [[/5-column table]] --------------- [[3-column table]] [[underline]]PRINCIPAL INCREASES IN S&E: | FY 77 vs. FY 76 | FY 76 vs. FY 75[[/underline]] | | Uncontrollable pay & util. incr. | 3,200 | 2,400 NASM - Operating cost incr. | 1,600 | 2,800 Bicentennial Program incr. | (4,100) | 400 Other Program & Support | 3,000 | 1,500 | | | [[underline]] [[/underline]] | [[underline]] [[/underline]] | 3,700 | 7,100 [[/3-column table]] The final FY 1976 appropriation for operating purposes is about $800,000 higher than the House-approved total outlined to this Board last September and reflects, in part, Senate and House Conference consideration of our appeals on behalf of the Science Information Exchange and the Foreign Currency Program. The $500,000 appropriation for the Foreign Currency Program, only one-fourth of that for the previous year, will at least keep on-going projects alive to provide some further research returns on funds already spent on these projects. A substantial re-

-8- structuring of this program is being requested for FY 1977 and the amount asked for that year includes $1 million for the Philae Monuments Salvage Archaeological Project on the assumption that Smithsonian can find a substitute for UNESCO as the funding vehicle. As may be seen from the above table, a major portion of the requested increases in appropriations relates to relatively uncontrollable pay increases (including regular in-grade step increases), and higher utility charges. It is worth noting that the increased annual cost to the Smithsonian of salary and wage raises voted between May 1, 1974, and October 1, 1975, plus regular federal in-grade step increases of the past two years is estimated at $9,000,000, or more than 20% of the total federal salaries and wages paid in FY 1974 and over 15% of the total regular S&E appropriation for that year. Placing the National Air and Space Museum on an operating basis is the second most important cause of our increased appropriations. The new Museum is virtually complete and will be officially opened on July 4, 1976. However, beginning February 2, 1976, the public will be welcome in the Independence Avenue Lobby, where visitors will be able to view Eric Sloane's mural depicting the earth-flight environment, and that painted by Robert McCall expressing his vision of space. Although the entire building will not open until the scheduled July date, "sidewalk superintendents" should enjoy the view from the Lobby across the width of the building at the Milestones of Flight Gallery, which already contains such significant artifacts as the Wright Brothers' Kitty Hawk Flyer, the "Spirit of St. Louis," the Apollo 11 Command Module, and the X-15.

-9- The Bicentennial Program, whose requirements peak in the current year, will be largely eliminated in FY 1977 and we are asking that most of this money be reprogrammed to other high-priority needs including fellowships, research awards, purchases for collections and the Upward Mobility Program. [[underline]] For Construction: [[/underline]] The final FY 1976 and transition period appropriation for construction totaling $12,082,000 and $1,840,000 respectively are the same as the House recommendations which were detailed to this Board last September. For the entire 15-month period the Zoo received $9,830,000 to continue its long-term renovation program and necessary repairs, the National Air and Space Museum construction will receive $2,500,000, and an additional $1,592,000 has been provided for general repairs and improvements to other Smithsonian facilities. Our approved OMB budget request for FY 1977 construction totals $10,600,000, considerably less than the amounts requested. For the Zoo we will be able to seek a substantial, though lower amount for its construction program. We have been successful in stressing the need for major additional funds for restoration and renovation of buildings (increased to $3,300,000), while $500,000 will be asked to fund the first phase of planning for the Museum Support Facility.

-10- [[underline]]Private Unrestricted Funds[[/underline]] Our current project for FY 1976 (see Exhibit B) indicates a surplus in private unrestricted funds before transfers of $3,115,000, somewhat higher than the figure of $2,800,000 presented in the budget to the Regents at the last Board Meeting. The results for the first six months to December 31, 1975, shown below, support this higher projection since we are now nearly $665,000 ahead of our original budgeet for this period: [[underline]]UNRESTRICTED PRIVATE FUNDS[[/underline]] ($1,000's) [[4-column table]] | [[underline]]1st 6 Mo. Actual | FY 1976 Budget | 1st 6 Mo. FY 1975 [[/underline]] | | | [[underline]]Income[[/underline]] - Invest., Gifts, Misc. | $ 812 | $ 828 | $ 572 | | | Revenue Producing Activities: | | | Assoc. Pgm (Incl. Magazine) | 1,392 | 997 | 1,037 Museum Shops | 27 | 36 | 215 Product Development | 238 | 158 | 14 All Other | [[underline]] (193[[/underline]]) | [[underline]] (236[[/underline]]) | [[underline]] (231[[/underline]]) Total Rev. Prod. Activities | [[underline]]1,464[[/underline]] | [[underline]] 955[[/underline]] | [[underline]]1,035[[/underline]] Total Net Income | [[double-underline]]2,276[[/double-underline]] | [[double-underline]]1,783[[/double-underline]] | [[double-underline]]1,607[[/double-underline]] | | | [[underline]]Expenditures[[/underline]] - | | | Admin. Exp/Allotments | 2,444 | 2,593 | 2,215 Less Admin, O/H Recovery | [[underline]]2,165[[/underline]] | [[underline]]2,125[[/underline]] | [[underline]]1,846[[/underline]] Net Admin. Expense | 279 | 468 | 369 Revenue Sharing - Int. & Act. | 182 | 165 | 129 [[underline]]Net Gain Before Transfers | 1,815 | 1,150 | 1,109[[/underline]] Plant Transfers - W. Court | 500 | 500 | - - C-H | 425 | 425 | - - Other | [[underline]] - [[/underline]] | [[underline]] - [[/underline]] | [[underline]] 53[[/underline]] [[underline]]Net Gain After Transfers[[/underline]] | [[double-underline]]$ 890[[/double-underline]] | [[double-underline]]$ 225[[/double-underline]] | [[double-underline]]$1,056[[/double-underline]] [[/4-column table]] While there have been some minor changes in a number of the figures, the increase in anticipated revenue from the [[underline]]Smithsonian[[/underline]] magazine is primarily responsible for the upward projection; Smithsonian Associates, both Resident and National, now number more than one million. In other

-11- revenue producing activities, it is now estimated that product development royalties, principally from Fieldcrest, less related expenses, will produce $350,000. Results from our Museum Shops bear out our predictions of lower income this year because of (1) closing of the A&I Building, (2) expense of amortizing new Museum Shop costs and (3) expected loss on our initial sales catalogue program. This year's higher $3,115,000 projected surplus before transfers would be after sharing about $460,000 with bureaus in the form of interest payments on their restricted fund balances and partial allocations of revenues from the Museum Shops, Product Development and concessions. This surplus should permit the approved additional $1,500,000 for West Court construction and another $600,000 for Cooper-Hewitt renovation and Chesapeake Bay Center mortgage payments. In addition, it should permit the transfer of $1,000,000 to our Endowment Funds. In view of this possibility of transferring $1.0 million from current funds into endowment, an analysis was made of the Smithsonian's cash flow situation as well as its working capital requirements. The transfer of these funds, or a portion of them, would impose no cash shortage on the operating funds, and the recommendation was therefore sought from the Investment Policy Committee as to the timing of any such transfer to endowment funds. Contained in their report which follows is the Investment Policy Committee's recommendation that $500,000 be made available for transfer into endowment at this time with the balance (depending on operating results) at the end of the year. Approval of the further transfer will be sought from the Regents at the May meeting based on projections at that time.

-12- [[underline]] Private Restricted Funds [[/underline]] Exhibit C shows the projected income and expenses of Restricted and Special Purpose Funds for FY 1976 in comparison with prior years. Since half of this funding comes from gifts and grants, it is not possible to predict results with great accuracy. It does appear at mid-year, however, that gifts will be more than $1.0 million less than last year, although still higher than the years prior to FY 1975. The category entitled "All other funds" is necessarily large due to the hundred of separate fund accounts maintained for widely varied purposes. [[underline]] Balance Sheet [[/underline]] Exhibit D shows the comparative balance sheets for all private funds, including current, endowment, plant and agency funds, on December 31, 1975, compared to prior dates. Once again cash and investments have increased to total $12.3 million as of December 31, 1975. These funds represent: $5.0 million net Magazine advance paid subscriptions (deferred income less deferred expenses) $5.2 million restricted and special purpose funds $2.1 million unrestricted funds ($4.7 million Unrestricted Fund Balance less $2.6 million required for current net working capital and fixed assets). ____ $12.3 Total As of December 31, 1975, $10.8 million of this total was invested in high-grade short-term cash equivalents with an average maturity of six months and an average yield of 7.15%.

-13- The increase in the Plant Funds is due primarily to the transfer of $925,000 from current funds for the West Court and Carnegie Renovation construction, as well as a bequest of $100,000 to construct a glockenspiel at the National Zoological Park.

-14- Exhibit A [[underline]] SMITHSONIAN INSTITUTION FINANCIAL REPORT [[/underline]] The Smithsonian Institution derives its financial support as follows: ($1,000's) [[6-column table]] | [[underline]]FY 1977[[/underline]] | Transition [[underline]]Quarter[[/underline]] | [[underline]]FY 1976[[/underline]] | [[underline]]FY 1975[[/underline]] | [[underline]]FY 1974[[/underline]] | (OMB Allowance) | (Projected) | (Projected) | (Actual) | (Actual) [[underline]]FOR OPERATING PURPOSES[[/underline]]: | | | | | [[underline]]FEDERAL APPROPRIATIONS[[/underline]] | | | | | Salaries and Expenses | $85,100*** | $22,668** | $81,438** | $70,706 | $58,868 Smithsonian Sci. Info. Exch. | 1,900*** | 523** | 1,944** | 1,805 | 1,695 Special Foreign Curr. Program | 4,481 | - | 500 | 2,000 | 4,500 | ------- | ------- | ------- | ------- | ------- | $91,481 | $23,191 | $83,882 | $74,511 | $65,063 Research grants and contracts | | | 12,000 | 12,292 | 9,996 Nonfederal Funds: | | | | | Gifts (excl. gifts to endow.) | | | | | Restricted and sp. purpose | | | 3,100 | 4,384 | 2,094 Unrestricted purpose* | | | 75 | 46 | 151 Income from endow. and current funds invested | N.A. | N.A. | | | Restricted purpose | | | 1,728 | 1,727 | 1,753 Unrestricted purpose | | | 1,015 | 950 | 744 Revenue-producing acts.(net) | | | 2,763 | 2,308 | 1,770 Miscellaneous | | | 1,735 | 1,405 | 1,110 | | | ------- | ------- | ------- Total Operating Support | | | $106,298 | $97,623 | $82,681 | | | ======= | ======= | ======= | | | | | [[underline]]CONSTRUCTION FUNDS[[/underline]] | | | | | [[underline]]Federal Construction Funds[[/underline]]: | | | | | National Zoological Park | $ 6,800 | $ 1,440 | $ 8,390 | $ 9,420 | $ 3,790 Nat'l. Air and Space Mus. | - | - | 2,500 | 7,000 | 17,000 Other Construction | 500 | - | - | - | - Restor. and Renov. of Bldgs. | 3,300 | 400 | 1,192 | 1,490 | 1,070 | ------- | ------- | ------- | ------- | ------- Tot. Fed. Constr. Funds | $10,600 | $ 1,840 | $12,082 | $17,910 | $21,860 | ======= | ======= | ======= | ======= | ======= [[underline]]Private Plant & Land Acq. Funds[[/underline]]: | | | | | Cooper-Hewitt | | | $ 425 | $ 162 | $ 262 Hirshhorn Museum | | | - | - | 1,000 Chesapeake Bay Center | | N.A. | 5 | 15 | 70 Other | | | 100 | 10 | - | | | ------- | ------- | ------- Total Private | | | $ 530 | $ 187 | $ 1,332 | | | | | [[underline]]ENDOWMENT FUND GIFTS AND BEQUESTS[[/underline]] | | | | | $ 105 [[/6-column table]] [[5-column table]] [[underline]]NUMBER OF PERSONNEL[[/underline]] (ON BOARD) | [[underline]]12/31/75[[/underline]] | [[underline]]6/30/75[[/underline]] | [[underline]]6/30/74[[/underline]] | [[underline]]6/30/73[[/underline]] Federal | 3,182 | 3,257 | 2,994 | 2,717 Private | 1,051 | 1,182 | 1,104 | 948 | ------- | ------- | ------- | ------- Total | 4,233 | 4,439 | 4,098 | 3,665 [[/5-column table]] ----- * Excluding gifts to Associates (included under Revenue-producing Activities). ** Includes OMB allowance for Supplemental to be sought from Congress of $3,675 for FY 1976 and $951 for the Transition Quarter. *** Does not include provision for possible FY 1977 pay increases which would be sought in supplemental.

-15- Exhibit B [[underline]]UNRESTRICTED PRIVATE FUNDS - OPERATING STATEMENT[[/underline]] ($1,000's) [[6-column table]] [[line across page]] | Projected | [[span 4 columns]][[underline]] A C T U A L [[/underline]][[/span 4 columns]] | FY 1976 | FY 1975 | FY 1974 | FY 1973 | FY 1972 [[line across page]] Income - Investment | $ 1,015 | $ 950 | $ 744 | $ 436 | $ 334 - Gifts | 75 | 46 | 151 | 33 | 26 - Concessions & Misc. | [[underline]] 735[[/underline]] | [[underline]] 228[[/underline]] | [[underline]] 284[[/underline]] | [[underline]] 374[[/underline]] | [[underline]] 197[[/underline]] Total Income | 1,825 | 1,224 | 1,179 | 843 | 557 [[underline]]Revenue Producing Activities[[/underline]] | | | | | Gross Revenue | 24,669 | 18,802 | 12,735 | 8,476 | 6,445 Less Costs and Expenses | [[underline]] 21,906[[/underline]] | [[underline]] 16,494[[/underline]] | [[underline]]10,965[[/underline]] | [[underline]] 8,272[[/underline]] | [[underline]] 6,586[[/underline]] Total Act. Gain (Loss) | 2,763 | 2,308 | 1,770 | 204 | (141) [[underline]]Expenditures[[/underline]] | | | | | Admin. Exp/Allotments | 5,564 | 4,951 | 4,187 | 3,193 | 2,994 Less Adm. O/H recovery | [[underline]] 4,550[[/underline]] | [[underline]]3,644[[/underline]] | [[underline]]3,345[[/underline]] | [[underline]]2,772[[/underline]] | [[underline]]2,639[[/underline]] Net Adm. Expense | 1,014 | [[underline]]1,307[[/underline]] | [[underline]] 842[[/underline]] [[underline]] 421[[/underline]] | [[underline]] 355[[/underline]] [[underline]]Net Gain Bef. Rev. Sharing[[/underline]] | [[double-underline]] 3,574[[/double-underline]] | [[double-underline]]2,225[[/double-underline]] | [[double-underline]]2,107[[/double-underline]] | [[double-underline]] 626[[/double-underline]] | [[double-underline]] 61[[/double-underline]] Revenue Sharing - Int. & Activ. | 459 | 416 | 98 | 83 | - [[underline]]Net Gain (Loss) before Transfers[[/underline]] | [[double-underline]] 3,115[[/double-underline]] | [[double-underline]]1,809[[/double-underline]] | [[double-underline]]2,009[[/double-underline]] | [[double-underline]] 543[[/double-underline]] | [[double-underline]] 61[[/double-underline]] Transfers - To Plant Funds | 2,100 | 97 | 1,134 | - | - - To Endow. Funds | [[underline]] 1,000[[/underline]] | [[underline]]1,422[[/underline]] | [[underline]] 100[[/underline]] | [[underline]] - [[/underline]] | [[underline]] - [[/underline]] [[underline]]Net Gain (Loss) after Transfers[[/underline]] | [[double-underline]] 15[[/double-underline]] | [[double-underline]] 290[[/double-underline]] | [[double-underline]] 775[[/double-underline]] | [[double-underline]] 543[[/double-underline]] | [[double-underline]] 61[[/double-underline]] [[double-underline]]Ending Fund Balance[[/double-underline]] | [[double-underline]] 3,782[[/double-underline]] | [[double-underline]]3,767[[/double-underline]] | [[double-underline]]3,477[[/double-underline]]** | [[double-underline]]2,292[[/double-underline]]** | [[double-underline]]1,781[[/double-underline]] | | | | | [[underline]]DETAIL OF REVENUE PRODUCING ACTIVITIES[[/underline]] | | | | | | | | | | [[underline]]Magazine[[/underline]] - Income | 14,405 | 10,816 | 7,127 | 4,731 | 3,411 Expenses | [[underline]] 11,705[[/underline]] | [[underline]] 8,895[[/underline]] | [[underline]]5,800[[/underline]] | [[underline]]4,401[[/underline]] | [[underline]]3,409[[/underline]] Net Gain (Loss) | 2,700 | 1,921 | 1,327 | 330 | 2 | | | | | [[underline]]Associates[[/underline]] - Gifts | 180 | 145 | 260 | 157 | 145 Other Income | [[underline]] 4,205[[/underline]] | [[underline]]2,749[[/underline]] | [[underline]]1,778[[/underline]] | [[underline]]1,104[[/underline]] | [[underline]] 872[[/underline]] Total Income | 4,385 | 2,894 | 2,038 | 1,261 | 1,017 Expenses | [[underline]] 4,419[[/underline]] | [[underline]]2,847[[/underline]] | [[underline]]1,775[[/underline]] | [[underline]]1,304[[/underline]] | [[underline]] 943[[/underline]] Net Gain (Loss) | (34) | 47 | 263 | (43) | 74 | | | | | [[underline]]Shops[[/underline]] - Income | 3,800 | 3,221 | 2,141 | 1,622 | 1,374 Expenses | [[underline]] 3,650[[/underline]] | [[underline]]2,804[[/underline]] | [[underline]]1,915[[/underline]] | [[underline]]1,575[[/underline]] | [[underline]]1,355[[/underline]] Net Gain (Loss) | 150 | 417 | 226 | 47 | 19 | | | | | [[underline]]Press[[/underline]] - Income | 165 | 265 | 111 | 81 | 127 Expenses | [[underline]] 288[[/underline]] | [[underline]] 361[[/underline]] | [[underline]] 200[[/underline]] | [[underline]] 190[[/underline]] | [[underline]] 238[[/underline]] Net Gain (Loss) | (123) | (96) | (89) | (109) | (111) | | | | | [[underline]]Performing Arts[[/underline]] - Income | 825 | 479 | 597 | 205 | 130 Expenses | [[underline]] 850[[/underline]] | [[underline]] 558[[/underline]] | [[underline]] 493[[/underline]] | [[underline]] 270[[/underline]] | [[underline]] 180[[/underline]] Net Gain (Loss) | (25) | (79) | 104 | (65) | (50) | | | | | [[underline]]Product Devel.[[/underline]] - Income | 465 | 302 | 107 | 118 | - Expenses | [[underline]] 115[[/underline]] | [[underline]] 84[[/underline]] | [[underline]] 70[[/underline]] | [[underline]] 15[[/underline]] | [[underline]] - [[/underline]] Net Gain (Loss) | 350 | 218 | 37 | 103 | - | | | | | [[underline]]Other[[/underline]]* - Income | 624 | 825 | 614 | 458 | 386 Expenses | [[underline]] 879[[/underline]] | [[underline]] 945[[/underline]] | [[underline]] 712[[/underline]] | [[underline]] 517[[/underline]] | [[underline]] 461[[/underline]] Net Gain (Loss) | (255) | (120) | (98) | (59) | (75) | | | | | [[underline]]Total Activities[[/underline]] - Income | 24,669 | 18,802 | 12,735 | 8,476 | 6,445 Expenses | [[underline]] 21,906[[/underline]] | [[underline]]16,494[[/underline]] | [[underline]]10,965[[/underline]] | [[underline]]8,272[[/underline]] | [[underline]]6,586[[/underline]] Net Gain (Loss) | [[double-underline]] 2,763[[/double-underline]] | [[double-underline]] 2,308[[/double-underline]] | [[double-underline]] 1,770[[/double-underline]] | [[double-underline]] 204[[/double-underline]] | [[double-underline]] (141[[/double-underline]]) [[/6-column table]] ------ *This includes SITES, Belmont, Photo Services, Commons and Television programs. **Adj. to reflect reclassification to plant funds of $32,000 in FY 1974 and $410,000 reclassification from Plant Funds to Current Funds in FY 1975.

-16- Exhibit C [[underline]]PRIVATE RESTRICTED FUNDS - OPERATING STATEMENT[[/underline]] ($1,000's) [[6-column table]] [[line across page]] | Projected | [[span 4 columns]][[underline]] A C T U A L [[/underline]][[/span 4 columns]] | FY 1976 | FY 1775 | FY 1774 | FY 1773 | FY 1772 [[line across page]] [[underline]]RESTRICTED & SPECIAL PURPOSE FUNDS[[/underline]] | | | | | [[underline]]INCOME[[/underline]]: | | | | | Endowment Income | $1,728 | $1,727 | $1,754 | $1,736 | $1,573 Gifts and Grants | 3,100 | 4,384 | 2,093 | 2,901 | 1,598 Rev. Shar'g & Int Trans | 459 | 416 | 98 | 83 | - Miscellaneous | [[underline]] 1,000[[/underline]] | [[underline]]1,177[[/underline]] | [[underline]] 826[[/underline]] | [[underline]] 695[[/underline]] | [[underline]] 285[[/underline]] Total Income | $6,287 | $7,704 | $4,771 | $5,415 | $3,456 | | | | | [[underline]]FUNDS APPLIED[[/underline]]: | | | | | Freer Operating-Income | $1,000 | 1,022 | $1,176 | $1,045 | $ 797 -Expenses | [[underline]] 975[[/underline]] | [[underline]] 1,088[[/underline]] | [[underline]] 1,135[[/underline]] | [[underline]] 1,015[[/underline]] | [[underline]] 888[[/underline]] -Ending Balance | $ 150 | $ 125 | $ 191 | $ 150 | $ 120 | | | | | Cooper-Hewitt Oper.-Inc. | $ 150 | $ 210 | $ 134 | $ 159 | $ 108 -Expenses | 250 | 244 | 190 | 200 | 243 -Net Transfers in (out) | [[underline]] - [[/underline]] | [[underline]] 34[[/underline]] | [[underline]] 170[[/underline]] | [[underline]](1[[/underline]]) | [[underline]] 54[[/underline]] -Ending Balance | $ (100) | $ -0- | $ -0- | $ (114) | $ (72) | | | | | Arch. Am Art Oper.-Inc. | $ 170 | $ 329 | $ 199 | $ 241 | $ 137 -Expenses | [[underline]] 209[[/underline]] | [[underline]] 201[[/underline]] | [[underline]] 200[[/underline]] | [[underline]] 134[[/underline]] | [[underline]] 115[[/underline]] -Ending Balance | $ 282 | $ 321 | $ 193 | $ 194 | $ 87 | | | | | Ft. Pierce Oper-Inc. | $ 613 | $ 526 | $ 953 | $ 748 | $ 585 -Expenses | 563 | 645 | 1,007 | 1,083 | 788 -Net Transfers in (out) | [[underline]] (50[[/underline]]) | [[underline]] (26[[/underline]]) | [[underline]] 300[[/underline]] | [[underline]] 237[[/underline]] | [[underline]] 150[[/underline]] -Ending Balance | $ 5 | $ 5 | $ 150 | (96) | 2 | | | | | Hillwood Oper.-Income | $ 405 | $ 532 | $ 287 | - | - -Expenses | [[underline]] 503[[/underline]] | [[underline]] 511[[/underline]] | [[underline]] 210[[/underline]] | [[underline]] - [[/underline]] | [[underline]] - [[/underline]] -Ending Balance | - | $ 98 | $ 77 | - | - | | | | | All Other Funds - Income | $3,949 | $5,085 | $2,022 | $3,222 | $1,829 -Expenses | 4,132 | 2,844 | 1,950 | 2,308 | 1,360 -Net Transfers in (out) | [[underline]] 50[[/underline]] | [[underline]] 3[[/underline]] | [[underline]](33[[/underline]]) | [[underline]](275[[/underline]]) | [[underline]] 304[[/underline]] -Ending Bal. (see below) | $4,763 | $4,896 | $2,653 | $2,613 * | $2,105 | | | | | Total Restricted Funds Inc. | $6,287 | $7,704 | $4,771 | $5,415 | $3,456 -Expenses | 6,632 | 5,533 | 4,692 | 4,740 | 3,394 -Net Transfers in (out) | [[underline]] - [[/underline]] | [[underline]] 11[[/underline]] | [[underline]] 437[[/underline]] | [[underline]] (39[[/underline]]) | [[underline]] 508[[/underline]] -Ending Balance | [[double-underline]]$5,100[[/double-underline]] | [[double-underline]]$5,445[[/double-underline]] | [[double-underline]]$3,263[[/double-underline]] | [[double-underline]]$2,747[[/double-underline]] * | [[double-underline]]$2,242[[/double-underline]] [[line across page]] [[underline]]Detail of All Other Funds Balances[[/underline]]: | | | | | Cooper-Hewitt: S.C. Johnson Exhibit | | $ 381 | $ 150 | $ 150 | - -Kress Foundation | | 92 | 92 | 92 | 92 -Purchase of Collections | | 252 | 250 | 69 | 69 MHT - Banking Exhibit | | 272 | 268 | - | - -Marine Hall | | 185 | 166 | 114 | - -News Reporting Hall | | 18 | 49 | 148 | - NASM - Summa Corporation | | 695 | - | - | - Other Bureau Gifts/Act. - NASM | | 164 | 85 | 46 | 38 -MHT | | 158 | 64 | 24 | 10 -MNH | | 59 | 19 | 17 | 10 -NCFA | | 65 | 54 | 19 | 5 -Zoo | | 246 | 126 | 19 | - Folklife Fest: Gen Foods/Am. Airlines | | 465 | - | - | - Woodrow Wilson Center | | 298 | - | - | - All Other | | [[underline]]1,546[[/underline]] | [[underline]]1,329[[/underline]] | [[underline]]1,915[[/underline]] | [[underline]]1,881[[/underline]] Total | | [[double-underline]]$4,896[[/double-underline]] | [[double-underline]]$2,652[[/double-underline]] | [[double-underline]]$2,613[[/double-underline]] | [[double-underline]]$2,105[[/double-underline]] [[/6-column table]] --- * Reflects 6/30/74 Reclassification of $131 to Agency Funds

-17- Exhibit D [[underline]]PRIVATE FUNDS COMPARATIVE BALANCE SHEET CURRENT FUNDS[[/underline]] $1,000's [[5-column table]] | [[underline]]12/31/75[[/underline]] | [[underline]]6/30/75[[/underline]] | [[underline]]6/30/74[[/underline]] | [[underline]]6/30/73[[/underline]] [[underline]]Assets[[/underline]]: | | | | Cash | $ 1,234 | $ 757 | $ 791 | $ 707 Investments (Book Values)* | 11,065 | 10,150 | 8,298 | 6,223 Receivables | 4,271 | 4,875 | 3,849 | 2,170 Inventories | 1,105 | 1,119 | 780 | 602 Prepaid Expense | 778 | 430 | 420 | 457 Deferred Magazine Expense | 1,902 | 1,781 | 1,209 | 770 Capital Improvements/Equipment | [[underline]] 603[[/underline]] | [[underline]]598[[/underline]] | [[underline]] 294[[/underline]] | [[underline]] 328[[/underline]] Total Assets | [[double-underline]]$20,958[[/double-underline]] | [[double-underline]]$19,710[[/double-underline]] | [[double-underline]]$15,641[[/double-underline]] | [[double-underline]]$11,257[[/double-underline]] [[underline]]Liabilities and Fund Balances[[/underline]]: | | | | Due to other Funds | $ 1,218 | $ 1,164 | $ 2,079 | $ 1,069 Deferred Magazine Subscr. Income | 6,945 | 5,217 | 3,646 | 2,747 Other current liabilities | 2,944 | 4,012 | 3,123 | 2,320 Fund balances; | | | | Unrestricted Funds: | | | | General Purpose | 4,658 | 3,768 | 3,477 | 2,292 Special Purpose | 1,382 | 1,071 | 461 | 202 Restricted Funds: | [[underline]] 3,811[[/underline]] | [[underline]] 4,478[[/underline]] | [[underline]] 2,855[[/underline]] | [[underline]] 2,627[[/underline]] Total Liabilities & Fund Bal. | [[double-underline]]$20,958[[/double-underline]] | [[double-underline]]$19,710[[/double-underline]] | [[double-underline]]$15,641[[/double-underline]] | [[double-underline]]$11,257[[/double-underline]] *Market Values | [[underline]]$10,987[[/underline]] | [[underline]]$10,083[[/underline]] | [[underline]]$ 7,971[[/underline]] | [[underline]]$ 6,078[[/underline]] [[dashed line across page]] [[underline]]ENDOWMENT FUNDS[[/underline]] | | | | [[underline]]Assets[[/underline]]: | | | | Cash & Notes Receivable | $ (85) | $ 111 | $ 556 | 411 Due from currrent funds | 220 | 295 | 240 | - Investments (Book Values)* | 39,899 | 40,015 | 40,042 | 41,267 Loan to U.S. Treasury | [[underline]] 1,000[[/underline]] | [[underline]] 1,000[[/underline]] | [[underline]] 1,000[[/underline]] | [[underline]] 1,000[[/underline]] Total Assets | [[double-underline]]$41,034[[/double-underline]] | [[double-underline]]$42,421[[/double-underline]] | [[double-underline]]$41,839[[/double-underline]] | [[double-underline]]$42,678[[/double-underline]] [[underline]]Endowment Fund Balances[[/underline]]: | | | | Endowment | $33,022 | $33,355 | $35,072 | $36,914 Quasi-endowment | [[underline]] 8,012[[/underline]] | [[underline]] 8,066[[/underline]] | [[underline]] 6,767[[/underline]] | [[underline]] 5,764[[/underline]] Total Endow. Fund Balances | [[double-underline]]$41,034[[/double-underline]] | [[double-underline]]$41,421[[/double-underline]] | [[double-underline]]$41,839[[/double-underline]] | [[double-underline]]$42,678[[/double-underline]] *Market Values | [[underline]]$37,624[[/underline]] | [[underline]]$40,532[[/underline]] | [[underline]]$34,822[[/underline]] | [[underline]]$43,530[[/underline]] [[dashed line across page]] [[underline]]PLANT FUNDS[[/underline]] | | | | [[underline]]Assets[[/underline]]: | | | | Due from Current Funds | $ 543 | $ 461 | $ 1,626 | 938 Real Est.-Cost or Appraised Val. | 7,194 | 6,230 | 4,791 | 3,472 Equipment - Net | [[underline]] - [[/underline]] | [[underline]] - [[/underline]] | [[underline]] - [[/underline]] | [[underline]] - [[/underline]] Total Assets | [[double-underline]]$ 7,737[[/double-underline]] | [[double-underline]]$ 6,691[[/double-underline]] | [[double-underline]]$ 6,417[[/double-underline]] | [[double-underline]]$ 4,410[[/double-underline]] [[underline]]Liabilities & Fund Balances[[/underline]]: | | | | Liabilities | $ 254 | $ 280 | $ 386 | $ 400 Acquisition Fund Balance | 534 | 451 | 1,590 | 938 Investment in Plant | [[underline]] 6,949[[/underline]] | [[underline]] 5,960[[/underline]] | [[underline]] 4,441[[/underline]] | [[underline]] 3,072[[/underline]] Total Liabil. & Fund Bals. | [[double-underline]]$ 7,737[[/double-underline]] | [[double-underline]]$ 6,691[[/double-underline]] | [[double-underline]]$ 6,417[[/double-underline]] | [[double-underline]]$ 4,410[[/double-underline]] [[dashed line across page]] [[underline]]AGENCY FUNDS[[/underline]] | | | | [[underline]]Assets[[/underline]]: | | | | Due from Current Funds | $ 455 | $ 386 | $ 213 | $ 131 Investment at Cost | [[underline]] 10[[/underline]] | [[underline]] 10[[/underline]] | [[underline]] 10[[/underline]] | [[underline]] - [[/underline]] Total Assets | [[double-underline]]$ 465[[/double-underline]] | [[double-underline]]$ 396[[/double-underline]] | [[double-underline]]$ 223[[/double-underline]] | [[double-underline]]$ 131[[/double-underline]] | | | | [[underline]]Fund Balance[[/underline]]: | | | | Due to Current Funds | $ 410 | $ 246 | $ 136 | - Deposits Held in Custody | [[underline]] 55[[/underline]] | [[underline]] 150[[/underline]] | [[underline]] 87[[/underline]] | [[underline]] 131[[/underline]] Total Funds | [[double-underline]]$ 465[[/double-underline]] | [[double-underline]]$ 396[[/double-underline]] | [[double-underline]]$ 223[[/double-underline]] | [[double-underline]] $ 131[[/double-underline]] [[/5-column table]]

-18- [[underline]] REPORT OF THE INVESTMENT POLICY COMMITTEE [[/underline]] At the request of Mr. Burden, Mr. Wheeler summarized the following report. The Smithsonian Investment Policy Committee met with the three investment managers on November 5, 1975, and reviewed their performance since their appointment on July 1, 1971, as well as their views on economic conditions and the future investment climate. Since that meeting, updated performance evaluation figures through December 31, 1975 have been received and are contained in the attached table. The total market value of the funds, including the Special Endowment Fund, which is now part of the Smithsonian Consolidated Endowment, was $37,450,000 on December 31, 1975. If it is assumed that the equity portion of the security holdings has appreciated in the first 15 days of January at the same rate as the Dow Jones Industrial Average, the market values of the Endowment would now approximate $40,000,000; if adjusted for the $1,500,000 of net withdrawals from the funds (income paid out less new money and interest and dividends added), the resulting market value of $41,500,000 would be about 5-1/2% below the July 1, 1971 starting total market value of $43,897,000. Since July 1, 1971, when the present managers assumed responsibility, the stock market (as measured by the Dow Jones Industrial Average and the Standard and Poor's 500) has shown almost a complete cycle; the DJIA has gone from 891 on July 1, 1971, up to 1,067, down to 570, and closed on December 31, 1975 at 852, for a net decline of 4% during the four and one-half year period. (As of January 15th the sharp rise has carried the Dow Jones Industrial Average to about 930.) The percentage changes over this period of the endowment funds by manager have been as follows, after adjustments for additions and withdrawals of capital, but without consideration of interest and dividend income:

-19- [[4-column table]] | Last 6 Months | Last Year | Since Inception | 6/30/75-12/31/75 | 12/31/74 12/31/75 | 6/30/71-12/31/75 | ---------------- | ----------------- | ---------------- [[underline]]T. Rowe Price[[/underline]] | -10.3% | +26.6% | -20.4% [[underline]]Davis, Palmer & Biggs[[/underline]] | -6.6% | +15.1% | -3.0% [[underline]]Thorndike, Doran, P&L[[/underline]] | -9.6% | +22.6% | -19.1% | ------ | ------ | ------ [[underline]]Total Smithsonian Consolidated Endowment[[/underline]] | -8.8% | +20.9% | -13.9% | - - - - - - - | | [[underline]]Market Averages[[/underline]] | | | DJIA | -3.0% | +38.2% | -4,4% S&P's 500 | -5.2% | +31.4% | -9.6% Value Line Index | -9.9 | +44.2% | -39.3% [[/4-column table]] As these figures indicated, only Davis, Palmer & Biggs has been able to out-perform the Dow Jones and Standard & Poor's averages over the four and one-half year period, and even their results have lagged behind during 1975. The records of both Thorndike, Doran, Paine & Lewis and T. Rowe Price are distinctly worse than these averages over the period, although ahead of the broadly based Value Line Index. While no change in managers is now recommended, this question is scheduled to receive critical attention at the next meeting in early May. [[underline]]Transfer to Endowment Funds[[/underline]] The Investment Policy Committee has been advised that the Institution's projected FY 1976 income in relation to its financial commitments, together with its current cash flow picture, should permit the transfer by June 30, 1976 of about $1.0 million from its current funds into endowment funds, and, further, that, subject to approval of the Regents, it would be possible to transfer about $500,000 of such funds at this time. The Committee believes that conditions in financial markets are now favorable for investments and therefore recommends that $500,000 be made available

-20- immediately for transfer to endowment. After considering the investment performance of the three managers, it is further recommended that these funds should be added to the portion of the endowment being managed by Davis, Palmer & Biggs. * * * * * * * * * The Executive Committee was in agreement with the recommendations of the Investment Policy Committee since this course of action is in line with previously presented budgets approved by the Board of Regents.

-21- SMITHSONIAN INSTITUTION [[underline]]INVESTMENT FUNDS SUMMARY[[/underline]] ($1,000) Market Value [[5-column table]] | June 30, 1971 | Dec 31, 1974 | June 30, 1975 | Dec 31, 1975 [[line across page]] [[underline]]T. ROWE PRICE & ASSOCIATES[[/underline]] | | | | Cash | 14 -% | 1,395 13% | 81 1% | 6 -% Bonds | 4,124 29 | 1,436 14 | 1,808 13 | 1,807 15 Cv Bds & Pfd | 634 5 | 1,719 17 | 2,315 17 | 1,782 14 | ------ --- | ------ --- | ------ --- | ------ --- Total | 14,105 100% | 10,302 100% | 13,727 100% | 12,396 100% | ====== === | ====== === | ====== === | ====== === Value Index | 100.0 | 62.9 | 88.7 | 79.6 Total Accomp. | 100.0 | 74.8 | 102.7 | 95.4 Div + Int/Yr | 532 - 3.8% Mkt | 575 - 5.6% Mkt | 501 - 3.7% Mkt | 481 - 3.9% Mkt Total Ret Inc/Yr | - | 741 - 7.2% Mkt | 741 - 5.4% Mkt | 692 - 5.6% Mkt [[line across page]] [[underline]]DAVIS, PALMER & BIGGS[[/underline]] | | | | Cash | 31 -% | 1,062 9% | 470 3% | 347 2% Bonds | 1,018 14 | 3,524 30 | 3,716 26 | 3,331 25 Cv Bds & Pfd | 309 5 | 440 4 | 530 4 | 702 5 Common Stock | 5,809 81 | 6,626 57 | 9,506 67 | 9,165 68 | ------ --- | ------ --- | ------ --- | ------ --- Total | 7,167 100% | 11,652 100% | 14,222 100% | 13,545 100% | ====== === | ====== === | ====== === | ====== === Value Index | 100.0 | 84.3 | 103.8 | 97.0 Total Accomp. | 100.0 | 94.9 | 117.3 | 113.6 Div + Int/Yr | 276 - 3.9% Mkt | 736 - 6.3% Mkt | 700 - 4.9% Mkt | 693 - 5.1% Mkt Total Ret Inc/Yr | - | 696 - 6.0% Mkt | 689 - 4.8% Mkt | 743 - 5.5% Mkt [[line across page]] [[underline]]THORNDIKE, DORAN, PAINE & LEWIS[[/underline]] | | | | Cash | 4 -% | 852 9% | 209 2% | 244 2% Bonds | 5,262 47 | 2,109 21 | 2,150 17 | 2,158 19 Cv Bds & Pfd | 529 5 | - - | - - | - - Common Stock | 5,300 48 | 6,842 70 | 10,231 81 | 9,107 79 | ------ --- | ------ --- | ------ --- | ------ --- Total | 11,095 100% | 9,803 100% | 12,590 100% | 11,509 100% | ====== === | ====== === | ====== === | ====== === Value Index | 100.0 | 66.0 | 89.5 | 80.9 Total Accomp. | 100.0 | 79.8 | 105.3 | 98.7 Div + Int/Yr | 526 - 4.7% Mkt | 538 - 5.5% Mkt | 464 - 3.7% Mkt | 490 - 4.3% Mkt Total Ret Inc/Yr | - | 664 - 6.8% Mkt | 664 - 5.3% Mkt | 656 - 5.7% Mkt [[line across page]] [[underline]]TOTAL SMITHSONIAN CONSOLIDATED ENDOWMENT[[/underline]] | | | | Cash | 49 0% | 3,309 10% | 760 2% | 597 2% Bonds | 10,404 24 | 7,069 22 | 7,674 19 | 7,296 19 Cv Bds & Pfd | 1,472 3 | 2,159 7 | 2,845 7 | 2,484 7 Common Stock | 31,972 73 | 19,220 61 | 29,260 72 | 27,073 72 | ------ --- | ------ --- | ------ --- | ------ --- Total* | 43,897*** 100% | 31,757 100% | 40,539 100% | 37,450 100% | ====== === | ====== === | ====== === | ====== === Value Index | 100.0 | 71.2 | 94.4 | 86.1 Total Accomp. | 100.0 | 83.5 | 109.1 | 103.1 Div + Int/Yr | 1,741 - 4.0% Mkt | 1,849 - 5.8% Mkt | 1,665 - 4.1% Mkt | 1,661 - 4.4% Mkt Total Ret Inc/Yr | - | 2,101 - 6.6% Mkt | 2,094 - 5.1% Mkt | 2,091 - 5.6% Mkt [[line across page]] *Includes Freer Fd | 18,805 | 12,259 | 15,645 | 14,420 Consolidated Fund** | 12,765 | 9,997 | 12,660 | 11,682 Endowment #3 | 12,327*** | 9,501 | 12,234 | 11,348 | ------ | ------ | ------ | ------ Total* | 43,897 | 31,757 | 40,539 | 37,450 | ====== | ====== | ====== | ====== [[line across page]] [[underline]]STOCK MARKET AVERAGES - TOTAL ACCOMPLISHMENT INDEX 6/30/71 - 100)[[/underline]] | | | | D-J Industrials | 100.0 | 82.35 | 114.0 | 113.2 S&P's 500 Stocks | 100.0 | 89.84 | 108.4 | 105.2 Value Line Comp. | 100.0 | 55.36 | 80.6 | 75.9 [[underline]]STOCK MARKET AVERAGES - VALUE INDEX (Excluding Dividends & Interest Yield - 6/30/71 = 100)[[/underline]] | | | | D-J Industrials | 100.0 (891.14) | 69.16 (616.24) | 98.6 (878.99) | 95.6 (852.41) S&P's 500 Stocks | 100.0 (99.70) | 68.78 (68.56) | 95.4 (95.19) | 90.4 (90.19) Value Line Comp. | 100.0 (116.31) | 42.10 (48.97) | 67.4 (78.37) | 60.7 (70.69) [[double-line across page]] [[/5-column table]] ** Includes Special Endowment Fund. *** Includes portion of Johnson and Johnson stock held in Treasurer's Office.

