The Collaborative Electronic Records Project


Terms used by CERP.

OAIS model
This reference model is an international standard for long-term preservation and access of digital materials in a repository.

Trustworthy Repositories Audit & Certification: Criteria and Checklist presents components that repositories should have in place (or are working toward) in order to be considered authentic and trustworthy.

This open-source digital repository software developed by MIT and Hewlett-Packard has a large user and developer community.

The JSTOR/Harvard Object Validation Environment is a platform that performs format identification, validation, and characterization of digital objects.

The National Archives in the United Kingdom offers an online registry about file formats with PRONOM while DROID is Digital Record Object Identification that identifies file formats.

The Metadata Extraction Tool from the National Library of New Zealand extracts header information from digital files.

The Metadata Encoding & Transmission Standard is an XML document format for encoding metadata necessary for both the management of digital objects within a repository and exchange of objects between repositories.

Dublin Core
DC is a metadata element set used to describe digital materials such as text, video, images, and sound. DSpace uses a qualified version of the Dublin Core schema.

Encoded Archival Description
EAD is the non-proprietary standard for the encoding of finding aids for use in an online environment. A growing number of repositories are adopting EAD.

The DAVID manual "Digital archiving: the new challenge. Legal and archival issues" (2005), is a thorough introduction to the legal, technical and organisational aspects of digital archiving. The legal section pertains to Flemish authorities and government.

Related Projects and Initiatives

Preservation of Electronic Mail Collaboration Initiative
North Carolina, Kentucky, and Pennsylvania are working together on this National Historical Publications and Records Commission (NHPRC) grant-funded endeavor. While CERP's concern is with the acquisition of email records from obsolete systems, EMCAP is focused on acquiring and testing email records created today. However, discussions with EMCAP's technical staff have suggested enough similarities in the preservation format that an XML schema can be shared between our two projects.

Producer-Archive Workflow Network
(PAWN) from the University of Maryland Institute for Advanced Computer Studies is a platform for handling digital archive ingest functions. It is part of the ADAPT (A Digital Approach to Preservation Technology) project. Partners include the National Archives and Records Administration (NARA), the Library of Congress, and the San Diego Supercomputer Center.

Digital Preservation Testbed in the Netherlands
The project details its work with XML as an email preservation option.

Network of Expertise in Long-Term Storage of Digital Resources focuses on creating a network of expertise in this field. It is seeking permanent distributed infrastructure for long-term preservation and long-term accessibility of digital resources in Germany.

Conversion and Recommendation of Digital Object Formats is a Service Oriented Architecture (SOA) that assesses the quality of conversion applications or services to produce recommendations of optimal migration strategies. Still in development.

Preserving Access to Digital Information from the National Library of Australia offers information and links on a digital records issues.

Digital Curation Centre
Based in the United Kingdom, the centre focuses on digital curation and preservation challenges.

The National Archives of Australia offers this methodology for improved records and information management. It focuses on the business case, metadata standards, and classifications.

The Government Printing Office's (GPO) Federal Digital System will include all federal government documents within the scope of GPO's Federal Depository Library Program. The goal is that content can be preserved, authenticated, managed, and delivered upon request.