The Bigger Picture: Visual Archives and the Smithsonian
Posts tagged with: Web/Tech
- Seems like keeping digital images on you memory card and never transferring them to your computer has a historical anticedent: Undeveloped used film in old cameras. [via PetaPixel]
- Born digital records abound in archival collections the world over, Donald Mennerich, a Digital Archivist at the New York Public Library, talks about the work and tools he uses to preserve these records. [via The Signal, Digital Preservation, LOC]
- The State Library of North Carolina and State Archives of North Carolina has released a redesigned, streamlined and mobile friendly digital preservation education site. [via Effie Kapsalis, SIA]
- Each person works at the Smithsonian has their own story to share about how they wound up there, Michelle Selvans, a planetary scientist in the National Air and Space Museum’s Center for Earth and Planetary Studies, shares hers. [via AirSpace, NASM]
- A reunion of all the living United States Presidents occured yesterday at the dedication of the George W. Bush Presidential Library and Museum in Dallas, Texas. [via Prologue: Pieces of History, NARA]
- Tools of the trade, a look into the Book Conservation Lab at the Smithsonian Institution Libraries. [via Unbound, SIL]
- Words of inspiration for photographers from Joel Sartore, National Geographic photographer. [via PetaPixel]
The Smithsonian Institution Archives is not just a repository for maintaining and preserving historical documents. The Archives also provides records management services to staff across the Smithsonian. One of those services is to provide staff with tips for organizing their records.
In a previous RIMM post ("You've Still Got Mail"), Electronic Records Archivist Lynda Schmitz Fuhrig discussed some ideas for keeping email organized. This year, I'd like to elaborate on her post and share our tips to staff for minimizing the size of email accounts. Although geared towards business email, this advice can be applied to personal accounts as well. Before applying it to your work email, don't forget to check with your place of employment to determine if it has its own policies and procedures.
The Archives generally recommends that the following types of email can be deleted by when no longer needed for personal reference:
- Messages received via a distribution list, listserv, or automatic notification system (this includes most emails related to your social media accounts)
- Messages received from another staff person to which no reply is required (for information purposes only)
- Messages received on which you were simply copied (not the primary recipient)
- Calendar items received or sent (before deleting a future calendar item, do a "test" delete to determine if deleting it from the inbox/outbox also deletes it from your calendar)
- Messages received forwarding a link or attachment with no additional substantive content (save the link or attachment outside of the email system first, if appropriate)
- Messages received or sent which are captured in threads of later messages
- Jokes, advertisements, and spam sent or received
- For work email, any personal email sent or received
Once you've deleted much of the email types above, you'll likely be surprised at how little is left. Don't stop there though. Periodically scan through your older email. Chances are that you will find quite a few messages that were important for a short period of time, but no longer have any value. These might include logistical emails for an activity that has already happened or new contact information that is no longer accurate.
The less extraneous email you have, the easier it will be to find the email you need. And if you have a size limitation on your email account, these tips should help you keep well within that limit.
- The National Museum of American History needs your help by telling them about your favorite Chinese restaurant for the upcoming traveling exhibition, Sweet and Sour: Chinese Food from Chinatown to Main Street. [via O Say Can You See?, NMAH]
- Congratulations to the Digital Public Libary of American which launched this week. [via Lynda Schmitz Fuhrig, SIA]
- Embedded metadata doesn't always travel with your photos, especially when it comes to using social media sites which at times strip that metadata from the image. [via The Signal: Digital Preservation, LOC]
- Next week is the American Library Association's National Preservation Week and libraries across the country will be participating in preservation events, including the Smithsonian Institution Libraries (the Archives own Nora Lockshin and Sarah Stauderman will be participating), the Library of Congress, and the New York Public Library.
- Plenty of digitization news this week: 450,000 early journal articles are now available from JSTOR and the Internet Archive, the complete library of College & Research Libraries (from 1923 to the present) is now available for free online, and more than 450,000 historical documents from the State of Iowa have been digitized and are available online. [via InfoDocket]
- Photography and computers have come a long way since 1990 when Adobe Photoshop debuted; in 2010, the founders of Photoshop put together a video about the creation of the software. [via PetaPixel]
- A royal task, the British Library is set to archive all British websites. [via InfoDocket]
- Can't make it to Rochester, New York to visit the George Eastman House? You can now visit them via Google Art Project. [via PetaPixel]
- Smithsonian American Art Museum's Michael Mansfield, Associate Curator for Film and Media Art, talks about the challenges of preserving time based media art with the National Archives. [via The Signal: Digital Preservation]
- If you are in Washington, DC be sure to check out the Searching for the Seventies: The DOCUMERICA Photography Project exhibition at the National Archives. [via Prologue: Pieces of History]
- Ever wonder where the red sandstone used to build the Smithsonian Castle came from? The Smithsonian Magazine has the answer. [via Around the Mall]
- For the World War II history buff, check out PhotosNormandie, a collaborative collection of over 3,000 creative commons licensed photos from the Battle of Normandy and its aftermath. [via PetaPixel]
- You probably won't find this at your local Starbucks, but barista Mike Breach creates incredible small coffee and milk foam portraits for customers to enjoy. [via This is Colossal]
- It’s that wondrous time of year again in D.C., the cherry blossoms are popping! (via Smithsonian Retina blog)
- Continuing the theme of Groundbreakers this Women’s History Month, The National Museum of American History uncovered this story about a Latina woman, Loreta Janeta Velazquez, who disguised herself as a man in order to fight in the Civil War. (via O Say Can You See)
- The Library of Congress updated its Chronicling America website with 800,000 digitized, historic newspapers from Indiana, North Dakota, Arizone, Louisiana, New Mexico, and Texas. (via Infodocket)
- Google Art Project just added the first artworks from China; 50 pieces from the Hunan Provincial Museum in central China. (via Infodocket)
- Ever wondered what happens when you drop your library box into the returns box? Meet the Robo-librarian from Seattle. (via Infodocket)