Some Archival Career Advice

Records storage at the Smithsonian Institution Archives. The Smithsonian Institution Archives receives dozens of inquiries every year from students and recent graduates about the archives profession and how to become an archivist. Since this is such a popular topic, we decided to make our responses to the most common questions available to a wider audience. While the responses below are intended to address the archival profession in general, they ultimately reflect my own experiences and those of my immediate colleagues.

What does an archivist do?

Archivists perform a wide variety of tasks. In a smaller archives, a few individuals may do everything while, in a larger archives, archivists may specialize in specific aspects of the work. Traditionally, an archivist works with donors or the staff of its parent institution to acquire new collections; organizes and rehouses collections (also known as processing); describes collections and writes finding aids; and assists researchers in using the collections. Some archivists specialize in the acquisition, management, description, and preservation of photographic or audiovisual materials or electronic records. Other aspects of the job may include records management, digitization, public outreach, writing, and teaching.

What do you enjoy most about your job?

I enjoy learning about a wide variety of topics within the collections I process. I also enjoy going behind the scenes and exploring our museums and research centers from the inside out.

What qualities are employers looking for in an archivist?Variety of record formats that are commonly found in archives.

Many employers will be looking for applicants who can work both independently and on a team; demonstrate strong research and writing skills; exhibit attention to detail; are creative problem solvers; and show a natural curiosity. Many positions will require work with databases, digitization, electronic records, websites, or social media so a solid background in basic computer skills will be essential. Some employers may also be looking for knowledge of a particular topic related to their collection, such as local history or aviation. Intern, volunteer, or other hands-on experience will often be a critical factor in deciding which applicant to hire.

What degree do you need to be an archivist?

Many, but not all, employers will require a Master of Library Science "or equivalent."  A Master of Library Science was a common degree for new archivists, but as traditional library school programs have evolved, many universities have renamed the degree (often combining the terms "library" and "information") or have created a separate degree for the archives, records, and information management (often called a Master of Information Studies). A very limited number of universities have even created a degree specifically for archival studies. Employers generally recognize that these degrees tend to be similar. When deciding on a graduate school, look at the types of courses that are included in the curriculum, not just the name of the degree offered. Other common graduate degrees held by archivists include public history and museum studies. Some positions may only require an undergraduate degree, but a graduate degree will likely be "preferred."

The Smithsonian Institution Archives' Collections Vault of Historic Photography with John Dillaber,

What other subjects are helpful in your job?

The research and writing skills gained through history, English, and other liberal arts classes are helpful. A second language can also be useful in a setting where non-English documents are found in collections. Archival collections can deal with any topic though, so there is no way to tell which subjects may be useful later. Some employers may require archivists to have a background in a specific subject matter while others will be looking at professional skills first and assume the subject matter can be learned on the job.

Should I become a certified archivist?

I am frequently asked this question and do not have a good answer. I, like most of my co-workers, have spent most of my career in the federal government which does not require certification for its archivists. I am not familiar enough with requirements or preferred qualifications at other organizations to advise on certification. Certainly certification can be advantageous in the job hunt, but obtaining (and maintaining) certification also requires significant time and dedication.

What recommendations do you have for a future archivist?

Whether you are just beginning your archival training or will be looking for a job soon, periodically check the job listings. Take note of the requirements and preferred qualifications for positions that interest you. More than any advice, these listings will give you a good idea of what skills and knowledge you need to acquire in order to reach your ultimate goals. Also, do not limit yourself to a specialty. Taking specialized courses will make you competitive for certain types of jobs, but, in addition, be sure to take fundamental courses in all aspects of archival work to meet the minimum requirements for the largest number of jobs. Finally, whenever possible, take courses from adjunct professors who also work in an archives. From these professors, you will often learn how to make decisions about priorities in settings where budget and staff are limited.

There have been several previous posts on this blog about archives and the archival profession including:

There have also been several posts on preparing for archives, library, and museum careers on the Smithsonian Collections Blog ("Ask an Archivist: Advice Column" provides a list of related posts from the blog).

Unaffiliated with the Smithsonian, the blog "That Elusive Archives Job" provides extensive advice on searching and interviewing for jobs (no longer updated but still useful). In addition, the Society of American Archivists, ARMA International, the National Association of Government Archives and Records Administrators (NAGARA), the Association for Information and Image Management (AIIM), and the Association of Moving Image Archivists (AMIA) all provide extensive information about the archives, records, and information management professions as well as professional development resources, some of which are free.

Finally, the Smithsonian Institution Archives offers a limited number of internships and volunteer opportunities.  Internships and volunteer positions in archives and related fields are also available from other Smithsonian units.  See the Smithsonian Internship and Behind-the-Scenes Volunteer Program websites for further details.

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