-22- [[underline]] Hillwood [[/underline]] At the September 1975 meeting of the Board of Regents it was reported that income from the Hillwood Trust would not be adequate for the Smithsonian Institution to operate Hillwood under the terms required in the 1968 Agreement with Mrs. Post. It was suggested that serious consideration should be given to the possibility of exercising the option provided by the Agreement to determine that the Smithsonian Institution cannot operate Hillwood as contemplated, thereby transferring ownership of the estate and its collections to the Marjorie Merriweather Post Foundation of D.C. There are still many variables outside our control which will determine the eventual annual income the Smithsonian could expect to receive for its Hillwood costs: (1) The size of the Hillwood Trust. Although established in Mrs. Post's Will as a $10 million trust, stock market prices will determine its actual value. The best valuation we can probably hope for on the day of settlement of Mrs. Post's Will is the full $10 million; a more likely figure would be lower. (2) The date of settlement of the estate. The executors have been requesting and receiving successive six months extensions from the Internal Revenue Service on the payment of estate taxes,

-23- waiting for the most favorable overall market situation for settlement. We have been advised informally by the counsel to the executors that January of 1977 would represent perhaps the earliest date they would choose for settlement. The IRS, however, may at any time refuse further extensions, thereby forcing settlement under less than optimum conditions. (3) Mar-a-Lago. We have been advised informally by the Officers of the Post Foundation that should Mar-a-Lago be returned to the ownership of the Foundation by Act of Congress, the Foundation would seriously consider disposing of the property and devoting the proceeds -- some $5 million -- to Hillwood purposes. It is not yet clear, however, whether or when the Congress will decide to abandon Mar-a-Lago. Nor would the addition of these funds to the Hillwood endowment solve our long-term financial problem. Notwithstanding the uncertainties which will govern the precise amount the Smithsonian would receive to fund its operations at Hillwood, the basic problem which confronts us is simple: the funds the Smithsonian can reasonably expect to receive from these sources will not be sufficient to operate Hillwood in the manner required by the Agreement. Our original estimate of the annual budget necessary for these purposes, as developed almost two years ago, totalled $735,000. By contrast, income from a fully funded Hillwood Trust would be approximately $600,000. The difference between these

-24- two figures, a difference which has already increased as costs escalate faster than income grows, is a rather precise, quantitative expression of our problem. Ordinarily one might seek to solve this problem in either of two ways -- by increasing income or reducing expenditures. The first of these, increased income, we have seen above to be dependent upon several highly speculative actions over which neither the Smithsonian nor the Post Foundation has direct control. Unless the Smithsonian were to choose to divert funds of its own to the support of Hillwood (a course of action clearly out of keeping with both the letter and intent of the Agreement), no reliable and adequate source of additional income presents itself. A solution dependent upon cutting our costs at Hillwood is similarly elusive. This year we have been forced by a continuing shortage of funds to maintain an even leaner posture at Hillwood than previously, retaining only the minimum skeleton staff necessary to keep the estate from falling into disrepair. At that, our costs will total nearly $500,000. To hope that we could find ways to open to the public in the manner required by the Agreement without immediately increasing that figure at least some 60% would be to deceive ourselves. Indeed, Haskins and Sells, the private consulting firm retained by the Post Foundation to study the Hillwood situation,

-25- concluded, as we have, that projected and foreseeable income is simply insufficient. Our recommended course of action, therefore, is the only real alternative left to us. It is to exercise the option presented in Mrs. Post's Last Will and Testament which provides: [[blockquote]] In the event. . . The Smithsonian Institution shall decline any portion of the property devised or bequeathed to its under Article Ninth (A) of my Will, or, having accepted all such property, shall fail to operate or at any time cease to operate 'Hillwood' as a nonprofit museum, all such property devised or bequeathed to said The Smithsonian Institution shall thereupon become the property of The Marjorie Merriweather Post Foundation of D.C. [[/blockquote]] Were the Post Foundation thus to receive title to Hillwood and its contents, the Foundation would be free to exercise any number of options with regard to Hillwood's ultimate disposition. For example, the Foundation could choose to liquidate certain portions of the 24 acres of real estate not essential to the character of Hillwood, or certain portions of the collection of high monetary value but minimal scholarly interest (e.g. Mrs. Post's modern jewelry), in order to add additional cash to the assets available for generating operating income. Such a course of action, if aided by the eventual transfer and sale of Mar-a-Lago, would result in an altogether more favorable financial situation.

-26- The officers of the Foundation may then seek to negotiate with the Smithsonian the terms of a new agreement for our renewed operation of Hillwood with this additional endowment. Short of that, if adequate new capital could not be generated, it is also possible the Foundation may seek an arrangement with the Smithsonian which would find the more important portions of the Hillwood collections and an endowment given to the Institution independent of the real estate. The critical fact is that the flexibility necessary to reach [[underline]] any [[/underline]] satisfactory resolution of our current impasse, whether or not that resolution ultimately reinvolves the Smithsonian Institution in the future of Hillwood and its collections, requires in the first instance a determination on the part of the Board of Regents that the Institution is now unable to operate Hillwood as a nonprofit museum under the terms required by the 1968 Agreement. The following resolution was adopted: VOTED, that the Board of Regents of the Smithsonian Institution hereby determines that the Smithsonian Institution is financially unable to operate Hillwood as a nonprofit museum under the terms specified in the December 14, 1968 Agreement between the Institution and Mrs. Marjorie Merriweather Post, and therefore directs, as provided in Article the Ninth of Mrs. Post's Last Will and Testament, that title to Hillwood pass to the Marjorie Merriweather Post Foundation of D.C. effective July 1, 1976.

-27- As a result of our continuing discussions with the officers of the Foundation, and particularly as a result of the findings of Haskins and Sells, the Foundation is now more aware than ever of our financial problem. Indeed, the officers of the Foundation have come to share our feeling that continued annual expenditures on the order of $500,000 simply to maintain Hillwood make very little sense in the absence of any reasonable prospect of opening it as a public museum in the foreseeable future. The Resolution approved above, providing as it does reasonable notice of the Smithsonian's intentions, will provide the Foundation and the Smithsonian adequate time to explore various plans for realizing to the maximum extent the objectives of Mrs. Post. Any such plan that contemplates the reinvolvement of the Smithsonian would, of course, be presented to the Board of Regents in advance for approval. The Board requested that any future agreement with Hillwood should remove the restrictions in the original gift so as to permit a more relaxed approach in administering the House and property as a museum.

-28- [[underline]] Award of Smithsonian Medals during the Bicentennial Year [[/underline]] The Smithsonian Institution awards a number of medals from time to time for distinguished achievement in areas of Institutional interest. We believe that in commemoration of the Bicentennial of this country it would be entirely appropriate to confer a number of these medals in 1976 to worthy recipients. The various awards are described on the following pages, which include a list of the previous recipients of each of the medals. The Executive Committee considered the advisability of presenting an unusual number of medals as proposed, and upon reflection agreed that it would be quite proper to do so during the Bicentennial year without precedent towards succeeding years. It is anticipated that the presentation of these medals will take place at appropriate ceremonies, perhaps at luncheons or dinners during the year or at dinner following Regents meetings, and that the members of the Board of Regents who find it convenient to be present would participate in the programs. It was suggested that a presentation might be made at the Regents dinner to be held on May 10 in the Arts and Industries Building, when the exhibit titled "1876: A Centennial Exhibition" will be previewed for its opening to the public on May 11. A variety of historical events will be staged, such as driving in Grant's carriage, and original objects from the 1876 Philadelphia Fairmount Park Centennial Exhibition will be shown.

-29- It was reiterated that special occasions will add a certain dimension to the awarding of the medals. The Secretary agreed that where possible, honoraria would be given to recipients of the medals. The Regents would, of course, be kept advised well in advance of any arrangements. The following recipients were proposed by the Secretary and staff of the Smithsonian, and after due consideration the Executive Committee recommended approval, which was subsequently concurred in by the Board of Regents. [[underline]]Smithson Medal[[/underline]] [[underline]]Nancy Hanks[[/underline]], for her effective leadership in the National Endowment for the Arts in increasing the interest and support of both the Congress and the public in cultural programs for all Americans. [[underline]]Langley Medal[[/underline]] [[underline]]Grover Loening[[/underline]],* for his activities in the forefront of aeronautics for many years and his service for over twenty years as a valued member of the National Air and Space Museum Advisory Board. [[underline]]James E. Webb[[/underline]], for his outstanding contributions to the organization, management and administration of the space program of the United States and for his contributions to the Smithsonian Institution. [[underline]]Henry Medal[[/underline]] [[underline]]Dr. Martin H. Moynihan[[/underline]], for building the Smithsonian Tropical Research Institute into one of the foremost tropical biological research institutes under the American flag in the world. *Mr. Loening has just had a stroke. We are anxious about his well-being and awaiting word on his condition.

-30- [[underline]]Dr. T. Dale Stewart[[/underline]], for his great contribution to the physical anthropology of native American skeletal populations, especially the study of age and sex differences and other forensic factors in human osteology. [[underline]]Matthew Fontaine Maury Medal[[/underline]] [[underline]]Dr. Robert M. White[[/underline]], in recognition of his distinguished service as the first Administrator of the National Oceanic and Atmospheric Administration. In this position Dr. White has fostered research on a national level in the ocean sciences and has played an instrumental role in negotiations for the protection of marine mammals. [[underline]]Hodgkins Medal[[/underline]] [[underline]]Dr. E. Cuyler Hammond[[/underline]], a towering figure in the evolution of the study of the linkage between deleterious factors in our environment and the significant upsurge of cancer in man. As a human biologist, he has managed to associate in all its complexity the relations between internal biology of man and human cancer. He has done this in an elegant manner as a theoretical mathematical biologist by interpreting human population groups in an ecological sense. He has participated in the realization of the importance of the interaction of factors in human cancer, a basic discovery indeed, not only in the etiology of cancer itself, but also in the possibilities of control. Thus, for example, his study of persons working in the presence of asbestos fibers has enabled him to conclude that such work does not in itself greatly increase susceptibility to lung cancer but does so in the case of heavy smokers.

- 31 - HANKS, NANCY, govt. ofcl.: b. Miami Beach, Fla., Dec. 31, 1927; d. Bryan Cayce and Virginia (Wooding) Hanks; student U. Colo., 1946, Oxford (Eng.) U., 1948; A.B. magna cum laude, Duke, 1949; D.F.A. (hon.), Pratt Inst., 1971; D.H.L., Princeton, 1971, Hofstra U., 1971, U. Mich., 1971; U. Mich. at Ann Arbor, 1971, U. Pa., 1972, Williams Coll., 1972, U. So. Cal., 1973, George Washington U., 1973, numerous others. Mem. staff ODM, Dept. Def., Washington, 1951-52; mem. staff Pres.'s Adv. Com., Govt. Orgn., 1953; asst. to undersec. Dept Health Edn. and Welfare, 1953-54; spl. asst. Spl. Projects Office, White House, 1955; asst. to Nelson A. Rockefeller, N.Y.C., 1956-59; asso. Laurence S. Rockefeller, 1959-69, also exec. sec. Spl. Studies Project, Rockefeller Bros. Fund, 1956-69; chmn. Nat. Endowment for Arts, Washington, 1969-. Adviser, Outdoor Recreation Resources Rev. Commn., 1961-62; vice cmn. arts and humanities com. Am. Revolution Bicentennial Commn., 1970-; mem. nat. commn. for UNESCO, 1970-; mem. Fed. Council Arts and the Humanities. Mem. adv. bd. Mary Duke Biddle Gallery for Blind, N.C. Mus. Art, 1967-69; mem. exec. com. Radcliffe Inst., 1966-68. Trustee Duke; fed. trustee Fed. City Council. Recipient 3d Ann. Cultural award Rec. Industry Assn. Am., 1970. Mem. Asso. Council Arts (pres. 1968-69). Nat. Acad. Pub. Adminstrn., Am. Assn. Museums (mem. council 1969). Phi Beta Kappa, Phi Kappa Delta, Kappa Alpha Theta, Sigma Alpha Iota. Clubs: Cosmopolitan (N.Y.C.); Capitol Hill (Washington). Home: 1236 30th St NW Washington DC 20007 Office: McPherson Bldg 1425 K St NW Washington DC 20506 LOENING, GROVER, aircraft engr., author; b. of Am. parents (father U.S. consul), Bremen, Germany Sept. 12, 1888; s. Albert and Hermine (Rubino) L.; prep. edn. Cutler Sch., N.Y.C. and Lawrenceville (N.J.) Sch.; B.S., Columbia, 1908, A.M., 1910, C.E., 1911; m. Marka Truesdale, June 28, 1930 (div. 1940); children - Michael T., Mrs. William Prickett, Jr., Mrs. John Hanford. Gen. mgr. Wright Co., Dayton, O., 1913-14; chief aero. engr. U.S. Army Air Corps, 1914-15; v.p., gen. mgr. Sturtevant Aeroplane Co., Boston, 1916-17; pres. Loening Aero. Engring. Corp., N.Y., 1917-28; dir., cons. engr. Custiss-Wright Corp., 1928-29; pres. Grover Loening Aircraft Co., aircraft mfrs., 1928-38; cons. engr. Fairchild Engine & Aircraft Corp.; cons. engr. Curtiss-Wright Corp.; chmn. bd., cons. engr. N.Y. Airways Corp., now chmn. bd. emeritus. Aero. advisor U.S. Maritime Commn., 1937-38; cons. on aircraft War Prodn. Bd., 1942-45; mem. seaplane and helicopter coms. and aero. cons. NACA, 1945-49; mem. bd. Nat. Air Mus., 1946-68; cons. specialist Pres.'s Air Policy Commn., 1948. A founder, 1922, first pres. Aero. C. of C. Am.; mem. adv. com. Daniel Guggenheim Sch. Aeros., N.Y. U., 1950-60; chmn. adv. council Columbia U. Inst. of Air Flight Structures. Dir. Flight Safety Found. Inventor strut-braced monoplane and Loening amphibian airplane; holder many airplane patents. Winner Wright Trophy, 1921, Collier Trophy, 1922. Recipient Distinguished Service award for design and completion of Loening two-seater fighting plane, U.S. War Dept., 1919; awarded Medal for Merit by Pres. Truman, 1948; Wright Brother Meml. Trophy, 1950; Exceptional Civilian Service medal USAF, 1955, Guggenheim medal, 1960; mem. Aviation Hall of Fame. Fellow Am. Inst. Aeros. and Astronautics (hon.), Royal Aero. Soc.; mem. Soc. Automotive Engrs., Early Birds, Order Quiet Birdmen, Soc. Exptl. Test Pilots, Order Daedalians (hon.), Sigma Xi; hon. pres. Nat. Inter-Collegiate Flying Assn. Episcopalian. Clubs: Racquet and Tennis, Wings, New York Yacht; Aero Club of Washington; Army and Navy, Metropolitan (Washington); Committee of 100, Key Biscayne (Fla.) Yacht; OX-5, Silver Wing. Author: Monoplanes and Biplanes, 1911; Military Aeroplanes (9 editions), 1915-18; Our Wings Grow Faster, 1935; Takeoff Into Greatness, 3 edits., 1968; Conquering Wing, 1970; Amphibian, 1973. Home: Key Biscayne FL 33149 WEBB, JAMES EDWIN, lawyer; b. Granville County, N.C., Oct. 7, 1906; s. John Frederick and Sarah (Gorham) W.; A.B., U.N.C., 1928; student George Washington U. Law Sch., 1933-36; LL.D., U.N.C., 1949, Syracuse U., Colo. Coll.; Sc.D., U. Notre Dame, 1961, also other hon. degrees; m. Patsy Aiken Douglas, May 14, 1938; children - Sarah Gorham, James Edwin, Jr. Exec. asst. to under-sec. of treasury, 1946; dir. Bur. of Budget, 1946-49; undersec. of state, 1949-52; dep. gov. Internat. Bank for Reconstrn. and Devel. and IMF, 1949-52; pres., gen. mgr. Republic Supply Co., 1953-58, chmn. bd., 1959-60; asst. to pres. and dir. Kerr-McGee Oil Industries, Inc., Oklahoma City, 1952-61, 69-; dir. McDonnell Aircraft Co., 1952-61, Fidelity Nat. Bank, 1957-59, Fed. Home Loan Bank, Topeka, 1956-58; adminstr. NASA, 1961-68; practice of law, Washington, 1968-. Dir. Kerr-McGee Corp., McGraw-Hill, Inc., Acuity Systems, Inc., Sperry Rand Corp., Gannett Co., Inc. Mem. Govt. Procurement Commn., 1972-73; mem. Comptroller Gen.'s Cons. Panel. Regent Smithsonian Instn.; trustee Inst. for Ct. Mgmt. Served to lt. col. as comdg. officer, 1st Marine Air Warning Group, 1944-45; lt. col. USMC Res. Recipient Robert J. Collier trophy, 1966; Distinguished Service medal NASA, 1968; Presdl. Medal of Freedom, 1969; Goddard Meml. trophy, 1971; N.C. Pub. Service award, 1971; Okla. State U. Bennett Service award, 1973; Gen. Accounting Office award for pub. service, 1973; named to Okla. Hall of Fame, 1967. Mem. Nat. Geog. Soc. (trustee), Marine Corps Res. Officers Assn., Am. Soc. Pub. Adminstrn. (pres. 1966-67), Nat. Acad. Pub. Adminstrn. (treas. 1969-), Am. Polit. Sci. Assn., Soc. Advancement Mgmt., Am., D.C. bar assns., Acad. Polit. Sci., Am. Mgmt. Assn., Nat. Planning Assn., Phi Beta Kappa, Phi Delta Phi. Presbyn. Democrat. Mason. Clubs: University. The Brook (N.Y.C.); University, Chevy Chase, Metropolitan (Washington); Alfalfa. Home: 2800 36th St NW Washington DC 20007 Office: 1771 N St NW Washington DC 20036 MOYNIHAN, MARTIN H(UMPHREY), b. Chicago, Ill, Feb. 5, 28. ANIMAL BEHAVIOR. A.B, Princeton, 50, D.Phil.(zool), Oxford, 53. Vis. fel, Cornell, 53-55; res. fel. Harvard, 55-57; DIR. SMITHSONIAN TROP. RES. INST. 57- U.S.A, 46-48, Sgt. Soc. Study Evolution; Am. Ornith. Union; Am. Soc. Nat; Asn. Trop. Biol. Behavior, ecology and evaluation. Address: Smithsonian Tropical Research Institute, Box 2072, Balboa, CZ STEWART, THOMAS DALE, anthropologist: b. Delta, Pa., June 10, 1901; s. Thomas Dale and Susan (Price) S.; A.B., George Washington U., 1927; M.D. (Franklin P. Mall scholar anatomy), Johns Hopkins, 1931; D.Sci. (hon.), U. Cuzco, Peru, 1949; m. Julia C. Wright, Dec. 1, 1932 (dec.): 1 dau., Cornelia E. (Mrs. Michael D. Gill): m. 2d, Rita Frame Dewey, July 12, 1952. Aid div. phys. anthrop. U.S. Nat. Mus., 1927-31, asst. curator, 1931-39, asso. curator, 1939-42, curator, 1942-61, head curator dept. anthropology, 1961-62, dir. Mus. Natural History, 1962-65, sr. research scientist, office anthropology, 1966-71; anthropologist emeritus, 1971-. Vis. prof. anatomy Washington U. Sch. Medicine, St. Louis, 1943; vis. prof. phys. anthropology Escuela Nacional de Antropologia, Mexico, 1945; lectr. anatomy George Washington U. Med Sch. 1958-67. Am. del. Internat. Congress Americanists, Mexico, 1939. Gen. Assembly Pan-Am. Inst. Geography and History, Lima, Peru, 1941; Inter-Am. Conf. on Indian Life, Cuzco, Peru, 1949, La Paz Bolivia, 1954; mem. field trips under Smithsonian Instn. to Alaska, 1927, Mexico, 1939, 1945, Peru, 1941, 49, Guatemala, 1947, 49, Japan, 1954-55, Iraq, 1957, 60, 62. Trustee Sci. Mus. Va. Recipient Viking Fund medal and award, 1953. Mem. Nat. Acad. Scis., Nat. Geog. Soc. (com. research and exploration), Am. Inst. Human Paleontology (pres. 1955-62). Anthropol. Soc. Washington (pres. 1944-46), Washington Acad. Sci., Am. Orthopaedic Assn. (hon.), Am. Assn. Phys. Anthropology (sec.-treas. 1960-64, past pres.), Washington Acad. Medicine (v.p. 1966-67, pres. 1968-69), Sigma Xi, Am. Acad. Forensic Sci. (hon.), Alpha Kappa Kappa. Editor: Am. Jour. Phys. Anthropology, 1943-48; contbg. editor Handbook Latin Am. Studies, 1938-60; adv. editor Clin. Orthopaedics, 1954-69. Home: 1191 Crest Lane McLean VA 22101 Office: Nat Mus History Smithsonian Instn Washington DC 20560 WHITE, ROBERT MAYER, govt. ofcl.; b. Boston, Feb. 13, 1923; s. David and Mary (Winkeller) W.; B.A., Harvard, 1944; M.S., Mass. Inst. Tech., 1949, Sc.D., 1950; m. Mavis Seagle, Apr. 18, 1948; children-Richard Harry, Edwina Janet. Project scientist, gen. circulation project Atmospheric Analysis Lab., Air Force Cambridge Research Center, 1950-52, chief large scale processes br., 1952-58, chief meteorol. devel. lab., 1958-59; research asso. Mass. Inst. Tech., 1959; asso. dir. research dept. Travelers Ins. Co., 1959-60; pres. Travelers Research Center, Inc., 1960-64; chief U.S. Weather Bur., 1963-65; adminstr. Environmental Sci. Services Adminstrn., 1965-70, Nat. Oceanic and Atmospheric Adminstrn., 1970-. Permanent U.S. rep. World Meteorol. Orgn., mem. exec. com.; U.S. commr. Internat. Whaling Commn.; chmn. Marine Fisheries Adv. Com. Vis. com. div. engring. and applied physics Harvard; vis. com. meteorology and planetary sci. Mass. Inst. Tech. Served to capt. USAAF, World War II. Recipient Jesse L. Rosenberger medal U. Chgo., 1971; Cleveland Abbe award Am. Meteorl. Soc., 1969; Godfrey L. Cabot award Aero Club Boston. Mem. Am. Meterol. Soc. (council 1965-67, chmn. planning commn.), Am. Geophys. Union (exec. com), A.A.A.S. (chmn. sect. atmospheric and hydrospheric scis.), Royal Meteorol. Soc., Nat. Acad. Engring., Research Soc. Am., U.S. Power Squadron (bd. govs.), Marine Tech. Soc., Sigma Xi. Club: Cosmos. Author articles in field. Home: 8306 Melody Ct Bethesda MD 20034 Office: Nat Oceanic and Atmospheric Adminstrn Dept Commerce Washington DC 20230 HAMMOND, EDWARD CUYLER, epidemiologist; b. Balt., June 14, 1912; s. Edward and Agnes (Cuyler) H.; student Gilman Country Day Sch., 1929-31; B.S., Yale, 1935, M.A., 1953; Sc.D., Johns Hopkins, 1938; Dr. Med. Sci. (hon.), Johannesgutenberg U., Mainz-am-Rhein, Germany, 1969; m. Marian E. Thomas, Jan. 3, 1948 (dec.); children-Thomas Cuyler, Richard Render, Jonathan Cuyler; m. 2d, Katharine S. Redmond, Sept. 23, 1972. Asso. statistician, div. indsl. hygiene NIH, USPHS, 1938-42; cons. med. research sect. Bur. Aeros., U.S. Navy, 1941-42; civilian requirements br. OQMG, 1942; dir. statis. research sect. Am. Cancer Soc., 1946-66, v.p. for epidemiology and statistics, 1966-; adj. prof. community medicine Mt. Sinai Hosp. Sch. Medicine, N.Y.C., 1966-; prof. biometry, dir. grad. studies Yale U., 1953-58, also chmn. univ. exec. com. statistics; lectr. preventive and environmental medicine Albert Einstein Coll. Medicine; cons. dept. biology Brookhaven Nat. Lab. Mem. Coal Mine Health adv. council Dept. Health, Edn., Welfare, sci. adv. panel Research to Prevent Blindness, Inc. Served to maj., USAAF, 1942-46. Recipient William R. Belknap award for excellence in biol. studies, 1935; Charles Evans Hughes award Riverside Ch., 1967, Edward W. Browning award, 1971. Fellow Am. Pub. Health Assn.; mem. Am. Statis. Assn., N.Y. Acad. Scis. (pres. 1974), A.A.A.S., (hon.) Royal Soc. Medicine (London). Contbr. articles to profl. jours. Home: 164 E 72d St New York City NY 10021 Office: 219 E 42d St New York City NY 10017

-32- Smithsonian Medals The Hodgkins Medal, established in 1893 in memory of Thomas George Hodgkins who willed his fortune to the Smithsonian, is awarded "for important contributions to the knowledge of the physical environment bearing upon the welfare of man." Recipients have been: James Dewar, Royal Institution, London: University of Cambridge, England, 1899 J. J. Thompson, University of Cambridge, England 1902 Sydney Chapman, University of Alaska, 1965 Marcel Nicolet, Centre Nationale de Recherche de l'Espace, Brussels, Belgium, 1965 Joseph Kaplan, University of California at Berkeley, 1965 John Grahame Douglas Clark, University of Cambridge, England, 1967 Fritz W. Went, University of Nevada Desert Research Institute, 1967 Jule Gregory Charney, Massachusetts Institute of Technology, 1969 Arie Haagen-Smith, California Institute of Technology, 1969 Lewis Mumford, Edinburgh University, University of Rome, 1971 Walter Orr Roberts, Harvard University, 1973 The Langley Gold Medal for Aerodromics was established by the Board of Regents in 1909 at the suggestion of Dr. Alexander Graham Bell, to honor the memory of Samuel P. Langley, third Secretary of the Institution and a famous pioneer in aeronautics. The medal is awarded for "meritorious investigations in connection with the science of aerodromics and its application to aviation." It has been awarded to: Wilbur and Orville Wright, 1909 Glenn H. Curtis, 1913 Gustave Eiffel, 1913 Charles A. Lindbergh, 1927 Charles Matthews Manly (posthumously), 1929 Richard Evelyn Byrd, 1929 Joseph S. Ames, 1935 Jerome Clarke Hunsaker, 1955 Robert H. Goddard (posthumously), 1960 Hugh Latimer Dryden, 1962 Alan B. Shepard, Jr., 1964 Wernher von Braun, 1967 Samuel Phillips, 1971 The Henry Medal, honoring Joseph Henry, first Secretary of the Smithsonian, is awarded for outstanding service to the Institution. Although never officially presented until 1967, a few medals were struck and given to Henry's friends and associates on the first anniversary of his death in 1879. Other later recipients have been: David E. Finley, 1967, first Director of the National Gallery of Art Frank A. Taylor, 1968, Smithsonian's Director General of Museums and Director, United States National Museum Charles G. Abbot, 1970, Secretary of the Smithsonian from 1928 to 1944; prior to that, Director of the Smithsonian Astrophysical Observatory and founder and Director, Radiation Biology Laboratory Fred L. Whipple, 1973, Director of the Smithsonian Astrophysical Observatory Edward K. Thompson, 1973, Editor of [[italics]] Smithsonian [[/italics]] magazine John Nicholas Brown, 1975, Regent of the Smithsonian Institution The Smithson Medal, the Institution's highest award, was established in 1965 in memory of the founder of the Institution. It is given in recognition of exceptional contributions to art, science, history, education, and technology. Reserved for most outstanding achievements, it has been presented twice. The first recipient was Lord Howard W. Florey, who accepted it on behalf of the Royal Society of London, of which he was then president. The second award was made to Edgar P. Richardson in 1968, former Director of the Detroit Institute of Arts and Winterthur Museum, and chairman of the Smithsonian Art Commission.

-33- O.M. 743 (10/9/69) Exhibit C Distinguished Honors and Awards of the Smithsonian Institution [[five column table]] Name of Award | The Smithson Medal | The Henry Medal | The Hodgkins Medal and Prize | The Langley Medal Nature of Award | The Smithsonian Institution's highest award consisting of a Gold Medal and honorarium (when appropriate). | The Board of Regents gold medal award and honorarium (when appropriate). | Gold Medal and cash prize. | Gold medal Eligibility | Universal eligibility | Universal eligibility | Universal eligibility | Universal eligibility Basis of Award | Established in 1965 in honor of James Smithson, founder of the Smithsonian Institution. Given in recognition of exceptional contributions to art, science, history, education, and technology. The Smithson Medal is reserved for the most outstanding achievements. | Originally presented in 1897, the Henry Medal is reserved for presentation to individuals in recognition of their distinguished service, achievements or contributions to the prestige and growth of the Smithsonian Institution. | Established in 1893 in memory of Thomas George Hodgkins who willed his fortune to the Smithsonian Institution and designated that a portion of the income from the fund named after him be used to promote atmospheric research. In 1965 the terms of the award were restated as follows: "The Hodgkins Medal of the Smithsonian Institution is awarded annually or biennially for important contributions to knowledge of the physical environmental bearing upon the welfare of man." | Dr. Alexander Graham Bell, a Regent of the Smithsonian Institution, submitted a letter to Secretary Charles D. Walcott, dated December 5, 1908, recommending that the Smithsonian Institution give a Langley Medal to encourage aviation. On December 15, 1908, the Board of Regents formally established the Langley Medial and the first medals were awarded in 1909 to Wilbur and Orville Wright. Method of Nomination | From time to time, the Secretary will invite a committee of distinguished scholars to review exceptional contributions made by individuals or organizations to those programs which are the basic concern of the Smithsonian Institution. | Upon recommendation to the Secretary by a senior staff member or upon the initiative of a member of the Board of Regents. | An [[underline]] ad hoc [[/underline]] panel is appointed by the Secretary to conduct a review of recent accomplishments within some designated area of environmental studies. | Any person may submit a memorandum of recommendation setting forth in detail the basis for the nomination. The Secretary of the Smithsonian and the Director of the National Air and Space Museum shall review the recommendation to determine its merit. Where merited, the Secretary forwards the recommendation to the Board of Regents for their consideration. Purpose, frequency, by whom granted | Both the memory and grand design of the illustrious founder of the establishment are served through the use of this highest honor of the Smithsonian Institution. Presented from time to time and approved jointly by the Secretary and the Board of Regents. | To recognize distinguished achievement, service or contributions made by individuals to the growth and prestige of the Smithsonian Institution. Approval by vote of the Board of Regents. | To promote and to recognize noteworthy contributions to environmental studies from scientific and social points of vantage. Awarded annually or biennially by the Secretary who may arrange for a lecture at the time of the presentation of the award at Washington, D.C. | The medal is awarded for specially meritorious investigations in connection with the sciences of aeronautics and astronautics. Granted by the Board of Regents from time to time. [[/five column table]]

-34- OM 7.43 Amendment 1 (7/7/71) Exhibit C (continued) Distinguished Honors and Awards of the Smithsonian Institution [[four column table]] Name of Award | The Secretary's Exceptional Service Gold Medal | The Bureau Director's Award for Scientific/Curatorial Excellence | The Matthew Fontaine Maury Medal [[hand-drawn arrow pointing left]] Nature of Award | Gold Medal, Scroll, diamond lapel pin, and an honorarium in keeping with the nature and extent of the contribution. | A Plaque and honorarium from $300 - $1,000. | Gold Medal Eligibility | All members of the Smithsonian Institution staff are eligible. | Any scientist or curator on the Smithsonian Institution staff. | Universal eligibility. Basis of Award | Established in 1964, the Secretary's top gold medal award is reserved for (1) brilliant scholarship, (2) extremely significant administrative performance, or (3) exceptionally fine technical or support activity. | Especially noteworthy research and publications $300 - $500 [[line break]] Outstanding Acquisitions or Exhibits $300 - $500 [[line break]] Inventions, Discoveries, Hypotheses $300 - $1,000 | Established in 1970 in honor of the 19th Century U.S. Naval Commander, the founder of the science of oceanography. Given for distinguished contributions in underwater ocean science. Method of Nomination | Written nominations are to be submitted to the Secretary, including a brief biographical sketch and a 1,000 word narrative statement of the exceptional work or contribution. Supporting or technical material may be appended to the nomination. | Upon written recommendation of the department chairman, on his own initiative or upon the suggestion of the Professional Accomplishments Evaluation Committee. The justification should explain fully (1) the nature of the contribution, (2) its relative value or significance, and (3) the extent of its application to existing knowledge. | Nominations will be made to the Secretary by a committee headed by the Director of the Smithsonian's Office of Environmental Sciences. Purpose, frequency, by whom granted | To permit recognition of a member of the staff by the senior officer of the Smithsonian Institution for exceptional performance of duty or extremely significant contributions which have served to promote the basic purpose of the Smithsonian: "The increase and diffusion of knowledge among men." Presented by the Secretary at a special ceremony at Washington, D.C. | To recognize and encourage significant research, publications, inventions, and hypotheses. Normally one or two at the most would be granted annually by a bureau director. The award is to be presented at a formal ceremony arranged by the bureau director and attended by the recipient's peers. | To recognize significant contributions in underwater ocean science. Awarded periodically by the Secretary at a special ceremony. [[hand-drawn arrow pointing left]] [[/four column table]]

-35- [[underlined]]Smithsonian Tropical Research Institute Relation with the Gorgas Memorial Laboratory[[/underlined]] Mr.Ripley brought to the attention of the Board of Regents a situation in Panama, where our Smithsonian Tropical Research Institute (STRI) has long operated in a very close association with the Gorgas Memorial Laboratory. We have just learned that the President's veto of H.R. 8069 (the Appropriations bill for HEW) has caused the very real threat of closing this Laboratory on 1 February 1976. Although Congress has authorized a ceiling of $2 million for Gorgas which is funded through the HEW budget, the Laboratory has operated on appropriated funds of $500,000/year, plus a $350,000/year contract from HEW to run the Middle America Research Unit, until it was to become part of their own budget in Fiscal Year 1976. Gorgas has enough money to operate through March 1976, but their close-out cost will run to $440,000. They therefore have to shut down on 1 February to keep enough funds available to pay severance pay, etc. Gorgas has the $500,000 under the continuing resolution, but the $350,000 needed to keep Gorgas open has to come from HEW's 1976 budget. The release of this amount will have to be approved by Assistant Secretary for Health Theodore Cooper. STRI is concerned because of the discovery of two dead howler monkeys in the Canal Zone that died from Jungle Yellow Fever. We have four months now in the coming dry season to locate the infected troop. If not found, Jungle Yellow Fever could easily spread west

-36- rapidly because of the reintroduction into Central America of the Aedes mosquito from the United States (in a shipment of tires from Miami). Should Gorgas be shut down, the research capability of isolating the threat of Jungle Yellow Fever will stop. Should this virus spread west into Central America, Mexico and Texas, hundreds of millions of dollars will have to be spent to curb it. Note: Subsequent to the Regents meeting, the Smithsonian learned that Assistant Secretary Cooper of HEW released the money needed for the operation of the Gorgas Memorial Laboratory.

-37- [[underlined]]Proposed Re-study of Underground Parking on the Mall[[/underlined]] The Mall Project of the National Park Service removed the parking and traffic from Adams and Washington Drives and focused attention on the needs for adequate parking accommodations for the SI. Although some planning has been done to try to alleviate the visitor parking shortage for 1976 by the use of fringe parking lots at RFK Stadium and the North Lot of the Pentagon, these alternatives have not been tested and may prove less effective than the planners anticipate. Further, these plans are short term and intended only for 1976. From all indications, visitation to our museums will continue at a high level and most likely increase in future years. Since the shortage of adequate and convenient parking has a direct and adverse impact upon our visitation as well as the conduct of SI activities, it seems important to exert all possible efforts toward more useful solutions than others are now proposing. One practical approach to a major improvement in convenient parking involves the construction of underground garages. In 1971, Wilbur Smith and Associates conducted a study and prepared

-38- a report on this concept; and although the areas has undergone a number of changes, the basic scheme continues to be a viable approach to a workable solution. This concept has been discussed with Wilbur Smith and Associates and they have been requested to provide a proposal for a review and updating of their previous study. This review would reduce the underground parking to about 2,000 cars under the center panels of the Mall to avoid any impact on the tree panels and would include current data on visitor needs, parking availability, costs of paid parking in the area, traffic projections and related information upon which to re-evaluate the underground parking concept in light of the present day conditions as well as future projections. The attached proposal describes the extent of the professional services in more detail and includes a cost estimate of $14,960. Wilbur Smith indicates that they would be able to begin in January 1976 and would accomplish the proposed work in three months. This would be a most useful step in planning for suitable parking accommodations for our visitors.

-39- One of the principal purposes of the study is to determine the total cost of the project and from that would be derived the total cost per space. Based on the previous study by Wilbur Smith, estimated cost per space at that time (1971) would have been $7,000+. At today's cost index the estimated cost per space would be $9,700. Of course, future costs would be based on the prevailing market when construction is actually underway. There is also a potential use for these underground structures in the event of a national emergency. If adequately constructed and with suitable connections to our buildings, these underground structures could serve as public shelters and also as emergency repositories for museum objects. The Board then adopted the following motion: VOTED that the Secretary is authorized to undertake to provide a review and updating of the previous study made by Wilbur Smith and Associates concerning underground parking facilities under the Mall and to present these findings at the May meeting of the Board of Regents.

