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National Collections Program
Developing a Collections Management Policy
When drafting a Collections Management Policy, the following principles should be kept in mind throughout the process:
- define areas of responsibility clearly for all activities;
- be precise and consistent where possible in delegating final decision-making authority and the appropriate chain of command;
- permit decision-making authorities to grant exceptions in unusual, extraordinary circumstances; the policy should be detailed enough for instruction yet allow flexibility;
- emphasize the maintenance of complete, written records regarding all collection-related decisions and activities; ensuring security and accessibility of such records.
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