-40- [[preprinted]] Wilbur Smith and Associates [[line]] CABLE WILSMITH TELEX 57-3439 1100 CONNECTICUT AVE. Washington, D. C. 20036 PHONE (202) 223-9557 [[/preprinted]] December 12, 1975 Mr. A. F. Michaels Consultant to Dir. of Support Activities Room 215, Smithsonian Institution Washington, D.C. 20560 Dear Mr. Michaels: Pursuant to your request and our discussion of November 19th and December 8, 1975, Wilbur Smith and Associates is pleased to submit this proposal for professional services relative to the conduct of studies of the need for and feasibility of developing parking facilities in the Washington Mall. The studies outlined herein are intended to update and refine the findings and recommendations presented in the report "Feasibility Analysis, Washington Mall Parking Facilities, Washington, D.C.," by Wilbur Smith and Associates, January, 1971. [[underlined]] Background [[/underlined]] The nations capital is the most significant travel destination for tourists in the United States. The Smithsonian Institution, with its scientific and cultural exhibits, is visited by millions of persons each year. For a number of years, the availability of parking to accommodate visitors to the Mall museums has been critically short. There is some evidence that the parking shortage causes many potential visitors to the museums (especially during summer months) to leave the Mall area before visiting any of the several buildings. These conditions led to a study of the need for and feasibility of developing visitor parking facilities along the Mall, particularly between 3rd and 15th Streets. The study, undertaken in 1969, included interviews with Mall visitors to establish travel mode and parking characteristics. Estimates of current (1970) and forecast (1980) parking

-41- demands and needs were prepared. Detailed investigations were conducted in the Mall between 3rd and 15th Streets to determine the suitability of the area for underground parking garage development. Alternative parking development programs were formulated within the physical and environmental opportunities and constraints imposed by the site; phasing of the programs was suggested and functional plans were prepared for a recommended immediate parking development program. The economic feasibility of implementing the immediate development program was investigated, analyzing private and public developmental strategies. There have been a number of changes in the physical and environmental considerations which governed the initial study findings and recommendations. Moreover, general inflation in construction and operating costs suggest the need to re-evaluate the financial feasibility of parking facility development. [[underline]] Scope of Work [[/underline]] The studies and analyses outlined herein are intended to update, re-evaluate, and refine the previous feasibility analysis. The work scope anticipates that maximum use would be made of the data and analyses previously developed, and that transportation and other related information developed since the initial parking studies were made would be reviewed and utilized, as appropriate. [[underline]] Study Area [[/underline]] - The primary area of concern would be bounded by 3rd Street, Constitution Avenue, 15th Street, and Independence Avenue. Selected investigations (such as parking inventories) would be made in the blocks which immediately abut the boundaries of the study area. [[underline]]Field Studies[[/underline]] - A limited number of field studies and investigations would be undertaken to update current knowledge. The following studies are proposed: 1.[[underline]] Parking Inventory [[/underline]] - A count would be made of the number and location of parking spaces within the primary study area and those blocks immediately contiguous to the study area boundary. Current parking charges would also be noted and recorded. -2-

-42- 2. [[underline]] Parking Space Utilization [[/underline]] - Counts would be made at selected intervals throughout a typical day to ascertain the level of utilization of all available parking spaces within and contiguous to the study area. 3. [[underline]] Parking Duration and Space Turnover [[/underline]] - Studies would be conducted at typical parking locations to measure parking duration and space turnover. [[underline]] Analyses and Investigation [[/underline]] - Using the data collected by this study and other available information, a series of analyses would be undertaken to update and re-forecast parking space demands and needs for Mall museum visitors. Previous studies have indicated that museum visitations vary significantly throughout the year, as well as by day of week. Consequently, parking demand data (present and forecast future) would be developed for peak-season and off-season conditions and for weekday and weekend day activity levels. Daily attendance data, maintained by the Smithsonian Institution, would be used to establish trends in annual visitation levels, and to quantify seasonal and day-of-week variations in visitations. The interviews conducted during the initial parking study revealed travel mode characteristics for museum visitors. These findings would be reviewed and modified, as required, to reflect current trends in travel modes of visitors. Current (1975) visitor parking space demands would be estimated for peak-season and off-season conditions, and for weekday and weekend day activity levels. Using projections of visitation levels as a basis, parking demands would be forecast for a 10-year-period (1985). These criteria would be related to the availability of parking spaces (both existing and programmed new spaces) to quantify visitor parking space needs. [[underline]] Program Review and Formulation [[/underline]] - The parking development program presented in the 1971 study report would be reviewed to assess its sufficiency to meet current and forecast parking needs. A detailed analysis would be made of physical changes which have occurred since the 1971 study. -3-

-43- Also, plans for future changes which would have an impact on parking development potential would be reviewed. Environmental considerations would be reviewed in concert with changing community values and existing and proposed regulations relating to parking development. The parking development program, presented in the 1971 report, would be reviewed and revised to recognize the opportunities and constraints imposed by the site and other physical and environmental considerations. Whereas the 1971 report presented and analyzed two alternative development strategies, the work envisioned herein would be restricted to a single development strategy. We would expect to consult closely with the Smithsonian Institution to select the preferred strategy before formulating functional plans and preparing cost and income projections. A functional plan would be prepared depicting the recommended development program. These plans would show the number and arrangement of parking levels and spaces, ingress and egress facilities, pedestrian features, and other pertinent considerations. Such plans would not include construction details nor specifications. [[underline]] Financial Feasibility Analysis [[/underline]] - The economic feasibility of implementing the recommended immediate development program would be established. This study phase would include development cost estimates, parking usage and revenue forecasts, and estimates of operating costs and net income. By relating potential revenues to program costs, the feasibility of recovering development costs and operating expenses from user revenues would be established. This study phase would evaluate alternative mechanisms for developing and operating the proposed parking, including public, private, and joint development strategies. [[underline]] Report [[/underline]] - Following completion of all studies and analyses, ten (10) copies of a detailed technical report of the study findings and recommendations would be prepared and submitted. The report would be documented with pertinent tabulations and illustrations. [[underline]] Schedule and Fee [[/underline]] Wilbur Smith and Associates has the professional staff available for immediate assignment to this project, and would begin work upon receipt of notification of acceptance of this proposal and authorization to proceed with the work. The work -4-

-44- effort outlined in this proposal could be accomplished in a period of three (3) months, at which time a draft of the final report would be submitted for review. We propose to undertake the work outlined herein for a total lump sum fee of fourteen thousand nine hundred sixty ($14,960) dollars. We further propose to submit monthly invoices based on an estimate of total project work completed. The final payment would be due upon submission of the final report. This proposal is based upon the work commencing on January 2, 1976 or after. Shown below is a breakdown of estimated effort and cost of the envisioned work by major project phase. [[7 column table]] | [[span 6 columns]] ESTIMATED AMOUNT [[/span 6 columns]] | [[span 3 columns]] Man Days [[/span 3 columns]] | [[span 3 columns]] Payroll Cost [[/span 3 columns]] STUDY PHASE | Professional | Other | Total | Professional | Other | Total | | | | | | Field Studies | 3 | 25 | 28 | $ 300 | $1,000 | $1,300 Analyses | 7 | 12 | 19 | 700 | 480 | 1,180 Program Formulation | 12 | 6 | 18 | 1,200 | 240 | 1,440 Financial Analyses | 4 | 5 | 9 | 400 | 200 | 600 Report | [[underline]] 5 | 12 | 17 | 500 | 480 | 980[[/underline]] | | | | | | TOTAL | 31 | 60 | 91 | $ 3,100 | $2,400 | $5,500 | | | | | | OVERHEAD | | | | | | $6,600 [[/7 column table]] [[3 column table]] OTHER DIRECT EXPENSES | | Travel and Subsistence | $ 700 | Printing and Reproduction | 300 | Communications and Postage | 300 | Other Miscellaneous Expenses | [[underline]] 200 | $1,500[[/underline]] | | TOTAL DIRECT COST | | $13,600 | | Professional Fee | | [[underline]] 1,360[[/underline]] | | TOTAL PROJECT COST | | $14,960 [[/3 column table]] -5-

-45- We sincerely appreciate the opprotunity of submitting this proposal and trust that it will receive favorable consideration. We will be pleased to meet with you to discuss the proposed work and solicit any questions you ma have regarding our proposal. We look forward to the prospect of this challenging assignment, and of again being of service to the Smithsonian Institution. Respectfully submitted, WILBUR SMITH AND ASSOCIATES [[signed]] Harold P. Ironfield, Jr.[[/signed]] Harold P. Ironfield, Jr. Vice President DPI:dsi Prepared by: Donald P. Ingold, P.E., Principal Associate and Principal Investigator of this Project. =6-

-46- [[underline]] Annual Report of the Secretary [[/underline]] Mr. Ripley stated that the Annual Report is a part of a series of reports presented to the Board of Regents annually. The Secretary was highly commended for his excellent Statement, which had been sent to them previously, and congratulated him for what has been accomplished at the Smithsonian during his tenure. The following motion was adopted: VOTED that the Board of Regents accepts the Annual Report of the Secretary for fiscal year 1975.

-47- [[underline]] Report of the National Portrait Gallery Commission [[/underline]] Mr. John Nicholas Brown, Chairman of the National Portrait Gallery Commission, stated that operations of the gallery are going extremely well. He commented that the Director has a particular flair for display, and that the three exhibitions in commemoration of the Bicentennial are well thought out and interesting. Attached are lists of new acquisitions received by the National Portrait Gallery since the January 1975 meeting of the Board of Regents. It was recommended that the Board of Regents approve the acceptance of these acquisitions, and it was VOTED that the Board of Regents approves the actions recommended by the National Portrait Gallery Commission at its meetings of May 12-13, 1075 and November 17-18, 1975.

-48- NATIONAL PORTRAIT GALLERY COMMISSION Meeting of May 12-13, 1975 [[underline]] GIFTS [[/underline]] Lyman Beecher, oil on canvas, by unidentified artist, gift of Mrs. Fredson Bowers Thomas Hart Benton, oil on canvas, self-portrait with Rita, gift of Mr. and Mrs. Jack Mooney (accepted at November 1974 Commission meeting) John Bigelow, oil on canvas, by Fedor Encke, gift of Mrs. Christopher Clarkson Josephus Daniels, oil on canvas, by DeWitt Lockman, gift of Mrs. Ann Thornton William F. Draper, oil on canvas, by M. W. Clark, gift of William F. Draper Edward Everett Hale, oil on canvas, by Philip Hale, gift of Mrs. Fredson Bowers William Henry Harrison, oil on canvas, by Rembrandt Peale, gift of Mrs. Herbert Lee Pratt José Limón, bronze head, by Philip Grausman, gift of anonymous donor Edwin Augustus Stevens, oil on canvas, by Manuel de Franca, gift of Walker Lewis John Stevens, oil on canvas, by unidentified artist, gift of Walker Lewis Robert Livingston Stevens, oil on canvas, by unidentified artist, gift of Walker Lewis William Zorach, pencil on paper, by Marguerite Zorach, gift of the Edith Gregor Halpert Foundation [[underline]] PURCHASES [[/underline]] Nicholas Murray Butler, charcoal on paper, by Soss Melik Alexander Calder, pencil on paper, by Miriam Troop William George Fargo, pastel on cardboard, by unidentified artist Mrs. William George Fargo, pastel on cardboard, by unidentified artist [Study Collection] Joshua Reed Giddings, oil on canvas, by John Cranch Helen Keller, plaster mask, by Onorio Ruotolo Abraham Lincoln, watercolor on ivory, by John Henry Brown Abraham and Mary Lincoln, pencil on paper, by Pierre Moranol Ann Sullivan Macy, plaster mask, by Onorio Ruotolo Paul Robeson, bronze, by Jacob Epstein Daniel Shays (with Jacob Shattuck), woodcut, by unidentified artist Lincoln Steffens, bronze, by Jo Davidson John L. Sullivan, lithograph, by George Bellows George Washington, marble, by unidentified artist J. Alden Weir, plaster, by Olin Warner James Wilkinson, oil on canvas, by unidentified artist

-49- NATIONAL PORTRAIT GALLERY COMMISSION Meeting of November 17-18, 1975 [[underline]] GIFTS [[/underline]] Clara Burton, plaster death mask, by Ulrich S. J. Dunbar, gift of Anton A. Benson Helen Hayes, oil on canvas, by Furman J. Finck, gift of the artist Henry Baldwin Hyde, bronze, by John Quincy Adams Ward, gift of the Equitable Life Assurance Society of the United States Dimitri Mitropoulos, bronze, by Louise Belden Prugh, gift of the artist Sarah Porter, oil on canvas, by Robert Bolling Brandegee, gift of Mrs. Austin D. Barney John Quinn, oil on canvas, by John Butler Yeats, gift of Dr. Thomas F. Conroy Isaac Singer, oil on canvas, by Edward Harrison May, gift of The Singer Company Henry Wallace, bronze, by Jo Davidson, gift of Mrs. Jean Douglas Robert Warren, oil on canvas, by Conrad Albrizzio, gift of the sitter Eleazar Williams, oil on canvas, attributed to Giuseppe Fagnani, gift of Mrs. L. M. C. Smith [[underline]] TRANSFER [[/underline]] Samuel J. Tilden, oil on canvas, by Thomas Hicks, transfer from the Archives of American Art [[underline]] PURCHASES [[/underline]] John Adams, oil on canvas, by John Trumbull Benedict Arnold, engraving, by Benoit Louis Prevost Thomas Hart Benton, lithograph, after W. H. Brown Jo Davidson, pencil on paper, by Rockwell Kent Silas Deane, engraving, by Benoit Louis Prevost Silas Deane, engraving, by Burnet Reading John Dickinson, engraving, by Benoit Louis Prevost William H. Drayton, engraving, by Benoit Louis Prevost William H. Drayton, engraving, by Burnet Reading John Hancock, engraving, by shop of John Cole, Sr. Isaac Hull, mezzotint, published by Freeman Isaac Hull, aquatint, by William Strickland Samuel Huntington, engraving, by Benoit Louis Prevost

-50- NPG Commission Meeting -2- November 17-18, 1975 [[underline]] PURCHASES [[/underline]] (cont'd) John Jay, engraving, by Benoit Louis Prevost Henry Laurens, engraving, by Benoit Louis Prevost [[underline]] Portraits of the Magistrates, Members of Congress and Others... Drawn from Life by M. Dusimitier...and Engraved by the Most Eminent Artists in London [[/underline]] engravings by "B.B.E." of Silas Deane John Dickinson William H. Drayton Horatio Gates Samuel Huntington John Jay Henry Laurens Gouverneur Morris Joseph Reed Charles Thompson Baron Von Steuben George Washington Joseph Reed, engraving, by Benoit Louis Prevost Samuel Seabury, engraving, by William Sharp William Shirley, mezzotint, by Peter Pelham U.S. Senate Chamber, engraving, by Thomas Doney Martin van Buren, lithograph, after W. H. Brown Baron von Steuben, engraving, by Benoit Louis Prevost George Washington, engraving, by Benoit Louis Prevost George Whitefield, mezzotint by John Greenwood [[underline]] CASTINGS TO BE MADE [[/underline]] Gilbert Stuart by John Henri Isaac Browere (Redwood Library) Roger Brooke Taney by Horatio Stone (Supreme Court)

-51- [[underline]] Report of the National Collection of Fine Arts Commission [[/underline]] The following summaries of the minutes of two meetings held by the National Collection of Fine Arts Commission in 1975, each of which include works of art accepted by the Commission, were presented to the Board. The following motion was recommended, and it was VOTED that the Board of Regents approves the actions recommended by the National Collection of Fine Arts Commission at its meetings of May 15, 1975 and December 4, 1975.

-52- National Collection of Fine Arts Commission Meeting The National Collection of Fine Arts Commission met on May 15, 1975. In attendance were: H. Page Cross, Chairman George B. Tatum, Vice Chairman Mrs. Elizabeth Brooke Blake Thomas S. Buechner David E. Finley Lloyd Goodrich August Heckscher Thomas C. Howe Abram Lerner Mrs. Robert Magowan Harold Rosenberg Charles H. Sawyer Otto Wittman There was a discussion of the committee structure of the Commission, which, except for the Accessions Committee, has been largely inactive. In particular it was decided that the Scholarship Committee, to promote the program of visiting scholars, should become more active. The Director reported on activities of the museum and called attention to two important recent accessions, approved by the Accessions Committee, portraits of Mary W. Alsop and her mother, Hannah G. Wright, by Ralph Earl. Other works proposed for accession were approved by the Commission. A report was made on the research program, and the Commissioners had the opportunity to meet the visiting research scholars and discuss their projects. The Commission voted to amend the Bylaws to increase the amount that the Director is permitted to spend at his discretion for individual works from $2,000 to $5,000. By vote of the Commission, the winter meeting for 1975 will be held on Thursday, December 4, rather than on Tuesday as normally scheduled. Note: Mr. H. Page Cross, Chairman of the Commission, died in New York City on August 28, 1975.

-53- WORKS AT THE NATIONAL COLLECTION OF FINE ARTS COMMISSION MEETING May 15, 1975 [[underline]] PAINTINGS - GIFTS [[/underline]] [[4 column table]] JAMES BAMA | [[underline]] Old Man Wyoming [[/underline]] 1970, 20 x 22" | oil on canvas mount on paperboard | Gift of Mr. and Mrs. James Bama LARRY BELL (1939 - ) | Untitled 1960, 45 1/2 x 42 1/2" | oil on paper mounted on board | Gift of Edwin Janss, Jr. MORRIS BRODERSON (1928 - ) | [[underline]] Torment [[/underline]] 50 x 36" | oil on canvas | Gift in memory of Edith Gregor Halpert by the Halpert Foundation GEORGE M. BRUESTLE (1871 - 1939) | [[underline]] Late Afternoon [[/underline]] 21 7/8 x 29 3/4" | oil on canvas | Gift of Mr. and Mrs. Nat Bass WILLIAM TOLMAN CARLTON (1816 - 1888) | [[underline]] Italian Scene [[/underline]] 29 x 36 1/4" | oil on canvas | Gift of Mr. Stuart Feld MARGO HOFF (1912 - ) | [[underline]] Net [[/underline]] 1953, 15 x 11 1/2" | casein | Gift in memory of Edith Gregor Halpert by the Halpert Foundation WILLIAM H. JOHNSON (1901 - 1970) | [[underline]] Street in Cassis [[/underline]] 21 1/4 x 25 3/4" | oil on canvas | Gift of Aston Magna Foundation for Music JONAH KINIGSTEIN (1923 - ) | [[underline]] Crucifixion [[/underline]] 1951, 27 3/4 x 34" | oil | Gift in memory of Edith Gregor Halpert by the Halpert Foundation JAME LECHAY (1907 - ) | [[underline]]Self-Portrait with Cat[[/underline]] 1959, 60 x 46" | oil on canvas | Gift of James Lechay BERNARD MARTIN (1935 - ) | [[underline]]Marcel Duchamp [[/underline]] 106 x 80" | acrylic and pencil on canvas | Gift of Mr. H. Marc Moyens [[/4 column table]]

[[page number]] -54- [[/page number]] [[underline]] WORKS ACCEPTED. . . [[/underline]] 2. [[underline]] PAINTINGS - GIFTS, continued [[/underline]] [[four column table]] ALFRED MAURIER (1868 - 1932) | [[underline]] Duality [[/underline]] 24 x 16" | oil on composition board | Gift in memory of Edith Gregor Halpert by the Halpert Foundation ABEL BUEL MOORE (1806 - 1879) | [[underline]] Portrait of John Manahan Sexton [[/underline]] (ca. 1825), 26 1/2 x 33 1/2" | oil on canvas | Gift of Elizabeth Hamlin How DAVID PRENTICE (1943 - ) | Untitled 84 x 78" | acrylic on canvas | Gift of Mr. H. Marc Moyens WALLACE REISS (1926 - ) | [[underline]] Exodus [[/underline]] 1951, 26 x 38" | oil on canvas | Gift in memory of Edith Gregor Halpert by the Halpert foundation BOB THOMPSON (1937 - 1966) | [[underline]] Enchanted Rider [[/underline]] 1962 - 1963, 63 x 46 1/2" | oil on canvas | Gift of Mr. and Mrs. David Anderson in memory of Martha Jackson FREDERICK THOMPSON (1904 - 1956) | [[underline]] Forgotten Shelf [[/underline]] 1951, 22 x 18" | oil on canvas | Gift of Mrs. Frederick Thompson CHARLES WEBBER (1825 - 1911) | (Portrait of a Boy) 1868, 18 3/4 x 16 1/4" | oil on canvas | Gift of Ralph A. Kreimer UNIDENTIFIED ARTIST (1825 - 1875) | (Portrait of a Mother and Child) (ca. 1850), 15 1/4 x 12 3/8" | oil on canvas | " " " " " [[ditto for Gift of Ralph A. Kreimer]] UNIDENTIFIED ARTIST | (Portrait of a Man) (ca. 1835), 19 5/8 x 16 3/8" | oil on canvas | " " " " " [[ditto for Gift of Ralph A. Kreimer]] [[/four column table]]

[[page number]] -55- [[/page number]] [[underline]] WORKS ACCEPTED . . . [[/underline]] 3. [[underline]] PAINTINGS - PURCHASES [[/underline]] [[four column table]] GEORGE BENSELL (1837 - 1879) | [[underline]] Hagar and Ishmael [[/underline]] 50 x 20 1/2" | oil on canvas | Museum Purchase (Sotheby-Parke Bernet, L. A.) [[/four column table]] [[underline]] PAINTINGS - PARTIAL GIFT, PARTIAL PURCHASE [[/underline]] [[four column table]] RALPH EARL (1751 - 1801) | [[underline]] Mary A. Alsop [[/underline]] 1792, 45 5/8 x 36 1/8" [[underline]] | oil on canvas | Partial gift, partial purchase from Joseph Alsop RALPH EARL (1751 - 1801) | [[underline]] Hannah G. Wright [[/underline]] 1792, 46 x 36 1/8" | oil on canvas oil | " " " " " " " [[ditto for Partial gift, partial purchase from Joseph Alsop]] [[/four column table]] [[underline]] MINIATURES [[/underline]] [[four column table]] UNIDENTIFIED ARTIST | (Portrait of a Man) ca. 1835, 2 7/8 x 2 5/8" | watercolor on ivory | Museum Purchase (Webster Fine Art) UNIDENTIFIED ARTIST | (Portrait of a Woman) ca. 1835, 2 7/8 x 2 5/8" | " " " [[ditto for watercolor on ivory]] | " " " " " [[ditto for Museum Purchase (Webster Fine Art)]] [[/four column table]] [[underline]] SCULPTURE [[/underline]] [[four column table]] DARRYL ABRAHAM | [[underline]] Honeymoon Motel [[/underline]] 1973, 12 1/2 x 23 1/4 x 13 1/2" | mixed media construction | Museum Purchase (Henri Gallery) [[/four column table]]

-56- [[underline]] WORKS ACCEPTED . . . [[underline]] 4. [[underline]] PRINTS, DRAWINGS AND WATERCOLORS - GIFTS [[underline]] [[four column table]] PEGGY BACON (1895 - ) | [[underline]] Promenade Deck [[underline]] | drypoint | Gift of Dr. Frank McClure LEONARD BASKIN (1922 - ) | [[underline]] The Seven Deadly Sins, [[underline]] a book of poems by Anthony Hecht, published by the Gehenna Press, 1958 | woodcuts | Gift of Adelyn D Breeskin L. R. BURLEIGH (Published By) | [[underline]] Coeymans, New York [[underline]] 1889 | lithograph | Gift of Bess Hormats J. V. S. W. CHENEY | [[underline]] Outlines and Sketches [[underline]] (portfolio of engravings after drawings by Washington Allston | 8 works | Gift of Peter Hill ROBERT COLE | [[underline]] Penana [[underline]] | pencil, ink and watercolor | Gift of Sami and Ralph Logan STEFANIE KIRSCHEN COLE | [[underline]] Cameroun [[underline]] | collage | " " " " " " [[ditto for Gift of Dr. Sami and Ralph Logan]] TIMOTHY COLE (after J. S. SARGENT) | [[underline]] Portrait of Rodin [[underline]] | wood engraving | Gift of Jo Ann Clark EDWARD COLKER | [[underline]] Isolated Exotic Bird [[underline]] 1960 | woodcut | Gift of Zabriskie Gallery EDWARD COLKER | [[underline]] Three Dancers [[underline]] 1951 | " [[ditto for woodcut]] | " " " " [[ditto for Gift of Zabriskie Gallery]] ROBERT CONOVER | [[underline]] Winter [[underline]] 1959 | woodcut | Gift of Zabriskie Gallery ROBERT CONOVER | [[underline]] Interior [[underline]] 1957 | " [[ditto for woodcut]] | " " " " [[ditto for Gift of Zabriskie Gallery]] [[/four column table]]

-57- [[underline]] WORKS ACCEPTED . . . [[underline]] 5. [[underline]] PRINTS, DRAWINGS AND WATERCOLORS - GIFTS, continued [[underline]] [[four column table]] NATHANIEL CURRIER (1813 - 1888) | [[underline]] Grand National Whig Banner, "Onward" [[underline]] | lithograph | Gift of Mrs. Elizabeth Shafer J. DECAMP | [[underline]] Abraham Lincoln [[underline]] | lithograph | Gift of Peter Hill AGNES DENES | Untitled | print | Gift of Agnes Denes WERNER DREWES (1899 - ) | Various Titles | 17 woodcuts | Gift of Werner Drewes JAMES FITZGERALD | [[underline]] The Helmsman [[underline]] | watercolor on paper | Gift of Mr. and Mrs. Edgar Hubert ROBERT GORDY | [[underline]] Study for Dogworship # 3 [[underline]] | felt-tip pen & ink on paper | Gift of Robert Gordy HILDEGARDE HAAS | [[underline]] Rain [[underline]] 1952 | drawing | Gift of Zabriskie Gallery HELENE HERZBRUN | [[underline]] Impré Vu # 4 [[underline]] | monotype | Gift of Mrs. Helene McKinsey Herzbrun JOSEPH HIRSCH (1910 - ) | [[underline]] Private Enterprise [[underline]] | lithograph | Gift of Dr. Frank McClure ROCKWELL KENT (1882 - ) | [[underline]] Memory [[underline]] | lithograph | Gift of Dr. Frank McClure BILLY KING | [[underline]] Self-Portrait [[underline]] 1972, 11 3/4 x 11 3/4" | oil pastel on paper | Gift of Polly Friedlander EUGENE LARKIN | [[underline]] Landscape [[underline]] | woodcut | Gift of Eugene Larkin EUGENE LARKIN | [[underline]] Rubber Plant [[underline]] | " [[ditto for woodcut]] | " " " " [[ditto for Gift of Eugene Larkin]] [[/four column table]]

-58- [[[underline]] WORKS ACCEPTED . . . [[/underline]] 6. [[underline]] PRINTS, DRAWINGS AND WATERCOLORS - GIFTS, continued [[/underline]] [[four column table]] VINCENT LONGO (1923 - ) | Untitled 1969 | screenprint | Gift of Gene Bare | VINCENT LONGO (1923 - ) | [[underline]] Burning Bush [[/underline]] | woodcut | Gift of Zabriskie Gallery VINCENT LONGO (1923 - ) | [[underline]] Con Molto Allegro [[/underline]] 1959 | woodcut | Gift of Zabriskie Gallery LOREN MACIVER (1909 - ) | [[underline]] January Thaw [[/underline]] | pastel | Gift of Mrs. Corrin Strong DONALD SHAW MACLAUGHLIN | Various titles | (87 works)drawings, watercolors, sketches, prints | Gift of Moune G. H. Webster JOHN C. MCRAE | [[underline]] First in Peace [[/underline]] published by Joseph Laing | 3 engravings | Gift of Peter Hill RODERICK MEAD | [[underline]] Wrecked Ship [[/underline]] | engraving | Gift of Roderick Mead RODERICK MEAD | [[underline]] Trojan Horse [[/underline]] | " [[ditto for engraving]] | " " " " [[ditto for Gift of Roderick Mead]] RODERICK MEAD | [[underline]] Combat # 1 (Incident) [[/underline]] | " [[ditto for engraving]] | " " " " [[ditto for Gift of Roderick Mead]] RODERICK MEAD | [[underline]] Mantis [[/underline]] | wood engraving | " " " " [[ditto for Gift of Roderick Mead]] RODERICK MEAD | [[underline]] Bird of Prey [[/underline]] | " " [[ditto for wood engraving]] | " " " " [[ditto for Gift of Roderick Mead]] RODERICK MEAD | [[underline]] St Michael and the Dragon [[underline]] | " " [[ditto for wood engraving]] | " " " " [[ditto for Gift of Roderick Mead]] ROBERT NATKIN | Untitled | silkscreen | Gift of Mrs. Rebecca Eisenberg RICHARDS RUBEN | Untitled | drawing | Gift of Miss Laura Stearns RICHARDS RUBEN | Untitled | "[[ditto for drawing]] | " " " " "[[ditto for Gift of Miss Laura Stearns]] RICHARDS RUBEN | Untitled | "[[ditto for drawing]] | " " " " "[[ditto for Gift of Miss Laura Stearns]] [[/four column table]]

-59- [[[underline]] WORKS ACCEPTED . . . [[underline]] 7. [[underline]] PRINTS, DRAWINGS AND WATERCOLORS - GIFTS, continued [[underline]] [[four column table]] WILLIAM SOMMER | Untitled (landscape with cows) | watercolor | Gift of Mr. Joe M. Erdelac WILLIAM SOMMER | Untitled (landscape with cows) | " [[ditto for watercolor]] | " " " " " " [[ditto for Gift of Mr. Joe M. Erdelac]] WILLIAM SOMMER | Untitled (young boy) | " [[ditto for watercolor]] | " " " " " " [[ditto for Gift of Mr. Joe M. Erdelac]] WILLIAM SOMMER | Untitled (still life) | drawing | " " " " " " [[ditto for Gift of Mr. Joe M. Erdelac]] WILLIAM SOMMER | Untitled (child) | pencil drawing | " " " " " " [[ditto for Gift of Mr. Joe M. Erdelac]] WILLIAM SOMMER | Untitled (female) | pencil drawing | " " " " " " [[ditto for Gift of Mr. Joe M. Erdelac]] WILLIAM SOMMER | Untitled | 20 pen and ink drawings | " " " " " " [[ditto for Gift of Mr. Joe M. Erdelac]] WILLIAM SOMMER | Pitcher and Glass | lithograph | " " " " " " [[ditto for Gift of Mr. Joe M. Erdelac]] JOSEPH STELLA (1877 - 1946) | [[underline]] Steel Mill [[/underline]] 17 x 12" | watercolor | Gift in memory of Edith Gregor Halpert by Halpert Foundation STERN | Untitled 1963 | woodcut | Gift of Zabriskie Gallery OLIN WARNER (1844 - 1896) | Sketchbook 49 pages | pencil on paper | Gift of Mrs. Carlyle Jones OLIN WARNER (1844 - 1896) | [[underline]] Dr. Eugene Martinache [[/underline]] 1876, 10 x 8 1/4" | " " " [[ditto for pencil on paper]] | " " " " " " " [[ditto for Gift of Mrs. Carlyle Jones]] VARIOUS ARTISTS | Various titles | 24 prints | Gift of Dr. Frederick P. Nause and Rebecca Nause VARIOUS ARTISTS | Various titles | 6 prints | Gift of Mr. Theodore Arneson VARIOUS ARTISTS | Various titles | 13 prints | Gift of Dr. Christopher A. Graf and Janet Graf VARIOUS ARTISTS | [[underline]] Washington Portfolio '74 [[/underline]] | 10 prints | Gift of Washington Printmakers VARIOUS ARTISTS | Various titles | 14 prints and 1 watercolor | Gift of Mrs. Jefferson Patterson [[/four column table]]

-60- [[[underline]] WORKS ACCEPTED . . . [[/underline]] 8. [[underline]] PRINTS, DRAWINGS AND WATERCOLORS - PURCHASES [[/underline]] [[four column table]] JACK BEAL | [[underline]] Self-Portrait [[/underline]] 1974, 30 x 22 1/2" | lithograph | Museum Purchase with the aid of funds from Mr. and Mrs. Jacob Kainen and the National Endowment for the Arts (Brooke Alexander, Inc.) ILYA BOLOTOWSKI (1907 - ) | [[underline]] Vibrant Reds, 1971 [[/underline]] 1970, 30 x 22" | serigraph | Museum Purchase (Grace Borgenicht Gallery) LOUIS BOUCHE (1986 - 1969) | [[underline]] Bathing Beauty [[/underline]] | woodcut | Museum Purchase (Kraushaar Galleries) VINCENT CANADE (1879 - ) | [[underline]] Roof Tops [[/underline]] | lithograph | Museum Purchase (E. Weyhe, Inc.) SAMUEL CHAMBERLAIN (1895 - ) | [[underline]] Soaring Steel [[/underline]] 1929 | drypoint | Museum Purchase (June 1 Gallery of Art) ROBERT COTTINGHAM (1935 - ) | [[underline]] Dr. Gibson [[/underline]] 1974 36 x 36" | lithograph | Museum Purchase with the aid of funds from Mr. and Mrs. Jacob Kainen and the National Endowment for the Arts (William and Deborah Struve) GENE CUSACK | [[underline]] Father [[/underline]] 1973 | etching | Museum Purchase (Martha Jackson Gallery) WERNER DREWES (1899 - ) | [[underline]] Echo of Greece [[/underline]] | color woodcut | Museum Purchase (Werner Drewes) MABEL DWIGHT (1876 - ) | [[underline]] Coney Island Beach [[/underline]] 1932 | lithograph | Museum Purchase (E. Weyhe, Inc.) MABEL DWIGHT (1876 - ) | [[underline]] Alligators - NY Aquarium [[/underline]] ca. 1930 | " [[ditto for lithograph]] | " " " " " [[ditto for Museum Purchase (E. Weyhe, Inc.)]] JOHN FLANAGAN (1865 - 1952) | [[underline]] Horses [[/underline]] | woodcut | " " " " " [[ditto for Museum Purchase (E. Weyhe, Inc.)]] JOHN FLANAGAN (1865 - 1952) | [[underline]] Dog and Cow [[/underline]] | " [[ditto for woodcut]] | " " " " " [[ditto for Museum Purchase (E. Weyhe, Inc.)]] JOHN FLANAGAN (1865 - 1952) | [[underline]] Goat and Cottage [[/underline]] | " [[ditto for woodcut]] | " " " " " [[ditto for Museum Purchase (E. Weyhe, Inc.)]] [[/four column table]]

-61- [[[underline]] WORKS ACCEPTED . . . [[/underline]] 9. [[underline]] PRINTS, DRAWINGS AND WATERCOLORS - PURCHASES [[/underline]] [[four column table]] EUGENE HIGGINS (1874 - 1958) | [[underline]] The Far West [[/underline]] | etching | Museum Purchase (Associated American Artists) JOHN HIMMELFARB (1946 - ) | [[underline]] The Filming of Sunny Days [[/underline]] 1973, 30 x 40" | lithograph | Museum Purchase (John Himmelfarb) STEFAN HIRSCH | [[underline]] Searchlight [[/underline]] | lithograph | Museum Purchase (Kraushaar Galleries) STEFAN HIRSCH | [[underline]] Three Women [[/underline]] | " [[ditto for lithograph]] | " " " " [[ditto for Museum Purchase (Kraushaar Galleries)]] STEFAN HIRSCH | [[underline]] Figure [[/underline]] | " [[ditto for lithograph]] | " " " " [[ditto for Museum Purchase (Kraushaar Galleries)]] ELLISON HOOVER | [[underline]] George C. Miller Lithographer [[/underline]] | " [[ditto for lithograph]] | Museum Purchase (Kennedy Galleries) ALEX KATZ | [[underline]] The Swimmer [[/underline]] 1974, 28 x 36" | aquatint and drypoint | Museum Purchase (Brooke Alexander, Inc.) ARMIN LANDECK (1905 - ) | [[underline]] Studio Interior [[/underline]] 1935 | drypoint | Museum Purchase (June 1 Gallery of Art) ARMIN LANDECK (1905 - ) | [[underline]] Pop's Tavern [[/underline]] 1934 | drypoint with aquatint | " " " " " " [[ditto for Museum Purchase (June 1 Gallery of Art)]] ROBERT LAURENT | [[underline]] Mimi [[/underline]] | lithograph | Museum Purchase (Kraushaar Galleries) ROBERT LAURENT | [[underline]] Two Boys [[/underline]] | " [[ditto for lithograph]] | " " " " [[ditto for Museum Purchase (Kraushaar Galleries)]] ROBERT LAURENT | [[underline]] Polynesian [[/underline]] | " [[ditto for lithograph]] | " " " " [[ditto for Museum Purchase (Kraushaar Galleries)]] VINCENT LONGO (1923 - ) | Untitled 1969 | screenprint | Museum Purchase (Gene Baro) JAN MATULKA (1890 - 1972) | [[underline]] Avignon [[/underline]] | lithograph | Museum Purchase (E. Weyhe, Inc.) JONATHAN MEADER | Untitled (Window and Shooting Star) | serigraph | Museum Purchase (Society of Washington Printmakers) [[/four column table]]

-62- [[[underline]] WORKS ACCEPTED . . . [[/underline]] 10. [[underline]] PRINTS, DRAWINGS AND WATERCOLORS - PURCHASES, continued [[/underline]] [[four column table]] CHARLES FREDERICK WILLIAM MIELATZ (1864 - 1919) | [[underline]] Clinton Hall [[/underline]] 1898 | lithograph | Museum Purchase (Kennedy Galleries Inc.) CHARLES FREDERICK WILLIAM MIELATZ (1864 - 1919) | [[underline]] Highbridge [[/underline]] 1898 | lithograph | " " " " " [[ditto for Museum Purchase (Kennedy Galleries Inc.)]] CHARLES FREDERICK WILLIAM MIELATZ (1864 - 1919) | [[underline]] Rural Winter Scene [[/underline]] 1888 | etching and drypoint | " " " " " [[ditto for Museum Purchase (Kennedy Galleries Inc.)]] VICTORIA HUTSON HUNTLEY (1900 - ) | [[underline]] New York Window [[/underline]] 1930 | lithograph | Museum Purchase (June 1 Gallery of Art) CHARLES A. PLATT (1861 - 1933) | [[underline]] Fish Houses Interior [[/underline]] | etching | " " " " " [[ditto for Museum Purchase (June 1 Gallery of Art)]] JIM ROSENQUIST (1933 - ) | [[underline]] Bunraku [[/underline]] 1970, 32 1/2 x 23 1/3" | lithograph | Museum Purchase with the aid of funds from Mr. and Mrs. Jacob Kainen and the National Endowment for the Arts PRENTISS TAYLOR | [[underline]] At George C. Miller and Son-Lithographers [[/underline]] | lithograph | Museum Purchase (Prentiss Taylor) PRENTISS TAYLOR | [[underline]] Minerva Brings Telemachus [[/underline]] | " [[ditto for lithograph]] | " " " " [[ditto for Museum Purchase (Prentiss Taylor)]] MARGUERITE ZORACH (1888 - 1968) | [[underline]] Zoltan Hecht [[/underline]] 1913, 11 x 8 1/2" | watercolor and pencil on paper | Museum Purchase (Kraushaar Galleries) MARGUERITE ZORACH (1888 - 1968) | [[underline]] Woman with Cat [[/underline]] | lithograph | " " " " [[ditto for Museum Purchase (Kraushaar Galleries)]] [[/four column table]]

-63- [[underlined]] WORKS ACCEPTED ...[[/underlined]] 11. [[underlined]] PRINTS, DRAWINGS, WATERCOLORS - TRANSFERS [[/underlined]] [[four column table]] J.BIEN (after JOHN JAMES AUDUBON) | [[underlined]]Yellow-breasted Chat[[/underlined]] ca. 1863 | chromolithograph | Transfer from Division of Birds, National Museum of National History J.BIEN (after JOHN JAMES AUDUBON) | [[underlined]]Cliff Swallows and Barn Swallows[[/underlined]] ca. 1863 | "[[ditto for chromolithograph]] | " " " " " " "[[ditto for Transfer from Division of Birds, National Museum of National History J.BIEN (after JOHN JAMES AUDUBON) | [[underlined]]Great White Heron[[/underlined]] ca. 1863 | "[[ditto for chromolithograph]] | " " " " " " "[[ditto for Transfer from Division of Birds, National Museum of National History J.BIEN (after JOHN JAMES AUDUBON) | [[underlined]]Rose-breasted Grosbeak[[/underlined]] ca 1863 | "[[ditto for chromolithograph]] | " " " " " " "[[ditto for Transfer from Division of Birds, National Museum of National History [[/four column table]]

-64- National Collection of Fine Arts Commission Meeting The National Collection of Fine Arts Commission met on December 4, 1975 from 10:00 a.m. to 3:15 p.m. Mr. George Tatum, Vice Chairman, presided. The meeting was held in the Storage/Study area of the museum. The following members were present: Thomas S. Buechner David E. Finley Lloyd Goodrich Walker Hancock Bartlett H. Hayes, Jr. August Heckscher Thomas C. Howe Mrs. Jaquelin H. Hume David Lloyd Kreeger Abram Lerner Mrs. Robert A. Magowan Henry P. McIlhenny Ogden M. Pleissner Charles H. Sawyer Mrs. Otto L. Spaeth George B. Tatum The attached memorial on Mr. H. Page Cross, who had been Chairman at the time of his death on August 28, 1975, was read and approved for inclusion in the records of the Commission. There was an extended discussion of proposed new members for the Commission, and the Director was asked to ascertain the willingness of two of the proposed people to serve. The Director reported on activities of the NCFA, bringing the report up-to-date on the various Bicentennial projects. He outlined also those other projects that have proceded with difficulty or not at all because of insufficient funding, including the necessary expansion of work and storage space in the basement (garage), essential conservation projects such as that for the W. H. Johnson paintings and drawings, and an expansion of the fellowship program. The conservation staff of the NCFA made a presentation explaining the scope and nature of the museum's conservation program. The accession of works on the attached list was approved.

-65- HOWARD PAGE CROSS 1910 - 1975 Howard Page Cross died on August 28, 1975, at the age of 65. At his death he was Chairman of the National Collection of Fine Arts Commission. He had been a member of the Commission since February, 1964, and was elected Chairman in December, 1973. Son of the distinguished architect John Walter Cross, he carried on in his own profession the finest traditions of American architecture. Born in New York City, he was graduated from Yale University and was awarded the degree of Bachelor of Architecture by the Massachusetts Institute of Technology. After a year with the firm of Van der Gracht and Killham, he was associated with his father's firm, Cross and Cross, until his professional career was interrupted by the Second World War. He served as a major in the Marine Corps. In 1946 he returned to the practice of architecture. The firm then became Cross and Son. His principal works are: the Foxcroft School Dormitory and study, Middleburg, Virginia; American F. O. R. E. Insurance Co., New York City; Trinity Episcopal Church in Upperville, Virginia; the Library at Choate School, Wallingford Connecticut; the Hellenic Studies Center in Washington; and the residences of T. Jefferson Coolidge, Manchester, Massachusetts, and of Paul Mellon in Upperville, Virginia. He was strongly influenced by the Georgian style, and in all of

-66- his work he combined rich imagination with exquisite refinement of proportion and detail. He was in every sense an artist. A modest man, he quietly made a significant contribution to the beauty in this country. His taste and judgment were at the disposal of this Commission for more than eleven years. We of the National Collection of Fine Arts Commission desire to place on record our feeling of indebtedness to him and our sorrow in his loss.

[[page number]] -67- [[/page number]] WORKS ACCEPTED AT THE NATIONAL COLLECTION OF FINE ARTS COMMISSION MEETING December 4, 1975 [[underlined]] PAINTINGS - GIFTS [[/underlined]] [[four column table]] | ERNEST LEONARD BLUMENSCHEIN (1874 - 1960) | [[underlined]] The Gift [[/underlined]] 40 1/2 x 40" | oil on canvas | Bequest of Henry Ward Ranger through the National Academy of Design | | | [[underlined]] The Burro [[/underlined]] 34 1/4 x 30" | oil on canvas | Bequest of Henry Ward Ranger through the National Academy of Design | | CHARLES S. CHAPMAN (1879 - 1964) | [[underlined]] Forest Primeval [[/underlined]] | oil on canvas | Bequest of Henry Ward Ranger through the National Academy of Design | [[right margin, at right angle to main text]] -67- [[/right margin]] | WILLIAM H. JOHNSON (1901 - 1970) | [[underlined]] Portrait of Ilya Bolotowsky [[/underlined]] 24 x 20" | oil on canvas | Gift of Ilya Bolotowsky | | FRED MCLAIN (1891 - ) | [[underlined]] The Old Homestead, [[/underlined]] 1972 22 x 26 1/8" | oil on canvas | Gift of Fred Mclain | | ORONZIO MALDARELLI | [[underlined]] Redding Centre, Conn. [[/underlined]] 6 1/8 x 8 7/8" | oil on canvas w. paper backing | Gift of Mrs. Robert Goodale | | | [[underlined]] Landscape Redding Centre [[/underlined]] 6 7/8 x 8 3/4" | oil on canvas w. paper backing | Gift of Mrs. Robert Goodale | | | [[underlined]] Sketch of Tasha Tudor [[/underlined]] 6 1/8 x 8 3/4" | oil on canvas w. paper backing | Gift of Mrs. Robert Goodale | | | (Untitled) 19 x 20 1/8" | pastel | Gift of Mrs. Robert Goodale |

2. WORKS ACCEPTED AT THE NATIONAL COLLECTION OF FINE ARTS COMMISSION MEETING December 4, 1975 [[underlined]] PAINTINGS - GIFTS, continued [[/underlined]] [[four column table]] | H. SIDDONS MOWBRAY (1858 - 1928) | [[underlined]] The Flight Into Egypt [[/underlined]] 18 x 24 1/2" | oil on canvas | Gift of Mr. and Mrs. Waldron Faulkner | | | [[underlined]] The Magi [[/underlined]] 18 x 24 1/2" | oil on canvas | Gift of Mr. and Mrs. Waldron Faulkner | | ROBERT LOFTIN NEWMAN (1827 - 1912) | [[underlined]] Flight Into Egypt [[/underlined]] 12 1/2 x 18 1/8" | oil on canvas | Gift of Mr. and Mrs. Donald Webster | | HOBART NICHOLS (1869 - 1918) | [[underlined]] Across the Valley [[/underlined]] 45 x 50" | oil on canvas | Bequest of Henry Ward Ranger through the National Academy of Design | [[right margin, at right angle to main text]] -68- [[/right margin]] | HEDA STERNE | [[underlined]] Cauliflower, 1967 [[/underlined]] 71 1/2 x 54" | acrylic on canvas | Gift of Mrs. Madge Blumencranz in memory of Emil J. Arnold | | ALMA THOMAS | [[underlined]] Grey Night Phenomenon, [[/underlined]] 1972 69 x 53 1/8" | synthetic polymer on canvas | Gift of Vincent Melzac | | | [[underlined]] Wind and Crepe Myrtle, [[/underlined]] 1972 35 x 52" | synthetic polymer on canvas | Gift of Vincent Melzac | | UNIDENTIFIED ARTIST | [[underlined]] (Girl on Hassock) [[/underlined]] 28 1/4 x 22 1/4" | oil on canvas | Gift of Milton Horn | | FRANK VON DER LANCKEN (1872 - ca. 1950) | [[underlined]] The Sisters, [[/underlined]] 1906 16 x 13" | oil on canvas | Gift of Carl Von Der Lancken | | | [[underlined]] Housatonic Valley [[/underlined]] 14 x 20" | oil on board | Gift of Carl Von Der Lancken | | JOSEPH WRIGHT (1756 - 1793) | [[underline]] Portrait of General Giles [[/underline]] 30 x 25" | oil on canvas | Gift of Mrs. David C. Acheson and Mr. John W. Castles III |

WORKS ACCEPTED AT THE NATIONAL COLLECTION OF FINE ARTS COMMISSION MEETING December 4, 1975 [[underlined]] PAINTINGS - PURCHASES [[/underlined]] [[four column table]] | HORATIO SHAW (1847 - 1918) | [[underlined]] Barnyard in Winter [[/underlined]] (ca. 1885 - 1890) 36 1/8 x 54 1/2" | oil on canvas | Museum Purchase (Allan L. Bleeker) | | WILLIAM L. SONNTAG (1822 - 1900) | [[underlined]] Mountain Landscape [[/underlined]] 51 1/4 x 41" | oil on canvas | Museum Purchase (Post Road Antiques) | [[underlined]] PAINTINGS - TRANSFERS [[/underlined]] [[right margin, at right angle to main text]] -68- [[/right margin]] | CHARLES POLLOCK | [[underlined]] Man at the Well [[/underlined]] 30 x 38" | oil on canvas | Transfer from Archives of American Art | | | [[underlined]] Look Down that Road [[/underlined]] 38 x 48" | oil on canvas | Transfer from Archives of American Art | | | two unidentified mural studies (New Deal) each ca. 18 x 24" | canvas mounted on board | Transfer from Archives of American Art | | | [[underlined]] Portrait of Elizabeth Pollock [[/underlined]] ca. 15 x 12" | oil on board | Transfer from Archives of American Art | [[underlined]] PAINTINGS - PURCHASES [[/underlined]] | AMBROSE DUVAL (1777 - 1865) | [[underlined]] Mlle Theresa Levesque [[/underlined]] 2 3/8 x 1 15/16" | watercolor on ivory | Museum Purchase (Compass Book Shop) | | WILLIAM VERSTILLE | [[underlined]] Captain Robert Lillibridge [[/underlined]] 2 1/4 x 1 11/16" | watercolor on ivory | Museum Purchase (Compass Book Shop) |

4. WORKS ACCEPTED AT THE NATIONAL COLLECTION OF FINE ARTS COMMISSION MEETING December 4, 1975 [[underlined]] SCULPTURE - GIFTS [[/underlined]] [[four column table]] | ENRICO GLICENSTEIN | [[underlined]] Defense [[/underlined]] 82 3/4 x 22 1/8 x 18 7/8" | wood | Gift of Hugo Dreyfus | | MILTON HORN (1906 - ) | [[underlined]] Job, 1947 [[/underlined]] 58 7/8 x 16 3/8 x 22 3/4" | bronze | Given in memory of Anne Lustgarten-Pincus Horn, Bernice Bass Horn, Charles Lustgarten-Pincus | | IBRAM LASSAW (1913 - ) | [[underlined]] Banquet, [[/underlined]] 1961 33 x 40 x 23" | bronze | Gift of Harold Tager, Jr. | [[right margin, at right angle to main text]] -70- [[/right margin]] | JOHN ROGERS (1829 - 1904) | [[underlined]] "Why Don't You Speak for Yourself, John?" [[/underlined]] | plaster | Offer of gift of Dan Wisel | | RHODA SHERBELL | [[underlined]] Portrait of Moses Soyer [[/underlined]] 31 x 18 x 12" | bronze | Gift of Mr. and Mrs. Mervin Honig | [[underlined]] SCULPTURE - PURCHASE [[/underlined]] | EUGENIE GERSHOY (1901 - ) | [[underlined]] Self-Portrait, [[/underlined]] 1975 19 x 7 x 7" | bronze | Museum Purchase (Eugenie Gershoy) | [[underlined]] SCULPTURE - TRANSFER [[/underlined]] | GUTZON BORGLUM (1867 - 1941) | [[underlined]] Lincoln [[/underlined]] 19 x 9 1/2 x 11" | canvas mounted on board | Transfer fm. SI Furnishings Gift of Mrs. Robert Weppner | | JAMES EARL FRASER | two models for [[underlined]] The Arts of Peace [[/underlined]] 40 1/2 x 22 1/4 x 38" 41 x 22 1/2 x 38 1/2" | bronze | Transfer from the Commission of Fine Arts |

5. -71- WORKS ACCEPTED AT THE NATIONAL COLLECTION OF FINE ARTS COMMISSION MEETING December 4, 1975 [[underlined]] PRINTS, DRAWINGS, WATERCOLORS - GIFTS [[/underlined]] [[four column table]] HAROLD ALTMAN (1924 - ) | [[underlined]] Couple [[/underlined]] | color lithograph | Gift of Frank McClure IRENE H. ARONSON (1918 - ) | [[underlined]] Spring [[/underlined]] | linoleum cut | Gift of Irene H. Aronson | | [[underlined]] The Circus [[/underlined]] | " "[[ditto for linoleum cut]] | " " " " "[[ditto for Gift of Irene H. Aronson]] LEONARD BASKIN (1922 - ) | [[underlined]] The Tormented Man [[/underlined]] | woodcut | Gift of Mr. and Mrs. William S. Benedict ROBERT BURKERT (1930 - ) | [[underlined]] Male Torso, [[/underlined]] 1965 | woodcut drawing | Gift of Frank McClure CURRIER & IVES | [[underlined]] Great East River Suspension Bridge [[/underlined]] | Chromolithograph | Gift of Mrs. Evan M. Wilson GENE DAVIS (1906 - ) | (Commissioned for 10th Anniversary Celebration of the SI Resident Associate Program) | serigraph & poster | Gift of the Smithsonian Institution Resident Associate Program ROBERT GATES (1906 - ) | Untitled (two figures) | drawing | Gift of Frank McClure ELIZA PRATT GREATOREX (1820 - 1897) | Untitled | etching | Anonymous Gift MARTIN LEWIS (1881 - 1962) | [[underlined]] Dock Workers [[/underlined]] | etching and aquatint | Gift of Frank McClure JULIAN DE MISKEY | [[underlined]] Bistro [[/underlined]] (1930 - '35) | lithograph | Gift of Julian de Miskey | [[underlined]] Banjo Player [[/underlined]] (1930 - '35) | "[[ditto for lithograph]] | " " " " "[[ditto for Gift of Julian de Miskey]] | [[underlined]] Strongman of the Boulevard, [[/underlined]] 1930 - '35) | "[[ditto for lithograph]] | " " " " "[[ditto for Gift of Julian de Miskey]]

6. -72- [[text partially cut off]] WORKS ACCEPTED [[/text partially cut off]] AT THE NATIONAL COLLECTION OF FINE ARTS COMMISSION MEETING December 4, 1975 [[underlined]] PRINTS, DRAWINGS, WATERCOLORS - GIFTS, continued [[/underlined]] [[four column table]] HENRY FARRER (1843 - 1903) | Untitled (landscape) | etching | Gift of Mrs. Jefferson Patterson S. FISHER | [[underlined]] View of Baltimore [[/underlined]] | mezzotint |" " " " "[[ditto for Gift of Mrs. Jefferson Patterson]] STEPHEN GREENE | [[underlined]] Study of a Creche Figure [[/underlined]] | pencil drwg. | Gift of Linda Kaplan | JACOB KAINEN (1909 - ) | [[underlined]] Flagman I, [[/underlined]] 1974 25 x 19" | oil wash, crayon & felt-tipped pen | Gift of Jacob Kainen | | | [[underlined]] Advance Man, [[/underlined]] 1974 25 x 19"| oil wash and crayon | Gift of Jacob Kainen | [[underlined]] Observer XV, [[/underlined]] 1974 19 x 25"| oil wash and crayon | " " " "[[ditto for Gift of Jacob Kainen]] | [[underlined]] Nazarene I, [[/underlined]] 1975 19 x 25"| oil wash and crayon | " " " "[[ditto for Gift of Jacob Kainen]] | [[underlined]] Nazarene II, [[/underlined]] 1975 19 x 25"| oil wash and crayon | " " " "[[ditto for Gift of Jacob Kainen]] PHILIP KAPPEL (1901 - ) | [[underlined]] Landscape with Horse and Rider [[/underlined]] | etching | Gift of Mrs. Jefferson Patterson SUSAN KAPROV | [[underlined]] Self-Portrait, [[/underlined]] 1975 | color xerox print | Gift of Susan Kaprov JONATHAN MEADER (1943 - ) | [[underline]] Bear [[/underline]] | serigraph | Gift of Washington Print Club | 12 preliminary drawings and working proofs for print | | " " " " "[[ditto for Gift of Washington Print Club]] LE ROY D. SAUER | [[underlined]] Dayton Art Institute [[/underlined]] | etching | Gift of Mrs. Jefferson Patterson DAVID VON SCHLEGELL | [[underlined]] Landscape, [[/underlined]] 1964 | drawing | Gift of Robert Flynn Johnson BERNARD SOLOMON (1946 - ) | [[underlined]] Words & Fonts [[/underlined]] (a portfolio of ten posters) | wood typography | Gift of Bernard Solomon

AT THE NATIONAL COLLECTION OF FINE ARTS COMMISSION MEETING December 4, 1975 [[underlined]] PRINTS, DRAWINGS, WATERCOLORS - GIFTS, continued [[/underlined]] [[four column table]] | OLIVIA C. STARRING | [[underline]] Hudson River at West Point [[/underline]] ca. 1889 | watercolor | Gift of Katherine Poole | | WALTER STEIN | [[underlined]] A Common Botany [[/underlined]] (a portfolio of 25 woodcuts) | | Gift of Louis and Annette Kaufman | | CY TWOMBLY | Untitled, 1968 | intaglio | Gift of Linda Kaplan | | OLIN LEVI WARNER | sketch book drawings and related German lithographs | | Gift of Mrs. Carlyle Jones | | EMIL WEDDIGE (1907 - ) | [[underlined]] Front Field [[/underlined]] | lithograph | Gift of Emil Weddige | | | [[underlined]] Still Life with Lemons [[/underlined]] 17 1/2 x 24"| lithograph | Gift of Emil Weddige | [[right margin, at right angle to main text]] -73- [[/right margin]] | ROBERT W. WEIR | [[underlined]] Foraging [[/underlined]] | lithograph | Gift of the Reverend DeWolf Perry | | | [[underlined]] Thomas Hamilton [[/underlined]] | engraving | Gift of the Reverend DeWolf Perry | | TOM WESSELMAN (1931 - ) | [[underlined]] Orange and Radio [[/underlined]] | intaglio and pencil | Gift of Brooke Alexander | [[underlined]] PRINTS, DRAWINGS, WATERCOLORS - PURCHASES [[/underlined]] | JOLAN GROSS BETTELHEIM (1900 - ) | [[underlined]] Bridge [[/underlined]] | lithograph | Museum Purchase (Mason Fine Prints) | | JOHN T. BOWEN (after drawing by John James Audubon | [[underline]] Townsend's Ground Squirrel [[/underline]] 22 x 28" | hand-colored lithograph | Museum Purchase (Irene Iskander) | | (after drawing by John James Audubon) | [[underline]] Canada Otter-Male [[/underline]] 22 x 28" | hand-colored lithograph | Museum Purchase (Irene Iskander) | | WILLIAM MERRITT CHASE | [[underlined]] The Jester [[/underlined]] | etching | Museum Purchase (Wolfe Street Gallery) |

[[text obscured]] AT THE NATIONAL COLLECTION OF FINE ARTS COMMISSION MEETING December 4, 1975 [[underlined]] PRINTS, DRAWINGS, WATERCOLORS - PURCHASES, continued [[/underlined]] [[four column table]] | HOWARD COOK (1901 - ) | [[underline]] New York Harbor [[/underline]] | aquatint | Museum Purchase (Middendorf Gallery) | | JOSEPH CORNELL (1903 - 1972) | Untitled (Hotel du Nord) 1972 | serigraph | Museum Purchase (Brooke Alexander, Inc.) | | ROBERT COTTINGHAM (1935 - ) | [[underline]] Ice, [[/underline]] 1975 | etching | Museum Purchase (William and Deborah Struve) | | RICHARD DIEBENKORN (1922 - ) | [[underline]] #41 (Still Life) [[/underline]] | etching and drypoint | Museum Purchase with the aid of funds from Mr. and Mrs. Jacob Kainen and the National Endowment for the Arts (Brooke Alexander, Inc.) | [[right margin, at right angle to main text]] -74- [[/right margin]] | JIM DINE (1935 - ) | [[underlined]] Five Paintbrushes [[/underlined]] (fourth state) | etching and aquatint | Museum Purchase (Petersburg Press, Inc.) | | JOE GOODE (1937 - ) | [[underlined]] Postcard (magenta) [[/underlined]] 1969 | lithograph | Museum Purchase (Brooke Alexander, Inc.) | | RED GROOMS (1937 - ) | [[underlined]] Gertrude, [[/underlined]] 1975 19 1/2 x 22 x 10 1/2" | color lithograph in plexiglas box | Museum Purchase with the aid of funds from Mr. and Mrs. Jacob Kainen and the National Endowment for the Arts | | ALBERT HORSTMEIR (19th century) | [[underlined]] Ella Horstmeir [[/underlined]] | charcoal | Museum Purchase (Middendorf Gallery) | | JASPER JOHNS (1930 - ) | [[underline]] Ale Cans [[/underline]] 1967 - '69 | etching and aquatint | Museum Purchase (Jem Hom Fine Arts) | | ROBERT LAURENT (1890 - 1969) | [[underlined]] Madame De [[/underlined]] | drawing | Museum Purchase (Kraushaar Galleries) |

[[text obscured]] AT THE NATIONAL COLLECTION OF FINE ARTS COMMISSION MEETING December 4, 1975 [[underlined]] PRINTS, DRAWINGS, WATERCOLORS - PURCHASES, continued [[/underlined]] [[four column table]] | WILLIAM MEYEROWITZ (1898 - ) | [[underline]] November 11 Parade [[/underline]] | etching | Museum Purchase (Mr. William Meyerowitz) | | CLAES OLDENBURG (1929 - ) | [[underline]] Pile of Erasers, [[/underline]] 1975 | lithograph | Museum Purchase with the aid of funds from Mr. and Mrs. Jacob Kainen and the National Endowment for the Arts (William and Deborah Struve) | | PHILIP PEARLSTEIN (1924 - ) | [[underline]] Girl on Orange and Black Mexican Rug, [[/underline]] 1973 | lithograph | Museum Purchase (William and Deborah Struve) | | ROBERT RAUSCHENBERG (1925 - ) | [[underline]] Treaty, [[/underline]] 1974 | lithograph | Museum Purchase with the aid of funds from Mr. and Mrs. Jacob Kainen and the National Endowment for the Arts (William and Deborah Struve) | [[right margin, at right angle to main text]] -75- [[/right margin]] | KARL SCHRAG (1912 - ) | [[underlined]] Sunflowers at Sundown, [[/underlined]] 1970 | color etching, aquatint and stencil | Museum Purchase (Associated American Artists) | | VARIOUS ARTISTS | [[underlined]] Portfolio of Famous Paintings, [[/underlined]] catalog of 1888 New York Etching Club Exhibition | 8 etchings | Museum Purchase (June 1 Gallery of Art) | | HARRY WICKEY (1892 - ) | [[underlined]] Wrestlers #1, [[/underlined]] 1927 11 1/4 x 13" | etching | Museum Purchase (Milton M. Rose) | | WILLIAM T. WILEY (1937 - ) | [[underlined]] Ecnud, [[/underlined]] 1975 | lithograph | Museum Purchase with the aid of funds from Mr. and Mrs. Jacob Kainen and the National Endowment for the Arts (William and Deborah Struve) | | WILLIAM WOLFSON (1894 - 1966) | [[underline]] Young Bathers [[/underline]] | lithograph | Museum Purchase (Kennedy Galleries) | | | 14th Street | lithograph | Museum Purchase (Kennedy Galleries) |

-76- 10. [[WORKS ACCEPTED]] AT THE NATIONAL COLLECTION OF FINE ARTS COMMISSION MEETING December 4, 1975 [[underlined]]PRINTS, DRAWINGS, WATERCOLORS - PURCHASES, continued[[/underlined]] [[four column table]] ADJA YUNKERS (1900 - ) | [[underlined]]Ostia Antica IV[[/underlined]] | woodcut | Museum Purchase (Zabriskie Gallery) | [[underlined]]Veronica I[[/underlined]] | "[[ditto for woodcut | " " " "[[ditto for Museum Purchase (Zabriskie Gallery)]] [[/four column table]]

-77- WORKS ACCEPTED AT THE NATIONAL COLLECTION OF FINE ARTS COMMISSION MEETING December 4, 1975 [[underlined]]ADDENDA[[/underlined]] PRINTS, DRAWINGS, WATERCOLORS - GIFTS [[four column table]] ENRICO GLICENSTEIN | [[underlined]]Self-Portrait[[/underlined]] | drwg. | Gift of Hugo Dreyfus MONG Q. LEE (1923 - 1960) | [[underlined]]Evenings by the Seashore[[/underlined]] | watercolor | Bequest of Henry Ward Ranger through the National Academy of Design [[/four column table]]

-78- [[underline]] Hirshhorn Museum and Sculpture Garden Board of Trustees [[/underline]] In accordance with the bylaws of the Hirshhorn Museum and Sculpture Garden Board of Trustees, there follows the requisite annual report to be made to the Board of Regents of the Smithsonian Institution. The report covers the period from the Museum's opening in October 1974 through December 1975. Museum attendance has been unexpectedly high. Approximately 1.8 million visitors were counted entering the building during calendar year 1975, with numerous others visiting and walking through the sculpture garden. The cumulative total for visitation since the Museum opened in October 1974 is approximately 2.5 million. It was explained that the novelty of the museum has not worn off and the attendance continues to rise. This confirms that the Hirshhorn has filled some long sought need that existed in the community. Membership on the Board of Trustees has changed somewhat over the past year. At the expiration of Mr. Hal B. Wallis' term, Mr. Thomas M. Evans was elected to fill his vacancy. In addition, Messrs. Taft B. Schreiber and George H. Hamilton have resigned. Replacements to fill their vacancies are currently under consideration by the Board's nominating committee. Ambassador Daniel P. Moynihan remains the Board's Chairman. Immediately following is a listing of those woks of art acquired by the Museum during 1975.

-79- It was VOTED, that the Board of Regents accepts the Report of the Board of Trustees of the Hirshhorn Museum and Sculpture Garden.

-80- HIRSHHORN MUSEUM AND SCULPTURE GARDEN Accession Numbers [[five column table]] Date | Number | Artist | Title and Medium | Source 2-3-75 | 75.1 | Oldenburg, Claes | Geometric Mouse painted aluminum | P - Parke-Bernet 4-4-75 | 75.2 | Coleman, Glenn O. | Bonfire on Election night lithograph | G - Baum 4-4-75 | 75.3 | Davis, Gene | Bartleby synthetic polymer on canvas | G - Davis 4-4-75 | 75.4 | Davis, Stuart | Ivy League color serigraph | G - Baum 4-4-75 | 75.5 | Hart, George O. | (George O."Pop" Hart, book, H. Cahill, ed.) The Champion, Mexico lithograph | G - Baum 4-4-75 | 75.6 | King, William | Learning aluminum | G - King 4-4-75 | 75.7 | Mehring, Howard | Aura synthetic polymer on canvas | G - Schoenfeld 4-4-75 | 75.8 | Weber, Max | (Max Weber, book, H. Cahill, ed.) Still Life lithograph | G - Baum 7-21-75 | 75.9 | Dzubas, Friedel | Trough synthetic polymer on canvas | P - Knoedler 8-21-75 | 75.10 | Lozowick, Louis | Machine Ornament. brush and ink on paper board | P - Carus 10-1-75 | 75.11 | Arp, Jean | Omega dans l'omega wood relief | Reclassification 10-1-75 | 75.12 | Caro, Anthony | Venuggio Glimmer steel | G - Hirshhorn 10-1-75 | 75.13 | Castellani, Erica | (Untitled) inkless relief on aluminum | Reclassification 10-1-75 | 75.14 | Coronel, Rafael | (Untitled) oil, pencil and (watercolor?) on paperboard | G - S.D. Ripley 10-1-75 | 75.15 | Covert, John | (Portrait) oil on canvas | G - Michael Klein 10-1-75 | 75.16 | Davis, Gene | Smithsonian Resident Associates Program Tenth Anniversary silkscreen | G - S.I. Resident Associates [[/five column table]]

-81- HIRSHHORN MUSEUM AND SCULPTURE GARDEN Accession Numbers [[5 column table]] Date | Number | Artist | Title and Medium | Source 10-1-75 | 75.17 | Davis, Gene | Smithsonian Resident Associate Program Tenth Anniversary poster | G - S. I. Resident Associates 10-1-75 | 75.18 | Kamihira, Ben | (Standing female nude) lithograph | G - Forum Gallery 10-1-75 | 75.19 | Levee, John | (Untitled) etching on paper | Reclassification 10-1-75 | 75.20 | Mitchell, Joan | Field for Skyes oil on canvas | G - Mr. and Mrs. D. Workman 10-1-75 | 75.21 | Park, David | Nude -- Green oil on canvas | G - Dr. & Mrs. Eisenstein 10-1-75 | 75.22 | Schwedler, William | Both Sides of the Fence | oil and acrylic on canvas | G - Mr. & Mrs. Peter Rosenau 10-1-75 | 75.23 | Storel, Sergio | Nucleus pen and ink, chalk and sprayed paint | G - Storel 10-1-75 | 75.24 | Strider, Marjorie | (Tomatoes) pencil on paperboard | G - Berta Walker 12-16-75 | 75.26 | Thomas, Alma | Skylight acrylic on canvas | G - Vincent Melzac 12-17-75 | 75.27 | Weber, Max | Still Life Oil on canvas | G - Saul & Bella Fishko [[/5 column table]] P - Purchase G - Gift

-82- [[underline]] Proposal by California Interests for a Smithsonian Museum in Sacramento [[/underline]] Mr. Ripley reported that the Smithsonian has been requested by Congressman Moss (D-Cal), members of the California State Legislature and others to establish a permanent bureau of the Institution in conjunction with the California State Fair in Sacramento. They have offered to provide in the first instance a temporary building and later a permanent building which would display changing exhibits and a variety of events which the Institution might sponsor or provide. They have emphasized that the State of California and the Sacramento Fair are prepared to pay all costs of maintaining and operating such a building. It should be noted that numerous similar proposals were considered by the Regents in the past such as the San Francisco Mint, the St. Louis Post Office, the Pacific Science Center and others, but all of these proposals were turned down based on the Regents resolution which stated: "The Board of Regents believes that the growing commitments of the Smithsonian in Washington as well as the inherent difficulties involved in assuming responsibility for so remote an operation as the San Francisco Mint as a National facility, argue against our commitment to such an enterprise in any part of the country at this time."

-83- The has informed Congressman Moss of the areas in which the Smithsonian might be of assistance, such as temporary changing exhibitions provided by the Smithsonian Traveling Exhibitions Service, consultation and advice on conservation, training, exhibition techniques and other related advice. It is now expected that the California legislature will submit a proposal for the consideration of the Board of Regents at their May meeting. The advice of the Board at this time was to continue operating under the prevailing resolution which does not permit assuming responsibility for remote museum operations in any part of the country.

-84- [[underline]] Naming of Area in Museums [[/underline]] The Secretary reported that in keeping with the request of the Regents as reflected in the minutes of the meeting of May 9, 1973 concerning the naming of any building or part of a building for their approval, the following proposals have been submitted. [[underline]] Doris and Henry Dreyfuss Memorial Study Center [[/underline]] The late Henry Dreyfuss, the internationally known industrial designer, bequeathed an important collection of his drawings, correspondence, and speeches to the Cooper-Hewitt Museum in October 1972. Included in this material is his research in the field of symbols. Friends and former clients of Dreyfuss have contributed $125,000 to establish a study center within the Museum where professional designers, students, and the general public can study this body of information pertaining to industrial design. It will be located on the third floor of the Andrew Carnegie Mansion in the general reading hall. In recognition of the contributions of Henry Dreyfuss to the field of industrial design, and of the contributions to the Smithsonian Institution in his memory and that of his wife, the following resolution was adopted: VOTED that the Board of Regents approves the establishment of a "Doris and Henry Dreyfuss Memorial Study Center" at the Cooper-Hewitt Museum of Decorative Arts and Design.

-85- [[underline]] The Heinz Study Center for Drawings and Prints [[/underline]] Mr. Henry J. Heinz II has granted the Cooper-Hewitt Museum $100,000 towards the rehabilitation of a portion of the fourth floor of the Carnegie Mansion which will house the Museum's collection of prints and drawings. In accordance with the wishes of the donor, the following resolution was adopted: VOTED that the Board of Regents approve the designation, "The Heinz Study Center for Drawings and Prints," for that portion of the fourth floor of the Cooper-Hewitt Museum of Decorative Arts and Design to be rehabilitated with Mr. Heinz' generous gift of $100,000. [[underline]] The Waldo L. Schmitt Conference Room [[/underline]] The Department of Invertebrate Zoology in the National Museum of National History now has a Conference Room of its own where numerous seminars and other meetings can be held. It is proposed to name the room in honor of Dr. Waldo L. Schmitt, to commemorate his contributions to invertebrate zoology during his long career at the Smithsonian Institution, his continuing active interest in invertebrate zoology, and his frequent attendance at our seminars over the past several years. It may be noted that this area is not generally used by the public. The following resolution was adopted: VOTED that the Board of Regents approves the establishment of a "Waldo L. Schmitt Conference Room" in the National Museum of Natural History.

-86- [[underline]] Legislative Proposals [[/underline]] Smithsonian Tropical Research Institute (Barro Colorado Island) [[/underline]] The Act of July 2, 1940 (54 Stat. 724), which set aside Barro Colorado Island in the Canal Zone in order to preserve and conserve its natural features for research purposes, authorized the appropriation of $10,000 for necessary administrative and maintenance expenses related to the island. Subsequently, P.L. 89-280, approved October 20, 1965, amended the authorization to $350,000. Although current obligations are within the statutory limit, increasing costs and needed improvements suggest that the limit will be reached in the near future. To meet the requirement of the Congressional Budget Reform Act of 1974 of obtaining authorization a year ahead of appropriations, to provide flexibility in appropriations requests, and to avoid the necessity of repeated amendments the proposed legislation seeks to eliminate altogether the ceiling on appropriations authorized. The following motion was adopted: VOTED that the Congressional Members of the Board of Regents are requested to introduce and support legislation which would eliminate the ceiling on appropriations authorized for Barro Colorado Island at the Smithsonian Tropical Research Institute.

-87- A BILL To amend the Act of July 2, 1940, as amended, to remove the limit on appropriations. [[underlined]] Be it enacted by the Senate and House of Representatives of the United States of America in Congress assembled, [[/underlined]] That section 7 of the Act of July 2, 1940 (20 U.S.C. 79e), as amended by P.L. 89-280, be further amended by striking the phrase ",not to exceed $350,000,".

-88- [[image: US Congress seal]] Public Law 89-280 89th Congress, H. R. 7059 October 20, 1965 [[2-column table]] An Act | [[underline]] 79 STAT. 1012 [[/underline]] To amend the Act of July 2, 1940 (54 Stat. 724; 20 U.S.C. 79-79e), so as to increase the amount authorized to be appropriated to the Smithsonian Institution for use in carrying out its functions under said Act, and for other purposes. | | Be it enacted by the Senate and House of Representatives of the United States of America in Congress assembled, That section 7 of the Act of July 2, 1940 (54 Stat. 725; 20 U.S.C. 79e), is amended to read: | Smithsonian Institution. "Sec. 7. There are authorized to be appropriated annually, from money in the Treasury of the United States not otherwise appropriated, such sums, not to exceed $350,000, as are necessary for the administration of this Act and for the maintenance of laboratory or other facilities provided for carrying out the purposes of this Act." | Funds for laboratory maintenance, etc. Appropriation. Sec. 2 Section 4(g) of the Act of July 2, 1940 (54 Stat. 725), as modified by section 801 of Reorganization Plan Numbered 3, effective July 16, 1946 (60 Stat. 1101; 20 U.S.C. section 79b(f)), is amended to read as follows: | "(g) include in its annual report of its operation to Congress | Report to Congress. [[/2-column table]] Approved October 20, 1965. [[short line]] [[underline]]LEGISLATIVE HISTORY[[/underline]]: HOUSE REPORT No. 280 (Comm. on Merchant Marine & Fisheries). SENATE REPORT No. 771 (Comm. on Rules & Administration). CONGRESSIONAL RECORD, Vol. 111 (1965): May 10: Considered and passed House. Sept.23: Considered and passed Senate, amended. Oct. 5: House concurred in Senate amendments. GPO 50-139

-89- [[underline]] National Museum Act [[/underline]] The authorization of appropriations for the National Museum Act will expire at the end of fiscal year 1977 and it is proposed that authority for further appropriations be sought. Since its founding in 1846 the Smithsonian Institution, as custodian of the national collections, has endeavored, within the limits of its resources, to be responsive to the needs of other museums. In the early days these efforts consisted of exchanges of information and publications and in more recent times have included short-term training of museum professionals, consultation services on specific problems, and small grants for special studies. The National Museum Act of 1966 reaffirmed the Smithsonian's traditional role of assisting museums with specific reference to the continuing study of museum problems and opportunities; training in museum practices; the preparation of museum publications; research in museum techniques; and cooperation with agencies of the Government concerned with museums. In 1970 legislation providing for a three-year extension of National Museum Art funding was approved. The extension

-90- authorized appropriations not to exceed $1,000,000 annually through fiscal year 1974, of which $300,000 each year was specifically allocated to be expended for training programs, in one-third shares, by the National Endowment for the Arts, the National Endowment for the Humanities, and the Smithsonian. An additional amendment clarified grant and contract authority for training in museum practices. In fiscal year 1972, the first year in which funding was available, $600,000 was appropriated and a modest program was initiated. In fiscal year 1973 $798,000 was appropriated, and $901,000 was appropriated in fiscal year 1974. In each year the required transfers totalling $200,000 were made to the Endowments. In 1974 an additional three-year extension was enacted, which eliminated the transfer requirement, but carried the proviso that no less than $200,000 annually was to be allocated to research and development of museum techniques with particular emphasis on museum conservation. $802,000 was appropriated in fiscal year 1975; $767,000 in fiscal year 1976; and $792,000 will be requested in the fiscal year 1977 budget.

-91- Funds appropriated to the Smithsonian for the implementation of the National Museum Act are made available, primarily by grants and contracts, to museums, professional associations, and individuals. Such funding is made after review by the National Museum Act Advisory Council, appointed for this purpose by the Smithsonian. The membership of the Advisory Council encompasses the principal museum disciplines--art, science, and history--and is broadly representative of the various regions of the United States. The Council advises and assists the Secretary of the Smithsonian Institution in determining priorities and assessing the quality of individuals and programs seeking support under the Act. In funding proposals the Advisory Council has insisted that all proposals clearly demonstrate how the project will improve the profession--its techniques, methods and approaches. Among the major activities supported recently under the National Museum Act is the National Conservation Advisory Council, a body composed of leading figures in the field, which has undertaken a series of studies and reports on the current status of museum conservation in America. Its primary report focuses on the training of conservators, education of users, scientific support, standards and facilities, and includes a proposal to meet national conservation needs.

-92- The Smithsonian Institution, the National Endowment for the Arts, and the National Endowment for the Humanities, through their respective offices of museum programs, regularly consult and review programs and proposals in order to prevent duplication and to meet, insofar as possible, the increasing needs of museums and museum professionals from the point of view of their individual programs. The programs of the Endowments focus on the public aspects of specific museums such as exhibitions, renovations, catalogues, and purchases, while those that the Smithsonian administers under the National Museum Act are designed to serve the needs of the museum profession generally. The following motion was adopted: Voted, That the Congressional Members of the Board of Regents are requested to introduce and support legislation authorizing additional appropriations for purposes of the National Museum Act.

-93- A BILL To amend the Act of October 15, 1966 (80 Stat. 953; 20 U.S.C. 65a), relating to the National Museum of the Smithsonian Institution, so as to authorize additional appropriations to the Smithsonian Institution for carrying out the purposes of said Act. [[underlined]]Be it enacted by the Senate and House of Representatives of the United States of America in Congress assembled[[/underlined]], That section 2 (b) of the National Museum Act of 1966 (20 U.S.C. 65a) is amended to read: "(b) There are hereby authorized to be appropriated to the Smithsonian Institution $1,000,000 each year for fiscal years 1978, 1979, and 1980.

-94- [[underline]] Museum Support Facilities [[/underline]] On September 19, 1975 the President signed into law P.L. 94-98 authorizing the Regents of the Smithsonian Institution to prepare plans for museum support facilities which will be designed to restore as much Mall building space as possible to public use; provide for the long-range needs of the Institution's collections; and to integrate them and associated work space with activities on the Mall. The facilities would also incorporate space for on-site research, computer support for documentation, exhibits preparation, registrarial functions, document distribution, conservation, and maintenance support. $500,000 is being requested in the budget for fiscal year 1977 to initiate architectural and engineering planning for the facilities. The Smithsonian's activities in the Washington area are concentrated around the Mall, an area dedicated to the use, education and enjoyment of the American public. These activities, which encompass exhibits, education, collections, conservation, research, and support, fully occupy available Mall space. Despite deliberate and selective acquisition policies, the national collections of specimens and artifacts continue to grow and to compete for space on the Mall with the public functions of the Institution. Availability of the collections for study and exhibition requires documentation and preservation, activities which also

-95- require space. While space economies are being pursued, the continuation and expansion of public services indicate a need for additional facilities to house the necessary but less visible services of collections management, conservation, documentation, and publication. A suitable site is being assembled adjacent to the Institution's current holdings of 21 acres at Silver Hill, Maryland. Thirty-five acres under the jurisdiction of the General Services Administration have been transferred to the Smithsonian. Full development of the entire site of 92 acres is viewed as a twenty-five year program; successive stages of which would be constructed when approved by Congress. The proposed legislation seeks construction authority for the initial phase of this program. The support facility was recognized as being essential to the future of the museums. P.L. 93-344, the Congressional Budget Reform Act of 1974, requires year-ahead requests for the authorization of new budget authority. (Note: Sec. 607 of that Act requires that any request for the enactment of new budget authority to continue a program or activity for a fiscal year (beginning with the fiscal year commencing October 1, 1976) shall be submitted to the Congress no later than May 15 of the year preceding the year in which such fiscal year begins. Instructions promulgated by the Office of Management and Budget on November 12, 1975 specify that any proposals for enactment of budget authority for a new program or activity to begin in fiscal year 1978 should, to the maximum extent feasible,

-96- be prepared for submission to the Congress no later than May 15, 1976.) Hence, efforts must be made to secure enactment of this proposal as soon as possible in order to prepare for fiscal year 1978 and fiscal year 1979 budget cycles. The Board heard several Congressional Regents recall that the President's Budget for 1977 avoided new starts where possible. Those Regents explained that while there was no objection to approving the suggested motion to introduce and support legislation authorizing construction of Museum Support Facilities, as outlined in the following paragraphs, such a proposal could not be pushed too hard and would require very careful handling and some exploratory action. With that understanding, there was no objection and the following motion was approved. VOTED that the Congressional Members of the Board of Regents are requested to introduce and support legislation authorizing them to construct museum support facilities.

-97- A BILL To authorize the Smithsonian Institution to construct museum support facilities. [[underline]]Be it enacted by the Senate and House of Representatives of the United States of America in Congress assembled[[/underline]], That the Regents of the Smithsonian Institution are authorized to construct museum support facilities for (1) the care, curation, conservation, deposit, preparation, and study of the national collections of scientific, historic, and artistic objects, specimens, and artifacts; (2) the related documentation of such collections of the Smithsonian Institution; and (3) the training of museum conservators. SEC. 2. There are hereby authorized to be appropriated to the Smithsonian Institution such sums as may be necessary to accomplish the purposes of this Act.

-98- [[underline]] Legislative Report [[/underline]] Mr. Ripley reported that all of the Smithsonian legislation approved by the Board of Regents in 1974 has now become law. S. 907, the planning authority for the museum support facilities, was approved by the President on September 19. The Senate approved S. 1657, removing the restrictive definition of "portraiture" from the National Portrait Gallery Act on July 25. The Committee on House Administration reported H.R. 6397, a companion measure introduced by Mr. Cederberg, to the full House on December 11. The bill passed the House on January 19 and will soon go to the President for signature. In the first session of the 94th Congress several additional measures of interest or related to the Institution were considered. These are: [[underline]] Library of Congress Trust Funds [[/underline]] Legislation has been approved by the Senate and is pending approval by the House to increase from 4% the rate of interest paid by the Treasury on funds permanently loaned to it by the Library of Congress Trust Fund Board.

-99- The new legislation would permit payment at a rate related to the average market yield on outstanding long-term obligations of the United States (currently around 8%), while retaining the 4% rate as a guaranteed minimum. [[underline]] American Folklife Center [[/underline]] On January 2 the President approved P.L. 94-201 establishing an American Folklife Center in the Library of Congress. The Center is to be under the direction of a seventeen-member Board of Trustees. Four members are to be appointed by the President from among Federal officials concerned with folklife; four each are to be appointed by the Speaker of the House and the President pro tempore of the Senate from among individuals in private life; and there are five statutory members: the Librarian of Congress, the Secretary of the Smithsonian Institution, the Chairman of the National Endowment for the Humanities, the Chairman of the National Endowment for the Arts, and the Director of the Center, who is appointed by the Librarian after consultation with the Board.

-100- The Center has broad authority, including the ability to enter into contracts; to establish a national archive in conjunction with any Federal entity; to acquire and loan objects; to disseminate exhibitions; and to develop programs to preserve American folklife. The Librarian is vested with conventional administrative powers, and must include in his annual report to Congress on the Library a report on the Center. Appropriations are authorized through fiscal year 1978. In 1969 legislation establishing such a center in the Smithsonian Institution was introduced. At its meeting on May 21 of that year the Board of Regents endorsed the principle of a center but, inasmuch as the legislation directed that its direction be entrusted to a Board of Trustees virtually independent of the Regents, suggested that it not be housed within the Smithsonian. At its meeting on November 5, 1969, the Board of Regents voted to direct the Secretary to report to Congress that it favored amending the legislation to establish an independent entity for folklife outside of the Institution but with the Smithsonian providing a strong advisory and contributory role.

-101- The Secretary explained that the Smithsonian performs very actively in the area of folklife. We are the major performing group of triumvirate which includes the National Endowment for the Arts (which provides grants and funds to many folklife activities and with this bill may be able to provide more funds), and the Library of Congress which performs the archival function to keep records, tapes and documents. The Smithsonian provides the performing arts division which operates on the Mall and arranges tours and traveling shows all over the country. Folk art in this activity is essentially folklife and is the study, collation, performance, recording and encouraging of folk traditions in this country. We have now discovered that in every large community in the country there are enormously active, residual and growing activities in folklife, including people living as their predecessors did before they came here from all parts of the world. We have a new center here studying how these people maintain their traditions and activities. In Philadelphia there are 50 or 60 ethnic subculbures active in the city from Africa, Asia, the Caribbean, and our Indian cultures, preserving their folk traditions and relationship to their mother countries. The Balch Institute of Philadelphia

-102- specializing in ethnicity was named as one example of an Institute working with and getting help from the Smithsonian. [[underline]] The Arts and Artifacts Indemnity Act [[/underline]] On December 20 the President approved P.L. 94-158 which will permit the government, through the Federal Council on the Arts and Humanities, of which the Secretary is a member, to enter into indemnity agreements covering international exhibit exchanges, subject to endorsement by the Secretary of State that each exhibit is "in the national interest." Coverage does not extend to the first $15,000 of loss or damage and may not exceed $50 million for any single exhibition. The legislation is expected to alleviate the high insurance premiums for such exchanges which are beyond the reach of most museums. The record of indemnification by other governments is impressive and it is anticipated that losses, if any, will be minimal, while opportunities for increased exchanges will be enhanced.

-103- In signing the measure the President expressed reservations about Federal involvement in such an indemnification program and directed the Secretary of State to establish criteria for certifications in order to adhere carefully to the intent of the legislation. The President also expressed concern about the designation of the Federal Council on the Arts and Humanities as the administering agency for the program because it is essentially an advisory body and includes four members--the Secretary of the Smithsonian Institution, the Director of the National Gallery of Art, an appointee of the Speaker of the House and an appointee of the Chairman of the Senate Commission on Art and Antiquities--who are not officers of the United States. Utilizing authority granted by the National Foundation on the Arts and Humanities Act of 1965 the President directed that the four members cited shall not serve as members of the Federal Council when it acts to administer the indemnification program.

-104- [[underline]] Kennedy Center Audit [[/underline]] P.L. 94-119, authorizing appropriations for the non-performing arts functions of the Kennedy Center, was approved by the President on October 21. The measure is an extension of existing authority, but a new section was added by the Senate authorizing the General Accounting Office to review and audit on a regular basis the accounts of the Kennedy Center for the purpose of determining the ability of the Center to pay its share of future operating costs and to assure that the cost-sharing formula on which Federal appropriations for the Center are currently based fairly and accurately reflects the use of the building. The audit is not intended for the performing arts themselves, but rather for maintenance, security, information, interpretation, janitorial and other necessary services for the Center.

-105- [[underline]] Equal Employment Opportunity Progress Report [[/underline]] The following information is provided as a report of progress to date in carrying out the Smithsonian's plans for equal employment opportunity as described in the report transmitted to the Regents on this subject in August, 1975. The Personnel Office is nowadvertising all vacancies, except those in which advertising is not required by regulations. Temporary jobs of more than six months are also being advertised. Further review is being made to work out practical procedures for advertising contract and grant jobs. Contracts and grants are generally for a one-year period, and an advertising procedure which normally would take four to six weeks out of a one-year grant or contract is patently unreasonable. Procedures must be developed so that the advertising of the vacancy would not unduly hinder the research project within its twelve-month time-frame. Our mailing list of vacancies sent to minority colleges and organizations has been reviewed and expanded. The performance evaluation policy about to be circulated for review and approval includes an evaluation of the EEO performance of all supervisory personnel.

-106- The Personnel Office is holding discussions with bureaus concerning "Junior Professional" positions. Bureau directors are aware of the need for widening the recruitment source for these jobs. In a recent case in point, the NMNH made a special effort to hire a well qualified minority candidate living and working in Florida. The person has a masters degree in entomology, but was thinking of going into the military service as a career in order to make more money faster. When Dr. Kier heard of this person he requested a vita and invited the person to come to Washington for an interview. In addition to the interview, Dr. Kier contacted some of the local universities to explore enrollment possibilities for this person. The idea was to provide a work-study program. This person has returned to Florida and is currently considering this arrangement. Each vacancy which occurs in the core occupations is being reviewed by the bureau directors to determine whether or not that specific position can be filled at a more junior level, thus providing encouragement for younger minority and women personnel. The SI has implemented a pilot program with Pride Incorporated (a minority community action agency) to provide work experience to some of the Pride enrollees.

-107- The Civil Service Commission's Coordinator for Minority Employment informs us that recruitment of minorities in the scientific disciplines is not promising; minority colleges are emphasizing the liberal arts. In light of this, we will explore alternative programs to encourage the enrollment of minorities in scientific curricula, perhaps by developing work-study arrangements with colleges for qualified graduate students.

-108- [[underline]] Litigation Report [[/underline]] Developments since the September 1975 report to the Regents in current litigation involving the Institution are as follows. 1. [[underline]] Expeditions Unlimited Aquatic Enterprises, Inc. [[/underline]] v. [[underline]] Smithsonian Institution [[/underline]] In this libel action involving a Smithsonian federal employee summary judgment was granted in favor of the Institution, but the decision has been appealed by the plaintiff. The case was argued before the U. S. Court of Appeals on September 18, 1975. No opinion has been handed down. 2. [[underline]] Claims Arising out of Construction of the Hirshhorn Museum [[[/underline]] As previously reported, a number of claims have been filed by the contractor and various subcontractors employed in the construction of the Hirshhorn Museum. Three of the larger claims have been decided in favor of the contractor, Piracci, Inc., by the General Services Administration's Board of Contract Appeals, but only on the question of entitlement to payment. One of the smaller claims has been paid by the GSA, out of the funds appropriated for the construction of the Museum. The exact amount due the contractor on the principal claim, which will be negotiated between the GSA and the contractor, may not be determined for a year or more. As to the remaining smaller claim, the GSA and the contractor presently are negotiating over the exact amount due the contractor, and a figure may be agreed upon soon. After consultation with the Department of Justice, it is understood that the two remaining claims will be paid through the normal procedures established for settlement of claims against the United States. 3. [[underline]] Living Window ICC, Inc., and Joseph Etelman [[/underline]] v. [[underline]] James S. Ward, Inc., James S. Ward and the Smithsonian Institution [[/underline]] This is a suit by a subcontractor against the contractor, James S. Ward, Inc., and the Smithsonian Institution for alleged breach of contract, unjust enrichment, disclosure of trade secrets, and other alleged injuries. The action arises out of the termination of a subcontract caused by the failure of the subcontractor to perform under its agreement with the contractor to construct an optical dissolve device. The optical device was to be installed in the National Museum of History and Technology. It was constructed by another subcontractor after the termination of this subcontract. The Department of Justice has filed a motion to dismiss the complaint.

-109- 4. [[underline]] Madam Hedia Baccar [[/underline]] v. [[underline]] Mediterranean Marine Sorting Center [[/underline]] As previously reported, this suit for breach of contract was filed in Tunis by a former employee of the Smithsonian Mediterranean Marine Sorting Center. The case was dismissed by the Tunisian Tribunal of the First Instance on May 17, 1975. The plaintiff has appealed that decision. A hearing on the appeal was anticipated in the fall of 1975, but has been continued to January 1976. 5. [[underline]] Long [[/underline]] v. [[underline]] United States [[/underline]] As previously reported, this suit arose out of a tort claim for injuries suffered by a child in a fall while visiting the National Museum of Natural History. The child was seriously injured, and damages in the amount of $500,000 were sought. In December 1975 the Justice Department settled the case for $15,000 without admission of any liability. Payment of the settlement will be made by the General Accounting Office. 6. [[underline]] Paul F. Mason [[/underline]] v. [[underline]] United States [[/underline]] As previously reported, this suit was brought in the U. S. District Court for the District of Columbia on July 3, 1975, for alleged discrimination by the Smithsonian Institution in recruiting for an animal keeper position at the National Zoological Park. The plaintiff is seeking mandatory employment and back pay with interest to October 16, 1974, as well as legal costs in bringing this action. An answer to the complaint was filed by the Department of Justice on September 5, 1975. Efforts are being made to reach an agreement which would allow for extrajudicial review and resolution of this matter through arbitration, in lieu of further litigation. 7. [[underline]] Clark [[/underline]] v. [[underline]] Smithsonian Institution [[/underline]] This suit is based on a tort claim for injuries suffered in an automobile accident involving a Smithsonian vehicle. The case has been referred to the Justice Department, but no trial date has been set. The plaintiff seeks $10,000 in damages.

-110- [[underline]] Visit of the Queen of Great Britain [[/underline]] The Secretary reported he had been notified that the Queen of England will be visiting the United States and on July 8, 1976, at 3:00 p.m., she will be visiting the Smithsonian Institution. She will be received at the North entrance of the Castle with a fanfare of trumpets from the Tower, and she has expressed great interest in doing this. It has been suggested that the Chancellor and Members of the Board of Regents if possible be here to greet her at that time and conduct her to the chapel where James Smithson is interred. The Queen would then be taken into the Lounge in this building, where the "American crown jewels" will be on exhibition. The Queen would like to commemorate this occasion by perhaps having on exhibition in our museum the scientific drawings of Leonardo which have never been shown anywhere. She would have them shown for one month, in special recognition of the occasion of her visit during the summer, and then present to the Institution a facsimile copy of these drawings, an extraordinary gift. The Smithsonian will recognize that the single largest seminal gift to the United States by the British Nation was the bequest of James Smithson. It was suggested that a Joint Resolution expressing the gratitude of the people of the United States to Great Britain might be enacted by the Congress. This could be presented to the Queen in the form of a scroll or Presidential proclamation upon her visit.

-111- It was determined that the Congressional members of the Board will undertake to introduce a joint resolution on much the same terms as other legislative measures are handled by them. A proposed bill will be transmitted to the Congressional Regents after language and protocol are worked out with the Department of State, the Office of Management and Budget, and the British Embassy. The matter of other foreign visiting dignitaries visiting the United States during the Bicentennial summer disclosed that on May 11 and 12, Queen Margrethe II of Denmark will visit both the National Portrait Gallery and the National Collection of Fine Arts. The visit of French President Valéry Giscard d'Estaing and Mme. Giscard d'Estaing will also take place in May, for which the exact date has not yet been set. It is the Secretary's understanding that President Giscard d'Estaing will not have an opportunity to visit the Smithsonian, but that Mme. Giscard d'Estaing is interested in visiting the Hirshhorn Museum and Sculpture Garden and appropriate arrangements will be made for her visit. The following tentative schedule has been prepared for the Queen of Great Britain's visit. Several aspects of the ceremony discussed included the possibility of wearing academic robes, timing and attendance. Information on these details will be sent to the Regents as they become available.

-112- PROPOSED SCHEDULE FOR VISIT OF HER MAJESTY QUEEN ELIZABETH II AND PRINCE PHILLIP TO THE SMITHSONIAN INSTITUTION BUILDING AND THE NATIONAL GALLERY OF ART Washington, D.C. - July 8. 1976 - 3pm [[2-column table]] | [[underline]] Time [[/underline]] | Drive from the Blair House and enter Smithsonian Institution Building to the sound of music performed by trumpeters on the top of the porte cochère | 10 minutes | Welcome by the Chancellor (Chief Justice of the U.S), the Vice Chancellor (Vice President of the U.S), and the Secretary--in academic robes, with Smithsonian Mace. | | Viewing of James Smithsonian Tomb, (and) presentation of scroll of gratitude, possibly including a text of a Joint Resolution of the U.S. Congress. (This might be suggested to go into the State Papers in England.) | 10 minutes | Walk to the Lounge (approximately 100 feet) where will be shown an exhibition of London Treasures lent by the Worshipful Company of Goldsmiths; The Hope Diamond; The Jubilee Diamond; and several objects from the U.S. National collections of State gems | 12 minutes | Drive from Smithsonian Institution Building to National Gallery of Art | 6 minutes | Viewing of Exhibition entitled "The Eye of Jefferson" | 15-20 minutes | APPROXIMATE TOTAL TIME: | Between 53 and 58 minutes [[/2-column table]]

-113- [[preprinted]] FROM: THE HON. SIR PETER RAMSBOTHAM KCMG BRITISH EMBASSY WASHINGTON, D. C. 20008 TELEPHONE: (202) 462-1340 [[/preprinted]] The Honorable S Dillon Ripley Secretary The Smithsonian Institution Washington DC 15 January 1976 ^[[My dear Dillon]] This is just to confirm in writing what I told you last week. When I was received by The Queen at Buckingham Palace last month, I discussed with Her your proposal that She should honour the memory of James Smithson by a visit to his resting place in the Castle, and undertake a short and formal ceremony there, to be followed by a visit to the exhibition of London Treasures, also in the Castle. I am delighted to report that Her Majesty has graciously agreed to do this on the afternoon of Thursday 8 July, arriving at the Castle at 3 pm and leaving afterwards at 3.30 pm for the National Gallery of Art for a brief visit to the "Eye of Jefferson" Exhibition. If there are to be adjustments to this timing, I shall let you know. The visit will only be made public much nearer the time. Prince Philip will not accompany The Queen, as he will have another commitment elsewhere at the time. I also what to tell you that The Queen's librarian, Mr. Robin Mackworth Young, has been commissioned to study the possibility of some Royal recognition of Smithson. As soon as I know the results of his study, I shall write to you again. ^[[Yours, as ever Peter Ramsbotham]]

-114- [[underline]] The Noguchi Sculpture [[/underline]] Mr. Ripley reported that a marble sculpture titled "Energy Void" has been offered to the Smithsonian Institution by the artist Mr. Isamu Noguchi. This sculpture, which is made of granite, is 12 feet high, weighing 17 tons, would lend itself magnificently to an outdoor location on a Smithsonian site if it is possible to raise the funds for its purchase, transport and installation. The estimated cost is $300,000. The suggestion was made that perhaps a donor, or donors, could be found who might be interested in such a project. [[underline]] New Business [[/underline]] The Vice President stated that in attending a number of constructive presentations around the country concerned domestic problems, he was impressed with the thoughtful contributions to the discussions by representatives from the Indian community, and he had become more aware of the increased sense of identity and pride on the part of the Indians in this country. In that connection, he was reminded that the Smithsonian has a superb collection of American Indian art and that there exists in the Heye collection in New York an even larger amount of art of the Indians of the Americas, including a large and reportedly immensely valuable collection of gold objects. This led him to the suggestion that there might be means by which the Smithsonian Institution could

-115- create exhibition space, in effect a museum, devoted to the arts and culture of Indians of the Americas. The Heye collection of Indian art was described as being enormous in extent, with only a minuscule part on public exhibition, with another small part of it accessible to scholars. This collection has been in the American Indian Museum in New York since the early 1930's. The collection has never been catalogued, so that its full extent is unknown. A court case is now pending with the Attorney General of New York resulting from charges of mismanagement and misconduct by both trustees and staff. It occurred to the Vice President, when the Secretary talked about the reservation of the last remaining site on the Mall for Smithsonian purposes, that in the Bicentennial Year, were the Smithsonian to identify itself positively with our forefathers, such special identity might be appropriate and very well received. It was suggested that there may be a significant opportunity to acquire this major collection, which could result in a continuing exhibition and availability to scholars on that site. The Secretary mentioned that there have been a number of attempts to introduce legislation in the Congress (not by the Smithsonian) to create a Museum of Man, but such legislation has never been enacted. He added that we have thought of a Museum of Man and thought originally that the last site on the Mall would

-116- be appropriate. He mentioned the restriction imposed by the legislation which requires that any construction contemplated for this site must go back to the Congress for authorization. Mr. Ripley had volunteered that we might have light structures for educating people about the coming world, such as exhibitions on energy, food, etc. We would love to involve ourselves in a kind of ethnic approach as to how Indians feel as to their importance as people. We have thought of redesigning some space in the Museum of Natural History to have a study in depth in exhibit form including live, audio-visual techniques of body movement, language, the difference between habits and customs of people, and to help preserve these ethnic differences from homogenization in our culture. Inasmuch as more information is necessary in order to pursue the facts in the matter, the following resolution, suggested by Judge Higginbotham, was unanimously adopted: VOTED that the Secretary is authorized to explore the status of the New York collection, evaluate it and advise the Regents of any viable options; and ensure that the Regents and the Institution are sensitive to including in our diverse spectrum the role of the American Indian.

-117- [[underlined]] Dates for Next Meetings: [[/underlined]] The following dates were agreed upon for the following meetings: Executive Committee: Thursday, May 6, 1976. Board of Regents: Monday, May 10, 1976. Respectfully submitted: [signed]] S. Dillon Ripley [[/signed]] S. Dillon Ripley, Secretary Smithsonian Institution

[[underlined]]ADMINISTRATIVELY CONFIDENTIAL[[/underlined]] [No part of these minutes is to be divulged unless specifically authorized by the Secretary.] SMITHSONIAN INSTITUTE PROCEEDINGS OF THE MEETING OF THE BOARD OF REGENTS May 10, 1976 INDEX [[blank]] | [[underlined]]Page[[/underlined]] Attendance | 1 Minutes of Meeting of January 22, 1976 | 2 Report of the Executive Committee | 2 Museum of African Art | 3 Acting Assistant Secretary for Administration | 13 Financial Reports | 13 Proposal of State of California for Smithsonian West | 31 Legislative Report | 40 Status Reports | 44 Status Reports on Construction | 54 Hillwood | 57 National Collection of Fine Arts Commission | 60 Assistance from the Department of Justice on Basic Legal Issues | 61 National Air and Space Museum | 63 Proposed Agreement with Republic of Panama for Benefit of Smithsonian Tropical Research Institute | 66 Litigation Report | 67 In Memory of Robert A. Brooks, the late Under Secretary | 70 Possible Visit of Regents to Nepal | 70 Next Meetings | 71

SMITHSONIAN INSTITUTION PROCEEDINGS OF THE MEETING OF THE BOARD OF REGENTS May 10, 1976 [[underline]] Attendance [[/underline]] The meeting of the Board of Regents was called to order by the Chancellor on May 10, 1976, at 4:30 p.m., in the Regents Room of the Smithsonian Institution Building. Present were: Chief Justice Warren E. Burger, Chancellor Nelson A. Rockefeller, Vice President of the United States Senator Frank E. Moss Senator Hugh Scott Representative Elford A. Cederberg Representative George H. Mahon Representative Sidney R. Yates Caryl P. Haskins Judge A. Leon Higginbotham James E. Webb, Chairman, Executive Committee S. Dillon Ripley, Secretary Messrs. Austin, Brown, Burden, Goheen, Gell-Mann, Watson and Senator Jackson were unable to attend. The Chancellor announced that he had proxies in hand from Messrs. Austin, Brown, Goheen and Watson, and that he will vote these in accordance with the vote of the Board as recorded in these minutes. Also present were Assistant Secretaries Charles Blitzer, David Challinor, Paul Perrot, Julian Euell, John F. Jameson; Treasurer T. Ames Wheeler; General Counsel Peter G. Powers; Director of Support Activities Richard L. Ault; and Executive Assistant to the Secretary Dorothy Rosenberg.

-2- [[underline]] Minutes of Meeting of January 22, 1976 [[/underline]] It was noted that the Minutes of the Regents' meeting of January 22, 1976 had been circulated to the members of the Board. The Board, having no changes to suggest, recommended approval of the Minutes. It was VOTED that the Minutes of the Regents' Meeting of January 22, 1976, as previously circulated, are approved. [[underline]] Report of the Executive Committee [[/underline]] The Executive Committee of the Board of Regents met in the Chambers of the Chief Justice at 4 p.m. on May 6, 1976. Present were: Warren E. Burger, Chancellor William A. M. Burden Caryl P. Haskins S. Dillon Ripley, Secretary T. Ames Wheeler, Treasurer The Executive Committee considered the items on the agenda. Their recommendations together with any revisions resulting from their discussions are contained in the following papers.

-3- [[underline]] Museum of African Art [[/underline]] The Chancellor brought to the attention of the Regents a letter with attachments sent to him by Warren M. Robbins, Director of the Museum of African Art, proposing acquisition of this Museum by the Smithsonian. The letter had been forwarded by special delivery to the Regents on May 7, 1976 and contained a justification of the proposal by Director Robbins as well as endorsements by Members of the Congress (attached). The ensuing discussion recognized that the Museum collections and real estate had substantial intrinsic and cultural value. An estimate of $6,000,000 for the value is stated in the sponsor's supporting papers. An annual federal appropriation of over $500,000 was mentioned as being necessary to augment contributions from various sources of private support. Further study is needed, however, to determine what funds (probably substantial) might be needed on a one-time basis for purchase of equipment and renovation of facilities to meet necessary Smithsonian safety and health requirements for visitors, staff and collections. While it was inferentially accepted that authorizing legislation would not be required, there was general agreement that obtaining the reaction of the Office of Management and Budget and of the Members of the Congressional Appropriations or Authorizing Committees would be an essential step in arriving at a decision on whether to accept the proposal. It would be necessary to obtain facts on the costs of operation and

-4- maintenance by any other required information. It was then proposed that an [[underline]] ad hoc [[/underline]] committee of the Board of Regents be appointed by the Chancellor to make inquiries along with the staff of the Smithsonian concerning what the ultimate cost would be for administering and maintaining the Museum and its collections. The following motion was approved: VOTED that the Chancellor shall appoint an [[underline]] ad hoc [[/underlined]] committee of three or more members of the Board of Regents to study the acquisition of the Museum of African Art and to report its findings to the Board at its next meeting.

-5- [[stamped]] RECEIVED May 6 3 07 PM '76 CHAMBERS OF THE CHIEF JUSTICE [[/stamped]] [[preprinted]] FREDERICK DOUGLAS INSTITUTE MUSEUM of AFRICAN ART [[image - drawing of museum building]] 316-318 A ST. NORTHEAST, WASHINGTON, D.C. 20002 (202) LI 7-7 [[/preprinted]] May 6, 1976 The Chief Justice The Supreme Court of the United States 1 First Street, N.E. Washington, D.C. Dear Mr. Chief Justice: Senator Humphrey suggests that I bring you, for consideration by the Board of Regents the following material relating to the proposal that the Smithsonian acquire the Museum of African Art. 1. Draft of letter from Senator Humphrey strongly recommending the merger. 2. List of approximately 30 endorsements from the Senate. 3. Draft of similar letter from Congressmen Brademas (D-Ind.), Conyers (D-Mich.) and Horton (R-N.Y.) with a list of almost 100 House Members as co-signers (including all the members of the Black Caucus). In addition, there are a number of signatures which we expect will be confirmed by Monday. I have repeatedly been told by Congressional staffers that such response to "Dear Colleague" letters is phenomenal -- especially since they were circulated only about two weeks ago and there has been a recess and considerable election campaigning taking Members away from their offices. From all indications we expect to gain perhaps double the number of co-signers in both Houses during the next several weeks. In addition, there are a number of Senators and Representatives who have informed us that although they are in favor of the idea, they do not wish to sign a proposal that might be coming to their committees for consideration. On Monday, we will deliver the final letters from Humphrey et el, with lists of endorsements as of that time. We will also have letters of endorsement from Assistant Secretaries of State Schaufele (Africa) and Richardson (Education and Culture) and, we assume, Secretary Kissinger upon his return, in view of what he had to say to you and Senator Humphrey at our 10th anniversary reception. What is ultimately at stake, sir, is the survival of the Museum and I hope that our proposal can be the solution. Respectfully yours, [[signed]] Warren M. Robbins [[/signed]] Warren M. Robbins

-6- [[preprinted]] Congress of the United States House of Representatives Washington, D.C. 20515 [[/preprinted]] March 31, 1976 Dear Colleague: We are enclosing a letter to Chief Justice Warren Burger in his capacity as Chancellor of the Board of Regents of the Smithsonian Institution. We hope you will consider joining us in signing this letter on behalf of the Museum of Africa[['n' cut off at edge of page]] Art. A similar letter is being circulated in the Senate by Senator Humphrey. For several months, the Founder and Director of the Museum, Warren Robbins, former Foreign Service Public Affairs Officer, has been discussing with Smithsoni[['an' cut of at edge of page]] officials a proposed gift of the entire Museum complex, its valuable collections and its great potential, to the United States, to be operated as a division of the Smithsonian. Many Members of the House are already well acquainted with the Museum throug[['h' cut off at edge of page]] personal visits and attendance at numerous receptions and meeting which the Museum has hosted for visiting African Heads of State, Members of Congress and various public and private educational and cultural agencies. In just twelve years, the Museum has gained international recognition not on[['ly' cut off at edge of page]] as an outstanding institution and the only one in the United States devoted exclusively to African art and culture, but for its extremely imaginative educational programs directed to both black and white school children and to the gener[['al' cut off at edge of page]] public. As members of the Museum's National Council, we urge you to join us in encouraging the Smithsonian Regents to accept the proposed gift to the nation th[['us' cut off at edge of page]] assuring the Museum's continued development and impact on American culture. The appropriation needed for basic operating costs would be only $500,000 annually si[['ace' cut off at edge of page]] the Museum's Board of Trustees would continue to raise supplementary funds. If you wish to endorse our letter to the Chief Justice, please call Pat Sim[[letter cut off at edge of page]] at 53915. We will circulate the letter to Chief Justice Burger for your signatur[['e.' cut off at edge of page]] Sincerely, [[signed]] John Brademas [[/signed]] Member of Congress [[signed]] John Conyers, Jr. [[/signed]] Member of Congress [[signed]] Frank Horton [[/signed]] Member of Congress Enclosures

-7- [[preprinted]] Congress of the United States House of Representatives Washington, D.C. 20515 [[/preprinted]] The Honorable Warren Burger Chancellor, Board of Regents Smithsonian Institution Washington, D. C. 20560 Dear Mr. Chief Justice: We understand that the Smithsonian is currently considering the acceptance of a gift to the nation of the entire complex of the Museum of African Art, its extensive collections and its physical plant. We want to go on the record in favor of such a gift because we believe that the Museum will be a fine and important addition to the Smithsonian, providing a dimension and degree of excellence which are wholly consistent with the goals of the Smithsonian Institution. The Museum has served for 12 years as a focal point for African Art and culture not only in the Nation's Capital, but throughout the nation and the world. Its educational activities, reaching out to thousands of school children as well as the general public, have been widely hailed; its important role in fostering African-American understanding has been attested to by the Secretary of State. While the Museum may be small in comparison with some of the other divisions of the Smithsonian, its quality and impact have been immense. This means that while the appropriations for the Museum as a division of the Smithsonian would be very small each year, our investment in it would return benefits far in excess of the costs of its operation. We wish to do all that we can to encourage this acquisition. We believe that the Regents will do a wise and fruitful thing in accepting the Museum as a gift to the nation. Sincerely,

-8- [[underline]] BACKGROUND STATEMENT [[/underline]] [[underline]] for proposal to donate the MUSEUM of AFRICAN ART to the SMITHSONIAN INSTITUTION [[/underline]] During the twelve years of its existence, the Museum of African Art has won international acclaim as the outstanding educational/cultural institution in the United States devoted exclusively to fostering public understanding of Africa's tradition[['al' cut off at edge of page]] art and its creative contributions to mankind. Occupying a block of eight Capitol Hill townhouses including the first Washington residence of the great 19th century black abolitionist orator, publisher and government official, Frederick Douglass, the Museum was founded in 1964 by former USTA Public Affairs Officer and Cultural Attaché, Warren Robbins, its present Director. Its collection of traditional African sculpture, numbering 6,500 objects is already among the three most important museum collections in the United States; even more important, several private collections of African sculpture conservatively valued at several million dollars would be bequeathed to the Museum if its institutional stability were assured. These collections, if received, would make Washington unquestionably the principal center in the world for the display and study of African art, an important fact in view of the city's large diplomatic community, the high proportion of African students in its colleges, and its 76% black population. The Museum has already received a bequest from the world renowned LIFE photographer and Africanist, Eliot Elisofon, of a photo archives numbering 150,000 slides, film and photos on Africa, in addition to 600 objects of art. Together with a specialized library of 5,000 titles, the photo archives and the collection comprise a unique educational resource which will be made accessible to universities throughout the nation. All told, the Museum's assets in art, educational material and real estate exceed $6,000,000. More than $3,000,000 has been raised thus far to launch and operate the Museum, including a $1,000,000 five-year development grant awarded by the National Endowment for the Humanities in 1970. Best known for its far reaching and imaginative educational program, the Museum serves as a national prototype designed to foster mutual respect and social harmony among black and white citizens. Some 9,000 groups from schools, colleges, church and civic organizations, etc. have participated in the Museum's orientation programs. More than a million persons have already visited the Museum or participated in its extension programs with a far greater number having viewed educational television programs emanating from the Museum. The Board of Trustees of the Museum is prepared to donate to the United States, via the Smithsonian Institution, the entire Museum complex, its collections and its physical plant. The appropriations needed would be only about $500,000 per year, since the Museum, like the National Gallery and other branches of the Smithsonian would continue to raise funds from private sources.

-9- [[preprinted]] HUBERT H. HUMPHREY MINNESOTA United States Senate WASHINGTON, D.C. 20510 [[/preprinted]] The Honorable Warren Burger Chancellor, Board of Regents Smithsonian Institution Washington, D.C. 20560 Dear Mr. Chief Justice: We understand that the Smithsonian is currently considering the acceptance of a gift to the nation of the entire complex of the Museum of African Art, its extensive collections and its physical plant. We want to go on record in favor of such a gift because we believe that the Museum will be a fine and important addition to the Smithsonian, providing a dimension and degree of excellence which are wholly consistent with the goals of the Smithsonian Institution. The Museum has served for 12 years as a focal point for African art and culture not only in the nation's capital, but throughout the nation and the world. Its educational activities, reaching out to thousands of school children as well as the general public have been widely hailed; its important role in fostering African-American understanding has been attested to by the Secretary of State. While the Museum may be small in comparison with some of the other divisions of the Smithsonian, its quality and impact have been immense. This means that while the appropriations for the Museum as a division of the Smithsonian would be very small each year, our investment in it would return benefits far in excess of the costs of its operation. We wish to do all that we can to encourage this acquisition. We believe that the Regents will do a wise and fruitful thing in accepting the Museum as a gift to the nation. Sincerely, Hubert H. Humphrey

-10- [[underline]] Endorsements for Senator Humphrey's letter to the Chief Justice regarding affiliation of Museum of African Art with the Smithsonian Institution [[/underline]] [[underline]] Confirmed [/underlined]] Humphrey McGee Brooke Bumpers McGovern Percy Hart, Phil Tunney Williams, H. Pastore Church Ford (Kentucky) Glenn Gravel Symington Thurmond Laxalt Javits Metcalf Taft Stevenson Leahy (Vt.) Johnston Mondale Clark Hathaway [[underline]] Pending [[/underlined]] Ribicoff Case Hartke Moss Pell Scott Kennedy Proxmire Bayh

-11- [[underline]] CONGRESSIONAL ENDORSEES [[/underline]] [[two columns]] [[left column]] - A - Abzug, Bella (N.Y.) | D Addabbo, Joseph (N.Y.) | D Anderson, John (Ill.) | R - B - Badillo, Herman (N.Y.) | D Bedell, Berkely (Iowa) | D Biester, Edward (Pa.) | R Brademas, John (Ind.) | D Brown, George (Calif.) | D Burton, Phillip (Calif.) | D Beard, Edward (R.I.) | D Burton, John (Calif.) | D Burke, Yvonne B. (Calif.) | D - C - Chisholm, Shirley (N.Y.) | D Conable, Barber (N.Y.) | R Corman, James (Calif.) | D Clay, William (Mo.) | D Conte, Silvio O. (Mass.) | R Coughlin, Lawrence (Pa.) | R - D - Dellums, Ronald (Calif.) | D Drinan, Robert (Mass.) | D Dodd, Christopher J. (Conn) | D Downey, Thomas (N.Y.) | D Diggs, Charles (Mich.) | D Dent, John (Pa.) | D - E - Edgar, Robert (Pa.) | D Edwards, Don (Calif.) | D Erlenborn, John (Ill.) | R Eilberg, Joshua (Pa.) | D - F - Fascell, Dante B. (Fla.) | D Flood, Daniel (Pa.) | D Foley, Thomas (Wash.) | D Ford, Harold (Tenn.) | D Fraser, Donald (Minn.) | D Fauntroy, Walter (D.C.) | D Forsythe, Edwin (N.J.) | R - G - Gilman, Benjamin (N.Y.) | R Gude, Gilbert (Md.) | R Green, William (Pa.) | D - H - Hanley, James (N.Y.) | D Harrington, Michael (Mass.) | D Harris, Herb (Va.) | D Horton, Frank (N.Y.) | R Helstoski, Henry (N.Y.) | D Hannafod, Mark (Ca.) | D Hawkins, Augustus (Ca.) | D [[end column]] [[right column]] - J - Jordan, Barbara (Tex.) | D - K - Kastenmeier,Robert (Wis.) | D Koch, Edward (N.Y.) | D - L - Lehman,William,(Fla.) | D Lundine, Matthew(N.Y.) - M - MacDonald, Torbert (Mass.) | D Mazzoli, Romano (N.Y.) | D Maguire, Gene A. (N.J.) | D Melcher, John (Mont.) | D Metcalf, Ralph (Ill.) | D Moakley, Joe (Mass.) | D Murphy, John (N.Y.) | D Mosher, Charles (Ohio) | R Mink, Patsy (Hawaii) | D Meeds, Lloyd (Wash.) | D Mitchell, Parren (Md) | D Mikva, Abner (Ill.) | D - N - - O - Oberstar, James L. (Minn) | D Ottinger, Richard (N.Y.) | D O'Neill, Thomas P., Jr.(Ma.) | D - P - Pattinson, Edward (N.Y.) | D Pepper, Claude (Fla.) | D Peyser, Peter (N.Y.) | R - Q - - R - Rangel, Charles (N.Y.) | D Rees, Thomas (Calif.) | D Richmond, Fred. (N.Y.) | D Rodino, Peter, (N.Y.) | D Rosenthal, Benjamin (N.Y.) | D Rooney, Fred (Pa.) | D [[end column]]

-12- Congressional Endorsees (cont.) - S - Sarasin, Ronald (Conn.) | R Scheuer, James (N.Y.) | D Schroeder, Patricia (Colo.) | D Seiberling, John (Ohio) | D Spellman, Gladys, (Md.) | D Stanton, J. William (Ohio) | R STARK, Fortney (Calif.) | D Steiger, William (Wis.) | R St. Germain, Fernand (R.I.) | D Studds, Gerry (Mass.) | D Symington, James W.(Mo.) | D Stokes, Louis (Ohio) | D - T - Thompson, Frank (N.J.) | D - U - Udall, Morris (Ariz) | D - V - Vander Veen, Richard F. (Mich) | D - W - Waxman, Henry A. (Calif.) | D Wilson, Charles (Calif.) | D - Y - Young, Andrew (Ga.) | D Yatron, Gus (Pa.) | D

-13- [[underline]] Acting Assistant Secretary for Administration [[/underline]] Mr. Ripley introduced John F. Jameson, recently named as Acting Assistant Secretary for Administration. Mr. Jameson will take over the former Under Secretary's position but will operate as an extension of the Secretary's office in a closer relationship to handle the ever growing volume of administrative matters involving policies and procedures, resources, facilities needs and construction, and other matters broadly affecting the Institution. Through his association with the Smithsonian for the past 18 years, Mr. Jameson has been involved with Federal appropriations preparation and their justification, relationships with the Congressional Committees and the Office of Management and Budget, and with the formulation of the Institution's private fund budgets. [[underline]] Financial Reports [[/underline]] Mr. Ripley summarized the following financial reports: [[underline]] Status of Federal Appropriations [[/underline]] In March the Institution presented to Congress its request for supplemental appropriations of $3,610,000 and $951,000 for FY 1976 and the Transition Quarter respectively to cover higher pay and utility costs; we also presented our request for the regular FY 1977 appropriation totaling $91,481,000 for operations, and $10,600,000 for construction, as detailed at the last Regents' meeting (see Exhibit A). On the FY 1976 Supplemental, the Appropriations Committees have since approved 95% of the portion covering pay increases and 100% of the amount required for utilities, totals of $3,497,000

-14- and $910,00 for the two periods. Results of action by the House Appropriations Committee on the FY 1977 appropriation are anticipated within the near future, with Senate action to come later. We are now beginning preparations for the FY 1978 appropriation request, for which OMB has given us an initial overall target of $101,100,000, roughly the same amount as requested for FY 1977. [[underlined]] Private Unrestricted Funds [[/underlined]] [[underlined]] Projected Results for FY 1976 [[/underlined]] The current projection for the unrestricted private funds for FY 1976 shows net income of $3,712,00 before transfers to bureaus of interest payments on their restricted fund balances and a share of the income from revenue-producing activities and also before transfers to construction projects and endowment funds (See Exhibit B). This $3,712,000 estimate compares to an original budget of $3,010,00, and a comparable FY 1975 figure of $2,225,000. The distributions to bureaus are projected at $491,000, a further gain over the similar distributions of previous years, leaving a surplus of $3,221,000 before transfers to endowment funds and plant projects (discussed below), As shown in the bottom of Exhibit B, the [[underline]] Smithsonian [[/underline]] Magazine, whose membership has now increased to more than 1,300,000, accounts for the largest share of the expected improvement. Projected Magazine income, furthermore, is after provision

-15- for a $480,000 reserve for possible taxes on advertising revenues; this reserve may not be required and in that case total results for FY 1976 should be higher by that amount. Our Product Development Program, primarily Fieldcrest, has also been a major contributor to the favorable results. Income from our Museum Shops, on the other hand, is well below that of last year because of the closing of the Arts and Industries Building shop, the beginning of amortization charges to write off the renovation costs of our new shops, the development expenses of our first mail order catalogue, and more recently, a serious inventory shortage; intensive efforts are now underway to correct the conditions leading to that inventory loss. The shortage was in the estimated amount of $160,000, it was reported. The Board was assured that the new shops were designed to minimize pilferage. Mr. Yates stated that his Subcommittee on Appropriations was troubled by several Smithsonian actions; the 2% set-off of the "S and E" appropriation for contingencies; the acceptance of grants from the National Foundation on the Arts and Humanities; the acceptance of grants or fellowships by Smithsonian scholars which otherwise would possibly be awarded to others, as in the case of foreign currency; and taking on new projects funded by private funds. He thought that Smithsonian should not use 2% of appropriated funds for contingencies unless authorized by Congress and that grants and fellowships also should be obtained directly from Congress.

-16- The secretary pointed out that the question of grants from the National Science Foundation for scientific research had been vigorously defended by Dr. Carmichael in 1963. One important intangible benefit was the certification of approval recognized throughout the community of scientists and important to the individuals concerned as well as the Institution. Although a restriction in a Congressional report against such grants was rescinded sometime after its imposition, the subsequent replacement appropriation was inadequate and is now only 20% of the amount justifiable. Assistant Secretary Challinor pointed out that the 1975 budget of the Smithsonian Astrophysical Observatory was comprised of $3.4 million of federal funds appropriated directly to the Observatory and $7.7 million of funds made available from the National Aeronautics and Space Administration. This typical composition of the SAO budget has prevailed since about 1960 with substantial success. Mr. Yates was inclined to think that the Subcommittee on Appropriations feels that the Institution should ask Congress for its funds except in an emergency which should be explained in a letter to the Congressional committees. Also he felt that the Congress should be advised when the Institution requested funds from a Federal agency. The Secretary agreed in principle that the Institution should obtain appropriations for its programs directly from the Congress.

-17- [[underline]] Budget for Transition Period (July 1 - September 30, 1976) [[/underline]] Because of the change in the fiscal year from June 30th to September 30th, we are presenting (first column of Exhibit B and below) for the Regents' approval at this time, the budget for unrestricted private funds for this three-month period rather than for FY 1977, which will be presented at the next meeting. As shown below, the proposed budget, compared to actual results for the same three months in 1975, calls for a net gain before all transfers to bureaus or to plant and endowment funds of $1,061,000 versus $950,000 gain in the same period last year; after transfers to bureaus of $128,000 the amount remaining for transfers to plant and endowment funds for this Transition Quarter should approximate $933,000.

-18- PRIVATE UNRESTRICTED FUNDS BUDGET [[underline]] Transition Period - July 1-Sept. 30, 1976 [[/underline]] [[three column Table]] ($1,000's) | Proposed Budget [[underline]] 7/1 - 9/30/76 [[/underline]] | Actual Result [[underline]] 7/1 - 9/30/75 [[/underline]] [[underline]] INCOME [[/underline]] | | Concession Fees | 430 | 152 Investment Inc. & Other | [[underline]] 270 [[/underline]] | [[underline]] 272 [[/underline]] Total Income | 700 | 424 [[underline]] REVENUE PRODUCING ACTIVITIES [[/underline]] | | Museum Shops | 75 | 7 Magazine | 750 | 690 Product Development | 20 | 93 All Other* | [[underline]] (115) [[/underline]] | [[underline]] (61) [[/underline]] Total Rev. Producing Act. | 730 | 729 [[underline]] ADMINISTRATIVE COSTS [[/underline]] | 1494 | 1205 Less Overhead Charges to Activities and Grants | [[underline]] 1125 [[/underline]] |[[underline]] 1002 [[/underline]] Net Admin, Cost | 369 | 203 [[underline]] NET GAIN BEFORE TRANS. TO BUREAUS [[/underline]] | 1061 | 950 Transfer to Bureaus | [[underline]] 128 [[/underline]] | [[underline]] 76 [[/underline]] [[underline]] NET GAIN BEFORE TRANS. TO BUREAUS [[/underline]] | 933 | 874 [[underline]] Transfer [[/underline]] - Plant | 518 | - - Endowment | [[underline]] 400 [[/underline]] | [[underline]] - [[/underline]] [[underline]] NET GAIN FOR PERIOD [[/underline]] | [[double underline]] 15 [[/double underline]] | [[double underline]] 874 [[/double underline]] [[underline]] BALANCE End of Period [[/underline]] - Unrestricted General Purpose Funds | [[double underline]] 3,833 [[/double underline]] | [[double underline]] 4,639 [[/double underline]] *Includes Press, Associates, Traveling Exhibits, Belmont, Performing Arts, Photo Services and Television Programs It may be noted that commission income is expected to increase substantially from a more favorable food concession contract as well as from expanded food services and increased parking receipts. The Magazine should continue to do well, and profitability of the Museum Shops should

-19- resume promptly and reach new high levels soon with the opening of new shops and the tripling of present Shops' floor area. Product Development revenues, on the other hand, are likely to shrink as Fieldcrest's need to restyle may reduce its emphasis on Smithsonian products. [[underline]] Proposed Transfers to Plant and Endowment; Financing of West Court Construction [[/underline]] Previous plans approved by the Regents for the financing of the NMHH West Court construction called for the transfer in FY 1976 of an additional $1,500,000 for this purpose; that amount together with the $500,000 previously transferred for this purpose would have thus provided a total of $2 million toward the $3 million total cost (exclusive of the $500,000 for kitchen equipment contributed directly by Marriott and also excluding the cost of the new Museum Shop in this area which is being capitalized and amortized off from Shop income over a 10-year period). The remaining $1 million was to be provided from a bank loan, the principal and interest payments for which were to be totally covered by guaranteed revenues from Marriott Corporation, the concessionaire and construction contractor, under a contract provision calling for them to pay us (a) 15% of gross restaurant revenues or (b) total principal and interest payments each year, whichever is the larger. Because of Smithsonian's improved earnings picture outlined herein, however, coupled with our very strong current balance sheet position, it is now proposed that we pay off immediately this additional $1 million from the surpluses projected for the current fiscal year and transition period [[underline]] without resorting to a bank loan.[[/underline]]

-20- These surpluses, estimated above at $3,221,000 for FY 1976, and $933,000 for the Transition Quarter, together total $4,154,000. After deduction of $2,500,000 required to complete our full commitment for the West Court project, and after deducting $588,000 for Cooper-Hewitt construction costs and land-mortgage payments at Chesapeake Bay Center, there should still remain slightly more than $1 million for the entire 15-month period. Of this amount, $500,000 has already been transferred to endowment funds in accordance with the approving resolution of the Board in January. Assuming our final operating results are reasonably close to current projections, we would propose to transfer an additional $500,000 to the endowment fund prior to September 30, 1976. Marriott's guarantee of restaurant concession fees would, of course, continue unchanged and these fees would thus serve to increase this type of income immediately. [[underline]] Balance Sheet Position [[/underline]] In Exhibit D there are shown the balance sheets for current funds, endowment funds, plant funds and agency funds for March 31, 1976 and prior year-end dates. The Institution's private funds financial picture has strengthened steadily during this period. Cash and short-term investments now total over $14 million, and unrestricted fund balances have likewise increased steadily to a combined total of $5,070,000 for general purposes unrestricted funds. The above-proposed transfers to plant and endowment funds would reduce that balance to around $3,800,000 on September 30, 1976, still slightly more than at the end of FY 1975. The large balance of cash and investments reflects, of course, principally the advance paid Magazine subscriptions and the undisbursed restricted funds, plus a comfortable

-21- balance for unrestricted operating purposes. These funds are currently invested in high-grade securities with an average maturity of eleven months (longest maturity three years) at a return now averaging 7.04%. [[underline]] PRIVATE RESTRICTED FUNDS [[/underline]] A breakdown of the Institution's Restricted and Special Purpose funds totaling about $5,400,000 is shown in Exhibit C, with some detail on the larger funds. Over recent years, an increasing amount of the available funds has come from gifts and grants made by individuals, foundations and corporations. It is difficult to project the level of funding from these sources, but the Transition Quarter budget is based roughly on a continuation of this fiscal year. The hundreds of funds represented by this table are used by virtually every bureau of the Institution. At the conclusion of presentation of the private funds report and budget for the transition quarter, the following motion was approved: VOTED that the Board of Regents approves the budget of the private funds for the transition quarter--July 1, 1976 through September 30, 1976. The following resolution on income and expenditures was approved: VOTED that the Board of Regents appropriates for the service of the Institution, to be expended by the Secretary, with the advice of the Executive Committee, with full discretion on the part of the Secretary as to items, the income of the Institution for the transition quarter ending on September 30, 1976.

-22- Exhibit A [[underline]] SMITHSONIAN INSTITUTION FINANCIAL REPORT [[/underline]] The Smithsonian Institution derives its financial support as follows: [[begin six columns]] --->| ($1,000's) | FY 1977 (Request) | Transition Quarter (Projected) | FY 1976 (Projected) | FY 1975 (Actual) | FY 1974 (Actual) | --->| FOR OPERATING PURPOSES: FEDERAL APPROPRIATIONS | | | | | | --->| Salaries and Expenses | $85,100 [[superscript]] 1/ [[/superscript]] | $22,668 [[superscript]] 2/ [[/superscript]] | $81,373 [[superscript]] 2/ [[/superscript]] | $70,706 | $58,868 | --->| Smithsonian Sci. Info. Exch. | 1,900 [[superscript]] 1/ [[/superscript]] | 523 [[superscript]] 2/ [[/superscript]] | 1,944 [[superscript]] 2/ [[/superscript]] | 1,805 | 1,695 | ---> | Special Foreign Curr. Program | 4,481 | - | 500 | 2,000 | 4,500 | ---> | | $91,481 | $23,191 | $83,817 | $74,511 | $65,063 | ---> | Research grants and contracts | | 3,000 | 12,000 | 12,292 | 9,996 | ---> | Nonfederal Funds: | | | | | | ---> | Gifts (excl. gifts to endow.) | | | | | | ---> | Restricted and sp. purpose | | 700 | 3,100 | 4,384 | 2,094 | ---> | Unrestricted purpose [[superscript]] 3/ [[/superscript]] | | 7 | 60 | 46 | 151 | ---> | Income from endow. and current funds invested | N.A. | | | | | ---> | Restricted purpose | | 450 | 1,750 | 1,727 | 1,753 | ---> | Unrestricted purpose | | 258 | 1,100 | 950 | 744 | ---> | Revenue-producing acts.(net) | | 730 | 2,905 | 2,308 | 1,770 | ---> | Miscellaneous | | 785 | 1,675 | 1,405 | 1,110 | ---> | Total Operating Support | | $29,121 | $106,407 | $97,623 | $82,681 | --->| CONSTRUCTION FUNDS | | | | | | --->| Federal Construction Funds: | | | | | | --->| National Zoological Park | $6,800 | $1,440 | $8,390 | $9,420 | $3,790 | --->| Nat'l Air and Space Mus. | - | - | 2,500 | 7,000 | 17,000 | ---> | Other Construction | 500 | - | - | - | - | ---> | Restor. and Remov. of Bldgs. | 3,300 | 400 | 1,192 | 1,490 | 1,070 | ---> | Tot. Fed. Constr. Funds | $10,600 | $1,840 | $12,082 | $17,032 | $21,860 | --->| Private Plant & Land Acq. Funds: | | | | | | --->| Cooper-Hewitt | | | $ 425 | $ 162 | $ 262 | --->| Hirshhorn Museum | | | - | - | 1,000 | ---> | Chesapeake Bay Center | | N.A. | 5 | 15 | 70 | ---> | Other | | | 100 | 10 | - | ---> | Total Private | | | $ 530 | $ 187 | $ 1,332 | ---> | ENDOWMENT FUND GIFTS AND BEQUESTS | | | | | $ 105 | ---> | NUMBER OF PERSONNEL (ON BOARD) | | 3/31/76 | 6/30/75 | 6/30/74 | 6/30/73 | ---> | Federal | | 3,371 | 3,257 | 2,994 | 2,717 | ---> | Private | | 1,089 | 1,182 | 1,104 | 948 | ---> | Total | | 4,460 | 4,439 | 4,098 | 3,665 | 1/ Request pending before the Congress. Does not include provision for possible FY 1977 pay increases which would be sought in supplemental. 2/ Includes Supplemental request to Congress of $3,610 for FY 1976 and $951 for the Transition Quarter. 3/ Excluding gifts to Associates (included under Revenue-producing Activities).

-23- [[underline]] UNRESTRICTED PRIVATE FUNDS - OPERATING STATEMENT [[/underline]] Exhibit B ($1,000's) [[line across page]] [[begin six column table]] --->| | Bud. Transition Qtr. | Projected FY 1976 | Actual FY 1975 | Actual FY 1974 | Actual FY 1973 | [[line across page]] --->| Income - Investment | $ 258 | $ 1,100 | $ 950 | $ 744 | $ 436 | --->| - Gifts | 7 | 60 | 46 | 151 | 33 | --->| - Concessions & Misc. | 435 | 675 | 228 | 284 | 374 | --->| Total Income | 700 | 1,835 | 1,224 | 1,179 | 843 | --->| Revenue Producing Activities | | | | | | --->| Gross Revenue | 7,291 | 24,748 | 18,802 | 12,735 | 8,476 | --->| Less Costs and Expenses | 6,561 | 21,843 | 16,494 | 10,965 | 8,272 | --->| Total Act. Gain (Loss) | 730 | 2,905 | 2,308 | 1,770 | 204 | --->| Expenditures | | | | | | --->| Admin. Exp/Allotments | 1,494 | 5,503 | 4,951 | 4,187 | 3,193 | --->| Less Adm. O/H recovery | 1,125 | 4,475 | 3,644 | 3,345 | 2,772 | --->| Net Adm. Expense | 369 | 1,028 | 1,307 | 842 | 421 | --->| Net Gain Bef. Rev. Sharing | 1,061 | 3,712 | 2,225 | 2,107 | 626 | --->| Revenue Sharing - Int. & Act. | 128 | 491 | 416 | 98 | 83 | --->| Net Gain (Loss) before Trans. | 933 | 3,221 | 1,809 | 2,009 | 543 | --->| Transfers - To Plant Funds | 518 | 2,570 | 97 | 1,134 | - | --->| - To Endow. Funds | 400 | 600 | 1,422 | 100 | - | --->| Net Gain (Loss) after Trans. | 15 | 51 | 290 | 775 | 543 | --->| Ending Fund Balance | 3,833 | 3,818 | 3,767 | 3,477** | 2,292** | [[underline]] DETAIL OF REVENUE PRODUCING ACTIVITIES [[/underline]] --->| Magazine - Income | 4,000 | 14,505 | 10,816 | 7,127 | 4,731 | --->| Expenses | 3,250 | 11,705 | 8,895 | 5,800 | 4,401 | --->| Net Gain (Loss) | 750 | 2,800 | 1,921 | 1,327 | 4,401 | --->| Associates - Gifts | 40 | 195 | 145 | 260 | 157 | --->| Other Income | 925 | 4,323 | 2,749 | 1,778 | 1,104 | --->| Total Income | 965 | 4,518 | 2,894 | 2,038 | 1,261 | --->| Expenses | 1,008 | 4,558 | 2,847 | 1,775 | 1,304 | --->| Net Gain (Loss) | (43) | (40) | 47 | 263 | (43) | --->| Shops - Income | 1,545 | 3,700 | 3,221 | 2,141 | 1,622 | --->| Expenses | 1,470 | 3,650 | 2,804 | 1,915 | 1,575 | --->| Net Gain (Loss) | 75 | 50 | 417 | 226 | 47 | --->| Press - Income | 50 | 165 | 265 | 111 | 81 | --->| Expenses | 80 | 300 | 361 | 200 | 190 | --->| Net Gain (Loss) | (30) | (135) | (96) | (89) | (109) | --->| Performing Arts - Income | 500 | 650 | 479 | 597 | 205 | --->| Expenses | 500 | 750 | 558 | 493 | 270 | --->| Net Gain (Loss) | - | (100) | (79) | 104 | (65) | --->| Product Devel. - Income | 50 | 560 | 302 | 107 | 118 | --->| Expenses | 30 | 110 | 84 | 70 | 15 | --->| Net Gain (Loss) | 20 | 450 | 218 | 37 | 103 | --->| Other* - Income | 181 | 650 | 825 | 614 | 458 | --->| Expenses | 223 | 770 | 945 | 712 | 517 | --->| Net Gain (Loss) | (42) | (120) | (120) | (98) | (59) | --->| Total Activities - Income | 7,291 | 24,748 | 18,802 | 12,735 | 8,476 | --->| Expenses | 6,561 | 21,843 | 16,494 | 10,965 | 8,272 | --->| Net Gain (Loss) | 730 | 2,905 | 2,308 | 1,770 | 204 | *This includes SITES, Belmont, Photo Services, Commons, and Television Programs. **Adj. to reflect reclassification to plant funds of $32,000 in FY 1974 and $410,000 reclassification from Plant Funds to Current Funds in FY 1975.

-24- Exhibit C [[underline]] PRIVATE RESTRICTED FUNDS - OPERATING STATEMENT [[/underline]] ($1,000's) [[line across page]] [[begin six column table]] --->| | Transition Quarter | Projected FY 1976 | Actual FY 1975 | Actual FY 1974 | Actual FY 1973 | [[line across page]] --->| RESTRICTED & SPECIAL PURPOSE FUNDS INCOME: | | | | | | --->| Endowment Income | $ 450 | $ 1,750 | $ 1,727 | $ 1,754 | $ 1,736 | --->| Gifts and Grants | 700 | 3,100 | 4,384 | 2,093 | 2,901 | --->| Rev. Shar'g & Int Trans | 128 | 491 | 416 | 98 | 83 | --->| Miscellaneous | 350 | 1,000 | 1,177 | 826 | 695 | --->| Total Income | $ 1,628 | $6,341 | $7,704 | $4,771 | $5,415 | --->| FUNDS APPLIED: | | | | | | --->| Freer Operating-Income | $ 260 | $1,300 | $1,022 | $1,176 | $1,045 | --->| -Expenses | 200 | 1,200 | 1,088 | 1,135 | 1,015 | --->| -Ending Balance | $ 285 | $ 225 | $ 125 | $ 191 | $ 150 | --->| Cooper-Hewitt Oper.-Inc. | $ 50 | $ 225 | $ 210 | $ 134 | $ 159 | --->| -Expenses | 60 | 250 | 244 | 190 | 200 | --->| -Net Transfers in (out) | 25 | - | 34 | 170 | (1) | --->| -Ending Balance | $ (10) | $ (25) | $ -0- | $ -0- | $ (114) | --->| Arch. Am. Art Oper.-Inc. | $ 30 | $ 180 | $ 329 | $ 199 | $ 241 | --->| -Expenses | 60 | 225 | 201 | 200 | 134 | --->| -Ending Balance | $ 246 | $ 276 | $ 321 | $ 193 | $ 194 | --->| Ft. Pierce Oper.-Inc. | $ 150 | $ 600 | $ 526 | $ 953 | $ 748 | --->| -Expenses | 140 | 550 | 645 | 1,007 | 1,083 | --->| -Net Transfers in (out) | (10) | (50) | (26) | 300 | 237 | --->| -Ending Balance | $ 5 | $ 5 | $ 5 | $ 150 | $ (96) | --->| Hillwood Oper.-Inc. | $ - | $ 405 | $ 532 | $ 287 | - | --->| -Expenses | 25 | 478 | 511 | 210 | - | --->| -Ending Balance | $ - | $ 25 | $ 98 | $ 77 | - | --->| All Other Funds - Income | $ 1,138 | $3,631 | $5,085 | $2,022 | $3,222 | --->| -Expenses | 1,500 | 3,867 | 2,844 | 1,950 | 2,308 | --->| -Net Transfers in (out) | 82 | 234 | 3 | (33) | (275) | --->| -Ending Bal. (see below) | $ 4,614 | $ 4,894 | $4,896 | $2,652 | $2,613 [[superscript]] 1/ [[/superscript]] | --->| Total Restricted Funds Inc. | $ 1,628 | $6,341 | $7,704 | $4,771 | $5,415 | --->| -Expenses | 1,985 | 6,570 | 5,533 | 4,692 | 4,740 | --->| -Net Transfers in (out) | 97 | 184 | 11 | 437 | (39) | --->| -Ending Balance | $ 5,140 | $5,400 | $5,445 | $3,263 | $2,747 [[superscript]] 1/ [[/superscript]] | [[line across page]] --->| Detail of All Other Funds Balances: | | | | | | --->| Cooper-Hewitt: S.C. Johnson Exhibit | | $ 150 | $ 381 | $ 150 | $ 150 | --->| -Kress Foundation | | 92 | 92 | 92 | 92 | --->| -Purchase of Collections | | 249 | 252 | 250 | 69 | --->| MHT - Banking Exhibit | | 10 | 272 | 268 | - | --->| -Marine Hall | | 250 | 185 | 166 | 114 | --->| -News Reporting Hall | | $- | 18 | 49 | 148 | --->| NASM - Summa Corp. | | 735 | 695 | - | - | --->| Other Bureau Gifts/Act. -NASM | | 265 | 164 | 85 | 46 | --->| -MHT | | 200 | 158 | 64 | 24 | --->| -MNH | | 70 | 59 | 19 | 17 | --->| -NCFA | | 75 | 65 | 54 | 19 | --->| -Zoo | | 400 | 246 | 126 | 19 | --->| Folklife Fest: Gen Foods/Am. AL | | 300 | 465 | - | - | --->| Woodrow Wilson Center | | 275 | 298 | - | - | --->| All Other | | 1,823 | 1,546 | 1,329 | 1,915 | --->| Total | | $4,894 | $4,896 | $2,652 | $2,613 | 1/ Reflects 6/30/74 Reclassification of $131 to Agency Funds

-25- Exhibit D [[underline]] PRIVATE FUNDS COMPARATIVE BALANCE SHEET CURRENT FUNDS [[/underline]] $1,000's [[begin five column table]] --->| Assets: | 3/31/76 | 6/30/75 | 6/30/74 | 6/30/73 | --->| Cash | $ 1,235 | $ 757 | $ 791 | $ 707 | --->| Investments (Book Values)* | 13,105 | 10,150 | 8,298 | 6,223 | --->| Receivables | 5,679 | 4,875 | 3,849 | 2,170 | --->| Inventories | 1,303 | 1,119 | 780 | 602 | --->| Prepaid Expense | 1,182 | 430 | 420 | 457 | --->| Deferred Magazine Expense | 2,154 | 1,781 | 1,209 | 770 | --->| Capital Improvements/Equipment | 609 | 598 | 294 | 328 | --->| Total Assets | $25,267 | $19,710 | $15,641 | $11,257 | --->| Liabilities and Fund Balances: | | | | | --->| Due to other Funds | $ 788 | $ 1,164 | $ 2,079 | $ 1,069 | --->| Deferred Magazine Subscr. Income | 9,437 | 5,217 | 3,646 | 2,747 | --->| Other current liabilities | 4,097 | 4,012 | 3,123 | 2,320 | --->| Fund balances; | | | | | --->| Unrestricted Funds: | | | | | --->| General Purpose | 5,070 | 3,768 | 3,477 | 2,292 | --->| Special Purpose | 1,513 | 1,071 | 461 | 202 | --->| Restricted Funds: | 4,362 | 4,478 | 2,855 | 2,627 | --->| Total Liabilities & Fund Bal. | $25,267 | $19,710 | $15,641 | $11,257 | --->| * Market Values | $12,947 | $10,083 | $7,971 | $6,078 | [[dotted line across page]] [[underline]] PLANT FUNDS [[/underline]] --->| Assets: | | | | | --->| Due from current funds | $ 166 | $ 461 | $ 1,626 | $ 938 | --->| Real Est.-Cost or Appraised Val. | 7,792 | 6,230 | 4,791 | 3,472 | --->| Equipment - Net | - | - | - | - | --->| Total Assets | $7,958 | $6,691 | $6,417 | $4,410 | --->| Liabilities & Fund Balances: | | | | | --->| Liabilities | $ 236 | $ 280 | $ 386 | $ 400 | --->| Acquisition Fund Balance | 160 | 451 | 1,590 | 938 | --->| Investment in Plant | 7,562 | 5,960 | 4,441 | 3,072 | --->| Total Liabil. & Fund Bals. | $ 7,958 | $ 6,691 | $ 6,417 | $ 4,410 | [[dotted line across page]] [[underline]] AGENCY FUNDS [[/underline]] --->| Assets: | | | | | --->| Due from current funds | $ 407 | $ 386 | $ 213 | $ 131 | --->| Investment at Cost | 10 | 10 | 10 | - | --->| Total Assets | $ 417 | $ 396 | $ 223 | $ 131 | --->| Fund Balance: | | | | | --->| Due from current funds | $ 371 | $ 246 | $ 136 | $ - | --->| Deposits Held in Custody | 46 | 150 | 87 | 131 | --->| Total Funds | $ 417 | $ 396 | $ 223 | $ 131 |

-26- [[underline]] Report of the Investment Policy Committee [[/underline]] The Secretary called on Mr. Wheeler, Treasurer, who summarized the following report. The Smithsonian Investment Policy Committee met with our three investment managers on May 4, 1976 for the regular semi-annual review of performance and economic and investment views of the managers. The attached table and chart provide data on the status of the funds as of March 31, 1976, compared to prior periods. In the past quarter ending March 31, 1976 the total market value of the Smithsonian endowment funds has risen to $41,345,000, compared to $37,450,000 on December 31, 1975, and $43,897,000 on June 30, 1971. Adjusted for additions and withdrawals of funds, the recent total value is 95.8% of that on June 30, 1971. While the recent increases in market value are most welcome, these gains, whether measured by total return or otherwise, have not been commensurate with the leading market averages and the performance of the funds since inception (four and three-quarter years) has also--with one exception--trailed the DJIA and S&P's 500 (see table below). After adjustments for additions and withdrawals of capital, and also reflecting interest and dividend income (i.e., total return), the percentage changes of the portions of the funds under each manager through March 31, 1976 have been: [[five column table]] | | Last Quarter 12/31/75-3/31/76 | Last 15 Mos. 12/31/74-3/31/76 | Last 39 Mos. 12/31/72-3/31/76 | Since Inception 6/30/71-3/31/76 | | T. Rowe Price | +11/2% | +41.8% | -16.6% | +6/1% | | Davis, Palmer & Biggs | +9.9% | +31.6 % | -2/1% | +24.9% | | Thorndike, Doran, P&L | +10.3% | +36.5% | -13.4% | +8.9% | | Total Smithsonian Consolidated Endowment | +10.5% | +36.4% | -10.6% | +13.9% | [[underline]] Market Averages [[/underline]] | DJIA | +18.2% | +62.7% | +11.9% | +34.0% | | S&P's 500 | +14.4% | +50.7% | -2.6% | +20.3% | | Value Line | +21.1% | +66.0% | -13.9% | -8.1% |

-27- This shows that since inception, only one fund--Davis, Palmer & Biggs--has performed as well as the S&P's 500; none of our managers have outperformed the Dow Jones Industrial Average, although as recently as December 31, 1975, Davis, Palmer's fund led this market index. Other comparisons of performance of the three managers with those of some 80 similar funds of non-profit institutions show a similar picture, with Davis, Palmer & Biggs being the only one of the three managers to perform better than the median of the 80 funds over the three calendar years 1973 - 1975. The performance of T. Rowe Price appears to have been most seriously hurt by the recent decline in the high price-earnings multiples of growth stocks which they have long favored, and also by their commitment to equities during the market decline of 1973 and 1974. Thorndike, Doran, Paine & Lewis also maintained a high equity commitment during the market decline and appears also to have suffered somewhat from choices of individual securities. In general, all three managers are maintaining a positive outlook on the stock market for at least the remainder of 1976 and probably longer. The question of providing more fixed or limiting guidelines for the managers was discussed at some length, and the Committee concluded that it would be best that the managers retain their present broad authority, in the same degree as originally stated at the beginning of their responsibilities with us. On the other hand, it is planned to communicate further with the managers in the immediate future to make sure there is no misunderstanding of the income needs or investment objectives of the Institution.

-28- Further serious consideration was also given to the possibility of terminating or switching choices of one or more of the managers. While there appeared to be some sentiment to the effect that we might be better served with two rather than three managers, it was agreed that no action would be taken at this time. In part, this reflected the decision of Thorndike, Doran, Paine & Lewis to change their internal management responsibility of the Smithsonian fund and from the feeling also that the type of growth stocks favored by T. Rowe Price is likely to perform better from here on following the deflation of the previous high level of price-earnings multiples for growth stocks coupled with the continued superior earnings performances of these growth companies as compared to other companies.

-29- ($1,000) Market Value SMITHSONIAN INSTITUTION [[underline]] INVESTMENT FUNDS SUMMARY [[/underline]] [[begin six column table]] --->| | June 30, 1971 | Dec 31, 1972 | Dec 31, 1974 | Dec 31, 1975 | Mar 31, 1976 | --->| T. ROWE PRICE & ASSOCIATES | | | | | | --->| Cash | 14 -% | 154 1% | 1,395 13% | 6 -% | (60) -% | --->| Bonds | 4,124 29 | 1,882 10 | 1,436 14 | 1,807 15 | 1,352 10 | --->| Cv Bds & Pfd | 634 5 | 3,261 16 | 1,719 17 | 1,782 14 | 2,079 15 | --->| Common Stock | 9,333 66 | 14,221 73 | 5,752 56 | 8,801 71 | 10,250 75 | --->| Total | 14,105 100% | 19,518 100% | 10,302 100% | 12,396 100% | 13,621 100% | --->| Value Index | 100.0 | 121.7 | 62.9 | 79.6 | 89.3 | --->| Total Accomp. | 100.0 | 127.2 | 74.8 | 95.4 | 106.1 | --->| Div + Int/Yr | 532 - 3.8% Mkt | 448 - 2.3% Mkt | 575 - 5.6% Mkt | 481 - 3.9% Mkt | 449 - 3.3% Mkt | --->| Total Ret Inc/Yr | - | - - | 741 - 7.2% Mkt | 692 - 5.6% Mkt | 692 - 5.0% Mkt | --->| DAVIS, PALMER & BIGGS | | | | | | --->| Cash | 31 -% | 117 1% | 1,062 9% | 347 2% | 560 4% | --->| Bonds | 1,018 14 | 371 2 | 3,524 30 | 3,331 25 | 2,829 18 | --->| Cv Bds & Pfd | 309 5 | 1,251 7 | 440 4 | 702 5 | 451 3 | --->| Common Stock | 5,809 81 | 15,664 90 | 6,626 57 | 9,165 68 | 11,338 75 | --->| Total | 7,167 100% | 17,403 100% | 11,652 100% | 13,545 100% | 15,228 100% | --->| Value Index | 100.0 | 12403 | 84.3 | 97.0 | 106.7 | --->| Total Accomp. | 100.0 | 127.6 | 94.9 | 113.6 | 124.9 | --->| Div + Int/Yr | 276 - 3.9% Mkt | 319 - 1.8% Mkt | 736 - 6.3% Mkt | 693 - 5.1% Mkt | 673 - 4.4% Mkt | --->| Total Ret Inc/Yr | - | - - | 696 - 6.0% Mkt | 743 - 5.5% Mkt | 743 - 4.9% Mkt | --->| THORNDIKE, DORAN, PAINE & LEWIS | | | | | | --->| Cash | 4 -% | 606 4% | 852 9% | 244 2% | (4) -% | --->| Bonds | 5,262 47 | 2,319 14 | 2,109 21 | 2,158 19 | 2,206 18 | --->| Cv Bds & Pfd | 529 5 | 411 2 | - - | - - | 207 2 | --->| Common Stock | 5,300 48 | 13,433 80 | 6,842 70 | 9,107 79 | 10,087 80 | --->| Total | 11,095 100% | 16,769 100% | 9,803 100% | 11,509 100% | 12,496 100% | --->| Value Index | 100.0 | 118.7 | 66.0 | 80.9 | 90.2 | --->| Total Accomp. | 100.0 | 125.7 | 79.8 | 98.7 | 108.9 | --->| Div + Int/Yr | 526 - 4.7% Mkt | 405 - 2.4% Mkt | 538 - 5.5% Mkt | 490 - 4.3% Mkt | 487 - 3.9% Mkt | --->| Total Ret Inc/Yr | - | - - | 664 - 6.8% Mkt | 656 - 5.7% Mkt | 656 - 5.2% Mkt | --->| TOTAL SMITHSONIAN CONSOLIDATED ENDOWMENT | | | | | | --->| Cash | 49 0% | 887 2% | 3,309 10% | 597 2% | 496 1% | --->| Bonds | 10,404 24 | 4,572 9 | 7,069 22 | 7,296 19 | 6,387 15 | --->| Cv Bds & Pfd | 1,472 3 | 4,923 9 | 2,159 7 | 2,484 7 | 2,737 7 | --->| Common Stock | 31,972 73 | 43,318 80 | 19,220 61 | 27,073 72 | 31,725 77 | --->| Total | 43,897 [[superscript]] 2/ [[/superscript]] 100% | 53,690 100% | 31,757 100% | 37,450 100% | 41,345 100% | --->| Value Index | 100.0 | 121.9 | 71.2 | 86.1 | 95.8 | --->| Total Accomp. | 100.0 | 127.4 | 83.5 | 103.1 | 113.9 | --->| Div + Int/Yr | 1,741 - 4.0% Mkt | 1,172 - 2.2% Mkt | 1,849 - 5.8% Mkt | 1,664 - 4.4% Mkt | 1,609 - 3.9% Mkt | --->| Total Ret Inc/Yr | - | - - | 2,101 - 6.6% Mkt | 2,091 - 5.6% Mkt | 2,091 - 5.1% Mkt | --->| *Includes Freer Fd | 18,805 | 22,506 | 12,259 | 14,420 | 15,876 | --->| Consolidated Fd [[superscript]] 1/ [[/superscript]] | 12,765 | 15,615 | 9,997 | 11,682 | 12,941 | --->| Endowment #3 | 12,327 [[superscript]] 2/ [[/superscript]] | 15,569 | 9,501 | 11,348 | 12,528 | --->| Total | 43,897 | 53,690 | 31,757 | 37,450 | 41,345 | --->| STOCK MARKET AVERAGES - TOTAL ACCOMPLISHMENT INDEX 6/30/71 - 100 | | | | | | --->| D-J Industrials | 100.0 | 119.7 | 82.35 | 113.2 | 134.0 | --->| S&P's 500 Stocks | 100.0 | 123.5 | 79.84 | 105.2 | 120.3 | --->| Value Line Comp. | 100.0 | 106.7 | 55.36 | 75.9 | 91.9 | --->| STOCK MARKET AVERAGES - VALUE INDEX (Excluding Dividends & Interest Yield - 6/30/71 = 100) | | | | | | --->| D-J Industrials | 100.0 (891.14) | 114.5 (1020.02) | 69.16 (616.24) | 95.6 (852.41) | 112.2 (999.45) | --->| S&P's 500 Stocks | 100.0 (99.70) | 118.4 (118.05) | 68.78 (68.56) | 90.4 (90.19) | 103.1 (102.77) | --->| Value Line Comp. | 100.0 (116.31) | 102.1 (118.73) | 42.10 (48.97) | 60.7 (70.69) | 76.0 (88.37) | 1/ Includes Special Endowment Fund. 2/ Includes portion of Johnson and Johnson stock held in Treasurer's Office.

-30- SMITHSONIAN INSTITUTION CONSOLIDATED FUND TOTAL ACCOMPLISHMENT INDEX 3/31/76 [[image - line graph with years (1971 - 1977) on the vertical axis and Total Accomplish Index on the horizontal axis (65 - 135)]]

-31- [[underlined]]Proposal of State of California for Smithsonian West[[/underlined]] The Executive Committee in its earlier meeting on May 6, 1967, considered the proposal from the State of California, including the Assembly Joint Resolution No. 70. Additional correspondence has been received from Governor Edmund G. Brown, Jr., as well as a slide and sound presentation from the Department of Parks and Recreation of Sacramento. The foregoing proposal and material (contained in the following papers) were summarized and reviewed in detail.

-32- [[preprinted]] State of California GOVERNOR'S OFFICE SACRAMENTO 95814 [[image: seal of the state of California]] EDMUND G. BROWN JR. GOVERNOR [[/preprinted]] ^[[Received Special Delivery 6:30 p.m. May 6, 1976]] May 4, 1976 Dr. S. Dillon Ripley Secretary Smithsonian Institution Washington, D.C. 20560 Dear Dr. Ripley: I am most appreciative of your visit to Sacramento last December to explore California's interest in the possible establishment of a bureau of the Smithsonian Institution at the California Exposition site. The State of California is submitting a formal proposal to your Board of Regents this month requesting that a feasibility study be conducted of a joint federal/state effort to establish a bureau at Cal Expo. Accompanying the proposal is a resolution passed overwhelmingly by both houses of the California State Legislature endorsing this concept. The people of California and the Western United States would derive great historical, cultural, and educational benefits from the location of a western bureau of the Smithsonian Institution here in Sacramento. I realize that the Smithsonian Institution is not actively searching for bureau sites, but it is my view that this Bicentennial year would be an appropriate time for the Institution to expand westward "...for the increase and diffusion of knowledge among men." Sincerely, [[signed]] Edmond G. Brown Jr [[/signed]] EDMUND G. BROWN JR. Governor

-33- [[underlined]] State of California Proposal for Smithsonian Western Bureau - Summary [[/underlined]] The Resources Agency, State of California recently circularized to the Board of Regents a proposal: "Requesting that the Smithsonian Institution, in conjunction with the State of California, conduct a study to determine the feasibility of establishing a Western Bureau of the Smithsonian Institution at Cal Expo in Sacramento. . ." The proposal states that ". . . California, in conjunction with various social agencies and private parties, is undertaking to provide for the public an interpretation of the important cultural, technological, environmental, and educational facets of the past, present and future of the western United States . . ." This interpretive experience would be offered at several sites, located close together in the Sacramento metropolitan area. These, and possible Smithsonian involvement, are described below. 1. [[underlined]] Sutter's Fort [[/underlined]]. State Historic Park, owned and operated by the state. Restoration, reconstruction completed; now staffed, operational. [[underlined]] Proposed SI involvement [[/underlined]]: Complementary interpretive programs. 2. [[underlined]] State Indian Museum [[/underlined]]. Owned and operated by state. Several thousand artifacts. Construction completed, with room for expansion; staffed and operating. [[underlined]] Proposed SI Involvement [[/underlined]]. Complementary interpretive programs.

-34- 3. [[underline]] Old Sacramento. [[/underline]] State Historical Park, a restoration and reconstruction of 19th century Sacramento; partnership of state, city and private sector. $50 million planned, of which half completed. [[underline]] Proposed SI Involvement.[[/underline]] Interpretive programs. 4. [[underline]] State Railroad Museum.[[/underline]] Unit of State Park System; $6 million cost funded by state. Working plans being prepared; completion in 1977; rolling stock acquired. [[underline]] Proposed SI Involvement.[[/underline]] Interpretive programs. 5. [[underline]] Crocker Art Gallery.[[/underline]] Owned and operated by city, governed jointly by city and California Museum Association. Fully restored mansion, new wing completed; funding being sought for further expansion. Staffed and operational. [[underline]] Proposed SI Involvement.[[/underline]] Cultural programs. 6. [[underline]] Stanford Mansion.[[/underline]] Funds for acquisition approved; acquisition expected shortly. Optimum use not yet determined. [[underline]] Proposed SI Involvement.[[/underline]] Develop interpretive programs. 7. [[underline]] American River Parkway.[[/underline]] 23 miles along American River to confluence with Sacramento River. 5,000 acres, 3,000 owned by state and county; 700 acres for recreation, 2,300 acres for nature study, non-intensive use. [[underline]]Proposed SI Involvement.[[/underline]] Environmental, ecological programs. 8. [[underline]] Cal Expo.[[/underline]] $28 million complex next to American River, 600 acres; over 175,000 square feet of show, gallery, exhibition and support buildings completed; room for expansion. Staffed and operational. [[underline]] Proposed SI Involvement.[[/underline]] Facilities, buildings, programs; Western Bureau.

-35- The proposal views Cal Expo as the best opportunity for the Smithsonian: a Western Bureau in existing or new structures. It would be designed "for interpreting the American West, and the American experience for residents of the United States". This location would "provide ready access to the 2.1 million persons living within one hour's drive and the 4.9 million living with a two hour's drive". The proposal for a feasibility study does not state a cost or schedule, nor what share would be borne by the Smithsonian.

-36- Assembly Joint Resolution No. 70 [[line]] Adopted in Assembly April 26, 1976 [[signature line]] Chief Clerk of the Assembly [[line]] Adopted in Senate May 3, 1976 [[signature line]] Secretary of the Senate [[line]] This resolution was received by the Secretary of State this [[blank line]] day of [[blank line]], 1976, at [[blank line]] o'clock [[blank line]] M. [[signature line]] Deputy Secretary of State 5 70 5 17

-37- AJR 70 -2- RESOLUTION CHAPTER [[blank line]] Assembly Joint Resolution No.70--Relative to the Smithsonian Institution. LEGISLATIVE COUNSEL'S DIGEST AJR 70, Fazio. Smithsonian Institution. This measure would request that the Board of Regents of the Smithsonian Institution conduct a study to determine the feasibility of a joint federal-state effort to establish a western bureau of the Smithsonian Institution in Sacramento, California. WHEREAS, California is the Union's most populous state, rich in natural, cultural, and technological history; and WHEREAS, Historic Sacramento is the capitol of California, site of the terminus of the Pony Express and original railhead of the great transcontinental railroad, which saw the Central Pacific and Union Pacific Railroads link on May 10, 1869, bringing together the West with the East; and WHEREAS, Sacramento will soon be the home of the California State Railroad Museum, and possesses, in the California Exposition, an excellent and well-developed prospective site for the location of a western bureau of the Smithsonian Institution; and WHEREAS, The Smithsonian Institution was founded ". . .for the increase and diffusion of knowledge among men"; and WHEREAS, The Smithsonian Institution could serve its founding purpose, extending great cultural and educational benefits to the people of California and other western states, by locating a bureau at the California Exposition; and WHEREAS, A Sacramento bureau of the Smithsonian Institution would provide unique advantages to the many major academic institutions of California and other western states; now, therefore, be it Resolved by the Assembly and Senate of the State of 5 70 20 20

-38- -3- AJR 70 California, jointly, That the Legislature of California supports the concept of locating a bureau of the Smithsonian Institution at the California Exposition in Sacramento; and be it further Resolved, That the California Legislature submit a formal request to the Board of Regents of the Smithsonian Institution that a study be conducted to determine the feasibility of a joint federal-state effort to establish such a bureau, incorporating elements of the California State Railroad Museum; and be it further Resolved, That the California Legislature assure the Smithsonian Institution of its full cooperation in conducting such a feasibility study; and be it further Resolved, That the California Legislature respectfully memorialize each member of the California delegation to the United States Congress to support the feasibility study and cooperate in this worthwhile endeavor; and be it further Resolved, That the California Legislature respectfully request the California executive branch to extend to the Smithsonian Institution its fullest cooperation and support in a feasibility study; and be it further Resolved, That the Chief Clerk of the Assembly transmit copies of this resolution to the Honorable Edmund G. Brown, Jr., Governor of California, to Dr. S. Dillon Ripley, Secretary of the Smithsonian Institution, and to each member of the California delegation to the United States Congress. Attest: [[line]] Secretary of State 5 70 5 17

-39- From the forgoing summary of cultural and interpretive activities already being offered to the citizens in this area of California, it appears that their programs and installations have a firm basis. Numerous similar proposals have been considered by the Regents in the past and, because of the problems involved in administering museums which are so far away, the Regents have turned them down. However, traveling exhibitions would be available under the usual conditions for the various museums, and advice of our staff could be made available on a mutually agreeable schedule. Support for the training of professionals is available also through established organizations with the assistance of the National Museum Act. The Regents, after due consideration, voted to continue the prevailing resolution which does not permit assuming responsibility for remote museum operations, and the following motion was approved: VOTED that the Board of Regents believes that the growing commitments of the Smithsonian in Washington as well as the inherent difficulties involved in assuming responsibility for a remote operation of the type presently proposed for the Sacramento, California, area argue against our commitment to such an enterprise at this time.

-40- [[underline]] Legislative Report [[/underline]] The Secretary summarized the following report. [[underline]] Reappointment of Mr. Webb [[/underline]] The resolution approved by the Board of Regents at its January meeting was introduced in the Senate on February sixth and in the House on March 15. The Subcommittee on Library and Memorials of the Committee on House Administration approved the measure, H.J.Res.863, on April sixth and the full committee approved it on May fifth. Floor action is anticipated in the near future. The companion measure, S.J.Res.168, was reported favorably by the Committee on Rules and Administration on March 30 and approved by the Senate on March 31. [[underline]] National Museum Act Reauthorization [[/underline]] A bill to reauthorize appropriations for National Museum Act purposes through fiscal year 1980 was introduced in the Senate on February sixth and in the House on March 15. Clearance of the legislation was received from the Office of Management and Budget on March tenth. S.2945 was reported favorably by the Committee on Rules and Administration on April fifth and approved by the Senate on April sixth.

-41- The Subcommittee on Library and Memorials approved a companion bill, H.R.12505, on April sixth and the full committee approved it May fifth. Floor action is expected shortly. [[underline]] Museum Support Facility [[/underline]] Bills to provide construction authority for the Museum Support Facility were introduced in the Senate on February sixth and in the House on March 15, and referred to the Public Works committees of each body. No further action has been taken on either of the bills, S.2949 and H.R.12507. [[underline]] Increase in Level of Appropriations for Barro Colorado Island [[/underline]] S.2946 was introduced on February sixth by Senator Scott,and referred to the Committee on Rules and Administration. H.R.12506 was introduced by Mr. Mahon on March 15 and referred to the Committee on Merchant Marine and Fisheries. The Office of Management and Budget cleared the legislation on February 25, and no action has been taken on it.

-42- [[underline]] Joint Resolution on the Visit of Queen Elizabeth II [[/underline]] Upon clearance from the Legislative Drafting Service, the Congressional Regents will be requested to introduce the following resolution. The Secretary expressed the hope that this resolution would be enacted before the Queen's visit to the Smithsonian on July 8, 1976. [[underline]] JOINT RESOLUTION [[/underline]] Providing for the expression to Her Majesty, Queen Elizabeth II, of the appreciation of the people of the United States for the bequest of James Smithson to the United States, enabling the establishment of the Smithsonian Institution. Whereas James Smithson, British subject, scholar and scientist, bequeathed his entire estate to the United States of America "to found at Washington under the name of the Smithsonian Institution an establishment for the increase and diffusion of knowledge among men;" and Whereas the Congress of the United States in 1836 accepted the bequest and pledged the faith of this nation to the execution of this trust, and in 1846 provided for the establishment of the Smithsonian Institution; and Whereas the Smithsonian Institution, since the time of its founding, has been mindful of the charge stated in the will of James Smithson and has, through research and publication, through the collecting of natural history specimens and objects of art, culture, history and technology, and through the creation of museums for the display and interpretation of these collections, been privileged to share its resources, not only with the people of the United States, but with the world community, for purposes of education, enlightenment, and betterment; and Whereas the generous and inspiring bequest of James Smithson continues to enrich the lives of citizens of every nation: Now, therefore, be it [[underline]] Resolved by the Senate and House of Representatives of the United States of America in Congress assembled,[[/underline]] That on the occasion of the visit of Her Majesty, Queen Elizabeth II, during this year of the Bicentennial of the United States, the people of this nation make known their appreciation and gratitude for the gift of James Smithson, a gift whose significance grows with the passage of time and remains a lasting symbol of the indivisible cultural bonds which link Great Britain and the United States of America.

-63- Other measures related to the interests of the Institution include: [[underline]] Library of Congress Trust Funds [[/underline]] Legislation permitting payment of interest on trust funds permanently loaned to the Treasure at a rate related to the average market yield on outstanding long-term obligations of the United States has been approved by the Senate and is still awaiting action in the House. [[underline]] Museum Services [[/underline]] Included in the measure recently passed by the House to reauthorize the National Foundation on the Arts and Humanities is a new title establishing a $40 million grant program for museums and an Institute for Museum Services in the Department of Health, Education, and Welfare. The Senate Committee on Labor and Public Welfare is considering a bill with comparable provisions.

-44- [[underline]] Status Reports [[/underline]] [[underline]]Cooper-Hewitt Museum [[/underline]] The Secretary reported that substantial progress has been made in recent months toward the goal of opening the Cooper-Hewitt Museum in its renovated Carnegie Mansion in New York City. The private renovation fund raising effort was helped significantly by a challenge grant of $150,000 from the Carnegie Corporation. A matching $150,000 has now been raised by the Institution and the resulting total of $300,000 in new funds will cover the final renovation activities necessary to open the Mansion to the public. To date, over $2 million has been raised privately in support of the renovation project. The initial exhibition to be held at the Museum has been financed by a $400,000 grant from S.C. Johnson and Son, Inc. (Johnson Wax). Recently, the company agreed to make an additional $180,000 available permitting construction and installation of the full extent of the opening exhibition as conceived by Hans Hollein, an Austrian designer of considerable reputation. Sections of the exhibition, under Mr. Hollein's direction, have been prepared by other foreign designers, fulfilling the wishes of the Museum and intention of the Johnson Wax contract to have a truly international design show. Grand opening of the Cooper-Hewitt Museum is planned for October 7, 1976. Consonant with the financial self-help measures heretofore employed by the Museum to minimize reliance on Federally appropriated

-45- funds, it is recommended that upon opening to the public the Cooper-Hewitt Museum follow the standard practice of other New York City Museums on charging admission. The initial fee schedule the Museum would like to employ calls for an admission charge for visitors of $1.00 for adults and $.50 for students. Children under 12 and people over 65 years of age would be admitted free of charge. In addition, Tuesday, following the lead of other New York museums, would be a free day for all visitors. The Secretary proposed that the Regents fold their fall meeting at the Cooper-Hewitt in New York and that following the meeting a dinner be held. Provisional approval was given by the Board for the meeting and dinner.

-46- [[underline]] 1976 Festival of American Folklife [[/underline]] The 1976 Festival of American Folklife will mark 200 years of America's national heritage in a very special way. Smithsonian field researchers, ethnomusicologists, and folklorists have sought out and invited more than 5,000 musicians, dancers, craftspeople, and other participants to share their traditions and skills with others. Participants will come from every corner of the United States and over 30 foreign countries. The Festival will open on June 16 and run through September 6, a total of 12 weeks. We are prepared for an anticipated 17 million visitors from all over the world with a staff of Italian, French, Spanish, German, and Japanese translators and with experts in other languages on call. This will be the largest cultural event of its kind in the world's history. Eight sections of the Festival will give participants and visitors a multi-dimensional view of traditional American culture. These are: Old Ways in the New World, African Diaspora, Native Americans, Working Americans, Transportation, Children's Area, Family Folklore, and Regional America. The sections "Old Ways in the New World" and "African Diaspora" explore the heritage, past and present, of our diverse ethnic populations. In "Old Ways", Americans of European or Asian descent join together with representative artists from their original homelands for an exploration of the similarities and differences brought about by time and by distance in their traditional arts. Each week of the summer, two different countries and their contributions to American culture will be presented.

-47- "African Diaspora" is even more complex, operating within a tri-continental framework. Every two weeks in this area, artists from an African nation, a Latin American nation where black culture is important, and representative black artists from the United States assemble for a celebration of the great world force that black culture represents. The "Native American" area of the Festival each week brings an Indian group from a different cultural region of the United States and Alaska. The unusual feature here is that each Native tribal organization plans its own presentation of those aspects of its culture that it chooses to share with the general public. "Working Americans" and the "Transportation" areas examine the traditional skills of Americans on their jobs. Here, the direction of the research has been two-fold: to focus not only upon the hand-skills of the various occupations but upon the mind-skills of working people as well, expressed in such forms as jokes, cautionary tales and general occupational lore. In the "Children's Area" some 9,000 children from the Washington area will assemble to exchange their own traditions -- games, riddles, jokes, cheers, paper constructions. In "Family Folklore" Festival visitors see displays of the common lore that families share; they look at family photograph albums and swap family stories, games and customs. Here our folklorists, as in other Festival areas, interview Festival goers who themselves thus contribute to the general knowledge of this little-studied area.

-48- Finally, the "Regional America" area brings all the perspectives together. Each week a different sector of the United States will be presented in all its complexities and its traditions. Symbolized by a huge multi-colored map of the United States painted on the side of the big barn, Regional America demonstrates occupational lore, ethnic and black performances, Native American artists, all according to the place where they live and interact upon the American land. Research here focuses upon the subtle distinctions which mark the multiple dividing lines between one's home place and the rest of the nation. Following their involvement in the Festival itself, many foreign participants are expected to go on tour and engage in local celebrations with their ethnic counterparts in communities across the country. Thus, the Festival will be shared in part with Americans unable to visit Washington, D.C. Total costs of the Festival and Ethnic Tours programs are estimated at approximately $7,000,000 of which the Smithsonian will provide about $3,600,000 from federal appropriations and private sources (American Airlines, General Goods, concessions, etc.). The National Park Service which is co-sponsoring the Festival is providing about $325,000 plus some $250,000 in services. The balance of funding is in-hand or anticipated from the American Revolution Bicentennial Administration, Department of Labor, Department of Transportation, Department of Health, Education and Welfare, National Endowment for the Arts, and perhaps other agencies and from communities participating in the tours program. As a late development as of May 3, 1976, the Senate Appropriations Committee initiated a recommendation for a supplemental appropriation of about $800,000 as a safeguard against agency support not materializing.

-49- [[underline]] Pension Building [[/underline]] The Secretary summarized the following report. The Joint Committee on Landmarks selected the Pension Building as a "landmark of great historic and aesthetic value" in 1964. The Pension Building is located at the north end of Judiciary Square, bounded by F, G, 4th, and 5th Streets in Northwest Washington. Its Italian Renaissance design (accredited to General Montgomery C. Meigs, Quartermaster General of the Union Army) is architecturally dominated by an enclosed center court measuring approximately 116 ft. by 300 ft. It also includes approximately 70,000 sq. ft. of storage space. The building was constructed in the period 1882-85 to house the Pension Bureau. It was also used for Presidential inaugural balls from 1885 to 1909. The General Accounting Office occupied the building from 1926 to 1950, and since that time it has been devoted to a variety of purposes. In a letter to the General Services Administration dated April 26, 1965, the Smithsonian expressed its interest in the future use of the architecturally significant Pension Building. The General Services Administration responded in May 1968 with a proposal to transfer the Pension Building to the custody of the Smithsonian. The Smithsonian subsequently occupied approximately 22,000 sq. ft. of temporary office space from 1969 to 1970. While expressing appreciation for the use of a portion of the building, the Smithsonian recommended that the building be used

-50- for other purposes until funds for restoration and full utilization were available. The Pension Building was then assigned to the District of Columbia Courts as temporary quarters until new court facilities could be constructed. On March 8, 1976 the General Services Administration advised the Smithsonian that new court facilities were scheduled for completion in the spring of 1978 and that we would be asked to program the transfer of the Pension Building to the Smithsonian at an appropriate time. The Pension Building would present some unusual challenges and opportunities for not only the site for a proposed museum of the building arts (the history of architecture and construction) but also could provide some very essential office space as well. It is not suitable in size or design for use as a museum support facility. The Government of the District of Columbia reports that the Pension Building is in good working condition. The Smithsonian will conduct an in-house facility survey to determine the probable use, scope and cost of restoration, renovation and operation of the building. The results of these preliminary inquiries will be available this fall and should be helpful in scheduling follow-up planning activities.

-51- [[underline]] Re-study of Underground Parking on the Mall [[/underline]] At the meeting of the Board of Regents on January 22, 1976, the Board voted that the Secretary is authorized to undertake to provide a review and updating of the previous study made by Wilbur Smith and Associates concerning underground parking facilities under the Mall and to present these findings at the May meeting of the Board of Regents. The preliminary report from Wilbur Smith and Associates disclosed that construction could be phased into three stages: Phase I would be an underground garage in the area bounded by 12th and 14th Streets and Adams and Washington Drives, accommodating 1,400 automobiles. Construction cost of Phase I is estimated at $9,410,000, plus other development costs which include architectural and engineering $470,000; equipment $50,000; and $940,000 for contingencies, for an estimated total cost of $10,870,000, or an average cost per space of $7,764 at today's prices. Phase II extending from 9th to 12th Streets and Adams and Washington Drives would accommodate 1,200 cars. Phase III, located between 4th and 7th Streets, with a potential for 600 cars, would bring the total number of parking spaces up to 3,200. On the basis of the current cost of Phase I, the entire development for 3,200 spaces is estimated to cost $24.8 million (in 1976 dollars). These costs are based on recent contracts awarded and current bidding levels as represented by Wilbur Smith and Associates.

-52- In an effort to share responsibility for this feasibility study with other interested and responsible agencies, we have queried the Park Service of the Department of the Interior only to find that they could not justify allocation of necessary funds for two primary reasons: (1) Construction of additional parking in the downtown area of the City should not proceed while air quality continues in its current degraded level; and (2) any studies of Mall underground parking should not be made until data is available from the use of the fringe parking-shuttle bus service now being operated. This position does not recognize that the automobiles are already with us and garaging them would reduce the congestion of the streets. Nor does the Interior position recognize that the fringe lots with shuttle bases have not been demonstrably effective to date. The present experiment is understood to be limited to the tourist season of the Bicentennial year. A question about construction difficulties with Tiber Creek running under the Mall was answered by the Secretary by pointing to successful excavations of the Mall for the National Air and Space Museum, the subway, the 9th Street and 12th Street underpasses, and the East Building of the National Gallery of Art. No source of funding for this underground parking facility is known at this time. The Smithsonian staff plans to look into financing by a joint venture with a private investor and consult with the Kennedy Center and obtain information on the experience of their enterprise

-53- with the Department of the Treasury and its financing of parking facilities at the Center through the issuance of Revenue Bonds. We shall also consider other alternatives in addition to Federal financing. The concerned Congressional Committees and the Regents will be informed of developments. Accordingly, this investigate work will continue but will delay legislative consideration of authorizing the garages during this year. The Chief Justice observed that in his experience American cities that had not developed downtown parking in the past had regretted their inaction. The Vice President concurred and recalled that on a recent visit to San Francisco he had witnessed that city's success with downtown garages. It was recognized that the garages will be revenue-producing and will repay the investment over a period of years. The period will depend on interest charges, if any, and rates charged for parking, as well as construction costs which seem sure to rise as time goes on. Mr. Yates said that he would check with the National Park Service to see what their feeling is on this subject. The Chancellor concluded that the consensus of the Regents was that the Institution should go ahead and plan now for garages under the Mall, and it was VOTED that the Secretary is directed to continue planning for parking under the Mall and to advise the Regents on the necessary actions to be taken.

-54- [[underline]] Status Reports on Construction [[/underline]] [[underline]] West Court Facility--National Museum of Natural History [[/underline]] The Secretary recalled that at their meetings of May 14, 1974 and September 24, 1974, the Board of Regents approved the proposal to proceed with construction improvements in the West Court of the Natural History Building. These improvements are designed principally to provide public, staff and Associates' dining rooms, a student tour orientation center, and additional areas for a new museum shop and future federally-funded office and training quarters. The three-story, 27,280 square-foot facility is scheduled for opening in the west courtyard of the Natural History Building on June 1, 1976. Marriott Corporation contract work will be completed on May 15, 1976; overall basic systems are approximately 85% complete, with structural, electrical and mechanical systems nearly finished. The remaining work, which includes necessary floor, ceiling, wall finishes, and installation of furnishing is progressing on schedule. Total construction costs under the Marriott contract, including food service decorations, will not exceed $2.58 million; together with other costs outside the scope of the construction contract, the total cost of the facility to Smithsonian is not expected to exceed the budget of $3.0 million.

-55- [[underline]] National Zoological Park [[/underline]] The first portion of the new William M. Mann Lion and Tiger Exhibit, named in honor of the former director, was opened to the public on April 9, 1976, with three white tiger cubs, a male named Ranjit and females Priya and Bharat, exploring the water moat and terraces of their new enclosure. These three were born in Cincinnati to the National Zoo's Kesari and Ramana. Mohini, who has been boarding at the Brookfield Zoo, is now back and becoming acclimated to her new quarters and will soon be on view. Rewati remains in Cincinnati until after her possible pregnancy. The remainder of the new exhibit will be open in May 1976. The Lion-Tiger Exhibit design by architects Faulkner, Fryer and Vanderpool received an award at the Second Biennial Design Awards Program held by the General Services Administration in 1975. By the time plans were complete and construction started in July 1974, the old 1891 Lion House had been razed. The new facility was conceived as a complex of three theaters which would be seen as water-moated islands in a curvilinear structure shaped to fit the natural topography of the hilltop site. No attempt was made to reproduce synthetically the native habitat of either lions or tigers. The building has 33,500 square feet of space, including an audio-visual room, multipurpose room, kitchen and 11 offices. There are two interior exhibit cages of 540 sq. ft. each for exhibiting females and young. Each of the three interior animal containment wings has five regular dens plus several cubbing dens. The total cost of the exhibit is nearly $3,000,000. The design had intended that each of the terrace walls be made of stone

-56- masonry. However, the need to reduce the design to stay within budget resulted in a change to concrete. To minimize the impact of architecture, all concrete was formed with rough boards and a buff colored cement was used. Also completed or to be completed by May are the new elephant yards, renovation of the elephant house, new bird yards, restaurant renovations, several food kiosks, landscaping improvements, and a glockenspiel which was donated to the Zoo by a bequest. During the summer, work will continue on the Education and Administration Building, the General Services Building, and a new Bear Exhibits. All three projects are located on the perimeter of the Park and will not obstruct visitor pathways. After the Bicentennial summer when visitor attendance decreases, construction will be started on a monkey island, new beaver, otter, seal, and sea lion exhibits.

-57- [[underline]] Hillwood [[/underline]] The Board of Regents were sent a copy of the attached press release for their advance information on April 27, 1976, for release to the Press on April 30. The legal and other details attendant to the change in ownership are now under examination in preparation for a smooth transfer. The following motion was adopted. VOTED that the Secretary is authorized to execute any documents necessary or appropriate to the transfer of the Hillwood property and collection.

-58- [[preprinted]] [[image - graphic for Smithsonian Institution with an owl]] NEWS from the Office of Public Affairs Smithsonian Institution Washington, D.C. 20560 Telephone: (202) 381-5911 [[/preprinted]] For Immediate Release [[underline]] SMITHSONIAN RETURNS HILLWOOD TO POST FOUNDATION [[/underline]] S. Dillon Ripley, Secretary of the Smithsonian Institution, and Mrs. Augustus Riggs IV, President of The Marjorie Merriweather Post Foundation of D.C., announced today that the ownership of Hillwood, the Washington residence of the late Marjorie Merriweather Post, will be transferred on July 1, 1976, from the Institution to the Foundation. The transfer is being made after a review of the matter by both parties and approval of the decision by the Board of Regents of the Smithsonian Institution. Hillwood, a 25-acre estate in northwest Washington, was given to the Smithsonian Institution subject to the provisions of the will of Mrs. Post, who over the years had assembled one of the finest collections of Russian and European decorative arts in this country. The collection also will be transferred to the Foundation under a provision of Mrs. Post's will. It specifies that ownership of the house and collections shall pass to the Foundation if the Smithsonian determines that it is unable to operate Hillwood as a public museum in the manner proposed by Mrs. Post. The Smithsonian's decision, which was reached after close and continuing consultation with officers of the Post Foundation, reflects the impact of inflation on the estimated cost of maintaining and operating Hillwood.

-59- In announcing the decision, Mr. Ripley said: "After the most careful study, and with the benefit of advice from outside consultants, we have most regretfully had to face up to the economic reality that the funds available simply will not permit the Smithsonian Institution to realize its hope of operating Hillwood as one of its public museums. "We look forward to continuing close relations with the family of Mrs. Post and the directors of the Post Foundation and to providing such assistance as we can in this laudable project." Mrs. Riggs, Mrs. Leon Barzin and Mrs. Clifford Robertson, all daughters of Mrs. Post, joined in expressing the hope that the Hillwood Museum could be opened to the public before the end of the year. Under the terms of an Agreement of December 1968, title to Hillwood was transferred to the Smithsonian subject to a life interest of Mrs. Post, who continued to reside there until her death in 1973. Mrs. Post's will directed that, "the house, auxiliary buildings and grounds are to be maintained and decorated in substantially the same manner as they appear at the time of the donor's death." Mrs. Post's will established a $10 million Trust Fund, the income from which was intended to meet the expenses for maintenance and operation of Hillwood as a public museum. Income from the Trust, supplemented by additional funds from the Marjorie Merriweather Post Foundation, has permitted the Smithsonian to care for Hillwood since Mrs. Post's death. However, it was the conclusion of the Smithsonian that foreseeable income from the Trust would not be sufficient to permit the opening of Hillwood to the public and its continued over the years as a museum. Mrs. Post's will provided: "In the event the Smithsonian shall decline to accept any portion of the property..., or, having accepted all such property, shall fail to operate or at any time cease to operate 'Hillwood' as a non-profit museum, all such property... shall thereupon become property of the Marjorie Merriweather Post Foundation of D.C." The transfer on July ^[[1]] will occur in pursuance of this provision of Mrs. Post's will. The late Mrs. Post, widely known for her philanthropic and cultural activities, was a director-emeritus of General Foods Corporation when she died September 12, 1973. Her father, Charles Post, was founder of the Postum Cereal Co. in Battle Creak, Michigan. Secretary Ripley and Mrs. Riggs, in a joint statement, stressed that they believe Hillwood is a significant national cultural landmark and that steps to preserve it must be undertaken. Mr. Ripley assured Mrs. Riggs that the expertise of the Smithsonian's staff would be available in preparing plans and policies for Hillwood.

-60- [[underline]] National Collection of Fine Arts [[/underline]] At its meeting on December 4, 1975, the National Collection of Fine Arts Commission recommended that Mr. R. Philip Hanes, Jr. be named a member of the Commission. It is therefore recommended on behalf of the National Collection of Fine Arts Commission that he be named by the Board of Regents to the Commission for a four-year term beginning with the December meeting 1976. A brief biographical sketch of Mr. Hanes follows. [[preprinted]] HANES, RALPH PHILIP JR., textile dyeing and finishing mfg. co. exec.; b. Winston-Salem, N.C., Feb. 25, 1926; s. Ralph Philip and Dewitt (Chatham) H.; grad. Woodberry Forest Sch., 1944; student U. N.C., 1944-46; B.A., Yale, 1949; m. Joan Humpstone, Jan. 14, 1950. With Danes Dye & Finishing Co., Winston-Salem, 1950---, v.p., 1956-62, exec. v.p., 1962-65, pres., 1965-68, chmn. bd., 1968---. Mem. adv. com. Kennedy Center for Performing Arts, 1962-65; mem. Nat. Council on Arts, 1965-70, mem. adv. music panel, 1970---; v.p. Winston-Salem Arts Council, 1964-64; pres. Tri-States Art Council, 1959-61; vice chmn. Winston-Salem Community Center Fund Drive, 1957, Winston-Salem Total Devel. Commn., 1960-62, Salem Coll. Arts Center Fund Drive, 1962-63, N.C. Sch. for Art Fund Drive, 1964-65; pres. Arts Councils Am., 1964-66; chmn. N.C. State Arts Council, 1964-67; vice chmn. founder Asso. Council Arts, 1966-69, mem. adv. com. Am. Crafts Council, 1970---. Bd. visitors Barter Theater, State Theater Va., 1967-72; bd. dirs. Winston-Salem Gallery Fine Arts, 1956-58, Winterthur, 1972---, Winston-Salem Little Theater, 1958-61, Winston-Salem Symphony, 1956-66, Forsythe Econ. Devel. Corp., 1969-71, Roger L. Stevens Found., Audobon Soc.; trustee, mem. exec. com. N.C. Sch. for Arts; trustee Sparta Hosp., 1956, Chatham Meml. Hosp., 1856, Salem Coll., 1961-64 Recipient Young Man of Year award Winston-Salem Jaycees, 1958; N.C. Jaycees, 1958; Arts Council award, 1960, Gov.'s award for preservation of natural areas, 1969, Asso. fellow Jonathan Edwards Coll., Yale; life fellow Royal Soc. Arts; mem. Young Presidents Orgn. (dean arts 1967, 70), Newcomen Soc. N.Am., N.C. Arts Soc., N.Y. Classical Guitar Soc., Jargon Soc., Inc. (pres. 1968---), Am. Nat. Theatre and Acad., Am. Assn. Museums, Am. Symphony Orch. League (dir. 1958-61), Asso. Artists N.C., N.C. Collectors, Inc., Boston Mycological Soc., Sierra Club, Trout, Unltd., Appalachian Trail Club, Wilderness Soc., Ducks Unltd. Rotarian Clubs: Currituck _Jarvisburg, N.C.); Cane River (Burnsville, N.C.); Roaring Gap (N.C.); Yale (N.Y.C.); Twin City, Old Town (Winston-Salem, N.C.). Home: Box 749, Winston-Salem, NC 27102. Office: Hanes Dye & Finishing Co Buxton St, Winston-Salem, NC 27102 [[/preprinted]] In accordance with the by-laws of the National Collection of Fine Arts Commission, the Regents are required to approved membership of the Commission. The following motion was adopted: VOTED that the Board of Regents approves the appointment of R. Philip Hanes, Jr. as a member of the National Collection of Fine Arts Commission for a term of four years.

-61- [[underline]] Assistance from the Department of Justice on Basic Legal Issues [[/underline]] Mr. Ripley reported the following: a. The Freedom of Information Act, the Federal Advisory Committee Act, and the Privacy Act [[line]] As reported to the Regents at their meeting on September 30, 1975, the advice of the Department of Justice Office of Legal Counsel was sought on the question of the applicability of these three Acts to the Institution. The Office of Legal Counsel recently issued an opinion confirming and concurring in the Institution's consistent position that these Acts, which are directed to the executive branch, do not apply to the Smithsonian since it is not an executive branch agency. The Institution's practice of being sensitive to the public policies expressed in these Acts continues.

-62- b. [[underline]] Federal Income Tax Status of the Institution [[/underline]] The opinion prepared for the Institution by the firm of Cohen and Uretz concerning the tax exempt status of the Smithsonian under the basic provisions of its original statutory charter has now been redrafted to serve as a basis for discussion with the Office of Legal Counsel. As reported previously, the specific question involved is the applicability of the "unrelated business tax" in Section 511 of the Internal Revenue Code; but since the answer must be sought in the basic Smithsonian legislation rather than the tax law, it was decided to consult the Justice Department in the first instance. These discussions will be initiated in the next few weeks.

-63- [[underlined]] National Air and Space Museum--Plaques [[/underlined]] The following list will appear on a plaque being prepared for the National Air and Space Museum and will be located in the lobby on the left side of the entrance foyer. NATIONAL AIR AND SPACE MUSEUM OF THE SMITHSONIAN INSTITUTION MEMBERS OF THE BOARD OF REGENTS OF THE SMITHSONIAN INSTITUTION Warren E. Burger, Chancellor Nelson A. Rockefeller, Vice Chancellor Henry M. Jackson, Senator from Washington Frank E. Moss, Senator from Utah Hugh Scott, Senator from Pennsylvania Elford A. Cederberg, Representative from Michigan George H. Mahon, Representative from Texas Sidney R. Yates, Representative from Illinois J. Paul Austin, Citizen of Georgia John Nicholas Brown, Citizen of Rhode Island William A.M. Burden, Citizen of New York Murray Gell-Mann, Citizen of California Robert F. Goheen, Citizen of New Jersey Caryl P. Haskins, Citizen of the District of Columbia A. Leon Higginbotham, Jr., Citizen of Pennsylvania Thomas J. Watson, Jr., Citizen of Connecticut James E. Webb, Citizen of the District of Columbia Gerald R. Ford, President of the United States of America S. Dillon Ripley, Secretary, Smithsonian Institution Michael Collins, Director, National Air and Space Museum Hellmuth, Obata, & Kassabaum, Architects Constructed under the supervision of the General Services Administration and the Gilbane Building Company July 1, 1976

-64- Another plaque located on the opposite wall will complement the above and will contain the following: This building is dedicated to all those who have devoted their lives to the exploration of air and space July 1, 1976

-65- [[underline]] National Air and Space Museum--Preview Events [[/underline]] The following list of preview events have been scheduled to celebrate the opening of the Museum: [[underline]] THURSDAY, JUNE 24 - 6:00 p.m. [[/underline]] Continental Oil Company: Preview of film "To Fly" [[underline]] FRIDAY, JUNE 25 and SATURDAY, JUNE 26 - 7:00 p.m. [[/underline]] Buffet dinner for 250 guests, followed by Museum Preview [[underline]] SUNDAY, JUNE 27 - 12:00 Noon to 4:00 p.m. [[/underline]] Open House for SI staff and families [[underline]] MONDAY, JUNE 28 - 7:00 p.m. [[/underline]] Commissioning of Sea-Air Operations Hall [[underline]] TUESDAY, JUNE 29 - 5:00 p.m. [[/underline]] SI Associates Reception [[underline]] THURSDAY, JULY 1 - 11:00 a.m. [[/underline]] Ribbon cutting ceremony with the President

-66- [[underline]] Proposed Agreement with Republic of Panama for Benefit of Smithsonian Tropical Research Institute [[/underline]] As previously reported to the Regents, an exchange of notes which would give the Smithsonian Tropical Research Institute official status and certain privileges such as tax exemption was proposed by the United States Embassy to the Government of Panama. A modified note, approved by the Department of State, has now been tendered to the Government of Panama. A decision on that note appears imminent.

-67- [[underline]] Litigation Report [[/underline]] Developments since the January 1976 report to the Regents in current litigation involving the Institution are as follows: 1. [[underline]] Expeditions Unlimited Aquatic Enterprises, Inc. [[/underline]] v. [[underline]] Smithsonian Institution [[/underline]] In this libel action involving a Smithsonian federal employee summary judgment was granted in favor of the Institution, but the decision has been appealed by the plaintiff. The case was argued before the U.S. Court of Appeals on September 18, 1975. An opinion is expected in the near future. 2. [[underline]] Claims Arising out of Construction of the Hirshhorn Museum [[/underline]] As previously reported, claims have been filed by the contractor and various subcontractors employed in the construction of the Hirshhorn Museum. Three of the larger claims have been decided in favor of the contractor, Piracci, Inc., by the General Services Administration's Board of Contract Appeals, but only on the question of entitlement to payment. One of the smaller claims has been paid by the GSA, out of the funds appropriated for construction of the Museum. The exact amount due the contractor on the principal claim is being negotiated between GSA and the contractor; however, the amount due may not be determined for a year or more. As to the remaining smaller claim, GSA and the contractor are negotiating over the exact amount due to the contractor, and a figure should be agreed upon soon. After consultation with the Department of Justice, it is understood that the two remaining claims will be paid through the normal procedures established for settlement of claims against the United States. 3. [[underline]] Living Window ICC, Inc., and Joseph Etelman [[/underline]] v. [[underline]] James S. Ward, Inc., James S. Ward and the Smithsonian Institution [[/underline]] This is a suit by a subcontractor against the contractor, James S. Ward, Inc., and the Smithsonian Institution for alleged breach of contract, unjust enrichment, disclosure of trade secrets, and other alleged injuries. The action arises out of the termination of a subcontract caused by the failure of the subcontractor to perform under its agreement with the contractor to construct an optical dissolve device. The optical

-68- device was to be installed in the National Museum of History and Technology. It was constructed by another subcontractor after the termination of this subcontract. The Department of Justice has filed a motion to dismiss the complaint; however, no action has been taken, probably due to the illness of the judge to whom the case is assigned. 4. [[underline]] Madam Hedia Baccar [[/underline]] v. [[underline]] Mediterranean Marine Sorting Center [[/underline]] As previously reported, this suit for breach of contract was filed in Tunis by a former employee of the Smithsonian Mediterranean Marine Sorting Center. The case was dismissed by the Tunisian Tribunal of the First Instance on May 17, 1975. The plaintiff has appealed that decision. A hearing on the appeal has taken place and a decision is to be rendered by May 12, 1976. 5. [[underline]] Paul F. Mason [[/underline]] v. [[underline]] United States [[/underline]] This suit, which was based upon an allegation of racial discrimination, was dismissed by consent December 22, 1975, with a provision that it could be reopened within 60 days if a settlement agreement could not be reached between the parties. As of this date, plaintiff has made no effort whatsoever to reach a settlement, or to reopen the litigation. 6. [[underline]] Clark [[/underline]] v. [[underline]] Smithsonian Institution [[/underline]] This suit is based on a tort claim for injuries suffered in an automobile accident involving a Smithsonian vehicle. The case has been referred to the Justice Department. The plaintiff seeks $10,000 in damages, but the Justice Department anticipates being able to settle the claim for approximately $600. 7. [[underline]] Benno Benima [[/underline]] v. [[underline]] Smithsonian Institution [[/underline]] This complaint was filed January 20, 1976, in the U.S. District Court for the District of Massachusetts alleging that the complainant had been discriminated against on the basis of age. Our review of the facts has resulted in the opinion, which is shared by the U.S. Department of Justice, that the complaint is procedurally defective as well as unmeritorious. It is anticipated that the U.S. Attorney will file an answer or motion to dismiss on our behalf in early May 1976. 8. [[underline]] Donald R. Precure [[/underline]] v. [[underline]] United States and John Naveau [[/underline]] This suit, filed April 21, 1976, against the United States and an SI security guard, arises out of an incident which took place in the Gem Hall of the National Museum of Natural History in May 1975, when a

-69- 17-year-old boy and his father were placed under arrest, the boy for tampering with the alarm apparatus underneath a gem display case and his father for interference with an officer. The plaintiffs are alleging false arrest, malicious prosecution, and a variety of other improprieties and are seeking compensatory and punitive damages. A claim filed by the plaintiffs under the Federal Tort Claims Act for $53,351.27 was denied by the Institution in March 1976 as being without merit. The United States' interests in this matter are being handled by the Department of Justice.

-70- [[underline]] In Memory of Robert A. Brooks, the late Under Secretary [[/underline]] The Secretary expressed sorrow for the death of Mr. Brooks, the late Under Secretary. He offered tribute to Mr. Brooks' outstanding scholarship and administrative career. All the Regents joined in this tribute. [[underline]] Possible Visit of Regents to Nepal [[/underline]] The Secretary suggested that the Regents consider taking a trip to Nepal in February 1977. There, the Institution is undertaking ecological and environmental studies of the tiger, an endangered species. Such a trip is the best way to demonstrate how the Institution operates its field research expeditions. He mentioned that members of the National Board of the Smithsonian Associates had expressed interest in the trip when it was discussed at their recent meeting in Tucson, Arizona. The Secretary thought that the trip would be most enjoyable and interesting. Two weeks would be required, he said, because of the distant journey and the wealth of subjects to be viewed. He recalled the successful earlier trips of some of the Regents to the Smithsonian Tropical Research Institute in Panama; the Smithsonian Astrophysical Observatory in Cambridge, Massachusetts; and the oceanographic center at Fort Pierce, Florida. It was noted to no adverse publicity had resulted by the trip to Panama. The suggestion was made that emphasis should be placed on the research aspect of endangered species studies in the field.

-71- [[underline]] Next Meetings [[/underline]] The date for the meeting of the Executive Committee will be discussed with the members. The date for the Board of Regents meeting in New York City at the Cooper-Hewitt Museum has been approved provisionally. Further information will be provided to the members of the Board. [[underline]] Adjournment [[/underline]] The meeting adjourned at 6:30 p.m. Following the meeting the Regents joined their wives and other guests in the Arts and Industries Building to tour the "1876: A Centennial Exhibition." Dinner was served in the Rotunda in the very pleasant setting around the fountain. The presentation of the Smithson Medial to Nancy Hanks, Chairman of the National Endowment for the Arts and the National Council on the Arts, was made by the Secretary and the citation presented was as follows: "Nancy Hanks, what a lady of the arts you are, from your work in Durham to New York to Washington, you have been an effective and enthusiastic pilot in state and national efforts to strengthen support for cultural institutions and artists. As the tireless Chairman of the National Endowment for the Arts, you have shown yourself endowed with a rare talent for raising riches for the arts in America from both public and private sources. Your greatest accomplishment may well be that you have demonstrated that patronage of the arts is a legitimate, necessary and continuing function of

-72- the federal establishment. The Smithsonian delights in honoring you with our Smithson Medal and in so doing, honoring ourselves for this association." Respectfully submitted: [[signature]] S Dillon Ripley [[/signature]] S. Dillon Ripley, Secretary Smithsonian Institution

[[underline]] ADMINISTRATIVELY CONFIDENTIAL [[/underline]] [No part of these Minutes is to be divulged unless specifically authorized by the Secretary.] SMITHSONIAN INSTITUTION PROCEEDINGS OF THE MEETING OF THE BOARD OF REGENTS October 1, 1976 INDEX [[2 column table]] | [[underline]] Page [[/underline]] Attendance | 1 Report of the Executive Committee | 2 Resolutions acknowledging services of the Vice President and Senator Scott | 3 Minutes of Meeting of May 10, 1976 | 4 Financial Report | 4 Lady Regent | 7 Museum Support Facility Status Report | 9 Mall Underground Parking | 12 Smithsonian Popular Book Publishing | 13 Legislative Reports | 15 Matters of Interest | 16 Gift from the Duke of Northumberland | 16 Statue of Secretary Baird | 18 General Accounting Office Audit | 20 Litigation Report | 32 Trip to Nepal | 36 Awards made to Mr. Ripley | 38 Other Business | 39 Dates of Next Meetings | 43 Adjournment | 43 Text of Citation presented to Dr. E. Cuyler Hammond | 44 [[/2 column table]]

SMITHSONIAN INSTITUTION PROCEEDINGS OF THE MEETING OF THE BOARD OF REGENTS October 1, 1976 [[underline]] Attendance [[/underline]] The meeting of the Board of Regents was called to order by the Chancellor on October 1, 1976, at 4:00 p.m., in the Miller House adjacent to the Cooper-Hewitt Museum in New York City. Present were: Chief Justice Warren E. Burger, Chancellor Nelson A. Rockefeller, Vice President of the United States William A.M. Burden Robert F. Goheen Murray Gell-Mann Thomas J. Watson, Jr. James E. Webb, Chairman, Executive Committee S. Dillon Ripley, Secretary Messrs. Austin, Brown, Haskins, Judge Higginbotham, Senators Jackson, Moss and Scott, Representatives Mahon, Cederberg and Yates were unable to attend. The Chancellor announced that he had proxies in hand from Messrs. Haskins, Moss, Mahon, Cederberg, Scott and Higginbotham, and that he will vote these in accordance with the vote of the Board as recorded in these minutes. Also present were Messrs. Blitzer, Jameson, Wheeler, Powers, Ault, Hobbins, Mrs. Herter and Mrs. Rosenberg. The Secretary observed that the meeting was being held in the mansion given to the Smithsonian by the Carnegie Corporation.

-2- [[underline]] Report of the Executive Committee [[/underline]] Mr. Webb reported that the Executive Committee met on September 27, 1976, at 1:00 p.m. at the Smithsonian Institution Building. Attending were: James E. Webb, Chairman William A.M. Burden Caryl P. Haskins S. Dillon Ripley, Secretary T. Ames Wheeler, Treasurer John F. Jameson, Assistant Secretary for Administration The Chancellor was unable to be present because of a conference of the Court. The Executive Committee briefly discussed the matter of the GAO audits and the recent articles appearing in the press concerning the Smithsonian. Mr. Webb stated that even though certain difficulties were presented, such as the unauthorized release of the fiscal year 1978 budget submission to the Office of Management and Budget, as well as other documents, the Secretary and his staff were handling the situation. The members of the Executive Committee expressed their strong support for the Secretary in carrying out the proper administration of the Institution's affairs. Mr. Webb stated that the Executive Committee had considered the items on the agenda, and their recommendations, together with any revisions resulting from their discussions, are contained in the following papers.

-3- [[underline]] Resolutions acknowledging services of the Vice President and Senator Scott [[/underline]] The Chancellor was pleased to acknowledge the splendid services of Vice President Nelson A. Rockefeller and Senator Hugh Scott as Regents of the Smithsonian Institution. He mentioned the unanimous concurrence of the Board of Regents for the presentation of a citation to each of these outgoing Regents. It was noted that the term of the Vice President would terminate at the end of the 94th Congress and that Senator Scott's service would also terminate at this time since he chose not to run for reelection to the Senate. The Chancellor read the citation, as follows: The Members of the Board of Regents and the Secretary of the Smithsonian Institution with admiration, gratitude, and respect for Vice Chancellor Nelson A. Rockefeller commend him for his distinguished service as a dedicated member of the Board of Regents supporting and advancing the programs of the Institution and extend their warmest good wishes. October 1, 1976 Signed: Warren E. Burger, Chancellor and S. Dillon Ripley, Secretary

-4- The Vice President acknowledged his gratitude for receiving the citation and stated that it had been a very happy association. He congratulated the Chancellor and Secretary Ripley, who is really the motivator of a great deal of the Institution's work, and remarked about the extent and comprehensive nature of the extraordinary work of the Institution. He would now follow it as a citizen with far greater perception of the significance of what it is doing. The Chancellor conveyed his regrets that Senator Scott was unable to be present to receive his citation, but it was proposed that the Secretary present it to him at a convenient time on behalf of the Members of the Board. [[underline]] Minutes of Meeting of May 10, 1976 [[/underline]] It was noted that the Minutes of the Regents' meeting of May 10, 1976, had been circulated to the members of the Board. The Board having no changes to suggest recommended approval of the Minutes. It was VOTED that the Minutes of the Meeting of May 10, 1976, as circulated on June 21, 1976, are approved. [[underline]] Financial Report [[/underline]] The Regents reviewed the Report on the status of the fiscal year 1977 Federal appropriations which was presented by

-5- the Secretary, as well as the recently submitted fiscal year 1978 budget to the Office of Management and Budget. This included the Salaries and Expenses budget, construction, and all other items normally contained in the annual submission. The private funds budget results for fiscal year 1976 and the transition quarter were discussed, and the unrestricted funds budget for fiscal year 1977 was presented for the approval of the Board. It was stated that this present budget for fiscal year 1977 is the most optimistic budget which has ever been presented. Specific comments were made concerning the endowment funds of the Institution, and the thought was expressed concerning a possible goal of a substantial increase in the unrestricted endowment fund to be accumulated over a period of years. Further information on this subject will be presented at the next meeting of the Board in January 1977. In response to a question as to whether there had ever been an effort to enlarge the endowment, Mr. Ripley referred to the meeting of the Regents with President Coolidge and his Cabinet in 1926, when Charles D. Walcott was Secretary, which sought to initiate a membership and funds drive for building up the endowment of the Institution. He stated that a committee had been appointed to work on this which consisted of Dwight Morrow, Harold Pratt and others. The drive failed upon the death of its originator, Dr. Walcott, the Secretary, and had unfortunately not been resumed until the Board authorized the creation of the Associates in 1965.

[[page number]] -6- [[/page number]] Mr. Ripley stated that of a total of approximately $41 million in endowment funds, only $8 million is unrestricted, and that we need unrestricted funds for initiating and accomplishing innovative programs. It was suggested that a rather substantial increase in the unrestricted endowment fund, perhaps as much as $100 million, should be considered in order to have the flexibility that is needed, but that it should be given much thought and done very carefully over the years. Mr. Goheen, who was unable to attend the May meeting, asked why we appear to be reluctant to change investment advisors when they seemed not to be producing sufficient returns on investments. Mr. Burden, who is Chairman of the Investment Policy Committee, stated that to date there was not enough difference in the returns of the various firms to warrant a change. He concluded that if there does appear to be any reason to change firms at any time, they were free to do so, but perhaps a bit more time would be given them to ascertain that their work is unacceptable. This is being watched very carefully. Mr. Webb stated that it would be interesting to note that we are changing somewhat from the previous practice of holding back certain of the appropriated funds for contingencies, first commenced in the Nineteen Fifties, to asking the Office of Management and Budget for a modest working fund. There is no indication at the present time that such a fund will be approved.

-7- At the conclusion of the presentation of the private funds budget for fiscal year 1977, approval was recommended and it was VOTED that the Board of Regents approves the budget of the private funds for the fiscal year 1977 and it was further VOTED that the Board of Regents appropriates for the service of the Institution, to be expended by the Secretary, with the advice of the Executive Committee, with full discretion on the part of the Secretary as to items, the income of the Institution for the fiscal year ending on September 30, 1977. PLEASE NOTE: THE NARRATIVE STATEMENT ON THE FEDERAL AND PRIVATE FUNDS BUDGET, INCLUDING EXHIBITS ATTACHED THERETO, IS AVAILABLE UPON REQUEST TO THE SECRETARY BY MEMBERS OF THE BOARD OF REGENTS. [[underline]] Lady Regent [[/underline]] The Vice President had mentioned that with seventeen members on the Board of Regents it seemed disproportionately male in composition. He realizes that this in part represents the under-representation of women in the Congress, but he wondered

-8- if at least one of the nine citizen members could not be a woman. He reiterated that the principle is a very important one. Mr. Ripley agreed and advised the Vice President that the Board of Regents has from time to time considered this matter but had yet come up with a candidate. We had hoped that Mrs. Julia Butler Hansen, when a member of Congress, might have been nominated, but without success. Since there are no vacancies on the Board at this time and since none are expected for a few years (1978), we might be considering potential women candidates for the future. As to other Regents' status, as has been mentioned Senator Scott will be terminating his service in the Senate, so there will be one vacancy, and, of course, Senators Jackson and Moss are running for re-election as are House Regents Representatives Cederberg, Mahon and Yates. It has been customary for the President of the Senate and the Speaker of the House to reappoint the Congressional Members of the Board of Regents if they are re-elected to office. The Vice President mentioned that if any Members of the House might be considered sometime in the future, there were several outstanding women, such as Margaret Heckler, Millicent Fenwick, Shirley Chisholm, Barbara Jordan, and Lindy Boggs. Others mentioned were Nancy Hanks, Margaret Mead, Dixie Lee Ray,

-9- Carla Hills, Hanna Grey, Elizabeth Holtzman, Jean M. Holm, and Fawn Brodie. Particular mention was made of Barbara Jordan's competence and great ability. It was unanimously proposed that information be compiled on these and other potential candidates for presentation to the Board of Regents for their further consideration at the appropriate time. [[underline]] Museum Support Facility Status Report [[/underline]] Mr. Ripley reported that the Institution expects no action to be taken before Congress adjourns this fall on bills S. 2949 and H.R. 12507, which would authorize construction of a museum support facility. Similar bills may be prepared for introduction by the Congressional Regents during the first session of the 95th Congress. If the proposed bills are modified, they will be submitted for review and action by the Board of Regents at its January 25, 1977 meeting. The Smithsonian is continuing to acquire the Federally controlled land in Suitland, Maryland, adjacent to its Silver Hill storage and preservation center, which is necessary for the phased construction of the facility. The Institution now controls three of the five parcels (56 acres) associated with the long-term development of this concept. The fourth parcel (24 acres) was recently declared excess by the Department of Defense to the General Services Administration, and the Smithsonian has requested transfer of the land to the Institution.

-10- The fifth parcel (21 acres) has been declared excess to Army needs by the Military District of Washington. A decision on its disposition is pending within Army Headquarters Command and the Department of Defense. Expectations are that the General Services Administration will take control of the property sometime this winter. The Institution has indicated its interest in the land, and will ask for a transfer at the appropriate time. Consistent with Public Law 94-98, approved September 19, 1975, which authorized the Institution to plan for this facility and provided for the appropriation of such sums which might be necessary to carry out this authority, the Institution is seeking $325,000 in the FY 1978 budget to the President to begin the design and to develop specifications for a first-stage building to cost approximately $15,000,000. The first phase of planned development has been scaled down from original size and cost projections. The initial building will be designed to use available land, and configured in such a way that it can be enlarged and extended in future years to accommodate collections growth as required. Related to the development of the Museum Support Facility, and essential for its programming, is a collections policy and management study involving the Institution's museums which has been initiated and will be completed in FY 1977 with funds provided by Congress. This comprehensive review is aimed at determining

-11- more precisely the effectiveness of our collection management policies and practices and at providing a clear projection of future needs. There was further discussion by Dr. Gell-Mann concerning a conservation program to be included in the Museum Support Facility and the importance of a program of research into the origin, substance, dating, attribution, composition, and other aspects of artifacts. It was mentioned that analytical pursuits are frequently pushed aside by the immediacy of need for repairs and restoration of objects. Yet, in line with its traditional interests, this field should be pursued much more vigorously by the Smithsonian. It was suggested that we should pursue the study of artifacts by all technical means available and by developing new technologies. It was noted that except for the Freer Gallery of Art, the Smithsonian now does limited work in this area. The Secretary readily agreed, but pointed out the limitations of personnel and funds that sharpen the competition for available resources for this recognized need. Other means of conservation were mentioned, such as cleaning paintings and sculpture by a new laser beam method, all of which could be explored by the Smithsonian. A suggestion was also made that such a subject might be considered by the Smithsonian Council. The Regents suggested that an interim presentation on the status and plans for this program be scheduled for the next meeting of the Board.

-12- [[underlined]] Mall Underground Parking [[underlined]] At its May 10, 1976 meeting the Board of Regents expressed interest in the concept of Mall underground parking and directed the Secretary to continue planning for such parking garages and to advise the Regents on the necessary actions to be taken. Since the May meeting, copies of the Wilbur Smith and Associates feasibility analysis study have been sent to the Department of the Interior, National Capital Planning Commission, Office of Management and Budget, and the National Gallery of Art in order to inform those agencies of the Institution's interests. Discussions have been opened with these activities and with other interested parties to obtain advice and assistance in developing a plan. Similarly, various financing plans will be developed. Options for careful consideration include private investment capital, revenue for careful consideration include private investment capital, revenue bonds, federal appropriations, or a combination of approach. Mr. Ripley stated that the financing question is one that we would like to explore in terms of bonds and receipts so as to get minimum financing support from Government and approach it more as a business proposition. We find encouragement in this from our experience with the garage at the National Air and Space Museum and at the Zoo. In terms of numbers of parking spaces, replacement of the parking spaces taken off the Mall would be a good beginning since the substitutes created to accommodate those visitors at fringe parking areas have not been at all successful.

-13- [[underlined]] Smithsonian Popular Book Publishing [[/underlined]] A small Task Force began on September 1 a six-month study of the feasibility of launching a popular book publishing operation within the private sector of the Institution. This Publishing Task Force is compiling "market" information from the various bureaux and other activities of the Institution, exploring general industry trends and beginning to frame a number of publishing strategies appropriate to the Smithsonian. An estimate of cost will be developed and, to the extent possible, market tested in order to provide the Institution with a choice of ways to extend its expertise and knowledge to a wider audience. The Task Force is headed by James K. Page, Jr., a member of the Board of Editors of SMITHSONIAN Magazine and formerly editor and publisher of the Natural History Press, a division of Doubleday that served as publisher for The American Museum of Natural History in New York. Any publications under the popular book publishing program, if estimated to be successful, would have full editorial scrutiny and would be approved by the Publications Review Board composed of prominent museum directors. Possible conflicts were recognized of duplicate memberships of Regents on other boards having book publications. The Secretary was cautioned regarding the large sums of development money which would be required by such a program.

-14- The Secretary stated that this preliminary study wold disclose the type of publication and subject matter. He also stated that we have told the Associates members that they will have many services, including information pamphlets, bulletins, etc. It is possible that a book publishing program, advertised through the Magazine to the Associates who get a discount as an extension of that membership, would be a further such benefit. We are not yet sure that our product would be worthy, but this feasibility study should give us this information. The format of the themes of the book would follow that of the Magazine, which other publishers would not be able to do. This is quite different from the Smithsonian Press which publishes the scholarly publications of our curators and scientists. The Vice president mentioned the publication titled STATUS, which had been sent to the Secretary and which contains in one document statistics compiled by 20,000 government employees in 2,300 departments relating to the socio-economic development of this country. Those plates (statistics updated monthly) can be bought for $700 each month. It might be that the publication could be published in popular form at no cost for material, available to anyone wanting to buy it. This is in the same vein as scientific-technological information which might be very interesting and useful to the American people. It could be produced and sold by the Smithsonian at a fraction of the cost than could be done elsewhere. It was stated that Mr. Page was already at work with the staff of the Vice President on this matter.

-15- [[underlined]] Legislative Reports Enactments [[/underlined]] Public Law 94-315, a joint resolution providing for the reappointment of Mr. Webb to the Board of Regents, was approed by the President on June 21. On July first the President signed into law P.L. 94-336, an amendment to the National Museum Act authorizing appropriations to the Smithsonian of $1,000,000 annually through fiscal year 1980 to carry out the purposes of the Act. The President approved P.L. 94-338, the joint resolution expressing to the Queen the appreciation of the people of the United States for the gift of James Smithson, on July fifth. [[underlined]] Pending Smithsonian Legislation[[/underlined]] No action has been taken, and none is anticipated in this Congress on S. 2949 and H.R. 12507, bills currently before the Public Works committees that would authorize construction of a museum support facility. On September 14 the Senate approved X. 2946 increasing the authorized level of appropriations for Barro Colorado Island from $350,000 to $600,000. House action in this session does not appear possible but early action may be anticipated when the 95 Congress convenes.

-16- [[underlined]] Matters of Interest [[/underlined]] Recently enacted legislation authorizes the payment of higher rates of interest on trust funds of the Library of Congress and the National Gallery of Art, which are on permanent loan at the Treasury. Similar legislation for the benefit of the Smithsonian will be submitted for the Regents' consideration in January. Legislation reauthorizing the National Foundation on the Arts and the Humanities has been passed by the Congress. It establishes an Institute for Museum Services in the Department of Health, Education, and Welfare, and the Secretary of the Smithsonian Institution is included as an [[underlined]] ex officio [[/underlined]] member of the Board of Directors of the Institute. [[underlined]] Gift from the Duke of Northumberland [[/underlined]] In July, the Duke of Northumberland presented to the Secretary a George III shaped circular salver with a gadroon rim on three hoof feet, 11-1/2" in diameter, made by R. Rew, or Rugg, of London in 1765. A photograph of the salver is attached. On the face of this silver salver appears the crest of Sir Hugh Smithson Bart, the father of James Smithson, as well as the father of Earl Percy, who commanded the foot at the Battle of Lexington and Concord and who succeeded Hugh Smithson

-17- as Duke of Northumberland. This salver, along with two smaller ones, has remained in the possession of the Northumberland family. However, the Duke was anxious to present it to the Regents for use in the silver service of the Smithsonian as a token of his esteem, and gratitude also for attending the Bicentennial events in the spring of 1976. It was requested that the Regents approve the acceptance of this gift for use and display in the Castle, and also that the Secretary be empowered to present an appropriate letter of thanks on their behalf to His Grace, the Duke of Northumberland. It was then VOTED that the gift of the silver salver be accepted by the Board of Regents and that the Secretary be empowered to present a letter of thanks on the Regents' behalf to His Grace, the Duke of Northumberland.

- 18 - [[underline]] Statue of Secretary Baird [[/underline]] Many people are aware that Spencer Fullerton Baird was our second Secretary, but few now realize how great a contribution he made to the Smithsonian. It was under the guidance of Secretary Baird that the Smithsonian first began to realize its full mission, as descried in the organic act of 1846, by seriously cultivating its museum activity. As a matter of fact the Congressional Record of 1887 described the introduction of a bill by Senator Regent Justin Morrill of Vermont to memorialize Baird. Another measure introduced by Senator George F. Edmund's provided for a payment of $50,000 to Baird's family in recognition of his service as U.S. Fish Commissioner. Because of this off situation, resistance in Congress forced a reduction of the payment bill to $25,000. Probably proponents of the statue found it inexpedient to press for it, and although the bill passed the Senate several times, it was never passed in the House. The essential factor in this review indicates the esteem in which Baird was held at that time. Joseph Henry, of course, first established the research function of the Smithsonian, which it has carefully cherished since his time. Baird, though less well remembered, created the Institution's museum function and appreciated perhaps better than his predecessor how necessary a museum was and that, in fact, the two functions were parts of one whole.

- 19 - Baird has been called the "Father of the National Museum;" and this claim is literally true, for at first the museum largely consisted of Baird's own private collection. Over the thirty-seven years he spent at the Smithsonian, he oversaw a variety of programs which enriched the collections of the museum. In the 1854 Annual Report he described 26 government expeditions carried out in the preceding two years, including six Pacific railroad surveys which contributed specimens to the Smithsonian. Baird's other duties included acting as a scientific advisor to the government on many problems, such as the purchase of Alaska in 1867 and on the creation of the U.S. Fish Commission. All these opportunities were used to enrich the museum, which grew apace as the nation expanded and new areas were settled. Most important of all, Baird, like Agassiz at Harvard before him, gathered at the Smithsonian a cadre of gifted young scientists who were to have a large share in the shaping of the study of natural history in America. In an address to the National Academy of Scientists not long after Baird's death, John Shaw Billings offered a measure of the man which has proven sound when he said, "The two men who have exerted the strongest influence upon natural history studies in this country are Louis Agassiz and Professor Baird."

- 20 - It has been our hope to see Baird memorialized in a statue which might be located in the new Victorian garden. For many years a statue of Joseph Henry has graced the north front of the building and there have been several proposals over the years that Baird should be similarly commemorated. We have chosen the noted sculptor Leonard Baskin, who is highly regarded for his versatile talent in the field of the arts, to execute this statue of Baird. Mr. Baskin is well known for his statuary works such as "St. Thomas Aquinas," "Oedipus at Colonnus," and "Marsyas." Statuary is only one of his gifts, however, for he also works in reliefs, woodcuts, drawings, prints, and bookmaking. We are happy that Mr. Baskin is at work on the statue. VOTED that the Board of Regents approves the memorialization of the second Secretary of the Institution, Spencer Fullerton Baird, and authorizes the Secretary to have a statue created and placed on Smithsonian grounds. [[underline]] General Accounting Office Audit [[/underline]] Mr. Ripley referred to his memorandum of September 18 to the Regents enclosing the article appearing in the Washington Post concerning the review underway by the General Accounting Office. The review is in response to a letter from the Senate Subcommittee on Appropriations (Senators Byrd and Stevens) requesting

- 21 - a general review of certain Smithsonian matters. Additional subjects have been added to the list of items to be reviewed and a brief explanation of those items is described below. A small team of auditors from the General Accounting Office has been stationed at the Smithsonian for about two months at the request of the Senate subcommittee responsible for the Institution's appropriations - the Subcommittee on the Department of the Interior and Related Agencies. Space in the Arts and Industries Building has been assigned to this team. They expect to be on site until December 1976. While the group has been with us for some time, it appears that it is not fully into its review. Consequently, some details of the inquiry are not as yet completely known to us. At the request of the team, its first several days were devoted to an information and orientation tour of many of the Institution's activities in Washington, D.C. We believe they were impressed favorably with the scope and quality of our programs and with the responsiveness of bureau directors and others they met. It is likely that they will wish to visit other installations in the Washington area and elsewhere as pertinent to their review. From discussions with the GAO staff and from the press reporting of their assignment, we now have a reasonable comprehensive understanding of the specific topics on the study agenda. These topics, with background information on each matter, follow. [[underline]] Contingency Fund [[/underline]] - Since at lease 1958, the Smithsonian has maintained a contingency fund capability in order to be in a position to cope with unforeseen problems and opportunities. The matter of the approximate

- 22 - 2 percent of the Salaries and Expenses appropriation which is set aside to serve this purpose arose at our Senate appropriation hearing in March. We reported the these funds had been used for three kins of needs - cases where we had not been able to predict some two years in advance (the time between the budget formulation and the close of the fiscal year in question) the precise budget needs of some 50 bureaus and offices; cases of real, but unexpected opportunity, such as the Dinner gift, which required some supportive funds; and cases of real emergency, such as in FY 1975 when the Office of Management and Budget allowed only about half of the $800,000 of supplementary funds needed to cope with sudden substantial hikes in utility costs occasioned by Middle East problems. These funds return to the bureaus and offices and are spent for their purposes and needs. Since we had advised both the House and Senate appropriation subcommittees in 1971 of this practice and received no unfavorable reaction and since we regarded this practice as simple prudence considering the scope of our activities, we were a bit taken aback by the Congressional reaction. The General Accounting Office has asked for some additional details on the sources and uses of the funds which, of course, we are providing. Since both subcommittees appear to recognize the need for such funds (indeed, the Senate subcommittee provided an amount in its report on the FY 1977 appropriation, which the House subcommittee did not support), but prefer that they appear as a discrete line

- 23 - item, we have proposed such a fund of $500,000 in our FY 1978 budget presentation to OMB. [[underline]] Travel [[/underline]] - Over the past several years, during the appropriation process, the Secretary's travel has been questioned. This travel is in support of the administration of the Institution's programs, which have national and international aspects, and in furtherance of his professional research efforts which, as with previous Secretaries, have received the endorsement of the Board of Regents. Substantial materials in full explanation have been provided to both appropriation subcommittees and have appeared in hearing records. The current GAO effort (on this topic and on others) appears to reflect continued uncertainty as to the nature of the Institution and of its programs. We are now in the process of gathering FY 1974, 1975, and 1976 information on travel by the Secretary, the Under Secretary, and the Assistant Secretaries - dates, destinations, purposes, costs, and sources of funds. We are confident that these record, upon examination, will further clarify the nature of the Institution. [[underline]] Museum Support Facility [[/underline]] - As the Regents know, for some years we have been contemplating the development on federally-owned land (adjacent to our long-time preservation and storage facility at Silver Hill, Suitland, Maryland) of a collection and conservation facility to relieve acute pressures in public buildings on the Mall and to honor our commitment to the training of conservators. To date, Congress has provided legislation to authorize architectural and engineering design

- 24 - of this facility, has provided a small amount of preplanning funds of a programmatic nature, and has now before it bills which would authorize construction. Furthermore, we are in the process of acquiring tracts of land through the Government surplusing procedure. No private funds have been invested in planning despite the quote ascribed to the Senate staff assistant in the Washington Post article of September 19 sent to you. Furthermore, not only did the Senator not decide to "stop the project at the outset" as reported, but provided in its FY 1977 bill a small amount of planning funds which, while not specifically identified for this project, were meant to give us such assistance. This item did not survive Conference action on the appropriation. We are advised by the staff aide cited in the newspaper article that he was misquoted. Other than some very general and exploratory questions concerning the nature and location of the Museum Support Facility and the costs of program planning incurred thus far, the GAO group has not gotten very far into this topic. They plan to visit the site in the near future. We hope that whatever information and conclusions they report will be helpful in advancing this important project to a successful conclusion. [[underline]] National Zoological Park Research and Conservation Center [[/underline]] - Our testimony before Congress over the past several years as to our plans for the research and conservation center at Front Royal, Virginia, seems to have been received positively. At lease, the Congress has been quite supportive of our operating and renovation

-25- budget requests, no doubt reflecting their shared concern about the state of rare and endangered animal life. GAO has indicated that their assignment on this topic is basically one of gathering more information on use. The team has visited the Zoo and has received a file of background information covering site search, communications with Congress regarding this search and the need for such a facility, budgets, and other matters. GAO will visit Front Royal on September 30. [[underline]] Smithsonian Research Role [[/underline]] - Questions by the Congress at our annual appropriation hearing have frequently addressed the Institution's activities in basic research and whether or not these activities duplicate the work of Federal agencies. Many of these questions have concentrated on the work of the Tropical Research Institute in Panama and the Chesapeake Bay center for Environmental Studies - activities now on the GAO agenda. We have tried to be responsive in our answers, describing in some detail the research that is conducted at these facilities and explaining how our work relates to, complements, and is coordinated with work conducted by others. For example, there exists at the Bay Center the Chesapeake Research Consortium composed of the Smithsonian Institution, the Johns Hopkins University, the University of Maryland and the Virginia Institute of Marine Science, which reflects the joint efforts of these activities. Furthermore, both of these field stations receive from time to time special project support from Federal agencies which testifies to the special competence of our facilities. So far, the GAO group has asked for a list of research projects at the Bay Center and at the Tropical Research Institute. We have provided explanatory materials for the hearing records and have offered to show the subcommittee members and their staffs these activities and other ones firsthand. Generally speaking, our invitations have not been accepted.

-26- [[underline]] Federal Fund/Private Fund Relationship [[/underline]] - GAO has been asked to look into the manner in which private funds are used in conjunction with federal funding. Related to this topic is the expressed Senate concern about what they identify as a practice of initiating activities or facilities with private funds that create an obligation of future federal fund support. The Cooper-Hewitt Museum is cited as a case in point. While our budget justifications and other materials have attempted to explain the genesis of the Cooper-Hewitt Museum, we perhaps did not make it fully clear that its situation is not unlike that of the early years of the Smithsonian itself or of the Freer Gallery of Art that started with private support but very soon required some federal funding for general administrative, housekeeping, and protection requirements in support of its public responsibilities. We have told Congress that as far as federal funds are concerned, the Smithsonian adopted the principle that the programs of the Cooper-Hewitt should be operated with private funds and that appropriated funds insofar as possible should be limited in use to the protection and preservation of collections and property. We have, in fact, raised millions of dollars for this museum. Of course, we will provide whatever additional information that may be helpful. We are concerned about such statements as appear in the [[underline]] Post [[/underline]] article to the effect of commingling of funds which, of course, we do not do in an accounting sense. Many of our activities, as shown to the Congress in the financial statement in the [[underline]] Smithsonian Year [[/underline]], do receive funds from a variety of sources. Several of the study

-27- items, but perhaps this one most of all, suggest that there is a continuing need to explain the unique character of the Smithsonian as established by the Congress itself and further defined, during its 130 years of growth, by the Board of Regents, General Accounting Office, Department of Justice, Civil Service Commission, Office of Management and Budget, and the Judicial Branch. Many of those who regard the Institution as a government agency simply do not know that the Smithsonian was established to carry out solemn trust obligations of the United States; that the trust funds which are the foundation for all Smithsonian activities do not belong to the United States except as trustee; that the fundamental purposes of the Smithson trust transcend those of the government itself since all mankind is the beneficiary rather than the United States. The trust funds are audited by Peat, Marwick, Mitchell and Co., an independent audit firm, rather than the GAO. However, the report of this audit as well as a substantial level of detail on our sources and application of private funds have been given each year since 1971 to the appropriation subcommittees as an appendix to the federal budget document as well as in our comprehensive annual report to the Congress. Where applicable, such as for the Cooper-Hewitt, Freer, and Archives of American Art, federal budget justifications have presented information on private fund finances. In recent years, most of our private funds have been of a restricted nature not available for general purpose budgeting. With the success of our magazine, concessions, shops, and other revenue-producing activities (which the Regents will learn more about at

-28- the October 1 meeting) we have recently come into the position of being able to consider the allocation of private funds. As has been discussed at prior meetings, such allocations have recently provided for the development of the West Court building and necessary additions to our unrestricted funds endowment. In our discussions with the GAO group and subsequently with Congress, we will have an opportunity to clarify the types of funds in question, their uses, and our budgetary techniques, as well as the innumerable ways in which the Nation has been the prinicpal beneficiary of these trust funds for over 130 years. [underlined] Center for Natural Areas [\underlined] - Subsequent to the original Congressional request to the GAO and prompted, we believe, by a disgruntled previous employee of the Center for Natural Areas (who had been asked to leave that organization), the Congress has asked the GAO to add the CNA to its review. SImilar questions as to the Smithsonian's relationship to the CNA had been raised at our House appropriation subcommittee this past spring to which we provided detailed answers. These questions revolve around the apparent conflicts of interest between the Smithsonian and the Center and the extent of financial involvement and/or losses that might be sustained by us with respect to this involvement. So far we have emphasized to GAO that the Smithsonian started CNA as a way of providing an interdisciplinary capability within the land use planning field since there was not a consistent, integrated

-29- approach to this important kind of planning anywhere in the Federal Government. It is now a private, nonprofit corporation for which the Smithsonian has served as a fiscal agent. GAO has requested and has been provided with complete background papers which describe its purpose and Smithsonian relationships. This action was taken after obtaining approval from the officers and Board of Directors of CNA and upon GAO's assurance that it would safeguard the private nature of the documents. [[underline]] Science Information Exchange [[/underline]] - Prompted also by statements apparently provided to the press by an employee who was discharged for cause, the Congress has recently asked the GAO to examine the Science Information Exchange. The major allegations concerning the Exchange are: (1) the Exchange has converted the Nation's largest science information resource "into private property which is available to the public only at exorbitant prices"; (2) the Exchange was incorporated without previous study and without the approval of the Congress so that it might embark upon a detrimental commercialized marketing program; and (3) the morale of the Exchange's professional employees is deteriorating, resulting in degradation in the quality of the services the Exchange renders. Briefly on each of these points, the Exchange does not copyright the information it receives from federal agencies or from any other sources. It does copyright its own special compilations. At the insistence of the National Science Foundation with the encouragement of the OMB and the Congress, user charges were initiated to lessen the need for requesting additional

-30- appropriations to cover costs of supplying information from the data bank to outside requesters. On the second matter, the Smithsonian advised the OMB and the appropriation subcommittees of the plans to incorporate the Exchange and received no objections. The purpose of the incorporation was to continue to allow the SIE to be operated under a contract with the Smithsonian by persons who were clearly not employees of the Federal Government. Concerning the third allegation, the Exchange's scientific staff has been relatively stable and a steadily rising record of use attests to satisfaction with the quality of its services. [[underline]] Smithsonian Research Foundation [[/underline]] - This topic also has been added by the Congress since its initial assignment to GAO. Thus far, the GAO effort appears to be to clarify the origins of the Smithsonian Research Foundation and its functions. We have explained that SRF is a non-profit foundation chartered in the District of Columbia for educational, scientific, cultural, and artistic purposes and that it acts to administer four major programs: the Research Awards Program, Special Foreign Currency Program awards to Smithsonian scholars, and the fellowship programs of the Smithsonian and the Woodrow Wilson International Center for Scholars. GAO has asked for documentation explaining SRF's functions and responsibilities, its relationship to the Smithsonian, and the programs it administers; copies of recent year budgets; lists of grants awarded and administered; and other materials. We have explained that the Foundation is subject to an annual audit by Peat, Marwick, Mitchell and Co.

-31- In the course of this review, we have explained the nature of the Institution, and although the GAO staff has concluded that they do not have "audit" authority over our Private Funds, we have cooperated fully with them to assure that their efforts can be fully responsive to Congressional instructions. These examinations (as, for instance, the GAO review of the Hirshhorn Museum construction in 1975) have, in general, been useful to the Institution. They have informed and reassured the Congress about some areas of concern. They have suggested ways in which we could improve our practices. And they have clarified the nature of the Institution itself.

-32- [[underline]] Litigation Report [[/underline]] [[underline]] New Cases [[/underline]] 1. [[underline]] Foster [[/underline]] v. [[underline]] Ripley et al. [[/underline]] Plaintiff, a former Vice President of the Smithsonian Science Information Exchange, filed this suit in the U.S. District Court for the District of Columbia on August 6, 1976, alleging that his removal from office was in derogation of his right to due process under the Fifth Amendment and his right to free speech under the First Amendment. The removal of plaintiff was precipitated by his having sent correspondence prejudicial to the interests of the SSIE to a party with whom the SSIE has a contractual relationship. The complaint names Secretary Ripley, Assistant Secretary Challinor, Associate General Counsel Ullberg, and President of the SSIE Hersey as defendants, each in their individual capacities as well as in their capacities as Board members of the SSIE. The Department of Justice has agreed to conduct the defense in this litigation. 2. [[underline]] Winston [[/underline]] v. [[underline]] Smithsonian Science Information Exchange [[/underline]] This "class action" against the SSIE in the U.S. District Court for the District of Columbia, filed by four former SSIE employees, alleges that the SSIE and President Hersey have engaged in discriminatory hiring and promotion practices against black and other minority group members and seeks both injunctive relief and monetary compensation. Since the SSIE is a legally independent corporation, and no Smithsonian employees are involved, President Hersey (after consultation with the Office of General Counsel and the Justice Department) decided to engage Mr. William Carey, former General Counsel of the Equal Employment Opportunity Commission, as private counsel to represent the SSIE in this case. The discovery process has nearly been completed by both parties to the litigation, and an early spring trial is anticipated. Mr. Carey is of the opinion that the SSIE has not discriminated against minorities, but the outcome of a complex suit of this type cannot be predicted with certainty.

-33- 3. [[underline]] Chedister [[/underline]] v. [[underline]] United States [[/underline]] This complaint filed August 5, 1976, in the U.S. Court of Claims, alleges that the Smithsonian committed error in its decision in 1974 to abolish plaintiff's job as Visual Information Specialist, and that the U.S. Civil Service Commission Board of Appeals and Review likewise erred in sustaining the Institution's decision on appeal. The U.S. Attorney anticipates filing a motion to dismiss the complaint on numerous grounds on or about October 4, 1976. 4. [[underline]] Horon [[/underline]] v. [[underline]] Marriott Corporation et al. [[/underline]] The plaintiff alleges personal injury due to faulty equipment in one of the restaurant facilities of the National Museum of History and Technology, operated as a concession by the Marriott Corporation. Under its contract Marriott is to indemnify and hold the Smithsonian harmless from claims of this type. With the approval of the Justice Department, Marriott's insurer has undertaken the defense in the suit. 5. [[underline]] Baran [[/underline]] v. [[underline]] United States [[/underline]] This is a suit for damages filed against the United States, the District of Columbia, and the Smithsonian alleging personal injury caused by a public disturbance in front of the National Museum of History and Technology on May 11, 1974, "Human Kindness Day." The Justice Department has filed a motion to dismiss based on the plaintiff's failure to pursue her administrative remedies under the Tort Claims Act. It is believed, moreover, that the facts alleged do not show any negligence on the part of the Smithsonian. [[underline]] Cases Previously Reported [[/underline]] 1. [[underline]] Expeditions Unlimited Aquatic Enterprises, Inc. [[/underline]] v. [[underline]] Smithsonian Institution [[/underline]] In this libel action against the Institution and a federal roll employee, summary judgment was granted in favor of the defendants. On appeal, the United States Court of Appeals for the District of Columbia held (June 28, 1976) that the Smithsonian Institution is immune from a libel action under the Federal Tort Claims Act, but it remanded the claim against the federal employee to the district court for further consideration of the scope of his official immunity. On August 17, 1976, the Department of Justice filed a petition for rehearing the case [[underline]] en banc. [[/underline]]

-34- 2. [[underline]] Claims Arising out of Construction of the Hirshhorn Museum [[/underline]] Three of the larger claims filed by the contractor and various subcontractors employed in the construction of the Hirshhorn Museum have decided in favor of the contractor, Piracci, Inc., by the General Services Administration's Board of Contract Appeals, but only on the question of entitlement to payment. One of the smaller of those claims has been negotiated and paid by the GSA, out of the funds appropriated for construction of the Museum. The exact amount due the contractor on the principal claim is being negotiated between GSA and the contractor; however the amount due may not be determined for a year or more. As to the other claim, GSA and the contractor have agreed on an amount that is due the contractor. After consultation with the Department of Justice, it is understood that these remaining claims will be paid through the normal procedures established for settlement of claims against the United States. 3. [[underline]] Living Window ICC, Inc., and Joseph Etelman [[/underline]] v. [[underline]] James S. Ward, Inc., James S. Ward and the Smithsonian Institution [[/underline]] This is a suit by the subcontractor against the contractor, James S. Ward, Inc., and the Smithsonian Institution for breach of contract, unjust enrichment, disclosure of trade secrets, and other alleged injuries. The action arises out of the termination of a subcontract for failure to perform its agreement to construct an optical dissolve device for the National Museum of History and Technology. The Department of Justice has filed a motion to dismiss the complaint; however, no action has been taken, possibly due to the illness of the judge to whom the case is assigned. 4. [[underline]] Baccar [[/underline]] v. [[underline]] Mediterranean Marine Sorting Center [[/underline]] This suit for breach of contract filed in Tunis by a former employee of the Smithsonian Mediterranean Marine Sorting Center was dismissed by the Tunisian Tribunal of the First Instance on May 17, 1975, and the dismissal was affirmed August 24, 1976 by an Appellate Court. The time to file an appeal with the Supreme Court of Tunisia will expire shortly. 5. [[underline]] Benima [[/underline]] v. [[underline]] Smithsonian Institution [[/underline]] This complaint was filed January 20, 1976, in the U.S. District Court for the District of Massachusetts alleging that the plaintiff had been discriminated against on the basis of age. The Department of Justice shares our view that the complaint is procedurally defective as well as unmeritorious. The U.S. Attorney has filed a motion to dismiss, which will be ruled upon after plaintiff has had an opportunity to receive the responses to interrogatories served upon us and to respond to the motion.

-35- 6. [[underline]] Mason [[/underline]] v. [[underline]] United States [[/underline]] This suit, based upon an allegation of racial discrimination, was dismissed by consent December 22, 1975, with a provision that it could be reopened if a settlement agreement could not be reached between the parties. Efforts are currently being made to reach such a settlement. 7. [[underline]] Precure [[/underline]] v. [[underline]] United States and John Naveau [[/underline]] This suit, filed April 21, 1976, against the United States and a Smithsonian security guard, arises out of an incident in the Gem Hall in May 1975, when a 17-year-old boy was placed under arrest for tampering with the alarm apparatus underneath a gem display case, and his father for interference with an officer. The complaint alleges false arrest, malicious prosecution, and a variety of other improprieties and seeks compensatory and punitive damages. A claim filed by the plaintiffs under the Federal Tort Claims Act for $53,351.27 was denied by the Institution in March 1976 as being without merit. This matter is being handled by the Department of Justice. Interrogatories are presently being exchanged. [[underline]] Cases Disposed Of [[/underline]] 1. [[underline]] Clark [[/underline]] v. [[underline]] Smithsonian Institution [[/underline]] This suit was based on a tort claim for $10,000 for injuries suffered in an automobile accident involving a Smithsonian vehicle. The case was settled by the Justice Department for $600, with no admission of liability. 2. [[underline]] Nancy Birdsall [[/underline]] v. [[underline]] Smithsonian Institution and Liberty Mutual Insurance Co. [[/underline]] This civil action filed by a private roll employee against the Smithsonian Institution and its insurance carrier, Liberty Mutual Insurance Company, requesting $3,500 for failure to pay medical benefits and for damages caused by alleged misrepresentations, was settled for $1,000, without prejudice, by the insurance company.

-36- [[underline]] Trip to Nepal [[/underline]] In response to the letter sent to the Board of Regents and the National Board of the Associates concerning the trip to Nepal to visit the Tiger Project, a number of replies indicated interest. Of the Regents, ten Regents responded and three were interested. Of the 21 responses received from the 30 National Associates Board members, ten were interested. We have just received an estimate of the costs of the trip which would cover a 15-day period with stopovers for rest, all meals, camping at the site, elephants and land rovers and round-trip economy air fare for a total of $3,200 per person. (First class air fare would raise the total to $4,325.) Alternative arrangements concerning travel to and from the United States and New Delhi will be possible. It is expected that the group will be in New Delhi on Sunday, February 20, rest until February 22, and then fly to Kathmandu and the camp for about nine days. The group would then return to the U.S. via New Delhi or Bombay on Friday, March 4. A letter will now be sent to all those interested in the trip informing them of the details and costs of the trip, eliciting their firm commitment.

-37- September 24, 1976 (All costs based on two people sharing one room and one elephant) [[2-column table]] | Hotel, New Delhi (three nights on way in, "day-room" on way out) | $ 53.00 | | Two means a day in Delhi | 12.00 | | 5 days in Kathmandu, including meals, special events, estimated by Kirti Man Tamang at $75.00 a day | 375.00 | | 4 days at camp, estimated by K.M.T. at $200.00 a day, for all expenses including elephants, land rovers, and transportation of supplies from Kathmandu | 800.00 | | Bus transportation for sightseeing, official functions, etc., in Delhi | 20.00 | | Air transportation to and from camp | [[underline]] 32.00 [[/underline]] | | | $1,292.00 First class air is $3,009.00* Economy air is $1,883.00* Excursion rate is $ 976.00** | Therefore, via first class is: | $1,292.00 | | | [[underline]] 3,009.00 [[/underline]] | Actual | $4,301.00 | | Rounded up for contingencies | [[double underline]] $4,325.00 [[/double underline]] | via economy is | $1,292.00 | | | [[underline]] 1,883.00 [[/underline]] | | Actual | $3,175.00 | | Rounded up for contingencies | [[double underline]] $3,200.00 [[/double underline]] | | via excursion rate (no stop in London) | $1,292.00 | | | [[underline]] 976.00 [[/underline]] | | Actual | $2,268.00 | | Rounded up for contingencies | [[double underline]] $2,300.00 [[/double underline]] | * This fare permits certain stops along the way each way if they wish to break up the two-night flight to and from India. ** This fare has several restrictions. The most important one is that they must be in India/Nepal a minimum of 14 days. There can be only [[underline]]one[[/underline]] stopover going [[underline]]to [[/underline]] India in Europe for an extra $50 if they wish to break up the flight, but no stops are permitted on this fare when they return to the U.S.

-38- [[underline]] Awards made to Mr. Ripley [[/underline]] Mr. Webb reported that Mr. Ripley has received three awards from foreign nations in the past six months. Mr. Webb stated that Her Majesty Queen Margrethe II of Denmark has bestowed on Mr. Ripley the Commander's Cross of the Order of Dannebrog because of his active and continuing role in cultural relations as well as his role in international conservation. His Majesty King Juan Carlos I of Spain, during his visit to Washington on June 3, decorated Mr. Ripley with the Great Cross of Civil Merit in recognition of his contribution to Spanish-American cultural relations. His Royal Highness, the Prince of the Netherlands, in 1975 has conferred on Mr. Ripley, with permission of Her Majesty Queen Juliana, the Order of the Golden ark with the rank of Commander for his more than 25 years of leadership in the field of international conservation. (Mr. Ripley has been Secretary and President of the International Council for Bird Preservation since 1950.) In accordance with the Institution's practice of reporting this to the Board of Regents, the Executive Committee recommended that Mr. Ripley be permitted to accept these honors and that the concurrence of the Chief of Protocol, Department of State, be sought for retention of these awards by the recipient. VOTED that the Board of Regents approves the acceptance of the honors bestowed on the Secretary and that the Chief of Protocol, Department of State, be asked to concur for retention of these awards by the recipient.

-39- [[underline]] Other Business [[/underline]] Mr. Ripley showed a photograph of the bust of Leonard Carmichael recently created by Una Hanbury and donated anonymously to the Institution. He described the bust as being enchanting, showing Dr. Carmichael in his favorite position, with young Leonard, a baby gorilla, in one arm and another baby chimp in the other arm. We were very pleased to have this commissioned to be done and will, at an appropriate time, have a ceremony unveiling the bust, probably in the Leonard Carmichael Auditorium of the National Museum of History and Technology. Mr. Ripley announced that Michael Collins, Director of the National Air and Space Museum, has been advised that he will receive the National Civil Service League Award in the category of Special Achievement. Mr. Collins is cited for his superb leadership in opening the National Air and Space Museum. Mr. Ripley announced that Mr. James M. Symington will join the staff as Director of the Office of Membership and Development. He will be particularly concerned with the National Board of the Associates and general development projects. Mr. Symington, age 56, is a graduate of Groton School and Yale University, B.A. 1943. He served as an Army Captain in France and Germany, 1943-46; was employed in the advertising field, 1946-76. Most recently he was Senior Vice President, Account Supervisor, Wilson, Haight & Welsh, Inc., in Hartford Connecticut. He had previously served as Account

-40- Executive and Vice President for J. Walter Thompson and Young and Rubicam, Inc.; President, Newark Junior Chamber of Commerce and Director, New Jersey Junior Chamber of Commerce; Trustee of Children's Museum, West Hartford; Trustee, Farmington Village Library Association; Trustee, St. Joseph College, West Hartford, Connecticut; Director, Northeast Financial Corporation and Hartford Stage Company; Republican Town Committee, Farmington, Connecticut. Another new member of the staff is Mr. Jon E. Yellin, who will replace John F. Jameson as Director of the Office of Programming and Budget. Mr. Yellin, age 35, is a graduate of Columbia University, where he received a B.A. degree in 1963 and a Masters' degree in International Affairs in 1965. He has studied statistics, budgeting, and foreign languages more recently. He was employed by the Internal Revenue Service Budget Offices from 1969 to 1975, including three years as Regional Budget Officer in Philadelphia, handling a budget of approximately $130 million, with a staff of ten, and he was a Staff Assistant to the Fiscal Management Officer in Washington, D.C. Mr. Yellin also served as first Budget Officer of the National Endowment for the Arts from 1975 to 1976.

-41- Mr. Ripley reported that Abram Lerner, Director of the Hirshhorn Museum, is recovering from heart surgery and is doing very well, but will be recuperating for several months. Mr. Ripley announced the forthcoming meeting of the National Board of the Smithsonian Associates to be held in Washington on October 15 and 16, and that invitations have been sent to all Regents. He urged the Regents to attend if they possibly can both the luncheon on Friday, October 15, and the dinner the same evening at 7:00 p.m., in the Arts and Industries Building. He mentioned that George McGhee is the present Chairman, and that a majority of the 30 Board members will be present. The Vice President recalled that the Board of Regents had discussed at their meeting in January 1976 the existence of a superb collection of American Indian art in the Heye Foundation, and that no action or advice had resulted from a motion that had been approved, authorizing the Secretary to explore the status of the New York Collection, evaluate it, and advise the Regents of any viable options; and ensure that the Regents and the Institution are sensitive to including in our diverse spectrum the role of the American Indian. Vice President Rockefeller advised that the organization continues to have problems. Mr. Blitzer reported that after the meeting in January,

-42- Mr. Yates became interested in this too, and they visited the Museum last spring. They had the distinct impression that the people now in charge in New York would make every effort to keep the Museum in New York and to make a go of it there. The Vice President described the collection of Indian art as being enormous in extent, with only a small part on public exhibition; that the collection had never been catalogued, but that an inventory was now being worked on; and that the court case is pending with the Attorney General of New York resulting form charges of mismanagement and misconduct by both trustees and staff. It was the sense of the Regents that this matter should be pursued and that a report be given to the Board at its next meeting. Mr. Ripley stated that the Smithsonian will pursue this matter and give the Regents an interim report before the next meeting concerning the present status of the collection and what the Smithsonian plans to do about it. The staff of the Smithsonian was excused from the meeting and the Board of Regents went into executive session. A discussion ensued concerning a resolution which, it was decided, would be presented for final vote at the January 25, 1977 meeting of the Board of Regents, when more of the Regents will be present.

-43- [[underline]]Dates of Next Meetings[[/underline]] Executive Committee: | To be determined. Board of Regents: | Tuesday, January 25, 1977. [[underline]]Adjournment[[/underline]] The meeting adjourned at 6:45 p.m. Following the meeting the members of the Board of Regents and their wives were given a tour through the Cooper-Hewitt Museum, where the first temporary exhibition titled "Man Transforms, Aspects of Design" was being prepared for the formal opening on October 5, 6 and 7, 1976. Following the tour the Regents, their wives, and other guests had dinner at the residence of Mr. and Mrs. Bertrand L. Taylor III. The recipient of the Hodgkins Medal, Dr. E. Cuyler Hammond, also a guest at dinner, was presented with this award. The text of the citation is attached. Respectfully submitted: [[signature]]S Dillon Ripley[[/signature]] S. Dillon Ripley, Secretary Smithsonian Institution

-44- E. CUYLER HAMMOND A significant participant in the creation of realization by the medical profession and the public, that there was a formal link between cancer in man, and factors in our environment such as smoke and related chemical inhalations. As a human biologist, he has managed to associate many of the complex relations between the internal biology of man, and the development of malignancies. He has done this in a refined manner as a theoretical mathematical biologist by interpreting human population groups in an ecological context, then proving scientifically what mere conjecture had not allowed to be accepted as fact. Few people have done more to provide the present groundwork for our knowledge of the relation between the atmosphere about us and the health of humankind. It is in this spirit that the Regents of the Smithsonian Institution have conferred on you the Hodgkins Medal for great distinction in this fundamental field. 1 October 1976 [[underline]] /2/ S. Dillon Ripley [[/underline]] Secretary